09/03/2013 SPECIAL CITY COUNCIL MEETING MINUTES
CITY OF CLEARWATER
September 3, 2013
Present: Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember
Doreen Hock-DiPolito, Councilmember Bill Jonson, and Councilmember
Jay E. Polglaze.
Also Present: William B. Horne II - City Manager, Jill S. Silverboard - Assistant City
Manager, Pamela K. Akin — City Attorney, Rosemarie Call - City Clerk,
and Nicole Sprague - Official Records and Legislative Services
Coordinator
To provide continuity for research, items are in agenda order although not
necessarily discussed in that order.
1. Call to Order - Mayor George N. Cretekos
The meeting was called to order at 6:00 p.m. at City Hall.
2. Administrative Public Hearings
2.1 Set a final millage rate of 5.1550 mills for fiscal year 2013/14 against non-exempt
real and personal property within the City of Clearwater and pass Ordinance
8475-13 on first reading.
In accordance with Chapter 200 of the Florida Statutes, which defines
requirements for the Determination of Millage and the rules governing Truth in
Millage (TRIM) compliance, the City Council must hold two public hearings to
adopt a final millage rate for the new fiscal year. The adoption of this ordinance to
establish the millage rate and the two related budget ordinances are an integral
part of fulfilling these requirements.
The City Council set a tentative millage rate of 5.1550 mills on July 18, 2013,
which is the rate that appeared on the TRIM bill notices mailed to taxpayers in
August. The millage rate of 5.1550 mills represents a 3.05% increase from the
rolled back rate of 5.0023 mills. Ordinance 8475-13 is presented in order to adopt
the millage rate of 5.1550 mills to support the operating and capital improvement
budgets for the 2013/14 fiscal year.
Council Special 2013-09-03 1
Budget Director Tina Wilson provided a PowerPoint presentation.
Councilmember Jay Polglaze moved to set a final millage rate of 5.1550 mills for fiscal
year 2013/14 against non-exempt real and personal property within the City of
Clearwater. The motion was duly seconded and carried unanimously.
Ordinance 8475-13 was presented and read in full. Vice Mayor Paul Gibson moved to
pass Ordinance 8475-13 on first reading. The motion was duly seconded and upon roll
call, the vote was-
'Ayes . Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember
Doreen Hock-DiPolito, Councilmember Bill Jonson, Councilmember Jay E.
Polglaze
"Nays": None
2.2 Approve the City of Clearwater Annual Operating Budget for the 2013/14 fiscal
year and pass Ordinance 8476-13 on first reading.
In accordance with Chapter 200 of the Florida Statutes and the rules governing
Truth in Millage (TRIM) compliance, the City Council must hold two public
hearings to adopt the budget. The adoption of this ordinance and the related
ordinances adopting the 2013/14 millage rate and the Capital Improvement
Budget are an integral part of fulfilling these requirements. On June 27, 2013, the
City Manager provided the City Council with a Preliminary Annual Operating and
Capital Improvement Budget that outlined proposed estimates of revenues and
expenditures for the 2013/14 fiscal year.
On July 15, 2013, the City Manager presented the preliminary budget at the work
session for Council discussion. The preliminary budget was also presented at the
July 18, 2013 council meeting for citizen input. No changes have been made to
the preliminary plan as presented.
Councilmember Bill Jonson moved to approve the City of Clearwater Annual Operating
Budget for the 2013/14 fiscal year. The motion was duly seconded and carried
unanimously.
Ordinance 8476-13 was presented and read by title only. Councilmember Doreen
Hock-DiPolito moved to pass Ordinance 8476-13 on first reading. The motion was duly
seconded and upon roll call, the vote was-
'Ayes . Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember
Doreen Hock-DiPolito, Councilmember Bill Jonson, Councilmember Jay E.
Council Special 2013-09-03 2
Polglaze
"Nays": None
2.3 Adopt the Fiscal Year 2013/14 Annual Capital Improvement Budget and
establish a six-year plan for the Capital Improvement Program (CIP) and pass
Ordinance 8477-13 on first reading.
