09/16/20131. Call to Order
2. Approval of Minutes
COMMUNITY REDEVELOPMENT AGENCY
AGENDA
Location: Council Chambers - City Hall
Date: 9/16/2013- 1:00 PM
2.1 Approve the minutes of the August 12, 2013 CRA Meeting as submitted in written summation by the City
Clerk.
� Attachments
3. Citizens to be Heard re Items Not on the Agenda
4. CRA Items
4.1 Approve the Interlocal Agreement with the Downtown Development Board (DDB) to provide personnel,
administrative and management services during Fiscal Year 2013-2014 in the amount of $63,724 and
refund the CRA tax increment fee of $142,573.
� Attachments
5. Adjourn
Community Redevelopment
Agency Agenda
Council Chambers — City
Hall
SUBJECT / RECOMMENDATION:
Meeting Date:9/16/2013
Approve the minutes of the August 12, 2013 CRA Meeting as submitted in written summation by the City Clerk.
SUMMARY:
Review Approval:
Cover Memo
Item # 1
Attachment number 1 \nPage 1
COMMUNITY REDEVELOPMENT AGENCY MEETING MINUTES
CITY OF CLEARWATER
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Present: Chair/Trustee George N. Cretekos, Trustee Paul Gibson, Trustee Bill
Jonson, and Trustee Jay E. Polglaze.
Also Present: Jill S. Silverboard - Assistant City Manager, Rod Irwin — CRA Executive
Director/Assistant City Manager, Pamela K. Akin - City Attorney,
Rosemarie Call - City Clerk, and Nicole Sprague - Official Records and
Legislative Services Coordinator.
To provide continuity for research, items are in agenda order although not
necessarily discussed in that order.
Unapproved �
�
1. Call to Order — Chair Georqe N. Cretekos
The meeting was called to order at 1:06 p.m. at City Hall.
It was stated Trustee Doreen Hock-DiPolito was not present; she was representing the
City at Advisory Committee for Pinellas Transportation meeting.
2. Approval of Minutes
2.1 Approve the minutes of the July 15, 2013 CRA Meetinq as submitted in written
summation by the Cit C�
Trustee Bill Jonson moved to approve the minutes of the July 15, 2013 CRA Meeting as
submitted in written summation by the City Clerk. The motion was duly seconded and
carried unanimously.
3. Citizens to be Heard re Items Not on the Aqenda — None.
4. CRA Items
4.1 Approve the Fiscal Year 2013-2014 Community Redevelopment Aqency
Preliminary Budget and adopt CRA Resolution 13-02.
The major highlights of the Fiscal Year 2013-2014 proposed preliminary budget
are as follows:
CRA 2013-08-12
Item # 1
Attachment number 1 \nPage 2
Tax Increment revenues increased by $159,887, reflecting an increase in taxable
value of 4.34% in the old Downtown CRA (Downtown) and a 2.67% increase in
the expanded CRA area (East Gateway).
Operating expenditures are decreased by $ 141,610 or 30 %, largely due to the
elimination of the $148,000 temporary program subsidy for Capital Theatre, as
well as reductions in operating budget expenditures. The net reduction is reduced
by an expenditure increase of $6390 for pass through of TIF to the DDB as a
result of increased property values in the DDB boundaries.
Basic Agency operating expenditures are reduced by $3800, or 4.2%.
Transfers Out to various projects are as designated in the CRA Six Year Plan.
The Proposed Fiscal Year 2012-2013 Agency budget is consistent with the Six
Year Plan.
��
Trustee Jay Polglaze moved to approve the Fiscal Year 2013-2014 Community
Redevelopment Agency Preliminary Budget. The motion was duly seconded and
carried unanimously.
Resolution 13-02 was presented and read by title only. Trustee Paul Gibson moved to
adopt resolution 13-02. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Chair George N. Cretekos, Trustee Mayor Paul Gibson, Trustee Bill
Jonson, Trustee Jay E. Polglaze
"Nays": None
4.2 Amend the Operatinq Budget for the Community Redevelopment Aqency for
Fiscal Year 2012-13 and adopt Resolution 13-01.
