The URL can be used to link to this page

INFRASTRUCTURE INVENTORY AND VALUATION SERVICES FOR GOVERNMENTAL ACCOUNTING STANDARDS BOARD . ... AGREEMENT This AGREEMENT, made this Ad-NO day of l)t"c.~"""b~ 2005 by and between the City of Clearwater, Florida (City), a municipal corporation located at P.O. Box 4748, Clearwater, Florida 33758, and American Appraisal Associates, Inc., a valuation consulting firm, located at 11234 Villa Trace Place, Charlotte, North Carolina, hereinafter referred to as "Consultant"; WHEREAS, City issued Request for Proposal No. 40-05 for Infrastructure Inventory and Valuation Services for Governmental Accounting Standards Board (GASB) Statement No. 34 Implementation (See Exhibit "A"); and WHEREAS, City selected Consultant to provide valuation and other related services (Project) according to Consultant's response to Request for Proposal No. 40-05 (See Exhibit "B"). NOW THEREFORE, the City and Consultant do hereby incorporate all terms and conditions in Exhibit "A" and Exhibit "B" and mutually agree as follows: 1. SCOPE OF PROJECT. Consultant agrees to provide infrastructure inventory and valuation services under the terms and conditions described in Exhibit B. 2. TIME OF PERFORMANCE. Project will commence on January 1, 2006 and shall terminate on July 31, 2006. 3. REPORTS. Consultant agrees to provide to City reports on the Project under the terms provided in Exhibit B. L 4. COMPENSATION. The City will pay Consultant a sum not to exceed $35,150 for infrastructure and land inventory and valuation services. City agrees to pay Consultant 30% of the amount due upon commencement of the services and the balance as progress billings as time is incurred. Any additional services related to the Project must be approved by the "City Project Manager". 5. METHOD OF PAYMENT. Consultant shall bill City according to the payment schedule, and City agrees to pay after approval by the City Project Manager under theterms of the Florida Prompt Payment Act F.S.218.70. 1 6. CONTACTS FOR RESPONSIBILITY. Thomas C. Moore will be designated as Project Director for this project by Consultant to manage and supervise the performance of this Agreement on behalf of Consultant. Associated with the Project Director will be staff members whose experience and qualifications are appropriate for this Project. The City will be represented by William B. Home II, or his designee as the City Project Manager, for all matters relating to this Agreement. 7. TERMINATION OF CONTRACT. The City or the Consultant at its sole discretion may terminate this contract by giving the other party thirty (30) days written notice of its election to do so and by specifying the effective date of such termination. The Consultant shall be paid for its services through the effective date of the termination. Further, if Consultant shall fail to fulfill any of its material obligations hereunder, this Agreement shall be in default, the City may terminate the contract, and Consultant shall be paid only for work completed. 8. NON-DISCRIMINATION. There shall be no discrimination against any employee who is employed in the work covered by Consultant, or against applicants for such employment, because of race, religion, color, sex, or national origin. This provision shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rate of payor other forms of compensation; and selection for training, including apprenticeship. 9. INTERESTS OF PARTIES. Consultant covenants that its officers, employees and shareholders have no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed under this Agreement. 10. INDEMNIFICATION AND INSURANCE. Subject to Paragraph 14, Consultant agrees to hold the City and its officers, employees and agents free and harmless from and against any and all actual losses, penalties, damages, settlements, costs, charges, professional fees or other expenses or liabilities of every kind and character arising directly out of or due to any negligent act or omission of Consultant or its employees in connection with or arising directly out of this Agreement and/or the performance hereof. Without limiting its liability under this Agreement, Consultant shall procure and maintain during the life of this Agreement 2 liability insurance coverage as described in Exhibit "A". This provision shall survive the termination of this Agreement. 11. PROPRIETARY MATERIALS. Upon request by City, Consultant shall transfer, assIgn and make available to City or its representatives all property and materials in Consultant's possession belonging to the City, or originally produced by Consultant as a deliverable hereunder. Consultant may keep only such copies of City's property and materials necessary to comply with professional standards with respect to documentation of work performed and/or in accordance with Consultant's document retention policies. Any such copies retained by the Consultant shall not be used for any other purpose than stated herein. 12. GOVERNING LAW. This Agreement shall be governed by the laws of the State of Florida and any dispute involving the enforcement or interpretation of this Agreement shall have its venue in Pinellas County, Florida. In the event that any legal action shall be necessary to enforce the provisions of this Agreement, the prevailing party shall be entitled to all reasonable court costs, including attorneys' fees. 13 . WARRANTIES. Consultant warrants that the service provided will be performed and supervised by qualified personnel. Notwithstanding anything to the contrary contained in this agreement, consultant makes no other warranties, express or implied, or whether arising by operation of law, course of performance or dealing, custom, usage in the trade or profession or otherwise, including without limitation implied warranties of merchantability and fitness for a particular purpose. 14. LIMITATION OF LIABILITY. Other than the City's obligations to make payments that are due and owing under this Agreement, a party's and its affiliates' entire and collective liability arising out of or relating to this Agreement, including without limitation on account of performance or nonperformance of obligations hereunder and indemnification under Paragraph 10, regardless of the form of the cause of action, whether in contract, tort (including without limitation negligence), statute, or otherwise, shall in no event exceed the annual fees paid to the Consultant under this Agreement. Notwithstanding anything to the contrary contained in this Agreement, neither party nor its affiliates shall, under any circumstances, be liable to the other party or its affiliates for any claim based upon any third party claim or for any consequential, incidental, indirect, 3 punitive, exemplary or special damages of any nature whatsoever, or for any damages arising out of or in connection with any malfunctions, delays, loss of data, loss of profit, interruption of service or loss of business or anticipatory profits, even if a party or its affiliates have been advised of the likelihood of such damages occurring. No action, regardless of form, arising out of this Agreement may be brought by either party more than one (1) year after the cause of the action has accrued. 15. OTHER PROVISIONS. If any provision of this Agreement, including the Limitation of Liability clause, is determined to be invalid under any applicable law, such provision will be applied to the maximum extent permitted by applicable law, and shall automatically be deemed amended in a manner consistent with its objectives to the extent necessary to conform to any limitations required under applicable law. IN WITNESS WHEREOF, the City and Consultant have executed this Agreement on the date first above written. CITY OF CLEARWATER, FLORIDA By: ~~.~ William B. Home, II City Manager Approved as to form: &Z!E!/-- Asst. City Attorney Attest: - ~~#~~ fCity Clerk ~---_ .:~ -' _-__-~ '<-. -"'. ..--- - ~ "" - , - - - ~ - - ...... - . , ----_...- ...... --- AMERICAN APPRAISAL ASSOCIATES, INe. B~~#-/ Attest: :>~L (.. " ~ 4 Exhibit A - Request for Proposal No. 40-05 ! \-, Infrastructure Inventory and Valuation Services for GASB 34 Implementation RFP 40-05 REQUEST FOR PROPOSAL FOR INFRASTRUCTURE INVENTORY AND VALUATION SERVICES FOR GASB 34 IMPLEMENTATION RFP 40-05 Issued By: Purchasing Department Municipal Services Building, 3rd Floor 100 S. Myrtle Avenue Clearwater, Florida 33756-5520 (727) 562-4634 (727) 562-4635 FAX Date of Issue: August 25, 2005 Due Date/Time for Receipt of Proposals: October 18, 2005 @ 4:00 PM MANDATORY PRE-SUBMITTAL CONFERENCE September 20, 2005 2:30 pm Municipal Services Building, 1st Floor, Room 130 100 S. Myrtle Avenue Clearwater, Florida 33756-5520 Infrastructure Inventory and Valuation Services for GASB 34 Implementation RFP 40-05 REQUEST FOR PROPOSAL FOR INFRASTRUCTURE INVENTORY AND VALUATION SERVICES FOR GASB 34 IMPLEMENTATION FOR CITY OF CLEARWATER, FLORIDA I. INTRODUCTION A. Purpose The City of Clearwater (City) is seeking a qualified firm to provide an inventory of, and apply valuation to, its infrastructure assets for financial reporting necessary for compliance with the Government Accounting Standards Board (GASB) Statement No. 34. The City currently has this information partially compiled in variety of formats such as Microsoft Excel, Microsoft Access, AutoCAD, and ARC GIS. The successful proposer shall be required to consolidate all existing data into a single format for use by the City. The preferred format is Microsoft Excel. City staff will provide existing maps, drawings, and other information. The final deliverable, when utilizing City GIS layers, shall be prepared so that the data can be easily imported into the City's existing GIS system. The successful proposer shall report the assets at historical cost or estimated historical cost. Current value reporting, annual depreciation, accrued depreciation, and net value shall be calculated using nationally recognized cost index factors. Information on said infrastructure shall be calculated back to the year of construction. All of the roads/streets shall be capitalized collectively by networks and subsystems. Every effort shall be made to establish the actual date of acquisition or construction. If this information is not available, the proposer shall explain fully the method utilized to establish value in substantial detail. Additional related services required under the scope of this engagement include the valuation of donated land parcels, using generally accepted appraisal practices and/or cost index factors; and an inventory and insurance replacement cost valuation of all City buildings and contents. The inventory and insurance replacement cost valuation of all City buildings and contents will be contingent upon available funding and will be the final phase of the project. Separate pricing is requested for the inventory and insurance replacement cost valuation of City buildings versus buildings and contents. The successful proposer shall warrant that the information, once completely obtained and compiled, shall comply to the fullest extent with GASB Statement 34. Proposer will also be required to provide a thorough out-briefing to City staff members on the final work- product. City staff shall be provided with all information relative to the source of the data, how it was derived, and the methodology for perpetual use. All materials, including the