03/21/2013
City Council Agenda
Location: Council Chambers - City Hall
Date: 3/21/2013- 6:00 PM
Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then state your
name and address. Persons speaking before the City Council shall be limited to three (3) minutes unless
otherwise noted under Public Hearings. For other than Citizens to be heard regarding items not on the Agenda, a
spokesperson for a group may speak for three (3) minutes plus an additional minute for each person in the
audience that waives their right to speak, up to a maximum of ten (10) minutes. Prior to the item being
presented, please obtain the needed form to designate a spokesperson from the City Clerk (right-hand side of
dais). Up to thirty minutes of public comment will be allowed for an agenda item. No person shall speak more
than once on the same subject unless granted permission by the City Council. The City of Clearwater strongly
supports and fully complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours
prior to the meeting if you require special accommodations at 727-562-4090. Assisted Listening Devices are
available. Kindly refrain from using beepers, cellular telephones and other distracting devices during the
meeting.
1. Call to Order
2. Invocation
3. Pledge of Allegiance
4. Presentations
4.1Donate Life Month Proclamation - Karen Brooks, Lifelink Foundation, Inc.
Attachments
4.2Irish American Heritage Proclamation - Sean Denny, President of the Pinellas Division of the Ancient
Order of Hibernians
Attachments
4.3Students from Nagano, Japan
Attachments
5. Approval of Minutes
5.1Continue to April 4, 2013: Approve the minutes of the March 6, 2013 City Council Meeting as submitted
in written summation by the City Clerk.
Attachments
6. Citizens to be Heard re Items Not on the Agenda
Public Hearings - Not before 6:00 PM
7. Administrative Public Hearings
- Presentation of issues by City staff
- Statement of case by applicant or representative (5 min.)
- Council questions
- Comments in support or opposition (3 min. per speaker or 10 min
maximum as spokesperson for others that have waived their time)
- Council questions
- Final rebuttal by applicant or representative (5 min.)
- Council disposition
7.1Approve the Annexation of a portion of the road right-of-way located at the intersection of Sunset Point
Road and Hercules Avenue (consisting of a portion of Section 1, Township 29 South, Range 15 East,
abutting real property whose post office address is 1990 Sunset Point Road); and pass Ordinances 8374-
13, 8384-13, and 8385-13 on first reading. (ANX2012-12006)
Attachments
7.2Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL) and Initial Zoning
Atlas Designation of Low Medium Density Residential (LMDR) District for 1705 Evans Drive (Lots 28
and 29, Block 6, Virginia Grove Terrace Fourth Addition in Section 5, Township 29 South, Range 16
East); and pass Ordinances 8376-13, 8377-13 and 8378-13 on first reading. (ANX2013-01001)
Attachments
7.3Approve the annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial
Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1200 Aloha Lane
(Lot 1, Block 3, Sunset Knoll in Section 3, Township 29 South, Range 15 East) together with the abutting
right-of-way of Douglas Avenue; and pass Ordinances 8379-13, 8380-13 and 8381-13 on first reading.
(ANX2012-12007)
Attachments
8. Second Readings - Public Hearing
8.1Adopt Ordinance 8382-13 on second reading, vacating portions of both Third Avenue North and Fourth
Avenue North, both properties lying east of First Street East in Section A, Chautauqua on the Lake as
recorded in Plat Book 9, Page 52 of the public records of Pinellas county, Florida contingent upon the city
retaining a drainage and utility easement over the vacated portion of Third Avenue North.
Attachments
8.2Adopt Ordinance 8386-13 on second reading, imposing a temporary abatement on the operation and use
of simulated gaming devices for the use by the public in any premises.
Attachments
City Manager Reports
9. Consent Agenda
9.1Confirm a Property claim made by the Phillies not to exceed $109,000 and authorize the appropriate
officials to execute same. (consent)
Attachments
9.2Approve transferring $100,000 from the Special Program Fund to Pier 60 Capital Improvement project
315-93417, Pier 60 Refurbishment, to purchase new benches, trash receptacles, fish cleaning tables, LED
lights, storage containers and underwater lights. (consent)
Attachments
9.3Ratify and confirm additional contract work by GML Coatings of Lakewood Ranch, FL, for additional
sandblasting and coating of interior pipes in the 5 million gallon storage tank at Water Treatment Plant 3,
which increases the contract amount by $36,525.00 for a new total contract amount of $158,215.00.
