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06/03/1996 CITY COMMISSION WORK SESSION CITY OF CLEARWATER June 3, 1996 Present: Rita Garvey Mayor/Commissioner J. B. Johnson Vice-Mayor/Commissioner Robert Clark Commissioner Ed Hooper Commissioner Karen Seel Commissioner Elizabeth M. Deptula City Manager William C. Baker Assistant City Manager Kathy S. Rice Deputy City Manager Pamela K. Akin City Attorney Cynthia E. Goudeau City Clerk Patricia O. Sullivan Board Reporter Before the meeting was called to order, the Commission met from 9:01 to 9:44 a.m. in attorney/client session regarding Patrick Media Group, Inc. versus the City and met from 9:46 to 9:57 a.m. as the Pension Trustees. The meeting was called to order at 10:00 a.m. at City Hall. Service Awards - None. PRESENTATIONS Silver Image Kiosk Demonstration Information Management Director Jeff Harper said staff has been working with Silver Image for almost two years. He introduced David Rosenblatt and Marilee Miller. The large program of 1,000 information pages was developed after many meetings and months of preparation. The initial design was expanded to include visitor information and a straw poll. A bubbles and water theme was adopted. Ms. Miller thanked Mr. Harper and Parks & Recreation Public Relations Specialist Birgitt Down for hard work. Employees have a manual to update information pages and a choice of 270 backgrounds. Mr. Rosenblatt indicated information at the kiosk can be accessed in different ways including browsing by subject, etc. Also included are a training program and program to prevent a break-in to the system. Ms. Miller reported Mr. Rosenblatt had designed a program for the Library to transfer this information to the Internet. The print-out option is not installed at the Clearwater Mall kiosk. Mr. Rosenblatt demonstrated the program's capabilities. In answer to a question, Mr. Rosenblatt reported the recycle, currently set for 1 minute 45 seconds, can be interrupted by touching the screen. The City Manager reported the kiosk will be unattended. She noted the City is discussing with Pinellas County opening a City Hall in the Mall on the second floor by the ice skating rink at Countryside Mall. Ms. Miller exhibited a picture of the booth which is wheel chair accessible. No surfaces are available for cans or cups. The City Manager reported Clearwater Mall is providing free space for the kiosk that will be located in the West hallway near Gayfers. Mr. Rosenblatt reviewed the easy steps to update information. The City Manager said the program has been developed and it will be inexpensive to make copies for other locations. The City owns the system. Ms. Miller reported the program cost $36,000 to develop plus $8,100 for equipment. Legislative Report - Jim Massie Because of a schedule conflict, Mr. Massie will present his legislative report at the June 17, 1996, Work Session. Award to winner of Future Focus 2005 Deputy City Manager Kathy Rice reviewed the Future Focus program and reported awards were granted for written and oral presentations for the top three groups. Oral presentations: 1st Place) Economic Development/Leisure Services; 2nd Place) Harborview Development; and 3rd Place) Labor Trends. Written presentations: 1st Place) Labor Trends and Work Schedules; 2nd Place) Crime Trends and Public Safety; and 3rd Place) Impact of Technology on Labor Trends. The 1st Place teams will have lunch at Alfano's. FN FINANCE Approve request for authority to settle liability claim of Spottis Woode Homeowners Association, Inc., for damages to a brick wall damaged when struck by a City solid waste vehicle, for $27,859 On June 20, 1995, while maneuvering to exit, a Solid Waste vehicle struck and damaged an old brick wall of historical significance. On April 23, 1996, the City received final estimates. Repair plans have been approved by appropriate staff. The City has expended $1,044.39 already on this claim. The City hired a private engineering firm to determine the extent of damages. This consultant determined the deflected section of the structure needs to be removed and reconstructed to restore its original integrity. If the City Commission approves this claim, the City will deliver two checks totaling $27,859 in settlement: 1) $20,482.50 to Hartford ITT, the Spottis Woode Homeowners Association's insurer for reimbursement of its subrogation claim and 2) $7,376.50 to the Spottis Wood Homeowners Association, Inc. for loss not covered by insurance. In answer to a question regarding the need for City equipment to access the subdivision, the City Attorney said the width of the entrance was considered. Risk Manager Leo Schrader said the City made two requests: 1) widen the entrance and 2) move the keypad closer to the street. He indicated emergency vehicles have the code to the entry keypad. Concern was expressed regarding expenses beyond the subrogation claim. Mr. Schrader said that cost covers the deductible and City requested changes. In answer to a question, Mr. Schrader said the solid waste truck driver hit the wall while maneuvering in a very tight space. Another City vehicle previously had hit the keypad. The City has had a problem with the entrance. The City Attorney reported the driver barely clipped the wall and caused no damage to the solid waste vehicle. It was questioned why the subdivision had not been put on notice earlier regarding the entrance's inadequacies. Mr. Schrader stated the keypad was damaged several years ago. It was noted fire trucks must block both directions of traffic when entering the subdivision. Large trucks have problems accessing gated communities. Res. #96-44 - providing for public sale of not to exceed $9,750,000 Gas System Revenue Bonds, Series 1996A and $8,500,000 Gas System Revenue Refunding Bonds, Series 1996B Gas System Revenue Bonds, Series 1996A, for $9.75-million will accommodate the Gas System's continuing expansion into Pasco and Pinellas counties. The receipt of bond proceeds from this issue will be used in part to reimburse the City for expenditures that previously were authorized and expended. Gas System Revenue Bonds, Series 1996B, for $8.5-million will be used to refinance the 1991 Gas System Revenue Bonds at a present value savings in excess of 4%. This series of bonds will not be issued if a 4% savings is not realized. These bonds will be sold through competitive public sale scheduled for June 27, 1996, at 11:00 a.m. The bonds will be repaid over 30 years. Principal and interest will be secured by a pledge of Gas System revenues. Adoption of this resolution authorizes the public sale and award of the bonds to the bidder(s) offering interest rate(s) and purchase price(s) that will produce the lowest true interest cost to the City over the life of the bonds. This resolution authorizes the City Manager and Finance Director to award the sales of the bonds. Several exhibits are included with this resolution and cannot be finalized until just prior to the Commission meeting date due to pricing considerations and market conditions. Final exhibits will be distributed as soon as possible. In answer to a question, Finance Director Margie Simmons said staff is requesting the sale to be at the high end because all expenses are not known. The City will issue only the amount needed. The City Manager distributed the FRC's (Fiscal Review Committee) recommendations regarding CGS (Clearwater Gas System). The FRC supports: 1) the Gas Strategic Plan; 2) the proposed October 1996, increase in gas utility rates; 3) the sale of an additional $9.75-million in Gas System Revenue Bonds; and 4) refunding 1991 Bonds. Recommendations are based on: 1) scheduling completion of a CGS Marketing plan in a reasonable time frame; 2) monitoring CGS's goals monthly; 3) requesting the City Commission consider appointing an outside advisory committee/board to monitor CGS; and 4) request the City Commission move forward with the management audit of CGS. Consensus was to appoint FRC to monitor CGS's monthly goals. It was suggested CGS goals may need to be less frequent once the FRC is more comfortable with their organization. Concern was expressed most bonds are paid off with balloon payments. Ms. Simmons said staff tries to keep debt services level. It was question if refinancing is being perpetuated. Ms. Simmons said payments are sinking. Refinancing is done to save money, not because the City cannot meet its obligations. GAS GAS SYSTEM Pipeline Crossing Agreement with CSX