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08/12/2013 WORK SESSION AGENDA Council Chambers - City Hall 8/12/2013 - 1:00 PM 1. Presentations 1.1Service Awards Attachments 1.2Police Recruits Swearing In Attachments 2. Economic Development and Housing 2.1Endorse the application for Project Banner and commit the City of Clearwater to provide local financial support (Local Match) of ten percent of the eligible tax refund upon certification by State of Florida Department of Economic Opportunity (DEO) and adopt Resolution 13-18. Attachments 2.2Authorize the Economic Development Director to negotiate possible tax refunds and exemptions, fee waivers, reductions or refunds to encourage Project Banner to expand within the City of Clearwater, providing that the fiscal and economic impact analysis of the proposed expansion yields a maximum payback period of 7 years and a minimum rate of return of 10%, and adopt Resolution 13-21. Attachments 2.3Approve the second amendment to the Management Agreement between the City of Clearwater and the Clearwater Regional Chamber of Commerce, Inc. to extend the Agreement for a one year period, authorize funding in the amount of $50,000 in Fiscal Year 2013-2014 for the operation of the Beach Visitor Information Center (BVIC), and authorize the appropriate officials to execute same. (consent) Attachments 3. Financial Services 3.1Approve the purchase of excess liability, excess workers’ compensation, and numerous specialty insurance policies, October 1, 2013 through October 1, 2014, at an amount not to exceed $695,000.00, and authorize the appropriate officials to execute same. (consent) Attachments 4. Library 4.1Approve an Interlocal Agreement for Library Services in Pinellas County for a term of five years, effective October 1, 2013, with a possible extension for an additional five years and authorize the appropriate officials to execute same. (consent) Attachments 4.2Approve a contract (purchase order) with Backstage Library Works to complete the RFID tagging project for the Clearwater Public Library System for an amount not to exceed $161,000 and authorize the appropriate officials to execute same. (consent) Attachments 5. Marine and Aviation 5.1Approve an increase to the 2012/13 Pier 60 Operations budget in the amount of $77,000 to cover the increased cost of items for resale at Pier 60 bait house and additional personnel costs; authorize an increase of $73,980 to the 2013/14 Pier 60 Operations budget to include additional personnel costs; authorize the addition of 1.6 FTE positions, for a total of 7.5 FTE positions at Pier 60, funded in 2013/14; and authorize an increase to the walk on fee, from $.50 to $1.00. (consent) Attachments 6. Parks and Recreation 6.1Approve the Fifth Amendment to Sports Facility Use Agreement between the City of Clearwater (City) and Phillies Florida LLC (Phillies) providing for clarification of Section 7 of the agreement involving revenue and authorize the appropriate officials to execute same. (consent) Attachments 6.2Approve a new Capital Improvement Project entitled Marina District Boardwalk and Entry Nodes 315- 93639, for $606,510, from undesignated Special Development Fund retained earnings, to design and construct three access entry nodes for the future Marina District Boardwalk at Baymont and Papaya Streets and the pedestrian walk under bridge at SR 60. (consent) Attachments 6.3Provide direction regarding future park improvements and funding for Crest Lake Park. (WSO) Attachments 7. Police 7.1Approve an agreement between The Governor’s Commission on Volunteerism and Community Service and the City of Clearwater renewing the AmeriCorps Clearwater program for the period of January 1, 2014 through December 31, 2014, including a cash match in the amount of $89,291, and authorize the appropriate officials to execute same. (consent) Attachments 7.2Approve an Interlocal Agreement between the Clearwater Community Redevelopment Agency (CRA) and the City of Clearwater to provide CRA funding in Fiscal Year 2013/2014 in the amount of $159,786.00 (salary, benefits, fuel) to underwrite the cost of additional Community Policing Services by the Clearwater Police Department in the East Gateway CRA District, pursuant to the new East Gateway Five-Year Action Program for Fiscal Years 2012-2017, and authorize the appropriate officials to execute same. (consent) Attachments 8. Solid Waste/General Support Services 8.1Award a contract (purchase order) to Trane US of Tampa, FL for the purchase of one Air Cooled Scroll Compressor Chiller in the amount of $171,397 in accordance with Sec. 2.56(1)(d), Code of Ordinances- other governmental bid, and authorize the appropriate officials to execute same. (consent) Attachments 8.2Approve a contract (Blanket Purchase Order) to Hose and Hydraulics, Inc. of Clearwater, FL in the amount of $150,000 for the purchase of replacement hydraulic parts and repairs for vehicles and equipment used by city departments during the contract period, August 1, 2013 through July 31, 2014, in accordance with Sec. 2.564(1)(d), Code of Ordinances, Pinellas County Contract 089-0496-Q and authorize the appropriate officials to execute same. (consent) Attachments 9. Engineering 9.1Authorize placement of Restrictive Covenant over City Property (Solid Waste Fueling Site), located at 1701 N. Hercules Ave, Clearwater FL and authorize the appropriate officials to execute same. (consent) Attachments 9.2Award a construction contract to Pepper Contracting Services Inc., of Tampa Florida in the amount of $446,284.30 for Town Pond Modifications Phase II (11-0008-EN), and authorize the appropriate officials to execute same. (consent) Attachments 10. Planning 10.1Approve a Zoning Atlas Amendment from the Office (O) District to the Medium Density Residential (MDR) District for property located at 1515 South Highland Avenue, consisting of a portion of the southwest ¼ of Section 23, Township 29 South, Range 15 East, and pass Ordinance 8434-13 on first reading. (REZ2013-05003) Attachments 10.2Approve amendment to Beach by Design: A Preliminary Design for Clearwater Beach and Design Guidelines to reference the standards by which the public boardwalk must comply, adopt the Marina District Boardwalk Design Guidelines and Specifications, and pass Ordinance 8438-13 on first reading. Attachments 10.3Provide direction regarding desired amendments to Beach by Design. (WSO) Attachments 11. Legal 11.1Adopt Ordinance 8409-13 on third reading, annexing certain real property whose post office address is 2200 and 2251 Montclair Road, together with all of the right of way of Montclair Road, C.R. 584, lying in the East ½ of the NE ¼ of Section 01, Township 29 South, Range 15 East, together with all of the right of way of Montclair Road, C.R. 584, and Sunset Point Road, C.R. 576, lying in the NW ¼ of Section 06, Township 29 South, Range 16 East. Attachments 11.2Adopt Ordinance 8423-13 on second reading, making amendments to the Community Development Code by amending Article 2 to establish veterinary clinics as a minimum standard use and deleting veterinary clinics as a flexible development use; amending Article 4 regarding the process for Hotel Density Reserve Development Agreements and general Development Agreements, and amending Article 8 regarding definitions of Development Agreements, General and Development Agreements, Hotel Density Reserve. Attachments 11.3Adopt Ordinance 8437-13 on second reading, vacating the 10 ft. platted Utility Easement, abutting the southwest property line of Lots 5 and 6, Block C, depicted and described in the Plat titled Unit 5 – Island Estates of Clearwater as recorded in Plat Book 51, Page 34 in the public records of Pinellas County, Florida. Attachments 11.4Approve a Memorandum of Understanding with the Clearwater Marine Aquarium (CMA) for the construction of a new facility, parking garage and lease of the City Hall property and authorize the appropriate officials to execute same. (consent) Attachments 12. City Manager Verbal Reports 12.1City Manager Verbal Reports Attachments 13. Closing Comments by Mayor 14. Adjourn 15. Presentation(s) for Council Meeting 15.1Diversity Poster Award Attachments 15.2ASA Gold Nationals - Kevin Smith - St. Pete/Clearwater Sports Commission Director and Chris Wirth - Florida ASA State JO Commissioner Attachments 15.3Certificate Of Appreciation to Clearwater Airpark Advisory Board - Presented by Yvonne Rodriquez Attachments Work Session Council Chambers - City Hall Meeting Date:8/12/2013 SUBJECT / RECOMMENDATION: Service Awards SUMMARY: 5 Years of Service Joann Palumbo Police Kimberly Kilian Police Paul Comini Police Kevin Poole Solid Waste Rosemary Truisi Police 10 Years of Service Willie Watts Public Utilities David Blow Solid Waste Joel Conklin Gas Freda Dixon Parks and Recreation 15 Years of Service Darci Willis Public Utilities Mirjana Zdjelar Finance Thomas Wilcox Solid Waste 20 Years of Service Richard Hughes Fire Mark Jansen General Services Review Approval:1) Human Resources Cover Memo Item # 1 Work Session Council Chambers - City Hall Meeting Date:8/12/2013 SUBJECT / RECOMMENDATION: Police Recruits Swearing In SUMMARY: Brad Alexander Allen Michelle Renee Brunozzi Christopher Lawson England Brinton Thomas George Brian Patrick Kanicki Sean William Phelps Elizabeth Paige Watts Review Approval: Cover Memo Item # 2 Work Session Council Chambers - City Hall Meeting Date:8/12/2013 SUBJECT / RECOMMENDATION: Endorse the application for Project Banner and commit the City of Clearwater to provide local financial support (Local Match) of ten percent of the eligible tax refund upon certification by State of Florida Department of Economic Opportunity (DEO) and adopt Resolution 13-18. SUMMARY: The Florida Legislature created Florida Statute, Section s.288.106 to encourage the growth of Florida’s high-wage, value-added employment. This program is commonly known as the Qualified Target Industry Tax Refund Program (QTI Program). This law authorizes Enterprise Florida, Inc. to accept, review and recommend applications for consideration by DEO for tax refunds to qualified target industry businesses. Pursuant to Florida Statute, Sections s.288.075 and s.288.106, the applicant requests certain information, including the name of the company, remain confidential until such time as is required under statute or desired by the applicant. Project Banner is the alias name of the applicant company. This Resolution provides a commitment of the City to support the QTI Program, which provides a performance-based incentive. The incentive is negotiated in advance of Project Banner’s commitment to expand its operations in the city of Clearwater. It does not guarantee payment until such time as the terms of the contract made between DEO and Project Banner are met, subject to limitations described below. QTI Program Description The QTI Program works as an inducement to encourage companies to locate or expand in Florida. In accordance with the QTI Program eligibility criteria, no commitment to expand in Florida has been made at this time. The incentive may not exceed that which is requested in the application. As required by the QTI Program, the Project Banner’s expansion will increase the Company’s employment in Florida by greater than 10% and, as evidenced by staff’s economic impact analysis the proposed new jobs will make a significant economic contribution to the area economy. Description of Project Project Banner is seeking State, County and City inducement to expand operations and to create additional jobs in the City of Clearwater. The Company projects to add 143 jobs over two years beginning in 2014. Project Banner’s job creation schedule is as follows: Below are the types of jobs expected to be created by this manufacturing company: Phase Number of net new full-time equivalent Florida jobs created in the business unit Date by which jobs will be created I 39 12/31/2014 II 104 12/31/2015 Total 143 Business Unit Activities 6 Digit NAICS Code(s) Project Function Annualized Wage ($) Fabrication, Wind, Assembly 334416 75.5% $31,741.00 Cover Memo Item # 3 Average wages of all new jobs created by Project Banner is to be no less than $41,810, which is 100% of the Pinellas County’s Annual Average Wage but less than 115% of the Pinellas County average wage as published by Enterprise Florida on January 1, 2013. Affirming the Project Banner is a manufacturing project, it is eligible to receive a waiver of the average wage requirement authorized by s.288.106 (4)(b)1.b, Florida Statutes. Staff supports this request because the proposed expansion will improve long-term viability of an existing product line, benefit local suppliers, increase the capital investment of real and personal property and create 143 new jobs in the City. QTI Program Request & Local Match Commitment The requested tax refund is to be paid to the applicant each state fiscal year (July 1- June 30) for a period of five years. If approved by DEO, Pinellas County and the City of Clearwater, the applicant will receive a refund for each new job created in the City of Clearwater. The QTI Program allows for a refund of eligible taxes paid that will equal a maximum of $3,000 per new job created. Eighty percent of this award is provided by the State of Florida, with a Local Match of ten percent from the City of Clearwater and ten percent from Pinellas County. Therefore, the maximum Local Match award per new job created is $300 for a total Local Match of $42,900. Payment Schedule Disbursement of the Local Match is spread over a period of five years. Twenty-five percent of the Local Match is paid out over a four year period for each phase in which the jobs are created. The schedule is as follows: The payment schedule is subject to the applicant continuing to meet all eligibility criteria which is verified each year by the DEO, the City of Clearwater and Pinellas County. Upon verification, the DEO requests the Local Match disbursement check from the City up to the maximum yearly allowed amount. The DEO then provides the disbursement to the applicant. Conditions of Limitation & Termination During the term of the agreement, the Local Match may be lowered under the following conditions: If in any year the applicant does not achieve the job creation schedule but achieves at least eighty percent of the required new jobs, the company will receive a pro-rated refund less five percent penalty of the schedule award amount for that year. If the total of the eligible taxes paid by the company is less than the maximum eligible refund amount awarded, the Local Match will be reduced on a pro-rated basis. The refunded amount will not exceed the amount of eligible taxes paid by the company. The Local Match may be eliminated under the following conditions: If job creation falls below 80% of the required jobs, the company will not receive a refund and will be terminated from the program. If the average wage falls below $41,810, the company will not receive a refund and will be terminated from the program. Funding Source The Fiscal Year 2014-2015 funding is currently available from Economic Development budget account number 181-99846. Future year Engineering, Testing 334416 3.4% $43,680.00 Base (engineer, planning, shop ops) 334416 21.0% $78,500.00 Average Wage 100% $41,968.00 PHASE # JOBS ELIGIBLE AWARD MAX OF 25% / YR FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 I 39 $11,700 $2,925 $2,925 $2,925 $2,925 $2,925 II 104 $31,200 $7,800 $7,800 $7,800 $7,800 $7,800 TOTAL 143 $42,900 $2,925 $10,725 $10,725 $10,725 $7,800 Cover Memo Item # 3 funding will need to be allocated during the City’s annual budget process. [1] Economic impact analysis conducted using Impact Data Source modeling. Appropriation Code Amount Appropriation Comment 181-99846 in FY 14-15 Review Approval:1) Clerk Cover Memo Item # 3 Resolution 13-18 QUALIFIED TARGET INDUSTRY TAX REFUND MANUFACTURING PROJECT REQUESTING A WAGE WAIVER WITH CASH LOCAL FINANCIAL SUPPORT RESOLUTION NO. 13-18 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA, RECOMMENDING PROJECT BANNERBE APPROVED AS A QUALIFIED TARGET INDUSTRY BUSINESS PURSUANT TO SECTION 288.106, FLORIDA STATUTES; AFFIRMING THIS IS A MANUFACTURING PROJECT; REQUESTING A WAIVER OF THE AVERAGE WAGE REQUIREMENT OF SECTION 288.106(4)(b)1.a AS AUTHORIZED BY SECTION 288.106(4)(b)1.b FLORIDA STATUTES; PROVIDING FOR LOCAL FINANCIAL SUPPORT IN THE FORM OF CASH; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the business under consideration is a manufacturing business called Project Banner; and WHEREAS, Project Banner plans an expansion in the City of Clearwater, which will create one hundred forty three jobs over the next two years based on the State of Florida Average Wage requirements effective January 1, 2013 for Pinellas County; and WHEREAS, Project Banner has been identified as a Target Industry Business; and WHEREAS, because it is a manufacturing project, Project Banner is eligible to receive a waiver of the average wage requirement of Section 288.106(4)(b)1.a, Florida Statutes, as authorized by Section 288.106(4)(b) 1.b, Florida Statutes; and WHEREAS, Project Banner will commit to pay an average annual wage of $41,810.00, which is at least 100%, but less than 115% of the Pinellas County average wage; and WHEREAS, the City of Clearwater, Florida will contribute local financial support in the form of cash as required under the provisions of Section 288.106, Florida Statutes, governing the State’s Qualified Target Industry Tax Refund Program; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The City Council hereby recommends Project Banner be approved as a Qualified Target Industry Business pursuant to Section 288.106, Florida Statutes. Section 2. The City Council of the City of Clearwater, Florida requests a waiver of the average wage requirement of Section 288.106(4)(b)1.a, as provided in Section 288.106(4)(b)1.b, Florida Statutes, because the proposed expansion will improve long-term viability of an existing Attachment number 1 \nPage 1 of 2 Item # 3 Resolution 13-18 product line, benefit local suppliers, increase the capital investment of real and personal property and create 143 new jobs in the City. Section 3. Section 288.106, Florida Statutes, requires 20% local financial participation as tax refunds become due, and the necessary commitment of local financial support has been identified in the amount of $85,800, consisting of 50% of the local contribution coming from Pinellas County and 50% coming from the City of Clearwater. A cash commitment exists for Project Banner for the City of Clearwater local financial support for the Qualified Target Industry Tax Refund Program in the amount $42,900. However, in no event will the total contribution of the City of Clearwater for Project Banner exceed $42,900. This amount will be made available in accordance with the guidelines set forth by the Department of Economic Opportunity with the stipulation that these funds are intended to represent local financial support pursuant to Section 288.106, Florida Statutes. Section 4. This resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED this ____day of _______, 2013. CITY OF CLEARWATER, FLORIDA Countersigned: _______________________ By: ____________________________ George N. Cretekos William B. Horne II Mayor City Manager Approved as to form: Attest: _______________________ _______________________________ Pamela K. Akin Rosemarie Call City Attorney City Clerk Attachment number 1 \nPage 2 of 2 Item # 3 Work Session Council Chambers - City Hall Meeting Date:8/12/2013 SUBJECT / RECOMMENDATION: Authorize the Economic Development Director to negotiate possible tax refunds and exemptions, fee waivers, reductions or refunds to encourage Project Banner to expand within the City of Clearwater, providing that the fiscal and economic impact analysis of the proposed expansion yields a maximum payback period of 7 years and a minimum rate of return of 10%, and adopt Resolution 13-21. SUMMARY: Pursuant to Florida Statute, Section s.288.075 the applicant requests certain information, including the name of the company, remain confidential until such time as is required under statute or desired by the applicant. Project Banner is the alias name of the applicant company. Project Banner is seeking to expand operations, thereby adding 143 jobs meeting 100% of the Pinellas County average annual wage as published by Enterprise Florida, Inc. in January 2013, and making significant capital investment improving the overall tax base. This resolution provides authorization for the Economic Development Director to negotiate possible tax refunds and exemptions and cash and non-cash incentives as an inducement to expand Project Banner’s operations in the City of Clearwater. Incentives may include: Tax Refunds and Exemptions - Real and tangible property tax exemption of up to 75% per year for 10 years on the City-portion of real and tangible taxes. (Exemption allowed on the increment only, not on the current taxes.) Tax refund of certain taxes as identified by the Qualified Target Industry Tax Refund Program (10% Local Match only). Cash and Non-Cash Incentives – Cost of road improvements as deemed warranted by independent traffic study Impact fees (City-portion only) Permit fees Application fees Public Art fees Other fees as required by the City Fast track permitting Utility rate concessions Utility franchise fees Other rebates, exemptions, waivers, refunds, reductions Incentives offered to and negotiated with Project Banner must yield an estimated payback period of no greater than 7 years with an estimated rate of return of no less than 10% as determined by economic impact analysis. The maximum cash and value of non-cash incentives is not to exceed the value of the road Cover Memo Item # 4 improvements, fees, fee refunds, reductions or waivers. Impact Analysis The Economic Development Director has conducted an impact analysis of the expansion of Project Banner, using Total Impact™ model software by Impact DataSource, an economic consulting, research and analysis firm that provides high-quality economic research specializing in economic and fiscal impact analysis and incentive analysis. Total Impact model software evaluates relevant direct and indirect economic impacts of the expansion of Project Banner, including the number of new jobs created, number of new workers and residents in the city, new taxable sales in the area, new taxable lodging sales in the area, and new residential and commercial property to be added to the City tax rolls. The software also performs an evaluation of fiscal impacts, which estimates the fiscal impact of additional revenues and costs for City of Clearwater and provides an analysis of possible incentives under consideration including ‘what-if analysis’ which evaluates cash incentives as an investment in the project and determines the rate of return and payback period for the investment. The analysis compares the incentives to the net fiscal benefit for the community over a period of time, and serves as a consistent and objective way to evaluate projects. Incentives Policy It is the intention of the Economic Development Director to bring forward at a future date an incentives policy to provide guidelines with an established minimum rate of return and maximum payback period using this Total Impact model. This resolution does not establish such guidelines for future projects and reflects only the guidelines for use with Project Banner. Any agreement reached under this resolution must be brought back before the City Council for final consideration. Type:Other Current Year Budget?:None Budget Adjustment:None Budget Adjustment Comments: Current Year Cost:Annual Operating Cost: Not to Exceed:Total Cost: For Fiscal Year: to Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager ED 5) City Manager 6) Clerk Cover Memo Item # 4 Resolution No. 13-21 RESOLUTION NO. 13-21 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA, AUTHORIZING THE ECONOMIC DEVELOPMENT DIRECTOR OF THE CITY TO NEGOTIATE POSSIBLE TAX AND FEE WAIVERS, REDUCTIONS, OR REFUNDS TO ENCOURAGE PROJECT BANNER TO EXPAND WITHIN THE CITY OF CLEARWATER; PROVIDING THAT ANY AGREEMENT REACHED UNDER THIS RESOLUTION MUST BE BROUGHT BACK BEFORE THE CITY COUNCIL FOR FINAL CONSIDERATION; PROVIDING AN EFFECTIVE DATE. WHEREAS, Project Banner is an alias name as permitted under F.S. 288.075 for a company currently located in the City of Clearwater; and WHEREAS, Project Banner is seeking to expand, thereby adding 143 jobs meeting 100% of the Pinellas County average annual wage as published by Enterprise Florida, Inc. in January, 2013; and WHEREAS, the company is requesting consideration of the refund, reduction or waiver of impact, permitting and application fees; local financial support (‘Local Match’) in the form of cash as required under the provisions of Section 288.106, Florida Statutes, governing the State’s Qualified Target Industry Tax Refund Program; and the Economic Development Ad Valorem Tax Exemption of up to 75% per year for 10 years on the city-portion of real and tangible taxes. (Exemption allowed on the increment only, not on the current taxes.); and WHEREAS, the company also requests: assistance with road improvements, utility rate concessions, utility franchise fees, fast track permitting; and WHEREAS, the City has done an impact analysis of the expansion of Project Banner, using Total Impact™ model software by Impact DataSource, an economic consulting, research and analysis firm, that provides high-quality economic research – specializing in economic and fiscal impact analysis and incentive analysis; and WHEREAS, Total Impact model software evaluates relevant direct and indirect economic impacts of the expansion of Project Banner, including but not limited to the number of new jobs created, number of new workers and residents in the city; new taxable sales in the area; new taxable lodging sales in the area; and new residential and commercial property to be added to the City tax rolls; and WHEREAS, the software also performs an Evaluation of Fiscal Impacts, which estimates the fiscal impact of additional revenues and costs for City of Clearwater, including but not limited to additional revenues such as sales tax, property tax; and additional costs to the City of Clearwater such as the costs of providing services to new workers and the new industries; and Attachment number 1 \nPage 1 of 2 Item # 4 [1/1] 2 Resolution No. 13-21 WHEREAS, in addition to calculating economic and fiscal impacts, Total Impact™ provides an analysis of possible incentives under consideration including Qualified Target Industry Tax Refund Program Local Match contribution, Economic Development Ad Valorem Tax Exemption, and cash (and cash value of) incentives; and WHEREAS, the incentive analysis feature allows for ‘what-if analysis’ which evaluates cash and cash value of incentives as an investment in the project and determines the rate of return and payback period for the investment. The analysis compares the incentives to the net fiscal benefit for the community over a period of time, and serves as a consistent and objective way to evaluate projects; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The City of Clearwater supports the Qualified Target Industry Tax Refund Program and has approved an Ad Valorem Tax Exemption for the expansion or creation of new businesses in the City. Section 2. The Economic Development Department is authorized to negotiate with Project Banner the possibility of certain tax rebates, exemptions and waivers, and fee refunds, reductions or waivers to yield an estimated payback period of no greater than 7 years with an estimated rate of return no less than 10% as determined by the impact analysis. The maximum cash (or cash value) of incentives is not to exceed the value of the road improvements, fees, fee refunds, reductions or waivers. Section 3. Any agreement reached between the Economic Development Director and Project Banner pursuant to this Resolution shall be brought back to the City Council for consideration. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this _______ day of _____________, 2013. ____________________________ George N. Cretekos Mayor Approved as to form: Attest: __________________________ _____________________________ Pamela K. Akin Rosemarie Call City Attorney City Clerk Attachment number 1 \nPage 2 of 2 Item # 4 Work Session Council Chambers - City Hall Meeting Date:8/12/2013 SUBJECT / RECOMMENDATION: Approve the second amendment to the Management Agreement between the City of Clearwater and the Clearwater Regional Chamber of Commerce, Inc. to extend the Agreement for a one year period, authorize funding in the amount of $50,000 in Fiscal Year 2013-2014 for the operation of the Beach Visitor Information Center (BVIC), and authorize the appropriate officials to execute same. (consent) SUMMARY: The BVIC, built in 2002, is located adjacent to the Pier 60 playground on Clearwater Beach just west of the Clearwater Beach Municipal Marina. The center is a 15 ft. by 20 ft. air-conditioned concrete block structure of tropical seascape design compatible with existing beach buildings. The Economic Development and Housing Department is the “owner” of the building. The City’s Building and Maintenance Division maintains the structural integrity of the building. The City released a Request for Proposal (RFP) for management services in March 2002, with the Clearwater Regional Chamber of Commerce (Chamber) being the sole respondent. A five-year agreement was signed in July 2002 and expired in July 2007. A two- month extension was approved in June 2007 to allow the next term of the agreement on the City’s fiscal timeline. In July 2007, another RFP was released for management services and the Clearwater Regional Chamber of Commerce was, again, the sole responder. A five- year management agreement was signed in October 2007 and expired in October 2012. A one-year extension was approved by the City Council in June 2012. The main purpose of the BVIC is to provide quality service and information to the visitors to Clearwater. The BVIC maintains open communication with Visit St. Pete Clearwater (Pinellas County Convention and Visitors Bureau) providing essential information as to the condition of traffic, parking, weather, red tide, events, activities and other information deemed appropriate. The BVIC facility is open 7 days a week, has a full time manager, and is staffed during key operating hours with the appropriate number of employees to serve the needs of the public. The BVIC maintains a guest book where visitors are asked to provide such information as the visitor’s origin (state/country), if it is a first visit, if they flew or drove, length of stay, where they are staying, and if they already had reservations. The Center also provides a computer for visitors to check e-mails and other internet usage. Over 40,000 visitors were served in the 2012 calendar year. Comment cards are made available for the visitors to provide the City with information on their overall stay, things they liked or disliked and additional services the City might provide. Staff addresses visitor complaints and acts as a liaison to local businesses. The Chamber is exercising its second one-year extension out of the three extensions provided for in the 2007 base agreement. While staff was originally contemplating preparing and releasing a new RFP, discussions with the Regional and Beach Chambers revealed that the Chambers would discuss options for potential collaboration in the following year. The budget for the one-year extension is $50,000 (revised budget is an addendum to Exhibit B). Any losses will be covered by the Chamber and any surpluses will be returned to the City. The funding for this one-year extension will be included in the City Manager’s proposed 2013/14 annual operating budget as part of Economic Development’s operating budget. Type:Other Current Year Budget?:None Budget Adjustment:None Budget Adjustment Comments: Current Year Cost:Annual Operating Cost: Cover Memo Item # 5 Not to Exceed:Total Cost:50,000 For Fiscal Year:FY 2013 to FY 2014 Appropriation Code Amount Appropriation Comment 0010-09216-530300-552- 000-0000 50,000 Bid Required?:No Bid Number: Other Bid / Contract:Bid Exceptions:Other Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager ED 5) City Manager 6) Clerk Cover Memo Item # 5 [A02-00323 /129933/1] 1 SECOND AMENDMENT TO MANAGEMENT AGREEMENT THIS SECOND AMENDMENT to that certain Management Agreement dated September 12, 2007, (“Agreement”) is hereby made and entered into on ______________________, 2013, by and between the CITY OF CLEARWATER, a municipal corporation of the State of Florida, whose address is P.O. Box 4748, Clearwater, FL 33758-4748, hereinafter referred to as the “City” and Clearwater Regional Chamber of Commerce, Inc., 600 Cleveland Street, Suite 200, Clearwater, FL 33755, hereinafter referred to as “Agency”. WHEREAS, City and Agency desire to extend the Agreement for one (1) additional one (1) year period (“Extended Term”), modify the notice provision and incorporate public records language as required by law; and NOW, THEREFORE, the parties agree as follows: 1. Terms and Consideration. In accordance with paragraph 1, the Term of the Agreement is hereby extended for one (1) year beginning October 1, 2013 and ending September 30, 2014. 2. Creation, Use, Maintenance, and Accounting of Financial Records; Public Records. Section 9(e) is hereby created to state: “In addition to all other contract requirements as provided by law, the contractor executing this agreement agrees to comply with public records law specifically to: 1) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service being provided by the contractor hereunder. 2) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided for in Chapter 119, Florida Statutes, as may be amended from time to time, or as otherwise provided by law. 3) Ensure that the public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. 4) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must Attachment number 1 \nPage 1 of 2 Item # 5 [A02-00323 /129933/1] 2 be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 5) The contractor hereby acknowledges and agrees that if the contractor does not comply with a public records request, the public agency shall enforce the contract provisions in accordance with the contract. 3. Notice. Section 21(b) is hereby restated as, “If to the Agency, addressed to President, Clearwater Regional Chamber of Commerce, 600 Cleveland Street, Suite 200, Clearwater, Florida 33755. 4. All other terms and conditions of the Agreement not modified herein shall remain in full force and effect. IN WITNESS WHEREOF, the parties have executed this Amendment the day and year first above written. Countersigned: CITY OF CLEARWATER, FLORIDA _____________________________ By: ____________________________ George N. Cretekos William B. Horne, II Mayor City Manager Approved as to form: Attest: _____________________________ ________________________________ Laura Mahony Rosemarie Call Assistant City Attorney City Clerk Clearwater Regional Chamber of Commerce, Inc. By: _________________________ Bob Clifford CEO/President Attachment number 1 \nPage 2 of 2 Item # 5 Attachment number 2 \nPage 1 of 1 Item # 5 Work Session Council Chambers - City Hall Meeting Date:8/12/2013 SUBJECT / RECOMMENDATION: Approve the purchase of excess liability, excess workers’ compensation, and numerous specialty insurance policies, October 1, 2013 through October 1, 2014, at an amount not to exceed $695,000.00, and authorize the appropriate officials to execute same. (consent) SUMMARY: The Risk Management Division of the Finance Department purchases certain excess and specialty insurance coverages through the efforts of two brokers: Wells Fargo (Florida) and Arthur J. Gallagher and Company. These coverages include Crime; Excess for: General Liability, Automobile, Employee Benefits Liability, Workers’ Compensation, Public Officials Liability, Marine Operator’s Liability, Compressed Natural Gas, and Law Enforcement Liability; EMS General and Excess Liabilities; Third Party Storage Tank Liability; Hull Protection and Indemnity; and various Flood policies. Staff is recommending a change to excess coverage only for Marine Operator’s Liability and Compressed Natural Gas Liability, and is investigating the possibility of reducing EMS General and Excess Liabilities to a broader Excess only to achieve additional cost reductions. These changes appear warranted given infrequent claims and related cost/benefit analysis of the primary coverage insurance premiums. The requested $695,000 is a 4.1% decrease from last year’s approved amount of $725,000. An additional $86,000.00 of savings may be obtained if the EMS General and Excess Liabilities can be reduced to a broader Excess only coverage, resulting in an overall decrease of 16% from last year’s approved amount of $725,000. Type:Operating Expenditure Current Year Budget?:Yes Budget Adjustment:None Budget Adjustment Comments: Current Year Cost:Annual Operating Cost:$695,000 Not to Exceed:$695,000 Total Cost:$695,000 For Fiscal Year:10/01/2013 to 09/30/2014 Appropriation Code Amount Appropriation Comment 0590-07000-545100-519- 000 $695,000 Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk Cover Memo Item # 6 Li a b i l i t y R e n e w a l C o m p a r i s o n fo r O c t o b e r 1 , 2 0 1 3 t o O c t o b e r 1 , 2 0 1 4 Ex c e s s a n d S p e c i a l t y I n s u r a n c e R e n e w a l s : FY 2 0 1 2 - 2 0 1 3 FY 2 0 1 3 - 2 0 1 4 Pe r c e n t a g e In c r e a s e / ( D e c r e a s e ) fr o m F Y 1 2 - 1 3 B u d g e t Oc t o b e r 1 , 2 0 1 3 t h r u S e p t 3 0 , 2 0 1 4 Ap p r o v e d B u d g e t Re q u e s t e d $ 5 0 0 K Li a b i l i t y S I R / $ 6 0 0 K WC S I R Ex c e s s G e n e r a l L i a b i l i t y / A u t o / E m p l o y e e B e n e f i t s / Wo r k e r s ' C o m p e n s a t i o n a n d E m p l o y e r L i a b i l i t y / P u b l i c Of f i c i a l s / P e r s o n a l I n j u r y L a w E n f o r c e m e n t / A s o f 2 0 13 - 20 1 4 a l s o i n c l u d e s : M a r i n e O p e r a t o r ' s L i a b i l i t y / E M S Li a b i l i t y / C N G L i a b i l i t y 38 4 , 9 4 0 . 