12/17/2012 CITY COUNCIL WORK SESSION MEETING MINUTES
CITY OF CLEARWATER
December 17, 2012
Present: Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember
Doreen Hock-DiPolito, Councilmember Bill Jonson, and Councilmember
Jay E. Polglaze.
Also Present: William B. Horne II - City Manager, Jill S. Silverboard - Assistant City
Manager, Rod Irwin - Assistant City Manager, Pamela K. Akin - City
Attorney, Rosemarie Call - City Clerk, and Nicole Sprague - Official
Records and Legislative Services Coordinator.
To provide continuity for research, items are in agenda order although not
necessarily discussed in that order.
Mayor George N. Cretekos called the meeting to order at 1:00 p.m. at City Hall.
A moment of silence was observed for the victims of the Sandy Hook Elementary
School shooting.
1. Presentations — Given.
1.1 Service Awards
Four service awards were presented to city employees.
The December 2012 Employee of the Month Award was presented to Carl Korczak,
Planning and Development Services.
The Council recessed from 1:07 p.m. to 1:54 p.m. to meet as the Pension Trustees.
2. Economic Development and Housing
2.1 Approve the City of Clearwater's Fiscal Year 2011-2012 Consolidated Annual
Performance and Evaluation Report (CAPER).
The Consolidated Annual Performance and Evaluation Report (CAPER) is the
principal administrative report, documenting the City's expenditures for
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Community Development Block Grant (CDBG) and HOME Investment Partnership
(HOME) programs to the U.S. Department of Housing and Urban Development
(HUD). For FY 2011-2012, the City's budget was: $838,241 in CDBG and
$500,323 in HOME Program funds for a total budget of$1,338,564.
The CAPER document serves as the basis for program monitoring for compliance
and for financial audits for all activities conducted during Fiscal Year 2011-2012
as outlined in the Consolidated Plan. The report provides HUD with necessary
information for the Department to meet its requirement to assess each grantee's
ability to carry out relevant Community Planning and Development programs in
compliance with all applicable rules and regulations. It also provides information
necessary for HUD's Annual Report to Congress and it provides grantees an
opportunity to describe to citizens their successes in revitalizing deteriorated
neighborhoods and in meeting objectives stipulated in their Consolidated Planning
document.
In addition to reporting on our activities with federal money, we also included a
summary of activities conducted with the Florida State Housing Initiatives
Partnership (SHIP) Program, Community Development Block Grant Recovery
Program, Pinellas County Housing Trust Fund Program and Neighborhood
Stabilization Program 3 in the narrative section; however, these numbers are not
included in the totals below.
Through the CDBG and HOME program activities, we expended a total of
$2,482,656 in Fiscal Year 2011-2012, which included funding from the prior year
reprogrammed fund budget of$2,807,683. Those funds not expended from this
year's budget will be reprogrammed in future budgets.
The City of Clearwater's Fiscal Year 2011-2012 CAPER contains information on
the City's assessment of the following activities:
Assessment of Three to Five Year Goals and Objectives
Affordable Housing
Continuum of Care
Leveraging Resources
Affirmatively Furthering Fair Housing
Citizens Comments
Self-Evaluation
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Over 24,097 persons were assisted through Public Services, Public Facilities,
Housing Rehabilitation and New Construction, Fair Housing, and Economic
Development projects and programs.
A brief summary of Fiscal Year 2011-2012 projects are:
Completed fourteen owner-occupied rehabilitation loans totaling $322,578.
Completed fourteen down payment assistance loans totaling $197,050.
Provided a rehabilitation loan to Prospect Towers, Inc. in the amount of$800,000.
(208 units of senior housing)
Provided a rehabilitation loan to Pinellas County Housing Authority - Norton
Apartments in the amount of$304,446. (48 units of rental housing)
Restructured an existing loan with Palmetto Park Apartments. (192 units of rental
housing)
Provided a development loan and CHDO recertification to Habitat for Humanity
Community Housing Development Organization, Inc. in the amount of$225,808.
Provided a development loan commitment to Habitat for Humanity of Pinellas
County, Inc. in the amount of$425,000. (Construction bridge financing for 25
homes)
Provided a development loan to SP Country Club Homes, Inc. in the amount of
$475,770. (Construction financing for four townhome units and down payment
assistance)
Provided a development loan commitment to Boley Centers, Inc. - Sunset Point
Apartments, Inc. in the amount of$346,451. (14 units)
Acquired 14 S. Evergreen to assist in redevelopment of Car Pro site in East
Gateway.