Amendments to the revenues of the Operating Budget reflect a decrease of
$24,198 in TIF received for Fiscal Year 2012-13 based upon final receipts for the
TIF proceeds from Pinellas County, the City of Clearwater and the Downtown
Development Board.
Operating expenditure amendments at mid-year include the decrease of $4,526
from Payment from Other Agencies-DDB to reflect the adjustment to the budgeted
revenue of actual TIF receipts.
CRA 2013-08-12 2
Item # 1
Attachment number 1 \nPage 3
There is a total decrease of $35,747 due to the reduction in tax increment receipts
in the operating fund for the fiscal year.
Proposed amendments include:
1. To transfer $20,000 to project 388-94852 for electrical work at Fort Harrison
Avenue and Cleveland Street, as approved by the CRA on 3/18/2013.
2. To establish project 388-94876, Park Avenue Property Acquisition, with a
transfer of $255,000 from 388-94847, Clearwater Centre-1100 Cleveland, as
approved by the CRA on 10/29/2012.
3. To establish project 388-94877, Property Acquisition 1021 Park Street, with a
transfer of $165,000 from 388-94847, Clearwater Centre- 1100 Cleveland Street
as approved by the CRA on 2/4/2013.
4. To transfer $149,044 from project 388-94714, Downtown Redevelopment, to �
project 388-94849, East Gateway, to provide the funds necessary to fund the
Community Police Program in the East Gateway CRA District approved by CRA
on 9/4/2013
5. To reflect a decrease of $35,747 due to the reduction in tax increment
receipts in the operating fund for the fiscal year.
Trustee Bill Jonson moved to amend the Operating Budget for the Community
Redevelopment Agency for Fiscal Year 2012-13. The motion was duly seconded and
carried unanimously.
Resolution 13-01 was presented and read by title only. Trustee Jay Polglaze moved to
adopt resolution 13-01. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Chair George N. Cretekos, Trustee Mayor Paul Gibson, Trustee Bill
Jonson, Trustee Jay E. Polglaze
"Nays": None
4.3 Approve an Interlocal Aareement between the Clearwater Commun
Redevelopment Agency (CRA) and the City of Clearwater to provide CRA
fundinq in Fiscal Year 2013/2014 in the amount of $159,786.00 to underwrite the
cost of additional Community Policinq Services by the Clearwater Police
Department in the East Gateway CRA District, pursuant to the new East
Gateway Five-Year Action Program for Fiscal Year 2012-2017 and authorize the
CRA 2013-08-12
Item # 1
Attachment number 1 \nPage 4
appropriate officials to execute same.
The CRA approved the new East Gateway District Five—Year Action Program on
October 15, 2012. The Action Program responded to public input on the issues of
drug dealing, prostitution and street crime by including an action item for the
continuation of increased police presence and crime reduction within the East
Gateway District.
An allowable funding source of this action item is the use of CRA Tax Increment
Financing (TIF) funds. Florida Statues allows for the use of TIF funds for
community policing innovations in Community Redevelopment Areas.
The CRA and Clearwater Police Department have reached an agreement on a
proposed scope of services and terms as delineated in the Interlocal Agreement.
Included in the scope is the delineation of specific, measurable crime reduction
targets by which to monitor the success of the initiative as well as providing clear .
language required by statute assuring that the resources are applied to the
CRA/East Gateway area.
Funding will be from the CRA East Gateway Project account (388-94849). The
$159,786 includes police officers salaries and benefits and fuel costs.
In response to a suggestion, CRA Executive Director Rod Irwin said the Five Year
Action Plan includes crime statistics since the community policing efforts started.
