Loading...
AGREEMENT TO PROVIDE FUNDING TO PROVIDE CHILD CAREAGREEMENT This Funds Agreement is made and entered into between the City of Clearwater, hereinafter referred to as the City, and Community Pride Child Care, Inc. hereinafter referred to as the Agency. WHEREAS, it has been determined to be highly desirable and socially responsible to provide child care to those who would not otherwise have a means to fill this need; and WHEREAS, the City desires to help those in need by providing funding for the above services; and WHEREAS, the Agency provides such services and operates in the City; NOW, THERFORE, the parties agree as follows: ARTICLE I. TERM The term of this agreement shall be for a period of 12 months commencing on the 1st day of October, 1999 and continuing through the 30th day of September, 2000 (the Termination Date) unless earlier terminated under the terms of this agreement. ARTICLE II. RESPONSIBILITIES OF THE AGENCY 1. Services to be Provided: The Agency shall provide the above stated service in accordance with the proposal submitted by the Agency and approved by the City, which is incorporated herein by reference. Area to be Served: Services rendered through this agreement shall be provided within the corporate limits of the City as it now exists and as its boundaries may be changed during he term of this agreement. 3. Scheduled Reports of Agency Activities: The Agency shall furnish the City Human Relations Department, Grants Coordinator, with an annual report of activities conducted under the provisions of this agreement within sixty days of the end of the Agency's fiscal. year. Each report is to identify the number of clients served, the costs of such service, and commentary on the viability, effectiveness, and trends affecting the program. 4. Use and Disposition of Funds Received: Funds received by the Agency from the City shall bensed to pay for the above services as further described in the grant proposal submitted by the Agency to the City. Funds existing and not used for this purpose at the end of this agreement term shall be deemed excess to the intended purpose and shall be returned to the City. 2, 5. Creation, Use, and Maintenance of Financial Records: a) Creation of Records: Agency shall create and maintain financial and accounting records, books, documents, policies, practices, procedures and any information necessary to reflect fully the financial activities of the Agency. Such records shall be available and accessible at all times for inspection, review, or audit by authorized City representatives. Use of Records: Agency shall produce such reports and analyses that may be required by the City and other duly authorized agencies to document the proper and prudent stewardship and use of the monies received through this agreement. c) Maintenance of Records: All records created hereby are to be retained and maintained for a period not less than five (5) years from the termination of this agreement. 6. Non - discrimination: Notwithstanding any other provisions of this agreement during the term of this agreement, the Agency for itself, agents and representatives, as part of the consideration for this agreement, does covenant and agree that: a) No Exclusion from Use: No person shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination in the operation of this program on the grounds of race, color, religion, sex, age, national origin, or disability. b) No Exclusion from Hire: In the management, operation, or provision of the program activities authorized and enabled by this agreement, no person shall be excluded from participation in or denied the benefits of or otherwise be subject to discrimination on the grounds of or otherwise be subjected to discrimination on the grounds of race, color, religion, sex, age, national origin, or disability. c) Inclusion in Subcontracts: The Agency agrees to include the requirement to adhere to Title VI and Title VII of the Civil Rights Act of 1964 in all approved sub- contracts. d) Breach of Nondiscrimination Covenants: In the event of conclusive evidenced of a breach of any of the above non - discrimination covenants, the City shall have the right to terminate this agreement. 