Transportation, Inc., Jacksonville, FL, in order to secure a natural gas easement across CSXT’s r-o-w in Safety Harbor, FL, for $1,225 CGS (Clearwater Gas System) needs to upgrade a gas main under the CSXT (CSX Transportation) railroad tracks. This standard Pipeline Crossing Agreement is necessary to secure the easement across CSXT property. The gas main upgrade will install a larger 4-inch high pressure gas main to provide reliable gas serve to National Linen, CGS's second largest gas customer. National Linen currently is served off a 2-inch Black Iron Wrap low pressure gas main. National Linen was not located in Safety Harbor in 1962 when the original main line was installed. National Linen has increased steadily the number of gas burning appliances. When the plant fires up on winter mornings, National Linen drops CGS's gas main line pressure from 59 pounds to less than 35 pounds. The new 4-inch high pressure gas main will correct this problem. CSXT requires applicants to pay a one-time, $1,225 License fee when submitting an agreement. In answer to a question, CGS Managing Director Chuck Warrington estimated installing the high pressure line would cost several thousand dollars. He said National Linen needs the capacity provided by a high pressure main. In answer to a question, he said the pay back period is part of the work order. He reported Morton Plant/Mease hospital combined is the City's largest customer. Both have the same rate structures. Mr. Warrington displayed the Rising Star award presented to CGS. He said interested parties will visit the new Morton Plant Hospital gas-cooling system. LIB LIBRARY (Cont'd from 05/16/96) Hire 2 full-time police service technicians to provide guard service for the Main Library & surrounding Coachman Park area for 70 hours per week, to be effective 08/15/96, when contract with National Building Maintenance, Inc. expires Since 1991, National Building Maintenance, Inc. has provided 46 hours per week of security guard services for the Main Library, at an annual cost of $15,840. The guards do not have the police training or radio access provided by Clearwater's uniformed police technicians. The Clearwater Police Department hires and trains Police service technicians. Their training and radio contact will provide more professional and efficient responses to problems caused by library customers, street people, and Coachman Park visitors. Current annual cost for the two positions is $50,377.88, including benefits. Salary and benefit costs for the three pay periods remaining in 1995/96 will be $5,813 plus $1,200 for two sets of uniforms and $5,500 for two rechargeable radios. As the City cannot do much regarding street people, it was questioned why technicians are needed. Library Director Arlita Hallam said 109 police calls in the last six months were made from the Library property for theft, panhandling, etc. Many calls to the property relate to illegal activities. Police Chief Sid Klein strongly recommended approval of the two PSTs (Police service technicians) and indicated the PSTs' patrol could be expanded to include Coachman Park. Chief Klein reported a grant was approved to staff the proposed homeless shelter. He stated a downtown bicycle patrol has been proposed. Chief Klein said the Police are limited in dealing with vagrants who are not breaking the law. Current guards are limited to the library property. The City Manager questioned if the library can set standards for guard service. Ms. Hallam said the library has established a list of rules. Guards are trained "on-the-job." The high turnover rates have resulted in a poorly trained workforce. She said a different guard service would attract the same staff. Currently, the Police Department must respond to every call from the facility but the timeliness of the response is at issue. PST training can be tailored to the location's needs. Chief Klein said the City gets what it pays for regarding effectiveness. It was suggested hiring PSTs in addition to a downtown bicycle patrol was not necessary. Chief Klein said a private security company must telephone the Police Department regarding problems while PSTs maintain radio contact, resulting in quicker response. The proposal would secure the library and provide a Police presence in Coachman Park. It was noted residents have contacted the City with safety concerns. Ms. Hallam said the PSTs would present a more professional image. She said guards hired by security firms are not of the same standard as City staff. Concern was expressed regarding the increased cost of $50,000. The City Manager noted if the number of hours for security services were increased to the same level proposed for the PSTs, the cost difference would be less. MR MARINE First Reading Ord. #6048-96 - relating to sale of petroleum products; amending Sec. 33.031 to identify locations for sale of petroleum products at Clearwater Marina; allowing only fully qualified vendor, approved by City Manager and under an annual fuel contract with the City, to provide petroleum products sold at Clearwater Marina Outside fuel vendors have questioned the locations where petroleum products are sold at Clearwater Municipal Marina. Changes to Section 33.031, of the code of Ordinance, identifies the locations where petroleum products are sold as the Marina fuel dock at the Southeast end of the marina and the commercial fuel dock on the seawall at the East end of the marina. Identifying the locations where petroleum products are sold at Clearwater Municipal Marina in the City code will clear up any confusion on the part of outside fuel vendors who are not under an annual fuel contract with the City. Only a fully qualified fuel vendor approved by the City Manager and under an annual fuel contract with the City shall provide petroleum products sold at Clearwater Marina. The City Manager indicated the marina fuel site is a significant profit center. She said the ordinance will not change current policy. She reported an outside vendor hired an attorney who had questioned where the City can sell petroleum products. Harbormaster Bill Held said the new ordinance clarifies that outside fuel vendors need the property owner's permission to sell fuel. In answer to a question, Mr. Held said the City sells a large volume of fuel which is priced on the low side. He indicated the City maintains the fuel dock facilities. PD POLICE Contract amendment with PSI International, Inc., Fairfax, VA, for purchase of 66 additional Fujitsu laptop personal computers & related components for $297,726; and Contract to Dell Computer Corporation for 30 Dell desktop personal computers & related components, for $75,111, plus annual maintenance of $31,848 to begin 1 year following acceptance, for a total of $404,685 In April 1995, the Police Department and Information Management presented the City Commission with the City and Police Department's computerization strategic plan, which included providing new hardware for Police Officers and City computer users. On May 18, 1995, the City Commission awarded a contract to PSI International, Inc. at a cost of $3,335,000 for police computer systems and system integration services that include computer-aided dispatch, records management, field reporting, mobile data, automated parking tickets, wide area networking, and an office automation network in the new Police Department headquarters. Since 1989, each Police Officer has been issued a laptop computer to complete field reports. The 1995 computer plan replaced the 7-year old computers but funded only one laptop computer per patrol vehicle (137) rather than one computer per Patrol Officer (approximately 200). The plan was for all officers assigned to a vehicle to share the computer. Police Department staff have assessed the "one-computer-per-car" plan and expressed concerns 24-hours per day computer use and a lack of accountability may result in significant maintenance problems. The plan also did not provide for computer access by field officers such as community policing officers who may not have a car for a shift. The plan also limits officers' ability to create and access databases related to assigned neighborhoods and to retrieve reports and information for court and when the officer is not in a vehicle. The Contract was awarded to PSI in May 1995 and the City purchased 137 Fujitsu computers in December 1995, at a cost lower than the original bid. Each computer includes mobile docking hardware, a mobile keyboard, and