09/16/2013
WORK SESSION AGENDA
Council Chambers - City Hall
9/16/2013 - 1:00 PM
1. Presentations
1.1Service Awards
Attachments
1.2Comprehensive Emergency Management Plan - Earl Gloster, Director Solid Waste (WSO)
Attachments
2. Office of Management and Budget
2.1Adopt Ordinance 8475-13 on second reading, declaring the millage rate to be levied for the Fiscal Year
beginning October 1, 2013 and ending September 30, 2014, for operating purposes including the funding
of pensions, debt service, and road maintenance for capital improvement expenditures at 5.1550 mills,
which is a 3.05% increase from the rolled back rate of 5.0023 mills.
Attachments
2.2Adopt Ordinance 8476-13 on second reading, adopting an Operating Budget for the Fiscal Year
beginning October 1, 2013 and ending September 30, 2014, authorizing the City Manager to issue such
instructions that are necessary to achieve and accomplish the service programs so authorized; authorizing
the City Manager to transfer monies and programs among the departments and activities within any fund
as provided by Chapter 2 of the Clearwater Code of Ordinances.
Attachments
2.3Adopt Ordinance 8477-13 on second reading, adopting the Capital Improvement Program Budget for the
Fiscal Year beginning October 1, 2013 and ending September 30, 2014, approving the Six-Year Capital
Improvement Program which shall be reevaluated at the beginning of each fiscal year; authorizing the
City Manager to issue such instructions that are necessary to achieve and accomplish the capital
improvements so authorized; authorizing the City Manager to transfer money between projects in the
Capital Improvement Program; appropriating the available and anticipated resources for the projects
identified.
Attachments
2.4Amend the City’s fiscal year 2012/13 Operating and Capital Improvement Budgets at third quarter and
pass Ordinances 8483-13 and 8484-13 on first reading.
Attachments
3. Economic Development and Housing
3.1Approve a one-year Grant Funding Agreement for Fiscal Year 2013-14, in the amount of $166,993
between Jolley Trolley Transportation of Clearwater, Inc. and the City of Clearwater for the operation of
transportation and trolley service on Clearwater Beach, Island Estates and Sand Key (Beach Route) and
the Coastal Route, and authorize the appropriate officials to execute same. (consent)
Attachments
3.2Endorse the application for Project Zone and committing the City of Clearwater to provide local financial
support (Local Match) of 10% of the eligible tax refund upon certification by State of Florida
Department of Economic Opportunity (DEO) and adopt Resolution 13-23.
Attachments
3.3Approve a Professional Services Contract between the City of Clearwater and Imagine Global Consulting
to provide tourism marketing services for the City of Clearwater in the amount of $164,000 per fiscal
year, and authorize the appropriate officials to execute same. (consent)
Attachments
4. Fire Department
4.1Approve the extension of the Emergency Medical Services ALS First Responder Agreement between
Pinellas County and City of Clearwater for one year through September 30, 2014 and authorize the
appropriate officials to execute same. (consent)
Attachments
4.2Approve the extension of Fire Protection Services Agreement between Pinellas County Fire Protection
Authority and City of Clearwater for one year through September 30, 2014 and authorize the appropriate
officials to execute same. (consent)
Attachments
5. Financial Services
5.1Approve the master lease agreement between the City and The Bancorp Bank /dba/ Mears Motor Leasing
to provide a $25,000,000 line of credit for all planned lease purchase equipment acquired in the next five
fiscal years starting October 1, 2013; authorize all uncompleted equipment acquisitions previously
approved for financing under the current agreement with Mears be financed under this new agreement;
authorize the appropriate officials to execute same, and adopt Resolution 13-24.
Attachments
6. Gas System
6.1Approve an Interlocal Agreement with Pinellas County Housing Authority for natural gas pipeline
monitoring, inspection and maintenance and authorize the appropriate officials to execute same.
