05/13/2013
WORK SESSION AGENDA
Council Chambers - City Hall
5/13/2013 - 1:00 PM
1. Presentations
1.1Service Awards
Attachments
2. Financial Services
2.1Amend Ordinance 6931-02, which amended Ordinance 6378-99, to restate the definition of Reserve
Requirement for future Stormwater revenue bonds and pass Ordinance 8419-13 on first reading.
Attachments
3. Gas System
3.1Ratify and Confirm the City Manager’s approval of a Purchase Order with Ultimate CNG, LLC, in the
amount of $167,225, to provide temporary compressed natural gas services at the Clearwater CNG filling
station. (consent)
Attachments
4. Human Resources
4.1Approve the Amendment to the Agreement between the City and CareATC, Inc. of Tulsa, Oklahoma, for
the continued administration of the City’s onsite medical clinic, extending the current Agreement with no
changes, providing for a new termination date of September 30, 2013 and authorize the appropriate
officials to execute same. (consent)
Attachments
4.2Approve the Amendment to the Agreement between the City and City of Dunedin allowing Dunedin use
of the City’s medical clinic in a cost-sharing arrangement, extending the current Agreement with no
changes, providing for a new termination date of September 30, 2013, and authorize the appropriate
officials to execute same. (consent)
Attachments
5. Marine and Aviation
5.1Support the Fish and Wildlife Conservation Commission’s (FWC) proposed changes to the waterway
regulatory zone under the Memorial Causeway Bridge, and adopt Resolution 13-09.
Attachments
6. Parks and Recreation
6.1Ratify and confirm the City Manager’s approval of a Purchase Order for Geosyntec Consultants of
Jacksonville, Florida, in the amount of $464,344.90 for the restoration, waste relocation and final cover
grading of Phillip Jones Park. (consent)
Attachments
6.2Award a contract (purchase order) to Landscape Structures Inc. of Delano, MN for the construction and
installation of a one of a kind Sand Castle Playground and Welcome sign at Pier 60 Park for $438,881 and
approve the transfer of $100,000 from unappropriated retained earnings to CIP 315-93624 Pier 60 Park
Repair and Improvement at mid-year, to construct a military flag plaza to be located in Pier 60 Park.
(consent)
Attachments
7. Solid Waste/General Support Services
7.1Award a contract (purchase order) to Equipco Manufacturing, Inc. in the amount of $150,000 for the
purchase of front-load containers for the period of May 17, 2013 through May 16, 2014, as provided in
the city’s Code of Ordinances, Section 2.561 and authorize the appropriate officials to execute same.
(consent)
Attachments
7.2Award a contract (purchase order) to Sage Eco Solutions, Inc. of Riverview, FL in the amount of
$287,500 for the hauling of yard waste from the city’s solid waste facility to the contractor’s facility for
the period May 20, 2013 through May 19, 2014 as provided in the city’s Code of Ordinances, Section
2.561 and authorize the appropriate officials to execute same. (consent)
Attachments
8. Engineering
8.1Accept a Drainage Easement conveyed by Harborview Grande Condominium Association, Inc. over a
portion of property located at 530 South Gulfview Boulevard. (consent)
Attachments
8.2Award a contract (purchase order) to Metro Equipment Services of Miami, Florida, in the amount of
$6,530,378.80 for construction of Idlewild and The Mall Sanitary Sewer System, and Woodlawn
Stormwater Improvements Project, Project 10-0034-UT, which is the lowest responsible bid received in
accordance with the plans and specifications for this project; approve a Work Order to Engineer-of-
Record (EOR) King Engineering Associates, Inc., in the amount of $728,582, to provide Construction
Engineering and Inspection (CEI) Services; and authorize the appropriate officials to execute same.
(consent)
Attachments
8.3Award a contract (purchase order) to Young’s Communications Company, Inc. of Melbourne, Florida for
the construction of Water Treatment Plant 2 – Contract 3: Raw Water Transmission Main Expansion
Project in the amount of $6,920,083.83, which is the lowest responsible bid in accordance with plans and
specifications; and authorize the appropriate officials to execute same. (consent)
Attachments
9. Planning
9.1Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL) and Initial Zoning
Atlas Designation of Low Medium Density Residential (LMDR) District for 1305 Woodbine Street (Lot
8, Block C, Pine Ridge in Section 10, Township 29 South, Range 15 East); and pass Ordinances 8395-13,
8396-13 and 8397-13 on first reading. (ANX2013-01003)
Attachments
9.2Approve amendments to the Community Development Code providing for temporary wayfinding signs
and revising the termination of nonconformity provisions and pass Ordinance 8402-13 on first reading.
(TA2013-03002)
Attachments
10. Legal
10.1Approve setting a special election on November 5, 2013 to present a referendum question to the city
electors amending the Charter of the City to allow a 60 year lease to the Clearwater Marine Aquarium on
certain city owned real property located west of Osceola Avenue, east of the unimproved right-of way of
Pierce Boulevard, north of Pierce St. and south of Cleveland Street for construction of an aquarium, and
pass Ordinance 8418-13 on first reading.
Attachments
10.2Authorize the City Attorney to hire Jay Daigneault, Esq. of Frazer, Hubbard, Brandt, Trask, Yacavone,
Metz and Daigneault to represent the Community Development Board and the Building/Flood Board of
Appeals. (consent)
Attachments
11. City Manager Verbal Reports
11.1City Manager Verbal Reports
Attachments
12. Council Discussion Items
12.1Business Task Force Executive Committee Recommendation Discussion - Councilmember Jonson
Attachments
13. Closing Comments by Mayor
14. Adjourn
15. Presentation(s) for Council Meeting
15.1Service Awards
Attachments
15.2Neighborhood, Homes, and Business Awards
Attachments
15.3Public Works Week Proclamation - May 19 - 25, 2013 - Tracy Mercer, Director, Public Utilities
Attachments
15.4Older Americans Month Proclamation - Marilyn Rupp, Director of Planning, Area Agency on Aging of
Pasco-Pinellas, Inc.
Attachments
15.5Safe Boating Week Proclamation
Attachments
15.6Youth Sportsmanship Awards
Attachments
15.7St. Petersburg College and Clearwater Christian College Baseball Teams - Ryan Beckman – St.
Petersburg College Head Coach, Josh Rebandt – Clearwater Christian College Head Coach
Attachments
15.8Presentation by Youth Leadership Pinellas
Attachments
15.9Clearwater Library Foundation Presentation - Richard A. Clemens, Foundation President
Attachments
Work Session
Council Chambers - City Hall
Meeting Date:5/13/2013
SUBJECT / RECOMMENDATION:
Service Awards
SUMMARY:
10 Years of Service
Erik Soderlund Public Utilities
Liberian Miles Public Utilities
Robert Ramos Fire
Michael Ward Fire
Scott Pettay Fire
Jesse Combs Parks and Recreation
Dennis Cason Police
Kayla Grant Library
Randy Bodle Police
Bryan Karnes Police
Laurie Sullivan Library
Pasquale Calabrese Police
Gary Martinez Police
Shane Dean Police
Carol Anding Public Utilities
Richard DeCastro Planning and Development Services
15 Years of Service
Carol McAnally Police
William Karner Customer Service
Linda Treuhaft Legal
Gray Joyce Fire
Gary Spence Fire
Matthew Burmood Fire
Tammy Whitham Fire
Lucas Semple Fire
Ladrea Young Police
20 Years of Service
Robert Hallett Engineering
Martyn Baker Solid Waste/Fleet General Services
25 Years of Service
Jeffrey Voss Planning and Development Services
30 Years of Service
Mark Tranter Gas
Review Approval:1) Human Resources
Cover Memo
Item # 1
Work Session
Council Chambers - City Hall
Meeting Date:5/13/2013
SUBJECT / RECOMMENDATION:
Amend Ordinance 6931-02, which amended Ordinance 6378-99, to restate the definition of Reserve Requirement for future Stormwater
revenue bonds and pass Ordinance 8419-13 on first reading.
SUMMARY:
The City is considering a refinancing of the City's Stormwater System Revenue Bonds, Series 2004, in the near future.
City Ordinance 6378-99, as amended by Ordinance 6931-02, currently requires a minimum cash Reserve Requirement
be funded and maintained for any future Stormwater bond issue.
In the current market environment, a cash reserve requirement may not be necessary for the refinancing of the 2004
bonds referenced above. This Ordinance would allow the flexibility to determine the required cash reserve (if
any) separately for each future bond issue by City Resolution.
Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Cover Memo
Item # 2
Ordinance No. 8419-13
ORDINANCE NO. 8419-13
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING
ORDINANCE NO. 6931-02, WHICH AMENDED ORDINANCE NO. 6378-99 TO
RESTATE CERTAIN DEFINITIONS THEREIN; AND PROVIDING AN
EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA:
SECTION 1. AUTHORITY FOR THIS ORDINANCE. This Ordinance is enacted pursuant to
Chapter 166, Part II, Florida Statutes, the charter of the City of Clearwater, Ordinance Nos.
6378-99 and 6931-02 and other applicable provisions of law.
SECTION 2. DEFINITIONS. The following definition set forth in Ordinance No. 6378-99, as
amended by Ordinance No. 6931-02 is hereby amended to read as follows (additional language
is underlined
and deleted language is indicated with [brackets]):
“Reserve Requirement” [shall be,] for each Series of Bonds issued on or after the effective date
of this Ordinance shall be as determined by subsequent resolution of the Issuer, and with
respect to each Series of Bonds [.] issued and outstanding before the effective date of this
Ordinance, [T]the lesser of (i) the Maximum Bond Service Requirement for such Series of
Bonds, (ii) 125% of the Average Annual Bond Service Requirement of such Series of Bonds, or
(iii) the largest amount as shall not adversely affect the exclusion of interest on [the] such Series
of
Bonds from gross income for Federal income tax purposes.
SECTION 3. EFFECTIVE DATE. The provisions of this Ordinance shall take effect upon its
enactment, as required by law.
SECTION 4. PUBLIC NOTICE. Notice of the proposed enactment of this Ordinance has been
properly advertised in a newspaper of general circulation in accordance with Chapter 166.041,
Florida Statutes.
PASSED ON FIRST READING ____________, 2013
PASSED ON SECOND
AND FINAL READING ____________, 2013
By: _________________
Mayor
Approved as to form: Attest:
_________________ __________________
Pamela K. Akin Rosemarie Call
City Attorney City Clerk
Attachment number 1 \nPage 1 of 1
Item # 2
Work Session
Council Chambers - City Hall
Meeting Date:5/13/2013
SUBJECT / RECOMMENDATION:
Ratify and Confirm the City Manager’s approval of a Purchase Order with Ultimate CNG, LLC, in the amount of $167,225, to provide
temporary compressed natural gas services at the Clearwater CNG filling station. (consent)
SUMMARY:
Ultimate CNG, LLC is currently providing temporary Compressed Natural Gas (CNG) refueling services, via a mobile CNG storage
truck, at our CNG Filling Station located at 1020 North Hercules Avenue. This purchase order was originally approved by the City
Manager in March 2013, in the amount of $93,500. The mobile unit assists in the refueling of city garbage trucks that currently use
CNG fuel, along with WastePro, Verizon, Jolley Trolley and other outside CNG customers.
Staff is asking Council to ratify and confirm a six-week extension to this PO, in the amount of $73,725, for a new total of
$167,225. The reason for the original PO and subsequent extension is due to the need to back up our primary CNG compressor, which
is still under repair. The Department experienced a mechanical failure on the primary compressor unit in December 2012. The
compressor failed due to faulty connecting rod bearings installed in the crankshaft assembly. Universal Air and CompAir, the
distributer and manufacturer of the compressor unit, have worked over the past several months to resolve the problem. They are
standing behind the compressor and made numerous attempts to refurbish the unit, however, with no success to date. As a result,
Universal Air/CompAir decided to replace the entire compressor assembly and extend the warranty period for an additional year once
the unit is successfully commissioned. In addition, the compressor manufacturer, CompAir, has insisted that a new coupling be
installed between the engine and the compressor assembly to assist in vibration control. Since this was not part of the original design,
this design and modification has added several weeks to the re-commissioning of the compressor.
The backup CNG compressor has run successfully over this five-month period, however, it does not have enough capacity to refuel the
larger CNG vehicles, especially in the early morning and afternoon when the station is at peak demand.
Universal Air and CompAir plan to have the primary compressor operational in May 2013.
Type:Operating Expenditure
Current Year Budget?:Yes Budget Adjustment:None
Budget Adjustment Comments:
Current Year Cost:167,225 Annual Operating Cost:167,225
Not to Exceed:167,225 Total Cost:167,225
For Fiscal Year:10/1/2012 to 9/30/2013
Appropriation Code Amount Appropriation Comment
423-02170-530100-532-
000-0000
167,225 Natural Gas Vehicles
Review
Approval:
1) Office of Management and Budget 2) Legal 3) Clerk 4) Purchasing 5) Clerk 6) Assistant City Manager ED 7) City
Manager 8) Clerk
Cover Memo
Item # 3
Work Session
Council Chambers - City Hall
Meeting Date:5/13/2013
SUBJECT / RECOMMENDATION:
Approve the Amendment to the Agreement between the City and CareATC, Inc. of Tulsa, Oklahoma, for the continued administration
of the City’s onsite medical clinic, extending the current Agreement with no changes, providing for a new termination date of
September 30, 2013 and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The current Agreement between the City and CareATC for the administration of a facility to provide onsite medical
and prescription drug services for City employees, retirees and their dependents under the City’s medical insurance
expires on May 25, 2013.
Due to changes being proposed upon renewal by CareATC to the Agreement between the City and CareATC, the City
and CareATC have agreed that an extension of the current Agreement would be beneficial in order to allow more time
for the parties to work out the details of a new proposed Agreement. The City has obtained the concurrence of the City
of Dunedin with respect to the City’s related Agreement with Dunedin. September 30, 2013 would be most convenient
date for all parties involved, allowing the City and CareATC the time to exercise due diligence in attempting to reach a
new Agreement, and moving the new contract dates with CareATC and Dunedin to a date coinciding with the start of
the City’s fiscal year and the City of Dunedin’s medical plan year.
There is no additional cost associated with this request as the City is currently funded for the operating cost of the
clinic through the end of the fiscal year in the current budget.
Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Cover Memo
Item # 4
Page 1 of 2
AMENDMENT TO THE AGREEMENT BETWEEN
THE CITY OF CLEARWATER AND CAREATC
REGARDING THE CLEARWATER EMPLOYEE HEALTH CENTER
THIS ADMENDMENT is made and entered into this day of , 2013, by and
between the CITY OF CLEARWATER, a political subdivision of the State of Florida, hereinafter
referred to as “CITY,” and CARE ATC, Inc., An Oklahoma corporation, hereinafter referred to as
“CARE ATC.”
