FEE PROPOSAL FOR CAFE AREA INTERIOR ENHANCEMENTS - BASIC SERVICES
~~~~~111..
z--~,; l;
,;.~\- " ~
~\~~\- ......
\!~\'q~
v~'". ~/~~
ELEMENTS
ARCHITECTS. INTERIOR DESIGNERS
March 6, 2006
Ms. Barbara Pickell
Library Director
Clearwater Main Library
100 North Osceola Avenue
Clearwater, FL. 33755
Re: REVISIED #2 - Fee proposal for Cafe area interior enhancements-
Basic Services
Dear Barbara,
The following is our revIsion of scope and hours assigned clarifying items
requested in your recent e-mail. We remain excited at the prospect of working
with you on the enhancements to the Cafe Area of the Clearwater Main Library.
We have revised some items to lessen site visits and to allow presentations to be
"informal" while still relaying the same quality of information. We have assigned
the following hours to the project proposal:
Bret Azzarelli AlA, Architectural Interface
Leesa Nero, ASID Lead Interior Designer
Interior Design Assistant
6 hours
55 Hours
65 Hours
PROJECT UNDERSTANDING
It is our understanding that the project is to evaluate the existing cafe and atrium
space and propose design of new furnishings, fixtures and enhanced lighting that
will give the existing cafe varied types of seating arrangements to allow for use
by more library visitors. The project also will involve review and assessment of
the acoustical and visual challenges of the atrium space. These will be reviewed
to evaluate options for possibly creating a more intimate feeling in portions of the
cafe while honoring the original design of the atrium space. Electrical additions
to support additional locations for visitors to utilize laptops and other devices are
desired. Library administration has directed that there shall be no disturbance or
demolition of completed finishes in the library.
SI/\TE LICENSE AA-00023i1-1
600 SOUTH MAGNOLIA AVENUE, SUITE 150, TAMPA, FLCRICA. 33606 " TEL 813.251.0565 .iI FAX 813.251.0567
ELEMENTS
ARCHITECTS. INTERIOR DESIGNERS
March 6, 2006
Ms. Barbara Pickell
Re: Revised #2 - Fee proposal for Cafe
Page 2
PROJECT UNDERSTANDING (continued)
Our services will include the following:
1. One site visit to assess design of existing atrium cafe
2. Preparation of overall concepts for the layout of all areas of the
atrium cafe indication seating, lighting and direction possible to
enhance the visual and acoustical experience of the space
3. Informal Presentation of concepts to library administration for
review and input.
4. Refinement of concepts into construction documents outlining
design of specific fixtures and acoustical/visual enhancements and
or specification of furnishings and lighting required to be
constructed or purchased to realize the design
5. Informal presentation of completed construction documents to
library administration for review. This agreement limited to one
revision to the construction documents and specifications for
furniture. Construction documents will be prepared in a format
suitable for bidding and construction.
6. Two construction observation site visits to visit facilities where
fixtures may be being fabricated or visit to library during any
construction activities or during installation.
Our understanding is The City and The Library has a budget for the above
services. To best serve your needs Elements will review this budget and align
design and furniture selections to this to ensure the proposed design will be
realized within your budget.
DESIGN FEE
The design fee for the above listed work is as follows:
. Design concepts for project
. Construction documents and specifications for
items to be purchased
. Construction Observation
. TOTAL FEE
$ 11,970.00
These fees will be billed monthly aligned with percentage of project completed.
E~EMENTS
ARCHITECTS. INTERIOR DESIGNERS
March 6, 2006
Ms. Barbara Pickell
Re: Revised #2 - Fee proposal for Cafe
Page 3
CONSTRUCTION OBSERVA TION
Two construction observation site visits will be provided as delineated above
within the "basic services" fees listed below. These visits may be to location
where furniture is being fabricated or visit to library during any construction
activities or during installation. It is, however, understood that Elements shall not
be in charge of or be responsible for the Contractor's methods of construction,
construction forces and equipment, construction progress, Contractor's safety
procedures or information as to the status of the Contractor's payment of his bills
for labor and/or materials used on the Project. Construction Observations does
include the review of shop drawing submittals that pertain to interior finishes,
lighting and fixtures only.
SCHEDULE
Elements Architects and Interior Designers will complete tasks #1 through task
#5 listed above within 6 weeks of obtaining a signed contract, work order or
notice to proceed.
REIMBURSABLE EXPENSES
Reimbursable expenses refer to the actual expenses incurred directly or
indirectly in connection with the Project for transportation mileage, copies,
postage and shipping, courier service and reproduction of reports, drawings and
specifications and will be billed at a rate of direct cost plus 10% and is additional
to the contract amount above.
Reimbursable expenses will not exceed
$1,000.00
ADDITIONAL SERVICES
Should the scope of work or project change appreciably or should the Owner
request additional services outside the scope of this agreement, additional time
and therefore additional compensation would be required. The fees for additional
services shall be billed in accordance with the rates outlined as followings:
Principal Architect =
Principal Interior Designer =
Senior Interior Designer =
Interior Design assistant =
Administrative =
$ 155.00 per hour
$ 140.00 per hour
$ 120.00 per hour
$ 70.00 per hour
$ 50.00 per hour
ELEMENTS
ARCHITECTS. INTERIOR DESIGNERS
March 6, 2006
Ms. Barbara Pickell
Re: Revised #2 - Fee proposal for Cafe
Page 4
AUTHORIZA TION TO PROCEED
Execution of this constituted by a signature below, shall be authorization for
Elements to proceed with the services and acceptance of all terms and
conditions listed herein. We understand The City will issue a work order or
contract for our services. Acceptance of this letter will allow us to proceed while
this documentation is being processed.
Once again we thank you for the opportunity to work with you. This is an exciting
project for all of us and we will endeavor to work with you to make it a resounding
success.
Sincerely,
For: ELEMENTS
~~ ~-
Bret R. Azzarelli~1
Vice President
--'"
ACCEPTED BY:
For: City of Clearwater
Public Library System
DATE:
JJCk~A~~
Signature .... ..../
"
3/{}-i / j b
, /