COOPERATIVE FUNDING AGREEMENT FOR THE CLEARWATER RECLAIMED WATER METER RETROFIT PROJECT (L402)
An,Equal
Opportunity
Employer
Heidi B. McCree
Chair, Hillsborough
Talmadge G. . Jerry" Rice
Vice Chair, Pasco
Patsy C. Symons
Secretary, DeSoto
Judith C. Whitehead
Treasurer, Hernando
Edward W. Chance
Manatee
Jennifer E. Closshey
Hillsborough
Neil Combee
Polk
Thomas G. Dabney
Sarasota
Watson L. Haynes II
Pinellas
Janet D. Kovach
Hillsborough
Todd Pressman
Pinellas
David L. Moore
Executive Director
Gene A. Heath
Assistant Executive Director
William S. Bilenky
General Counsel
Southwest Florida
Water Management District
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Ad4:: ~ tJ () () t:, 9
2379 Broad Street, Brooksville, Florida 34604-6899
(352) 796-7211 or 1-800-423-1476 (FL only)
SUNCOM 628-4150 TOD only 1-800-231-6103 (FL only)
On the Internet at: WaterMatters.org
Bartow Service Office
170 Century Boulevard
Bartow, Florida 33830-7700
(863) 534-1448 or
1-800-492-7862 (FL only)
SUNCOM 572-6200
Lecanto Service Office
Suite 226
3600 West Sovereign Path
Lecanto, Florida 34461-8070
(352) 527-8131
SUNCOM 667-3271
Sarasota Service Office
6750 Fruitville Road
Sarasota, Florida 34240-9711
(941) 377-3722 or
1-800-320-3503 (FL only)
SUNCOM 531-6900
Tampa Service Office
7601 Highway 301 North
Tampa, Florida 33637-6759
(813) 985-7481 or
1-800-836-0797 (FL only)
SUNCOM 578-2070
January 20,2006
Mr. Jerry Wells, Project Manager
City of Clearwater
P.O. Box 4758
Clearwater, Florida 33756-4758
Subject:
Cooperative Funding Agreement Between the Southwest Florida
Water Management District and the City of Clearwater for the
Clearwater Reclaimed Water Meter Retrofit Project (L402)
SWFWMD Agreement No. 06C00000059
Dear Mr. Wells:
Enclosed are two originals of the Cooperative Funding Agreement Between the
Southwest Florida Water Management District and the City of Clearwater for
the Clearwater Reclaimed Water Meter Retrofit Project (L402).
Please have both originals signed and dated, and return to:
Linda Williams, Mail Code DEV
Southwest Florida Water Management District
2379 Broad Street
Brooksville, Florida 34604-6899
A fully executed original will be returned to you for your files.
Sincerely,
~~ ~--~==".
Anthony'j~ A~
Project Manager
Conservation Projects Section
Resource Conservation & Development Department
AJA:lw
Enclosures (2)
AGREEMENT NO. 06C00000059
COOPERATIVE FUNDING AGREEMENT
BETWEEN THE
SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT
AND THE
CITY OF CLEARWATER
FOR THE
CLEARWATER RECLAIMED WATER METER RETROFIT PROJECT (L402)
THIS COOPERATIVE FUNDING AGREEMENT is made and entered into by and between
the SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT, a public corporation of the
State of Florida, whose address is 2379 Broad Street, Brooksville, Florida 34604-6899, for
itself and on behalf of the Pinellas-Anclote River Basin Board, hereinafter collectively referred
to as the "DISTRICT," and the CITY OF CLEARWATER, a municipal corporation of the State
of Florida, whose address is 112 S. Osceola Avenue, Clearwater, Florida 33765, hereinafter
referred to as the "CITY."
WITNESSETH:
WHEREAS, the CITY proposed a project to the DISTRICT for funding consideration under
the DISTRICT'S cooperative funding program; and
WHEREAS, the project consists of retrofitting approximately 3,300 existing CITY reclaimed
water customers with individual meters; and
WHEREAS, the DISTRICT considers the PROJECT worthwhile and desires to assist the
CITY in funding the PROJECT.
NOW THEREFORE, the DISTRICT and the CITY, in consideration of the mutual terms,
covenants and conditions set forth herein, agree as follows:
1. PROJECT MANAGER AND NOTICES. Each party hereby designates the employee set
forth below as its respective Project Manager. Project Managers will assist with
PROJECT coordination and will be each party's prime contact person. Notices and
reports will be sent to the attention of each party's Project Manager by U.S. mail,
postage paid, to the parties' addresses as set forth below:
Project Manager for the DISTRICT:
Anthony Andrade
Southwest Florida Water Management District
2379 Broad Street
Brooksville, Florida 34604-6899
Project Manager for the CITY:
Jerry Wells
City of Clearwater
P.O. Box 4758
Clearwater, Florida 33756-4758
Any changes to the above representatives or addresses must be provided to the other
party in writing.
Page 1 of 7
1.1 The DISTRICT'S Project Manager is hereby authorized to approve requests to
extend a PROJECT task deadline set forth in this Agreement. Such approval must
be in writing, explain the reason for the extension and be signed by the Project
Manager and his or her Department Director, or Deputy Executive Director if the
Department Director is the Project Manager. The DISTRICT'S Project Manager is
not authorized to approve any time extension which will result in an increased cost
to the DISTRICT or which will exceed the expiration date set forth in Paragraph 4,
Contract Period.
1.2 The DISTRICT'S Project Manager is authorized to adjust a line item amount of the
Project Budget contained in the Scope of Work set forth in Exhibit "B" or, if
applicable, the refined budget as set forth in Paragraph 3.1 below. The adjustment
must be in writing, explain the reason for the adjustment, and be signed by the
Project Manager, his or her Department Director and Deputy Executive Director.
The DISTRICT'S Project Manager is not authorized to make changes to the Scope
of Work and is not authorized to approve any increase in the not-to-exceed amount
set forth in the funding section of this Agreement.
2. SCOPE OF WORK. Upon receipt of written notice to proceed from the DISTRICT, the
CITY agrees to perform the services necessary to complete the PROJECT in
accordance with the Special Project Terms and Conditions set forth in Exhibit "A" and
the Scope of Work set forth in Exhibit "B." Any changes to this Scope of Work and
associated costs, except as provided herein, must be mutually agreed to in a formal
written amendment approved by the DISTRICT and the CITY prior to being performed
by the CITY, subject to the provisions of Paragraph 3, Funding. The CITY will be solely
responsible for managing the PROJECT; including the hiring and supervising of any
consultants or contractors it engages in order to complete the PROJECT.
3. FUNDING. The parties anticipate that the total cost of the PROJECT will be One Million
Six Hundred Fifty Thousand Dollars ($1,650,000). The DISTRICT agrees to fund
PROJECT costs up to Eight Hundred Twenty Five Thousand Dollars ($825,000) and will
have no obligation to pay any costs beyond this maximum amount. The CITY agrees to
fund PROJECT costs up to Eight Hundred Twenty Five Thousand Dollars ($825,000)
and will be responsible for all costs in excess of the anticipated total PROJECT cost.
The CITY will be the lead party to this Agreement and pay PROJECT costs prior to
requesting reimbursement from the DISTRICT.
3.1 The DISTRICT will reimburse the CITY for the DISTRICT'S share of the PROJECT
costs in accordance with the Project Budget contained in the Scope of Work set
forth in Exhibit "B." The CITY may contract with consultant(s) or contractor(s) or
both in accordance with the Special Project Terms and Conditions set forth in
Exhibit "A." Upon written DISTRICT approval, the budget amounts for the work set
forth in such contract(s) will refine the amounts set forth in the Project Budget and
be incorporated herein by reference. The DISTRICT will reimburse the CITY for 50
percent of all allowable costs in each DISTRICT approved invoice received from
the CITY, but at no point in time will the DISTRICT'S expenditure amount under
this Agreement exceed expenditures made by the CITY. Payment will be made to
the CITY in accordance with the Local Government Prompt Payment Act, Part VII
Page 2 of 7
of Chapter 218, Florida Statutes (F.S.), upon receipt of an invoice, with the
appropriate support documentation, which will be submitted to the DISTRICT no
less often than quarterly, and not more frequently than monthly at the following
address:
Accounts Payable Section
Southwest Florida Water Management District
Post Office Box 1166
Brooksville, Florida 34605-1166
3.2 The Project Budget includes any travel expenses which may be authorized under
this Agreement and reimbursement will be paid in accordance with Section
112.061, F.S., as may be amended from time to time, and District Procedure 13-5,
attached hereto as Exhibit "C."
3.3 The CITY will not use any DISTRICT funds for any purposes not specifically
identified in the above Scope of Work.
3.4 Each CITY invoice must include the following certification, and the CITY hereby
agrees to delegate authority to its Project Manager to affirm said certification:
"I hereby certify that the costs requested for reimbursement and the CITY'S
matching funds, as represented in this invoice, are directly related to the
performance under the Clearwater Reclaimed Water Meter Retrofit Project
(L402) agreement between the Southwest Florida Water Management District
and the City of Clearwater (Agreement No. 06C00000059), are allowable,
allocable, properly documented, and are in accordance with the approved
project budget."
3.5 The DISTRICT will have no obligation to reimburse the CITY for any costs under
this Agreement until installation of the meters has commenced.
3.6 The DISTRICT'S performance and payment pursuant to this Agreement is
contingent upon the DISTRICT'S Governing Board appropriating funds for the
PROJECT.
4. CONTRACT PERIOD. This Agreement will be effective as of October 1, 2005 and will
remain in effect through December 31, 2008, unless terminated pursuant to Paragraph 8
below, or amended in writing by the parties.