WHEREAS, the CITY has entered into an Agreement with CARE ATC to perform health
assessments and provide physicians and medical personnel at the CITY’s place of business to perform
certain medical services to the employee of the CITY and/or their dependents; and
WHEREAS, the CIY and CARE ATC have amended the Agreement to allow for the use of the
City of Clearwater Employee Health Center, administered by CareATC, by employees, retirees, and
their dependents under the City of Dunedin medical plan; and
WHEREAS, the CITY and CARE ATC wish to further amend the Agreement and the
Addendum to the Agreement in order to provide for a new termination date;
NOW THEREFORE, in consideration of the premises and mutual covenants contained herein,
the parties agree as follows:
1. The CITY and CARE ATC agree to extend the date of termination as provided in Article 3.01 of the
Agreement and in paragraph 16 of the Addendum to the Agreement from that indicated to
September 30, 2013.
2. All covenants, agreements, promises and provisions of the Agreement and of the Addendum to the
Agreement shall continue in force and be binding upon and inure to the benefit of the parties hereto.
3. Each party hereto agrees to indemnify and hold the other harmless, to the extent allowed under
Section 768.28, F.S., from all claims, loss, damage and expense, including attorney fees and costs
and attorney fees and costs on appeal, arising from this Amendment to the Agreement between the
CITY and CARE ATC. Such indemnification shall include reasonable attorney’s fees and costs for
all proceedings at the trial and appellate level. This provision does not constitute a waiver of any
party’s sovereign immunity under Section 768.28, F.S. or extend any party’s liability beyond the
limits established in Section 768.28, F.S
4. This Amendment has been executed and delivered in the State of Florida and shall be construed and
enforced in accordance with and governed by the laws of the State of Florida. Any legal action or
proceeding relating to this Amendment shall be instituted in a state court in Pinellas County, Florida,
or a federal court in Hillsborough County, Florida, and each party hereby submits to the personal
jurisdiction of such courts and waives any defense related to venue or forum non conveniens.
5. This Amendment may not be changed, waived, discharged or terminated orally, but only by an
instrument in writing, signed by both parties.
Attachment number 1 \nPage 1 of 2
Item # 4
Page 2 of 2
IN WITNESS WHEREOF, the City of Clearwater and the City of Dunedin have executed this
Amendment to the Agreement with an effective date of , 2013, by the undersigned:
Signed: Care ATC, Inc.
By: ________________________________
Chief Operating Officer
Countersigned: CITY OF CLEARWATER, FLORIDA
___________________________ By: __________________________
George N. Cretekos William B. Horne II
Mayor City Manager
Approved as to form: Attest:
___________________________ ________________________________
Leslie K. Dougall-Sides Rosemarie Call
Assistant City Attorney City Clerk
Attachment number 1 \nPage 2 of 2
Item # 4
Work Session
Council Chambers - City Hall
Meeting Date:5/13/2013
SUBJECT / RECOMMENDATION:
Approve the Amendment to the Agreement between the City and City of Dunedin allowing Dunedin use of the City’s medical clinic in
a cost-sharing arrangement, extending the current Agreement with no changes, providing for a new termination date of September 30,
2013, and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The current Agreement between the City and City of Dunedin allowing for the use of the City of Clearwater Employee Health Center by
employees, retirees, and their dependents under the City of Dunedin medical plan in a cost-sharing arrangement expires on May 29,
2013.
Due to changes being proposed by CareATC to the Agreement between the City and CareATC, the City and CareATC have agreed that
an extension of the current Agreement would be beneficial in order to allow more time for the parties to work out the details of a new
proposed Agreement. The City has obtained the concurrence of the City of Dunedin with respect to the City’s related Agreement with
Dunedin. The date of September 30, 2013 would be most convenient for all parties involved, allowing the City and CareATC the time
to exercise due diligence in attempting to reach a new Agreement, and moving the new contract dates with CareATC and Dunedin to a
date coinciding with the start of the City’s fiscal year and the City of Dunedin’s medical plan year.
There is no additional cost associated with this request as the City is currently funded for the operating cost of the clinic through the end
of the fiscal year in the current budget.
Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Cover Memo
Item # 5
Page 1 of 2
AMENDMENT TO THE MEMORANDUM OF AGREEMENT BETWEEN
THE CITY OF CLEARWATER AND THE CITY OF DUNEDIN
REGARDING THE CLEARWATER EMPLOYEE HEALTH CENTER
THIS AMENDMENT TO THE MEMORANDUM OF AGREEMENT, made and entered
into this day of , 2013, by and between the CITY OF
CLEARWATER, a Florida municipal corporation, hereinafter referred to as “CITY,” and the CITY
OF DUNEDIN, a Florida municipal corporation, hereinafter referred to as “DUNEDIN.”
WHEREAS, the CITY and DUNEDIN have determined to provide certain medical services for
participants in their respective group medical plans; and
WHEREAS, the CITY and DUNEDIN have entered into an Agreement to participate in a cost-
sharing arrangement allowing for the use of the City of Clearwater Employee Health Center,
administered by CareATC, by employees, retirees, and their dependents under the City of Dunedin
medical plan; and
WHEREAS, the CITY and DUNEDIN wish to further amend the Agreement in order to provide
for a new termination date;
NOW THEREFORE, in consideration of the premises and mutual covenants contained herein,
the parties agree as follows:
1. The CITY and DUNEDIN agree to extend the date of termination as provided in Paragraph 16 of the
Agreement from that indicated to September 30, 2013.
2. All covenants, agreements, promises and provisions of the Agreement shall continue in force and be
binding upon and inure to the benefit of the parties hereto.
3. Each party hereto agrees to indemnify and hold the other harmless, to the extent allowed under
Section 768.28, F.S., from all claims, loss, damage and expense, including attorney fees and costs
and attorney fees and costs on appeal, arising from this Amendment to the Agreement between the
CITY and DUNEDIN. Such indemnification shall include reasonable attorney’s fees and costs for
all proceedings at the trial and appellate level. This provision does not constitute a waiver of any
party’s sovereign immunity under Section 768.28, F.S. or extend any party’s liability beyond the
limits established in Section 768.28, F.S
4. This Amendment has been executed and delivered in the State of Florida and shall be construed and
enforced in accordance with and governed by the laws of the State of Florida. Any legal action or
proceeding relating to this Amendment shall be instituted in a state court in Pinellas County, Florida,
or a federal court in Hillsborough County, Florida, and each party hereby submits to the personal
jurisdiction of such courts and waives any defense related to venue or forum non conveniens.
5. This Amendment may not be changed, waived, discharged or terminated orally, but only by an
instrument in writing, signed by both parties.
Attachment number 1 \nPage 1 of 2
Item # 5
Page 2 of 2
IN WITNESS WHEREOF, the City of Clearwater and the City of Dunedin have executed this
Amendment to the Memorandum of Agreement with an effective date of , 2013, by the
undersigned:
Signed: CITY OF DUNEDIN, FLORIDA
___________________________ By: __________________________
David Eggers Robert DiSpirito
Mayor City Manager
Approved as to form: Attest:
___________________________ ________________________________
Thomas J. Trask Denise Schlegel
City Attorney City Clerk
Countersigned: CITY OF CLEARWATER, FLORIDA
___________________________ By: __________________________
George N. Cretekos William B. Horne II
Mayor City Manager
Approved as to form: Attest:
___________________________ ________________________________
Leslie K. Dougall-Sides Rosemarie Call
Assistant City Attorney City Clerk
Attachment number 1 \nPage 2 of 2
Item # 5
Work Session
Council Chambers - City Hall
Meeting Date:5/13/2013
SUBJECT / RECOMMENDATION:
Support the Fish and Wildlife Conservation Commission’s (FWC) proposed changes to the waterway regulatory zone under the
Memorial Causeway Bridge, and adopt Resolution 13-09.
SUMMARY:
Council requested and was given permission by the State to establish a Slow Speed - Minimum Wake Zone
to include all waters from the western boundary of the Intracoastal Waterway east to the shoreline from the
Seminole Launch Ramp, including 500 feet south of the Memorial Causeway Bridge in 1999 (Res. 99-21,
Ord. 4995-90, Permit 88-020).
This wake zone was created to prevent potential hazards to boaters launching at the Seminole Launch
Ramp. The established wake zone is not serving the intended purpose. Boaters travel at speed outside the
current wake zone, and then throttle back at the last second. The problem is compounded now that the
new Clearwater Harbor Marina has been built with docks on both the north and south sides of the Memorial
Causeway Bridge. Funding from the FWC helped pay for these docks and the size of the boater wakes
have broken pile guide rollers and the remaining support brackets have dug crevices in the concrete pilings
the floating wave attenuators ride on.
In addition, vessels entering and exiting the Intracoastal Waterway (ICW) at the intersection of the Memorial
Causeway Channel frequently propel their wakes into the Clearwater Harbor Marina docks due to having no
speed restrictions in this channel at the eastbound approach to the ICW.
The state FWC controls the regulatory zones inside the Intracoastal Waterways.
The FWC mounted a camera to monitor boater speeds under the Memorial Causeway Bridge, and has
determined it is in the interest of public safety for those transiting under the bridge and/or using the public
marina that the following changes be made:
- An extension of 715 feet to the southern boundary of the regulatory zone to give a 500-foot buffer to the
southern-most dock of the City Marina. This 500-foot buffer mirrors what local governments are authorized
by law to establish outside the Intracoastal Waterway by local ordinance.
- Widening the zone to include all spans of the bridge to compensate for the change in bridge
infrastructure.
The Marine Advisory Board has reviewed and recommends these changes.
Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager ED 5) City Manager 6) Clerk
Cover Memo
Item # 6
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Item # 6
Resolution No. 13-09
RESOLUTION NO. 13-09
A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA
SUPPORTING THE FISH AND WILDLIFE CONSERVATION
COMMISSION’S (FWC) PROPOSED CHANGES TO THE
WATERWAY REGULATORY ZONE UNDER THE MEMORIAL
CAUSEWAY BRIDGE; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Fish and Wildlife Conservation Commission (FWC) has proposed
changes to provide for greater public safety to those transiting under the Memorial
Causeway Bridge and/or using the Clearwater Harbor Marina by extending the southern
boundary of the regulatory zone an additional 715 feet, which would provide a 500 foot
buffer to the southern-most dock of the Clearwater Harbor Marina, and widening the
regulatory zone to include the waterway under the entire lateral span of the bridge; and
WHEREAS, the City desires to support the FWC by endorsing the regulatory zone
changes to ensure the safety and ease of navigation for residents and visitors boating in
said area and using the Clearwater Harbor Marina; therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. That the City Council of the City of Clearwater, Florida, does hereby
support the FWC recommended changes beneath the Mem orial Causeway Bridge, as
shown on page 12 of the Commission’s Presentation Draft Rule for Pinellas County Boating
Safety Zones dated April 17, 2013, and such presentation shall be incorporated into this
resolution by reference.
Section 2. That a copy of this Resolution will be forwarded to the Fish and Wildlife
Conservation Commission.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this _______ day of _____________, 2013.
____________________________
Frank Hibbard
Mayor
Approved as to form: Attest:
__________________________ _____________________________
Camilo Soto Rosemarie Call
Assistant City Attorney City Clerk
Attachment number 2 \nPage 1 of 1
Item # 6
Work Session
Council Chambers - City Hall
Meeting Date:5/13/2013
SUBJECT / RECOMMENDATION:
Ratify and confirm the City Manager’s approval of a Purchase Order for Geosyntec Consultants of Jacksonville, Florida, in the amount
of $464,344.90 for the restoration, waste relocation and final cover grading of Phillip Jones Park. (consent)
SUMMARY:
On July 19, 2012, the Council approved funding not to exceed $822,490 to properly close a landfill site known as Phillip Jones Park and
renovate the site to be used for youth sports, primarily as a football stadium from unrestricted Solid Waste funds and establish a new
Capital Improvement Project entitled Phillip Jones Park Renovations (CIP 315-93631).
Staff has worked to obtain the necessary approvals from the Department of Environmental Protection (DEP) and the Southwest Florida
Water Management District (SWFWMD) to close the landfill site by removing and capping the areas filled with incinerator ash
properly. The City received the approved permits from DEP and SWFWMD in March.
Due to the critical timing and need to complete the project prior to the opening of the Greenwood Panther football season in August, it
was necessary for the City Manager to approve the Environmental Phase Purchase Order so that the project could stay on schedule.
Geosyntec Consultants is providing the necessary oversight for the project as well as the closure design, ash relocation, proper removal
and disposition of some soil, re-grading the site, installation of a pervious geo-textile barrier, compaction and covering the entire site
with a minimum of one foot of soil.
Once Geosyntec completes their work city staff will coordinate the remaining work necessary to complete the football field including
the installation of an irrigation system, sodding, new goals, fencing, bleachers and other park amenities.
Sufficient funds are available in CIP 315-93631 for this phase of the project.
Type:Capital expenditure
Current Year Budget?:Yes Budget Adjustment:No
Budget Adjustment Comments:
Current Year Cost:$464,344.90 Annual Operating Cost:-0-
Not to Exceed:$464,344.90 Total Cost:$464,344.90
For Fiscal Year:2012 to 2013
Appropriation Code Amount Appropriation Comment
315-93631 $464,344.90
Review
Approval:
1) Engineering 2) Financial Services 3) Office of Management and Budget 4) Legal 5) Clerk 6) Assistant City
Manager 7) City Manager 8) Clerk
Cover Memo
Item # 7
Work Session
Council Chambers - City Hall
Meeting Date:5/13/2013
SUBJECT / RECOMMENDATION:
Award a contract (purchase order) to Landscape Structures Inc. of Delano, MN for the construction and installation of a one of a kind
Sand Castle Playground and Welcome sign at Pier 60 Park for $438,881 and approve the transfer of $100,000 from unappropriated
retained earnings to CIP 315-93624 Pier 60 Park Repair and Improvement at mid-year, to construct a military flag plaza to be located in
Pier 60 Park. (consent)
SUMMARY:
In Fiscal Year 2010/11, the City Council approved a new Capital Improvement Project for $510,000 to fund repairs and improvements
to Pier 60 Park.
The scope of the project included the repair of existing seating wall, site furniture, ground renovation, walkways, irrigation repairs,
special event layout improvements in order to make the park consistent with the major improvement made in the Beach Walk project as
well as the addition of a new concept in play structures that will become a focal spot on the beach.
