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05/16/2013 City Council Agenda Location: Council Chambers - City Hall Date: 5/16/2013- 6:00 PM Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then state your name and address. Persons speaking before the City Council shall be limited to three (3) minutes unless otherwise noted under Public Hearings. For other than Citizens to be heard regarding items not on the Agenda, a spokesperson for a group may speak for three (3) minutes plus an additional minute for each person in the audience that waives their right to speak, up to a maximum of ten (10) minutes. Prior to the item being presented, please obtain the needed form to designate a spokesperson from the City Clerk (right-hand side of dais). Up to thirty minutes of public comment will be allowed for an agenda item. No person shall speak more than once on the same subject unless granted permission by the City Council. The City of Clearwater strongly supports and fully complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours prior to the meeting if you require special accommodations at 727-562-4090. Assisted Listening Devices are available. Kindly refrain from using beepers, cellular telephones and other distracting devices during the meeting. 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Presentations 4.1 Service Awards Attachments 4.2 Neighborhood, Homes, and Business Awards Attachments 4.3 Safe Boating Week Proclamation Attachments 4.4 Youth Sportsmanship Awards Attachments 4.5 Presentation by Youth Leadership Pinellas Attachments 4.6 St. Petersburg College and Clearwater Christian College Baseball Teams - Ryan Beckman – St. Petersburg College Head Coach, Josh Rebandt – Clearwater Christian College Head Coach Attachments 4.7 Clearwater Library Foundation Presentation - Richard A. Clemens, Foundation President Attachments 4.8 Public Works Week Proclamation - May 19 - 25, 2013 - Tracy Mercer, Director, Public Utilities Attachments 5. Approval of Minutes 5.1 Approve the minutes of the May 1, 2013 City Council Meeting as submitted in written summation by the City Clerk. Attachments 6. Citizens to be Heard re Items Not on the Agenda Public Hearings - Not before 6:00 PM 7. Administrative Public Hearings - Presentation of issues by City staff - Statement of case by applicant or representative (5 min.) - Council questions - Comments in support or opposition (3 min. per speaker or 10 min maximum as spokesperson for others that have waived their time) - Council questions - Final rebuttal by applicant or representative (5 min.) - Council disposition 7.1 Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL) and Initial Zoning Atlas Designation of Low Medium Density Residential (LMDR) District for 1305 Woodbine Street (Lot 8, Block C, Pine Ridge in Section 10, Township 29 South, Range 15 East); and pass Ordinances 8395-13, 8396-13 and 8397-13 on first reading. (ANX2013-01003) Attachments 7.2 Approve amendments to the Community Development Code providing for temporary wayfinding signs and revising the termination of nonconformity provisions and pass Ordinance 8402-13 on first reading. (TA2013-03002) Attachments City Manager Reports 8. Consent Agenda 8.1 Approve the Amendment to the Agreement between the City and CareATC, Inc. of Tulsa, Oklahoma, for the continued administration of the City’s onsite medical clinic, extending the current Agreement with no changes, providing for a new termination date of September 30, 2013 and authorize the appropriate officials to execute same. (consent) Attachments 8.2 Approve the Amendment to the Agreement between the City and City of Dunedin allowing Dunedin use of the City’s medical clinic in a cost-sharing arrangement, extending the current Agreement with no changes, providing for a new termination date of September 30, 2013, and authorize the appropriate officials to execute same. (consent) Attachments 8.3 Approve scope modification for the Pier 60 Park Repair and Improvement CIP 315-93624 to include construction of a military flag display/court in Pier 60 Park. (consent) Attachments 8.4 Award a contract (purchase order) to Equipco Manufacturing, Inc. in the amount of $150,000 for the purchase of front-load containers for the period of May 17, 2013 through May 16, 2014, as provided in the city’s Code of Ordinances, Section 2.561 and authorize the appropriate officials to execute same. (consent) Attachments 8.5 Award a contract (purchase order) to Sage Eco Solutions, Inc. of Riverview, FL in the amount of $287,500 for the hauling of yard waste from the city’s solid waste facility to the contractor’s facility for the period May 20, 2013 through May 19, 2014 as provided in the city’s Code of Ordinances, Section 2.561 and authorize the appropriate officials to execute same. (consent) Attachments 8.6 Accept a Drainage Easement conveyed by Harborview Grande Condominium Association, Inc. over a portion of property located at 530 South Gulfview Boulevard. (consent) Attachments 8.7 Award a contract (purchase order) to Metro Equipment Services of Miami, Florida, in the amount of $6,530,378.80 for construction of Idlewild and The Mall Sanitary Sewer System, and Woodlawn Stormwater Improvements Project, Project 10-0034-UT, which is the lowest responsible bid received in accordance with the plans and specifications for this project; approve a Work Order to Engineer-of- Record (EOR) King Engineering Associates, Inc., in the amount of $728,582, to provide Construction Engineering and Inspection (CEI) Services; and authorize the appropriate officials to execute same. (consent) Attachments 8.8 Award a contract (purchase order) to Young’s Communications Company, Inc. of Melbourne, Florida for the construction of Water Treatment Plant 2 – Contract 3: Raw Water Transmission Main Expansion Project in the amount of $6,920,083.83, which is the lowest responsible bid in accordance with plans and specifications; and authorize the appropriate officials to execute same. (consent) Attachments 8.9 Authorize the City Attorney to hire Jay Daigneault, Esq. of Frazer, Hubbard, Brandt, Trask, Yacavone, Metz and Daigneault to represent the Community Development Board and the Building/Flood Board of Appeals. (consent) Attachments 8.10 Disband the Business Task Force Executive Committee. Attachments 9. Other Items on City Manager Reports 9.1 Ratify and confirm the City Manager’s approval of a Purchase Order for Geosyntec Consultants of Jacksonville, Florida, in the amount of $464,344.90 for the restoration, waste relocation and final cover grading of Phillip Jones Park. Attachments 9.2 Ratify and Confirm the City Manager’s approval of a Purchase Order with Ultimate CNG, LLC, in the amount of $167,225, to provide temporary compressed natural gas services at the Clearwater CNG filling station. Attachments 9.3 Support the Fish and Wildlife Conservation Commission’s (FWC) proposed changes to the waterway regulatory zone under the Memorial Causeway Bridge, and adopt Resolution 13-09. Attachments 9.4 Continue to June 6, 2013: Approve setting a special election on November 5, 2013 to present a referendum question to the city electors amending the Charter of the City to allow a 60 year lease to the Clearwater Marine Aquarium on certain city owned real property located west of Osceola Avenue, east of the unimproved right-of way of Pierce Boulevard, north of Pierce St. and south of Cleveland Street for construction of an aquarium, and pass Ordinance 8418-13 on first reading. Attachments 9.5 Amend Ordinance 6931-02, which amended Ordinance 6378-99, to restate the definition of Reserve Requirement for future Stormwater revenue bonds and pass Ordinance 8419-13 on first reading. Attachments 9.6 Support restoring and maintaining state funding for the Tampa Bay Regional Planning Council and adopt Resolution 13-12. Attachments 9.7 Support state budget allocations for the Clearwater Marine Aquarium and Capitol Theatre as presented in the 2013-2014 General Appropriations Act and adopt Resolution 13-13. Attachments Miscellaneous Reports and Items 10. City Manager Verbal Reports 10.1 City Manager Verbal Reports Attachments 11. Closing Comments by Mayor 12. Adjourn City Council Agenda Council Chambers - City Hall Meeting Date:5/16/2013 SUBJECT / RECOMMENDATION: Service Awards SUMMARY: 10 Years of Service Erik Soderlund Public Utilities Liberian Miles Public Utilities Robert Ramos Fire Michael Ward Fire Scott Pettay Fire Jesse Combs Parks and Recreation Dennis Cason Police Kayla Grant Library Randy Bodle Police Bryan Karnes Police Laurie Sullivan Library Pasquale Calabrese Police Gary Martinez Police Shane Dean Police Carol Anding Public Utilities Richard DeCastro Planning and Development Services 15 Years of Service Carol McAnally Police William Karner Customer Service Linda Treuhaft Legal Gray Joyce Fire Gary Spence Fire Matthew Burmood Fire Tammy Whitham Fire Lucas Semple Fire Ladrea Young Police 20 Years of Service Robert Hallett Engineering Martyn Baker Solid Waste/Fleet General Services 25 Years of Service Jeffrey Voss Planning and Development Services 30 Years of Service Mark Tranter Gas Review Approval: Cover Memo Item # 1 City Council Agenda Council Chambers - City Hall Meeting Date:5/16/2013 SUBJECT / RECOMMENDATION: Neighborhood, Homes, and Business Awards SUMMARY: Review Approval: Cover Memo Item # 2 City Council Agenda Council Chambers - City Hall Meeting Date:5/16/2013 SUBJECT / RECOMMENDATION: Safe Boating Week Proclamation SUMMARY: Review Approval: Cover Memo Item # 3 City Council Agenda Council Chambers - City Hall Meeting Date:5/16/2013 SUBJECT / RECOMMENDATION: Youth Sportsmanship Awards SUMMARY: Review Approval: Cover Memo Item # 4 City Council Agenda Council Chambers - City Hall Meeting Date:5/16/2013 SUBJECT / RECOMMENDATION: Presentation by Youth Leadership Pinellas SUMMARY: Review Approval: Cover Memo Item # 5 City Council Agenda Council Chambers - City Hall Meeting Date:5/16/2013 SUBJECT / RECOMMENDATION: St. Petersburg College and Clearwater Christian College Baseball Teams - Ryan Beckman – St. Petersburg College Head Coach, Josh Rebandt – Clearwater Christian College Head Coach SUMMARY: Review Approval: Cover Memo Item # 6 City Council Agenda Council Chambers - City Hall Meeting Date:5/16/2013 SUBJECT / RECOMMENDATION: Clearwater Library Foundation Presentation - Richard A. Clemens, Foundation President SUMMARY: Review Approval: Cover Memo Item # 7 City Council Agenda Council Chambers - City Hall Meeting Date:5/16/2013 SUBJECT / RECOMMENDATION: Public Works Week Proclamation - May 19 - 25, 2013 - Tracy Mercer, Director, Public Utilities SUMMARY: Review Approval: Cover Memo Item # 8 City Council Agenda Council Chambers - City Hall Meeting Date:5/16/2013 SUBJECT / RECOMMENDATION: Approve the minutes of the May 1, 2013 City Council Meeting as submitted in written summation by the City Clerk. SUMMARY: Review Approval: Cover Memo Item # 9 Council 2013-05-01 1 CITY COUNCIL MEETING MINUTES CITY OF CLEARWATER May 1, 2013 Present: Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Doreen Hock-DiPolito, Councilmember Bill Jonson, and Councilmember Jay E. Polglaze. Also Present: William B. Horne II - City Manager, Jill S. Silverboard - Assistant City Manager, Rod Irwin - Assistant City Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk, and Nicole Sprague - Official Records and Legislative Services Coordinator. Unapproved To provide continuity for research, items are in agenda order although not necessarily discussed in that order. 1. The meeting was called to order at 6:00 p.m. at City Hall. Call to Order – Mayor George N. Cretekos 2. Invocation – Rev. Donna Oberkreser from Central Christian Church 3. Pledge of Allegiance – Councilmember Doreen Hock-DiPolito 4. Presentations 4.1 Drinking Water Week Proclamation - May 5 -11, 2013 - Glenn Daniel, Water, Reclaimed and Wastewater Collection Manager 4.2 EMS Week Proclamation, May 19 – 25, 2013 - Assistant Chief Connors 4.3 Swim Across America Day Proclamation, May 18, 2013 - Trent Fraebel, Event Coordinator for Swim Across America 4.4 Tourism Week Proclamation, May 4 – 12, 2013 - Geri Lopez, Dir. Economic Development and Housing 4.5 Update of the Pinellas Planning Council Countywide Plan - Michael Crawford, Interim Executive Director, Pinellas Planning Council DraftAttachment number 1 \nPage 1 of 13 Item # 9 Council 2013-05-01 2 Mr. Crawford provided a PowerPoint presentation and reviewed proposed changes to the countywide plan. The updated countywide plan would reflect the current development patterns, associated transportation options, and local government planning. The proposed plan incorporates the centers, corridors, and districts concept. Adoption of the plan is expected in 2014. 4.6 Clearwater Groundwater Replenishment Project Update Presentation - Nan Bennett - Public Utilities Asst Director Ms. Bennett provided a PowerPoint presentation on the recharge of the Floridan Aquifer, lower Zone A, using highly treated water. 4.6 Mayor George N. Cretekos read Resolution 1876, recognizing the Clearwater Beach’s election by the readers of USA Today as “Florida’s beast beach town.” He thanked Senator Jack Latvala for introducing the resolution. Resolution 1876 by Florida Senate 5. Approval of Minutes 5.1 Approve the minutes of the April 18, 2013 City Council Meeting as submitted in written summation by the City Clerk. Councilmember Bill Jonson moved to approve the minutes of the April 18, 2013 City Council Meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 6. Citizens to be Heard re Items Not on the Agenda – None. Public Hearings - Not before 6:00 PM 7. Second Readings - Public Hearing 7.1 Adopt Ordinance 8389-13 on second reading, annexing certain real property whose post office address is 1825 Carlton Drive, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. Ordinance 8389-13 was presented and read by title only. Vice Mayor Paul Gibson moved to adopt Ordinance 8389-13 on second and final reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Doreen Hock-DiPolito, Councilmember Bill Jonson, and Councilmember DraftAttachment number 1 \nPage 2 of 13 Item # 9 Council 2013-05-01 3 Jay E. Polglaze. "Nays": None. 7.2 Adopt Ordinance 8390-13 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 1825 Carlton Drive, upon annexation into the City of Clearwater, as Residential Low (RL). Ordinance 8390-13 was presented and read by title only. Councilmember Bill Jonson moved to adopt Ordinance 8390-13 on second and final reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Doreen Hock-DiPolito, Councilmember Bill Jonson, and Councilmember Jay E. Polglaze. "Nays": None. 7.3 Adopt Ordinance 8391-13 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 1825 Carlton Drive, upon annexation into the City of Clearwater, as Low Medium Density Residential Ordinance 8391-13 was presented and read by title only. Councilmember Doreen Hock-DiPolito moved to adopt Ordinance 8391-13 on second and final reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Doreen Hock-DiPolito, Councilmember Bill Jonson, and Councilmember Jay E. Polglaze. "Nays": None. 7.4 Adopt Ordinance 8392-13 on second reading, annexing certain real property whose post office addresses are 1861 and 1880 Diane Drive, 1806 Marilyn Drive, 2720 and 2724 Morningside Drive, 1848 and 1851 Skyland Drive, 2724 and 2728 Woodring Drive, 1716 and 1733 Grove Drive, 1765 Lucas Drive, and 1744 Evans Drive, together with all right of way of Woodring Drive abutting Lot 15, Block F through Lot 1, Block J, and all right of way of Skyland Drive abutting Lot 1, Block I, and Lot 9, Block H, and all right of way of Marilyn Drive abutting Lot 8, Block H in Carlton Terrace First Addition subdivision; all right of way of DraftAttachment number 1 \nPage 3 of 13 Item # 9 Council 2013-05-01 4 Grove Drive abutting Lot 5, Block 4, in Virginia Grove Terrace First Addition subdivision, all right of way of Lucas Drive and Terrace Drive abutting Lot 16, Block 5 in Virginia Grove Terrace Third Addition subdivision, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. Ordinance 8392-13 was presented and read by title only. Councilmember Jay E. Polglaze moved to adopt Ordinance 8392-13 on second and final reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Doreen Hock-DiPolito, Councilmember Bill Jonson, and Councilmember Jay E. Polglaze. "Nays": None. 7.5 Adopt Ordinance 8393-13 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office addresses are 1861 and 1880 Diane Drive, 1806 Marilyn Drive, 2720 and 2724 Morningside Drive, 1848 and 1851 Skyland Drive, 2724 and 2728 Woodring Drive, 1716 and 1733 Grove Drive, 1765 Lucas Drive, and 1744 Evans Drive, together with all right of way of Woodring Drive abutting Lot 15, Block F through Lot 1, Block J, and all right of way of Skyland Drive abutting Lot 1, Block I, and Lot 9, Block H, and all right of way of Marilyn Drive abutting Lot 8, Block H in Carlton Terrace First Addition subdivision; all right of way of Grove Drive abutting Lot 5, Block 4, in Virginia Grove Terrace First Addition subdivision, all right of way of Lucas Drive and Terrace Drive abutting Lot 16, Block 5 in Virginia Grove Terrace Third Addition subdivision, upon annexation into the City of Clearwater, as Residential Low (RL), Preservation (P), and Drainage Feature Overlay. Ordinance 8393-13 was presented and read by title only. Vice Mayor Paul Gibson moved to adopt Ordinance 8393-13 on second and final reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Doreen Hock-DiPolito, Councilmember Bill Jonson, and Councilmember Jay E. Polglaze. "Nays": None. 7.6 Adopt Ordinance 8394-13 on second reading, amending the Zoning Atlas of the DraftAttachment number 1 \nPage 4 of 13 Item # 9 Council 2013-05-01 5 city by zoning certain real property whose post office addresses are 1861 and 1880 Diane Drive, 1806 Marilyn Drive, 2720 and 2724 Morningside Drive, 1848 and 1851 Skyland Drive, 2724 and 2728 Woodring Drive, 1716 and 1733 Grove Drive, 1765 Lucas Drive, and 1744 Evans Drive, together with all right of way of Woodring Drive abutting Lot 15, Block F through Lot 1, Block J, and all right of way of Skyland Drive abutting Lot 1, Block I, and Lot 9, Block H, and all right of way of Marilyn Drive abutting Lot 8, Block H in Carlton Terrace First Addition subdivision; all right of way of Grove Drive abutting Lot 5, Block 4, in Virginia Grove Terrace First Addition subdivision, all right of way of Lucas Drive and Terrace Drive abutting Lot 16, Block 5 in Virginia Grove Terrace Third Addition subdivision, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR) and Preservation (P). Ordinance 8394-13 was presented and read by title only. Councilmember Bill Jonson moved to adopt Ordinance 8394-13 on second and final reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Doreen Hock-DiPolito, Councilmember Bill Jonson, and Councilmember Jay E. Polglaze. "Nays": None. City Manager Reports 8. Consent Agenda - Approved as submitted. 8.1 Authorize the release of Request for Proposals (RFP) 19-13 for Tourism Marketing Services for the City of Clearwater beginning in Fiscal Year 13-14. (consent) 8.2 Declare list of vehicles and equipment surplus to the needs of the City; authorize disposal through sale to the highest bidder at the Tampa Machinery Auction, Tampa, Florida; and authorize the appropriate officials to execute same. (consent) 8.3 Approve a parking agreement between the City of Clearwater and Palm Harbor Special Fire Control and Rescue District for parking vehicles at 250 West Lake Road, Palm Harbor, and authorize the appropriate officials to execute same. (consent) 8.4 Approve the First Amendment to License Agreement between the City of DraftAttachment number 1 \nPage 5 of 13 Item # 9 Council 2013-05-01 6 Clearwater and Pinellas County for period of August 1, 2013 through July 31, 2018, and authorize the appropriate officials to execute same. (consent) 8.5 Approve the Amendment to the Administrative Services Agreement between the City of Clearwater and International City Management Association Retirement Corporation (ICMA-RC) for the City 401a Money Purchase Pension Plan and the 457k Deferred Compensation Plan, to be effective upon approval of the Amendment and for the remainder of the current Agreement between the City and ICMA and authorize the appropriate officials to execute same. (consent) 8.6 Award a contract (purchase order) to Bibliotheca, LLC for $582,548.82 in accordance with Sec. 2.564(1)(d), Code of Ordinances - Other Governmental bids, for hardware and software to implement an RFID system to improve security and efficiency in library operations and authorize the appropriate officials to execute same. (consent) 8.7 Approve Supplemental Work Order 1 with URS Corporation Southern consultants, for plans to install a precision approach path indicator (PAPI) at Clearwater Airpark under Project 12-0006-AP, runway extension, for the sum of $14,172.40 and authorize the appropriate officials to execute same. (consent) 8.8 Continue to May 16, 2013: Award a contract (purchase order) to Landscape Structures Inc. of Delano, MN for the construction and installation of a one of a kind Sand Castle Playground and Welcome sign at Pier 60 Park for $438,881 and approve the transfer of $100,000 from unappropriated retained earnings to CIP 315-93624 Pier 60 Park Repair and Improvement at mid-year, to construct a military flag plaza to be located in Pier 60 Park. (consent) 8.9 Approve a Contract (Blanket Purchase Order) to Wingfoot Commercial Tire of Clearwater, FL for an amount not to exceed $400,000.00 for the purchase of Goodyear tires for City motorized equipment during the period May 1, 2013 through April 30, 2014, in accordance with Sec. 2.56(1)(d), Code of Ordinances - other governmental bid, and authorize the appropriate officials to execute same. (consent) 8.10 Approve the final plat for 2881 Gulf to Bay Boulevard, which is located on the South side of Gulf to Bay Boulevard, approximately mile west of McMullen Booth Road. (consent) 8.11 Award a contract to TLC Diversified, Incorporated of Palmetto, Florida, for Lift Stations 33 and 42 Rehabilitation in the amount of $989,560.00, which is the lowest responsible bid received in accordance with plans and specifications, and authorize the appropriate officials to execute same. (consent) DraftAttachment number 1 \nPage 6 of 13 Item # 9 Council 2013-05-01 7 8.12 Approve a supplemental Engineer of Record (EOR) work order to Reiss Engineering, Inc. in the amount of $2,331,318.00 for the Construction Engineering and Inspection (CEI) associated with the four Water Treatment Plant 2 Projects (Contracts 1, 2, 3 and 4) associated with the new brackish reverse osmosis water treatment plant at Water Treatment Plant 2; and authorize the appropriate officials to execute the same. (consent) 8.13 Award a contract to Applied Drilling Engineering, Inc. of Tampa, Florida, for the construction of the Clearwater Concentrate Injection Deep Well Project Phase 2 in the amount of $857,763.50, which is the lowest responsible bid in accordance with plans and specifications; approve a work order for $168,320.00 to Leggette, Brashears and Graham (EOR) of Tampa, Florida, for project related post-design engineering services, and authorize the appropriate officials to execute same. (consent) 8.14 Reappoint Candace Gardner to the Parks and Recreation Board with term to expire May 31, 2017. (consent) 8.15 Reappoint David L. Jaye and Ryley Jeanne Marchion to the Brownfields Advisory Board with terms to expire May 31, 2017. (consent) 8.16 Authorize settlement of Seabloom v. USAA Casualty Insurance Company and City of Clearwater, Case 12-005789-CI-21, for payment by City of $50,000.00 in exchange for a full release from plaintiff and dismissal of action with prejudice. (consent) Councilmember Jay Polglaze moved to approve the Consent Agenda as submitted and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. 