Trustee Paul Gibson moved to approve an Interlocal Agreement between the
Clearwater Community Redevelopment Agency (CRA) and the City of Clearwater to
provide CRA funding in Fiscal Year 2013/2014 in the amount of $159,786.00 to
underwrite the cost of additional Community Policing Services by the Clearwater Police
Department in the East Gateway CRA District, pursuant to the new East Gateway Five-
Year Action Program for Fiscal Year 2012-2017 and authorize the appropriate officials
to execute same. The motion was duly seconded and carried unanimously.
4.4 Approve the Memorandum of Aareement between the CRA and Clearwater
Downtown Events, Inc, a 501 c4 Not-for-Profit Corporation, for the provision of
scheduling Blast Friday events in the Cleveland Street District, approve a
$75,000 grant to Clearwater powntown Events, Inc. to underwrite a portion of
the expanded Blast Friday Program, and authorize the appropriate officials to
execute same.
CRA 2013-08-12 4
Item # 1
Attachment number 1 \nPage 5
CRA staff and the Clearwater powntown Events, Inc., volunteer group have had
discussions to continue the expanded and improved Blast Friday event for an
additional year due to the closure of the Capital Theatre until November, 2013.
Last year, Clearwater powntown Events, Inc., proposed a business concept to
restructure and enhance their program operations, including a management and
production agreement with Ruth Eckerd Hall, with a financing plan based upon, in
part, a CRA grant of $75,000 and a Downtown Development Board (DDB) grant of
$50,000. The remainder of costs was through sponsorships and/or Ruth Eckerd
Hall participation.
This year, due to funding constraints and high sponsorship requests, the DDB will
likely not be in a position to fully extend their funding for an additional year. The
CRA grant would allow for the Blast Friday to continue, but with an anticipated
schedule of less events. Ruth Eckerd Hall has agreed to again manage the
program on behalf of Clearwater powntown Events, Inc. Clearwater powntown
Events, Inc. would continue to have overall responsibility for the Blast Friday �
series and be responsible for the grant administration.
The details of a program and schedule have yet to be negotiated. However, the
DDB has committed $25,000, with the CRA commitment for an additional year, is
critical to allow the program to continue. If approved, all parties would develop a
budget and program schedule. If an agreement that is acceptable to staff cannot
be reached expenditure of funds would not take place.
The Memorandum of Agreement extends the Blast Friday program for an
additional year and provides for a$75,000 grant appropriation from the CRA Blast
Friday project fund to partially fund the budget for the 2012-2013 season, subject
to negotiation of the parties of an acceptable budget and program schedule.
In response to questions, CRA Executive Director Rod Irwin said Ruth Eckerd Hall CEO
Zev Buffman has expressed an interest to plan events that are compatible with the Blast
Friday programming. The Capitol Theatre is expected to open early 2014.
Discussion ensued with concerns expressed that the Blast Friday events have evolved
into a street concert instead of a street festival; attracting many individuals to the
concert specifically. The program has not been the format to encourage business
owners to invest in Downtown. It was suggested that if the CRA continues providing
funding for Blast Friday, the operator should secure funding via sponsorships.
Economic Development and Housing Director Geri Campos Lopez said Blast Friday is
being used as a marketing tool to attract area technology employees to the events. Mr.
Irwin said the Downtown is in a transition that should pick-up after the Capitol Theatre
CRA 2013-08-12
Item # 1
Attachment number 1 \nPage 6
opens. Staff has been working on filling the available office space and diversifying the
Blast Friday events to attract families and area employees.
There was consensus to amend the agreement and limit the number of performances to
nine. The City Attorney noted that Exhibit A, perFormance schedule, is not attached to
the agreement; language referencing Exhibit A should be stricken.
In response to a suggestion, Mr. Irwin did not recommend postponing approval of the
agreement as the operator needs to determine the available budget in order to schedule
the entertainment. Entertainment is scheduled typically thirty days out.
Trustee Bill Jonson moved to amend Article 2, Section 1 to reflect nine Blast Friday
signature events instead of ten. The motion was duly seconded and carried
unanimously.