5. PROJECT RECORDS AND DOCUMENTS. Each party, upon request, will permit the
other party to examine or audit all PROJECT related records and documents during or
following completion of the PROJECT. Each party will maintain all such records and
documents for at least three (3) years following completion of the PROJECT. All
records and documents generated or received by either party in relation to the
PROJECT are subject to the Public Records Act, Chapter 119, F.S.
Page 3 of 7
6. REPORTS. The CITY will provide the DISTRICT with copies of any and all reports,
models, studies, maps or other documents resulting from the PROJECT.
7. LIABILITY. Each party hereto agrees to indemnify and hold the other harmless, to the
extent allowed under Section 768.28, F.S., from all claims, loss, damage and expense,
including attorney fees and costs and attorney fees and costs on appeal, arising from
the negligent acts or omissions of its officers, employees, contractors and agents related
to its performance under this Agreement. This provision does not constitute a waiver of
either party's sovereign immunity under Section 768.28, F.S. or extend either party's
liability beyond the limits established in Section 768.28 F.S.
8. DEFAULT. Either party may terminate this Agreement upon the other party's failure to
comply with any term or condition of this Agreement, as long as the terminating party is
not in default of any term or condition of this Agreement. To initiate termination, the
terminating party must provide the defaulting party with a written "Notice of Termination"
stating its intent to terminate and describing all terms and conditions with which the
defaulting party has failed to comply. If the defaulting party has not remedied its default
within thirty (30) days after receiving the Notice of Termination, this Agreement will
automatically terminate.
9. RELEASE OF INFORMATION. The parties agree not to initiate any oral or written
media interviews or issue press releases on or about the PROJECT without providing
advance notices or copies to the other party. This provision will not be construed as
preventing the parties from complying with the public records disclosure laws set forth in
Chapter 119, F.S.
10. DISTRICT RECOGNITION. The CITY will recognize DISTRICT and Basin Board
funding in any reports, models, studies, maps or other documents resulting from this
Agreement, and the form of said recognition will be subject to DISTRICT approval. The
CITY will provide signage at the PROJECT site(s) that recognizes funding for this
PROJECT provided by the DISTRICT and the Basin Board. All signage must meet with
DISTRICT written approval as to form, content and location, and must be in accordance
with local sign ordinances.
11. PERMITS AND REAL PROPERTY RIGHTS. The CITY must obtain all permits, local
government approvals and all real property rights necessary to complete the PROJECT
prior to commencing any construction involved in the PROJECT. The DISTRICT will
have no obligation to reimburse the CITY for any costs under this Agreement until the
CITY has obtained such permits and rights and construction has commenced.
12. LAW COMPLIANCE. Each party will comply with all applicable federal, state and local
laws, rules, regulations and guidelines, related to performance under this Agreement.
13. COMPLIANCE WITH DISTRICT RULES & REGULATIONS. If the PROJECT involves
design services, the CITY'S professional designers and the DISTRICT'S regulation and
projects staff will meet regularly during the PROJECT design to discuss ways of
ensuring that the final design for the proposed PROJECT technically complies with all
applicable DISTRICT rules and regulations.
Page 4 of 7
14. DIVERSITY IN CONTRACTING AND SUB-CONTRACTING. The DISTRICT is
committed to supplier diversity in the performance of all contracts associated with
DISTRICT cooperative funding projects. The DISTRICT requires the CITY to make
good faith efforts to encourage the participation of minority- and woman-owned business
enterprises, both as prime contractors and sub-contractors, in the performance of this
Agreement, in accordance with applicable laws.
14.1 If requested, the DISTRICT will assist the CITY by sharing information to help the
cooperator in ensuring that minority- and woman-owned businesses are afforded
an opportunity to participate in the performance of this Agreement.
14.2 The CITY agrees to provide to the DISTRICT, upon final completion of the
PROJECT, a report indicating all contractors and sub-contractors who performed
work in association with the PROJECT, the amount spent with each contractor or
sub-contractor, and whether each contractor or sub-contractor was a minority- or
woman-owned business enterprise. If no minority- or woman-owned business
enterprises were used in the performance of this Agreement, then the report shall
so indicate.
15. ASSIGNMENT. No party may assign any of its rights under this Agreement, including
any operation or maintenance duties related to the PROJECT, voluntarily or
involuntarily, whether by merger, consolidation, dissolution, operation of law, or any
other manner without the prior written consent of the other party. In the event of any
purported assignment of rights in violation of this section, the parties agree that this
Agreement shall terminate and is void.
16. SUBCONTRACTORS. Nothing in this Agreement will be construed to create, or be
implied to create, any relationship between the DISTRICT and any subcontractor of the
CITY.
17. THIRD PARTY BENEFICIARIES. Nothing in this Agreement will be construed to benefit
any person or entity not a party to this Agreement.
18. LOBBYING PROHIBITION. Pursuant to Section 216.347, F.S., the CITY is hereby
prohibited from using funds provided by this Agreement for the purpose of lobbying the
Legislature, the judicial branch or a state agency.
19. PUBLIC ENTITY CRIMES. Pursuant to Subsections 287.133(2) and (3), F.S., a person
or affiliate who has been placed on the convicted vendor list following a conviction for a
public entity crime may not submit a bid, proposal, or reply on a contract to provide any
goods or services to a public entity; may not submit a bid, proposal, or reply on a
contract with a public entity for the construction or repair of a public building or public
work; may not submit bids, proposals, or replies on leases of real property to a public
entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity; and may not transact business with
any public entity in excess of the threshold amount provided in Section 287.017, F.S.,
for Category Two, for a period of 36 months following the date of being placed on the
convicted vendor list. CITY agrees to include this provision in all subcontracts issued as
a result of this Agreement.
Page 5 of 7
20. DISCRIMINATION. Pursuant to Subsection 287.134(2)(a), F.S., an entity or affiliate
who has been placed on the discriminatory vendor list may not submit a bid, proposal, or
reply on a contract to provide any goods or services to a public entity; may not submit a
bid, proposal, or reply on a contract with a public entity for the construction or repair of a
public building or public work; may not submit bids, proposals, or replies on leases of
real property to a public entity; may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity; and may
not transact business with any public entity. CITY agrees to include this provision in all
subcontracts issued as a result of this Agreement.
21. ENTIRE AGREEMENT. This Agreement and the attached exhibits listed below
constitute the entire agreement between the parties and, unless otherwise provided
herein, may be amended only in writing, signed by all parties to this Agreement.
22. DOCUMENTS. The following documents are attached and made a part of this
Agreement. In the event of a conflict of contract terminology, priority will first be given to
the language in the body of this Agreement, then to Exhibit "A," then to Exhibit "C," and
then to Exhibit "B."
Exhibit "A"
Exhibit "B"
Exhibit "C"
Special Project Terms and Conditions
Scope of Work
District Travel Procedure 13-5
The remainder of this page intentionally left blank.
Page 6 of 7
IN WITNESS WHEREOF, the parties hereto, or their lawful representatives, have executed
this Agreement on the day and year set forth next to their signatures below.
SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT
By: &
David L oore, Executive Director
~22-oi
Date
CITY OF CLEARWATER
By: ~~ I/:' ~
~ank Hibbard, Mayor-Commissioner
#,,,/06
Date
By:~~
Bill Horne, City Manager
Date
Approved as to form:
<v
Attest:
By: . Z.
Cy t ia E. Goudeau, City Clerk
COOPERATIVE FUNDING AGREEMENT
BETWEEN THE
SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT
AND THE
CITY OF CLEARW A TER
FOR THE
CLEARWATER RECLAIMED WATER METER RETROFIT PROJECT (L402)
DISTRICT APPROVAL INITIALS
LEGAL 18
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CONTRACTS '
RC& DDEPT DIR
DEPUTY EXEC DIR . .
GOVERNING BOARD
DATE
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Page 7 of 7
. AGREEMENT NO. 06C00000059
EXHIBIT "A"
SPECIAL PROJECT TERMS AND CONDITIONS
1. CONTRACTING WITH CONSULTANT. The CITY may engage the services of a
consultant(s), hereinafter referred to as the "CONSULTANT," to assist the CITY in
purchasing the meters and appurtenances necessary to complete the PROJECT in
accordance with the Scope of Work attached as Exhibit "B." However, DISTRICT funds
will not be used for CONSULTANT services and will only be utilized for the purchase of
meters and required appurtenances. The CITY will be solely responsible for
administering the contracts with the CONSULTANT.
2. APPROVAL OF BID DOCUMENTS. The CITY must obtain the DISTRICT'S written
approval of all meter and appurtenance bid documents prior to being advertised or
otherwise solicited. The DISTRICT will not unreasonably withhold its approval. The
DISTRICT'S approval of the bid documents does not constitute a representation or
warranty that the DISTRICT has verified. the architectural, engineering, mechanical,
electrical, or other components of the documents, or that such documents are in
compliance with DISTRICT rules and regulations or any other applicable rules,
regulations, or laws. The DISTRICT'S approval will not constitute a waiver of the
CITY'S obligation to assure that the purchased meters and appurtenances perform
according to industry standards. The CITY will require their design professional to
warrant that the appurtenances are adequate for installation of the meters.
