COUNTYWIDE ATMS / ITS TRAFFIC SIGNAL INTERLOCAL AGREEMENT
COUNTYWIDE ATMS / ITS TRAFFIC SIGNAL
INTERLOCAL AGREEMENT
Agreement Between Pinellas County and
The City of Clearwater
Date March 2, 2006
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InterIocal Agreement - Clearwater
3/2/06
Page 2
COUNTYWIDE ATMS / ITS TRAFFIC SIGNAL
INTERLOCAL AGREEMENT
THIS AGREEMENT, made and entered into on the -'L day of , 2006, by and
between Pinel1as County, a political subdivision of the State of Florida, h inafter referred to as
the COUNTY, and the City of Clearwater, a municipal corporation, hereinafter referred to as the
CITY,
WITNESSTH, That:
WHEREAS, this Agreement is made and entered between parties pursuant to Section
163.01, Florida Statutes, the "Florida Interlocal Cooperation Act of 1969", and
WHEREAS, the COUNTY and CITY desire to foster an atmosphere of cooperation,
which will afford advantages to the citizens and businesses within the municipal boundaries and
in the unincorporated area, and
WHEREAS, it is beneficial to all citizens throughout the County that the governments
cooperate to address community needs in matters affecting health, safety, welfare, economic
conditions and countywide mobility, and
WHEREAS, the COUNTY and CITY have determined that it is of mutual benefit to
centralize traffic signal operations on specified arterial roads and other major thoroughfares,
across municipal boundaries, establishing an Advanced Traffic Management System (A TMS),
for the most efficient operations of those facilities on a countywide basis, and
WHEREAS, the COUNTY and CITY have determined that it is of mutual benefit to
centralize Intelligent Transportation Systems (ITS) on specified arterial roads and other major
thoroughfares across municipal boundaries, for the safest and most efficient operation of those
facilities on a countywide basis, and
WHEREAS, the CITY presently has traffic control authority to carry out the matters
authorized by Section 316.006(2), Florida Statutes on A TMS / ITS corridors within the city
limits; and
WHEREAS, Section 125.01(p), Florida Statutes, authorizes counties to enter into
agreements with other governmental agencies within or outside the boundaries ofthe county for
joint performance, or performance by one unit in behalf of the other, of any of either agencies
authorized functions.
WHEREAS, the Pinellas County Charter, Section 2.04(q), provides that County
government has all powers necessary to transfer the functions and powers of any other
Interlocal Agreement - Clearwater
3/2/06
Page 3
governmental agency upon approval by the governing body of that agency and the Board of
County Commissioners, and
WHEREAS, Section 335.0415, Florida Statutes, authorizes that public roads may be
transferred between jurisdictions only by mutual agreement of the affected governmental
agencIes.
WHEREAS, the COUNTY and CITY have determined that it is beneficial to transfer the
responsibility for operation and maintenance all traffic control devices on any roadway to the
COUNTY once A TMS / ITS equipment is installed, as per the implementation plan, and
WHEREAS, the COUNTY has agreed to assume the current funding obligation for the
operations transferred hereunder, pursuant to the terms of this Agreement, and
WHEREAS, the COUNTY and CITY have determined that it is of mutual benefit to
contract or transfer traffic signal maintenance between the CITY and the COUNTY for certain
A TMS and non-A TMS traffic signals, and
WHEREAS, the COUNTY will establish, administer, manage, operate and maintain the
Pinellas Countywide Primary Control Center, also known as the Pinellas County Regional
Transportation Management Center, hereinafter referred to as the PCC, to provide for the ATMS
and ITS.
NOW THEREFORE, the parties, in consideration of mutual promises herein contained, and for
other goods and valuable consideration, receipt of which is hereby acknowledged by all parties,
hereby agree as follows:
SECTION 1
GENERAL
It is mutually agreed that in exchange for relinquishing and transferring traffic control
jurisdiction and related devices described herein on the A TMS / ITS corridors, to the
COUNTY, the CITY shall be relieved of the expense associated with such traffic control,
and in turn the COUNTY shall, after receiving such traffic control responsibilities,
assume the costs and expenses of same. From this basic agreement the following
sections are developed.
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3/2/06
Page 4
SECTION 2
A TMS / ITS NETWORK
2.1. F or purposes of this Agreement the A TMS / ITS system network and implementation
phasing is identified as Exhibit "A2". Exhibit "A2" is incorporated in the Metropolitan
Planning Organization (MPO) Long Range Transportation Plan (LRTP). Any
modifications to the map adopted by the MPO will automatically supersede the attached
plan without need to amend this Agreement.
2.2. The CITY agrees to transfer to the COUNTY traffic control responsibilities on A TMS /
ITS corridors at the beginning of the construction phase for ATMS corridor
implementation projects within the CITY limits. This transfer will be effective upon
"notice to proceed" for the construction contract. The COUNTY will perform all project
coordination, construction inspection; system related activities and traffic control
determinations. The COUNTY and CITY will develop a mutually agreed upon partnering
plan for construction related activities.
2.3. For purposes of this agreement transfer of traffic control responsibilities on ATMS / ITS
corridors shall be limited to those enumerated below. State roads remain the jurisdiction of
the FDOT, however coordination of traffic control determinations with the FDOT will be
by the COUNTY, with input from the CITY.
2.3.1. Conduct required traffic engineering studies to determine appropriate traffic control
devices.
2.3.2. Install and maintain traffic signals where warranted.
2.3.3. Establish traffic signal timing for all traffic signals.
2.3.4. Establish timing plan settings for all traffic signals.
2.3.5. Modification to signal timing and phasing.
2.3.6. Establish speed limits.
2.3.7. Prohibit or restrict left, right and V-turns.
2.3.8. Designate crosswalks; establish school zones and safety zones for safe pedestrian
movement.
2.3.9. Establish and mark traffic lanes, bike lanes and other striping required to regulate,
guide or warn traffic.
