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04/02/1990 CITY COMMISSION WORK SESSION April 2, 1990 The City Commission of the City of Clearwater met at City Hall with the following members present: Rita Garvey Mayor/Commissioner Lee Regulski Commissioner William Nunamaker Commissioner Richard Fitzgerald Commissioner Sue Berfield Commissioner-Elect Also present were: Ron H. Rabun City Manager M. A. Galbraith, Jr. City Attorney Cynthia E. Goudeau City Clerk The Mayor called the meeting to order at 9:00 a.m. and the following items were discussed. Update and Status Report on the Center Foundation by Fred Fisher and 1) approve request to enter into agreements to add three "Participating Agencies", 2) consider user and rental fee schedule for participating agencies, and 3) discuss non-resident fees and reciprocity (PR) The City purchased land on Belcher Rd. and entered into a lease agreement with the Center Foundation for the construction of a major recreation and education complex. Construction of the Center is nearing completion and Mr. Fisher, Chairman of the Center Foundation, Inc., has been preparing for the programming and operational phases of the project. The purpose of this item is to advise the City Commission of the following: 1) The lease agreement provided for a board of trustees of 15 members. During the construction and fund-raising portion of the project, the size of the board of trustees has increased as allowed by an adopted amendment to the by-laws. 2) Paragraph 9 of the lease agreement provides that the Foundation shall not have the right to assign this lease or sub-lease any of its rights under this agreement except to Clearwater For Youth Foundation Upper Pinellas Association for Retarded Citizens or the City, referred to as participating agencies, without the prior consent of the City. To maximize the use of the Center and to assist in fund-raising efforts, the Foundation requests City Commission approval for the Foundation to enter into agreements with and to add the YWCA, the City of Safety Harbor and St. Petersburg Junior College as participating agencies. 3) Paragraph 13 of the agreement provides that while it is not the intention that participating agencies pay rental or utility charges, the board of trustees may deem it necessary that rental or utility charges be paid by the participating agencies. An endowment fund has been established by the Foundation to pay fixed maintenance and operational expenses and user fees will be used from participating agencies to pay the variable expenses. These fees will be based on the number of participant hours with rental fees for exclusive office space. 4) Reciprocity - The lease agreement also states that participating agencies may each charge and retain participant user fees, non-resident fees and other fees and charges appropriate for the programs conducted by the participating agencies. Funding for the Center has been a countywide effort with over $1 million from non-residents. The Center will propose reciprocity as it relates to non-resident fees. The City is currently in the early phases of budget preparation of the '90/91 operating year. Based on projections for use of the Center, an annual operating budget of $229,000 is estimated for City conducted activities there. Of this amount, approximately $88,000 will be transferred from existing facilities and budget codes. The remaining new dollars, $141,244, are projected to pay user fees, utility charges and miscellaneous start-up expenses. As allowed for in the agreement, the Parks and Recreation Dept. will retain as revenue all user fees that are charged to participants for entrance into City programs. It was reported that the Center should be completed in June, and that Mark Abdo has been hired as the General Manager of the Center. An aquatic coordinator and volunteer coordinator have also been hired. The Center is currently seeking people to run the front desk and to handle financial matters. It was stated a second corporation will be formed shortly that will be responsible for actually operating the facilities. The proposal is that there be eighteen trustees on each corporation with four trustees from each of the six contributing agencies. Reciprocity was explained as people participating in a City function that are not City residents but are members of a participating agency and would be provided the same cost as a City resident. People who are participating that are not City residents nor belong to a participating agency would pay a substantially higher cost. In response to a question regarding what action would be needed Thursday night, it was reported that approval of additional participating agencies is needed, as well as, concurrence with the user and rental fee schedule. Discussion ensued regarding the need for the user fee schedule with concerns being expressed that, when this project was proposed, it was stated there would be no additional costs to the City. It was indicated that initial anticipation had called for the endowment to cover costs, however a user fee is needed to cover variables. A question was raised regarding how this facility fits into the requirements of the comprehensive plan. Mr. Wilson, Parks and Recreation Director, responded that the comp plan called for a facility in north and east Clearwater. He reported if the City had built its own facility, the operating budget would have