software to integrate it into the mobile data system. Since the PSI contract was awarded, the Police Department acquired funding from the Special Law Enforcement Trust fund to purchase 66 additional notebook computers and related components that will allow the Police Department to issue a computer to each officer. Under the 1995 plan, the Police Department planned to retain 21 486-based PC's in the new network. Since then, advanced operating systems have made it no longer prudent to use 486-based computers for full-time office use; Pentium-based processors are recommended for the current environment. The Police Department proposes to replace 19 486-based computers with City-standard Dell Pentium 133 MHz PC's with Microsoft office software and network interface cards for $2,503.70 each. The 486-based computers will be retained for less critical applications within the network. The Police Department included space in the new headquarters for a computer training lab for Police Department and City employees. This purchase includes 11 personal computers (Dell Pentiums with Microsoft Office) for the training lab. Approximately 350 Police Department employees use computers to complete job duties. The Municipal Services building will have a 6-position computer training lab. Annual maintenance will cost $328 for each Fujitsu laptop and $340 for each Dell desktop computer, for an annual total of $31,848 and will be payable one year following acceptance of the computers, estimated to be August 1997. Purchase cost breakdown is: 1) 66 Fujitsu laptop computer units from PSI International - $297,726; 2) 30 Dell desktop personal computers from Dell Corp.; 3) Total - $372,837. Funding is available in the Special Law Enforcement Trust Fund. Funding for annual maintenance costs will be included in the Police Department's future operating budgets. Deputy Chief Dewey Williams said according to City code, the old Toshiba laptops are surplus. The annual maintenance contract was bid and will not increase in cost during the next five years. He estimated laptop computers have a five-year life span. Maintenance costs will be included in the Police Department's budget. In answer to a question, he said the trust fund comes from drug money and its use is restricted. The City must report to the State regarding fund use. EN ENGINEERING Approve ranking & award contract for consultant services to Tampa Bay Engineering, Inc., Clearwater, FL, for design of watershed rehabilitation project at Hercules Avenue & Allen’s Creek, for $200,000 On April 6, 1995, the City Commission approved the cooperative agreement between SWFWMD (Southwest Florida Water Management District), Pinellas County, and the City for the design and implementation of a watershed rehabilitation project at Hercules Avenue and Allen's Creek. The agreement was ratified by the other agencies. Project objectives include: 1) management of surface water runoff to Allen's Creek; 2) water quality enhancement; 3) restoration of the natural flood plain to maintain an appropriate balance and improved wildlife use of uplands, open water, and intermediate wetland habitats; and 4) provide an education opportunity for the public. Staff solicited proposals for engineering services for the project's design. A committee comprised of representatives from SWFWMD, Pinellas County, and the City used a selection process and ranked four firms in descending order: 1) CDM (Camp, Dresser, & McKee, Inc.); 2) Tampa Bay Engineering, Inc.; 3) Coastal Environmental, Inc.; and 4) Greiner, Inc. Staff pursued negotiations with CDM but a plan to accomplish the project's major objectives could not be developed within the budget established by the Cooperative Agreement. Participating agencies were not amenable to increasing project costs by amending the agreement. Negotiations with the second ranked firm, Tampa Bay Engineering, Inc., resulted in an acceptable agreement within budget and consistent with the project scope. Clearwater will pay the total $200,000 up-front. SWFWMD and Pinellas County will reimburse the City $100,000 and $38,400, respectively. Concern was expressed that CDM should be awarded the contract. The City Manager reported proposals for engineering services do not include costs and the ranking is accomplished before costs are addressed. If the City cannot obtain a satisfactory contract with the top ranked firm, they contact the next listed firm. Tom Miller, Assistant Director of Engineering/Environmental, said CDM proposed a figure $20,000 higher than budgeted and would not reduce that cost. Staff contacted Pinellas County and SWFWMD who opposed increasing the budget. The City will be reimbursed after Tampa Bay Engineering invoices the City and the City invoices Pinellas County and SWFWMD. An area map showing property ownership was requested. Mr. Miller reported Pinellas County no longer digs peat in the park area. Once the park is completed, public access will be allowed but no other activities are planned. Revise Sec. 30.041 & 30.043 to allow for two motorcycles to park per single designated parking space Florida Statute, Section 316 (State Uniform Traffic Control) states, except when otherwise provided by local ordinance, every vehicle stopped or parked upon a one-way road shall be stopped or parallel to the curb or edge of the roadway in the direction of authorized traffic movement. Florida Statute, Section 316 does not address the number of motorized vehicles that can be parked per parking space. Pursuant to current parking needs, especially downtown and on Clearwater beach, staff recommends this revision. The specific revision to Clearwater Code Section 30.041(1a) and 30.043 is: Remove "Each space shall be limited to no more than one motor vehicle per parking space" and replace with "Each space shall be limited to no more than one automobile, truck, van, or no more than two motorcycles, motor scooters, or similar motorized vehicles." The City Manager indicated this proposal is City-wide. Concern was expressed the ordinance addresses angle parking when downtown parking is parallel. Support of a City-wide law was stated. Motorcycle parking is marked on Clearwater beach. In answer to a question, the City Attorney said the revision is needed because the subject code currently is not being enforced. It was noted limiting parking to motorcycles prevents automobiles from utilizing the space when motorcycles are not present. Assistant City Manager Bill Baker said the issue arose because of a downtown business concern. If the nature of the concern is safety, he said the need is City-wide. The City Attorney said the revision allows two motorcycles in a parking space where one currently is permitted. It was noted it will be difficult to decide which motorcycle deserves ticketing when more than two are parked in one space. The City Manager said parking spaces will not be striped for motorcycles. It was noted if motorcycle parking on the beach is eliminated, there will not be any place for them to park. It was recommended the item be pulled to allow for additional research. Consensus was for the revision to address publicly owned and operated parking only. It was noted the change would need to be publicized. CP CENTRAL PERMITTING Public Hearing & First Reading: Ord. #5962-96 - LDCA amending Div. 26 of Ch. 40, to provide for revised development standards in the Urban Center District & Ord. #5964-96 - Zoning Amendments for Downtown Urban Core districts (LDCA95-20, Z96-01) To implement the Downtown Redevelopment Plan, the City is adjusting zoning requirements: 1) changes to downtown zoning districts, and 2) amendments to the Land Development Code for the Urban Center district. The Downtown Redevelopment Plan recommended revising some zoning districts. The City Commission directed modification of some recommendations: 1) eliminate the multiple Eastern Corridor subdistricts and 2) extend the UC(C2) subdistrict one block eastward to incorporate both sides of Myrtle Avenue. This item also includes Land Development Code amendments. The revised zoning and development regulations for downtown zoning districts include changes in the allowable height, floor area ratio, density requirements, and other less substantial changes. Staff feels implementing the Downtown Redevelopment Plan will spur downtown redevelopment activity. Staff believes the proposed changes reflect appropriate levels of development intensity. A number of adjustments to the original