Provide $370,000 for the development of an athletic field in North Greenwood.
The City's Neighborhood and Affordable Housing Advisory Board is scheduled to
approve the Fiscal Year 2011-2012 CAPER at their meeting on December 11,
2012. The CAPER is due to HUD no later than December 30, 2012.
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Economic Development and Housing Director Geri Campos Lopez provided a
PowerPoint presentation.
In response to questions, Ms. Campos Lopez said program activities do not use ad
valorem funds. Housing Manager Mike Holmes said funds for the Safety Harbor
Neighborhood Family Center are to serve east Clearwater residents.
3. Financial Services
3.1 Authorize a not to exceed amount of$550,000, to pay Gallagher Bassett
Services, Inc., for workers compensation claims due and payable for the period
of December 2012 through December 2014, and authorize the appropriate
officials to execute same. (consent)
The $550,000 amount represents an estimate of claims expenses for the next two
fiscal years that will become due and payable as a result of workers'
compensation claims that occurred between 1984 and 1991. The City of
Clearwater is self-administered for the majority of its workers' compensation
claims, but a handful of claims (approximately 15) are still administered by the
City's former third-party administrator, Gallagher Bassett Services, Inc. The City's
Risk Management Division pays a fee of approximately $4,000 per year for
continued third-party services on these claims.
4. Human Resources
4.1 Approve the amendment to the service agreement between the City and MHNet
for employee and retiree Employee Assistance Program and Mental
Health/Chemical Dependency benefits recognizing a name change only in
reference to the MHNet entity that is party to the agreement and authorize the
appropriate officials to execute same. (consent)
The purpose of this amendment is to modify the reference to the MHNet entity
that is a party to the service agreement between MHNet and City of Clearwater.
In order to properly recognize the fully insured arrangement that the City has with
MHNet to provide Employee Assistance Program and Mental Health/Chemical
Dependency benefits, MHNet has requested that the entity named in the
agreement between MHNet and City of Clearwater be changed from MHNet of
Florida to MHNet Specialty Services, LLC. This change is partly due to the City
electing to self-fund our medical insurance plan and will preclude the City from
having to change the MHNet reference in the future, whether the City is fully
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funded or self-funded for medical insurance, provided the City maintains a fully
funded arrangement with MHNet.
This amendment to the agreement is for administrative and accounting reasons,
and will in no way alter the nature or scope of the City's relationship with MHNet,
nor the people that manage and administer our account. There is no additional
cost to the City associated with this change.
5. Parks and Recreation
5.1 Provide direction regarding a possible business lease contract between the City
of Clearwater (City) and Community Dental Clinic, Inc. (CDC) to lease City
Property (still to be determined) for the purpose of operating a dental care clinic.
(WSO)
CDC approached the City several months ago to try and find a home for a dental
clinic to assist and provide dental services for The Upper Pinellas Association for
Retarded Citizens (UPARC) clients as well as participants/referrals from Salvation
Army programs, and CDC patients within the low-income population living in the
City of Clearwater and in Pinellas County. The City has not previously provided
space for social service agencies within our facilities. Staff has met with
representatives of CDC and UPARC and investigated three possible locations for
the clinic: The Long Center, 14 South Evergreen Avenue and 410 Maple Street.
None of these locations is ideal for use as a dental clinic as each has varying
challenges. The Long Center, as a primary, active recreation facility, is not
suitable given the principal uses and zoning considerations for the clinic use and
parking. 14 South Evergreen Avenue is the best location from the standpoint of
being vacant and surplus to the City's current needs. However, being located in
the East Gateway Area triggers a separation requirement from another social
services agency that could require a code amendment to make the location
approvable. The 410 Maple Street location was initially thought to be the better
of the three locations given the space vacated by the previous Graphics
Operation. However, there are a number of factors to consider. In reviewing the
available space, staff has coordinated with the other City operations occupying
the building and learned that Clearwater Gas has plans to expand into the former
Graphics Space for showroom and office needs. Further, there is a lack of
restrooms in the Graphics and Survey spaces and renovations will be needed for
both restrooms and to relocate Survey to the back of the building. The age and
condition of the building is not conducive to such renovations or a 5-10 year lease
as currently proposed for the clinic. Staff has developed a cost estimate,
approximately $25,000, to relocate the Survey Section to the back of the Maple
Street facility. Finally, parking at the facility is limited. Council must determine a
public need for providing social service agency space in a City facility that is
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surplus to the City's needs. Staff is concerned that none of the locations
considered are acceptable in that respect. Therefore, staff is requesting direction
regarding continued involvement in locating a site for CDC operations and a
possible future lease.