been substantially higher than using the Center. Concerns were expressed regarding closing down the pool at Ross Norton Park, and City staff indicated they hope to continue to operate this pool 12 months a year. It was stated that in the '89/90 service option budget a commitment was made to continue to use Ross Norton. In response to a question regarding use of Bobby Walker pool which the City used through an agreement with the school board, it was indicated the City would use this pool only when needed. In response to questions regarding adding participating agencies limiting the availability of the facility to the City, it was indicated these additional agencies would not impact the City's use. Concerns were expressed regarding the number of people on the board of trustees, and it was indicated this needed to be addressed as it was no longer in compliance with the terms of the lease agreement. In response to a question regarding County participation, it was indicated the County did provide 40 yards of fill and helped install the deceleration lane to the Center. Concerns were again expressed regarding Ross Norton pool, and the City Manager indicated that he and the Parks and Recreation Director would provide the Commission with proposed pool budgets for the next fiscal year. Purchase Unisys and other computer hardware from Whitman Computer Systems, St. Petersburg, FL for $50,527 and authorize a five year lease/purchase through AT&T Credit Corp.; purchase associated software from Southern Data Comm., Inc. Clearwater, FL for $7,225 (AS) This is a request for an MS-DOS local area network to provide office automation capabilities to the Department of Administrative Services/Utilities Financial Services and Accounts Division. The network is included in the computerization long range plan. A question was raised regarding the Florida Computers bid being lower, and it was indicated their clones did not meet specifications. Extend the contract one year for the rental of pagers of varying capabilities to Pac-Tel Paging, St. Petersburg, FL for $12,823.72 (AS) Paging equipment is used by 13 separate City departments to contact employees anywhere within the City both during and after normal working hours. This is the first extension of the contract that was awarded in April, 1989 after competitive quotations. The vendor has agreed to extend the current price even though his costs have risen 11.5% in the past year. In response to a question regarding why we rent instead of buy, it was indicated that by renting we can accommodate changes in technology more quickly with less loss. Purchase of two Reelmaster riding mowers and one Reelmaster riding mower tractor from Westco Turf, Inc., Sarasota, FL for $52,827.27 (GS) At its 89/90 budget hearing meetings, the Commission approved replacement of one small gang mower and one large gang mower for the Parks and Recreation Dept. Since that time, the Recreation Facilities Division has decided it would be more economical to replace the large and small mowers with two Reelmaster Model 216 two-wheel drive riding mowers and one Reelmaster Model 450D riding mower tractor. The replacement cost for these three mowers will not exceed the budgeted funds allocated for the replacements. The purchase of two mowers to take place of one large mower will eliminate the need to truck and trailer a mower between Carpenter Field and Countryside Community Park each week. In response to a question regarding whether or not efficiency would be lost in using a smaller mower, it was indicated we will save trucking time, and additional information regarding staff time will be provided. Purchase of a GTE Norstar Telephone System from GTE Communications Corp., Tampa, FL for $19,509.30 (GS) The Planning and Development Depts. one-stop shopping counter is presently under construction at the City Hall Annex. Other requirements for this project includes the consolidation of the departments telephone system. The recommended Norstar electronic telephone system has future expansion capability for an additional 32 lines. It will be financed for 60 months through GTE's lease/ purchase plan and includes a two year warranty with full maintenance coverage. In response to a question regarding why this was impractical to bid, it was indicated GTE is our phone service and this is the most compatible with our system. Consider options for use of the City-owned service station site, located at 49 Causeway Blvd. (MR)(WSO) The City-owned service station has been vacant since September, 1989. The underground fuel tanks were removed in December, 1989. Several options for use of this site have been developed for consideration. Option 1 is to return the site to a full service station using the team management concept. Under this plan, the City would enter into a staffing agreement with a major oil company to provide full service, self-service and minor auto repairs. Under a separate lease agreement, a convenience store could be added. The City would install new fuel tanks, purchase gasoline retailers license and pay all taxes, environmental liability and fuel leakage tank insurance. The lessee would install and maintain new fuel dispensing units, prepare the site for opening, would be responsible for all routine interior and exterior building maintenance during the life of the agreement, carry all required liability insurance for fire, comprehensive general