08/31/1992 CITY COMMISSION WORK SESSION
August 31, 1992
The City Commission of the City of Clearwater met at City Hall with the following members present:
Rita Garvey Mayor/Commissioner
Richard Fitzgerald Vice-Mayor/Commissioner
Lee Regulski Commissioner
Sue Berfield Commissioner
Arthur X. Deegan, III Commissioner
Also present were:
Michael J. Wright City Manager
Kathy S. Rice Deputy City Manager
Elizabeth M. Deptula Assistant City Manager
M.A. Galbraith, Jr. City Attorney
Cynthia E. Goudeau City Clerk
The meeting was called to order at 9:00 a.m.
Service Awards
Three service awards were presented to City employees.
Presentations
Camp Dresser & McKee (CDM) and Staff regarding a New City Hall; adopt a strategy for the construction (PW)
There are generally six types of alternative contracting methods; a conventional competitive bid, design-build, negotiated general contractor, "turn-key" project development, construction
management and a phased conventional approach.
The design-build service has many advantages. It provides a single prime responsibility for design/construction and the construction costs, schedule and methods are controlled by a
single entity. Value/engineering is performed by the team and is implemented to provide a cost effective solution to systems and materials used on the project. Staff recommends this
method which would include the following structure and sequence:
1) A Request for Qualifications (RFQ) will go out to the design and construction community describing our project and inviting design-build firms or temporary partnerships to submit
material identifying themselves and their experience, both as to the construction of similar facilities and their experience in design-build scenarios (Time frame - 3-5 months);
2) A short list will be prepared and four selected firms will, upon examination of our comprehensive project description, make individual presenta tions adequate for the City to fully
know
what the building will look like, what the site plan will look like, and what the building will cost. Renderings and models will be included in these presentations (Time frame - 2-4
months);
3) One of the presenting firms will be selected, a contract will be awarded, and work will begin on the project. The project will, in effect, be designed by the builder and built by
the designer, with various detailed construction drawings prepared in sequence as needed to accommodate the actual work. The contractor and architect are compensated on a lump-sum basis,
and the building costs are agreed upon by contract. The project can not exceed the contract figure (Time frame - 18-30 months).
Steve Broadhead, Joe Hickel and Tom Burke, of CDM, together with staff, prepared eight conceptual site designs as alternatives for construction of the new City Hall. They drawings and
scale models were presented and the alterna tives were outlined as follows:
#1 - Existing Site
A. New addition to the existing City Hall building extending to the west. New parking garage to the south. Close Pierce Street. Access from both Osceola Avenue and Pierce Boulevard.
B. New City Hall building fronting Osceola Avenue with parking below building.
C. New City Hall building facing Osceola Avenue. New parking garage to the west.
D. New City Hall building fronting Pierce Boulevard. New parking garage along Osceola Avenue.
#2 - Maas Brothers Site
A. New City Hall building fronting Osceola Avenue. Parking garage below City Hall building.
B. New City Hall building fronting Osceola Avenue. Parking garage below City Hall building. Proposed Art Center to the west.
C. New Art Center fronting Osceola Avenue. New City Hall building to the west. Parking garage below City Hall building.
D. New City Hall building fronting Osceola Avenue. Parking Garage below City hall building. Proposed auditorium to the north.
In response to questions, Steve Broadhead indicated the same criteria were used in preparing all proposals; a scale of 1/100, a standard gross floor area of 130,000 square feet, costs
of $100 per square foot of building area and $10,000 per parking space.
Concern was expressed these numbers were excessively high. The City Manager indicated the cost figures were set high to reflect the projected cost of construction 3-5 years in the future.
He stated this study is intended to be an overall comparison of potential space usage on the various sites. Once direction is received regarding a location, a refined proposal can
be submitted.
Concern was expressed that building below the 28-foot line is in conflict with previous efforts to preserve and protect the bayfront. It was indicated a referendum would be required
for all proposals except the current City Hall site. In response to a question, it was stated the extra expenses involved in building below ground parking were included in the cost
estimates.
Discussion ensued regarding the range of options available on the various sites, the need for an auditorium, open space requirements and parking requirements. Support for the SunBank
purchase was expressed.
Concerns were expressed that trying to fit City Hall on this current site or the Maas Brothers site was not in the best interest of the City.
Discussion ensued regarding whether or not to go to referendum to allow construction below the 28-foot line.
Discussion ensued regarding negotiating a design/build agreement as opposed to soliciting sealed bids. Design/build was felt to give the City more control over the project whereas the
competitive bid process could save money.
The majority of the Commission favored developing this project on the current City Hall site and did not rule out a referendum for construction below the 28-foot line. Staff was directed
to place this item on the agenda for Thursday night and to include time frames for the steps involved.
Florida Gulf Coast Art Center
The City has been working for several weeks to develop an ordinance placing a referendum question on the November election ballot to allow the Art Center to purchase the Maas Brothers
property as well as develop an agreement regarding the Art Center's use of that property.
In a letter faxed to City Attorney Galbraith and Assistant City Manager Deptula on August 27, 1992, Tim Mariani of the Florida Gulf Coast Art Center (FGCAC) submitted terms outlining
the proposed purchase of the Maas Brothers property from the City. The terms stated in the letter are as follows:
1. The transaction will be structured as a purchase and sale of real property which requires performance complying with the following deadlines: a) the closing date will be on or before
the second anniversary of the referen dum approving the sale; b) building permits must be obtained by FGCAC no later than the third anniversary of the referendum and c) the certificate
of occupancy must be obtained no later than the fifth anniversary of the referendum.
2. The purchase price offered by FGCAC is $750,000., to be paid at the time of closing on or before the second anniversary of the referendum.
3. FGCAC is purchasing the eastern portion of the Maas Brothers property consisting of approximately 85,125 square feet.
4. The real property to be acquired by FGCAC is to consist of vacant land, and therefore the expense and obligation of demolishing the Maas Brothers building will remain with the City
of Clearwater.
5. The use of the property acquired by FGCAC is to be restricted to the construction, maintenance and operation of an "arts facility" as that term is to be defined by the ordinance
and contract.
6. The deed of conveyance shall reserve to the City of Clearwater the possibility of reverter (forfeiture clause) which reserves to the City the right to re-enter and acquire fee simple
title to the property in the event the property is put to any use other than as an arts facility. The possibility of reverter shall run with the land and, therefore, encumber all future
owners of the property. In the event the City exercises its right of reverter by reason of the owners violation of the use restriction, then the City shall acquire the real property
together with all improvements to the property without reimburse ment to FGCAC or its successor for the cost of those improvements. The deed of conveyance shall provide reasonable procedures
which allow the owner to cure any violation of the use restriction prior to the termination of the owner's interest in the property and the forfeiture of the improvements to the City.