In response to questions, Parks and Recreation Director Kevin Dunbar said the clinic
will provide free dental services to low income Pinellas County residents by appointment
only. Should the clinic move to the Long Center, dedicated parking spaces could be
provided by overflow parking or re-designating UPARC parking spaces on the south
side of the building to the clinic. The City Manager said staff feels the requested use is
incompatible with the recreation center.
Concerns were expressed regarding the lack of parking spaces at the Long Center and
the potential precedence created by accommodating space to the non-profit
organization. It was suggested that the organization consider a mobile dental service
unit; staff should contact the Jolley Trolley regarding potential space availability.
Community Dental Clinic, Inc. representative Steven Heller said the clinic will address
the dental needs of the working poor in Pinellas County; open four days a week.
Located in north Pinellas County, Gulfcoast Dental Outreach provides dental services to
the working poor once a week. Community Dental Clinic has received a grant for
remodeling the office location. Of the proposed site locations, the Maple Street site is
problematic; the organization would seek city assistance to address the plumbing
issues, as it would exceed the scope of the grant. Mr. Heller said a mobile dental unit
was considered but determined to be cost prohibitive and difficult with an appointment
only business model.
In response to a question, Planning and Development Services Director Michael Delk
said there is another social service agency located within 1,500 ft. of the Evergreen
Avenue site. The Community Development Code requires a 1,500 ft. separation
between social service agencies. Staff suggests amending the separation requirement
to 1,000 ft. if the Evergreen site is chosen.
It was suggested that private property along the Ft. Harrison Avenue corridor be
considered.
There was council consensus with the following staff direction: staff contact the Jolley
Trolley regarding space availability at their site, Council supported a private property
site along the Fort Harrison corridor, and Council supported the use of the Long Center
if temporary.
The Council recessed from 3:06 p.m. to 3:15 p.m.
5.2 Approve Supplemental Work Order to Engineer of Record (EOR) Geosyntec
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Consultants of Tampa, Florida in the amount of$37,576.80 for final design and
permitting of the Phillip Jones Field site restoration and authorize the appropriate
officials to execute same. (consent)
July 19, 2012, City Council approved funding in the amount of$822,490 to
properly close and renovate an old landfill site for continued use as a sports field.
The City contracted with FOR Geosyntec Consultants to assist the City in working
through FDEP (Florida Department of Environmental Protection) and SWFWMD
(Southwest Florida Water Management District) requirements to design and
permit the closure and restoration of the site.
Environmental and Design work orders to date total $94, 425.98. This current
work order in the amount of$31,314.00 will take the project through FDEP and
SWFWMD permitting and Contractor bidding. A 20% Environmental contingency
in the amount of$6,262.80 is requested to support any unknown conditions (if
any) that may arise during the final permitting for a value of$37,576.80. Contract
value to Geosyntec Consultants will total $132,002.78.
Sufficient budget is available in Capital Improvement Program project 0315-
93631, Phillip Jones Park Renovation, to fund the supplemental work order and
20 % Contingency for unforseen conditions.
