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DISTRICT SEVEN HIGHWAY BEAUTIFICATION MAINTENANCE MEMORANDUM OF AGREEMENT- MOA 01-06+ilr- .'-^ 'n.4. `.i . ` MOA 01-06 DISTRICT SEVEN HIGHWAY BEAUTIFICATION MAINTENANCE MEMORANDUM OF AGREEMENT THIS AGREEMENT, made and entered into as of the ,�' T}} day of J V' N/ �S , 2006, by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, a component agency of the State of Florida, hereinafter called the "Department" and the CITY OF CLEARWATER, a municipal corporation of the State of Florida, existing under the Laws of Florida, hereinafter called the "City". WITNESSETH WHEREAS, the Department owns State Road 60 (Court Street and Memorial Causeway) right-of-way consisting of road improvements and grassed areas abutting thereon located between Court Street at Oak Avenue Oak Avenue and Memorial Causeway 770 feet west of the bridge in Pinellas County, Florida (the "Project Highway"); and ' WHEREAS, the Department has responsibility for operation and maintenance of the State Highway System; and WHEREAS, the Project Highway is beautified by improvements which enhance its aesthetic quality; and WHEREAS, the City has agreed to install and maintain those improvements in accordance with the provisions below; and WHEREAS, the Department is authorized pursuant to Section 335.055, Florida Statutes to enter into contracts with counties and municipalities to perform routine maintenance work on the State Highway System within the appropriate boundaries; and WHEREAS, the parties hereto recognize the need for entering into an agreement designating and setting forth the responsibilities of each party in maintaining the improvements; and WHEREAS, the City has authorized its officers to execute this Agreement on its behalf, NOW THEREFORE, for and in consideration of the mutual benefits that flow each to the other, the parties covenant and agree as follows: 1. The City shall install and maintain those improvements to the Project Highway as specified in the Construction Plans and Specifications attached hereto as Exhibit "A", and the Maintenance Plan attached hereto as Exhibit "B", all of which are hereby incorporated herein and made a part hereof by this reference and all of the work in connection therewith being hereinafter referred to as the "Project". Except as permitted in this agreement, the City shall not modify the Project without prior written approval of the Department. 2. In the event that any portion of th�e Project is at any time determined by the Department to not be in conformance with all applic;able laws, rules, procedures and guidelines of the Department, or is determined to be interfering with the safe and efficient operation of any transportation facility, or is otherwise determined t�o present a danger to public health, safety, or welfare, said portion shall be immediately brought into departmental compliance at the sole cost and expense of the City. 3. The Department recognizes that the City mus�: comply with Section 166.241, Florida Statutes. This Agreement shall not be construed to modify, in any way, the City's obligations under those statutes. 4. Maintenance of the Project shall be subject tc► periodic inspections by the Department. In the event that any of the aforementioned responsibilities are not carried out or are otherwise determined by the Department not to be in conformance with th�e applicable Project standards, the Department may terminate the agreement in accordance with paragraph 10(a). 5. The Department's Area Maintenance Office shall be notified forty-eight hours in advance of commencing any scheduled construction or mainte;nance activities. Emergency repairs shall be performed without delay and the Area Maintenance Office notified immediately. The Area Maintenance Engineer with responsibility for the roadway within this Project is Mr. Brian Bennett, P.E., located at 5211 Ulmerton Rd., Clearwater, Florida, telephone number (727) 570-5101. 6. Prior to any major Project construction or reconstruction activity, the City shall submit plans of the proposed work to all utilities with facilities within the limits of work for their review and comment. The City shall resolve any conflicts and/or concerns raised by the utilities prior to commencement of such activities. Prior to commencing any field activity on this project, the City shall notify all the utilities of their work schedule enabling facilities to be field located and marked to avoid damage. 7. If the City desires to position vehicles, equip�ment, ar personnel, or to perform maintenance activities closer than fifteen feet to the edge of pavement, or to close a traffic lane, Maintenance of Traffic shall be in accordance with the Project plans and all Departmental Maintenance of Traffic Regulations. The permittee shall have Maintenance of Traffic certified personnel supervise the set up and operation of such Maintenance of Traffic devices at the site of the construction or maintenance activity. 8. The Department will require the City to cf;ase operations and remove all personnel and equipment from the Department's right-of-way if any actions on the part of the City or representatives of the City violate the conditions or intent of this agreement as determined by the Department. 9. It is understood between the parties hereto that any or all of the Project may be removed, relocated or adjusted at any time in the future as determined to be necessary by the Department in order that the adjacent state road be widened, altered or otherwise changed to meet with the future 2 of `_i criteria or planning of the Department. The Department shall give the City notice regarding such removal, relocation or adjustment and the City shall be allowed sixty calendar days to remove all or part of the Project at its own cost. The City will own that part of the Project it removes. After the sixty calendar days removal period, the Department may remove, relocate or adjust the Project as it deems best. Wherever the City removes improvem�ents pursuant to this agreement, the City shall restore the surface of the affected portion of the project premises to the same safe and trafficable condition as existed prior to installation of such im��rovements. 