2.4. It is specifically understood and agreed that all rights and powers as may be vested in the
CITY pursuant to Chapter 316 of the Florida Statutes or any other law or ordinance or
charter provision of CITY and not specifically transferred to COUNTY herein shall be
retained by CITY. It is further understood and agreed that CITY is not transferring any of
its traffic enforcement functions, right or duties by the execution of this Agreement, and
CITY shall fully retain such traffic enforcement functions, rights and duties together with
all rights of enforcement of CITY traffic ordinances or state traffic statutes.
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3/2/06
Page 5
SECTION 3
FUNDING
3.1. The COUNTY will fund, administer, staff, operate and maintain the PCC to accomplish
the directives set forth in this Agreement.
3.2. The COUNTY will be responsible for all funding, as becomes available, for
implementation, operation and maintenance of the A TMS / ITS features on the A TMS /
ITS corridors.
3.3. Following transfer of ATMS / ITS corridors, the COUNTY will assume all capital cost for
signal upgrades or new signal construction. If the signal is included as part of a separate
road improvement, land development or other transportation project, funding will be from
the project source of funds.
3.4. Following transfer of ATMS / ITS corridors to the COUNTY, the COUNTY will assume
all operation and maintenance costs related to all traffic control devices and A TMS / ITS
devices.
3.5. Following transfer of ATMS / ITS corridors the COUNTY agrees tobe responsible for and
pay utility bills for traffic control devices and ITS devices only. Utility bills for streetlights
or other features are excluded from COUNTY responsibility.
3.6. Following transfer of ATMS / ITS corridors the COUNTY shall contract with the CITY
for city forces to maintain all the traffic signals on the A TMS / ITS corridors, within the
city limits of Clearwater. Some A TMS / ITS and non-A TMS / ITS signals may also be
contracted to the CITY or transferred to the COUNTY, as mutually agreed upon, for
purposes of economy, location or staffing availability. The contract rate will be directly
tied to the standard flat rate maintenance charges utilized by the COUNTY for their signal
maintenance contracts. All maintenance contracts shall utilize standardized Level of
Service criteria. See Exhibit "A 1 "
3.7. The CITY shall continue to maintain all traffic signals, vehicle detection systems and
communications network on all roadways that have not been transferred to the COUNTY.
All costs associated with these responsibilities will be the CITY'S expense.
3.8. The CITY will continue to fund, administer, operate and maintain the CITY'S Traffic
Operations Center (TOC) and existing MTCS-PC signal system. All costs associated with
these maintenance responsibilities will be the CITY'S expense.
3.9. Upon execution ofthis Agreement the COUNTY will fund future modifications required
to utilize the TOC as the secondary control center and backup location to the PCC. Any
design, building modifications, equipment, software or communications infrastructure
funds budgeted prior to execution of this Agreement will continue to be funded through
existing sources.
3.10. The COUNTY will continue to fund, administer operate and maintain the existing MTCS-
PC signal system in all areas of the County except the City's of Clearwater and St.
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3/2/06
Page 6
Petersburg. All costs associated with these responsibilities will be the COUNTY'S
expense.
3.11. There shall be no reimbursement or replacement for funds expended or budgeted for the
A TMS / ITS implementation prior to execution of this agreement.
SECTION 4
PINELLAS COUNTY RESPONSIBILITIES
4.1. The COUNTY will exercise the necessary power, privilege and authority to accomplish
countywide regional transportation management by operation of traffic signals and related
intelligent transportation systems on the A TMS / ITS system.
4.2. The COUNTY will manage, operate and maintain the PCC through the County Public
Works Department under the County Administrator. The functional management structure
is defined in Exhibit "AI".
4.3. The COUNTY will provide all engineering and operational studies, signal system timing
and make all traffic control determinations for A TMS / ITS corridors once they are
transferred to the COUNTY.
4.4. The COUNTY will be the sole local government to negotiate public / private partnership
agreements as related to the A TMS / ITS system. This includes companies that may
provide infrastructure systems, components, or emerging technology in return for
proprietary data that can be utilized for payor premium services. This does not include
agreements made by the CITY relative to equipment and services owned by the CITY.
4.5. The COUNTY Public Works Director will participate as an active member of the PCC
Advisory Committee as outlined in Exhibit "AI". The COUNTY Public Works Director
will chair the PCC Advisory Committee.
4.6. The COUNTY shall adhere to all standards set forth in the "Standard Operating Guidelines
and Functional Management Structure for ATMS / ITS System", Exhibit "AI". The
COUNTY agrees that the PCC Advisory Committee shall review, comment and approve
all modifications to this document.
4.7. The COUNTY shall provide a CITY REPRESENTATIVE to be a liaison to the CITY for
coordination oflocal issues. Should an existing CITY employee initially fill the position,
the COUNTY would provide funding to the CITY for reimbursement of employee salary
burdens through a separate inter-local agreement. Job duties are described in Exhibit
"AI".
4.8. The COUNTY shall be the Primary Project Manager for design of all A TMS / ITS corridor
projects and in prioritizing implementation of these systems. All projects will be built to
specifications established by the COUNTY or FDOT.
lnterlocal Agreement - Clearwater
3/2/06
Page 7
4.9. Following transfer of an A TMS / ITS corridor any new traffic signals installed on
transferred roadway within the city limits of Clearwater shall be paid for by the COUNTY,
excluding state roads. Mast arm type signals will be utilized, including the CITY'S choice
of color, unless circumstance or design limitations would preclude this type of installation.
Other esthetic or decorative items will be handled through a separate Joint Project
Agreement (JP A). Upon completion the maintenance will be contracted to the CITY as per
section 3.6 and 5.3.
4.10. The COUNTY will provide and own the fiber-optic communication lines that constitute
the countywide A TMS / ITS communication network trunk line. This excludes any CITY
owned fiber-optic lines.