5.3 Award contracts (purchase orders) to contractors as listed for the renovation of
the Sid Lickton Sports Complex, located at 714 Saturn Avenue; approve the
transfer of$139,340 from Utility Funds, $360,660 from reallocation of Penny III
funds, $209,825 from various Parks and Recreation CIP maintenance projects,
$85,000 from various operating codes to CIP 315-93630 Sid Lickton Complex
Renovations at first quarter and authorize the appropriate officials to execute
same. (consent)
On April 5, 2012, the Council approved funding $150,000 for preliminary design
work for the renovations of the Sid Lickton Ballfield Complex from Penny funds
and established the Sid Lickton Complex Renovations Capital Improvement
Project entitled (CIP 315-93630). Additional Penny III funding of$2,350,000 was
approved and included in Fiscal Year 2012/13 CIP budget with an additional
estimated $500,000 to come from public utility funds. After reviewing with Bond
Council eligible expenses to be charged to the Utility fund is $139,340 rather than
$500,000 of public utility funds can be used for this project; the purchase of land,
cost of leasehold expenses and to repair and restore land and facilities damaged
by construction. Due to this change, it has become necessary to request
reallocation of$360,660 of future Penny III funds designated the Youth Sports
Fields to be moved up from 2017/18 to replace this gap in funding. The budget for
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this project was originally $3,000,000 however; it is now estimated to be
$3,294,825 or$294,825 over budget. The major cost overrun had to do with the
site work necessary for this project; primarily items involving the storm water
drainage improvements, and materials for the project. In order to reduce the
cost of the project to this level, contingency allocated for each contracts above
has been reduced from 10% to 5%, which staff feels is reasonable. In addition,
staff reviewed each contract to see if value engineering could be accomplished
and made value engineering changes to Alto Construction Company Inc. as well
as Grosz Construction contracts. None of the value engineering items impact the
overall components of the project. Changes to Alto Construction Company
contract was to use an alternate but acceptable course material for the parking lot
and driveways, and changes to the stormwater drains and piping and for Grosz
Construction where the amount and thickness of concrete was modified. In order
to meet the increased costs staff is recommending that $209,825 of the following
funds from various CIP parks and recreation projects and maintenance projects
and $85,000 of the following operating funds be transferred at first quarter to
cover the $294,825 shortfall.
CIP 315-93286 Parking Lot resurfacing $357000 315-93621
NGRAC Renovations (Close out project) $587078 315-93622
Joe D Restroom/conc.(Close out project) $217747 315-93636
Tennis Court resurfacing $257000 315-93638
Fencing replacement program $707000
Operating 010-01887-542200
Sid Lickton Electrical $2070000 10-01887-542300
Sid Lickton Utilities $3070000 10-01887-550400
Sid Lickton Supplies $1070000 10-01880-530300
Athletic Field Maint Adm. $257000
Total $2947825
The transfer of funds from these projects will not impact the various maintenance
projects planned for this year or adversely impact future repair and replacement
projects. All operating funds used were primarily specified for the operations of the
Sid Lickton Complex and since it will be closed for renovations these funds are in
excess and can be used for this project. The budget for this project includes 7%
tax savings of$31,500 and elimination of the batting tunnels for $90,500, as this
would be an expense of Clearwater Little League. A construction fence has
been installed around the entire project site and demolition of existing buildings is
in process. Project is scheduled to be completed prior to Spring Baseball
program, which begins January 2014.
Staff recommends that the contracts be awarded as follows:
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USA Fence Co. of Brandon, FL, (Bid 37-12) for removal and reinstallation of all
fences and backstops for$272,498.63 and approve a change order deduct
reducing the contingency from 10% to 5% ($12,386.30) for a net contract amount
of$260,112.33;
Malin-Diaz Irrigation of Clearwater, FL, (Bid 41-12) for the installation of irrigation
for $186,433.78 and approve a change order deduct reducing the contingency
from 10% to 5% ($8,474.26) for a net contract amount of$177,959.52;
Alto Construction Co. Inc. of Tampa FL, (Bid 12-0024-PR-A) for the construction
site work for 1,048,922.60 and approve a change order deduct reducing the
contingency from 10% to 5% ($49,971.55) and value engineering ($45,865) for a
net contract amount of$953,086.05);
Energy Services and Product Corp. of Tampa, FL, (Bid 12-0024-PR-B) for the
construction of the restroom/concession/pressbox building for $937,292.99 and
approve a change order deduct reducing the contingency from 10% to 5%
($42,603.72) for a net contract amount of$894,688.27;
Riley Electrical Co. Inc. of Largo FL., (Bid 12-0024-PR-C) for removal and
reinstallation of all ballfield and overhead lighting for $305,285.21 and approve a
change order deduct reducing the contingency from 10% to 5% ($13,876.60) for a
net contract amount of$291,408.61; and
Grosz Construction of Tampa, FL, (Bid 01-13) for installation of all flatwork
including slabs, sidewalks and curbs for $292,431 and approve a change order
deduct through value engineering of$92,575.29 for a net contract amount of
$1997855.71.
6. Police
6.1 Approve renewal of the agreement with Religious Community Services, Inc.
(RCS) for provision of contractual victim advocacy services in the amount of
$15,000, for term beginning January 1, 2013 through December 31, 2013, and
authorize the appropriate officials to execute same. (consent)
The Clearwater Police Department (CPD) seeks City Council approval to renew a
contractual agreement with RCS (a registered non-profit organization with four
distinct yet interwoven programs, which includes The Haven of RCS) to provide a
part-time bilingual victim advocate position from The Haven to be physically
located at CPD headquarters. The victim advocate will work 20 hours per week
and perform the duties associated with the implementation of a domestic violence
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victim advocacy program with an emphasis on Spanish-speaking, Hispanic
victims for a one-year period.