proposal, shall become the property of the City and may be made available to the public. The master file of itemized asset costs/valuations and dates of acquisition shall be provided in no less than four (4) sets of computerized format and four (4) sets of printed copy. Infrastructure Inventory and Valuation Services for GASB 34 Implementation RFP 40-05 The City will select and negotiate with the firm whose proposal is most responsive to this Request for Proposal (RFP) and in the best interest of the City. Proposals submitted in response to the RFP must provide sufficient detail and information to complete an evaluation of their merit. The instructions contained herein must be followed to be considered responsive to the RFP. The City reserves the right to reject any or all responses. B. Calendar of Events The City will utilize the following time table with the goal of selection. This schedule may be altered as necessary at the City's discretion. August 25, 2005 September 20, 2005 October 18, 2005 October 25, 2005 December 1, 2005 January 1, 2006 C. Proposal Delivery Release Date Mandatorv pre-submittal conference, 2:30 PM, Municipal Services Bldg., 100 S. Myrtle Ave., Clearwater, FL, First Floor, Room 130. RFP opening 4:00 PM, 100 S. Myrtle Ave, Clearwater, FL 33756 Ranking of firms completed (Evaluation Committee) City Council approval Contract effective Seven (7) proposal copies shall be delivered to the City of Clearwater, Purchasing Manager, 100 S. Myrtle Avenue, Clearwater, Florida 33756-5520, prior to opening time of 4:00 PM, EDT, on October 18, 2005. The delivery of proposals to the City of Clearwater Purchasing Office prior to the specified date and time is solely and strictly the responsibility of the proposing firm. The City shall not, under any circumstances, be responsible for delays caused by the United states Postal Service or any private delivery service, or for other delays. All responses must be manually and duly signed by an authorized corporate officer, principal, or partner with the authority to bind said firm. All responses must be marked on the outside: "Request to provide Infrastructure Inventory and Valuation Services for GASB 34 Implementation for the City of Clearwater, Florida To be opened at 4:00 PM, EDT, October 18, 2005" Infrastructure Inventory and Valuation Services for GASB 34 Implementation RFP 40-05 Each proposer is solely responsible for reading and completely understanding the requirements of this RFP. The opening time shall be and must be scrupulously observed. Under no circumstances will proposals delivered after the specified delivery time be considered. Late submissions shall be returned unopened to the firm with the notation: "The proposal was received after the delivery time designated for the receipt and opening of the proposals". All proposals shall be prepared and submitted in accordance with the provisions of this RFP. However, the City may waive any informalities, irregularities, or variances, whether technical or substantial in nature, or reject any and all proposals at its discretion. Any proposal may be withdrawn prior to the indicated time for opening of proposals or authorized postponement thereof. No firm may withdraw a proposal within ninety (90) days after the actual date of the proposal's opening. D. Ranking of RFP's Proposal ranking results will be announced and all responses shall be a matter of public record. Criteria for evaluation are set forth in this document. These criteria will be used by the City to determine, in its judgment, the proposal it deems to be in its best interest. Negotiations will proceed, if at all, with the responsible ranked firm whose proposal is determined by the City to be in its best interest. Proposers will be required to attend the mandatory pre-submittal conference. Proposers may be required to make presentations. The City reserves the right to reject any or all responses with or without cause. E. General Background Information The City of Clearwater is located on the west coast of Florida with a population of approximately 110,000. The City encompasses roughly 25.45 square miles of land and 8.6 square miles of water, including approximately 315 miles of roads. Infrastructure to be inventoried and valued will be discussed in detail at the mandatory pre-submittal conference but includes roads with associated right of way, bridges, seawalls, and piers. II. Proposal Format A. Organization Provide a cover letter introducing the firm and the individual that will act as the firm's primary contact for this project. Describe the organization, date founded, and ownership of the firm including any subsidiaries and affiliates relevant to the City. Describe the experience of the firm in providing infrastructure inventory and valuation services for compliance with GASB 34. Provide a statement affirming that the firm has the necessary resources to undertake a project of this magnitude. Infrastructure Inventory and Valuation Services for GASB 34 Implementation RFP 40-05 B. Personnel Provide a list of personnel to be assigned to the City's project. Provide biographical information, including work on similar projects, for personnel that will be directly involved with the City's project. c. Projected Timetable Provide an estimate of the time necessary for each phase of the project. The proposed performance period must not exceed 210 calendar days after contract award. D. Cost of Project Provide the cost to complete the project phases in a cost breakdown format. E. Firm's Contacts Provide names, telephone and fax numbers, and e-mail addresses. F. References Provide a list of at least five references, preferably for similar GASB 34 implementations, including contact names and telephone numbers. G. Proposed Contract Provide a copy of proposed contract. H. Other Requirements Proposers shall submit 7 copies of the proposal. Proposals shall be limited to a maximum of fifty (50) pages. III. EVALUATION OF PROPOSALS A Committee has been established to review and evaluate all proposals submitted in response to this Request for Proposal (RFP). The Committee shall conduct a preliminary evaluation of all proposals on the basis of the information provided and other evaluation criteria as set forth in the RFP. The Committee will first review each proposal for compliance with the minimum qualifications and mandatory requirements of the RFP. Failure to comply with any mandatory requirements may disqualify a proposal. Proposals will be evaluated on the following criteria: 1. Overall experience in providing the requested services 2. Expertise of assigned staff 3. Approach to providing the requested services 25 points 25 points 20 points Infrastructure Inventory and Valuation Services for GASB 34 Implementation RFP 40-05 4. References 5. Cost 20 points 10 points Award shall be made to the firm whose proposal is determined to be in the best interest of the City taking into consideration the criteria listed below: . Attendance at the mandatory pre-submittal conference. Attendance is required to attain an understanding of the scope of the project and available City resources. . General quality and adequacy of response including completeness and thoroughness, demonstrated understanding of the project, responsiveness to terms and conditions, and the listing of any exceptions or conditions detailed by the proposer to the specifications. . Technical competence of firm to perform the work based on qualifications and experience of personnel, experience of firm, and reference verification. . Time required for completing the proj ect. The proposed performance period must not exceed 210 calendar days after contract award (estimated to be January 1, 2006). . Reasonableness of cost estimates based on the total cost. IV INSURANCE REQUIREMENTS General Liability The Vendor (contractor) shall furnish, pay for, and maintain during the life of this contract, such general liability insurance to protect the City, the Contractor, an any of his/her sub- contractors who may be performing any work under the terms and provisions of this contract from claims for damages or bodily injury, including accidental death, as well as from claims for this contract whether such operations as may be performed by the Vendor or by any sub- contractor or by any other party directly or indirectly employed by either the Vendor or the sub-contractor. The Vendor's insurance coverage shall include General Liability, Automobile Liability, Professional Liability and Worker's Compensation and Employer's Liability. The General Liability shall be the Comprehensive form including the categories of: Premises and Operations, Underground and Collapse Hazard, Products and Completed Operations, Contractual, Independent Vendors, Broad Form Property Damage, and Personal Injury in the minimum amounts of $500,000 for combined Bodily Injury and Property Damage. The Proposer's comprehensive general liability policy shall include contractual liability on a blanket or specific basis to cover this indemnification. Such insurance shall be written by a company licensed to do business in the State of Florida and satisfactory to the City. Prior to commencing any work under the contract, certificates evidencing the maintenance of said insurance shall be furnished to and approved by the City's Risk Manager. The Certificate of Insurance shall show the City of Clearwater as an additional insured party to the Vendor, shall show that all sub-contractors or any other party directly or indirectly employed by either the Vendor or the sub-contractor as additional insured party( s) and shall also show the City of Clearwater as the Certificate Holder. The Certificate Holder shall be notified a minimum of 30 days prior to any cancellation of policy which may occur prior to the policy expiration date contained on the Certificate of Insurance. Infrastructure Inventory and Valuation Services for GASB 34 Implementation RFP 40-05 The Worker's Compensation and Employer's Liability shall be in conformance with current State of Florida Statutory requirements. Business Automobile Liability The Vendor shall maintain, for the life of the contract, Business Automobile Liability Insurance, if applicable. The minimum limits of coverage shall be $500,000 per occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability. This coverage shall be an "Any Auto" type policy. Coverage shall be no more restrictive than the latest edition of the Business Automobile Policies of the Insurance Services Office (ISO). Professional Liability The Vendor shall procure and maintain for the life of this contract, Professional Liability Insurance. This insurance shall provide coverage against such liability resulting from this contract/project. The minimum limits of coverage shall be $500,000 per occurrence with deductible or self-insured retention (SIR) indicated. The Vendor shall defend, indemnify, save and hold the City harmless from any and all claims, suits, judgments, and liability for death, personal injury, bodily injury, or property damage arising directly or indirectly from the performance by the Vendor, its employees, subcontractors, or assigns, including legal fees, court costs, or other legal expenses. Vendor acknowledges that it is solely responsible for complying with the terms of this RFP. In addition, the Vendor shall, at its expense, secure and provide to City, prior to beginning performance