liability, garage keeper legal liability and automobile liability, workmen's compensation and additional insurance. The estimated cost to the City for this option is $49,500. Option 2 is to return the site to a full service station with self-service and enter into a five year lease agreement using the same request for proposal as last year. The station will operate as a full service station with a self- service island. A convenience store and minor auto repair service could be included. The lessee would pay the City a fixed monthly rental rate plus a percentage of gross sales. The lessee would be responsible for all taxes, insurance and fuel tank liability; would install and maintain new fuel dispensing units and also be responsible for all routine exterior and interior building maintenance. The City would install the new underground tanks. Cost of this option to the City is $48,800. Option 3 is the same as option 2 with the requirement that the lessee install the underground tanks and compact and repave the area. The City would then need to consider entering into a lease agreement longer than five years. Option 3 would incur no cost to the City. Option 4 is that the site be renovated for use as a non-service station facility and the City enter into a five year lease agreement. The lessee would be responsible for all exterior and interior building maintenance during the life of the agreement. The cost of this option to the City would be $8,000. Option 5 is to remove the building and install parking spaces. The amount of revenue to the parking fund would be estimated at $1,600 a year. If this option is selected, it is recommended that the parking enterprise fund pay for the demolition and reimburse the Marina enterprise fund for the fair market value of the building. Cost of this option to the City would be $31,900 but does not include the $60,750 transfer payment from the parking enterprise fund to the Marina enterprise fund. Charles Hunsicker, Assistant City Manager, reviewed the history of the City's attempt to receive bids for this property. It was indicated that 18 individuals have now expressed an interest in the new City bids. In response to a question, it was indicated that one of the individuals is associated with an oil company. Discussion ensued regarding whether or not to leave the site as a service station and whether or not to require a mechanic. It was also indicated that most have expressed an interest in adding a convenience store option, but one difficulty with that is the City Commission does not want alcoholic beverage sales on this site. In response to a question regarding whether or not a convenience store would conflict with other marina leases, it was indicated it was not believed to be the case. Concerns were expressed that the site is in the wrong location for a service station. Support for providing parking was expressed. It was requested that public input be received before the Commission makes a decision regarding this site. A suggestion was made that some survey be done through the Public Information Office working with the newspapers. It was requested that, while receiving this public input, the City be allowed to go ahead and landscape and beautify the area. Assignment of lease dated July 30, 1986, from Elizabeth Allison and Alexander Allison to Edward M. Metallo and Ursula M. Metallo d/b/a Colony Marina Restaurant effective April 1, 1990 (MR) The current lessee of the lunch room on the ground floor in the Clearwater Marina building requested assignment of the lease to Edward M. Metallo and Ursula M. Metallo. Under the lease agreement, the lessee must pay rent in the amount of $1,200 per month plus 10% of yearly gross sales exceeding $144,000 throughout the term of the lease. Income from lessee the last fiscal year was $14,400. All conditions, limitations, restrictions and obligations of the current lease remain in effect throughout the term of the lease, 8/1/86 to 9/30/91. In response to a question regarding the request for a five year extension, Bill Held, Harbormaster, indicated the City was not agreeing to the five year extension at this time. It was stated the lease will be from a corporation, not individuals, and the agenda item needs to be revised to so indicate. It was indicated that staff prefers to leave the lease as is for now as the lease will come up for renewal in 1991. In response to a question regarding providing more uniformity in the signage at the Marina building, it was indicated staff would investigate. Vacating a portion of Hart St. right of way and alleys located at Hart's 2nd Sub. and Ft. Harrison Sub. (Gulf Marine V 90-02) (PW) The applicant uses the adjacent property for new and used boat storage. He wishes to fence the boundaries of this property to prevent theft and vandalism. In order to do this, Hart St. and two alleys need to be vacated. The City has a gas and water line on Hart St. The City will require the applicant to pay the cost to relocate a water meter from its existing location to a new location within the Garden Ave. right of way. The petition was reviewed and there are no objections providing a full width utility easement is retained and vehicular access is provided. Florida Power, General Telephone and Vision Cable have facilities within all of or a portion of Hart St. and the alleys and will require a utility easement. The comments have been reviewed and