This is a third year request for the services of a part-time bilingual victim
advocate, which has proven to be a very successful program. The victim advocate
provided safety plans for 212 domestic violence victims, 43 of whom were
Hispanic, for the period January 1, 2012 through September 30, 2012.
Additionally, there were 212 initial calls made to the victims of domestic violence
and 376 follow up calls. The victim advocate also assisted the victims at court
hearings and State Attorney Investigations.
The Haven of RCS is a state-certified provider of domestic violence victim
advocacy services; has a number of Spanish-speaking victim advocates on staff;
and has a long history of partnering with CPD and its victim advocate on domestic
violence issues. Pursuant to the contractual agreement, The Haven of RCS will
provide comprehensive domestic violence services on-site at CPD for a total of
400 victims, with an emphasis on Spanish-speaking Hispanics but to include all
domestic violence victims.
All expenses will be funded with Special Law Enforcement Trust Fund revenue
and charged to Special Project 181-99356.
6.2 Approve an agreement between The Governors Commission on Volunteerism
and Community Service and the City of Clearwater renewing the AmeriCorps
Clearwater program for the period of January 1, 2013 through December 31,
2013, including a cash match in the amount of$81,129, and authorize the
appropriate officials to execute same. (consent)
The Clearwater Police Department has been a participating member of the
AmeriCorps program since 1995, and for the past eight years has been the lead
agency and grantee for AmeriCorps Clearwater.
AmeriCorps Clearwater is a public safety program designed to foster citizen
responsibility, build neighborhood unity, provide educational opportunities, and
save police officer time by members performing non-hazardous public safety
duties. Each full-time program member provides 1,700 hours annually and each
part-time member provides 900 hours annually, resulting in a savings of over
22,500 hours of valuable service time to our citizens. This allows police officers
and department personnel to devote more time to hazardous and critical crime
mitigation tasks. AmeriCorps members promote a safe and friendlier place to live
and visit. They also serve as a conduit for dissemination of information to
residents and visitors who are most affected by ongoing changes in the City.
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The Clearwater Police Department benefits from the members' assistance with
community policing efforts and the opportunity to mentor and mold the potential
police officers of the future. Nine full-time AmeriCorps members, ten part-time
AmeriCorps members and one AmeriCorps Program Coordinator are assigned to
the Clearwater Police Department. The full-time AmeriCorps members receive a
minimum living allowance/stipend of$12,100 per year, and part-time AmeriCorps
members receive a living allowance/stipend of$6,406 per year.
A continuation funding request and application was submitted and approved by
The Corporation for National and Community Service for Federal Assistance in
the amount of$189,477. Special Project 181-99246 has been set up for
AmeriCorps Clearwater 2013. A budget amendment will provide the cash match
with a transfer of$81,129from the Special Law Enforcement Trust Fund project
181-99331.
7. Solid Waste/General Support Services
7.1 Approve a contract (Purchase Order) for $196,992.00 to Trekker Tractor of
Tampa, FL for three Case 580SN Backhoes, in accordance with Sec.
2.5640)(4), Code of Ordinances - Other governmental bid; authorize lease
purchase under the City's Master Lease Purchase Agreement; and authorize the
appropriate officials to execute same. (consent)
The three backhoes will be purchased through the Florida Sheriffs Contract 11-
19-0907, specification 67 and quote dated October 23, 2012.The backhoes will
replace G1245 (1994 Case Backhoe), G2106 (1999 Case Backhoe) and G2544
(2002 Case Backhoe). G1245 is assigned to Engineering. G2106 and G2544 are
assigned to Public Utilities. Each Tractor has various functions that the
Departments utilize.