10. This Agreement may be terminated under any one of the following conditions: (a) By the Department if the City, following fifteen working days written notice, fails to perform its maintenance responsibilities under this Agreement. (b) By the City following sixty calendar day's written notice. (c) By the Department following sixty calendar day's notice. 11. Within 60 days following a notice to termina.te pursuant to 10(a) or 10(b), if the Department requests, the City shall remove the Project and restore the Project premises to the same safe condition existing prior to installation of the Project. If the Department does not request such restoration or terminates this Agreement pursuant to 10(c), the Department may remove, relocate or adjust the Project as it deems best. 12. To the extent provided by law, the City sh�all indemnify, defend, and hold harmless the Department and all of its officers, agents and emplo}�ees from any claim, loss, damages, cost, charge, or expense arising out of any act, error, omission, or negligent act by the City, its agents, or employees, during the performance of the Agreement, except that neither the City, its agents, or its employees will be liable under this paragraph for any claim, loss, damage, cost, charge or expense arising out of any act, error, omission, or negligent act by the Department or any of its officers, agents, or employees during the performance of the Agreement. When either party receives notice of a claim for damages that may have been caused by the other party in the performance of services required under this Agreement, that party will immediately forward the claim to the other party. Each party will evaluate the claim, and report its findings to each other within fourteen working days and jointly discuss options in defending the claim. A party's failure to promptly notify the other of a claim will not act as a waiver of any right herein. 13. The Department's District Secretary shall df;cide all questions, difficulties, and disputes of any nature whatsoever that may arise under or by reason of this Agreement, the prosecution, or fulfillment of the service hereunder and the characl:er, quality, amount, and value thereof; and his decision upon all claims, questions, and disputes shall be final and conclusive upon the parties hereto. 14. This Agreement embodies the entire agreem��nt and understanding between the parties hereto and there are no other agreements or understanding;s, oral or written, with reference to the subject matter hereof that are not merged herein and super�,eded hereby. 3of`i 15. This Agreement may not be assigned or transferred by the City, in whole or in part without consent of the Department. 16. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. 17. All notices, demands, requests or other instniments shall be given by depositing the same in the U.S. Mail, postage prepaid, registered or certifie;d with return receipt: (1) If to the Department, address to District Landscape Architect, at Florida Department of Transportation, MS 7-1200, 1120�1 N. McKinley Drive, Tampa, Florida 33612- 6456 or at such other address as the I)epartment may from time to time designate by written notice to the City; and (2) If to the City address to Michael D. Q!uillen, P.E., City Engineer, City of Clearwater, 100 S. Myrtle Avenue, Clearwater, Florida 33758-4748 or at such other address as the City from time to time designate�s by written notice to the Department. All time limits provided hereunder shall run from the date of receipt of all such notices, demands, requests and other instruments. 4 of 5 �L Jf, IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF CLEARWATER STATE OF FLORIDA a municipal corporation DEPARTMENT OF TRANSPORTATION of the State of Florida By: � By: rank V. Hibbard Jam V. oulton, r., P.E. Mayor Dire tor f Transpo tion Operations, BY� f�. � William I�. I-�orne City Manager � Attest: C hia E. 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GARDUIELI., P,�., P.I�.�. �� z BLUE STAR hEMORIAL UNLE55 516NED IN PURPLE INK. � �_��� � ioo s. wrrrn.e nve. i000 w� e�.c�x r�nD b�in i��a ir�DmuJUO��a GLEARNlAT62, FL 33756 BLD6-A / UNIT �II Lq115W1A97D540 MIYIY�IPPU 0425 � ���' �� d war�� nzq sbz-aes� Fnw nrp ssz-ae�s K cr�itu� iiioe,exa5r saao LAR60, FLORIDA 33TII �� A� � M@MORIAL BIGN p0{AJDATION PLAN6 �/ `: a( VOIGE� ?2'1-524-Iq05 ��j `r � � FAX: 121-524-1299 �l. i 1 . r h 1��7��IIQ17! EXHIBIT "B" - MAINTENANCE PLAN Highway Beautification Maintenance Memorandum of Agreement Site Improvements The City shall at all times maintain the Project in a reasonable manner and with due care in accordance with Project standards. Specifically, the City agrees to: (a) maintain all improvements as specified in the S.R. 60 Memorial Causeway Civil Site Plan Phase 1, prepared by Wade-Trim, Inc and dated 3/28/06; and in the Foundation Plans for poughboy Sailor & Soldier Statues, Flag Pole, Old & New Bridge Dedication Plaques, Blue Star Sign and Spanish/American War Monument prepared by Fred S. Cardwell and dated 3/22/06; (b) remove graffiti from site improvement surfaces; (c) repair cosmetic or structural damage to any site improvement component; (d) relocate or replace any site improvement component requiring removal for implementation of local roadway or utility projects; (e) maintain a pavement surface free from residue accumulation, algae, uneven pavement, or other slip or trip hazards; and (� perform other maintenance as required to maintain the Project in a reasonable manner and with due care in accordance with Department guidelines and standards. lofl