the Public Works Director is concerned that the City has experienced a long running problem at the street in question in that the adjacent property owner has on numerous occasions stored boats in the right of way to the extent the vehicular and firefighting equipment could not use the roadway for any purpose. The Fire Dept. has strongly stated its position that Hart St., even if vacated, would still be necessary for access. We would, therefore, need to keep Hart St. as a utility and right of way easement. It is recommended that the Hart St. portion of the vacation request be denied unless and until the Fire Dept. would declare a change in their position. The vacation of the two north/south alleys off Hart St. should be approved with their retention as utility easements. Joe Pidella, Assistant Fire Chief, explained the need for their Hart St. access as without it there would be a solid block of construction limiting access in emergency situations. 1989/90 Street Resurfacing Contract (89-31) to R.E. Purcell Construction Co., Inc., Ozona, FL for $630,945.50 (PW) Funding is included in the capital improvement program for the general resurfacing and maintenance of City streets. The priority list for the resurfacing of streets and parking lots is maintained based on detailed inspections of pavement conditions. This contract will provide for the leveling and resurfacing of streets and parking lots in various locations throughout the City. In response to a question regarding the item labelled Causeway parking lot, it was indicated this is a piece of street at the eastern end of Pier 60. A question was raised regarding additional streets needing to be resurfaced in Morningside, and Mr. Baker, Public Works Director, indicated these would be add- ons to this contract. Service Agreement with Florida Gas Transmission Company (PW) Our natural gas supplier, Florida Gas Transmission Company has applied to the Federal Energy Regulatory Commission for approval to become an open access pipeline company allowing them to transport gas for local distribution companies. This complex application underwent a quasi-judicial hearing in which several interested and affected parties raised objections to parts of the application. The City of Clearwater was represented in these appeals by the Florida Municipal Group and Association of Florida cities who own gas utilities. As a part of the settlement, Florida Gas Transmission is required to submit interruptible sales service and interruptible transportation service agreements to its wholesale customers including the City of Clearwater. These agreements will be in effect for 180 days and extend from month to month thereafter unless terminated by either party. The interruptible transportation service agreement is also required if the City wants to purchase gas on the open or spot market from suppliers throughout the gas producing states or from other distribution companies other than Florida Gas Transmission and then transport this purchased gas through Florida Gas Transmission's pipeline. The interruptible sales service agreement allows the City to purchase excess natural gas at a low rate. Both agreements do not count against our firm gas supply agreements. In response to questions, Bob Brumback, Assistant Public Works Director for Utilities, stated there has been federal pressure to open access pipelines, and these agreements are strictly for our benefit. It was indicated we are currently operating at 50% of our capacity. In response to a question regarding how we would increase our capacity, it was indicated we would have to go through Florida Gas Transmission Company. It was indicated we did not feel we needed to increase our capacity at this time. Termination of the modification to Reservoir No. 2 contract with W.E.D. Contractors, Inc. (PW) In July, 1988, bids were taken for constructing modifications to Reservoir No. 2. The low bid for the project was submitted by W.E.D. Contractors. The contract was awarded on September 9, 1988. During the course of construction, it became obvious the contractor was not maintaining a schedule that would allow completion of the job by the contract date. After the scheduled date of completion had passed, a meeting was held with City staff and the engineer, Briley Wild and Associates, to discuss the question of termination of the contract. At that time, the project was approximately 51% complete. It was decided to let the contractor continue to do as much of the work as possible, but that liquidated damages would be charged. Liquidated damages were charged on July 12, 1989 until September 20, 1989 when, after inspection, it was determined the project had reached substantial completion. Work remaining to be completed included pump checkout and minor punch list items. During the course of construction, the contractor was granted an extension of 88 calendar days for legitimate circumstances that were beyond his control. After deducting the 88 calendar day extension, the contractor was 161 calendar days late in completing the work. Liquidated damages charged to the contractor as a result of failure to complete the work were $32,200. In order to close out the project, C.O. No. 3, the final change order was mailed to W.E.D. Contractors, Inc. on February 13, 1990. Included in the change order was the deduction of $32,200 for liquidated damages. As of this date, the contractor has failed