7. The development of the land by FGCAC shall be subject to applicable building and zoning ordinances of the City, provided, however, that nothing in the ordinances shall be construed
to (1) prohibit the construction of buildings on any portion of the site (other than in applicable setbacks) due to ordinances restricting development below the 28-foot bluff nor (2)
require compliance with concurrency provisions and impact fees relating to traffic, drainage, sewer and water as the arts facility project creates no greater impact than the existing
Maas Brothers facility.
8. The contract shall require FGCAC to include as part of the arts facility a civic room/auditorium to accommodate not less than 350 nor more than 500 people.
City Attorney Galbraith submitted a draft ordinance providing for a special election regarding the proposed sale and said he was working on the title and wording of the referendum question.
A question was raised regarding whether or not the ordinance is ready to go to second reading.
Tim Mariani and Gil McArthur of the FGCAC, provided clarification of the final offer.
In response to a question, Mr. Mariani indicated a reverter clause did not necessarily mean the land would not be encumbered with a mortgage or lien. Any mortgage would be subject to
the reverter and, he noted, banks do not want to lend without collateral.
Discussion ensued regarding mortgaging versus fund raising, building below the 28-foot level, payment of utilities, concurrency rules and whether or not the sale price should be competitively
bid. Also discussed were the definition of an art facility, demolition of the existing building, and the on-site restaurant and parking provisions. Concerns were expressed regarding
stormwater retention, whether or not any earnest money will be collected and taking the property off the tax rolls. While concern was expressed it is premature to go to referendum in
November, delaying the referendum until March was felt by others to be too long to let the property sit idle.
Direction was given that the following should be accomplished before second reading: 1) define what is needed regarding easements to public parking that may be constructed below ground;
2) delete requirements for a restaurant and banquet room; 3) add the ability to have a restaurant to the definition of an arts facility; 4) add the ability to have catered dining to
the requirement for a civic room/auditorium; 5) delete references to height limitations and maximum square footage; 6) delete the requirement that a Commissioner be on the Center Board;
7) determine assignability; 8) word the reverter to give the City the option of whether it wants to take the property back if it ceases to be an art center and 9) include on the ballot
question that the City will be responsible for the cost of demolishing the building. Staff is to coordinate with the City Attorney to make the changes.
ITEM - Scheduling Meetings
A Budget Worksession was scheduled for 9/8/92 at 1:00 p.m. in Commission Chambers.
A Worksession regarding the Downtown Plan was set for 9/22/92 at 10:00 a.m. Direction regarding the East End proposals will be given at that time.
Commissioner Berfield requested a field trip to Columbus, Ohio, to view the Germantown Development prior to discussing the East End proposal. Consensus was to delay a decision regarding
this until after the 9/22/92 meeting. It was indicated the CRA would meet prior to the next worksession.
ITEM - Discussion ensued regarding the Kravas contract. The City Manager indicated the basic contract is to be modified and reviewed by the City Attorney. The City Manager recommended
paying Terry Flowers, the remaining tenant $1,120 to relocate in order to convert the property to a parking lot as soon as possible.
Public Hearing & First Reading Ord. #5257-92 - Relating to LDC, amending Ch. 134, regarding signs and sign regulations; amending Sec. 137.005 (PLD-9)
The City's existing Sign Regulations have been in effect since October, 1985. They are now proposed to be updated to eliminate some inconsistencies with Pinellas County's recently adopted
sign code.
Despite the number of changes being made, this is not a "new" sign code. Most of the signs that were made nonconforming when the code was adopted in 1985 will continue to be nonconforming.
Unless these changes "legalize" a nonconform ing sign, the changes will not extend the deadline (10/13/92) to bring nonconforming signs into compliance with the sign code.
The Planning and Zoning Board (P&Z) reviewed and recommended approval subject to three modifications: 1) political signs be allowed to address any political issue, whether the issue
is the subject of a referendum or not, 2) flags on multi-family zoned property be restricted to one flag per unit, rather than one flag per property; and 3) the sign size increase that
is allowed for buildings set back from rights of way be measured from the new right of way line where there exists an approved road widening project. Staff concurs with Board recommen dation
#1 and has included it
in the ordinance. Staff also concurs with recommen dation #3 and recommends it, too, be included in the ordinance.
Other changes requested by citizens at the Planning and Zoning Board meeting were:: 1) include the first amendment protection clause that is part of the Countywide Code, thereby allowing
any lawful noncommercial message on any sign allowed under the sign regulations; 2) prohibit neon lighting which is not an integral part of the architecture; 3) do not allow sandwich
board signs in downtown; 4) lessen the amount of additional sign size given to buildings that are positioned distant from rights of way; 5) allow attached signs on the basis of 10% of
the building facade and 6) adopt Countywide Code as written, with the "10% rule" described in #5. Staff concurs with citizen requests numbered 1 and 4 and recommends they be included
in the ordinance. Changes 1 through 4 were recommended by Bill Jonson, 5 and 6 by Paul Taylor.
The Development Code Adjustment Board (DCAB) reviewed and recommended approval of the regulations subject to four conditions: 1) ensure major tenants in shopping centers located in
Neighborhood Commercial and General Commercial zoning districts are not adversely impacted by the size limitations on attached signs; 2) the maximum sign size for projecting signs in
the Urban Center be increased above 8 square feet; 3) the maximum allowable sign size in the Urban Center be 64 square feet in all subdistricts; and 4) a table be included in the ordinance
to identify sign sizes for attached and freestanding signs and include a reference to the sign bonus provisions. Staff has reviewed major tenants in shopping centers located in Neighborhood
Commercial and General Commercial zones, and has determined that such occupancies will not be adversely impacted by the sign sizes specified in the ordinance. Staff agrees to prepare
a sign size table as requested by the Board upon approval of the ordinance by the Commission. Finally, staff concurs with Board recommenda tion #2 and recommends it be included in the
ordinance.
One letter was submitted to the City requesting a change to the draft ordinance regarding the Clearwater Jaycees request that bus shelter signs and bench signs be allowed upon the written
approval of the Commission. Staff does not concur with this request.
In addition to the changes discussed above, staff recommends the following: 1) the Development Code Administrator have the option of appointing a designee to the downtown sign review
committee; 2) the off-premise sign prohibition be deleted; 3) an allowance for temporary signs in the event of public works projects or major storm events be included in accordance with
recently adopted Ordinance #5224-92; 4) no sign area bonus can be applied that would cause the area of a sign to exceed the area specified in Sec. 134.011(c)(1)a; 5) signs 24 sq.ft.
in size be allowed for nonconforming uses located in residential zones; 6) the banner exemption that was allowed in Sec. 134.009(7) be deleted; 7) any sign placed over a sidewalk or
other pedestrian access area be required to maintain a clear distance above grade in accordance with the building code; 8) in addition to the attached signs otherwise allowed in the
North Greenwood Commercial District, Beach Commercial District and Urban Center Bayfront and Core Districts, permanent window signs be allowed to occupy up to 20% of the window area;
9) additional attached signs be allowed in the Urban Center Core and Bayfront subdistricts, and the Beach Commercial District, for buildings which front on two or more rights of way;
10) freestanding signs in the Limited Office District be limited to 8 feet in height; and 11) the second of the two paragraphs lettered (c) in Sec. 134.011 be relettered to (d).