7.2 Award a Contract (Purchase Order) for $37,618.00 to Autoway Chevrolet of
Clearwater, FL for two 2012 Ford Fusions for conversion to Compressed Natural
Gas (CNG) and authorize the appropriate officials to execute same. (consent)
These cars will be purchased per the quote dated December 4, 2012. Staff
received three quotes for these cars and Autoway was the lowest quote. The City
must purchase the 2012 Ford Fusions so the CNG kits will install without any
problems; these kits will not fit the 2013 Ford Fusion. These cars are located at
the Company's Autoway Ford Dealership. Autoway Chevrolet will move these
cars from their Ford location to Clearwater and hold them until December
Work Session 2012-12-17 11
21.These cars are not in the Garage Replacement Fund for 2012/2013. They will
be additional to Clearwater GAS inventory. The current cars assigned to the
administrative staff is G2963 (2005 Ford Crown Victoria with 73,000 miles) and
G2965 (2005 Ford Crown Victoria with 67,000 miles).The two Ford Crown
Victorias will be assigned to the Sales Staff for their use and can be used by other
GAS employees when an extra vehicle is needed. The Sales Staff drive their
personal vehicle now. These cars could be used by staff in other departments as
needed.
A first quarter budget amendment will establish capital project 315-96388, Gas
Administrative Vehicles, with a budget transfer of$37,618 of gas revenues from
the Gas operating fund.
8. Public Utilities
8.1 Approve funds in the amount of$121,690.00 for the repair of a concrete baffle
wall and the application of a liner to the baffle wall in the 5 million gallon storage
tank at Water Treatment Plant 3, performed by GML coatings. (consent)
The baffle wall inside one of the 5 million gallon (MG) ground storage tanks at
Water Treatment Plant 3 is concrete. It is showing early signs of wear and
corrosion. To avoid a future, costly repair due to disintegration, it is necessary to
coat the baffle wall to prevent further damage and to prolong the lifespan of the
asset.
The purpose of the baffle wall is to lengthen the time the water is exposed to the
disinfection treatment chemicals and to ensure proper mixing. Without the wall,
the exposure time is not enough to satisfy the Safe Drinking Water Act (SDWA)
regulations for disinfection contact times (CT) or meet required drinking water
standards.
In the past, due to the disinfection process, the grout on the concrete wall in the
mixing chamber at Water Treatment Plant 1 was eaten away by the treatment
chemicals. This caused the chamber to spring leaks in many areas. For the repair,
Public Utilities successfully used GML coatings. This chamber has shown
excellent chemical resistance to chlorine as well as protection against the
corrosive environments. Because of the product's properties, the chamber is
estimated to last upwards of 20 years from application time.
GML coatings are certified safe for potable water applications meeting (NSF-ANSI
61-5 Standards). To properly use the material, the wall must be sandblasted to a
bare surface, primer applied, and then the restorative coating applied. The GML
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is a proprietary protective coating and not sold through vendors. This is a Sole
Source item.
Contract work includes sandblasting, power washing the surface, removal of all
sand and debris, rebuilding the substrate, applying a two-part primer, and
application of the GML coating to a thickness of 80-100 mils.
Sufficient budget and funding is available in Utility R and R revenue in 0327-
96721, System R and R to fund this project.
8.2 Approve funds in the amount of$577,500 for the purchase of copper corrosion
control chemical, per bid 47-12, over a 3-year period, to SPER Chemical, who is
the most responsive bidder meeting all the bid requirements, and authorize the
appropriate officials to execute same. (consent)
The City of Clearwater utilizes a long chain polyphosphate chemical to control
corrosion in the water distribution system.
Controlling corrosion helps both the water system and the wastewater system
meet Florida Department of Environmental Protection (FDEP) regulations
concerning copper levels in drinking water (FAC 62-550.800 - Lead and Copper
Rule) and in wastewater (FAC 62-601.300).
SPER Chemical has been providing this chemical to the city for 25 years. SPER
also provides value-added services such as water system testing to verify dosage
and an annual report showing chemical usage and cost. Additionally, SPER
provides an inventory management system to ensure proper and timely delivery of
product.
Sufficient budget is available in the Water and Sewer Utility Fund operating cost
center 0421-02053-551000-533-000-0000, Water Production operations, to fund
$144,375.00 of the Fiscal Year 12/13 cost of this purchase order and is planned in
the budget request to be brought forward for Fiscal Year 13/14 in the amount of
$192,500.00, Fiscal Year 14/15 in the amount of$192,500.00, and Fiscal Year
15/16 in the amount of$48,125.00.
9. Engineering
9.1 Award a contract (purchase order) to R.A.M. Excavating, Inc., of Palm Harbor,
Florida, for Druid Trail Phase III project (04-0021-PR) in the amount of
$1,239,219.06, which is the lowest responsible bid received in accordance with
plans and specifications, and authorize the appropriate officials to execute same.