9. Other Items on City Manager Reports 9.1 Award a contract to Poole and Kent Contractors of Miami, Florida, for construction of Water Treatment Plant 2 Contract 4: Reverse Osmosis Plant Site Expansion Project in the amount of $20,787,325.00, which is the lowest responsible bid in accordance with plans and specifications; and authorize the appropriate officials to execute same. The City of Clearwater currently operates one Reverse Osmosis (RO) Water Treatment Plant (WTP) and is preparing to build a second RO plant located at 21133 N. US Hwy 19 within the City of Clearwater. DraftAttachment number 1 \nPage 7 of 13 Item # 9 Council 2013-05-01 8 The existing WTP 2 was constructed in 1965-66, and will be demolished during the construction of the new RO plant. The existing 5 million gallon (MG) ground storage tank will not be demolished and will be utilized with the new RO plant. This project is one of many components that are being completed for the City to construct the second RO plant at WTP 2. Three components were approved by the City Council, and a last component is out for bid and will be brought forward at a future City Council Meeting. Construction of the new RO plant includes site civil improvements; demolishing of selected structures; RO treatment system; ozone treatment system; iron treatment system; transfer pump system; chemical feed systems; new finished water ground storage tank; existing finished water ground storage piping modifications; new concentrate ground storage tank; new high service pumps, motors, and VFD’s; electrical, HVAC, and plumbing systems; control and alarm system additions and modifications; and bulk storage shelter enclosure and buildings to house offices, control room, laboratory, rest rooms, meeting rooms, ancillary rooms and process related equipment and chemical handling faculties. The City is utilizing Owner Direct Purchase (ODP) items on the project. The estimated tax savings to the City is $310,395.A cooperative funding agreement (CFA) between the Southwest Florida Water Management District (SWFWMD) and the City of Clearwater provides for the design, permitting and construction of a brackish reverse osmosis (RO) facility at Water Treatment Plant (WTP) 2. SWFWMD and the City of Clearwater both anticipated that the total cost of the project would be $30,433,780, and SWFWMD will reimburse up to 50% of all costs associated with this project (up to and not to exceed $15,216,890.). There is no cost to the City associated with the SWFWMD Agreement. The Construction, Engineering, and Inspection (CEI) services will be provided by Reiss Engineering, Inc. (EOR). The CEI work order is being brought forward as a separate agenda item. The contract period for construction is 548 consecutive calendar days estimated to start in June 2013 and finish in December 2014.The Public Utilities Department shall own and maintain the proposed improvements included in this contract. Midyear amendments will increase budget only by $8,161,158.85 of SWFWMD grant funding and transfer $1,700,000 of Water Impact Fees (381621) from 0315- 96744, System Expansion and $8,061,114.88 of Water Revenue (388421) from Water Sewer Reserves to 0315-96767, Reverse Osmosis Plant at Reservoir 2.Sufficient budget Water revenue is available in 0315-96767, Reverse Osmosis Plant at Reservoir 2 in the amount of $2,865,051.27 providing total funding of construction in the amount of $20,787,325.00. DraftAttachment number 1 \nPage 8 of 13 Item # 9 Council 2013-05-01 9 Councilmember Doreen Hock-DiPolito moved to award a contract to Poole and Kent Contractors of Miami, Florida, for construction of Water Treatment Plant 2 Contract 4: Reverse Osmosis Plant Site Expansion Project in the amount of $20,787,325.00, which is the lowest responsible bid in accordance with plans and specifications; and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. 9.2 Approve a work order with Harvard Jolly, an Architect of Record with the City of Clearwater, to prepare design plans for one of the following choices; 1.) remodel and expand the Countryside Branch Library in its current location, or; 2.) construct a new Countryside Branch Library at the Countryside Community Park next to the existing Countryside Recreation Center. The Penny for Pinellas III projects included an expansion and renovation of the existing Countryside Branch Library. As that planning process began, it became apparent the costs for that project exceeded preliminary expectation. Several members of the Council requested staff to look at alternatives. The one plan that rose to the top was to relocate the library and build new on the Countryside Community Park next to the existing Countryside Recreation Center. During the previous discussion of the placement of the Countryside Branch Library, the Council asked for a traffic study and exploration of a possible additional entrance/egress point. The traffic study indicates that the roads, without any modification, are adequate for expected traffic associated a new library in the Countryside Park location even without an additional entry/egress point. Talks with Duke Energy indicate that they would not be amenable to adding a road on their property. Staff is requesting Council direction on the location and scope of work for the Countryside Branch. Staff has provided two proposals and request Council select the appropriate option for approval. Funding for this contract is budgeted in capital project 315-11-0059-LI (Countryside Branch Library Renovation/Expansion). In response to questions, Library Director Barbara Pickell said the current hours of operation for the Countryside Branch are 10:00 a.m. to 7:00 p.m., Monday through Thursday, and Noon to 5:00 p.m., Saturday and Sunday. The Countryside Branch is closed on Friday. Staff anticipates recreation activities at the Countryside Recreation Center to overlap with the proposed library branch; there is adequate parking for visitors. Consultant Brian Johnson said the traffic study included historical data, machine counts, and observations on two separate days. The study also reconciled the traffic counts with the attendance record at the Recreation Center during the peak season. DraftAttachment number 1 \nPage 9 of 13 Item # 9 Council 2013-05-01 10 A concern was expressed regarding pedestrian safety due to the lack of a curb between the roadway and the sidewalk. Engineering Director Mike Quillen said there are no curbs between the roadway and the sidewalk. Installing a curb would create a drainage issue and would require installing a drainage system. Mr. Quillen recommended installing flexible posts for pedestrian safety. It was suggested consideration be given to installing flexible posts. Councilmember Bill Jonson moved to approve a work order with Harvard Jolly, an Architect of Record with the City of Clearwater, to prepare design plans to construct a new Countryside Branch Library at the Countryside Community Park next to the existing Countryside Recreation Center. The motion was duly seconded and carried unanimously. 9.3 Provide City Council Input from the Business Task Force regarding a revised Development Agreement review process. The Executive Committee of the Business Task Force met on April 19, 2013 to discuss potential options for the Development Agreement approval process. Based on that meeting, one option has been refined for your consideration and is based on Option D. This has been revised to address concerns of the City Attorney and to provide more specific information as to the submission requirements. The Executive Committee requested that it be clear that “this option is not the committee’s recommendation.” The proposed process would start with the applicant submitting a development agreement with conceptual plans to City Council for review and a public hearing. The required plans would be in the form of several exhibits attached to the development agreement and include the following: a conceptual site plan illustrating the building footprint, parking areas, landscaped areas, and points of ingress/egress; information regarding density/intensity, building height and number of rooms requested from the hotel density reserve (if applicable); and a schematic drawing of the front building elevation (view of building from street) and an isometric massing study/concept plan of the development. After the first public hearing, City Council would conduct another hearing where initial approval would be given. The next step would be for the applicant to file the required site plan for review by the Development Review Committee (DRC) or Community Development Board (CDB) as applicable and then forward the development agreement with the approved site plan to City Council for confirmation at the Council meeting immediately following the CDB meeting. If the final site plan is substantially in DraftAttachment number 1 \nPage 10 of 13 Item # 9 Council 2013-05-01 11 conformance with the conceptual plans included in the Development Agreement, City Council would be obligated to confirm its original approval. The Executive Committee recommends that there be some guidelines for determining when a change from the conceptual plan to the final plan is acceptable and when changes would require an amendment to the approved agreement. Based on initial conversations, substantial changes would include increases in building height; decreases in setbacks by more than 20%, changes in building materials or architectural design that substantially alters the character and design of the project, etc. The Committee also believes that any change required by staff or another governmental entity should not be considered substantial. The Planning and Development Department also suggests criteria be added to address changes in use, those that may negatively impact ingress/egress, and any substantial changes in the location of a structure and the addition or removal of property. To understand the timeframe of this proposed process, below please find a potential schedule based on an application being filed in April 2013. • April 1st - Application Submitted • May 2nd - Review of application by DRC • May 16th - Review of Development Agreement by City Council (1st Public Hearing) • June 6th - Review and Approval of Development Agreement by City Council (2nd Public Hearing) • Aug. 1st - Applicant Submit Site Plan Application • Sept. 5th - DRC Review of Site Plan Application • Oct. 15th - CDB Review of Site Plan Application • Oct. 16th - City Council Confirmation of Development Agreement This proposed schedule is very challenging for Planning and Development staff and would also require a lot of flexibility on the part of the City Clerk as to when items are allowed to be entered into NovusAgenda. In the above scenario, the scheduled deadline staff submitting agenda items would be April 29, which occurs prior to the DRC meeting. If no flexibility can be had, no meaningful information would be provided in the agenda memorandum since the submission deadline would be April 29, which is prior to the scheduled DRC meeting. In the second DraftAttachment number 1 \nPage 11 of 13 Item # 9 Council 2013-05-01 12 phase of the process when the site plan is reviewed by the CDB, the agenda item would need to be entered in NovusAgenda September 30, which is prior to the CDB meeting but it is at least after the DRC meeting. It was stated that the Business Task Force Committee would be content with leaving the current development agreement process status quo. Discussion ensued regarding staff’s proposed process, with support expressed that if the documents identified in staff’s recommendation are provided for Council’s approval, the development agreement does not need to come back to Council unless there are substantial changes. It was stated that councilmembers should have the final review as the elected body. In response to questions, Assistant Director Gina Clayton said the proposed process would be applicable to hotel developments on Clearwater Beach that are requesting hotel density units. The City Attorney said if the proposed process is approved by Council, the resolution passed at the second hearing would make a condition on the final ratification; the development agreement would not be final until Council took the last step. The Business Task Force was seeking certainty on the development agreement before it was subject to CDB review. The City Attorney said the Business Task Force Executive Committee were unable to meet to review staff’s recommendation, but are comfortable with the proposed process. Councilmember Doreen Hock-DiPolito moved to approve Item 9.3 as proposed by staff: requiring the applicant to submit a development agreement with conceptual plans to City Council for review and a public hearing. The motion was duly seconded. The City Attorney said staff will return to Council with an ordinance that includes the specifics. Upon the vote being taken, Vice Mayor Paul Gibson and Councilmembers Doreen Hock-DiPolito, Bill Jonson, and Jay Polglaze voted “Aye”; Mayor George N. Cretekos voted “Nay”. Motion carried. Councilmember Doreen Hock-DiPolito moved to disband the Business Task Force Executive Committee. The motion was duly seconded. A concern was expressed that the Committee’s final report indicated many of the recommendations were not addressed by Council. It was suggested that Council review the final report and compare with staff’s matrix, which indicates which items reviewed by Council and action taken. DraftAttachment number 1 \nPage 12 of 13 Item # 9 Council 2013-05-01 13 Upon the vote being taken, Councilmember Doreen Hock-DiPolito voted “Aye”; Mayor George N. Cretekos, Vice Mayor Paul Gibson, and Councilmembers Bill Jonson and Jay Polglaze voted “Nay”. Motion failed. Staff was directed to schedule a council discussion item at the next work session to review the status of the recommendations. Miscellaneous Reports and Items 10. City Manager Verbal Reports – None. 11. Closing Comments by Mayor Mayor George N. Cretekos reviewed recent and upcoming events. 12. Adjourn The meeting adjourned at 8:09 p.m. Mayor City of Clearwater Attest City Clerk DraftAttachment number 1 \nPage 13 of 13 Item # 9 City Council Agenda Council Chambers - City Hall Meeting Date:5/16/2013 SUBJECT / RECOMMENDATION: Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL) and Initial Zoning Atlas Designation of Low Medium Density Residential (LMDR) District for 1305 Woodbine Street (Lot 8, Block C, Pine Ridge in Section 10, Township 29 South, Range 15 East); and pass Ordinances 8395-13, 8396-13 and 8397-13 on first reading. (ANX2013-01003) SUMMARY: This voluntary annexation petition involves a 0.178-acre property consisting of one parcel of land occupied by a Community Residential Home (up to six residents). It is located on the south side of Woodbine Street, approximately 66 feet east of North Betty Lane. The applicant is requesting this annexation in order to receive sanitary sewer and solid waste service from the City. The property is located within an enclave and is contiguous to existing City boundaries to the north, south, east and west. It is proposed that the property be assigned a Future Land Use Plan designation of Residential Low (RL) and a zoning category of Low Medium Density Residential (LMDR). The Planning and Development Department determined that the proposed annexation is consistent with the provisions of Community Development Code Section 4-604.E as follows: The property currently receives water service from the City. The closest sanitary sewer line is located in the adjacent Woodbine Street right-of-way. The applicant has paid the City's sewer impact and assessment fees and is aware of the additional costs to extend City sewer service to this property. Collection of solid waste will be provided by the City of Clearwater. The property is located within Police District III and service will be administered through the district headquarters located at 645 Pierce Street. Fire and emergency medical services will be provided to this property by Station 51 located at 1720 Overbrook Avenue. The City has adequate capacity to serve this property with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexation will not have an adverse effect on public facilities and their levels of service; and The proposed annexation is consistent with and promotes the following objective of the Clearwater Comprehensive Plan: Objective A.6.4 Due to the built-out character of the City of Clearwater, compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Objective A.7.2 Diversify and expand the City’s tax base through the annexation of a variety of land uses located within the Clearwater Planning Area. Policy A.7.2.3 Continue to process voluntary annexations for single-family residential properties upon request. The proposed RL Future Land Use Plan category is consistent with the current Countywide Plan designation of this property. This designation primarily permits residential uses at a density of 5 units per acre. The proposed zoning district to be assigned to the property is the Low Medium Density Residential (LMDR) District. The use of the subject property is consistent with the uses allowed in the District and the property exceeds the District’s minimum dimensional requirements. The proposed annexation is therefore consistent with the Countywide Plan and the City’s Comprehensive Plan and Community Development Code; and The property proposed for annexation is contiguous to existing City boundaries to the north, south, east and west; therefore the annexation is consistent with Florida Statutes Chapter 171.044. Review Approval: Cover Memo Item # 10 Ordinance No. 8395 -13 ORDINANCE NO. 8395-13 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE SOUTH SIDE OF WOODBINE STREET APPROXIMATELY 66 FEET EAST OF NORTH BETTY LANE, CONSISTING OF LOT 8, BLOCK C, PINE RIDGE, WHOSE POST OFFICE ADDRESS IS 1305 WOODBINE STREET, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner of the real property described herein and depicted on the map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: Lot 8, Block C, Pine Ridge, according to the map or plat thereof as recorded in Plat Book 28, Page 98, of the Public Records of Pinellas County, Florida (ANX2013-01003) The map attached as Exhibit A is hereby incorporated by reference. Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning and Development Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Attachment number 1 \nPage 1 of 3 Item # 10 Ordinance No. 8395 -13 ________________________________ George N. Cretekos Mayor Approved as to form: Attest: ___________________________ ________________________________ Leslie K. Dougall-Sides Rosemarie Call Assistant City Attorney City Clerk Attachment number 1 \nPage 2 of 3 Item # 10 Attachment number 1 \nPage 3 of 3 Item # 10 Ordinance No. 8397-13 ORDINANCE NO. 8397-13 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTY LOCATED ON THE SOUTH SIDE OF WOODBINE STREET APPROXIMATELY 66 FEET EAST OF NORTH BETTY LANE, CONSISTING OF LOT 8, BLOCK C, PINE RIDGE, WHOSE POST OFFICE ADDRESS IS 1305 WOODBINE STREET, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning district classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property located in Pinellas County, Florida, is hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is amended, as follows: Property Zoning District Lot 8, Block C, Pine Ridge, according to the map or Low Medium Density Plat thereof as recorded in Plat Book 28, Page 98, Residential (LMDR) Public Records of Pinellas County, Florida (ANX2013-01003) The map attached as Exhibit A is hereby incorporated by reference. Section 2. The City Engineer is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 8395-13 PASSED ON FIRST READING ___________________________ PASSED ON SECOND AND FINAL ___________________________ READING AND ADOPTED _______________________________ George N. Cretekos Mayor Attachment number 2 \nPage 1 of 3 Item # 10 Ordinance No. 8397-13 Approved as to form: Attest: __________________________ ______________________________ Leslie K. Dougall-Sides Rosemarie Call Assistant City Attorney City Clerk Attachment number 2 \nPage 2 of 3 Item # 10 Attachment number 2 \nPage 3 of 3 Item # 10 Ordinance No. 8396-13 ORDINANCE NO. 8396-13 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE SOUTH SIDE OF WOODBINE STREET APPROXIMATELY 66 FEET EAST OF NORTH BETTY LANE, CONSISTING OF LOT 8, BLOCK C, PINE RIDGE, WHOSE POST OFFICE ADDRESS IS 1305 WOODBINE STREET, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW (RL); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the future land use plan element of the comprehensive plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The future land use plan element of the comprehensive plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property, upon annexation into the City of Clearwater, as follows: Property Land Use Category Lot 8, Block C, Pine Ridge, according to the map or Residential Low (RL) Plat thereof as recorded in Plat Book 28, Page 98, Public Records of Pinellas County, Florida (ANX2013- 01003) The map attached as Exhibit A is hereby incorporated by reference. Section 2. The City Council does hereby certify that this ordinance is consistent with the City’s comprehensive plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 8395 -13. PASSED ON FIRST READING _____________________ PASSED ON SECOND AND FINAL _____________________ READING AND ADOPTED __________________________ George N. Cretekos Mayor Approved as to form: Attest: __________________________ __________________________ Leslie K. Dougall-Sides Rosemarie Call Assistant City Attorney City Clerk Attachment number 3 \nPage 1 of 2 Item # 10 Attachment number 3 \nPage 2 of 2 Item # 10 S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Woodbine St 1305 ANX2013-01003 - Baker\Maps\ANX2013-01003 Locaton Map.doc GR C STEVENSONSHOLTAVEMADISONBLUFF MADISONWESTAVEST MISSOURIMADISONAVEST DOUGLAS AVEST RUSSELLDR AVEDOU PALMETTO ST ST PINEBROOK WOODSONADMIRAL ST CEDAR FAIRBURNHIBISCUSPINE ST KINGSST PARKWOOD WOODBINE SPRINGDALE Otis C GreenAVEENGMAN ST C A R OLTONCKCLAIRE DR S T O DR OVERLEA BROOKDRROLLEN HIGHWAYST ST ST N S BARBARAST FAIRMONT AVEHEAVEN SANDY MARY TERRACE FAIRMONT C R-560JADE LN RDL RD RD SENT LN LN HIBISCUS HIBISCUS PARKWOOD WOODBINE SPRINGDALWESTON^ PROJECT SITE BETTY LN-Not to Scale--Not a Survey- LOCATION MAP Owner: Baker, Rosemary Cowart Case: ANX2013-01003 Site: 1305 Woodbine Street Property Size (Acres): 0.178 acres Land Use Zoning PIN: 10-29-15-71694-003-0080 From : To: RL R-3 RL LMDR Atlas Page: 269B Attachment number 4 \nPage 1 of 4 Item # 10 S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Woodbine St 1305 ANX2013-01003 - Baker\Maps\ANX2013-01003 Aerial Photograph.doc BETTY LN BETTY LN ROLLEN RD ROLLEN RD OVERLEA ST OVERLEA ST FAIRMONT ST FAIRMONT ST WOODBINE