05/09/2013 PENSION ADVISORY COMMITTEE MEETING MINUTES
CITY OF CLEARWATER
May 9, 2013
Present: Chair Nathan Hightower, Committee Member/Councilmember Paul Gibson,
Committee Member Brian De Witt, Committee Member/Councilmember Bill Jonson,
Committee Member Daniel Slaughter, and Committee Member/Councilmember Doreen
Hock-DiPolito
Absent: Vice-Chair Tom Jensen
Also present: Allen Del Prete — Human Resources Manager, Patricia O. Sullivan - Board
Reporter
1. Call to Order
The Chair called the meeting to order at 9:00 a.m.
2. Approval of Minutes
2.1 Approve minutes of April 11, 2013, Pension Advisory Committee meeting as
submitted in written summation.
Member Jonson moved to approve Item 2.1. The motion was duly seconded and
carried unanimously.
3. Employees to be Heard: None
4. Review and Action on Employee Requests for Regular Pension
4.1 Recommend approval of the following request of employees Ozell George,
Engineering Department; Marjorie Doucette, Finance Department; Robert Barry,
Parks and Recreation and Brian Dewitt, Police Department; for a regular pension
as provided by Sections 2.416 and 2.424 of the Employees' Pension Plan.
Member De Witt declared a conflict of interest.
Ozell George, Stormwater Supervisor II, Engineering Department, was employed
by the City on April 5, 1982 and his pension service credit is effective on that
date. His pension will be effective June 1, 2013. Based on an average salary of
approximately $67,937.31 per year over the past five years, the formula for
computing regular pensions and Mr. George's selection of the 75% Joint and
Survivor, this pension will approximate $45,747.12 annually.
Marjorie Doucette, Payroll Services Manager, Finance Department, was
Pension Advisory 5/9/2013 1
employed by the City on June 24, 1985 and her pension service credit is
effective on that date. Her pension will be effective July 1, 2013. Based on an
average salary of approximately $75,443.52 per year over the past five years,
the formula for computing regular pensions and Ms. Doucette's selection of the
Joint and Survivor Annuity, this pension will approximate $62,258.16 annually.
Robert Barry, Administrative Support Manager, Parks and Recreation
Department, was employed by the City on September 24, 1979 and his pension
service credit is effective on that date. His pension will be effective July 1, 2013.
Based on an average salary of approximately $65,287.81 per year over the past
five years, the formula for computing regular pensions and Mr. Barry's selection
of the Joint and Survivor Annuity, this pension will approximate $60,615.24
annually.
Brian Dewitt, Police Officer, Police Department was employed by the City on July
8, 1993 and his pension service credit is effective on that date. His pension will
be effective August 1, 2013. Based on an average salary of approximately
$72,963.19 per year over the past five years, the formula for computing regular
pensions and Mr. Dewitt's selection of the 100% Joint and Survivor Annuity, this
pension will approximate $39,569.28 annually.
Section 2.416 provides for normal retirement eligibility for non-hazardous duty
employees hired prior to the effective date of this reinstatement (1/1/13). A
member shall be eligible for retirement following the earlier of the date on which
a participant has reached the age of 55 years and completed twenty (20) years
of credited service; the date on which a participant has reached age sixty-five
(65) years and completed ten (10) years of credited service; or the date on which
a member has completed thirty (30) years of service regardless of age. For non-
hazardous duty employees hired on or after the effective date of this
restatement, a member shall be eligible for retirement following the earlier of the
date on which a participant has reached the age of sixty (60) years and
completed twenty-five (25) years of credited service; or the date on which a
participant has reached the age of sixty-five (65) years and completed ten (10)
years of credited service. Mr. George, Ms. Doucette and Mr. Barry meet the
non-hazardous duty criteria.
Section 2.416 provides for normal retirement eligibility for hazardous duty
employees, a member shall be eligible for retirement following the earlier of the
date on which the participant has completed twenty (20) years of credited
service regardless of age, or the date on which the participant has reached fifty-
five (55) years and completed ten (10) years of credited service. Mr. Dewitt
meets the hazardous duty criteria.
Pension Advisory 5/9/2013 2
Member Slaughter moved to approve Item 4.1. The motion was duly seconded.
Members Gibson, Jonson, Slaughter, and Hock-DiPolito, and Chair Hightower voted
"Aye"; Committee Member Brian De Witt abstained. Motion carried.
5. Review and Action on Employee Requests to Vest Pensions
5.1 Recommend approval of the request of employee Christopher L. Housholder of
the Police Department to vest his pension as provided by Section 2.397 of the
Employees' Pension Plan
Christopher L. Housholder, Police Officer, Police Department, was employed by the City
on April 29, 1996, and began participating in the Pension Plan on that date. Mr.
Housholder terminated from City employment on April 10, 2013.
The Employees' Pension Plan provides that should an employee cease to be an
employee of the City of Clearwater or change status from full-time to part-time after
completing ten or more years of creditable service (pension participation), such
employee shall acquire a vested interest in the retirement benefits. Vested pension
payments commence on the first of the month following the month in which the
employee normally would have been eligible for retirement.
Section 2.416 provides for hazardous duty normal retirement eligibility when a
participant has completed twenty (20) years of credited service regardless of their age,
or the date on which the participant has reached the age of fifty-five (55) years and
completed ten (10) years of credited service. Mr. Housholder would have completed at
least 20 years of service on April 29, 2016.
Member De Witt moved to approve Item 5.1. The motion was duly seconded and
carried unanimously.
6. Approval of New Hires as Plan Members:
6.1 Recommend approval of the new hires for acceptance into the pension plan as
listed.