under this RFP, insurance coverages as required in this RFP. Proof of Insurance: The contractor shall furnish the City with satisfactory proof of coverage of all insurance required by this RFP. Any party providing services or products to the City will be expected to enter into a written agreement, contract, or purchase order with the City that incorporates, either in writing or by reference, all of the pertinent provisions relating to insurance and insurance requirements as contained herein. A failure to do so may, at the sole option of the City, disqualify any bidder or proposer of services and/or products to the City. V OTHER RFP PROCEDURES AND TERMS A. Where and How to Deliver Inquiries: Questions and clarifications to be submitted in writing to: Mr. George McKibben, Purchasing Manager, City of Clearwater, P.O. Box 4748, Clearwater, Florida 33758-4748. Inquiries may be faxed to: (727) 562-4635. B. How RFP Addenda Will Be Communicated: Addenda will be sent, via certified mail, to all vendors who are registered with Purchasing as having requested a copy of the RFP. C. General Terms: The winning vendor may be rejected as the primary selection if that vendor cannot successfully negotiate the contract with the City to the satisfaction of the City. ._ l, . t Infrastructure Inventory and Valuation Services for GASB 34 Implementation RFP 40-05 D. Appropriations Clause: The City, as an entity of government, is subject to the appropriation of funds by its legislative body in an amount sufficient to allow continuation of its performance in accordance with the terms and conditions of this contract for each and every fiscal year in which this contract is executed and entered into and for which this contract shall remain in effect. Upon notice that sufficient funds are not available in the subsequent fiscal years, the City shall thereafter be released of all terms and other conditions. E. Right To Protest: Any actual or prospective bidder who is aggrieved in connection with the solicitation or award of a contract may seek resolution ofhislher complaints by contacting the Purchasing Manager. F. No Corrections: Once a competitive proposal is submitted, the City shall not accept any request by any proposer to correct errors or omissions in any calculations or competitive price submitted. G. Openness of Procurement Process: Written competitive proposals, other submissions, correspondence, and all records made thereof, as well as, negotiations conducted pursuant to this RFP, shall be handled in compliance with Chapters 119 and 286, Florida Statutes. The City gives no assurance as to the confidentiality of any portion of any proposal once submitted. H. No Collusion: By offering a submission to the RFP, the proposer certifies the proposer has not divulged to, discussed or compared hislher competitive proposal with other proposers and has not colluded with any other proposer or parties to this competitive proposal whatsoever. I. Informality Waiver I Rejection of Bids: The City reserves the right to reject any or all responses and to waive any irregularity, variance or informality whether technical or substantial in nature, in keeping with the best interests of the City. Exhibit B - American Appraisal Associates Response to Request for Proposal No. 40-05 . American Appraisal Associates@ IMPLEMENTATION OF GASB 34 CAPITAL ASSET REpORTING FOR: CITY OF CLEARWATER RFP No. 40-05 October 14, 2005 Submitted by: Thomas C. Moore Assistant Vice President American Appraisal Associates, Inc. 11234 Villa Trace Place Charlotte, NC 28277 Phone: 704-543-0551 Fax: 704-543-0554 Email address:tmoore(lV.american-appraisal.com American Appraisal Associates I TABLE OF CONTENTS Page Background and Purpose.............................................................................................................................. 1-3 Technical Approach......................... ............................................................................................................. 3-4 Engagement Methodology ........................................................................................................................... 4-5 Specific Data/Definitions................. .................. .............................................................................................. 6 Cos ting Methodology/Definitions. ......................................... .................................................................... 5-6 Deliverables .......... .............................. ...................... .......................................................................................... 9 Timing................................................. ...................... ........................................................................ ................. 10 Fee Terms and Conditions ........................ ........................... ............................................. ............................10 Environmental Policy............................................................... ....................................................................... 11 General Service Conditions. . ... . .. ... ...... ................... .. ..... .... . ... .. . ... . . .. .. .. ........ ..... . . 12-14 Authorization of Service. . . . . . . . . . . . . . . . . . . . ..... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . ... ., . .15 ATTACHMENTS A Client's Schedule of Properties to be Appraised B Appraiser Qualifications C Corporate Public Sector Qualifications D References Ch.:Jr1()ttc- Chic8'A~] CinCHlrl.31f Da1l3' Der.'1-P.1 Df:lf{Jit Houston Ir'vint? t:)S /'r:\JB~8:::' Ml!l.<il,.lKee N;::'},' Orle;:;p.:. New' York 03k 8took Philadelph,a PIttsburgh P,im;elon San Francisco Sch.<lt1mnllfg S1:.imf<:")rd \ilJasflJngton 0 C. . American Appraisal Associates@ 11234 Villa Trace Place Charlotte, North Carolina 28277 International United States B'f:\ton i\U~,tr1:l CJi1ad,1 C!lifli:~ CLe01 Rf:-p'_,ij!i:::: Frnnce (-iermiJny GHj~:o.~ HU"';Jary I ~ ;ll'{ b::.-:m p()rtlJ9~-11 Rl1ssiJ Spa,n ThaiLand United Kingool'Jl AnanL'~ Telephone (704) 543-0551 Fax (704) 543-0554 www.american-appraisal.com American Appraisal's 109/h Year October 14,2004 City of Clearwater Purchasing Manager c; Hall 3500 Pan American Drive Miami, FL 33133-5504 Re: RFP No. 40-05 Dear Ladies and Gentlemen: American Appraisal Associates, Inc. ("American Appraisal") is pleased to provide this proposal for professional valuation consulting services. The purpose of our work will be to develop a comprehensive report covering specified capital assets of the City of Clearwater (the "City" or "Client") to assist you in meeting the reporting requirements of the Governmental Accounting Standards Board's (GASB) Statement No. 34. In addition, and at the option of the City, we will provide insurable values for select City buildings and contents. The attached proposal includes the services requested in the City's Request for Proposal (RFP) Number 04-05-096 dated June 21, 2005. In developing our recommendations we have given consideration to the data provided in the RFP (as amended), data provided at the Pre Submittal Conference and our past experience and expertise in addressing the needs of numerous government entities throughout Florida and the U.S. BACKGROUND AND PURPOSE On June 30, 1999, the Governmental Accounting Standards Board (GAS B) issued Statement No. 34, Basic Financial Statements - and Management's Discussion and AnalYsis - for State and Local Governments. The statement establishes new financial reporting standards for state and local governments including states, counties, cities, towns, villages and special purpose governments such as school districts and public utilities. We understand that the City has completed an inventory of buildings and equipment for fixed asset reporting under GASB 34. The project described in this letter will involve City-owned infrastructure and land parcels for GASB 34 reporting requirements in accordance with the Statement's provisions for compliance on infrastructure reporting for its 2005 Comprehensive Annual Financial Report. 'h' ".(due )'our "w~;lIes,".@ American Appraisal Associates THE CITY'S RESPONSIBILITIES 1. Provide a list of all property to be included in the assignment, along with physical location/street address, on-site property contact/ department liaison, and telephone number, where applicable. 2. Identify a representative of the City to serve as the primary on-site contact and liaison between the City and American Appraisal. 3. Provide copies of any prior infrastructure listings, in hard copy and electronic media following completion of inventory. 4. Provide complete and open access to all designated areas including security escorts for security-sensitive areas. AMERICAN APPRAISAL'S RESPONSIBILITIES 1. Develop a project work plan for approval by the City and external auditors prior to commencement of our field investigations. 2. Limited reconciliation of assets from the current fixed asset database. Where we match an asset number to your fixed asset ledger, we will carry forward the historical cost and acquisition date as reported. For assets without a cost and/or acquisition date, we will estimate the original cost and acquisition date. 3. Prepare preliminary and final reports. 4. Provide weekly status reports as to our progress, or challenges, incurred throughout the study from start to delivery. QUALIFICATIONS AND EXPERIENCE American Appraisal, founded in 1896, is the world's largest valuation consulting firm with one of the largest dedicated full-time professional staff dedicated to serving the Public Sector community within the valuation industry. Our firm has provided inventory, tagging and valuation services to over 4,000 governmental and scholastic entities since the implementation of GASB-34 began in 2001. Further, we have had the privilege of serving more than 40 governments throughout Florida during that time. A partial list of Clients Served is included on Page 2 of the Bid Response Form. Kevin J. McHugh, Senior Vice President and National Director for Governmental and Higher Education Services serves on the GASB Capital Asset and Asset Impairment Task Forces. Kevin is also a member of the GASB and NACUBO's Statement No. 34/35 Implementation Guide Review Committee. City of Clearwater 2 October 14, 2005 2505-05-047 American Appraisal Associates Valuation consulting is our only business. Neither American Appraisal, nor any of its subsidiaries, perform accounting or bookkeeping related services. It is our commitment to maintain total independence and protect our clients from any concerns of a "conflict of interest" with their auditors. Upon completion of the project you will be asked for your opinion on the services provided because quality service is, and will continue to be, the primary focus of American Appraisal Associates. We regard our clients as the best judges of quality service. During our fiscal year ended March 31, 2005, our Property Appraisal Services Group achieved a 97% quality rating. In support of our commitment to the public sector we have committed significant staff resources in- house to service our clients, in the establishment of industry-wide standards, and in educational forums including presentations, publications, and continuing education seminars. PROJECT TEAM ENGAGEMENT TEAM Professionals assigned to this project will