DISTRICT SEVEN HIGHWAY BEAUTIFICATION MAINTENANCE MEMORANDUM OF AGREEMENT- MOA 01-06+ilr- .'-^ 'n.4.
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MOA 01-06
DISTRICT SEVEN HIGHWAY BEAUTIFICATION
MAINTENANCE MEMORANDUM OF AGREEMENT
THIS AGREEMENT, made and entered into as of the ,�' T}} day of J V' N/ �S ,
2006, by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, a
component agency of the State of Florida, hereinafter called the "Department" and
the CITY OF CLEARWATER, a municipal corporation of the State of Florida, existing under the
Laws of Florida, hereinafter called the "City".
WITNESSETH
WHEREAS, the Department owns State Road 60 (Court Street and Memorial Causeway)
right-of-way consisting of road improvements and grassed areas abutting thereon located between
Court Street at Oak Avenue Oak Avenue and Memorial Causeway 770 feet west of the bridge in
Pinellas County, Florida (the "Project Highway"); and '
WHEREAS, the Department has responsibility for operation and maintenance of the State
Highway System; and
WHEREAS, the Project Highway is beautified by improvements which enhance its aesthetic
quality; and
WHEREAS, the City has agreed to install and maintain those improvements in accordance
with the provisions below; and
WHEREAS, the Department is authorized pursuant to Section 335.055, Florida Statutes to
enter into contracts with counties and municipalities to perform routine maintenance work on the
State Highway System within the appropriate boundaries; and
WHEREAS, the parties hereto recognize the need for entering into an agreement designating
and setting forth the responsibilities of each party in maintaining the improvements; and
WHEREAS, the City has authorized its officers to execute this Agreement on its behalf,
NOW THEREFORE, for and in consideration of the mutual benefits that flow each to the
other, the parties covenant and agree as follows:
1. The City shall install and maintain those improvements to the Project Highway as
specified in the Construction Plans and Specifications attached hereto as Exhibit "A", and the
Maintenance Plan attached hereto as Exhibit "B", all of which are hereby incorporated herein and
made a part hereof by this reference and all of the work in connection therewith being hereinafter
referred to as the "Project". Except as permitted in this agreement, the City shall not modify the
Project without prior written approval of the Department.
2. In the event that any portion of th�e Project is at any time determined by the
Department to not be in conformance with all applic;able laws, rules, procedures and guidelines of
the Department, or is determined to be interfering with the safe and efficient operation of any
transportation facility, or is otherwise determined t�o present a danger to public health, safety, or
welfare, said portion shall be immediately brought into departmental compliance at the sole cost and
expense of the City.
3. The Department recognizes that the City mus�: comply with Section 166.241, Florida Statutes.
This Agreement shall not be construed to modify, in any way, the City's obligations under those
statutes.
4. Maintenance of the Project shall be subject tc► periodic inspections by the Department. In the
event that any of the aforementioned responsibilities are not carried out or are otherwise determined
by the Department not to be in conformance with th�e applicable Project standards, the Department
may terminate the agreement in accordance with paragraph 10(a).
5. The Department's Area Maintenance Office shall be notified forty-eight hours in advance of
commencing any scheduled construction or mainte;nance activities. Emergency repairs shall be
performed without delay and the Area Maintenance Office notified immediately. The Area
Maintenance Engineer with responsibility for the roadway within this Project is Mr. Brian Bennett,
P.E., located at 5211 Ulmerton Rd., Clearwater, Florida, telephone number (727) 570-5101.
6. Prior to any major Project construction or reconstruction activity, the City shall submit plans
of the proposed work to all utilities with facilities within the limits of work for their review and
comment. The City shall resolve any conflicts and/or concerns raised by the utilities prior to
commencement of such activities. Prior to commencing any field activity on this project, the City
shall notify all the utilities of their work schedule enabling facilities to be field located and marked to
avoid damage.
7. If the City desires to position vehicles, equip�ment, ar personnel, or to perform maintenance
activities closer than fifteen feet to the edge of pavement, or to close a traffic lane, Maintenance of
Traffic shall be in accordance with the Project plans and all Departmental Maintenance of Traffic
Regulations. The permittee shall have Maintenance of Traffic certified personnel supervise the set
up and operation of such Maintenance of Traffic devices at the site of the construction or
maintenance activity.
8. The Department will require the City to cf;ase operations and remove all personnel and
equipment from the Department's right-of-way if any actions on the part of the City or
representatives of the City violate the conditions or intent of this agreement as determined by the
Department.
9. It is understood between the parties hereto that any or all of the Project may be removed,
relocated or adjusted at any time in the future as determined to be necessary by the Department in
order that the adjacent state road be widened, altered or otherwise changed to meet with the future
2 of `_i
criteria or planning of the Department. The Department shall give the City notice regarding such
removal, relocation or adjustment and the City shall be allowed sixty calendar days to remove all or
part of the Project at its own cost. The City will own that part of the Project it removes. After the
sixty calendar days removal period, the Department may remove, relocate or adjust the Project as it
deems best. Wherever the City removes improvem�ents pursuant to this agreement, the City shall
restore the surface of the affected portion of the project premises to the same safe and trafficable
condition as existed prior to installation of such im��rovements.