ST WOODBINE ST PARKWOOD ST PARKWOOD ST SPRINGDALE ST SPRINGDALE ST CLAIRE DR CLAIRE DR STEVENSONS DR STEVENSONS DR C A R O L D R C A R O L D R STOCKTON DR STOCKTON DR -Not to Scale--Not a Survey- AERIAL PHOTOGRAPH Owner: Baker, Rosemary Cowart Case: ANX2013-01003 Site: 1305 Woodbine Street Property Size (Acres): 0.178 acres Land Use Zoning PIN: 10-29-15-71694-003-0080 From : To: RL R-3 RL LMDR Atlas Page: 269B Attachment number 4 \nPage 2 of 4 Item # 10 S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Woodbine St 1305 ANX2013-01003 - Baker\Maps\ANX2013-01003 Proposed Annexation Map.doc 30C R E E K 60 60 5050505 0 50 60 60 60 60 30 60 5 0 83.38 71694 8 5 4 4 6 A C B D A B C D E A A 1 2 1 2 1 2 3 16 15 1 2 16 15 9 8 7 6 5 4 3 2 1 1 2 10 11 12 13 14 15 16 17 18 16 15 9 8 7 6 5 4 3 2 1 1 2 10 11 12 13 14 15 16 17 18 16 15 9 8 7 6 5 4 3 2 1 1 2 9 8 7 6 5 4 3 2 1 10 11 12 13 14 15 16 17 18 9 8 7 6 5 4 3 2 1 10 11 12 13 14 15 16 17 18 25 26 27 4 5 3 2 1 24 23 22 20 19 18 7 6 8 9 105 4 3 2 1 1 16 2 15 3 14 4 13 12 1110 5 6 9 8 7 8 7 6 5 4 3 2 1 21 /01 12/03 12/04 BETTY LN ROLLEN RD OVERLEA ST FAIRMONT ST WOODBINE ST PARKWOOD ST SPRINGDALE ST CLAIRE DR STEVENSONS DR C A R O L D R 1410 13321330132413201318131613091315133313271325132113171315 1408 14081504150815121516 1 5 1 5 1 5 2 0 1 5 24 1 5 2 8 1224 1 6 0 1 1 6 0 71217 122112201240 13071305130913111333131313271321131712401604 123912201216 131013041619 1625 1616 162012321236 12401309131313081304131213321320132613281329132513211 2 2 1 1 6 1 1 132513101409 1411 1417 1419 1427 130913111501 13331341131313241341134413321305132013411340134113081238130513171317134513211325134013401328131413281315134013121345134113081324131213291229 133412411530 13451516 130713301615 13211231 13011613 13261501150715 2 5 1 5 3 1 15 3 2 1 5 3 6 1 6 0 0 1235122812241212 1111608 1612 1305131713161232 1 2 2 51413 1421 1423 13451237111601 134413041123 4 1312131411320130713481334131613451330-Not to Scale--Not a Survey- PROPOSED ANNEXATION MAP Owner: Baker, Rosemary Cowart Case: ANX2013-01003 Site: 1305 Woodbine Street Property Size (Acres): 0.178 acres Land Use Zoning PIN: 10-29-15-71694-003-0080 From : To: RL R-3 RL LMDR Atlas Page: 269B Attachment number 4 \nPage 3 of 4 Item # 10 S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Woodbine St 1305 ANX2013-01003 - Baker\Maps\ANX2013-01003 Future Land Use Map.doc RL P RU I RL RL RU RL RL CG RL RL RU RL RU RU RU RU RU RU CG RL RL RL RL RU RUCGCG CG RL RU RU CG WATER CG RU T/U RU BETTY LN ROLLEN RD OVERLEA ST FAIRMONT ST WOODBINE ST PARKWOOD ST SPRINGDALE ST CLAIRE DR STEVENSONS DR C A R O L D R STOCKTON DR 1410 133213301320131813161309131513331327132513171408 14081504150815121501151515071531 1 5 2 0 1 5 2 4 1 5 2 8 1 5 3 2 12 24 1 6 0 1 1 6 0 7 1 5 3 6 121712211220 1240 1305130913111333131313271321131712401604 1235 1239122412201216 13041619 1625 1608 1612 1616 162012321236 12401309131313171308130413121316133213201328132913251232 1 2 2 5122 1 1 6 1 1 132513101409 1411 1413 1417 1419 1427 130913111501 133313411313132413411344133213051237134113401341130812381601 130513171317134513211325134013401328131413281304131513401312134512341341130813121314132413121329122 9 133413201241130713451348130713301316132113451231 13011613 1326132413211315 1 5 1 6 1 5 2 5 1 6 0 0 13071228121213101111305132613211421 1423 13451320111344111530 1516 13341615 1330-Not to Scale--Not a Survey- FUTURE LAND USE MAP Owner: Baker, Rosemary Cowart Case: ANX2013-01003 Site: 1305 Woodbine Street Property Size (Acres): 0.178 acres Land Use Zoning PIN: 10-29-15-71694-003-0080 From : To: RL R-3 RL LMDR Atlas Page: 269B RL Attachment number 4 \nPage 4 of 4 Item # 10 S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Woodbine St 1305 ANX2013-01003 - Baker\Maps\ANX2013-01003 Zoning Map.doc BETTY LN ROLLEN RD OVERLEA ST FAIRMONT ST WOODBINE ST PARKWOOD ST SPRINGDALE ST CLAIRE DR STEVENSONS DR C A R O L D R STOCKTON DR LMDR CP CI LMDR C LMDR LMDRLMDR OS/R 1410 13321330132413201318131613091315133313271325132113171315 1408 14081504150815121516 15 1 5 150715 3 1 15 2 0 1 5 24 15 2 8 1 5 3 2 12 241607 1 5 36 121712211240 13071305130913111333131313271321131712401604 1235 12391224 131013041619 1625 1608 1612 1616 1620 1240130913131317130813041312131613321320132613281329132513211232 1 2 2 5122 1 1 6 11 132513101409 1411 1413 1417 1419 1427 130913111501 1333134113131324134113441332130512371320134113401341130812381601 1305131713171345132113251340134013141328130413151340131213451234134113081312131413121329122 9 133412411530 1307134513481516 130713301615 1316132113451231 13011613 150115 25 16 01 1 6 00 1220 12281220121612121111232123613051421 1423 134511134413281132411320133413301326-Not to Scale--Not a Survey- ZONING MAP Owner: Baker, Rosemary Cowart Case: ANX2013-01003 Site: 1305 Woodbine Street Property Size (Acres): 0.178 acres Land Use Zoning PIN: 10-29-15-71694-003-0080 From : To: RL R-3 RL LMDR Atlas Page: 269B LMDR Attachment number 5 \nPage 1 of 3 Item # 10 S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Woodbine St 1305 ANX2013-01003 - Baker\Maps\ANX2013-01003 Existing Surrounding Uses Map.doc 30CRE E K 60 60 5050505 0 50 60 60 60 60 30 60 5 0 83.38 71694 8 5 4 4 6 A C B D A B C D E A A 1 2 1 2 1 2 3 16 15 1 2 16 15 9 8 7 6 5 4 3 2 1 1 2 10 11 12 13 14 15 16 17 18 16 15 9 8 7 6 5 4 3 2 1 1 2 10 11 12 13 14 15 16 17 18 16 15 9 8 7 6 5 4 3 2 1 1 2 9 8 7 6 5 4 3 2 1 10 11 12 13 14 15 16 17 18 9 8 7 6 5 4 3 2 1 10 11 12 13 14 15 16 17 18 25 26 27 4 5 3 2 1 24 23 22 20 19 18 7 6 8 9 105 4 3 2 1 1 16 2 15 3 14 4 13 12 1110 5 6 9 8 7 8 7 6 5 4 3 2 1 21 /01 12/03 12/04 BETTY LN ROLLEN RD OVERLEA ST FAIRMONT ST WOODBINE ST PARKWOOD ST SPRINGDALE ST CLAIRE DR STEVENSONS DR C A R O L D R 1410 13321330132413201318131613091315133313271325132113171315 1408 14081504150815121516 1 5 1 5 1 5 2 0 1 5 24 1 5 2 8 1224 1 6 0 1 1 6 0 71217 122112201240 13071305130913111333131313271321131712401604 123912201216 131013041619 1625 1616 162012321236 12401309131313081304131213321320132613281329132513211 2 211 6 1 1 132513101409 1411 1417 1419 1427 130913111501 13331341131313241341134413321305132013411340134113081238130513171317134513211325134013401328131413281315134013121345134113081324131213291229 133412411530 13451516 130713301615 13211231 13011613 13261501150715 2 5 1 5 3 1 15 3 2 1 5 3 6 1 6 0 0 1235122812241212 1111608 1612 1305131713161232 1 2 25 1413 1421 1423 13451237111601 1344130411 2 3 4 1312131411320130713481334131613451330-Not to Scale--Not a Survey- EXISTING SURROUNDING USES MAP Owner: Baker, Rosemary Cowart Case: ANX2013-01003 Site: 1305 Woodbine Street Property Size (Acres): 0.178 acres Land Use Zoning PIN: 10-29-15-71694-003-0080 From : To: RL R-3 RL LMDR Atlas Page: 269B Single Family Residential Single Family Residential Single Family Residential Gas Station Retail Sales and Services Single Family Residential Vacant Auto Repair Car Wash Single Family Residential Single Family Residential Attachment number 5 \nPage 2 of 3 Item # 10 ANX2013-01003 Baker, Rosemary Cowart 1305 Woodbine Street View looking south at the subject property, 1305 Woodbine Street East of the subject property Across the street, to the north of the subject property West of the subject property View looking easterly along Woodbine Street View looking westerly along Woodbine Street Attachment number 5 \nPage 3 of 3 Item # 10 City Council Agenda Council Chambers - City Hall Meeting Date:5/16/2013 SUBJECT / RECOMMENDATION: Approve amendments to the Community Development Code providing for temporary wayfinding signs and revising the termination of nonconformity provisions and pass Ordinance 8402-13 on first reading. (TA2013-03002) SUMMARY: As a result of the construction on U.S. 19, significant changes in the traffic circulation patterns have been made in the vicinity of Enterprise Road that negatively impact the traveling public as well as properties in the area. Due to concerns that many drivers and pedestrians will not know how to navigate these changed patterns, the Planning and Development Department is proposing revisions to the Community Development Code to allow temporary wayfinding signs to be erected in the public right-of-way to assist the public navigate changes to the road network. The proposed amendment would give the City Manager authority to determine when a public construction project results in a significant change that warrants temporary wayfinding signage. The ordinance establishes area and height limitations and gives authority to the City Engineer to determine the location and number of signs needed to properly direct the traveling public. The ordinances also gives the City Engineer authority to determine the number of properties that can be listed on each sign and allows one reference per parcel/shopping center/office building to be on a sign. Lastly, the ordinance specifies the city will design, fabric, install and remove all signs and the properties listed on the sign will be responsible for the costs incurred by the City. Ordinance 8402-13 also amends the termination of status of nonconformity provisions to clarify the application of the termination of nonconforming density standards and to allow terminated nonconforming height in the Downtown to be rebuilt. The amendment specifies that in order for a termination of nonconforming density to run with the land, certain property upgrades must be implemented or redevelopment must occur. There is also recognition that if a termination is granted and the building improvements are subsequently demolished, the termination is still valid. Lastly, the ordinance prohibits the conversion of nonconforming density for another use and prohibits the use of terminated density or intensity as transfer of development rights. The Community Development Board (CDB) reviewed the proposed text amendment at its meeting of April 16, 2013 and unanimously recommended approval of the amendment. Since that meeting, proposed Code Section 3- 1806.U.2.d (page three of ordinance) has been revised to allow two references per parcel/shopping center/office building on temporary wayfinding signs due to concerns about the effectiveness of only one reference. Cover Memo Item # 11 Review Approval: Cover Memo Item # 11 ORDINANCE NO. 8402-13 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA MAKING AMENDMENTS TO THE COMMUNITY DEVELOPMENT CODE BY AMENDING ARTICLE 3, DEVELOPMENT STANDARDS, DIVISION 18, SIGNS, SECTION 3-1806 SIGNS PERMITTED WITHOUT A PERMIT, TO ALLOW SIGNS WITHIN PUBLIC RIGHTS-OF-WAY TO PROVIDE WAYFINDING DURING PUBLIC CONSTRUCTION PROJECTS; AMENDING ARTICLE 6, SECTION 6-109, TERMINATION OF STATUS AS A NONCONFORMITY, TO ALLOW TERMINATED HEIGHT TO BE REBUILT IN CERTAIN CIRCUMSTANCES AND TO CLARIFY THAT THE TERMINATION OF NONCONFORMING DENSITY RUNS WITH THE LAND INSTEAD OF WITH A SITE PLAN APPROVAL; CERTIFYING CONSISTENCY WITH THE CITY’S COMPREHENSIVE PLAN AND PROPER ADVERTISEMENT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, U.S. Highway 19 is being redesigned and certain east-west connections will be eliminated and traffic circulation patterns changed; WHEREAS, it would be in the public interest to help the driving public adapt to such changed traffic circulation patterns; WHEREAS, temporary wayfinding signage may be appropriate in certain circumstances due to significant changes in the roadway network; WHEREAS, upon review of the termination of status of nonconformities provisions, it is evident that the language should be clarified; WHEREAS, it would be appropriate to clarify that terminated nonconforming densities run with the land provided certain improvements are made; WHEREAS, the City of Clearwater desires to allow terminated nonconforming height to be reconstructed in limited circumstances; BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. That Article 3, Development Standards, Division 18, Signs, Section 3- 1806, of the Community Development Code, is hereby amended as follows: Section 3-1806.U. Signs during public construction projects. The following signage shall be allowed in conjunction with public construction projects that are scheduled to last 180 days or longer. 1. Temporary sidewalk signs are permitted for properties abutting qualifying public construction projects that are scheduled to last 180 days or longer, in accordance with the following criteria. Attachment number 1 \nPage 1 of 5 Item # 11 Ordinance No. 8402-13 Page 2 1. a. There shall be a maximum of two sidewalk signs permitted per parcel adjacent to the public construction project, and parcels with multiple businesses shall coordinate copy on the signs permitted. 2. b. Sidewalk signs permitted under this section shall be allowed to be displayed for the duration of the public construction project starting with project commencement and shall be removed within seven days after the final acceptance, by the city, of improvements. 3. c. The size of any sidewalk sign shall not exceed eight square feet in total sign face area, and shall not exceed four feet in height. 4. d. Sidewalk signs permitted under this section shall be constructed in a professional and workmanlike manner from treated wood or other durable material, and copy displayed shall not be spray painted onto the signs. 5. e. No sidewalk sign, permitted as part of this section shall be permanently erected, and shall only be displayed during hours of operation for the business being advertised. 6. f. No sidewalk sign shall be placed so as to block any public way, or within the visibility triangle of intersections or driveways. 2. Temporary wayfinding signs may be permitted on publicly owned land or easements or inside public rights-of-way if the City Manager finds that there is a qualifying public construction project that results in a permanent and significant change to the existing traffic circulation patterns within the construction project limits. Such signage shall comply with the following criteria: a. Temporary wayfinding signs shall not be erected prior to the commencement of the public construction project and shall be removed after the conclusion of the project when the City Engineer determines that the traveling public has had sufficient time to adjust to the new circulation patterns. b. Temporary wayfinding signs shall not exceed eight square feet in area and twelve feet in height. c. The number and location of temporary wayfinding signs shall be determined by the City Engineer and shall serve to notify and help motorists navigate a new traffic circulation pattern. In determining the appropriate number of signs, the City Engineer shall consider the nature of the changed pattern, the uses and the number of properties directly impacted by such changed patterns. Attachment number 1 \nPage 2 of 5 Item # 11 Ordinance No. 8402-13 Page 3 d. The owner(s) of a parcel of land, shopping center including all outparcels, or office building directly affected by the changed traffic circulation pattern may request to be included on such wayfinding signs. No more than two references per parcel, shopping center or office building may be included on any one wayfinding sign. e. Temporary wayfinding signs shall not conceal or obstruct adjacent land uses or signs, shall not interfere with or obstruct the vision of motorists, bicyclists or pedestrians. f. The city shall design, fabricate, install and remove all temporary wayfinding signs and the owners(s) of property referenced on the signs shall reimburse the City for those costs. Such signs shall be installed and maintained in a safe manner. g. The City of Clearwater retains all rights of removal for temporary wayfinding signs. Section 2. That Article 6, Nonconformity Provisions, Division 6-109 of the Community Development Code, be, and the same is hereby amended to read as follows: Section 6-109. Termination of status as a nonconformity. A. A nonconforming use or structure may be deemed to be in conformity with this Development Code, and may thereafter be allowed to continue and to expand as a lawfully existing use or structure, if such use or structure is granted level two approval in accordance with the provisions this section. B. A structure which is nonconforming with respect to density may be reconstructed on the same parcel with the same density provided Level Two approval that: 1. Such reconstruction complies with all other requirements of this Community Development Code; and 2. Such reconstruction does not constitute change in use. A structure which is nonconforming with respect to density/intensity may be deemed to be in conformity with this Development Code and may thereafter be allowed to continue, to expand or be reconstructed provided such termination of nonconforming density/intensity is granted through a Level Two approval. Additionally a site plan shall be submitted concurrently for review and approval by the Community Development Board that demonstrates compliance with the following: 1. If the existing structure is to remain or be expanded, such required site plan shall demonstrate compliance with the provisions set forth in Section 6-109.C below. All required improvements shall be completed within one year of the issuance of the Level Two development order approval or the termination will be null and void. 2. If reconstruction of the nonconforming density/intensity is proposed, the required Level One or Level Two application shall be submitted in conjunction with the Level Two termination request and shall demonstrate compliance with the provisions of this Community Attachment number 1 \nPage 3 of 5 Item # 11 Ordinance No. 8402-13 Page 4 Development Code. In the event such reconstruction does not occur within the timeframe specified in the development order granting the termination, such property shall comply with the provisions set forth in Section 6-109.C below within one year of the expiration of the development order or the termination of nonconformity will be null and void. 3. If the required improvements or reconstruction authorized in any development order granted pursuant to 6-109.B. 1 or 2 above are constructed, the nonconforming density/intensity shall be deemed legal and shall run with the land. Any future redevelopment utilizing this density/intensity shall comply with the provisions of the Community Development Code in effect at that time. 4. Should the improvements on a property be demolished during the valid timeframe of a development order terminating nonconforming density/intensity pursuant to this section and the property is vacant, the property shall be deemed to be in compliance with these provisions and such termination of nonconforming density/intensity shall be vested and run with the land. 5. Any terminated nonconforming units/floor area granted through Section 6-109.B. 1 or 2 above shall not be transferred to another site or converted for another use. C. A level two approval shall not be granted to terminate status as a nonconforming use or structure unless the nonconformity is improved according to the following requirements: 1. Perimeter buffers conforming to the requirements of Section 3-1202(C D) shall be installed. 2. Off-street parking lots shall be improved to meet the landscaping standards established in Section 3-1202(D E). 3. Any nonconforming signs, outdoor lighting or other accessory structure or accessory use located on the lot shall be terminated, removed or brought into conformity with this development code. 4. The comprehensive landscaping and comprehensive sign program may be used to satisfy the requirement of this section. 5. The use and structure complies with the general standards for Level One and Level Two approvals set forth in Section 3-914. D. Any property located in the Downtown District that has been subject to a termination of nonconformity with regard to building height may reconstruct such height if approved by the Community Development Board as Level Two approval in accordance with the following criteria: 1. The reconstruction complies with all other requirements of this Community Development Code and the Clearwater Downtown Redevelopment Plan; and 2. The reconstruction of such increased height would not negatively impact the surrounding area; and 3. The design of the proposed project creates a form and function which enhances the community character of the immediate vicinity of the parcel proposed for development and complies with the Downtown Design Guidelines; and Attachment number 1 \nPage 4 of 5 Item # 11 Ordinance No. 8402-13 Page 5 4. The intended vision for the character district in which the property is located would be met. Section 3. Amendments to the Community Development Code of the City of Clearwater (as originally adopted by Ordinance No. 6348-99 and subsequently amended) are hereby adopted to read as set forth in this Ordinance. Section 4. The City of Clearwater does hereby certify that the amendments contained herein, as well as the provisions of this Ordinance, are consistent with and in conformance with the City’s Comprehensive Plan. Section 5. Should any part or provision of this Ordinance be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of the Ordinance as a whole, or any part thereof other than the part declared to be invalid. Section 6. Notice of the proposed enactment of this Ordinance has been properly advertised in a newspaper of general circulation in accordance with applicable law. Section 7. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING ____________________________ PASSED ON SECOND AND FINAL ____________________________ READING AND ADOPTED ____________________________ George N. Cretekos Mayor Approved as to form: Attest: ____________________________ ____________________________ Leslie K. Dougall-Sides Rosemarie Call Assistant City Attorney City Clerk Attachment number 1 \nPage 5 of 5 Item # 11 Community Development Board – April 16, 2013 TA2012-10008 – Page 1 Community Development Code Amendment PLANNING & DEVELOPMENT BACKGROUND: U.S. Highway 19 has been transitioning from a roadway with numerous traffic signals and medians cuts to a controlled access facility with limited channelized medians, new interchanges and a frontage road. Current construction within the City of Clearwater will eliminate the intersection of Enterprise Road and U.S. Highway 19. This will greatly alter traffic circulation patterns in the area and impact the driving public and the businesses located at this intersection. There is a need to assist the public with navigating a new traffic circulation pattern and the current sign regulations do not provide for any type of temporary wayfinding signage in these types of circumstances. The Planning and Development Department recently has identified potential conflicting language in the termination of nonconformity provisions and believes it would be appropriate to make some revisions to better clarify how termination of nonconformities should be processed and when and under what conditions a termination runs with the land and when it should be null and void. ANALYSIS: Proposed Ordinance No. 8402-13 includes amendments to Division 3 Development Standards, Signs and Division 6 Nonconformity Provisions as outlined below. 