(consent)
Attachments
7. Human Resources
7.1Approve the renewal of the Agreement between the City and CareATC for the administration of the
City’s Employee Health Center, providing onsite medical and prescription drug services under a fixed
cost pricing arrangement at a total cost not to exceed $1,750,000 per year; authorize a purchase order for
payment of same; and authorize the appropriate officials to execute same. (consent)
Attachments
7.2Approve the renewal of the Memorandum of Agreement between the City and City of Dunedin allowing
for the use of the City of Clearwater Employee Health Center by employees, retirees, and their
dependents under the City of Dunedin medical plan in a cost-sharing arrangement with Clearwater and
authorize the appropriate officials to execute same. (consent)
Attachments
7.3Approve the Charter and Investment Policy Statement as established by the City Defined Contribution
Plan Fiduciary Investment Committee. (consent)
Attachments
8. Police
8.1Approve a contract in the amount of $428,857.50 with the Pinellas County Sheriff’s Office, Largo,
Florida for latent fingerprint, crime scene processing, evidence and property storage and Pinellas Juvenile
Assessment Center services, during the one-year contract period, October 1, 2013 through September 30,
2014, and authorize the appropriate officials to execute same. (consent)
Attachments
9. Solid Waste/General Support Services
9.1Award a contract (purchase order) to Angelo’s Recycled Materials, for operating expenditures in the
amount of $360,000 for the disposal of solid waste at their site for the period October 1, 2013 through
September 30, 2014 as provided in the City’s Code of Ordinances, Section 2.561, and authorize the
appropriate officials to execute same. (consent)
Attachments
9.2Award a contract (purchase order) to Pinellas County Solid Waste for an operating expenditure of
$3,800,000 for the disposal of solid waste at the Pinellas County waste-to-energy plant/landfill, October
1, 2013 through September 30, 2014, as provided in the City’s Code of Ordinances, Section 2.564 (1) (d),
Services provided by other Governmental Entities, and authorize the appropriate officials to execute
same. (consent)
Attachments
10. Engineering
10.1Award a Contract to Construction Manager at Risk, Biltmore Construction,Co., Inc. of Belleair, FL., for
the guaranteed maximum price of $173,143.04 for rehabilitation of five bridges on Island Estates; and
authorize the appropriate officials to execute same. (consent)
Attachments
10.2Approve the conveyance of a Distribution Easement to Duke Energy granting appropriate authority to
Duke for the purpose of providing electrical service to city-owned property located at 1875 Airport
Drive; and authorize the appropriate officials to execute same. (consent)
Attachments
10.3Approve the final plat for Lakeside at Clearwater, whose physical address is 2165 Gulf to Bay Boulevard
(S.R. 60). (consent)
Attachments
11. Planning
11.1Approve the annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial
Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1947 Chenango
Avenue (South ½ of Lots 24 and 25, Floradel Subdivision, in Section 3, Township 29 South, Range 15
East); and pass Ordinances 8454-13, 8455-13 and 8456-13 on first reading. (ANX2013-06012)
Attachments
11.2Approve the annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial
Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1974 North Betty
Lane (Lot 34, Floradel Subdivision, in Section 3, Township 29 South, Range 15 East); and pass
Ordinances 8439-13, 8440-13 and 8441-13 on first reading. (ANX2013-06013)
Attachments
11.3Approve the annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial
Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1949 Chenango
Avenue (North ½ of Lots 24 and 25, Floradel Subdivision, in Section 3, Township 29 South, Range 15
East); and pass Ordinances 8445-13, 8446-13 and 8447-13 on first reading. (ANX2013-06014)
Attachments
11.4Approve the annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial
Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 2079 Lantana
Avenue (Lot 10, Block D, Brooklawn, in Section 3, Township 29 South, Range 15 East); and pass
Ordinances 8442-13, 8443-13 and 8444-13 on first reading. (ANX2013-06015)
Attachments
11.5Approve the annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial
Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1274 Palm Street
(Lot 10, Knight’s Acres, in Section 3, Township 29 South, Range 15 East); and pass Ordinances 8448-
13, 8449-13 and 8450-13 on first reading. (ANX2013-06016)
Attachments
11.6Approve the annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial
Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1206 Sheridan Road
(Lot 3, Block 2, Sunset Knoll, in Section 3, Township 29 South, Range 15 East); and pass Ordinances
8451-13, 8452-13 and 8453-13 on first reading. (ANX2013-06017)
Attachments
11.7Approve the annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial
Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1327 State Street
(Lots 2 and 3, Lange’s Replat of Brown’s Subdivision, in Section 3, Township 29 South, Range 15 East);
and pass Ordinances 8457-13, 8458-13 and 8459-13 on first reading. (ANX2013-06018)
Attachments
11.8Approve the annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial
Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 2025 North Betty
Lane (Lot 3, Block K, Brooklawn, in Section 3, Township 29 South, Range 15 East); and pass