(consent)
Attachments
9.4Award a contract to Steve's Excavating and Paving, Dunedin, Florida, in the amount of $179,410.00 for
the 2013 Stormwater Repairs (12-0040-EN) and authorize the appropriate officials to execute same.
(consent)
Attachments
9.5Approve Engineer of Record (EOR) design Work Order to Interflow Engineering, Inc., of Tampa, FL, in
the amount of $285,098; approve a Cooperative Funding Agreement with Southwest Florida Water
Management District (SWFWMD), in the amount of $550,000 for design of Magnolia Drive Outfall
Storm Drainage and Water Quality Improvements project (12-0023-EN) and authorize the appropriate
officials to execute same. (consent)
Attachments
9.6Award a contract to Southeast Drilling Services, Inc. of Tampa, Florida for the construction of the
Treatment Plant 2 Contract 1: Remote Well Facilities Expansion Project in the amount of
$2,335,845.60, which is the lowest responsible bid in accordance with plans and specifications; and
authorize the appropriate officials to execute same. (consent)
Attachments
9.7Award a contract to Youngs Communications, Inc. of Melbourne, Florida, for the construction of
Treatment Plant 2 Contract 2: Raw Water Transmission Main US19 Crossing Project in the amount of
$934,611.70, which is the lowest responsible bid in accordance with plans and specifications; and
authorize the appropriate officials to execute same. (consent)
Attachments
10. Other Items on City Manager Reports
10.1Amend the Citys fiscal year 2012/13 Operating and Capital Improvement Budgets at first quarter and
pass Ordinances 8387-13 and 8388-13 on first reading.
Attachments
10.2Approve the purchase of property insurance policies from April 1, 2013 through April 1, 2014, at the level
of insurance listed, at an amount not to exceed $2,134,006, and authorize the appropriate officials to
execute same.
Attachments
10.3Provide City Council the Business Task Forces recommendation regarding a revised Development
Agreement review process.
Attachments
Miscellaneous Reports and Items
11. City Manager Verbal Reports
11.1City Manager Verbal Reports
Attachments
12. Other Council Action
12.1Crestlake Park Restrooms - Mayor Cretekos
Attachments
13. Closing Comments by Mayor
14. Adjourn
Meeting Date:
3/21/2013
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Donate Life Month Proclamation - Karen Brooks, Lifelink Foundation, Inc.
SUMMARY:
Review Approval:
Cover Memo
Item # 1
Meeting Date:
3/21/2013
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Irish American Heritage Proclamation - Sean Denny, President of the Pinellas Division of the Ancient Order of Hibernians
SUMMARY:
Review Approval:
Cover Memo
Item # 2
Meeting Date:
3/21/2013
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Students from Nagano, Japan
SUMMARY:
Review Approval:
Cover Memo
Item # 3
Meeting Date:
3/21/2013
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Continue to April 4, 2013: Approve the minutes of the March 6, 2013 City Council Meeting as submitted in written summation by
the City Clerk.
SUMMARY:
Review Approval:
Cover Memo
Item # 4
Meeting Date:
3/21/2013
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the Annexation of a portion of the road right-of-way located at the intersection of Sunset Point Road and Hercules
Avenue (consisting of a portion of Section 1, Township 29 South, Range 15 East, abutting real property whose post office address
is 1990 Sunset Point Road); and pass Ordinances 8374-13, 8384-13, and 8385-13 on first reading. (ANX2012-12006)
SUMMARY:
This annexation petition involves 0.042 acres of a portion of the right-of-way located on the northwest corner of
the intersection of Sunset Point Road and Hercules Avenue. The City of Clearwater is requesting this annexation
in order to ensure that the entire right-of-way at this intersection is within the citys jurisdiction. The property is
contiguous to existing City boundaries to the north, south, east, and west. It is proposed that the property be
assigned a Future Land Use Map designation of Commercial General (CG) and a Zoning Atlas designation of
Commercial (C).