1. Temporary Wayfinding Signs [pages 2 and 3 of Ordinance] Proposed Ordinance No. 8402-13 establishes the City’s ability to erect temporary wayfinding signs when the City Manager determines that a public construction project significantly changes an existing traffic circulation pattern. These signs may be up to 12 feet in height and 8 square feet in area. The City Engineer will determine the number and location of temporary wayfinding signs based on the extent of the changed pattern and the number and uses of properties impacted. The signs will be designed, fabricated, installed and removed by the City Engineer. Owners of COMMUNITY DEVELOPMENT BOARD PLANNING AND DEVELOPMENT DEPARTMENT STAFF REPORT MEETING DATE: April 16, 2013 AGENDA ITEM: F. 1. CASE: TA2013-03002 ORDINANCE NO.: 8402-13 REQUEST: Amendments to the Community Development Code INITIATED BY: City of Clearwater, Planning and Development Department Attachment number 2 \nPage 1 of 4 Item # 11 Community Development Board – April 16, 2013 TA2012-10008 – Page 2 Community Development Code Amendment PLANNING & DEVELOPMENT property impacted by the changed pattern may request to have their property referenced on the signs and will be obligated to reimburse the City for all costs incurred. 2. Termination of Status of Nonconformity [pages 3- 5 of Ordinance] The proposed ordinance amends Code Section 6-109 to provide more clarity with regard to the application of the termination of nonconforming density provisions and allows terminated height within the Downtown District to be rebuilt. The current provisions do not clearly state what happens to terminated density in the event certain improvements are not made. There is an implication that the termination should run with the land but the existing language could be subject to interpretation. Proposed Ordinance 8402-13 provides for several scenarios as follows: · Existing uses that are afforded a termination of nonconforming density/intensity must make certain property improvement within one year of the termination or the termination is null and void. · If reconstruction (redevelopment) of terminated density is approved, the redevelopment must comply with existing code provisions and be built within the timeframes required by the development order. If that does not occur, certain property improvements must be made within one year of the order to vest the termination. If that does not occur, the termination is null and void. · If the improvements on a property are demolished during the valid timeframe of a development order authorizing a termination, the property will be deemed to be in compliance and the termination will be vested. Whenever the property is developed with the terminated density, all code requirements in effect will have to be met. A new provision is also proposed that would allow property in the Downtown zoning district that has been subject to a termination of nonconforming building height to be reconstructed at that height if certain criteria are met. The proposed criteria will ensure that a redevelopment project meet all other code requirements and the Downtown Redevelopment Plan; that the increased height would not negatively impact the surrounding area; that the design would enhance the community character of the surrounding area; and the intended vision for the character district in which the property is located would be met. CRITERIA FOR TEXT AMENDMENTS: Community Development Cod Section 4-601 sets forth the procedures and criteria for reviewing text amendments. All text amendments must comply with the following: 1. The proposed amendment is consistent with and furthers the goals, policies and objectives of the Comprehensive Plan. A review of the Clearwater Comprehensive Plan identified the following Goal, Objective and Policy which will be furthered by the proposed Code amendments: Attachment number 2 \nPage 2 of 4 Item # 11 Community Development Board – April 16, 2013 TA2012-10008 – Page 3 Community Development Code Amendment PLANNING & DEVELOPMENT Goal A.3 The City of Clearwater shall ensure that all development or redevelopment initiatives meet the safety, environmental, and aesthetic needs of the City through consistent implementation of the Community Development Code. Objective A.3.1 All signage within the City of Clearwater shall be consistent with the Clearwater sign code, as found within the Community Development Code, and all proposed signs shall be evaluated to determine their effectiveness in reducing visual clutter and in enhancing the safety and attractiveness of the streetscape. Policy A.5.5.1 Development should be designed to maintain and support the existing or envisioned character of the neighborhood. The proposed temporary wayfinding provisions will establish sign regulations to address impacts of public construction projects when they significantly alter the roadway network. The proposed amendment establishes reasonable standards for signage that will be effective in safely rerouting the driving public while not creating clutter. The proposed amendments also clarify the termination of status of nonconformity provisions to better facilitate appropriate property improvements and redevelopment. As such, the above referenced elements of the Comprehensive Plan will be furthered. 2. The proposed amendment furthers the purposes of the Community Development Code and other City ordinances and actions designed to implement the Plan. The proposed text amendment will further the purposes of the CDC in that it will be consistent with the following purposes set forth in Section 1-103. It is the purpose of this Development Code to implement the Comprehensive Plan of the city; to promote the health, safety, general welfare and quality of life in the city; to guide the orderly growth and development of the city; to establish rules of procedure for land development approvals; to enhance the character of the city and the preservation of neighborhoods; and to enhance the quality of life of all residents and property owners of the city (Section 1-103.A., CDC). Protect the character and the social and economic stability of all parts of the city through the establishment of reasonable standards which encourage the orderly and beneficial development of land within the city (Section 1-103.E.2., CDC). Protect and conserve the value of land throughout the city and the value of buildings and improvement upon the land, and minimize the conflicts among the uses of land and buildings (Section 1-103.E.3., CDC). Provide the most beneficial relationship between the uses of land and buildings and the circulation of traffic throughout the city, with particular regard for safe and efficient vehicular and pedestrian traffic movement (Section 1-103.E.4., CDC). Coordinate the provisions of this Development Code with corollary provisions relating to parking, fences and walls, signs and like supplementary requirements designed to Attachment number 2 \nPage 3 of 4 Item # 11 Community Development Board – April 16, 2013 TA2012-10008 – Page 4 Community Development Code Amendment PLANNING & DEVELOPMENT establish an integrate and complete regulatory framework for the use of land and water within the city (Section 1-103.E.12., CDC). The amendments proposed by this ordinance will further the above referenced purposes by clarifying existing rules of development for properties requesting termination of nonconformity while ensuring that certain standards are met to vest such approvals. Additionally the ordinance provides for temporary wayfinding signs to assist in the safe and efficient circulation of traffic and promotes the economic stability of parts of the city negatively impacted by changes in the road network. SUMMARY AND RECOMMENDATION: The proposed amendments to the Community Development Code are consistent with and will further the goals of the Clearwater Comprehensive Plan and the purposes of the Community Development Code. Based upon the above, the Planning and Development Department recommends APPROVAL of Ordinance No. 8402-13 that amends the Community Development Code. Prepared by Planning and Development Department Staff: Gina L. Clayton Assistant Planning & Development Director ATTACHMENT: Ordinance No. 8402-13 Attachment number 2 \nPage 4 of 4 Item # 11 City Council Agenda Council Chambers - City Hall Meeting Date:5/16/2013 SUBJECT / RECOMMENDATION: Approve the Amendment to the Agreement between the City and CareATC, Inc. of Tulsa, Oklahoma, for the continued administration of the City’s onsite medical clinic, extending the current Agreement with no changes, providing for a new termination date of September 30, 2013 and authorize the appropriate officials to execute same. (consent) SUMMARY: The current Agreement between the City and CareATC for the administration of a facility to provide onsite medical and prescription drug services for City employees, retirees and their dependents under the City’s medical insurance expires on May 25, 2013. Due to changes being proposed upon renewal by CareATC to the Agreement between the City and CareATC, the City and CareATC have agreed that an extension of the current Agreement would be beneficial in order to allow more time for the parties to work out the details of a new proposed Agreement. The City has obtained the concurrence of the City of Dunedin with respect to the City’s related Agreement with Dunedin. September 30, 2013 would be most convenient date for all parties involved, allowing the City and CareATC the time to exercise due diligence in attempting to reach a new Agreement, and moving the new contract dates with CareATC and Dunedin to a date coinciding with the start of the City’s fiscal year and the City of Dunedin’s medical plan year. There is no additional cost associated with this request as the City is currently funded for the operating cost of the clinic through the end of the fiscal year in the current budget. Review Approval: Cover Memo Item # 12 Page 1 of 2 AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF CLEARWATER AND CAREATC REGARDING THE CLEARWATER EMPLOYEE HEALTH CENTER THIS ADMENDMENT is made and entered into this day of , 2013, by and between the CITY OF CLEARWATER, a political subdivision of the State of Florida, hereinafter referred to as “CITY,” and CARE ATC, Inc., An Oklahoma corporation, hereinafter referred to as “CARE ATC.” WHEREAS, the CITY has entered into an Agreement with CARE ATC to perform health assessments and provide physicians and medical personnel at the CITY’s place of business to perform certain medical services to the employee of the CITY and/or their dependents; and WHEREAS, the CIY and CARE ATC have amended the Agreement to allow for the use of the City of Clearwater Employee Health Center, administered by CareATC, by employees, retirees, and their dependents under the City of Dunedin medical plan; and WHEREAS, the CITY and CARE ATC wish to further amend the Agreement and the Addendum to the Agreement in order to provide for a new termination date; NOW THEREFORE, in consideration of the premises and mutual covenants contained herein, the parties agree as follows: 1. The CITY and CARE ATC agree to extend the date of termination as provided in Article 3.01 of the Agreement and in paragraph 16 of the Addendum to the Agreement from that indicated to September 30, 2013. 2. All covenants, agreements, promises and provisions of the Agreement and of the Addendum to the Agreement shall continue in force and be binding upon and inure to the benefit of the parties hereto. 3. Each party hereto agrees to indemnify and hold the other harmless, to the extent allowed under Section 768.28, F.S., from all claims, loss, damage and expense, including attorney fees and costs and attorney fees and costs on appeal, arising from this Amendment to the Agreement between the CITY and CARE ATC. Such indemnification shall include reasonable attorney’s fees and costs for all proceedings at the trial and appellate level. This provision does not constitute a waiver of any party’s sovereign immunity under Section 768.28, F.S. or extend any party’s liability beyond the limits established in Section 768.28, F.S 4. This Amendment has been executed and delivered in the State of Florida and shall be construed and enforced in accordance with and governed by the laws of the State of Florida. Any legal action or proceeding relating to this Amendment shall be instituted in a state court in Pinellas County, Florida, or a federal court in Hillsborough County, Florida, and each party hereby submits to the personal jurisdiction of such courts and waives any defense related to venue or forum non conveniens. 5. This Amendment may not be changed, waived, discharged or terminated orally, but only by an instrument in writing, signed by both parties. Attachment number 1 \nPage 1 of 2 Item # 12 Page 2 of 2 IN WITNESS WHEREOF, the City of Clearwater and the City of Dunedin have executed this Amendment to the Agreement with an effective date of , 2013, by the undersigned: Signed: Care ATC, Inc. By: ________________________________ Chief Operating Officer Countersigned: CITY OF CLEARWATER, FLORIDA ___________________________ By: __________________________ George N. Cretekos William B. Horne II Mayor City Manager Approved as to form: Attest: ___________________________ ________________________________ Leslie K. Dougall-Sides Rosemarie Call Assistant City Attorney City Clerk Attachment number 1 \nPage 2 of 2 Item # 12 City Council Agenda Council Chambers - City Hall Meeting Date:5/16/2013 SUBJECT / RECOMMENDATION: Approve the Amendment to the Agreement between the City and City of Dunedin allowing Dunedin use of the City’s medical clinic in a cost-sharing arrangement, extending the current Agreement with no changes, providing for a new termination date of September 30, 2013, and authorize the appropriate officials to execute same. (consent) SUMMARY: The current Agreement between the City and City of Dunedin allowing for the use of the City of Clearwater Employee Health Center by employees, retirees, and their dependents under the City of Dunedin medical plan in a cost-sharing arrangement expires on May 29, 2013. Due to changes being proposed by CareATC to the Agreement between the City and CareATC, the City and CareATC have agreed that an extension of the current Agreement would be beneficial in order to allow more time for the parties to work out the details of a new proposed Agreement. The City has obtained the concurrence of the City of Dunedin with respect to the City’s related Agreement with Dunedin. The date of September 30, 2013 would be most convenient for all parties involved, allowing the City and CareATC the time to exercise due diligence in attempting to reach a new Agreement, and moving the new contract dates with CareATC and Dunedin to a date coinciding with the start of the City’s fiscal year and the City of Dunedin’s medical plan year. There is no additional cost associated with this request as the City is currently funded for the operating cost of the clinic through the end of the fiscal year in the current budget. Review Approval: Cover Memo Item # 13 Page 1 of 2 AMENDMENT TO THE MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF CLEARWATER AND THE CITY OF DUNEDIN REGARDING THE CLEARWATER EMPLOYEE HEALTH CENTER THIS AMENDMENT TO THE MEMORANDUM OF AGREEMENT, made and entered into this day of , 2013, by and between the CITY OF CLEARWATER, a Florida municipal corporation, hereinafter referred to as “CITY,” and the CITY OF DUNEDIN, a Florida municipal corporation, hereinafter referred to as “DUNEDIN.” WHEREAS, the CITY and DUNEDIN have determined to provide certain medical services for participants in their respective group medical plans; and WHEREAS, the CITY and DUNEDIN have entered into an Agreement to participate in a cost- sharing arrangement allowing for the use of the City of Clearwater Employee Health Center, administered by CareATC, by employees, retirees, and their dependents under the City of Dunedin medical plan; and WHEREAS, the CITY and DUNEDIN wish to further amend the Agreement in order to provide for a new termination date; NOW THEREFORE, in consideration of the premises and mutual covenants contained herein, the parties agree as follows: 1. The CITY and DUNEDIN agree to extend the date of termination as provided in Paragraph 16 of the Agreement from that indicated to September 30, 2013. 2. All covenants, agreements, promises and provisions of the Agreement shall continue in force and be binding upon and inure to the benefit of the parties hereto. 3. Each party hereto agrees to indemnify and hold the other harmless, to the extent allowed under Section 768.28, F.S., from all claims, loss, damage and expense, including attorney fees and costs and attorney fees and costs on appeal, arising from this Amendment to the Agreement between the CITY and DUNEDIN. Such indemnification shall include reasonable attorney’s fees and costs for all proceedings at the trial and appellate level. This provision does not constitute a waiver of any party’s sovereign immunity under Section 768.28, F.S. or extend any party’s liability beyond the limits established in Section 768.28, F.S 4. This Amendment has been executed and delivered in the State of Florida and shall be construed and enforced in accordance with and governed by the laws of the State of Florida. Any legal action or proceeding relating to this Amendment shall be instituted in a state court in Pinellas County, Florida, or a federal court in Hillsborough County, Florida, and each party hereby submits to the personal jurisdiction of such courts and waives any defense related to venue or forum non conveniens. 5. This Amendment may not be changed, waived, discharged or terminated orally, but only by an instrument in writing, signed by both parties. Attachment number 1 \nPage 1 of 2 Item # 13 Page 2 of 2 IN WITNESS WHEREOF, the City of Clearwater and the City of Dunedin have executed this Amendment to the Memorandum of Agreement with an effective date of , 2013, by the undersigned: Signed: CITY OF DUNEDIN, FLORIDA ___________________________ By: __________________________ David Eggers Robert DiSpirito Mayor City Manager Approved as to form: Attest: ___________________________ ________________________________ Thomas J. Trask Denise Schlegel City Attorney City Clerk Countersigned: CITY OF CLEARWATER, FLORIDA ___________________________ By: __________________________ George N. Cretekos William B. Horne II Mayor City Manager Approved as to form: Attest: ___________________________ ________________________________ Leslie K. Dougall-Sides Rosemarie Call Assistant City Attorney City Clerk Attachment number 1 \nPage 2 of 2 Item # 13 City Council Agenda Council Chambers - City Hall Meeting Date:5/16/2013 SUBJECT / RECOMMENDATION: Approve scope modification for the Pier 60 Park Repair and Improvement CIP 315-93624 to include construction of a military flag display/court in Pier 60 Park. (consent) SUMMARY: In Fiscal Year 2010/11, the City Council approved a new Capital Improvement Project for $510,000 to fund repairs and improvements to Pier 60 Park. The scope of the project included the repair of existing seating wall, site furniture, ground renovation, walkways, irrigation repairs, special event layout improvements in order to make the park consistent with the major improvement made in the Beach Walk project. Staff is recommending that the scope of the project be expanded to include the construction of a military flag display/court in Pier 60 Park. Review Approval: 1) Office of Management and Budget 2) Clerk 3) Office of Management and Budget 4) Assistant City Manager 5) City Manager 6) Clerk Cover Memo Item # 14 City Council Agenda Council Chambers - City Hall Meeting Date:5/16/2013 SUBJECT / RECOMMENDATION: Award a contract (purchase order) to Equipco Manufacturing, Inc. in the amount of $150,000 for the purchase of front-load containers for the period of May 17, 2013 through May 16, 2014, as provided in the city’s Code of Ordinances, Section 2.561 and authorize the appropriate officials to execute same. (consent) SUMMARY: The City of Clearwater’s Solid Waste Department collects waste from commercial customers in front-load containers. Although the Department performs repairs on the front-load containers, sometimes replacement is necessary. This contract is for the purchase of front-load container replacements. During the late spring of 2011, the Purchasing Department advertised a request for bids for the services described above (Bid 24-11). Equipco Manufacturing, Inc. (Equipco) was awarded a contract by purchase order. During the past two years, Equipco has provided quality containers and they have met our expectations. Equipco has forwarded a letter to the city stating that they would hold their pricing at the current level for the next twelve-month period (May 17, 2013 through May 16, 2014). This will be the second renewal of an annual contract with the same terms and conditions of the original contract. Funding for this contract is available in capital project 315-96444, Commercial Container Acquisition. Type:Purchase Current Year Budget?:Yes Budget Adjustment:None Budget Adjustment Comments: Current Year Cost:$150,000 Annual Operating Cost:$150,000 Not to Exceed:$150,000 Total Cost:$150,000 For Fiscal Year:05/17/2013 to 05/16/2014 Appropriation Code Amount Appropriation Comment 0-315-96444-550400-534 $150,000 Bid Required?:Yes Bid Number:24-11 Other Bid / Contract:Bid Exceptions:None Review Approval:Cover Memo Item # 15 Attachment number 1 \nPage 1 of 1 Item # 15 City Council Agenda Council Chambers - City Hall Meeting Date:5/16/2013 SUBJECT / RECOMMENDATION: Award a contract (purchase order) to Sage Eco Solutions, Inc. of Riverview, FL in the amount of $287,500 for the hauling of yard waste from the city’s solid waste facility to the contractor’s facility for the period May 20, 2013 through May 19, 2014 as provided in the city’s Code of Ordinances, Section 2.561 and authorize the appropriate officials to execute same. (consent) SUMMARY: The City of Clearwater’s Solid Waste Department collects yard waste from commercial and residential customers. This yard waste is transported by city vehicles to the city’s state-permitted yard waste transfer facility located at 1701 North Hercules Avenue and it is subsequently loaded in the contractor’s tractor/trailer for hauling. Once at the contractor’s facility, it is shredded for composting. The specifications for the yard waste hauling bid included a description of yard waste (loose or bagged grass clippings, loose or bagged leaves, tree trimmings, logs, stumps, other vegetative material, and small amounts of rocks and soil), trailer requirements and availability, hauler duties, and billing requirements. It was estimated that 10,000 tons will be hauled annually, and the only price to be charged for this service will be a per ton price. During the spring of 2011, the Purchasing Department advertised a request for bids for the services described above (Bid 20-11). Sage Eco Solutions, Inc. (Sage) was awarded a contract by purchase order for the time period of May 20, 2011 through May 19, 2012. During the past two years, Sage has provided excellent service. Sage has presented the city with a letter stating that they would hold their pricing at the current level for the next twelve-month period (May 20, 2013 through May 19, 2014). This will be the second and final renewal of an annual contract with the same terms and conditions of the original contract. Funding for this item is included in the annual Operating Budget of the Solid Waste Department. Type:Operating Expenditure Current Year Budget?:Yes Budget Adjustment:None Budget Adjustment