Planning and Development Director, Jim Polatty, said the sign code has been amended to reflect the above recommendations and requested guidance from the Commis sion. Direction was given
as follows:
1) Regarding §134.009 (7) - Allow one flag per unit in multi-family, requiring they not be grouped together. Delete "banner" from this section.
2) Prepare an amendment relating to the size and location of signs from "approved rights-of-way" on streets to be widened. Examples of impact to be provided.
3) Include the first amendment protection rights.
4) Neon lighting is not to be prohibited; reference to it is to be deleted from 134.012 (2).
5) Add "during hours of operation" to the provision allowing sandwich signs in downtown. Make sure it is clear that the both sides of the sandwich sign can be 6 square feet.
6) Reduction of the large setback bonus has already been included.
7) Do not include the requests for the 10% rule for attached signs or to adopt the County ordinance as written.
8) Not necessary to change in order to ensure major tenants in Neighborhood Commercial and General Commercial are not adversely impacted by size limitations on attached signs.
9) Want to see examples of the increase recommended for projecting signs prior to decision.
10 Do not increase maximum size in the Urban Center to 64 square feet.
11) Do not include provision for bench signs.
12) No need to include "designee" for downtown sign review commit tee.
13) Try to develop language regarding off-premise signs that will not conflict with County ordinance, discuss Thursday night.
14) Include the allowance for temporary signs in conjunction with major Public Works projects or after a storm.
15) Include limit of sign bonus.
16) Include limit of signs for non-conforming uses in residential zones.
17) Include maintaining a clear distance above grade for signs over sidewalks.
18) Include 20 percent of window area for window signs in certain districts.
19) Include additional attached signs for buildings with two or more frontages in certain districts.
20) Include height limitation of eight feet for freestanding signs in OL.
21) Redesignate second paragraph in 134.011 (c) to (d).
22) Develop better wording than "ground mounted" for sandwich sign definition.
23) Delete transitional sub-district from (8) a. 2 on page 25.
24) Delete 1 through 15 from (e) on page 31.
Discussion ensued regarding whether or not picketing, real estate signs and yard sale signs are allowed in the public right-of-way.
The meeting was recessed from 2:43 to 3:02 p.m. Commissioner Deegan left the meeting at this time.
Renewal of excess workers' compensation coverage for FY92/93 through the Florida League of Cities, authorize payment of $56,747 (AS-2)
The City Administration, through its Risk Management Division, recommends renewal of excess workers' compensation insurance coverage for Fiscal Year 92/93 as shown below.
Insured Risks Insurer Insurance Broker Premium Policy Period
Excess Workers FMSIF Florida League
Comp coverage of Cities $56,747* 10/01/92-10/01/93
($10,000,000)
Total Premium $56,747*
*This figure is based on modifying the current insurance policy by raising the Self-Insured Retention (SIR) from $250,000 to $300,000.
To renew the current policy in its present form with a $250,000 SIR will require a premium increase of $16,757 or 19 percent from $70,942 to $87,699, but if the SIR is raised to $300,000
the premium will be $56,747 rather than $87,699.
Risk Manager, Leo Schrader, stated in response to a question, the above would apply to every claim in excess of $300,000.
Renewal of flood insurance coverage for FY92/93 for specific city-owned property, authorize payments not to exceed $35,000 (AS-3)
Arthur J. Gallagher is the broker for the flood insurance program for the City. The premiums are paid directly to the insurance company by separate check for each piece of property
insured. The premiums are the same regardless of the insurance company issuing the insurance coverage.
The city is obligated to purchase first dollar flood insurance coverage on the property shown below. The City Administration, through its Risk Management Division recommends renewal
of flood insurance policies as shown below:
Policy Policy Number Description of Building/Contents Total
Period Insurance Co. Insured Property Value / Value Premium
11/12/92- 09-7085776-02 40 Causeway Blvd. 200,000/200,000 2,833.00*
11/12/93 Bankers Civic Center/Library
11/12/92- 09-7085778-02 3141-3157 Gulf To Bay 200,000/ -0- 1,125.00*
11/12/93 Bankers Waste Trmt. Center
11/12/92- 09-7085780-02 60 Bay Esplanade St. 200,000/ 91,400 2,313.00*
11/12/93 Bankers Recreation Complex
11/12/92- 09-7085781-02 25 Causeway Blvd. 200,000/ -0- 1,125.00*
11/12/93 Bankers Marina Offices
1/31/93- 09-7089717-02 1700 N. Belcher Rd. 200,000/ 68,900 3,464.00*
1/31/94 Bankers Fire Station
6/12/93- 09-7094712-00 534 Mandalay 200,000/200,000 2,695.00*
6/12/94 Bankers Fire Station
6/12/93- 09-7094713-00 700 Bayway Blvd. 200,000/ 57,900 593.00*
6/12/94 Bankers Beach Police Sta.
9/28/92- FLD1254051 1605 Harbor Drive 200,000/ -0- 6,470.00*
9/28/93 South Carolina Waste Water Trt. Plt.
8/03/92- 0007240678 1001 Gulf Blvd. 2000,000/ 50,000 7,005.00
8/03/93 Bankers Clearwater Sailing Ctr.
TOTAL $27,623.00
* Estimated Cost
A question was raised regarding why the premium for the sailing center was so high in comparison to the police sub-station. It was indicated a variance was granted by the flood board.
Debbie Vital, of Gallagher Bassett, said the sailing center is four feet below the base flood elevation. Staff is to get additional information.
Addendum One to extend contract for claims services with Gallagher Bassett Claims Services, Inc., for fiscal year 10/1/92-9/30/93, for handling "run-out" liability and workers' compensa tion
claims in the amount of $26,589 (AS-4)
The City Administration, through its Risk management Division, recommends approval of the Addendum One contract with Gallagher Basset Services, Inc.
The contract provides for handling of "run-out" liability and workers' compensation claims for fiscal year October 1, 1992 through September 30, 1993.
It was indicated 128 claims are currently being processed.
Extension of contract for A-4 computer maintenance with Unisys Corp., Tampa, FL, for the period 10/1/92-9/30/93, at an est. $31,350 (AS-7)
The City currently utilizes the A-4 computer for general City applications such as Payroll, Personnel, Occupational Licenses, Finance and Stores Inventory. With the pending purchase
of a new system for the Finance Department, the Finance and Stores Inventory may be moved to the new system; however, the three other applications would remain on the A-4.
For effective utilization of the mainframe, it is required that it be in working order. The most timely means of accomplishing this is through a maintenance contract with Unisys, the
computer vendor.
This contract will provide service on the Unisys A-4 Monday through Friday from 8:00 a.m. to 5:00 p.m.