The Planning and Development Department determined that the proposed annexation is consistent with the provisions of
Community Development Code Section 4-604.E as follows:
The proposed annexation will not have an adverse effect on public facilities and their levels of service; and
The proposed annexation is consistent with and promotes the following objective of the Clearwater Comprehensive Plan:
Objective A.6.4: Due to the built-out character of the City of Clearwater, compact urban development within the
urban service area shall be promoted through application of the Clearwater Community Development Code.
The proposed annexation is consistent with the Countywide Plan and the Citys Comprehensive Plan and Community
Development Code; and
The property proposed for annexation is contiguous to existing City boundaries to the north, south, east and west; therefore
the annexation is consistent with Florida Statutes Chapter 171.044.
Review Approval:
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 3
ORDINANCE NO. 8374-13
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTY
LOCATEDON PART OF SUNSET POINT ROAD RIGHT OF
WAY AND HERCULES AVENUE RIGHT OF WAY,
CONSISTING OF A PORTION OF SECTION 1, TOWNSHIP
29 SOUTH, RANGE 15 EAST, ABUTTING REAL
PROPERTY,WHOSE POST OFFICE ADDRESS IS1990
SUNSET POINT ROAD, INTO THE CORPORATE LIMITS
OF THE CITY, AND REDEFINING THE BOUNDARY LINES
OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING
AN EFFECTIVE DATE.
WHEREAS, the owner of the real property described herein and depicted on the
map attached hereto as Exhibit Ahas petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
Part of Right of Way along Sunset Point Road and Hercules Avenue, abutting
real property described as follows:
East 230 feet of South 250 feet of Southeast ¼ of Northwest ¼ of Section 1,
Township 29 South, Range 15 East, less road Right of Ways;
Containing 1,834.23 square feet of 0.042 acres, more or less.
(ANX2012-12006)
The map or maps attached as Exhibit(s) are hereby incorporated by reference.
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Planning Director are directed to
include and show the property described herein upon the official maps and records of the
City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County,
Florida, within 7 days after adoption, and shall file a certified copy with the Florida
Department of State within 30 days after adoption.
Item # 5
Ordinance No.8374-13
Attachment number 1 \nPage 2 of 3
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
________________________________
George N. Cretekos
Mayor
Approved as to form:Attest:
_______________________________________________________________
Leslie K. Dougall-SidesRosemarie Call
Assistant City AttorneyCity Clerk
Item # 5
Ordinance No.8374-13
Attachment number 1 \nPage 3 of 3
88046
1934
1
1
1909
2
100
1903
SUNSET
P
120
61
6364
65
6667
68
6
1
110
59
56
55
5
5857
5453
1
PROPOSED ANNEXATION MAP
Owner: Pinellas County Case: ANX2012-12006
NW Corner of CR-576 (Sunset Point Rd.) & R.O.W. Size
Site: 0.042
CR-425Hercules Ave.Acres:
()()
Land Use Zoning
PIN: N/A
From : N/A (County) N/A (County)
To: CG (City) C (City)
Atlas Page: 253A
Item # 5
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Sunset Point Rd ROW near 1990 ANX2012-12006 - City of
Clearwater\Maps\ANX2012-12006 Proposed Annexation.doc
Attachment number 2 \nPage 1 of 3
ORDINANCE NO. 8384-13
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE
COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE
LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON
PART OF SUNSET POINT ROAD RIGHT OF WAY AND
HERCULES AVENUE RIGHT OF WAY, CONSISTING OF A
PORTION OF SECTION 1, TOWNSHIP 29 SOUTH, RANGE 15
EAST, ABUTTING REAL PROPERTY, WHOSE POST OFFICE
ADDRESS IS 1990 SUNSET POINT ROAD, UPON ANNEXATION
INTO THE CITY OF CLEARWATER, AS COMMERCIAL GENERAL
(CG); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the comprehensive plan
of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is
consistent with the City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described property,
upon annexation into the City of Clearwater, as follows:
Property Land Use Category
Part of Right of Way along Sunset Point Road Commercial General (CG)
and Hercules Avenue abutting real property
described as follows:
East 230 feet of South 250 feet of
¼ of Northwest ¼ of Southeast Section 1,
Township 29 South, Range 15 East, less
road Right of Ways
(ANX2012-12006)
The map attached as Exhibit A is hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent with
the City’s comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent upon
and subject to the adoption of Ordinance No. 8374 -13.