to execute or return the final change order. The contractor has been contacted by the engineer for the City and will not return to complete the project. On February 7, 1990, Water Resources, Inc., the company that supplied the contractor with the peerless pumps for this project, notified the City and the engineer that they had not received payment for the pumps in the amount of $59,046.24. The contractor was paid in full for the pumps as part of pay request #15 dated November 20, 1989. The contractor also signed an affidavit with the payment stating all subcontractors and suppliers had been paid. In addition, Kreiger Electric, Inc. has notified the engineer that they are owed $4,200 by W.E.D. Contractors for electrical work performed at the site. During the course of construction, the City has retained 10% of the total contract cost until completion of the work. Liquidated damages also have been deducted in addition to the retainage. The City presently has sufficient retainage to pay all outstanding claims, liquidated damages and a final payment to the contractor. The remaining work left to complete the project includes pump startup and checkout and the installation of a chlorine gas detector, which is a new requirement of the State and Pinellas County Health Dept. The equipment is being installed by City forces and all other work has been completed. It is recommended by the City Attorney and City staff that the project be terminated and the contractor be removed from the project in order to pay outstanding debts and have the work completed so the project may be placed in operation. The City Attorney has prepared a notice of termination, and after seven days he will send a letter to the contractor terminating his services in accordance with the general conditions of the executed contract documents. As a result of this action, the work can be completed by the contractor retained by the bond surety, all final disbursements made in cooperation with the bond surety and the contract closed all in a legal manner. A concern was expressed that the City was side-stepping the bonding company as they are responsible to get a contractor and pay us for overhead. The City Attorney indicated we were not side-stepping the bonding company and there is not much left to do on the project. The bond company will be responsible for warranties. It was indicated the first step is to terminate the contract and then go to the bond company. Civil Air Patrol fence at Clearwater Executive Airpark (PW)(WSO) The Civil Air Patrol has long been active at the Clearwater Executive Airpark. This Air Force sponsored organization has used the airfield operations building for its monthly meetings at night. Aircraft parking space has also been made available to the Civil Air Patrol at no cost. The City will attempt to obtain the same concessions for the Civil Air Patrol from any future operator of the Airpark for use of the operations building and for a no fee tiedown, but can not guarantee the continuation of these policies. The Civil Air Patrol has requested permission to erect a mobile home on the Airpark property to serve, among other purposes, as an emergency operations center and enhanced meeting space. Because no Commission level decision on the provisions of services rehabilitation of facilities and management oversight at Clearwater Executive Airpark had been made, a reply to the Civil Air Patrol could not be forthcoming. Following Commission approval of the operating concept and funding for the Airpark on December 21 and Commission approval of the Joint Participation Agreements with Florida Department of Transportation, a response to the Civil Air Patrol was sent to their senior member. The response discouraged placement of a trailer on the Airpark on the grounds that 1) placing temporary structures on the Airpark was not a wise policy in light of the efforts to improve the Airpark, 2) no permanent location for the trailer could be made available and 3) no trailer or mobil home was a survivable facility in the event of hurricane force winds, especially if its intended use was to be a civil air patrol emergency operation center. The Civil Air Patrol approached the Clearwater Airport Authority for support. They received the Authority's recommendation for City approval to place the trailer on the Airpark at the same location as a pervious mobile home occupied by an on site security guard. Subsequently, staff was approached by the senior Civil Air Patrol member. He advised the Civil Air Patrol had received tentative permission to place the trailer on private property located in the County immediately adjacent to the main maintenance hangar at the Airpark. The trailer is located there now subject to County approval of the site for drainage and other utility considerations. All that is needed from the City is a gate through the private fence which serves airport security purposes as well as the private property and access permission. The gate could be installed by the City for less than $500 to provide the desired access. Location of the trailer off-site but adjacent to the Airpark property would address City concerns and provide the desired location of the Civil Air Patrol. It is emphasized, however, that this informal request has not been followed up formally by the Civil Air Patrol. It is recommended that City staff work formally with the Civil Air Patrol to