involve several levels of management: executive review, contract manager, project manager, and the appraisal staff: The project staff will include: Executive Review: Gary Soucek Managing Principal 404-233-0503 gsoucek@american-appraisal.com Contract Manager: Thomas C. Moore Assistant Vice President 704-543-0551 tmoore@american-appraisal.com Project Manager: Craig Wilderspin Senior Valuation Consultant 404-233-0503 cwilderspin@american-appraisal.com The above professional staff members will have overall responsibility and are key personnel to the successful completion of the assignment. Specific appraisal staff assignments may vary depending upon current availability at the time of the authorization to proceed with this project. See Attachment B for appraiser qualifications. TECHNICAL APPROACH The capital assets to be included in this engagement include infrastructure and donated land parcels located throughout the City, as reported to us. Further, The City has adopted a capitalization policy of $500,000 for infrastructure. City of Clearwater 3 October 14,2005 2505-05-047 American Appraisal Associates Excluded from the services provided by this proposal are: ~ Buildings (see Optional Services) ~ Land Improvements ~ Moveable equipment ~ Assets Below the Capitalization Threshold ~ Leased Equipment - Operating ~ Assets in or at locations that are considered as not easily accessible or identified locations within the proposal ~ Personal Property of Employees or Others ~ Supplies/Expendable Inventories/Spare Parts ~ Historical Treasures ENGAGEMENT METHODOLOGY Infrastructure and Related Rights-of- Way American Appraisal will require access to certain information currently maintained by the Client regarding infrastructure assets to be appraised. This information will include: . Asset Classes (roads, bridges, lighting, etc.) Quantitative (lane miles, square feet, etc.) Description of the Asset(s) Locational Information Historical Cost Date of Acquisition . . . . . The designated infrastructure assets that will be included are as follows: . Roads, Streets, Curbs, Gutters Sidewalks Bridges Pedestrian Bridges Bike/] ogging Paths Signage Storm Drain System/Catch Basins Canals /Waterways Lakes Seawalls Fiber Optic System . . . . . . . . . . American Appraisal will value the Client's infrastructure, as identified above. American Appraisal will require data from the Client, which may include maps, CADs, and GIS system. American Appraisal will assign dates of construction, depreciable lives and original cost estimates consistent with the methodology promulgated in Statement 34. American Appraisal will assign current replacement values and apply reverse inflation indices to these values. City of Clearwater 4 October 14,2005 2505-05-047 American Appraisal Associates The application of "reverse inflation indices" adjusts the current Cost of Replacement estimates to price levels that would have prevailed at the time of original construction or purchase. American Appraisal will exclude interest costs, cost overruns charged by contractors, and premiums paid for services performed, unless evidence of such historical cost is provided by the Client. Roads will be treated as a network or as a subsystem (road subsystem for transit network). Generally, a transit network would include subsystems for roads, sidewalks, lighting, signage, storm water collection and treatment, traffic signals with separate cost pools and calculations of average useful life and acquisition dates for each subsystem. As an alternative, the costs for roads, sidewalks, lighting, signage, storm water collection and treatment and traffic signals could be included in a single network with a single cost pool and a single calculation of the average useful life and acquisition date for the composite group. In addition, cost segregation is required to allocate a portion of the estimated historical cost of roads to land and land improvements (acquisition, excavation, backfill, grading, etc., for the calculation of accumulated depreciation for the remaining capitalized costs. However, we will analyze the total costs allocated to land and land improvements for road projects in the City to determine if they are substantial. Road information will include details such as the type (highways, collector streets, arterial streets, residential streets, alleys, etc.) Quantity (lane miles, square feet of roadway, length and width, etc), type of construction (concrete, asphalt, gravel, concrete with asphalt overlay), and average useful life and acquisition date. We will base our study on the City's data regarding annual road expenditures, repairs and maintenance history, replacement plans, and engineering studies. The same information - such as Planning Department studies, annual expenditures, etc. - will be employed in examining the other elements of highway networks - sidewalks, storm water collection, etc. Land Identification and Valuation The City has provided a listing of the 220 donated land parcels, indicating the parcel number, description, location and assessed value. For purposes of financial reporting for GASB 34, each land parcel will require an actual or estimated date of acquisition and historical cost to be recorded. American Appraisal will provide estimated cost through the use of reverse trending. This valuation technique involves the application of a reverse trend factor to the current assessed value, based on the year acquired, to arrive at an accounting estimate of historical cost. In order to estimate the value for land, we will require the size of each parcel and date acquired, where missing. Our fee estimate does not anticipate researching any deeds. APPRAISAL SERVICES The nature of assistance provided by professional appraisal firms to governments depends on their retroactive capitalization of infrastructure. Generally, the recommended "best efforts" approach will entail the following: Capitalization of major infrastructure assets (networks and subsystems greater than 5%) Capitalization of all additions (including additions made before June 30, 1980) City of Clearwater 5 October 14, 2005 2505-05-047 American Appraisal Associates Determination of estimated historical cost (based on current replacement cost deflated to the year of acquisition) Development of a composite property record and depreciation methodology (rather than detailed individual records and calculations for network assets). The classification of the different elements of infrastructure assets into groups will have a significant effect on the composite calculation of depreciation and, in particular, the composite calculation of the average useful life and acquisition date for the group. COST ANALYSIS METHODOLOGY Our project will provide a record of estimated historical cost or original cost. Normal costing will be used to estimate the historical cost of road networks and subsystems. Normal cost represents an estimated cost based on the cost of reproduction new indexed by a reciprocal factor of the price increase from the estimated acquisition date to the appraisal date. Replacement costs are determined by, but not limited to, the following sources: -Current bid proposals for road projects -American Association of State Highways and Transportation Officials publications -Marshall & Swift pricing indices -R.S. Means pricing indices -Other road construction publications and parts catalogues Estimated historical cost will be determined by the utilization of the following information regarding historical cost trends: -United States Federal Highway Administration's Price Trends fOr Federal-Aid Highwqy Construction -Other road construction publications and parts catalogues The accumulated depreciation calculation will be based upon the network and subsystems' estimated historical cost, estimated acquisition date and the estimated useful life utilizing the straight-line method of depreciation. Useful lives will be based upon information provided by the government or industry standards. COSTING METHODOLOGy/DEFINITIONS 1. Historical Cost - The actual cost of a property to the present owner - the cost as of the date the property was first constructed or originally installed. When historical cost is provided in a usable format, it will be included. When this information is not readily available, American Appraisal will estimate the original cost by applying reverse inflation indices to the cost of reproduction new. 2. Estimated Original Cost - The estimated original cost of the property in accordance with costs as of the actual or estimated date the property was first constructed, originally installed, or purchased. City of Clearwater 6 October 14, 2005 2505-05-047 American Appraisal Associates 3. Direct Costing - Additional research into the historical cost documented as provided by the Client in a readily available and useable format, in the Client's property records for the original construction, improvements and betterments. 4. Normal Costing - Estimated cost based on the cost of reproduction new indexed by a reciprocal factor of the price increase from the appraisal date to the actual or estimated acquisition date. 5. Acquisition Date - When readily available, we will use the actual acquisition date of the property. In the absence of readily available information, the acquisition date will be estimated based upon American Appraisal's knowledge of the property type and its condition. 6. Estimated Life - An estimate will be made of the useful life of each unit- controlled asset and each group-controlled asset. The matter of historical lifing practice versus estimated actual lives will be discussed during the planning meeting and an acceptable approach will be developed. 7. Accumulated Depreciation - Will be based on the asset's cost, acquisition date and the estimated useful life utilizing the straight-line basis of depreciation. Useful lives will be based on information provided by the Client or industry standards. 