PASSED ON FIRST READING _____________________
PASSED ON SECOND AND FINAL _____________________
READING AND ADOPTED
Item # 5
Ordinance No. 8384-13
Attachment number 2 \nPage 2 of 3
__________________________
George N. Cretekos
Mayor
Approved as to form: Attest:
__________________________ __________________________
Leslie K. Dougall-Sides Rosemarie Call
Assistant City Attorney City Clerk
Item # 5
Ordinance No. 8384-13
Attachment number 2 \nPage 3 of 3
Item # 5
Attachment number 3 \nPage 1 of 3
ORDINANCE NO. 8385-13
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED ON
PART OF SUNSET POINT ROAD RIGHT OF WAY AND
HERCULES AVENUE RIGHT OF WAY, CONSISTING OF A
PORTION OF SECTION 1, TOWNSHIP 29 SOUTH, RANGE
15 EAST, ABUTTING REAL PROPERTY, WHOSE POST
OFFICE ADDRESS IS 1990 SUNSET POINT ROAD, UPON
ANNEXATION INTO THE CITY OF CLEARWATER, AS
COMMERCIAL (C); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
Property Zoning District
Part of Right of Way along Sunset Point Commercial (C)
Road and Hercules Avenue, abutting real
Property described as follows:
East 230 feet of South 250 feet of Southeast
¼ of Northwest ¼ of Section 1, Township 29
South, Range 15 East, less road Right of Ways
(ANX2012- 12006)
The map attached as Exhibit A is hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8374-13.
PASSED ON FIRST READING ___________________________
PASSED ON SECOND AND FINAL ___________________________
READING AND ADOPTED
Item # 5
Ordinance No. 8385-13
Attachment number 3 \nPage 2 of 3
_______________________________
George N. Cretekos
Mayor
Approved as to form: Attest:
__________________________ ______________________________
Leslie K. Dougall-Sides Rosemarie Call
Assistant City Attorney City Clerk
Item # 5
Ordinance No. 8385-13
Attachment number 3 \nPage 3 of 3
Item # 5
Attachment number 4 \nPage 1 of 7
GAYLE
Utopi
RD
SUN TREE
SUNSET POINT RD
Sunset Grove Ln
PROJECT
SITE
CALUMET
ST
LOCATION MAP
Owner: Pinellas County Case: ANX2012-12006
NW Corner of CR-576 (Sunset Point Rd.) & R.O.W. Size
Site: 0.042
CR-425Hercules Ave.Acres:
()()
Land Use Zoning
PIN: N/A
From : N/A (County) N/A (County)
To: CG (City) C (City)
Atlas Page: 253A
Item # 5
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Sunset Point Rd ROW near 1990 ANX2012-12006 - City of
Clearwater\Maps\ANX2012-12006 Location.doc
Attachment number 4 \nPage 2 of 7
AERIAL PHOTOGRAPH
Owner: Pinellas County Case: ANX2012-12006
NW Corner of CR-576 (Sunset Point Rd.) & R.O.W. Size
Site: 0.042
CR-425Hercules Ave.Acres:
()()
Land Use Zoning
PIN: N/A
From : N/A (County) N/A (County)
To: CG (City) C (City)
Atlas Page: 253A
Item # 5
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Sunset Point Rd ROW near 1990 ANX2012-12006 - City of
Clearwater\Maps\ANX2012-12006 Aerial.doc
Attachment number 4 \nPage 3 of 7
88046
1934
1
1
1909
2
100
1903
SUNSET
P
120
61
6364
65
6667
68
6
1
110
59
56
55
5
5857
5453
1
PROPOSED ANNEXATION MAP
Owner: Pinellas County Case: ANX2012-12006
NW Corner of CR-576 (Sunset Point Rd.) & R.O.W. Size
Site: 0.042