3. ADOPTION OF VOLUMETRIC RATES-FINAL DESIGN REPORT AND APPROVAL.
The CITY must provide the DISTRICT with a final design report. The final design report
must clearly evidence the CITY'S intent for the future adoption of volumetric rates. The
adoption of volumetric rates for all customers is required within one year of the
completion of the last meter installed as part of this PROJECT. The rates shall be
designed with the intent to encourage reclaimed water efficiency. The final report must
clearly evidence that the PROJECT will maximize reclaimed water efficiency. The CITY
must obtain the DISTRICT'S approval of the final design report prior to submitting the
first reimbursal request. The DISTRICT will not unreasonably withhold its approval.
4. INSTALLATION OF METERS. The CITY will be solely responsible for the installation of
all meters and appurtenances necessary for the completion of the PROJECT.
DISTRICT funds will not be utilized for the meter installation, as CITY staff will
accomplish installation.
5. COMPLETION DATES. The CITY will commence installation of meters no later than
December 31, 2005, and will complete all meter installations within 24 months of the
commence date. However, in the event of any national, state or local emergency which
significantly affects the CITY'S ability to perform, such as hurricanes, tornados, floods,
acts of God, acts of war, or other such catastrophes, or other man-made emergencies
beyond the control of the CITY such as labor strikes or riots, then the CITY'S obligation
to complete said work within aforementioned time frames will be suspended for the
period of time the condition continues to exist. This will be the CITY'S sole remedy.
Page 1 of 2
6. PROJECT COORDINATION. The CITY will keep the DISTRICT advised at all times
during the course of the PROJECT. The CITY will provide the DISTRICT'S Project
Manager with advance notice of all PROJECT meetings with the CONTRACTOR, and
regulatory agencies and will copy the DISTRICT'S Project Manager on all pertinent
PROJECT related correspondence. The CITY will provide the DISTRICT'S Project
Manager with updated construction schedules. The CITY will provide the DISTRICT'S
Project Manager written bi-monthly status reports seven calendar days prior to January
1, March 1, May 1, July 1, September 1, and November 1, of each year through out the
term of the Agreement.
7. EDUCATION PROGRAM AND APPROVAL. The CITY will continue its customer
education program promoting the efficient use and conservation of reclaimed water
throughout the term of this Agreement and any amendments thereto. The CITY must
obtain the DISTRICT'S approval of all new or revised educational material prior to
proceeding with implementation of the PROJECT. The DISTRICT will not unreasonably
withhold its approval.
8. RECLAIMED WATER METERING EFFICIENCY REPORT. The CITY must submit a
report, three years after PROJECT completion, documenting the effect of individual
metering on reclaimed water use efficiency. The report will show the average annual
daily flows three years previous to and three years after completion of reclaimed water
meter installation, and the number of active reclaimed water customers during this time
frame. The CITY will obtain the DISTRICT'S approval of the report before the report is
finalized, and the DISTRICT will not unreasonably withhold its approval. This provision
will survive the term of this Agreement.
The remainder of this page intentionally left blank.
Page 2 of 2
AGREEMENT NO. 06C00000059
EXHIBIT "B"
SCOPE OF WORK
RECLAIMED WATER METER RETROFIT PROJECT (L 402)
1. TYPE OF PROJECT:
This PROJECT is a retrofit of approximately 3,300 existing CITY reclaimed water customers with
individual meters. The approximate 3,300 meters will be installed in areas constructed prior to
October 1, 2004, since the CITY'S residential and commercial reclaimed water projects installed
subsequent to October 1, 2004 include the installation of individual meters.
2. PROJECT GOALS:
The PROJECT, when completed, will serve the following objectives:
a. Promote and encourage the efficient use of reclaimed water.
b. Increase the availability of reclaimed water and enable future reclaimed water projects that
will offset potable quality water use.
3. PROJECT DESCRIPTION AND TASKS:
a. Detailed location maps are attached as Figure 1 and Figure 2, (pages 5 and 6).
b. There are approximately 3,150 residential customers and approximately 150 commercial
customers in the PROJECT. DISTRICT funds will only be used to purchase approximately
3,300 reclaimed water meters and appurtenances for the PROJECT.
c. The CITY Council has established October 1, 2006 as an effective date to begin charging
a volume-based rate structure on all reclaimed water customers. The following City of
Clearwater Ordinance states the new rates and when they will be effective. Section 7.
Appendix A, Article XXV, Public Works- Fees, Rates, And Charges, (3) (f) Reclaimed
Water Rates, Clearwater Code of Ordinances, as amended by City of Clearwater, Florida
Ordinance No. 6587.
e. The CITY will be solely responsible for the coordination of all work associated with the
design and installation of the approximate 3,300 reclaimed water meters. There will be no
DISTRICT funding of the design or the installation of reclaimed meters orappurtenances,
as CITY staff will do all installations.
f. The PROJECT is located in the Northern Tampa Bay Water Use Caution Area
(NTBWUCA).
g. Reclaimed water rates will be designed with the intent to encourage reclaimed water
efficiency.
Page 1 of 6
4. DEMONSTRATION OF NEED:
a. The PROJECT will optimize the management of water and water-related resources by
increasing the efficiency of reclaimed water supply for irrigation and offsetting potable
water and ground water use in the CITY. Furthermore, the PROJECT will enable the CITY
to increase its reclaimed water customer base to further reduce treated effluent discharge
to Tampa Bay.
b. The PROJECT will help meet the DISTRICT'S priorities in reducing the demand on the
region's potable water supply and continuing its Intergovernmental Coordination Focus.
c. DISTRICT resources will be utilized by assisting the CITY in purchasing meters and
appurtenances necessary to meter customers.
d. The PROJECT is identified in the CITY'S Capital Improvement Program (CIP) on the
schedule of planned CIP expenditures.
5. MEASURABLE BENEFITS:
The amount of reclaimed water savings per customer is estimated to be 369 gallons per day (gpd),
based on an average un-metered residential use in Clearwater in 2003 of 969 gpd, and the
average metered residential use of abut 600 gpd in the Tampa Bay area. Actual reclaimed water
savings, (residential and commercial) will be reported in the required reclaimed water metering
efficiency report, due 3 years post construction, but are expected to be dependent on individual
preferences and the established volumetric rates. The total reclaimed water saved is estimated at
1.2 million gallons per day (mgd). Commercial savings have not been quantified however they will
be reported in the 3-year post construction report.
The PROJECT is consistent with the NTBWUCA Management Plan.
The long term benefits that can be derived from this PROJECT include:
. An increase in the efficiency of reclaimed water utilized by the CITY residents for irrigation;
. An increase in the amount of reclaimed water available to be used by future customers;
and
. Reclaimed water will be available to more residents providing for increased offset of
traditional sources.
6. DELlVERABLES:
The PROJECT deliverables by CITY staff are the installation of meters and appurtenances
necessary to retrofit approximately 3,300 existing reclaimed customers. The volume-based rate
structure on all reclaimed water customers will be effective beginning October 1, 2006, with the
intent to encourage reclaimed water efficiency. The following City of Clearwater Ordinance states
the new rates and when they will be effective. Section 7. Appendix A, Article XXV, PUBLIC
WORKS - FEES, RATES AND CHARGES, (3)(f) Reclaimed Water Rates, Clearwater Code of
Ordinances, as amended by City of Clearwater, Florida Ordinance No. 6587.
Page 2 of 6
7. PROJECT BUDGET:
TOTAL CITY DISTRICT
PROJECT DESCRIPTION PROJECT COST PORTION PORTION
Meters & Associated $1,650,000 $825,000 $825,000
Appurtenances
TOTAL $1,650,000 $825,000 $825,000
The DISTRICT portion of this PROJECT is no more than $825,000. The CITY'S share of the
PROJECT cost is at least $825,000, which will be paid from the existing Water and Sewer
Enterprise funds, including revenues from the sale of reclaimed water.
Design Commence:
Meter Acquisition & Installation Commencement:
Installation Completion:
Agreement Closeout:
July 1,2005 Not DISTRICT Funded
October 1 , 2005
December 31, 2007
December 31 , 2008
8. IMPLEMENTATION:
The CITY will be responsible for implementing this PROJECT. The CITY will utilize its reclaimed
water Engineer Consultant to design the systems and CITY staff will construct the PROJECT.
DISTRICT funds will only be used to purchase meters, meter boxes, and required appurtenances.
Staff time will not be included or paid for by the DISTRICT.
9. KEY PERSONNEL:
The CITY'S contacts with the DISTRICT will be:
Jerry Wells
City of Clearwater
P.O. Box 4748
Clearwater, Florida 33756-4748
(727) 562-4960
Andy Neff, P.E.
City of Clearwater
P.O. Box 4748
Clearwater, Florida 33756-4748
(727) 562-4960
10. ADDITIONAL INFORMATION
The CITY is continuing their commitment to the efficient use of reclaimed water and the
conservation of the potable water supply. This is being accomplished through public education
programs, daytime watering restrictions, requiring property owners to discontinue irrigating with
potable water when reclaimed water is available, and the installation of individual meters in
addition to master meters on subdivisions. The meter retrofit project is only for approximately 3,300
residential and commercial reclaimed water customers hooked-up before the metering policy was
Page 3 of 6
initiated.
The CITY has developed a public education and information program. The objectives of the
program are to inform its residents of the value of reclaimed water in terms of conservation of
potable supplies, and to encourage property owners adjacent to reclaimed water lines to accept
the reclaimed water service for the efficient irrigation of their properties. The CITY'S program has
the following elements:
As of October 1, 2006 the rates for reclaimed water service will start at $15.08 availability plus
$0.47 per 1,000 gallons used. City of Clearwater Code of Ordinances; Reclaimed Water Rates will
increase approximately 5.6% for each of the next 3 years.