Comments: Current Year Cost:$287,500 Annual Operating Cost:$287,500 Not to Exceed:$287,500 Total Cost:$287,500 For Fiscal Year:05/20/2013 to 05/19/2014 Appropriation Code Amount Appropriation Comment 0-424-02082-543500-534 $287,500 Review Approval:Cover Memo Item # 16 Attachment number 1 \nPage 1 of 1 Item # 16 City Council Agenda Council Chambers - City Hall Meeting Date:5/16/2013 SUBJECT / RECOMMENDATION: Accept a Drainage Easement conveyed by Harborview Grande Condominium Association, Inc. over a portion of property located at 530 South Gulfview Boulevard. (consent) SUMMARY: The City’s South Gulfview Drainage Improvement Project consists of upgrading the existing 15 in. undersized pipe outfall to a 36 in. pipe and adding additional infrastructure on South Gulfview Boulevard. The purpose of this project is to reduce local street flooding at the intersection of South Gulfview and Bayway Boulevard. The subject easement is contiguous with an existing drainage easement used by the City and will provide for construction and maintenance of the modified outfall point. This easement is being granted at no cost to the City. Review Approval: Cover Memo Item # 17 Attachment number 1 \nPage 1 of 5 Item # 17 Attachment number 1 \nPage 2 of 5 Item # 17 Attachment number 1 \nPage 3 of 5 Item # 17 Attachment number 1 \nPage 4 of 5 Item # 17 Attachment number 1 \nPage 5 of 5 Item # 17 GULFVIEWCORONADOWATER BAYSIDE ST HAMDENBRIGHT DR DR FIFTH GULFVIEW S.ParkwayS ShoreBAYWAY B L V D B L V D DEVON B l v dCauseway DRDRST POINSETTIADRBLVDTHIRD MarinaWINDWARD MEMORIALWaySR-60 Pier 60 SECONDST S.DEVON CLEARWATER PASS ^ EasementLocation Location Map ²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com CRM CHL N.T.S.285B 17-29s-15e3/26/2013Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale: 5' Drainage Easement @Harborview Grand C ondominium Path: V:\GIS\Engineering\Location Maps\Harborview Grand Easement.mxd Attachment number 2 \nPage 1 of 1 Item # 17 City Council Agenda Council Chambers - City Hall Meeting Date:5/16/2013 SUBJECT / RECOMMENDATION: Award a contract (purchase order) to Metro Equipment Services of Miami, Florida, in the amount of $6,530,378.80 for construction of Idlewild and The Mall Sanitary Sewer System, and Woodlawn Stormwater Improvements Project, Project 10-0034-UT, which is the lowest responsible bid received in accordance with the plans and specifications for this project; approve a Work Order to Engineer-of-Record (EOR) King Engineering Associates, Inc., in the amount of $728,582, to provide Construction Engineering and Inspection (CEI) Services; and authorize the appropriate officials to execute same. (consent) SUMMARY: This Agenda Item is for the construction of a new sanitary sewer system and improvements to the existing stormwater system in the Idlewild/The Mall neighborhood which boundaries include Sunset Point Road to the south, Douglas Avenue to the west, Union Street to the north, and Kings Highway to the east. The goal of this project is to eliminate approximately 450 septic tanks and connect them to the City’s sewer system and to increase capacity to the existing storm water system on Woodlawn Terrace to reduce flooding in the area. The proposed storm water improvements were identified in the Final Report for the Stevenson Creek Watershed Master Plan dated August 2001. July 15, 2010, City Council approved Work Order to King for the design of the project as well as the feasibility study for Sewer Expansion within the City. April 18, 2013, the City received five bids and Metro Equipment Services was the lowest bidder.After reviewing the bids, King Engineering has provided a recommendation to award the construction of the project to Metro Equipment Services and city staff concurs. It is anticipated that construction will be accomplished in 695 days and be completed by Summer 2015. King Engineering will be providing CEI Services to this project upon the approval of the Work Order. The City of Clearwater’s Public Utilities Department is responsible for owning, operating and maintaining the sanitary sewer system, and the storm water improvements will be maintained by the Engineering Department. Sufficient funding is available as follows: $1,118,634.98 of Utility R and R revenue in 0327-96630, Sanitary Sewer Extension; $5,595,621.32 of Sewer Tap Fees in 0315-96630, Sanitary Sewer Extension; and $544,704.50 ofStormwater revenue is available in Capital Improvement Program (CIP) project 0315-96169, Stevenson Creek for total funding in the amount of $7,258,960.80. Type:Capital expenditure Current Year Budget?:Yes Budget Adjustment:No Budget Adjustment Comments: See summary Current Year Cost:$7,258,960.80 Annual Operating Cost: Not to Exceed:$7,258,960.80 Total Cost:$7,258,960.80 For Fiscal Year:2013 to 2014 Appropriation Code Amount Appropriation Comment Cover Memo Item # 18 0327-96630-563800-535- 000-0000 $ 446,219.98 See Summary 0315-96630-563800-535- 000-0000 $5,595,621.32 See Summary 0315-96169-563700-539- 000-0000 $ 488,537.50 See Summary 0327-96630-563800-535- 000-0000 $ 672,415.00 See Summary 0315-96169-561200-539- 000-0000 $ 56,167.00 See Summary Bid Required?:Yes Bid Number:10-0034-UT Other Bid / Contract:Bid Exceptions:None Review Approval: Cover Memo Item # 18 BID ITEMS QTY UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT 1 Mobilization (Maximum of 5%)1 LS350,000.00$ 350,000.00$ 328,000.00$ 328,000.00$ 263,000.00$ 263,000.00$ 370,000.00$ 370,000.00$ 405,700.00$ 405,700.00$ 2 Maintenance of Traffic (Maximum of 3%)1 LS200,000.00$ 200,000.00$ 195,000.00$ 195,000.00$ 165,000.00$ 165,000.00$ 200,000.00$ 200,000.00$ 110,415.00$ 110,415.00$ 3Furnish and Install 8" PVC SDR-35 Gravity SewerPipe17,850 LF153.00$ 2,731,050.00$ 116.00$ 2,070,600.00$ 40.00$ 714,000.00$ 150.00$ 2,677,500.00$ 137.90$ 2,461,515.00$ 4Furnish and Install 8" PVC SDR-26 Gravity SewerPipe2,250 LF163.00$ 366,750.00$ 95.00$ 213,750.00$ 43.00$ 96,750.00$ 155.00$ 348,750.00$ 137.90$ 310,275.00$ 5Furnish and Install 8” Ductile Iron Gravity SewerPipe350 LF213.00$ 74,550.00$ 96.00$ 33,600.00$ 76.00$ 26,600.00$ 162.00$ 56,700.00$ 175.30$ 61,355.00$ 6Furnish and Install 10" PVC SDR-26 GravitySewer Pipe900LF183.00$ 164,700.00$ 98.00$ 88,200.00$ 53.00$ 47,700.00$ 160.00$ 144,000.00$ 141.45$ 127,305.00$ IDLEWILD / THE MALL SANITARY SEWER SYSTEM AND WOODLAWN STORMWATER IMPROVEMENTS PROJECT 10-0034-UTTHURSDAY, APRIL 18, 2013 AWARD - WEDNESDAY, MAY 1, 2013ROWLAND, INC.PEPPER CONTRACTING SERVICESKAMMINGA & ROODVOETS KIMMINS CONTRACTING METRO EQUIPMENTA. SANITARY SEWER SYSTEM6Sewer Pipe900LF183.00$ 164,700.00$ 98.00$ 88,200.00$ 53.00$ 47,700.00$ 160.00$ 144,000.00$ 141.45$ 127,305.00$ 7Furnish and Install 12" PVC SDR-26 GravitySewer Pipe725 LF187.00$ 135,575.00$ 100.00$ 72,500.00$ 60.00$ 43,500.00$ 165.00$ 119,625.00$ 145.25$ 105,306.25$ 8Furnish and Install Relocated Water Main - 6” C-900 PVC550 LF63.00$ 34,650.00$ 48.00$ 26,400.00$ 23.86$ 13,123.00$ 61.00$ 33,550.00$ 58.10$ 31,955.00$ 9 Replace Water Service Lateral Pipe 450 EA240.00$ 108,000.00$ 795.00$ 357,750.00$ 610.00$ 274,500.00$ 1,550.00$ 697,500.00$ 575.00$ 258,750.00$ 10 Valves and Appurtenances 1 LS5,000.00$ 5,000.00$ 8,500.00$ 8,500.00$ 10,500.00$ 10,500.00$ 8,700.00$ 8,700.00$ 10,875.00$ 10,875.00$ 11 Furnish and Install 6” Line Stop 5 EA4,000.00$ 20,000.00$ 2,500.00$ 12,500.00$ 2,500.00$ 12,500.00$ 3,000.00$ 15,000.00$ 2,150.00$ 10,750.00$ 12 Furnish and Install 4” Line Stop 1 TON3,500.00$ 3,500.00$ 1,600.00$ 1,600.00$ 2,000.00$ 2,000.00$ 2,200.00$ 2,200.00$ 1,200.00$ 1,200.00$ 13 Furnish and Install Ductile Iron Fittings 1.5 EA5,500.00$ 8,250.00$ 7,400.00$ 11,100.00$ 3,000.00$ 4,500.00$ 7,200.00$ 10,800.00$ 5,625.00$ 8,437.50$ 14Furnish and Install Precast Sanitary Manhole Lessthan 8’ Depth63 EA4,500.00$ 283,500.00$ 6,200.00$ 390,600.00$ 3,000.00$ 189,000.00$ 4,000.00$ 252,000.00$ 5,250.00$ 330,750.00$ 15Furnish and Install Precast Sanitary Manhole 8’-12’Depth22 EA6,000.00$ 132,000.00$ 6,700.00$ 147,400.00$ 4,500.00$ 99,000.00$ 5,500.00$ 121,000.00$ 6,425.00$ 141,350.00$ 16Furnish and Install Precast Sanitary ManholeGreater Than 12’ Depth4EA7,000.00$ 28,000.00$ 10,500.00$ 42,000.00$ 5,250.00$ 21,000.00$ 6,800.00$ 27,200.00$ 5,625.00$ 22,500.00$ 16Greater Than 12’ Depth4EA7,000.00$ 28,000.00$ 10,500.00$ 42,000.00$ 5,250.00$ 21,000.00$ 6,800.00$ 27,200.00$ 5,625.00$ 22,500.00$ 17 Connection to Existing Manhole 2 EA3,000.00$ 6,000.00$ 3,200.00$ 6,400.00$ 1,000.00$ 2,000.00$ 2,500.00$ 5,000.00$ 3,025.00$ 6,050.00$ 18Furnish and Install Sewer Street Lateral andCleanout508 EA1,500.00$ 762,000.00$ 790.00$ 401,320.00$ 1,500.00$ 762,000.00$ 1,300.00$ 660,400.00$ 1,735.00$ 881,380.00$ Attachment number 1 \nPage 1 of 4 Item # 18 BID ITEMS QTY UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT IDLEWILD / THE MALL SANITARY SEWER SYSTEM AND WOODLAWN STORMWATER IMPROVEMENTS PROJECT 10-0034-UTTHURSDAY, APRIL 18, 2013 AWARD - WEDNESDAY, MAY 1, 2013ROWLAND, INC.PEPPER CONTRACTING SERVICESKAMMINGA & ROODVOETS KIMMINS CONTRACTING METRO EQUIPMENT19 Furnish and Install Sewer Service Lateral 508 EA1,830.00$ 929,640.00$ 900.00$ 457,200.00$ 2,900.00$ 1,473,200.00$ 1,500.00$ 762,000.00$ 1,920.00$ 975,360.00$ 20 Abandon Existing Septic Tank 460 EA500.00$ 230,000.00$ 1,300.00$ 598,000.00$ 1,176.00$ 540,960.00$ 850.00$ 391,000.00$ 540.00$ 248,400.00$ 21 Furnish and Install Flowable Fill 350 CYD135.00$ 47,250.00$ 230.00$ 80,500.00$ 75.00$ 26,250.00$ 185.00$ 64,750.00$ 145.00$ 50,750.00$ 22 Export Unsuitable Materials 1,500 CYD15.00$ 22,500.00$ 27.00$ 40,500.00$ 5.00$ 7,500.00$ 7.00$ 10,500.00$ 12.25$ 18,375.00$ 23 Import of Select Fill Material 1,900 CYD10.00$ 19,000.00$ 32.00$ 60,800.00$ 8.00$ 15,200.00$ 12.00$ 22,800.00$ 14.00$ 26,600.00$ 24 Mill and Resurface Asphalt 53,000 SY8.00$ 424,000.00$ 11.00$ 583,000.00$ 9.00$ 477,000.00$ 13.00$ 689,000.00$ 10.35$ 548,550.00$ 25Pavement Marking/Signage and Traffic ControlLoops1 LS50,000.00$ 50,000.00$ 40,000.00$ 40,000.00$ 55,000.00$ 55,000.00$ 60,000.00$ 60,000.00$ 33,865.00$ 33,865.00$ 26 As-Requested Concrete Sidewalk and Driveway 1,000SY45.00$ 45,000.00$ 39.00$ 39,000.00$ 24.75$ 24,750.00$ 60.00$ 60,000.00$ 60.50$ 60,500.00$ 27 As-Requested Concrete Curb and Gutter 1,000 LF25.00$ 25,000.00$ 23.00$ 23,000.00$ 14.00$ 14,000.00$ 22.00$ 22,000.00$ 29.75$ 29,750.00$ 28 Root Pruning12,500 LF2.50$ 31,250.00$ 3.75$ 46,875.00$ 2.85$ 35,625.00$ 3.50$ 43,750.00$ 6.60$ 82,500.00$ 29 Tree Removal Trunk Diameter 12-inch or Less 40 EA750.00$ 30,000.00$ 775.00$ 31,000.00$ 50.00$ 2,000.00$ 320.00$ 12,800.00$ 310.00$ 12,400.00$ 30 Tree Removal Trunk Diameter 13-inch to 24-inch 47EA1,000.00$ 47,000.00$ 195.00$ 9,165.00$ 250.00$ 11,750.00$ 370.00$ 17,390.00$ 390.00$ 18,330.00$ 31 Tree Removal Trunk Diameter 25-inch to 36-inch 20 EA2,000.00$ 40,000.00$ 3,100.00$ 62,000.00$ 600.00$ 12,000.00$ 820.00$ 16,400.00$ 520.00$ 10,400.00$ 32 Tree Removal Trunk Diameter 37-inch to 48-inch 13EA $ 3,500.00 45,500.00$ $ 4,250.00 55,250.00$ 975.00$ 12,675.00$ 1,300.00$ 16,900.00$ 780.00$ 10,140.00$ 33 Tree Removal Trunk Diameter 49-inch or Greater 5 EA $ 5,000.00 25,000.00$ 5,400.00$ 27,000.00$ 1,600.00$ 8,000.00$ 2,000.00$ 10,000.00$ 1,560.00$ 7,800.00$ 34Pinellas County Sewer Lateral Connection BuildingPermit Fee Allowance 1 LS $ 30,000.00 30,000.00$ 30,000.00$ 30,000.00$ 30,000.00$ 30,000.00$ 30,000.00$ 30,000.00$ 30,000.00$ 30,000.00$ 7,454,665.00$ 6,590,510.00$ 5,492,583.00$ 7,979,215.00$ 7,449,588.75$ 35745,466.50$ 659,051.00$ 549,258.30$ 797,921.50$ 744,958.88$ 8,200,131.50$ 7,249,561.00$ 6,041,841.30$ 8,777,136.50$ 8,194,547.63$ SUB-TOTAL SANITARY SEWER SYSTEM (ITEMS 1-34)Sanitary Sewer Contingency Allowance 10% SANITARY SEWER SYSTEM TOTAL (ITEMS 1-35)8,200,131.50$ 7,249,561.00$ 6,041,841.30$ 8,777,136.50$ 8,194,547.63$ B. STORM SEWER SYSTEMSANITARY SEWER SYSTEM TOTAL (ITEMS 1-35)Attachment number 1 \nPage 2 of 4 Item # 18 BID ITEMS QTY UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT IDLEWILD / THE MALL SANITARY SEWER SYSTEM AND WOODLAWN STORMWATER IMPROVEMENTS PROJECT 10-0034-UTTHURSDAY, APRIL 18, 2013 AWARD - WEDNESDAY, MAY 1, 2013ROWLAND, INC.PEPPER CONTRACTING SERVICESKAMMINGA & ROODVOETS KIMMINS CONTRACTING METRO EQUIPMENT36 Mobilization (Maximum of 5%)1 LS $ 30,000.00 30,000.00$ 42,500.00$ 42,500.00$ 21,500.00$ 21,500.00$ 35,000.00$ 35,000.00$ 37,800.00$ 37,800.00$ 37 Maintenance of Traffic (Maximum of 3%)1 LS $ 18,000.00 18,000.00$ 25,000.00$ 25,000.00$ 13,000.00$ 13,000.00$ 21,000.00$ 21,000.00$ 7,085.00$ 7,085.00$ 38 Existing Storm Sewer Structure/Piping Demolition 1LS $ 25,000.00 25,000.00$ 67,000.00$ 67,000.00$ 25,000.00$ 25,000.00$ 50,000.00$ 50,000.00$ 85,300.00$ 85,300.00$ 39 Furnish and Install 15” RCP Storm Sewer Pipe 1,850LF $ 38.00 70,300.00$ 53.00$ 98,050.00$ 50.00$ 92,500.00$ 80.00$ 148,000.00$ 63.00$ 116,550.00$ 40 Furnish and Install 18” RCP Storm Sewer Pipe 190 LF $ 44.00 8,360.00$ 50.00$ 9,500.00$ 55.00$ 10,450.00$ 82.00$ 15,580.00$ 57.00$ 10,830.00$ 41Furnish and Install 24” RCP Storm Sewer Pipe310LF $ 51.00 15,810.00$ 62.00$ 19,220.00$ 65.00$ 20,150.00$ 87.00$ 26,970.00$ 87.00$ 26,970.00$ 41Furnish and Install 24” RCP Storm Sewer Pipe310LF $ 51.00 15,810.00$ 62.00$ 19,220.00$ 65.00$ 20,150.00$ 87.00$ 26,970.00$ 87.00$ 26,970.00$ 42 Furnish and Install 42” RCP Storm Sewer Pipe 1,400LF $ 175.00 245,000.00$ 225.00$ 315,000.00$ 71.00$ 99,400.00$ 165.00$ 231,000.00$ 142.00$ 198,800.00$ 43Furnish and Install 23”x14” ERCP Storm SewerPipe110 LF $ 63.00 6,930.00$ 90.00$ 9,900.00$ 50.00$ 5,500.00$ 75.00$ 8,250.00$ 92.00$ 10,120.00$ 44Furnish and Install 38”x24” ERCP Storm SewerPipe35 LF $ 116.00 4,060.00$ 130.00$ 4,550.00$ 65.00$ 2,275.00$ 235.00$ 8,225.00$ 203.00$ 7,105.00$ 45Furnish and Install 29”X45" ERCP Storm SewerPipe30 LF $ 132.00 3,960.00$ 163.00$ 4,890.00$ 90.00$ 2,700.00$ 203.00$ 6,090.00$ 239.00$ 7,170.00$ 46Furnish and Install 38"x60" ERCP Storm SewerPipe35 LF $ 178.00 6,230.00$ 290.00$ 10,150.00$ 150.00$ 5,250.00$ 218.00$ 7,630.00$ 327.00$ 11,445.00$ 47Furnish and Install Precast Storm Sewer Structures(Inlets)28 EA $ 3,200.00 89,600.00$ 4,700.00$ 131,600.00$ 3,150.00$ 88,200.00$ 3,300.00$ 92,400.00$ 2,950.00$ 82,600.00$ 48 Furnish and Install Precast Storm Sewer Manholes 12 EA3,000.00$ 36,000.00$ 4,600.00$ 55,200.00$ 2,600.00$ 31,200.00$ 3,000.00$ 36,000.00$ 3,700.00$ 44,400.00$ 49 Furnish and Install Conflict Manholes 1 LS12,500.00$ 12,500.00$ 18,000.00$ 18,000.00$ 5,400.00$ 5,400.00$ 15,000.00$ 15,000.00$ 9,850.00$ 9,850.00$ 50 Connection to Existing Storm Inlet/Structures 4 EA2,000.00$ 8,000.00$ 1,500.00$ 6,000.00$ 1,700.00$ 6,800.00$ 4,000.00$ 16,000.00$ 1,095.00$ 4,380.00$ 51 Furnish and Install Concrete Endwalls 1 LS15,000.00$ 15,000.00$ 16,000.00$ 16,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 20,800.00$ 20,800.00$ 4”Non-ReinforcedConcreteDitchPavement524”Non-ReinforcedConcreteDitchPavement(Inlets)110 SY60.00$ 6,600.00$ 80.00$ 8,800.00$ 15.00$ 1,650.00$ 36.00$ 3,960.00$ 59.50$ 6,545.00$ 53Rip-Rap, Rubble, Ditch Lining45TON160.00$ 7,200.00$ 174.00$ 7,830.00$ 70.00$ 3,150.00$ 140.00$ 6,300.00$ 161.00$ 7,245.00$ $ 608,550.00 $ 849,190.00 $ 444,125.00 $ 737,405.00 $ 694,995.00 SUB-TOTAL STORM SEWER SYSTEM (ITEMS 36-53)Attachment number 1 \nPage 3 of 4 Item # 18 BID ITEMS QTY UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT IDLEWILD / THE MALL SANITARY SEWER SYSTEM AND WOODLAWN STORMWATER IMPROVEMENTS PROJECT 10-0034-UTTHURSDAY, APRIL 18, 2013 AWARD - WEDNESDAY, MAY 1, 2013ROWLAND, INC.PEPPER CONTRACTING SERVICESKAMMINGA & ROODVOETS KIMMINS CONTRACTING METRO EQUIPMENT54 $ 60,855.00 $ 84,919.00 $ 44,412.50 $ 73,740.50 $ 69,499.50 $ 669,405.00 $ 934,109.00 $ 488,537.50 $ 811,145.50 $ 764,494.50 $ 8,869,536.50 $ 8,183,670.00 $ 6,530,378.80 $ 9,588,282.00 $ 8,959,042.13 BID TOTAL ITEMS (1-54)STORM SEWER SYSTEM CONTINGENCY 10%STORM SEWER TOTAL (ITEMS 36-54)Attachment number 1 \nPage 4 of 4 Item # 18 1 of 10 form revised: 10/14/2011 WORK ORDER INITIATION FORM for the CITY OF CLEARWATER Date: March 13, 2013 Project Number: 2110-202-000 City Project Number: 10-0034-UT 1. PROJECT TITLE: Idlewild/The Mall Sanitary Sewer System and Woodlawn Terrace Stormwater Improvements Engineering Services During Construction 2. SCOPE OF SERVICES: In August 2010 the City authorized King Engineering Associates, Inc. (King) to provide preliminary engineering, design and permitting for the abandonment of septic systems and installation of a sewer system in the Idlewild/The Mall subdivisions. The Work Order was amended to provide EPA grant assistance and to include preliminary engineering, design and permitting of the Woodlawn Terrace Stormwater Improvements in the project. Under this Work Order, the City authorizes King to provide construction management and field representative services during construction of the sanitary sewer and storm sewer improvements. Task 1: Construction Management Services King will provide construction management during an assumed twenty-three (23) month construction contract period, which includes: 1.1 Attendance at the preconstruction meeting by King’s Project Manager, Project Engineer and Field Representative. King will prepare the meeting agenda, invite outside utilities and permitting agencies, attend and conduct the meeting and prepare and distribute meeting minutes. 1.2 Logging, distributing, reviewing and responding to the Contractor’s submittals including construction progress schedules and approximately 40 Shop Drawings and other miscellaneous submittals. Of these submittals, it is assumed that up to 20 will require a Attachment number 2 \nPage 1 of 10 Item # 18 2 of 10 form revised: 10/14/2011 second review. The contract requires that the Contractor reimburse the Engineer for each 3rd and more review. · Sanitary Sewer System: 30 Shop Drawings · Storm Sewer System : 10 Shop Drawings 1.3 Attendance at up to 20 construction progress meetings and site visits by King’s Project Manager and Project Engineer. King will prepare the meeting agenda, attend and conduct the meetings and prepare and distribute meeting minutes by email. 1.4 Twelve periodic site visits by either King’s Project Manager or Project Engineer to observe the progress of the work or to assist with conflict resolution. This effort will be coordinated with the City Project Manager. 1.5 Reviewing and signing the Contractor’s pay applications. This includes reviewing and approving the Contractor’s initial schedule of values. Verification of installed quantities will be conducted by King’s Field Representative. 1.6 Logging, reviewing and responding to the Contractor’s Requests for Information (RFIs). For the purposes of this Work Order, a total of 50 RFIs is assumed. · Sanitary Sewer System: 40 RFIs · Storm Sewer System : 10 RFIs 1.7 Developing and issuing Requests for Proposal (RFPs) to the Contractor for additional work, reviewing and negotiating pricing and issuing Work Change Directives (WCDs) to authorize the Contractor to proceed with additional work. This includes development of supplemental drawings and tracking the contract’s Contingency Allowance. For the purposes of this Work Order, a total of 15 RFPs and 15 WCDs is assumed. · Sanitary Sewer System: 12 RFPs/WCDs · Storm Sewer System : 3 RFPs/WCDs 1.8 Assisting the City with negotiating and preparing Change Orders to the contract. For the purposes of this Work Order, a total of 3 Change Orders is assumed. 1.9 Reviewing and logging compaction and materials test reports as well as gravity sewer mandrel and exfiltration test results. 1.10 The sewer system will be placed into service in sections. Based on its layout, the system can be broken into approximately 12 sections. For each section, King will: · Attend a walkthrough; · Develop a partial punchlist; · Reviewing the Contractor survey As-Builts. · Prepare Record Drawings based on redlines and survey As-Builts provided by the Contractor; · Prepare and submit wastewater certification packages to the FDEP. Attachment number 2 \nPage 2 of 10 Item # 18 3 of 10 form revised: 10/14/2011 1.11 Developing and submitting certification packages for the following remaining permits: Sanitary Sewer System · FDEP Domestic Wastewater Transmission/Collection System Permit · Pinellas County Right-of-Way Use. · FDEP Water Permit for the two water main relocations. Storm Sewer System · SWFWMD Environmental Resource Permit (ERP); · U.S. Army Corps of Engineers Nationwide 12 Permit; · Pinellas County Right-of-Way Use. Engineer will also review and log the Contractor’s septic tank permits and final approvals from the Health Department. 1.12 Providing assistance with final closeout including: · Attending a partial and a final walkthrough and confirming that all punchlist items have been completed; · Reviewing the Contractor’s combined survey as-built; · Preparing combined Record Drawings and providing the City with signed and sealed copies; · Providing the City with Record Drawings in PDF and AutoCAD formats; · Reviewing and computing adjustments to Contract Price and Contract Time and assisting with preparation of the final Change Order. 1.13 Providing general Program Management including: · On a routine basis, reviewing project status and ongoing issues, prioritizing efforts and scheduling and assigning personnel and other necessary resources. Includes miscellaneous conference calls, emails and discussions necessary to coordinate, plan and manage the efforts of the Engineer’s staff. · Maintaining routine contact and discussing construction progress and project developments with the Engineer’s Field Representative; · Miscellaneous phone calls and emails and coordination with the City’s Project Manager and other City staff, including assisting the City’s Project Manager with miscellaneous minor project related questions and general consultation with respect to the Contractor’s contractual obligations; · Miscellaneous phone calls and emails with the Contractor’s staff required to respond to minor questions not requiring formal RFIs; · Providing the City’s Project Manager with Field Observation Daily Reports on a weekly basis; · Document control including maintaining files of correspondence, meeting minutes, Contract Documents, Change Orders, Field Orders, RFIs, Work Change Directives, Addenda, additional Drawings issued subsequent to the execution of the Contract, progress reports, Shop Drawing and Sample submittals, regulatory correspondence Attachment number 2 \nPage 3 of 10 Item # 18 4 of 10 form revised: 10/14/2011 and other Project-related documents. · Coordination with the City and Contractor for the Woodlawn Terrace Floodplain Storage Project and the SWFWMD permit requirements for ERP 44015015.002. 1.14 Attending up to three (3) public meetings with the City during the course of construction. Task 2: Field Observation Services King will provide the services of a Field Representative on a Time and Expense (T&E) basis to observe that the work is proceeding in general accordance with the Contract Documents, to assist with verifying installed quantities and to observe sewer system testing. The budget for Field Observation budgeted level of effort is: Task 2.1 – Sanitary Sewer field observation (3,400 hours) Task 2.2 – Storm Sewer field observation (248 hours) Total Field Observation Hours: 3,648 hours · No effort during the first month of the construction contract during initial submittal review. · An average of 16 hours per week during the second month of the construction contract. · An average of 40 hours per week from the 3rd to the 22nd month of the construction contract. · An average of 16 hours per week during the 23rd month of the construction contract. Task 3: Contingencies 3.1 Additional Services King will provide additional services on an “as-needed basis”, such as additional field observation services due to the Contractor working extended hours, at the request of the City, after development of a scope and fee and issuance of written authorization by the City’s project representative and Owner Department. 