8. Cost of Reproduction New - The amount required to reproduce a duplicate or a replica of the entire property at one time in like kind and materials in accordance with current market prices for materials, labor, and manufactured equipment, contractors' overhead and profit, and fees, but without provision for overtime, bonuses for labor, or premiums for material or equipment. In insurance industry terminology, cost of reproduction new, as defined above, is synonymous with the insurance industry phrase, "replacement cost." OPTIONAL SERVICES INSURANCE VALUATION A professional apprai~al is essential for proper insurance planning because it: . Provides the insured with the proper basis to determine the amount of coverage to be carried. . Allows for competitive and well-thought-out bids on insurance coverage. . Properly segregates values between buildings risk as well as other floater items. . In the event of a loss, this appraisal can serve as a foundation to generate proof of loss documentation. Most insurance policy provisions require an inventory, scope of damage, and values, to be current "as of the date of the loss". This can only be completed after a loss has occurred. City of Clearwater 7 October 14, 2005 2505-05-047 American Appraisal Associates · Provides a solid basis for economical perpetuation. · Assures proper accountability and stewardship of assets. The purpose of our appraisal effort will be two-fold: First, to establish current insurable values for insurance placement; Second, to establish a method to keep the values up-to-date, on an annual basis, considering physical changes in the buildings and structures and changes in the cost of labor and materials INCLUSIONS The assets to be included will comprise certain buildings/ structures, contents, listed in the Schedule of Properties, attached and marked Exhibit A, as provided to us. As requested, all water and wastewater facilities, including lift/pump stations, reservoirs and water towers will be excluded from the scope of work. Based on a review and analysis of data provided, we have determined that there are 148 buildings/ structures with 1,300,000 total square feet of building area. The above-described quantities are subject to revision based on input from the City and can be modified with a corresponding adjustment in fees. We will work with City staff to identify locations that should be deleted or added to the scope of work before initiating our field investigation. Should additional buildings not listed require valuation, a cost per building of $250 would apply. METHODOLOGY - CONTENTS - MODELING Following completion of the physical inspection of the buildings, American Appraisal will use its internally developed, proprietary database to estimate the insurable value of the contents of each building. Replacement costs for each building's contents are based on the usage of each building, (i.e. administration buildings, libraries, garage and maintenance or general use buildings). We use a unique database that contains contents data from thousands of municipal buildings appraised by American Appraisal's Property Appraisal Services Group. This system categorizes buildings by like type (those listed above) and develops an average contents value per-square-foot of building area. This unique approach generates a replacement cost estimate for a given building's contents (based on building type and size) without requiring the more lengthy and costly physical inventory inspection process. Using statistical analysis, the database has building contents models for all standard public buildings. Further, it has the ability to alter the models, when necessary, to account for above or below average contents values. City of Clearwater 8 October 14, 2005 2505-05-047 American Appraisal Associates The basis of value for this segment of the project will be Cost of Reproduction New, defined as follows: Cost of Reproduction New is defined as the amount required to reproduce a replica or duplicate of the entire property at one time in like kind and materials in accordance with current market prices for materials, labor and manufactured equipment, contractor's overhead and profit and fees, but without provision for overtime, bonuses for labor or premiums for materials or equipment. Cost of Reproduction New is synonymous with the insurance industry term "Replacement Cost". INSURANCE EXCLUSIONS Specific items of property excluded from coverage, per the terms of the City's current insurance policy, will be excluded from the building valuation. In order to accurately recognize insurance exclusions, a copy of the policy section specifying the components excluded must be provided to AAA prior to the commencement of fieldwork. If a copy of the appropriate section(s) is not provided, property exclusions will not be considered in the valuation process. DELIVERABLES The City will receive a full complement of reports, four (4) hard copies a .PDF file and Excel file reflecting the results of American Appraisal's investigation, to include: 1. A narrative for use by management and outside auditors to assist the Client's efforts in meeting GASB 34 capital asset reporting requirements. 2. Certificate of Values. 3. Glossary of accounts and descriptive abbreviations used. 4. Customized appraisal reports (available at a nominal charge, upon request). A. Report - American Appraisal will provide the City with a Summary Appraisal Report, in accordance with the reporting requirements set forth by the Uniform Standards of Professional Appraisal Practice ("USP AP"). The report will present only summary discussions of the data, reasoning, and analyses used in the appraisal process to develop American Appraisal's opinion of value. Supporting documentation concerning the data, reasoning, and analyses will be retained as a part of the work papers. American Appraisal is not responsible for unauthorized use of its report. B. American Appraisal will provide the following reports: Property Accounting Reports Property Accounting Summary Capital Assets Detail Retirements Report Additions Report Adjustments Report Transfers Report C. References are provided and marked Attachment D. City of Clearwater 9 October 14,2005 2505-05-047 American Appraisal Associates TIMING Assuming authorization of services on or before January 1, 2006, American Appraisal will issue a final report within sixty (60) days of its completion of fieldwork, including the optional insurance valuation services. This estimate is based upon American Appraisal's assumption that it will not experience any change in scope to this agreement, and that the City will not cause American Appraisal to be delayed following the completion of fieldwork. FEE TERMS AND CONDITIONS A. Fee - American Appraisal's fee takes into consideration, the scope of the project, the technical expertise required by American Appraisal's staff and the time required to complete the assignment. Based on American Appraisal's understanding of the project, the fees for this project are as follows: Primary Service Infrastructure Research and Valuation Land Valuation (220 Parcels) $28,675 $6,475 Optional Service - Insurance Valuation (Buildings/Contents) $36,075 B. The professional staff and their respective hourly rates by classification are shown below: . Managing Principal @ $150/hr. . Contract Manager @ $150/hr . Senior Project Manager @ $125/hr . Staff Appraisers @$90/hr . IT staff@ $90/hr Fees include professional time for planning and executing the work through, and including, American Appraisal's final report. Expenses include those costs for such items as office and report processing, travel, living, computer charges, postage, and copying, which are directly incurred by American Appraisal staff while executing the work. If City representatives or advisors request material assistance from us beyond that outlined herein and subsequent to the issuance of our final report, we will provide you with an estimate of the fees related to that assistance and secure your written authorization to proceed prior to initiating any services. C. Statement of Independence - American Appraisal's fee is based upon its estimate of professional time to complete the work according to American Appraisal's understanding of Client's requirements and in no way is contingent upon the outcome of its conclusions of value. City of Clearwater 10 October 14, 2005 2505-05-047 ~ American Appraisal Associates D. Invoicing Schedule - American Appraisal will invoice you for professional services rendered including expenses. Invoices are payable by the Client upon receipt and will be issued as the engagement progresses as follows: · 30% · Balance Upon commencement of field investigation Progress billings as time is incurred For your convenience, we are providing our remittance address and wire transfer instructions: Remittance Address American Appraisal Associates, Inc. Bin 391 Milwaukee, WI 53288-0391 Wire Transfer Instructions Bank Name/Address: M&I Bank 770 North Water Street Milwaukee, WI 53202 Routing Number: 075000051 For the Credit to the Account of: American Appraisal Associates, Inc. Account Number - 0024274888 E. Unpaid Invoices - We reserve the right to withhold delivery of preliminary conclusions or final report(s) if, when either of these are ready for delivery, any previously issued invoice remains unpaid. Further, we reserve the right to issue the final invoice if preliminary conclusions or a draft report have been outstanding for more than 30 days. F. Complete Agreement - This Agreement, and any attachments or documents incorporated herein, constitute the complete and total agreement between the two parties, and shall supersede any preexisting or contemporaneously drafted agreements for services. In the event that you issue a purchase order to us covering this engagement it is agreed that such purchase order is issued for purposes of authorization and your internal use only, and none of its terms and conditions shall modify the terms and conditions of this letter and/or related documentation, or affect either party's responsibility to the other party as defined in this letter. Should American Appraisal incur additional costs as a result of the Client's failure to pay invoices in accordance with the terms stated herein, the Client will be responsible for all costs (including, but not limited to attorney's and collection agency's fees) associated with the collection of any and all unpaid amounts to which American Appraisal is legally entitled. Further, American Appraisal reserves the right to charge interest for the Client's failure to pay on a timely basis. ENVIRONMENTAL POLICY American Appraisal will make no investigation of, nor assume any responsibility for, the existence or impact of any hazardous substance, which mayor may not be present on the property, in the development of American Appraisal's conclusion. If in the course of American Appraisal's investigation, it is informed of or observe any hazardous substance problems with the property, American Appraisal will note it in its report. City of Clearwater 11 October 14, 2005 2505-05-047 American Appraisal Associates GENERAL SERVICE CONDITIONS Agreement - The Contract governing this engagement including these General Service Conditions represents the entire agreement between American Appraisal and the Client. It supersedes any prior oral or written agreement and may not be altered except by the mutual written agreement of all parties thereto. Assignment - Neither party may assign, transfer, or delegate any of the rights or obligations hereunder without the prior written consent of the other party; unless such assignment is based upon the lawful transfer to a successor in interest of all or substantially all of the party's assets or business interests. Client of Record - Only the signed Client(s) of Record may rely on the results of American Appraisal's work. No third party shall have the reliance or contractual rights of American Appraisal's Client(s) of Record without American Appraisal's prior written consent. No party should rely on the results of American Appraisal's work as a substitute for its own due diligence. Communication - With the exception of the signed acknowledgment of this Contract, electronic media including voice-mail, e-mail, and faxes are acceptable vehicles to communicate all materials unless such communication forms are expressly prohibited in the Contract. Client shall not assume or deem the Client Service Team assigned by American Appraisal to any work contemplated by the Contract to have knowledge of information provided to others not part of that team. Contingent Fees - American Appraisal's compensation is not contingent in any way upon its opinions or conclusions or upon any subsequent event directly related to those opinions or conclusions. Client shall