effect this compromise approach to install a security gate. Bill Baker, Public Works Director, indicated they have received word from the Civil Air Patrol that the compromise is acceptable. The Commission had no problems with the installation of this gate. Occupational License for John Lewis to operate a taxi company in the City of Clearwater (CLK) Mr. John Lewis of Yellow Cab of Largo wishes to extend the services of his cabs to include the City of Clearwater. City code section 71.01(c) provides that registration of his current occupational license from another jurisdiction must be obtained. The Clearwater Occupational License code requires Commission approval for the issuance of a permit to operate a taxi cab company in the City of Clearwater. In accordance with the City Code, Mr. Lewis has obtained the required approval through the Police Department. Concerns were expressed regrading complaints that the person wishing to operate this has some problems, and that Yellow Cab is already used by other companies. Discussion ensued regarding how to enforce the code if a cab company not licensed by Clearwater picks up customers. It was indicated this is difficult. Expansion of City Marina at Island Estates - Provide direction to staff regarding appraisals and other administrative action to prepare documents to finalize the land trade (CM)(WSO) Rex Harper, owner of property immediately west of the Johnson/Simmons sites on Island Estates, will exchange his land for land of equal value owned by the City of Clearwater and located in northwest Hillsborough County. Mr. Harper's property is lot 7 and is approximately .4 of an acre in size and would serve as a viable marina site should the City choose to build one in the future. The land sought by Mr. Harper is part of the sludge disposal site located north of Tampa Downs near the Nine Eagles Golf Club. This land can easily be made available for either sale or trade without impeding the City's sludge disposal program. The property is zoned agricultural rural and requires a minimum lot size of five acres. Mr. Harper has verbally agreed to take an unspecified amount of acreage that would equal in value the appraised value of lot 7 on Island Estates. He also has agreed to pay half of the cost for each appraisal. An operation of an 80 slip marina at the Harper site would provide positive cash flow for the City. 80 slips were chosen as the desire number because it is the maximum amount of slips that could be constructed without obtaining a parking variance. There are currently 51 Clearwater residents on the waiting list for marina slips and this does not include the potential for renting slips to non Clearwater residents. In response to concerns expressed that it would be more advantageous to sell the whole Hillsborough County property, it was indicated there are wetlands on this property that are not developable. There are two dry spots that can be used by Mr. Harper and accessed from the south. It was indicated that first Mr. Harper wanted to purchase the land from the City but, when the City found out he owned the property on Island Estates, the swap was suggested. It was indicated the exact size of the City property to be swapped would depend on the appraisals received. Consensus of the Commission was for staff to proceed. Annexation for parcels 1 & 2, OL zoning and land use plan amendment to Residential/Office for parcel #1 (.33 acres) and RS-8 zoning and land use plan amendment to Low Density Residential for parcel #2 (.33 acres) all located between Highland Ave. and Braund St., approx. 475' S of Nursery Rd.; Scotia Heights Sub., Blk. B - parcel #1, Lots 8-11 and parcel #2, Lots 46-49 (Wilkes A 90-4)(PLD) The request is for a land use plan amendment from unclassified to Residential/Office and zoning of Limited Office. The property is currently developed with a single family residence on each parcel. The applicant is requesting the residential/office and limited office zoning on parcel #1 facing Highland to permit it to be redeveloped in conjunction with the property to the south which is owned by his father. Parcel #2, for which he is requesting RS-8 zoning, is the residence of the applicant. In response to questions regarding why this individual is annexing, it was indicated they will eventually want sewer service. Annexation, IL zoning and land use plan amendment to Industrial for a parcel (1.36 acres) located on the N side of Calumet St. approx. 170' W of Belcher Rd.; Clearwater Industrial Park, a portion of Lot 11 (Capel Industries A 90-5 LUP 90-6) (PLD) The applicant is requesting annexation to receive City sewer service, and is requesting a land use plan amendment from unclassified to industrial and limited industrial zoning. The City Commission, at its meeting of March 1, 1990, approved the release of some of the protective covenants in the Clearwater Industrial Park to allow the applicant to purchase this land. The applicant has agreed to submit copies of his site plan to the City for review and to meet all City requirements but will be asking for a letter from the City to Pinellas County which would permit him to start construction under County jurisdiction prior to finalization of the annexation. It was indicated that one problem the applicant will have is there is not enough parking. The Code requires 50 spaces and they currently have only 16. It was indicated that the proposal, while