4.11. The COUNTY will involve the CITY in design, project meetings and plan reviews for all
A TMS construction projects within the CITY limits.
4.12. The COUNTY will maintain close coordination with CITY fire and police agencies
relative to operation and maintenance of traffic signals and preemption devices within the
city limits. The CITY REPRESENT A TNE will be the primary contact for these agencies.
SECTION 5
CITY OF CLEARWATER RESPONSIBILITIES
5.1. The CITY Public Works Administrator will participate as an active member of the PCC
Advisory Committee as outlined in Exhibit "AI".
5.2. The CITY shall adhere to all standards set forth in the "Standard Operating Guidelines and
Functional Management Structure for A TMS / ITS System", Exhibit "AI". The CITY
agrees that the PCC Advisory Committee shall review, comment and approve all
modifications to this document.
5.3. The CITY may, at their. own expense, house CITY staff members at the PCC. Operation
and Maintenance Costs will be established through a separate agreement. In lieu of annual
payment, the local contributions already made to the overall A TMS / ITS implementation
will be deemed satisfactory compensation to offset annual payment until such costs exceed
the CITY'S initial $3.8 million contribution.
5.4. The CITY agrees to provide maintenance for mutually agreed upon A TMS and non- A TMS
traffic signals, as outlined in Section 3.6 ofthis agreement.
5.5. The CITY agrees to utilize the CITY'S TOC, located in the Municipal Services Building,
as a secondary control center and the backup location for the A TMS / ITS computer
network, unless or until other mutually agreed upon provisions for back up are established.
5.6. The CITY may participate in ATMS / ITS corridor projects within or near the city limits
including plans review, project meetings and construction coordination.
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3/2/06
Page 8
5.7. The CITY shall continue to operate and maintain the existing MTCS-PC signal system.
This includes hardware and software maintenance, staffing at appropriate locations and
signal timing plan development.
5.8. Following transfer of a A TMS / ITS corridor the CITY grants to the COUNTY permission
and permit to use any CITY public rights-of-way or easement needed for maintenance of
traffic signals, A TMS, ITS or communications facilities on those corridors.
5.9. Nothing in this agreement affects existing CITY duties or responsibilities for funding,
traffic control or other CITY jurisdiction on any and all non-ATMS / ITS corridors.
SECTION 6
SPECIAL PROVISIONS
6.1. Upon execution of this Agreement, the existing Pinellas County Traffic Control Center,
located on US 19, will operate as the PCC and be so designated.
6.2. The PCC staff and the CITY will coordinate efforts for all CITY special events. Each
event will be studied to determine whether the impact of the event is better handled by the
local TOC, PCC, or a combination of both. To the extent possible, events where there will
be PCC involvement the CITY REPRESENT A TIVE will coordinate and operate event
related activities at the PCC.
6.3. The PCC will provide control access to the CITY for local ITS activities including parking
information, special event management and other situations where utilizing A TMS / ITS
devices provide benefit to the citizens of the CITY and the COUNTY. The PCC may, if
circumstances dictate a higher level of need, supercede CITY control to utilize A TMS /
ITS equipment for appropriate response. Such instances would include detection of an
incident, emergency response, or other emergency level situation.
SECTION 7
MISCELLANEOUS PROVISIONS
7.1. Any amendment to or modifications of this Agreement or any alteration, extension,
supplement or change of the time or scope of the work shall be in writing and signed by
both parties.
7.2. This Agreement shall be governed and construed in accordance with the laws of the State
of Florida.
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3/2/06
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7.3. Nothing herein shall be construed to create any third party beneficiary rights in any person
not a party to this Agreement, nor to increase the liability of the COUNTY to third parties
under any theory.
7.4. If any word, clause, sentence or paragraph of the Agreement is held invalid, the invalidity
shall not affect other provisions of the Agreement which can be given effect without the
invalid provision, and therefore the separate provisions of this Agreement are severable.
7.5. This document embodies the whole Agreement of the parties. There are no promises,
terms, conditions or allegations other than those contained herein and this document shall
supersede all previous communications, representations and/or agreements, whether
written or verbal, between the parties hereto.
7.6. This Agreement shall be binding upon the parties, their successors, assigns and legal
representatives.
7.7. The parties will offer each other full cooperation III the transition phase as well as
throughout the term of this Agreement.
SECTION 8
FISCAL FUNDING CLAUSE
In the event that sufficient budgeted funds are not available for a new fiscal period, the
COUNTY shall notify the CITY by January 1 sl of the fiscal year prior to such an
occurrence and the Agreement shall terminate on the last day of the then fiscal year
period without penalty or expense to the COUNTY.
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3/2/06
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SECTION 9
EFFECTIVE DATE AND TERMINATION
This Agreement shall take effect upon the County identifying funds for purposes of this
agreement followed by execution by the parties and filing with the Clerk of the Circuit
Court for Pinellas County, Florida. This Agreement shall be effective for a period of ten
(10) years from the date of execution. This agreement may be renewed subject to
execution of a written renewal agreement between the COUNTY and CITY. Each
renewal period may not exceed (10) years. There is no limit to the number of renewals
unless so specified in a subsequent renewal agreement. This Agreement shall be
terminated upon mutual consent of the parties or by either party, upon formal written
notice received prior to January 1st of any calendar year with termination becoming
effective October 1 st of the same calendar year.
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3/2/06
Page 11
IN WITNESS WHEREOF, the parties hereto have caused these present to be executed by
their duly authorized officers, and their official seals hereto affixed, the day and year first
above written.