For the Reclaimed Water Customers:
a. A specific reclaimed water display at various events throughout the year.
b. Articles in newspapers, mailers, flyers, door hangers, notifying customers of benefits
and regulations, including the elimination of daytime watering and day of week irrigation
restrictions.
c. Update of the CITY'S Reclaimed Water booklet for all residential and commercial
customers covering the policies and regulations governing the installation and efficient use
of the reclaimed water system.
d. The notification of all reclaimed customers, (new and existing) of the new reclaimed water
rates, charges, and restrictions.
For Potential Customers:
a. Neighborhood meetings with presentations by CITY staff on the reclaimed water program.
b. Direct contact with potential customers to secure commitments for service.
The remainder of this page intentionally left blank.
Page 4 of 6
.
.
'fl/,r
,:1
$Ml<IM&rnEED ',. Clearwater
1365 Hamlet Avenu8 ~
=~~7~;43i_~~96, ~~
Fax: (727)461-3827
WWoN.mckma-eed.com
w~.
s
LEGEND
'~'-~Rf;l_li\
.",-
RECLAIMED LINES
I SERVICE BOUNDARY
.-;-~i
o.
.~ .:L
';h,r.
:.: ~
- _, _..... J_ _
I
RECLAIMED WATER SYSTEM METER RETROFIT PROJECT
0992-0145
CITY OF CLEARWATER
Page 5 of 6
Figure: 1
N
w.'
s
LEGEND
..
",
I
,
I
~,~r: L-ir,r'~!' ~~
riEL f3l 'o..r
,':,L [)'A,~,(J
\VOUDL t,~'.'''j ^ '[I
,$MCKIM&CREED . C1earw
1365 Hamlet Aveoue ~ ater
Clearwaler,FL33756 ~~
Phone: (J27) 442-7196, ~
Fax: (727) 461...3827
www.mckrna-eed.com
RECLAIMED WATER SYSTEM METER RETROFIT PROJECT
Date: SEPTEMBER 2005
Pro'ect No.: 0992-0145
CITY OF CLEARWATER
Figure: 2
Page 6 of 6
AGREEMENT NO. 06C00000059
EXHIBIT "e"
PROCEDURE
SOU'l'BWESTFLORIDA WATERMANAGXMENT DlST.RIcr '
IT.rI.E: 'IRA VEL
SECTIONJDEP
, APP.ROVED:
NUMBER: 13.,.5 PAGE: 1 ofl6
'0 &; FINANCIALlffiPORTINGlFINANcE ,
DATE: 08130196 SDPDSEDES; 13;.5 Dated 06101/96
. ".
'I1ie travel' ~ fur the District shaJ1 follow gem:rally ac:q,tCd travel prOcedures for sti1e '
, ageuciCls to the eXtent piacticable, mdcmDpiy with the II:gis1anvc intent Qf Chapt=s 112 aUd 373,
, Florida Statnt_
. ,
Al1TRORl.TY TO INCUR TRAVEL EXPENSES: A1J.y' traveler of the bistrict must be
autlicrizcdin ~,toniclir flam ~ forthc p~blic puipose through a prcpcrly executed
Tiavcl,A l1riJ":";7mian f~ Board Consent ~daor Board Policy. '
. . . . . .. .
PuBLICPUlU'aSE:, The public purposctest for ttavel is tbatit,mUst be ne=ssary to coildac:i
oBldal DIStrict busiDess.' '
, .
AUTHOlU7:Jm 'I'BJ\Vnus: Any ~ Who' has, ~ed lidvanc:: a~ in
cnn1plianrl! WidiBcant Policy 130-5 to ~ 1Iavei ~~to pc::rfotm offiC:.al DistriCt business '
, ,under onc' ofttu:'rollowiDg catcgOric:S: .
,. ~andBaSin ~oamlni:mbem
· ExecUtive nin:ctor, J.s.qi!lltm1t .E:xCcuiVe D~. Deputy Executive DiIect.or:s and, C-cneral
COunseL' ..'
.' Employees jnaBotDli ~'7l"fi zcgu1ar,; par:t4imc ortcmporaJ:ypo.qnpn dCclan:d1D be in 1l'avcl
statJJs'bytbeir Dttedor OithC Dm:dor's,authorized~. . ,
. . !'
. . . .
e. Omdidatcs~~aIIJaJJagCmCDt orprofessioual positiOD.; Must bc authorized by~ DepartDic:1t
D~ npm.c:oonlliJationwithH1DDlII1 Resourc::s.. .
, ,
. Indi:vidnali$'~to.Contributet:imc and.seMC::S as a consa1taut or advisor Or as lID. ad'\li.soxy
cOmmitt~ mCzz1bcr.' Must be '!rVhoo~ by the E:xccUtivc: Dixcdcr or ",,~ori!ltJlnt E:teC'Itive
Dircdor or dCsigacc.
TRAVEL DAY: A. Period oftwcnty~fcur (24) hams consisting ,of four equal quarters ofsiX (6)
, hOUlS eacl1,whicli shall hc:acalcndlir day ~midDight to Jrijdnigirt).
, TRAvEL PUlOD: The pcriod.bc:twcen the time of departure and the tUnc of:xcturiL. A
=DnUnUS tIavClpcricd amsi8ts ofall "ton and "iicm" points traveIedin SUCCMsii.m witfJcut abn:3k-
in public purposC~ .
I
I
. PROCEDURE
SOllTBWEST FLORIDA WAT.EIUIANAGEMENT DJS'l'RIcr
Tl11.E: TRAVEL
SECTIONIDU~: A
. ......O~, ~
NUMBER.: u-s PAOE; 2 of 16
OFFICIAL HEADQUARTERS: This istbe office, field office or Iocationwhc::rc the traveler is
nOnnallY asSigned and from which' that person performs the majority of hisIher duties. Each
employee's ofiicial hc:adquartcrs shall be the: same as that indicated in the area marked
"LOCATION;"onbiSlhcrposition description, except that: . .
a) The official ~. of an employee locatl:d in the field sballbe the citY or townncarest to.
the area whc= the majority oflUslb:rWarltis ~ or $Ucll othcrcity, town, or area as may
be dcsignat.cdby.tbc Pistrict provided that in all cases suchd~g;,ationmust be in the best
lnteTest ofthc DistrictaUd 11Qtfor the convenience of the e:mployec. .
b) Whenariy employee.is ~ in.any city, ~ Or IccaIity fora pcr1odof over 30 continuous
workdays, such lOcation shall be d~tO be their official~, and they shaIlnot be
allo\Ved per diem or subsistenc= aftcrthc said period of 30 cOntinuous wo~ys has elapsed
unlesS this period of time is extennro.Q by the ~ approval' of the Executive Director or
desi . '. .
gnec.
c) When mth~ bcstintcrest of the District, employees may identify tbcir home addIcSs.as "point
of orlgin't for~a ~1iavel pcriOd ifapprovcdby their suPervise( qn the tra'vd.authorization
form. . It is in.the 1lcSt. interest of the DistriCt when the emplOyee's home is n.caxer t&cpoint of .
destination tbanl1iStber. official"~' If departure from hcnic is.fartheconVeDicnee of
theemployce and further from the point. of dcstinationthan the official hCa.dquartcJ:s.the
reiJnbuzsemCDt will be llnthnrr-nfor the coostructive distance ftmn the ofiicial1;tCadquarters to
thcpomtofdcstiDation(tbC lesseroftbctwo)~'
Thcofficial.~. of Govemmg'and Basin Board l11CD1bersis thcit hoUlc ,addtcs&Boani
mC%I1bei-s will be IeiInbmsedfuradDal roundtrip mileage from their 110meaddrcss to the destiriation
when travclingon District business. Tocstabliah the mileage, Boardmem.bers~Ypro-yidCthc
ooown~ !Udfug.fora roundtrip to theincguIar mcetingl~rinn(s}:fOllowing their fi:nt trip to that
destination. IfBoardmembets change their hOme addn:ss. dUring .tbcirtcml in office, the mileage
'shall.be '~'by providing a.zr:pJac"""e1t.odomctcrn:ading.iDdic3ting.thc date change occmred.
TRAvEL' A1r.mORIZATION:. This fmm Blust be used by :ul District employees for the
followillg pUtposes;
. To obtain. autflori7.:ltion to tr.lvel and incur travel related expenses (mc111des training sessions
~tinctcd at.other District offices)'
. To request registIati~ fee payments
. . To request travel' advances.
I
, - PROCEDURE
SOU'l'BWF.ST FLORmA WATEJl MANAGEMENT DISTRICT
Nl1MBER:'1.3-5 PAGE: 3 ofl6
'nTLE: TRAVEL .' ' ,."
SECI'IONJDEP~: .ACC~~f!N:J\NCIAL REPORTINGJFINANCE
APP!~~: .~. . ~~~.TE: 08l301!6 SUPERSEDES: 13-5 Dated 06/01/96
TRAVEL AUTHORIZATION (co.tinaed):
Governing ,Board 'members must. use the travel authorization form for prior approval of
DOII~ed travel outside the District inclUding atteJ)rumr.t'!atconfcrences Or conventions,. All
schedUled travel for Governing Board mem.bcs outside the District including attendance at
cOnfcrcnces or conVentions zequires prior approval through the consent agenda of a n:gular monthly
GoVerning Board. md:ting.; . ,
Basin, Board members must use the travel. authori2ation farm for Prior approval of aU travel
(including to Govcming B~ meetings) other thaD. travel to Basin meetings.
CaosuItants. and 3dvisors shall be authnti'Zf'1f astmvelea of the District uudcr the tcxms ()f a contIad:
or llgreemc:nt executed by the Executiye Director or AssiStaIit' Executive Director.