The purchase of the sandcastle playground and entry sign will become that focal point for all persons visiting Clearwater Beach and
become a prime photo opportunity for all visitors to the beach and Pier 60 Park. In time staff believes it will be a prime quality tourist
attraction and a destination place for visitors and residents.
The playground is unique in that the main structures are constructed from concrete and is designed to withstand the harsh beach weather
with little to no maintenance. It is colorful and full of unique play areas that allow children to explore the wonders of a life-size sand
castle, including a main central tower and a portion of the sand castle being washed away with the tide.
Staff is recommending the purchase from Landscape Structures Inc. as a sole source item as all playground manufactures design and
make equipment that while similar is unique to their product line and not competitive. The City has traditionally purchased equipment
from various vendors in order to take advantage of special pricing and quality designs.
If approved, it will take approximately 4 months for construction and delivery with installation scheduled for September of this year.
As directed by City Council at the April 18, 2013 meeting, staff met with the Clearwater Beach Association at their regular meeting and
presented the precast May 7, 2013.
Additional funding is being requested in this project to construct a military flag plaza in Pier 60 Park at the end of State Road 60 and the
roundabout to honor all of the branches of the military. While the plaza has not been fully designed, it will incorporate the same type
of coquina style material used for the doughboy statues at the beginning of the Memorial Causeway Bridge. If approved, funds will be
transferred at mid-year from unappropriated retained earnings.
Type:Capital expenditure
Current Year Budget?:Yes Budget Adjustment:Yes
Budget Adjustment Comments:
Requesting $100,000 for Military Flag Plaza at Pier 60 Park.
Current Year Cost:$538,881 Annual Operating Cost:-0-
Not to Exceed:$538,881 Total Cost:$538,881
For Fiscal Year:2012 to 2013
Cover Memo
Item # 8
Appropriation Code Amount Appropriation Comment
315-93624 $438,881 Cost of Playground
315-93624 $100,000 Flag Plaza
Bid Required?:No Bid Number:
Other Bid / Contract:Bid Exceptions:Sole
Source
Review
Approval:
1) Financial Services 2) Office of Management and Budget 3) Legal 4) Clerk 5) Assistant City Manager 6) City
Manager 7) Clerk
Cover Memo
Item # 8
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Item # 8
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Attachment number 4 \nPage 1 of 1
Item # 8
Promoting Tourism and the Business Community
EXECUTIVE OFFICERS
Eric Waltz
Sandpearl Resort
Chairman of the Board
Louis Stavropoulos
Publix Supermarket
Vice Chairman
Jason Gibertoni
Florida Free Rides
Treasurer/Membership Chair
Carol Mears
Cooters Restaurant & Bar
Secretary
Darlene Kole
Clearwater Beach Chamber
President/CEO
Paul Andrews
Shephard’s Beach Resort
Past Chairman
CHAIRMEN/DIRECTORS
Fran Bartlett
Lobster Pot Bistro
Restaurant Week Chair
Philippe Beau
University of Bordeaux
Education and Market Research Chair
Jen Carlisle
Frenchy’s Restaurants
Tourism Marketing Council Chair
Frank Dame
Clearwater Marine Aquarium
Chamber Liaison
Bob Griffin
Griffin Productions
Redevelopment/Government/Business
Economic Development Chair
Michele Johnson
Sandpearl Beach Resort
Chalk Walk Chair
Trisha Rodriguez
The Tropical Boat Tours
Special Events Chair
DIRECTORS
Darlene Cagle
Flower Market Florist
Kristi Cheatham
Clearwater Gas System
Theresa Crane
Progress Energy
Nickolas Ekonomides
Nickolas Ekonomides, P.A.
Alan Ebbert
Frenchy’s Restaurants
Jack Guy
Sheraton Sand Key Resort
Jean Hagan
Sunsets at Pier 60 Daily Festivals
Hoyt Hamilton
Palm Pavilion Inn
Emily Harris
Surf Style Retail Management
Brian Kramer
Hyatt Regency Beach Resort & Spa
Joanna Patterson
Hilton Clearwater Beach
Gaillard St.Clair
JMC Resort Properties
Jana Vrettos
Synovus Bank
Eddie Wright
Crabby’s Bar & Grill Beachwalk
P. O. Box 3573 * Clearwater Beach, FL 33767 * (727) 447.7600
Fax (727) 443.7812 * U.S. Toll Free 888.799.3199
May 7, 2013
Mayor George Cretekos
City Manager Bill Horne
City Council
P.O. Box 4748
Clearwater, FL 33758
In light of recent events regarding the City Council and the proposed “Sandcastle Playground”, we feel that it is
imperative that we as an organization, after proper discussion, take a position on this project.
As all of you must know, we are always in support of initiatives that benefit tourism on Clearwater Beach. However, at
this time we are not able to offer our support to this project. Our major concerns are listed below:
· With all of the great activities already happening at Pier 60, (Sunset Daily Festival, existing playground,
Sunset Cinema Films, and other special events), we believe that there is a more than adequate mix of
offerings for one location. We cannot disagree that if constructed this playground will be used. But that
point would hold true regardless of where this would be located.
· We are not convinced that this playground is something that will entice tourists to come to our beach. Our
tourism numbers are on record pace due to what we have to offer, what we do for our visitors while they’re
here, and the quality of how we provide for them. We are not of the belief that this playground will be the
deciding factor in anyone’s decision on where to vacation. This is a relatively small playground, not an
amusement park.
· Concern over safety and security at this location. Pier 60 is already a favorite hangout for local youth and
also homeless individuals late at night. The proposed design offers seclusion and unintended opportunity
for socially unacceptable behavior. If constructed, security will burden the Hilton, Pier 60 Concessions and
Clearwater Police Department.
· Want vs. Need: This project clearly falls under the category of “Want”. Unquestionably the biggest need on
our Beach is additional parking, especially on the north end of the beach. This is by far the most common
complaint that our members hear. Many of our small businesses are losing potential customers due to lack
of available parking. Mayor Cretekos’ suggestion to fund this from the parking fund would only delay the
City’s ability to address what is clearly the primary “Need” on the Beach.
· While we appreciate the work that Parks and Recreation does to maintain and enhance the beach
experience for locals and visitors alike, acres of white sand and the existing amenities at Pier 60 Park are
adequately servicing our present visitors. Given the recent trend of city government to reduce
neighborhood parks and demolish restrooms at Crest Lake Park, as residents as well as business
owners/operators in Clearwater, we think the city would better serve the community by investing this
$430,000.00 in keeping the Beach Library and Beach Community Pool opened longer.
Thank you for your attention and consideration of this matter.
Respectfully,
Eric Waltz
Chairman of the Board
Attachment number 5 \nPage 1 of 1
Item # 8
May 8, 2013
Dear Mayor Cretekos and Council Members,
The Clearwater Regional Chamber of Commerce held a full
Board meeting on April 25th, 2013. At that meeting the
Board decided to remain neutral regarding the proposed Pier
60 Playground as there was no consensus amongst Board
members either for or against it.
The Chamber’s mission is to enhance the business
environment and promote economic health and growth in the
Clearwater region and we believe adopting an official
position either for or against this proposal was not consistent
with our mission statement at this time.
The Chamber surveyed our members and came up with the
following results:
General Membership results:
In Favor: 62.16%
Neutral: 30.63%
Oppose: 7.21%
Beach Based Membership:
In Favor: 31.58%
Neutral: 31.58
Oppose: 36.84%
When the results from the survey were discussed at our
Board meeting it was clear to the Board that the Chamber
should take a neutral position. There was also a discussion
as to what economic impact the playground would have on
businesses and the Board concluded that there was no way
of measuring the potential impact one way or the other.
Further discussion concerning the proposal’s impact on
tourism did not yield a clear consensus.
I do want to point out that the Clearwater Regional Chamber
of Commerce will fully support the City in whatever decision
the City makes on the proposed Pier 60 playground. The
Clearwater Regional Chamber looks forward to continuing
Attachment number 6 \nPage 1 of 2
Item # 8
our positive relationship with the City of Clearwater to
enhance and improve the business community so
Clearwater is a better place to live, work and play.
Sincerely,
Nick DiCeglie
Chairman of the Board,
Clearwater Regional Chamber of Commerce
Attachment number 6 \nPage 2 of 2
Item # 8
Work Session
Council Chambers - City Hall
Meeting Date:5/13/2013
SUBJECT / RECOMMENDATION:
Award a contract (purchase order) to Equipco Manufacturing, Inc. in the amount of $150,000 for the purchase of front-load containers
for the period of May 17, 2013 through May 16, 2014, as provided in the city’s Code of Ordinances, Section 2.561 and authorize the
appropriate officials to execute same. (consent)
SUMMARY:
The City of Clearwater’s Solid Waste Department collects waste from commercial customers in front-load
containers. Although the Department performs repairs on the front-load containers, sometimes replacement is
necessary. This contract is for the purchase of front-load container replacements.
During the late spring of 2011, the Purchasing Department advertised a request for bids for the services described
above (Bid 24-11). Equipco Manufacturing, Inc. (Equipco) was awarded a contract by purchase order. During the past
two years, Equipco has provided quality containers and they have met our expectations.
Equipco has forwarded a letter to the city stating that they would hold their pricing at the current level for the next
twelve-month period (May 17, 2013 through May 16, 2014). This will be the second renewal of an annual contract
with the same terms and conditions of the original contract.
Funding for this contract is available in capital project 315-96444, Commercial Container Acquisition.
Type:Purchase
Current Year Budget?:Yes Budget Adjustment:None
Budget Adjustment Comments:
Current Year Cost:$150,000 Annual Operating Cost:$150,000
Not to Exceed:$150,000 Total Cost:$150,000
For Fiscal Year:05/17/2013 to 05/16/2014
Appropriation Code Amount Appropriation Comment
0-315-96444-550400-534 $150,000
Bid Required?:Yes Bid Number:24-11
Other Bid / Contract:Bid Exceptions:None
Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk Cover Memo
Item # 9
Attachment number 1 \nPage 1 of 1
Item # 9
Work Session
Council Chambers - City Hall
Meeting Date:5/13/2013
SUBJECT / RECOMMENDATION:
Award a contract (purchase order) to Sage Eco Solutions, Inc. of Riverview, FL in the amount of $287,500 for the hauling of yard waste
from the city’s solid waste facility to the contractor’s facility for the period May 20, 2013 through May 19, 2014 as provided in the
city’s Code of Ordinances, Section 2.561 and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The City of Clearwater’s Solid Waste Department collects yard waste from commercial and residential customers.
This yard waste is transported by city vehicles to the city’s state-permitted yard waste transfer facility located at 1701
North Hercules Avenue and it is subsequently loaded in the contractor’s tractor/trailer for hauling. Once at the
contractor’s facility, it is shredded for composting.
The specifications for the yard waste hauling bid included a description of yard waste (loose or bagged grass clippings,
loose or bagged leaves, tree trimmings, logs, stumps, other vegetative material, and small amounts of rocks and soil),
trailer requirements and availability, hauler duties, and billing requirements. It was estimated that 10,000 tons will be
hauled annually, and the only price to be charged for this service will be a per ton price.
During the spring of 2011, the Purchasing Department advertised a request for bids for the services described above
(Bid 20-11). Sage Eco Solutions, Inc. (Sage) was awarded a contract by purchase order for the time period of May 20,
2011 through May 19, 2012. During the past two years, Sage has provided excellent service.
Sage has presented the city with a letter stating that they would hold their pricing at the current level for the next
twelve-month period (May 20, 2013 through May 19, 2014). This will be the second and final renewal of an annual
contract with the same terms and conditions of the original contract.
Funding for this item is included in the annual Operating Budget of the Solid Waste Department.
Type:Operating Expenditure
Current Year Budget?:Yes Budget Adjustment:None
Budget Adjustment Comments:
Current Year Cost:$287,500 Annual Operating Cost:$287,500
Not to Exceed:$287,500 Total Cost:$287,500
For Fiscal Year:05/20/2013 to 05/19/2014
Appropriation Code Amount Appropriation Comment
0-424-02082-543500-534 $287,500
Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk Cover Memo
Item # 10
Attachment number 1 \nPage 1 of 1
Item # 10
Work Session
Council Chambers - City Hall
Meeting Date:5/13/2013
SUBJECT / RECOMMENDATION:
Accept a Drainage Easement conveyed by Harborview Grande Condominium Association, Inc. over a portion of property located at 530
South Gulfview Boulevard. (consent)
SUMMARY:
The City’s South Gulfview Drainage Improvement Project consists of upgrading the existing 15 in.
undersized pipe outfall to a 36 in. pipe and adding additional infrastructure on South Gulfview Boulevard.
The purpose of this project is to reduce local street flooding at the intersection of South Gulfview and
Bayway Boulevard.
The subject easement is contiguous with an existing drainage easement used by the City and will provide
for construction and maintenance of the modified outfall point. This easement is being granted at no cost to
the City.
Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Cover Memo
Item # 11
Attachment number 1 \nPage 1 of 5
Item # 11
Attachment number 1 \nPage 2 of 5
Item # 11
Attachment number 1 \nPage 3 of 5
Item # 11
Attachment number 1 \nPage 4 of 5
Item # 11
Attachment number 1 \nPage 5 of 5
Item # 11
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²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com CRM CHL N.T.S.285B 17-29s-15e3/26/2013Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale:
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Path: V:\GIS\Engineering\Location Maps\Harborview Grand Easement.mxd
Attachment number 2 \nPage 1 of 1
Item # 11
Work Session
Council Chambers - City Hall
Meeting Date:5/13/2013
SUBJECT / RECOMMENDATION:
Award a contract (purchase order) to Metro Equipment Services of Miami, Florida, in the amount of $6,530,378.80 for construction of
Idlewild and The Mall Sanitary Sewer System, and Woodlawn Stormwater Improvements Project, Project 10-0034-UT, which is the
lowest responsible bid received in accordance with the plans and specifications for this project; approve a Work Order to Engineer-of-
Record (EOR) King Engineering Associates, Inc., in the amount of $728,582, to provide Construction Engineering and Inspection (CEI)
Services; and authorize the appropriate officials to execute same. (consent)
SUMMARY:
This Agenda Item is for the construction of a new sanitary sewer system and improvements to the existing stormwater
system in the Idlewild/The Mall neighborhood which boundaries include Sunset Point Road to the south, Douglas Avenue to
the west, Union Street to the north, and Kings Highway to the east.