0 0 4 9 5 , 1 8 3 . 7 0 2 8 . 6 4 % Cr i m e 17 , 7 6 9 . 9 8 5, 0 6 5 . 0 0 -71.50% Ma r i n e O p e r a t o r ' s L i a b i l i t y 17 , 3 3 8 . 5 1 - -1 0 0 . 0 0 % EM S G e n e r a l L i a b i l i t y 86 , 5 5 4 . 1 8 86 , 5 5 4 . 1 8 0.00% CN G L i a b i l i t y 20 , 2 6 0 . 0 0 - -1 0 0 . 0 0 % Th i r d P a r t y S t o r a g e T a n k L i a b i l i t y 13 , 8 6 2 . 2 8 11 , 3 2 7 . 3 6 -18.29% Hu l l & P & I 9, 3 7 6 . 6 9 8, 1 5 4 . 0 0 -13.04% Fl o o d : 6 5 1 N . O l d C o a c h m a n R d ( C a r p F i e l d C l u b ) 1, 1 2 2 . 4 0 1, 1 6 7 . 0 4 3.98% 1, 1 2 2 . 4 0 1, 1 6 7 . 0 4 3.98% Fl o o d : 6 5 3 N . O l d C o a c h m a n R d ( C a r p F i e l d T r a i n ) - 1, 0 9 0 . 8 8 100.00% Fl o o d : 1 8 0 G u l f v i e w ( L i f e g u a r d B l d g . ) 14 , 8 0 5 . 1 0 14 , 7 3 8 . 0 8 -0.45% Fl o o d : 5 3 4 M a n d a l a y A v e ( F i r e S t a t i o n # 4 5 ) 4, 8 3 2 . 3 0 9, 8 9 2 . 9 6 104.73% Fl o o d : 7 0 0 B a y w a y B l v d ( P o l i c e S t a t i o n ) 1, 6 5 2 . 5 5 1, 6 4 4 . 1 6 -0.51% Fl o o d : 1 C a u s e w a y B l v d ( B c h V i s i t o r C t r . ) 3, 9 8 1 . 3 0 3, 8 7 7 . 4 4 -2.61% Fl o o d : 1 0 0 1 G u l f B l v d ( C o m m S a i l ) 92 9 . 2 0 1, 0 8 1 . 9 2 16.44% Fl o o d : 1 6 0 5 H a r b o r D r ( P o l l u t i o n C o n t r o l B l d g . ) 1, 0 9 8 . 0 0 1, 2 2 9 . 7 6 12.00% Fl o o d : 6 0 1 N . O l d C o a c h m a n R d ( B H F i e l d ) 25 , 0 0 0 . 0 0 1, 6 6 6 . 5 6 -93.33% Fl o o d : 2 5 C a u s e w a y B l v d 7, 6 6 1 . 3 0 8, 1 5 1 . 3 6 6.40% Fl o o d : 6 9 B a y E s p l a n a d e ( R e c r e a t i o n C t r ) 9, 0 2 8 . 6 5 9, 7 1 2 . 6 4 7.58% Fl o o d : 3 1 4 1 - 3 1 5 7 G u l f t o B a y ( W P C - E a s t ) 11 , 1 9 1 . 8 0 12 , 1 8 1 . 1 2 8.84% En v i r o : B r i g h t h o u s e F i e l d 75 , 0 0 0 . 0 0 - T o t a l A l l P o l i c i e s 70 6 , 4 0 4 . 2 4 67 2 , 7 1 8 . 1 6 -4.77% Co n t i n g e n c y 18 , 5 9 5 . 7 6 22 , 2 8 1 . 8 4 19.82% T o t a l A l l P o l i c i e s a n d C o n t i n g e n c y 72 5 , 0 0 0 . 0 0 69 5 , 0 0 0 . 0 0 -4.14% Ci t y o f C l e a r w a t e r Ri s k M a n a g e m e n t 07 / 2 5 / 2 0 1 3 Attachment number 1 \nPage 1 of 1 Item # 6 Work Session Council Chambers - City Hall Meeting Date:8/12/2013 SUBJECT / RECOMMENDATION: Approve an Interlocal Agreement for Library Services in Pinellas County for a term of five years, effective October 1, 2013, with a possible extension for an additional five years and authorize the appropriate officials to execute same. (consent) SUMMARY: For over 20 years, Pinellas County and the cities and taxing districts within the county that provide library service have worked within an agreement to insure access to all libraries within the county to any resident of a participating area. The unincorporated areas of the county are taxed to compensate the cities for access to library services and that funding is distributed to the libraries based on a formula included in the Interlocal Agreement through PPLC (Pinellas Public Library Cooperative). This agreement would continue that arrangement with a few modifications: 1.The East Lake area has been created as a separate taxing district and the funding that used to go to the county fund will no longer be part of the countywide fund. This will reduce overall funding available to other libraries by almost $1 million. It is anticipated that the overall funding for Clearwater will be reduced by about $78,000 this year, to approximately $600,000. 2.The makeup of the Board of PPLC has changed from a citizen Board to one made up of City Managers, County staff and two citizen representatives. Clearwater's City Manager will be a voting member of the PPLC Board. 3.The funding formula has not changed, except that the Administrative costs will now be set by the Board instead of set at 5% of funding. Other changes appear to be of a minor nature, and none of the changes has a significant impact on overall library service within the county or within the City of Clearwater. Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk Cover Memo Item # 7 1 Library Interlocal Agreement THIS INTERLOCAL AGREEMENT (“Agreement”) is made and entered into by and between the undersigned governmental units as set forth on the signature pages attached hereto (“Parties”), for the establishment of and participation in a cooperative library service for Pinellas County (the “Cooperative”). RECITALS: WHEREAS, Pinellas County and various municipalities entered into an Interlocal Agreement providing for the establishment of the Cooperative dated the 10th day of January 1989, which was subsequently amended and extended, and which was superseded by an Interlocal Agreement entered into on the 10th day of September 2001, which expires on September 30, 2013; and WHEREAS, it is in the public interest to provide a free public library service for the use of the permanent residents of Pinellas County (“County”); and WHEREAS, this Agreement is authorized by Section 163.01 of the Florida Interlocal Cooperation Act of 1969, which was promulgated to permit local governmental units to make the most effective use of their powers by enabling them to cooperate with other governmental units thereby providing services and facilities in a manner and pursuant to forms of governmental organization that will include geographic, economic, population, and other factors influencing the needs and development of local communities; and WHEREAS, any public agency of this state may exercise jointly with any other public agency of this state any power, privilege, or authority which such agencies share in common and which each might exercise separately; and WHEREAS, the Parties to this Agreement have determined that in order to most effectively utilize their separate powers, a cooperative effort in the form of an Interlocal Agreement is needed; and WHEREAS, Sections 257.12 through 257.25, Florida Statutes (2000), provide state funds to assist in the furnishing of library services. NOW THEREFORE, in consideration of the mutual benefits and in consideration of the covenants and agreements set forth herein, the Parties hereto agree as follows: Attachment number 1 \nPage 1 of 36 Item # 7 2 I. PURPOSE; EXECUTION; EFFECTIVE DATE; TERM OF AGREEMENT A. Purpose: The purpose and intent of this Agreement is to continue to operate the Cooperative to extend library services to the unincorporated areas of the County and to municipalities that do not have such services as of the effective date of this Agreement, and to improve library services to residents of municipalities and library tax districts that have library services as of the date of this Agreement. The primary functions of the Cooperative are as follows: 1. To receive and disburse funds from federal, state, and local sources. 2. To maintain a shared library automation system serving Member libraries. 3. To maintain a shared materials delivery system serving Member libraries. 4. Where agreed by individual Member libraries for the most efficient use of fiscal resources, to assist Member libraries in the collective purchase of library resources and services. B. Execution; Effective Date This Interlocal Agreement may be signed in counterparts by the Parties hereto. This Agreement shall become effective on October 1, 2013. C. Term of Agreement: This Agreement will be in force for a period of five (5) years, ending September 30, 2018. In year three, the Cooperative shall conduct a comprehensive review of other library service delivery models. The results shall be delivered to the Board of Directors of the Pinellas Public Library Cooperative, Inc. and the Board of County Commissioners for consideration no later than September 30, 2017. Should the County not request review and amendment of the terms of this Agreement by March 31, 2018, the Agreement may be renewed for an additional period of five (5) years to September 30, 2023 with the mutual consent of the parties. II. DEFINITIONS: A. Articles of Incorporation: “Articles of Incorporation” as used in this Agreement refer to the Articles of Incorporation of the Pinellas Public Library Cooperative, Inc., (PPLC) approved by the signatories to the 1989 Interlocal Agreement establishing the Cooperative and executed and filed with the Secretary of State pursuant to Chapter 617, Florida Statutes (1987), as may be amended. Attachment number 1 \nPage 2 of 36 Item # 7 3 B. Board: “Board” as used in this Agreement refers to the Board of Directors of the Pinellas Public Library Cooperative, Inc. C. “Board of County Commissioners” “Board of County Commissioners” as used in this Agreement refers to the Pinellas County Board of County Commissioners and may be delineated as “BCC”. D. By-Laws: “By-Laws” as used in this Agreement refer to the By-Laws of the Pinellas Public Library Cooperative, Inc., approved by the signatories to the 1989 Interlocal Agreement establishing the Cooperative, as may be amended. E. Cooperative: “Cooperative” as used in this Agreement refers to the Pinellas Public Library Cooperative, Inc. and may be delineated as “PPLC”. F. County: “County” as used in this Agreement refers to Pinellas County, a political subdivision of the State of Florida. The County as used in this Agreement is a Party to this Agreement but is not a Member of the Cooperative. G. Disbursement Formula: “Disbursement Formula” as used in this Agreement refers to the formula according to which disbursements to Members with libraries shall be made pursuant to this Agreement. The Disbursement Formula is attached hereto and incorporated herein as Exhibit “B”. H. Governmental Unit: “Governmental Unit” as used in this Agreement refers to municipalities; library tax districts with libraries; a municipal consortium offering library services; and the County. Governmental Units which are Parties to this Agreement are included within the definition of Governmental Unit, and may also be delineated as “Members” of the Cooperative. I. Member: “Member” as used in this Agreement refers to a Governmental Unit which is a Party to this Agreement and which forms part of the Cooperative either as a Member with a library or as a Member without a library. Attachment number 1 \nPage 3 of 36 Item # 7 4 J. Library: “Library” as used in this Agreement refers to the public libraries and library systems operated by Members. To qualify as a “library” for purposes of this Agreement, the library must meet the basic standards set forth in the Policy on Admission, a copy of which is attached hereto and incorporated herein as Exhibit “A”. K. Local Support: “Local support” as used in this agreement refers to the dollar amount of funds expended for allowable costs by each Member with a library during the fiscal year for library operations. Funds received from the County for the support of a library that exists wholly in the unincorporated area of Pinellas County, excluding all monies received by such libraries from the Cooperative or from a municipal services taxing unit created for the provision of countywide library service (“Library MSTU”), shall be considered as additional local support for the Member library for purposes of the application of the disbursement formula. Allowable costs for each library shall consist of all personnel and direct operating costs, as provided for in the State of Florida Chart of Accounts. All other costs, including fixed capital items and debt expenses, shall be limited to $25,000.00 per year. L. Unit of a Member Library: “Unit of a Member library” as used in this agreement refers to a library of Members when said library exists wholly in unincorporated Pinellas County. M. Year: “Year” as used in this Agreement, unless otherwise indicated, means the fiscal year from October 1 to September 30. The fiscal year of the Cooperative shall run from October 1 to September 30. III. GOVERNING STRUCTURE OF THE COOPERATIVE: A. Corporate Structure: The Cooperative is a private non-profit organization incorporated under the Florida Not- For-Profit Corporation Act, Chapter 617, Florida Statutes (2000). Additional Members may be admitted in the manner specified in the Articles of Incorporation or the By-laws. B. Board of Directors: 1. Membership. The Board of Directors shall consist of nine (9) voting Members and one (1) ex-officio non-voting Member who shall be selected and Attachment number 1 \nPage 4 of 36 Item # 7 5 appointed in accordance with the provisions of the Articles of Incorporation and the By-laws, as amended, as follows: a. Four Members of the Board of Directors shall be the City Administrator of the City of St. Petersburg and the City Managers of Clearwater, Largo and Pinellas Park, or their senior management designees. b. Three Members of the Board of Directors shall be county senior management employees, representing Pinellas County, who shall be designated by the Pinellas County Administrator. c. Two Members of the Board of Directors shall be appointed by the Board of County Commissioners and shall serve a term of three (3) years. Criteria for such appointment shall be as follows: 1.) The candidate has previous experience serving on a Board or similar body and the capacity to evaluate a full range of perspectives, from library service providers to library users. 2.) The candidate represents the interests of all parties, including the County, the Cooperative, Members with and without libraries, and patrons. 3.) The candidate can vision the future of countywide library services. 4.) The candidate may not be an employee or Member of the governing body of a library. d. One Member of the Board of Directors shall be the Chair of the Library Directors Advisory Council, who shall serve ex-officio as a non- voting Member. 2. Terms. The Articles of Incorporation shall specify the term of office for Directors in conformance with Section III(B)(1) above. 3. Officers. The Officers of the Cooperative shall be: Chair of the Board of Directors, Vice-Chair of the Board of Directors, and Secretary/Treasurer. The terms of office, election and duties of Officers shall be as specified in the By- laws. Attachment number 1 \nPage 5 of 36 Item # 7 6 4. Compensation. Directors and Officers shall not be paid a salary or wages, but may be reimbursed for travel and per diem expenses on behalf of the Cooperative as approved by the Board, based on the PPLC Policies and Procedures Manual and in accordance with Section 112.061, Florida Statutes (2000). 5. Meetings. The Board of Directors shall meet at least six (6) times each year. Meetings shall be conducted pursuant to the Sunshine Law, Chapter 286, Florida Statutes. The Chairperson or a simple majority of the Board may call emergency meetings. Such meetings shall require at least 24 hours’ notice. 6. Duties. The duties of the Board of Directors shall include, but not be limited to: a. Managing the affairs of the Cooperative; b. Amending the Articles of Incorporation and the By-laws; c. Establishing administrative policy for the operation of the Cooperative; d. Receiving and disbursing funds from local, state and federal sources and entering into arrangements as appropriate in connection therewith, and receiving and disbursing funds from Members without libraries participating in the Cooperative; e. Investing the Cooperative funds; f. Employing and directing an Executive Director; g. Conducting open and public meetings, the time and place to be decided by the Board of Directors; h. Establishing the operating budget for the Cooperative, which is subject to the approval of the BCC, and overseeing its execution, including approving expenditures for administration; i. Advising the Parties and Members with respect to the budget, disbursements, extension and expansion of library services and other affairs of the Cooperative; j. Submission of funding requirements in accordance with the provisions of Section V(C). Attachment number 1 \nPage 6 of 36 Item # 7 7 k. Developing, in consultation with the library directors of Members, the Annual Plan of Service and the Long Range Plan for the Cooperative to improve library services to residents of municipalities, library taxing districts, and unincorporated areas. C. Executive Director: The governing Board shall employ a professional Executive Director. 1. Duties. The duties of the Executive Director shall include, but not be limited to: a. Facilitating joint planning for coordination of library services among Members with libraries and other libraries within the County that participate in reciprocal borrowing and joint planning as recipients of State Aid to Libraries. b. Maintaining information for and submitting applications on behalf of the Cooperative for available local, State, and Federal library funds with Board approval, and filing reports with the Division of Library and Information Services pursuant to Section 257.16, Florida Statutes (2000), as may be amended; c. Preparing, in coordination with the library directors of Members, the annual operating and capital budgets of the Cooperative, and presenting the annual operating budget of the Cooperative to the Board and Members. 2. Qualifications. The Executive Director must have an American Library Association accredited degree in library science, and a minimum of five (5) years library administration experience, with experience in library cooperative administration preferred. D. Advisory Council: A Library Directors Advisory Council made up of all library directors of Members, or their designees, will assist the Executive Director in coordination, planning and other matters as appropriate. The Officers of the Library Directors Advisory Council shall be: Chair, Vice-Chair, and Secretary. The terms of office, election, and duties of Officers shall be as specified in the By-laws. The By-laws of the Library Directors Advisory Council shall provide that the office of Chair will be rotated yearly among the Members of the Advisory Council and that the Chair will participate in the meetings of Attachment number 1 \nPage 7 of 36 Item # 7 8 the Cooperative Board of Directors as the ex-officio, non-voting representative of the Library Directors Advisory Council. The Duties of the Library Directors Advisory Council shall be as follows: 1. Conducting open and public meetings, the time and place to be decided by the Library Directors Advisory Council; 2. Advising the Executive Director and Board of Directors on technical and policy matters affecting the libraries; and 3. Providing review and recommendations in the preparation of the annual budget of the Cooperative to be presented to the Board of Directors. E. Long-Range and Annual Plans of Service: Each year an Annual Plan of Service and Budget shall be developed by the Board of Directors in cooperation with the library directors of Members containing goals, objectives, and activities, and the budget that will support library services for the year. These plans must clearly demonstrate that resources will be allocated in a way that serves the goal of access to library services throughout the area. The long-range plan must be updated every three to five years and must include a five-year projection of all revenues and expenditures of the Cooperative. The plan will be coordinated with individual cooperating library long-range plans (where they exist) and will meet the requirements for participation in the State Aid to Libraries Program. The Cooperative Board will adopt the plans and disseminate them broadly in the County. F. Reports: The Cooperative Board will provide annual reports on the progress toward meeting the objectives of the long-range plan and the annual plan of service. The reports will include audited statements of operating expenditures, capital expenditures, and reserve accounts, and will be forwarded to the Members, the Parties and the Division of Library and Information Services. IV. PARTICIPATION: A. General: Participation will be voluntary and open to any governmental unit. People residing in participating areas will be eligible to use the services of Member libraries of the Cooperative without charge. People residing in governmental units or areas not electing to participate will be excluded from the use of the Cooperative’s services unless the people join Attachment number 1 \nPage 8 of 36 Item # 7 9 Member libraries by paying an annual fee; such fee may be adjusted by a majority of Parties to this agreement. People who join by paying the annual fee to a Member library will then be counted as residents of that Member library’s governmental unit in the application of the disbursement formula. Participating entities may withdraw pursuant to the provisions of Section VI. B. Members With Libraries: 1. Admission. Governmental units applying for the first time for membership in the Pinellas Public Library Cooperative, Inc. must meet the statutory requirements and operational standards established in Exhibit “A”: Policy on Admission. 2. Membership. Members with libraries will continue to meet the statutory requirements of Florida Statutes 257.17 and will adhere to the extent feasible to the operational standards established in Exhibit “A”: Policy on Admission. 3. Autonomy. Each Member with a library shall continue to decide the level of library service for its community, and shall prepare its own budget. Each library shall remain autonomous and retain control of its operations and functions, i.e.: a. Trust funds, individual gifts or donations made to a library shall remain the property of that library. b. All library staff shall remain employees of the various Members with no loss in benefits; c. Each library shall remain the property of the Member in which it is located, and all maintenance and repairs shall be effected through operating budgets from allocated local appropriations. d. Members with libraries will continue to fund their local libraries and are not required to make any payment to the Cooperative for participation in the Cooperative. 4. Audits. Each Member with a library shall provide to the Cooperative by March 31 of each year an audited statement of its library operating costs for its last completed fiscal year. The audits are to be reviewed by the Cooperative to determine the dollars expended locally for library operations. Allowable costs for Attachment number 1 \nPage 9 of 36 Item # 7 10 each library shall consist of all personnel and direct operating costs, as provided for in the State of Florida Chart of Accounts. All other costs, including fixed capital items and debt expenses, shall be limited to $25,000 per year. 5. Materials and Services. Members with libraries agree to allow all circulating materials of existing libraries to be freely available to residents of all participants in the Cooperative. Within policies established by each library, residents of Members may borrow materials from participating libraries, and use all reference and public programming services. C. Members Without Libraries: 1. Basis for Funding: The County, on behalf of the Library MSTU, and subject to the provisions and limitations in Section V. A. and any other Member without a library, shall provide annual financial support to the Cooperative which, when calculated on a per capita (of population of such Member) basis for any year, shall be equivalent to the average per capita funding, excluding all monies received from the Cooperative, provided during the most recent preceding year by the Members having libraries subject to the provision of, and limitations in, Section V(A), the funding shall be calculated as follows: The total expenditures, as adjusted for monies received from the Cooperative, of the Members from the prior year shall be divided by the total population of the Members to obtain the aggregate average per capita cost. For purposes of this subsection C, “funding” means the amount of library expenditures for any year as described in Section V(A) by a Member having a library, and “population” means the number of residents residing in the Member governmental unit determined in accordance with Section V(B). Payments shall be made by the County and each Member without a library of annual financial support due from it in four (4) quarterly payments of twenty-five percent (25%) each. 2. Underfunding: If any Member’s financial support paid to the Cooperative is less than the amount due under Section V, written notice shall be provided to such unit of the deficiency and all funds due under Section V shall be immediately due and Attachment number 1 \nPage 10 of 36 Item # 7 11 payable as specified in Section VI(C). Such unit shall be deemed to have withdrawn from the Cooperative notwithstanding the provisions of Section VI(A) or VI(C) effective thirty (30) days following the receipt of written notice of deficiency unless payment of such deficiency is made within that thirty (30) day period. V. FUNDING MECHANISM: A. Fiscal Funding: The County will provide an amount of annual financial support equal to the financial support provided by all Members with libraries, calculated on a per capita basis for the previous year, excluding all monies received from the Cooperative. At no time shall the millage rate levied by the County in support of Cooperative library services exceed 0.5 mill. The County shall submit the funds to the Cooperative in quarterly payments. The County shall notify the Cooperative of any changes to the population figures subject to the amount of annual per capita financial support for the new fiscal period prior to May 30 of each year. The obligations of the County as to any funding required pursuant to this Agreement are subject to annual approval of the Library MSTU millage by the County. If funds are not appropriated by the County through the Library MSTU for any or all of the obligations in this Agreement, the County shall not be obligated to pay for the services provided pursuant to this Agreement beyond the portion for which funds are appropriated. The County agrees to promptly notify the Cooperative in writing of such failure of appropriation, and upon such notice, the provisions of Section IV shall govern. B. Determination and Notification of Per Capita Amounts for Members Without Libraries: The Cooperative shall advise each Member without a library by June 1 of each year, of such unit’s funding requirement for the next fiscal year, together with the calculations by which such funding requirement was determined and the backup information for such calculation, consisting of (i) average per capita locally funded library expenditures of Members with libraries for the last completed year and (ii) appropriate population statistics. The expenditures shall be based on audited financial statements for such last completed year in accordance with budget line items identified in Section IV(B)(4). The population statistics used to calculate such per capita expenditures shall be for such year and shall be from the Bureau of Attachment number 1 \nPage 11 of 36 Item # 7 12 Economics and Business Research of the University of Florida or the Pinellas County Planning Department. C. Fiduciary Responsibility for Funds: 1. All funds of the Cooperative shall be maintained in an interest-bearing public depository as set forth in Florida Statutes, Chapter 280 (2000), as may be amended; 2. Complete and accurate records shall be kept of the receipts and disbursement of all funds of the Cooperative, subject to the PPLC adopted Record Retention and Document Destruction Policy, which will comply with Florida Department of State General Schedule for State and Local Government Agencies GS1-SL, Internal Revenue Code 501(c)(3), and all other applicable federal, state, and local law; 3. An annual audit of the Cooperative by an independent certified public accountant, to be paid for from the operating funds of the Cooperative, shall be made and filed annually with the Department of State; 4. The Cooperative shall abide by the terms and provisions of the laws of the State of Florida and the provisions of this Agreement and any other applicable Federal, State, or local laws, rules and regulations including the County’s Investment Policy. D. Disbursement: The Board of Directors shall disburse funds received by the Cooperative according to the formula below: 1. The Board of Directors shall annually establish the budgeted administrative costs of the Cooperative, including salary, office supplies, and any rents or other costs related to the administrative operations of the Cooperative. 2. The remaining funds shall be distributed to Members with libraries in accordance with the disbursement formula, which is attached hereto and incorporated herein as Exhibit “B”. This distribution is to be based on submittal of annual library operating costs with descriptive codes in accordance with the State of Florida Chart of Accounts. All funds collected from sources other than Members shall be distributed in the same manner as funds collected from Attachment number 1 \nPage 12 of 36 Item # 7 13 Members without libraries. In no instance shall the total allocation to a Member library exceed the amount of the local support. Funds received by the Cooperative shall be disbursed within a reasonable time (not to exceed 60 days) after receipt. Establishment, construction and program grants received from the state shall be used in accordance with the provisions of applicable state law. Payments to Member libraries shall be made in quarterly disbursements. The libraries shall use those funds for operations of their libraries. The disbursement formula may only be amended by the Cooperative’s Board of Directors, with the approval of a simple majority of the Members with libraries and the approval of the County. 3. State Aid funds, establishment, construction and program grants received from the state shall be used in accordance with the provisions of applicable state law, Florida Statutes 257 and Florida Administrative Code 1B-2 and 1B-3. VI. WITHDRAWAL: A. All Participants: 1. Any Member wishing to withdraw shall submit written notice thereof to the Cooperative no later than six (6) months prior to the beginning of any fiscal year of the Cooperative. 2. Withdrawal of Members without libraries may occur in the manner specified in Section IV(C)(2). B. Members with a Library: A Member with a library that submits a withdrawal notice to the Cooperative shall: 1. At the request of the Cooperative’s Board, promptly furnish usage statistics and an audit of library operating costs for such library’s last fiscal year completed prior to the date the withdrawal is effective to ensure maintenance of proper accounting for the Cooperative; 2. Return to the Cooperative within sixty (60) days after withdrawal, any special equipment or collections purchased for such Member with funds from the Cooperative capital improvements fund within the previous five years. In lieu of returning the equipment or collection so purchased, the amortized balance thereof Attachment number 1 \nPage 13 of 36 Item # 7 14 based on an amortization period of five years from date of purchase may be repaid to the Cooperative during the year following withdrawal; 3. Repay to the Cooperative within sixty (60) days after withdrawal any then remaining unexpended and uncommitted funds received from the Cooperative; and 4. Pay to the Cooperative during the year following withdrawal the unamortized cost based on a 20-year amortization of any building improvements paid for with monies from the Cooperative’s capital improvements fund. After complying with the forgoing, the withdrawing Member with a library shall have no other obligation under this Agreement. C. Members Without a Library: A Member without a library that submits or receives a withdrawal notice shall pay all sums due for library services provided prior to the date of withdrawal pursuant to Sections IV and V prior to withdrawal. VII. TERMINATION OF AGREEMENT: In the event that Members representing more than fifty percent (50 %) of the total population of all Members withdraw under Section VI, or are deemed to have withdrawn under Section IV(C)(2) of this Agreement, the remaining Members shall consider the continuation or termination of the Agreement, and may terminate the Agreement by consent of a simple majority of the Members. IN WITNESS WHEROF, the Parties hereto have caused this Interlocal Agreement to be executed on the day and year first above written. Attachment number 1 \nPage 14 of 36 Item # 7 15 EXHIBIT “A” Policy on Admission Pinellas Public Library Cooperative, Inc. For a Library Seeking Membership Libraries applying for membership in the Pinellas Public Library Cooperative, Inc. must meet the basic eligibility requirements outlined below: 1. The library meets the Essential level of Core Standards as defined in the Florida Public Library Standards (2006 Revision). 2. The library meets the Florida Public Library Standards (2006 Revision) for Interconnectivity, Lending Services, Services-Resource Sharing and Interlibrary Cooperation. 3. The governing entity must have an established budget for the maintenance and operation of the library and must be audited each year. 4. There must be evidence that such funding is available, restricted for the library and will continue to be available. 5. The library has a long-range plan, an annual plan of service, and an annual budget [Florida Statutes 257.17(2)(e)]. 6. The library engages in joint planning for coordinating of library services within the county or counties that receive operating grants from the state [Florida Statutes 257.17(2)(f)]. 7. The library adapts its services to meet the needs of people with disabilities as required by the Americans with Disabilities Act and its attendant regulations. 8. The library has established hiring practices that are in accordance with Equal Employment regulations. When the library and its governing entity determine that these eligibility requirements can be met the attached Procedures for Admission must be followed. Such requests may be initiated at any time but the funding cycle for the subsequent fiscal year requires a March 31 deadline. See the Procedures for Admission for steps to be taken. Attachment number 1 \nPage 15 of 36 Item # 7 16 Procedures for Admission To the Pinellas Public Library Cooperative, Inc. As a Member Library 1. The library seeking admission to the Cooperative must provide documentation that it can meet the standards spelled out in the Policy on Admission. 2. The library must submit a letter of request signed by its governing entity (city commission, Board of Directors, etc.) to the Cooperative Board/Executive Director. 3. The library must submit with its letter of request documentation that it meets the basic eligibility standards for admission to the Pinellas Public Library Cooperative, Inc. as provided for in the Policy on Admission. 4. Upon receipt of the letter of request and documentation, the Cooperative Board and Executive Director will review the request and appoint a committee to visit and evaluate the library. 5. The committee will determine readiness for services by the requesting library and will report any deficiencies in writing to the Cooperative Board and to the library’s governing entity. 6. If the library’s governing entity wishes to pursue membership, it will be given a period of time in which to correct deficiencies, if any, and to prepare the library for final evaluation. 7. Upon receipt of the final evaluation, the Cooperative Board will have up to sixty (60) days in which to vote upon admission. 8. Following a positive vote, the Cooperative Board will present the library’s governing entity with a copy of the Interlocal Agreement, which must be executed and returned, and an agreement form for the basic policies and procedures in effect for member libraries, including all public service policies such as patron registration, patron cards, materials circulation rules and others. 