7. Liability and Indemnification: The Agency shall act as an independent contractor and agrees to assume all risks of providing the program activities and services herein agreed and all liability therefore, and shall defend, indemnify, and hold harmless the City, its officers, agents, and employees from and against any and all claims of loss, liability, and damages of whatever nature, to persons and property, including, without limiting the generality of the foregoing, death of any person and loss of the use of any property, except claims arising from the negligence or willful misconduct of the City or City's agents or employees. This includes, but is not limited to matters arising out of or claimed to have been caused by or in any manner related to the Agency's activities or those of any approved or unapproved invitee, contractor, subcontractor, or other person approved, authorized, or permitted by the Agency in or about its premises whether or not based on negligence ARTICLE III. RESPONSIBILITIES OF THE CITY 1. Grant of Funds: The City agrees to provide a total grant of $3,014.00 to fund the program in accordance with this agreement and subject to City Commission budget approval. Payments: The total amount requested will be paid by the City to the Agency within 30 days after execution of this agreement by the City and the Agency but no earlier than October 1 of the budget year for which the funds are authorized. ARTICLE IV. DISCLAIMER OF WARRANTIES This Agreement constitutes the entire Agreement of the parties on the subject hereof and may not be changed, modified, or discharged except by written Amendment duly executed by both parties. No representations or warranties by either party shall be binding unless expressed herein or in a duly executed Amendment hereof. ARTICLE V. TERMINATION 1. For Cause: Failure to adhere to any of the provisions of this agreement as determined by the City shall constitute cause for termination. This agreement may by terminated with 5 days notice without any further obligation by City. Disposition of Fund Monies: In the event of termination for any reason, monies made available to the Agency but not expended in accordance with this agreement shall be returned to the City. ARTICLE VI. NOTICE Any notice required or permitted to be given by the provisions of this agreement shall be conclusively deemed to have been received by a party hereto on the date it is hand- delivered to such party at the address indicated below (or at such other address as such party shall specify to the other party in writing), or if sent by registered or certified mail (postage prepaid), on the fifth (5th) business day after the day on which such notice is mailed and properly addressed. 1. If to City, addressed to Grants Coordinator, Human Relations Department, P.O Box 4748, Clearwater, FL 33758 If to Agency, addressed to Martria M. siceiton Community Pride Child Care. Inc. 1235 Holt Ave. Clearwater, F133755 ARTICLE VII. EFFECTIVE DATE The effective date of this agreement shall be as of the first day of October, 1999. ARTICLE VIII. CONTINGENCY This agreement is contingent upon inclusion by the City Commission of funding for the Social Services Grants Program in the City of Clearwater Fiscal Year 1999/2000 Operating Budget. .IN WITNESS WHEREOF, the parties hereto have set their hands and seals this day of (?c Countersigned: Brian J. Aun f, Mayor- Commissi. er Approved as to form: John Carassas, Assistant City Attorney Witnesses as to Agency: '\,43.tkN,m13,fv\- , 1999. City of Clearwater, Florida CITY OF CLEARWATER, FLORIDA By: Michael Roberto, City Manager Attest: Cy t is E. Goude ;ty 0e/de ` Attest: ,)/ 1.