CR-425Hercules Ave.Acres:
()()
Land Use Zoning
PIN: N/A
From : N/A (County) N/A (County)
To: CG (City) C (City)
Atlas Page: 253A
Item # 5
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Sunset Point Rd ROW near 1990 ANX2012-12006 - City of
Clearwater\Maps\ANX2012-12006 Proposed Annexation.doc
Attachment number 4 \nPage 4 of 7
1938
R/OG
1934
R/OS
I
1909
CG
CG
1903
CG
RM
CG
FUTURE LAND USE MAP
Owner: Pinellas County Case: ANX2012-12006
NW Corner of CR-576 (Sunset Point Rd.) & R.O.W. Size
Site: 0.042
CR-425Hercules Ave.Acres:
()()
Land Use Zoning
PIN: N/A
From : N/A (County) N/A (County)
To: CG (City) C (City)
Atlas Page: 253A
Item # 5
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Sunset Point Rd ROW near 1990 ANX2012-12006 - City of
Clearwater\Maps\ANX2012-12006 Future Land Use.doc
Attachment number 4 \nPage 5 of 7
1934
OS/R
1909
C
I
1903
C
C
MDR
IRT
ZONING MAP
Owner: Pinellas County Case: ANX2012-12006
NW Corner of CR-576 (Sunset Point Rd.) & R.O.W. Size
Site: 0.042
CR-425Hercules Ave.Acres:
()()
Land Use Zoning
PIN: N/A
From : N/A (County) N/A (County)
To: CG (City) C (City)
Atlas Page: 253A
Item # 5
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Sunset Point Rd ROW near 1990 ANX2012-12006 - City of
Clearwater\Maps\ANX2012-12006 Zoning.doc
Attachment number 4 \nPage 6 of 7
88046
1934
Recreation
Drive-thru
1
1
Restaurant
1909
Gas Station
2
Retail
100
1903
Right of Way
SUNSET P
Single Family
Residential
120
Gas Station
61
6364
65
6667
68
6
1
110
59
56
55
5
5857
5453
1
EXISTING SURROUNDING USES MAP
Owner: Pinellas County Case: ANX2012-12006
NW Corner of CR-576 (Sunset Point Rd.) & R.O.W. Size
Site: 0.042
CR-425Hercules Ave.Acres:
()()
Land Use Zoning
PIN: N/A
From : N/A (County) N/A (County)
To: CG (City) C (City)
Atlas Page: 253A
Item # 5
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Sunset Point Rd ROW near 1990 ANX2012-12006 - City of
Clearwater\Maps\ANX2012-12006 Existing Surrounding Uses.doc
Attachment number 4 \nPage 7 of 7
View looking North at Sunset Point Road right-of-way, abutting
View looking West at Hercules Avenue right-of-way
1990 Sunset Point Rd.
View looking Northwesterly at intersection of Sunset Point
Road and Hercules Avenue
ANX2012-12006
Item # 5
City of Clearwater
Right-of-Way Abutting 1990 Sunset Point Rd.
Meeting Date:
3/21/2013
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL) and Initial Zoning Atlas Designation of Low
Medium Density Residential (LMDR) District for 1705 Evans Drive (Lots 28 and 29, Block 6, Virginia Grove Terrace Fourth
Addition in Section 5, Township 29 South, Range 16 East); and pass Ordinances 8376-13, 8377-13 and 8378-13 on first reading.
(ANX2013-01001)
SUMMARY:
This voluntary annexation petition involves a 0.386-acre property consisting of one parcel of land occupied by a
single-family dwelling. It is located on the east side of Evans Drive, approximately 151 feet north of SR 590. The
applicant is requesting this annexation in order to receive sanitary sewer and solid waste service from the City.