ATTEST:
. Ken Burke:' Clerk of Court
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" - '.', )/' Deputy Cl~rk
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By: -I~ ~
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Frank V. Hibbard
ATTEST:
By:
APPROVED AS TOFORM
cPM~
OFFICE OF THE COUNTY ATTORNEY
PINELLAS COUNTY, FLORIDA,
by and through its
Board of County Commissioners
BY:~
. V l c.U airman
CITY OF CLEARWATER, FLORIDA,
By: ~~ fJ. ~-:a:
City Manager
William B. Horne II
APPROVED AS TO FORM
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~ CITY AT NEY'
Bryan D. Ruff, Assistant City Attorney
Pinellas County Regional Transportation
Management Center
Standard Operating Procedure Manual and
Functional Management Structure
for A TMS / ITS System
Exhibit "At"
pee - Standard
Operating Procedure Manual
3/2/06
Table of Contents
I. Introduction..................................................................................................3
II. Functional Management Structure ............................... ....... ...... ...................3
A. PCC Advisory Committee ............... ...... .......... ............................ ....3
B. PCC Manager.... .............. ...... ......... ................. ..... ......................... ...4
C. ATMS I ITS Transportation Specialist ............................................4
D. City Representative ...... .... .... ........... .......... ..... .................. ...... ..........5
E. Office Assistant...... ............................ ..................... ....... ..................5
III. Operation and Management Guidelines..... ........ ........ ................. .................5
IV. Maintenance Standards and Guidelines .......................................................7
A. ITS Devices.......... .................. ... ......... .... ..... ... ..... .... ......... ...... ........ ..8
B. Traffic Signal Maintenance... .......... .... ............. .......... ...... ......... .......8
C. Traffic Signal Maintenance - Levels of Service..............................8
Figure and Tablese
Figure 1 - Functional Management Structure Chart................................................6
Page 2
PCC - Standard
Operating Procedure Manual
3/2/06
Page 3
I. Introduction:
The Pinellas Countywide Primary Control Center (PCC), also known as the Pinellas
County Regional Transportation Management Center was created to manage and operate
the Countywide Advanced Traffic Management System (A TMS) and the related
Intelligent Transportation Systems (ITS). The system is comprised of major arterials and
thoroughfares within Pinellas County that cross jurisdiction boundaries impacting
countywide regional travel.
The goals and objectives of the PCC are to utilize the A TMS / ITS systems to provide the
most efficient use of the countywide roadway network through corridor management and
related ITS services. The PCC is responsible for implementing traffic control strategies
along major corridors so they operate seamlessly across jurisdictional boundaries. This
includes utilizing ITS devices to provide comprehensive data necessary for incident
detection and traveler information.
II. Functional Management Structure:
Pinellas County will manage, operate and maintain the PCC through the County Public
Works Department under the County Administrator. The following describes the
functional management structure ofthe system (See Figure 2). Although not specifically
discussed the Metropolitan Planning Organization's ITS Committee will play an
interactive role with the PCC in development ofthe Pinellas County Regional ITS Plan.
The management structure for the PCC staff is shown for initial completion of A TMS
Phase 1. Additional positions will be required as the system size and tasks increase.
Under the full build scenario approximately 8 total positions will be required. Pinellas
County will employ all personnel.
The following defines the different positions involved in operation and management of
the PCC.
A. PCC Advisory Committee:
The initial representation on the committee will be the Director of Public Works for
Pinellas County, the Public Works Administrator for the City of Clearwater and a
representative of the FDOT. The COUNTY Director of Public Works will be the
chairman of the committee. Additional representatives may be added as determined by
the committee members. The Advisory Committee will be a review / policy Committee
to the PCc. The functions of the Advisory Committee are as follows:
1. Appoints the PCC Manager.
2. Reviews and recommends approval of operating guidelines, protocols and overall
countywide traffic management strategies.
3. Responsible for review, comment and adoption of changes to the PCC - Standard
Operating Procedures Manual.
PCC - Standard
Operating Procedure Manual
3/2/06
Page 4
4. Reviews work program submittals and project funding requests. Verifies
consistency with overall priorities of the A TMS / ITS implementation.
5. Shall be responsible for resolving any disputes or disagreements concerning
standard operating guidelines and administrative issues.
6. The committee will determine the make up, level and representation of the PCC
Advisory Committee.
7. Recommends which traffic signals the COUNTY will contract or transfer for
maintenance responsibilities.
The Advisory Committee will meet on a regular basis, as determined by the Advisory
Committee, to conduct its business.
The following positions are required for staffing the PCC for the initial completion of
A TMS Phase 1.
PCC Manager: (1)
PCC Traffic Management Operators (2)
City Representative (1)
Clerical Assistant (1)
A brief job description for these staff positions is as follows:
B. PCC Manager: (1)
1. Responsible for attaining the goals and objectives of the PCC including corridor
management and ITS services.
2. Responsible for overseeing the day-to-day operations of the PCC.
3. Supervision of all PCC staff.
4. Shall perform hiring and evaluations of PCC staff members.
5. Responsible for developing Standard Operating Guidelines for the PCC.
6. Develops and oversees PCC yearly budget.
7. Develops and manages A TMS / ITS implementation work program.
8. Responsible for proper management of contracts for expansion and enhancement
of the system.
9. Provides coordination between government agencies, emergency services, media,
information service providers and other transportation management centers on
ATMS and ITS services.
10. Coordinate with the ITS Committee to ensure consistency ofthe A TMS and ITS
services with the Pinellas County ITS Plan.
C. A TMS / ITS Transportation Specialist (2) - City Representative will occupy an
equivalent position.
1. Operate the A TMS / ITS system on a daily basis.
2. Receive and handle complaints.
3. Coordinate with municipalities on signal operations concerns.
4. Coordinate with municipalities on special events.
5. Make adjustment to system for optimum efficiency and performance.
PCC - Standard
Operating Procedure Manual
3/2/06
Page 5
6. Determine appropriate actions when incidents are detected.
7. Coordinate and participate in incident management with emergency services
dispatch.
8. Contact and dispatch maintenance personnel to equipment failures.
D. City Representative:
1. The primary duty of a City representative is to be a City's liaison to the PCC.
This would include, but not limited to, primary contact point for City questions,
comments and concerns related to traffic signals and ITS devices within the
municipal boundaries, local representation to a City for coordination meetings on
special events, traffic signal operations, ITS operations, and interaction between
the City Traffic Operations Center and the PCC.