Trustee Bill Jonson moved to strike reference of Exhibit A in the agreement. The
motion was duly seconded and carried unanimously. �
Trustee Jay Polglaze moved to approve Item 4.4 as amended. The motion was duly
seconded and carried unanimously.
Mr. Irwin said the CRA staff has been reorganized. Two downtown positions have been
eliminated and coordinated into a Downtown Manager. The other positions will be
utilized for assistance on the technology district. Economic Development Coordinator
Audrey Augja was hired and is working on the medical overlay district.
Councilmember Jonson requested a one on one discussion with the CRA Director
regarding the CRA goals and how they are being implemented.
5. Adjourn
The meeting adjourned at 1:53 p.m.
Attest
City Clerk
CRA 2013-08-12
Chair
City of Clearwater
6
Item # 1
Community Redevelopment
Agency Agenda
Council Chambers — City
Hall
SUBJECT / RECOMMENDATION:
Meeting Date:9/16/2013
Approve the Interlocal Agreement with the Downtown Development Board (DDB) to provide personnel, administrative and
management services during Fiscal Year 2013-2014 in the amount of $63,724 and refund the CRA tax increment fee of $142,573.
SUMMARY:
Florida Statutes 163.387 requires all taxing authorities, which includes the DDB, to make an annual
appropriation in an amount equal to the incremental increase in the ad valorem revenue within the CRA
area. The DDB's increment payment is $142,573 according to the Pinellas County Property Appraiser's
office. In a spirit of cooperation to further the downtown redevelopment plan, the CRA Trustees executed
the first Interlocal Agreement in Fiscal Year 1999 2000 to provide personnel, administrative and
management services to the DDB and to refund the difference between the increment payment and the
management fee. This is the twelfth fiscal year that the CRA would enter into the agreement.
Pursuant to Florida Statute 163.01, the CRA and DDB can enter into this agreement in which the DDB
agrees to perform certain responsibilities and functions including funding projects and programs
consistent with the downtown redevelopment plan. The intent of this agreement is for the DDB and the
CRA to work collaboratively on projects and programs that further downtown goals and objectives. The
management of the DDB by CRA staff enables the CRA and the DDB to utilize the public dollars more
efficiently.
The agreement also outlines the DDB's commitment to financially support the construction, operation
and maintenance of the boat slips, docks, boardwalk, promenade and related facilities that were
constructed on the Downtown WaterFront. The DDB has made yearly contributions of $50,000 since April
2007. Due to the economy, the City determined that it was not in the best interest of the City and the
taxpayers to borrow funds for construction of the boat slips. Instead, the City paid for the majority of the
construction costs from City reserves. Any of the annual DDB contribution not needed for operations of
the boat slips will be used to reimburse the City for the cost of construction. The intent of the DDB is to
contribute up to $50,000 a year for 10 years for a total not to exceed $500,000.
The DDB shall pay the CRA $63,724 for the services agreed to in the Interlocal Agreement.
The DDB approved the Interlocal Agreement at their meeting on July 31, 2013.
Review Approval: 1) Economic Development and Housing 2) Legal 3) Clerk 4) City Manager 5) Clerk
Cover Memo
Item # 2
Attachment number 1 \nPage 1
INTERLOCAL AGREEMENT
This Interlocal Agreement is made and entered into this
day of , 2013, by and between the Community
Redevelopment Agency of the City of Clearwater, Florida (CRA), a
redevelopment agency established pursuant to law, and the Downtown
Development Board (DDB), a special district organized and operating pursuant to
the ordinances and laws of the City of Clearwater.