3. PROJECT GOALS: Project deliverables will include the following: · Meeting minutes in PDF format via email. · Field Observation Reports in PDF format via email. · Responses to Contractor RFI’s in PDF format via email. · Hardcopies of Shop Drawing Review comments. · One copy of each submitted certification package. Attachment number 2 \nPage 4 of 10 Item # 18 5 of 10 form revised: 10/14/2011 · Five (5) 24”x36” signed/seal final Record Drawings. · Two (2) 11”x17” signed/seal final Record Drawings. · Record Drawings in AutoCAD and PDF formats on CDROM. 4. BUDGET: See Attachment “B”. This price includes all labor and expenses anticipated to be incurred by King Engineering for the completion of these tasks in accordance with Professional Services Method “A” – Cost Times Multiplier Basis not to exceed $728,582.00. (See Project Budget Table) Neither permits nor application fees are anticipated for the project. 5. SCHEDULE: Tasks 1 through3 will be completed in accordance with the Contractor’s construction schedule over the course of a 695-day construction contract duration. 6. STAFF ASSIGNMENT (ENGINEER): Principal: Christopher F. Kuzler, P.E. Project Manager: Loc P. Truong, P.E. Sr. Field Representatives: Orlando Serrano 7. CORRESPONDENCE/REPORTING PROCEDURES: ENGINEER’s project correspondence shall be directed to Loc P. Truong, P.E. All City project correspondence shall be directed to Lan-Anh Nguyen, P.E., with copies to others as may be appropriate. 8. INVOICING/FUNDING PROCEDURES: Invoices shall be submitted monthly to the City of Clearwater Engineering, Attn: Veronica Josef, Senior Staff Assistant, P. O. Box 4748, Clearwater, Florida 33758-4748, for work performed. . Contingency services will be billed as incurred after written authorization provided by the City to proceed with those services. City Invoicing Code for Sanitary Sewer: 0327-96630-561300-535-000-0000 $672,415 City Invoicing Code for Stormwater: _0315-96169-561200-539-000-0000_$56,167________ 9. INVOICING PROCEEDURES At a minimum, in addition to the invoice amount(s) the following information shall be provided on all invoices submitted on the Work Order: A. Purchase Order Number and Contract Amount. B. The time period (begin and end date) covered by the invoice. C. A short narrative summary of activities completed in the time period Attachment number 2 \nPage 5 of 10 Item # 18 6 of 10 form revised: 10/14/2011 D. Contract billing method – Lump Sum or Cost Times Multiplier E. If Lump Sum, the percent completion, amount due, previous amount earned and total earned to date for all tasks (direct costs, if any, shall be included in lump sum amount). F. If Cost Times Multiplier, hours, hourly rates, names of individuals being billed, amount due, previous amount earned, total earned to date for each task and other direct costs (receipts will be required for any single item with a cost of $50 or greater or cumulative monthly expenses greater than $100). G. If the Work Order is funded by multiple funding codes, an itemization of tasks and invoice amounts by funding code. 10. SPECIAL CONSIDERATIONS: King Engineering shall coordinate with the City and the Contractor for the Woodlawn Terrace Floodplain Storage Project to ensure compliance with SWFWMD’s conditions for ERP 44015015.002. Attachment number 2 \nPage 6 of 10 Item # 18 7 of 10 form revised: 10/14/2011 PREPARED BY: APPROVED BY: ___________________________ ________________________ Christopher F. Kuzler, P.E. Michael D. Quillen, P.E. Sr. Vice President City Engineer King Engineering Associates, Inc. City of Clearwater ___________________________ ________________________ Date Date Attachment number 2 \nPage 7 of 10 Item # 18 Attachment “A” 8 of 10 form revised: 10/14/2011 CITY OF CLEARWATER ENGINEERING DEPARTMENT WORK ORDER INITIATION FORM CITY DELIVERABLES 1. FORMAT The design plans shall be compiled utilizing the following methods: 1. City of Clearwater CAD standards. 2. Datum: Horizontal and Vertical datum shall be referenced to North American Vertical Datum of 1988 (vertical) and North American Datum of 1983/90 (horizontal). The unit of measurement shall be the United States Foot. Any deviation from this datum will not be accepted unless reviewed by City of Clearwater Engineering/Geographic Technology Division. 2. DELIVERABLES The design plans shall be produced on bond material, 24" x 36" at a scale of 1" = 20’ unless approved otherwise. Upon completion the consultant shall deliver all drawing files in digital format with all project data in Autodesk Civil 3D file format. If not available Land Desktop files are still acceptable, however the City or Clearwater is currently phasing out Land Desktop. NOTE: If approved deviation from Clearwater CAD standards are used the Consultant shall include all necessary information to aid in manipulating the drawings including either PCP, CTB file or pen schedule for plotting. The drawing file shall include only authorized fonts, shapes, line types or other attributes contained in the standard AutoDesk, Inc. release. All block references and references contained within the drawing file shall be included. Please address any questions regarding format to Mr. Tom Mahony, at (727) 562 4762 or email address Tom.Mahony@myClearwater.com. All electronic files (CAD and Specification files) must be delivered upon completion of project or with 100% plan submittal to City of Clearwater. Attachment number 2 \nPage 8 of 10 Item # 18 Attachment “B” 9 of 10 form revised: 10/14/2011 Idlewild/The Mall Sanitary Sewer System and Woodlawn Terrace Stormwater Improvements Engineering Services During Construction WORK ORDER INITIATION FORM PROJECT BUDGET Task Description Storm Sewer Sanitary Sewer Total 1.0 Construction Management Services 1.1 Pre-construction Meeting $158 $2,241 $2,399 1.2 Submittals $7,774 $23,320 $31,094 1.3 Progress Meetings $3,133 $44,337 $47,470 1.4 Periodic Site Visits $364 $5,156 $5,520 1.5 Pay Applications $389 $5,506 $5,895 1.6 Request for Information (RFI) $2,461 $9,845 $12,306 1.7 RFP/Work Change Directives $1,240 $17,541 $18,781 1.8 Change Orders $297 $4,203 $4,500 1.9 Test Reports $325 $4,595 $4,920 1.10 FDEP Certifications for Sanitary Sewer $0 $20,370 $20,370 1.11 Other Certifications $2,845 $9,125 $11,970 1.12 Closeout Assistance $503 $7,117 $7,620 Attachment number 2 \nPage 9 of 10 Item # 18 Attachment “B” 10 of 10 form revised: 10/14/2011 1.13 Program Management $5,582 $79,000 $84,582 1.14 Public Relations Meetings $187 $2,648 $2,835 2.0 Field Observation Services 2.1 Sanitary Sewer System Field Observation $0 $306,651 $306,651 2.2 Storm Sewer System Field Observation $21,669 $0 $21,669 3.0 Contingency Services 3.1 Additional Services $9,240 $130,760 $140,000 Grand Total: $56,167 $672,415 $728,582 Attachment number 2 \nPage 10 of 10 Item # 18 Attachment number 3 \nPage 1 of 1Item # 18 Attachment number 4 \nPage 1 of 17 Item # 18 Attachment number 4 \nPage 2 of 17 Item # 18 Attachment number 4 \nPage 3 of 17 Item # 18 Attachment number 4 \nPage 4 of 17 Item # 18 Attachment number 4 \nPage 5 of 17 Item # 18 Attachment number 4 \nPage 6 of 17 Item # 18 Attachment number 4 \nPage 7 of 17 Item # 18 Attachment number 4 \nPage 8 of 17 Item # 18 Attachment number 4 \nPage 9 of 17 Item # 18 Attachment number 4 \nPage 10 of 17 Item # 18 Attachment number 4 \nPage 11 of 17 Item # 18 Attachment number 4 \nPage 12 of 17 Item # 18 Attachment number 4 \nPage 13 of 17 Item # 18 Attachment number 4 \nPage 14 of 17 Item # 18 Attachment number 4 \nPage 15 of 17 Item # 18 Attachment number 4 \nPage 16 of 17 Item # 18 Attachment number 4 \nPage 17 of 17 Item # 18 City Council Agenda Council Chambers - City Hall Meeting Date:5/16/2013 SUBJECT / RECOMMENDATION: Award a contract (purchase order) to Young’s Communications Company, Inc. of Melbourne, Florida for the construction of Water Treatment Plant 2 – Contract 3: Raw Water Transmission Main Expansion Project in the amount of $6,920,083.83, which is the lowest responsible bid in accordance with plans and specifications; and authorize the appropriate officials to execute same. (consent) SUMMARY: The City of Clearwater currently operates one Reverse Osmosis (RO) Water Treatment Plant, and is preparing to build a second RO plant located at 21133 N. US Hwy 19 within the City of Clearwater. A cooperative funding agreement (CFA) between the Southwest Florida Water Management District (SWFWMD) and the City of Clearwater provides for the design, permitting and construction of a brackish reverse osmosis (RO) facility at Water Treatment Plant (WTP) 2. SWFWMD will reimburse 50% of project costs up to $15,216,890. There is no cost to the City associated with the SWFWMD Agreement. This project is one of many components that are being completed for the City to construct the second RO plant at WTP 2. This is the final component being brought forward to the City Council for approval. The subject contract is for the construction of the raw water supply system along the Southern and Eastern areas of Clearwater to the WTP 2 site. Construction of a raw water supply system with approximately 15,400 linear feet of 16-inch through 18-inch raw water main piping and approximately 33,000 linear feet of 6-inch through 14-inch well transmission mains. In addition, the contractor will perform modifications to the existing City potable water system associated with the new raw water transmission mains. The contract period for construction is 420 consecutive calendar days estimated to start in June 2013 and finish in August 2014. The Public Utilities Department shall own and maintain the proposed improvements included in this contract. A midyear amendment will transfer $7,500,000.00 of Water Revenue (388421) from Water Sewer Reserves to 0315-96767, Reverse Osmosis Plant at Reservoir 2, to fund the contract in the amount of $6,920,083.83 and $579,916.17 for other contingency items. Type:Capital expenditure Current Year Budget?:No Budget Adjustment:Yes Budget Adjustment Comments: See summary Current Year Cost:$6,920,083.83 Annual Operating Cost: Not to Exceed:$6,920,083.83 Total Cost:$6,920,083.83 For Fiscal Year:2012 to 2013 Appropriation Code Amount Appropriation Comment Cover Memo Item # 19 0315-96767-563800-533- 000-0000 $6,920,083.83 See summary Bid Required?:Yes Bid Number:10-0039-UT– (C) Other Bid / Contract:Bid Exceptions:None Review Approval: Cover Memo Item # 19 BID ITEM No. ITEMS DESCRIPTION UNIT QTY UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT 1 Mobilization/Demobilization (3.5% Maximum)1 LS273,750.00$ 273,750.00$ 269,000.00$ 269,000.00$ 150,000.00$ 150,000.00$ 2 Maintenance of Traffic (1.5% Maximum)1 LS118,000.00$ 118,000.00$ 114,000.00$ 114,000.00$ 40,000.00$ 40,000.00$ 3 F&I 3-inch Communication Conduit HDPE Pipe by Horizontal Directional Drill 2,750 LF28.68$ 78,870.00$ 16.00$ 44,000.00$ 14.00$ 38,500.00$ 4 F&I 6-inch PVC Raw Water Pipe by Horizontal Directional Drill 8,010 LF43.68$ 349,876.80$ 36.00$ 288,360.00$ 35.00$ 280,350.00$ 5 F&I 8-inch HDPE Raw Water Pipe by Horizontal Directional Drill 860 LF37.5 32,250.00$ 40.00$ 34,400.00$ 47.00$ 40,420.00$ 6a F&I 8-inch PVC Raw Water Pipe by Horizontal Directional Drill 7,220 LF42.75$ 308,655.00$ 42.00$ 303,240.00$ 52.50$ 379,050.00$ 6bF&I 8-inch PVC Raw Water Pipe by Horizontal Directional Drill (Mission Hills Conceptual Route)6,300 LF57.18$ 360,234.00$ 42.00$ 264,600.00$ 52.50$ 330,750.00$ 6c F&I 8-inch PVC Potable Water Pipe by Horizontal Directional Drill 1,610 LF45.75$ 73,657.50$ 46.00$ 74,060.00$ 75.00$ 120,750.00$ 7 F&I 10-inch HDPE Raw Water Pipe by Horizontal Directional Drill 270 LF65.00$ 17,550.00$ 65.00$ 17,550.00$ 53.00$ 14,310.00$ 8 F&I 12-inch PVC Raw Water Pipe by Horizontal Directional Drill 3,190 LF90.00$ 287,100.00$ 75.00$ 239,250.00$ 75.00$ 239,250.00$ 9 F&I 14-inch HDPE Raw Water Pipe by Horizontal Directional Drill 1,320 LF91.00$ 120,120.00$ 77.00$ 101,640.00$ 79.00$ 104,280.00$ 10 F&I 16-inch HDPE Raw Water Pipe by Horizontal Directional Drill 1,300 LF116.00$ 150,800.00$ 100.00$ 130,000.00$ 91.00$ 118,300.00$ 11 F&I 18-inch HDPE Raw Water Pipe by Horizontal Directional Drill 900 LF166.00$ 149,400.00$ 136.00$ 122,400.00$ 105.00$ 94,500.00$ 12a F&I 6-inch PVC Raw Water Pipe by Open Cut240 LF88.00$ 21,120.00$ 90.00$ 21,600.00$ 31.00$ 7,440.00$ 12b F&I 6-inch PVC Potable Water Pipe by Open Cut70 LF88.00$ 6,160.00$ 90.00$ 6,300.00$ 41.00$ 2,870.00$ 13 F&I 6-inch DI Potable Water Pipe by Open Cut120 LF108.00$ 12,960.00$ 114.00$ 13,680.00$ 43.00$ 5,160.00$ 14 F&I 8-inch HDPE Raw Water Pipe by Open Cut130 LF93.00$ 12,090.00$ 90.00$ 11,700.00$ 39.00$ 5,070.00$ 15a F&I 8-inch PVC Raw Water Pipe by Open Cut500 LF93.00$ 46,500.00$ 90.00$ 45,000.00$ 62.00$ 31,000.00$ 15b F&I 8-inch PVC Potable Water Pipe by Open Cut180 LF93.00$ 16,740.00$ 100.00$ 18,000.00$ 99.50$ 17,910.00$ 16F&I 8-inch DI Potable Water Pipe by Open Cut30LFWTP No. 2 - CONTRACT 3: RAW WATER TRANSMISSION MAIN EXPANSION PROJECT - 10-0039-UT-(C)BID OPENING: THURSDAY, APRIL 25, 2013 AWARD: THURSDAY, MAY 16, 2013WESTRA CONSTRUCTION YOUNGS COMMUNICATIONMETRO EQUIPMENT16 F&I 8-inch DI Potable Water Pipe by Open Cut30 LF113.00$ 3,390.00$ 100.00$ 3,000.00$ 138.50$ 4,155.00$ 17 F&I 12-inch DI Raw Water Pipe by Open Cut4,530 LF145.00$ 656,850.00$ 176.00$ 797,280.00$ 177.00$ 801,810.00$ 18 F&I 16-inch HDPE Raw Water Pipe by Open Cut60 LF158.00$ 9,480.00$ 179.00$ 10,740.00$ 95.00$ 5,700.00$ 19 F&I 16-inch DI Raw Water Pipe by Open Cut13,000 LF155.75$ 2,024,750.00$ 179.00$ 2,327,000.00$ 168.50$ 2,190,500.00$ 20 F&I 18-inch HDPE Raw Water Pipe by Open Cut40 LF165.21$ 6,608.40$ 195.00$ 7,800.00$ 113.00$ 4,520.00$ 21 F&I 6-inch Restrained Joints for PVC or HDPE Pipe 150 EA162.00$ 24,300.00$ 125.00$ 18,750.00$ 61.00$ 9,150.00$ 22 F&I 6-inch Restrained Joints for DI Pipe30 EA170.00$ 5,100.00$ 125.00$ 3,750.00$ 73.00$ 2,190.00$ 23 F&I 8-inch Restrained Joints for PVC or HDPE Pipe 200 EA208.00$ 41,600.00$ 135.00$ 27,000.00$ 94.00$ 18,800.00$ 24 F&I 8-inch Restrained Joints for DI Pipe30 EA214.00$ 6,420.00$ 125.00$ 3,750.00$ 82.00$ 2,460.00$ 25 F&I 10-inch Restrained Joints for HDPE Pipe10 EA325.00$ 3,250.00$ 275.00$ 2,750.00$ 262.00$ 2,620.00$ 26 F&I 12-inch Restrained Joints for PVC or HDPE Pipe 30 EA263.00$ 7,890.00$ 200.00$ 6,000.00$ 154.50$ 4,635.00$ 27 F&I 12-inch Restrained Joints for DI Pipe130 EA335.00$ 43,550.00$ 240.00$ 31,200.00$ 166.00$ 21,580.00$ 28 F&I 14-inch Restrained Joints for HDPE Pipe20 EA615.00$ 12,300.00$ 550.00$ 11,000.00$ 642.00$ 12,840.00$ 29 F&I 16-inch Restrained Joints for HDPE Pipe10 EA720.00$ 7,200.00$ 700.00$ 7,000.00$ 788.00$ 7,880.00$ 30 F&I 16-inch Restrained Joints for DI Pipe310 EA665.00$ 206,150.00$ 465.00$ 144,150.00$ 358.00$ 110,980.00$ 31 F&I 18-inch Restrained Joints for HDPE Pipe10 EA820.00$ 8,200.00$ 800.00$ 8,000.00$ 915.73$ 9,157.30$ 32 F&I Compact DI Fittings38,710 LB8.00$ 309,680.00$ 6.45$ 249,679.50$ 7.20$ 278,712.00$ 33 F&I 6-inch Resilient Wedge Gate Valve & Valve Box 20 EA905.00$ 18,100.00$ 1,500.00$ 30,000.00$ 931.00$ 18,620.00$ 34 F&I 8-inch Resilient Wedge Gate Valve & Valve Box 14 EA1,275.00$ 17,850.00$ 2,000.00$ 28,000.00$ 1,221.00$ 17,094.00$ 35 F&I 12-inch Resilient Wedge Gate Valve & Valve Box 5 EA2,130.00$ 10,650.00$ 2,800.00$ 14,000.00$ 2,000.00$ 10,000.00$ 36 F&I 16-inch Resilient Wedge Gate Valve & Valve Box 12 EA4,475.00$ 53,700.00$ 5,800.00$ 69,600.00$ 4,169.00$ 50,028.00$ 37 F&I Combination Air Valve 50 EA3,600.00$ 180,000.00$ 4,000.00$ 200,000.00$ 3,500.00$ 175,000.00$ C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\2BDDDCE5-3CED-4F05-8F77-E4D905AC3C9A\PDFConvert.18979.1.EXCEL_BID_TAB_24/30/2013Page 1 of 3Attachment number 1 \nPage 1 of 3 Item # 19 BID ITEM No. ITEMS DESCRIPTION UNIT QTY UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT WTP No. 2 - CONTRACT 3: RAW WATER TRANSMISSION MAIN EXPANSION PROJECT - 10-0039-UT-(C)BID OPENING: THURSDAY, APRIL 25, 2013 AWARD: THURSDAY, MAY 16, 2013WESTRA CONSTRUCTION YOUNGS COMMUNICATIONMETRO EQUIPMENT38 Root Pruning3,960 LF3.50$ 13,860.00$ 3.25$ 12,870.00$ 3.50$ 13,860.00$ 39 Tree Barricades1 LS20,000.00$ 20,000.00$ 18,000.00$ 18,000.00$ 7,056.00$ 7,056.00$ 40 Remove Trees25 EA500.00$ 12,500.00$ 1,850.00$ 46,250.00$ 450.00$ 11,250.00$ 41 Sanitary Sewer Cleanouts70 EA1,000.00$ 70,000.00$ 610.00$ 42,700.00$ 428.00$ 29,960.00$ 42 16-inch DI Pipe Aerial Crossing at Nursery Rd (Sheet C26)1 LS66,000.00$ 66,000.00$ 35,000.00$ 35,000.00$ 20,768.00$ 20,768.00$ 43 16-inch DI Pipe Aerial Crossing at Hercules Ave (Sheet C38) 1 LS56,500.00$ 56,500.00$ 44,000.00$ 44,000.00$ 29,106.00$ 29,106.00$ 44Connect to Existing 12-inch WM at Martin Luther King Jr Av and Woodlawn St (Sheet C06)1 LS15,000.00$ 15,000.00$ 9,500.00$ 9,500.00$ 4,983.00$ 4,983.00$ 45Reconnect Existing 4-inch WM from Existing 16-inch WM to Proposed 8-inch WM at Woodlawn St (Sheet C06)1 LS12,000.00$ 12,000.00$ 9,800.00$ 9,800.00$ 6,003.00$ 6,003.00$ 46Reconnect Existing Fire Hydrant from Existing 16-inch WM to Proposed 8-inch WM at Woodlawn St (Sheet C06)1 LS4500 4,500.00$ 7,500.00$ 7,500.00$ 3,135.00$ 3,135.00$ 47Reconnect Existing 6-inch WM from Existing 16-inch WM to Proposed 8-inch WM at Woodlawn St (Sheet C06)1 LS7,200.00$ 7,200.00$ 8,000.00$ 8,000.00$ 4,210.00$ 4,210.00$ 48 Connect to Existing 8-inch WM at Woodlawn St (Sheet C06) 1 LS9600 9,600.00$ 19,000.00$ 19,000.00$ 6,942.00$ 6,942.00$ 49Reconnect Existing 6-inch WM from Existing 16-inch WM to Existing 8-inch WM at Belleair Rd and Missouri Ave (Sheet C13)1 LS28,000.00$ 28,000.00$ 13,000.00$ 13,000.00$ 12,654.00$ 12,654.00$ 50 Connect to Existing 16-inch WM at Belleair Rd and Beverly Dr (Sheet C24) 1 LS20,000.00$ 20,000.00$ 21,000.00$ 21,000.00$ 23,118.00$ 23,118.00$ 51Reconnections to Existing 16-inch WM at Druid Rd and Progress Energy Easement (Sheet C53)1 LS20,600.00$ 20,600.00$ 29,000.00$ 29,000.00$ 14,851.00$ 14,851.00$ Reconnect Existing 6-inch WM from Existing 16-inch WM to Proposed 6-inch WM 52Reconnect Existing 6-inch WM from Existing 16-inch WM to Proposed 6-inch WM at S.R. 60 east of Home Depot Entrance (Sheet C63) 1 LS19,500.00$ 19,500.00$ 15,000.00$ 15,000.00$ 10,000.00$ 10,000.00$ 53Connect Proposed 6-inch WM to Existing 6-inch WM at S.R. 60 west of Home Depot Entrance (Sheet C63)1 LS23,200.00$ 23,200.00$ 13,000.00$ 13,000.00$ 6,032.00$ 6,032.00$ 54Wet tap Existing 16-inch WM and connect new 8-inch well main at Belleair Rd. and Highland Ave. intersection (Sheet C14)1 LS12,100.00$ 12,100.00$ 6,500.00$ 6,500.00$ 3,814.00$ 3,814.00$ 55Wet tap Existing 10-inch WM and reconnect Existing 6-inch WM at Belleair Rd. and Highland Ave. intersection (Sheet C14)1 LS16,300.00$ 16,300.00$ 18,000.00$ 18,000.00$ 10,699.00$ 10,699.00$ 56Wet tap Existing 10-inch WM and reconnect Existing 8-inch WM at Belleair Rd. and Highland Ave. intersection (Sheet C14)1 LS13,000.00$ 13,000.00$ 10,000.00$ 10,000.00$ 13,323.00$ 13,323.00$ 57Wet tap Existing 8-inch WM and reconnect Existing 8-inch WM at Belleair Rd. and Highland Ave. intersection (Sheet C14)1 LS8,700.00$ 8,700.00$ 12,000.00$ 12,000.00$ 4,886.00$ 4,886.00$ 58 Inspection, Pigging, Flushing, and Disinfection of Existing 16-inch Water Main 16,970 LF30.00$ 509,100.00$ 25.00$ 424,250.00$ 13.00$ 220,610.00$ 59Sod Restoration as Directed by the Owner or the Owner's Authorized Project Representative200 SY3.00$ 600.00$ 3.00$ 600.00$ 4.54$ 908.00$ 60Concrete Driveway Restoration as Directed by the Owner or the Owner's Authorized Project Representative200 SY45.00$ 9,000.00$ 57.00$ 11,400.00$ 45.00$ 9,000.00$ 61Concrete Sidewalk Restoration as Directed by the Owner or the Owner's Authorized Project Representative200 SY45.00$ 9,000.00$ 42.00$ 8,400.00$ 45.00$ 9,000.00$ 62Concrete Curb Restoration as Directed by the Owner or the Owner's Authorized Project Representative200 LF14.00$ 2,800.00$ 20.00$ 4,000.00$ 28.88$ 5,776.00$ 63Underdrain Restoration as Directed by the Owner or the Owner's Authorized Project Representative200 LF28.00$ 5,600.00$ 25.00$ 5,000.00$ 16.50$ 3,300.00$ C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\2BDDDCE5-3CED-4F05-8F77-E4D905AC3C9A\PDFConvert.18979.1.EXCEL_BID_TAB_24/30/2013Page 2 of 3Attachment number 1 \nPage 2 of 3 Item # 19 BID ITEM No. ITEMS DESCRIPTION UNIT QTY UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT WTP No. 2 - CONTRACT 3: RAW WATER TRANSMISSION MAIN EXPANSION PROJECT - 10-0039-UT-(C)BID OPENING: THURSDAY, APRIL 25, 2013 AWARD: THURSDAY, MAY 16, 2013WESTRA CONSTRUCTION YOUNGS COMMUNICATIONMETRO EQUIPMENT64Asphalt Paving Restoration as Directed by the Owner or the Owner's Authorized Project Representative200 SY40.00$ 8,000.00$ 60.00$ 12,000.00$ 27.00$ 5,400.00$ 65Unsuitable Material Excavation Below Grade as Directed by the Owner or the Owner's Authorized Project Representative200 CY7.70$ 1,540.00$ 11.00$ 2,200.00$ 18.00$ 3,600.00$ 66Select Backfill Below Grade as Directed by the Owner or the Owner's Authorized Project Representative200 CY12.25$ 2,450.00$ 19.00$ 3,800.00$ 25.00$ 5,000.00$ 67Asphalt Overlay as Directed by the Owner or the Owner's Authorized Project Representative200 SY76.00$ 15,200.00$ 83.00$ 16,600.00$ 17.00$ 3,400.00$ 68 F&I Pull Boxes for Communication Conduits10 EA1,000.00$ 10,000.00$ 3,200.00$ 32,000.00$ 1,000.00$ 10,000.00$ 7,114,701.70$ 7,029,599.50$ 6,290,985.30$ 69 Owner’s 10% Contingency1 LS 711,470.17$ 711,470.17$ 702,959.95$ 702,959.95$ 629,098.53$ 629,098.53$ 7,826,171.87$ 7,732,559.45$ 6,920,083.83$ Bidder’s Grand Total (Bid Item Nos. 1 – 69) =Subtotal Construction Costs (Bid Item Nos. 1 – 68) =C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\2BDDDCE5-3CED-4F05-8F77-E4D905AC3C9A\PDFConvert.18979.1.EXCEL_BID_TAB_24/30/2013Page 3 of 3Attachment number 1 \nPage 3 of 3 Item # 19 Attachment number 2 \nPage 1 of 20 Item # 19 Attachment number 2 \nPage 2 of 20 Item # 19 Attachment number 2 \nPage 3 of 20 Item # 19 Attachment number 2 \nPage 4 of 20 Item # 19 Attachment number 2 \nPage 5 of 20 Item # 19 Attachment number 2 \nPage 6 of 20 Item # 19 Attachment number 2 \nPage 7 of 20 Item # 19 Attachment number 2 \nPage 8 of 20 Item # 19 Attachment number 2 \nPage 9 of 20 Item # 19 Attachment number 2 \nPage 10 of 20 Item # 19 Attachment number 2 \nPage 11 of 20 Item # 19 Attachment number 2 \nPage 12 of 20 Item # 19 Attachment number 2 \nPage 13 of 20 Item # 19 Attachment number 2 \nPage 14 of 20 Item # 19 Attachment number 2 \nPage 15 of 20 Item # 19 Attachment number 2 \nPage 16 of 20 Item # 19 Attachment number 2 \nPage 17 of 20 Item # 19 Attachment number 2 \nPage 18 of 20 Item # 19 Attachment number 2 \nPage 19 of 20 Item # 19 Attachment number 2 \nPage 20 of 20 Item # 19 LOCATION MAP BJR N/A N/A 04/29/13Map Gen By:Reviewed By: S-T-R:Grid #: Date:Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com ² N.T.S.Scale: Path: V:\GIS\Engineering\Location Maps\Water Treatment Plant 2.mxd Water Treatment Plant No. 2 Pipelines GULF TO BAY BLVD S.R. 60 TLM ^ Water TreatmentPlant No. 2 S. MLK BLVD.HERCULES AVE.HIGHLAND AVEBELLEAR RD.McMULLEN BOOTH RDBAYSI DEDREW ST S.R. 590 DRUID