2. The City representative will be a staff member of the PCC and work under the
supervision of the PCC Manager to obtain the overall goals of the A TMS / ITS
System. This includes working on any part of the ATMS / ITS system as needed
to accomplish countywide operation of traffic signals and intelligent
transportation system devices, disregarding municipal boundaries.
3. Other duties as described under the ATMS / ITS Transportation Specialist.
E. Clerical Assistant (I)
1. Perform clerical duties for PCC staff.
2. Perform purchasing and time keeping for PCC.
III. Operation and Management Guidelines:
The PCC is defined as the location where management and operation of the Countywide
Regional ATMS / ITS system will occur. The objective of the PCC is to provide
countywide corridor management and related ITS services for consistency and
accountability. This location will provide for these objectives based on the following
guidelines. From time to time this document will be updated to reflect new guidelines,
operational strategies and ITS services. The PCC will be responsible for:
1. Network monitoring for processing and disseminating real-time traffic data, such
as traffic volumes, speeds, and video images.
2. Implementing traffic control strategies along major corridors operating seamlessly
across jurisdictional boundaries and providing the most efficient operation.
3. Implementing incident management strategies to facilitate quicker incident
response and minimize impact on transportation network due to road and lane
closures.
4. Provide coordination with other agencies that may also be implementing ITS
strategies and devices that may impact the operation ofthe regional transportation
PCC - Standard
Operating Procedure Manual
3/2/06
Page 6
FUNCTIONAL MANAGEMENT STRUCTURE
For
PINELLAS COUNTY REGIONAL TRANSPORTATION
MANAGEMENT CENTER (PCC)
Pinellas County
Board of County
Commissioners
Pinellas County
County
Administrator
,
Pinellas County
Public Works
PCC Advisory
Committee - Public
Works Directors
............................................................... ............................................................
,
Pinellas County Regional
Transportation Management Center
PCC Manager
Office Specialist ~
,
Ir
ATMS
Transportation
Specialist
ATMS
Transportation
Specialist
City Representative
Additional A TMS /
ITS Staff (as
required)
-................................................ ..................... ........ ............................ ..................
Figure 1
PCC - Standard
Operating Procedure Manual
3/2/06
Page 7
network. These agencies may include transit, emergency service dispatch and the
FDOT.
5. The PCC will monitor response activities and provide coordination for planned
events that impact countywide regional travel.
6. Collecting and disseminating traveler information through Dynamic Message
Signs, web sites, etc. In addition, the PCC will serve as a central point of contact
for the media, information service providers, and other regional traffic
management centers.
7. Archiving and storing traffic information.
8. The PCC will work with other local jurisdictions on questions, comments and
concerns related to traffic signals and ITS devices within their jurisdiction. The
PCC staff will provide representation to the local jurisdictions for coordination
meetings on special events, traffic signal operation and design, Intelligent
Transportation System operations, and interaction between locally controlled
intersections and the ATMS.
9. The PCC will be responsible for A TMS / ITS services as may be developed and
added to the system.
10. The PCC will be the lead agency to prioritize and manage a work program to
expand and enhance the A TMS and related ITS system. Staff will coordinate
local municipalities, the Florida Department of Transportation and the Pinellas
County Metropolitan Planning Organization to evaluate other work programs
where A TMS or ITS related components may be incorporated to aid in expansion
of the ATMS.
11. The PCC Staff will be the primary project manager for all current and future
design, construction or implementation projects for the A TMS / ITS system,
disregarding where funding is obtained.
12. The PCC will be the lead agency in developing public / private partnerships for
the beneficial expansion, utilization or enhancement of services provided to the
public. This may include, but not limited to, companies that may provide
infrastructure systems, components, or emerging technology in return for
proprietary data that can be utilized for payor premium services.
IV. Maintenance Standards and Guidelines:
The PCC will be responsible for maintaining all aspects of the A TMS / ITS network.
The maintenance function will be divided into several areas to best accommodate the
overall network. The following is a basic outline of those functions and what entity will
perform the maintenance functions. Where specific standards are available they are listed
herein.
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Operating Procedure Manual
3/2/06
Page 8
A. ITS Devices:
Pinellas County will be responsible for maintaining all ITS devices once they have
been installed. ITS devices include all devices attached to the A TMS / ITS system,
excluding traffic signals. They may include CCTV cameras, Dynamic Message Signs
(DMS), trail blazer signs and system communications cable.
B. Traffic Signal Maintenance:
Following transfer of ATMS / ITS corridors Pinellas County will be responsible for
maintaining all traffic signals on those roads. The County will execute this function
is several possible ways. They include:
1. The County may contract traffic signal maintenance to any city that has an
existing traffic signal shop and desires to provide these services. They shall be
maintained by the same service and maintenance standards as defined in this
exhibit. The contract rate will be established and authorized through a separate
contract. The PCC Advisory Committee will determine which signals should be
contracted to the City for maintenance.
2. The County will maintain traffic signals on transferred A TMS / ITS corridors in
municipalities that have no established traffic signal shop and will eliminate the
flat rate maintenance cost currently being paid by those cities.
3. Contracts maybe let by the County for certain aspects oftraffic signal
maintenance that may be beneficial to the operation of the A TMS / ITS network.
(i.e. a loop maintenance contract). The maintaining entity may opt out ofthese
contracts if they can perform the function at the same level as defined within the
contract scope and requirements.
C. Traffic Signal Maintenance - Levels of Service Standards:
The following is a list of existing levels of service standards for maintenance of
traffic signals that are part of the A TMS / ITS network.
1. All signals must be maintained as per FDOT maintenance guidelines.
2. All signals will have preventative ground maintenance performed at a minimum
of twice a year. This includes checks of all signal equipment including loops,
controller settings, cabinet wiring and grounding.