The goal of this project is to eliminate approximately 450 septic tanks and connect them to the City’s sewer system and to
increase capacity to the existing storm water system on Woodlawn Terrace to reduce flooding in the area.
The proposed storm water improvements were identified in the Final Report for the Stevenson Creek Watershed Master
Plan dated August 2001.
July 15, 2010, City Council approved Work Order to King for the design of the project as well as the feasibility study for
Sewer Expansion within the City.
April 18, 2013, the City received five bids and Metro Equipment Services was the lowest bidder.After reviewing the bids,
King Engineering has provided a recommendation to award the construction of the project to Metro Equipment Services
and city staff concurs.
It is anticipated that construction will be accomplished in 695 days and be completed by Summer 2015.
King Engineering will be providing CEI Services to this project upon the approval of the Work Order.
The City of Clearwater’s Public Utilities Department is responsible for owning, operating and maintaining the sanitary
sewer system, and the storm water improvements will be maintained by the Engineering Department.
Sufficient funding is available as follows: $1,118,634.98 of Utility R and R revenue in 0327-96630, Sanitary Sewer
Extension; $5,595,621.32 of Sewer Tap Fees in 0315-96630, Sanitary Sewer Extension; and
$544,704.50 ofStormwater revenue is available in Capital Improvement Program (CIP) project 0315-96169, Stevenson
Creek for total funding in the amount of $7,258,960.80.
Type:Capital expenditure
Current Year Budget?:Yes Budget Adjustment:No
Budget Adjustment Comments:
See summary
Current Year Cost:$7,258,960.80 Annual Operating Cost:
Not to Exceed:$7,258,960.80 Total Cost:$7,258,960.80
For Fiscal Year:2013 to 2014
Appropriation Code Amount Appropriation Comment
Cover Memo
Item # 12
0327-96630-563800-535-
000-0000
$ 446,219.98 See Summary
0315-96630-563800-535-
000-0000
$5,595,621.32See Summary
0315-96169-563700-539-
000-0000
$ 488,537.50See Summary
0327-96630-563800-535-
000-0000
$ 672,415.00See Summary
0315-96169-561200-539-
000-0000
$ 56,167.00 See Summary
Bid Required?:Yes Bid Number:10-0034-UT
Other Bid / Contract:Bid Exceptions:None
Review
Approval:
1) Engineering 2) Financial Services 3) Office of Management and Budget 4) Legal 5) Clerk 6) Assistant City
Manager 7) City Manager 8) Clerk
Cover Memo
Item # 12
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Item # 12
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Item # 12
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Attachment number 1 \nPage 3 of 4
Item # 12
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Attachment number 1 \nPage 4 of 4
Item # 12
1 of 10 form revised: 10/14/2011
WORK ORDER INITIATION FORM
for the CITY OF CLEARWATER
Date: March 13, 2013
Project Number: 2110-202-000
City Project Number: 10-0034-UT
1. PROJECT TITLE:
Idlewild/The Mall Sanitary Sewer System and Woodlawn Terrace Stormwater Improvements
Engineering Services During Construction
2. SCOPE OF SERVICES:
In August 2010 the City authorized King Engineering Associates, Inc. (King) to provide
preliminary engineering, design and permitting for the abandonment of septic systems and
installation of a sewer system in the Idlewild/The Mall subdivisions. The Work Order was
amended to provide EPA grant assistance and to include preliminary engineering, design and
permitting of the Woodlawn Terrace Stormwater Improvements in the project.
Under this Work Order, the City authorizes King to provide construction management and field
representative services during construction of the sanitary sewer and storm sewer
improvements.
Task 1: Construction Management Services
King will provide construction management during an assumed twenty-three (23) month
construction contract period, which includes:
1.1 Attendance at the preconstruction meeting by King’s Project Manager, Project Engineer
and Field Representative. King will prepare the meeting agenda, invite outside utilities
and permitting agencies, attend and conduct the meeting and prepare and distribute
meeting minutes.
1.2 Logging, distributing, reviewing and responding to the Contractor’s submittals including
construction progress schedules and approximately 40 Shop Drawings and other
miscellaneous submittals. Of these submittals, it is assumed that up to 20 will require a
Attachment number 2 \nPage 1 of 10
Item # 12
2 of 10 form revised: 10/14/2011
second review. The contract requires that the Contractor reimburse the Engineer for
each 3rd and more review.
· Sanitary Sewer System: 30 Shop Drawings
· Storm Sewer System : 10 Shop Drawings
1.3 Attendance at up to 20 construction progress meetings and site visits by King’s Project
Manager and Project Engineer. King will prepare the meeting agenda, attend and
conduct the meetings and prepare and distribute meeting minutes by email.
1.4 Twelve periodic site visits by either King’s Project Manager or Project Engineer to
observe the progress of the work or to assist with conflict resolution. This effort will be
coordinated with the City Project Manager.
1.5 Reviewing and signing the Contractor’s pay applications. This includes reviewing and
approving the Contractor’s initial schedule of values. Verification of installed quantities
will be conducted by King’s Field Representative.
1.6 Logging, reviewing and responding to the Contractor’s Requests for Information (RFIs).
For the purposes of this Work Order, a total of 50 RFIs is assumed.
· Sanitary Sewer System: 40 RFIs
· Storm Sewer System : 10 RFIs
1.7 Developing and issuing Requests for Proposal (RFPs) to the Contractor for additional
work, reviewing and negotiating pricing and issuing Work Change Directives (WCDs) to
authorize the Contractor to proceed with additional work. This includes development of
supplemental drawings and tracking the contract’s Contingency Allowance. For the
purposes of this Work Order, a total of 15 RFPs and 15 WCDs is assumed.
· Sanitary Sewer System: 12 RFPs/WCDs
· Storm Sewer System : 3 RFPs/WCDs
1.8 Assisting the City with negotiating and preparing Change Orders to the contract. For the
purposes of this Work Order, a total of 3 Change Orders is assumed.
1.9 Reviewing and logging compaction and materials test reports as well as gravity sewer
mandrel and exfiltration test results.
1.10 The sewer system will be placed into service in sections. Based on its layout, the system
can be broken into approximately 12 sections. For each section, King will:
· Attend a walkthrough;
· Develop a partial punchlist;
· Reviewing the Contractor survey As-Builts.
· Prepare Record Drawings based on redlines and survey As-Builts provided by the
Contractor;
· Prepare and submit wastewater certification packages to the FDEP.
Attachment number 2 \nPage 2 of 10
Item # 12
3 of 10 form revised: 10/14/2011
1.11 Developing and submitting certification packages for the following remaining permits:
Sanitary Sewer System
· FDEP Domestic Wastewater Transmission/Collection System Permit
· Pinellas County Right-of-Way Use.
· FDEP Water Permit for the two water main relocations.
Storm Sewer System
· SWFWMD Environmental Resource Permit (ERP);
· U.S. Army Corps of Engineers Nationwide 12 Permit;
· Pinellas County Right-of-Way Use.
Engineer will also review and log the Contractor’s septic tank permits and final
approvals from the Health Department.
1.12 Providing assistance with final closeout including:
· Attending a partial and a final walkthrough and confirming that all punchlist items
have been completed;
· Reviewing the Contractor’s combined survey as-built;
· Preparing combined Record Drawings and providing the City with signed and sealed
copies;
· Providing the City with Record Drawings in PDF and AutoCAD formats;
· Reviewing and computing adjustments to Contract Price and Contract Time and
assisting with preparation of the final Change Order.
1.13 Providing general Program Management including:
· On a routine basis, reviewing project status and ongoing issues, prioritizing efforts
and scheduling and assigning personnel and other necessary resources. Includes
miscellaneous conference calls, emails and discussions necessary to coordinate, plan
and manage the efforts of the Engineer’s staff.
· Maintaining routine contact and discussing construction progress and project
developments with the Engineer’s Field Representative;
· Miscellaneous phone calls and emails and coordination with the City’s Project
Manager and other City staff, including assisting the City’s Project Manager with
miscellaneous minor project related questions and general consultation with
respect to the Contractor’s contractual obligations;
· Miscellaneous phone calls and emails with the Contractor’s staff required to
respond to minor questions not requiring formal RFIs;
· Providing the City’s Project Manager with Field Observation Daily Reports on a
weekly basis;
· Document control including maintaining files of correspondence, meeting minutes,
Contract Documents, Change Orders, Field Orders, RFIs, Work Change Directives,
Addenda, additional Drawings issued subsequent to the execution of the Contract,
progress reports, Shop Drawing and Sample submittals, regulatory correspondence
Attachment number 2 \nPage 3 of 10
Item # 12
4 of 10 form revised: 10/14/2011
and other Project-related documents.
· Coordination with the City and Contractor for the Woodlawn Terrace Floodplain
Storage Project and the SWFWMD permit requirements for ERP 44015015.002.
1.14 Attending up to three (3) public meetings with the City during the course of
construction.
Task 2: Field Observation Services
King will provide the services of a Field Representative on a Time and Expense (T&E) basis to
observe that the work is proceeding in general accordance with the Contract Documents, to
assist with verifying installed quantities and to observe sewer system testing. The budget for
Field Observation budgeted level of effort is:
Task 2.1 – Sanitary Sewer field observation (3,400 hours)
Task 2.2 – Storm Sewer field observation (248 hours)
Total Field Observation Hours: 3,648 hours
· No effort during the first month of the construction contract during initial submittal review.
· An average of 16 hours per week during the second month of the construction contract.
· An average of 40 hours per week from the 3rd to the 22nd month of the construction
contract.
· An average of 16 hours per week during the 23rd month of the construction contract.
Task 3: Contingencies
3.1 Additional Services
King will provide additional services on an “as-needed basis”, such as additional field
observation services due to the Contractor working extended hours, at the request of
the City, after development of a scope and fee and issuance of written authorization by
the City’s project representative and Owner Department.
3. PROJECT GOALS:
Project deliverables will include the following:
· Meeting minutes in PDF format via email.
· Field Observation Reports in PDF format via email.
· Responses to Contractor RFI’s in PDF format via email.
· Hardcopies of Shop Drawing Review comments.
· One copy of each submitted certification package.
Attachment number 2 \nPage 4 of 10
Item # 12
5 of 10 form revised: 10/14/2011
· Five (5) 24”x36” signed/seal final Record Drawings.
· Two (2) 11”x17” signed/seal final Record Drawings.
· Record Drawings in AutoCAD and PDF formats on CDROM.
4. BUDGET:
See Attachment “B”. This price includes all labor and expenses anticipated to be incurred by
King Engineering for the completion of these tasks in accordance with Professional Services
Method “A” – Cost Times Multiplier Basis not to exceed $728,582.00. (See Project Budget
Table) Neither permits nor application fees are anticipated for the project.
5. SCHEDULE:
Tasks 1 through3 will be completed in accordance with the Contractor’s construction schedule over
the course of a 695-day construction contract duration.
6. STAFF ASSIGNMENT (ENGINEER):
Principal: Christopher F. Kuzler, P.E.
Project Manager: Loc P. Truong, P.E.
Sr. Field Representatives: Orlando Serrano
7. CORRESPONDENCE/REPORTING PROCEDURES:
ENGINEER’s project correspondence shall be directed to Loc P. Truong, P.E. All City project
correspondence shall be directed to Lan-Anh Nguyen, P.E., with copies to others as may be
appropriate.
8. INVOICING/FUNDING PROCEDURES:
Invoices shall be submitted monthly to the City of Clearwater Engineering, Attn: Veronica Josef,
Senior Staff Assistant, P. O. Box 4748, Clearwater, Florida 33758-4748, for work performed. .
Contingency services will be billed as incurred after written authorization provided by the City to
proceed with those services.
City Invoicing Code for Sanitary Sewer: 0327-96630-561300-535-000-0000 $672,415
City Invoicing Code for Stormwater: _0315-96169-561200-539-000-0000_$56,167________
9. INVOICING PROCEEDURES
At a minimum, in addition to the invoice amount(s) the following information shall be provided on
all invoices submitted on the Work Order:
A. Purchase Order Number and Contract Amount.
B. The time period (begin and end date) covered by the invoice.
C. A short narrative summary of activities completed in the time period
Attachment number 2 \nPage 5 of 10
Item # 12
6 of 10 form revised: 10/14/2011
D. Contract billing method – Lump Sum or Cost Times Multiplier
E. If Lump Sum, the percent completion, amount due, previous amount earned and total earned
to date for all tasks (direct costs, if any, shall be included in lump sum amount).
F. If Cost Times Multiplier, hours, hourly rates, names of individuals being billed, amount due,
previous amount earned, total earned to date for each task and other direct costs (receipts will
be required for any single item with a cost of $50 or greater or cumulative monthly expenses
greater than $100).
G. If the Work Order is funded by multiple funding codes, an itemization of tasks and invoice
amounts by funding code.
10. SPECIAL CONSIDERATIONS:
King Engineering shall coordinate with the City and the Contractor for the Woodlawn Terrace
Floodplain Storage Project to ensure compliance with SWFWMD’s conditions for ERP
44015015.002.
Attachment number 2 \nPage 6 of 10
Item # 12
7 of 10 form revised: 10/14/2011
PREPARED BY: APPROVED BY:
___________________________ ________________________
Christopher F. Kuzler, P.E. Michael D. Quillen, P.E.
Sr. Vice President City Engineer
King Engineering Associates, Inc. City of Clearwater
___________________________ ________________________
Date Date
Attachment number 2 \nPage 7 of 10
Item # 12
Attachment “A”
8 of 10 form revised: 10/14/2011
CITY OF CLEARWATER
ENGINEERING DEPARTMENT
WORK ORDER INITIATION FORM
CITY DELIVERABLES
1. FORMAT
The design plans shall be compiled utilizing the following methods:
1. City of Clearwater CAD standards.
2. Datum: Horizontal and Vertical datum shall be referenced to North American Vertical
Datum of 1988 (vertical) and North American Datum of 1983/90 (horizontal). The unit of
measurement shall be the United States Foot. Any deviation from this datum will not be
accepted unless reviewed by City of Clearwater Engineering/Geographic Technology
Division.
2. DELIVERABLES
The design plans shall be produced on bond material, 24" x 36" at a scale of 1" = 20’ unless
approved otherwise. Upon completion the consultant shall deliver all drawing files in digital
format with all project data in Autodesk Civil 3D file format. If not available Land Desktop files
are still acceptable, however the City or Clearwater is currently phasing out Land Desktop.