proposal have occurred. Staff feels these adjustments will encourage wide support of the current zoning changes by downtown property owners. On May 21, 1996, the Planning and Zoning Board endorsed the atlas and code amendments by 4-1 votes. The board will rehear the atlas amendments due to an advertising problem. The Planning and Zoning Board recommended changes to the code amendment regarding the Eastern Corridor District: 1) increase “base” height from 100 feet to 150 feet and 2) increase “bonus” height from 150 feet to 180 feet. In answer to a question, Central Permitting Director Scott Shuford said the Planning & Zoning Board's recommendation is based on their concern regarding the potential impact of the change on existing tall buildings. It was felt the City does not want super tall buildings in the Eastern Corridor District. Mr. Shuford agreed. He noted Planning & Zoning Board wished to allow redevelopment. The tallest building in the Eastern Corridor District is 200 feet. The change would not permit any bonus. Concern was expressed buildings constructed in the Eastern Corridor District could not be tall enough to view Clearwater Harbor or beyond. Mr. Shuford reported this issue had been discussed at great length. A tall building in the Eastern Corridor District will have its view corridor block when intervening buildings are constructed in the future. He said it is difficult to support tall buildings in this district based on potential views. Mr. Shuford stated the market is limited for office space in a tall downtown office building. In answer to a question, Mr. Shuford said no transition was established between tall buildings and residential areas. He indicated staff's recommendation is for a 100-foot limit with a bonus allowing up to 150-feet. The existing tall building in the Eastern Corridor District would not give up any rights. He said the plan also was reviewed by the DDB (Downtown Development Board) and other property owners. Mr. Shuford noted many people originally had concerns regarding the proposed changes. Most concerns were addressed. He noted the presented summary of recommended changes does not include Planning & Zoning Board suggestions. Variance(s) to Sign Regulations for property located at 1295 S. Missouri Ave., F.E. Hanousek’s Sub., part of Lots 11 & 12 (Albertson’s Inc., SV96-09) This property, on the Northeast corner of Missouri Avenue and Lakeview Road, is zoned Commercial Center. The applicant is requesting a variance of one wall sign to allow a total of four wall signs. The variance is requested to permit placement of a wall sign identifying the mini-bank within the grocery store. Staff recommends approval as the variance will not increase the allowed sign area, only the number of wall signs. The proposed total sign area is 277.5 square feet where 290 square feet are permitted. The additional sign will identify the mini-bank, not the grocery store. Approval will not detract from the neighborhood’s appearance. Strict enforcement of the code would not provide any specific public benefit. It was questioned if the additional signage could be combined as part of an existing sign. Mr. Shuford suggested that may require an area variance. It was suggested this request is based on economic gain. It was noted all grocery stores are beginning to add separate businesses within their stores. The City Manager said the additional sign is not large. She noted the City Commission has approved additional signage for other Clearwater businesses, but not grocery stores. Staff report on local efforts to implement the Education Facilities Act; request direction re desired public hearing option In 1995, State legislation was adopted clarifying local control over public educational facilities and requiring local governments to identify a wider range (typically) of land use plan categories appropriate for the location of public educational facilities. A countywide approach to these issues has been taken in Pinellas County. Local government staffs, the PPC (Pinellas Planning Council), and School Board staffs developed the April 17, 1996, PPC agenda item #IV.C.1&2. In summary, this approach: 1) allows public educational facilities in residential land use plan categories (currently, the City allows these facilities only in the Institutional category); 2) establishes educational facilities' siting standards and requires that local development standards be met; and 3) establishes two optional public review procedures for local government adoption. The options are controversial. Either the School Board holds the requisite public hearing after the local government determines the siting is consistent with the local comprehensive plan or the local government holds the public hearing. Advantages of the School Board holding public hearings on school siting are: 1) the School Board is directly accountable; 2) School Board decisions can be overturned if local procedures are not followed; and 3) local decision-makers are not placed automatically in a “support the objecting residents versus support a valued institution” quandary regarding controversial projects. A disadvantage includes decreased local control over land use decisions as the School Board would have the final decision. Currently, development of educational facilities in Clearwater follows procedures: 1) the School Board transmits site design, signage, and development information to City staff who review the documentation and offer recommendations for City code compliance; 2) if staff cannot reach agreement, the City Manager and School Board Superintendent meet to resolve the issues; and 3) if the management level cannot reach agreement, the City Commission and School Board meet jointly for resolution. Advantages of the countywide approach would: 1) clarify that City site development regulations apply to School Board properties and 2) establish a formalized review process. Staff will include the countywide approach, including the desired public hearing process, in its upcoming Comprehensive Plan amendments. Mr. Shuford said the decision regarding who should hold the public hearings has been controversial for other local governments. The countywide approach allows local government to provide the review. In answer to a question, the City Attorney said the City needs to choose who will hold the public hearings. Mr. Shuford said the City has the authority to determine if the proposed educational facility development is consistent with the comprehensive plan and meets City standards. It was questioned if the City would lose control over its land if the School Board holds the public hearings. Mr. Shuford said the City would maintain the same control over the School Board as it has over any private property owner. If the City holds the public hearings, the City Commission would need to decide if the development is compatible with zoning requirements. It was noted the City cannot prohibit development that meets established criteria regardless of who handles the hearings. Mr. Shuford noted the City Commission would be unable to deny requests that meet criteria even if Chambers is filled with City residents who vigorously object to the development. He recommended the School Board handle the public hearings. He said the City would be responsible for the comprehensive plan review. The party that holds the public hearings establishes conditions of approval and determines if the development meets the comprehensive plan. Commissioner Seel reported the PPC approved this plan but felt the issue is important enough for each city to determine who will hold the public hearings. In answer to a question, Mr. Shuford said concerns need to be addressed related to sites located in more than one jurisdiction. Mr. Shuford said the School Board holding the public hearings would represent a cost saving in staff and advertising expenses. Both processes would take approximately 60 days. It was noted the City may be more accountable to Clearwater residents if the City holds the public hearings. Mr. Shuford noted determinations are required within a short time period and recommended referring School Board notices to staff who would report their findings to the City Commission. He said the City reached an Interlocal agreement with the School Board regarding property use within City limits after the trees were removed from the Plumb Elementary School property. It was noted the School Board is under no obligation to adhere to that