WHEREAS, Florida Statutes 163.387 requires all taxing authorities to
make an annual appropriation in an amount equal to the incremental increase in
the ad valorem revenue within the CRA area; and
WHEREAS, the DDB is a taxing authority within the meaning of the
statute; and
WHEREAS, the CRA and the DDB in the spirit of cooperation desire to
offer the downtown constituents the opportunity to utilize more efficiently the
public dollars collected for each entity; and
WHEREAS, the CRA and the DDB have a special obligation to ensure
wise and sound administration of the programs; and
WHEREAS, the CRA and the DDB desire to enter into an Interlocal
Agreement outlining the scope of services and responsibilities of the parties; and
WHEREAS, the DDB desires to financially support the construction,
operation and maintenance of the boat slips, docks, boardwalk, promenade and
related facilities constructed in the Downtown Waterfront ("Facilities"); and
WHEREAS, the CRA and the DDB wish to enter into an Interlocal
Agreement pursuant to Florida Statutes 163.01, in order to provide for the DDB's
contribution to the Proposed Facilities; and
WHEREAS, the CRA and the DDB wish to enter into an Interlocal
Agreement pursuant to Florida Statues 163.01, in which the DDB agrees to
perForm certain responsibilities and functions consistent with and in furtherance
of the Downtown Redevelopment Plan, in return for an amount equal to the
difference between the increment payment of $142,573 and the $63,724.00 the
DDB pays the CRA for administration.
Item # 2
1 2013-14 CRA/DDB Interlocal Agreement
Attachment number 1 \nPage 2
NOW THEREFORE, in consideration of the covenants made by each
party to the other and of the mutual advantages realized by the parties hereto,
the DDB and the CRA agree as follows:
Section 1. Term. The term of this Interlocal Agreement will be October 1,
2013 through September 30, 2014.
Section 2. Intent. It is the intent of the parties that the moneys paid to
the CRA by the DDB pursuant to Florida Statutes 163.387, commonly referred to
as the tax increment payment, be used to advance the goals and objectives of
the Downtown Redevelopment Plan. The CRA shall retain $63,724.00 to offset
the cost of administration of the DDB as further described herein. The remaining
money shall be returned to the DDB by the CRA in exchange for perFormance of
certain responsibilities and functions consistent with and in furtherance of the
Downtown Redevelopment Plan, by the DDB. Further, with the approval of the
Facilities by the voters at referendum on March 13, 2007, it is the intent of the
DDB to provide for a contribution over 10 years in an amount not to exceed
$500,000.00, to the cost of construction, operation, and maintenance of the
Facilities.
Section 3. Responsibilities of the DDB.
1. Function:
a. Collaborate with the CRA on projects and programs, which
succeed in bringing businesses and residents into the
downtown district
b. Focus on business and enterprise development, job creation
and initiatives related to increasing income and employment
opportunities
c. Encourage public-private partnerships to promote business
relocation and expansion
d. Market, promote and assist with business recruitment
e. Interact with constituents and facilitate activities that sustain,
promote and advance downtown revitalization
f. Be active in the administration of downtown initiatives
g. Develop short- and long-term strategies, define roles and assign
responsibilities to implement those strategies
Section 4. Responsibilities of the CRA.
1. Scope of Duties. The services that the CRA will provide are:
a. Prepare correspondence for DDB members
Item # 2
2 2013-14 CRA/DDB Interlocal Agreement
Attachment number 1 \nPage 3
b. All DDB funds will be kept in the City's bank account and will be
segregated for accounting purposes in the City's records as a
separated, interest-earning fund
c. Assist with preparation and monitoring of the annual budget and
prepare amendments as necessary
d. Prepare monthly financial reports
e. Prepare agendas and distribute packets to DDB members prior
to each meeting
f. Prepare meeting notices for monthly and special DDB meetings
g. Attend meetings and supervise work of Board Reporter who
records and transcribes minutes
h. Coordinate the DDB Promotion and Business Visitation
J�
k
I .
