ACCESS TO PUBLICSTUFFS CITIZEN ENGAGEMENT AND WORKFLOW MANAGEMENT SUITEPUBLICSTUFF
Please complete the information highlighted in yellow below.
1/10/14
Pro Edition Order Schedule (OS) Confirmation
General Information
Client Nar.
Client Conta
Client Contact Email
City of Clearwater FL
Daniel Mayer - 727 -562 -4662
Daniel.Mayer@myclearwater.com
Accounts Payable Information
Accounts payable contact will receive invoice via email. Please enter their in.
below:
ion
AP. Canta
AP Contact Errol
Agreement Term
Invoices will be sent out using the term start and end dates below:
Term Start
2/1/14
1/31/17
PublicStuff, Inc.
214 W 29th Street, Room 205, New York, NY 10001 1 email: sales @publicstuff.com I phone: (347)
442 -7227
Description of Services
PublicStuff, Inc. ( "PublicStuff ") will provide Client with access to Public Stuff's citizen
engagement & workflow management suite (the "Services "), which includes the
following:
• Custom branded smartphone applications
• Public- facing web portal
• Cloud -based CRM and administrative dashboard
Staff User Accounts
Mobile Application
Mapping Features
API & Integra
Support
100
City branded in -app store application for iOS & Android
with Unlimited widgets. General Blackberry app.
Google (standard) and ESRI (enhanced)
Yes
Voice & SMS Features
Toll Free Phone & Text #'s (add -on's)
System Configuration'.
Training
Account Support
Enhanced reporting with analytics
Remote, account manager assisted
Remote, account manager assisted
Account Management support is available Monday
through Friday between 9:OOam and 6:OOpm EST,
excluding holidays.
All marketing and promotional materials include the tagline, "Powered by
PublicStuff". Graphics will be furnished by PublicStuff.
PublicStuff, Inc.
214 W 29th Street, Room 205, New York, NY 10001 I email: sales @publicstuff.com 1 phone: (347)
442 -7227
Products & Pricing Conditions
Products & Services
Product
Billing Frequency
Price
PublicStuff PRO (3 year agreement)
yearly
$12,000
Total
$36,000
If billing frequency for any product or service above is Annual or any other period of
time, the price shown for that item is the amount to be billed at each billing interval
during the Agreement Term.
Purchase
:s a purchase ardr
this order schedule
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required for the purchase aymen
0 Yes
If:yes, please complete the foliowing:
PO Number
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Payment
PublicStuff will send Client invoices on an upfront basis based on the PublicStuff
Agreement Term Start Date. Payments will be due within 45 days of the
PublicStuff Agreement Term Start Date. Any changes to the Term Start Date
needs to be approved in writing by both parties. Should PublicStuff not receive
payment when due, PublicStuff reserves the right to discontinue Services upon
ten days prior with written notice. Client will be responsible for all costs and
expenses (including, without limitation, reasonable attorney fees) PublicStuff
incurs in collecting late payments not disputed in good faith.
PublicStuff, Inc.
214 W 29th Street, Room 205, New York, NY 10001 1 email: sales @publicstuff.com 1 phone: (347)
442 -7227
PubiicStuff, Inc
Appropriation Clause
The City, as an entity of government, is subject to the appropriation of funds by its
legislative body in the amount sufficient to allow continuation of its performance in
accordance with the terms and conditions of this contract for each and every fiscal
year following the fiscal year in which this contract is executed. Upon notice that
sufficient funds are not available in the subsequent fiscal years, the City shall
therefore be released of all terms and other conditions including the obligation to
pay for services rendered in subsequent fiscal years.
Acceptance & Authorization
This Order Schedule ( "OS ") is entered into between Client and PublicStuff. Client
accepts and agrees to adhere to the Terms and Conditions for PublicStuff Services
hereby incorporated by reference and available at: http: / /pro.publicstuff.com /terms
which, together with this OS will be referenced as the "Agreement." This Agreement
between Client and PublicStuff, which Client hereby acknowledges and accepts,
constitutes the entire agreement between PublicStuff and Client governing the
Services referenced above. Client represents that its signatory below has the
authority to bind Client to the terms of this Agreement
Approved as to form:
Leslie K. Dou
Assistant Ci
-Sides
torney
CITY OF CLEARWATER, FLORIDA
By: g;
William B. Horne II
City Manager
Attest:
x911/iLCi.lu,
Rosemarie Call
City Clerk
PublicStuff, Inc.