NOTE: If approved deviation from Clearwater CAD standards are used the Consultant shall
include all necessary information to aid in manipulating the drawings including either PCP, CTB
file or pen schedule for plotting. The drawing file shall include only authorized fonts, shapes, line
types or other attributes contained in the standard AutoDesk, Inc. release. All block references
and references contained within the drawing file shall be included. Please address any
questions regarding format to Mr. Tom Mahony, at (727) 562 4762 or email address
Tom.Mahony@myClearwater.com.
All electronic files (CAD and Specification files) must be delivered upon completion of project or
with 100% plan submittal to City of Clearwater.
Attachment number 2 \nPage 8 of 10
Item # 12
Attachment “B”
9 of 10 form revised: 10/14/2011
Idlewild/The Mall Sanitary Sewer System and
Woodlawn Terrace Stormwater Improvements
Engineering Services During Construction
WORK ORDER INITIATION FORM
PROJECT BUDGET
Task
Description Storm
Sewer
Sanitary
Sewer
Total
1.0 Construction Management Services
1.1 Pre-construction Meeting $158 $2,241 $2,399
1.2 Submittals $7,774 $23,320 $31,094
1.3 Progress Meetings $3,133 $44,337 $47,470
1.4 Periodic Site Visits $364 $5,156 $5,520
1.5 Pay Applications $389 $5,506 $5,895
1.6 Request for Information (RFI) $2,461 $9,845 $12,306
1.7 RFP/Work Change Directives $1,240 $17,541 $18,781
1.8 Change Orders $297 $4,203 $4,500
1.9 Test Reports $325 $4,595 $4,920
1.10 FDEP Certifications for Sanitary Sewer $0 $20,370 $20,370
1.11 Other Certifications $2,845 $9,125 $11,970
1.12 Closeout Assistance $503 $7,117 $7,620
Attachment number 2 \nPage 9 of 10
Item # 12
Attachment “B”
10 of 10 form revised: 10/14/2011
1.13 Program Management $5,582 $79,000 $84,582
1.14 Public Relations Meetings $187 $2,648 $2,835
2.0 Field Observation Services
2.1 Sanitary Sewer System Field Observation $0 $306,651 $306,651
2.2 Storm Sewer System Field Observation $21,669 $0 $21,669
3.0 Contingency Services
3.1 Additional Services $9,240 $130,760 $140,000
Grand Total: $56,167 $672,415 $728,582
Attachment number 2 \nPage 10 of 10
Item # 12
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Attachment number 4 \nPage 17 of 17
Item # 12
Work Session
Council Chambers - City Hall
Meeting Date:5/13/2013
SUBJECT / RECOMMENDATION:
Award a contract (purchase order) to Young’s Communications Company, Inc. of Melbourne, Florida for the construction of Water
Treatment Plant 2 – Contract 3: Raw Water Transmission Main Expansion Project in the amount of $6,920,083.83, which is the lowest
responsible bid in accordance with plans and specifications; and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The City of Clearwater currently operates one Reverse Osmosis (RO) Water Treatment Plant, and is preparing
to build a second RO plant located at 21133 N. US Hwy 19 within the City of Clearwater.
A cooperative funding agreement (CFA) between the Southwest Florida Water Management District
(SWFWMD) and the City of Clearwater provides for the design, permitting and construction of a brackish
reverse osmosis (RO) facility at Water Treatment Plant (WTP) 2. SWFWMD will reimburse 50% of project
costs up to $15,216,890. There is no cost to the City associated with the SWFWMD Agreement.
This project is one of many components that are being completed for the City to construct the second RO plant
at WTP 2. This is the final component being brought forward to the City Council for approval.
The subject contract is for the construction of the raw water supply system along the Southern and Eastern
areas of Clearwater to the WTP 2 site. Construction of a raw water supply system with approximately 15,400
linear feet of 16-inch through 18-inch raw water main piping and approximately 33,000 linear feet of 6-inch
through 14-inch well transmission mains. In addition, the contractor will perform modifications to the existing
City potable water system associated with the new raw water transmission mains.
The contract period for construction is 420 consecutive calendar days estimated to start in June 2013 and
finish in August 2014.
The Public Utilities Department shall own and maintain the proposed improvements included in this contract.
A midyear amendment will transfer $7,500,000.00 of Water Revenue (388421) from Water Sewer Reserves to
0315-96767, Reverse Osmosis Plant at Reservoir 2, to fund the contract in the amount of $6,920,083.83 and
$579,916.17 for other contingency items.
Type:Capital expenditure
Current Year Budget?:No Budget Adjustment:Yes
Budget Adjustment Comments:
See summary
Current Year Cost:$6,920,083.83 Annual Operating Cost:
Not to Exceed:$6,920,083.83 Total Cost:$6,920,083.83
For Fiscal Year:2012 to 2013
Appropriation Code Amount Appropriation Comment
Cover Memo
Item # 13
0315-96767-563800-533-
000-0000
$6,920,083.83See summary
Bid Required?:Yes Bid Number:10-0039-UT–
(C)
Other Bid / Contract:Bid Exceptions:None
Review
Approval:
1) Engineering 2) Financial Services 3) Office of Management and Budget 4) Engineering 5) Engineering 6) Financial
Services 7) Office of Management and Budget 8) Legal 9) Clerk 10) Assistant City Manager 11) City Manager 12) Clerk
Cover Memo
Item # 13
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1
3
Page 1 of 3Attachment number 1 \nPage 1 of 3
Item # 13
BI
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Page 2 of 3Attachment number 1 \nPage 2 of 3
Item # 13
BI
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Page 3 of 3Attachment number 1 \nPage 3 of 3
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LOCATION MAP
BJR
N/A N/A
04/29/13Map Gen By:Reviewed By:
S-T-R:Grid #:
Date:Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com
²
N.T.S.Scale:
Path: V:\GIS\Engineering\Location Maps\Water Treatment Plant 2.mxd
Water Treatment Plant No. 2 Pipelines
GULF TO BAY BLVD S.R. 60
TLM
^
Water TreatmentPlant No. 2
S. MLK BLVD.
HERCULES AVE.
HIGHLAND AVE
BELLEAR RD.
McMULLEN BOOTH RD
B
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DREW ST S.R. 590
DRUID RD.
Attachment number 3 \nPage 1 of 1
Item # 13
Work Session
Council Chambers - City Hall
Meeting Date:5/13/2013
SUBJECT / RECOMMENDATION:
Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL) and Initial Zoning Atlas Designation of Low
Medium Density Residential (LMDR) District for 1305 Woodbine Street (Lot 8, Block C, Pine Ridge in Section 10, Township 29
South, Range 15 East); and pass Ordinances 8395-13, 8396-13 and 8397-13 on first reading. (ANX2013-01003)
SUMMARY:
This voluntary annexation petition involves a 0.178-acre property consisting of one parcel of land occupied by a
Community Residential Home (up to six residents). It is located on the south side of Woodbine Street, approximately
66 feet east of North Betty Lane. The applicant is requesting this annexation in order to receive sanitary sewer and
solid waste service from the City. The property is located within an enclave and is contiguous to existing City
boundaries to the north, south, east and west. It is proposed that the property be assigned a Future Land Use Plan
designation of Residential Low (RL) and a zoning category of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed annexation is consistent with the provisions of Community
Development Code Section 4-604.E as follows:
The property currently receives water service from the City. The closest sanitary sewer line is located in the adjacent Woodbine
Street right-of-way. The applicant has paid the City's sewer impact and assessment fees and is aware of the additional costs to
extend City sewer service to this property. Collection of solid waste will be provided by the City of Clearwater. The property is
located within Police District III and service will be administered through the district headquarters located at 645 Pierce Street.
Fire and emergency medical services will be provided to this property by Station 51 located at 1720 Overbrook Avenue. The
City has adequate capacity to serve this property with sanitary sewer, solid waste, police, fire and EMS service. The proposed
annexation will not have an adverse effect on public facilities and their levels of service; and
The proposed annexation is consistent with and promotes the following objective of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of Clearwater, compact urban development within the urban
service area shall be promoted through application of the Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City’s tax base through the annexation of a variety of land uses located
within the Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for single-family residential properties upon request.
The proposed RL Future Land Use Plan category is consistent with the current Countywide Plan designation of this property.
This designation primarily permits residential uses at a density of 5 units per acre. The proposed zoning district to be assigned to
the property is the Low Medium Density Residential (LMDR) District. The use of the subject property is consistent with the uses
allowed in the District and the property exceeds the District’s minimum dimensional requirements. The proposed annexation is
therefore consistent with the Countywide Plan and the City’s Comprehensive Plan and Community Development Code; and
The property proposed for annexation is contiguous to existing City boundaries to the north, south, east and
west; therefore the annexation is consistent with Florida Statutes Chapter 171.044.
Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk Cover Memo
Item # 14
Ordinance No. 8395 -13
ORDINANCE NO. 8395-13
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTY
LOCATED ON THE SOUTH SIDE OF WOODBINE STREET
APPROXIMATELY 66 FEET EAST OF NORTH BETTY
LANE, CONSISTING OF LOT 8, BLOCK C, PINE RIDGE,
WHOSE POST OFFICE ADDRESS IS 1305 WOODBINE
STREET, INTO THE CORPORATE LIMITS OF THE CITY,
AND REDEFINING THE BOUNDARY LINES OF THE CITY
TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the owner of the real property described herein and depicted on the
map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
Lot 8, Block C, Pine Ridge, according to the map or plat thereof as recorded
in Plat Book 28, Page 98, of the Public Records of Pinellas County, Florida
(ANX2013-01003)
The map attached as Exhibit A is hereby incorporated by reference.
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Planning and Development Director
are directed to include and show the property described herein upon the official maps and
records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County,
Florida, within 7 days after adoption, and shall file a certified copy with the Florida
Department of State within 30 days after adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Attachment number 1 \nPage 1 of 3
Item # 14
Ordinance No. 8395 -13
________________________________
George N. Cretekos
Mayor
Approved as to form: Attest:
___________________________ ________________________________
Leslie K. Dougall-Sides Rosemarie Call
Assistant City Attorney City Clerk
Attachment number 1 \nPage 2 of 3
Item # 14
Attachment number 1 \nPage 3 of 3
Item # 14
Ordinance No. 8397-13
ORDINANCE NO. 8397-13
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED ON
THE SOUTH SIDE OF WOODBINE STREET
APPROXIMATELY 66 FEET EAST OF NORTH BETTY
LANE, CONSISTING OF LOT 8, BLOCK C, PINE RIDGE,
WHOSE POST OFFICE ADDRESS IS 1305 WOODBINE
STREET, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL
(LMDR); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
Property Zoning District
Lot 8, Block C, Pine Ridge, according to the map or Low Medium Density
Plat thereof as recorded in Plat Book 28, Page 98, Residential (LMDR)
Public Records of Pinellas County, Florida
(ANX2013-01003)
The map attached as Exhibit A is hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8395-13
PASSED ON FIRST READING ___________________________
PASSED ON SECOND AND FINAL ___________________________
READING AND ADOPTED
_______________________________
George N. Cretekos
Mayor
Attachment number 2 \nPage 1 of 3
Item # 14
Ordinance No. 8397-13
Approved as to form: Attest:
__________________________ ______________________________
Leslie K. Dougall-Sides Rosemarie Call
Assistant City Attorney City Clerk
Attachment number 2 \nPage 2 of 3
Item # 14
Attachment number 2 \nPage 3 of 3
Item # 14
Ordinance No. 8396-13
ORDINANCE NO. 8396-13
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE
COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE
LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE
SOUTH SIDE OF WOODBINE STREET APPROXIMATELY 66
FEET EAST OF NORTH BETTY LANE, CONSISTING OF LOT 8,
BLOCK C, PINE RIDGE, WHOSE POST OFFICE ADDRESS IS
1305 WOODBINE STREET, UPON ANNEXATION INTO THE
CITY OF CLEARWATER, AS RESIDENTIAL LOW (RL);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the comprehensive plan
of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is
consistent with the City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described property,
upon annexation into the City of Clearwater, as follows:
Property Land Use Category
Lot 8, Block C, Pine Ridge, according to the map or Residential Low (RL)
Plat thereof as recorded in Plat Book 28, Page 98,
Public Records of Pinellas County, Florida
(ANX2013- 01003)
The map attached as Exhibit A is hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent with
the City’s comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent upon
and subject to the adoption of Ordinance No. 8395 -13.