AdviSoIy corinnittee membc:Is shall be authorized as trave1cs of the ,District by blanket travel.
'authori2ation with lItrn~~ list of all indiyidualS selcctcdby theE;cc::unve Direc;tor to . serve en that
eornn1ittee~. ,This listing shall be updated by the ExecutiVe Dcpartmc:::it when members arerimlcved
or addcci to.,thc list
Employment candidates for~. or piafessicmaI.positiausshall,be authOrized as travelers
, ,of ~ District under a travel :lnthnri7.2tion fotm prepan:d by the Human Resources DepaI1:meDt
representative aUlie time travel ammgcmcnts. arc made. The TIavelVouchcr foImwillalsobc
prepuCd bythcHUman Resources Department ICpre~ ii1.COnjunctionwitb.the iypeof
~~CID.C:J:1t agreed. to 'by tbccanrli~ate, Candidate will be asked to'sign the l11!tbn,.;-mrion.and'
~vd.voucl1er:fimns upon aaival fertile interview. ' "
. ThefcIm must defiI1c the public purpose and i:Ilcludc destination, dates of travel, mode of
transportation., esriTnlltM cost and required approval authority sigaaturcs. prior to scfuomding the,
tIaveL.1he pre-prfuted funn must be typed or completed in ink. A copy cfthefulIy executed TIavcl
Alrthnriz:1tion mustbc on fi1ein the traveler's depm:tmcntprior to departure fur all travel purposes'
amin:mail1 on,:filefbrthe cUrrent tiscaJyearl'lus one year.
BLANKET .TRAVEL AUTIlORlZATIO~; If anemploycc travels regularly for work
assi~t!it to a particular loc3tiQl1 or simiIarlOCations, a "blanket" 1IaVclll1rtlJQri~nonform should
be cOmpleted to cover the current:fiscaJ: year (or ICqUircdtravel period for the assigmncnt) and
p1ac::don file.in:thc Finane: DCpartmc:Dt.. The fonn.must be:1igncd by the traveler and an required
approvaIauthoritics..
PROCEDURE"
SOU'lllWF3TFLORIDA WATERM,.L'Ii'AGEMENTDlS'l'RIcr
mu:: TRAVEL
SECllONIDEP~... . . ...- : AC
_Al'~~VED: V~ .
NUMBER: 13-5 PAGE:4of16
UNTING &. FINANCIAL REPORTINGIFINANCE
PATE: 0813.0/96 SUPERSEDES: 13-5 Dated06l01J96
BLANKET TRAVEL AUTHORIZATION (coatimled):
· The completcdtIa.vc1l.nltfj~tion fOlmshall utmcatc an lias n~ status.
· 11ie white and piDk copies of tile travel authorization fonnmust be s11bmittcd 10 the Accounts
Payable seCtion of the FinanccDcpa.~forthc Ffuancefile ofrccord. The yellOw copy must
be~iT1edin the traveler's department file for thccurrent fiscal yearplus one yea-in compllimce
with the State Retention Scl1~rln~e,
· Each time a Txavel Vouchc:r is submitted utilizing a bllmket travel aUthorization. the traveler
must =ercnce thc-TA 7####f on the Tzavel Voucher form.
.' A master blanket travel ~:rthnri~tion may be submitted to cover aIlloc:ationswithin the District
bom,da~es)_ -although, for regular werle assignments outside District bourid3ries a. separate
"blanket" travel ~thcri2ation will berequiIed for eaCh specific location.
· BJankettravelautbnri~tions doilct indicate the point of origin. The travel voUcher sublJ1itted
for this type oftJ:avel will dOcument the point of origin approved by thcsupervisor.
SIGNA~REQUIRED FORTRA VEL AUTHORIZATION: Thetrav'eler~ sign the-
fonti in ink and secure the appropriate approval authority sign.amrcs as indicated No one may
exercise si~ autbcrity fer mmseliar herself; rather, approval ofa higher levelef autboritymust
be ob1ainc:cL - -
· T.RA VELER:._ GOvemingBOard membc:rs__(zcquired fer Doa-sdieduled travel. outside District
iI1clUding-Conff:rCnces or conventions only}
API-ROV AL SIGNATURE REQUIRED: Govcmmg Board C'l'lltmnan orVia: Ch~inn:m
. TRA VELD: Basin Board- membcs (xequircd. for all _ tIave1 includi:i1g Governing Board _
mcctings;not requiredfor Basin Board meetings)
AP}lROVAL.SIGNATURE.REQUIRED:- Basin Board C-baiTm:mEx-officio or Governing
Bosra C'l1amnan orVlCC Chairm:m
. TRAVELER: aecutive Director (~ for tIave!-Qutside the District boundaries and to
at%I:Ddconfc:rc:na:s or cOnventions)
APPROVAL SIGNATURE REQUIRED: Goveming Board Chainnan or Vice Ch~;Tman
. TRAVELER: Assistant F.y~e Director _ _
. . - -. - I
APPROV AI. SIG."lATURE REQUIRED: ~ve Director
I
I
PROCEDURE
SOt11'llWESI' ~ORlDA. WATERMANAGDIENT DJSI:RICl'
NUMBER: '13~S PAGE: 5 of16
TITLE: TRAVEL .. .... . .
SECIlONIDEP~: ACCO~~~CIAL REPORTINGlFINANCE
AP~~O~ . UfHA . ~DI\.TE: 08l30r6. . SUPERSEDES: 13-5 D~ 06/01196
SI9NATURESREQUlRED FOR TRAVEL AUTHORIZATION (continued):
.. TRAVE~ Deputy Executive Directors, General Counsel and ~ General
APPROVAL SIGNATURE REQUIRED: Executive Director or Assistant Executive Director
· TRAVELER: Attcmcys
APPROVAL SIGNATURE REQUIRED: Gener.u Counsel
· TRA~ Di:rectoxs
. APPROVAL SlGNATURE REQUIRED: Deputy Executive DirectorS
· TRAVELER: Employees (Qln,1de the state)
APPROVAL SIGNATURE REQUIRED: Supervisors acdDepartment Dircctoxs. mdDeputy
Executive Directors or Genem1 Counsel; and Assistant Ex==utive Director or his designee..
· 1'RA VEUR: Employees (within state. outside District or toc:onferences or conventions)
. APPROVAL SIGNATURE REQUIRED: Supervisors and pepartmentDin:ctors and Dcputy. .
Execm:ivc Directors or GenezaI C.ooiJseI
· TRAVELER:. EmplOyees (inside Districtnm toeonferencesor ccnventioos)
APPROVAL SIGNATURE REQUIRED: SupervisorsandDcpat1mcnt Dired:ors or deSignee
· TllAVELER:. Ad~ors and ~tants .
.APPROV4SIGNATURE REQUIRED: Deputy Executive DiIcctoIs
,..
. 'IRA VELER:. Advisory CoTrimittf'1l! Members.
APPR()V AI.. SIGNATURE REQUIRED: Exo:utiveDirector.or designee
. TRA VELlm: ..Emplcyment Canmd~tes
AP:PROV AL SIGNATURE REQmRED: Department Director after coordination with
Human R.csourccs
TRAVEL VOUCHER: .A TravelVoucl1cr fuan should be completed immediately upon return
from a sclJf'fi111ed travel period to verify :an'reJatcd c;cpc:nses.
A travclvouc:l1Cr foxm m.ust be submitted to k:ccurits Payable -within thtee working days ofretum .
from a 1ravelperiod when "Advance Travel Payment." has been received.
If no It Advanc: Travel Payment" has been received. a travc:i vo~er form m.ust be submitted to
Accounts Payable within thirty days ofrctnming :from a tIave1 period.
I.
PROCEDURE
SOUl'.HWESTFLORIDA WATER :MANAGEMENT DIS'11UCT
TITI..E: TRAVEL..
SECTIONIDEP.
APPROVED:
NUMBER; 13-5 PAGE: 6 af10
G & FINANCIAL REPORTINGIFINANCE
C'l'lVEDATE: 08130/96 SUPERSmES: 13-5 Dated06lOI/96
TRAVEL VOUCHER (CODtfaUed):
. .
The l'fe..printedttaveI vouchc:r fOIlIl must be typed 'or completed in ink and ~riZati.on documents
(loe", copicsoftraveI authori2ationfurm, agcIda. registration form, etc.) must be attached. Blanlm
trave13uthori2ation fonns on fiI~ 'r; Fmancc must be referenced on the TxavelVoucher by ptQviding
the TA 1tJ#t##.
· Each om>way trip must be ~ on a separate line ofthc T:i:ave1 V oucheI'. The point of origin
(ftom) imd ~on. (to) must be indiCatCd; .
· The fust "leg" (one-way trip) oftravcl period must include the actual timedcparted from the
point of origin and the last "leg" of that ttavel period must show the time IP.tl1mM andlocation
of fiDaI destination. HOur ofdeparture and hour of retumare required for alltravelperiods.
Con1inuous navel periods wouIdrequiIe recording the time at the beginning ofthefirst"leg,' and
the time at completion of the. final "1cg.1t
· . Conm,110US travel betwcenvariousdestiDationS must be detailed on the. Travel Voucher. Each
. "leg' Of~tinl]OUS travel will wclude a point of origin, destination and associatedcx:planaticm
of public plUposc..
· The public pUlpOse n:quircnu:n1smust be defined on the Travel Voucher by indicating topic of
it meeting (Le.,Mecting on SWIM Issues, Meeting with Deputy DircctDr). . type ofeonference
or convention (ie.,' 9FOA Conference, A WW A Confcn:ncc). purpose of an event (Le., ribbon
. cutting for service office). etc.