Ordinances 8460-13, 8461-13 and 8462-13 on first reading. (ANX2013-06019)
Attachments
11.9Approve the annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial
Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1256 Sedeeva Circle
North (Lot 13, Floradel Subdivision, in Section 3, Township 29 South, Range 15 East); and pass
Ordinances 8466-13, 8467-13 and 8468-13 on first reading. (ANX2013-06020)
Attachments
11.10Approve the annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial
Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1221 Palm Street
(East 40 feet of Lot 11, and the West 30 feet of Lot 12, Block B, CLEARDUN); and pass Ordinances
8472-13, 8473-13 and 8474-13 on first reading. (ANX2013-06021)
Attachments
11.11Approve the annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial
Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1263 Palm Street
(Lot 22, Block B, Cleardun, in Section 3, Township 29 South, Range 15 East); and pass Ordinances
8463-13, 8464-13 and 8465-13 on first reading. (ANX2013-07022)
Attachments
11.12Approve the annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial
Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 2021 North Betty
Lane (Lot 4, Block K, Brooklawn, in Section 3, Township 29 South, Range 15 East); and pass
Ordinances 8469-13, 8470-13 and 8471-13 on first reading. (ANX2013-07023)
Attachments
11.13Approve an Interlocal Agreement between the City of Clearwater and Pinellas County pertaining to
Florida Building Code inspections and plan review on an as needed basis and authorize the appropriate
officials to execute same. (consent)
Attachments
11.14Approve a Future Land Use Map Amendment from the Residential Low (RL) classification to the
Residential Urban (RU) classification for property located at 1569 and 1571 Sunset Point Road,
approximately 0.24 miles east of the intersection of Sunset Point Road and N. Highland Avenue
(consisting of Lot 1, Block A, Clearwater Highlands, Unit A); and pass Ordinance 8435-13 on first
reading. (LUP2013-06003)
Attachments
12. Official Records and Legislative Services
12.1Appoint two members to the Environmental Advisory Board with terms to expire September 30, 2017.
Attachments
13. Legal
13.1Adopt Ordinance 8424-13 on second reading, annexing certain real property whose post office address is
3030 Union Street into the corporate limits of the city and redefining the boundary lines of the city to
include said addition.
Attachments
13.2Adopt Ordinance 8425-13 on second reading, amending the future land use plan element of the
Comprehensive Plan of the city to designate the land use for certain real property whose post office
address is 3030 Union Street, upon annexation into the City of Clearwater, as Residential Suburban (RS)
and water/drainage feature.
Attachments
13.3Adopt Ordinance 8426-13 on second reading, amending the Zoning Atlas of the city by zoning certain
real property whose post office address is 3030 Union Street, upon annexation into the City of
Clearwater, as Low Density Residential (LDR).
Attachments
13.4Adopt Ordinance 8427-13 on second reading, annexing certain real property whose post office address is
3030 Union Street [smaller parcel] into the corporate limits of the city and redefining the boundary lines
of the city to include said addition.
Attachments
13.5Adopt Ordinance 8428-13 on second reading, amending the future land use plan element of the
Comprehensive Plan of the city to designate the land use for certain real property whose post office
address is 3030 Union Street [smaller parcel], upon annexation into the City of Clearwater, as Residential
Suburban (RS).
Attachments
13.6Adopt Ordinance 8429-13 on second reading, amending the Zoning Atlas of the city by zoning certain
real property whose post office address is 3030 Union Street [smaller parcel], upon annexation into the
City of Clearwater, as Low Density Residential (LDR).
Attachments
14. City Manager Verbal Reports
14.1City Manager Verbal Reports
Attachments
15. Closing Comments by Mayor
16. Adjourn
17. Presentation(s) for Council Meeting
17.1Service Awards
Attachments
17.2Hispanic Heritage Month Proclamation - Maria Edmonds & Sandra Lythe, InterCultural Advocacy
Institute
Attachments
17.3FFEA SunSational Awards - Brian Craig, Events and Athletics Coordinator
Attachments
Work Session
Council Chambers - City Hall
Meeting Date:9/16/2013
SUBJECT / RECOMMENDATION:
Service Awards
SUMMARY:
5 Years of Service
Patricia Morin Engineering
Nicole Vitadamo Police
10 Years of Service
Robert Lane Customer Service
John Stone Solid Waste/General Services
Mitch Arnold Parks and Recreation
15 Years of Service
William Horne City Manager
Marco Ortega Parks and Recreation
Bernandette Weiers Library
Willie Jones Parks and Recreation
Anna "Paula" Chaplinsky Library
20 Years of Service
Eric Hannah Solid Waste
John Murray Solid Waste
Susan Burns Police
25 Years of Service
Randall Britt Public Utilities
Review Approval:
Cover Memo
Item # 1
Work Session
Council Chambers - City Hall
Meeting Date:9/16/2013
SUBJECT / RECOMMENDATION:
Comprehensive Emergency Management Plan - Earl Gloster, Director Solid Waste (WSO)
SUMMARY:
On June 18, 2013, City Council approved by Resolution the City of Clearwater Post-Disaster Redevelopment Plan (PDRP). In
discussion of that plan, City Council asked that staff provide an overview of the Comprehensive Emergency Management Plan that
guides the operations and actions of the City for preparation, response and recovery to disasters and emergencies separate from the
PDRP.