-E L 'NI CITY OF CLEARWATER SOCIAL SERVICES GRANT PROJECT APPLICATION FORM Phone: (727) 562 -4060 for assistance Due: June 7, 1999 A. Application Information Applicant: (Sponsor /Developer) Organization Name: (If different) Address: City; State; Zip Telephone Number: Contact Person: Title: Telephone Number: Period for which funds are being requested: Signature Date June 7, 1999 Community Pride Child Cre, Inc. Same 1235 Holt Avenue Clearwater, FL 33755 (727) 443 -0958 Martha M. Skelton Executive Director (727) 443 -0958 October 1, 1999 - September 30, 2000 Robert C. Young Board of Directors Chairperson NOTE: The City of Clearwater reserves the right to fund applicants at a. level lower than requested. 2 B. Activity (Check One) Adult Crime Child Abuse Elderly Hunger Juvenile Crime Physical Illness Parenting Adolescents Substance Abuse Unsupervised Children Youth Development Other (Describe Below) X 3 C. AMOUNT OF FUNDING CURRENTLY REQUESTED: (NOT TO EXCEED S10,000) S10 000 D. SPECIFICALLY FOR WHAT WILL THIS MONEY BE USED. (Line item budget for this amount) REASON AMOUNT Rainbow Recovery for Shelter Families $1,500 Child care Fees for Shelter Children 1,000 Equipment for new preschool classroom 7,500 TOTAL S10,000 E. BRIEF DESCRIPTION OF PROJECT YOU WISH TO FUND UTILIZING THIS GRANT. Community Pride is the only child care center who saves spots for children from the homeless and domestic violence shelters. The families receive free child care for the first 45 days to give the parent time to enroll in training or find employment. Fortunately the state has allocated additional funds for subsidized child care. Most of these families are then able to receive these subsidies for their child care. Unfortunately the obstacle of a sick child can threaten a parents success. To remedy this situation, Community Pride contracts with Rainbow Recovery, a licensed center for sick children at Morton Plant Hospital staffed by nurses. The sick child may spend the day there allowing the parent to go to work or school. Since the parents cannot afford this service, we are requesting your assistance again this year to continue to help with the children's use of Rainbow Recovery and subsidies for care when the state funds are not an option. We presently serve 235 children from mostly low income single parent families in our two centers and five family child care homes. We also have a waiting list of 260 children. Most of the children on the waiting list are living in the zip codes 33755 and 33756. Eighty percent of these children are two years of age or younger. We have plans to build an additional center on land owned by the City of Clearwater that is on South Greenwood just north of Woodlawn in front of Norton Park Apartments. The new center will have room for 86 children, 56 of whom will be 2 months to 36 months of age. The building will have 2 infant rooms, 2 toddler rooms and 1 two year old room and 2 preschool rooms. It will cost 57,500 to equip a preschool room. We are asking for funds for one of these rooms. Attached is a list of the classifications and cost of equipment, a breakdown of the total project costs, a site plan and a floor plan for the new center. 