3. All signals will have preventative aerial maintenance performed, at a minimum,
of once a year. This includes checks on all overhead wiring, signal head and pole
and mast arm connection inspections.
4. All signal malfunctions received during regular work hours will be dispatched
immediately after receiving call.
5. All signal malfunctions will have a one- hour response time after hours by the
standby personnel.
6. All inductance loop repairs will be done within 48 hours of notification.
7. In the event of a reported power outage a technician will be dispatched
immediately during normal working hours and one-hour response time after hours
by standby personal to confirm the outage.
PCC - Standard
Operating Procedure Manual
3/2/06
Page 9
8. All conflict monitors will be checked on the bench and certified semi-annually
with a documented maintenance form.
ATMS / ITS System Network
Exhibit "A2"
A TMS / ITS Corridor Map
3/2/06
Page 2
Exhibit "A2"
ATMS / ITS System Network
..
" \ NOTE: Refer to ITS Program Proposals
-, ~ for details about installations
AI>. I Map reflects Alt. 19 transfer to MyrtieAve,
(2006)
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PINELLAS COUNTY GOVERNMENT IS COMMITTED TO PROGRESSIVE PUBLIC POLICY,
SUPERIOR PUBLIC SERVICE, COURTEOUS PUBLIC CONTACT, JUDICIOUS EXERCISE
OF AUTHORITY AND SOUND MANAGEMENT OF PUBLIC RESOURCES, TO MEET THE
NEEDS AND CONCERNS OF OUR CITIZENS TODAY AND TOMORROW
AGREEMENT
}fOUNTY AND THE CITY OF CLEARWATER
t"iC;'Z~:~?~J . . .. FOR
GUtlfBOULEVARDIMPROVEMENTPROGRAM
AGREEMENT PREPARED BY
DEPARTMENT OF PUBLIC WORKS CONSULTANT SERVICES DIVISION
Page I of 12
.
SECTION 1
INTENT OF INTERLOCAL AGREEMENT
THIS AGREEMENT, entered into on the _day of 2006,
between the BOARD OF COUNTY COMMISSIONERS of Pinellas County, a political
subdivision of the State of Florida, hereinafter referred to as the COUNTY, and the CITY
OF CLEAR WATER, a municipal corporation of the State of Florida,
the CITY.
',;;,'::.);
WHEREAS, this Agreement is made and entered between tJ:1e~~rties;
pursuant to Section 163.01, Florida Statutes, the "Florida Interlocal~o6~rati6,n
Act of 1969;" and , . ,
",.~~ ;',~
'-~:,::,
<f;~ ::-Jt.
WHEREAS, the GULF BOULEV ARD IMPRO\{EM P~\>cJRAM is intended
to unifY the entire Gulf Boulevard corridor running t~ygh ~';eit\ellas County beach
cities by creating a unified streetscape experience 'and ret~ating the overhead utilities
underground; and ' ,
WHEREAS, the main purpose of the~tytF BOULEVARD IMPROVEMENT
PROGRAM is to improve the reside~~quality of lite and increase tourist appeal in the
project area; and e.,.
WHEREAS, the GULF,B'buL V A,<JMPROVEMENT PROGRAM Master Plan
published in June 2001 and' st:?~uent PR()JECT BUDGET REPORT (December 2002)
identifies conceptual quantitie d costs of streetscape components; and
WHEREAS, the" ,. determined Engineering and other Professional
Services are required td",.dete ine construction requirements and establish anticipated
construction ct)St~ithr fun1.ing considerations. and
- . ~-, '~:~',.
Vi
proyiding.
Se' S. and/
, :-;~
'th:~'\parties desire to commit themselves to this joint project by
'support for the initial phase of Engineering and other Professional
w~ftEAS, the parties have determined that it would be in the best interest of the
general public and to the economic advantage of both parties to coordinate and cooperate
in their efforts to facilitate development of the PROJECT.
NOW THEREFORE, the COUNTY and the CITY, in consideration of the mutual
covenants hereinafter set forth, agree as follows:
Page 2 of 12
"'
SECTION 2
THE PROJECT
2.1 In accordance with the GULF BOULEVARD IMPROVEMENT PROGRAM
MASTER PLAN dated June 2001 and subsequent PROJECT BUDGET REPORT
(December 2002), the following streetscape components identified in Appendix A
of this agreement will be consistent with the style, specie, and intent of the
aforementioned Master Plan/Report and considered Basic Elements of the
Streetscape design within the CITY limits of Gulf Boulevard
-<~:
2.2 The Basic Elements will be considered minimum standards tob~,JlS~{durirtg the
design of the PROJECT. Supplemental Elements may be identifielf~'il!~J)esign
documentation, considered "Optional Implementation" as dete~~d b:~$he CITY.
,>'-'--", ':
2.3 The quantities and dimensional values of these,el~e.nts ai~\'trpproximate,
providing for a uniform level of consistency within thetQult~ukrvard corridor and
within the CITY jurisdictional limits, subject to.fhysi~Jde%ijgri constraints, and
permit requirements. These quantities andgefi~?,eleffi:\\fnts are subject to an
evaluation conducted during the design proce~ by ~Jll.tOJECT Consultant. The
Design will incorporate the Basic EI~ents \{easOl;~ly applied with features
identified in the corridor that may alr~~-~l'is~ equivalent to or demonstrating
compliance of the intent of the C1t1LF'BOULEV ARD IMPROVEMENT
PROGRAM MASTER PLAN ~subsequentpROJECT BUDGET REPORT.
,jf,y'S COMMITMENT
>
3.1 The CITY will "'l~~~jp,~tce'Y;in design reviews, providing input during plan
development for~f9fifi$tion of compliance to standards established in the
aforement~ed MAsTER PLAN and subsequent PROJECT BUDGET REPORT.
TheeilY ~llretud1 comments generated during the review process within 15
ca!~v~arC~ysCof'feceipt of plans to avoid project delays.