Govc:ming and Basin Board members may elect to submit Txavel Vouchers quarterly~
VIClNl'I'YMlLEAGE:, Vicinity mileage represents miles driven after arrival at and departure
ftomapointof destination to anothcrpoint within thcsamecityollly when necessary to l"1W1nnt':t
. official bD.~~ss d:uringtheperiod~~ "vicinity" travel. VICinity lT111~geDailStbe reported'
separately anthc Travel Voucher fann and an eXplanation must be .inclUdcd. to justify public
purpCJse. . RCpart. date, destination. public P1Upo~ and. bcgimring and endiDg odometer ~ninv
(AUto Miles Code "2") on Travel V ouchc:r to ~de die .required documentatioa
"0domct.crMilcageToIFromDestination" (Auto Miles Code "3") is Dot considercd vicinit:y mileage
(see AUTO EXPENSES.for ~J.1ing requirc:mcnts). .
SIGNATURES REQUIRED FOR TRAVEL VOUCHER: The traveler must sign the form in
ink and. secure the appropriate approval authority signatw:e:l as' indicated. No one may. exerciSe
sigIlatuIe iwthority fer himSelf or herself. rather, approval of a higher level of authority niDstbc
obtained.:
PROCEDURE.
S01JTBWEST FLORIDA WATER MANAGEMENT DISTRICT
. TITLE: . TRAVEL
SECTIONJDU
APPROVED:
NUMBER: -]3-5. PAGE: 7of16
G &: FINANCIAL REPORTINGIFINANCE.
CTJVEl)ATE: 08130/96 sUPERSEDES: 13-5 Dated 06/01/96
SIGNATtJRES REQUIRED FOR TRAVEL VOUCHER (cnntiDlled):
· TRAVELER:. Govc:mil1g Board and.Basin Board membc:ts and Executive Director
APPROVAL SIGNATURE REQUIRED: TIaVe1cr is only signature ~exc=pt as stat:d
inthc Board Policy when prior approval is required
· TRA VELER:~stant.EXccutive Director
Al'PROVAL SIGNA~ RJ:QUlRED: . Executive Dircctcr
· TRAVELER: Deputy ExecUtive Dfrecm~ Gei1cIal Counsel and Inspector General
APPROV~ SIGNATURE REQUIRED: Assistant Executive Director
. TRA~R: Attorneys
. APPROVAL SIGNA'I'URE REQUIRED: Gcnaal Counselor Seni9r Supexvising Attorneys
· TRA~ Directms _
APPROVAL SIGNATURE ~Q1JIRED: Deputy Executive DirectorS
. .
· TRAVELER: EmployeeS
APPROVAL. SIGNATURE REQUIRED: Supervisors. and/or Managers and Department
DiIect0r3 Or designee
. . .
· TRAVELER: AdVisors and Consultants
,AP'pROV AI. SIGNATURE REQUIRED: Deputy Executive Din:ctor
· TRAVELER: AdVisory Committee Members.
APP~OVAL SIGNATURE REQUIRED: Executive Director.or designee
. . TRAVELER: Employment C~ndiQatio!,
APPROVAL SIGNATURE REQUIRED: nq,artmcnt Directors upon coordination with
HUman Rcsoun:=
ACCOUNT CODING: All travel fmms relating to a specific travei period must bear the same
ac:ouming data topropc:riy identify.the travelers department,secticn, public putpose and lOcation .
as well as the fundand~ount to be chaIgcd..
I
j
PROCEDURE
SODTllWEST FLOlUDA WA'l'ERMANAGEMEN1' DlSI'RIcr
NUMBER:. 13-5 PAGE: 8 of16
CLASSES OF TRAVEL:
Class, A an~ B bve! sbal1 include any assignment On official District busineSs away from official
he.adquart:ca when it is ~~dP.rcd reasnn~ble and nca:ssary to stay oVernight and forwhicli travel
expenses areapprovcd '
, ;
Class A CrilJ-rit}11nus tIave1 of24 hours or more away from officia1headqua.rters and away from
home ovmnight This is ~Iatedbascd on four~' quarters of six hoUlS each whiCh
shall be a calendar day (midnight to midoigbt). -
Class B Continuous travel ofIesstbat 24 hours Which involves ovemight absence ftom official
he.adquart:ca,andaway ftCm l1mn<<< ovc:might. This'is calculated based on 6-hour, cycles
~g at the hour of departure.
Class C Short or day-time ~swhc:re the traveler is not aWay from official headquarters
overnight or when tr.lvcl ~, during evCDiDg houm,dUc to special asSignment to
cOI1dtiCt DiStrict business.
PER DIEM: . (Relates to Class A or B Tmvel Only)
(IJ A flatI3te up to SSO per day ($12.50 per quartcrday) requiring 110 receipts for roomS or meals,
or
(2) Rc:imburscmi::nt for the adua110dgingalSt for single oa:upancy to be substanri~ted bypaidbi1ls~
.&Swell as, the~ meai allowance ,rates,described below. ,When ledging or tilcalsarc,
'pn>vided atastaie institution, the traveler shall be reimbUISedonly fer thC", actual expense of
lodging or meals noUo exceed the maximum allowances.. '
or
(3)" Two' or more District employees electing to share a room while tmvcling' under: Class A or B
travel Status" must," cl=thc same per diem method of rcimbUISCmcnt (1)' Or (ll as described
above. If reImbUrsement option(2) is elected., only the actual cost of the room as well as the
authori2cdmeal alloWances shap be reimbursed. '
or
(4) Inthc casc of foreign travel, ,the tmveler may choose thc State per diem rate as stated abovc'Or
thcfoieign travel per diem tate as aut:horizCiiby Section 112061 (3)( e), Florida StatuteS~
To be eligiblc fur per diem or any ttavcl. expense allowanc::s, the travel Illust bc authoriZed by the
appropriate approval authority' and ,must meet the public purpose requirement.
1
" PROCEDURE
SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT
T11'LE: TRAVEL
.. SEcnON/D~.
APPROVED:
NUMBER: 13-5 PAGE: 9 of16
: ACCOUNTING & FINANCIAL REPORTINGlFINANCE
DATE: 08/30/96 SUPDSEDE~: 13-5 Dated 06/01196
MEAL~OWANCE RATES: (Relates to Class C Travel)
To Rec~ve
Paymentror:
Must Depart
PriOT To:
Must R.cttim
After
Allowance
Brea1d3st
Lunch
Dinner.
6a.m.
12 noon
6 p.m.
8 a.m.
2p.m.
8p.m.
$3
$6
$12
Meal allowanc:s will be paid tG persons in ClaSs C Travel status when participating in. scheduled
public meetings, seminars;wor.kshops, ~ial.asSigmnc:nts or other official business which OCCUIS
outside the D~l work assigmn~ ofa traveler.
Field .~ shall only n::cci~ ,mCal.alloWancc(s) when".~ assigDment requires overtinic status since
thcirlimTn:ll work: assignment is ftin the field. II ,. .
In co~pliance 'Yith IntP-mat RevenUe Sentice,Publication IS, Circular E~ Employen Tax Guide,
Class C meal allowanc:: reimbursemCDts arc subject to consideration as income for tax pmposes. .
When. a conferencCor: conventiOn registration fe::: includes meals, the traveler wiD notbereimbursed
~themealsbeing provided. If the program. for a conference or convention stateStbat breakfiLst,
lunch or dimlCI" isU1c1uded in.thc f~ the traveler is expected to ~ive that meal without
reimbursc=.nent. (ConnnL'!ft~1 breald3st Is cimqd~. a breakf3stand is. Dot. reinJ.bursab~e.Wn
PIQvi~Bmnchwillbeenn~d~ atthclunclulIoWam:::Iate.) Reimb~forIl1cal expense
will be the appropriatcmca1 allowana: xate rcgmdIcss of the actual cost of thc;I11cal..ThetIavelcr
must absori, any.cost above the meal ailowai:1Ce amount. TIpswiU not be reimbursed.
AlITOEXPENSES: ..Mileage Will be reimbursed at the rate approved by the State legisIa.ti1refor
the roundtrip fi-omthe traVelers point of origin t9 point of destination wblmthe traveler is
authorized to uSe his or her own personal vehicle for official District business. The following
guideHnesapply:
. It is recomtrl~ that a District pool vehicle be used for all District travel unless one is not
available or use' of a personal vehicle would. be more efficient or cost effcclive. Use of a.
personal vehicle shall be authorized by the traveler's Director as .deemed. appropriate.