The City of Clearwater Comprehensive Emergency Management Plan (CEMP) is designed to be implemented to manage the
consequences of any natural, technological, or man-made disaster (other than war) affecting the City of Clearwater and its citizens. For
purposes of the CEMP, a disaster is defined as, “an event that causes or threatens to cause multiple and concurrent emergencies and a
significant disruption to public services as well as the potential to cause large loss of life and mass property damage.”
The four phases of emergency management: mitigation, preparedness, response and recovery, parallel activities set forth in the Pinellas
County CEMP, the State CEMP, and the National Response Plan (NRP). Depending upon the severity and scope of the emergency, the
City will reach out to first, the County, who in turn reaches to the State, who in turn reaches to the FEMA.
Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Cover Memo
Item # 2
Emergency ManagementEmergency ManagementEmergency ManagementEmergency Management
Attachment number 1 \nPage 1 of 15
Item # 2
National Response Plan National Response Plan National Response Plan
National Response Plan ––––National Incident National Incident National Incident National Incident Management System (NIMS)Management System (NIMS)Management System (NIMS)Management System (NIMS)•
Florida Comprehensive Emergency Florida Comprehensive Emergency Florida Comprehensive Emergency Florida Comprehensive Emergency Management PlanManagement PlanManagement PlanManagement PlanManagement PlanManagement PlanManagement PlanManagement Plan
•
Pinellas County Comprehensive Emergency Pinellas County Comprehensive Emergency Pinellas County Comprehensive Emergency Pinellas County Comprehensive Emergency Management PlanManagement PlanManagement PlanManagement Plan
•
City of Clearwater Comprehensive Emergency City of Clearwater Comprehensive Emergency City of Clearwater Comprehensive Emergency City of Clearwater Comprehensive Emergency Management Plan (CEMP)Management Plan (CEMP)Management Plan (CEMP)Management Plan (CEMP)
Attachment number 1 \nPage 2 of 15
Item # 2
Provides for four phases of emergency Provides for four phases of emergency Provides for four phases of emergency Provides for four phases of emergency management: mitigation, preparedness, management: mitigation, preparedness, management: mitigation, preparedness, management: mitigation, preparedness, response, and recovery.response, and recovery.response, and recovery.response, and recovery.response, and recovery.response, and recovery.response, and recovery.response, and recovery.
Attachment number 1 \nPage 3 of 15
Item # 2
The City of Clearwater, as a community, The City of Clearwater, as a community, The City of Clearwater, as a community, The City of Clearwater, as a community, has developed the capability to execute has developed the capability to execute has developed the capability to execute has developed the capability to execute this Plan. this Plan. this Plan. this Plan. this Plan. this Plan. this Plan. this Plan. Mutual Aid Agreements (MAA) and Mutual Aid Agreements (MAA) and Mutual Aid Agreements (MAA) and Mutual Aid Agreements (MAA) and Memoranda of Understanding (MOU)Memoranda of Understanding (MOU)Memoranda of Understanding (MOU)Memoranda of Understanding (MOU)
Attachment number 1 \nPage 4 of 15
Item # 2
When an emergency threatens the City of When an emergency threatens the City of When an emergency threatens the City of When an emergency threatens the City of Clearwater, applicable provisions of this Clearwater, applicable provisions of this Clearwater, applicable provisions of this Clearwater, applicable provisions of this Plan will be applied. Plan will be applied. Plan will be applied. Plan will be applied. Pinellas County and the State of Florida Pinellas County and the State of Florida Pinellas County and the State of Florida Pinellas County and the State of Florida Pinellas County and the State of Florida Pinellas County and the State of Florida Pinellas County and the State of Florida Pinellas County and the State of Florida governments have certain expertise and governments have certain expertise and governments have certain expertise and governments have certain expertise and resources that may be used in relieving resources that may be used in relieving resources that may be used in relieving resources that may be used in relieving emergency or disasteremergency or disasteremergency or disaster
emergency or disaster----related problems related problems related problems related problems
that are beyond the capabilities of the City that are beyond the capabilities of the City that are beyond the capabilities of the City that are beyond the capabilities of the City of Clearwater.of Clearwater.of Clearwater.of Clearwater.
Attachment number 1 \nPage 5 of 15
Item # 2