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consent
This project is the third of four phases for the Druid Trail Project. Phases I and 11
have already been constructed from Clearwater Beach to East Avenue.
Phase III will start at end of Phase II (Turner Street and East Avenue) and end at
Glen Oaks Park. Phase III will also connect the Druid Trail to the Pinellas Trail.
City staff carried out a public meeting regarding the entire Druid Trail Project. The
scope of Phase III is consistent with feedback received at the public meeting and
with the existing two phases of the trail.
Scope of work involves construction of an 8 ft. wide asphalt trail along the north
side of Turner Street from the Pinellas Trail to Dr. Martin Luther King Jr. Avenue
for approximately 1,620 feet; Construction of an 8 ft. wide asphalt trail along the
east side of Dr. Martin Luther King Jr. Avenue from Turner Street to Druid Road
for approximately 830 feet; and Construction of an 8 ft. wide asphalt trail along the
north side of Druid Road from the Pinellas Trail to Betty Lane for approximately
4,320 feet.
Construction also involves lengthening auxiliary travel lanes at various locations
and an intersection improvement at Druid Road and Missouri Avenue, which
includes roadway work, pedestrian refuse islands, signs, striping and pedestrian
signals.
Work will commence upon award and execution of the contract and will be
completed within 180 calendar days.
Ongoing maintenance of the trail will be provided by the Parks and Recreation
Department. Street signage and pavement markings will be maintained by Traffic
Operations with the exception of Druid Road and Missouri Avenue, which will be
maintained by FDOT.
Sufficient budget and revenue is available in Capital Improvement Program
project 0315-92146, Druid Road Improvements, in the amount of$1,239,219.06.
In response to a question, Traffic Operations Manager Paul Bertels said the project
includes resurfacing the existing area. The estimated cost will be approximately
$800,000 lower than the engineer's estimate.
Work Session 2012-12-17 14
9.2 Approve a proposal by Construction Manager at Risk Biltmore Construction Co.,
Inc. of Belleair, Florida in the amount of$498,096.00 for the Refurbishment of
Pier 60, which includes all labor and materials to complete concrete deck and
support repairs, railing replacement and installation of a catwalk for the bait
house, and authorize the appropriate officials to execute same. (consent)
On October 13, 2011, Kisinger Campo and Associates, an Engineer of Record for
the City, performed an inspection on Pier 60. The basic structure was found to be
sound, however several repairs were recommended to minimize water penetration
into the concrete and avoid future problems.
As part of this project, the wooden railing around the 2500-foot perimeter of the
pier will be replaced with composite materials and stainless steel fittings.
The bait house on the pier is currently inaccessible along a portion of its
perimeter. This work will include the installation of a catwalk around the
inaccessible portions to provide a work platform for maintenance activities.
The construction duration for the project is 180 days, commencing in January.
The work will be staged to minimize interference with the use of the pier and any
work during the spring break period will be conducted to allow continued access
and use of the structure.
The Marine and Aviation Department will be responsible for maintenance of the
pier.
Sufficient budget is available in the Capital Improvement Program project 0315-
93417, Pier 60 Refurbishment.
In response to a concern with project timeline, Engineering Assistant Director Scott Rice
said Marine and Aviation requested that the project commence in January. Marine and
Aviation Operations Manager Gordon Wells said the old splintered boards posed a
safety hazard.
10. Planning
10.1 Approve amendments to the Clearwater Comprehensive Plan Utilities Element to
update provisions related to potable water and natural ground water aquifer
recharge needs based on the City of Clearwater's 2012 Potable Water Supply
Facilities Master Plan Update, and pass Ordinance 8368-13 on first reading.
(CPA2012-10002)
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This item involves an amendment to the Clearwater Comprehensive Plan to
update the Utilities Element to include updated information based on the 2012
Potable Water Supply Facilities Master Plan Update, completed by Tetra Tech,
Inc.
Section 163.3177, Florida Statutes, requires local governments to update their
comprehensive plans, including their 10 year Water Supply Facility Work Plans,
to incorporate relevant water supply options, conservation initiatives, and
updated service area projections within 18 months after the approval of the
regional water supply plan. The Southwest Florida Water Management District
(SWFWMD) approved its updated Regional Water Supply Plan on July 26, 2011.