Laura Chase, Manager of Computer Information Services (CIS), stated in response to a question, the response time for a service/maintenance call is four hours.
Complete financing for recent transfer of the "School Board Property" site from the Garage Fund to the General Fund to be used for future airpark development (AS-11)
On May 7, 1992, the City Commission approved the recommendation of the Airport Authority to allocate most of the ten acre parcel known as the School Board Site of the Clearwater Executive
Airpark for future development. This parcel was originally purchased by the Solid Waste Fund from the Pinellas County School Board in 1989 for $750,000. On March 5, 1992, the Commission
approved the "swap" of this parcel for the 9.52 acre parcel known as the Campbell Property, purchased by the Garage Fund in 1984.
Since the Garage Fund currently has $750,000 invested in this property, it is both appropriate and consistent with past practice to have the new owner (General Fund) reimburse the Garage
Fund at cost. This General Fund expenditure, however, was neither anticipated nor budgeted. The May 7 agenda item included a request for staff to investigate possible methods of financing
this transfer, and accordingly, the following three options are being proposed:
Option 1: Consider the transfer a contribution from the Garage Fund to the General Fund. This would reduce both the assets and the fund balance of the Garage Fund by $750,000, and
would likely require eventual recovery through increased Garage Fund charges to all users.
Option 2: Authorize the General Fund to repay the Garage Fund in ten equal installments of $75,000 each, together with interest at the cash pool rate. The 1993 impact on the General
Fund budget would be approximately $135,000 ($75,000 principal plus $60,000 estimated interest). This option is equitable between funds and consistent with previous interfund property
transfers.
Option 3: Authorize the General Fund to repay the Garage Fund over ten years at $75,000 per year, without interest. This "compromise" option has the advantage of fixing the annual
General Fund budget impact while still reimbursing the Garage Fund for its investment. The Garage Fund would effectively be contributing the amount of the annual interest payment from
Option 2.
Although Option 1, is being recommended, the other two options are presented for consideration and discussion at the discretion of the Commission.
Dan Deignan, Assistant Director of Administrative Services, discussed the available options. It was indicated this will impact the garage fund, the City will still own the property
and the retention area will not be allocated for development.
Purchase of 3 personal computers and associated peripherals from National Data Products, Inc., Clearwater, FL, at an est. $17,262; authorize cash purchase of appropriate software to
provide office automation for $3,272 (AS-12)
The Gas Department currently uses two work stations for AutoCAD Engineering applications. These work stations are three and five years old and are unable to run the latest version of
AutoCAD. In order to maintain compatibility with the Public Works/Engineering Division, for the purpose of sharing drafting applications, and to provide an efficient and timely platform
for the generation of overlay drawings, these two computers need to be replaced. The two existing work stations will be used by clerical staff who currently do not have access to personal
computers. The Gas Department is also requesting one new, additional computer which will be used by a drafting technician who currently does not have a work station. These three computers
will provide the drafting technicians with enhanced drawing speed and full compatibility with Public Works/Engineering. The cost of the equipment and software will be as follows:
Hardware $17,262.00
Software 2,000.00
Software 1,272.00
The Gas System has reviewed the specifications with the C.I.S. Manager and the project is in the Computerization Long Range Plan as number 9041.
Laura Chase, Data Processing Manager, and Chuck Warrington, Gas System Managing Director, responded to questions regarding the proposal. Mr. Warrington indicated the machines will
be used all day long and it would not be productive for the operators to share fewer machines.
Public Hearing & First Reading of: (AS-13)
a. Ord. #5280-92 - millage rate for FY92/93
b. Ord. #5281-92 - operating budget for FY92/93
c. Ord. #5282-92 - capital improvement program budget for FY92/93
Proposed revisions to the City Manager's 1992/93 Operating Budget are reflected in the budget ordinances as follows:
General Fund Revenues: adjustments reflect increases in Sales Tax revenue of $220,220 and Cigarette Tax of $10,800, and a decrease in State Revenue Sharing of $89,020. These changes
are based on revenue estimates provided by the State of Florida Department of Revenue which were not available until after the City Manager's Recommended Budget was released.
General Fund Expenditures: adjustments include $130,000 to fund the Summer Youth Program for the fiscal year 1992/93 and a decrease of $15,000 to Professional Services correcting an
error discovered by staff in which the services of the Employee Assistance Referral Program were included in both the Operating budgets of the Human Resources Department and the Non-Depart mental
division. Also included are increases of $13,000 to fund the Midnight Basketball Program and $14,000 for the Holt Avenue Pool Program to continue for the summer months of FY 1992/93.
Water and Sewer Fund Expenditures: adjustment reflects the $611,000 increase to Water Inventory Purchases from the County due to increases in consumption.
Solid Waste Fund Revenues: adjustment reflects an increase of $1,707,900 in Solid Waste Operating Revenues recognizing the increase in Solid Waste rates.
Parking Fund Revenues: adjustment recognizes the interest earnings on the unspent funds in the East End Land Acquisition project that were originally contributed from the Parking Fund.
The City Manager outlined the proposed budget. In response to questions, he indicated water revenues are a separate item and it is not planned to address non-resident fee issues in
the coming year.
A question was raised if the Commission wants to set the millage first, review the budget and adjust the millage accordingly or continue as proposed. It was preferred to follow the
existing strategy.
The meeting recessed from 3:24 to 3:26 p.m.
Contract for installation of 5/8", 1", 2" & 4" P.E. mains and service lines for Visk Construc tion, Inc., Riverview, FL, for the period 10/1/92-9/30/93, at an est. $375,850 (GAS-1)
In order to provide timely installation of new gas mains and services for new customer requests, it is propose to award an annual contract to an outside contractor to install P.E. gas
mains and services at various locations throughout the City's service area.
Work will be performed under the direction of the Gas Superintendent. The contractor will supply all labor and equipment, sod, asphalt, concrete and curb replacements. The City will
supply the gas related material, such as P.E. fittings, valves and pipe. The proposed contract provides for all aspects related to the installation of P.E. mains and services.
It was noted the low bidder did not bid jacking 8" pipe. Mr. Warrington stated they bid at zero dollars to do the first 100 feet.
Contract for Tire Services and New and Recap Tires (GS-4)
Bids were solicited for tire services and the purchase of new and recap tires. Smith Bandag, Inc., submitted the lowest, most responsive bid in accordance with specifications.
The City has over 1,200 vehicles on "wheels" and cannot afford to be without responsive and responsible tire services. Smith Bandag, Inc. has the total responsibility for all tire service
work and for the management of all new and recap tire requirements, including tire orders and inventories, to ensure immediate tire availability and uninterrupted support to the Fleet
Maintenance Division
As in previous years, the tire service includes the personnel and the service vehicle, at the Fleet Maintenance facility, ready to service City equipment and provide road calls, when
necessary.
Smith Bandag, Inc. will also provide air and fleet service biweekly on Saturday mornings at no extra charge for the Solid Waste Division.