9. In order to be included in the subsequent year’s funding allocations, the Procedures for Admission must be completed by March 31st in any given year. Attachment number 1 \nPage 16 of 36 Item # 7 17 EXHIBIT “B” Disbursement Formula Base Allocations to Members with libraries shall be the balance remaining after the adjustments stated in Section V(D)(1) and (D)(2) of the Library Interlocal Agreement. Each library’s percentage of the total support extended, as determined through the review of the annual audits, shall then be determined and translated into dollar amounts. The percentage of the total support extended shall be determined by dividing the sums expended locally for library operations, as set forth in Section IV(B)(4) of the agreement, by the total local support for all Members. For libraries located in unincorporated Pinellas County, the annual allocation received from the County shall be used to determine the percentage of total support extended. The Members shall receive a percentage of the available funds equal to the percentage of their total support extended as a base allocation subject to a maximum of 16% and a minimum of 4%. Circulation Allocations to Members with libraries shall be 10% after the adjustments stated in Section V(D)(1) and (D)(2). The dollars available for distribution include the balance remaining after the base allocation. The circulation pool allocation percentage shall be derived by taking non-resident circulation figures for each library and dividing it by the total non-resident circulation for all Members. Total Allocations to Members with libraries shall not exceed the amount of the local support. Attachment number 1 \nPage 17 of 36 Item # 7 18 CITY OF CLEARWATER Attachment number 1 \nPage 18 of 36 Item # 7 19 CITY OF DUNEDIN Attachment number 1 \nPage 19 of 36 Item # 7 20 CITY OF GULFPORT Attachment number 1 \nPage 20 of 36 Item # 7 21 CITY OF LARGO Attachment number 1 \nPage 21 of 36 Item # 7 22 CITY OF MADEIRA BEACH Attachment number 1 \nPage 22 of 36 Item # 7 23 CITY OF OLDSMAR Attachment number 1 \nPage 23 of 36 Item # 7 24 CITY OF PINELLAS PARK CITY OF PINELLAS PARK, FL By: ____________________________ Sandra L. Bradbury, MAYOR ATTEST: __________________________ City Clerk APPROVED AS TO FORM: ___________________________ City Attorney Attachment number 1 \nPage 24 of 36 Item # 7 25 TOWN OF NORTH REDINGTON BEACH Attachment number 1 \nPage 25 of 36 Item # 7 26 TOWN OF REDINGTON BEACH Attachment number 1 \nPage 26 of 36 Item # 7 27 TOWN OF REDINGTON SHORES Attachment number 1 \nPage 27 of 36 Item # 7 28 CITY OF SAFETY HARBOR Attachment number 1 \nPage 28 of 36 Item # 7 29 CITY OF ST. PETE BEACH Attachment number 1 \nPage 29 of 36 Item # 7 30 CITY OF ST. PETERSBURG Attachment number 1 \nPage 30 of 36 Item # 7 31 CITY OF SEMINOLE Attachment number 1 \nPage 31 of 36 Item # 7 32 CITY OF TARPON SPRINGS Attachment number 1 \nPage 32 of 36 Item # 7 33 CITY OF TREASURE ISLAND Attachment number 1 \nPage 33 of 36 Item # 7 34 PINELLAS COUNTY ON BEHALF OF PALM HARBOR COMMUNITY SERVICES AGENCY, INC. Attachment number 1 \nPage 34 of 36 Item # 7 35 PINELLAS COUNTY ON BEHALF OF EAST LAKE LIBRARY ADVISORY BOARD Attachment number 1 \nPage 35 of 36 Item # 7 36 PINELLAS COUNTY BOARD OF COUNTY COMMISSIONERS Attachment number 1 \nPage 36 of 36 Item # 7 Executive Summary Library Interlocal Agreement There has been an Interlocal Agreement in place for over 20 years. At its most fundamental level, the Interlocal Agreement facilitates cooperation between the independent city and MSTU supported libraries in the county to provide better overall library service to all residents of the participating areas. That cooperation is supported by a tax on the unincorporated areas of the county that is distributed to the participating libraries by a formula within the agreement to compensate them for providing services to non-residents. The proposed Interlocal Agreement extension is almost entirely a copy of the previous agreements. The major changes for next year would include: 1. The governance structure, specifically the makeup of the Board, has changed from a volunteer Board to one made up of four City Managers including the City Manager of Clearwater, three staff members from the County and two citizen appointments by the BCC. I believe the City Managers feel this will provide better accountability in fiscal oversight. 2. The funding formula had two changes. Previously, a 5% portion had been set aside for administrative costs and a 5% portion for Capital Improvement projects. The administrative costs will now be approved annually by the Board and there will no longer be a Capital Improvement budget. Clearwater has benefited from this in the past with grants to support the North Greenwood, Main and Beach buildings totally $500,000 as well as other projects. We will not be able to request similar funding for Countryside or East. That 5% will be folded into the overall distribution. The biggest change with the county this year does not relate directly to the Interlocal Agreement. The East Lake Library has previously been funded as part of the County General Fund. They have now been created as a separate MSTU and the funding that had been generated as part of the general county fund will now go directly to the East Lake Library. This will reduce the pool of money coming to the library distribution by almost $1,000,000. The Board of County Commissioners has indicated they will be willing to increase the library millage from .4437 mills to the maximum amount allowed, .5 mills. This will return about $300,000 to the pool, partially compensating for the lost funds. If the County does not increase the library millage, Clearwater will lose about $120,000. If the library millage is increase as expected, the city will lose approximately $78,000. The City Manager’s proposed budget reflects that proposed reduction, taken from the materials budget in the CIP. After reductions over the past few years, the only other way to save that funding would be through branch closures. This would bring the Clearwater portion of the library distribution down to about $600,000. There are many positive reasons for continuing with the cooperative. They include: Attachment number 2 \nPage 1 of 2 Item # 7 1. Although many non-residents use the Clearwater libraries, over 20% of all Clearwater use happens in other locations. Our citizens expect to be able to use any library that is convenient for them. 2. Books and materials are also shared between all libraries and all the people in the county. Our citizens expect to be able to place a reserve and have the material arrive, no matter which library it is owned by. 3. Even though we remain 14 unique and separate operations, there are certain economies of scale we can share by working together. Our automation system is a primary example. As a part of a shared system, we save a significant amount of money over what it would cost to go it alone. 4. The cooperative also qualifies for State Aid funding, bringing another $750,000 into the county to support library services. If this agreement isn’t approved by all of the participating cities and the county before Sept. 30, 2013, that money would be lost next year. This is an arrangement that has worked extremely well for the past 20 years. It would be my strong recommendation to continue Clearwater’s participation in the Cooperative and approve the Interlocal Agreement extension. Barbara Pickell, Library Director 7/19/2013 Attachment number 2 \nPage 2 of 2 Item # 7 Work Session Council Chambers - City Hall Meeting Date:8/12/2013 SUBJECT / RECOMMENDATION: Approve a contract (purchase order) with Backstage Library Works to complete the RFID tagging project for the Clearwater Public Library System for an amount not to exceed $161,000 and authorize the appropriate officials to execute same. (consent) SUMMARY: To implement the RFID (Radio Frequency Identification) technology approved by the Council in April 2013, the Department needs to have all of the materials tagged with a computer chip and linked to the records in the catalog. This agreement will bring in a company who specializes in this type of work to tag and link approximately 600,000 items in all of city locations. They anticipate the process will take approximately four months using six teams working standard shifts. Backstage was selected as the most responsive bid after a Request for Proposal process. Funding for this project is included in the Penny for Pinellas III project for RFID. Type:Capital expenditure Current Year Budget?:Yes Budget Adjustment:None Budget Adjustment Comments: Current Year Cost:$161,350 Annual Operating Cost:0 Not to Exceed:$161,350 Total Cost: For Fiscal Year:2012 to 2013 Appropriation Code Amount Appropriation Comment 94861 $161,350 Bid Required?:Yes Bid Number:RFP 21-13 Other Bid / Contract:Bid Exceptions:None Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Purchasing 5) Assistant City Manager ED 6) City Manager 7) Clerk Cover Memo Item # 8 Prices are valid for a period of 90 calendar days from the quote date. July 22, 2013Project:RFID Tagging ‐ Clearwater Public Library System City of Clearwater Library 100 N. Osceola Clearwater, FL 33758 Service Unit PriceUnitsExtended Price INCLUDED INCLUDED Estimated time for completion Price per tag applied $0.25645,400$161,350.00 $2.00TBDTBD Quality verification testing INCLUDED Shipping costs, if any ACTUAL Total Estimated Cost:$161,350.00 Notes to Pricing 5. Locked cases for AV will cost $0.05 per case removed if removed/unlocked by Backstage Library Works. 6.TheabovepricingassumestheLibrarywillmoveequipment(taggingstations,powersupplies,etc.)betweenbranchlibraries asneededthroughouttheproject.IfBackstageisrequiredtomovetheequipment,theLibrarywillbecharged$500.00per equipment move. On‐Site Services Backstage recommends 8 technicians and 1 project manager on‐site for an estimated project completion time of 16 to 17 weeks (approximately 4 months). 7.Backstage'sRFPresponsedescribesthescopeofworkforthisprojectandtheserviceswewillprovidetotheCityof ClearwaterPublicLibrarySystem.TheRFPresponsedocumentsaretobeincludedwiththiscontractandserveasanattachment to this agreement. Description: RFID tagging for Clearwater Public Library System. The Library has approximately 578,400 items of which 67,000 are A/V material. A/V material will be double‐tagged, as directed by the Library in RFP scope of work. Price includes profiling and all project management, labor, travel, on‐site expenses, supervision, training and light weeding of any worn or damaged items. Price does not include cost of the RFID tags. NOTE: Due to the nature of on‐site projects there is a project minimum is $145,215.00 or 580,860 tags applied. All work done by Backstage Library Works is delivered with our exclusive lifetime guarantee. We will correct to the client’s satisfaction, and at our expense, any problem with our services, no matter when such problem comes to light. 1. All prices are in US dollars and are valid for 90 days. 2. Unit prices are firm. Invoices will reflect the actual number of items processed. 3.If,duringproduction,BackstageLibraryWorksdeterminesthatthesample(orotherinformationgivenbytheLibrary)does not accurately reflect the actual composition of the collection, the pricing will be re‐negotiated. This price is offered as a contingency measure in case there are a large number of items for which the barcodes are not machine‐readable. Library staff may request that Backstage search such items on the catalog and add new barcode labels. Handling of books without readable barcodes, per item Profile verification and sample tagging to specifications Custom telephone and on‐site profiling sessions (procedures manual) 4.Paymentplan:30%uponcontractsigning,60%invoicedmonthlythroughoutproduction,balancedueuponcompletion. Invoices are Net 30. Comprehensive Quality Guarantee Attachment number 1 \nPage 1 of 2 Item # 8 The parties below agree to the attached proposed pricing. For Backstage Library Works: SignatureSignature Ryan Myntti For City of Clearwater: Fax to +1(404)883‐3995 or scan and email to cchumney@bslw.com , or mail original signature to: Backstage Library Works • 25 East 1700 South • Provo, UT 84606 DateDate Please return to the Backstage Library Works Corporate Office, attention Christle Chumney. Print NamePrint Name Controller TitleTitle Attachment number 1 \nPage 2 of 2 Item # 8 Work Session Council Chambers - City Hall Meeting Date:8/12/2013 SUBJECT / RECOMMENDATION: Approve an increase to the 2012/13 Pier 60 Operations budget in the amount of $77,000 to cover the increased cost of items for resale at Pier 60 bait house and additional personnel costs; authorize an increase of $73,980 to the 2013/14 Pier 60 Operations budget to include additional personnel costs; authorize the addition of 1.6 FTE positions, for a total of 7.5 FTE positions at Pier 60, funded in 2013/14; and authorize an increase to the walk on fee, from $.50 to $1.00. (consent) SUMMARY: Sales at Pier 60 have increased steadily since 2007 when it cost the City over $50,000 to operate, compared with approximately $127,000 it is expected to make in 2013. This is a result of excellent retail management use of the Pier 60 space. Along with the increase in retail sales, personnel costs have gone up. Several part-time employees have come extremely close to the maximum hours allowable. It will not be possible to stay within the hourly limits without hiring additional staff. With the nature of the work and significant cash handling involved, full-time employees are preferred. The two full-time Marine Facility Operators (MFO) needed at the Pier will be cross-trained. Learning the retail software required to work at Pier 60 Bait house, the Harbor Marina, and Beach Marina fuel dock requires an investment in training. Retaining trained employees results in less turnover and provides a stable well trained workforce. This will provide adequate coverage at all locations without stretching the part-time employees to restricted hourly limits, which will be decreasing from their current level. To help offset costs, current part-time hours have been reduced by .4 FTE (Full Time Equivalent), to net the total increase of 1.6 FTE positions. Without the new FTE’s, Pier hours will be reduced thus reducing sales and the additional revenues available to the General Fund. As an example, closing the 8-hour overnight shift and operating only two shifts a day year-round would reduce the revenue gained during the third shift. In the current fiscal year, both revenues and expenditures will be amended by $77,000 to cover the cost of personnel increases and an increase in the cost items for resale at the Pier. It has been over a decade the walk on fees have been $.50, which currently generate $95,000.00 annually. If raised to $1.00, a projected increase of approximately $76,000.00 is anticipated after an initial drop in walk on patrons of 10 to 20%. This will generate an additional $2,020 increase that will be added to fiscal year 2013/14 General Funds. In fiscal year 2013/14, the enhanced resale costs and related revenue had already been accounted for in the City Manager’s proposed budget. Enhanced personnel costs of $73,980 are proposed for the additional 1.6 FTE, and offsetting revenues of approximately $76,000 are projected with the one price change to the walk on rate. The projected net amount of $2,020 will be added to the revenues realized to the General Fund in fiscal year 2013/14. The anticipated $2,020 increase will be added to fiscal year 2013/14 General Funds. Type:Operating Expenditure Current Year Budget?:Yes Budget Adjustment:Yes Budget Adjustment Comments: See attachments Cover Memo Item # 9 Current Year Cost:$77,000 Annual Operating Cost: Not to Exceed:$77,000 Total Cost:$77,000 For Fiscal Year:2012 to 2013 Bid Required?:No Bid Number: Other Bid / Contract:Bid Exceptions:None Review Approval: 1) Office of Management and Budget 2) Marine and Aviation 3) Office of Management and Budget 4) Legal 5) Clerk 6) Assistant City Manager ED 7) City Manager 8) Clerk Cover Memo Item # 9 Pier 60 - Revisions to Current 2012/13 Operating Budget Current Revised Budget Budget 2012/13 Amendments 2012/13 Revenue Telescopes Pier 60 5,000 5,000 Fishing Admissions 130,000 25,000 155,000 Rod Rental 45,000 45,000 General Admission 90,000 90,000 Concession Sales 120,000 120,000 Bait Sales 50,000 10,000 60,000 Tackle Sales 95,000 95,000 Cigarette Sales 10,000 6,000 16,000 Fishing Passes 5,000 3,000 8,000 Concession Souvenirs 157,000 33,000 190,000 707,000 77,000 784,000 Expenditures Personal Services 231,565 47,000 278,565 Other Operating 306,600 30,000 336,600 Internal Services 12,300 12,300 Transfers 20,000 20,000 570,465 77,000 647,465 Budgeted Net Positive Cash Flow 136,535 - 136,535 Attachment number 1 \nPage 1 of 1 Item # 9 Ye a r 20 0 8 20 0 9 20 1 0 20 1 1 20 1 2 20 1 2 20 1 3 20 1 4 2015 Re v e n u e $4 4 2 , 8 4 4 $5 4 1 , 8 6 7 $6 0 4 , 0 2 1 $5 9 9 , 0 3 6 $6 6 8 , 7 0 2 $7 5 6 , 1 8 7 $7 8 4 , 5 8 2 $8 3 9 , 0 0 0 $ 8 4 6 , 0 0 0 Ex p e n d i t u r e s $4 9 3 , 7 6 0 $4 7 6 , 1 5 9 $5 5 6 , 4 6 7 $5 5 4 , 0 6 4 $5 6 9 , 7 9 7 $6 0 9 , 4 8 5 $6 5 7 , 0 4 4 $7 3 3 , 2 5 0 $ 7 4 3 , 2 5 0 Pr o f i t / ( l o s s ) ($ 5 0 , 9 1 6 ) $6 5 , 7 0 8 $4 7 , 5 5 4 $4 4 , 9 7 2 $9 8 , 9 0 5 $1 4 6 , 7 0 2 $1 2 7 , 5 3 8 $1 0 5 , 7 5 0 $ 1 0 2 , 7 5 0 Ye a r 20 0 7 20 0 8 20 0 9 20 1 0 20 1 1 20 1 2 20 1 3 20 1 4 2015 In v e n t o r y $2 4 2 , 5 1 5 $2 6 6 , 5 7 3 $2 9 4 , 5 0 0 $300,000$305,000 Pe r s o n n e l C o s t s $2 3 3 , 0 9 8 $2 5 4 , 1 8 4 $2 7 3 , 0 6 7 $323,300$327,500 $6 0 0 , 0 0 0 . 0 0 $8 0 0 , 0 0 0 . 0 0 $1 , 0 0 0 , 0 0 0 . 0 0 Ex p e n d i t u r e s Pr o f i t / ( l o s s ) -$ 2 0 0 , 0 0 0 . 0 0 $0 . 0 0 $2 0 0 , 0 0 0 . 0 0 $4 0 0 , 0 0 0 . 0 0 $6 0 0 , 0 0 0 . 0 0 $8 0 0 , 0 0 0 . 0 0 $1 , 0 0 0 , 0 0 0 . 0 0 20 0 8 20 0 9 20 1 0 20 1 1 20 1 2 20 1 2 20 1 3 20 1 4 20 1 5 Ex p e n d i t u r e s Pr o f i t / ( l o s s ) Re v e n u e Li n e a r ( R e v e n u e ) Li n e a r (P r o f i t / ( l o s s ) ) Li n e a r (P r o f i t / ( l o s s ) ) Attachment number 2 \nPage 1 of 1 Item # 9 Pier 60 - Revisions to Proposed 2013/14 Operating Budget ProposedRevised BudgetBudget 2013/14Amendments2013/14 Revenue Telescopes Pier 604,000 - 4,000 Fishing Admissions 150,000 150,000 Rod Rental 50,000 50,000 General Admission95,000 76,000 171,000 Concession Sales125,000 125,000 Bait Sales 60,000 60,000 Tackle Sales 90,000 90,000 Cigarette Sales14,000 14,000 Fishing Passes5,000 5,000 Concession Souvenirs170,000 170,000 763,000 76,000 839,000 Expenditures Personal Services 249,400 73,980 323,380 Personal Services 249,400 73,980 323,380 Other Operating374,600 - 374,600 Internal Services15,270 - 15,270 Transfers 20,000 - 20,000 659,270 73,980 733,250 Budgeted Net Positive Cash Flow 103,730 2,020 105,750 Attachment number 3 \nPage 1 of 1 Item # 9 Work Session Council Chambers - City Hall Meeting Date:8/12/2013 SUBJECT / RECOMMENDATION: Approve the Fifth Amendment to Sports Facility Use Agreement between the City of Clearwater (City) and Phillies Florida LLC (Phillies) providing for clarification of Section 7 of the agreement involving revenue and authorize the appropriate officials to execute same. (consent) SUMMARY: On December 1, 2011, the Council approved the Fourth Amendment to Sports Facility Use Agreement between the City of Clearwater and Phillies Florida LLC. As part of the Fourth Amendment, a new paragraph was added in respect to the Phillies paying the City additional use fees from Spring Training games occurring from 2012 through 2023 equal to ($.60) times the number of paid admissions to each Phillies Major League Spring Training home game played at Bright House Field against other Major League teams. A proviso needs to be added to the first paragraph of Section 7 to clarify the meaning of this additional revenue. Primarily that the $.60 per ticket is for Major League Spring Training home games rather than for purposes of illustration, games against minor league or college opponents or World Baseball Classic games, and that the City and Phillies intended for the $.60 per ticket be collected and submitted to the City as revenue at the time of the sale of the tickets. Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk Cover Memo Item # 10 FIFTH AMENDMENT TO SPORTS FACILITY USE AGREEMENT THIS Fifth Amendment to that certain Sports Facility Use Agreement, dated December 31, 2000, as heretofore amended (“Agreement”) is hereby made and entered into on ___________ _____, 2013 between the CITY OF CLEARWATER, FLORIDA, a municipal corporation of the State of Florida (“City”) and PHILLIES FLORIDA LLC, a Delaware limited liability company (the “Phillies”) (each party individually referred to herein as “Party” or collectively as the “Parties”). In consideration of the mutual covenants contained hereafter, City and the Phillies agree to amend the Agreement as follows: 1. The following proviso is added at the end of the first paragraph of Article 7: “; provided, however, that the proceeds from the sale of each ticket affording admission to a Phillies Major League Spring Training home game played at the Sports Facility against a Major League team as the opponent (but not, for purposes of illustration but not of limitation, games against minor league or college opponents or World Baseball Classic games) in 2012 through 2023, inclusive, shall be shared as follows: $0.60 to the City and the balance to The Phillies.” 2. This Fifth Amendment to Sports Facility Use Agreement shall be effective as of December 16, 2011. The Fourth Amendment to Sports Facility Use Agreement entered into on December 16, 2011 is hereby revoked effective December 16, 2011 and shall be of no force or effect. Attachment number 1 \nPage 1 of 2 Item # 10 2 3. All of the terms and conditions of the Agreement which are not expressly amended herein shall continue in full force and effect, and are incorporated herein by reference, as if set forth in full. IN WITNESS WHEREOF, the Parties have executed this Amendment the day and year first above written. Countersigned: ______________________________ George N. Cretekos Mayor Approved as to form: ______________________________ Laura Mahony Assistant City Attorney PHILLIES FLORIDA LLC By: The Phillies, its sole member By: ___________________________ David P. Montgomery General Partner, President and CEO CITY OF CLEARWATER, FLORIDA By: _____________________________ William B. Horne, II City Manager Attest: _________________________________ Rosemarie Call City Clerk Attachment number 1 \nPage 2 of 2 Item # 10 Work Session Council Chambers - City Hall Meeting Date:8/12/2013 SUBJECT / RECOMMENDATION: Approve a new Capital Improvement Project entitled Marina District Boardwalk and Entry Nodes 315-93639, for $606,510, from undesignated Special Development Fund retained earnings, to design and construct three access entry nodes for the future Marina District Boardwalk at Baymont and Papaya Streets and the pedestrian walk under bridge at SR 60. (consent) SUMMARY: The original Beach By Design Plan not only included the construction of Beach Walk but also required that a pedestrian boardwalk be constructed according to city specification on all properties adjacent to Clearwater Harbor on the east side of East Shore Drive. Property owners required to construct the new public boardwalk as a result of the development approval process are responsible for the construction of the boardwalk as well as providing the City the necessary easements for public access and boardwalk maintenance. The City would provide for the design and construction of the three public access nodes at Baymont Street, Papaya Street and at the pedestrian walk under bridge at SR 60, which goes south to the Marina. Since the construction of the boardwalk is contingent on the development of each private property, the City prepared and established standard design guidelines and specifications for the construction of the boardwalk so that the boardwalk would be consistent from one project to the next. The Frenchy’s project located adjacent to and south of the Papaya Street right-of-way is being permitted and the hotel project to the North of Papaya Street is beginning to do some additional design work on their project. Staff originally proposed that a new CIP budget be established in the 2013/14 budget, however, there is a need to get started on the design and permitting as soon as possible in order to be completed prior to opening and completion of the boardwalk at Frenchy’s and the hotel (Papaya Street). The design of the node at Papaya Street will include a vehicle load-off area, plaza, landscaping, benches, water fountain, bike rack, lighting, boardwalk and extended dock into the water way. Other nodes would be designed and built later so that when other developers began to construct or make major improvements to their private projects they would be able to connect to the major nodes. If approved, a third quarter amendment will be made to transfer funds from undesignated Special Development Fund retained earnings into this project. It should be noted that the Planning and Development Department has prepared an ordinance revision to formally request adoption of the Marina District Boardwalk Guidelines and Specifications as an exhibit into Beach by Design at the August 14, 2013 city council meeting. Type:Capital expenditure Current Year Budget?:No Budget Adjustment:Yes Cover Memo Item # 11 Budget Adjustment Comments: Create new CIP for Marina District Boardwalk &amp;amp; Entry Nodes. Current Year Cost:$606,510 Annual Operating Cost:-0- Not to Exceed:$606,510 Total Cost:$606,510 For Fiscal Year:2012 to 2013 Appropriation Code Amount Appropriation Comment 315-93639 $606,510 Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk Cover Memo Item # 11 Attachment number 1 \nPage 1 of 1 Item # 11 Work Session Council Chambers - City Hall Meeting Date:8/12/2013 SUBJECT / RECOMMENDATION: Provide direction regarding future park improvements and funding for Crest Lake Park. (WSO) SUMMARY: On April 4, 2013, the City Council provided direction to the City Manager to remove the rest rooms at Crest Lake Park. In addition, discussion ensued regarding future uses and redevelopment plans for the park. Staff reported that future penny funding for neighborhood parks could be used for future improvements to Crest Lake Park; staff suggested $1.5 million. The proposed Capital Improvement Budget includes $1.25 million in Fiscal Year 2016/17 for neighborhood parks with the balance of $250,000 to come from Fiscal Year 2017/18 funding. Council directed staff to provide a shopping list of various design elements and park amenities that could be installed in a renovated park as well as the estimated costs for each item. Following is a list of the various components and their costs in no particular priority order as recommended by staff. 50 space parking lot $170,000 Restroom $290,000 Splash pad $325,000 Irrigate park $540,000 Fishing pier $165,000 Sod the park $360,000 Perimeter park trail $390,000 Interior park trail $150,000 Interior trail lighting $250,000 Park amenities (trash can, fountains etc.) $ 30,000 Landscaping $235,000 Playground $200,000 50’x50’ picnic shelter $165,000 Gazebo (40’ diameter) $ 90,000 Tennis court (per court) $ 90,000 Basketball court (per court) $ 95,000 Sand volleyball court (per court) $ 15,000 Fitness zone $ 85,000 Park signage $ 15,000 In addition to the above listed items there will also be a cost depending on the extent of the work approved, for site work (clearing and grubbing) $450,000, professional services $275,000 and permit fees $25,000. Included in the clearing and grubbing is the cost to remove the palms and berms on the south side of the park bordering Gulf to Bay Boulevard. Staff is now requesting further direction regarding future park improvements and funding for Crest Lake Park. Review Approval: 1) Engineering 2) Financial Services 3) Office of Management and Budget 4) Legal 5) Clerk 6) Assistant City Manager 7) City Manager 8) Clerk Cover Memo Item # 12 Work Session Council Chambers - City Hall Meeting Date:8/12/2013 SUBJECT / RECOMMENDATION: Approve an agreement between The Governor’s Commission on Volunteerism and Community Service and the City of Clearwater renewing the AmeriCorps Clearwater program for the period of January 1, 2014 through December 31, 2014, including a cash match in the amount of $89,291, and authorize the appropriate officials to execute same. (consent) SUMMARY: The Clearwater Police Department has been a participating member of the AmeriCorps program since 1995, and for the past eight years has been the lead agency and grantee for AmeriCorps Clearwater. AmeriCorps Clearwater is a public safety program designed to foster citizen responsibility, build neighborhood unity, provide educational opportunities, and save police officer time by members performing non-hazardous public safety duties. Each full-time program member provides 1,700 hours annually and each part-time member provides 900 hours annually, resulting in a savings of over 22,500 hours of valuable service time to our citizens. This allows police officers and department personnel to devote more time to hazardous and critical crime mitigation tasks. AmeriCorps members promote a safe and friendlier place to live and visit. They also serve as a conduit for dissemination of information to residents and visitors who are most affected by ongoing changes in the City. The Clearwater Police Department benefits from the members’ assistance with community policing efforts and the opportunity to mentor and mold the potential police officers of the future. In 2013, ninefull-time AmeriCorps members, ten part-time AmeriCorps members and one AmeriCorps Program Coordinator are assigned to the Clearwater Police Department. The full-time AmeriCorps members receive a minimum living allowance/stipend of $12,100 per year, and part-time AmeriCorps members receive a living allowance/stipend of $6,406 per year. A continuation funding request and application was submitted and approved by The Corporation for National and Community Service for Federal Assistance in the amount of $139,651. Special Project 181-99250 has been set up for AmeriCorps Clearwater 2014. A budget amendment will provide the cash match with a transfer of $ 89,291from the Special Law Enforcement Trust Fund project 181-99331. Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk Cover Memo Item # 13 Attachment number 1 \nPage 1 of 43 Item # 13 Attachment number 1 \nPage 2 of 43 Item # 13 Attachment number 1 \nPage 3 of 43 Item # 13 Attachment number 1 \nPage 4 of 43 Item # 13 Attachment number 1 \nPage 5 of 43 Item # 13 Attachment number 1 \nPage 6 of 43 Item # 13 Attachment number 1 \nPage 7 of 43 Item # 13 Attachment number 1 \nPage 8 of 43 Item # 13 Attachment number 1 \nPage 9 of 43 Item # 13 Attachment number 1 \nPage 10 of 43 Item # 13 Attachment number 1 \nPage 11 of 43 Item # 13 Attachment number 1 \nPage 12 of 43 Item # 13 Attachment number 1 \nPage 13 of 43 Item # 13 Attachment number 1 \nPage 14 of 43 Item # 13 Attachment number 1 \nPage 15 of 43 Item # 13 Attachment number 1 \nPage 16 of 43 Item # 13 Attachment number 1 \nPage 17 of 43 Item # 13 Attachment number 1 \nPage 18 of 43 Item # 13 Attachment number 1 \nPage 19 of 43 Item # 13 Attachment number 1 \nPage 20 of 43 Item # 13 Attachment number 1 \nPage 21 of 43 Item # 13 Attachment number 1 \nPage 22 of 43 Item # 13 Attachment number 1 \nPage 23 of 43 Item # 13 Attachment number 1 \nPage 24 of 43 Item # 13 Attachment number 1 \nPage 25 of 43 Item # 13 Attachment number 1 \nPage 26 of 43 Item # 13 Attachment number 1 \nPage 27 of 43 Item # 13 Attachment number 1 \nPage 28 of 43 Item # 13 Attachment number 1 \nPage 29 of 43 Item # 13 Attachment number 1 \nPage 30 of 43 Item # 13 Attachment number 1 \nPage 31 of 43 Item # 13 Attachment number 1 \nPage 32 of 43 Item # 13 Attachment number 1 \nPage 33 of 43 Item # 13 Attachment number 1 \nPage 34 of 43 Item # 13 Attachment number 1 \nPage 35 of 43 Item # 13 Attachment number 1 \nPage 36 of 43 Item # 13 Attachment number 1 \nPage 37 of 43 Item # 13 Attachment number 1 \nPage 38 of 43 Item # 13 Attachment number 1 \nPage 39 of 43 Item # 13 Attachment number 1 \nPage 40 of 43 Item # 13 Attachment number 1 \nPage 41 of 43 Item # 13 Attachment number 1 \nPage 42 of 43 Item # 13 Attachment number 1 \nPage 43 of 43 Item # 13 Attachment number 2 \nPage 1 of 18 Item # 13 Attachment number 2 \nPage 2 of 18 Item # 13 Attachment number 2 \nPage 3 of 18 Item # 13 Attachment number 2 \nPage 4 of 18 Item # 13 Attachment number 2 \nPage 5 of 18 Item # 13 Attachment number 2 \nPage 6 of 18 Item # 13 Attachment number 2 \nPage 7 of 18 Item # 13 Attachment number 2 \nPage 8 of 18 Item # 13 Attachment number 2 \nPage 9 of 18 Item # 13 Attachment number 2 \nPage 10 of 18 Item # 13 Attachment number 2 \nPage 11 of 18 Item # 13 Attachment number 2 \nPage 12 of 18 Item # 13 Attachment number 2 \nPage 13 of 18 Item # 13 Attachment number 2 \nPage 14 of 18 Item # 13 Attachment number 2 \nPage 15 of 18 Item # 13 Attachment number 2 \nPage 16 of 18 Item # 13 Attachment number 2 \nPage 17 of 18 Item # 13 Attachment number 2 \nPage 18 of 18 Item # 13 Attachment number 3 \nPage 1 of 24 Item # 13 Attachment number 3 \nPage 2 of 24 Item # 13 Attachment number 3 \nPage 3 of 24 Item # 13 Attachment number 3 \nPage 4 of 24 Item # 13 Attachment number 3 \nPage 5 of 24 Item # 13 Attachment number 3 \nPage 6 of 24 Item # 13 Attachment number 3 \nPage 7 of 24 Item # 13 Attachment number 3 \nPage 8 of 24 Item # 13 Attachment number 3 \nPage 9 of 24 Item # 13 Attachment number 3 \nPage 10 of 24 Item # 13 Attachment number 3 \nPage 11 of 24 Item # 13 Attachment number 3 \nPage 12 of 24 Item # 13 Attachment number 3 \nPage 13 of 24 Item # 13 Attachment number 3 \nPage 14 of 24 Item # 13 Attachment number 3 \nPage 15 of 24 Item # 13 Attachment number 3 \nPage 16 of 24 Item # 13 Attachment number 3 \nPage 17 of 24 Item # 13 Attachment number 3 \nPage 18 of 24 Item # 13 Attachment number 3 \nPage 19 of 24 Item # 13 Attachment number 3 \nPage 20 of 24 Item # 13 Attachment number 3 \nPage 21 of 24 Item # 13 Attachment number 3 \nPage 22 of 24 Item # 13 Attachment number 3 \nPage 23 of 24 Item # 13 Attachment number 3 \nPage 24 of 24 Item # 13 Work Session Council Chambers - City Hall Meeting Date:8/12/2013 SUBJECT / RECOMMENDATION: Approve an Interlocal Agreement between the Clearwater Community Redevelopment Agency (CRA) and the City of Clearwater to provide CRA funding in Fiscal Year 2013/2014 in the amount of $159,786.00 (salary, benefits, fuel) to underwrite the cost of additional Community Policing Services by the Clearwater Police Department in the East Gateway CRA District, pursuant to the new East Gateway Five-Year Action Program for Fiscal Years 2012-2017, and authorize the appropriate officials to execute same. (consent) SUMMARY: The CRA approved the new East Gateway District Five–Year Action Program on October 15, 2012. The Action Program responded to public input on the issues of drug dealing, prostitution and street crime by including an action item for the continuation of increased police presence and crime reduction within the East Gateway District. An allowable funding source of this action item is the use of CRA Tax Increment Financing (TIF) funds. Florida Statues allows for the use of TIF funds for community policing innovations in Community Redevelopment Areas. The CRA and Clearwater Police Department have reached an agreement on a proposed scope of services and terms as delineated in the Interlocal Agreement. Included in the scope is the delineation of specific, measurable crime reduction targets by which to monitor the success of the initiative as well as providing clear language required by statute assuring that the resources are applied to the CRA/East Gateway area. Funding will be from the CRA East Gateway Project account (388-94849). Appropriation Code Amount Appropriation Comment 388-94849 $159,786.00 CRA East Gateway Project Account Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk Cover Memo Item # 14 INTERLOCAL AGREEMENT This Interlocal Agreement is made and entered into this ________ day of _____________, 2013 by and between the Community Redevelopment Agency of the City of Clearwater, Florida (CRA), a redevelopment agency established pursuant to law, and the City of Clearwater (CITY), a municipal corporation of the State of Florida. WHEREAS, this Agreement is made and entered between the parties pursuant to Section 163.01, Florida Statutes, the “Florida Interlocal Cooperation Act of 1969”; and WHEREAS, Section 163.361(1) of the Florida Statutes allows for the use of Tax Increment Funding (TIF) funds for community policing innovations in Community Redevelopment Areas; and WHEREAS, the CRA has established the new East Gateway Five-Year Action Program for fiscal years 2012-2017, which includes the element to "continue to provide a more visible community policing presence within the East Gateway neighborhood"; and WHEREAS, the CRA has ascertained that the East Gateway District continues to experience a critical need for an enhanced community policing presence in order to specifically reduce drug dealing, prostitution and street crimes in the target area, and address quality of life issues; and WHEREAS, the CRA and the CITY entered into an Interlocal Agreement during the Fiscal Year 2008/2009 in order to provide for the CRA's financial contribution to an additional community policing presence by the CITY in the East Gateway area above and beyond the current activity levels; and WHEREAS, the CRA has funded two police officers for Fiscal Year 2012/2013 and wants to continue the use of TIF funds to fund the program; and WHEREAS, the CRA and the CITY want to enter into another Interlocal Agreement during the Fiscal Year 2013/2014, outlining the scope of services and responsibilities of the parties. NOW THEREFORE, in consideration of the covenants made by each party to the other and of the mutual advantages to be realized by the parties hereto, the CRA and the CITY agree as follows: Section 1. Term. The term of this Interlocal Agreement will be October 1, 2013 through September 30, 2014. Attachment number 1 \nPage 1 of 8 Item # 14 2 Section 2. Intent. It is the intent of the parties that the TIF funds paid to the CITY by the CRA pursuant to Section 163.361(1), Florida Statutes, be used to provide a more visible community policing presence within the East Gateway neighborhood. Section 3. Responsibilities of the CRA Function: Provide TIF funding in the total amount of $159,786.00 for the contract year, said funds to be utilized by the Clearwater Police Department (CPD) to provide the additional community policing presence, to be allocated in the following manner: A. $156,840.00 to pay for the salaries, and benefits for two (2) police officers for the contract year. Exhibit "A," Position Enhancement Fact Sheet, attached hereto and incorporated by reference, contains detailed specifications on salary and benefits. B. $2,946.00 the estimated fuel cost for the contract year for a police vehicle used by the two (2) police officers within the East Gateway CRA District. Section 4. Responsibilities of the CITY Scope of Duties. The services that the CITY will provide will be carried out by the CPD. These services are: A) Implementation of a Law Enforcement Strategy in the East Gateway area as follows: Goal 1: Reduce drug dealing, prostitution, and street crimes. Objective 1: Eliminate drug dealing and criminal activity conducted by career criminals in the targeted area. Tasks: a) Identify the drug dealers and gang members in the area; b) Gather intelligence information through proactive law enforcement techniques, utilizing undercover techniques, and surveillance equipment; and c) Develop confidential informants to assist in furthering criminal investigations and prosecution of repeat criminal offenders. Attachment number 1 \nPage 2 of 8 Item # 14 3 Outcome Measures: a) Develop four (4) confidential informants in the target area; b) File criminal charges against 100% of identified drug dealers in the target area; and c) Complete FIR’s/Reports on 100% of suspected gang members in the target area; Objective 2: Reduce incidence of prostitution and solicitations by "Johns" in the target area. Tasks: a) Conduct reverse prostitution operations in the East Gateway District utilizing police officers as decoys; b) Utilize directed patrol to discourage prostitutes and "Johns" from frequenting the area; and c) Seek prosecution enhancements for repeat offenders that commit prostitution and solicitation offenses when applicable. Outcome measures: a) Conduct minimum of six (6) prostitution reverse operations annually in the East Gateway District; and b) 10% reduction in citizen generated calls related to prostitution and solicitation from the previous fiscal year. Goal 2: Address homeless issues in the East Gateway District. Objective 1: Participate in the city’s homeless initiative. Tasks: a) Utilize directed patrol in areas known to be frequented by homeless individuals; b) Enforce statutes and ordinances against public drinking, public urination, loitering or prowling, etc.; c) Utilize and expand the “no trespass” affidavit program when authorized to address public safety interests in the target area; and d) Participate in activities/programs related to homelessness, as appropriate. Attachment number 1 \nPage 3 of 8 Item # 14 4 Outcome measures: a) 100% of reported or observed violations of criminal law or ordinances will result in arrest, report, citation, warning, or referral to the appropriate social services agency; b) 100% of observed or reported trespass violations will result in trespass warnings, or arrest when authorized by Florida State Statute within the East Gateway District; and c) 10% reduction is citizen generated calls related to offenses associated with homelessness from the previous fiscal year 2012/2013. Goal 3: Improve safety and security of residents and businesses in the East Gateway by implementing strategies identified in the East Gateway Five-Year Action Program. Objective 1: Enhance code enforcement activities. Tasks: a) Coordinate with the CRA and the City's Code Compliance Department to enhance code enforcement in the target area relative to properties that are in disrepair and negatively impact the quality of life in the East Gateway; and b) Identify negative environmental factors to discourage criminal behavior. Outcome Measures: a) Conduct regular inspections of properties that are in disrepair and negatively impact the quality of life in the East Gateway, on a schedule as agreed upon the CRA, Code Enforcement Inspector, and CPD; and b) Identify and report to the CRA negative environmental factors (need for improved street lightning, vacant buildings, etc). B) In order to carry out the Law Enforcement Strategy above, the CPD will provide the following: 1. Two (2) fully-equipped police officers to provide law enforcement services to the target area defined as the East Gateway for a minimum of 40 hours per week. 2. Specific duties, activities, and responsibilities: a) The officers will be assigned to a Community Policing Team with geographical responsibility for the East Gateway District only; b) The Team assignment will always ensure coverage by two (2) officers; Attachment number 1 \nPage 4 of 8 Item # 14 5 c) Schedules of the officers will vary based on the determination of the CRA and CPD management to best serve the residents and business owners in the East Gateway area. CRA shall be notified of significant changes of officers’ schedules or assignments; d) Officers will patrol by either vehicles or bicycles; e) A report of police activities and statistical information will be provided to the CRA on a monthly and yearly basis; and f) The officers selected will be experienced, current members of the CPD. 3. An existing, fully-equipped Police Car. C) All CRA funds pursuant to this agreement will be kept in the CPD's departmental account. D) No charges to the CRA account will be made for activities or hours worked by the two (2) officers outside the CRA area or for equipment used outside the CRA area. E) Other administrative duties as mutually agreed. Section 5. Notice. Sixty (60) days notice by either party to the other pursuant to the Interlocal Agreement shall be given in writing and hand-delivered or mailed as follows: Chairperson, Board of Trustees Community Redevelopment Agency 112 South Osceola Avenue Clearwater, Florida 33756 City of Clearwater Attn: Rod Irwin, Asst City Mgr. for Econ. Development 112 South Osceola Avenue Clearwater, Florida 33756 Telephone: (727) 562-4040 Section 6. Entire Agreement. This document embodies the whole Agreement of the parties. There are no promises, terms, conditions or allegations other than those contained herein. This Agreement shall be binding on the parties, their successors, assigns and legal representatives. Section 7. Indemnification. The CRA and the CITY agree to be fully responsible for their own acts of negligence, or their respective agents’ Attachment number 1 \nPage 5 of 8 Item # 14 6 acts of negligence when acting within the scope of their employment, and agree to be liable for any damages resulting from said negligence only to the extent permitted by Section 768.28, Florida Statutes. Nothing herein is intended to nor shall it be construed as a waiver of any immunity from or limitation from liability that the CRA and the CITY are entitled to under the doctrine of sovereign immunity (Section 768.28, Florida Statutes). Nothing herein shall be construed as consent by the CRA or the CITY to be sued by third parties in any manner arising out of this Agreement. Section 8. Maintenance of Effort. The expenditures authorized by this Agreement are solely and exclusively to increase community policing activity and resources. The City agrees that no diminishment of existing police efforts in the East Gateway will occur as a result of this agreement. Section 9. Filing Effective Date. As required by Section 163.01(11), Florida Statutes, the Interlocal Agreement shall be filed with the Clerk of the Circuit Court of Pinellas County af ter execution by the parties, and shall take effect upon the date of filing. IN WITNESS WHEREOF, the parties hereto, or their law representatives, have executed this agreement as the date first above written. COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF CLEARWATER, FLORIDA By: ______________________________ George N. Cretekos, Chairperson ATTEST: By: ______________________________ Rosemarie Call, City Clerk Approved as to form: __________________________ Pamela K. Akin Attorney for CRA Attachment number 1 \nPage 6 of 8 Item # 14 7 Countersigned: CITY OF CLEARWATER, FLORIDA ___________________________ By: _____________________________ George N. Cretekos William B. Horne II Mayor City Manager Approved as to form: Attest: ____________________________ _______________________________ Robert J. Surette Rosemarie Call Assistant City Attorney City Clerk Attachment number 1 \nPage 7 of 8 Item # 14 8 EXHIBIT "A" Position Enhancement Fact Sheet Police Department - CRA Funded Officers For FY 2013/14 1 Officer 2 Officers Step 5 Step 5 Base Salary 55,406.26 110,812.52 Pension (24.69%) 13,679.81 27,359.61 Social Security (1.45%) 803.39 1,606.78 Major Medical (employee only) 6,763.92 13,527.84 Life Insurance 10.00 20.00 Workers Compensation 1,760.00 3,520.00 78,420.00 156,840.00 Fuel 2,946.00 TOTAL 159,786.00 Attachment number 1 \nPage 8 of 8 Item # 14 Work Session Council Chambers - City Hall Meeting Date:8/12/2013 SUBJECT / RECOMMENDATION: Award a contract (purchase order) to Trane US of Tampa, FL for the purchase of one Air Cooled Scroll Compressor Chiller in the amount of $171,397 in accordance with Sec. 2.56(1)(d), Code of Ordinances-other governmental bid, and authorize the appropriate officials to execute same. (consent) SUMMARY: This chiller will be purchased through GSA Contract GS-07F-0248K and quote dated May 31, 2013. This chiller replaces the current chiller installed at the Water Pollution Control (WPC) laboratory. The new chiller will have the Condenser Coil and internal/external cabinet Spray Coating to prevent premature rust and comes with a 10- year warranty on parts, labor, and refrigerant. The installation of the chiller will be bid under separate heading and a different company will perform the installation work. Type:Capital expenditure Current Year Budget?:Yes Budget Adjustment:None Budget Adjustment Comments: Current Year Cost:Annual Operating Cost: Not to Exceed:Total Cost: For Fiscal Year: to Appropriation Code Amount Appropriation Comment 327-96645-563800-535-000 $171,397 Laboratory upgrade and R&amp;amp;R Bid Required?:No Bid Number: Other Bid / Contract: GSA Contract #GS-07F- 0248K Bid Exceptions:None Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk Cover Memo Item # 15 Work Session Council Chambers - City Hall Meeting Date:8/12/2013 SUBJECT / RECOMMENDATION: Approve a contract (Blanket Purchase Order) to Hose and Hydraulics, Inc. of Clearwater, FL in the amount of $150,000 for the purchase of replacement hydraulic parts and repairs for vehicles and equipment used by city departments during the contract period, August 1, 2013 through July 31, 2014, in accordance with Sec. 2.564(1)(d), Code of Ordinances, Pinellas County Contract 089-0496-Q and authorize the appropriate officials to execute same. (consent) SUMMARY: This blanket purchase order is a piggyback to the Pinellas County Contract 089-0496-Q and covers the purchase of replacement hydraulic parts and repairs for use on city vehicles and equipment. Type:Operating Expenditure Current Year Budget?:Yes Budget Adjustment:None Budget Adjustment Comments: Current Year Cost:$100,000 Annual Operating Cost:$150,000 Not to Exceed:$150,000 Total Cost: For Fiscal Year:2013 to 2014 Appropriation Code Amount Appropriation Comment 566-06611-550600-519-000 $150,000 Bid Required?:No Bid Number: Other Bid / Contract: Pinellas County Contract 089- 0496-Q Bid Exceptions:None Review Approval: 1) Financial Services 2) Office of Management and Budget 3) Legal 4) Clerk 5) Assistant City Manager 6) City Manager 7) Clerk Cover Memo Item # 16 Work Session Council Chambers - City Hall Meeting Date:8/12/2013 SUBJECT / RECOMMENDATION: Authorize placement of Restrictive Covenant over City Property (Solid Waste Fueling Site), located at 1701 N. Hercules Ave, Clearwater FL and authorize the appropriate officials to execute same. (consent) SUMMARY: The Florida Department of Environmental Protection has agreed to issue a Site Rehabilitation Completion Order upon recordation of this Declaration, for contaminated soils confined by impermeable materials (asphalt/concrete) at the City's Solid Waste Fueling Facility. A condition of the order is that a restrictive covenant be placed over the area to eliminate the risk of exposure to the users or occupants of the property. The City shall ensure the perpetual nature of these restrictions, record in public records, and reference them in any subsequent lease, deed, conveyance or use of the property. Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk Cover Memo Item # 17 Attachment number 1 \nPage 1 of 1 Item # 17 Attachment number 2 \nPage 1 of 15 Item # 17 Attachment number 2 \nPage 2 of 15 Item # 17 Attachment number 2 \nPage 3 of 15 Item # 17 Attachment number 2 \nPage 4 of 15 Item # 17 Attachment number 2 \nPage 5 of 15 Item # 17 Attachment number 2 \nPage 6 of 15 Item # 17 Attachment number 2 \nPage 7 of 15 Item # 17 Attachment number 2 \nPage 8 of 15 Item # 17 Attachment number 2 \nPage 9 of 15 Item # 17 Attachment number 2 \nPage 10 of 15 Item # 17 Attachment number 2 \nPage 11 of 15 Item # 17 Attachment number 2 \nPage 12 of 15 Item # 17 Attachment number 2 \nPage 13 of 15 Item # 17 Attachment number 2 \nPage 14 of 15 Item # 17 Attachment number 2 \nPage 15 of 15 Item # 17 Work Session Council Chambers - City Hall Meeting Date:8/12/2013 SUBJECT / RECOMMENDATION: Award a construction contract to Pepper Contracting Services Inc., of Tampa Florida in the amount of $446,284.30 for Town Pond Modifications Phase II (11-0008-EN), and authorize the appropriate officials to execute same. (consent) SUMMARY: Council approved the design and permitting for the Prospect Lake Modifications (AKA Town Pond) in March 2011. Council had also approved Phase I of these modifications on May 14, 2012, which was the sediment (sludge) removal required by the City’s SWFWMD permit. This final phase primarily includes the lowering of the western peninsula to elevation 12.5-feet to provide for littoral shelf plantings and relocation of the outfall structure, all designed to improve water quality following the elimination of the alum injection system. Stormwater Maintenance will maintain the facility upon completion. Third quarter amendments will transfer $314,980.55 from Stormwater Reserves - Prospect Lake Buy-In- District (247114), $85,538.11 from Special Development Fund Reserves - Drainage Retention Areas (247147) and $45,765.64 from Capital Improvement Program (CIP) project 0315-96124, Storm Pipe System Improvements to CIP 0315-96125, Town Lake, for total funding in the amount of $446,284.30. Type:Capital expenditure Current Year Budget?:Yes Budget Adjustment:Yes Budget Adjustment Comments: See summary Current Year Cost:$446,284.30 Annual Operating Cost: Not to Exceed:$446,284.30 Total Cost:$446,284.30 For Fiscal Year:2012 to 2013 Appropriation Code Amount Appropriation Comment 0315-96125-563700-539- 000-0000 $446,284.30See summary Bid Required?:Yes Bid Number:11-0008-EN Other Bid / Contract:Bid Exceptions:None Review Approval: 1) Engineering 2) Financial Services 3) Office of Management and Budget 4) Legal 5) Clerk 6) Assistant City Manager 7) City Manager 8) Clerk Cover Memo Item # 18 G:\0gis\102002_TownPond\_MXDs\102008\LocationMap_for Floc.pdf CITY OF CLEARWATERTOWN POND MODIFICATIONSLOCATION MAP TOWNPOND SUBJECTPROPERTY COURT ST TURNER ST PIERCE ST S EAS T AVE PINELLAS TRL DRUID RD CLEVELAND ST S MYRTLE AVE LAURA ST S PROSPECT AVE PINE ST PARK ST CHESTNUT ST FRANKLIN ST GOULD ST S MADISON AVE S MARTIN LUTHER KING JR AVE EWING AVE DRUID RD W BROWNELL ST S WASHINGTON AVE GROVE ST S PINE ST S GARDEN AVE HENDRICKS ST N PINE ST BOOTH AVE N EAST AVE N E C L E V E LA N D S T N MYRTLE AVE EWING PL N GARDEN AVE INDIANA AVE UNKNOWN PADUA LN MEDITERRANEAN DR WELLS CT THE PROMENADE N PROSPECT AVE PALMA LN MALAGA CT SIREN WIND LN NATHANS LN UNKNOWN PARK ST PINE ST S MADISON AVE UNKNOWN S GARDEN AVE PINE ST S MADISON AVE 0 600300 Feet ² FIGURE "A" Attachment number 1 \nPage 1 of 1 Item # 18 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 A B C D E F G H I J K L M N BID ITEMS UNIT QTY UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT 1 Mobilization 1 LS 85,000.00$ 85,000.00$ 143,739.00$ 143,739.00$ 40,000.00$ 40,000.00$ 75,000.00$ 75,000.00$ 78,000.00$ 78,000.00$ 2 Demobilization/Site Restoration 1 LS 42,000.00$ 42,000.00$ 46,907.00$ 46,907.00$ 3,300.00$ 3,300.00$ 35,000.00$ 35,000.00$ 11,250.00$ 11,250.00$ 3 Dewatering 1 LS 31,000.00$ 31,000.00$ 136,284.00$ 136,284.00$ 55,000.00$ 55,000.00$ 50,000.00$ 50,000.00$ 21,000.00$ 21,000.00$ 158,000.00$ 326,930.00$ 98,300.00$ 160,000.00$ 110,250.00$ -$ -$ 4 Brick Ledge Removal 495 LF 24.00$ 11,880.00$ 23.00$ 11,385.00$ 7.00$ 3,465.00$ 10.00$ 4,950.00$ 35.00$ 17,325.00$ 5 Sidewalk Removal 414 SY 11.00$ 4,554.00$ 16.00$ 6,624.00$ 10.00$ 4,140.00$ 5.50$ 2,277.00$ 8.75$ 3,622.50$ 6 8” VCP Removal 217 LF 7.00$ 1,519.00$ 43.00$ 9,331.00$ 15.00$ 3,255.00$ 12.00$ 2,604.00$ 20.00$ 4,340.00$ 7 Sanitary Manhole Removal 1 LS 1,500.00$ 1,500.00$ 4,691.00$ 4,691.00$ 2,000.00$ 2,000.00$ 425.00$ 425.00$ 1,400.00$ 1,400.00$ 8 Sanitary Manhole Wall Repair 1 LS 1,200.00$ 1,200.00$ 2,345.00$ 2,345.00$ 3,000.00$ 3,000.00$ 1,000.00$ 1,000.00$ 495.00$ 495.00$ 9 Sludge Pumping System Removal 1 LS 13,500.00$ 13,500.00$ 31,289.00$ 31,289.00$ 23,600.00$ 23,600.00$ 20,000.00$ 20,000.00$ 22,000.00$ 22,000.00$ 10 Tree Removal 1 LS 7,300.00$ 7,300.00$ 11,000.00$ 11,000.00$ 6,000.00$ 6,000.00$ 6,400.00$ 6,400.00$ 20,000.00$ 20,000.00$ 11 Electrical/Miscellaneous Removal 1 LS 1,500.00$ 1,500.00$ 20,837.00$ 20,837.00$ 3,000.00$ 3,000.00$ 15,000.00$ 15,000.00$ 2,600.00$ 2,600.00$ 42,953.00$ 97,502.00$ 48,460.00$ 52,656.00$ 71,782.50$ 12 Silt Fence Single Row 800 LF 1.20$ 960.00$ 2.00$ 1,600.00$ 3.00$ 2,400.00$ 5.00$ 4,000.00$ 2.80$ 2,240.00$ 13 Floating Turbidity Barrier 1,000 LF 11.00$ 11,000.00$ 10.00$ 10,000.00$ 10.00$ 10,000.00$ 25.00$ 25,000.00$ 14.00$ 14,000.00$ 14 Temporary Sediment Trap at Inlet 84 LF 36.00$ 3,024.00$ 3.00$ 252.00$ 7.00$ 588.00$ 100.00$ 8,400.00$ 19.00$ 1,596.00$ 15 Soil Tracking Device 2 EA 3,800.00$ 7,600.00$ 5,485.00$ 10,970.00$ 2,000.00$ 4,000.00$ 10,000.00$ 20,000.00$ 6,400.00$ 12,800.00$ 22,584.00$ 22,822.00$ 16,988.00$ 57,400.00$ 30,636.00$ 16 Site and Pond Grading 1 AC 7,500.00$ 7,500.00$ 140,721.00$ 140,721.00$ 10,000.00$ 10,000.00$ 20,000.00$ 20,000.00$ 8,750.00$ 8,750.00$ 17 Export Fill to Sherwood Yard or to Contractor's Alternate Location*6,300 CY 6.00$ 37,800.00$ 4.00$ 25,200.00$ 3.75$ 23,625.00$ 15.00$ 94,500.00$ 12.00$ 75,600.00$ 18 Export Unsuitable Fill 700 CY 32.00$ 22,400.00$ 13.00$ 9,100.00$ 17.00$ 11,900.00$ 35.00$ 24,500.00$ 11.75$ 8,225.00$ 19 Littoral Shelf Excavation 7,000 CY 3.85$ 26,950.00$ 3.00$ 21,000.00$ 3.00$ 21,000.00$ 20.00$ 140,000.00$ 4.80$ 33,600.00$ 20 2" ASCS Type S-1 50 SY 58.00$ 2,900.00$ 45.00$ 2,250.00$ 31.00$ 1,550.00$ 40.00$ 2,000.00$ 85.00$ 4,250.00$ 21 8" Limerock Base 50 SY 28.00$ 1,400.00$ 156.00$ 7,800.00$ 23.00$ 1,150.00$ 40.00$ 2,000.00$ 19.75$ 987.50$ EROSION AND SILTATION CONTROL TOWN POND MODIFICATIONS BASE BID EROSION AND SILTATION CONTROL SUBTOTAL (Items 12-15) GENERAL REQUIREMENTS SUBTOTAL (Items 1-3) DEMOLITION SUBTOTAL (Items 4-11) GENERAL REQUIREMENTS DEMOLITION CALADESI CONSTRUCTION TOWN POND MODIFICATIONS PROJECT 11-0008-EN (REVISED 7/8/2013) BID OPENING: THURSDAY, JULY 18, 2013 AWARD DATE: WEDNESDAY, AUGUST 14, 2013 STEVE'S EXCAVATING WESTRA CONSTRUCTIONKLOOTE CONTRACTING PEPPER CONTRACTING Attachment number 2 \nPage 1 of 2 Item # 18 1 2 3 4 A B C D E F G H I J K L M N BID ITEMS UNIT QTY UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT CALADESI CONSTRUCTION TOWN POND MODIFICATIONS PROJECT 11-0008-EN (REVISED 7/8/2013) BID OPENING: THURSDAY, JULY 18, 2013 AWARD DATE: WEDNESDAY, AUGUST 14, 2013 STEVE'S EXCAVATING WESTRA CONSTRUCTIONKLOOTE CONTRACTING PEPPER CONTRACTING 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 22 12" Compacted Subgrade 50 SY 10.00$ 500.00$ 154.00$ 7,700.00$ 7.00$ 350.00$ 10.00$ 500.00$ 10.00$ 500.00$ 23 Valley Gutter Curb 30 LF 38.00$ 1,140.00$ 46.00$ 1,380.00$ 50.00$ 1,500.00$ 41.00$ 1,230.00$ 41.00$ 1,230.00$ 24 10' Sidewalk (4" Thick)170 LF 62.00$ 10,540.00$ 58.00$ 9,860.00$ 64.00$ 10,880.00$ 31.00$ 5,270.00$ 51.00$ 8,670.00$ 25 Brick Ledges 160 LF 79.10$ 12,656.00$ 144.00$ 23,040.00$ 150.00$ 24,000.00$ 100.00$ 16,000.00$ 63.50$ 10,160.00$ 26 18" RCP 97 LF 35.00$ 3,395.00$ 147.00$ 14,259.00$ 130.00$ 12,610.00$ 62.00$ 6,014.00$ 86.00$ 8,342.00$ 27 15” RCP 285 LF 31.00$ 8,835.00$ 66.00$ 18,810.00$ 120.00$ 34,200.00$ 59.00$ 16,815.00$ 62.00$ 17,670.00$ 28 Type V Inlet 2 EA 4,750.00$ 9,500.00$ 6,930.00$ 13,860.00$ 5,000.00$ 10,000.00$ 4,525.00$ 9,050.00$ 4,100.00$ 8,200.00$ 29 18" MES 1 EA 1,500.00$ 1,500.00$ 4,191.00$ 4,191.00$ 1,200.00$ 1,200.00$ 1,260.00$ 1,260.00$ 1,100.00$ 1,100.00$ 30 Stormwater Manhole 2 EA 3,000.00$ 6,000.00$ 4,048.00$ 8,096.00$ 3,000.00$ 6,000.00$ 2,876.00$ 5,752.00$ 2,725.00$ 5,450.00$ 31 Control Structure Modification 1 LS 6,500.00$ 6,500.00$ 6,141.00$ 6,141.00$ 3,000.00$ 3,000.00$ 2,280.00$ 2,280.00$ 3,100.00$ 3,100.00$ 32 Type E Control Structure 1 LS 6,200.00$ 6,200.00$ 3,207.00$ 3,207.00$ 6,000.00$ 6,000.00$ 4,185.00$ 4,185.00$ 6,840.00$ 6,840.00$ 33 Landscaping/Littoral Shelf Planting 1 LS 58,000.00$ 58,000.00$ 21,670.00$ 21,670.00$ 31,000.00$ 31,000.00$ 45,000.00$ 45,000.00$ 25,500.00$ 25,500.00$ 34 Irrigation System Modifications 1 LS 14,500.00$ 14,500.00$ 11,396.00$ 11,396.00$ 6,000.00$ 6,000.00$ 10,000.00$ 10,000.00$ 12,000.00$ 12,000.00$ 35 Electrical Modifications 1 LS 15,000.00$ 15,000.00$ 16,500.00$ 16,500.00$ 26,000.00$ 26,000.00$ 20,000.00$ 20,000.00$ 10,800.00$ 10,800.00$ 253,216.00$ 366,181.00$ 241,965.00$ 426,356.00$ 250,974.50$ 476,753.00$ 813,435.00$ 405,713.00$ 696,412.00$ 463,643.00$ 47,675.30$ 81,343.50$ 40,571.30$ 69,641.20$ 46,364.30$ 524,428.30$ 894,778.50$ 446,284.30$ 766,053.20$ 510,007.30$ SUBTOTAL 10% CONTINGENCY BIDDER'S GRAND TOTAL Attachment number 2 \nPage 2 of 2 Item # 18 Attachment number 3 \nPage 1 of 18 Item # 18 Attachment number 3 \nPage 2 of 18 Item # 18 Attachment number 3 \nPage 3 of 18 Item # 18 Attachment number 3 \nPage 4 of 18 Item # 18 Attachment number 3 \nPage 5 of 18 Item # 18 Attachment number 3 \nPage 6 of 18 Item # 18 Attachment number 3 \nPage 7 of 18 Item # 18 Attachment number 3 \nPage 8 of 18 Item # 18 Attachment number 3 \nPage 9 of 18 Item # 18 Attachment number 3 \nPage 10 of 18 Item # 18 Attachment number 3 \nPage 11 of 18 Item # 18 Attachment number 3 \nPage 12 of 18 Item # 18 Attachment number 3 \nPage 13 of 18 Item # 18 Attachment number 3 \nPage 14 of 18 Item # 18 Attachment number 3 \nPage 15 of 18 Item # 18 Attachment number 3 \nPage 16 of 18 Item # 18 Attachment number 3 \nPage 17 of 18 Item # 18 Attachment number 3 \nPage 18 of 18 Item # 18 Work Session Council Chambers - City Hall Meeting Date:8/12/2013 SUBJECT / RECOMMENDATION: Approve a Zoning Atlas Amendment from the Office (O) District to the Medium Density Residential (MDR) District for property located at 1515 South Highland Avenue, consisting of a portion of the southwest ¼ of Section 23, Township 29 South, Range 15 East, and pass Ordinance 8434-13 on first reading. (REZ2013-05003) SUMMARY: This rezoning application involves a 4.91-acre property owned by Highland Group Clearwater, LLC, located on the southeast corner of Nursery Road and South Highland Avenue. This property has a Future Land Use Map classification of Residential/Office General (R/OG) and a Zoning Atlas designation of Office (O). The request is to amend the Zoning Atlas designation from Office (O) to Medium Density Residential (MDR), which is also consistent with the Residential/Office General (R/OG) Future Land Use Map classification of the property. The subject property contains primarily vacant land with a drive isle near the eastern property line that connects to the shopping center to the south (LaBelle Plaza); there are also approximately 93 parking spaces on the southern portion of the parcel that are used by LaBelle Plaza. In 2007, a development order for the subject property was issued for 68 attached dwellings and 19,199 square feet of non-residential floor area (per a Court Order and Stipulation) through a Flexible Development application. The development order expired in March 2010 when the building permit requirement was not met. No application for development has been received as of date, but the Zoning Atlas Amendment application materials indicate the applicant intends to develop an assisted living facility on the subject site. The Planning and Development Department has determined that the proposed Zoning Atlas amendment is consistent with the Community Development Code as specified below: · The proposed amendment is consistent with the Comprehensive Plan and the Community Development Code; · The proposed amendment is compatible with the surrounding property and character of the neighborhood; · The available uses in the Medium Density Residential (MDR) District are compatible with the surrounding area; · The proposed amendment will not adversely burden public facilities, including the traffic- carrying capacities of streets, in an unreasonably or disproportionate manner; and · The proposed Medium Density Residential (MDR) District boundaries are appropriately drawn in regard to location and classifications of streets, ownership lines, existing improvements and the natural environment. The Community Development Board reviewed this application at its public hearing on July 16, 2013 and unanimously recommended approval of the Zoning Atlas amendment. Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk Cover Memo Item # 19 Ordinance No. 8434-13 ORDINANCE NO. 8434-13 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY REZONING CERTAIN PROPERTY LOCATED ON THE SOUTHEAST CORNER OF NURSERY ROAD AND SOUTH HIGHLAND AVENUE, CONSISTING OF A PORTION OF THE SOUTHWEST ¼ OF SECTION 23, TOWNSHIP 29 SOUTH, RANGE 15 EAST, WHOSE POST OFFICE ADDRESS IS 1515 SOUTH HIGHLAND AVENUE; FROM OFFICE (O) TO MEDIUM DENSITY RESIDENTIAL (MDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the zoning atlas of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property in Clearwater, Florida, is hereby rezoned, and the zoning atlas of the City is amended as follows: Property Zoning District See Exhibit “A” From: Office (O) (REZ2013-05003) To: Medium Density Residential (MDR) The map attached as Exhibit B is hereby incorporated by reference. Section 2. The City Engineer is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, subject to a determination by the State of Florida, as appropriate, of compliance with the applicable requirements of the Local Government Comprehensive Planning and Land Development Regulation Act, pursuant to § 163.3189, Florida Statutes. PASSED ON FIRST READING _____________________________ PASSED ON SECOND AND FINAL _____________________________ READING AND ADOPTED ___________________________________ George N. Cretekos Mayor Approved as to form: Attest: ______________________________ ___________________________________ Leslie K. Dougall-Sides Rosemarie Call Assistant City Attorney City Clerk Attachment number 1 \nPage 1 of 3 Item # 19 EXHIBIT A A parcel of land in the SW 1/4 of Section 23, Township 29 South, Range 15 East, Pinellas County, Florida, being more particularly described as follows: Commence at the Northeast corner of the SE ¼ of the SW ¼ of said Section 23, and go North 89°07’57” West, 800.38 feet, along the North boundary of the SE ¼ of the SW ¼ of said Section 23, also being the centerline of Nursery Road, to the Point of Beginning; thence South 00°21’70” East, 360.44 feet; thence South 89°40’43” West, 263.09 feet; thence South 00°19’17” East, 211.81 feet; thence South 89°40’43” West, 245.00 feet to a point on the East right-of-way line of Highland Avenue; thence North 00°19’17” West, 582.79 feet along said East right-of-way line to a point on the North boundary of the SE ¼ of the SW ¼ of said Section 23, also being the centerline of Nursery Road; thence South 89°07’57” East, 507.95 feet along said North boundary (the centerline of Nursery Road) to the Point of Beginning. LESS: Right of Way for Nursery Road. Together with Reciprocal Easement, Restrictions, and Operation Agreement recorded in Official Records Book 8324, Page 831, as amended by instrument recorded in Official Records Book 8428, Page 2327, of the Public Records of Pinellas County, Florida. Attachment number 1 \nPage 2 of 3 Item # 19 Attachment number 1 \nPage 3 of 3 Item # 19 G.1. COMMUNITY DEVELOPMENT BOARD PLANNING AND DEVELOPMENT DEPARTMENT STAFF REPORT MEETING DATE: July 16, 2013 AGENDA ITEM: G.1. CASE: REZ2013-05003 REQUEST: To amend the present Zoning Atlas designation from the Office (O) District to the Medium Density Residential (MDR) District. GENERAL DATA: Agent……………………… Renee Ruggiero Applicant / Owner.............. Highland Group Clearwater, LLC Location……..................... 1515 South Highland Avenue, located on the southeast corner of Nursery Road and South Highland Avenue. Property Size…................. 4.91 acres ANALYSIS: Site Location and Existing Conditions: This case involves a 4.91-acre parcel located on the southeast corner of Nursery Road and South Highland Avenue. The parcel, addressed as 1515 South Highland Avenue, is owned by Highland Group Clearwater, LLC. The parcel is primarily vacant land with a drive isle near the eastern property line that connects to the shopping center to the south (LaBelle Plaza); there are also approximately 93 parking spaces on the southern portion of the parcel that are used by LaBelle Plaza. In 2007 a development order for the subject property was issued for 68 attached dwellings and 19,199 square feet of non-residential floor area (per a Court Order and Stipulation which expired December 2011) through a Flexible Development application (FLD2006-06036). The development order expired in March 2010 when the building permit requirement was not met. Request: The request is to change the property’s Zoning Atlas designation from the Office (O) District to the Medium Density Residential (MDR) District. Both the current district (Office) and the proposed district (Medium Density Residential) are consistent with the underlying future land use map classifcation of Residential/Office General (R/OG); therefore, no future land use map amendment is required. While no application for development has been received as of date, the Zoning Atlas Amendment application materials indicate the desire for the subject site to be used as an assisted living facility. Attachment number 2 \nPage 1 of 9 Item # 19 Community Development Board Level III Zoning Atlas Amendment Application Review The applicant understands all necessary approvals and permits must be obtained before development of the subject site occurs. Vicinity Characteristics: Adjacent to the property, to the north (across Nursery Road) are single family homes are retail sales and services uses South Highland Avenue) are single family homes offices, and vacant lots, and to the east condominiums. Abutting the subject property are three City of Clearwater Zoning Atlas designations and one Pinellas County Zoning designation 3, Single Family Residential District (Pinellas County) shares the largest portion of the linear perimeter boundary with approximately 38 percent (see Figure 1). The area is characterized by primarily residential development and east, primarily residential and office uses to the west and primarily commercial uses A complete listing of the surrounding land uses, Future Land Use Map designations and Zoning Atlas designations are shown in Table 1. Figure 1. Abutting Zoning Atlas Designations 35% 6% 21% 38% Community Development Board – July 16, 2013 REZ2013-05003- Page 2 of 9 I Zoning Atlas Amendment Application Review PLANNING & DEVELOPMENT he applicant understands all necessary approvals permits must be obtained before development of Adjacent to the property, to the north (across single family homes, to the south are retail sales and services uses, to the west (across South Highland Avenue) are single family homes, and to the east are butting the subject property are Zoning Atlas designations and one Pinellas County Zoning designation; the R- Family Residential District (Pinellas shares the largest portion of the linear perimeter boundary with approximately 778 feet or percent (see Figure 1). The area is characterized development to the north ily residential and office uses to the uses to the south. A complete listing of the surrounding land uses, Future Land Use Map designations and Zoning Atlas designations are shown in Table 1. Figure 1. Abutting Zoning Atlas Designations Commercial (C) Office (O) Low Medium Density Residential (LMDR) R-3, Single Family Residential (Pinellas County) PLANNING & DEVELOPMENT LONG RANGE DIVISION Attachment number 2 \nPage 2 of 9 Item # 19 Community Development Board – July 16, 2013 REZ2013-05003- Page 3 of 9 Level III Zoning Atlas Amendment Application Review PLANNING & DEVELOPMENT LONG RANGE DIVISION Table 1. Surrounding Future Land Use and Zoning Designations Existing Conditions Land Use FLUM Designation Zoning Atlas Designation Direction North: Single family homes Residential Low (RL) R-3 (County) East: Condominiums Residential Urban (RU) Low Medium Density Residential (LMDR) South: Grocery store, retail sales and services Commercial General (CG) Commercial (C) West: Single family homes, vacant land Residential Low (RL); Residential/Office General (R/OG) R-3 (County); Low Medium Density Residential (LMDR); Office (O) REVIEW CRITERIA: No amendment to the Zoning Atlas shall be recommended for approval or receive a final action of approval unless it complies with the standards contained in Section 4-602.F, Community Development Code. Table 2 below depicts the consistency of the proposed amendment with the standards as per Section 4-602.F. Table 2. Consistency with Community Development Code Standards CDC Section 4-602 Standard Consistent Inconsistent F.1 The proposed amendment is consistent with and furthers the goals, policies and objectives of the Comprehensive Plan and furthers the purposes of this Development Code and other city ordinances and actions designed to implement the plan. X F.2 The available uses to which the property may be put are appropriate to the property which is subject to the proposed amendment and compatible with existing and planned uses in the area. X F.3 The amendment does not conflict with the needs and character of the neighborhood and the city. X F.4 The amendment will not adversely or unreasonably affect the use of other property in the area. X F.5 The amendment will not adversely burden public facilities, including the traffic-carrying capacities of streets, in an unreasonably or disproportionate manner. X F.6 The district boundaries are appropriately drawn with due regard to locations and classifications of streets, ownership lines, existing improvements and the natural environment. X Attachment number 2 \nPage 3 of 9 Item # 19 Community Development Board – July 16, 2013 REZ2013-05003- Page 4 of 9 Level III Zoning Atlas Amendment Application Review PLANNING & DEVELOPMENT LONG RANGE DIVISION RECOMMENDED FINDINGS OF FACT AND CONCLUSIONS OF LAW: Consistency of Development with the Clearwater Comprehensive Plan and Community Development Code and City Regulations [Section 4-602.F.1] Recommended Findings of Fact: Applicable goals, objectives and policies of the Clearwater Comprehensive Plan which support the proposed amendment include: Policy A.2.2.2 Residential land uses shall be sited on well-drained soils, in proximity to parks, schools, mass transit and other neighborhood-serving land uses. Goal A.4 The City shall not permit development to occur unless an adequate level of service is available to accommodate the impacts of development. Areas in which the impact of existing development exceeds the desired levels of service will be upgraded consistent with the target dates for infrastructure improvements included in the applicable functional plan element. Policy A.6.2.2 Encourage land use conversions on economically underutilized parcels and corridors, and promote redevelopment activities in these areas. Objective B.1.4 The City shall specifically consider the existing and planned LOS the road network affected by a proposed development, when considering an amendment to the land use map, rezoning, subdivision plat, or site plan approval. Objective C.1.1 Assure an adequate supply of housing in Clearwater by providing for additional new dwelling units in a variety of types, costs, and locations to meet the needs of the residents of the City of Clearwater. Recommended Conclusions of Law: The request does not conflict with the goals, objectives and policies of the Clearwater Comprehensive Plan and furthers said plan as indicated in the following. The proposed Medium Density Residential (MDR) District provides a transition from the higher intensity commercial uses to the south to the lower density single famil y homes to the north and is compatible with the multi-family use to the east and lower density single family homes to the west. Although an application for development has not been submitted at this time, the property owners have indicated their intent to develop the subject property as an assisted living facility. This will add to the availability of housing type choices in the vicinity and City. The subject site is located in proximity to parks [Eagle Lake Park (Pinellas County) is approximately 1500 feet southeast of the subject site], schools (two elementary schools, one middle school and one high school are less than three miles from the subject site), mass transit (PSTA Route 73 operates on the segment of South Highland Avenue abutting the subject site), and other neighborhood-serving uses (e.g., grocery store and bank to the south). In addition, the proposal does not degrade the level of service for public facilities below the adopted standards (a detailed public facilities analysis follows in this report). The parcel is vacant land, so the rezoning allows for the potential of development of an economically underutilized parcel. Attachment number 2 \nPage 4 of 9 Item # 19 Community Development Board – July 16, 2013 REZ2013-05003- Page 5 of 9 Level III Zoning Atlas Amendment Application Review PLANNING & DEVELOPMENT LONG RANGE DIVISION Compatibility with Surrounding Property/Character of the City & Neighborhood [Section 4-602.F.2, 4-602.F.3 and Section 4-602.F.4] Recommended Findings of Fact: Existing surrounding uses consist of single family homes, condominiums, a grocery store, various retail sales and services, a bank, and vacant land. The Zoning Atlas designations of surrounding properties include Low Medium Density Residential (LMDR), R-3, Single Family Residential (Pinellas County), Commercial (C), and Office (O). The proposed Medium Density Residential (MDR) District primarily permits residential uses. The intent of the Medium Density Residential (MDR) District is to protect and preserve the integrity and value of existing, stable residential neighborhoods of medium density while at the same time, allowing a careful and deliberate redevelopment and revitalization of existing neighborhoods in need of revitalization or neighborhoods with unique amenities which create unique opportunities to increase property values and the overall