RD. Attachment number 3 \nPage 1 of 1 Item # 19 City Council Agenda Council Chambers - City Hall Meeting Date:5/16/2013 SUBJECT / RECOMMENDATION: Authorize the City Attorney to hire Jay Daigneault, Esq. of Frazer, Hubbard, Brandt, Trask, Yacavone, Metz and Daigneault to represent the Community Development Board and the Building/Flood Board of Appeals. (consent) SUMMARY: Since approximately 2005, Gina Grimes, Esq., of Hill, Ward Henderson has been the outside counsel representing the Community Development Board. Ms. Grimes was originally hired to avoid any possible conflicts of interest in having an Assistant City Attorney represent the Board. Ms. Grimes has been representing the Building/Flood Board of Adjustment and Appeals in the same capacity since 2012. Effective May 1, 2013, a conflict of interest has arisen that will prevent Ms. Grimes from continuing to represent the CDB and B/FBOAA. The City Attorney's Office issued a Request for Proposals that went out to approximately 100 law firms in the Tampa Bay area. Two responses were received. Jay Daigneault of the law firm of Frazer, Hubbard, Brandt, Trask, Yacavone, Metz and Daigneault has been chosen by the City Attorney to represent the Boards at a fee of $150.00 per hour. Funding for the representation is available and will come out of the City Attorney's professional services budget. Type:Operating Expenditure Current Year Budget?:Yes Budget Adjustment:No Budget Adjustment Comments: Current Year Cost:Annual Operating Cost:10,000 Not to Exceed:Total Cost: For Fiscal Year: to Appropriation Code Amount Appropriation Comment 010-09600-530100-514-000 10000 Review Approval: Cover Memo Item # 20 City Council Agenda Council Chambers - City Hall Meeting Date:5/16/2013 SUBJECT / RECOMMENDATION: Disband the Business Task Force Executive Committee. SUMMARY: The Business Task Force Executive Committee has completed their review of the Community Development Code. At the May 13, 2013 Work Session, Council directed this committee be disbanded. Review Approval: Cover Memo Item # 21 City Council Agenda Council Chambers - City Hall Meeting Date:5/16/2013 SUBJECT / RECOMMENDATION: Ratify and confirm the City Manager’s approval of a Purchase Order for Geosyntec Consultants of Jacksonville, Florida, in the amount of $464,344.90 for the restoration, waste relocation and final cover grading of Phillip Jones Park. SUMMARY: On July 19, 2012, the Council approved funding not to exceed $822,490 to properly close a landfill site known as Phillip Jones Park and renovate the site to be used for youth sports, primarily as a football stadium from unrestricted Solid Waste funds and establish a new Capital Improvement Project entitled Phillip Jones Park Renovations (CIP 315-93631). Staff has worked to obtain the necessary approvals from the Department of Environmental Protection (DEP) and the Southwest Florida Water Management District (SWFWMD) to close the landfill site by removing and capping the areas filled with incinerator ash properly. The City received the approved permits from DEP and SWFWMD in March. Due to the critical timing and need to complete the project prior to the opening of the Greenwood Panther football season in August, it was necessary for the City Manager to approve the Environmental Phase Purchase Order so that the project could stay on schedule. Geosyntec Consultants is providing the necessary oversight for the project as well as the closure design, ash relocation, proper removal and disposition of some soil, re-grading the site, installation of a pervious geo-textile barrier, compaction and covering the entire site with a minimum of one foot of soil. Once Geosyntec completes their work city staff will coordinate the remaining work necessary to complete the football field including the installation of an irrigation system, sodding, new goals, fencing, bleachers and other park amenities. Sufficient funds are available in CIP 315-93631 for this phase of the project. Type:Capital expenditure Current Year Budget?:Yes Budget Adjustment:No Budget Adjustment Comments: Current Year Cost:$464,344.90 Annual Operating Cost:-0- Not to Exceed:$464,344.90 Total Cost:$464,344.90 For Fiscal Year:2012 to 2013 Appropriation Code Amount Appropriation Comment 315-93631 $464,344.90 Review Approval: Cover Memo Item # 22 City Council Agenda Council Chambers - City Hall Meeting Date:5/16/2013 SUBJECT / RECOMMENDATION: Ratify and Confirm the City Manager’s approval of a Purchase Order with Ultimate CNG, LLC, in the amount of $167,225, to provide temporary compressed natural gas services at the Clearwater CNG filling station. SUMMARY: Ultimate CNG, LLC is currently providing temporary Compressed Natural Gas (CNG) refueling services, via a mobile CNG storage truck, at our CNG Filling Station located at 1020 North Hercules Avenue. This purchase order was originally approved by the City Manager in March 2013, in the amount of $93,500. The mobile unit assists in the refueling of city garbage trucks that currently use CNG fuel, along with WastePro, Verizon, Jolley Trolley and other outside CNG customers. Staff is asking Council to ratify and confirm a six-week extension to this PO, in the amount of $73,725, for a new total of $167,225. The reason for the original PO and subsequent extension is due to the need to back up our primary CNG compressor, which is still under repair. The Department experienced a mechanical failure on the primary compressor unit in December 2012. The compressor failed due to faulty connecting rod bearings installed in the crankshaft assembly. Universal Air and CompAir, the distributer and manufacturer of the compressor unit, have worked over the past several months to resolve the problem. They are standing behind the compressor and made numerous attempts to refurbish the unit, however, with no success to date. As a result, Universal Air/CompAir decided to replace the entire compressor assembly and extend the warranty period for an additional year once the unit is successfully commissioned. In addition, the compressor manufacturer, CompAir, has insisted that a new coupling be installed between the engine and the compressor assembly to assist in vibration control. Since this was not part of the original design, this design and modification has added several weeks to the re-commissioning of the compressor. The backup CNG compressor has run successfully over this five-month period, however, it does not have enough capacity to refuel the larger CNG vehicles, especially in the early morning and afternoon when the station is at peak demand. Universal Air and CompAir plan to have the primary compressor operational in May 2013. Type:Operating Expenditure Current Year Budget?:Yes Budget Adjustment:None Budget Adjustment Comments: Current Year Cost:167,225 Annual Operating Cost:167,225 Not to Exceed:167,225 Total Cost:167,225 For Fiscal Year:10/1/2012 to 9/30/2013 Appropriation Code Amount Appropriation Comment 423-02170-530100-532-000- 0000 167,225 Natural Gas Vehicles Review Approval: Cover Memo Item # 23 City Council Agenda Council Chambers - City Hall Meeting Date:5/16/2013 SUBJECT / RECOMMENDATION: Support the Fish and Wildlife Conservation Commission’s (FWC) proposed changes to the waterway regulatory zone under the Memorial Causeway Bridge, and adopt Resolution 13-09. SUMMARY: Council requested and was given permission by the State to establish a Slow Speed - Minimum Wake Zone to include all waters from the western boundary of the Intracoastal Waterway east to the shoreline from the Seminole Launch Ramp, including 500 feet south of the Memorial Causeway Bridge in 1999 (Res. 99-21, Ord. 4995-90, Permit 88-020). This wake zone was created to prevent potential hazards to boaters launching at the Seminole Launch Ramp. The established wake zone is not serving the intended purpose. Boaters travel at speed outside the current wake zone, and then throttle back at the last second. The problem is compounded now that the new Clearwater Harbor Marina has been built with docks on both the north and south sides of the Memorial Causeway Bridge. Funding from the FWC helped pay for these docks and the size of the boater wakes have broken pile guide rollers and the remaining support brackets have dug crevices in the concrete pilings the floating wave attenuators ride on. In addition, vessels entering and exiting the Intracoastal Waterway (ICW) at the intersection of the Memorial Causeway Channel frequently propel their wakes into the Clearwater Harbor Marina docks due to having no speed restrictions in this channel at the eastbound approach to the ICW. The state FWC controls the regulatory zones inside the Intracoastal Waterways. The FWC mounted a camera to monitor boater speeds under the Memorial Causeway Bridge, and has determined it is in the interest of public safety for those transiting under the bridge and/or using the public marina that the following changes be made: - An extension of 715 feet to the southern boundary of the regulatory zone to give a 500-foot buffer to the southern-most dock of the City Marina. This 500-foot buffer mirrors what local governments are authorized by law to establish outside the Intracoastal Waterway by local ordinance. - Widening the zone to include all spans of the bridge to compensate for the change in bridge infrastructure. The Marine Advisory Board has reviewed and recommends these changes. Review Approval: Cover Memo Item # 24 Attachment number 1 \nPage 1 of 17 Item # 24 Attachment number 1 \nPage 2 of 17 Item # 24 Attachment number 1 \nPage 3 of 17 Item # 24 Attachment number 1 \nPage 4 of 17 Item # 24 Attachment number 1 \nPage 5 of 17 Item # 24 Attachment number 1 \nPage 6 of 17 Item # 24 Attachment number 1 \nPage 7 of 17 Item # 24 Attachment number 1 \nPage 8 of 17 Item # 24 Attachment number 1 \nPage 9 of 17 Item # 24 Attachment number 1 \nPage 10 of 17 Item # 24 Attachment number 1 \nPage 11 of 17 Item # 24 Attachment number 1 \nPage 12 of 17 Item # 24 Attachment number 1 \nPage 13 of 17 Item # 24 Attachment number 1 \nPage 14 of 17 Item # 24 Attachment number 1 \nPage 15 of 17 Item # 24 Attachment number 1 \nPage 16 of 17 Item # 24 Attachment number 1 \nPage 17 of 17 Item # 24 Resolution No. 13-09 RESOLUTION NO. 13-09 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA SUPPORTING THE FISH AND WILDLIFE CONSERVATION COMMISSION’S (FWC) PROPOSED CHANGES TO THE WATERWAY REGULATORY ZONE UNDER THE MEMORIAL CAUSEWAY BRIDGE; PROVIDING AN EFFECTIVE DATE. WHEREAS, the Fish and Wildlife Conservation Commission (FWC) has proposed changes to provide for greater public safety to those transiting under the Memorial Causeway Bridge and/or using the Clearwater Harbor Marina by extending the southern boundary of the regulatory zone an additional 715 feet, which would provide a 500 foot buffer to the southern-most dock of the Clearwater Harbor Marina, and widening the regulatory zone to include the waterway under the entire lateral span of the bridge; and WHEREAS, the City desires to support the FWC by endorsing the regulatory zone changes to ensure the safety and ease of navigation for residents and visitors boating in said area and using the Clearwater Harbor Marina; therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. That the City Council of the City of Clearwater, Florida, does hereby support the FWC recommended changes beneath the Memorial Causeway Bridge, as shown on page 12 of the Commission’s Presentation Draft Rule for Pinellas County Boating Safety Zones dated April 17, 2013, and such presentation shall be incorporated into this resolution by reference. Section 2. That a copy of this Resolution will be forwarded to the Fish and Wildlife Conservation Commission. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this _______ day of _____________, 2013. ____________________________ George N. Cretekos Mayor Approved as to form: Attest: __________________________ _____________________________ Camilo Soto Rosemarie Call Assistant City Attorney City Clerk Attachment number 2 \nPage 1 of 1 Item # 24 City Council Agenda Council Chambers - City Hall Meeting Date:5/16/2013 SUBJECT / RECOMMENDATION: Continue to June 6, 2013: Approve setting a special election on November 5, 2013 to present a referendum question to the city electors amending the Charter of the City to allow a 60 year lease to the Clearwater Marine Aquarium on certain city owned real property located west of Osceola Avenue, east of the unimproved right-of way of Pierce Boulevard, north of Pierce St. and south of Cleveland Street for construction of an aquarium, and pass Ordinance 8418-13 on first reading. SUMMARY: Clearwater Marine Aquarium (CMA) located on Island Estates and Winter’s Dolphin Tale Adventure (WDTA) located in downtown are major tourist attractors for the City of Clearwater. The CMA has outgrown its current facilities and needs to build a new facility in order to accomplish its mission to preserve marine life and the environment while inspiring the human spirit through leadership in education, research, rescue, rehabilitation and release. The CMA proposes to lease for 60 years, certain city-owned real property located west of Osceola Avenue, east of the unimproved right-of way of Pierce Boulevard, north of Pierce Street and south of Cleveland Street generally referred to as the City Hall Property. A number of sections of the City Charter prohibit leasing of this city owned property without a referendum. The City of Clearwater has incorporated within its comprehensive plan, a future land use element requiring that redevelopment activities be sensitive to the City’s waterfront and promote public access to the City’s waterfront resources, and a coastal management element encouraging the preservation of recreational and commercial working waterfronts, marinas, and other water-dependent facilities. A new Clearwater Aquarium in downtown Clearwater will facilitate the City achieving its long-term plans for redeveloping and revitalizing its downtown and creating a master plan for Coachman Park. Therefore, in order to allow the use of the property for an aquarium and allow a 60 year lease term, an amendment to the City Charter to add a new section 2.01(d)(8) is recommended. Review Approval: Cover Memo Item # 25 Ordinance No. 8418-13 ORDINANCE NO. 8418-13 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, CALLING FOR A SPECIAL ELECTION TO BE HELD ON NOVEMBER 5, 2013; SUBMITTING TO THE CITY ELECTORS A PROPOSED AMENDMENT TO THE CLEARWATER CITY CHARTER TO CREATE A NEW SECTION 2.01(d)(8) FOR THE PURPOSE OF AUTHORIZING THE CITY TO NEGOTIATE AND ENTER INTO A LEASE FOR A TERM NOT TO EXCEED 60 YEARS WITH THE CLEARWATER MARINE AQUARIUM FOR THE CONSTRUCTION OF AN AQUARIUM AND ASSOCIATED IMPROVEMENTS ON CERTAIN MUNICIPALLY OWNED REAL PROPERTY LOCATED IN THE DOWNTOWN, GENERALLY: WEST OF OSCEOLA AVENUE, EAST OF THE UNIMPROVED PIERCE BOULEVARD RIGHT-OF- WAY BETWEEN CLEVELAND STREET AND PIERCE STREET; PROVIDING FOR A REFERENDUM ELECTION TO BE PAID FOR BY THE CLEARWATER MARINE AQUARIUM; PROVIDING AN EFFECTIVE DATE. WHEREAS, the Clearwater Marine Aquarium, Inc. (CMA) is a 501(c)(3) not for profit corporation located in Clearwater, Florida; and WHEREAS, it is CMA’s mission to preserve our marine life and environment while inspiring the human spirit through leadership in education, research, rescue, rehabilitation, and release; and WHEREAS, since the 1970s CMA has provided the citizens of Clearwater with a permanent marine biology learning center focused on preservation , rehabilitation, and education regarding marine life; and WHEREAS, in 1978 the City of Clearwater donated CMA’s current location, a former water treatment plant on Island Estates, to provide more space for CMA to accomplish its mission; and WHEREAS, today, CMA is an internationally respected center for animal care, public education and marine research; and WHEREAS, in 2005, a baby dolphin that was trapped in a crab trap line off the east coast of Florida, and rescued by a local fisherman, arrived at CMA. The baby dolphin, ‘Winter’, called CMA home from that point forward as she went through an extensive recovery and rehabilitation process following the loss of her tail. Overcoming all odds to survive after her rescue, Winter is now an international inspiration to disabled children, wounded veterans and others with disabilities; and WHEREAS, in 2011 the major motion picture Dolphin Tale was filmed and Attachment number 1 \nPage 1 of 7 Item # 25 2 Ordinance No. 8418-13 produced in Clearwater telling the story of Winter to millions of people across the world; and WHEREAS, an economic impact study completed by the University of South Florida, St. Petersburg College of Business found Dolphin Tale will make between a $2.1 and $4.9 billion dollar impact on the economy of Clearwater, St. Petersburg, and Pinellas County; and WHEREAS, the University of South Florida study found that 72.7% of tourists visiting CMA are not related to the tourists visiting Clearwater but rather are exclusively related to the movie-induced tourism generated by the Dolphin Tale movie; and WHEREAS, CMA’s location on Island Estates and Winter’s Dolphin Tale Adventure (WDTA) located in downtown are major tourism attractions for the City of Clearwater; and WHEREAS, In 2012 CMA attracted approximately 750,000 visitors to its Island Estates location and more than 300,000 of these visited WDTA in downtown Clearwater; and WHEREAS, the City desires to demolish the Harborview Center on the Bluff which currently houses WDTA so that the location can be used for other public uses; and WHEREAS, CMA has outgrown its current facilities and needs to build a new facility in order to accomplish its mission of marine mammal and marine animal rescue and public education relating to environmental issues; WHEREAS, Island Estates is a residential community and the footprint of CMA’s Island Estates location is limited and cannot support WDTA should Harborview Center be demolished; and, WHEREAS, CMA is currently fiscally sound and executing its mission as evidenced by its four star Charity Navigator ranking; and WHEREAS, on March 5,2013, CMA made a presentation to the City Council proposing the current City Hall location and associated property below the bluff as the location of a new Clearwater Aquarium; and WHEREAS, a new Clearwater Aquarium in downtown Clearwater will facilitate the City achieving its long term plans for redeveloping and revitalizing its downtown and creating a master plan for Coachman Park; and WHEREAS, the City of Clearwater has incorporated within its comprehensive plan, a future land use element requiring that redevelopment activities be sensitive to Attachment number 1 \nPage 2 of 7 Item # 25 3 Ordinance No. 8418-13 the City’s waterfront and promote public access to the City’s waterfront resources, and a coastal management element encouraging the preservation of recreational and commercial working waterfronts, marinas, and other water-dependent facilities; and WHEREAS, the new CMA downtown Clearwater facility would house the primary tourism and education components of the CMA mission, including the dolphins Winter and Hope as well as other resident animals; and WHEREAS, the City of Clearwater recognizes the important public interest in maintaining viable water-dependent facilities and access to the state’s waters as a vital conduit for economic development, commerce and tourism, and the City recognizes the aquarium proposed by CMA as meeting those goals; and WHEREAS, The City Council has determined that it is necessary and in the public interest and in furtherance of the general welfare of the citizens of Clearwater to facilitate downtown redevelopment by entering into a 60 year lease of the property generally referred to as the City Hall property generally located west of Osceola Ave., east of the unimproved Pierce Boulevard right-of-way, south of Cleveland St. and north of Pierce St, (“City Property”) more particularly described in Exhibit “A” attached hereto, with the CMA for redevelopment as an aquarium; and WHEREAS, the Clearwater City Charter Section 2.01(d), L i m i t a t i o n s , contains certain limitations on the legislative power of the City Council; and WHEREAS, the Clearwater City Charter Section 2.01(d)(5), Real Property, contains certain restrictions on the Council's authority to sell, donate or otherwise transfer City owned real property; and WHEREAS, the Clearwater City Charter Section 2.01(d)(5)(i) provides that property must be declared surplus prior to the sale, lease or donation for a term of longer than five years; and WHEREAS, the Clearwater City Charter Section 2.01(d}(5)(v) prohibits the lease of property which is identified as recreation/open space on the City's Comprehensive Land Use Plan without prior approval at referendum; and WHEREAS, the Clearwater City Charter Section 2.01(d)(5)(vi) prohibits vacating of any right-of-way or easement which provides access to the water's edge for a private benefit; and WHEREAS, the Clearwater City Charter Section 2.01(d)(5)(vii) prohibits the lease of property for an initial term of more than 30 years and a renewal of more than 30 years without a referendum, and limits total lease for a period not to exceed 60 years; and Attachment number 1 \nPage 3 of 7 Item # 25 4 Ordinance No. 8418-13 WHEREAS, the Clearwater City Charter Section 2.01(d)(5)(viii) requires recapture and reverter clauses on leases of municipal property; and WHEREAS, the Clearwater City Charter Section 2.01(d) (6) prohibits the development or maintenance for other than as open space and public utilities of certain property lying below the 28-foot mean sea level elevation of Osceola Avenue on the east, Clearwater Harbor on the west, Drew Street on the north and Chestnut Street on the south, and the Memorial Causeway without a referendum; and WHEREAS, the Clearwater City Charter Section 2.01(d)(7) regulates property bounded by Drew Street on the north, Osceola Avenue on the east, Pierce Street on the south, and Clearwater Harbor on the west, and prohibits the lease, sale, donation or use of the property for other than City facilities without a referendum; and WHEREAS, the proposed Plan is attached hereto as Exhibit B; and WHEREAS, CMA has purchased the parcel south of the current City Hall site at great expense as a good faith expression of its intent to fulfill the Plan; and WHEREAS, the current City Hall building is nearing the end of its useful life and the City desires to develop a new sustainable City Hall; and WHEREAS, the Lease and other compensatory terms between the City and CMA will help fund and defray the costs of the development of a new sustainable City Hall; and WHEREAS, the City Council has determined that it is in the best interests of the public to amend the City Charter to allow the lease of the City Property for up to 60 years for the purpose of the construction, operation and maintenance of an aquarium as described herein; and WHEREAS, the City Council of the City of Clearwater having held a duly noticed public hearing, hereby finds that the Plan is necessary in the interest of the public health, safety and welfare of the citizens of the City; now therefore: BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The foregoing prefatory clauses are hereby fully incorporated herein as findings of the City Council. Section 2. In furtherance of the implementation of the project described or