4. Community Pride Child Care Preschool Classroom Equipment List This equipment is based on the state quality assessment tool. FURNITURE ITEMS COST EQUIPMENT ITEMS COST Twenty Cubbies 510.00 857.00 195.00 781.00 Twenty cot sheets and blankets Listening center with tape player Five music tapes Set of rhythm instruments 340.00 170.00 50.00 45.00 Four storage shelves Library shelf Four 36" x 60" child size tables Twenty child size chairs 630.00 Twenty library books 100.00 Two teacher chairs 50.00 Set of unit blocks 135.00 Twenty sleeping cots 765.00 Floor toys 75.00 Audio /visual cabinet 198.00 Variety of manipulatives 200.00 Water /sand table 135.00 Dolls, puppets, felt board 75.00 Three piece Dramatic Play set 673.00 Dramatic play items 200.00 Acrylic mirror 89.00 Art supplies 100.00 Dramatic Play table & 4 chairs 410.00 Science area supplies 86.00 Child size rocking chair 57.00 Wooden puzzles with rack 80.00 Library chair and sofa 222.00 Miscellaneous containers 50.00 Art easel 78.00 Doll bed . 59.00 Doll highchair 85.00 TOTAL 5,794.00 TOTAL 1,706.00 FURNITURE TOTAL 5,794 EQUIPMENT TOTAL 1,706 GRAND TOTAL EACH PRESCHOOL ROOM 7,500 GREENWOOD AVENUE MYERS PLISKO ARCHITECTS, P.A. AIA 800 DREW STREET CLEARWATER, FLORIDA 33755 461- 0030 442 -7200 FAX 447 -6914 20 2D 3 YR OLDS 25-0" X 28' -8" (104 ?,F) 20 5 M 4 YR _OL125 25' -0" X 28' -8" (104 SF) 10- TODDLERS 19' -b" X 20' -11" (596 5F) 10- TQ1222LEt3S 19' -67" X 20' -11" (39b 5F) FLOOR PLAN SCALE 1/16" = 1' -0" 6,990 GROSS SF MAY 18,_1999 PROPOSED CHILDCARE CENTER ON GREENWOOD AVENUE GLEARWATER FLORIDA FOR COMMUNITY PRIDE CHILDCARE, INC. 1235 HOLT STREET GLEARWATER, FLORIDA 53155 461-0030 442 -7200 FAX 447 -6914 F. BRIEF DESCRIPTION OF YOUR OVERALL ORGANIZATION . Community Pride Child Care was established in 1959 as a not for profit child care center. The center's focus is working with low income families. A volunteer Board of Directors oversees the agency. The agency has two locations: the Frances Breeden Center is located at 1235 Holt Avenue, Clearwater and the Gateway Center, established in 1991, is located at 211 S. Missouri Avenue, Clearwater. The centers provide services to children ages 2 months to 5 years. The majority of our children are from low income, minority, single head of household families. We are the only agency with openings saved specifically for children residing in the homeless and domestic violence shelters. Our program operates 5 days a week, from 6:45 am to 5:30 pm. We provide a warm, loving atmosphere where each child may develop self confidence, pride in accomplishment, and a desire for knowledge that will lay the groundwork for good citizenship and maturity. G. NUMBER OF CLIENTS SERVED BY THIS PROGRAM. Community Pride serves 106 children daily at the Breeden Center and 88 children daily at the Gateway Center. Of these 194 children, approximately 39 are part of the homeless program. H. PERCENTAGE OF THESE CLIENTS WHO ARE CITIZENS OF CLEARWATER. Presently 94% of our children live in Clearwater. The Homeless program receives 98% of its families from the eight shelters in Clearwater. The remaining 2% come from the homeless shelter in Largo. I. CURRENT OVERALL ORGANIZATION BUDGET. See attached 1998 -1999 agency budget. J. IF THIS IS START UP OR MATCHING MONEY, SPECIFY THE DETAILS ie: WHICH AGENCY OR ORGANIZATION WILL PROVIDE THE MATCH, THE REQUIREMENTS AND THE AMOUNT OF THE MATCH. This is not a match request. K. IS YOUR AGENCY A REGISTERED 501(c)3 NON - PROFIT AGENCY OR IN THE PROCESS OF BECOMING ONE. Attached is a copy of our 501(c)3 certification. L. DOES YOUR FACILITY HAVE OR IS IT IN TIM PROCESS OF ACQUIRING THE APPROPRIATE LICENSURE FOR THE DELIVERY OF THE SERVICES DESCRIBED IN THIS APPLICATION. Attached are copies of the licenses for both of our centers. 5. 'COMMUNITY PRIDE BUDGET 1998/1999 INCOME 09/10/98 JWB FCC .HAVEN AGENCY LIi11 LV V1.1 VVu -V /., u, .,...vr.�.- -• - - -. - -- i 129192.27 U.W. 50,579 63,962 14,651 ! CONTRI 9,635 5,140 500 15274.39 ' OTHER 9,635 5,140 5001 15274.39 1 0 GRANTS 455718 413693.7 33555.46 144263.7 1_ 31320 1078551 CCC 284,973 229,9561 116,2721 631201 FOOD 69,600 61,200 22,8001 153600 PRE /K 77,216 77,216 01 154432 JWB 16,209 31,337 33,555 3,2421 84343.02 CITY CLW. 3,000 8,055 6001 11654.92 TARGET 1,500 3,200 3001 5000 3132() HAVEN 31,320 1--, PCCF 3,220 2,730 10501 7000 0 0 I FROG SERV 82515.15 616201 302761 174411.2 PARENTS 82,515 61,6201 30,2761 174411.2 I 0 INVEST 324 120 1 601 504 1 0 1 TOTAL 598770.81 544535.7 33555.461 189750.7 ' 31320 1397933 0 COMMUNITY PRIDE BUDGET 1998/1999 1 EXPENSES 9/1998 :CATEGOR`i SUB /CAT ;BREEDEN GATEWAY JWB FCC :HAVEN AGENCY i !SALARIES ' i 432196.4 392490.9 ADMIN ! 