attractiveness of the City. The proposed Zoning Atlas designation will allow infill development of the subject property to take place. A medium density residential use will serve as an appropriate transition from the lower density residential areas to the north, east and west to the commercial and office uses to the south, adding to the appeal of the neighborhood and overall attractiveness of the City. Recommended Conclusions of Law: The proposed Zoning Atlas designation is in character with the overall Zoning Atlas designations in the area. Further, the proposal is compatible and consistent with the uses and character of the surrounding properties and neighborhood in the vicinity of the subject property. Sufficiency of Public Facilities [Section 4-602.F.5] Recommended Findings of Fact: To assess the sufficiency of public facilities needed to support potential development on the property, the maximum development potential of the property under the present Future Land Use Map designation and the present and requested Zoning designation were analyzed. Even though this is a Zoning Atlas amendment application, maximum development potential is based on the underlying future land use, so for purposes of this analysis, sufficiency of public facilities is based on the Future Land Use Map designation. Since there is no change to the Future Land Use Map designation, there is no change to the development potential (i.e., dwelling units per acre or floor area ratio). The current Office (O) District primarily permits office uses (see Table 3 for complete listing). The proposed Medium Density Residential (MDR) District primarily permits residential uses. A greater variety of uses is allowed in the existing Office (O) District. The proposed amendment to the Medium Density Residential (MDR) District will decrease the number of allowable uses from 24 to 14. Attachment number 2 \nPage 5 of 9 Item # 19 Community Development Board – July 16, 2013 REZ2013-05003- Page 6 of 9 Level III Zoning Atlas Amendment Application Review PLANNING & DEVELOPMENT LONG RANGE DIVISION Table 3. Permitted Uses Comparison Existing Office (O) District Proposed Medium Density Residential (MDR) District Minimum Standard Uses Community Residential Homes (up to 6 residents) X Detached Dwellings X Offices X Parks and Recreation Facilities X Places of Worship X Schools X Flexible Standard Development Uses Accessory Dwellings X Attached Dwellings X Community Residential Homes (up to 14 residents) X X Detached Dwellings X Educational Facilities X Medical Clinic X Nursing Home X Offices X Off-Street Parking X Places of Worship X Public Transportation Facilities X Restaurant X Retail Sales and Service X Schools X TV/Radio Studios X Utility/Infrastructure Facilities X X Veterinary Offices X Flexible Development Uses Assisted Living Facilities X Attached Dwellings X Comprehensive Infill Redevelopment Project X Congregate Care X Medical Clinic X Mixed Use X Non-Residential Off-Street Parking X Nursing Homes X Overnight Accommodations X Parks and Recreation Facilities X Residential Infill Projects X Telecommunication Towers X TV Radio Studios X The future land use designation is typically used to examine impacts on public facilities; however, a slightly different approach was taken to analyze potential impacts since there will be no change to the Future Land Use Map. The existing Office (O) District primarily permits office uses that measure intensity in terms of floor area ratio; the proposed Medium Density Residential (MDR) District primarily permits residential uses that measure intensity in terms of dwelling units per acre. To measure impact to public facilities, the difference in impact between an office use with a 0.50 floor area ratio (FAR) and a residential use with 15 dwelling units per acre, both of which are the maximum FAR and units per acre allowable in the Office (O) and Medium Density Residential (MDR) Districts with an underlying future land use of Residential/Office General (R/OG), were compared. As shown in Table 4, the proposed change will result in decreased demand of solid waste and an increase in demand of other public facilities and services, but will not degrade them below acceptable levels. Attachment number 2 \nPage 6 of 9 Item # 19 Community Development Board – July 16, 2013 REZ2013-05003- Page 7 of 9 Level III Zoning Atlas Amendment Application Review PLANNING & DEVELOPMENT LONG RANGE DIVISION Table 4. Public Facilities Level of Service Analysis Maximum Potential Impact to Public Facilities/Services Net Change Capacity Available? Public Facility/Service Current Office (O) District (FAR 0.50) Requested Medium Density Residential (MDR) District (15 units per acre) Streets 874 Trips1 874 Trips1 0 Yes Potable Water 10,694 GPD2 19,009 GPD2 8,315 Yes Wastewater 8,555 GPD2 17,108 GPD2 8,553 Yes Solid Waste 288.7 Tons/Year 185.0 Tons/Year (103.7) Yes Parkland 0.0 Acres3 0.6 Acres3 0.6 Yes Notes: 1. Based on average daily trips per acreage figure, Pinellas County Countywide Plan Rules. · Residential/Office General (R/OG) – 178 vehicle trips per day per acre. 2. GPD – Gallons per day. 3. Based on 4.0 acres of parkland per 1,000 persons and 2.2 persons per unit. The Trip Generation Comparison by Zoning Atlas Designation in Table 5 below indicates the estimated trip generation for specific uses allowed in the current and proposed zoning districts based on the Institute of Transportation Engineer’s (ITE) Trip Generation 9th Edition. The table shows a decrease of 581 average daily trips and a decrease of 95 PM peak trips when comparing the maximum development potential of a typical office use in the Office (O) District to the proposed assisted living use that would be allowed in the proposed Medium Density Residential (MDR) District. Should the site be redeveloped as attached dwellings (residential condominium/townhouse), there would be a potential decrease of 755 average daily trips and a decrease of 121 PM peak trips, compared to a general office building developed at the highest intensity allowed in the current Office (O) District. Attachment number 2 \nPage 7 of 9 Item # 19 Community Development Board – July 16, 2013 REZ2013-05003- Page 8 of 9 Level III Zoning Atlas Amendment Application Review PLANNING & DEVELOPMENT LONG RANGE DIVISION Table 5. Trip Generation Comparison by Zoning Atlas Designation Land Use Development Potential Avg. Daily Trips Net Change Avg Daily Trips PM Peak Trips Avg Rate PM Peak Trips Net Change PM Peak Trips Existing Designation: Office (O) District General Office Building1 (11.03 trips/1,000 SF GFA) 106,939 SF4 1,179 N/A 1.49 159 N/A Proposed Designation: Medium Density Residential (MDR) District Assisted Living2 (2.72 trips/Occupied Bed) 220 Beds5 598 (581) 0.29 64 (95) Residential Condominium/Townhouse3 (5.81 trips/unit) 73 units6 424 (755) 0.52 38 (121) Abbreviations and Notes: N/A = Not Applicable. SF = Square Feet GFA = Gross Floor Area 1. Institute of Transportation Engineer’s Trip Generation 9th Edition Land Use 710. 2. Institute of Transportation Engineer’s Trip Generation 9th Edition Land Use 254. 3. Institute of Transportation Engineer’s Trip Generation 9th Edition Land Use 230. 4. Floor area ratio permitted by the underlying R/OG Future Land Use Map category is 0.50. 5. Total dwelling units permitted by the underlying R/OG Future Land Use Map category is 15 units per acre. For the purpose of calculating the maximum development potential, 3.0 beds shall be equivalent to one dwelling unit per the Community Development Code. 6. Total dwelling units permitted by the underlying R/OG Future Land Use Map category is 15 units per acre. Recommended Conclusions of Law: Based upon the findings of fact, it is determined that the traffic generated by the proposed amendment will not result in the degradation of the existing level of service on either Nursery Road or South Highland Avenue. There is an increase in demand for potable water, wastewater and parkland, but there is adequate capacity to accommodate the maximum demand generated by the proposed amendment. Location of District Boundaries [Section 4-602.F.6] Recommended Findings of Fact: The location of the proposed Medium Density Residential (MDR) District boundaries is consistent with the boundaries of the subject property. The proposed Medium Density Residential (MDR) District is compatible with the single family residential uses to the north and west, the multifamily use to the east, and the commercial uses to the south. Recommended Conclusions of Law: The district boundaries are appropriately drawn in regard to location and classifications of streets, ownership lines, existing improvements and the natural environment. Attachment number 2 \nPage 8 of 9 Item # 19 Community Development Board – July 16, 2013 REZ2013-05003- Page 9 of 9 Level III Zoning Atlas Amendment Application Review PLANNING & DEVELOPMENT LONG RANGE DIVISION REVIEW PROCEDURE: Approval of the Zoning Atlas amendment does not guarantee the right to develop the subject property. The property owner must comply with all laws and ordinances in effect at the time development permits are requested, including transportation concurrency provisions of the Concurrency Management System in Division 9, Community Development Code. RECOMMENDATION: Based on the foregoing, the Planning and Development Department recommends the following action: Recommend APPROVAL of the request for Zoning Atlas amendment from the Office (O) District to the Medium Density Residential (MDR) District. Prepared by Planning and Development Department Staff: Lauren Matzke, AICP Long Range Planning Manager ATTACHMENTS: Resume Photographs of Site and Vicinity Attachment number 2 \nPage 9 of 9 Item # 19 S:\Planning Department\C D B\Zoning Atlas Amendments\Active Cases\Highland Ave S 1515 REZ2013-05003\Maps\REZ2013-05003 Location Map.doc ^ PROJECT SITE LAKE AVE BELLEAIR RD NURSERY RD HIG HLAND AVE LIME ST HILLCREST AVE TEMPLE ST ROSE ST E V E R G R E E N A V E ORANGE ST LEMON ST CITRUS ST SATSUMA ST REGAL RD TIMMONS TER SUNNY PARK R D SEABREEZE ST SIMM ONS D R TANGERINE ST EDEN CT BYRON DR B E L L E V U E B L V D LAKE WAY HOWARD ST PARKSIDE DR BELLROSE DR BRAUND ST PINEWOOD DR EUNICE LN PALMWOOD DR WILDWOOD RD LADY MARY DR HARDWOOD DR FRUITW OOD DR SA N R E M O A V E WHITEWOOD DR CLE ARVIEW AVE LEMON ST EVERGREEN AVE LIME ST ORANGE ST CITRUS ST SATSUMA ST -N o t t o S c a l e - -N o t a S u r v e y - LARGO LOCATION MAP Owner: Highland Group Clearwater, LLC Case: REZ2013-05003 Site: 1515 S. Highland Avenue Property Size(Acres): 4.91 Land Use Zoning PIN: 23-29-15-00000-340-0300 From : To: R/OG O R/OG MDR Atlas Page: 315A Attachment number 3 \nPage 1 of 7 Item # 19 S:\Planning Department\C D B\Zoning Atlas Amendments\Active Cases\Highland Ave S 1515 REZ2013-05003\Maps\REZ2013-05003 Aerial Photograph.doc NURSERY RD NURSERY RD BELLEAIR RD BELLEAIR RD S HIGHLAND AVE S HIGHLAND AVE BRAUND ST BRAUND ST REGAL RD REGAL RD -N o t t o S c a l e - -N o t a S u r v e y - AERIAL PHOTOGRAPH Owner: Highland Group Clearwater, LLC Case: REZ2013-05003 Site: 1515 S. Highland Avenue Property Size(Acres): 4.91 Land Use Zoning PIN: 23-29-15-00000-340-0300 From : To: R/OG O R/OG MDR Atlas Page: 315A Attachment number 3 \nPage 2 of 7 Item # 19 S:\Planning Department\C D B\Zoning Atlas Amendments\Active Cases\Highland Ave S 1515 REZ2013-05003\Maps\REZ2013-05003 Future Land Use Map.doc I RU CG RL RL CG R/OG RL RL R/OG R/OG RLRL CG NURSERY RD BELLEAIR RD S HIGHLAND AVE BRAUND ST ROSE ST REGAL RD 15 2 9 15 4 6 15 5 0 15 4 8 1532 1533 14 4 9 1508 1500 14 4 8 14 5 3 14 4 9 14 4 6 14 5 1 14 4 7 1567 1557 1492 1536 1555 1529 1597 1547 1541 1545 1560 1559 1474 1489 1461 1550 1478 1577 1496 14 98 1552 1 4 6 5 15 00 14 86 1 4 6 6 1591 1509 1535 1573 1471 1587 1500 1593 1563 1513 1537 1525 1483 1448 1556 1599 1549 1579 1521 1505 1515 1511 1501 1524 1520 1516 1504 14141414141414 152 1569 1523 15271529 1525 1524 1521 151 150 1565 153 153 1535 1533 1589 151 1575 1472 1540 1522 1571 1561 152 1543 1539 1531 1490 15 1494 1519 1595 155 a f -N o t t o S c a l e - -N o t a S u r v e y - R/OG FUTURE LAND USE MAP Owner: Highland Group Clearwater, LLC Case: REZ2013-05003 Site: 1515 S. Highland Avenue Property Size(Acres): 4.91 Land Use Zoning PIN: 23-29-15-00000-340-0300 From : To: R/OG O R/OG MDR Atlas Page: 315A Attachment number 3 \nPage 3 of 7 Item # 19 S:\Planning Department\C D B\Zoning Atlas Amendments\Active Cases\Highland Ave S 1515 REZ2013-05003\Maps\REZ2013-05003 Zoning Map.doc C NURSERY RD BELLEAIR RD S HIGHLAND AVE BRAUND ST ROSE ST REGAL RD C O I O LMDR LMDR LMDR LMDR 15 2 9 15 4 6 15 5 0 15 4 8 1532 1533 14 4 9 1508 1500 14 4 8 14 5 3 14 4 9 14 4 6 14 5 1 14 4 7 1567 1557 1492 1536 1555 1529 1597 1547 1541 1545 1560 1559 1474 1489 1461 1550 1478 1577 1496 1498 1552 1 4 6 5 1486 1591 1509 1535 1573 1471 1587 1500 1593 1563 1513 1537 1483 1448 1556 1599 1549 1579 1521 1505 1519 1515 1511 1501 1524 1520 1516 1504 14141414141414 152 1569 1523 15271529 1525 152 1521 151 150 1565 153 153 1500 1535 1533 1 4 6 6 1589 151 1575 1472 1540 1522 1571 1561 152 1543 1525 1539 1531 1490 15 1494 1595 155 af -N o t t o S c a l e - -N o t a S u r v e y - O ZONING MAP Owner: Highland Group Clearwater, LLC Case: REZ2013-05003 Site: 1515 S. Highland Avenue Property Size(Acres): 4.91 Land Use Zoning PIN: 23-29-15-00000-340-0300 From : To: R/OG O R/OG MDR Atlas Page: 315A MDR Attachment number 3 \nPage 4 of 7 Item # 19 S:\Planning Department\C D B\Zoning Atlas Amendments\Active Cases\Highland Ave S 1515 REZ2013-05003\Maps\REZ2013-05003 Existing Surrounding Uses Map.doc 60 50 50 73(S) 73(S) 60 66 58 58 66 80 80 90 90 80(S) 80(S) 90 44433 79254 79254 44435 59743 B 11 12 1314 3 4 5 6 7 26 25 23 24 2 1 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 25 24 23 22 21 20 19 18 17 16 15 14 13 12 11 1 1 8 PH 1 PH 2 PH 3 PH 4 PH 5 PH 6 PH 7 PH 8 PH 9 PH 10 8.46 34/0433/0733/05 34/05 34/061 34/01 34/02 2.75 4.87 34/03 33/04 33/06 34/07 1.11 34/031 34/06 A C(C) A C(C) A C (C) A C C(C) NURSERY RD BELLEAIR RD S HIGHLAND AVE BRAUND ST 15 2 9 15 4 6 15 5 0 15 4 8 1532 1533 14 4 9 1508 1500 14 4 8 14 5 3 14 4 9 14 5 1 14 4 7 1567 1557 1492 1536 1555 1529 1597 1547 1541 1545 1560 1474 1489 1461 1550 1478 1577 1496 1498 1552 1 4 6 5 1500 1 4 6 6 1591 1509 1535 1573 1471 1587 1500 1561 1513 1537 1525 1556 1549 1579 1521 1505 1519 1515 1511 1501 1524 1520 1516 1504 141414141411 1446 152 1569 1523 15271529 1559 1525 152 1521 151 15 1565 153 153 1486 15351533 1589 15 1575 1472 154 152 1571 1593 1563 152 1543 1483 1448 1539 1599 1531 1490 15 1494 1595 155 af -N o t t o S c a l e - -N o t a S u r v e y - EXISTING SURROUNDING USES MAP Owner: Highland Group Clearwater, LLC Case: REZ2013-05003 Site: 1515 S. Highland Avenue Property Size(Acres): 4.91 Land Use Zoning PIN: 23-29-15-00000-340-0300 From : To: R/OG O R/OG MDR Atlas Page: 315A Grocery Store Vacant Si n g l e F a m i l y H o m e s Single Family Homes Condominiums Si n gle F a m i l y H o m e s Bank Car Wash Vacant Do c t o r Of f i c e Offices Offices Ch u r c h Cell Tower Retail Sales & Services Attachment number 3 \nPage 5 of 7 Item # 19 REZ2013-05003 Highland Group Clearwater, LLC 1501 S. Highland Ave. Page 1 of 2 View looking east at the subject property, 1501 S. Highland Ave. South of the subject property, frontage on S. Highland Ave., Publix grocery store View looking south at the subject property, 1501 S. Highland Ave. Across S. Highland Ave., west of the subject property, vacant Office zoned parcel Across S. Highland Ave., west of the subject property, single family homes View looking northerly along S. Highland Ave. Attachment number 3 \nPage 6 of 7 Item # 19 REZ2013-05003 Highland Group Clearwater, LLC 1501 S. Highland Ave. Page 2 of 2 View looking southerly along S. Highland Ave. West of the subject property, frontage on Nursery Road, condominiums North of the subject property, across Nursery Road, single family homes View looking easterly along Nursery Road View looking westerly along Nursery Road Attachment number 3 \nPage 7 of 7 Item # 19 Work Session Council Chambers - City Hall Meeting Date:8/12/2013 SUBJECT / RECOMMENDATION: Approve amendment to Beach by Design: A Preliminary Design for Clearwater Beach and Design Guidelines to reference the standards by which the public boardwalk must comply, adopt the Marina District Boardwalk Design Guidelines and Specifications, and pass Ordinance 8438-13 on first reading. SUMMARY: In 2001, the City adopted Beach by Design: A Preliminary Design for Clearwater Beach and Design Guidelines. This special area plan sets forth a series of revitalization strategies for Clearwater Beach and established character districts to regulate land use, location of uses, and, generally, the scale of development. The proposed amendment to the Marina District section of Beach by Design incorporates language referencing new Marina District Design Guidelines and Specifications and adopts by reference detailed design guidelines and specifications for the development of the public boardwalk contained within the document which was developed by the City’s Parks and Recreation Department. The new design guidelines and specifications address requirements including finish materials, lighting, trash receptacles, benches, landscaping, and specific requirements related to the boardwalk construction and materials (e.g., timber piles, decking, and railing). Typical sections of the boardwalk and East Shore Drive sidewalk are provided as well, in order to provide further guidance and illustrate the requirements. The document also identifies two required public entry nodes at Baymont and Papaya Streets as well as a public access plaza adjacent to the public parking lot north of Memorial Causeway, and provides specifications with regards to finish materials, landscaping, bicycle racks, water fountains, and lighting for these entry nodes. The Community Development Board (CDB) reviewed the proposed text amendments at its public hearing on July 17, 2013 and unanimously recommended approval. Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk Cover Memo Item # 20 1 Ordinance No. 8438-13 ORDINANCE NO. 8438-13 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA MAKING AMENDMENTS TO BEACH BY DESIGN: A PRELIMINARY DESIGN FOR CLEARWATER BEACH AND DESIGN GUIDELINES; BY AMENDING SECTION II. FUTURE LAND USE, SUBSECTION C. THE “MARINA DISTRICT,” TO REFERENCE THE STANDARDS TO WHICH THE PUBLIC BOARDWALK MUST COMPLY; BY ADOPTING THE MARINA DISTRICT BOARDWALK DESIGN GUIDELINES AND SPECIFICATIONS IN EXHIBIT A; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Clearwater Beach is a major contributor to the economic health of the City overall and the City desires to support the tourism industry; and WHEREAS, the Marina District is the northern gateway to Clearwater Beach and has a high profile location along Clearwater Harbor and visibility from Causeway Boulevard; and WHEREAS, it is the desire of the City to attract people to the district and create a pleasant pedestrian environment; and WHEREAS, there is a need to define the guidelines and specifications for the construction of the public boardwalk in the Marina District; and WHEREAS, the design specifications are delineated in a separate document entitled “Marina District Boardwalk Design Guidelines and Specifications”; and WHEREAS, the proposed amendments to Beach by Design have been submitted to the Community Development Board acting as the Local Planning Authority (LPA) for the City of Clearwater; and WHEREAS, the Local Planning Agency (LPA) for the City of Clearwater held a duly noticed public hearing and found that amendments to Beach by Design are consistent with the Clearwater Comprehensive Plan and the Clearwater Community Development Code; and WHEREAS, Beach By Design was originally adopted on February 15, 2001, and subsequently amended, now therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Attachment number 1 \nPage 1 of 2 Item # 20 2 Ordinance No. 8438-13 Section 1. Beach by Design: A Preliminary Design for Clearwater Beach and Design Guidelines, Section II, Subsection C. Height Incentives and Required Public Amenities, is amended as follows: Development located on Clearwater Harbor utilizing a height bonus as outlined in the table below must provide to the City of Clearwater a 15 foot wide boardwalk constructed within a 20-foot public access easement adjacent to the seawall, either over the water or on the land as determined by the City. Any non-waterfront parcel using the height bonus shall contribute financially to the Papaya and Baymont Street streetscape or the public boardwalk, in a manner determined by the City. The public boardwalk shall be built according to the adopted Marina District Boardwalk Design Guidelines and Specifications. Section 2. ” Marina District Boardwalk Design Guidelines and Specifications” attached hereto as Exhibit “A” are hereby adopted. Section 3. The City Manager or designee shall forward said plan to any agency required by law or rule to review or approve same. Section 4. Should any part or provision of this Ordinance be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of the Ordinance as a whole, or any part thereof other than the part declared to be invalid; and Section 5. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING _____________________ PASSED ON SECOND AND FINAL _____________________ READING AND ADOPTED __________________________ George N. Cretekos Mayor Approved as to form: Attest: __________________________ __________________________ Leslie K. Dougall-Sides Rosemarie Call Assistant City Attorney City Clerk Attachment number 1 \nPage 2 of 2 Item # 20 Community Development Board – July 16, 2013 Revised for City Council Meeting – August 14, 2013 Amendments to Beach by Design – Page 1 GULF OF MEXICO CLEARWATER HARBOR MANDALAY PAPAYA BAYMONT MEMORIAL ROCKAWAY SAN MARCO POINSETTIA EAST SHORE EAST SHORE CAUSEWAY BACKGROUND: In 2001, the City adopted Beach by Design: A Preliminary Design for Clearwater Beach and Design Guidelines. This special area plan sets forth a series of revitalization strategies for Clearwater Beach and established character districts to regulate land use, location of uses, and, generally, the scale of development. The proposed amendment to the Marina District section of Beach by Design incorporates language referencing new “Marina District Design Guidelines and Specifications” and adopts by reference detailed design guidelines and specifications for the development of the public boardwalk contained within the document which was developed by the City’s Parks and Recreation Department. The Marina District covers the area to the east of Poinsettia Avenue, north of Causeway Boulevard, and south of the Clearwater Beach Recreation Complex. It is a mixed-use district occupied by residential, motel, and limited commercial uses in at-grade structures primarily one-two stories in height. Beach by Design supports the redevelopment of the Marina District into a pedestrian and boater-friendly destination that includes a variety of dock facilities and water related uses. To realize this vision, Beach by Design offers development incentives of increased building height for waterfront development proposals that provide to the City a 15-foot wide boardwalk within a 20-foot public access easement adjacent to the seawall, either over water or on the land as determined by the City. Non-waterfront development proposals are able to capitalize upon the height bonus by contributing financially to the Papaya and Baymont Street streetscapes or the public boardwalk in a manner determined by the City. The public boardwalk is intended to run along Clearwater Harbor from Baymont Street to the north, to Causeway Boulevard (State Road 60), the southern boundary of the District, and should be connected when appropriate to the City Marina’s boardwalk located under Causeway Boulevard. COMMUNITY DEVELOPMENT BOARD PLANNING AND DEVELOPMENT DEPARTMENT STAFF REPORT MEETING DATE: July 16, 2013 AGENDA ITEM: G.2. ORDINANCE NO.: 8438-13 REQUEST: Amendment to Beach by Design INITIATED BY: City of Clearwater, Planning and Development Department Attachment number 2 \nPage 1 of 4 Item # 20 Community Development Board – July 16, 2013 Revised for City Council Meeting – August 14, 2013 Amendments to Beach by Design – Page 2 Level III Text Amendment Review PLANNING & DEVELOPMENT DEPARTMENT ANALYSIS: Proposed Ordinance No. 8438-13 includes an amendment to Section II. Future Land Use, Subsection C. The Marina District, of Beach by Design, in order to include language referring to the “Marina District Design Guidelines and Specifications.” It also adopts by reference the “Marina District Design Guidelines and Specifications” which provides specific information regarding the design of the boardwalk as well as the sidewalk along East Shore Drive. The new design guidelines and specifications address requirements including finish materials, lighting, trash receptacles, benches, landscaping, and specific requirements related to the boardwalk construction and materials (e.g., timber piles, decking, and railing). Typical sections of the boardwalk and East Shore Drive sidewalk are provided as well, in order to provide further guidance and illustrate the requirements. The document also identifies two required public entry nodes at Baymont and Papaya Streets, as well as a public access plaza adjacent to the public parking lot north of Memorial Causeway, and provides specifications with regards to finish materials, landscaping, bicycle racks, water fountains, and lighting for these entry nodes. CRITERIA FOR TEXT AMENDMENTS: Section 4-601, Community Development Code, sets forth the procedures and criteria for reviewing text amendments. All text amendments must comply with the following: 1. The proposed amendment is consistent with and furthers the goals, policies and objectives of the Comprehensive Plan. A review of the Clearwater Comprehensive Plan identified the following Goals, Objectives, and Policies which will be furthered by the proposed Code amendments: Goal A.5 The City of Clearwater shall identify and utilize a citywide design structure comprised of a hierarchy of places and linkages. The citywide design structure will serve as a guide to development and land use decisions while protecting those elements that make the city uniquely Clearwater. Objective A.5.5 Promote high quality design standards that support Clearwater’s image and contribute to its identity. Policy A.5.5.4 Update Beach by Design: A Preliminary Design for Clearwater Beach and Design Guidelines, the Clearwater Downtown Redevelopment Plan, as needed. Objective A.6.1 The redevelopment of blighted, substandard, inefficient and/or obsolete areas shall be a high priority and promoted through the implementation of redevelopment and special area plans, the construction of catalytic private projects, city investment, and continued emphasis on property maintenance standards. Attachment number 2 \nPage 2 of 4 Item # 20 Community Development Board – July 16, 2013 Revised for City Council Meeting – August 14, 2013 Amendments to Beach by Design – Page 3 Level III Text Amendment Review PLANNING & DEVELOPMENT DEPARTMENT Policy A.6.1.1 Redevelopment shall be encouraged, where appropriate, by providing development incentives such as density bonuses for significant lot consolidation and/or catalytic projects, as well as the use of transfer of developments rights pursuant to approved special area plans and redevelopment plans. Policy A.6.1.2 Renewal of the beach tourist district shall be encouraged through the establishment of distinct districts within Clearwater Beach, the establishment of a limited density pool of additional hotel rooms to be used in specified geographic areas of Clearwater Beach, enhancement of public rights-of-way, the vacation of public rights-of-way when appropriate, transportation improvements, inter-beach and intra-beach transit, transfer of development rights and the use of design guidelines, pursuant to Beach by Design: A Preliminary Design for Clearwater Beach and Design Guidelines. Objective A.6.6 Tourism is a substantial element of the City’s economic base and as such the City shall continue to support the maintenance and enhancement of this important economic sector. The proposed amendment is intended to provide a clear and cohesive set of design guidelines and specifications to be used to develop the public boardwalk in the Marina District. The development will be designed to maintain and support the envisioned character of the neighborhood. The Marina District is the northern gateway to Clearwater Beach and has a high profile location along Clearwater Harbor and visibility from Causeway Boulevard. The construction of a public boardwalk along Clearwater Harbor will create a pleasant pedestrian environment and will encourage a flow of pedestrians that will contribute to the economic development and tourism activities along the east shore of Clearwater Beach. As such, the proposed amendment will further the above referenced elements of the Comprehensive Plan. 2. The proposed amendment furthers the purposes of the Community Development Code and other City ordinances and actions designed to implement the Plan. The proposed text amendment will further the purposes of the CDC in that it will be consistent with the following purposes set forth in CDC Section 1-103: · Allowing property owners to enhance the value of their property through innovative and creative redevelopment (Section 1-103.B.1., CDC). · Ensuring that development and redevelopment will not have a negative impact on the value of surrounding properties and wherever practicable promoting development and redevelopment which will enhance the value of surrounding properties (Section 1- 103.B.2., CDC). · Protect the character and the social and economic stability of all parts of the city through the establishment of reasonable standards which encourage the orderly and beneficial development of land within the city (Section 1-103.E.2., CDC). Attachment number 2 \nPage 3 of 4 Item # 20 Community Development Board – July 16, 2013 Revised for City Council Meeting – August 14, 2013 Amendments to Beach by Design – Page 4 Level III Text Amendment Review PLANNING & DEVELOPMENT DEPARTMENT · Preserve the natural resources and aesthetic character of the community for both the resident and tourist population consistent with the city’s economic underpinnings (Section 1-103.E.5., CDC). · Provide for open spaces through efficient project design and layout that addresses appropriate relationships between buildings on the project site and adjoining properties, including public rights-of-way and other public spaces (Section 1-103.E.6., CDC). The amendment proposed by this ordinance will further the above referenced purposes by providing clear design guidelines and specifications for constructing the public boardwalk in the Marina District in Clearwater Beach that will serve to protect the character and the social and economic stability of Clearwater Beach. Due to the high visibility of the Marina District from Causeway Boulevard, and its location within Clearwater Beach, a public boardwalk with a network of docks will add to the aesthetic character of the community for both resident and tourist populations. It will also provide for a unique public space that will encourage the flow of pedestrians throughout the east shore, thereby enhancing the area’s sense of place and the economic vitality of the District. SUMMARY AND RECOMMENDATION: The proposed amendment to Beach by Design: A Preliminary Design for Clearwater Beach and Design is consistent with and will further the goals of the Clearwater Comprehensive Plan and the purposes of the Community Development Code. Further, the proposed ordinance adopts by reference the “Marina District Design Guidelines and Specifications” which establishes criteria to be followed for construction of a new boardwalk in the Marina District and sidewalk improvements along East Shore Drive. Based upon the above, the Planning and Development Department recommends APPROVAL of Ordinance No. 8438-13 that amends Beach by Design. Prepared by Planning and Development Department Staff: Andrew Hayslip Planner II ATTACHMENTS: Ordinance No. 8438-13 Resume Attachment number 2 \nPage 4 of 4 Item # 20 Clearwater Marina District Boardwalk Design Guidelines and Specifications July 2013 City of Clearwater | Planning & Development Department | Municipal Services Building, 1st Floor 100 S. Myrtle Ave. Clearwater, FL 33756 Property owners required to construct the new public boardwalk as a result of the development approval process are responsible for constructing a continu- ous portion of public boardwalk along the length of their property as indicated herein. Property owners adjacent to public entrances to the public boardwalk must also address, integrate and transition to the public entrances. Public boardwalk and transitions requiring environmental engineering for permitting will be the responsibility of the property owner. Environmental engineering re- quired for the public plazas will be the City’s responsibility. Private property transitions including any and all stairs, ramps, railings, or con- tinuation of decking from or transitioning to the public boardwalk or public entrances shall be accessible. All work shall be consistent with these guide- lines and must be consistent in fit and finish, complementary to the new pub- lic boardwalk and its entrances. All phases of design documents shall be sub- mitted to the City of Clearwater for review, comment and approval by the City’s Parks & Recreation Department. The City of Clearwater - Parks and Recreation Department shall be responsible for maintaining the constructed public boardwalk up to the private property owners adjacent property upon acceptance the boardwalk is constructed to the satisfaction of the Parks & Recreation Department and after the one year warranty construction period is completed and walk though acceptance by the City of Clearwater – Parks and Recreation Department. LEGEND PUBLIC ENTRANCE TO BOARDWALK PUBLIC PLAZA BOARDWALK SIDEWALK NORTH LIMIT Figure 1 - Scope of Boardwalk & Sidewalk Guidelines General Information: The Clearwater Marina District Board- walk Design Guidelines and Specifi- cations, adopted by Ordinance No. 8438-13, should be considered a supplemental document to the City of Clearwater’s special area plan Beach by Design: A Preliminary De- sign for Clearwater Beach and De- sign Guidelines. It shall guide con- struction of the public boardwalk along Clearwater Harbor from Bay- mont Street south to the southern boundary of the District terminating at a public plaza adjacent to the public parking lot north of Memorial Cause- way. This document provides specific re- quirements regarding the design and construction of the public board- walk on private property, as well as the public entrances to be con- structed by the City of Clearwater at Papaya and Baymont Streets and the public plaza to be constructed by the City of Clearwater adjacent to the public parking lot north of Memorial Causeway. Where feasible the boardwalk should be constructed completely over the water rather than on uplands. Excep- tions may be granted on properties adjacent to the public entrances at Papaya and Baymont Streets or when a hardship prevents construction over the water. Public entrances and sidewalks should incorporate all required street- scaping standards identified within the Beach by Design document. The sidewalk along East Shore Drive and the sidewalk from the public plaza to the east/west sidewalk at Memorial Causeway should be provided as indicated herein. The boardwalk and sidewalk shall be compliant with all governing codes and regulations including compliance with the Florida American with Disabili- ties Act Accessibility Guidelines. 0 100 300 600 Attachment number 3 \nPage 1 of 9 Item # 20 Clearwater Marina District Boardwalk Design Guidelines and Specifications July 2013 City of Clearwater | Planning & Development Department | Municipal Services Building, 1st Floor 100 S. Myrtle Ave. Clearwater, FL 33756 Page 2 Figure 2 - East Shore Drive Sidewalk Section Diagram PROPERTY LINE LOCATION VARIES BOARDWALK 15’ WIDE MIN. LOCATED ENTIRELY OVER WATER EITHER UP TO SEAWALL CAP OR AWAY FROM SEAWALL CAP SEE FIG- URES 6 & 7 FOR ADDITIONAL DETAILS Figure 3 - Boardwalk Section Diagram PROPERTY LINE SETBACK PALM SPACED 30’ MAXIMUM ON CENTER. 