PASSED ON FIRST READING _____________________
PASSED ON SECOND AND FINAL _____________________
READING AND ADOPTED
__________________________
George N. Cretekos
Mayor
Approved as to form: Attest:
__________________________ __________________________
Leslie K. Dougall-Sides Rosemarie Call
Assistant City Attorney City Clerk
Attachment number 3 \nPage 1 of 2
Item # 14
Attachment number 3 \nPage 2 of 2
Item # 14
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Woodbine St 1305 ANX2013-01003 - Baker\Maps\ANX2013-01003
Locaton Map.doc
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LOCATION MAP
Owner: Baker, Rosemary Cowart Case: ANX2013-01003
Site: 1305 Woodbine Street Property
Size (Acres): 0.178 acres
Land Use Zoning
PIN: 10-29-15-71694-003-0080
From :
To:
RL R-3
RL LMDR Atlas Page: 269B
Attachment number 4 \nPage 1 of 4
Item # 14
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Woodbine St 1305 ANX2013-01003 - Baker\Maps\ANX2013-01003
Aerial Photograph.doc
BETTY LN
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AERIAL PHOTOGRAPH
Owner: Baker, Rosemary Cowart Case: ANX2013-01003
Site: 1305 Woodbine Street Property
Size (Acres): 0.178 acres
Land Use Zoning
PIN: 10-29-15-71694-003-0080
From :
To:
RL R-3
RL LMDR Atlas Page: 269B
Attachment number 4 \nPage 2 of 4
Item # 14
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Woodbine St 1305 ANX2013-01003 - Baker\Maps\ANX2013-01003
Proposed Annexation Map.doc
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PROPOSED ANNEXATION MAP
Owner: Baker, Rosemary Cowart Case: ANX2013-01003
Site: 1305 Woodbine Street Property
Size (Acres): 0.178 acres
Land Use Zoning
PIN: 10-29-15-71694-003-0080
From :
To:
RL R-3
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Attachment number 4 \nPage 3 of 4
Item # 14
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Woodbine St 1305 ANX2013-01003 - Baker\Maps\ANX2013-01003
Future Land Use Map.doc
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FUTURE LAND USE MAP
Owner: Baker, Rosemary Cowart Case: ANX2013-01003
Site: 1305 Woodbine Street Property
Size (Acres): 0.178 acres
Land Use Zoning
PIN: 10-29-15-71694-003-0080
From :
To:
RL R-3
RL LMDR Atlas Page: 269B
RL
Attachment number 4 \nPage 4 of 4
Item # 14
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Woodbine St 1305 ANX2013-01003 - Baker\Maps\ANX2013-01003
Zoning Map.doc
BETTY LN
ROLLEN RD
OVERLEA ST
FAIRMONT ST
WOODBINE ST
PARKWOOD ST
SPRINGDALE ST
CLAIRE DR
S
T
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V
E
N
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O
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C A R O L D R
STOCKT
ON DR
LMDR
CP
CI
LMDR
C
LMDR
LMDRLMDR
OS/R
1410
1332
1330
1324
1320
1318
1316
13
0
9
13
1
5
13
3
3
13
2
7
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2
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1
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1408
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0
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150
8
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1 5 3 2
12
241607
1 5 36
12
1
7
12
2
1
1240
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0
7
13
0
5
130
9
13
1
1
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33
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1
3
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27
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13
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124
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1604
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40
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ZONING MAP
Owner: Baker, Rosemary Cowart Case: ANX2013-01003
Site: 1305 Woodbine Street Property
Size (Acres): 0.178 acres
Land Use Zoning
PIN: 10-29-15-71694-003-0080
From :
To:
RL R-3
RL LMDR Atlas Page: 269B
LM
D
R
Attachment number 5 \nPage 1 of 3
Item # 14
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Woodbine St 1305 ANX2013-01003 - Baker\Maps\ANX2013-01003
Existing Surrounding Uses Map.doc
30
C
R
E
E
K
60
60
50
50
50
5
0
50
6
0
6
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30
6
0
5
0
83.38
71694
8 5 4 4 6
A
C
B
D
A
B
C
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E
A
A
1 2
1
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1
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16 15
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9 8 7
6 5 4
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10 11 12 13
14
15 16 17 18 16 15
9 8 7 6 5 4 3 2 1 1 2
10 11 12 13 14 15 16 17 18 16 15
9 8 7 6 5 4 3 2 1 1 2
9 8 7 6 5 4 3 2 1
10 11 12 13 14 15 16 17 18
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25 26 27
4 5
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4 3 2 1 1 16
2 15
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1110
5
6
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8
7
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6 5 4 3 2 1
21
/01
12/03 12/04
BETTY LN
ROLLEN RD
OVERLEA ST
FAIRMONT ST
WOODBINE ST
PARKWOOD ST
SPRINGDALE ST
CLAIRE DR
STEVENSONS DR
C A R O L D R
1410
1332
1330
1324
1320
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1316
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0
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1
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1240
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1
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EXISTING SURROUNDING USES MAP
Owner: Baker, Rosemary Cowart Case: ANX2013-01003
Site: 1305 Woodbine Street Property
Size (Acres): 0.178 acres
Land Use Zoning
PIN: 10-29-15-71694-003-0080
From :
To:
RL R-3
RL LMDR Atlas Page: 269B
Single Family Residential
Single Family Residential
Single Family Residential
Ga
s
St
a
t
i
o
n
Retail Sales
and
Services
Single Family Residential
Vacant
Auto
Repair
Ca
r
Wa
s
h
Single Family Residential
Single Family Residential
Attachment number 5 \nPage 2 of 3
Item # 14
ANX2013-01003
Baker, Rosemary Cowart
1305 Woodbine Street
View looking south at the subject property, 1305 Woodbine
Street
East of the subject property
Across the street, to the north of the subject
property
West of the subject property
View looking easterly along Woodbine Street View looking westerly along Woodbine Street
Attachment number 5 \nPage 3 of 3
Item # 14
Work Session
Council Chambers - City Hall
Meeting Date:5/13/2013
SUBJECT / RECOMMENDATION:
Approve amendments to the Community Development Code providing for temporary wayfinding signs and revising the termination of
nonconformity provisions and pass Ordinance 8402-13 on first reading. (TA2013-03002)
SUMMARY:
As a result of the construction on U.S. 19, significant changes in the traffic circulation patterns have been made in the vicinity
of Enterprise Road that negatively impact the traveling public as well as properties in the area. Due to concerns that many
drivers and pedestrians will not know how to navigate these changed patterns, the Planning and Development Department is
proposing revisions to the Community Development Code to allow temporary wayfinding signs to be erected in the public
right-of-way to assist the public navigate changes to the road network. The proposed amendment would give the City
Manager authority to determine when a public construction project results in a significant change that warrants temporary
wayfinding signage. The ordinance establishes area and height limitations and gives authority to the City Engineer to
determine the location and number of signs needed to properly direct the traveling public. The ordinances also gives the City
Engineer authority to determine the number of properties that can be listed on each sign and allows one reference per
parcel/shopping center/office building to be on a sign. Lastly, the ordinance specifies the city will design, fabric, install and
remove all signs and the properties listed on the sign will be responsible for the costs incurred by the City.
Ordinance 8402-13 also amends the termination of status of nonconformity provisions to clarify the application of the
termination of nonconforming density standards and to allow terminated nonconforming height in the Downtown to be
rebuilt. The amendment specifies that in order for a termination of nonconforming density to run with the land, certain
property upgrades must be implemented or redevelopment must occur. There is also recognition that if a termination is
granted and the building improvements are subsequently demolished, the termination is still valid. Lastly, the ordinance
prohibits the conversion of nonconforming density for another use and prohibits the use of terminated density or intensity as
transfer of development rights.
The Community Development Board (CDB) reviewed the proposed text amendment at its meeting of April 16, 2013 and
unanimously recommended approval of the amendment. Since that meeting, proposed Code Section 3-1806.U.2.d (page
three of ordinance) has been revised to allow two references per parcel/shopping center/office building on temporary wayfinding
signs due to concerns about the effectiveness of only one reference.
Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Cover Memo
Item # 15
ORDINANCE NO. 8402-13
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA MAKING
AMENDMENTS TO THE COMMUNITY DEVELOPMENT CODE BY
AMENDING ARTICLE 3, DEVELOPMENT STANDARDS, DIVISION 18,
SIGNS, SECTION 3-1806 SIGNS PERMITTED WITHOUT A PERMIT,
TO ALLOW SIGNS WITHIN PUBLIC RIGHTS-OF-WAY TO PROVIDE
WAYFINDING DURING PUBLIC CONSTRUCTION PROJECTS;
AMENDING ARTICLE 6, SECTION 6-109, TERMINATION OF STATUS
AS A NONCONFORMITY, TO ALLOW TERMINATED HEIGHT TO BE
REBUILT IN CERTAIN CIRCUMSTANCES AND TO CLARIFY THAT
THE TERMINATION OF NONCONFORMING DENSITY RUNS WITH
THE LAND INSTEAD OF WITH A SITE PLAN APPROVAL; CERTIFYING
CONSISTENCY WITH THE CITY’S COMPREHENSIVE PLAN AND
PROPER ADVERTISEMENT; PROVIDING FOR SEVERABILITY; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, U.S. Highway 19 is being redesigned and certain east-west connections will
be eliminated and traffic circulation patterns changed;
WHEREAS, it would be in the public interest to help the driving public adapt to such
changed traffic circulation patterns;
WHEREAS, temporary wayfinding signage may be appropriate in certain circumstances
due to significant changes in the roadway network;
WHEREAS, upon review of the termination of status of nonconformities provisions, it is
evident that the language should be clarified;
WHEREAS, it would be appropriate to clarify that terminated nonconforming densities
run with the land provided certain improvements are made;
WHEREAS, the City of Clearwater desires to allow terminated nonconforming height to
be reconstructed in limited circumstances;
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER,
FLORIDA:
Section 1. That Article 3, Development Standards, Division 18, Signs, Section 3-
1806, of the Community Development Code, is hereby amended as follows:
Section 3-1806.U. Signs during public construction projects. The following signage shall be
allowed in conjunction with public construction projects that are scheduled to last 180 days or longer.
1. Temporary sidewalk signs are permitted for properties abutting qualifying public construction
projects that are scheduled to last 180 days or longer, in accordance with the following criteria.
Attachment number 1 \nPage 1 of 5
Item # 15
Ordinance No. 8402-13 Page 2
1. a. There shall be a maximum of two sidewalk signs permitted per parcel adjacent to the public
construction project, and parcels with multiple businesses shall coordinate copy on the
signs permitted.
2. b. Sidewalk signs permitted under this section shall be allowed to be displayed for the duration
of the public construction project starting with project commencement and shall be removed
within seven days after the final acceptance, by the city, of improvements.
3. c. The size of any sidewalk sign shall not exceed eight square feet in total sign face area, and
shall not exceed four feet in height.
4. d. Sidewalk signs permitted under this section shall be constructed in a professional and
workmanlike manner from treated wood or other durable material, and copy displayed shall
not be spray painted onto the signs.
5. e. No sidewalk sign, permitted as part of this section shall be permanently erected, and shall
only be displayed during hours of operation for the business being advertised.
6. f. No sidewalk sign shall be placed so as to block any public way, or within the visibility triangle
of intersections or driveways.
2. Temporary wayfinding signs may be permitted on publicly owned land or easements or inside
public rights-of-way if the City Manager finds that there is a qualifying public construction project
that results in a permanent and significant change to the existing traffic circulation patterns within
the construction project limits. Such signage shall comply with the following criteria:
a. Temporary wayfinding signs shall not be erected prior to the commencement of the public
construction project and shall be removed after the conclusion of the project when the City
Engineer determines that the traveling public has had sufficient time to adjust to the new
circulation patterns.
b. Temporary wayfinding signs shall not exceed eight square feet in area and twelve feet in
height.
c. The number and location of temporary wayfinding signs shall be determined by the City
Engineer and shall serve to notify and help motorists navigate a new traffic circulation
pattern. In determining the appropriate number of signs, the City Engineer shall consider the
nature of the changed pattern, the uses and the number of properties directly impacted by
such changed patterns.
Attachment number 1 \nPage 2 of 5
Item # 15
Ordinance No. 8402-13 Page 3
d. The owner(s) of a parcel of land, shopping center including all outparcels, or office building
directly affected by the changed traffic circulation pattern may request to be included on such
wayfinding signs. No more than two references per parcel, shopping center or office building
may be included on any one wayfinding sign.
e. Temporary wayfinding signs shall not conceal or obstruct adjacent land uses or signs, shall
not interfere with or obstruct the vision of motorists, bicyclists or pedestrians.
f. The city shall design, fabricate, install and remove all temporary wayfinding signs and the
owners(s) of property referenced on the signs shall reimburse the City for those costs. Such
signs shall be installed and maintained in a safe manner.
g. The City of Clearwater retains all rights of removal for temporary wayfinding signs.
Section 2. That Article 6, Nonconformity Provisions, Division 6-109 of the Community
Development Code, be, and the same is hereby amended to read as follows:
Section 6-109. Termination of status as a nonconformity.
A. A nonconforming use or structure may be deemed to be in conformity with this Development
Code, and may thereafter be allowed to continue and to expand as a lawfully existing use or
structure, if such use or structure is granted level two approval in accordance with the provisions
this section.
B. A structure which is nonconforming with respect to density may be reconstructed on the same
parcel with the same density provided Level Two approval that:
1. Such reconstruction complies with all other requirements of this Community Development
Code; and
2. Such reconstruction does not constitute change in use.
A structure which is nonconforming with respect to density/intensity may be deemed to be in
conformity with this Development Code and may thereafter be allowed to continue, to expand or
be reconstructed provided such termination of nonconforming density/intensity is granted
through a Level Two approval. Additionally a site plan shall be submitted concurrently for review
and approval by the Community Development Board that demonstrates compliance with the
following:
1. If the existing structure is to remain or be expanded, such required site plan shall
demonstrate compliance with the provisions set forth in Section 6-109.C below. All required
improvements shall be completed within one year of the issuance of the Level Two
development order approval or the termination will be null and void.
2. If reconstruction of the nonconforming density/intensity is proposed, the required Level One
or Level Two application shall be submitted in conjunction with the Level Two termination
request and shall demonstrate compliance with the provisions of this Community
Attachment number 1 \nPage 3 of 5
Item # 15
Ordinance No. 8402-13 Page 4
Development Code. In the event such reconstruction does not occur within the timeframe
specified in the development order granting the termination, such property shall comply with
the provisions set forth in Section 6-109.C below within one year of the expiration of the
development order or the termination of nonconformity will be null and void.
3. If the required improvements or reconstruction authorized in any development order granted
pursuant to 6-109.B. 1 or 2 above are constructed, the nonconforming density/intensity shall
be deemed legal and shall run with the land. Any future redevelopment utilizing this
density/intensity shall comply with the provisions of the Community Development Code in
effect at that time.
4. Should the improvements on a property be demolished during the valid timeframe of a
development order terminating nonconforming density/intensity pursuant to this section and
the property is vacant, the property shall be deemed to be in compliance with these
provisions and such termination of nonconforming density/intensity shall be vested and run
with the land.
5. Any terminated nonconforming units/floor area granted through Section 6-109.B. 1 or 2
above shall not be transferred to another site or converted for another use.
C. A level two approval shall not be granted to terminate status as a nonconforming use or
structure unless the nonconformity is improved according to the following requirements:
1. Perimeter buffers conforming to the requirements of Section 3-1202(C D) shall be installed.
2. Off-street parking lots shall be improved to meet the landscaping standards established in
Section 3-1202(D E).
3. Any nonconforming signs, outdoor lighting or other accessory structure or accessory use
located on the lot shall be terminated, removed or brought into conformity with this
development code.
4. The comprehensive landscaping and comprehensive sign program may be used to satisfy
the requirement of this section.
5. The use and structure complies with the general standards for Level One and Level Two
approvals set forth in Section 3-914.
D. Any property located in the Downtown District that has been subject to a termination of
nonconformity with regard to building height may reconstruct such height if approved by the
Community Development Board as Level Two approval in accordance with the following criteria:
1. The reconstruction complies with all other requirements of this Community Development
Code and the Clearwater Downtown Redevelopment Plan; and
2. The reconstruction of such increased height would not negatively impact the surrounding
area; and
3. The design of the proposed project creates a form and function which enhances the
community character of the immediate vicinity of the parcel proposed for development and
complies with the Downtown Design Guidelines; and
Attachment number 1 \nPage 4 of 5
Item # 15
Ordinance No. 8402-13 Page 5
4. The intended vision for the character district in which the property is located would be met.
Section 3. Amendments to the Community Development Code of the City of
Clearwater (as originally adopted by Ordinance No. 6348-99 and subsequently amended) are
hereby adopted to read as set forth in this Ordinance.