agreement. Mr. Shuford said the proposed process provides more control. Concern was expressed the City Commission does not know the citizens desire regarding this issue. It was noted the School Board addresses larger issues with which the City Commission is not familiar. Consensus was the preferred option is that the School Board hold the public hearings. Mr. Shuford will bring back the item for final approval at a later date. The Commission recessed at 12:00 noon. The City Commission convened at 1:07 p.m. at the Harborview Center. They toured the facilities and reviewed the proposed basic projects and enhancements. The City Commission recessed at 1:50 p.m. The Work Session reconvened at 2:08 p.m. CM ADMINISTRATION (Cont'd from 05/16/96) Public Hearing & First Reading Ord. #6046-96 - Granting to GTE Media Ventures Inc. the permission to occupy municipal streets and rights-of-way in the City of Clearwater as a means of providing cable television services; prescribing the terms and conditions accompanying the grant of franchise; and prescribing penalties for the violation of its provisions; providing for severability of provisions On January 11, 1996, GTE (GTE Media Ventures, Inc.) submitted an application and requested a franchise agreement based on State and Federal law. The ordinance grants the use of City rights-of-way for 10 years. GTE will pay a 5% franchise fee, the highest allowed by law. This rate can be changed if the law changes or if the City chooses to change the fee by resolution. Upon signing the franchise agreement, GTE will pay a grant of $50,000 to reimburse costs incurred by the City for the services and expenses of granting this franchise or any lawful purpose. Currently Court and Cleveland Streets have no cable service. In addition to public buildings their system passes, GTE will serve: 1) the Municipal Services building; 2) Police Department; 3) Main Fire Station; 4) City Hall; 5) Clearwater Public Library; 6) Harborview Center; 7) Pinellas County Utilities Building; 8) Pinellas County Courthouse and buildings at 310 Court Street; and 9) Pinellas County building at 440 Court Street. Appendix A describes the system and will require a state-of-the-art system as defined in the area. Appendix B describes the general requirements for maintaining the system. Appendix C describes access channels, equipment, facilities, and services. GTE will be required to carry the same channels and programming as required of the current (Time Warner) franchise holder. An additional digital channel will be provided at City request once GTE provides programming on a digital basis. GTE initially will pay $67,000 for government access equipment and, at the end of 7 years, will pay $50,000 for equipment. Clearwater will use this money to support and provide facilities and equipment for government access programming. GTE will pay the following for public education and government access support: 1) Year 1 - $50,000; 2) Year 2 - $50,000; 3) Year 3 - $75,000; 4) Year 4 - $75,000; 5) Year 5 - $75,000; 6) Year 6 - $100,000; 7) Year 7 - $100,000; 8) Year 8 - $100,000; 9) Year 9 - $125,000; and 10) Year 10 - $125,000. Payments will total $875,000. These funds will be used to support and supplement government and public access in the City program and can be used for maintenance, programming, and to purchase equipment. After the 4th year, GTE can request renegotiation of the amounts and manner in which education and government access is paid if Pinellas County adopts a different model for programming or if GTE has less than 12,500 subscribers. The City reserves the right to negotiate, taking into account it may be appropriate to provide support to the City in addition to any shared costs. Appendix D is the Institution NET and the GTE contribution is included in the $50,000 grant referenced above. Appendix E is the Customer Service Standards. These standards are generally consistent with the old Vision Cable standards. Deputy City Manager Kathy Rice said staff does not have a Time Warner agreement for comparison. Staff feels the GTE contract represents a "level playing field." She noted the difficulty in comparing a new franchise with a renewal. State and Federal laws have changed many times since contract negotiations began. She reported a letter from Time Warner's attorney indicates the City and Time Warner are close to agreement. She said the cable companies have the right to address the issue if either company feels the playing field is not "level." Time Warner: 1) has agreed to pay a 5% franchise fee; 2) has agreed to provide a $50,000 grant; 3) has agreed to serve Clearwater through a wholesale agreement and provide one outlet to Harborview Center; 4) has agreed to a 15-year term; 5) has agreed to meet state-of-the-art provisions as long as there is no competition; 6) is negotiating the institutional network issue; 7) is negotiating customer service standards; 8) is negotiating interconnection at GTE's expense; 9) has agreed to a $100,000 grant for government access equipment for year one and possibly $75,000 in year seven; 10) has agreed to nine hours of support per week; 11) has agreed to either the City's use of a Time Warner van or cash payment agreed to in the franchise language; and 12) has agreed to continue the same public access support as today. If Time Warner negotiates an agreement with the County acceptable to the City or does not change that support substantially, the County language will apply. If not, the City will renegotiate. The City has agreed to pay Time Warner any of the remainder of the PEG (Public, Education, and Government) monies paid by GTE at the end of the year not used by the City to enhance PEG or otherwise negotiated in future negotiations; GTE has agreed: 1) to pay a 5% franchise fee; 2) to provide a $50,000 grant which includes the institutional network; 3) to provide service to downtown buildings as needed; 4) to a 10-year term; 5) to customer service standards set at the level requested by the City; 6) to carry PEG; 7) to a $67,000 grant the first year and $50,000 in year seven; 8) to graduating payments totaling $850,000 over ten years; 9) to meet state-of-the-art service for the term of the franchise; 10) to renegotiate in four years after the Pinellas County franchise is negotiated; and 11) to receive City approval to transfer the franchise In answer to a question, Ms. Rice said staff needs to find out if the City can provide its own additional outlets. In answer to a question, Ms. Rice said Time Warner disagrees with the City regarding customer service and the number of phones to be answered, how they are to respond to complaints, etc. Time Warner indicated they will meet FCC customer service standards. It was questioned if the City could require more stringent customer service standards. Ms. Rice said Time Warner believes competition will make them meet a level of standards but they are unwilling to include them in the agreement. The City Attorney noted the City is still negotiating what will happen if Pinellas County decides against having any public access. Ms. Rice said Time Warner wants the City agreement to reflect their pending agreement with Pinellas County. GTE will have to carry some PEG channels. GTE's contribution will cover new equipment in year one and replace or upgrade it during year seven. The funding will cover the use of a van. GTE's payments are graduated over 10 years. The City can give unused GTE payments to Time Warner for system programming and production. Ms. Rice said Time Warner feels Pinellas County will establish a non-profit organization to handle public access. The City wants to be covered regardless of the outcome of that decision. The GTE money can be used for C-View operations and equipment. It was noted Time Warner may not receive any unused funds. The City Attorney said Time Warner is not counting on receiving any. Ms. Rice said staff would be negotiating with Time Warner whether or not GTE was competing. Regarding state-of-the-art capabilities, Time Warner feels the competition will establish that level. If there is no competition, Time Warner has agreed to meet the City's standard. Ms. Rice reported new laws state the City cannot require cable companies to provide local origination programming. Time Warner will make a decision regarding that issue. The City has asked GTE to provide local origination programming. In answer to a question, the City Attorney said Time Warner will tape the