10. This Agreement may be terminated under any one of the following conditions:
(a) By the Department if the City, following fifteen working days written notice, fails to
perform its maintenance responsibilities under this Agreement.
(b) By the City following sixty calendar day's written notice.
(c) By the Department following sixty calendar day's notice.
11. Within 60 days following a notice to termina.te pursuant to 10(a) or 10(b), if the Department
requests, the City shall remove the Project and restore the Project premises to the same safe
condition existing prior to installation of the Project. If the Department does not request such
restoration or terminates this Agreement pursuant to 10(c), the Department may remove, relocate or
adjust the Project as it deems best.
12. To the extent provided by law, the City sh�all indemnify, defend, and hold harmless the
Department and all of its officers, agents and emplo}�ees from any claim, loss, damages, cost, charge,
or expense arising out of any act, error, omission, or negligent act by the City, its agents, or
employees, during the performance of the Agreement, except that neither the City, its agents, or its
employees will be liable under this paragraph for any claim, loss, damage, cost, charge or expense
arising out of any act, error, omission, or negligent act by the Department or any of its officers,
agents, or employees during the performance of the Agreement.
When either party receives notice of a claim for damages that may have been caused by the
other party in the performance of services required under this Agreement, that party will immediately
forward the claim to the other party. Each party will evaluate the claim, and report its findings to
each other within fourteen working days and jointly discuss options in defending the claim. A party's
failure to promptly notify the other of a claim will not act as a waiver of any right herein.
13. The Department's District Secretary shall df;cide all questions, difficulties, and disputes of
any nature whatsoever that may arise under or by reason of this Agreement, the prosecution, or
fulfillment of the service hereunder and the characl:er, quality, amount, and value thereof; and his
decision upon all claims, questions, and disputes shall be final and conclusive upon the parties
hereto.
14. This Agreement embodies the entire agreem��nt and understanding between the parties hereto
and there are no other agreements or understanding;s, oral or written, with reference to the subject
matter hereof that are not merged herein and super�,eded hereby.
3of`i
15. This Agreement may not be assigned or transferred by the City, in whole or in part without
consent of the Department.
16. This Agreement shall be governed by and construed in accordance with the laws of the State
of Florida.
17. All notices, demands, requests or other instniments shall be given by depositing the same in
the U.S. Mail, postage prepaid, registered or certifie;d with return receipt:
(1) If to the Department, address to District Landscape Architect, at Florida Department
of Transportation, MS 7-1200, 1120�1 N. McKinley Drive, Tampa, Florida 33612-
6456 or at such other address as the I)epartment may from time to time designate by
written notice to the City; and
(2) If to the City address to Michael D. Q!uillen, P.E., City Engineer, City of Clearwater,
100 S. Myrtle Avenue, Clearwater, Florida 33758-4748 or at such other address as
the City from time to time designate�s by written notice to the Department.
All time limits provided hereunder shall run from the date of receipt of all such notices,
demands, requests and other instruments.
4 of 5
�L Jf,
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the
day and year first above written.
CITY OF CLEARWATER STATE OF FLORIDA
a municipal corporation DEPARTMENT OF TRANSPORTATION
of the State of Florida
By: � By:
rank V. Hibbard Jam V. oulton, r., P.E.
Mayor Dire tor f Transpo tion Operations,
BY� f�.
� William I�. I-�orne
City Manager �
Attest:
C hia E. Goudeau (
Ci Clerk _, 5�.��;
Legal Review: � �
� �� =
�ira Lipowski
sistant City Attorney
Attest:
Legal Review:
5 of 5
(SEAL)
Office of the General C cil, District 7
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EXHIBIT "B" - MAINTENANCE PLAN
Highway Beautification Maintenance Memorandum of Agreement
Site Improvements
The City shall at all times maintain the Project in a reasonable manner and with due care
in accordance with Project standards. Specifically, the City agrees to:
(a) maintain all improvements as specified in the S.R. 60 Memorial Causeway
Civil Site Plan Phase 1, prepared by Wade-Trim, Inc and dated 3/28/06;
and in the Foundation Plans for poughboy Sailor & Soldier Statues, Flag
Pole, Old & New Bridge Dedication Plaques, Blue Star Sign and
Spanish/American War Monument prepared by Fred S. Cardwell and
dated 3/22/06;
(b) remove graffiti from site improvement surfaces;
(c) repair cosmetic or structural damage to any site improvement
component;
(d) relocate or replace any site improvement component requiring removal
for implementation of local roadway or utility projects;
(e) maintain a pavement surface free from residue accumulation, algae,
uneven pavement, or other slip or trip hazards; and
(� perform other maintenance as required to maintain the Project in a
reasonable manner and with due care in accordance with Department
guidelines and standards.
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