a space consumptive manufacturing operation has very few employees. The Planning Director indicated his recommendation was to go forward with the receipt and referral of this application and for the Development Code Adjustment Board to consider variances to the parking. Discussion ensued regarding the calculation for the parking spaces, and it was indicated that for industrial we would require one space per 200 sq. ft. Much of this building will be used for a warehouse for which parking requirements is one per 1500 sq. ft. It was indicated this calculation was considered but the parking still comes up somewhat short. In response to a question it was indicated that in order to provide additional parking, additional property would have to be purchased. It was reported that Mr. Benjacob, who approached the Commission at the last meeting wanting a sewer letter, will be back before the Commission as additional needed variances have been discovered. Information will be provided to the Commission regrading his request. Revalidation of Final Master CPD Site Plan for Beckett Lake Plaza (12.2 acres) located at the NE corner of the intersection of Belcher and Sunset Point Roads; M&B 23.03, Sec. 6-29-16 (Webb's Nursery, Inc. PSP 86-5) (PLD) Beckett Lake Plaza is a shopping center development that was originally approved by the City Commission in June of 1986. Subsequent amended site plans for this property have been approved and certified. In June of 1989, the Commission approved a revalidation of this site plan subject to the previous conditions of approval; an amended time limitation condition requiring building permits be procured by March 10, 1990, with all certificates of occupancy being obtained by March 10, 1993; and an additional condition requiring current impact fees. The developer is requesting a one year time extension to procure the initial building permits for the building and parking areas for phase 3. A question was raised regarding whether or not vesting had any time limitations, and it was indicated there was no clear answer at this time. Crime Prevention through Environmental Design Strategies for Plaza Park The Commission is asked to consider a set of physical design strategies to reduce the potential for criminal activity in the Plaza Park neighborhood. The strategies slated for City action involve the temporary barricading of City streets and alleys in the neighborhood, improvements to the lighting and recreational facilities, and a modification of trash collection procedures related to the barricading action. Private strategies involving actions by neighborhood residents, including fencing and vegetation planting and trimming, will be discussed with the residents in a future neighborhood meeting. The strategies are based upon crime prevention through environmental design (CPTED). A concept whereby proper design and effective use of the physical environment can produce behavioral effects that will reduce the instance and fear of crime. The three overlapping strategies of CPTED are natural access control, natural surveillance and territorial reinforcement. It has been discovered that in using these strategies, abnormal users of an area will be less likely to commit crimes if the users set the stage for a certain amount of control by 1) defining the boundaries of their properties and neighborhoods, 2) naturally controlling access on their properties and in their neighborhoods and 3) providing natural surveillance capabilities. In order to control crime in the Plaza Park neighborhood, two alternative road closure plans have been submitted. The consensus is to implement alternative A with certain modifications and stipulations as it would best meet the needs of the Police Department at this time while imposing a lower degree of hardship on City services. Modified alternative A would provide for the following: street closures of Jones St. at N. Greenwood Ave., closure of the T alley in the block from Jones St. to Hart St. between N. Greenwood and Pennsylvania Aves., closure of Hart St. at N. Greenwood Ave., closure of the T alley in the block from Hart St. to Plaza St. between N. Greenwood and Pennsylvania Ave., closure of Jackson Rd. at N. Greenwood. The temporary barricading will include a barrier, signage and perhaps landscaping subject to available supplies and funding. The streets and alleys are to be temporarily closed rather than vacated at this time. Improved lighting in Plaza Park itself and construction of regular basketball courts are also recommended. Return to the manual trash collection for closed streets will be needed. The design barricades would accommodate certain fire vehicles. It is recommended that staff hold a town meeting with Plaza Park property owners to gain neighborhood support and then implementation of alternative A be done. Sandy Glatthorn, of Planning and Development, reviewed the program. She stated Plaza Park is a target area as it has a high crime rate. She stated of the two road closure plans, alternative A is the less radical. The main purpose of this project is to keep people out of the neighborhood that are not suppose to be there. Police Chief Klein expressed endorsement of the concept. He stated current enforcement in the Plaza Park neighborhood has shifted the drug trade from that area and this concept may need to be moved to another area. In response to a question, it was indicated we