pay American Appraisal's invoices in accordance with their stated terms. Confidentiality - American Appraisal will maintain the confidentiality of the Client's confidential information with the same degree of care that American Appraisal uses to keep its own materials confidential and shall not disclose it to anyone or use it for any purpose whatsoever other than Client's engagement, provided that in the event that American Appraisal is legally compelled to disclose such information, American Appraisal shall provide Client with prompt written notice so that Client may seek a protective remedy, if available. American Appraisal shall have the right to provide access to work files as required to comply with any quality or compliance audits administered by any necessary accreditation or standards organizations with which its employees are associated. Any such access shall continue to be subject to the same confidence by both American Appraisal and the applicable organization. Information shall not be treated as confidential if: (i) it is now or later available to the public, (ii) at the time of disclosure to American Appraisal, the information was already in its possession, or (iii) the information was obtained from a third party under no obligation of confidentiality to Client. Unless mandated by applicable laws or governmental regulations, Client shall not disclose any part of American Appraisal's work product, its confidential materials, or its role in the engagement to anyone not stipulated in the Contract, without the prior written consent of American Appraisal. American Appraisal shall have the right to include Client's name in American Appraisal's client list. Force Majeure - Neither the Client nor American Appraisal shall be liable for delays or for failures to perform according to the terms of the Contract due to circumstances that are beyond their individual control. City of Clearwater 12 October 14, 2005 2505~05~047 , . American Appraisal Associates Governing Law, Jurisdiction and Venue - This Contract shall be governed by the law of the State of Wisconsin within the jurisdiction of any state or federal court located in Milwaukee, Wisconsin, having subject matter jurisdiction. Indemnification - Client shall indemnify and hold harmless American Appraisal against and from any and all losses, claims, actions, damages, expenses or liabilities, including reasonable attorneys' fees, to which American Appraisal may become subject in connection with this engagement, except to the extent finally judicially determined to have resulted from the negligence or intentional misconduct of American Appraisal. Client's obligation for indemnification and reimbursement shall extend to any controlling person of American Appraisal including any director, officer, employee, subcontractor, affiliate, or agent. American Appraisal's liability to Client shall in no event exceed the fees it receives as a result of the engagement, except to the extent finally judicially determined to have resulted from the negligence or intentional misconduct of American Appraisal. American Appraisal shall indemnify and hold harmless Client against and from any and all losses, claims, or expenses for bodily injury or property damage, in proportionate part to that which is caused by American Appraisal personnel or representatives during the performance of the engagement, except to the extent of Client's negligence. While on Client's premises, the personnel assigned by American Appraisal to any work contemplated by the Contract shall comply with all posted safety instructions or safety procedures requested by Client. Independent Contractor - American Appraisal and Client shall be independent contractors with respect to each other. American Appraisal reserves the right to use subcontractors in executing the engagement. American Appraisal is an equal opportunity employer. Limits on the Use of the Work - American Appraisal's report may be used only for the specific use or uses stated in the Contract, and any other use is invalid. Reliance on Information Provided by Client - American Appraisal is entitled to rely without independent verification on the accuracy and completeness of all of the information provided by Client or its advisors. Retention - Unless stipulated to the contrary in the Contract or in a related written agreement, American Appraisal will retain as its property all files, documents, work papers, and other results, developed during the course of the engagement. Such materials will be retained for a period of at least seven years. During this retention period, Client shall have access to these documents to assist it in completing the specific use or uses stated in the Contract, subject only to reasonable notification. Scope of the Work - American Appraisal shall be obligated only for services specified in the Contract, and only for changes to the scope of those services that are set forth in any subsequent written agreement. As a result, the scope of the work does not include unrelated services or the responsibility to update any of the work after its completion. Further, American Appraisal reserves the right to decline to perform any additional services, if American Appraisal believes such services would create an actual or perceived conflict of interests, or would be illegal or in violation of applicable regulations or professional standards. City of Clearwater 13 October 14, 2005 2505-05-047 American Appraisal Associates Standards of Performance - American Appraisal shall perform the engagement in accordance with applicable professional standards. However, professional services usually involve judgments made in an uncertain environment and based on an analysis of data that may be unverified or subject to change over time. Client and other parties to whom Client provides access to the results of American Appraisal's work shall evaluate the performance of American Appraisal based on the specifications of the Contract as well as on the applicable professional standards. Testimony - American Appraisal's services do not include giving testimony or participating in or attending court or any other legal or regulatory hearing or inquiry unless provided for in the Contract or in a subsequent written agreement. Legal Review and Exceptions to RFP Based on a review of the terms and conditions of the RFP, the following revisions are hereby noted: The Vendor shall defend, indemnify, save and hold the City harmless in proportionate part to its relative fault. from any and all claims, suits, judgments, and liabil1ty for death, personal injury, bodily injury, or property damage arising directly or indirectly from the negligent performance by the Vendor, its employees, subcontractors, or assigns, including legal fees, court costs, or other legal expenses. Vendor acknowledges that it is solely responsible for complying with the terms of this RFP. In addition, the Vendor shall, at its expense, secure and provide to City, prior to beginning performance under this RFP, insurance coverages as required in this RFP. City of Clearwater 14 October 14,2005 2505-05-047 American Appraisal Associates AUTHORIZATION OF SERVICES This Agreement is provided in duplicate; if it correcdy reflects Client's understanding of American Appraisal's agreement, please confirm such by signing and returning one copy. Client hereby affirms that its stated purpose is to use the report created by American Appraisal for financial reporting, property control purposes and insurance purposes only. Please note, we will be unable to deliver any conclusions, verbal or written, until we are in receipt of this acknowledgment. Please forward the original to the undersigned at: American Appraisal Associates, Inc., 11234 Villa Trace Place, Charlotte, NC 28277 We look forward to the opportunity of serving the valuation needs of the City of Clearwater, once again and assure you, if selected, that the work will receive our careful and continued attention. Respectfully submitted, Gi Thomas C. Moore Assistant Vice President TCM/ sz: Client of Record: Signature: Name (typed/printed) Tide: Date: City of Clearwater E-Mail: Please initial below to include the services offered Primary Service Infrastructure Valuation Land Valuation Optional Services Insurance Valuation City of Clearwater 15 October 14, 200S 2505-05-047 American Appraisal Associates ATTACHMENT A CLIENT'S SCHEDULE OF PROPERTIES TO BE APPRAISED -< Eo- -< ~ c ~ ~ -( =:: ~ ~ ~ o ~ Q", ...:l -< ... u " r.'l :iE :;E o u U) U V f.J u ,....tfl'tA'tBO (") 0 ;i ~ iG'" V> oi I- LJ 8i "J '" "' "" 2 ~ '" ... 8 :5 8 - ~, '" g g co ~ :g :& ~. ..... <'> .,. ;! 0 0 0 ~ ~ 8 0 ~mg~~~~~ ~g~~t~g8 ~~~~~~~~ ~~N~~~~~ .- W7 <;;'w "" ~~~~~~ ~.,.; ~;; 8~~aa8~~~~~ ",8 8N;:l;l8~:8 ~~ ~~-~tRt; C tA ~ o CJ ~~~~ .., ... Cleo <;: .... ~ ~ ';; ID ... .. :;; C 'C Q. VJ en ~ It') .... Ii ~ l'I c:r CIl 'in a .. 0 0 CJ ~ ~ ~ III C Q N ~ir OC oa ~ N G ,; ~ ... ; 'in a N 00 o o 88 g ~~~ ~::;;e .,;.... V> U) '" .... ~ .....l;1g, ... "" .... <0 ~ .... N Ul~ i2~ ~~ t '" g88~~~ '" c:> 0 o.rio o .. ,.. ~........ ,.. II> ~ g ..; ('oj ... ~;; ~~~8SS;;~~S~l; ,... l.l) coo U) <D C _ Ii) t? oooo-iN ot?.,.; M :g~8l8li:~ ~b;'" ~ .". "'NIiO'-91Ao EiA .... .... (Jl <:> ~~ DiU; II> .. ~~~ It') 0 c:> ~ 8 12 06... .... N ~ g: :: : 0 >>>>-z ~~~~g c-)~"':<<>N .. '" ~~~ 00:5 ~ :ll .... NgtD '" VJ 1Il ~~~~~ 8 ~ ~ ~ ~~ :~ o 000 0 zzzzz ~~~ ~g ... '" 0 lI>C'> Ql "" Nt? """ '" N c? "l:" (\I N C"ol ('l') c-1 t') IN p) ... Nt")..,. C'.,J N N 'P"'NNN..-NNNf"IIC'-IN....NNNNNNt'IIN CJ) t: ~ .~ e 2 ~ ~ o ~ .~ '0 Cll ... ~ ~ 01 .~ c: 'C ~(3~ Cll oS! fl CI> -:~'2 ~~i -g~~c~~c ....~'i6.Qc.9.e ~~:~~~~~ ~ 2 ~ := e ~ f!! ~ ..J0al:EU:U:U:lO. ai :r ~2:- <:3 <:3 8 ~ j ~ s S t ~ t ~ ~ ~ ~ ! ~ ~ ~ ~ ~ ~ ~ ~ ~ R ~ R ~ m m ~ ~ m ~ m ~GGG15500005 ~ ~ .; e ~ Q < ~ ~ < ~ ~ g a;-a~~~ ~ 8 ~ co := ~OO~~ c.riU>oCll ~ ~ ~ ~ c c E ~ C&~~~ ~ l1! ~ ~ ~ 1:: IV ~ Cll CI> [;!:l!~C OJ ~ ~ 's .~ Q u U 0 0 ~~ "E ~ g '" i3 ~ ~ ~.9I ~~ '" . ::l CIl ~ 8 .... ... '" Z '0 Gi Gi ~ ~ ~ ~~_~o::a; Cii '" ~ "" .6 .S "ii ., .! ~ ~~~.;~~ ~e"'.:lalZ o~:5i:S8 ;Ui~:!~~ <<> a; ~ c C '" '" "" 8 "" 19 c '" ,2 .!! iii g>'2 ~(i) n~ ~~ ~8~=C> ..!!!=€€ .<1l s .! '" 0 t:}(/)CIlZZ ~&~~~~ co U') :."" 0 ~ ~S~.,~ ~ N~(A ~ It> ~8S o 0 ~ui ~~ g ~~a~ 0<:>0 fiJ 8 8 <-i!iit ~~ 8. ~ o <:> N 8 NN V> ... S8S~~~ ~ 0 ~ rD cwi ,...... ~~~~a~ .... "'" '0 ... G) al IQ Q. ;: Cl E ~ ~ CI> C ... 's '" C .8 w S !i ~ S ~ ! ! ! ~ ~ C'a CQ m co ~ o5ocje !!SS~~ co C\5 fO m nt ~ ~ i! ! i! co ft CD ct. C'O Q) Q) 41 CD Q) 1300130 '" f: c:~L,.\- 1:~~~ d:~~~ ~ ~ Z III zOoO ... "0 .!! 0:: c :; '" ~ 8 .91 es~ Qjlg ~~.9I.!I~:r ;::ri.~~€ O(J):E:Euo Q~zz~~ :g~88c;;Q... ~ "" "'" .. C\i co ~~ 80 It') 8 - g <"> ~ ~~~~ toO.. ~ oi ~ ~ ... ~.... a o 0 V> V> gaaa o lI'l o. ~ o 0 8 8 I1g V> U> as <ti ~ "OCb-g G) S~a5'e~ o::Ce>noC "'''' Gi~l~~ ~~ j:!~~:!gt( >8'!:: >O:::E:E ~~_Gi1j~zz ~~$:il~.!80 ... U') N en ~ IoL. .... ~ o 0 ........ gaa88.g8.g~~~ ~ OOOCOCD"MN ~ ~&~~~~~~ ~ z;~cnU>4h~ '" ~~~~ 00""" 0 ~g~~ ~~C').n ... ~ VJ '" ~~~~~~ 00 000 8S ~;::l8 ai~ ....~-t ~ ~ <:> '" .... o 0 z z o 0 ~ ~ N ~ . ~ M N ~ M ~ N 0( !-o < Q () Z ~ = >- Ii to:l ll. o = c.. ..J 0( o = ~ ~ ~ o u N<"IC'\I_NN(\IC'lN('IoINN-....-.... '0 ., 'E a .~ ~ & 1: i .Q, (;j II) ::i ~ .!!ec.~Q).lS ~~~~~~ .c> -'-'8 :; 'E :2 .10 !5 no (g~~~8~ '" III c: C ~ !! ~ ~8~fl SlOJ ~ .! ~~82> g>~i1'6'3 ~ ~ :2 ~ ~ '" t1 '6 '~ '3 0 a:I e! .e ~ i1 5i ~ ~ ~ ; ~ ~ ~ ~~ff~~912~.