60,098 50,206 TEACHERS 293,077 269,544 OFFICE 27,254 26,914 ;KITCHEN 46,497 42,314 MAINTEN. 5,270 CHILD AD 3,513 275811 22021.21 25132 899421.5 27,191 ' 19,479' 2,088 159061.8 0 562621.3 390 ! 2,542 ! 1,044 58144.29 88811.04 0 22000 BENEFITS ; 31520.72 25600.52 ;MEDICAL 28,621 23,351 ;SICK CHILC 400 250 RETIREMN 2,500 2,000 1784,761 1,605; 501 130 1113.12 1,1131 01 01 1 0' 0 8783.04 22000 0 60019.12 54689.12 700 4630 0 TAXES 39646.81 35942.62 2349.553 I 1892.993 ! 2145.91 81977.88 SS 33,063 30,026 2,110 1 1,685 1 1,923 68806.14 UNEMPL 'WK COMP - 5,956 5,348 2177 194.37 197.91 11913.51 0 628 irROF FEES 4548.48 ;AUDIT 4,548 PROVIDERS 3856.32 i 3,856 137203.2 1,483 I 135,7201 145608 9888 135720 0 SUPPLIES 1 41400 34884 271 225001 320 (MEDICAL 60 60 01 99131 !CLASS 2,400 2,160 600! 120 5160 !OFFICE 1,200 'HOUSE KP 3,120 MNT 480 FOOD 33,000 NON FD. 1,140 684 3,000 360 271 1801 320 0'1, Oj 27,600 j 21,600 2411 6120 840 82200 2280 1,020 1201 0 TELEPHONE 1621.52 1340.76' 707.41 443.31 670 4782.991 PHONE 1,404 1,140 6001 3001 550 3994 !INTERNET 110 93 35.911 239.39 BEEPERS 107.4 107.4 107.4 107.41 120 549.6 0 OCCUPANCY 30030 42823.96 285.75' 297 ! 1340 74776.71 'LICENSES 383 345 45 773 ,UTILITIES , 13,908 12,963 286' 2521 0 27408.75 CARE /BLD( 15,739 10,278 0 26017.04 MORTGAGI 01_ 19,238 01 1340 , 20577.92 EQ.MNT /REP 2445.6 1872.56 737.84 ; 5056 LEASE 939.6 ! 772.56' 'MNTAGRE. 906 8001 REPAIRS 600 300 RINT /PUB: ;PRINTING 1 'SUBSCRIP' REF. PUB_ 625 525 50!. 50! 6001 525; 25 50i 375.84 2088 312', 2018 50 950 165: 150 1540 80 1130; 35 110' 50 150 300 !TRAVEUMTG 1740 ' 11751 775 2650 ; 1362.28 7702.28 !MILEAGE 6901 3001 600 900'' 900 3390 I FLD. TRIPS 2001 1001 100 0 400 MTGS. 350 I 350 I 2501 95C TR/CONF 500' 425 75 1500 I 462.28 2962.28 0 ;INSURANCE L 3723.51 2737 319.251 100 6879.75 PROPERT' 3,0231 2,332 161.75 i 100 5616.75 !FLOOD 2281 0 0 ; 228 1STUDENT 472.5 I 4051 157.5 1035 ! 0 1MISCELL ' 9272.761 1212 45 4081 100 11037.76 'POSTAGE 4341 217 581 709 'ORG.DUES 4001 360 45 0; 20 825 _ IBNK. CHG. 375' 335 300 , 300 1501 200 I 8 860 880 MISCELL. LOAN 7,764 ; 0 0 j 7763.76 0 !GRAND TOTAL 598770.8 1 544535.6 33555.46 1 189750.9 I 31320.19 1397933 ! i I 0 ITOTAL !INCOME 598770.81 544535.7 33555.46 189750.71 31320 139793 EXPENSES 598770.8 I 544535.6 33555.46 189750.9 1 31320.19 1397933 ! I 0 �DIFFERENC 0.0021 0.015 - 0.0029 -0.183 1 -0.19 - 0.3589 Department of the Treasury ' nternal Revenue Service iality Review Staff axpayer Assistance Group P O. Box 1055 - RM 907 Atlanta, Georgia 30370 -0000 COMMUNITY PRIDE CHILD CARE CENTER OF CLEARWATER, INC. 1235 HOLT AVENUE CLEARWATER, FL 34615 -3310 Dear Taxpayer: Date: JUN 2 7 1989 Your Letter Dated: 05/19/89 Refer Reply To: QRS:EO:TPA EIN: 59- 0908144 FFN: 580042008 T11is is In response to your request for confirmation of your exemption from Federal Income Tax. You were recognized a5 an organization exempt from Federal Income Tax ider section 501(c)(3) of the Internal Revenue Code by our letter of December, 1959 . You were further determined not to be a private foundation within the meaning of section 509(8) of the Code because you are an organization described in section 509(8)(2). and Contributions to you are deductible as provided in section 170 of the Code The tax exempt status recognized by our letter referred to above is currently in effect and will remain In effect until terminated, mooified, or revoked by the Internal Revenue Service. Any change in your purposes, character, or