In accordance with Chapter 200 of the Florida Statutes and the rules governing
Truth in Millage (TRIM) compliance, the City Council must hold two public
hearings to adopt the final budget. The adoption of this ordinance and the related
ordinances adopting the 2013/14 millage rate and operating budget are an
integral part of fulfilling these requirements.
On June 27, 2013, the City Manager provided the City Council with a Preliminary
Annual Operating and Capital Improvement Budget that outlined estimates of
revenues and expenditures for the 2013/14 fiscal year. On July 15, 2013, the City
Manager presented the preliminary budget at the work session for Council
discussion. The preliminary budget was also presented at the July 18, 2013
council meeting for citizen input.
No changes have been made to the preliminary plan as presented.
In response to questions, Solid Waste and General Services Director Earl Gloster said
the Department's (lease purchase) capital improvement project expenditures include
vehicles scheduled for replacement or related to the single-stream recycling program.
Councilmember Jay Polglaze moved to adopt the Fiscal Year 2013/14 Annual Capital
Improvement Budget and establish a six-year plan for the Capital Improvement Program
(CIP). The motion was duly seconded and carried unanimously.
Ordinance 8477-13 was presented and read by title only. Vice Mayor Paul Gibson
moved to pass Ordinance 8477-13 on first reading. The motion was duly seconded and
upon roll call, the vote was-
'Ayes . Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember
Doreen Hock-DiPolito, Councilmember Bill Jonson, Councilmember Jay E.
Polglaze
"Nays": None
2.4 Approve the recommended Penny for Pinellas project list, as revised for Fiscal
Years 2013/14 through 2019/20.
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On March 6, 1997, the City Council adopted Ordinance 6137-97. The ordinance
established the requirement for a special hearing prior to adoption of the capital
improvement budget to discuss the use of Penny for Pinellas tax, and at any time
in which there is any proposed change to the Penny for Pinellas project funding of
$500,000 or more.
Changes to the Penny for Pinellas projects that meet this criteria in the proposed
2013/14 capital improvement budget and six-year plan include the following:
• The Downtown Intermodal Facility project has been decreased by $3 million,
from $5,425,000 to $2,425,000.
• The Citywide Seawall Replacement project has been decreased by
$2,250,000, from $4,235,000 to $1,985,000.
• The Traffic Calming project has been reduced by $ 1,500,000, from
$2,940,000 to $1,440,000.
• The Countryside Library Renovation project has been increased by $
1,250,000, to provide a total amended budget of$6,250,000 for the
Countryside Library project.
• The Consolidated Eastside/SPC Library project has been decreased by
$1,250,000 to allow excess funding to be allocated to the Countryside Library
Renovation project, and provide a total amended budget of$6,250,000 for the
Consolidated Eastside/SPC Library project.
• The Neighborhood Parks Renovation project has been reduced by $500,000,
from $5 million to $4.5 million to allow for the Moccasin Lake Park Master Plan
Renovation project to be established in the amount of$400,000 which will
provide improvements to the infrastructure at Moccasin Lake Nature Park; and
to establish the Countryside Community Park Renovation project in the
amount of$100,000 for the construction and refurbishment of basketball
courts at this park.
In response to questions, Budget Director Tina Wilson said staff was directed to find
possible savings for replacing City Hall, resulting in a $6.5 million reduction. A line item
for the city hall replacement has not been added, as the budget has not been
determined. Assistant City Manager Jill Silverboard said the potential savings was a
result of Council adjusting the schedule of funding for the remaining years.
Discussion ensued with consensus to add a line item for the undesignated balance. The
City Manager said the Penny for Pinellas list of proposed funding may be amended at
any time.
Council Special 2013-09-03 4
Councilmember Bill Jonson moved to amend the Penny for Pinellas Project List by
adding a line item for Undesignated Future Penny Projects. The motion was duly
seconded and carried unanimously.
Councilmember Doreen Hock - DiPolito moved to approve the recommended Penny for
Pinellas project list, as revised for Fiscal Years 2013/14 through 2019/20, as amended.
The motion was duly seconded and carried unanimously.
Ms. Wilson said the amendment will be reflected in the Capital Improvement Program
Budget Ordinance 8477 -13 on second reading.
3. Adjourn
The meeting adjourned at 6:39 p.m.
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Mayor
City of Clearwater
Council Special 2013 -09 -03 5