3 .2T~;"t:l'tf~SfnowledgeS the number of easements identified in Appendix A are
..~proxirjate and subject to change by utility design requirements. A 10' Public
Ufi1ijWahd Landscape Easement along each side of the Gulf Boulevard corridor is
highly desirable to assist with the design of the undergrounding of Utilities,
affording more flexibility in uncertain underground conditions, and provide
opportunity for landscape treatment in confined sections of the corridor.
3.3 The CITY will be responsible for obtaining and/or payment of all public utility
easements within the city limits, identified in the design documentation, if needed
to construct the PROJECT. The CITY acknowledges that the COUNTY cannot
advertise for construction until all easements necessary for undergrounding of
utilities have been provided. The CITY will diligently proceed in obtaining these
Page 3 of ] 2
~
rights in a timely manner to avoid delays in starting construction and added costs to
both the COUNTY and CITY.
3.4 The CITY will be responsible for providing for and/or payment of all utility private
overhead to underground service conversions within the city limits, identified in the
design documentation if needed to construct the PROJECT.
2.4 The CITY will be responsible for providing the necessary funding for all
professional design services associated with the PROJECT streetscape component.
2.5 The CITY acknowledges this agreement can be modified to Jnclude the
construction of the PROJECT, subject to funding approval by the CITY.
~ ,,- " -
2.6 The City acknowledges their funding responsibilities in the C09Bt~~~~~~rf?~ will
include implementation of the streetscape design, , ba~ct~~?ont~~~an:dards
established in Appendix A and the aforementioned G\{LF'J:30'tpLEV ARD
IMPROVEMENT PROGRAM MASTER PLAN date9J~~ 2QOI 'and subsequent
PROJECT BUDGET REPORT (December 2002) and~pefi~ &y the construction
documents. ;~;;~'11>
2.7 The City acknowledges it is in the best inte~est6~.;tke ~~ri~~al public and to the
economic advantage of both parties th~t.. thetI;nderg~ding of utilities and the
streetscape effort will be constructed a~}~art o{tpe same construction effort under
the COUNTY's direction.t;~Wffi:';f;>
2.8 The CITY agrees that all deci'''''lhs regardiJj~the design and construction of the
project will be consistent,{ the intent of the aforementioned GULF
BOULEVARD IMPROVEME OGRAM MASTER PLAN dated June 2001
and subsequent PROJEeTBUDG. PORT (December 2002). Any deviations
from said Plan/Report.tf,.f;'mutuaIly decided by the COUNTY and the CITY.
2.9 The CITY agr~~s to aSJhe COUNTY during the implementation of the
PROJECT by cdij:f pJblic meetings to provide information to the general
public, and to asS\~.iwlthe research and transfer of information and/or public
record~.tltat;~ay beinthe possession of the CITY to the COUNTY, and CITY staff
that ml1lprsixige aS~fstance during all implementation phases of the PROJECT.
SECTION 3
COUNTY'S COMMITMENT
3.1 The COUNTY will provide management oversight during the implementation of the
design and construction of the PROJECT. Such duties include, but are not limited
to, Project Management, procurement of Professional Services from third parties
which may be supplemented by County staff, hiring of a construction contractor(s),
coordination/negotiation with utility companies, construction inspection which may
be supplemented by third parties, etc.
Page 4 of 12
3.2 The COUNTY acknowledges this agreement can be modified to include the
construction of the utility and streetscape components of the PROJECT, utility
component subject to funding approval by the COUNTY.
3.3 The COUNTY acknowledges their funding responsibilities in the construction effort
will include implementation of the undergrounding of the overhead utilities, and
restoration efforts caused by the undergrounding of the overhead utilities.
3.4 The COUNTY will assist the CITY in seeking Federal and/or /State grants that may
be available to assist with the funding of the PROJECT by providing dos:umentation
that may be in the COUNTY's possession. '
SECTION 4
COMPENSATION
:,,,,-,,
<-:',"
;>:;-
4.1 The COUNTY will advance payment for all cost~l~late..th~' Survey, Permitting,
Engineering and other Professional Services ~ss~ted\iv1th the design of the
component of the aforementioned Basic Elefgent O't',;tbe GULF BOULEV ARD
IMPROVEMENT PROGRAM MAST~ PLA~ streefscape component up to an
amount not to exceed $262,246. The tB~'Wi[lkreimburse the COUNTY for the
actual cost related to the Engigeering ';'and4thJr Professional Services of the
PROJECT plus a five percent, -~) admini~tive surcharge for the COUNTY'S
costs of administration of t1:1l" iated contract( s) up to an amount not. to exceed
$13,112, for a total reiml:na;~ ._ st of an amount not to exceed $275,358. In the
event the total Engin~~ing Wld othe}Professional Services costs exceed $275,358
the PROJECT may be" ihated or this Agreement may be amended to increase
these spending limits. A- I costs will not be determined until completion and
acceptance of finif<~~~i;~ documentation.
4.2 In consid~J~tion o:f:the CITy's efforts to provide financial support of all elements of
the PRSJ.ffl~If street~cape component, the COUNTY will advance payment for all
costs f~?~ti(~,~~~ign, engineering and other professional services associated with
t4~i~!igIi~{the undergrounding of the overhead utilities.
SECTION 5
GENERAL PROVISIONS
5.1 The COUNTY's records of expenses related to the PROJECT will be available for
examination, audit, and/or reproduction by the CITY's agent or representative, at
any time, should the CITY determine a need for such examination, at its sole
discretion. Records should be retained for three (3) years after final payment is
made.
Page 5 of 12
r
5.2 It is the intent of the COUNTY and CITY that, upon completion of the design phase
of the PROJECT, this agreement be amended to include the construction of both the
undergrounding of utilities and the streetscape components, subject to funding.
Construction of undergrounding of utilities and streetscape components will be
performed in unison, subject to the terms of the aforementioned amendment.