~.E~ ~~(i)(;jz~atlZ~:E~5 ~ ... ~ .!l ~ ~ ';j uu >- .c ... 2: "- '- ~ \- '- "- '- ~ S Q) - 4) GJ Q) 6) &!~~J~J~ ~ m 2 ~ ~ ~ : ~ ~00130000 s ~ !i !i ~ 2 .e ~ ~ ~ ! ~ ~ ~ (U ta m ~ nJ m ft) OJ d) Q) 4l) Q,I QJ a:J 00000013 .. ... ~ fi ~ ~ <0 '" Gl CI> 00 '0 '0 ~ a 0::0:: ~Q; ~ '8 ::l = Z ~ ~ ~ 9! 41 i :g ~ ~ It> '" '0 ~~& ~ ~ '" ~ ~ ~ zz~ 00.. o co .... .. ... '" Gi l!! ~ :i ~ E c: 'iii ~a.. '" :ll <<> '" ... ~ ..., CJ) <: ji: a; Gi ~~~ _~ai""'<C<C ~~~~1111 U5g.!!~~~ ~lti..c:f:f _ 0 :E 1: ez:z~~~ ~N~:g88 N--.....QJ........ .. 'E ~ ~ -p en :; ~ ~~~~~ "'~~~iD ~~~~~ ~~~~~ ,~ .~ n; 1i ~ ~ ailo<l '" OJ <: r: .C 'C IV '" :l! :E l() o o ~ o ~ 0) o X It"i o r.'.. I ,... > o (/) '" ~ ! ! ~ ! ~ ~ ! ! ~ ! e ! 0 ~ ~ ~ ~ ~ 0 ~ ~ ~ ~ ~u:~~~~u:u:u:~u:~~~~~~~~~~~~~ u: ,S .~ "~ 'ii n; ii ~~~~~~~~~~~ no !!! e ~ ~ ~ e! e o<l o<l ~ ~ ~ 5 ~ ~ ~ ~ ~ ~ ~ ~ "C or:: 'C ~ '" no :E :::E :l! ,~ ,~ (i i6 ~ ~ o<lc(l OJ '" r: 0:: 'C 'C :!~ ..... N ~ "ft ~ U) ,.. cO en ~ = ~ ~ ~ ~ ~ ~ ~ ~ ~ N ~ ~ ~ :t3 ~ {:;; ~ ~ ~ ~ ~ ~ ~ ~ ~ t:i ~ ~ ~ :; ~ ~ ;: " ~ ~. g g Na.c:JO 'I:t (\I "'" co R;(I)~~N .... ... <J> ~ <fl .. C '" -= 8 ~:e88 (0. q 0 ~ ~ ci .... ..... ~ '" ..... ~C:Sco(Oo MOO"lO..... f8g~o~.~ tA(I)OQ)-~ rig~~~ OJ 0 ... .... OJ ri .... 8~8 o <> ui' .....; N r<) <<> N .,. .... g g g g g~l!!g WV*$~ ;; ~ ~ 8 8 (f') 000 !ig~g .... rh ... .... ... aS8 gg N .... .... le.....808gggg5l8Si q o "'1.0 q'3o "'1 ~;:~8&'jg8ol?i~ r...,~.,;q"'~~~$q :; ~:; ~b4 ;A CD 888888 o.<:tqqqq g~~~o~ ......."".....g'" ~..:.f;$c,q... II') ... QJ :il = i 0 0 ~ 0 0 0 ~ 0 0 000 z z > z z z > z z z z Z 00>00000 ......... N g~f5g~ig ~; ~ It ggg ~~~~fi ~ S z < E-< < Q c: Z - E-< < ~ >- ~ =: ~ ~ C ~ ~ ..J < - v =: 1;0} ~ ~ C U .. ~~~~~ 8888!C '" II) ,... .., (>j _"~~MU) oc=t~t;; qq<<t ~ 0 ... qa~ t;; .... 0' (5 oq ":11) ~s; ... ~ 8 NO ... II) II) ., .... ... 0' 0 011) 0"': :;:; F: ... ... ~(5o <> <> ~g ..... N fA .... ~ (5 g g g g ~ ~ ~ g g 8 as .... c ,..: <Ii .,; ~.; N r:i 6 0 ~ ~ ~ ~ ~ ~ ~ N ~ 0 ~ __~_<"l__'C7IJ)t'f')U) ~th~WtW4AtJl)~ UJo g Si 8 .q C! .... '" '" N .... 000 ...~& 8 8 ..... N .... .... o 000 zzzz 000 or- 8 ~ ~ ~.; or- o <> ... ... 888Si qC?~ ... .... ... ... ... ... a:lll:888 ~ NinO a>.nNc-i .,-W<r-th <fl ... ... ~ ~ ~ ~ ....";0"; \l)fTI(t)CO .... N II> .... ... aaRga~ '" C! <C. ~;; ~ .... o N 41 ell I'CI ~ ..- ... ... 8888888~ g~6g8gg~ ~;;;~Ch~~~ o 0 8 8 g~ ,..., ... ... 000 000 0 0 zzzzzzzz ~!.~.~~~.~~ ~ <r"" ,.... N.,.... r M o~;::-ai "a ~ e II) CD';)(~:e-; ~EI~~~ l5888~ll. ~e!S!o~ .!:!8gg~:> ..J~~~=;: :2 . , ,..c: '0 CIlWWWll.W E o -~ ~ ~ f\) III 'S ll. a:: ~~~ OJ ...J ...J &,r..>u -:;(.)u 0'00 w ~ ~ 000000 zzzzzz 8~~~~~ ~ N '" G> ~ S o c 0 () g e @ ~g> ij 8.~ 0'0 0:: (J)~~al~~ EiSjc4)C; ~~Ci~C;~ 5 ~ ,~ ,~ .g 7il 8~~$~a < !-o < Q I.:l Z ;:: ~ ... ~ '"-l c:. o cr: c:. ..:l 0 ... ... co ,.: ~ o 0 000 0 08...8....,. g :i ;; ... OOOQOO ....~&ClS8l5 ~a~~~ I N ('\I "'C:I" P) N ~ M fN N N N I'? ~ C\I ('\I <"I tf) t"') ~ N N M C\I oN N N N (W) ~ N N N C""i N .... C'I or- N N ("II C'I t:"oiI M ~ U ~ aa 00<> 0 ~888 bO~g ~~~~ C;') 7ii is .- .- (\l N N N N N N C\I N IN N N .- N N N N (\l N N N N C\I N N N C\I N N N N N N C"'\I N N N N N N C\I N ~ <::0 M '>. ~ ~ Oi =0. C ~M~lii~<3 .. 0 ~ ".. ~ .. CIl !5 .~ ) .~ ~ ~ ~8~ (.) '" ...., ~ 01 ll. 'j5.a~ E in 'c;, 8 ~ g> III <'0 ~ aGio ~~~ ~ ~ 0. :) E 0 S8~ ~~~~ G>CIlll.o; u !i! '" u: 6 ~ ~ 4\ e ~-g,c~ ~~'E~: &~~l3&! o 0 8 8 1J"i~ (0) .... ;:t(l) o Q :z :z o o 0 Q 0 Q 0 0 zzzzzzz o 0000 8 ~5lga: M iii";"';.... ~!l .- c ~ <3 CD u fl '"' to ~ ~ <( ~ ~ <11 CD ~ U ~ ~ o u _'_~ E u ~'> "'o~ ~&.. <3'" ~~c;;...ll.~~ _t.=_ll.'E....5 g~ E ~~ ~ o i\i ~ 16 CD 'C c:~='6.:i ZiOe.gll.Qf~~CD~:I:O (.)!.c;E~C> ~ '8"'u ~~~~~~~oc!~~~ ~~ ... <11 tl~ c c ... .. E E ~~ 88 e> :> c ~ ~ ~ = fI}"OJ ~8 III >. ~ ~ .i .!! Ci G; :u Ci; .9 ki Q; .9! sa;; S 4> S j ~ Qi 4; U ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ e <'0 .. <'0 .. .. e e <'0 ~ <'0 - ~ ~ ~ ~ , ~ ; ~ i I ~ ~ i i ~ i ~ ~ ~ i i OOOO~~~@O~GGDOOQOOOGD 10l <II ! GJ .",;; 2:! "'C:. US c(a5-rj 4) O;>->~e ilJ !~jjj~U5t;: Ui~:;~<>>tsQ) jClO~<(~ ~~~~~~ ~ is e II> :> ~~..; c. CIl ,. CIl~jjj i ~ E ~ci~ ~ ~ 8 CD <'0 ... N-.N - .~ .~ ~ 'iO ii e ~ ~ 1; oe Gll 0. ., III ~ .e '2 ~~ c ~ c c c C c e c c c c ~i~~~~~.~~~~~ ~ ~ 2 ~ ~ ~ ~ ~ ~ ~ ~ ~ cr.o.:~~&~&~&!.&&!~ oeao!loDoeoeoe~oDoDoDo(joe ~~~~~~~~~~~~ ~~~~~~~:.~~~~ III ~ ii ~ ~ 0.(i5 L{l ~ ~C5 CD .... 0> 0 <OM = = o 0 i AI i: e! u u /1& oooe ... .. 'll!! i!: ~G!. ~ i ~ ~ ~ ~ ~ '" <11 G> III '" 000 ~ '" ... ~ 8 - ~ ~ ~ .a C!) l3vi ~ ~ ~ :! Q)~4i ~ <( ~ 111~ I) G.> 4.l 'i5 l!! e! l!! e c)c)CJ~ c6viviu 000 0 'V ""lit oq ~ : :! :! ~ '0 ~ ~ ~j~6> ~:fE~ ~ ~ ~ ~ 3: 52 0 III Z ll. ~.s~s ~ l ~ ~ "' ~ (Q to Q) Q) 4J Q) 00<:50 G> ~ .9! III II> ~ ~ ~ ~ '00 w:t::r: 000 ~ ~H~ c e c: e .2 .2 .2 ,2 ~ ~ ~ ~ (i&~~ "'Glloeao!l II.) q, fh en -1: 'll!! ~ i!: C\) cv AI l"i:l ll. ll. ll. ll. Q; ~ Q1 ~ ~ ~ '" '" '" ~.s! ~ uuu ~ ~ i ~ ~ ~ m m ~ ~ ~ S ~ !~~~~~~~~~~ ~~ ~ ~ ~ ~ ~ ~ ~ ~ m ~ ~ ~ m 5GOac3QGOGDOD<3 888 III al III c: = c: ~ .!! ~ C1S"3:i ~ ~ ~ ~ ~::;::; ::; zzzz ~ 88:5 ,.... C'\l ("4 N .~~.Sl~,~.~~ iiLiiiCiRi"iiCi ~ ~ IE ~ l!! l!! l!! ~ iii ~ OJ III ~ :d a:a::cr.a:a::cr.a:: Glloeoeoeoeoeoe ~~~~~~~ ca (\1l rQ t'D ~ ~ ca ll. ll. ll. ~ ~ ll. ~ G> ~ ... .., c Q) 8 ~ E ~ Q) c: e 'n; 'e ~~l-'=l- "5~~~~ :tWll.ll.ll. It) 0 0 0 0 ~glelele ~_NNN ! ~ ~ ~~S ~ .Sl Cii n; ~ IE cr. ~ "'Gll .. oil ~ i!: '" III ll.ll. ~ ~ ~ ~ ~ ~ u; ~ ~ ~ :g :g t;; ~ m f5 10 &'j &l ;b :g $ fa m m ~ -= ~ ~ ;t le !e ~ ~ se g ~ ~ :6 ~ c c: = .~ ~ ~ ~ ~ ~ &!. & & oe",oO .. I/) II> ~-1:~ ll. G!. ll. c: c c: c: c: c: ~.~~~~~ e ~ IE l!! IE l!! g <Ii g lil g ~ cr. c:: cr. cr. cr. a: oOGll"'Gllao!loe UJI fA ~ II! UJ fA i!:-!~ei!:~ co C'J ~ l'\l "' co ll.ll.ll.ll.ll.ll. ,,; r:: ~ J! r; '3 "3 ~ e ~:1! o ..... 8 ~ ... .... ..; :> ~ ~ 1< c: ~ ::l c 8.!! <:l Qj as e ~ (i5in ~ ~ III (JJ a: ii: It) ~ .... Q) ..- ~ ~ ~ ~ c c .2 .S? CD 'ii IE l!! ~~ oeao!l '" III "'" i!: ~ G: to c .2 0 7i C; l!! g l!l (JJ a::c:: oDoe .. '" ~~ ll. ll. 10 o o a N en Ul x lC'i o , ,... I ,... > o (/) ., G> ~:g c.. ll. ~18S;~ <( r-- -< Q ~ ~ ~ ~ r- ~ j:l., o g: ...:l -< .... u ~ ~ ~ o u 8 8 me '" ... taW"" ... o I- .l! = J!l = o u g g o Q. aio g'~~ ~ Iii t :ii: .E a I/) ~ ~ g g CD v G: e- I/) ~wo~ III III ~ ~ ... ... ~~~~& o . ~ z;; ... 8a8~g8~ <:> ~ v,co o ,,- Me c:) ~ ~ ~ _ C"') .,,~ ... w 000 z z z o 0 IS> ~ ~ .. ..; ;;s 0 ~ .... 100 rio lh~ 88g~8888~ NO<s$:O:OtDOO ~g15~~~~g w:i~~ ~~ en 88g8~~ :ggggi8 "'............0 .,.:t\i .... ... ... ~8~ q CD .... o 0 8 8 00 '" <"l <J> '" Ul coo QJ zzz>- 888:5 u> M M C"\I' ~ .... ~~ g ~ ~ ~ ~ giog"oi <l>v;3",:5 ';~IiiW "'... 8 g g oaio ..,. ... CD '" IS> ..- ........... gggg8~~ 00000(1)0) ~!:l:h~~~l3 ........ ""Cll) 8 8 00 om It) N Nlfl .... Ln~~or::...Oim ~ ~~~~::J::J ;J ~~~~~~ ... ......"'t;;....... .......... .., ... o C"'l III Q III Q, ~~a!g8 ~g~ ~:;N ... 8888800 0000088 ogg~~~g 8................... ri<n ... 8g8~~8gm~~~~~~~ o~gi~~~; ~"'~ rlw~~~2i~CI't ~aa ~ g ~ 000 ~ ~ ~ .., ." U) o 0 8 8 gi ~ ..... N <>> O..-OO)OOSlCD (I)~~~~C\I~ a)oi......<"l~fi ~:g~~"lIS>_ ~....:a>~Z;:; tft~~Ch a~a aa88~8& 88 g~ N 0 (') ... - ... Z;; og 8 0 gg CI> <10 c-J V> Cii VI:e U) ~~~~~~~~~~~~~~ gi:~o~o8~:g88888 t~<s$~<O~~"~~~'~~~ 100 ~ o 0 Z Z <:> o 0 Z Z o 0 il :e ..,;0\ N CD 000 Z Z Z <:> 0 <:> l6:5~ te~~ c: 'n; c '" B '" ~ ~ ~ ~ .8 ~ gt ~ ~ :g;:g ~ &. ~ .!> <II )( .. ...J '" 1< ~ ~ ~ c 8- IV e. ~ '0 ~~~li~ ~~€~,lc ~ :! ~ ~ ~ ~1i~~5l ~~~a:~ ..( Eo- ..( Cl t.:l z i= ~ >- l;;; I.;; Q. C =: Q. ~ -< C = w ~ :e o \.I 888 808 0 2 0 2 0<;><;> N g 0 g 5 ... 5 fi8~~~g~8 g '-9~~~~~~~ (JI) ~ ~ .- .... o Q 0 0 0 ZZZZZ N CDOO o '" ... '" ~~~~~ OONON ~~15~~ ...- a) -.:: ....., ... '" (I) '" ~~~~ 1tl M 'iil 8"''''''''''' "'''''''N M ",N<">MN"'_N'" NNNN.......MN"'''' "'''' ",N"'''''''' M.... v........................ .- 6 ~ ~ N N ~ N N N N .~ N N N N N M N N N N N ~ N N ~ - N N ~ N N ~ N N N N N N N N N N N ~ .,. Q Q N . ,., ~~ =g OJ ~ % , ~ o .. ~ .; :i ~ ~ Ul -= E (I) ~ '" .. ~$~ ~ S! o c Ul ~! III .. ~a: )( 41 "" l~~~ c:s~~~ c: 8 -'" ~ ~~8.i! CJ ~ III ~ >-~GJQ) 2l&~fjG is > g ~ ~ n ::l ~-g-6:i ~'6..S!-g . ~ U? 0. t'Q ~o~e~.g .o8w!8 Eeiiia:u ~~~~~ ... II> a,'E 2~ I/) c: ~ 'I g u w~ Ol <: :i Gi '" 'E III '" .. U g E a g 8 ,., .. ~ m s ~ ts ~o~ ~ ~ ~ ~ t S ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ : m ~ ~ z ; ~ ~ oouuo{3uo{3 .. Ul ~ '0 0; ~ ! 4> ii5 -g !:8ai iii := 3: C)~ s- ~~ ~ < "Cl ~ ~ ~ ij ~ l!:! ~~ ~ G.I us <:; 3: 1i l!! ... '" us E ~ = ~ ~ ~ U) .l: <P ZUl:! ~ i M ... Q) ~ ~ ~ s .s ~ ~~~~~~~ m IV (\) co co C'G (1) GOOGGrsG ::- a; ~ .... (3 ~'C -gg ~~ ~ ~~ "'~~ ffi~ ~ i~-o~~5-g!~ g e!~~~~.ijiii:!{3ie (!lU~"'€llIei~C:~ ~8~~~~:!:=s~g ~:g~~~~~frl~.s~ Ol c: :g '5 .. Cl ~ .5 :: ~ ~ f3 CQ u co '" c: c: E :si ~ ~~~g.g ... !; E III '" C1 g g .~ ~ B&&~~ ... ..... ... ~ ~ ~ ... .... .... .... ~ S !! S to co ca co ~ ~ ~ ~ jl1.;l.;l UUUU ~ .~ 'E is 0 III Ul .. ::l 0>0101 C c: ~. "a, cs. -'" <t)(f.)~Ri ~:aai~~ ~~~~~ o-:2'g .. .... "3 '" IS> ~~CJ:!~ Iliillilll&jIJIII!1111 I I I I ~ i ~ m m ~ m ! i I J ~ ~ ~ ~ i ~ B I ~a:a:a:&~~&&~&oca:oca:a:ococa:ocococa: a,~~~~~~~~~~~~~~~~~~~~~~ ~~~~~~~~~~~~~~~~~~~~~~~ ~~~~~~~~~~~~~~~~~~~~~& ~ Gi !i ~ ~ l ~ ~ ~ ~ ~ ~ ~~;~~~~~~~~~~~~~~~~~e~E c: .9 ... * ~ ,~ ,~ ~ Q~~~(J) g ~ ~ n D ~ '~ oo;bJ~~~ 'S c;.!'C"'~Cii" alO ~8~~~~~ '~~ ~~~~~~cnflc'il2 )1o;~l!l(,)o...e~,!lc;; o~ClCJ"ClS:~"':CC: ~:fzcnouu~~8 ~ c a ~~ co Vi .~ ft 'j! :a 1-0... ~iiOi ~ ~ ~ ~ cv m ('Q C'D (U Q) 4.) 0 001313 z: z: '8 '8 a:l a:l c: c ~ ~ "5 S ~ ~ :l: :! ~ ~ <10 .., N N ~ 0 Ql < ~ ~8~~~ ai.f!v.iij~ ~ I- .!: ~ ! ~;~C>CJ "o...l!!z<ri 1II",l.l.o<o ~a;~M~ I_NU)....~ ~ ~ S S B 8 ~ I ~ I ;E;f:f:f:f:f~~~~ ~ ~ :! - .. - '!2 ~ ~ ~ .. - - s i! ~ ~ .. III Ql '" 1J G ; ~ s s ~ CD 4i ~ l ~ ~ ~ ~ ~ co n) &V m to fa Q GOGGGGG 4i ~ C> ~ U -CQ) 0 i'i f!! ; IUS ~ u: ~ < Z ~ Z ... Ol :5 ~E~E~ Q: Ul ~ 5 ~ ,~ 1j.~:Ji 'c ~ 0... ~ ~ '2 :::l a ~ ~ ~ ~ ~ ~ 0... o...~ 0... :c ~ '- ... """ - ... .... '- ~ ~ ~ ~ 4T CU s ~~~i:~l~ m ~ :3 ~ ~ ~ ~ 1J1J[j13{3{3{3 II> ::> c: '" Qj ~ ~ ~ .!!!cnl1l ~ c >- :! -E ~ z .. ell o l.!) ~ ; ~ l3 ~ iii Q) :.~ ~CCO ~~.8~~~ ~'5Ci~fJ);;; C::~~~;i::l :~~rogo '" C') ...... '" Ol N en U) II) W I/) f/) UJ II') ~55~~~~'S ~~~~~~~~ U U (;J <.> U (.) tJ U i5:a:l5i5j5i5i5iS =~::l=;)~:;)= 0... 0... Q.. 0.. Q.. Q, Cl. 0... ltl 8 C'Il 25 ~ ~ ~ ..- ... _ N ~ ~ ~ ~ ~ ~ ~ 0 ~~~~~~N~~~ ... N ..., C"l - ..- U) x Lri <:> r0!- o ..... > o C/') < ~ ~ f.:) :z: ... ~ ~ )'I .... ~ ;.l ~ o c:: ~ ...;J -< - u =: :.1 ~ ~ o u '. ~~g8~8D;~ ricO<<io~~~ ~ '"iDU')..~~~coCQ ~ Oo;;;;;;;;;~""fl ~ I- g 8 8 ~8g ... ... _ (I) &1": .... .... ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ o 0 N ~ M m M 0 coo oo~\I'i("j~N6.noo :g~~.q~~,...~8~~~ U)CI)rJ)~(RtII~;;.tA4n'4J ;;ggg8 ftJ.cio.r;Pi ~g~~~ u#dC'i ... <II ." g~~~~ III 1: ., 'E o o ~~a~aa~8~8~gg8~~~~&~~g f1i g g O~N~g~g 0 o ~ C'\l ~lO~...tt)....U') ~ ii w <h ....~............ ~ ~ ~ 0 ~ 0 0 0 ~ 0 c 0 ~gg8108""8g8&8 N0505o,,;o ';05000 G3~~~.~-~ ~~..~~~ ~~Z;;;~~~ ;iz;(/)~~ ':; CD .. i Q. U)~~~~~~~ '" <0 ... ~ * a III ~~~~~~ ~ ~ ~ ~ 8 01 r- N ~ Z I. 7ii g~MC"')M('f)P)r)cv)C"")N U 7ii iSNNNNNNNNNN iii Q o M I ~ c .. go .. ~~ ~: ~~ I-' ~ l0- b '0 ! j i 2 (;; ~ en 8! ~ !? ~~ l: ..... '- o G> ., ". ~ ~ :g ~ 00 III ~ III oCt ~ '8 'ii ~g~aJ~ i&n~.iU5 D)t;(!j3~ , ,~ G; ~~::!:O: ~ ~ ~ ~ 1: ~CDtnE~ c~~tV~ .2 .2 0 .,...! ~ Cia;I!a-~ 5~~~~~ ~ i! iC ... 2: ~ '" co Ol 4> 00 Q) 4> ; ~ Gi ~ ~~~~~~ ~ 2 gJ g; ~ ~ 00000(3 r::: ~ ~ ~ ~s= all c: 8 ,~~ 21 'sm oe~ ~~z~~~ "'",,<Ol~Ci:i 3~>.C6 ~ m~~~~ui ~~~~~~ _ ~ ~ ~ ~ m 0 ~ 0 W 55-g~:g-g5~5~ ~~~~~~~~~3: ftJ~~~~~~~~~ It.g~.g.gg.g.g.g.g CQ.Q.Q.Q.Q.Q.Q.Q.Q. a ~ ~ ~ a ~ ~ ~ : E .. a: 8 g;; S o N <:) 0" ILl uS .., '" ... '" ... It> ..,. ~ ~~~~~ ~~&~~ 0) .