The city last updated this section of the Comprehensive Plan in 2008, at which
time it incorporated the city's 2004 Water Master Plan into the Utility Element and
ensured consistency with the requirements in the statutes for this required
element; therefore, this amendment involves updating existing policies,
previously found to be in compliance with state requirements, based on more
current data, and updates Map D-2 Potable Water Wells and Wellhead
Protection Zones to include new well locations.
The Community Development Board (CDB) reviewed the proposed amendment
at its meeting on November 20, 2013 and unanimously recommended the
amendment for approval.
As this is a text amendment to the Clearwater Comprehensive Plan, review and
approval by the Florida Department of Economic Opportunity is required.
11. Official Records and Legislative Services
11.1 Approve the 2013 State Legislative Package
Each year, the City submits a list of legislative priorities for consideration by the
state legislature during their annual 60-day session in Tallahassee. The City's
legislative liaison works closely with city management staff and the City's
lobbying team in Tallahassee to draft a package that is beneficial to Clearwater,
and to lobby that package locally and in Tallahassee. Preparation of the package
involves determining areas of need, researching funding availability, identifying
needed legislation, monitoring and evaluating current legislative issues.
The 2013 State Legislative Package includes supporting: continued funding for
programs that benefit municipalities statewide such as Florida Recreation
Development Assistance Program (FRDAP), State Aid to Libraries and housing
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trust funds under the Sadowski Act; increasing the Tampa Bay Estuary License
Plate fee to $15; and requiring sales tax collection from online retailers.
A concern was expressed regarding the use of"enacted" in the Billboards statement.
The City Clerk said the statement would be amended before Thursday's meeting.
Staff was directed to contact Representative Ed Hooper regarding a potential funding
request for the Capitol Theater and Representative Kathleen Peters regarding a
legislative funding initiative for Pinellas Safe Harbor.
It was suggested that staff contact Senator Jack Latvala regarding potential legislative
matters for the City to consider.
11.2 Approve the 2013 Federal Legislative Priorities.
Each year, the City of Clearwater submits a list of legislative priorities for
consideration for the new federal budget year. Once the package is approved,
the City's legislative liaison will submit our request to our delegation.
The 2013 Federal Legislative Package includes such issues as a funding request
for the Capitol Theater; supporting legislation that will diversify Brownfields
Remediation loans into grant funds; and opposing decreased funding for
Community Development Block Grant and Housing and Urban Development
programs.
It was suggested the item be continued, as the Request for Proposal for federal
lobbying services is outstanding.
Staff was directed to continue item to January 14, 2013.
11.3 Council Visit to Tallahassee (WSO)
Staff is requesting council direction regarding scheduling a visit to Tallahassee to
meet with the City's legislative delegation before the 2013 legislative session.
The City's State lobbyist has suggested the following interim committee weeks:
• Tuesday, January 15 or Wednesday, January 16 (Council has scheduled
a work session on Monday, January 14 and a council meeting on
Thursday, January 15.)
• Week of January 21, 2013
• Tuesday, February 5 or Wednesday, February 6 (Council has scheduled a
work session on Monday, February 4 and a council meeting on Thursday,
February 7.)
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• Week of February 11
In response to a question, the City Clerk said the city's state lobbyists recommended
the dates in response to a follow-up question raised by Council.
There was council consensus not to schedule a visit to Tallahassee. Staff was directed
to maximize contact with legislators locally and inform Council of hearings during the
legislative session that require council attendance.
12. Legal
12.1 Adopt Ordinance 8315-12 on second reading, amending Article VII, Chapter 32,
Clearwater Code of Ordinances, to rescind exclusivity in collection of
construction and demolition debris or putrescible waste from commercial or
industrial establishments.
13. City Manager Verbal Reports
13.1 Pinellas County District Cooling Plant - Request for Letter of Interest
Assistant City Manager Jill Silverboard said Pinellas County is planning on constructing
a cooling plant south of Chestnut Street. The purpose of the new District Cooling Plant
is to centralize the production of chilled water for the various county buildings utilizing
the most energy efficient system available. The County has requested a letter of interest
from potential customers, which will be presented to the County Commission in an
upcoming board meeting. The letter of interest will not commit the City to any contract,
service or cost. Staff intends to submit a letter of interest. Ms. Silverboard said staff
has been discussing the project with the County regarding potential uses, such as the
Main Library.
14. Closing Comments by Mayor— None.
15. Adjourn
The meeting was adjourned at 4:16 p.m.
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