City's parades, if they so choose. She indicated changes to the GTE agreement include a definition of state-of-the-art and address the drop extending 12-inches from the houses. GTE only will do what Time Warner does. She reported the GTE PEG will not be deducted from the franchise fee. The changes will be distributed. The City Attorney hoped to have the Time Warner agreement prepared for first reading on June 20, 1996. Ms. Rice indicated staff is meeting with Time Warner regularly. Completion of Harborview Center - approve $498,000 expenditure needed for completion of redefined center, and consider itemized list of possible betterments which, if approved in its entirety, will require an additional authorization of $266,500; approve interfund loan of $498,000 (or $764,500 with betterments) from Central Insurance Fund, bearing interest at cash pool rate, to be repaid from Penny for Pinellas collections in FY 1999 Upon the September 1994, completion of the second-floor renovation of the former Maas Brothers Department store to establish a Stein Mart store, the Commission directed staff to proceed with constructing a first-floor exhibit hall and third-floor conference center; and to seek prospective restaurateurs who would build, at their own expense, a 5,000 square foot first-floor restaurant and a 10,000 square foot third-floor restaurant. City recruitment efforts resulted in no restaurateur interest in paying the total cost of improvements or in establishments of that size. The City Commission authorized negotiations that resulted in the 2,500 square foot Pickles Plus lease for the first-floor. In the Pickles Plus lease, the City pays all "shell" (infrastructure) costs. Pickles Plus pays all "finish" costs above $100,000 and, over the first two lease terms, will reimburse the City for paying the first $100,000 of the "finish" costs. The third-floor, formal restaurant was intended to be leased with a similarly structured agreement whereby the City would pay $150,000 for the "shell." The restaurant would pay all "finish" costs above $300,000 and reimburse the City for paying the first $300,000 of "finish" costs. As the third-floor restaurant also would handle the conference center catering, it had been indicated the "finish" work to construct a kitchen capable of producing 1,000 dinners would exceed $300,000. The City Commission also had allotted $150,000 for a food handling room between the kitchen and meeting rooms to stage and store food. After the "Bistro" restaurant stated their kitchen would be incapable of catering the conference center, the City Commission felt the proposed Bistro lease was financially unattractive. After GFS (Globe Facility Services, Inc.) provided a pro forma indicating the 5,000 square foot, third-floor restaurant would be more beneficial to the City as a "Clearwater Room," the City Commission rejected the Bistro lease and directed staff to convert the third-floor restaurant into a rentable "Clearwater Room," and to expand and convert the food handling room into a banquet kitchen equipped to prepare 1,000 dinners. In the short term, this decision made the City responsible for establishing a fully equipped catering kitchen with funds originally identified as a partial payment toward improvements to be financed mostly by a "restaurant." The redefined project also requires the rearrangement of restrooms, walls, fixtures, mechanical, etc. An additional $498,000 is necessary for the proposed project scope change. Additional optional project considerations for upgrades, betterments, or expanded scope totaling $266,500 include: 1) $25,000 - upgrade Clearwater Room with chandelier light fixtures, wood trim, and upgraded carpet; 2) $27,000 - convert portion of first-floor "back of house" catering area for food and drink storage to supplement banquet kitchen; 3) $120,000 - mobile kitchen & related serving equipment; 4) $55,000 - two-side marquee sign; 5) $19,000 - upgrade/activate elevator connecting first-floor exhibits and third-floor conference room midway on South wall; 6) $3,000 - repair third-floor (Southwest) men's room; 7) $2,500 - improve fire stair hardware; 8) $6,000 - entrance canopy to Atrium; 8) $2,500 - stripe parking deck; and 9) $6,500 - Parks & Recreation Department to landscape parking deck with plants in large pots. If additional funding is denied, staff can complete all assigned work. If the Clearwater Room is completed, the catering kitchen will remain a shell. If the catering kitchen is structurally completed without equipment, the Clearwater Room will not be completed. Assistant City Manager Bill Baker reviewed the Harborview Center's history. He said the past City Commission thought things would happen that did not and opted for the Clearwater Room. The project evolved. If funds are denied, he recommended completing the Clearwater Room and build the kitchen later. He noted the kitchen is a major component of anticipated revenue. GFS' General Manager Barry Strafacci said based on current design, Clearwater has a project that is an exceptional product. The Harborview Center has a niche and the chance to be a very good product. He said relying on an outside caterer and not building a kitchen would not serve Clearwater well. He recommended finishing the kitchen instead of the Clearwater Room. He said the facility has good space but needs a kitchen. The center needs the ability to prepare and serve food. Mr. Baker said the kitchen cannot be completed without additional funds. Mr. Rowe said the kitchen could be finished without equipment. Concern was expressed regarding the history of the project regarding the "bistro" lease, the Clearwater Room, and the decision to rescind plans for a third-floor restaurant. It was noted the Commission approved three requests for additional funds in 1995. Commissioner Johnson said when the last request was granted. It was clearly stated there would be no more requests for additional funding. He expressed concern the City Commission had approved a Pickles Plus restaurant which has not yet opened. Concern was expressed the Harborview Center was developed piecemeal. It was noted the taxpayers have been burdened by this $14-million investment. It was stated it would be difficult to continue to vote for increases, especially ones the size of today's request. Worries, confusion, and a reference to another request for more funds were noted. It was pointed out the kitchen must be completed if the facility is to be financially successful. Mr. Rowe said the kitchen initially was to be provided by the restaurateur. He estimated kitchens cost $225/square-foot. Mr. Baker said the project has been developed in a piecemeal fashion as the City Commission gave direction. It was noted once the investment was made to open the Stein Mart, it had seemed to the City Commission there was no point in not moving forward. Mr. Baker said Pickles Plus apparently is not in a hurry to open their space. He will report on the deadline for Pickles Plus to move into the space. Mr. Rowe reported his company is continuing with their portion of the work. He estimated City construction on Pickles Plus will be completed by August 1996 and the restaurant should open 60 days later. If money is allocated now, the banquet hall and kitchen will be completed simultaneously with Pickles Plus' opening. In answer to a question, Mr. Rowe said work remaining to be done before Pickles Plus can move forward is to provide a service corridor. He said the scope would increase because of that. Pickles Plus is responsible for finishing the space which includes tables, chairs, and other purchases they choose. The City will have to check their expenditures. In answer to a question, Mr. Baker said the sizes of the proposed restaurants originally were 10,000 and 5,000 square feet. It was suggested restaurants may have been interested in the space if it had been smaller. It was noted the City had indicated a willingness to adjust the restaurant's proposed sizes. What was included in the $374,000, $100/square-foot, amended project was questioned. Mr. Rowe said that project included new air-conditioning, lighting, ceilings, finishes, carpeting, a new entrance, and fire sprinklers. The cost did not cover furniture. Concern was expressed regarding claims that the total project cost less than $75/square-foot. Mr. Rowe said that amount related to the refurbishment of the entire facility. Mr. Strafacci said, nationally, facilities cost $150/square-foot