214 W 29th Street, Room 205, New York, NY 10001 1 email: sales @publicstuff.com I phone: (347)
442 -7227
By: �� r
Printed Name: Surya Yalamanchili
Title: CEO
Date: J IJ ' \L1
PublicStuff, Inc.
214 W 29th Street, Room 205, New York, NY 10001 I email: sales @publicstuff.com I phone: (347)
442 -7227
PRICING FOR CLEAR WATER BEACH
Project Pricing Estimate: Totals
Product Licenses
• QContent (Enterprise Content Management)
• QNotify (Email List Notification Software)
• QScheduler (Online Calendar Software)
• QPolling (Online Polling and Survey Software)
Website Project Development
• Phase 1 - Discovery and Design (optional one -time cost)
• Phase 2 - Implementation and Adaptation
• Phase 3 - Testing
• Phase 4 - Training
• Phase 5 - Deployment, Launch, and Release
2 Days On -Site Training (Up to 12 Users per day) -
First Year Annual Support & Maintenance
Enterprise Application Hosting
Page 119
1. $12,100
2. Included
3. Included
4. Included
5. $6,300
6. Included
7. Included
8. Included
9. Included
10. $3,300
$4,000
Included
$100mo
Total Cost Year 1
$13,300
Optional maintenance and support available year 2+ for 20% of the product purchase price.
Product Licenses
1. QAlert Standard CRM (Optional)
a. City- Branded App
Implementation for QAlert/ CRM system
• Project management kickoff meeting
• Software installation
• Business intelligence gathering/ Configuration of service request types
• Setup routes and escalations for service requests configuration on -board mapping
• Configuration citizen data
• Setup executive dashboard
• Conference calls with team lead and QScend project manager
Enterprise Application Hosting
$17,500
$4,900
$100 /mo
Deliver to:
Information Technology
City of Clearwater
100 S. Myrtle Avenue 3rd Floor
Clearwater, FL 33756-
Supplier:
PUBLICSTUFF INC
214 W 29TH ST
NEWYORK, NY 10001-
Attention: 24 Hour advanced notification required on all
shipments to the City of Clearwater locations.
Page 1 of 1
Purchasing Division
P.O. Box 4748
Clearwater, Florida 33758 -4748
Florida Sales Tax Exemption Certificate No. 85- 8012740095C -1
Federal Excise Tax Exemption No 59 6000289
PURCHASE ORDER ST110338
Required Date 24- February-2014
MAIL TWO COPIES OF INVOICE TO:
CITY OF CLEARWATER
100 S. MYRTLE AVE.
P.O. BOX 4748
CLEARWATER, FL 33756 -5520
Direct all communications on this order to: A Aldrich 727 - 562 -4656
Terms: Net 30 days F.O.B.: DEST
Line
1
Order
Quantity
100.00
Unit
EA
Description
SOFTWARE
Access to Publicstuff's
citizen engagement & workflow
mgmt, which includes Custom
branded smartphone
applications, public- facing
web portal, cloud -based CRM
and admin dashboard
Purchase
Price
$120.00
Total Price
$12,000.00
DISCOUNTS: On any Discount, time will be computed from date of
satisfactory delivery of all items of from date correct invoice is received,
which ever is the later date.
Total Amount $12,000.00
The City of Clearwater may cancel this order, either verbally or in writting, at no cost to the City,
if any items do not arrive by the date required and /or if any items do not conform to specifications.
Non - conforming items will be held for thirty (30) days, pending receipt of disposition instructions
from vendor, after which time they will be disposed of as surplus city-owned property.
The vendor /supplier named above is required to comply with Section 119.0701, Florida Statues (2013), where applicable.
Michael Murray
Purchasing Manager
PUBLICSTUFF
(347)442 - 7227x62
team @publicstuff.com
PublicStuff Inc.
214 W 29th St, RM 205
NEW YORK, NY 10001 US
Bill TO
City of Clearwater, FL
100 S. Myrtle Ave.
PO Box 4748
Clearwater, FL 33756 -5520
Date
02/28/2014
Terms
45 Days
Invoice
Invoice No.
1225
Due Date
04/14/2014
JT 11033_
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".unl nil .vnurnt
Amount Due
Enclosed
$12,000.00
tivity
Quantity
Rate
02/01/2014 PublicStuff PRO (3 year agreement; PO ST1 10338); billing year 1 of 3 for
February 1, 2014 - January 31 2015
12,000.00
Amount
12,000.00
Three year term: February 1, 2014 - January 31, 2017
Total
$12,000.00