10’ CLEAR TRUNK REQ. 22’ DUKE ENERGY SANIBEL LIGHT FIXTURE EAST SHORE DRIVE RIGHT OF WAY 18’ SETBACK FROM FACE OF SEAWALL 5’ LANDSCAPE BUFFER 5’ SIDEWALK EASEMENT 5’ RIGHT OF WAY, CLEAR FROM BACK OF CURB PROPERTY LINE LOCATION VARIES CONTINUE RAILING AT BOARDWALK ENDS. TO BE REMOVED BY FUTURE BOARDWALK DEVELOPERS IN ORDER TO CONTINUE BOARDWALK 18’ SETBACK FROM FACE OF SEAWALL Figure 4 - Boardwalk Section Diagram with ends Sidewalk Requirements: (East Shore Drive) As shown in Figure 1 & 2 and as stated within the Beach by Design guidelines, a 10 foot wide (clear and starting from the street curb) pedestrian sidewalk along East Shore Drive shall be provided. An easement shall be required as neces- sary to provide this distance. The following sidewalk im- provements shall be provided, including street lighting, trash receptacles, landscaping & hardscaping material. All im- provements shall not interrupt pedestrian movement along the sidewalk. Sidewalk finish material: coquina shell topping surface Provide gray concrete sidewalk with broadcast coquina shell topping Lighting: Duke Energy’s 22’ Sanibel Light Fixture Duke Energy’s High Pressure Sodium 100 watt, 9500 lu- mens Sanibel Light Fixture, mounted 22 feet high and spaced maximum 60 feet on center. Trash receptacles: Bright Ideas Shop, FP6095-P—Jumbo Waste Series Provide trash receptacles along the sidewalk spaced 75’ on center and within the 5 foot sidewalk easement. Landscaping: Provide palm trees spaced at a maximum of 30’ on center with 10’ of “clear trunk” base minimum. Accept- able palm trees include Butia Capaitata (Pindo Palm) or Butiagrus nabonnandii (Mule Palm) Boat Dock Transitions: (to & from public boardwalk) Any and all private or public boat docks, transitioning to or from the public boardwalk shall be compliant with all governing codes and regulations including compliance with the Florida American with Disabilities Act Accessibility Guidelines, the Pinellas County Water & Navigation Code, including Section 166-325 Board- walk and Observation Platforms on Commercial & Multi-Use properties & Section166-332 Minimum Con- struction Specification for all dock construction. Attachment number 3 \nPage 2 of 9 Item # 20 Clearwater Marina District Boardwalk Design Guidelines and Specifications July 2013 City of Clearwater | Planning & Development Department | Municipal Services Building, 1st Floor 100 S. Myrtle Ave. Clearwater, FL 33756 Page 3 Public Entrance Requirements: (At Papaya & Baymont Streets, drop off areas shall be provided) There will be three public pedestrian oriented park plaza accesses to the boardwalk. Two located east of East Shore Drive at Papaya Street and Baymont Streets. These street ends shall be converted from streets to public entry pedestrian plazas to the boardwalk with vehicular drop off areas. At the southern end of the boardwalk a public pedestrian access plaza shall be created east of the public parking lot and this plaza will connect to the sidewalk running east / west along the Memorial Causeway Boulevard. Other improvements shall include sidewalk pathways leading to the board- walk entrances, lighting, seating areas, trash receptacles, bicycle racks, water fountains, collapsible bollards, and land- scaping & hardscaping. All improvements shall not interrupt pedestrian pathways. Sidewalk finish material: coquina shell topping surface Provide gray concrete sidewalk with broadcast coquina shell topping Lighting: Duke Energy’s 22’ Sanibel Light Fixture Provide lighting suitable for pedestrian pathways and seating areas. Benches: Provide benches at seating areas. Trash receptacles: Bright Ideas Shop, FP6095-P—Jumbo Waste Series Provide trash receptacles spaced equally and within 75’ of each other Bicycle Racks: Bikeparking.com WCR02-SF Welle Circular surface mount. Color: Match existing bicycle racks. Provide bicycle racks secured in accordance with manufacturer’s specifications. All bicycle rack materials including fasteners shall be stainless steel 316 grade. Bike racks are not to be provided along East Shore Drive. Water fountains: Manufacturer, Most Dependable Fountains, Mostdependablefountains.com, 10135 SMSS Chrome Provide water fountains in accordance with manufacturer’s requirements. Fountain materials, including fasteners shall be stainless steel 316 grade. Provide 3’ diameter dry well 2’ deep adjacent to fixture for water fountain drain- age. Bollards: Provide powder coated, stainless steel 316 grade collapsible bollards at vehicular drop off areas to limit vehicular access to pedestrian areas. Provide powder coating color sample to City of Clearwater for approval. Landscaping: Provide plant material at each public entry to the public boardwalk. All plant material shall meet Florida Grade #1 or better. Planting shall be performed in accordance with the Florida Nurserymen’s and Grower’s Landscape Asso- ciation approved practices. Acceptable landscape material: a. Tree / Palms i. 10’ Butia Capitata (Pindo Palm) ii. 10’ Butiagrus nabonnandii (Mule Palm) Iii 10’ Ligustrum japonicum b. Shrub types i. Muhlenbergia lindheimeril 3 gallon containers 18”-24” height planted 3’ on center ii. Podacarpus macrophylla 3 gallon containers 18”-24” height planted 3’ on center iii. llex species 3 gallon containers 18”-24” height planted 3’ on center iiii. Grass species 3 gallon containers 18”-24” height planted 3’ on center Attachment number 3 \nPage 3 of 9 Item # 20 Clearwater Marina District Boardwalk Design Guidelines and Specifications July 2013 City of Clearwater | Planning & Development Department | Municipal Services Building, 1st Floor 100 S. Myrtle Ave. Clearwater, FL 33756 Page 4 Landscaping: (Continued) c. Ground cover species I. Trachelosperum asiaticum variegated – Variegated Asian Jasmine 1 gallon containers 10"-12” spread planted 1' on center II. Trachelosperum asiaticum green – Green Asian Jasmine 1 gallon containers 10"-12” spread planted 1' on center III. Arachis glabrata - Perennial Peanut 1 gallon containers 10"-12” spread planted 1' on center Boardwalk Material Requirements: This section contains the requirements related to boardwalk materials, including pile bents (wood pilings & piles caps), wood piles, pile caps, wood stringers, composite decking, railings, lighting, and fasteners. Boardwalk must accommo- date a 2000 lb vehicular live load. Furthermore requirements herein are meant to be consistent with Pinellas County Water & Navigation Code, including Section 166-325 Boardwalk and Observation Platforms on Commercial & Multi-Use properties & Section166-332 Minimum Construction Specification for all dock construction. Where discrepancies occur the more restrictive requirements shall govern. Boardwalk Timber Piles: Provide Southern Yellow Pine piles in accordance with ASTM D 25. Piles shall be round timber that are unused, clean peeled, and in one piece from butt to tip. Piles shall be pressure treated according to AWPA C3 and AWPA C18 standards for marine service conditions. Structural member sizes shall be determined by the applicant and/or appli- cant’s representative, piles shall not be less than 8 inches in diameter and piles shall be penetrated not less than 8’ below mud line. Piles should be terminated below finished decking material not to exceed 10 feet above mean high water levels. Pile Wrapping: All piles shall be wrapped with .060 mil/LF High Density Polyethylene pile wrapping material. Pile wrapping shall ex- tend continuously from mud line to 2’ above mean high water line. Pile Bents: (Pile and Pile cap) Pile bents spacing should be determined by the applicant and/or applicant’s representative, not exceed 12’ on- center. All pile bents shall have at a minimum 2” x 8” pile caps, bearing stringers to support deck joists. All intersec- tions shall be bolted. Pile Caps: Pile caps shall be at a minimum 2” x 8” pressure treated lumber. All intersections shall be bolted. Stringers: Outside stringer systems shall be doubled 2” x 8” pressure treated lumber or greater. Provide 5/8” diameter stainless steel bolts or greater to attach stringers to pilings. Intermediate stringers shall be single 2” x 8” pressure treated lum- ber or greater spaced not less than 16” O.C. to accommodate light vehicular traffic. Not to exceed a live load of 2000 lbs. All structural member sizing, spacing and fastening requirements must be determined by the applicant and/or applicant’s representative. All Timber/Lumber: Shall be pressure treated and rated for ground contact. All wood members, including pressure treated wood mem- bers and all concealed wood members cladded with Trex Transcend composite decking material, shall be finished at all surfaces with Sikkens Cetol Waterborne SRD Translucent Wood Finish in accordance with manufacturer’s re- quirements. Pressure treated lumber must be fully cured (6 weeks) prior to receiving Sikkens treatment. Fasteners: All metal fasteners, including but not limited to, bolts, screws, and nails, etc. shall be stainless steel 316 grade. Only 316 grade stainless steel will be accepted. All bolts shall extend no further than 3 or 4 threads beyond nut fastener. Decking: Trex Transcend 2” x 6” composite decking material. Deck Color 1: Gravel Path; Deck Color 2: Rope Swing Install in accordance with manufacturer’s requirements. Decking should be cut to length and shall not extend to outside stringer not to exceed more than 2” beyond. See sections and drawing diagrams contained within this document. Attachment number 3 \nPage 4 of 9 Item # 20 Clearwater Marina District Boardwalk Design Guidelines and Specifications July 2013 City of Clearwater | Planning & Development Department | Municipal Services Building, 1st Floor 100 S. Myrtle Ave. Clearwater, FL 33756 Page 5 Boardwalk Material Requirements: (Continued) Railing: Trex Transcend 2” x 6” composite decking material. Deck Color 1: Gravel Path; Deck Color 2: Rope Swing Provide railings configured in accordance with sections, elevations, and details contained within this document. Only pro- vide railings where required by applicable codes. Top rails shall not be less than 42” above finished walkway surface. Benches: Trex Transcend 2” x 6” composite decking material. Deck Color 1: Gravel Path Provide benches at public boardwalk configured in accordance with sections and details contained within this document. Provide benches spaced every 40’-0” along the length of boardwalk walkway. Lighting: Post mounted Stonelight, LED light fixtures. Color: Requires approval by City of Clearwater Parks & Recreation De- partment. At Boardwalk walkways provide LED light fixtures integrally mounted to railing posts and as indicated at railing elevation and section drawings. Provide LED light fixtures spaced every 12’ on center along both sides of boardwalk. Pro- vide infrastructure as required. Trash Receptacles: Bright Ideas Shop, FP6095-P - Jumbo Waste Series. Color: Match existing receptacles. At Boardwalk walkways provide trash receptacles spaced every 120' on center along boardwalk adjacent to benches and as dimensioned. Provide trash receptacles where indicated, see diagram contained within. All trash receptacles to re- ceive a 316 stainless steel plate provided by the City of Clearwater - Parks & Recreation Department and shall be screwed onto the top cap of trash receptacles to prevent cigarette burns. Butia Capitata Pindo Palm Butiagrus nabonnandii Mule Palm Mostdependablefountains.com, 10135 SMSS Chrome, for use at entry nodes Ligustrum japonicum Bright Ideas Shop, Trash Receptacle FP6095-P, for use at sidewalks, entry nodes, & at boardwalk Bikeparking.com, WCR02-SF bicycle racks, for use at entry nodes Stonelight LED light fixture Attachment number 3 \nPage 5 of 9 Item # 20 Cl e a r w a t e r M a r i n a D i s t r i c t B o a r d w a l k D e si g n G u i d e l i n e s a n d S p e c i f i c a t i o n s July 2013 Ci t y o f C l e a r w a t e r | P l a n n i n g & D e v e l o p m e n t D e p a r t m e n t | M u n i c i p a l S e r v i c e s B u i l d i n g , 1s t F l o o r 1 0 0 S . M y r t l e A v e . C l e a r w a t e r , FL 3 3 7 5 6 Fi g u r e 6 T y p i c a l B o a r d w a l k S e c t i o n a t 1 / 2 ” = 1 ’ - 0 ” S c a l e D e t a i l i n d i c a t e s w h e n b o a r d w a l k e n g a g e s s e a w a l l p r o v i d i n g c o n t i n u o u s w a l k w a y Page 6 Attachment number 3 \nPage 6 of 9 Item # 20 Cl e a r w a t e r M a r i n a D i s t r i c t B o a r d w a l k D e si g n G u i d e l i n e s a n d S p e c i f i c a t i o n s July 2013 Ci t y o f C l e a r w a t e r | P l a n n i n g & D e v e l o p m e n t D e p a r t m e n t | M u n i c i p a l S e r v i c e s B u i l d i n g , 1s t F l o o r 1 0 0 S . M y r t l e A v e . C l e a r w a t e r , FL 3 3 7 5 6 Fi g u r e 7 T y p i c a l B o a r d w a l k S e c t i o n a t 1 / 2 ” = 1 ’ - 0 ” S c a l e D e t a i l i n d i c a t e s w h e n b o a r d w a l k i s s e p a r a t e d f r o m s e a w a l l r e q u i r i n g r a i l i n g a t e a c h s i d e Page 7 Attachment number 3 \nPage 7 of 9 Item # 20 Cl e a r w a t e r M a r i n a D i s t r i c t B o a r d w a l k D e si g n G u i d e l i n e s a n d S p e c i f i c a t i o n s July 2013 Ci t y o f C l e a r w a t e r | P l a n n i n g & D e v e l o p m e n t D e p a r t m e n t | M u n i c i p a l S e r v i c e s B u i l d i n g , 1s t F l o o r 1 0 0 S . M y r t l e A v e . C l e a r w a t e r , FL 3 3 7 5 6 Fi g u r e 8 T y p i c a l B o a r d w a l k R a i l i n g E l e v a t i o n a t 1 / 2 ” = 1 ’ - 0 ” S c a l e Page 8 Attachment number 3 \nPage 8 of 9 Item # 20 Cl e a r w a t e r M a r i n a D i s t r i c t B o a r d w a l k D e si g n G u i d e l i n e s a n d S p e c i f i c a t i o n s July 2013 Ci t y o f C l e a r w a t e r | P l a n n i n g & D e v e l o p m e n t D e p a r t m e n t | M u n i c i p a l S e r v i c e s B u i l d i n g , 1s t F l o o r 1 0 0 S . M y r t l e A v e . C l e a r w a t e r , FL 3 3 7 5 6 Fi g u r e 9 T y p i c a l B o a r d w a l k B e n c h D e t a i l a t 1 ” = 1 ’ - 0 ” S c a l e Be n c h S e c t i o n D e t a i l B e n c h S e c t i o n D e t a i l Be n c h P l a n D e t a i l Page 9 Attachment number 3 \nPage 9 of 9 Item # 20 Work Session Council Chambers - City Hall Meeting Date:8/12/2013 SUBJECT / RECOMMENDATION: Provide direction regarding desired amendments to Beach by Design. (WSO) SUMMARY: At the June 17, 2013 special meeting on development issues, City Council directed the Planning and Development Department to conduct one-on-one meetings with Councilmembers to discuss Beach by Design and determine if there was consensus on making amendments to the Plan. Staff met with the Mayor and Councilmembers and found there to be both limited consensus and few specifics on needed changes. However, based on the discussions the Planning and Development Department is recommending that City Council consider the following possible amendments to Beach by Design and provide direction regarding Council’s desire for staff to prepare an ordinance for its consideration. Preclude the use of the hotel density reserve to render nonconforming density units as conforming (amend Section V Catalytic Projects, B. Community Redevelopment District Designation, 2. Hotel Density Reserve). Provide greater distances between buildings in the Small Motel District (along Hamden and Coronado). Amendments could increase the minimum side setback requirements and/or require one or more building stepbacks on the side of the building based on building height. Such requirements could be structured to allow a combination of setback/stepbacks requirements to allow design flexibility provided the goal of more openness between structures is met. Provide greater distances between buildings in the Old Florida District. Amendments could be structured to increase the required minimum side setback or require side setback flexibility to be based on lot width and/or building height. Provide for additional design standards that require the use of a variety of design elements/features to achieve a higher quality of architectural design on Clearwater Beach. An issue, which has arisen subsequently to the one-on-one discussions and therefore not discussed in those meetings, relates to the applicants’ proposal of fractional ownership in hotel developments using the hotel density reserve. Staff is recommending that a provision be added to Beach by Design defining the operational characteristics so as to assure that all units are occupied on a transient basis and are publicly available. Some expenses will be incurred to prepare these amendments to Beach by Design as the Planning and Development Department plans to retain an architect to assist in the formulation and testing of amendments so there is a full understanding of the impacts of such revisions. Specifically staff wants to understand if the amendments will require larger parcels than the current regulatory framework and if so, how much additional land will be needed; staff also wants to minimize unintended consequences and provide documentation that amendments applicable to projects not utilizing the Hotel Density Reserve do not put the City at risk for a Bert Harris challenge. Review Approval:1) Clerk 2) Assistant City Manager 3) City Manager 4) Clerk Cover Memo Item # 21 Work Session Council Chambers - City Hall Meeting Date:8/12/2013 SUBJECT / RECOMMENDATION: Adopt Ordinance 8409-13 on third reading, annexing certain real property whose post office address is 2200 and 2251 Montclair Road, together with all of the right of way of Montclair Road, C.R. 584, lying in the East ½ of the NE ¼ of Section 01, Township 29 South, Range 15 East, together with all of the right of way of Montclair Road, C.R. 584, and Sunset Point Road, C.R. 576, lying in the NW ¼ of Section 06, Township 29 South, Range 16 East. SUMMARY: Review Approval: Cover Memo Item # 22 Ordinance No. 8409-13 ORDINANCE NO. 8409-13 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING 23.75 ACRES OF REAL PROPERTY LOCATED ON THE SOUTHWEST CORNER OF MONTCLAIR ROAD AND NORTH BELCHER ROAD, CONSISTING OF A PORTION OF THE SOUTHWEST ¼ OF THE NORTHWEST ¼ OF SECTION 6, TOWNSHIP 29 SOUTH, RANGE 16 EAST, WHOSE POST OFFICE ADDRESS IS 2200 & 2251 MONTCLAIR ROAD, TOGETHER WITH ALL OF THE RIGHT OF WAY OF MONTCLAIR ROAD, C.R. 584, LYING IN THE EAST ½ OF THE NE ¼ OF SECTION 01, TOWNSHIP 29 SOUTH, RANGE 15 EAST, TOGETHER WITH ALL OF THE RIGHT OF WAY OF MONTCLAIR ROAD, C.R. 584, AND SUNSET POINT ROAD, C.R. 576, LYING IN THE NW ¼ OF SECTION 06, TOWNSHIP 29 SOUTH, RANGE 16 EAST, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner of the real property described herein and depicted on the map attached hereto as Exhibit B has petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: See Exhibit A for legal description (ANX2013-04007) The map attached as Exhibit B is hereby incorporated by reference. Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning and Development Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. Attachment number 1 \nPage 1 of 2 Item # 22 Ordinance No. 8409-13 PASSED ON FIRST READING July 18, 2013 _____ PASSED ON SECOND READING August 1, 2013 AS AMENDED PASSED ON THIRD AND FINAL ___________________________ READING AND ADOPTED ________________________________ George N. Cretekos Mayor Approved as to form: Attest: ___________________________ _____________________________ Leslie K. Dougall-Sides Rosemarie Call Assistant City Attorney City Clerk Attachment number 1 \nPage 2 of 2 Item # 22 Attachment number 2 \nPage 1 of 4 Item # 22 Attachment number 2 \nPage 2 of 4 Item # 22 Attachment number 2 \nPage 3 of 4 Item # 22 All of the right-of-way of Montclair Rd., C.R. 584, lying in the East ½ of NE ¼ of Section 01, Township 29 South, Range 15 East, together with all of the right-of-way of Montclair Rd., C.R. 584, and Sunset Point Rd., C.R. 576, lying in the NW ¼ of Section 06, Township 29 South, Range 16 East. Attachment number 2 \nPage 4 of 4 Item # 22 S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Montclair Rd 2200 and 2251 ANX2013-04007 - Webb Nursery\Maps\W_o Belcher ROW Maps\ANX2013-04007 Proposed Annexation Map.doc RET. 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Case: ANX2013-04007 Site: 2200 Montclair Road 2251 Montclair Road Property Size: R.O.W. : 23.75 (Acres) 3.09 (Acres) Land Use Zoning PIN: 06-29-16-00000-230-0100 06-29-16-00000-230-0200 From : To: RU, P, Water RPD-7.5 RM, P, Water MHDR, P Atlas Page: 254A Attachment number 3 \nPage 1 of 1 Item # 22 Work Session Council Chambers - City Hall Meeting Date:8/12/2013 SUBJECT / RECOMMENDATION: Adopt Ordinance 8423-13 on second reading, making amendments to the Community Development Code by amending Article 2 to establish veterinary clinics as a minimum standard use and deleting veterinary clinics as a flexible development use; amending Article 4 regarding the process for Hotel Density Reserve Development Agreements and general Development Agreements, and amending Article 8 regarding definitions of Development Agreements, General and Development Agreements, Hotel Density Reserve. SUMMARY: Review Approval: Cover Memo Item # 23 1 ORDINANCE NO. 8423-13 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA MAKING AMENDMENTS TO THE COMMUNITY DEVELOPMENT CODE BY AMENDING ARTICLE 2, ZONING DISTRICTS, DIVISION 7, COMMERCIAL DISTRICT (C), TABLE 2-702, TO ESTABLISH VETERINARY CLINICS AS A MINIMUM STANDARD USE; AMENDING ARTICLE 2, ZONING DISTRICTS, DIVISION 7, COMMERCIAL DISTRICT (C), SECTION 2-703 BY MODIFYING DEVELOPMENT STANDARDS AND FLEXIBILITY CRITERIA FOR VETERINARY CLINICS; AMENDING ARTICLE 2, ZONING DISTRICTS, DIVISION 7, COMMERCIAL DISTRICT (C), SECTION 2-704 BY DELETING VETERINARY CLINICS AS A FLEXIBLE DEVELOPMENT USE; AMENDING ARTICLE 4, DEVELOPMENT REVIEW AND OTHER PROCEDURES, DIVISION 1, REQUIRED PERMITS AND APPROVALS, BY ADDING A FOOTNOTE TO THE DEVELOPMENT REVIEW CHART REGARDING THE PROCESS FOR HOTEL DENSITY RESERVE DEVELOPMENT AGREEMENTS; AMENDING ARTICLE 4, DEVELOPMENT REVIEW AND OTHER PROCEDURES, DIVISION 6, LEVEL THREE APPROVALS BY ADDING A FOOTNOTE TO THE LEVEL THREE APPROVAL FLOW CHART REGARDING THE APPROVAL PROCESS FOR HOTEL DENSITY RESERVE DEVELOPMENT AGREEMENTS; AMENDING DIVISION 6 LEVEL THREE APPROVALS, DEVELOPMENT AGREEMENTS, BY REVISING THE DEVELOPMENT AGREEMENT PROVISIONS BY ESTABLISHING REQUIREMENTS AND PROCEDURES FOR GENERAL DEVELOPMENT AGREEMENTS AND HOTEL DENSITY RESERVE DEVELOPMENT AGREEMENTS; AMENDING ARTICLE 8, DEFINITIONS AND RULES OF CONSTRUCTION, TO DELETE THE DEFINITION FOR DEVELOPMENT AGREEMENT AND ADD DEFINITIONS FOR DEVELOPMENT AGREEMENT, GENERAL AND DEVELOPMENT AGREEMENT, HOTEL DENSITY RESERVE; CERTIFYING CONSISTENCY WITH THE CITY’S COMPREHENSIVE PLAN AND PROPER ADVERTISEMENT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Clearwater Business Task Force was established on April 7, 2011 by the City Council to provide feedback on the current rules and regulations affecting businesses and business development; WHEREAS, the Clearwater Business Task Force submitted to City Council on August 29, 2011, a final report that consisted of 71 recommendations to change public perceptions about being “business friendly”, and to streamline development application processes; WHEREAS, veterinary offices are appropriate uses for minimum standard development in the Commercial (C) zoning district; Attachment number 1 \nPage 1 of 14 Item # 23 2 WHEREAS, City Council worked with the Business Task Force to develop a new process for Development Agreements authorizing use of the Hotel Density Reserve on Clearwater Beach; BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. That Article 2, Zoning Districts, Division 7, Commercial District (C), Section 2-702, Minimum Standard Development, Table 2-702 “C” District Minimum Standard Development Standards, is hereby amended as follows: Section 2-702. Minimum standard development. The following uses are Level One permitted uses in the "C" District subject to the minimum standards set out in this section and other applicable provisions of Article 3. Table 2-702. "C" District Minimum Development Standards Use Min. Lot Area (sq. ft.) Min. Lot Width (ft.) Max. Height (ft.) Min. Front (ft.) Min. Side (ft.) Min. Rear (ft.) Min. Off-Street Parking Spaces Governmental Uses(1) 10,000 100 25 25 10 20 4/1,000 SF GFA Indoor Recreation/ Entertainment 10,000 100 25 25 10 20 5/1000 SF GFA or 5/lane, 2/court or 1/machine Mixed Use 10,000 100 25 25 10 20 Based upon specific use requirements Offices 10,000 100 25 25 10 20 3/1,000 SF GFA Overnight Accommodations 40,000 200 25 25 10 20 1/unit Parks and Recreational Facilities n/a n/a 25 25 10 20 1 per 20,000 SF land area or as determined by the community development coordinator based on ITE Manual standards Places of Worship 40,000 200 25 25 10 20 1 per 2 seats Restaurants 10,000 100 25 25 10 20 12/1,000 SF GFA Retail Plazas 15,000 100 25 25 10 20 4/1,000 SF GFA Retail Sales and Services 10,000 100 25 25 10 20 5/1,000 SF GFA Social and Community Centers 10,000 100 25 25 10 20 5/1,000 SF GFA Vehicle Sales/Display 40,000 200 25 25 10 20 2.5/1,000 SF Lot Sales Area Veterinary Offices 10,000 100 25 25 10 20 4 spaces per 1,000 GFA (1) Governmental uses shall not exceed five acres. Any such use, alone or when added to contiguous like uses which exceed five acres shall require a land use plan map amendment to institutional which shall include such uses and all contiguous like uses. Attachment number 1 \nPage 2 of 14 Item # 23 3 Section 2. That Article 2, Zoning Districts, Division 7, Commercial District (C), Section 2-703, Flexible Standard Development, Table 2-703 “C” District Flexible Standard Development Standards and Flexibility Criteria, is hereby amended as follows: Section 2-703. Flexible standard development. The following uses are Level One permitted uses in the "C" District subject to the standards and criteria set out in this Section and other applicable provisions of Article 3. Table 2-703. "C" District Flexible Standard Development Standards Use Min. Lot Area (sq. ft.) Min. Lot Width (ft.) Max. Height (ft.) Min. Front (ft.) Min. Side (ft.) Min. Rear (ft.) Min. Off-Street Parking Spaces Accessory Dwellings n/a n/a n/a n/a n/a n/a 1 space per unit Adult Uses 5,000 50 25 25 10 20 5 per 1,000 GFA Alcoholic Beverage Sales 10,000 100 25 25 10 20 5 per 1,000 GFA Automobile Service Stations 10,000 100 25 25 10 20 5/1,000 SF GFA Bars 10,000 100 25 25 10 20 10 per 1,000 GFA Educational Facilities(1) 40,000 200 25 25 10 20 1 per 2 students Governmental Uses(1) 10,000 100 25—50 25 10 20 4 spaces per 1,000 GFA Indoor Recreation/Entertainment 5,000— 10,000 50—100 25 25 10 20 3—5/1000 SF GFA or 3—5/lane, 1— 2/court or 1/machine Medical Clinics(1) 10,000 100 25 25 10 20 5/1,000 GFA Mixed Use 5,000— 10,000 50—100 25—50 25 0—10 10—20 Based upon specific use requirements Nightclubs 10,000 100 25 25 10 20 10 per 1,000 GFA Offices 3,500— 10,000 30—100 25—50 25 0—10 10—20 3/1,000 SF GFA Off-Street Parking 10,000 100 n/a 25 10 20 n/a Outdoor Retail Sales, Display and/or Storage 20,000 100 25 25 10 20 5 per 1,000 SF of outdoor display area Overnight Accommodations 20,000— 40,000 150-200 25—50 25 0—10 10—20 1 per unit Places of Worship(2) 20,000— 40,000 100-200 25—50 25 10 20 .5-1 per 2 seats Public Transportation Facilities(3) n/a n/a 10 n/a n/a n/a n/a Restaurants 3,500— 10,000 30-100 25—50 25 0—10 10—20 7—12 spaces per 1,000 GFA Retail Plazas 15,000 100 25—50 25 0—10 10—20 4 spaces per 1,000 GFA Retail Sales and Services 3,500— 10,000 30-100 25—50 25 0—10 10—20 4—5 spaces per 1,000 GFA Schools (5) 40,000 200 25 25 0—10 10—20 1 per 3 students Attachment number 1 \nPage 3 of 14 Item # 23 4 Social and Community Centers (1) 3,500— 10,000 35-100 25—35 25 0—10 10—20 4—5 spaces per 1,000 GFA Utility/Infrastructure Facilities(4) n/a n/a 20 25 10 20 n/a Vehicle Sales/Displays 20,000- 40,000 150-200 25 25 10 20 2.5 spaces per 1,000 of lot sales area Veterinary Offices 5,000- 10,000 50-100 25 15-25 0-10 10-20 4 spaces per 1,000 GFA * * * * * * * * * * Flexibility Criteria: * * * * * * * * * * Y. Veterinary offices. 1. The parcel proposed for development is not contiguous to a parcel of land which is designated as residential in the Zoning Atlas; 2. The use of the parcel proposed for development does not involve animal confinement facilities that are open to the outside. 3. Lot area and width: The reduction in lot area and width will not result in a building which is out of scale with existing buildings in the immediate vicinity of the parcel proposed for development. 4. Side and rear setback: a. The reduction in side and/or rear setback does not prevent access to the rear of any building by emergency vehicles; b. The reduction in side and/or rear setback results in an improved site plan, more efficient parking, or improved design and appearance and landscaped areas are in excess of the minimum required. 5. Front setback: The reduction in front setback results in an improved site plan or improved design and appearance. Section 3. That Article 2, Zoning Districts, Division 7, Commercial District (C), Section 2-704, Flexible Development, Table 2-704 and Flexibility Criteria, “C” District Flexible Standard Development Standards, is hereby amended as follows: Section 2-704. Flexible development. The following uses are Level Two permitted uses in the "C" District subject to the standards and criteria set out in this section and other applicable provisions of Article 3. Attachment number 1 \nPage 4 of 14 Item # 23 5 Table 2-704. "C" District Flexible Development Standards Use Min. Lot Area (sq. ft.) Min. Lot Width (ft.) Max. Height (ft.) Min. Front (ft.) Min. Side (ft.) Min. Rear (ft.) Min. Off-Street Parking Alcoholic Beverage Sales 5,000— 10,000 50-100 25 15—25 0—10 10—20 5 per 1,000 GFA Animal Boarding 5,000— 10,000 50 - 100 25 15—25 0—10 10—20 4 spaces per 1,000 GFA Bars 5,000— 10,000 50-100 25 15—25 0—10 10—20 10 per 1,000 GFA Comprehensive Infill Redevelopment Project n/a n/a n/a n/a n/a n/a Determined by the community development coordinator based on the specific use and/or ITE Manual standards Indoor Recreation/Entertainment 3,500— 10,000 30-100 25—50 15—25 0—10 10—20 3—5/1000 SF GFA or 3—5/lane, 1— 2/court or 1/machine Light Assembly 5,000— 10,000 50-100 25 15—25 0—10 10—20 4—5 spaces per 1,000 GFA Limited Vehicle Service 5,000— 10,000 50-100 25 15—25 0—10 10—20 4—5 spaces per 1,000 GFA Marinas and Marina Facilities 5,000— 20,000 50 25 25 10 20 1 space per 2 slips Mixed Use 5,000— 10,000 50—100 25—50 15—25 0—10 10—20 Based upon specific use requirements Nightclubs 5,000— 10,000 50—100 25 15—25 0—10 10—20 10 per 1,000 GFA Offices 3,500— 10,000 30—100 25—50 15—25 0—10 10—20 3/1,000 SF GFA Off-Street Parking 10,000 100 n/a 15—25 0—10 10—20 n/a Outdoor Recreation/Entertainment 20,000 100 25 15—25 10 10—20 1—10 per 1,000 SQ FT of land area or as determined by the community development coordinator based on ITE Manual standards Overnight Accommodations 20,000— 40,000 100—200 25—50 15—25 0—10 10—20 1 per unit Problematic Uses 5,000 50 25 15—25 10 10—20 5 spaces per 1,000 SF GFA Restaurants 3,500— 10,000 35—100 25—50 15—25 0—10 10—20 7 - 12 spaces per 1,000 GFA Retail Plazas 15,000 100 25 -50 15 - 25 0—10 10—20 4 spaces per 1,000 GFA Attachment number 1 \nPage 5 of 14 Item # 23 6 Retail Sales and Services 3,500— 10,000 30—100 25—50 15—25 0—10 10—20 4—5 spaces per 1,000 GFA RV Parks 40,000 200 25 15—25 20 10—20 1 space per RV space Schools (2) 30,000— 40,000 100—200 25—50 15—25 0—10 10—20 1 per 3 students Self Storage 20,000 100 25 15—25 10 10—20 1 per 20 units plus 2 for manager's office Social/Public Service Agencies(1) 5,000— 10,000 50—100 25—50 15—25 0—10 10—20 3—4 spaces per 1,000 GFA Telecommunication Towers 10,000 100 Refer to section 3- 2001 25 10 20 n/a Vehicle Sales/Displays 10,000— 40,000 100—200 25 15—25 10 10—20 2.5 spaces per 1,000 SQ FT of lot area Veterinary Offices 5,000— 10,000 50—100 25 15—25 0—10 10—20 4 spaces per 1,000 GFA * * * * * * * * * * Flexibility criteria: * * * * * * * * * * Y. Veterinary offices. 1. The parcel proposed for development is not contiguous to a parcel of land which is designated as residential in the Zoning Atlas; 2. The use of the parcel proposed for development does not involve animal confinement facilities that are open to the outside. 3. Lot area and width: The reduction in lot area and width will not result in a building which is out of scale with existing buildings in the immediate vicinity of the parcel proposed for development. 4. Side and rear setback: a. The reduction in side and/or rear setback does not prevent access to the rear of any building by emergency vehicles; b. The reduction in side and/or rear setback results in an improved site plan, more efficient parking, or improved design and appearance and landscaped areas are in excess of the minimum required. 5. Front setback: The reduction in front setback results in an improved site plan or improved design and appearance. Section 4. That Article 4, Development Review and Other Procedures, Division 1, Required Permits and Approvals, is hereby amended as follows: This Development Code establishes the following types of development approvals: Level One, Level Two, and Level Three. Level One approvals involve those development Attachment number 1 \nPage 6 of 14 Item # 23 7 proposals which are reviewed and approved by the city's professional staff. Level Two approvals are those development proposals which are more complex and involve the use of greater discretion by an appointed board accountable, through the appointment process, to the city commission. Level Three approvals are those approvals which state law requires action by the city commission council because they involve issues of public policy in the first instance. The following graphic portrays this concept of different levels of approval: *Hotel Density Reserve Development Agreements are not reviewed by the Community Development Board. Both required public hearings take place before City Council. * * * * * * * * * Section 5. That Article 4, Development Review and Other Procedures, Division 6, Level Three approvals, is hereby amended as follows: * COUNCIL Attachment number 1 \nPage 7 of 14 Item # 23 1. Hotel Density Reserve Development Agreements follow a slightly different process and have public hearings at City Council City Council. Section 6. That Article 4 Three approvals, Section 4-606 Development Agreements, is hereby amended Section 4-606 Development Agreements A. Purpose and applicability. development agreements accordance with the provisions COUNCIL 8 Hotel Density Reserve Development Agreements follow a slightly different process and have gs at City Council instead of one at the Community Development Board and one at 4, Development Review and Other Procedures, Division 606 Development Agreements, is hereby amended 606 Development Agreements applicability. The city commission council may enter into s or a hotel density reserve development agreement provisions of this section and applicable Florida law 1 COUNCIL Hotel Density Reserve Development Agreements follow a slightly different process and have both instead of one at the Community Development Board and one at , Division 6, Level 606 Development Agreements, is hereby amended as follows: a general agreement in law to encourage a Attachment number 1 \nPage 8 of 14 Item # 23 9 stronger commitment to comprehensive and capital facilities planning, ensure the provision of adequate public facilities for development, encourage the efficient use of resources, and reduce the economic cost of development. B. Application requirements. In addition to the basic information required by Section 4- 202.A and the fee required by Section 4-202.F., an application for approval of a any type of development agreement shall be accompanied by: 1. A statement of the requested duration of the development agreement, which shall not exceed 10 years for a hotel density reserve development agreement and 20 years for a general development agreement. 2. A description of all existing and proposed public facilities and services that serve or will serve the development. 3. A description of the uses desired to be permitted on the land, including population densities and building intensities and heights. 4. Identification of zoning district changes, code amendments and comprehensive plan amendments that will be required if the proposed development proposal were to be approved. 5. The zoning and land use categories of all adjoining properties. 6. The complete names and addresses of all owners of properties abutting or lying within 200 feet of the subject property as currently listed in the county records as of one week prior to the filing of an application. C. Staff review and report. 1. Hotel Density Reserve Development Agreements. The community development coordinator shall review the application for a hotel density reserve development agreement with the development review committee in accordance with the provisions of Section 4-202(C) and (D) and shall prepare a written recommendation to the community development board to the City Council. 2. General Development Agreements. The community development coordinator shall review the application for a development agreement with the development review committee in accordance with the provisions of Section 4-202(C) and (D) and shall prepared a written recommendation to the community development board. Attachment number 1 \nPage 9 of 14 Item # 23 10 D. Community development board review of general development agreements. The community development board shall review the proposed general development agreements, the recommendation of the community development coordinator, and the testimony at the public hearing, the standards in Section 4-606(F) and shall issue a recommendation to the city commission council for approval or denial of the development agreement. E. City commission council review. 1. Hotel Density Reserve Development Agreements. The city commission council shall conduct both required a public hearings in accordance with the provisions of 4- 206. Upon conclusion of the public hearings, the commission council shall review the proposed hotel density reserve development agreements, the recommendation of the community development coordinator, the recommendation of the community development board, the testimony at the public hearings and approve, approve with modifications, or deny approval of the proposed hotel density reserve development agreement. 2. General Development Agreements. The city council shall conduct the final required public hearing in accordance with the provisions of 4-206. Upon conclusion of the public hearing, the council shall review the proposed general development agreement, the recommendation of the community development coordinator, the recommendation of the community development board, the testimony at the public hearing and approve, approve with modifications, or deny approval of the proposed general development agreement. F. Standards for review. In reaching a decision as to whether or not the hotel density reserve development agreement or the general development agreement should be approved, approved with changes, approved with conditions, or disapproved, the city commission council shall determine whether the development is consistent with and furthers the goals, policies and objectives of the Comprehensive Plan. G. Contents of development agreements/recording. 