and $75/square-foot for exhibit halls. Mr. Rowe said convention centers cost $150/square-foot if built from scratch. In answer to a question, Mr. Strafacci estimated kitchen equipment would cost $250,000, plus the moveable equipment. Some savings on the original budget have been made by reducing some equipment. Reusing a dishwasher saved $15,000. He said the kitchen plans include power distribution and a floor membrane to preclude leaking. Mr. Rowe said equipping a school kitchen typically costs between $200,000 and $250,000. Mr. Strafacci said the Tampa convention facility kitchen is three times larger and costs approximately $1.5-million. Mr. Baker estimated basic kitchens cost $66/square-foot. Mr. Rowe said that cost did not include equipment. It was noted the Pickles Plus' shell cost $65/square-foot. Mr. Baker said the entire project, which included everything the City Commission had requested, cost $84/square-foot and covered taking the original building down to its frame and footers. A reference was made to a March 7 memorandum which indicated the City Commission included a fully equipped banquet kitchen in the facility's budget. It was felt the Commission believed there was adequate funding to complete a kitchen. It was suggested staff explore other options that are less burdensome to City taxpayers. Mr. Strafacci said GFS' professional opinion was that a catering holding area with sinks and counters could suffice. However, the City's income would be less if outside caterers are hired and GFS would have little control over the quality of outside caterers. He felt not finishing the kitchen would be a lost opportunity for the community. It was noted the use of Boston Concession's mobile kitchen was one of the determining factors in the City Commission approving that catering agreement. In answer to a question, Mr. Rowe estimated completing the kitchen, and not the Clearwater Room, would cost $492,000 in unapproved funds. It was felt a completed kitchen is imperative for the facility to be successful. Concern was expressed the assumption had been that the kitchen was budgeted and on its way to completion. Mr. Baker said funds had been budgeted only to cover the basic shell with the understanding that tenants would finance the improvements. The need for additional funding was realized when the latest bid packages were examined. It was noted the changes to Pickles had increased costs to $1.3-million. In answer to a question, Mr. Strafacci said if a current lead is booked, 1,500 dinners will need to be served at the same time. According to bookings, 800 dinners need to be served at one time. He said the facility cannot complete bookings on events larger than the 600 to 800 person events that have been served. He said previous events have been catered by Marriott and other caterers. It was noted no other local facility can handle crowds that size except for the coliseum. Concern was expressed the majority of the Harborview Center events were scheduled by the Parks & Recreation Department. Mr. Strafacci said contracts for most events are not signed until 30 to 45 days before the event. He said the exhibit hall is booked for 23 of 26 weekends. He said it is difficult to sell the third floor without a guaranteed quality of food service. He said he was optimistic as business is increasing. It was recommended the City Commission consider the upgrades. It was noted Mr. Strafacci had said the mobile kitchen is essential. It was felt it is essential to purchase a sign, construct food and drink storage on the first floor, and repair the men's room. In answer to a question, Mr. Baker said these were the final requests unless the scenario changes. It was felt the Clearwater Room is not essential. It was suggested the City Commission focus on make the Harborview Center successful. It was requested Stein Mart's net revenues be provided by Thursday. It was questioned when the project would break even. Mr. Strafacci said that could be calculated in different ways. He said the first year's loss was within $20,000 of projections. He said GFS has been very "tight-fisted" on the expense side. Mr. Strafacci indicated the business continues to grow. He would be very surprised if the facility's cash flow is not positive by the third year. It was questioned if that forecast is based on the banquet kitchen being constructed. Mr. Strafacci said his projection was based on the facility be completed including the kitchen and Clearwater Room. GFS will do the best they can with the facility, regardless of the City Commission's decision regarding this issue. In answer to a question, the City Manager said funding this project with a loan from the caterers was one possibility but recommended accepting only interest-free funds. OTHER CITY ATTORNEY ITEMS Lobbyist Ordinance The City Attorney questioned if the City Commission wished to exempt written communication from the ordinance as all public records are circulated. Consensus was to remove references to written communication in the ordinance. Consensus was for the ordinance to exempt boards that act strictly in an advisory capacity. The ordinance continues to govern members of DCAB (Development Code Adjustment Board), P&Z (Planning & Zoning Board), MCEB (Municipal Code Enforcement Board), and DRB (Design Review Board). It was questioned if non-profits should be exempt. The difficulty in identifying non-profits was noted. The City Attorney said some municipal ordinances contain exemptions for non-profits. She noted a number of agencies are "not-for-profit." She indicated the ordinance only addresses compensated staff, not volunteers. In answer to a question, she felt it was legal for CNHS (Clearwater Neighborhood Housing Services) to adhere to the ordinance. It was questioned if lobbyists must register once a year or for each issue. The City Attorney suggested the City Commission identify what they want to accomplish with the ordinance and what information they want to gather. It was suggested the registration form include space for later additions. The City Attorney said the form is dated and notarized and cannot be altered. She suggested addendum could be added. In answer to a question, she said it would be up to the City Commission if the addendum would need to be notarized. She referred to a suggestion to log-in lobbyists instead of requiring formal registration. She said problems with that method may occur at the end of the year with follow-up. The City Attorney said Hillsborough County only records face to face meetings, not telephone calls. It was suggested the log-in method would be easier for lobbyists rather than insisting they journey to the City Clerk's office for every change. It was suggested the City Commission should not track telephone calls. The City Attorney said lobbyists bear responsibility for following procedures outlined in the ordinance. Concern was expressed the ordinance would be gutted if telephone calls were exempt. It was suggested the City Commission may have included more restrictions in the ordinance than intended. Consensus was to keep references to telephone calls in the ordinance. It was suggested lobbyists register annually with the City Clerk and log in during each visit. Concerning telephone calls, the City Attorney said telephone calls City Commissioners receive or return would need to be logged. She suggested logs indicate the lobbyist's name and topic. Discussion ensued regarding what would be required if the City Commission members were responsible for keeping a log of telephone calls. Consensus was to allow lobbyists a two-day grace period to register, to retain the original registration forms, and not to use sign-in logs. Attorney/Client Session The City Attorney requested an attorney/client session regarding Atrium of Clearwater, Ltd. versus the City of Clearwater and Community Redevelopment Agency be scheduled for June 20, 1996, at 4:30 p.m. Consensus was to schedule. The Commission recessed from 3:48 to 4:02 p.m. City Manager Verbal Reports CNHS/Winn Dixie project Deputy City Manager Kathy Rice said staff learned late last week the project will not fit in the downtown plan as it exists. A Special Meeting of the CRA (Community Redevelopment Agency) is scheduled on Thursday at 5:30 p.m. to decide if they wish to proceed. The proposed site formerly housed an automobile distributor. The current downtown plan identifies the site as half commercial and half residential. Resolutions by the City