identified in the Plan proposed by CMA, it is hereby proposed that Section 2.01(d) of the City Charter be amended to add a new Subsection (8) as follows: Attachment number 1 \nPage 4 of 7 Item # 25 5 Ordinance No. 8418-13 Section 2.01 Commission; composition; powers. * * * * * (d) Limitations. The legislative power provided herein shall have the following limitations: * * * * * (8) Notwithstanding and as an exception to anything contained in section 2.01 (d)(5),(6) and (7) herein, the City Council is authorized to: (a) Negotiate and enter into a ground lease with the Clearwater Marine Aquarium for an initial term of not to exceed 60 years for redevelopment of certain municipally owned real property in the Downtown generally described as generally lying west of Osceola Ave., east of the unimproved Pierce Boulevard right-of-way, south of Cleveland St. and north of Pierce St, as more specifically described in Appendix C, for compensation to be determined by City Council which may be less than fair market value, for the purpose of construction, operation and maintenance of an aquarium as specifically described herein. (b) Negotiate and enter into a lease allowing the construction, operation and maintenance of an Aquarium which shall not exceed 250,000 square feet and may include the following components: Exhibit space including exhibit space for traveling exhibits; Animal hospital including Surgical Suite and medical laboratory; Water Quality laboratory; Classrooms and Community rooms; Food and catering facilities; Theaters; Laundry facilities; Retail/Gift shop; Administrative offices; Video/film production facilities; Mechanical space i.e. chiller, boiler, power generation; Chemical storage rooms, dry and liquid; Life Support equipment rooms i.e. filters, pumps, ozonators, backwash recovery systems, water storage; Saltwater pumping station; Driveways, Delivery and loading and unloading zone, Pick-up/drop-off zone; and drainage facilities; and such other functions as a typically associated with an aquarium of similar size. (c) Grant necessary easements for driveways, utilities and salt water intake and discharge as permitted by the appropriate agencies. (d) Authorize relocation of the tennis courts to a location to be determined by the City Council. Section 3. A special City election is hereby called and will be held on November 5, 2013, for the consideration b y the voters of the City of Clearwater of the proposed Charter Amendment. CMA shall reimburse the City for the cost of the special City election. The question to appear on the referendum ballot shall be as follows: Lease, Development and Use of Certain City-owned Real Property in the Downtown Attachment number 1 \nPage 5 of 7 Item # 25 6 Ordinance No. 8418-13 Shall the Clearwater City Charter be amended by add ing Section 2.01(d)(8) to allow the City to negotiate and enter into a lease with the Clearwater Marine Aquarium, Inc. for the construction, operation and maintenance of an aquarium on City owned property, located west of Osceola Avenue, east of the unimproved Pierce Boulevard right- of-way, north of Pierce Street and south of Cleveland St., for a 60 year term all as described in Ordinance 8418-13? Yes _____ No ____ Section 4. The City Clerk is directed to notify the Pinellas County Supervisor of Elections that the referendum item provided above shall be considered at the special election to be held on November 5, 2013. Section 5. This ordinance shall take effect immediately upon adoption. The amendments to the City Charter provided for herein shall take effect only upon approval of a majority of the City electors voting at the referendum election on these issues and upon the filing of the Amended Charter with the Secretary of State. PASSED ON FIRST READING _____________________ PASSED ON SECOND AND FINAL _____________________ READING AND ADOPTED ___________________________ George N. Cretekos Mayor Approved as to form: Attest: ____________________________ ____________________________ Pamela K. Akin Rosemarie Call City Attorney City Clerk Attachment number 1 \nPage 6 of 7 Item # 25 7 Ordinance No. 8418-13 Attachment number 1 \nPage 7 of 7 Item # 25 Found P.K. Nail & DiskSet 5/8" Capped Iron RodFound Iron Rod or PipeProfessional Surveyor and Mapper Survtech solutions, Inc.surveyors andmappersBoundary SketchClearwater AquariumSection 16, Township 29 South, Range 15 EastPinellas County, FloridaSet 5/8" Capped Iron RodAttachment number 2 \nPage 1 of 2Item # 25 Pierce StreetCleveland StreetSouth Osceola Avenue P i e r c e B o u l e v a r d Pierce BoulevardSurvtech solutions, Inc.surveyors and mappersBoundary Detail SheetAttachment number 2 \nPage 2 of 2Item # 25 Building on Success & Creating a FutureBuilding on Success & Creating a FutureAttachment number 3 \nPage 1 of 39 Item # 25 Attachment number 3 \nPage 2 of 39 Item # 25 Attachment number 3 \nPage 3 of 39 Item # 25 Attachment number 3 \nPage 4 of 39 Item # 25 Attachment number 3 \nPage 5 of 39 Item # 25 1. Global release2. A-List actors3. #1 box office hit4. Media junket at Clearwater Beach5. 75% national awareness upon release6. #1 individual movie for tourism creation Attachment number 3 \nPage 6 of 39 Item # 25 Attachment number 3 \nPage 7 of 39 Item # 25 8Attachment number 3 \nPage 8 of 39 Item # 25 1.USFSP College of Business2.Five-year projected impact on tourism3.Two forecast models3.Two forecast models4.Ranging from $2.1 to $4.9 billion5.300,000 visitors came from out of state because of the movie6.Trend will continueAttachment number 3 \nPage 9 of 39 Item # 25 CMA’s attendance growth, even before Dolphin Tale, was outperforming local/national industry peers in a down economy. In 2012, CMA exceeded Florida Aquarium attendance by almost 150,000.Attachment number 3 \nPage 10 of 39 Item # 25 Attachment number 3 \nPage 11 of 39 Item # 25 $14.5-million expansion to be completed 1stquarter 2014 will allow us to accommodate another 250,000 visitors a year to our marine rescue center.Attachment number 3 \nPage 12 of 39 Item # 25 CMA has a limited opportunity to grow/expand:•Island Estates is primarily residential.•Footprint of land surrounding CMA is limited.limited.•We have no space for Winter’s Dolphin TaleAdventure if Harborview is demolished.To continue our growth and community impact,We must think strategically.We must think strategically.Attachment number 3 \nPage 13 of 39 Item # 25 Attachment number 3 \nPage 14 of 39 Item # 25 Clearwater Marine HospitalUsing its name from Dolphin Tale, nearly all of the current Island Estates facility would be of the current Island Estates facility would be used as the “hospital,” with a research and education element. It would continue to have only a minor tourism aspect.Attachment number 3 \nPage 15 of 39 Item # 25 Clearwater Marine AquariumThis downtown Clear-water facility would water facility would house the primary tourism and education components of the CMA mission, including resident animals such as Winter and Hope.Attachment number 3 \nPage 16 of 39 Item # 25 ConceptualConceptualDrawingsDrawingsAttachment number 3 \nPage 17 of 39 Item # 25 NAttachment number 3 \nPage 18 of 39 Item # 25 NMain Aquarium Facility (~203K SquareMain Aquarium Facility (~203K Square--Feet)Feet)Attachment number 3 \nPage 19 of 39 Item # 25 Attachment number 3 \nPage 20 of 39 Item # 25 Level 1 Level 1 -- Park LevelPark LevelNAttachment number 3 \nPage 21 of 39 Item # 25 Level 2 ExhibitsLevel 2 ExhibitsNAttachment number 3 \nPage 22 of 39 Item # 25 TwoTwo--Story Coral Reef Story Coral Reef Exhibit (Conceptual)Exhibit (Conceptual)Attachment number 3 \nPage 23 of 39 Item # 25 Level 3 Level 3 -- Upper LevelUpper LevelNAttachment number 3 \nPage 24 of 39 Item # 25 NAttachment number 3 \nPage 25 of 39 Item # 25 •Exhibit/Venue Construction Cost $50.7 M•Non Exhibit Construction Cost 8.2 M•Building Systems 50.0 M•Parking Structure (630 spaces)7.6 M•Parking Structure (630 spaces)7.6 M•FF&E, Site and Utilities 2.8 M•Total Construction Cost $119.3 M•Soft Costs $41.2 M•Total Construction Costs $160.5 M Attachment number 3 \nPage 26 of 39 Item # 25 Pre-construction Costs for Design & Engineering $9.5 millionPhase%CostMonthsPhase%CostMonthsProgramming 2% .2 2Schematic Design 13% 1.6 4Design Development 20% 2.4 6Construction Documents 45% 5.310Total 100% $9.5 22 Attachment number 3 \nPage 27 of 39 Item # 25 Duration:•22 Months -Pre-construction•22 Months -Pre-construction•24 Months - Construction•42 Months - Project duration from time of approvalAttachment number 3 \nPage 28 of 39 Item # 25 Bob Carter Companies - Sarasota, FLBob Carter, Principal: •Past President of nationally known Ketchum (now Pursuant Ketchum). Led Ketchum (now Pursuant Ketchum). Led organization for 16 years. •Leader in philanthropic counsel and fundraising consulting, serving education, healthcare, human services, and arts. •National Chair of Association of Fundraising Professionals.Attachment number 3 \nPage 29 of 39 Item # 25 Source Contribution RangeMajor Donors$20 M – 45 MSmall Donors$5 M – 10 MGovernmentEntities$35 M –60 MGovernmentEntities$35 M –60 MCorporate$10 M – 30 MGrants$5 M – 10 MNOI - Current Facility $15 M – 20 MBank financing $60 M – 80 MTotal Needed$160.5 MAttachment number 3 \nPage 30 of 39 Item # 25 ActivityDate•City Council Review Mar ’13•Fundraising Mar ’13•Referendum Nov ’13•Referendum Nov ’13•Project Funding Commitments in place Mar ’15•Design Completed Mar ’15•Construction to begin Apr ’15•Grand Opening Apr ’17 Attachment number 3 \nPage 31 of 39 Item # 25 •Two-million new visitors/year to the Downtown & Coachman Park vicinity. Visitor impact on hotels, restaurants, & local merchants.•CMA projects 430 jobs to be created.•Expanded/revitalized green space & waterfront at Coachman Park and a new aquarium will be a major draw to visitors.•Enhanced capability to better perform mission.•Reduced stress on Island Estates/local traffic.Attachment number 3 \nPage 32 of 39 Item # 25 •Saltwater access is a key element •Proximity to our existing facility•Positive economic impact•Positive economic impact•Ease of accessibility for tourists and others•Feasibility of assembling land•Acceptance by the communityAttachment number 3 \nPage 33 of 39 Item # 25 Super Block(East side of Osceola Ave, South side of Drew St., West of Ft. Harrison Ave. and North of Cleveland St.)•Large enough & close enough for water access to be feasible alternativeaccess to be feasible alternative•Owned by multiple entities; likelihood of assembly is quite uncertain•Constructing a non-profit aquarium on this site would limit future development for tax revenue optimizationAttachment number 3 \nPage 34 of 39 Item # 25 Current Harborview Site•Engineering evaluations preclude existing building from conversion •Key constituencies with interest in the Coachman Park area would prefer HVC Coachman Park area would prefer HVC to be replaced w/ Coachman Park expansion •Constructing in the HVC footprint would block vistas to the water from the upland.•CMA lost revenue during construction Attachment number 3 \nPage 35 of 39 Item # 25 City Hall Site•Building is obsolete; high maintenance cost to the City•Good water access•Provides an opportunity to expand and •Provides an opportunity to expand and create a master plan for Coachman Park•Excellent proximity to downtown•CMA owns adjacent South property for additional development Attachment number 3 \nPage 36 of 39 Item # 25 •Consent for CMA funded special referendum to lease City Hall site to build aquarium facility•Direct staff to work with CMA toward a •Direct staff to work with CMA toward a memorandum of understanding with details for a land lease•Assistance in drafting language for special referendumAttachment number 3 \nPage 37 of 39 Item # 25 •Lease extension of Harborview Center until completion of new facility•Extension of Tax Increment Financing for the CRAfor the CRAAttachment number 3 \nPage 38 of 39 Item # 25 Building on Success & Creating a FutureBuilding on Success & Creating a FutureAttachment number 3 \nPage 39 of 39 Item # 25 Found P.K. Nail & DiskSet 5/8" Capped Iron RodFound Iron Rod or PipeProfessional Surveyor and Mapper Survtech solutions, Inc.surveyors andmappersBoundary SketchClearwater AquariumSection 16, Township 29 South, Range 15 EastPinellas County, FloridaSet 5/8" Capped Iron RodAttachment number 4 \nPage 1 of 2Item # 25 Pierce StreetCleveland StreetSouth Osceola Avenue P i e r c e B o u l e v a r d Pierce BoulevardSurvtech solutions, Inc.surveyors and mappersBoundary Detail SheetAttachment number 4 \nPage 2 of 2Item # 25 City Council Agenda Council Chambers - City Hall Meeting Date:5/16/2013 SUBJECT / RECOMMENDATION: Amend Ordinance 6931-02, which amended Ordinance 6378-99, to restate the definition of Reserve Requirement for future Stormwater revenue bonds and pass Ordinance 8419-13 on first reading. SUMMARY: The City is considering a refinancing of the City's Stormwater System Revenue Bonds, Series 2004, in the near future. City Ordinance 6378-99, as amended by Ordinance 6931-02, currently requires a minimum cash Reserve Requirement be funded and maintained for any future Stormwater bond issue. In the current market environment, a cash reserve requirement may not be necessary for the refinancing of the 2004 bonds referenced above. This Ordinance would allow the flexibility to determine the required cash reserve (if any) separately for each future bond issue by City Resolution. Review Approval: Cover Memo Item # 26 Ordinance No. 8419-13 ORDINANCE NO. 8419-13 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING ORDINANCE NO. 6931-02, WHICH AMENDED ORDINANCE NO. 6378-99 TO RESTATE CERTAIN DEFINITIONS THEREIN; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: SECTION 1. AUTHORITY FOR THIS ORDINANCE. This Ordinance is enacted pursuant to Chapter 166, Part II, Florida Statutes, the charter of the City of Clearwater, Ordinance Nos. 6378-99 and 6931-02 and other applicable provisions of law. SECTION 2. DEFINITIONS. The following definition set forth in Ordinance No. 6378- 99, as amended by Ordinance No. 6931-02 is hereby amended to read as follows (additional language is underlined and deleted language is indicated with [brackets]): “Reserve Requirement” [shall be,] for each Series of Bonds issued on or after the effective date of this Ordinance shall be as determined by subsequent resolution of the Issuer, and with respect to each Series of Bonds [.] issued and outstanding before the effective date of this Ordinance, [T]the lesser of (i) the Maximum Bond Service Requirement for such Series of Bonds, (ii) 125% of the Average Annual Bond Service Requirement of such Series of Bonds, or (iii) the largest amount as shall not adversely affect the exclusion of interest on [the] such Series of Bonds from gross income for Federal income tax purposes. SECTION 3. EFFECTIVE DATE. The provisions of this Ordinance shall take effect upon its enactment, as required by law. SECTION 4. PUBLIC NOTICE. Notice of the proposed enactment of this Ordinance has been properly advertised in a newspaper of general circulation in accordance with Chapter 166.041, Florida Statutes. PASSED ON FIRST READING _____________________ PASSED ON SECOND AND FINAL _____________________ READING AND ADOPTED ___________________________ George N. Cretekos Mayor Approved as to form: Attest: ____________________________ ____________________________ Pamela K. Akin Rosemarie Call City Attorney City Clerk Attachment number 1 \nPage 1 of 2 Item # 26 Ordinance No. 8419-13 Attachment number 1 \nPage 2 of 2 Item # 26 City Council Agenda Council Chambers - City Hall Meeting Date:5/16/2013 SUBJECT / RECOMMENDATION: Support restoring and maintaining state funding for the Tampa Bay Regional Planning Council and adopt Resolution 13-12. SUMMARY: Review Approval:1) Clerk Cover Memo Item # 27 Resolution No. 13-12 RESOLUTION NO. 13-12 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA, IN SUPPORT OF RESTORING AND MAINTAINING FUTURE STATE FUNDING FOR THE TAMPA BAY REGIONAL PLANNING COUNCIL; PROVIDING AN EFFECTIVE DATE. WHEREAS, the Tampa Bay Regional Planning Council is an association of local governments and gubernatorial representatives; and WHEREAS, the Tampa Bay Regional Planning Council brings together governments to coordinate planning for the region’s future and provides an opportunity for sharing solutions among the 23 jurisdictions in the Tampa Bay region; and WHEREAS, the Tampa Bay Regional Planning Council encompasses the counties of Hillsborough, Manatee, Pasco and Pinellas, which are required by law to exercise regional cooperation through membership on the Council; and includes membership of the cities of Bradenton, Clearwater, Dade City, Dunedin, Gulfport, Largo, New Port Richey, Oldsmar, Palmetto, Pinellas Park, Plant City, Safety Harbor, St. Petersburg, St. Pete Beach, Seminole, South Pasadena, Tampa, Tarpon Springs, Temple Terrace, Treasure Island and Zephyrhills; and WHEREAS, the regional planning councils, including the Tampa Bay Regional Planning Council, are federally designated economic development districts and promote economic development in conjunction with local economic development organizations, provide access to federal economic development funding, and provide technical assistance to local governments, private businesses and neighborhood-based organizations with respect to the creation and expansion of infrastructure and jobs; and WHEREAS, regional planning councils, including the Tampa Bay Regional Planning Council, have prepared five-year Comprehensive Economic Development Strategies using the Florida Chamber Foundation’s Six Pillars as an organizing framework to help implement the State Strategic Plan for Economic Development and meet the Governor’s job creation goals; and WHEREAS, regional planning councils, including the Tampa Bay Regional Planning Council, use econometric modeling to provide objective economic impact analyses on policy and investment decisions in support of local economic development organizations, helping them create jobs and invest in local communities; and WHEREAS, regional planning councils, including the Tampa Bay Regional Planning Council, prepare grant applications for federal and state economic development and job creation projects at the request of local economic development organizations and local governments; and Attachment number 1 \nPage 1 of 3 Item # 27 Resolution No. 13-12 WHEREAS, regional planning councils, including the Tampa Bay Regional Planning Council, convene community leaders to develop regional visions that link business development, job creation, infrastructure, environment, land use, and transportation into long-term investment plans; and WHEREAS, the state appropriation for regional planning councils has been vetoed for the past two years, negatively affecting the ability of the Tampa Bay Regional Planning Council to address problems of greater-than-local concern, provide technical assistance to the local governments and economic development organizations in its region, and begin implementation of the State Strategic Plan for Economic Development; now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The City Council of the City of Clearwater hereby supports restoring state funding for Florida’s 11 regional planning councils, including the Tampa Bay Regional Planning Council, in recognition of their valuable economic development role within their respective regions and to the State of Florida. Section 2. The City Council of the City of Clearwater urges Governor Rick Scott to recognize the contribution of Florida’s 11 regional planning councils to his job creation goals and partnership with the Florida Department of Economic Opportunity in the development and implementation of the State Strategic Plan for Economic Development. Section 3. The City Council of the City of Clearwater urges Governor Rick Scott to support and restore funding for Florida’s 11 regional planning councils. Section 4. The Clerk shall transmit a copy of this Resolution to Governor Rick Scott, the President of the Florida Senate, the Speaker of the Florida House of Representatives, and the Tampa Bay Regional Planning Council. Section 5. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this _______ day of _____________, 2013. ____________________________ George N. Cretekos Mayor Approved as to form: Attest: __________________________ _____________________________ Pamela K. Akin Rosemarie Call City Attorney City Clerk Attachment number 1 \nPage 2 of 3 Item # 27 Resolution No. 13-12 Attachment number 1 \nPage 3 of 3 Item # 27 City Council Agenda Council Chambers - City Hall Meeting Date:5/16/2013 SUBJECT / RECOMMENDATION: Support state budget allocations for the Clearwater Marine Aquarium and Capitol Theatre as presented in the 2013-2014 General Appropriations Act and adopt Resolution 13-13. SUMMARY: Review Approval:1) Clerk Cover Memo Item # 28 Resolution No. 13-13 RESOLUTION NO. 13-13 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA, SUPPORTING THE 2013-2014 GENERAL APPROPRIATIONS ACT PROVIDING $1 MILLION FOR THE CLEARWATER MARINE AQUARIUM (CULTURAL AND MUSEUM GRANT), $4 MILLION FOR THE CLEARWATER AQUARIUM FILM PROJECT (ECONOMIC DEVELOPMENT PROJECTS) AND $1 MILLION FOR THE CAPITOL THEATRE RENOVATION; PROVIDING AN EFFECTIVE DATE. WHEREAS, Dolphin Tale featured actual Florida locations, highlighted our beaches to viewers, and spurred a massive tourism impact, filling hotel rooms, creating jobs; and WHEREAS, the Dolphin Tale sequel’s economic impact of the film is projected to be long-term, between $2 and $5 billion based on a University of South Florida College of Business study; and WHEREAS, the Capitol Theatre, which originally opened in March 1921, is in great need of substantial renovations to remain sustainable, and is a vital factor to the success of Clearwater’s Downtown Redevelopment Plan; and WHEREAS, in 2008, the City of Clearwater purchased the Capitol Theatre and partnered with Ruth Eckerd Hall to provide for its operations and assist with renovation efforts; and WHEREAS, the City of Clearwater is grateful for the efforts and leadership of Senator Jack Latvala and Representative Ed Hooper and the entire Pinellas County Legislative Delegation for pursuing funding to maintain the economic vitality of the City of Clearwater and Pinellas County now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The Clearwater City Council respectfully urges Florida Governor Rick Scott to support the budget allocations for the Clearwater Marine Aquarium and the Capitol Theatre as presented in the 2013-2014 General Appropriations Act. Section 2. The City Clerk shall transmit a copy of this Resolution to Governor Rick Scott, the President of the Florida Senate, the Speaker of the Florida House of Representatives and the Pinellas County Legislative Delegation. Section 3. This resolution shall take effect immediately upon adoption. Attachment number 1 \nPage 1 of 2 Item # 28 Resolution No. 2 PASSED AND ADOPTED this _______ day of _____________, 2013. ____________________________ George N. Cretekos Mayor Approved as to form: Attest: __________________________ _____________________________ Pamela K. Akin Rosemarie Call City Attorney City Clerk Attachment number 1 \nPage 2 of 2 Item # 28 City Council Agenda Council Chambers - City Hall Meeting Date:5/16/2013 SUBJECT / RECOMMENDATION: City Manager Verbal Reports SUMMARY: Review Approval: Cover Memo Item # 29