1. Contents. The approved development agreement shall contain, at a minimum, the following information: a. A legal description of the land subject to the development agreement. b. The names of all persons having legal or equitable ownership of the land. Attachment number 1 \nPage 10 of 14 Item # 23 11 c. The duration of the development agreement, which shall not exceed ten years for a hotel density reserve development agreement or twenty years for a general development agreement. d. The development uses proposed for the land, including population densities, building intensities and building height. e. A description of the public facilities and services that will serve the development, including who shall provide such public facilities and services; the date any new public facilities and service, if needed, will be constructed; who shall bear the expense of construction of any new public facilities and services; and a schedule to assure that the public facilities and services are available concurrent with the impacts of the development. The development agreement shall provide for a cashier’s check, a payment and performance bond or letter of credit in the amount of 115 percent of the estimated costs of the public faculties and services to be deposited with the city to secure construction of any new public facilities and serviced required to be constructed by the development agreement. The development agreement shall provide that such construction shall be completed prior to issuance of any certificate of occupancy. f. A description of any reservation or dedication of land for public purposes. g. A description all local development approvals approved or needed to be approved for the development. h. A finding that the development approvals as proposed permitted or proposed is consistent with the comprehensive plan and the community development code. Additionally, a finding that the requirements for concurrency as set for in Article 4 Division 10 9 of these regulations have been satisfied. i. A description of any conditions, terms, restrictions or other requirements determined to be necessary by the city commission council for the public health, safety or welfare of the citizens of City of Clearwater. Such conditions, terms, restrictions or other requirements may be supplemental to requirements in existing codes or ordinances of the city. j. A statement indicating that the failure of the development agreement to address a particular permit, condition, term or restriction shall not relieve the developer of the necessity of complying the law governing said permitting requirements, conditions, terms or restrictions. Attachment number 1 \nPage 11 of 14 Item # 23 12 k. The development agreement may provide, in the discretion of the City Commission Council, that the entire development or any phase thereof be commenced or be completed within a specific period of time. The development agreement may provide for liquidated damages, the denial of future development approvals, the termination of the development agreement, or the withholding of certificates of occupancy for the failure of the developer to comply with any such deadline. l. A statement that the burdens of the development agreement shall be binding upon, and the benefits of the development agreement shall inure to, all successors in interest to the parties to the development agreement. m. All development agreements shall specifically state that subsequently adopted ordinances and codes of the city which are of general application not governing the development of land shall be applicable to the lands subject to the development agreement, and that such modifications are specifically anticipated in the development agreement. * * * * * * * * * * I. Changes to development agreements. A development agreement may be amended by mutual consent of the parties, provided the notice and public hearing requirements of Section 4-206 of this Development Code are followed. 1. Revisions to conceptual site plans, site plans and/or building elevations attached as exhibits to any type of development agreement shall be governed by the provisions of Section 4-406. Minor revisions to such plans may be approved by the Community Development Coordinator. Other revisions not specified as minor shall require an amendment to the development agreement. 2. A party to a development agreement may request one extension of the duration of the development agreement, not to exceed one year from the date of expiration of the initial term of the development agreement, by submitting an application to the community development coordinator at least 60 days prior to the expiration of the initial term of the agreement. The application shall address the necessity for the extension and shall demonstrate that the extension is warranted under the circumstances. The community development coordinator shall schedule the requested extension as a proposed amendment to the development agreement for public hearing before the community development board and city commission council, in accordance with Section 4-206. Attachment number 1 \nPage 12 of 14 Item # 23 13 * * * * * * * * * * Section 7. That Article 8, Definitions and Rules of Construction, Section 8-102, Definitions, of the Community Development Code, is hereby amended as follows: * * * * * * * * * * Development agreement means an agreement between the City of Clearwater and one or more persons entered into pursuant to sections 163.3220 et seq., Florida Statutes. Development agreement, general means an agreement between the City of Clearwater and one or more persons entered into pursuant to sections 163.3220 et seq., Florida Statutes and relating to any development approval except those involving the allocation of the Hotel Density Reserve on Clearwater Beach established by Beach by Design. Development agreement, hotel density reserve means an agreement between the City of Clearwater and one or more persons entered into pursuant to sections 163.3220 et seq., Florida Statutes for any development approval requesting an allocation of hotel rooms from the Hotel Density Reserve on Clearwater Beach established by Beach By Design. * * * * * * * * * * Section 8. Amendments to the Community Development Code of the City of Clearwater (as originally adopted by Ordinance No. 6348-99 and subsequently amended) are hereby adopted to read as set forth in this Ordinance. Section 9. The City of Clearwater does hereby certify that the amendments contained herein, as well as the provisions of this Ordinance, are consistent with and in conformance with the City’s Comprehensive Plan. Section 10. Should any part or provision of this Ordinance be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of the Ordinance as a whole, or any part thereof other than the part declared to be invalid. Section 11. Notice of the proposed enactment of this Ordinance has been properly advertised in a newspaper of general circulation in accordance with applicable law. Section 12. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING ____________________________ AS AMENDED PASSED ON SECOND AND FINAL ____________________________ READING AND ADOPTED ____________________________ George N. Cretekos Mayor Attachment number 1 \nPage 13 of 14 Item # 23 14 Approved as to form: Attest: ____________________________ ____________________________ Leslie K. Dougall-Sides Rosemarie Call Assistant City Attorney City Clerk Attachment number 1 \nPage 14 of 14 Item # 23 Work Session Council Chambers - City Hall Meeting Date:8/12/2013 SUBJECT / RECOMMENDATION: Adopt Ordinance 8437-13 on second reading, vacating the 10 ft. platted Utility Easement, abutting the southwest property line of Lots 5 and 6, Block C, depicted and described in the Plat titled Unit 5 – Island Estates of Clearwater as recorded in Plat Book 51, Page 34 in the public records of Pinellas County, Florida. SUMMARY: Review Approval: Cover Memo Item # 24 [A04-01313 /125868/1] Ordinance No.8437 -13 ORDINANCE NO. 8437-13 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, VACATING THE 10’ PLATTED UTILITY EASEMENT, ABUTTING THE SOUTHWEST PROPERTY LINE OF LOTS 5 AND 6, BLOCK “C”, DEPICTED AND DESCRIBED IN THE PLAT TITLED “UNIT 5 – ISLAND ESTATES OF CLEARWATER” AS RECORDED IN PLAT BOOK 51, PAGE 34, IN THE PINELLAS COUNTY PUBLIC RECORDS, FLORIDA; PROVIDING AN EFFECTIVE DATE. WHEREAS, owners of real property located in the City of Clearwater, have requested that the City vacate a portion of the utility easement depicted in Exhibit A attached hereto; and, WHEREAS, the City Council finds that said easement is not necessary for municipal use and it is deemed to be in the best interest of the City and the general public that the same be vacated; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following: THE 10’ PLATTED UTILITY EASEMENT, ABUTTING THE SOUTHWEST PROPERTY LINE OF LOTS 5 AND 6, BLOCK “C”, DEPICTED AND DESCRIBED IN THE PLAT TITLED “UNIT 5 – ISLAND ESTATES OF CLEARWATER” AS RECORDED IN PLAT BOOK 51, PAGE 34, IN THE PINELLAS COUNTY PUBLIC RECORDS, FLORIDA is hereby vacated, and the City of Clearwater releases all of its rights in the servitude as described above to the owner of the servient estate thereto. Section 2. The City Clerk shall record this ordinance in the public records of Pinellas County, Florida, following adoption. Section 3. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING _________________________ PASSED ON SECOND AND FINAL READING AND ADOPTED _________________________ ______________________________ George N. Cretekos Mayor Approved as to form: Attest: ______________________________ ______________________________ Attachment number 1 \nPage 1 of 2 Item # 24 [A04-01313 /125868/1] Ordinance No.8437 -13 Camilo A. Soto Rosemarie Call Assistant City Attorney City Clerk Attachment number 1 \nPage 2 of 2 Item # 24 Legal Description A Utility Easement vacation described as follows: The 10' platted Utility Easement, abutting the Southwest property line of Lots 5 and 6, Block "C", dedicated and described in the plat titled "Unit 5 - Island Estates of Clearwater" as recorded in Plat Book 51, Pages 34, in the Pinellas County Public Records, Florida. B l o c k " C " U n i t 5 - I s l a n d E s t a t e s o f C l e a r w a t e r P l a t B o o k 5 1 , P a g e 3 4 C l e a r w a t e r H a r b o r Attachment number 2 \nPage 1 of 1 Item # 24 Work Session Council Chambers - City Hall Meeting Date:8/12/2013 SUBJECT / RECOMMENDATION: Approve a Memorandum of Understanding with the Clearwater Marine Aquarium (CMA) for the construction of a new facility, parking garage and lease of the City Hall property and authorize the appropriate officials to execute same. (consent) SUMMARY: The Clearwater Marine Aquarium (CMA) approached the City with a proposal to build a new facility on the current City Hall location. City Council directed staff to negotiate a memorandum of understanding with the CMA. The memorandum of understanding (MOU) will provide the basis for the future documents following the passage of the referendum on November 5, 2013. The MOU provides for the following: The City is required to obtain voter approval in order to lease the property for an initial term of 60 years for the Project. The City has scheduled the referendum on November 5, 2013. CMA agreed to pay all costs of the referendum. CMA shall be responsible for the design, construction, maintenance, and funding of the Project. CMA intends to finance the Project through a combination of private gifts and grants, government grants and funding, and through third-party financing. In the event of default, CMA's creditors will be limited to changing the management of the new aquarium and assuming all of CMA's rights and obligations for the remainder of the lease or abandoning the city property and disassembling the building and collecting CMA's assets. The City will have no obligation or liability in the event CMA defaults on any of its loans or obligations. CMA shall have all funds necessary for the construction of the Project committed by no later than August 1, 2016. CMA shall pay the city $.50 per ticket of admissions revenue actually received by CMA not to exceed $7,500,000.00 in order to provide for the replacement of the City Hall. Following full payment of the City Hall Payment, CMA shall pay an annual rent payment of $150,000.00 to the City. CMA shall be responsible for acquiring a mutually agreeable parcel for the construction of a public parking garage (Parking Garage Parcel). CMA shall have the option to construct, operate, and maintain a parking garage. If mutually agreed, CMA may convey the Parking Garage Parcel to the City for the City to construct, operate, and maintain a parking garage and any additional uses the City deems appropriate. CMA shall be responsible for reimbursing the City for the replacement costs of the existing tennis courts in the amount of $75,000.00 per court. The City shall be responsible for the improvement of the Pierce Street extension to Drew Street and associated improvements to Cleveland Street. Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk Cover Memo Item # 25 MEMORANDUM OF UNDERSTANDING Clearwater Marine Aquarium New Facility Project THIS MEMORANDUM OF UNDERSTANDING IS INTENDED SOLELY AS A PRELIMINARY EXPRESSION OF THE GENERAL INTENTION OF THE PARTIES AND IS TO BE USED FOR DISCUSSION PURPOSES ONLY. THE PARTIES INTEND THAT NEITHER SHALL HAVE ANY CONTRACTUAL OBLIGATIONS TO THE OTHER WITH RESPECT TO THE MATTERS REFERRED TO HEREIN UNLESS AND UNTIL DEFINITIVE AGREEMENTS HAVE BEEN FULLY EXECUTED AND DELIVERED BY THE PARTIES. THE PARTIES AGREE THAT THIS TERM SHEET IS NOT INTENDED TO CREATE ANY AGREEMENT OR OBLIGATION BY ANY OF THE PARTIES TO ENTER INTO DEFINITIVE AGREEMENTS. Parties: Clearwater Marine Aquarium, Inc. (“CMA”) The City of Clearwater, Florida (the “City”) Property: 112 S. Osceola Ave. Clearwater, FL 33756, including the property located below the bluff, generally located west of Osceola Ave., east of the unimproved Pierce Boulevard right-of-way, south of Cleveland St. and north of Pierce St., (“City Property”) as more particularly described in Exhibit “A” attached hereto. Project: CMA proposes to construct an aquarium on the City Property. The parking structure required to support the aquarium will be located off-site as provided herein. The aquarium will consist of the following: 1) Level 1 – Park Level: To include an Everglade Exhibit, , Manatee Exhibit, Outside Otter Exhibit, Kids Area, Classrooms, and support and ancillary facilities. 2) Level 2 – Exhibits: To include a Café Seating Area, various Kiosks, Ticketing, Gift Shop, Large Interactive Touch Tank, Sea Horse Exhibit, Jelly Fish Exhibit, Coral Reef Exhibit, Dolphin Stadium with Exhibits, Marine Rescue Exhibit, Octopus Exhibit, Turtle Tank, Classrooms, 4D Theater, and other ancillary facilities. 3) Level 3 – Upper Level: To include a Roof Top Deck, Coral Reef Exhibit, Community Center and Multifunction Rooms, Educational Research Kiosks, 2D and 4D Theaters, Movie Prop Exhibit, Catering Kitchen, Restrooms, and Administrative Offices. Attachment number 1 \nPage 1 of 4 Item # 25 Error! Unknown document property name. [GM13-9100-033/130556/1] 2 Responsibilities and Conditions: The City and CMA agree to the following: 1. The City is required to obtain voter approval in order to lease the property for an initial term of 60 years for the Project. The City agrees to hold such referendum on November 5, 2013. The City has drafted the required charter amendment and referendum question to put before the voters of the City. CMA agrees to pay all costs of the referendum. 2. CMA shall be responsible for the design, construction, maintenance and funding of the Project. CMA shall prepare all required applications, site plan drawings, building permits and applications for approval by the City and all other required agencies. The City agrees to facilitate, coordinate the review of, and process the foregoing City applications on an expedited basis. 3. CMA intends to finance the Project through a combination of private gifts and grants, government grants and funding and through third-party financing. In the event of default, CMA’s lender will be limited to changing the management of the new aquarium and assuming all of CMA’s rights and obligations for the remainder of the lease or abandoning the City Property and disassembling the building and collecting CMA’s assets. The City will have no obligation or liability in the event CMA defaults on any of its loans or obligations. CMA shall have all funds necessary for the construction of the Project committed by no later than August 1, 2016. 4. Prior to commencing construction, CMA shall obtain a payment and performance bond covering the hard costs of construction under the general contract, which bond shall name the City as well as any third party construction lender as dual obligees. 5. By no later than June 1, 2015 CMA and the City shall agree to the terms of the lease for the City Property. The City agrees to vacate the City Property upon 180 days notice from CMA that it has the necessary financing to commence construction. CMA shall pay the City $.50 per ticket of admissions revenue actually received by CMA not to exceed $7,500,000.00 in order to provide for the replacement of the City Hall (“City Hall Payment”). Following full payment of the City Hall Payment, CMA shall pay an annual rent payment of $150,000.00 per year to the City. 6. CMA will pay for relocation of all easements. City will cooperate in vacating and relocating easements. 7. CMA will obtain all appropriate permits including consent from DOT for the location of water intake and discharge for the facility. City will cooperate with CMA’s efforts to obtain permits including consent from DOT for the location of water intake and discharge for the facility. 8. The City will be responsible for asbestos removal from the City Hall Attachment number 1 \nPage 2 of 4 Item # 25 Error! Unknown document property name. [GM13-9100-033/130556/1] 3 prior to the demolition of the structure by CMA. CMA shall be responsible for demolition and all associated costs other than asbestos removal. At this time there are no other known environmental issues associated with the site. The City is responsible for all other remediation of existing environmental costs associated with the City Property. CMA shall be responsible for any environmental issue caused by its tenancy. 9. CMA shall be responsible for acquiring a mutually agreeable parcel for the construction of a public parking garage (“Parking Garage Parcel”). CMA shall have the option to construct, operate, and maintain a parking garage and any additional permissible uses on the Parking Garage Parcel subject to City Code requirements. 10. Alternatively, CMA may convey the Parking Garage Parcel to the City for the City to construct, operate, and maintain a parking garage and any additional uses the City deems appropriate. In the event CMA chooses to convey the Parking Garage Parcel to the City for the construction, operation, and maintenance of a parking garage, the City would construct operate and maintain a public parking garage. The City would be responsible for all costs of operation and shall retain all revenue generated from the parking garage. The parking garage rate would be a commercially reasonable rate determined by City Council. 11. CMA shall be responsible for reimbursing the City for the replacement costs of the existing tennis courts in the amount of $75,000.00 per court. The location of the replacement tennis courts shall be the discretion of the City. 12. The City shall be responsible for the improvement of the Pierce Street extension to Drew Street and associated improvements to Cleveland Street. 13. If the November 5, 2013 referendum is approved by the voters, the City will consider extending CMA’s lease of the Harborview Center from April 2014 until 60 days after the grand opening of the new aquarium. If the November 5, 2013 referendum is not approved by the voters, the City may consider extending CMA’s lease of the Harborview Center through April 2016. General Provisions: CMA and the City shall work together in good faith to enter into definitive agreements for the Project, which may include lease agreement, development agreement or CRA development agreement. . Agreed and Accepted: THE CITY OF CLEARWATER, FLORIDA Attachment number 1 \nPage 3 of 4 Item # 25 Error! Unknown document property name. [GM13-9100-033/130556/1] 4 Attest: By:_____________________________ Title: City Clerk By:___________________________________ Title: Mayor Approved as to form: By:_____________________________ Name: Pamela K. Akin Title: City Attorney Agreed and Accepted: Clearwater Marine Aquarium, Inc. By:___________________________________ Name: Title: · Exhibit "A" The Property Attachment number 1 \nPage 4 of 4 Item # 25 40 NW 3rd Street, Suite 102 Miami, FL 33128 T: 305.592.7123 F: 305.592.7113 www.timhaahs.com City of Clearwater Clearwater Marine Aquarium Parking Study Report Addendum August 9, 2013 Clearwater, FL Attachment number 2 \nPage 1 of 14 Item # 25 P L A N N I N G E N G I N E E R I N G A R C H I T E C T U R E P A R K I N G TIMOTHY HAAHS & ASSOCIATES, INC. 40 NW 3rd Street, Suite 102 Miami, FL 33128 www.timhaahs.com August 9, 2013 Mr. Michael D. Quillen, P.E. City Engineer City of Clearwater 100 South Myrtle Avenue, #220 Clearwater, FL 33756-5520 RE: Clearwater Marine Aquarium Parking Study – Report Addendum Clearwater, FL Dear Mr. Quillen: Timothy Haahs & Associates, Inc. (TimHaahs) has provided the following report addendum to our original Final Report dated August 1, 2013. In addition to removing the City Hall parking lots, this addendum also addresses the impact to the proposed parking facility assuming the elimination of the 168 parking spaces at the Harborview Center and the 261 parking spaces at Coachman Park. The result is an overall reduction of 429 public parking spaces or approximately 30% of the total downtown off-street public parking supply. Thank you for allowing us to work with you on this important project. Please don’t hesitate to contact us with any questions. Very truly yours, Vicky Gagliano, MBA, LEED AP Michael D. Martindill Project Manager/Senior Parking Consultant Vice President Attachment number 2 \nPage 2 of 14 Item # 25 Clearwater Marine Aquarium Parking Study August 9, 2013 TABLE OF CONTENTS PURPOSE OF ADDENDUM ............................................................................................................................... 1 Scope of Services ................................................................................................................................................ 1 TASK 1 – PARKING NEEDS ANALYSIS ........................................................................................................... 1 CMA Provided Attendance Projections ............................................................................................................... 1 Estimated Future Parking Needs – CMA Assumptions .................................................................................. 2 Multiplex Theater Attendance Projections ........................................................................................................... 4 Estimated Future Parking Needs – Multiplex Theater Assumptions ............................................................... 4 Task 1 – Summary ............................................................................................................................................... 6 TASK 3 – PRELIMINARY FINANCIAL ANALYSIS ........................................................................................... 6 Pro Forma Assumptions ...................................................................................................................................... 6 Other Considerations .................................................................................................................................... 11 Task 3 – Summary ............................................................................................................................................. 11 TABLES AND FIGURES Table 1: Current and Projected Attendance – CMA Assumptions ..................................................................... 1 Table 2: Estimated Future Parking Demand – CMA Assumptions .................................................................... 3 Table 3: Current and Projected Attendance - Multiplex Theater Assumptions .................................................. 4 Table 4: Estimated Future Parking Demand – Multiplex Theater Assumptions ................................................. 5 Table 5: Captured Parking Demand Comparison – CMA vs. Multiplex Theater Assumptions .......................... 6 Table 6: Pierce Street – 10 year Pro Forma (CMA Model) ................................................................................ 7 Table 7: Pierce Street – 10 year Pro Forma (Multiplex Theater Model) ............................................................. 8 Table 8: Drew Street – 10 year Pro Forma (CMA Model) .................................................................................. 9 Table 9: Drew Street – 10 year Pro Forma (Multiplex Theater Model) ............................................................ 10 Table 10: NOI after Reserves - Summary by Site and Demand Model (in 000’s)............................................ 11 Attachment number 2 \nPage 3 of 14 Item # 25 Clearwater Marine Aquarium Parking Study August 9, 2013 1 Purpose of Addendum The City has requested an additional analysis to understand the potential impact if the City would eliminate the surface parking area south of the Harborview Center as well as the parking Lot at Coachman Park. We have estimated a vehicle capture rate based on the availability of other nearby parking facilities (primarily public) as well as the capacity of the proposed new facility. If the City were to eliminate 429 public parking spaces, in addition to the City Hall parking lots, the downtown public parking supply would be reduced by almost 30%. Due to fewer nearby public parking areas, we believe more visitors to the CMA will utilize the proposed new facility, especially since it will be advertised and marketed as the official parking facility for CMA visitors. Scope of Services The following tasks were included as part of our addendum: Task 1: Parking Needs Analysis – No revisions made to the attendance assumptions Project the future parking needs for the proposed aquarium based on the elimination of 429 public parking spaces at the Harborview Center. Task 2: Conceptual Layouts and Cost Estimates – No Revisions Have Been Made Task 3: Preliminary Financial Analysis – Updated to reflect revised figures from Task 1. All other pro forma assumptions remain unchanged. Task 1 – Parking Needs Analysis CMA Provided Attendance Projections All figures in the addendum report are based on the following current and projected attendance which was provided by CMA representatives. Table 1: Current and Projected Attendance – CMA Assumptions Source: CMA Representatives, 2013 As shown above, the current CMA facility attendance is anticipated to increase slowly from the projected 2013 attendance of 625,000 to approximately 1MM visitors per year through 2017 when the facility would reach capacity. The proposed new facility would allow the CMA to significantly expand its exhibits, educational outreach, and capacity to over 2MM visitors per year. According to CMA representatives, the new CMA facility will also require approximately 430 employees (130 full-time and 300 part-time) to handle operations. Conditions201220132014201520162017201820192020 Current CMA Facility(s)745,052 625,000 750,000 812,000 875,000 1,000,000 1,000,000 1,000,000 1,000,000 Incremental Attendance (New CMA Facility)1,500,000 1,415,000 1,330,000 1,250,000 Total Attendance745,052 625,000 750,000 812,000 875,000 2,500,000 2,415,000 2,330,000 2,250,000 Attachment number 2 \nPage 4 of 14 Item # 25 Clearwater Marine Aquarium Parking Study August 9, 2013 2 Estimated Future Parking Needs – CMA Assumptions In order to translate the attendance projections into vehicles and parking demand, we have made the following assumptions: • Since the proposed aquarium is significantly larger than the existing facility(s), we anticipate a larger number of groups will visit. We have increased the percentage of groups from 4% to 10% to account for a larger area of influence due to the new facility. • We understand the Jolley Trolley currently serves the surrounding area which allows visitors and tourists staying in one of the many hotels, motels, and residential rental units to access various destinations without the need for a personal vehicle. We have assumed 5% of the aquarium visitors will arrive via mass transit and therefore will not utilize a parking facility. • Based on vehicle occupancy data from theme parks, zoos, and other similar parks, as well as site observations at the Florida Aquarium in Tampa (which took place on Saturday, June 29, 2013), it is our opinion that the average vehicle occupancy for the proposed CMA aquarium will be between 3.3 and 3.6 persons per vehicle. However, at the request of City representatives, we have assumed 3.0 persons per vehicle occupancy which corresponds to the City provided traffic impact study. Please note, the impact of using a lower vehicle occupancy ratio results in a larger number of vehicles and parking revenue. • The annual attendance estimates are distributed as 30% on Monday through Thursday and 70% on Friday through Sunday. • Based on an average length of stay of 3 hours and 8 hours of operation, it is reasonable to assume the proposed parking facility will have limited the number of turns (how many times a vehicle will park in a single space during one day) which is no greater than 2.0 vehicles per space per day. • We have also reduced the total number of spaces in the proposed facility(s) by 10% to account for misparked vehicles, the natural flow of vehicles moving into and out of the parking facility, and the likelihood that the aquarium visitor demand is not evenly distributed from 9am until 5pm. A 5% to 15% cushion is regularly accepted as an industry practice. • The Pierce Street site is assumed to capture 90% of the vehicles Monday through Thursday which represents each space in the proposed facility turning over 1.8 times each day in 2017. • The Pierce Street site is assumed to capture 30% of the vehicles Friday through Sunday which represents each space in the proposed facility turning over 1.9 times each day in 2017. • The Drew Street site is assumed to capture 80% of the vehicles Monday through Thursday which represents each space in the proposed facility turning over 1.6 times each day in 2017. • The Drew Street site is assumed to capture 25% of the vehicles Friday through Sunday which represents each space in the proposed facility turning over 1.6 times each day in 2017. Attachment number 2 \nPage 5 of 14 Item # 25 Clearwater Marine Aquarium Parking Study August 9, 2013 3 Using the attendance estimates provided by CMA and the previously stated assumptions, the following table outlines the corresponding parking demand and calculations. Table 2: Estimated Future Parking Demand – CMA Assumptions Source: CMA and Timothy Haahs & Associates, 2013 In addition to aquarium visitors, we anticipate the need for 100 to 130 monthly employee parking permits which have not been included in the above figures. We understand there are numerous surface and structured parking facilities in the downtown area with available parking, especially during the weekend. Based on the City’s website, there are currently over 1,500 public parking spaces within close proximity to the proposed CMA site and there is not a waitlist for monthly permits. According to City representatives, the downtown parking facilities are not operating at capacity during the weekday, daytime hours and have a significant surplus during the weekend. At the request of City representatives, we have assumed the 168-space Harborview Lot and 261-space Coachman Park Lot would be eliminated resulting in a 429-space public parking reduction. In addition, the 180 spaces at the City Hall parking lots (51, 66, and 63 spaces, respectively) will also be eliminated as part of the proposed new CMA facility. The result is a 609-space reduction in the downtown public parking supply. 2017201820192020202120222023202420252026 Total Attendance2,500,0002,415,0002,330,0002,250,0002,172,7472,098,1462,026,1071,956,5411,889,3631,824,493 less 10% groups250,000241,500233,000225,000217,275209,815202,611195,654188,936182,449 Non-Group Attendance2,250,0002,173,5002,097,0002,025,0001,955,4721,888,3311,823,4961,760,8871,700,4271,642,043 less 5% via Jolley Trolley112,500108,675104,850101,25097,77494,41791,17588,04485,02182,102 Attendance arriving by Personal Vehicle2,137,5002,064,8251,992,1501,923,7501,857,6981,793,9151,732,3211,672,8421,615,4061,559,941 Average Persons per Vehicle3.0 Annual Vehicles712,500688,275664,050641,250619,233597,972577,440557,614538,469519,980 Estimated Distribution by Day M-R (30%)213,750206,483199,215192,375185,770179,391173,232167,284161,541155,994 F-Sun (70%)498,750481,793464,835448,875433,463418,580404,208390,330376,928363,986 Pierce Street Site Total Annual Vehicles712,500688,275664,050641,250619,233597,972577,440557,614538,469519,980 M-R Capture (90%)192,375185,834179,294173,138167,193161,452155,909150,556145,387140,395 Fri-Sun Capture (30%)149,625144,538139,451134,663130,039125,574121,262117,099113,078109,196 Total Annual Demand342,000330,372318,744307,800297,232287,026277,171267,655258,465249,591 Garage Capacity (Less 10% Cushion)510.3Spaces Monday - Thursday Captured Demand (Average Daily)925893862832804776750724699675 Garage Turnover (Aquarium Only)1.81.81.71.61.61.51.51.41.41.3 Friday - Sunday Captured Demand (Average Daily)959927894863834805777751725700 Garage Turnover (Aquarium Only)1.91.81.81.71.61.61.51.51.41.4 Drew Street Site Total Annual Vehicles M-R Capture (80%)171,000165,186159,372153,900148,616143,513138,586133,827129,232124,795 Fri-Sun Capture (25%)124,688120,448116,209112,219108,366104,645101,05297,58294,23290,997 Total Annual Demand295,688285,634275,581266,119256,982248,158239,638231,410223,464215,792 Garage Capacity (Less 10% Cushion)510.3Spaces Monday - Thursday Captured Demand (Average Daily)822794766740714690666643621600 Garage Turnover (Aquarium Only)1.61.61.51.41.41.41.31.31.21.2 Friday - Sunday Captured Demand (Average Daily)799772745719695671648626604583 Garage Turnover (Aquarium Only)1.61.51.51.41.41.31.31.21.21.1 Attachment number 2 \nPage 6 of 14 Item # 25 Clearwater Marine Aquarium Parking Study August 9, 2013 4 Multiplex Theater Attendance Projections Using the attendance estimates outlined in the original parking study dated August 1, 2013 the following table outlines the corresponding attendance projections. Table 3: Current and Projected Attendance - Multiplex Theater Assumptions Source: City of Clearwater and Timothy Haahs & Associates, 2013 Based on the previously mentioned assumptions and the customized multiplex parking demand model, we anticipate attendance will increase to approximately 1.44MM in 2017 when the new CMA facility opens. Estimated Future Parking Needs – Multiplex Theater Assumptions As with the CMA attendance model, we used the following assumptions in order to estimate the future parking needs based on the multiplex theater attendance projections: • Since the proposed aquarium is significantly larger than the existing facility(s), we anticipate a larger number of groups will visit. We have increased the percentage of groups from 4% to 10% to account for a larger area of influence due to the new facility. • We understand the Jolley Trolley currently serves the surrounding area which allows visitors and tourists staying in one of the many hotels, motels, and residential rental units to access various destinations without the need for a personal vehicle. We have assumed 5% of the aquarium visitors will arrive via mass transit and therefore will not utilize a parking facility. • Based on vehicle occupancy data from theme parks, zoos, and other similar parks, as well as site observations at the Florida Aquarium in Tampa (which took place on Saturday, June 29, 2013), it is our opinion that the average vehicle occupancy for the proposed CMA aquarium will be between 3.3 and 3.6 persons per vehicle. However, at the request of City representatives, we have assumed 3.0 persons per vehicle occupancy which corresponds to the City provided traffic impact study. Please note, the impact of using a lower vehicle occupancy ratio results in a larger number of vehicles and parking revenue. • Based on an average length of stay of 3 hours and 8 hours of operation, it is reasonable to assume the proposed parking facility will have limited the number of turns (how many times a vehicle will park in a single space during one day) which is no greater than 2.0 vehicles per space per day. • We have also reduced the total number of spaces in the proposed facility(s) by 10% to account for misparked vehicles, the natural flow of vehicles moving into and out of the parking facility, and the likelihood that the aquarium visitor demand is not evenly distributed from 9am until 5pm. A 5% to 15% cushion is accepted as an industry practice. 