A question was raised regarding the brand of tires to be used. It was indicated Firestone tires, under the federal contract, are less expensive than Goodyear.
Purchase of microcomputers & printers for desktop publishing from National Data Products for $29,258.91; authorize 5 year lease/purchase thru AT&T Credit Corp. (PIO-1)
The Public Information Office/Graphics Communication Division is recommending the purchase of a new computer-based desktop publishing system to replace the current 7-year-old CompuGraphics
typesetter. The proposed system includes many new electronic features which are not available on the current typesetter. These capabilities will result in a significant time and cost
savings compared to the limited typographic techniques used today.
Also included in this project is a microcomputer for the Department of Administrative Services/Computer Information Services Division. This computer would be used as a backup for the
proposed Graphic Communications system and would be used to produce high-quality, on-line presentations. A second system at CIS would facilitate their support of the Graphic Communication
system and other Macintosh equipment in the City.
The selection process for the recommended system included the release of a bid for a state-of-the-art desktop publishing system; however, no responsive bids were received. A committee
re-evaluated the proposal and recommended equipment available from the state contract, eliminating the need for a lengthy re-bidding process.
The hardware recommended for lease/purchase includes two Apple Macintosh Quadra 950 Computers, one Hewlett Packard Scanjet Scanner, one Canon Xapshot Digital Camera, one Koala (or compatible)
Digitizer Pad and one Apple Laserwriter Printer. Additional costs related to training and software total $6,942.00.
Public Information Officer, Jennifer Parramore, stated the new Macintosh typesetting equipment will do many times the amount of work as the existing equipment.
Three Year Agreement with Ervin's All American Youth Club, Inc., for the Club's continuing use and supervision of the Holt Avenue Youth Center, for the period 9/1/92-8/31/95, with an
associated cost of approx. $13,200 per year (PR-1)
Ervin's All American Youth Club, Inc. (EAAYC) has been operating out of the Holt Avenue Youth center since 1987. The existing agreement had a three-hear term which expired on April
14, 1992, but was amended at that time to allow the club to continue using Holt Avenue Center on a month-to-month basis until no later than September 30, 1992. The proposed agreement
covers a new three year period. Provisions are similar to those of the existing agreement except for the following:
1. The format of this proposed agreement has been changed to be more consistent with other City agreements.
2. Programming emphasis of the club has shifted from educational and recreational to education, sultural and motivational. "Recreation" programs for youths of the Greenwood Community
will be accommodated more fully at the recently expanded Martin Luther King Center under Parks and Recreation Department supervision.
3. In accordance with City Commission direction, Article II (8) and Article III (1) of the agreement have been revised to show that the City will convey $4,800 in cash to the Club for
1992/93 and that the Club will be responsible for paying all utility costs.
As in the past years, the City will provide building maintenance, landscape mainte nance and operational supplies. Monies requested for these purposes in the 1992/93 budget total $13,200
which includes the $4,800 in lieu of utilities. Monies for these items will be requested by staff in each succeeding budget year during the term of this agreement.
Ream Wilson, Director of Parks and Recreation, discussed financing and the social services at the center.
(Cont. from 8/13/92) First Reading Ord. #5219-92 - Roll-Off Container ordinance revision, amending Secs. 54.20 thru 54.22 and 54.24 thru 54.26, repealing Sec. 54.23 (PW-1)
Clearwater has in force an ordinance governing the policies and procedures for permitting private hauling companies to provide roll-off service within the city limits of Clearwater.
The code governs application procedures, fees, liability insurance and penalties for failure to comply.
The ordinance, in its present form, has been misinterpreted by many of the permittees who have not been paying the 15% fee for open top construction roll-off containers placed in Clearwater.
As a result, the City has been losing revenue. In the past, the Solid Waste Division has been limited in its ability to maintain adequate surveillance over the construction roll-off
portion of the permit due to the highly transient nature of the business and has not been able to effectively enforce the ordinance.
Now that all Solid Waste vehicles have radios and a more responsive permitting procedure through the Planning Department's central counter, the City has a means for maintaining better
surveillance over the placement of construction roll-offs within the City and will be in a much better enforcement posture.
The ordinance revisions recommended tightening the language governing all roll-off operations within the City, specifically including construction roll-offs, eliminating the need for
surety bonds and eliminating areas for misinterpretation of fee requirements.
Clarification was requested regarding the practice of reviewing an applicants' convictions. It was indicated police records are checked to determine whether or not an applicant has
any prior convictions. It was noted this is done for any business which is regulated by the City and whose employees go onto private property.
Continuation of Clearwater Pass Bridge monitoring program with Kisinger Campo and Associates Corp., for the period 10/1/92-9/30/93, for $99,500 (PW-5)
In June of 1987, when the Clearwater Pass Bridge abruptly settled a vertical distance of 10 inches, Kisinger Campo engineers were engaged to effect an immediate emergency repair and
closely monitor the bridge for additional problems while the City awaited the long-term effort whereby Federal Highway dollars administered through the FDOT could be obtained for a new
bridge.
In November of 1987, the City approved a multi-year agreement with Kisinger Campo and Associates to design and implement a bridge monitoring program, which will expire on September 29,
1992. There is a need to continue the monitoring program until the completion of the new bridge in early 1996. Therefore, Kisinger Campo and Associates Corporation has submitted a
monitoring plan for the continuation of the monitoring program begun in 1987. This program will provide for the following: 1) periodic inspection and evaluation of bottom scour; 2)
pile embedment and the bridge structure; 3) continued monthly review and recommenda tions regarding tilt sensoring devises which constantly monitor bridge movement; 4) review and installation
of cathodic protection (corrosion control) in the form of sacrificial anodes which corrode to protect bridge members from corrosion.
The cost of monitoring the Clearwater Pass Bridge for one additional year will be $74,500 and repairs will be $25,000, for a total of $99,500.
A question was raised if tilt sensors are recommended for the north section of the bridge. Cecil M. Henderson, Jr., Assistant Director/Public Works/Engineering Group, stated the area
north of the bascule will have tilt sensors and will be carefully monitored.
Contract for parking attendant services at Pier 60 & S. Gulfview parking lots to Republic Parking Systems, Chattanooga, TN, for $230,829.83 (PW-8)
Attendant parking was selected by the City Commission to enhance the public relations aspect of the Clearwater Beach Parking facilities. Bids were received 7/8/92 to provide
parking attendant services at Pier 60 and South Gulfview parking lots. Five bids were received. The low bid, Republic Parking Systems, is the present supplier of this service at Pier
60 and is responsive to all bid requirements.
The actual dollar amount of the contract will be based on the number of hours worked. If the hours of operation are decreased, the per hour cost will be the basis for adjusting compensation.
The estimated cost of utilizing permanent/part time City employees as parking attendants is $273,545. The low bid of $230,829.83 provides a savings of $42,715.17. Based on this comparison,
it is recommended City employees not be utilized as parking attendants at the beach parking lots. The City Traffic Engineer, Director of Public Works and the Purchasing Manager concur
with the recommendation.