Section 4. The City of Clearwater does hereby certify that the amendments
contained herein, as well as the provisions of this Ordinance, are consistent with and in
conformance with the City’s Comprehensive Plan.
Section 5. Should any part or provision of this Ordinance be declared by a court of
competent jurisdiction to be invalid, the same shall not affect the validity of the Ordinance as a
whole, or any part thereof other than the part declared to be invalid.
Section 6. Notice of the proposed enactment of this Ordinance has been properly
advertised in a newspaper of general circulation in accordance with applicable law.
Section 7. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING ____________________________
PASSED ON SECOND AND FINAL ____________________________
READING AND ADOPTED
____________________________
George N. Cretekos
Mayor
Approved as to form: Attest:
____________________________ ____________________________
Leslie K. Dougall-Sides Rosemarie Call
Assistant City Attorney City Clerk
Attachment number 1 \nPage 5 of 5
Item # 15
Community Development Board – April 16, 2013
TA2012-10008 – Page 1
Community Development Code Amendment PLANNING & DEVELOPMENT
BACKGROUND:
U.S. Highway 19 has been transitioning from a roadway with numerous traffic signals and
medians cuts to a controlled access facility with limited channelized medians, new interchanges
and a frontage road. Current construction within the City of Clearwater will eliminate the
intersection of Enterprise Road and U.S. Highway 19. This will greatly alter traffic circulation
patterns in the area and impact the driving public and the businesses located at this intersection.
There is a need to assist the public with navigating a new traffic circulation pattern and the
current sign regulations do not provide for any type of temporary wayfinding signage in these
types of circumstances.
The Planning and Development Department recently has identified potential conflicting language
in the termination of nonconformity provisions and believes it would be appropriate to make
some revisions to better clarify how termination of nonconformities should be processed and
when and under what conditions a termination runs with the land and when it should be null and
void.
ANALYSIS:
Proposed Ordinance No. 8402-13 includes amendments to Division 3 Development Standards,
Signs and Division 6 Nonconformity Provisions as outlined below.
1. Temporary Wayfinding Signs [pages 2 and 3 of Ordinance]
Proposed Ordinance No. 8402-13 establishes the City’s ability to erect temporary wayfinding
signs when the City Manager determines that a public construction project significantly changes
an existing traffic circulation pattern. These signs may be up to 12 feet in height and 8 square
feet in area. The City Engineer will determine the number and location of temporary wayfinding
signs based on the extent of the changed pattern and the number and uses of properties impacted.
The signs will be designed, fabricated, installed and removed by the City Engineer. Owners of
COMMUNITY DEVELOPMENT BOARD
PLANNING AND DEVELOPMENT DEPARTMENT
STAFF REPORT
MEETING DATE: April 16, 2013
AGENDA ITEM: F. 1.
CASE: TA2013-03002
ORDINANCE NO.: 8402-13
REQUEST: Amendments to the Community Development Code
INITIATED BY: City of Clearwater, Planning and Development Department
Attachment number 2 \nPage 1 of 4
Item # 15
Community Development Board – April 16, 2013
TA2012-10008 – Page 2
Community Development Code Amendment PLANNING & DEVELOPMENT
property impacted by the changed pattern may request to have their property referenced on the
signs and will be obligated to reimburse the City for all costs incurred.
2. Termination of Status of Nonconformity [pages 3- 5 of Ordinance]
The proposed ordinance amends Code Section 6-109 to provide more clarity with regard to the
application of the termination of nonconforming density provisions and allows terminated height
within the Downtown District to be rebuilt. The current provisions do not clearly state what
happens to terminated density in the event certain improvements are not made. There is an
implication that the termination should run with the land but the existing language could be
subject to interpretation. Proposed Ordinance 8402-13 provides for several scenarios as follows:
· Existing uses that are afforded a termination of nonconforming density/intensity must
make certain property improvement within one year of the termination or the termination
is null and void.
· If reconstruction (redevelopment) of terminated density is approved, the redevelopment
must comply with existing code provisions and be built within the timeframes required
by the development order. If that does not occur, certain property improvements must be
made within one year of the order to vest the termination. If that does not occur, the
termination is null and void.
· If the improvements on a property are demolished during the valid timeframe of a
development order authorizing a termination, the property will be deemed to be in
compliance and the termination will be vested. Whenever the property is developed with
the terminated density, all code requirements in effect will have to be met.
A new provision is also proposed that would allow property in the Downtown zoning district that
has been subject to a termination of nonconforming building height to be reconstructed at that
height if certain criteria are met. The proposed criteria will ensure that a redevelopment project
meet all other code requirements and the Downtown Redevelopment Plan; that the increased
height would not negatively impact the surrounding area; that the design would enhance the
community character of the surrounding area; and the intended vision for the character district in
which the property is located would be met.
CRITERIA FOR TEXT AMENDMENTS:
Community Development Cod Section 4-601 sets forth the procedures and criteria for reviewing
text amendments. All text amendments must comply with the following:
1. The proposed amendment is consistent with and furthers the goals, policies and
objectives of the Comprehensive Plan.
A review of the Clearwater Comprehensive Plan identified the following Goal, Objective and
Policy which will be furthered by the proposed Code amendments:
Attachment number 2 \nPage 2 of 4
Item # 15
Community Development Board – April 16, 2013
TA2012-10008 – Page 3
Community Development Code Amendment PLANNING & DEVELOPMENT
Goal A.3 The City of Clearwater shall ensure that all development or redevelopment
initiatives meet the safety, environmental, and aesthetic needs of the City
through consistent implementation of the Community Development Code.
Objective A.3.1 All signage within the City of Clearwater shall be consistent with the
Clearwater sign code, as found within the Community Development Code,
and all proposed signs shall be evaluated to determine their effectiveness
in reducing visual clutter and in enhancing the safety and attractiveness of
the streetscape.
Policy A.5.5.1 Development should be designed to maintain and support the existing or
envisioned character of the neighborhood.
The proposed temporary wayfinding provisions will establish sign regulations to address
impacts of public construction projects when they significantly alter the roadway network.
The proposed amendment establishes reasonable standards for signage that will be effective
in safely rerouting the driving public while not creating clutter. The proposed amendments
also clarify the termination of status of nonconformity provisions to better facilitate
appropriate property improvements and redevelopment. As such, the above referenced
elements of the Comprehensive Plan will be furthered.
2. The proposed amendment furthers the purposes of the Community Development Code
and other City ordinances and actions designed to implement the Plan.
The proposed text amendment will further the purposes of the CDC in that it will be
consistent with the following purposes set forth in Section 1-103.
It is the purpose of this Development Code to implement the Comprehensive Plan of the
city; to promote the health, safety, general welfare and quality of life in the city; to guide
the orderly growth and development of the city; to establish rules of procedure for land
development approvals; to enhance the character of the city and the preservation of
neighborhoods; and to enhance the quality of life of all residents and property owners of
the city (Section 1-103.A., CDC).
Protect the character and the social and economic stability of all parts of the city through
the establishment of reasonable standards which encourage the orderly and beneficial
development of land within the city (Section 1-103.E.2., CDC).
Protect and conserve the value of land throughout the city and the value of buildings and
improvement upon the land, and minimize the conflicts among the uses of land and
buildings (Section 1-103.E.3., CDC).
Provide the most beneficial relationship between the uses of land and buildings and the
circulation of traffic throughout the city, with particular regard for safe and efficient
vehicular and pedestrian traffic movement (Section 1-103.E.4., CDC).
Coordinate the provisions of this Development Code with corollary provisions relating to
parking, fences and walls, signs and like supplementary requirements designed to
Attachment number 2 \nPage 3 of 4
Item # 15
Community Development Board – April 16, 2013
TA2012-10008 – Page 4
Community Development Code Amendment PLANNING & DEVELOPMENT
establish an integrate and complete regulatory framework for the use of land and water
within the city (Section 1-103.E.12., CDC).
The amendments proposed by this ordinance will further the above referenced purposes by
clarifying existing rules of development for properties requesting termination of
nonconformity while ensuring that certain standards are met to vest such approvals.
Additionally the ordinance provides for temporary wayfinding signs to assist in the safe and
efficient circulation of traffic and promotes the economic stability of parts of the city
negatively impacted by changes in the road network.
SUMMARY AND RECOMMENDATION:
The proposed amendments to the Community Development Code are consistent with and will
further the goals of the Clearwater Comprehensive Plan and the purposes of the Community
Development Code. Based upon the above, the Planning and Development Department
recommends APPROVAL of Ordinance No. 8402-13 that amends the Community Development
Code.
Prepared by Planning and Development Department Staff:
Gina L. Clayton
Assistant Planning & Development Director
ATTACHMENT: Ordinance No. 8402-13
Attachment number 2 \nPage 4 of 4
Item # 15
Work Session
Council Chambers - City Hall
Meeting Date:5/13/2013
SUBJECT / RECOMMENDATION:
Approve setting a special election on November 5, 2013 to present a referendum question to the city electors amending the Charter of
the City to allow a 60 year lease to the Clearwater Marine Aquarium on certain city owned real property located west of Osceola
Avenue, east of the unimproved right-of way of Pierce Boulevard, north of Pierce St. and south of Cleveland Street for construction of
an aquarium, and pass Ordinance 8418-13 on first reading.
SUMMARY:
Clearwater Marine Aquarium (CMA) located on Island Estates and Winter’s Dolphin Tale Adventure (WDTA)
located in downtown are major tourist attractors for the City of Clearwater. The CMA has outgrown its
current facilities and needs to build a new facility in order to accomplish its mission to preserve marine life
and the environment while inspiring the human spirit through leadership in education, research, rescue,
rehabilitation and release.
The CMA proposes to lease for 60 years, certain city-owned real property located west of Osceola Avenue,
east of the unimproved right-of way of Pierce Boulevard, north of Pierce Street and south of Cleveland
Street generally referred to as the City Hall Property. A number of sections of the City Charter prohibit
leasing of this city owned property without a referendum.
The City of Clearwater has incorporated within its comprehensive plan, a future land use element requiring
that redevelopment activities be sensitive to the City’s waterfront and promote public access to the City’s
waterfront resources, and a coastal management element encouraging the preservation of recreational and
commercial working waterfronts, marinas, and other water-dependent facilities. A new Clearwater
Aquarium in downtown Clearwater will facilitate the City achieving its long-term plans for redeveloping and
revitalizing its downtown and creating a master plan for Coachman Park.
Therefore, in order to allow the use of the property for an aquarium and allow a 60 year lease term, an
amendment to the City Charter to add a new section 2.01(d)(8) is recommended.