metnod of operation must be reported to X15 so we may consider the effect of the change on your exempt status. You must also report any changes in your name and address. ThanR you for your cooperation. Sincerely yours, Exempt Organizations Coordinator PINELLAS COUNTY Li■,ENSE BOARD FOR CHILDREN'S CENTERS AND FAMILY DAY CARE HOMES 6698 - 68th Avenue North, Suite C, Pinellas Park, Florida 33781 (727) 547 -5800 CHILDREN'S CENTER LICENSE This certifies that COMMUNITY PRIDE FRANCES R. BREEDEN CENTER located at 1235 HOLT AVENUE CLEARWATER 33755 -3344 owned by COMMUNITY PRIDE CHILD CARE CENTER OF CLEARWATER, INC. has been issued a license to operate a children's center in accordance with the authority granted in Chapter 61 -2681, Amended by Chapter 70 -893, Laws of Florida. Category DAY NURSERY Capacity 121 INCLUDING 36 INFANTS Age 2 MONTHS THROUGH 6 YEARS License number C620513 This license is effective 05/03/99 and expires on 05/03/00 but is revocable at any time for failure to comply with the law and rules. This license is not transferable and must be displayed conspicuously. Funded by: g. FLORIDA DEPARTMENT OE CHILDREN & FAMILIES Execu ve Director, Pinellas' o±tnty License Board PINELLAS COUNTY LI JENSE BOARD FOR CHILDREN'S CENTERS AND FAMILY DAY CARE HOMES 6698 - 68th Avenue North, Suite C, Pinellas Park, Florida 33781 (727) 547 -5800 CHILDREN'S CENTER LICENSE This certifies that COMMUNITY PRIDE GATEWAY CENTER located at 211 SOUTH MISSOURI AVENUE CLEARWATER 33756 -5887 owned by COMMUNITY PRIDE CHILD CARE CENTER OF CLEARWATER, INC. has been issued a license to operate a children's center in accordance with the authority granted in Chapter 61 -2681, Amended by Chapter 70 -893, Laws of Florida. Category DAY NURSERY Capacity 92 INCLUDING 32 INFANTS Age 2 MONTHS THROUGH 6 YEARS License number C910723 This license is effective 06/02/99 and expires on 06/02/00 but is revocable at any time for failure to comply with the law and rules. This license is not transferable and must be displayed conspicuously. Funded by: AtfRORI(A (APARTMENT Of CHILDREN &FAMILIES ExecutSve Director, Pinellas ' .. ty License Board M. HAS YOUR ORGANIZATION RECEIVED OR IS IT EXPECTED TO RECEIVE FUNDING (WHETHER CASH OR IN -KIND CONTRIBUTIONS) FROM THE CITY OF CLEARWATER DURING THE FISCAL YEAR FROM OCTOBERI, 1999 THROUGH SEPTEMBER 30, 2000? YES: x NO: IF YES, PLEASE EXPLAIN: We anticipate the new center will cost a total of $1,000,000. We have applied to the City of Clearwater through their consolidated plan 1999/2000, under public facilities for CDBG funds for part of the construction costs equalling $150,000. The City will be giving the following in- kind services: land, improvements to the land to include parking and landscaping, zoning changes, permits and fees. We are writing grants for additional construction costs and equipment. Three grant requests for equipment have been denied to date. We will be applying for a section 108 loan from HUD to pay for any remaining expenses. We would like to keep the costs of paying a mortgage as low as possible. Attached is a copy of the schedule for applying for grants. 6. COMMUNITY PRIDE CHILD CARE PROPOSED NEW CENTER CONSTRUCTION BUDGET Category Amount Requested CDBG Other Proposed Funds Other Committed Funds Other Funding Sources Total Building 150,000 250,000 Private Business or 108 loan 30,000 PCCF 630,000 200,000 Section 108 loan Improvements 100,000 City of Clw. 100,000 Land 84,000 City of CIw. 84,000 Zoning change, permits, fees 15,000 City of Clw. 15,000 Architect, administration, contingency 31,000 5,000 35,000 Section 108 loan 71,000 Equipment 1,000 Jr. League Grant 100,000 1,220 JWB Grant 480 Donations 7,500 Clw Social service grant 7,500 Pinellas County Social Action Fd. 15,000 PCCF 67,300 Various grants to be determined TOTAL 150,000 847,300 2.700 1,000,000