-"': - ~ ~ ~ <:) 0 o. 000 ~ ~ ~ ~..;Vt rJ> V> 000 8&rJ> :is ~~ ;; ~~!!~~~~ ~~i~~~~~ S S 8 8 8 S !< 0000000 cio.n<'ioog 8~~~a;~(t') dM .:~.,.. 'lC:"'U) u>rn ... ~!~~ '" '" '" 0 S 8 8 g ~ - ,.... o 0 zZ C 0 ~ ~ N j i I '" '" '" Q) '" G> 000 l:.J Q> '0 .?:-o i3 on 5 ; s ~ o oCt .s::. ' e>Z :> g ~ ~ i :. m 3 l!: o ; ~ ~ i g ~ ~ '" III '" C> 00 C ~ CD ~ g & oCt "~ ~ i .~ e ~ ::!: 'fi (l) O/,l '" :I: ;: 8 z .~ (l) "" .. oJ 0> "" en .2 .~ .S 3l Q) ai.e.s! ~~g>",~~~ 'g>~~~~{2(!) Wli'iEC(:>~j C(l!!l!!~tI)m(f) ~ ~ ~ c.. Cl. ~ ~ ~ M ~ . ~ ~ ~ M ~ ~ NC\l'Nt'lNiNNN(',INN N "" C; :e '5 c:l ~4;Q).!d;i:>>s ~~~~~~~~ <11 to co R co e to ~ .91.91C>0l,S14>,S1Q) (,)(,)00(,)0(,)0 ~ ~ ... ..; ...., .., 9? Q) 0'.1 i~~ ~ iii ~ .s::. =_ j~~ ~ "i i O~::!: o ... ... N ... N ~ ~ :: C II) C> il 0 ~g.o >..~ &~,iig ~ -8'0:: Wc]:l! 8. ~u "OCE......f3' UJ en.S: l;:l;",c (;; ~.; lf~~"~'=o.lij~~-g ;-"Ui 1P cC\)O ~'c'im"'~iall ~~I~~~~~~ ~ S S ~ ~ ~ ~ m m DoD ...... ... j ~ ~ j ~~j~ (,)000 fI) (l) >- '" <:> '" 00'" '" 0 S; ~ N C;I) '" <? '" N N N X .:l- rS 8 x .!l! c."" g ~ o G> ... iC G> '" Cl::W ,~ ~ g co ~ ~ ~~~ ~ oCtlD iJ .., '0 (l) C(U~~'" :; CDJl4l Z. '5 .!l!2~...::>:>~iJ 0 :>G>-~~a!l!:Z~ ~:!~~,l!I=~e~Qi !~€€€'l\l~3it:~l!! ~Cl~~~:l; e>~ !!lo~ o::~... ~~~'~~E tI) ~t-O>~'= 8 ~ C C '" '" C C ~ fII~~j ~~ r.(t ~ro'Ec: iB~~~~l!!~J ~~~ili~;: u; d: nI ~ "_:;1- T:-C ::!:Ci3~ ~~ mm (!)(!) tI)tI) ~~ III tI) mmtl) $$~ ~~~ mill(/) ~~~~!~~~~~~~~~~~~~~~~ <GO ~ .,.. II) cc co rzi N CO') ~ co cc ,... rzi It) co o ~ CO) o It) M o o rzi co N ~ 111 ii - o I- ~ c o ~. .- N ~ o o o. S "!. - loft 8 o ~ o ... .,. <II 4> >- o 8 8 ... N N <II -I!: ~ 4; z 5l g ~ lD Q; i'ii ! ... (l) o .., 0:: e '" e .s::. .., '" 8 'CI o $ c ,2 c;; l!! g a; all rn -I!: ~ ~ - It'i N N o It) M Vi> 'It '0 o:t 41 Q ra Co <.0 (0 "" a5 Lt) o N "'it Vi> .., o Lt) M (0 - a5 o M ~ -< E- -< Q C z e:: -< cz: > E- Cl: ~ Q. o cz: Q. Lt) 8 ~ "'" ;::: - -< C cz: ~ ~ ~ U It) o o N - o ~ 0) V> x .n o I l"- I I"- 6 CI'J American Appraisal Associates ATTACHMENT B APPRAISER QUALIFICATIONS , ' Gary M. Soucek Managing Principal, Property Appraisal Services Group Position Gary M. Soucek is the Managing Principal of the Atlanta Property Appraisal Services Group of American Appraisal Associates, Inc. ("AAA"). Experience Valuation Mr. Soucek specializes in valuing machinery, equipment, and related personal property, including chemical and other processing equipment, computer software, distribution equipment, engineering drawings and designs, high technology and data processing equipment, manufacturing materials and inventories, productive machinery and equipment, and production tools and dies. Industries he has served include agriculture, aviation, banking, bottling, cement, chemical processing, construction, data processing, distribution, food processing, forest products, health care, high technology, hospitality, publishing, radio and television broadcasting, railroad, real estate, retailing, shipping, textiles, transportation, and wholesaling. In addition to the United States, he has completed appraisal assignments in France, Germany, Sweden, Belgium, Saudi Arabia, and Mexico. Mr. Soucek has provided many types of values for purposes including ad valorem property tax assessment appeal, allocation of purchase price, charitable contribution, estate tax, financing collateral substantiation, gift tax, insurance, lease residuals, leveraged buyouts, merger and acquisition, liquidation partnership/corporation equity contribution, asset record creation, substantiation of asset ownership, utility rate determination, and documentation of depreciation and obsolescence. Business Mr. Soucek joined AAA in 2001. Previously, he served as president of Soucek Appraisals, Inc., for seven years. His experience prior to this includes six years as a senior manager with Deloitte & Touche Valuation Group; four years as senior manager with Arthur D. Little Valuation, Inc.; and three years of project management for Marshall & Stevens, Inc. Education Accounting and Computer Science Moraine Valley College Morton Junior College Joliet Junior College College of DuPage State of Illinois, Insurance Producers License for Accident and Health Licenses Professional Affiliations American Society of Appraisers Introduction to Machinery and Equipment Valuation Machinery and Equipment Valuation Methodology Machinery and Equipment Valuation - Advanced Topics and Case Studies Machinery and Equipment Valuation - Advanced Topics and Report Writing Uniform Standards of Professional Appraisal Practice AON Insurance Sales r Craig Wilderspin Senior Valuation Consultant, Property Appraisal Services Group Position Craig Wilderspin is a senior valuation consultant for the Milwaukee Property Appraisal Services Group of American Appraisal Associates, Inc. ("AAA"). Experience V a/uation As a senior valuation consultant, Mr. Wilderspin is responsible for taking accurate inventory in the field and converting and evaluating the information, which is then processed. Mr. Wilderspin primarily values fixed and movable assets, land, land improvements, and buildings for insurance and accounting purposes. He has appraised property and assessed intrinsic value for a variety of corporate and governmental entities including industrial plants, cities, and school districts, as well as churches and universities. Business Mr. Wilderspin joined AAA in 2001. Prior to joining AAA, he worked for M&I Bank and Founders Bank. University of Wisconsin - Madison Bachelor of Business Administration - Finance, Investment, and Banking Education American Appraisal Associates ATTACHMENT C PUBLIC SECTOR QUALIFICATIONS American Appraisal Associates Appraisal Services For The Public Sector Governments, school systems, and universities often have substantial investment in fixed assets but no reliable way to manage those assets or determine proper insurance coverage for them. Now there's an answer. American Appraisal Associates offers fixed asset management and insurance services that capture vital information on your assets. This information gives you the power to effectively plan and monitor the use of your assets and determine appropriate insurance coverage for them. Our services include: . Fixed asset management systems . Insurance services for individual clients and insurance pools . Planning studies . Infrastructure valuations Fixed Asset Management Systems If you have inadequate fixed asset records, you may be in danger of receiving a qualified auditors report or management letter - and that can hurt your bond rating. There is no need to take that chance. We can establish a thorough and efficient system that will satisfy GAAP accounting requirements and make your day-to-day operations simpler. Our systems put you in control because each one is tailor-made. We work with you to design a system that is as flexible as it is easy to use so you can track assets for a variety of purposes. Best of all, our systems help you meet government regulations, accounting and budgeting requirements, and property management responsibilities. Insurance Services Determining correct insurance coverage for diverse assets is difficult, and the need for accuracy is great. That's why so many in the public sector rely on us to determine the replacement value of their assets. We've been the world's leading insurance appraiser since 1896. You can depend on our values because we use reliable resources such as our national machinery and equipment database. With insurance coverage based on our values, your property will be well protected. Planning Studies Our planning studies help you get the most benefit from your fixed asset management system. As part of this service, we review your current system, policies, and procedures and make recommendations for improvement. Infrastructure Valuation During an infrastructure valuation, we value items such as wastewater systems, sidewalks, and curbs, and prepare an account report projecting their replacement. We ensure that none of your assets are overlooked. American Appraisal Associates Professional Staff American Appraisal Associates has a full-time staff of professional appraisers dedicated to serving the public sector. So, you never have to worry about subcontracted work. In addition, our staff members belong to professional associations such as the American Society of Appraisers. They are also trained in GAAP requirements and the special needs of governments, school systems and universities. This training ensures that your needs are understood, and that they drive the work we do. Our Approach Fixed Asset Management Systems , You are the most important part of a fixed asset management system. That's why we spend so much time learning your needs and planning your system. We want to make sure that our solution will meet your requirements. As part of our service, we conduct an inventory of all of your fixed assets and develop current replacement cost, actual cash value, or estimated original cost, if original cost is not known. Assets can be bar coded for ease of identification and future efficiencies. This information is entered into our computer system and reviewed for accuracy before the final report is delivered. In addition, we offer two alternatives for keeping asset data up-to-date. A perpetuation procedure can be built into the system so that you may maintain the data independently, or we can perform updates for you each year. Traditional Insurance Services For those seeking to insure their assets, we offer traditional insurance appraisals, in which we inventory and inspect all assets, research local costs of materials, labor, and estimate values and depreciation. In addition, we offer simplified annual updates to ensure proper coverage throughout your policy period. Appraisal Services for Insurance Pools We have also created a unique appraisal service to meet the specific needs of risk-sharing, insurance pools. This service uses nationally recognized building and cost information systems such as the Boeckh Building Valuation System and contents model based on thousands of comparable properties from our national database to value buildings, contents, consumables, and property in the open. (Contents include items such as desks, chairs, and ftle cabinets. Consumables include office supplies, books, and janitorial supplies. And property in the open is comprised of items such as fences, lighting, flagpoles, and playground equipment.) Using this cost effective approach, we can provide reliable, consistent asset values and simplified annual updates for all pool members. , . American Appraisal Associates The Benefits - Appraisal Services Designed for You Our goal is to provide you with the most reliable, cost-effective valuation services possible. That's why we offer the following benefits: . Full-time, trained professionals who work on every job . A proprietary, national database of machinery and equipment values . An advanced, bar code inventory system . Customized insurance services for risk-sharing, insurance pools You can count on us to learn your objectives, develop a solution that's right for you, and stand behind our values. No matter what. We believe that's the only way to do business. ; . American Appraisal Associates ffm!ittidl~H,' ATTACHMENT D REFERENCES