Peter Yauch, Assistant Director/Public Works/City Traffic Engineer, stated in response to a question, it is hoped to proceed with the project by October 1.
Funding for Phases I & II of a Hydrogeological Evaluation of the Potential for Development of a Brackish Groundwater Supply in the Clearwater Area to an upper limit of $86,395 (PW-10)
The City of Clearwater addresses the water supply needs of its residents by operating a local wellfield and by purchasing water from Pinellas County. Water from the City's wellfield
is pumped from the Upper Floridan Aquifer. Currently, the wellfield supplies less than two million gallons per day (mgd). Fourteen and one-half million gallons per day are purchased
from Pinellas County. Eight wells which were recently rehabilitated and are currently undergoing refitting will be returned to active service by the fall of 1992. These additional
wells will increase the capacity of the wellfield by 2.5 to 3.0 mgd. Management of the City's wellfield and protection of the Floridan Aquifer are essential to continued operation of
the wellfield. Additionally, the Consumptive Use Permit (CUP) issued by the Southwest Florida Water Management District (SWFWMD) requires the City to develop a wellfield management
plan.
In order to further investigate local water supply development, the Public Works Department requested Camp Dresser & McKee, Inc. (CDM) to develop a proposal for an evaluation which addresses
management and protection of existing freshwater supplies, and the conditions for development of brackish groundwater supplies. CDM provided a proposal for an evaluation consisting
of six phases as follows:
1. Hydrogeological and Water Balance Assessment
2. Preliminary Computer Model Development
3. Exploratory Borings & Data Refinement
4. Computer Model Modification & Enhancement
5. Freshwater and Brackish Water Wellfield Design
6. Production Well Development
The estimated consultant fees for performing Phases I and II of the study are estimated to be $86,395. Completion of these phases and an assessment of the data they produce is a prerequisite
to entering into subsequent phases.
A question was raised regarding if a study was done three to five years ago, to determine the feasibility of testing for brackish water. Cecil Henderson is to investigate.
Discussion ensued regarding this project ensuring the City's water supply will not be negatively impacted by pumping by neighboring communities currently using the same aquifer.
A question was raised regarding how SWFWMD views withdrawing water from the aquifer. It was indicated SWFWMD wants to strike a balance between pumping from the aquifer and using the
water supply from the north. Mr. Henderson said if the City can fund the first two phases of the project, SWFWMD has indicated they will help fund the remaining phases.
In response to a question, it was indicated this is a scientific study which cannot be performed by City staff.
As a side issue, investigation was requested into an article regarding methanol reclaimed from the sewage treatment process being used as fuel. Staff is to get a copy of the article
for investigation by Mr. Henderson.
Public Hearing & First Reading Ord. #5263-92 - IPD Zoning for property located at 22067 US19N, Clearwater 19 Commerce Park, Lot 1 (Kunnen Z92-07) (PLD-1)
This request is for a change of zoning from Industrial (IL) to Industrial Planned Development (IPD) for Lot 1, Clearwater "19" Commerce Center in order to allow a broader range of uses
(including commercial uses) than are permitted under the existing zoning for this developed parcel. The property is located on the east side of U.S. 19, approximately 1950 feet north
of Drew Street. The property to the north is not in the City. It is owned by Pinellas County and is used by their Highway Department. The property to the east is occupied by the Fairwood
Forest Town House Development and has a zoning of RPD-12. The property to the south is occupied by Baywinds Apartments (RM-24), Acura Auto Dealer (IL - Lot 2, Clearwater "19" Commerce
Center) and Performance Toyota (CH). The west side of the applicant's property fronts on U.S. 19 across from Carpenter Field.
The City has previously approved a site plan for the Clearwater "19" Commerce Center. The applicant is not proposing any changes in the site plan, and it is this approved site plan
that is proposed to be used as the required site plan accompanying the requested rezoning. The rezoning of Lot 1 will leave Lot 2 zoned as IL. Lot 2 is just over 2 acres, which is
less than the minimum size specified for an IL District in Section 134.148 of the Land Development Code. However, Lot 1 will continue to be used substantially as it has been, as a commercial/industr
al complex, under the proposed zoning change, so the continued IL zoning of Lot 12 is not seen as a problem.
Jim Polatty responded to questions, stating the motivation for the changes is to provide more options for the property. Discussion ensued regarding what is allowed in the IPD zoning.
A request was made to determine the status of the right-of-way acquisition for the Drew Street overpass project that will take a portion of Mr. Kunnen's property. Mr. Polatty
stated the applicant has requested a continuance. Staff is to copy the continuance request to the Commission and check into the right-of-way question.
(Cont. from 8/13/92) Variance to Sign Regulations for property (Carillon Rug Cleaners, Inc.)
located at 1107 N Ft. Harrison Ave., Palm Bluff First Add., Lots 4, 5, 13 & part of 3 (Rice SV92-10) (PLD-3)
This item was continued from the August 13, 1992 Commission meeting to permit the applicant to research a "ground sign" option. Under the current sign regulations, ground signs erected
as property identification signs in Neighborhood Commercial districts are permitted to be up to 8 feet in height and to contain up to 56 sq.ft. in area.
The applicant is requesting a sign variance to permit modification of an existing pole sign to allow that sign to serve as the only sign identifying the business. The Carillon Rug Company's
signage includes: a pole sign containing two panels, totalling 104 square feet in area, the same pole sign exceeds 20 feet in height and is within the required setback from the property
line and multiple business identification signs (attached signs), considerably larger than the 15 square feet allowed.
The applicant is proposing to modify the existing 104 square foot pole sign to delete the bottom panel (reducing the total area of the sign to 72 square feet), lowering the height of
the sign to 20 feet and moving the sign structure to no closer than 5 feet from any property line. As modified, the sign would conform with the height and setback requirements but would
not meet the 56 square feet area limitation.
The applicant proposes to eliminate all attached signage as a condition of obtaining a variance for the larger pole sign area. Under the current regulations, the attached signage could
not exceed 15 square feet in area.
Under the current sign regulations, a pole sign in the Neighborhood Commercial zoning district could contain 56 sq.ft. of sign area. Under the proposed sign regulations and the Countywide
Sign Regulations, a pole sign in the CN district could contain a maximum of 50 sq.ft. in area.
If the applicant reduces the pole sign to 56 sq.ft., no further changes to the sign area would be required under the new regulations, since signs brought into compliance with the current
(1985) code are not subject to further amortization requirements. In effect, if the applicant complies with the current regulations now, the sign will contain 6 sq.ft. in area more
than it would be allowed to have under the proposed regulations.
Also under the proposed regulations, the applicant would be allowed to have a 48 sq.ft. attached sign. This signage would be allowed in addition to any allowable pole sign.
Despite the applicant's offer to bring the existing sign into compliance with setback and height regulations, as well as eliminate all attached signage, staff feels the request is primarily
based on economic matters, rather than some unique condition associated with the property.