5.3 Upon completion of the PROJECT, the CITY will own, operate, and maintain all
streetscape components implemented in the PROJECT within their CITY
jurisdiction, subject to terms in the associated construction permits and Interlocal
Agreement amended for same.
SECTION 6
ADDITIONAL SERVICES
> ,-,.",:.").:~;t,:.-,,-- -'~;
The COUNTY will not enter into Additional Services t~t w'~\ll?{equire additional
compensation from the CITY without advance written l,\Ji)pro~~;QY t~ CITY.
SECTION 7
AGREEME_~l'EAAt
..,.,:;:::~-,:",."." -~>:- ,-~ '
'-;i.<
',-::;:';.;
This Agreement will become effectiyeii'on the dat~uof execution first written above and
will remain in effect until SepteIl1" 0, 2010 unless extended by mutual agreement of
both parties, or terminated unde~;ollier visions of this Agreement.
:\~~~t< -.{:
-,...;<
SECTION 8
, ;:fERMINATION OF AGREEMENT
::"::- :~}_:":':"/::_:- ,,' ':-'-' ~
8.1 Either p~~;upon l~irty (30) days written notice may terminate this Agreement if
conditj~?s '~se, su4h as lack of available funding, that dictate it is in the public
interes{t,~^t~~~e. In the event of contract termination, the CITY will pay all
p~^C~~.~(jcg~l;d with the Streetscape Design to the level of effort completed at
".time/datit oft~rmination.
<"-^ -:,--;:.,
0-,<:. _:
''\?_;_'" -:,_:._o~__
8.2 ~~^ dQtument embodies the whole Agreement of the parties. There are no
pro~ses, terms, conditions, or allegations other than those contained herein and
this document will supersede all previous communications, representations, and/or
agreements, whether written or verbal, between the parties hereto. This Agreement
may be modified only in writing, executed by all parties. This Agreement will be
binding upon the parties, their successors, assignees, and legal representatives.
8.3 Each party, without waiving its sovereign immunity, is responsible, to the extent
provided by law, only for its own negligence in the performance of the agreement.
8.4 Any amendment to, or modification of, this Agreement or any alteration, extension,
supplement, change of time, or scope of the work will be in writing and signed by
Page 6 of 12
'ii"
both parties.
8.5 If any word, clause, sentence, or paragraph of the Agreement is held invalid, the
remainder of this Agreement would continue to conform to the intent of this
Agreement.
8.6 This Agreement will be governed and construed in accordance with the laws of the
State of Florida.
8.7 Nothing herein will be construed to create any third party beneficiary rights in any
person not a party to this Agreement.
8.8 In the event funds are not appropriated by or on behalf of the COUNT"t)iJt61IY in
any succeeding fiscal year for purposes described herein, thU~ili~J~~tin~ the
COUNTY or CITY from performing its contractual duties, tm::n~is A~reri1{:nt will
be deemed to terminate at the expiration of the fiscal year f(>r~~ichfunds were
appropriated and expended."i:
SECTION 9
OFFICIAL l'MOTI(m
.:;':":'" ;"
~ ,,-~-;;"-'><-
All invoices or notices required by law or by t:MfA~efuent to be given by one (1) party
to the other, will be in writing, and w~ sent to t~;"following respective addresses:
.:,:~~%~.;
1. COUNTY: Director Qffin~ Services & Contracts
Pinella~,tounty D~ment of Public Works Administration
440 . ~eet /
Clearwa :; FL 33756
^.~;-~
2.
CITY:
d;tY~~1~aAvater
AJ)DRE~S.
CI~water, FL ZIP
Page 7 of 12
SECTION 10
IN WITNESS WHEREOF, the parties hereto have caused these present to be executed by
their duly authorized officers, and their official seals hereto affixed, the day and year first
above written.
CITY OF CLEARWATER
PINELLAS COUNTY, by and through its
County Administrator
By:
Title:
WITNESS:
WITNESS:
By:
Title:
By:
>:r~,>
~,_._ " c_:~->::,;. :
~-;':f'^
APPROVED AS TO FORM:
".,,;";
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APPROVED AS TO FORM:
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"?~i\~,~
'A'h, By:
By:
Office of City Atto~,y.
Office of County Attorney
Page 8 of]2
!
'"'
APPENDIX A
STREETSCAPE COMPONENTS
CITY OF CLEARWATER
Note: Quantities as per GULF BOULEVARD IMPROVEMENT PROGRAM
PROJECT BUDGET REPORT December 2002
Private Service Conversion - Residential Sin Ie Phase
Private Service Conversion - Commercial Sin Ie Phase
Private Service Conversion - Commercial 3 Phase
Private Service Conversion - Commercial 3 Phase Closed Ilelta
ht Fixture - 17' mountin
ht Fixture - 17' mountin 26
Sanibel Li ht Fixture - 17' mountin 52
Sanibel Li ht Fixture - 17' mountin 230
Each 616
& metal banner
Page 9 of 12
,
Aluminum Ribbon Bench b Beacon Products
Custom color for aluminum Ribbon Bench
Gulf Blvd or Cit medallion for bench arm 2 er bench
Concrete Pad for bench/litter rece tacle node
84
42
Gatewa
Gatewa
Gatewa
Gatewa
Gatewa
Each
Each 3
Each
Each
Each
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Page 10 of 12
,
Concrete Sidewalk
""""C<Each 375
Each 30
Each 8
Each 75
Each 281
Each 99
Each 1971
Each 3943
;.;...:;: Each 1000
-~>~.':::::;:: Square
Feet 9375
Cubic Yard 146
Square
Feet 51300
Square
Feet 51300
Square
Feet 7695
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Demolition / Site Pre fO(:Sfd~;~-
Page II of 12
Each 2
Linear Feet 7250
Each 8
Linear Feet 1250
Each 769
Each 197
Lytn Sum 1
E 2
2125
Page 12 of 12