· All milC:agc claimed must be by a usually traveled route from the point of origin to the point of
deStinatiOn. Chaptet: 112061(7)(a), Florida Statutes, ~. "All travel must be by a usually
traveledroute.. In case a person travels by an indirectroutc for his own convenience, any extra
casts shall bcbome by the traveler, andrcimburscment for cpensc:s shall be based only on such
charges.as have been incm::red by a usually traveled route. it
J
PROCEDURE
SOU'TBWESrFLORIDA. WA.TER MANAGEMENT DISTRICT
mu: TRAVEL
SECTIONJDEPAR
APPROVED:
NUMBER: 13-5 PAGE: 10 of16
G &: FINANCIAL REPORTINGlFINANCE
D~ 08/30196 S1JPERSEDFS: 13-5 Dated 06101/96
AUTO EXPENSES (continued):
· Whenevc:r the point of origin and point of destinatiou are within, two diff~t city llinits
indicatcdon the flOrida Department of Transportation official transportatiOrlmap.milcage' shall
'lJe determined by ~g ~'OfficialHighway Mileage chart (Exhibit A). which provides the
comp11tcd distance from the "town" of origin to the "town" of destinatiOn, not actUai. odOmeter
readings. .Ifeithcr town/city OOcsDot appear on the chart. or '<Rhen involved iil vicinity trav~4
mileage shoqId be shown by actual odometer ~,;;,,~. -Whenever employees travel between '
District, service office," miIeageSball be d~mf:dby using the District Mileage ClJart
(Exhibit B). '
, ,
, ,
,. For all continuous travel tripsrcporting the employee's home as the point of origin (departure
- pOint), the allowable mileage from tbC point of origin (employeers home) to the firstwork stop ,
shall be the lesser offuc actual odometcir mileage or the distance from the employee's official
headquartcrsto hisIhcr first work stop. ,-
· For all cnntinuous travel trips'rcporting the employee's home as a :final dcstiDation.the allowable
milc:agefrom the last work step to thcfinaI dcstinaiion(cmployecrshome)sballbethcle:ssc:r of
the actuaIodnmt'!tet' mileage ortbe distance fromthc employee's last work stOp to hisIher q:fficial
b~.
,. Reimbilrscmentfor ,e:tPeDditUteS relating -to, the operation, maintenance' and' ownership of a
pc:sonal vehicle, other than mileage is not pemtitted.
· TwQcround trips to an airport maybe approved nit is, n"'~;~ed to be more economical than
one round'trip'plus the aiIport parking. fee for the personal vehicledurlng the scheduled, travel.
AUTOMOl\n:..E RENTALS: Each GovcmingBo3rd membcr, the Executive Director, &sistant
Executive Director, Deputy ExccutiveDircctor. General Counsel,attomcysand other individl1als
authorizcdby the'Governing BOani or Etecutive Din:dcr may be supplied a; Rental Agency Central
BiIliDg, Credit Card,fur their use while on District bl1m,..~. Pun:hasiDg will' ordcraod,distributc:tbc, ,
cards after n:ceivingan approved Cri:ditCaldSlKcys Rcquestfuim from the authmized. indivicfuals~
An ~ . ::)loyec who is xequircd to use a rental aUto, but bas not been assigned an auto Q'Cdit caId, may
~t.:, ': _ a Rental Agency One TripTIavel Order (0. T.T.O.). The O. T.T.O: is a substitute for an auto
credit card to be used only oncl::. TIavcle%s may.request the O.T.T.O~ by submitting amcmo to
~pa..~ing with a copy their fully executed Travel Authorization fmm attached.
I
. PROCEDURE
SOUTHWEST FLORIDA WATER MANAGEMENT DISTlUCT
TITLE:' TRAVEL
SEcnONJDEPAR
APPROVED:
NUMBER: 13-5 PAGE: 11 of 16
. ACCOUNlThlG & FINANCIAL R.EPORTINGIFINANCE
EFFECTIVE DATE: 08130196 SUPERSEDES: 13-5 Dated 06101196
AUTOM()BILE RENTALS (CODtiilUed):'
IhcCreditcardandO~T~T.O. arc provided by thcn:ntaI agcncyas part of its agreemcntwith the State
of FIC?rida.' Individuals 'using a dCditcard or C.T.T.O. are to ensure that the proper di.scomltis
~lied,tbat no sales tax is"charged, and that.the most ~nmnica1 type of vehicle to appropriately
accommodate the travel needs is requested. .
Class ' Vehicle Size
leA) Su~ct
. 2(B) Compact
3(C) Intermediate
4(E) Full Size 4Idr
5(V) , Mini-Van
Code
ECAR
CDAR.
IDAR
FDAR
MVAN
AIR: TRAVEL: It is the responsibility of the scheduling department to detf"!'Tnme the, most
econcmrical ~ethod< oitravcl prior tomalcing reservations. RCscriatiODS may notb~ made.,unti1
appropriate awl authorization n:quircmcrts'lia.ve ~C1 JIlct. The District's contract Travel
Arrangement Servicesprovidt:r shori1d bcutiliz:d excluSively for ~g e!diTnatP.$andbooking
flights ,unless, substantial' savings , can ,be rca1izcd by utiliZing another sourc:. ThcrCspc;ctive',
department is IespoDsible' for ma1ring,enllng;ng amJ/or cana:llingrcscrvations. All ~.nmmercial
flightS will be Coach class unless not avaiIablC,' . '
. . -. . .
Air Tmvel Cards arc 'CIedit canisaca:ptcd' by most major airlincsfur flights limited to North
~ca.Thcsc: cards are ~ assigned and ciimibuted by ~ha$1ng " Use CreditCardslKeys
, Requcstforin,tprcquest mail travc1canL Ncmna1ly. these cards arc only iSsued to GovemingBoani
membcts;tbcEa:cutive Director. Assistant Executive Dfu::ctor, Deputy ExecutiVe Din:ctmS" General,
Counsel, Dfrect6rs and Attomcys. Other staff may rcqtlCStafrtravelcardS onlyaftCr .obtaining
authorization from the Executive DiIcctor.
-Trave1ersmust:retUn the passc:ngcr Ieceipt from the used airline ticket (last page of ticket). Upon
rctu.mtothcDisttict, this receipt must be forwarded to AccoUnts Payable withintfttce business days"
with the travelers signature and ~pfDpliate aCcount coding on the copy.
CHARTER FLIGHT SERVICE: This, seiVice is to provide' spccitic txansportation to attend
mcetin~,etc. in ordcrtoconduct Districtbusinc:ss (overflights ~ excluded from thisproceduIc).
Requests for Govcming aDdIor Basin Boardmembcrs, EUcutiveDiredDr. ASsistant Executive
~,DeputyExccutiveDirectors3ndGcneral Counsetcharter flights will beammgedtbrough
theE:tccutive Department after rcceivfugapprovalas stated in the Policy; The use ofcbartcr flights
by'statI'members. should be,an exception and must be authorized by the Executive Director. A
reqpisition(RX) must be entered into. the financial system with the flight schedule information in
omerfor a purchase order to be processed.
PROCEDURE
SOt1'l"BWEST FLORIDA WATER MANAGEMENT DISTRICT.
TITLE: TRAVEL
sECnONJDEPAR
. APPROVED:
NUMBER.:' 13~S PAGE: I2of16
G & FINANCIAL REPORTING/FINANCE
. .
DATE: 08130/.96 SUPERSEDES: 13-5 Dated 06101/96
CHAR.~ ~GHT SERVICE (coDtiJmed):
Purchasing will process the request in accotdance ~ BoardPoIicy 1.5()-1 .anrj District Procedure
15-1 goVemirig procurement practic:s, which includCs contracting for services wtth an approprilitc
charter :t1ightsernce~ obtaining the rcq1liIcd services at the best responsible price (consistent with
trip requirements. and. safetY); ...and ~llingIchllT1ging the services. requCsted. upon receipt of
llOti:ticationfrom tl;e :n:questingdcpamncnt . Emergency ammgCmei1tsmay bemadc directly with
Pnicliasing who will then notify the Executive Departmc:it and request pxeparation of the required
documents. .
Undc:roomW.circumstmc;s,paymcnt of orrcimburs~cnt for travel by Private or company~wned
or chaIfer plane shall be no grcatct than that allowed fur r-.rn-nmen:ial (coach class) airtravel.rate fur
equivalent. diStance.
HOTELiMOTEL ACCOMMODATIONS: Ladgingexpense is reimbursablc to authorized _.
DiStrict travelers ~. ovcnigbt abscnc: away from official headquarter.; ancfhOme UIidl:r
Class ~ or B tIa"{cL. The traveler liuly not receive reimbUrsement for lodging within the local ~
UnIessauthcttizcd by the Deputy ExeCutive birector ofManagcment serviCes.. -
IIl. orcfer.. to achicve a cost savings to the District, thc. District may contract directly with the
botdluiotcl
On oceasiOns. when the traveler's .fiight.schcdU1c or ending timc of a conference. prevents rcttiming
home by a I'ea-,ahle hour~ihcDcpartmcDtDirectcrmuSt dctenninc whCthcran additional ovcmight -
aa:~OnisWammted. .. .
EMERGENCY~ENSES: F.mcrgencyexpenses that arc: not related to travel should not appear
on the Tiavcl V QUC.bcr~ Paid invoice or .rcc=ipt for such expenses must be submitted for
reimbursement through petty Cash or, if over $2.5, QY submitting a check request to Accounts
Payable.
OTlIEK,.EXPENSES: Wbcn.cxpcDSCS are incidental to travel, receipts. shall bc.attaChedto the
Travel Vouchc:r ~cxplaincdbricf1y on thc-.fonnor an attached mcmor.mdum~ Rl:ccipts ~
requiIcdin all cases exev-ptwhcnIeceipts arc Di>tpossiblC (ie.~ p~..'kingmcteIs)~ An explanation
must be included to explain when no I1:CCipt is availablc~ If proof of payment or ~1anatiOn is nOt
submitted, .rcimbtmiCUlClt cannot be authcrizcd.
PROCEDURE
SOlITBWEST FLORIDA WATER MANAGEMENT DlSl'RIcr
NUMBER! 13-5 PAGE: 13of16
1TfLE: TRAVEL .. ._, ..' _ .