would not prohibit nonresidents in the neighborhood, we would just make it more difficult for them to access the neighborhood. In response to a question, it was indicated the meeting with the neighborhood would be held within the next month or so. A suggestion was made that street lighting be timed so that it comes on at different hours, and it was indicated there is a problem with lights being shot out. Discussion of three ordinances regarding Concurrency Management System; Developer's Agreement, Traffic Study Amendments and Vested RIghts (PLD) It was indicated that, since there is a special work session set to discuss this topic, it would not be necessary to go into a great deal of detail today. Concerns were expressed regarding a proposal that vested rights decisions go through the Planning and Zoning Board. It was indicated it would be up to the Commission whether or not they wished to delegate this. It was stated it was felt that until more experience is gained in these areas, the Commission should remain involved. In response to a question, it was indicated the City must have these ordinances adopted by the 1st of June, 1990. Concerns were expressed that an extraordinary four affirmative vote is required for a development agreement, and staff indicated they would revisit this issue. Resolution 90-10, Encouraging a permanent and comprehensive water conservation effort by all In response to a question regarding what the City is doing to enforce the current water restrictions, it was stated we are continuing to use our ticketing process. It was stated peer pressure is needed to reach compliance with the water restrictions. A presentation regarding water conservation was requested, and it was the consensus to hold this resolution until the next City Commission meeting at which time the presentation would be given. Resolution 90-9, Supporting adoption by Pinellas County of ordinance protecting County's potable water In response to a question, it was indicated we have not seen the County's ordinance. Discussion ensued regarding the installation of check valves and complaints that they are unsightly and unsafe. Staff is to review the installation of these devices. Consensus of the Commission was to amend Resolution 90-9 to not specifically address the County's ordinance, but rather just supporting protection of the potable water. City Manager Verbal Reports Special Commission Workshops Consensus of the Commission was to set a budget policy workshop for 1:00 on April 4, 1990; to set the concurrency management workshop for after the work session on April 16th. A closed session regarding bargaining would be held from 9:00 a.m. to noon on April 23, 1990, and the budget work session would begin at 1:30 on April 25, 1990. In response to a question, it was indicated there could be a budget component of the Town Meeting of April 24, 1990. Other Verbal Reports Michael Wright, Assistant City Manager, stated staff is working on an exchange for right of way with Dimmitt for property on Pierce Ave. We are also negotiating to purchase CSX property that is the old depot. A question before they proceed is regarding environmental conditions, and Commission consensus was for staff to proceed with having the necessary samples taken in order to ascertain the environmental condition of the property. It was also requested the Dimmitt property be checked as well. Other Commission Action Commissioner Regulski expressed concern regarding an MPO report showing Cleveland Street as six lanes and was surprised no one had caught this. Commissioner Fitzgerald requested a status regarding the Stevenson's Creek project. It was reported that contracts are scheduled for award on April 19, 1990. Charles Hunsicker, Assistant City Manager, stated they have met with homeowner's groups and have demonstrated that we have looked at alternatives to the proposed project. He stated at the April 16 work session we will have our ecologist to speak to the project. Mayor Garvey expressed concerns regarding Del Oro Groves Subdivision objections to a proposed water management project. Charles Hunsicker, Assistant City Manager, stated staff is working with Water Management Associates to maximize state and county goals regarding water management. Concern was expressed that the four proposed retention ponds will result in loss of the park, and there was concern regarding standing water being a breeding place for mosquitos. Mr. Hunsicker indicated five plans had been considered and the final plan has not been determined. Costs for this project are in the Penny for Pinellas funds and it is proposed to upgrade the park. He stated they will be meeting with the Del Oro Groves Sub. Association. The Mayor questioned the status of the Beach Task Force. Concerns were expressed regarding the number of people who were asking to be placed on the board. It was the consensus of the Commission to schedule discussion regarding the task force for the April 16 work session. The Mayor questioned the status of the Request for Proposal for the sale of the Gas Division, and it was indicated it was placed in the mail today. The City Manager reported that 12-16,000 have been expended out of the $65,000 budgeted for this process. The Mayor requested that staff follow up and make sure the County applies for anti-drug money available through the Department of Community Affairs. The meeting adjourned at 2:46 p.m.