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10/05/1998CHARTER REVIEW COMMITTEE MEETING CITY OF CLEARWATER October 5, 1998 Present: Timothy A. Johnson, Jr. Chair Douglas Hilkert Vice Chair Richard Fitzgerald Committee Member Pat Greer Committee Member Judy Mitchell Committee Member Mayme Hodges Committee Member Carolyn Warren Committee Member Jackie Tobin Committee Member William Justice Committee Member Absent: Grant Petersen Committee Member Also Present: Rita Garvey Mayor (arrived 4:14 p.m.) Pam Akin City Attorney Cyndie Goudeau City Clerk Brenda Moses Board Reporter The Chair called the meeting to order at 4:00 p.m. at City Hall. To provide continuity for research, items are in agenda order although not necessarily discussed in that order. Item 2 - Public Input - None. Item 3 - Follow-up From Previous Meeting Section 2.03 The City Attorney had been requested to suggest language that addresses specifying when term limits begin in Section 2.03. She suggested the last sentence of the new second paragraph read “Term limits shall be effective for each respective seat on the date of the next election for that seat after 1994.” Member Mitchell moved to recommend the language as suggested by the City Attorney, and to incorporate commas in the appropriate places. The motion was duly seconded and carried unanimously. Section 7.02 The City Attorney presented suggested language. It was suggested sentence 1 read “The commission shall appoint a charter review committee at least every five years hereafter provided the appointments are made in January of a year preceding a general city election.” Discussed ensued regarding the appointment of members and how to word this section to assure no changes can be made to the Charter Review Committee’s recommendations and ballot questions. Member Greer moved to recommend Section 7.02 read “The commission shall appoint a charter review committee at least every five years hereafter, provided the appointments are made in January of a year preceding a city election. The charter review committee shall be appointed by the city commission and shall be composed of ten members, two of whom shall be city commission members. Each city commission member shall have two appointments with the exception of the two commission members who are on the committee, who shall have one appointment each. The charter review committee shall submit a report to the city commission at a public meeting on or before December 1 of the year in which the charter review is held. Included in the report shall be any proposed amendments to the charter together with the wording of the question or questions which shall be voted upon at referendum. The city commission shall call a referendum election to be held in connection with the next city election for the purpose of voting on the questions as submitted by the charter review committee. The amendments or questions may not be changed by the city commission.” The motion was duly seconded and carried unanimously. Non-substantive Amendments The draft of non-substantive amendments was reviewed and the following changes were recommended. Section 1.01 (c) Sentence 2 be changed to read “The City is empowered ...” Section 2.08 (b) & (c) All references to “journal” be changed to “minutes.” Section 4.03 (c) Sentence 1 read “... during a temporary absence...” Article II, Section 2.01 (d) (4) (v) Delete “to” from sentence 1 after “... leased or otherwise transferred” Section 2.04 Not delete “of office” in the last sentence. Section 8.01 Discussion ensued regarding a registered voter being qualified to vote in Clearwater. Member Warren moved to delete “... , and the County of Pinellas...” from sentence 1. The motion was duly seconded. Discussion ensued and Member Warren rescinded her motion. It was requested the City Attorney provided language for this section. Section 2.06 (b) Sentence 2 read “Except for the purpose of inquiries and investigations, the commission members shall...” Section 3.01 Sentence 4 read “The city manager shall be responsible to the commission for all city administrative affairs.” Section 4.05 This section read “The commission shall determine...” Member Greer moved the non-substantive changes be approved as amended and be recommended to the commission and incorporated into ballot questions as the City Attorney advises. The motion was duly seconded and carried unanimously. In response to a question, the City Clerk said she will provide 3 reports to the committee: 1) non-substantive changes; 2) substantive changes; and 3) a combination of all substantive and non-substantive changes. She requested members review the reports and call with any additional changes prior to the next meeting. Item 4 - Set Additional Meeting if Necessary Consensus was to schedule a final meeting to approve the reports on October 28, 1998 at 4:00 p.m. Item 5 - Adjourn The meeting adjourned at 5:10 p.m.