SEcnONIDEP~: ACC9~G!:.f!NANCIAL REPORTINGlFINANCE
APP~~VED: . (J""'"~ . ~~ATE: 08J3r96 . SUPERSEDES: 13.,.5 Dated 06/01/96
. OTHER EXPENSES(~niiD.ued):
Other authoiizcd expenses include:
L Tollsforroad,.bridge, f=:ry, etc. (icecipts~whenavaiIable)
2. Pa,rkfugaDd storage fees (m::ipIs RqUired - ac:ptmefCr pariciug) .
3. LOIigdis~.telephone ch.arg=* for businesspmposes (rea:iptsxcquircd - except'when coin operated
devices arcUsCd) .'
4. NoiDinaI. telephOne e:penses* for business pmposes (rcc::ipts required ~ except when ~in~eGted
deVi.:a arc Used) . . .
5. Taxi. fare.. or other similar transportation costs associated with attending business functions or
going to(fromJ the hotel (rcc=iptrCqwrcd) . .
6~.. Conference or convention rcgisttation fee paid directly by the traveler while attending a
cOnrerence or conventiOn serving thepubIic purpose on bebaIf of the DiStrict (n=ipt n:quir::d)
7~ State sales tax paid diIectly by the trav~cr on purchases directly related to District business
(i'ecei t ..UiRd.) .
p zeq .. .' . . .
· E:tpll1lflllIDII_atIIldMdlQ Titwdytlldu _idaUfypdUc ~ ofe(ldi =iljOT"Nhit:IJ rmr~a.~
Expcnsesnotreimbursable are: .
L -Tips or gtatiuties
2 Personal telephone calIs .
3. Exccssbagpgecharges unless charges ~ for District equipment
t.ost or mi!lsing:reC:ipts willrcquiIc a statement signed by the travclc:rwith Department DUectors
approval in .CIder to m:eivc rciinbumcmcnt.
Other travel expenses not detailed in the Procedure shall be handled by cxc::ption with Deputy
ExtcutiveDirc:ctor's approval.
TRAvEL ADVANCES: Advance payment for official travel may be authorized by the Exccutive
Director or ~gnc:: for Class. A or B tmvelwhcn the traveler :mti~~st1bstantial travel expenses
. (i.e., . lodging. meals,paIkirig) and requests funds tQ .covc:r the associated travelcosts..Ti'avel
advanc=swill notbc authorized fur Class C. travel. expenses. The minimum. travel advance amount
is $50.. T11e maXimum ttavcladvance shall not'excecd 80 pc:rc=tt of the estim~tl"(f cost for official
travel excludinganypaymcnts Il1adcdfrcctly bythCDistrict. The travel advance will gcncra1ly be.
made. to the traveler on the ThursdaY prior to hisIhcr departure.
Advance payment (or the traveler's credit card authorization) for one night's lodging. is usually
required to guarantee a reservation if the traveler Will.atrivc ~ 6 p.m. and may be requited. to
ICSerVe a room ata prefcncd group mtc. The District may Ieimbmscthis one night guar.mtcc:as an
advance to thCtraveler if the traveler does notprovidc a credit card authoIi.'mtioD.. The advance, if
required; will be made to the traveler prior to the due date estab1ishedby the hotel/motet
I
PROCEDt1RE
S01l'l'llWFSr FLORIDA WATER MANAGEMENI: DISTRICT
nrLE:TRA VEL
SECTIONLDEPAR
APPROVED:
NUMBER: 13..5 PAGE: 14 of 16
: ACCOUNTING & FINA1'lCIAL REPORTINGIFINANCE '
DATE: 08/3W96 SUPERSEDES: 13;..5 Dated 06101/96
TRAVEL ADVANCES (cuatbmed):
As soon as~l1lc: aIh:r the employee learns of a travel assignment; and' an aciVance i$ desired, the
emplcyec,shouId complete a TravelAuthori2:ationfmm andID3Ik the "Advance Travel Payment
Req1i: "red" section. The request mUst be approved by the employee's Department Director before
paym;; ut can be processed.
Within three' working days after %P-f11nm,gto the District, the traveler who ~ved a travel advance
is required to. submit a. compl~ Travel Voucher. The amoUnt of the, travel. advance is to. be
deducted.. frQril. the travel expc:nscs claimed and any exa:ss. travel advanc: amount must be
reimbUrSed to ~ District when submitting the Travel Voucher.
CONTINUOUS TRAVEL STATUS: Those employees on continuous travel status may receive
a con~ous travel adVance in an amount not to exca:d 80perc:nt ofex.pected travelexpcnses for
a two-Week travel period. Cimt1noous. travelCIS arc defined as employees who routinely travel
ovcrnigb;tTlicSecniployces qn continuous navel status must complete a,. Travel Voucher on a'
weekly basis to' doCument their aetual1ravc:l expc:nscs.If an employee is noldngeroncontinuQus
'trave1status, anycontinnnus travel ~ce amount in exc:ss ofaCtual expenses must be refunded'
to the District within threcb1ts"less days.
The E:cecxtive Diredor lIIt1y lIIodih or interprel this Proct!liure.
PROCEDURE
SOUTRWEsr FLORIDA WATERMANAGDlENT DISTRICT
NUMBER: 13-5 PAGE: 15ofl6
11TLE: TRAVEL
SECTIONIDEP
APPROVED:
G & FINANCIAL REPORTINGIFlNANCE
CTI\lEDATE: 08l3Q196 Sl)PERSEDES: 13-5 Dated 06/0l/~6 .
EXHIBIT A
'OFFICIAL mGBWAY MILEAGE CHART
Whenever the point of origin and point of dCstinmlnt"l arc .within. two diffci-eni city limits indicated
onthc: Florida Departm.entofTransportatiOl1 official tcmspol1ation map, mileage shallbe dctcnnined'
by using.the Offi~ Highway Mileage chart providing the computed distaIu= from the "town" of
origin to the "town" ofdesti:natioD, not actual ndometer readingS. .
To uSe thc mileage chart,. detetmine" the town of origin and town of destination.. Locate both on
chart. Place- ruler along step beneath town ap~nng closest te the right. Fonow across .to
intersecting col11II1Il beneath. town appearing c!osestto tlie left. The nUmber at the interSection
represents the one-waymilc:agebctween the two, towns. This is the mileagcto bereportedwhen
traveling between the city limits of two cities ortcwns appearing on tbcmilcagcchart.
ECA!\4PLE: City of Tampa to City of St. Petersburg = 20 nilles
NOTE: This "Official Highway Mileage" chart is printed on the c-.xrn:nt Florida. Official
Tr.msPortation Map which is a.Vailable in each Department.
:!
4( ::
..:
. '>>~..'121" ).," ~..
III' 2JII' 11 !AI
"4 a........
..- - '. _ I". 21a".
_. IV," 42 _
_'. ,.. "20'
.It z:g g-..
.. 111 . 1D toQ'
:aD"'.' '\4G ~'S
!aiM 'Ia _ 1'" 13
J~III
-.... ~I
"1 .. ..,.
.. 11 ,.., .11' 112
_' 1M .. nc, za. 1
all a .. ,zr" us ,..
., ,.-.. ,..
t.1 52 2G ...
_ ",. lI' _
:aF I. 111._'
-, za. I.' till
. ID.~'
. II '..
... ...
.-
..:R ZI'
"... - - I
---.. ," .
.. nw _ .,. ....... _ ,.... ..
s. JII 14' 18& ,_- ....- lll- rill' $1-.111
~.~ . '" _'11 "'zq',,
... .. _ . ZIt >>
11- -. .- .,.
~
14:. l' co
.;
PROCEDURE
SOU'l'BWEST FLORIDA WATER MANAGEMENT DISTRICl'
1TI'LE: TRAVEL
SEcnONJDEPAR:
APPROVED:
NUMBER;"l3-S PAGE:16ofI6
G & FINANCIAL REPORTING/FlNAi.'iCE
CTIVEDATE: 08130/96 SUPERSEDES: 13-5 Dated 06/01196
EXHlBIT B
DISTRIq MILEAGE CHART
Documented Mileage for Most Direct Route
Between Scrvic:: Offices
- HeadquarterslBrooksvillc Invcmcss Scmce Office ;. .t~i!~{,f
HeadquartexslBi:ooksyille Bartow Service Office ~~;~~~~
. HeadquartCIslBrooksvilIe Venice Service Office
Headquarte:slBrooksville Tampa Serviee Office .
Tam.pa Service Office Inverness Service Offi~
Tampa Setvtce .Offiee
_ Tampa Service Office
-Bartow service-office
Bartow Service Office
BartOw Serviee Office ';::~,~~;~~~~: ~.: _
Venice Service Office. : :.::j~:~i~~ .
Inveri1ess.Serncc Office f)~~~~~(
. -
'Three of the five Districi. serviceoffic:sareIlOtlo~ated within the limits ofacity.Thcrefote, the
- mileage to thl::se s~ce offic=scannot bedetennined usiDgthe QfficialHigliway Mileage chart.
TheSe service offiees are calli:d: Broo.k:.-ville ~ Tampa Service Office and Venice
Servic:eOffiC=. - .
The dccumentc:d mileage between scmce offices as listed in the above chart shall be. used whenever
a Di$ic;ttravelerjstravcling Pt;twee21 Districtse:viceoffices. If there arc exa:nuatU1gartmforc:5een
-~. such as a detour. which requiIcthe District traveler to take. another longer route, an
explanation as. to. why the: mileage reported is greater than the docml"l'!ntffl.mileage. on. the above
chart must be included wi~ the trave1erssubxniit.ed-TmvelVoucber and approved by the authorlzed
signerS.:
l.The mileage. between the .Bartow and Inv:"!'!ICSS service offices reflects the Official Highway Mileage chiIrt
miles sina: t1icsctwo' service offic::s are located ~. .'. 'n the -. limits.
I