20132014201520162017201820192020202120222023202420252026 Theater Seats 1,7501,7501,7501,7501,7501,7501,7501,7501,7501,7501,7501,7501,7501,750 Occupancy Increase/DecreaseBaseline2%2%2%10%0%-1%-1%-1%-1%-1%-1%-1%-1% Monday - Thursday Number of Daily Performances88888888888888 Occupancy per Performance8%10.00%12.00%14.00%24.00%24.00%23.00%22.00%21.00%20.00%19.00%18.00%17.00%16.00% Total Daily Attendance1,1201,4001,6801,9603,3603,3603,2203,0802,9402,8002,6602,5202,3802,240 Mon-Thur Annual Attendance232,960291,200349,440407,680698,880698,880669,760640,640611,520582,400553,280524,160495,040465,920 Friday - Sunday Number of Daily Performances88888888888888 Occupancy per Performance18%20.00%22.00%24.00%34.00%34.00%33.00%32.00%31.00%30.00%29.00%28.00%27.00%26.00% Total Daily Attendance2,5202,8003,0803,3604,7604,7604,6204,4804,3404,2004,0603,9203,7803,640 Fri-Sun Annual Attendance393,120436,800480,480524,160742,560742,560720,720698,880677,040655,200633,360611,520589,680567,840 Total Annual Attendance626,080728,000829,920931,8401,441,4401,441,4401,390,4801,339,5201,288,5601,237,6001,186,6401,135,6801,084,7201,033,760 Attachment number 2 \nPage 7 of 14 Item # 25 Clearwater Marine Aquarium Parking Study August 9, 2013 5 • The Pierce Street site is assumed to capture 95% of the vehicles Monday through Thursday which represents each space in the proposed facility turning over 1.1 times each day in 2017. • The Pierce Street site is assumed to capture 50% of the vehicles Friday through Sunday which represents each space in the proposed facility turning over 1.8 times each day in 2017. • The Drew Street site is assumed to capture 90% of the vehicles Monday through Thursday which represents each space in the proposed facility turning over 1.0 times each day in 2017. • The Drew Street site is assumed to capture 45% of the vehicles Friday through Sunday which represents each space in the proposed facility turning over 1.6 times each day in 2017. Using the attendance estimates from the multiplex theater model and the previously stated assumptions, the following table outlines the corresponding parking demand and calculations. Table 4: Estimated Future Parking Demand – Multiplex Theater Assumptions Source: City of Clearwater and Timothy Haahs & Associates, 2013 We anticipate the same number of employees as provided in the CMA Assumptions. 2017201820192020202120222023202420252026 Total Annual Attendance1,441,4401,441,4401,390,4801,339,5201,288,5601,237,6001,186,6401,135,6801,084,7201,033,760 CMA Projections2,500,0002,415,0002,330,0002,250,0002,172,7472,098,1462,026,1071,956,5411,889,3631,824,493 2017201820192020202120222023202420252026 Total Attendance1,441,4401,441,4401,390,4801,339,5201,288,5601,237,6001,186,6401,135,6801,084,7201,033,760 less 10% groups144,144144,144139,048133,952128,856123,760118,664113,568108,472103,376 Non-Group Attendance1,297,2961,297,2961,251,4321,205,5681,159,7041,113,8401,067,9761,022,112976,248930,384 less 5% via Jolley Trolley64,86564,86562,57260,27857,98555,69253,39951,10648,81246,519 Attendance arriving by Personal Ve1,232,4311,232,4311,188,8601,145,2901,101,7191,058,1481,014,577971,006927,436883,865 Average Persons per Vehicle3.00 Annual Vehicles410,810410,810396,287381,763367,240352,716338,192323,669309,145294,622 Estimated Distribution by Day M-R (30%)123,243123,243118,886114,529110,172105,815101,45897,10192,74488,386 F-Sun (70%)287,567287,567277,401267,234257,068246,901236,735226,568216,402206,235 Pierce Street Site Total Annual Vehicles 410,810410,810396,287381,763367,240352,716338,192323,669309,145294,622 M-R Capture (95%)117,081117,081112,942108,803104,663100,52496,38592,24688,10683,967 Fri-Sun Capture (50%)143,784143,784138,700133,617128,534123,451118,367113,284108,201103,118 Total Annual Demand 260,865260,865251,642242,420233,197223,975214,752205,530196,307187,085 Garage Capacity510.3Spaces Monday - Thursday Captured Demand (Average Daily)563563543523503483463443424404 Garage Turnover (Aquarium Only)1.11.11.11.01.00.90.90.90.80.8 Friday - Sunday Captured Demand (Average Daily)922922889857824791759726694661 Garage Turnover (Aquarium Only)1.81.81.71.71.61.61.51.41.41.3 Drew Street Site Total Annual Vehicles 410,810 M-R Capture (90%)110,919110,919106,997103,07699,15595,23391,31287,39183,46979,548 Fri-Sun Capture (45%)129,405129,405124,830120,255115,680111,106106,531101,95697,38192,806 Total Annual Demand 240,324240,324231,828223,331214,835206,339197,843189,346180,850172,354 Garage Capacity510.3Spaces Monday - Thursday Captured Demand (Average Daily)533533514496477458439420401382 Garage Turnover (Aquarium Only)1.01.01.01.00.90.90.90.80.80.7 Friday - Sunday Captured Demand (Average Daily)830830800771742712683654624595 Garage Turnover (Aquarium Only)1.61.61.61.51.51.41.31.31.21.2 Attachment number 2 \nPage 8 of 14 Item # 25 Clearwater Marine Aquarium Parking Study August 9, 2013 6 Task 1 – Summary If the CMA is relocated to a new, larger, downtown facility, we estimate between 400,000 to 700,000+ visitor vehicles will utilize a downtown parking facility in the first year. In addition, we estimate 100 to 130 monthly employee permits (for full-time employees) will be needed either on-site at the new location, at the existing Island Estates location, or at another downtown parking facility. We estimate the proposed new parking facility would capture between 240,000 to 342,000 vehicles in the first year of operation. The following table compares the estimated captured parking demand by site and assumption model (CMA projected attendance vs. Multiplex Theater attendance). Table 5: Captured Parking Demand Comparison – CMA vs. Multiplex Theater Assumptions Source: Timothy Haahs & Associates, 2013 The comparison above shows a variance of approximately 81,000 vehicles between the two demand models for the Pierce Street site and 55,000 vehicles for the Drew Street site in 2017. This equates to a 24% and 19% demand differential, respectively. Task 3 – Preliminary Financial Analysis Pro Forma Assumptions The Pro Forma Assumptions from the original parking study have not been altered in the addendum. 2017201820192020202120222023202420252026 Pierce Street CMA Assumptions342,000330,372318,744307,800297,232287,026277,171267,655258,465249,591 Multiplex Theater Assumptions260,865260,865251,642242,420233,197223,975214,752205,530196,307187,085 Variance81,13569,50767,10265,38064,03563,05262,41962,12562,15862,506 24%21%21%21%22%22%23%23%24%25% Drew Street CMA Assumptions295,688285,634275,581266,119256,982248,158239,638231,410223,464215,792 Multiplex Theater Assumptions240,324240,324231,828223,331214,835206,339197,843189,346180,850172,354 Variance55,36345,31043,75342,78742,14641,81941,79542,06442,61543,438 19%16%16%16%16%17%17%18%19%20% Attachment number 2 \nPage 9 of 14 Item # 25 Clearwater Marine Aquarium Parking Study August 9, 2013 7 Table 6: Pierce Street – 10 year Pro Forma (CMA Model) Source: Timothy Haahs & Associates, 2013 Ge n e r a l Ga r a g e C a p a c i t y 5 6 7 An n u a l E x p e n s e I n f l a t i o n 3 % 20 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 2 0 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 An n u a l A t t e n d a n c e P r o j e c t i o n s 2, 5 0 0 , 0 0 0 2 , 4 1 5 , 0 0 0 2 , 3 3 0 , 0 0 0 2 , 2 5 0 , 0 0 0 2 , 1 7 2 , 7 4 7 2 , 0 9 8 , 1 4 6 2 , 0 2 6 , 1 0 7 1 , 9 5 6 , 5 4 1 1 , 8 8 9 , 3 6 3 1 , 8 2 4 , 4 9 3 Le s s G r o u p A d j u s t m e n t 1 0 % 2 , 2 5 0 , 0 0 0 2 , 1 7 3 , 5 0 0 2 , 0 9 7 , 0 0 0 2 , 0 2 5 , 0 0 0 1 , 9 5 5 , 4 7 2 1 , 8 8 8 , 3 3 1 1 , 8 2 3 , 4 9 6 1 , 7 6 0 , 8 8 7 1 , 7 0 0 , 4 2 7 1 , 6 4 2 , 0 4 3 Le s s J o l l e y T r o l l e y A d j u s t m e n t 5 % 2 , 1 3 7 , 5 0 0 2 , 0 6 4 , 8 2 5 1 , 9 9 2 , 1 5 0 1 , 9 2 3 , 7 5 0 1 , 8 5 7 , 6 9 8 1 , 7 9 3 , 9 1 5 1 , 7 3 2 , 3 2 1 1 , 6 7 2 , 8 4 2 1 , 6 1 5 , 4 0 6 1 , 5 5 9 , 9 4 1 Pe r s o n s p e r V e h i c l e 3 An n u a l V e h i c l e s 71 2 , 5 0 0 6 8 8 , 2 7 5 6 6 4 , 0 5 0 6 4 1 , 2 5 0 6 1 9 , 2 3 3 5 9 7 , 9 7 2 5 7 7 , 4 4 0 5 5 7 , 6 1 4 5 3 8 , 4 6 9 5 1 9 , 9 8 0 Mo n - T h u r D i s t r i b u t i o n 3 0 % 2 1 3 , 7 5 0 2 0 6 , 4 8 3 1 9 9 , 2 1 5 1 9 2 , 3 7 5 1 8 5 , 7 7 0 1 7 9 , 3 9 1 1 7 3 , 2 3 2 1 6 7 , 2 8 4 1 6 1 , 5 4 1 1 5 5 , 9 9 4 Fr i - S u n D i s t r i b u t i o n 7 0 % 4 9 8 , 7 5 0 4 8 1 , 7 9 3 4 6 4 , 8 3 5 4 4 8 , 8 7 5 4 3 3 , 4 6 3 4 1 8 , 5 8 0 4 0 4 , 2 0 8 3 9 0 , 3 3 0 3 7 6 , 9 2 8 3 6 3 , 9 8 6 Mo n - T h u r C a p t u r e 9 0 % 1 9 2 , 3 7 5 1 8 5 , 8 3 4 1 7 9 , 2 9 4 1 7 3 , 1 3 8 1 6 7 , 1 9 3 1 6 1 , 4 5 2 1 5 5 , 9 0 9 1 5 0 , 5 5 6 1 4 5 , 3 8 7 1 4 0 , 3 9 5 Fr i - S u n D i s t r i b u t i o n 3 0 % 1 4 9 , 6 2 5 1 4 4 , 5 3 8 1 3 9 , 4 5 1 1 3 4 , 6 6 3 1 3 0 , 0 3 9 1 2 5 , 5 7 4 1 2 1 , 2 6 2 1 1 7 , 0 9 9 1 1 3 , 0 7 8 1 0 9 , 1 9 6 An n u a l C M A V e h i c l e s 3 4 2 , 0 0 0 3 3 0 , 3 7 2 3 1 8 , 7 4 4 3 0 7 , 8 0 0 2 9 7 , 2 3 2 2 8 7 , 0 2 6 2 7 7 , 1 7 1 2 6 7 , 6 5 5 2 5 8 , 4 6 5 2 4 9 , 5 9 1 Ye a r 2 0 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 2 0 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 Op e r a t i n g R e v e n u e A n n u a l U s e r s R a t e S t a y / T i m e s Em p l o y e e M o n t h l y 6 5 $ 5 0 . 0 0 1 2 $ 4 2 , 9 0 0 $ 4 2 , 9 0 0 $ 4 6 , 8 0 0 $ 4 6 , 8 0 0 $ 4 6 , 8 0 0 $ 5 0 , 7 0 0 $ 5 0 , 7 0 0 $ 5 0 , 7 0 0 $ 5 4 , 6 0 0 $ 5 4 , 6 0 0 CM A V i s i t o r s s e e a b o v e $ 1 . 0 0 3 $ 1 , 5 3 9 , 0 0 0 $ 1 , 4 8 6 , 6 7 4 $ 1 , 9 1 2 , 4 6 4 $ 1 , 8 4 6 , 8 0 0 $ 1 , 7 8 3 , 3 9 1 $ 2 , 1 5 2 , 6 9 8 $ 2 , 0 7 8 , 7 8 5 $ 2 , 0 0 7 , 4 1 1 $ 2 , 3 2 6 , 1 8 4 $ 2 , 2 4 6 , 3 1 5 Sp e c i a l E v e n t P a t r o n s 2 0 0 $ 5 . 0 0 2 4 $ 2 8 , 8 0 0 $ 2 8 , 8 0 0 $ 3 3 , 6 0 0 $ 3 3 , 6 0 0 $ 3 3 , 6 0 0 $ 3 8 , 4 0 0 $ 3 8 , 4 0 0 $ 3 8 , 4 0 0 $ 4 3 , 2 0 0 $ 4 3 , 2 0 0 Su b - T o t a l O p e r a t i n g R e v e n u e $ 1 , 6 1 0 , 7 0 0 $ 1 , 5 5 8 , 3 7 4 $ 1 , 9 9 2 , 8 6 4 $ 1 , 9 2 7 , 2 0 0 $ 1 , 8 6 3 , 7 9 1 $ 2 , 2 4 1 , 7 9 8 $ 2 , 1 6 7 , 8 8 5 $ 2 , 0 9 6 , 5 1 1 $ 2 , 4 2 3 , 9 8 4 $ 2 , 3 4 4 , 1 1 5 le s s T r a n s a c t i o n ( C r e d i t C a r d ) F e e s 6. 5 0 % $ 1 0 4 , 6 9 6 $ 1 0 1 , 2 9 4 $ 1 2 9 , 5 3 6 $ 1 2 5 , 2 6 8 $ 1 2 1 , 1 4 6 $ 1 4 5 , 7 1 7 $ 1 4 0 , 9 1 3 $ 1 3 6 , 2 7 3 $ 1 5 7 , 5 5 9 $ 1 5 2 , 3 6 7 To t a l O p e r a t i n g R e v e n u e $ 1 , 5 0 6 , 0 0 5 $ 1 , 4 5 7 , 0 8 0 $ 1 , 8 6 3 , 3 2 8 $ 1 , 8 0 1 , 9 3 2 $ 1 , 7 4 2 , 6 4 4 $ 2 , 0 9 6 , 0 8 1 $ 2 , 0 2 6 , 9 7 3 $ 1 , 9 6 0 , 2 3 8 $ 2 , 2 6 6 , 4 2 5 $ 2 , 1 9 1 , 7 4 8 Op e r a t i n g E x p e n s e $ S p a c e / Y e a r 2 0 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 2 0 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 La b o r $ 2 5 0 . 0 0 $ 1 5 9 , 5 4 1 $ 1 6 4 , 3 2 7 $ 1 6 9 , 2 5 7 $ 1 7 4 , 3 3 5 $ 1 7 9 , 5 6 5 $ 1 8 4 , 9 5 2 $ 1 9 0 , 5 0 0 $ 1 9 6 , 2 1 5 $ 2 0 2 , 1 0 2 $ 2 0 8 , 1 6 5 In s u r a n c e $ 7 5 . 0 0 $ 4 7 , 8 6 2 $ 4 9 , 2 9 8 $ 5 0 , 7 7 7 $ 5 2 , 3 0 0 $ 5 3 , 8 6 9 $ 5 5 , 4 8 5 $ 5 7 , 1 5 0 $ 5 8 , 8 6 5 $ 6 0 , 6 3 0 $ 6 2 , 4 4 9 Eq u i p m e n t R e p a i r s ( P A R C S & E l e v a t o r ) $ 1 0 0 . 0 0 $ 6 3 , 8 1 6 $ 6 5 , 7 3 1 $ 6 7 , 7 0 3 $ 6 9 , 7 3 4 $ 7 1 , 8 2 6 $ 7 3 , 9 8 1 $ 7 6 , 2 0 0 $ 7 8 , 4 8 6 $ 8 0 , 8 4 1 $ 8 3 , 2 6 6 Bu i l d i n g M a i n t . , R e p a i r s , & C u s t od i a l $ 7 5 . 0 0 $ 4 7 , 8 6 2 $ 4 9 , 2 9 8 $ 5 0 , 77 7 $ 5 2 , 3 0 0 $ 5 3 , 8 6 9 $ 5 5 , 4 8 5 $ 5 7 , 1 5 0 $5 8 , 8 6 5 $ 6 0 , 6 3 0 $ 6 2 , 4 4 9 Pr o f e s s i o n a l F e e s $ 1 0 . 0 0 $ 6 , 3 8 2 $ 6 , 5 7 3 $ 6 , 7 7 0 $ 6 , 9 7 3 $ 7 , 1 8 3 $ 7 , 3 9 8 $ 7 , 6 2 0 $ 7 , 8 4 9 $ 8 , 0 8 4 $ 8 , 3 2 7 Co m m u n i c a t i o n s $ 5 0 . 0 0 $ 3 1 , 9 0 8 $ 3 2 , 8 6 5 $ 3 3 , 8 5 1 $ 3 4 , 8 6 7 $ 3 5 , 9 1 3 $ 3 6 , 9 9 0 $ 3 8 , 1 0 0 $ 3 9 , 2 4 3 $ 4 0 , 4 2 0 $ 4 1 , 6 3 3 Un i f o r m s $ 5 . 0 0 $ 3 , 1 9 1 $ 3 , 2 8 7 $ 3 , 3 8 5 $ 3 , 4 8 7 $ 3 , 5 9 1 $ 3 , 6 9 9 $ 3 , 8 1 0 $ 3 , 9 2 4 $ 4 , 0 4 2 $ 4 , 1 6 3 Ut i l i t i e s $ 9 0 . 0 0 $ 5 7 , 4 3 5 $ 5 9 , 1 5 8 $6 0 , 9 3 2 $ 6 2 , 7 6 0 $ 6 4 , 6 4 3 $ 6 6 , 5 8 3 $ 6 8 , 58 0 $ 7 0 , 6 3 7 $ 7 2 , 7 5 7 $ 7 4 , 9 3 9 Su p p l i e s $ 2 0 . 0 0 $ 1 2 , 7 6 3 $ 1 3 , 1 4 6 $ 1 3 , 5 4 1 $ 1 3 , 9 4 7 $ 1 4 , 3 6 5 $ 1 4 , 7 9 6 $ 1 5 , 2 4 0 $ 1 5 , 6 9 7 $ 1 6 , 1 6 8 $ 1 6 , 6 5 3 Mi s c . E x p e n s e s $ 1 0 . 0 0 $ 6 , 3 8 2 $ 6 , 5 7 3 $ 6 , 7 7 0 $ 6 , 9 7 3 $ 7 , 1 8 3 $ 7 , 3 9 8 $ 7 , 6 2 0 $ 7 , 8 4 9 $ 8 , 0 8 4 $ 8 , 3 2 7 To t a l O p e r a t i n g E x p e n s e $6 8 5 . 0 0 $ 4 3 7 , 1 4 2 $ 4 5 0 , 2 5 6 $ 4 6 3 , 7 6 4 $ 4 7 7 , 6 7 7 $ 4 9 2 , 0 0 7 $ 5 0 6 , 7 6 7 $ 5 2 1 , 9 7 0 $ 5 3 7 , 6 3 0 $ 5 5 3 , 7 5 8 $ 5 7 0 , 3 7 1 Ne t O p e r a t i n g I n c o m e $ 1 , 0 6 8 , 8 6 3 $ 1 , 0 0 6 , 8 2 3 $ 1 , 3 9 9 , 5 6 4 $ 1 , 3 2 4 , 2 5 5 $ 1 , 2 5 0 , 6 3 7 $ 1 , 5 8 9 , 3 1 4 $ 1 , 5 0 5 , 0 0 3 $ 1 , 4 2 2 , 6 0 8 $ 1 , 7 1 2 , 6 6 7 $ 1 , 6 2 1 , 3 7 7 Re s e r v e s P e r S p a c e St r u c t u r a l M a i n t e n a n c e R e s e r v e s $ 7 5 . 0 0 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 Re s e r v e s F u n d $0 $ 4 2 , 5 2 5 $ 8 5 , 0 5 0 $ 1 2 7 , 5 7 5 $ 1 7 0 , 1 0 0 $ 2 1 2 , 6 2 5 $ 2 5 5 , 1 5 0 $ 2 9 7 , 6 7 5 $ 3 4 0 , 2 0 0 $ 3 8 2 , 7 2 5 In c o m e A f t e r R e s e r v e s $ 1 , 0 2 6 , 3 3 8 $ 9 6 4 , 2 9 8 $ 1 , 3 5 7 , 0 3 9 $ 1 , 2 8 1 , 7 3 0 $ 1 , 2 0 8 , 1 1 2 $ 1 , 5 4 6 , 7 8 9 $ 1 , 4 6 2 , 4 7 8 $ 1 , 3 8 0 , 0 8 3 $ 1 , 6 7 0 , 1 4 2 $ 1 , 5 7 8 , 8 5 2 Co n s t r u c t i o n C o s t s P e r S p a c e T o t a l Ha r d C o s t $ 1 3 , 5 0 0 $ 7 , 6 5 4 , 5 0 0 PA R C S E q u i p m e n t $ 5 0 0 , 0 0 0 So f t C o s t s 2 0 % $ 1 , 6 3 0 , 9 0 0 To t a l C o s t s $ 9 , 7 8 5 , 4 0 0 Es t i m a t e d D e b t S e r v i c e @ 3 0 y e a r s & 6 % $ 7 1 0 , 8 9 8 . 6 6 Attachment number 2 \nPage 10 of 14 Item # 25 Clearwater Marine Aquarium Parking Study August 9, 2013 8 Table 7: Pierce Street – 10 year Pro Forma (Multiplex Theater Model) Source: Timothy Haahs & Associates, 2013 Ge n e r a l Ga r a g e C a p a c i t y 5 6 7 An n u a l E x p e n s e I n f l a t i o n 3 % 20 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 2 0 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 An n u a l A t t e n d a n c e P r o j e c t i o n s 1, 4 4 1 , 4 4 0 1 , 4 4 1 , 4 4 0 1 , 3 9 0 , 4 8 0 1 , 3 3 9 , 5 2 0 1 , 2 8 8 , 5 6 0 1 , 2 3 7 , 6 0 0 1 , 1 8 6 , 6 4 0 1 , 1 3 5 , 6 8 0 1 , 0 8 4 , 7 2 0 1 , 0 3 3 , 7 6 0 Le s s G r o u p A d j u s t m e n t 1 0 % 1 , 2 9 7 , 2 9 6 1 , 2 9 7 , 2 9 6 1 , 2 5 1 , 4 3 2 1 , 2 0 5 , 5 6 8 1 , 1 5 9 , 7 0 4 1 , 1 1 3 , 8 4 0 1 , 0 6 7 , 9 7 6 1 , 0 2 2 , 1 1 2 9 7 6 , 2 4 8 9 3 0 , 3 8 4 Le s s J o l l e y T r o l l e y A d j u s t m e n t 5 % 1 , 2 3 2 , 4 3 1 1 , 2 3 2 , 4 3 1 1 , 1 8 8 , 8 6 0 1 , 1 4 5 , 2 9 0 1 , 1 0 1 , 7 1 9 1 , 0 5 8 , 1 4 8 1 , 0 1 4 , 5 7 7 9 7 1 , 0 0 6 9 2 7 , 4 3 6 8 8 3 , 8 6 5 Pe r s o n s p e r V e h i c l e 3 An n u a l V e h i c l e s 41 0 , 8 1 0 4 1 0 , 8 1 0 3 9 6 , 2 8 7 3 8 1 , 7 6 3 3 6 7 , 2 4 0 3 5 2 , 7 1 6 3 3 8 , 1 9 2 3 2 3 , 6 6 9 3 0 9 , 1 4 5 2 9 4 , 6 2 2 Mo n - T h u r D i s t r i b u t i o n 3 0 % 1 2 3 , 2 4 3 1 2 3 , 2 4 3 1 1 8 , 8 8 6 1 1 4 , 5 2 9 1 1 0 , 1 7 2 1 0 5 , 8 1 5 1 0 1 , 4 5 8 9 7 , 1 0 1 9 2 , 7 4 4 8 8 , 3 8 6 Fr i - S u n D i s t r i b u t i o n 7 0 % 2 8 7 , 5 6 7 2 8 7 , 5 6 7 2 7 7 , 4 0 1 2 6 7 , 2 3 4 2 5 7 , 0 6 8 2 4 6 , 9 0 1 2 3 6 , 7 3 5 2 2 6 , 5 6 8 2 1 6 , 4 0 2 2 0 6 , 2 3 5 Mo n - T h u r C a p t u r e 9 5 % 1 1 7 , 0 8 1 1 1 7 , 0 8 1 1 1 2 , 9 4 2 1 0 8 , 8 0 3 1 0 4 , 6 6 3 1 0 0 , 5 2 4 9 6 , 3 8 5 9 2 , 2 4 6 8 8 , 1 0 6 8 3 , 9 6 7 Fr i - S u n D i s t r i b u t i o n 5 0 % 1 4 3 , 7 8 4 1 4 3 , 7 8 4 1 3 8 , 7 0 0 1 3 3 , 6 1 7 1 2 8 , 5 3 4 1 2 3 , 4 5 1 1 1 8 , 3 6 7 1 1 3 , 2 8 4 1 0 8 , 2 0 1 1 0 3 , 1 1 8 An n u a l C M A V e h i c l e s 2 6 0 , 8 6 5 2 6 0 , 8 6 5 2 5 1 , 6 4 2 2 4 2 , 4 2 0 2 3 3 , 1 9 7 2 2 3 , 9 7 5 2 1 4 , 7 5 2 2 0 5 , 5 3 0 1 9 6 , 3 0 7 1 8 7 , 0 8 5 Y e a r 2 0 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 2 0 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 Op e r a t i n g R e v e n u e A nn u a l U s e r s R a t e S t a y / T i m e s Em p l o y e e M o n t h l y 6 5 $ 5 0 . 0 0 1 2 $ 4 2 , 9 0 0 $ 4 2 , 9 0 0 $ 4 6 , 8 0 0 $ 4 6 , 8 0 0 $ 4 6 , 8 0 0 $ 5 0 , 7 0 0 $ 5 0 , 7 0 0 $ 5 0 , 7 0 0 $ 5 4 , 6 0 0 $ 5 4 , 6 0 0 CM A V i s i t o r s s e e a b o v e $ 1 . 0 0 3 $ 1 , 1 7 3 , 8 9 1 $ 1 , 1 7 3 , 8 9 1 $ 1 , 5 0 9 , 8 5 3 $ 1 , 4 5 4 , 5 1 8 $ 1 , 3 9 9 , 1 8 3 $ 1 , 6 7 9 , 8 1 0 $ 1 , 6 1 0 , 6 4 1 $ 1 , 5 4 1 , 4 7 3 $ 1 , 7 6 6 , 7 6 5 $ 1 , 6 8 3 , 7 6 2 Sp e c i a l E v e n t P a t r o n s 2 0 0 $ 5 . 0 0 2 4 $ 2 8 , 8 0 0 $ 2 8 , 8 0 0 $ 3 3 , 6 0 0 $ 3 3 , 6 0 0 $ 3 3 , 6 0 0 $ 3 8 , 4 0 0 $ 3 8 , 4 0 0 $ 3 8 , 4 0 0 $ 4 3 , 2 0 0 $ 4 3 , 2 0 0 Su b - T o t a l O p e r a t i n g R e v e n u e $ 1 , 2 4 5 , 5 9 1 $ 1 , 2 4 5 , 5 9 1 $ 1 , 5 9 0 , 2 5 3 $ 1 , 5 3 4 , 9 1 8 $ 1 , 4 7 9 , 5 8 3 $ 1 , 7 6 8 , 9 1 0 $ 1 , 6 9 9 , 7 4 1 $ 1 , 6 3 0 , 5 7 3 $ 1 , 8 6 4 , 5 6 5 $ 1 , 7 8 1 , 5 6 2 le s s T r a n s a c t i o n ( C r e d i t C a r d ) F e e s 6. 5 0 % $ 8 0 , 9 6 3 $ 8 0 , 9 6 3 $ 1 0 3 , 3 6 6 $ 9 9 , 7 7 0 $ 9 6 , 1 7 3 $ 1 1 4 , 9 7 9 $ 1 1 0 , 4 8 3 $ 1 0 5 , 9 8 7 $ 1 2 1 , 1 9 7 $ 1 1 5 , 8 0 2 To t a l O p e r a t i n g R e v e n u e $ 1 , 1 6 4 , 6 2 7 $ 1 , 1 6 4 , 6 2 7 $ 1 , 4 8 6 , 8 8 6 $ 1 , 4 3 5 , 1 4 8 $ 1 , 3 8 3 , 4 1 0 $ 1 , 6 5 3 , 9 3 1 $ 1 , 5 8 9 , 2 5 8 $ 1 , 5 2 4 , 5 8 5 $ 1 , 7 4 3 , 3 6 8 $ 1 , 6 6 5 , 7 6 1 Op e r a t i n g E x p e n s e $ S p a c e / Y e a r 2 0 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 2 0 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 La b o r $ 2 5 0 . 0 0 $ 1 5 9 , 5 4 1 $ 1 6 4 , 3 2 7 $ 1 6 9 , 2 5 7 $ 1 7 4 , 3 3 5 $ 1 7 9 , 5 6 5 $ 1 8 4 , 9 5 2 $ 1 9 0 , 5 0 0 $ 1 9 6 , 2 1 5 $ 2 0 2 , 1 0 2 $ 2 0 8 , 1 6 5 In s u r a n c e $ 7 5 . 0 0 $ 4 7 , 8 6 2 $ 4 9 , 2 9 8 $ 5 0 , 7 7 7 $ 5 2 , 3 0 0 $ 5 3 , 8 6 9 $ 5 5 , 4 8 5 $ 5 7 , 1 5 0 $ 5 8 , 8 6 5 $ 6 0 , 6 3 0 $ 6 2 , 4 4 9 Eq u i p m e n t R e p a i r s ( P A R C S & E l e v a t o r ) $ 1 0 0 . 0 0 $ 6 3 , 8 1 6 $ 6 5 , 7 3 1 $ 6 7 , 7 0 3 $ 6 9 , 7 3 4 $ 7 1 , 8 2 6 $ 7 3 , 9 8 1 $ 7 6 , 2 0 0 $ 7 8 , 4 8 6 $ 8 0 , 8 4 1 $ 8 3 , 2 6 6 Bu i l d i n g M a i n t . , R e p a i r s , & C u s t o d i a l $7 5 . 0 0 $ 4 7 , 8 6 2 $ 4 9 , 2 9 8 $ 5 0 , 77 7 $ 5 2 , 3 0 0 $ 5 3 , 8 6 9 $ 5 5 , 4 8 5 $5 7 , 1 5 0 $ 5 8 , 8 6 5 $ 6 0 , 6 3 0 $ 6 2 , 4 4 9 Pr o f e s s i o n a l F e e s $ 1 0 . 0 0 $ 6 , 3 8 2 $ 6 , 5 7 3 $ 6 , 7 7 0 $ 6 , 9 7 3 $ 7 , 1 8 3 $ 7 , 3 9 8 $ 7 , 6 2 0 $ 7 , 8 4 9 $ 8 , 0 8 4 $ 8 , 3 2 7 Co m m u n i c a t i o n s $ 5 0 . 0 0 $ 3 1 , 9 0 8 $ 3 2 , 8 6 5 $ 3 3 , 8 5 1 $ 3 4 , 8 6 7 $ 3 5 , 9 1 3 $ 3 6 , 9 9 0 $ 3 8 , 1 0 0 $ 3 9 , 2 4 3 $ 4 0 , 4 2 0 $ 4 1 , 6 3 3 Un i f o r m s $ 5 . 0 0 $ 3 , 1 9 1 $ 3 , 2 8 7 $ 3 , 3 8 5 $ 3 , 4 8 7 $ 3 , 5 9 1 $ 3 , 6 9 9 $ 3 , 8 1 0 $ 3 , 9 2 4 $ 4 , 0 4 2 $ 4 , 1 6 3 Ut i l i t i e s $ 9 0 . 0 0 $ 5 7 , 4 3 5 $ 5 9 , 15 8 $ 6 0 , 9 3 2 $ 6 2 , 7 6 0 $ 6 4 , 6 4 3 $ 6 6 , 58 3 $ 6 8 , 5 8 0 $ 7 0 , 6 3 7 $ 7 2 , 7 5 7 $ 7 4 , 9 3 9 Su p p l i e s $ 2 0 . 0 0 $ 1 2 , 7 6 3 $ 1 3 , 1 4 6 $ 1 3 , 5 4 1 $ 1 3 , 9 4 7 $ 1 4 , 3 6 5 $ 1 4 , 7 9 6 $ 1 5 , 2 4 0 $ 1 5 , 6 9 7 $ 1 6 , 1 6 8 $ 1 6 , 6 5 3 Mi s c . E x p e n s e s $ 1 0 . 0 0 $ 6 , 3 8 2 $ 6 , 5 7 3 $ 6 , 7 7 0 $ 6 , 9 7 3 $ 7 , 1 8 3 $ 7 , 3 9 8 $ 7 , 6 2 0 $ 7 , 8 4 9 $ 8 , 0 8 4 $ 8 , 3 2 7 To t a l O p e r a t i n g E x p e n s e $6 8 5 . 0 0 $ 4 3 7 , 1 4 2 $ 4 5 0 , 2 5 6 $ 4 6 3 , 7 6 4 $ 4 7 7 , 6 7 7 $ 4 9 2 , 0 0 7 $ 5 0 6 , 7 6 7 $ 5 2 1 , 9 7 0 $ 5 3 7 , 6 3 0 $ 5 5 3 , 7 5 8 $ 5 7 0 , 3 7 1 Ne t O p e r a t i n g I n c o m e $ 7 2 7 , 4 8 5 $ 7 1 4 , 3 7 1 $ 1 , 0 2 3 , 1 2 2 $ 9 5 7 , 4 7 1 $ 8 9 1 , 4 0 3 $ 1 , 1 4 7 , 1 6 3 $ 1 , 0 6 7 , 2 8 8 $ 9 8 6 , 9 5 6 $ 1 , 1 8 9 , 6 1 0 $ 1 , 0 9 5 , 3 9 0 Re s e r v e s P e r S p a c e St r u c t u r a l M a i n t e n a n c e R e s e r v e s $ 7 5 . 0 0 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 Re s e r v e s F u n d $0 $ 4 2 , 5 2 5 $ 8 5 , 0 5 0 $ 1 2 7 , 5 7 5 $ 1 7 0 , 1 0 0 $ 2 1 2 , 6 2 5 $ 2 5 5 , 1 5 0 $ 2 9 7 , 6 7 5 $ 3 4 0 , 2 0 0 $ 3 8 2 , 7 2 5 In c o m e A f t e r R e s e r v e s $ 6 8 4 , 9 6 0 $ 6 7 1 , 8 4 6 $ 9 8 0 , 5 9 7 $ 9 1 4 , 9 4 6 $ 8 4 8 , 8 7 8 $ 1 , 1 0 4 , 6 3 8 $ 1 , 0 2 4 , 7 6 3 $ 9 4 4 , 4 3 1 $ 1 , 1 4 7 , 0 8 5 $ 1 , 0 5 2 , 8 6 5 Co n s t r u c t i o n C o s t s P e r S p a c e T o t a l Ha r d C o s t $ 1 3 , 3 0 5 $ 7 , 5 4 3 , 9 3 5 PA R C S E q u i p m e n t $ 5 0 0 , 0 0 0 So f t C o s t s 2 0 % $ 1 , 6 0 8 , 7 8 7 To t a l C o s t s $ 9 , 6 5 2 , 7 2 2 Es t i m a t e d D e b t S e r v i c e @ 3 0 y e a r s & 6 % $ 7 0 1 , 2 5 9 . 7 5 Attachment number 2 \nPage 11 of 14 Item # 25 Clearwater Marine Aquarium Parking Study August 9, 2013 9 Table 8: Drew Street – 10 year Pro Forma (CMA Model) Source: Timothy Haahs & Associates, 2013 Ge n e r a l Ga r a g e C a p a c i t y 5 6 7 An n u a l E x p e n s e I n f l a t i o n 3 % 20 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 2 0 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 An n u a l A t t e n d a n c e P r o j e c t i o n s 2, 5 0 0 , 0 0 0 2 , 4 1 5 , 0 0 0 2 , 3 3 0 , 0 0 0 2 , 2 5 0 , 0 0 0 2 , 1 7 2 , 7 4 7 2 , 0 9 8 , 1 4 6 2 , 0 2 6 , 1 0 7 1 , 9 5 6 , 5 4 1 1 , 8 8 9 , 3 6 3 1 , 8 2 4 , 4 9 3 Le s s G r o u p A d j u s t m e n t 1 0 % 2 , 2 5 0 , 0 0 0 2 , 1 7 3 , 5 0 0 2 , 0 9 7 , 0 0 0 2 , 0 2 5 , 0 0 0 1 , 9 5 5 , 4 7 2 1 , 8 8 8 , 3 3 1 1 , 8 2 3 , 4 9 6 1 , 7 6 0 , 8 8 7 1 , 7 0 0 , 4 2 7 1 , 6 4 2 , 0 4 3 Le s s J o l l e y T r o l l e y A d j u s t m e n t 5 % 2 , 1 3 7 , 5 0 0 2 , 0 6 4 , 8 2 5 1 , 9 9 2 , 1 5 0 1 , 9 2 3 , 7 5 0 1 , 8 5 7 , 6 9 8 1 , 7 9 3 , 9 1 5 1 , 7 3 2 , 3 2 1 1 , 6 7 2 , 8 4 2 1 , 6 1 5 , 4 0 6 1 , 5 5 9 , 9 4 1 Pe r s o n s p e r V e h i c l e 3 An n u a l V e h i c l e s 71 2 , 5 0 0 6 8 8 , 2 7 5 6 6 4 , 0 5 0 6 4 1 , 2 5 0 6 1 9 , 2 3 3 5 9 7 , 9 7 2 5 7 7 , 4 4 0 5 5 7 , 6 1 4 5 3 8 , 4 6 9 5 1 9 , 9 8 0 Mo n - T h u r D i s t r i b u t i o n 3 0 % 2 1 3 , 7 5 0 2 0 6 , 4 8 3 1 9 9 , 2 1 5 1 9 2 , 3 7 5 1 8 5 , 7 7 0 1 7 9 , 3 9 1 1 7 3 , 2 3 2 1 6 7 , 2 8 4 1 6 1 , 5 4 1 1 5 5 , 9 9 4 Fr i - S u n D i s t r i b u t i o n 7 0 % 4 9 8 , 7 5 0 4 8 1 , 7 9 3 4 6 4 , 8 3 5 4 4 8 , 8 7 5 4 3 3 , 4 6 3 4 1 8 , 5 8 0 4 0 4 , 2 0 8 3 9 0 , 3 3 0 3 7 6 , 9 2 8 3 6 3 , 9 8 6 Mo n - T h u r C a p t u r e 8 0 % 1 7 1 , 0 0 0 1 6 5 , 1 8 6 1 5 9 , 3 7 2 1 5 3 , 9 0 0 1 4 8 , 6 1 6 1 4 3 , 5 1 3 1 3 8 , 5 8 6 1 3 3 , 8 2 7 1 2 9 , 2 3 2 1 2 4 , 7 9 5 Fr i - S u n C a p t u r e 2 5 % 1 2 4 , 6 8 8 1 2 0 , 4 4 8 1 1 6 , 2 0 9 1 1 2 , 2 1 9 1 0 8 , 3 6 6 1 0 4 , 6 4 5 1 0 1 , 0 5 2 9 7 , 5 8 2 9 4 , 2 3 2 9 0 , 9 9 7 An n u a l C M A V e h i c l e s 2 9 5 , 6 8 8 2 8 5 , 6 3 4 2 7 5 , 5 8 1 2 6 6 , 1 1 9 2 5 6 , 9 8 2 2 4 8 , 1 5 8 2 3 9 , 6 3 8 2 3 1 , 4 1 0 2 2 3 , 4 6 4 2 1 5 , 7 9 2 Ye a r 2 0 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 2 0 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 Op e r a t i n g R e v e n u e A n n u a l U s e r s R a t e S t a y / T i m e s Em p l o y e e M o n t h l y 3 3 $ 5 0 . 0 0 1 2 $ 2 1 , 4 5 0 $ 2 1 , 4 5 0 $ 2 3 , 4 0 0 $ 2 3 , 4 0 0 $ 2 3 , 4 0 0 $ 2 5 , 3 5 0 $ 2 5 , 3 5 0 $ 2 5 , 3 5 0 $ 2 7 , 3 0 0 $ 2 7 , 3 0 0 CM A V i s i t o r s s e e a b o v e $ 1 . 0 0 3 $ 1 , 3 3 0 , 5 9 4 $ 1 , 2 8 5 , 3 5 4 $ 1 , 6 5 3 , 4 8 5 $ 1 , 5 9 6 , 7 1 3 $ 1 , 5 4 1 , 8 9 0 $ 1 , 8 6 1 , 1 8 7 $ 1 , 7 9 7 , 2 8 3 $ 1 , 7 3 5 , 5 7 4 $ 2 , 0 1 1 , 1 8 0 $ 1 , 9 4 2 , 1 2 7 Sp e c i a l E v e n t P a t r o n s 4 0 0 $ 5 . 0 0 3 6 $ 8 6 , 4 0 0 $ 8 6 , 4 0 0 $ 1 0 0 , 8 0 0 $ 1 0 0 , 8 0 0 $ 1 0 0 , 8 0 0 $ 1 1 5 , 2 0 0 $ 1 1 5 , 2 0 0 $ 1 1 5 , 2 0 0 $ 1 2 9 , 6 0 0 $ 1 2 9 , 6 0 0 Su b - T o t a l O p e r a t i n g R e v e n u e $ 1 , 4 3 8 , 4 4 4 $ 1 , 3 9 3 , 2 0 4 $ 1 , 7 7 7 , 6 8 5 $ 1 , 7 2 0 , 9 1 3 $ 1 , 6 6 6 , 0 9 0 $ 2 , 0 0 1 , 7 3 7 $ 1 , 9 3 7 , 8 3 3 $ 1 , 8 7 6 , 1 2 4 $ 2 , 1 6 8 , 0 8 0 $ 2 , 0 9 9 , 0 2 7 l e s s T r a n s a c t i o n ( C r e d i t C a r d ) F e e s 6. 5 0 % $ 9 3 , 4 9 9 $ 9 0 , 5 5 8 $ 1 1 5 , 5 4 9 $ 1 1 1 , 8 5 9 $ 1 0 8 , 2 9 6 $ 1 3 0 , 1 1 3 $ 1 2 5 , 9 5 9 $ 1 2 1 , 9 4 8 $ 1 4 0 , 9 2 5 $ 1 3 6 , 4 3 7 To t a l O p e r a t i n g R e v e n u e $ 1 , 3 4 4 , 9 4 5 $ 1 , 3 0 2 , 6 4 5 $ 1 , 6 6 2 , 1 3 5 $ 1 , 6 0 9 , 0 5 3 $ 1 , 5 5 7 , 7 9 4 $ 1 , 8 7 1 , 6 2 4 $ 1 , 8 1 1 , 8 7 4 $ 1 , 7 5 4 , 1 7 6 $ 2 , 0 2 7 , 1 5 5 $ 1 , 9 6 2 , 5 9 0 Op e r a t i n g E x p e n s e $ S p a c e / Y e a r 2 0 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 2 0 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 La b o r $ 2 5 0 . 0 0 $ 1 5 9 , 5 4 1 $ 1 6 4 , 3 2 7 $ 1 6 9 , 2 5 7 $ 1 7 4 , 3 3 5 $ 1 7 9 , 5 6 5 $ 1 8 4 , 9 5 2 $ 1 9 0 , 5 0 0 $ 1 9 6 , 2 1 5 $ 2 0 2 , 1 0 2 $ 2 0 8 , 1 6 5 In s u r a n c e $ 7 5 . 0 0 $ 4 7 , 8 6 2 $ 4 9 , 2 9 8 $ 5 0 , 7 7 7 $ 5 2 , 3 0 0 $ 5 3 , 8 6 9 $ 5 5 , 4 8 5 $ 5 7 , 1 5 0 $ 5 8 , 8 6 5 $ 6 0 , 6 3 0 $ 6 2 , 4 4 9 Eq u i p m e n t R e p a i r s ( P A R C S & E l e v a t o r ) $ 1 0 0 . 0 0 $ 6 3 , 8 1 6 $ 6 5 , 7 3 1 $ 6 7 , 7 0 3 $ 6 9 , 7 3 4 $ 7 1 , 8 2 6 $ 7 3 , 9 8 1 $ 7 6 , 2 0 0 $ 7 8 , 4 8 6 $ 8 0 , 8 4 1 $ 8 3 , 2 6 6 Bu i l d i n g M a i n t . , R e p a i r s , & C u s t o d i a l $ 7 5 . 0 0 $ 4 7 , 8 6 2 $ 4 9 , 2 9 8 $ 5 0 , 7 7 7 $ 5 2 , 3 0 0 $ 5 3 , 8 6 9 $ 5 5 , 4 8 5 $ 5 7 , 1 5 0 $ 5 8 , 8 6 5 $ 6 0 , 6 3 0 $ 6 2 , 4 4 9 Pr o f e s s i o n a l F e e s $ 1 0 . 0 0 $ 6 , 3 8 2 $ 6 , 5 7 3 $ 6 , 7 7 0 $ 6 , 9 7 3 $ 7 , 1 8 3 $ 7 , 3 9 8 $ 7 , 6 2 0 $ 7 , 8 4 9 $ 8 , 0 8 4 $ 8 , 3 2 7 Co m m u n i c a t i o n s $ 5 0 . 0 0 $ 3 1 , 9 0 8 $ 3 2 , 8 6 5 $ 3 3 , 8 5 1 $ 3 4 , 8 6 7 $ 3 5 , 9 1 3 $ 3 6 , 9 9 0 $ 3 8 , 1 0 0 $ 3 9 , 2 4 3 $ 4 0 , 4 2 0 $ 4 1 , 6 3 3 Un i f o r m s $ 5 . 0 0 $ 3 , 1 9 1 $ 3 , 2 8 7 $ 3 , 3 8 5 $ 3 , 4 8 7 $ 3 , 5 9 1 $ 3 , 6 9 9 $ 3 , 8 1 0 $ 3 , 9 2 4 $ 4 , 0 4 2 $ 4 , 1 6 3 Ut i l i t i e s $ 9 0 . 0 0 $ 5 7 , 4 3 5 $ 5 9 , 1 5 8 $ 6 0 , 9 3 2 $ 6 2 , 7 6 0 $ 64 , 6 4 3 $ 6 6 , 5 8 3 $ 6 8 , 5 8 0 $ 70 , 6 3 7 $ 7 2 , 7 5 7 $ 7 4 , 9 3 9 Su p p l i e s $ 2 0 . 0 0 $ 1 2 , 7 6 3 $ 1 3 , 1 4 6 $ 1 3 , 5 4 1 $ 1 3 , 9 4 7 $ 1 4 , 3 6 5 $ 1 4 , 7 9 6 $ 1 5 , 2 4 0 $ 1 5 , 6 9 7 $ 1 6 , 1 6 8 $ 1 6 , 6 5 3 Mi s c . E x p e n s e s $ 1 0 . 0 0 $ 6 , 3 8 2 $ 6 , 5 7 3 $ 6 , 7 7 0 $ 6 , 9 7 3 $ 7 , 1 8 3 $ 7 , 3 9 8 $ 7 , 6 2 0 $ 7 , 8 4 9 $ 8 , 0 8 4 $ 8 , 3 2 7 To t a l O p e r a t i n g E x p e n s e $6 8 5 . 0 0 $ 4 3 7 , 1 4 2 $ 4 5 0 , 2 5 6 $ 4 6 3 , 7 6 4 $ 4 7 7 , 6 7 7 $ 4 9 2 , 0 0 7 $ 5 0 6 , 7 6 7 $ 5 2 1 , 9 7 0 $ 5 3 7 , 6 3 0 $ 5 5 3 , 7 5 8 $ 5 7 0 , 3 7 1 Ne t O p e r a t i n g I n c o m e $ 9 0 7 , 8 0 3 $ 8 5 2 , 3 8 9 $ 1 , 1 9 8 , 3 7 1 $ 1 , 1 3 1 , 3 7 6 $ 1 , 0 6 5 , 7 8 7 $ 1 , 3 6 4 , 8 5 6 $ 1 , 2 8 9 , 9 0 4 $ 1 , 2 1 6 , 5 4 6 $ 1 , 4 7 3 , 3 9 7 $ 1 , 3 9 2 , 2 1 9 Re s e r v e s P e r S p a c e St r u c t u r a l M a i n t e n a n c e R e s e r v e s $ 7 5 . 0 0 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 Re s e r v e s F u n d $0 $ 4 2 , 5 2 5 $ 8 5 , 0 5 0 $ 1 2 7 , 5 7 5 $ 1 7 0 , 1 0 0 $ 2 1 2 , 6 2 5 $ 2 5 5 , 1 5 0 $ 2 9 7 , 6 7 5 $ 3 4 0 , 2 0 0 $ 3 8 2 , 7 2 5 In c o m e A f t e r R e s e r v e s $ 8 6 5 , 2 7 8 $ 8 0 9 , 8 6 4 $ 1 , 1 5 5 , 8 4 6 $ 1 , 0 8 8 , 8 5 1 $ 1 , 0 2 3 , 2 6 2 $ 1 , 3 2 2 , 3 3 1 $ 1 , 2 4 7 , 3 7 9 $ 1 , 1 7 4 , 0 2 1 $ 1 , 4 3 0 , 8 7 2 $ 1 , 3 4 9 , 6 9 4 Co n s t r u c t i o n C o s t s P e r S p a c e T o t a l Ha r d C o s t $ 1 3 , 3 0 5 $ 7 , 5 4 3 , 9 3 5 PA R C S E q u i p m e n t $ 5 0 0 , 0 0 0 So f t C o s t s 2 0 % $ 1 , 6 0 8 , 7 8 7 To t a l C o s t s $ 9 , 6 5 2 , 7 2 2 Es t i m a t e d D e b t S e r v i c e @ 3 0 y e a r s & 6 % $ 7 0 1 , 2 5 9 . 7 5 Attachment number 2 \nPage 12 of 14 Item # 25 Clearwater Marine Aquarium Parking Study August 9, 2013 10 Table 9: Drew Street – 10 year Pro Forma (Multiplex Theater Model) Source: Timothy Haahs & Associates, 2013 Ge n e r a l Ga r a g e C a p a c i t y 5 6 7 An n u a l E x p e n s e I n f l a t i o n 3 % 20 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 2 0 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 An n u a l A t t e n d a n c e P r o j e c t i o n s 1, 4 4 1 , 4 4 0 1 , 4 4 1 , 4 4 0 1 , 3 9 0 , 4 8 0 1 , 3 3 9 , 5 2 0 1 , 2 8 8 , 5 6 0 1 , 2 3 7 , 6 0 0 1 , 1 8 6 , 6 4 0 1 , 1 3 5 , 6 8 0 1 , 0 8 4 , 7 2 0 1 , 0 3 3 , 7 6 0 Le s s G r o u p A d j u s t m e n t 1 0 % 1 , 2 9 7 , 2 9 6 1 , 2 9 7 , 2 9 6 1 , 2 5 1 , 4 3 2 1 , 2 0 5 , 5 6 8 1 , 1 5 9 , 7 0 4 1 , 1 1 3 , 8 4 0 1 , 0 6 7 , 9 7 6 1 , 0 2 2 , 1 1 2 9 7 6 , 2 4 8 9 3 0 , 3 8 4 Le s s J o l l e y T r o l l e y A d j u s t m e n t 5 % 1 , 2 3 2 , 4 3 1 1 , 2 3 2 , 4 3 1 1 , 1 8 8 , 8 6 0 1 , 1 4 5 , 2 9 0 1 , 1 0 1 , 7 1 9 1 , 0 5 8 , 1 4 8 1 , 0 1 4 , 5 7 7 9 7 1 , 0 0 6 9 2 7 , 4 3 6 8 8 3 , 8 6 5 Pe r s o n s p e r V e h i c l e 3 An n u a l V e h i c l e s 41 0 , 8 1 0 4 1 0 , 8 1 0 3 9 6 , 2 8 7 3 8 1 , 7 6 3 3 6 7 , 2 4 0 3 5 2 , 7 1 6 3 3 8 , 1 9 2 3 2 3 , 6 6 9 3 0 9 , 1 4 5 2 9 4 , 6 2 2 Mo n - T h u r D i s t r i b u t i o n 3 0 % 1 2 3 , 2 4 3 1 2 3 , 2 4 3 1 1 8 , 8 8 6 1 1 4 , 5 2 9 1 1 0 , 1 7 2 1 0 5 , 8 1 5 1 0 1 , 4 5 8 9 7 , 1 0 1 9 2 , 7 4 4 8 8 , 3 8 6 Fr i - S u n D i s t r i b u t i o n 7 0 % 2 8 7 , 5 6 7 2 8 7 , 5 6 7 2 7 7 , 4 0 1 2 6 7 , 2 3 4 2 5 7 , 0 6 8 2 4 6 , 9 0 1 2 3 6 , 7 3 5 2 2 6 , 5 6 8 2 1 6 , 4 0 2 2 0 6 , 2 3 5 Mo n - T h u r C a p t u r e 9 0 % 1 1 0 , 9 1 9 1 1 0 , 9 1 9 1 0 6 , 9 9 7 1 0 3 , 0 7 6 9 9 , 1 5 5 9 5 , 2 3 3 9 1 , 3 1 2 8 7 , 3 9 1 8 3 , 4 6 9 7 9 , 5 4 8 Fr i - S u n C a p t u r e 4 5 % 1 2 9 , 4 0 5 1 2 9 , 4 0 5 1 2 4 , 8 3 0 1 2 0 , 2 5 5 1 1 5 , 6 8 0 1 1 1 , 1 0 6 1 0 6 , 5 3 1 1 0 1 , 9 5 6 9 7 , 3 8 1 9 2 , 8 0 6 An n u a l C M A V e h i c l e s 2 4 0 , 3 2 4 2 4 0 , 3 2 4 2 3 1 , 8 2 8 2 2 3 , 3 3 1 2 1 4 , 8 3 5 2 0 6 , 3 3 9 1 9 7 , 8 4 3 1 8 9 , 3 4 6 1 8 0 , 8 5 0 1 7 2 , 3 5 4 Ye a r 2 0 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 2 0 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 Op e r a t i n g R e v e n u e A n n u a l U s e r s R a t e S t a y / T i m e s Em p l o y e e M o n t h l y 3 3 $ 5 0 . 0 0 1 2 $ 2 1 , 4 5 0 $ 2 1 , 4 5 0 $ 2 3 , 4 0 0 $ 2 3 , 4 0 0 $ 2 3 , 4 0 0 $ 2 5 , 3 5 0 $ 2 5 , 3 5 0 $ 2 5 , 3 5 0 $ 2 7 , 3 0 0 $ 2 7 , 3 0 0 CM A V i s i t o r s s e e a b o v e $ 1 . 0 0 3 $ 1 , 0 8 1 , 4 5 8 $ 1 , 0 8 1 , 4 5 8 $ 1 , 3 9 0 , 9 6 7 $ 1 , 3 3 9 , 9 8 9 $ 1 , 2 8 9 , 0 1 1 $ 1 , 5 4 7 , 5 4 1 $ 1 , 4 8 3 , 8 1 9 $ 1 , 4 2 0 , 0 9 7 $ 1 , 6 2 7 , 6 4 9 $ 1 , 5 5 1 , 1 8 3 Sp e c i a l E v e n t P a t r o n s 4 0 0 $ 5 . 0 0 3 6 $ 8 6 , 4 0 0 $ 8 6 , 4 0 0 $ 1 0 0 , 8 0 0 $ 1 0 0 , 8 0 0 $ 1 0 0 , 8 0 0 $ 1 1 5 , 2 0 0 $ 1 1 5 , 2 0 0 $ 1 1 5 , 2 0 0 $ 1 2 9 , 6 0 0 $ 1 2 9 , 6 0 0 Su b - T o t a l O p e r a t i n g R e v e n u e $ 1 , 1 8 9 , 3 0 8 $ 1 , 1 8 9 , 3 0 8 $ 1 , 5 1 5 , 1 6 7 $ 1 , 4 6 4 , 1 8 9 $ 1 , 4 1 3 , 2 1 1 $ 1 , 6 8 8 , 0 9 1 $ 1 , 6 2 4 , 3 6 9 $ 1 , 5 6 0 , 6 4 7 $ 1 , 7 8 4 , 5 4 9 $ 1 , 7 0 8 , 0 8 3 l e s s T r a n s a c t i o n ( C r e d i t C a r d ) F e e s 6. 5 0 % $ 7 7 , 3 0 5 $ 7 7 , 3 0 5 $ 9 8 , 4 8 6 $ 9 5 , 1 7 2 $ 9 1 , 8 5 9 $ 1 0 9 , 7 2 6 $ 1 0 5 , 5 8 4 $ 1 0 1 , 4 4 2 $ 1 1 5 , 9 9 6 $ 1 1 1 , 0 2 5 To t a l O p e r a t i n g R e v e n u e $ 1 , 1 1 2 , 0 0 3 $ 1 , 1 1 2 , 0 0 3 $ 1 , 4 1 6 , 6 8 1 $ 1 , 3 6 9 , 0 1 7 $ 1 , 3 2 1 , 3 5 2 $ 1 , 5 7 8 , 3 6 6 $ 1 , 5 1 8 , 7 8 5 $ 1 , 4 5 9 , 2 0 5 $ 1 , 6 6 8 , 5 5 4 $ 1 , 5 9 7 , 0 5 7 Op e r a t i n g E x p e n s e $ S p a c e / Y e a r 2 0 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 2 0 2 2 2 0 2 3 2 0 2 4 2 0 2 5 2 0 2 6 La b o r $ 2 5 0 . 0 0 $ 1 5 9 , 5 4 1 $ 1 6 4 , 3 2 7 $ 1 6 9 , 2 5 7 $ 1 7 4 , 3 3 5 $ 1 7 9 , 5 6 5 $ 1 8 4 , 9 5 2 $ 1 9 0 , 5 0 0 $ 1 9 6 , 2 1 5 $ 2 0 2 , 1 0 2 $ 2 0 8 , 1 6 5 In s u r a n c e $ 7 5 . 0 0 $ 4 7 , 8 6 2 $ 4 9 , 2 9 8 $ 5 0 , 7 7 7 $ 5 2 , 3 0 0 $ 5 3 , 8 6 9 $ 5 5 , 4 8 5 $ 5 7 , 1 5 0 $ 5 8 , 8 6 5 $ 6 0 , 6 3 0 $ 6 2 , 4 4 9 Eq u i p m e n t R e p a i r s ( P A R C S & E l e v a t o r ) $ 1 0 0 . 0 0 $ 6 3 , 8 1 6 $ 6 5 , 7 3 1 $ 6 7 , 7 0 3 $ 6 9 , 7 3 4 $ 7 1 , 8 2 6 $ 7 3 , 9 8 1 $ 7 6 , 2 0 0 $ 7 8 , 4 8 6 $ 8 0 , 8 4 1 $ 8 3 , 2 6 6 Bu i l d i n g M a i n t . , R e p a i r s , & C u s t od i a l $ 7 5 . 0 0 $ 4 7 , 8 6 2 $ 4 9 , 2 9 8 $ 5 0 , 77 7 $ 5 2 , 3 0 0 $ 5 3 , 8 6 9 $ 5 5 , 4 8 5 $ 5 7 , 1 5 0 $5 8 , 8 6 5 $ 6 0 , 6 3 0 $ 6 2 , 4 4 9 Pr o f e s s i o n a l F e e s $ 1 0 . 0 0 $ 6 , 3 8 2 $ 6 , 5 7 3 $ 6 , 7 7 0 $ 6 , 9 7 3 $ 7 , 1 8 3 $ 7 , 3 9 8 $ 7 , 6 2 0 $ 7 , 8 4 9 $ 8 , 0 8 4 $ 8 , 3 2 7 Co m m u n i c a t i o n s $ 5 0 . 0 0 $ 3 1 , 9 0 8 $ 3 2 , 8 6 5 $ 3 3 , 8 5 1 $ 3 4 , 8 6 7 $ 3 5 , 9 1 3 $ 3 6 , 9 9 0 $ 3 8 , 1 0 0 $ 3 9 , 2 4 3 $ 4 0 , 4 2 0 $ 4 1 , 6 3 3 Un i f o r m s $ 5 . 0 0 $ 3 , 1 9 1 $ 3 , 2 8 7 $ 3 , 3 8 5 $ 3 , 4 8 7 $ 3 , 5 9 1 $ 3 , 6 9 9 $ 3 , 8 1 0 $ 3 , 9 2 4 $ 4 , 0 4 2 $ 4 , 1 6 3 Ut i l i t i e s $ 9 0 . 0 0 $ 5 7 , 4 3 5 $ 5 9 , 1 5 8 $6 0 , 9 3 2 $ 6 2 , 7 6 0 $ 6 4 , 6 4 3 $ 6 6 , 58 3 $ 6 8 , 5 8 0 $ 7 0 , 6 3 7 $ 7 2 , 7 5 7 $ 7 4 , 9 3 9 Su p p l i e s $ 2 0 . 0 0 $ 1 2 , 7 6 3 $ 1 3 , 1 4 6 $ 1 3 , 5 4 1 $ 1 3 , 9 4 7 $ 1 4 , 3 6 5 $ 1 4 , 7 9 6 $ 1 5 , 2 4 0 $ 1 5 , 6 9 7 $ 1 6 , 1 6 8 $ 1 6 , 6 5 3 Mi s c . E x p e n s e s $ 1 0 . 0 0 $ 6 , 3 8 2 $ 6 , 5 7 3 $ 6 , 7 7 0 $ 6 , 9 7 3 $ 7 , 1 8 3 $ 7 , 3 9 8 $ 7 , 6 2 0 $ 7 , 8 4 9 $ 8 , 0 8 4 $ 8 , 3 2 7 To t a l O p e r a t i n g E x p e n s e $6 8 5 . 0 0 $ 4 3 7 , 1 4 2 $ 4 5 0 , 2 5 6 $ 4 6 3 , 7 6 4 $ 4 7 7 , 6 7 7 $ 4 9 2 , 0 0 7 $ 5 0 6 , 7 6 7 $ 5 2 1 , 9 7 0 $ 5 3 7 , 6 3 0 $ 5 5 3 , 7 5 8 $ 5 7 0 , 3 7 1 Ne t O p e r a t i n g I n c o m e $ 6 7 4 , 8 6 1 $ 6 6 1 , 7 4 7 $ 9 5 2 , 9 1 7 $ 8 9 1 , 3 4 0 $ 8 2 9 , 3 4 5 $ 1 , 0 7 1 , 5 9 8 $ 9 9 6 , 8 1 5 $ 9 2 1 , 5 7 5 $ 1 , 1 1 4 , 7 9 5 $ 1 , 0 2 6 , 6 8 6 Re s e r v e s P e r S p a c e St r u c t u r a l M a i n t e n a n c e R e s e r v e s $ 7 5 . 0 0 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 $ 4 2 , 5 2 5 Re s e r v e s F u n d $0 $ 4 2 , 5 2 5 $ 8 5 , 0 5 0 $ 1 2 7 , 5 7 5 $ 1 7 0 , 1 0 0 $ 2 1 2 , 6 2 5 $ 2 5 5 , 1 5 0 $ 2 9 7 , 6 7 5 $ 3 4 0 , 2 0 0 $ 3 8 2 , 7 2 5 In c o m e A f t e r R e s e r v e s $ 6 3 2 , 3 3 6 $ 6 1 9 , 2 2 2 $ 9 1 0 , 3 9 2 $ 8 4 8 , 8 1 5 $ 7 8 6 , 8 2 0 $ 1 , 0 2 9 , 0 7 3 $ 9 5 4 , 2 9 0 $ 8 7 9 , 0 5 0 $ 1 , 0 7 2 , 2 7 0 $ 9 8 4 , 1 6 1 Co n s t r u c t i o n C o s t s P e r S p a c e T o t a l Ha r d C o s t $ 1 3 , 3 0 5 $ 7 , 5 4 3 , 9 3 5 PA R C S E q u i p m e n t $ 5 0 0 , 0 0 0 So f t C o s t s 2 0 % $ 1 , 6 0 8 , 7 8 7 To t a l C o s t s $ 9 , 6 5 2 , 7 2 2 Es t i m a t e d D e b t S e r v i c e @ 3 0 y e a r s & 6 % $ 7 0 1 , 2 5 9 . 7 5 Attachment number 2 \nPage 13 of 14 Item # 25 Clearwater Marine Aquarium Parking Study August 9, 2013 11 Other Considerations The following other considerations are still important to reiterate as they may significantly impact the original report and this addendum. 1. To financially justify the construction of a new paid parking facility to support the proposed CMA facility, the following policy changes should be considered a. Elimination of all free parking within downtown, including on-street parking areas and surface parking facilities. b. Increase of all on-street parking rates from $0.50 per hour to a minimum of $0.50 per 20 minutes ($1.50 per hour) to encourage turnover and increase utilization of off-street parking facilities (including the proposed new parking facility). 2. The financial impact from the above policy changes has not been quantified and may be quite significant to offset any required subsidy at the proposed new parking facility. 3. The loss of City Hall parking meter revenue may not be recovered at the new location. 4. Special financing costs to offset the timing of the bond issuance have not been included. 5. A smaller, 4-level parking facility may address a portion of the CMA demand which would require a smaller initial contribution for construction. Task 3 – Summary Although an identical facility can be designed for each site, the Pierce Street site is capable of capturing a larger percentage of the new CMA visitors, and therefore will generate a higher NOI(after reserves) compared to the Drew Street site. A summary of the net operating income and net income (in 000’s) for each site and demand model is shown below. Table 10: NOI after Reserves - Summary by Site and Demand Model (in 000’s) Source: Timothy Haahs & Associates, 2013 Due to being located directly adjacent to the proposed CMA facility, the Pierce Site is anticipated to generate the highest net operating income after reserves regardless of which demand model is applied. Annual figures fluctuate primarily due to the changes in parking rates every three years which partially offsets the anticipated decrease in attendance from 2019 and beyond. Site - Demand Model2017201820192020202120222023202420252026 Pierce Site - CMA Model$1,026$964$1,357$1,282$1,208$1,547$1,462$1,380$1,670$1,579 Pierce Site - Multiplex Theater Model$685$672$981$915$849$1,105$1,025$944$1,147$1,053 Drew Site - CMA Model$865$810$1,156$1,089$1,023$1,322$1,247$1,174$1,431$1,350 Drew Site - Multiplex Theater Model$632$619$910$849$787$1,029$954$879$1,072$984 Attachment number 2 \nPage 14 of 14 Item # 25 Work Session Council Chambers - City Hall Meeting Date:8/12/2013 SUBJECT / RECOMMENDATION: City Manager Verbal Reports SUMMARY: Review Approval: Cover Memo Item # 26 Work Session Council Chambers - City Hall Meeting Date:8/12/2013 SUBJECT / RECOMMENDATION: Diversity Poster Award SUMMARY: Review Approval: Cover Memo Item # 27 Attachment number 1 \nPage 1 of 11 Item # 27 3rd Pl a c e , A g e 7 - 9 G r o u p : J e s s i c a B a l t a z a r , 8 Attachment number 1 \nPage 2 of 11 Item # 27 2n d P l a c e , A g e 7 - 9 G r o u p : V e r o n i c a M a c k e n z i e , 9 Attachment number 1 \nPage 3 of 11 Item # 27 1st Pl a c e , A g e 7 - 9 G r o u p : A i s h a M o o r e , 8 Attachment number 1 \nPage 4 of 11 Item # 27 3rd Pl a c e , A g e 1 0 - 1 2 G r o u p : D e ’ A n d r a C r a y t o n , 1 2 Attachment number 1 \nPage 5 of 11 Item # 27 2nd Pl a c e , A g e 1 0 - 1 2 G r o u p : A r i y i a n n a L e B r o n , 1 2 Attachment number 1 \nPage 6 of 11 Item # 27 1st Pl a c e , A g e 1 0 - 1 2 G r o u p : C a m i l l e M a c k e n z i e , 1 1 Attachment number 1 \nPage 7 of 11 Item # 27 Gr a n d P r i z e 2 nd Ru n n e r U p : A i s h a M o o r e Attachment number 1 \nPage 8 of 11 Item # 27 Gr a n d P r i z e 1 st Ru n n e r U p : A r i y i a n n a L e B r o n Attachment number 1 \nPage 9 of 11 Item # 27 GR A N D P R I Z E W I N N E R : C a m i l l e M a c k e n z i e Attachment number 1 \nPage 10 of 11 Item # 27 Attachment number 1 \nPage 11 of 11 Item # 27 Work Session Council Chambers - City Hall Meeting Date:8/12/2013 SUBJECT / RECOMMENDATION: ASA Gold Nationals - Kevin Smith - St. Pete/Clearwater Sports Commission Director and Chris Wirth - Florida ASA State JO Commissioner SUMMARY: Review Approval: Cover Memo Item # 28 Work Session Council Chambers - City Hall Meeting Date:8/12/2013 SUBJECT / RECOMMENDATION: Certificate Of Appreciation to Clearwater Airpark Advisory Board - Presented by Yvonne Rodriquez SUMMARY: Review Approval: Cover Memo Item # 29