Commission and CRA are needed to indicate the City plans to change the plan so the project can go forward. The store will recruit employees from the area. Winn Dixie will construct the grocery store and sell it to CNHS (Clearwater Neighborhood Housing Services). The funding shortfall is estimated at $900,000. Ms. Rice said a $700,000 OCS (Office of Community Services/ Department of Health & Human Services) grant has been approved based on the City issuing a letter of intent. The CRA is being asked to lend the money to the project at 3% interest. The CRA would borrow the money from the City at 6% and pay it back from the increment. The City will be repaid its money at the cash pool rate. In answer to a question, Ms. Rice said the changes to the plan can begin once this project is approved. She reported CNHS will pay the City 3% interest on the loan. In answer to a question, Ms. Rice said until the CRA lawsuit regarding the Atrium is settled, it is not known whether the City will need to lend the full amount. Economic Development Director Alan Ferri predicted the net gain over a 20-year period would result in a $1-million gain in increment. The most the CRA would pay in one year is $26,000. The City Manager estimated the increment is approximately $3-million. She said the CRA is receiving approximately $30,000 per year in taxes. It was requested this issue be looked at again. Ms. Rice said the City is asked to cover additional costs: 1) water line expansion - cost unknown; 2) fire hydrants - $33,000; 3) stormwater - $17,000; and 4) sewer upgrade - $11,000. She said these additional contributions are not impact fees. She noted the cost to enlarge the turn radius on one street has not been estimated. It was questioned if the enterprise funds would cover these expenses. The City Manager said the City Commission needs to make that decision. She suggested the contribution come from the CRA or General Fund. She did not know if the CRA had adequate funds to cover these expenses. It was suggested including these expenses in the CRA loan. A clear set of numbers was requested. Ms. Rice reported the project will request vacating Laura Street. A Special CRA Meeting was scheduled for June 6, 1996, at 5:30 p.m. to consider a resolution regarding this project. Beach Welcome Center The City Manager said the RFP (request for proposal) was released for the Beach Welcome Center. A pre-bid conference is scheduled for June 12, 1996, at Memorial Civic Center. The submittal deadline is June 25, 1996, at 4:00 p.m. at the Purchasing Department at the Municipal Services building. The Committee will review the bids and send the top finalists to the City Commission for action on July 15, 1996. It was questioned how soon after approval can the welcome center be operating under new management. The City Manager said the goal is August 1, 1996. Budget Sessions Budget Work Sessions were scheduled for July 22, 1996, from 9:00 a.m. to 3:00 p.m. and on July 26, 1996, from 9:00 a.m. to 3:00 p.m. Del Oro Park Ribbon Cutting A ribbon cutting ceremony for the refurbished park in the Del Oro neighborhood was scheduled for June 22, 1996, at 10:00 a.m. Clearwater Bombers Matching Grant Request Financial information regarding the Smokers was requested. Staff will provide it if it can. It was noted the City had not funded the Florida Orchestra's request. This funding is not budgeted. It was noted Parks & Recreation Department Director Ream Wilson has recommended denying the Clearwater Bombers' request Clearwater Beach Chamber of Commerce Banquet The City Manager referred to a request by the Clearwater Beach Chamber of Commerce that the City purchase tickets for their annual banquet. She reported the City normally does not purchase tickets for these types of functions. She indicated she had responded the City will not buy a table for the banquet. It was agreed the City historically does not buy tables for Clearwater Chamber of Commerce banquets either. The City Manager noted the City Commission had authorized staff to pursue a contract to handle the City of Safety Harbor's recycling. She noted the cost for recycling for Clearwater and Safety Harbor residents is similar. The City of Safety Harbor covers some handling costs including billing. She said discussions are continuing. Commission Discussion Items Set meeting with Marlo Boulevard neighborhood A meeting with the Marlo Boulevard neighborhood was scheduled for June 19, 1996, from 7:00 to 9:00 p.m. at the Countryside Library. The City Manager said neighborhood property owners will be balloted on preferences regarding the possibility of connecting the neighborhood with the Landmark Drive extension. Commissioner Seel’s memorandum re Economic & Beach Advisory Committees Commissioner Seel requested continuing discussion of this memorandum until the June 17, 1996, Work Session. Mayor’s request for authorization of travel expenses to Nagano, Japan in October In her May 13, 1996, memorandum, Mayor Garvey requested authorization for travel expenses to Clearwater’s Sister City, Nagano, Japan, in October 1996. She indicated the trip is to continue Sister City relations and to plan for a Clearwater Hospitality Center in Nagano during the 1998 Olympics. Mayor Garvey discussed this issue during the 1994 visit by Mayor Tsukada and the Nagano City Council President who gave their enthusiastic support. Information to be gathered includes picture taking and review of location, space, size, etc., to help with the next phase of planning. The Mayor indicated the airfare is approximately $1,500. She estimated hotel and travel expenses will be between $1,000 and $1,500. The Mayor requested authorization of up to $3,000 that does not include necessary gifts for the Mayor and Japanese hosts. She hoped her expenses would be lower.. The Mayor suggested this item could be part of the budget discussions. In answer to a question, she said $1,500 was allocated in this year's budget. It was felt the trip is appropriate considering what is going on with the Olympics. The Mayor said the committee organizing the efforts is extremely enthusiastic. They are working on a display in conjunction with Nagano during the Atlanta Olympics this summer. Other Commission Action Commissioner Hooper sent kudos to Clearwater Festivals for the Fun 'N Sun festivities. Commissioner Clark referred to concerns expressed by a Tampa Tribune reporter regarding the availability of some records. It was indicated staff has responded. Commissioner Clark recommended appointing Tal Rutledge to the Greenwood Task Force. Ms. Rice said appointments for vacancies will be brought back to the City Commission after the task force's initial meeting on June 12. Commissioner Johnson expressed concern regarding Mr. Cadwell repeatedly making the same request for a change to City code. Commissioner Johnson said he had responded . The City Attorney noted an attorney from her office also had met with Mr. Cadwell and responded to his request. The City Manager said her office investigated every allegation Mr. Cadwell has made against staff but found staff actions were appropriate. She suggested Mr. Cadwell may never be satisfied. Commissioner Seel referred to the "Ice House" and questioned what options the City has to address a project under construction for four years. The Mayor suggested the City Commission again consider a property maintenance ordinance. She agreed construction has taken too long. Ms. Rice said the CRT (Community Response Team) has swept the CRA area and will issue a report regarding the condition of area properties along with recommendations. Mayor Garvey questioned advances regarding the Pinellas Trail. The City Attorney said that issue will be addressed at the June 20, 1996, meeting. Mayor Garvey questioned a request from the Free Clinic to share their parking lot with the City. Ms. Rice said staff is reviewing the issue and will respond. Mayor Garvey questioned the Parts House. Ms. Rice said staff is still working with them. Mayor Garvey questioned the status of Jolley Trolley requests. Mr. Rice said the Jolley Trolley has indicated they would like to make a few changes to fit their funding cycles. A meeting will be scheduled. Mayor Garvey expressed concern the Jolley Trolley's Board of Directors currently do not allow the Jolley Trolley Executive Director to attend the meetings. It was noted differences of opinion regarding advertising and operations exist. Adjourn The meeting adjourned at 4:43 p.m.