Pension
Name, Job. Class, & Dept./Div Hire Date Elig. Date
Shannon Hight, Fire Medic, Clwtr Fire and Rescue Dept. 04/06/2013 04/06/2013
William Billups, Fire Medic, Clwtr Fire and Rescue Dept. 04/06/2013 04/06/2013
Michael Remillet, Fire Medic, Clwtr Fire and Rescue 04/06/2013 04/06/2013
Elizabeth Pierce, Fire Medic, Clwtr Fire and Rescue 04/06/2013 04/06/2013
James Desaulniers, Fire Medic, Clwtr Fire and Rescue 04/06/2013 04/06/2013
Justin Smith, Fire Medic, Clearwater Fire and Rescue 04/06/2013 04/06/2013
Justin Suhanovsky, Fire Medic, Clwtr Fire and Rescue 04/06/2013 04/06/2013
Logan Cruz, Fire Medic, Clearwater Fire and Rescue 04/06/2013 04/06/2013
Pension Advisory 5/9/2013 3
Yusupha Touroy, Stormwater Technician I, Engineering
Amanda Kirkpatrick, Rec Leader I, Parks and Rec Dept.
Kelly Pierce, Police Comm Oper Trainee, Police Dept.
Daniel Knight, Cust Service Rep, Customer Service
Korey Glass, Solid Waste Worker, Solid Waste Dept.
Jesus Rolden Trejo, Tradesworker, General Svcs. Dept.
Leviticus McKinnon, Sold Waste Worker, Solid Waste
04/06/2013
04/06/2013
04/22/2013
04/22/2013
04/22/2013
04/22/2013
04/22/2013
04/06/2013
04/06/2013
04/22/2013
04/22/2013
04/22/2013
04/22/2013
04/22/2013
Member De Witt moved to approve Item 6.1. The motion was duly seconded and
carried unanimously.
7. Pending /New Business
7.1 PAC procedures and the Pension Ordinance states the board shall annually elect
one of their members to serve as Chair and Vice Chair.
Member Jonson moved to reappoint Nathan Hightower as Chair. The motion was duly
seconded and carried unanimously.
Member De Witt moved to appoint Daniel Slaughter as Vice Chair. The motion was
duly seconded and carried unanimously.
8. Director's Reports
Human Resources Manager Allen Del Prete said staff is updating the committee's policy
manual.
9. Committee Members to be Heard
Member Jonson thanked Member De Witt for his service on the PAC (Pension Advisory
Committee) and for serving the City.
Chair Hightower said in keeping with tradition, he presented retiring Member De Witt
with a packet of donuts and passed him the gavel to adjourn the meeting.
10. Adjourn
The meeting adjourned at 9:11 a.m.
Attest
Board Report
Pension Advisory 5/9/2013
Chair
Pension Advisory Committee
4
FORM 8B MEMORANDUM OF VOTING CONFLICT FOR
COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS
LAST ME FIRS AME -MI " 0 LE NAME
NAME OF BO : D, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE
MAILING ADDRESS, •
Po C r"V e ///.,3 � » ,d�% v
THE BOARD, COUNCIL, COMMISSION, AUTHORITY OR C • MITTEE ON
VNiICH I SERVE IS A UNIT OF:
CITY 11 COUNTY MOTHER LOCAL AGENCY
CITY COUNTY
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NAME OF POLITICAL SUBDIVISION:
� � Ems., r• ! -,,u/ C -Y
DATE ON WHICH VOTE OCCURRED s.-/5.-h2
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MY POSITION IS:
Jala ELECTIVE • APPOINTIVE
WHO MUST FILE FORM 8B
This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council,
commission, authority, or committee. It applies equally to members of advisory and non - advisory bodies who are presented with a voting
conflict of interest under Section 112.3143, Florida Statutes.
Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending
on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before
completing the reverse side and filing the form.
INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES
A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which
inures to his or her special private gain or loss. Each elected or appointed local officer also is prohibited from knowingly voting on a mea-
sure which inures to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the
parent organization or subsidiary of a corporate principal by which he or she is retained); to the special private gain or loss of a relative; or
to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies under Sec. 163.356 or
163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited from voting in that
capacity.
For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father -in -law,
mother -in -law, son -in -law, and daughter -in -law. A "business associate" means any person or entity engaged in or carrying on a business
enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation
are not listed on any national or regional stock exchange).
ELECTED OFFICERS:
In addition to abstaining from voting in the situations described above, you must disclose the conflict:
PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you
are abstaining from voting; and
WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the min-
utes of the meeting, who should incorporate the form in the minutes.
APPOINTED OFFICERS:
Although you must abstain from voting in the situations described above, you otherwise may participate in these matters. However, you
must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made
by you or at your direction.
IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE
TAKEN:
• You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the
minutes of the meeting, who will incorporate the form in the minutes. (Continued on other side)
APPOINTED OFFICERS (continued)
• A copy of the form must be provided immediately to the other members of the agency.
• The form must be read publicly at the next meeting after the form is filed.
IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING:
You must disclose orally the nature of your conflict in the measure before participating.
• You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the
meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the
agency, and the form must be read publicly at the next meeting after the form is filed.
DISCLOSURE OF LOCAL OFFICER'S INTEREST
1, ps v° c x- �. /, J P / �!! , hereby disclose that on
(a) A measure came or will come before my agency which (check one)
❑ inured to my special private gain or loss;
inured to the special gain or loss of my business associate,
7
,20
inured to the special gain or loss of my relative,
inured to the special gain or loss of , by
whom I am retained; or
inured to the special gain or loss of which
is the parent organization or subsidiary of a principal which has retained me.
(b) The measure before my agency and the nature of my conflicting interest in the measure is as follows:
Date Filed
Signature
NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE
CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT,
REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A
CIVIL PENALTY NOT TO EXCEED $10,000.
CE FORM 8B - EFF. 1/2000
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