The applicant is proposing to modify an existing sign structure to minimize the cost of sign code compliance. Consequently, staff feels the applicant is not in compliance with the required
standards for approval for the granting of variances.
Mr. Polatty stated the ground sign would have to be reduced in size.
Variance to Sign Regulations for property (Grand Prix Car Wash) located at 1880 Gulf to Bay Blvd.,
Sec. 13-29-15, M&B 23.07 and Skycrest Unit D, Blk A, part of Lot 5 and strip 27.5' m.o.l. W of Lot 5 (Grand Prix, Ltd SV92-15) (PLD-4)
This request is to permit a new freestanding sign to be located zero feet from the east side property line. The current and proposed sign codes, require a five foot setback from all
property lines for freestanding signs.
The existing freestanding sign on the east side of the site is to be removed and replaced by a new sign that complies with sign height and area requirements but requires a five foot
side setback variance. Meeting the setback requirements on the east side of the site would require modifications to the applicant's entrance driveway, including coordination of any
changes with the FDOT. The applicant states the placement of the sign in a conforming location on the west part of the property causes confusion for motorists looking for the entrance.
Given the site design and the need to identify the entrance to the site, staff feels the applicant's purpose can be accomplished through granting a variance to allow a directional sign
adjacent to the east property line. The main property identification sign could then be located in the center of the site in a conforming location. This would reduce the visual impact
of a large freestanding sign located directly on the property line. Any variance approvals should include a condition that the sign design and location be reviewed and approved by the
Traffic Engineer for compliance with sight distance requirements.
Mr. Polatty stated a pole sign in the middle of the lot and directional signs are being recommended.
Variances to Sign Regulations for property located at 655 S. Belcher Rd., Turner's Professional Park, Lot 2 (Fortune Bank SV92-12) (PLD-5)
The applicant is requesting two variances which address separate signage issues. The first request is for a variance of 4.6 feet to allow an addition to an existing 64 square foot property
identification "pole" sign. The second request is for a variance of six signs with a cumulative area of 48 square feet to allow signage on four sides of a proposed automatic teller
machine (ATM).
Regarding the first request, the applicant is requesting an additional allocation of signage to a relatively new freestanding sign. While the circumstances for the bank may have changed
due to the ATM construction, staff feels ATM's are such a fixture at banks that no additional advertising is necessary. The existing sign complies with the sign regulations and therefore
should not be modified to increase its area.
Concerning the second request, the applicant is seeking permission to allow a bank identification sign on each of the four sides of the ATM and a message displaying which credit cards
will be accepted by the ATM on two sides.
Under the current regulations, the applicant is eligible for a single 15 square foot business identification sign. The applicant has already installed signage consistent with this requirement
on the main building. No signage could be installed on the ATM under the current regulations.
Under the proposed sign code, the applicant would be eligible for up to three attached signs containing a maximum cumulative area of 64 square feet. Such signage would be further restricted
by the linear width of the building to which the sign was attached (1.5 sq.ft. of signage for each one
foot of building width). Applying this formula to the ATM, the maximum sign area for signs attached to the ATM would be 12 sq.ft. since the ATM "building" is only 8 feet wide. Attached
signage would be limited to the faces of the building oriented to the street and the parking lot.
Staff recommends the following approach. Because the ATM could be considered an integral part of the operation of the bank, it should be considered an extension of the building, and
therefore eligible for additional attached signage as allowed under the proposed code. Under the proposed code, the credit cards that are accepted by the ATM could be indicated as an
incidental sign (not to exceed 2 sq.ft.) on the face of the ATM which accepts the cards. This sign would be in addition to the two 12 sq.ft. attached signs that would be allowed. This
signage allocation would appear to be sufficient to properly identify the ATM and allow customers to know which cards are accepted.
Under the proposed code, the applicant would also be allowed to increase the area of the existing freestanding sign on the building. If a total of 24 sq.ft. was allocated for the attached
signage on the ATM, and there is a 15 sq.ft. attached sign on the building, the applicant could add up to 25 additional sq.ft. of signage to the attached sign on the building, since
a total of 64 sq.ft. of attached signage is permitted under the proposed code. This additional signage could be utilized to advertise the ATM and the cards it would accept. Under the
proposed code, the incidental sign area is not calculated in the total sign area allowed.
Mr. Polatty stated staff is recommending denial of having a message on a pole sign. In response to a question, he indicated on a map where the ATM is located.
(Cont. from 8/13/92) Alcoholic Beverage Distance Separation Variances for property (Ocean Garden Rest) located at 470 Mandalay Ave., Clearwater Beach Park, Lots 43-48, part of 64 and
65-71 (Pelican Two, Inc. AB92-12) (PLD-6)
This is a request for two variances to allow the alcoholic beverage separation distance requirements to allow an expansion of an existing 4-COP establishment to create 8000 square feet
of outdoor seating area along Mandalay Avenue. The establishment has an inside seating capacity of 330 people and, subject to the granting of the requested variances, will have an additional
outside seating of 53 persons.
Staff supports outdoor seating on Clearwater Beach because it promotes a desirable pedestrian ambiance. Because this is a small expansion of an existing alcoholic beverage use, staff
does not consider it to contribute to a proliferation of such establishments.
On July 14th, the Planning and Zoning Board approved a conditional use permit for the expanded service area subject to: 1) the proposed outdoor use shall not exceed 800 square feet,
and the interior use area shall not exceed 9,100 square feet; 2) outside seating shall be limited to 53 people; 3) the 31 onsite parking spaces shall be in accordance with the requirements
of the approved site plan; 4) within 60 days of this public hearing, the dumpster shall be relocated to a site approved by the City Solid Waste Division and screened; 5) the applicant
shall obtain the requisite alcoholic beverage separation distance variance from the City Commission; 6) there shall be no outdoor speakers or entertainment; and 7) offsite parking for
this use shall continue to be provided as in the past.
As a part of its motion to approve the conditional use permit, the Board included the following
language, "the Board agrees that this approval is an instrument that will assist in the development of Clearwater Beach, and not an escape to the existing parking problem.
Although the applicant is adding the necessary onsite parking spaces to accommodate the addition, staff wanted an assurance that the offstreet parking located on the east side of Mandalay
Avenue would continue to be available to serve the site. Staff consequently recommended the conditional use permit approval contain a condition that a long term parking agreement or
a unity of title be required. The applicant did not want to have this condition included because it affected negotiations underway to redevelop the offsite parking area.
Regardless of the redevelopment project, the applicant would be required to provide no fewer than the current number of spaces available to serve the site or, alternately, either reduce
the size of the restaurant, the retail area or the redevelopment project, or obtain a parking variance.
The applicant's property is located in two separate zoning districts, with the lots fronting on Gulfview Boulevard being in CR-28 which is considered residential zone for alcoholic beverage
separation requirements.