m
r�
Committee meetings, if applicable
Handle all phone inquires and follow up on the calls
Handle any special mailing notices
Serve as coordinator for the DDB special activities
If funded, qualify potential recruitment candidates for
consideration by DDB for the Retail and Restaurant Recruitment
Grant program
Assist in looking into other incentive options to improve
downtown properties and implement projects funded or initiated
by the Board
Assist with promoting design related programs to the downtown
community
o. Manage loans, contracts and all applicable documents
p. Coordinate field trips and travel arrangements in accordance
with the City of Clearwater Travel and Meals Policy
q. Other administrative duties as mutually agreed
r. Coordinate the annual election process in cooperation with the
Pinellas County Supervisor of Elections
s. Act as a Liaison to the Pinellas County Property Appraiser,
Pinellas County Tax Collector, and DDB legal counsel: Elise K.
Winters, P.A.
t. Assure that the annual audit is
State of Florida Auditor General
u. Comply with State of Florida Tax
with Chapter 200, Florida Statu
Florida Statutes (TRIM)
conducted in compliance with
Increment Millage Compliance
es, Sections 218.23, 218.63,
v. Comply with the Florida Department of State
Services Records Disposition Act
w. Comply with the State of Florida Department of
Affairs Special District Information Program
x. Comply with the State of Florida Department of
Treasurer's Public Depositor Annual Report
Information
Community
Insurance
y. Coordinate financial disclosure requirements of the State of
Florida Commission on Ethics
Item # 2
2013-14 CRA/DDB Interlocal Agreement
Section 5. Compensation. In return for the
shall pay to the DDB this difference upon receiving the
the DDB. The budget for the CRA for services listed in
as follows:
Attachment number 1 \nPage 4
above services, the CRA
increment payment from
Section 4 above shall be
Personnel and Administration $63,724.00.
Section 6. Contribution by DDB. The DDB shall contribute $50,000.00
toward the cost of construction, operation, and maintenance of the Facilities.
Said payment shall be made upon request of and at the direction of the CRA. It
is the intent of the parties that the DDB shall contribute up to $50,000.00 a year
for 10 years for a total not to exceed $500,000.00, subject to annual approval of
future agreements. DDB made the first payment of $50,000.00 in April 2007, and
subsequent yearly payments of $50,000.00 in April 2008, August 2009, January
2010, January 2011, January 2012 and January 2013. Due to the economy, the
City determined that it is not in the best interest of the City and the taxpayers to
borrow funds for construction of the boat slips. Instead, the City is paying for the
majority of the construction costs from City reserves and any of the annual DDB
contribution not needed for operations of the boat slips, will be used to reimburse
the City for the cost of construction.
Section 7. Notice. Any notice by either party to the other pursuant to the
Interlocal Agreement shall be given in writing and hand-delivered or mailed as
follows:
Chairperson, Board of Trustees
Community Redevelopment Agency
112 S. Osceola Avenue
Clearwater, Florida 33756
Chairperson
Downtown Development Board
Post Office Box 4748
Clearwater, Florida 33758-4748
Section 8. Entire Aareement. This document embodies the whole
Agreement of the parties. There are no promises, terms, conditions or
allegations other than those contained herein. This Agreement shall be binding
on the parties, their successors, assigns and legal representatives.
Section 9. Filinq Effective Date. As required by Section 163.01(11),
Florida Statutes, the Interlocal Agreement shall be filed with the Clerk of the
Circuit Court of Pinellas County after execution by the parties, and shall take
effect upon the date of filing.
Item # 2
4 2013-14 CRA/DDB Interlocal Agreement
Attachment number 1 \nPage 5
IN WITNESS WHEREOF, the parties hereto, or their lawful representative,
have executed this agreement as the date first above written.
Approved as to form:
Pamela K. Akin
Attorney for CRA
COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF CLEARWATER, FLORIDA
�
George N. Cretekos, Chairperson
ATTEST:
:
Rosemarie Call, City Clerk
DOWNTOWN DEVELOPMENT BOARD
:
David Allbritton, Chairperson
Item # 2
5 2013-14 CRA/DDB Interlocal Agreement