Review Approval:1) Office of Management and Budget 2) Clerk 3) Assistant City Manager 4) City Manager 5) Clerk
Cover Memo
Item # 16
Ordinance No. 8418-13
ORDINANCE NO. 8418-13
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
CALLING FOR A SPECIAL ELECTION TO BE HELD ON
NOVEMBER 5, 2013; SUBMITTING TO THE CITY ELECTORS A
PROPOSED AMENDMENT TO THE CLEARWATER CITY
CHARTER TO CREATE A NEW SECTION 2.01(d)(8)
FOR THE PURPOSE OF AUTHORIZING THE CITY TO
NEGOTIATE AND ENTER INTO A LEASE FOR A TERM
NOT TO EXCEED 60 YEARS WITH THE CLEARWATER
MARINE AQUARIUM FOR THE CONSTRUCTION OF AN
AQUARIUM AND ASSOCIATED IMPROVEMENTS ON CERTAIN
MUNICIPALLY OWNED REAL PROPERTY LOCATED IN THE
DOWNTOWN, GENERALLY: WEST OF OSCEOLA AVENUE,
EAST OF THE UNIMPROVED PIERCE BOULEVARD RIGHT-OF-
WAY BETWEEN CLEVELAND STREET AND PIERCE STREET;
PROVIDING FOR A REFERENDUM ELECTION TO BE PAID FOR
BY THE CLEARWATER MARINE AQUARIUM; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the Clearwater Marine Aquarium, Inc. (CMA) is a 501(c)(3) not for
profit corporation located in Clearwater, Florida; and
WHEREAS, it is CMA’s mission to preserve our marine life and environment
while inspiring the human spirit through leadership in education, research, rescue,
rehabilitation, and release; and
WHEREAS, since the 1970s CMA has provided the citizens of Clearwater with a
permanent marine biology learning center focused on preservation , rehabilitation, and
education regarding marine life; and
WHEREAS, in 1978 the City of Clearwater donated CMA’s current location, a
former water treatment plant on Island Estates, to provide more space for CMA to
accomplish its mission; and
WHEREAS, today, CMA is an internationally respected center for animal care,
public education and marine research; and
WHEREAS, in 2005, a baby dolphin that was trapped in a crab trap line off the
east coast of Florida, and rescued by a local fisherman, arrived at CMA. The baby
dolphin, ‘Winter’, called CMA home from that point forward as she went through an
extensive recovery and rehabilitation process following the loss of her tail. Overcoming
all odds to survive after her rescue, Winter is now an international inspiration to disabled
children, wounded veterans and others with disabilities; and
WHEREAS, in 2011 the major motion picture Dolphin Tale was filmed and
Attachment number 1 \nPage 1 of 7
Item # 16
2 Ordinance No. 8418-13
produced in Clearwater telling the story of Winter to millions of people across the world;
and
WHEREAS, an economic impact study completed by the University of South
Florida, St. Petersburg College of Business found Dolphin Tale will make between a
$2.1 and $4.9 billion dollar impact on the economy of Clearwater, St. Petersburg, and
Pinellas County; and
WHEREAS, the University of South Florida study found that 72.7% of tourists
visiting CMA are not related to the tourists visiting Clearwater but rather are exclusively
related to the movie-induced tourism generated by the Dolphin Tale movie; and
WHEREAS, CMA’s location on Island Estates and Winter’s Dolphin Tale
Adventure (WDTA) located in downtown are major tourism attractions for the City of
Clearwater; and
WHEREAS, In 2012 CMA attracted approximately 750,000 visitors to its Island
Estates location and more than 300,000 of these visited WDTA in downtown
Clearwater; and
WHEREAS, the City desires to demolish the Harborview Center on the Bluff
which currently houses WDTA so that the location can be used for other public uses;
and
WHEREAS, CMA has outgrown its current facilities and needs to build a new
facility in order to accomplish its mission of marine mammal and marine animal rescue
and public education relating to environmental issues;
WHEREAS, Island Estates is a residential community and the footprint of CMA’s
Island Estates location is limited and cannot support WDTA should Harborview Center
be demolished; and,
WHEREAS, CMA is currently fiscally sound and executing its mission as
evidenced by its four star Charity Navigator ranking; and
WHEREAS, on March 5,2013, CMA made a presentation to the City Council
proposing the current City Hall location and associated property below the bluff as the
location of a new Clearwater Aquarium; and
WHEREAS, a new Clearwater Aquarium in downtown Clearwater will facilitate
the City achieving its long term plans for redeveloping and revitalizing its downtown and
creating a master plan for Coachman Park; and
WHEREAS, the City of Clearwater has incorporated within its comprehensive
plan, a future land use element requiring that redevelopment activities be sensitive to
Attachment number 1 \nPage 2 of 7
Item # 16
3 Ordinance No. 8418-13
the City’s waterfront and promote public access to the City’s waterfront resources, and a
coastal management element encouraging the preservation of recreational and
commercial working waterfronts, marinas, and other water-dependent facilities; and
WHEREAS, the new CMA downtown Clearwater facility would house the primary
tourism and education components of the CMA mission, including the dolphins Winter
and Hope as well as other resident animals; and
WHEREAS, the City of Clearwater recognizes the important public interest in
maintaining viable water-dependent facilities and access to the state’s waters as a vital
conduit for economic development, commerce and tourism, and the City recognizes the
aquarium proposed by CMA as meeting those goals; and
WHEREAS, The City Council has determined that it is necessary and in the
public interest and in furtherance of the general welfare of the citizens of Clearwater
to facilitate downtown redevelopment by entering into a 60 year lease of the property
generally referred to as the City Hall property generally located west of Osceola Ave.,
east of the unimproved Pierce Boulevard right-of-way, south of Cleveland St. and north
of Pierce St, (“City Property”) more particularly described in Exhibit “A” attached hereto,
with the CMA for redevelopment as an aquarium; and
WHEREAS, the Clearwater City Charter Section 2.01(d), Limitations,
contains certain limitations on the legislative power of the City Council; and
WHEREAS, the Clearwater City Charter Section 2.01(d)(5), Real Property,
contains certain restrictions on the Council's authority to sell, donate or otherwise
transfer City owned real property; and
WHEREAS, the Clearwater City Charter Section 2.01(d)(5)(i) provides that
property must be declared surplus prior to the sale, lease or donation for a term of
longer than five years; and
WHEREAS, the Clearwater City Charter Section 2.01(d}(5)(v) prohibits the lease
of property which is identified as recreation/open space on the City's
Comprehensive Land Use Plan without prior approval at referendum; and
WHEREAS, the Clearwater City Charter Section 2.01(d)(5)(vi) prohibits
vacating of any right-of-way or easement which provides access to the water's
edge for a private benefit; and
WHEREAS, the Clearwater City Charter Section 2.01(d)(5)(vii) prohibits the
lease of property for an initial term of more than 30 years and a renewal of more than
30 years without a referendum, and limits total lease for a period not to exceed 60
years; and
Attachment number 1 \nPage 3 of 7
Item # 16
4 Ordinance No. 8418-13
WHEREAS, the Clearwater City Charter Section 2.01(d)(5)(viii) requires
recapture and reverter clauses on leases of municipal property; and
WHEREAS, the Clearwater City Charter Section 2.01(d) (6) prohibits the
development or maintenance for other than as open space and public utilities of
certain property lying below the 28-foot mean sea level elevation of Osceola Avenue
on the east, Clearwater Harbor on the west, Drew Street on the north and Chestnut
Street on the south, and the Memorial Causeway without a referendum; and
WHEREAS, the Clearwater City Charter Section 2.01(d)(7) regulates property
bounded by Drew Street on the north, Osceola Avenue on the east, Pierce Street
on the south, and Clearwater Harbor on the west, and prohibits the lease, sale,
donation or use of the property for other than City facilities without a referendum; and
WHEREAS, the proposed Plan is attached hereto as Exhibit B; and
WHEREAS, CMA has purchased the parcel south of the current City Hall site
at great expense as a good faith expression of its intent to fulfill the Plan; and
WHEREAS, the current City Hall building is nearing the end of its useful life
and the City desires to develop a new sustainable City Hall; and
WHEREAS, the Lease and other compensatory terms bet ween the City and
CMA will help fund and defray the costs of the development of a new sustainable City
Hall; and
WHEREAS, the City Council has determined that it is in the best interests of the
public to amend the City Charter to allow the lease of the City Property for up to 60
years for the purpose of the construction, operation and maintenance of an aquarium
as described herein; and
WHEREAS, the City Council of the City of Clearwater having held a
duly noticed public hearing, hereby finds that the Plan is necessary in the interest of
the public health, safety and welfare of the citizens of the City; now therefore:
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The foregoing prefatory clauses are hereby fully incorporated
herein as findings of the City Council.
Section 2. In furtherance of the implementation of the project described or
identified in the Plan proposed by CMA, it is hereby proposed that Section
2.01(d) of the City Charter be amended to add a new Subsection (8) as
follows:
Attachment number 1 \nPage 4 of 7
Item # 16
5 Ordinance No. 8418-13
Section 2.01 Commission; composition; powers.
* * * * *
(d) Limitations. The legislative power provided herein shall have the
following limitations:
* * * * *
(8) Notwithstanding and as an exception to anything contained in
section 2.01 (d)(5),(6) and (7) herein, the City Council is authorized to:
(a) Negotiate and enter into a ground lease with the Clearwater Marine
Aquarium for an initial term of not to exceed 60 years for redevelopment of certain
municipally owned real property in the Downtown generally described as generally lying
west of Osceola Ave., east of the unimproved Pierce Boulevard right-of-way, south of
Cleveland St. and north of Pierce St, as more specifically described in Appendix C, for
compensation to be determined by City Council which may be less than fair market
value, for the purpose of construction, operation and maintenance of an aquarium as
specifically described herein.
(b) Negotiate and enter into a lease allowing the construction, operation and
maintenance of an Aquarium which shall not exceed 250,000 square feet and may
include the following components: Exhibit space including exhibit space for traveling
exhibits; Animal hospital including Surgical Suite and medical laboratory; Water Quality
laboratory; Classrooms and Community rooms; Food and catering facilities; Theaters;
Laundry facilities; Retail/Gift shop; Administrative offices; Video/film production
facilities; Mechanical space i.e. chiller, boiler, power generation; Chemical storage
rooms, dry and liquid; Life Support equipment rooms i.e. filters, pumps, ozonators,
backwash recovery systems, water storage; Saltwater pumping station; Driveways,
Delivery and loading and unloading zone, Pick-up/drop-off zone; and drainage facilities;
and such other functions as a typically associated with an aquarium of similar size.
(c) Grant necessary easements for driveways, utilities and salt water intake
and discharge as permitted by the appropriate agencies.
(d) Authorize relocation of the tennis courts to a location to be determined by
the City Council.
Section 3. A special City election is hereby called and will be held on November 5,
2013, for the consideration by the voters of the Ci ty of Clearwater of the
proposed Charter Amendment. CMA shall reimburse the City for the cost of the special
City election. The question to appear on the referendum ballot shall be as follows:
Lease, Development and Use of Certain City-owned Real Property in the Downtown
Attachment number 1 \nPage 5 of 7
Item # 16
6 Ordinance No. 8418-13
Shall the Clearwater City Charter be amended by add ing Section
2.01(d)(8) to allow the City to negotiate and enter into a lease with the
Clearwater Marine Aquarium, Inc. for the constructi on, operation
and maintenance of an aquarium on City owned property, located
west of Osceola Avenue, east of the unimproved Pierce Boulevard right-
of-way, north of Pierce Street and south of Cleveland St., for a 60 year
term all as described in Ordinance 8418-13?
Yes _____
No ____
Section 4. The City Clerk is directed to notify the Pinellas County Supervisor of
Elections that the referendum item provided above shall be considered at the
special election to be held on November 5, 2013.
Section 5. This ordinance shall take effect immediately upon adoption. The
amendments to the City Charter provided for herein shall take effect only upon
approval of a majority of the City electors voting at the referendum election on
these issues and upon the filing of the Amended Charter with the Secretary of
State.
PASSED ON FIRST READING _____________________
PASSED ON SECOND AND FINAL _____________________
READING AND ADOPTED
___________________________
George N. Cretekos
Mayor
Approved as to form: Attest:
____________________________ ____________________________
Pamela K. Akin Rosemarie Call
City Attorney City Clerk
Attachment number 1 \nPage 6 of 7
Item # 16
7 Ordinance No. 8418-13
Attachment number 1 \nPage 7 of 7
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Item # 16
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Item # 16
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Work Session
Council Chambers - City Hall
Meeting Date:5/13/2013
SUBJECT / RECOMMENDATION:
Authorize the City Attorney to hire Jay Daigneault, Esq. of Frazer, Hubbard, Brandt, Trask, Yacavone, Metz and Daigneault to
represent the Community Development Board and the Building/Flood Board of Appeals. (consent)
SUMMARY:
Since approximately 2005, Gina Grimes, Esq., of Hill, Ward Henderson has been the outside counsel representing the Community
Development Board. Ms. Grimes was originally hired to avoid any possible conflicts of interest in having an Assistant City Attorney
represent the Board. Ms. Grimes has been representing the Building/Flood Board of Adjustment and Appeals in the same capacity since
2012.
Effective May 1, 2013, a conflict of interest has arisen that will prevent Ms. Grimes from continuing to represent the CDB and
B/FBOAA.
The City Attorney's Office issued a Request for Proposals that went out to approximately 100 law firms in the Tampa Bay area. Two
responses were received.
Jay Daigneault of the law firm of Frazer, Hubbard, Brandt, Trask, Yacavone, Metz and Daigneault has been chosen by the City
Attorney to represent the Boards at a fee of $150.00 per hour.
Funding for the representation is available and will come out of the City Attorney's professional services budget.
Type:Operating Expenditure
Current Year Budget?:Yes Budget Adjustment:No
Budget Adjustment Comments:
Current Year Cost:Annual Operating Cost:10,000
Not to Exceed:Total Cost:
For Fiscal Year: to
Appropriation Code Amount Appropriation Comment
010-09600-530100-514-000 10000
Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Cover Memo
Item # 17
Work Session
Council Chambers - City Hall
Meeting Date:5/13/2013
SUBJECT / RECOMMENDATION:
City Manager Verbal Reports
SUMMARY:
Review Approval:
Cover Memo
Item # 18
Work Session
Council Chambers - City Hall
Meeting Date:5/13/2013
SUBJECT / RECOMMENDATION:
Business Task Force Executive Committee Recommendation Discussion - Councilmember Jonson
SUMMARY:
Review Approval:1) Official Records and Legislative Services
Cover Memo
Item # 19
Attachment number 1 \nPage 1 of 10
Item # 19
Attachment number 1 \nPage 2 of 10
Item # 19
Attachment number 1 \nPage 3 of 10
Item # 19
Attachment number 1 \nPage 4 of 10
Item # 19
Attachment number 1 \nPage 5 of 10
Item # 19
Attachment number 1 \nPage 6 of 10
Item # 19
Attachment number 1 \nPage 7 of 10
Item # 19
Attachment number 1 \nPage 8 of 10
Item # 19
Attachment number 1 \nPage 9 of 10
Item # 19
Attachment number 1 \nPage 10 of 10
Item # 19
Work Session
Council Chambers - City Hall
Meeting Date:5/13/2013
SUBJECT / RECOMMENDATION:
Service Awards
SUMMARY:
10 Years of Service
Erik Soderlund Public Utilities
Liberian Miles Public Utilities
Robert Ramos Fire
Michael Ward Fire
Scott Pettay Fire
Jesse Combs Parks and Recreation
Dennis Cason Police
Kayla Grant Library
Randy Bodle Police
Bryan Karnes Police
Laurie Sullivan Library
Pasquale Calabrese Police
Gary Martinez Police
Shane Dean Police
Carol Anding Public Utilities
Richard DeCastro Planning and Development Services
15 Years of Service
Carol McAnally Police
William Karner Customer Service
Linda Treuhaft Legal
Gray Joyce Fire
Gary Spence Fire
Matthew Burmood Fire
Tammy Whitham Fire
Lucas Semple Fire
Ladrea Young Police
20 Years of Service
Robert Hallett Engineering
Martyn Baker Solid Waste/Fleet General Services
25 Years of Service
Jeffrey Voss Planning and Development Services
30 Years of Service
Mark Tranter Gas
Review Approval:
Cover Memo
Item # 20
Work Session
Council Chambers - City Hall
Meeting Date:5/13/2013
SUBJECT / RECOMMENDATION:
Neighborhood, Homes, and Business Awards
SUMMARY:
Review Approval:
Cover Memo
Item # 21
Work Session
Council Chambers - City Hall
Meeting Date:5/13/2013
SUBJECT / RECOMMENDATION:
Public Works Week Proclamation - May 19 - 25, 2013 - Tracy Mercer, Director, Public Utilities
SUMMARY:
Review Approval:
Cover Memo
Item # 22
Work Session
Council Chambers - City Hall
Meeting Date:5/13/2013
SUBJECT / RECOMMENDATION:
Older Americans Month Proclamation - Marilyn Rupp, Director of Planning, Area Agency on Aging of Pasco-Pinellas, Inc.
SUMMARY:
Review Approval:
Cover Memo
Item # 23
Work Session
Council Chambers - City Hall
Meeting Date:5/13/2013
SUBJECT / RECOMMENDATION:
Safe Boating Week Proclamation
SUMMARY:
Review Approval:
Cover Memo
Item # 24
Work Session
Council Chambers - City Hall
Meeting Date:5/13/2013
SUBJECT / RECOMMENDATION:
Youth Sportsmanship Awards
SUMMARY:
Review Approval:
Cover Memo
Item # 25
Work Session
Council Chambers - City Hall
Meeting Date:5/13/2013
SUBJECT / RECOMMENDATION:
St. Petersburg College and Clearwater Christian College Baseball Teams - Ryan Beckman – St. Petersburg College Head Coach, Josh
Rebandt – Clearwater Christian College Head Coach
SUMMARY:
Review Approval:
Cover Memo
Item # 26
Work Session
Council Chambers - City Hall
Meeting Date:5/13/2013
SUBJECT / RECOMMENDATION:
Presentation by Youth Leadership Pinellas
SUMMARY:
Review Approval:
Cover Memo
Item # 27
Work Session
Council Chambers - City Hall
Meeting Date:5/13/2013
SUBJECT / RECOMMENDATION:
Clearwater Library Foundation Presentation - Richard A. Clemens, Foundation President
SUMMARY:
Review Approval:
Cover Memo
Item # 28