The Planning Director indicated the 94 offsite parking spaces probably serve other retail uses. The City Manager emphasized the running of the restaurant is based on the parking being
available across the street.
The Planning Director indicated an architect is developing plans for redevelopment of the shopping center across the street, and has been advised to provide enough parking or to shrink
their parking lot.
A question was raised regarding whether or not the site plan addresses the parking problem. The Planning Director indicated it does not at this time, but they have been told it needs
to. It was noted the key factor was to make note of the parking requirements with this item.
A question was raised regarding a denial of a separation distance variance for the Rite Aid on Island Estates. It was indicated there was a large number of people that were against
that, and that was for package sales on Island Estates. This is a consumption on premises application.
(Cont. from 8/13/92) Second Reading Ord. #5181-92 - Amending comprehen sive plan as adopted on 11/15/89, including amendments to future land use, coastal zone management and capital
improvements elements (PLD-8)
Several Text amendments to the Comprehensive Plan have been proposed to reflect changes which have occurred over the past year. First, increased development densities on Clearwater
Beach have been recommended for consideration as an incentive for redevelop ment by the Clearwater Beach Blue Ribbon Task Force. Second, the Downtown Development Plan has been moved
up in schedule due to recent, unforeseen property acquisitions. This necessitates adjusting several project schedules within the Plan, as well as making some amendments associated with
the Downtown Development District Comprehensive Plan classification. Third, clarification of the intent behind Policy 19.1.1 (relating to the Coastal Construction Control Line) has
been developed by staff. Fourth, adjustments to the Capital Improvements Element are necessary to reflect the current City Capital Improvement Program.
The Planning and Zoning Board, on February 18, 1992, recommended approval of the proposed amendments, by a vote of 7 to 0. The City Commission passed the ordinance on first reading
on March 5, 1992.
Subregional, regional and State review agencies have completed their reviews and have indicated concerns with two of the proposed changes. These concerns and recommended modifications
to address these concerns were submitted to the Commission in the form of a summary of each specific text amendment.
Jim Polatty stated the Department of Community Affairs will be establishing a policy regarding density on the beach in the next several months.
Amended Preliminary Site Plan for Clipper Cove II (aka Bayview Towers, Islander) located at the NW corner of Dory Passage Way and Island Way (Chase/Dore) (PLD-10)
Staff recommends receiving the amended site plan and authorizing the Development Review Committee (DRC) to approve the final site plan subject to the following conditions: 1) Signs
and fencing/walls are subject to separate review and permitting processes and 2) The requisite building permits must be procured within 1 year from the date of certification of the final
site plan and all requisite certificates of occupancy must be obtained within 3 years of the date of certification of the site plan.
The Commission reviewed a preliminary site plan for a ten-story, 69 unit, multi-family structure on October 1, 1987 and authorized the Development Review Committee (DRC) to review the
final site plan. Since the initial review by the DRC on October 22, 1987, the certified final site plan has been revalidated with no improvements to the site.
The applicant has prepared a new site plan consisting of 53 condominium/townhouse units and is requesting approval of the amended site plan. The primary difference between the two plans
is the proposed new plan contains six buildings with 53 condominium/townhouse dwelling units with parking on the ground floor under each building whereas the original plan was a ten-story
building with 69 multi-family dwelling units.
The applicant has not proposed to use the residual 16 dwelling units. The proposed project will be issued an extended certificate of capacity for concurrency purposes that may be extended
to remain in effect for the life of each subsequent development order for the same parcel as long as the applicant obtains a subsequent development order prior to the expiration of the
earlier order.
A question was raised regarding how a certificate of capacity is issued. Mr. Polatty indicated a site plan is considered a development order which has to be renewed before it expires.
Parks & Recreation Board - 2 appointments, 1 term to begin immediately and expire 8/31/95 and the other to begin 10/1 and expire 9/30/95 (CLK-1)
Two names were submitted for consideration to fill the vacancies.
Cynthia Goudeau, City Clerk, responded to a question, stating members whose terms are expiring are contacted to determine whether or not they are interested in serving another term.
A question was raised regarding limiting terms of members (including PSTA) to six years. It was indicated although this was considered, a policy was never established. Ms. Goudeau
stated members were notified this policy is being considered and they are aware this could be their last term.
Extension of contract for micrographic services with Micro Image, Inc., Tampa, FL, for the period 10/1/92-9/30/93, at an est. total $15,000 (CLK-3)
In January 1991, the City Commission approved a purchase order to Micro Image, Inc. to provide 35MM micrographic Services in conjunction with the City-wide Vital Records Protection and
Microfilming Program. Bid 1191 provided for up to three renewal periods. This represents the second renewal.
On August 12, 1991, the purchase order was amended to add a line item for a 35MM silver duplicate roll and on August 18, 1992, the purchase order was amended to add a line item for alphabetizing
microfiche. These amendments were added to provide an additional security roll under certain conditions and to alleviate City staff from spending many hours sorting thousands of fiche.
Micro Image, Inc. has agreed to extend the contract with no increase in price and the Purchasing Manager concurs with the extension of this contract.
Ms. Goudeau stated this contract is for only a portion of the required micrographic services. The 16MM contract is to be rebid because the current contractor is not willing to renew
at the current price. Discussion ensued regarding over 1,600 boxes of records waiting to be microfilmed.
Other City Attorney Items
Authority to bring suit for quiet title action for city truck (OCA-1)
Action is necessary to establish legal title to a Clearwater Fire Department fire truck. The vehicle was acquired through a lease-purchase arrangement with Emergency One, Inc., and
Ross Chevrolet, Inc., in 1979. The final payment was made in 1985; however, title was not duly transferred to the City. Ross Chevrolet, Inc., is now defunct. The City has been unable
to produce evidence of title satisfactory to the Department of Motor Vehicles. A court order declaring the City to be the owner of the vehicle would be satisfactory proof.
The Legal Department is requesting authorization to institute a declaratory judgement action in the appropriate court to obtain an order declaring the City the owner of the truck.
In response to a question, Assistant City Attorney Richard Hull indicated the City is still in possession of the truck.
Other Commission Action
Mayor Garvey requested discussion regarding the replacement of Commissioner Regulski. Consensus was to talk about it Thursday night and then schedule for the next meeting.
Commissioner Fitzgerald questioned whether someone would be going to the Dunedin meeting regarding sink holes. The City Manager indicated a Clearwater representa tive would attend.
Commissioner Berfield questioned whether or not the Commission needed to discuss the City Attorney's plans for salary adjustments for the Assistant City Attorneys. The City Attorney
was directed to work with Human Resources to develop an evaluation and salary plan.
Commissioner Berfield questioned whether the commission wanted to address the proposed IAFF lease. Consensus was to bring this forward as an agenda item for Thursday night; however,
the item has to be advertised to declare the property surplus and cannot be scheduled for Thursday. Staff will advertise and schedule for the meeting of September 17, 1992.
The meeting adjourned at 4:36 p.m.