The property is located within an enclave and is contiguous to existing city boundaries to the north and west. It is
proposed that the property be assigned a Future Land Use Plan designation of Residential Low (RL) and a zoning
category of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed annexation is consistent with the
provisions of Community Development Code Section 4-604.E as follows:
The property currently receives water service from Pinellas County. The closest sanitary sewer line is
located in the adjacent Evans Drive right-of-way. The applicant has not paid the City's sewer impact and
assessment fees and is aware of the additional costs to extend city sewer service to this property. Collection
of solid waste will be provided by the City of Clearwater. The property is located within Police District II
and service will be administered through the district headquarters located at 645 Pierce Street. Fire and
emergency medical services will be provided to this property by Station 48 located at 1700 N. Belcher
Road. The City has adequate capacity to serve this property with sanitary sewer, solid waste, police, fire and
EMS service. The proposed annexation will not have an adverse effect on public facilities and their levels of
service; and
The proposed annexation is consistent with and promotes the following objective of the Clearwater
Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of Clearwater, compact urban
development within the urban service area shall be promoted through application of the Clearwater
Community Development Code.
Objective A.7.2 Diversify and expand the Citys tax base through the annexation of a variety of
land uses located within the Clearwater Planning Area.
Cover Memo
Item # 6
Policy A.7.2.3 Continue to process voluntary annexations for single-family residential properties
upon request.
The proposed RL Future Land Use Plan category is consistent with the current Countywide Plan designation
of this property. This designation primarily permits residential uses at a density of five units per acre. The
proposed zoning district to be assigned to the property is the Low Medium Density Residential (LMDR)
District. The use of the subject property is consistent with the uses allowed in the District and the property
exceeds the Districts minimum dimensional requirements. The proposed annexation is therefore consistent
with the Countywide Plan and the Citys Comprehensive Plan and Community Development Code; and
The property proposed for annexation is contiguous to existing City boundaries to the north and west;
therefore the annexation is consistent with Florida Statutes Chapter 171.044.
Review Approval:
Cover Memo
Item # 6
Attachment number 1 \nPage 1 of 7
TER
DR
TERRACE
DR
NE COACHMAN RD
SR-590
PROJECT
SITE
EDENWOOD
CANDLEWOOD
ST
Location Map
Owner: Linda & Steven O’Lone Case: ANX2013-01001
Property
Site: 1705 Evans Drive 0.386
SizeAcres:
()
Land Use Zoning
PIN: 05-29-16-94392-006-0280
From : RL R-3
To: RL LMDR
Atlas Page: 264A
Item # 6
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Evans Dr 1705 ANX2013-01001 - OLone\Maps
Attachment number 1 \nPage 2 of 7
NE COACHMAN RD
Aerial Photograph
Owner: Linda & Steven O’Lone Case: ANX2013-01001
Property
Site: 1705 Evans Drive 0.386
SizeAcres:
()
Land Use Zoning
PIN: 05-29-16-94392-006-0280
From : RL R-3
To: RL LMDR
Atlas Page: 264A
Item # 6
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Evans Dr 1705 ANX2012-01001 - OLone\Maps
Attachment number 1 \nPage 3 of 7
1740
1740
1754
1311201120112011
1740
1737
1736
1749 21
17371737
10
1749
10
21
31
1736
10
422110
14
1736
6
5
4
4
1733
1733
1743
1742
1733
1743
99
2222
43
9
1732
30
1732
1732
15
1729
1729
1729
1737
8
23
1736
88
1728
1737 23
1728
23
29 1728
44
16
71424
1725
1725
17241724
7
24
7
7
24
7
1733
1731
1724
45
17
1721
1730
1721
1721
6
25
6
6
2525
6
1725
1725
1720
1720
1718
46
27
18
1724
1717
5
5
26
26
26
5
17191719
1716
1717
1716
1716
1717
26
4719
1715
1718
4
4
4
2727
4
1712
1712
1712
1713
1715
25
1709
48
3
1712
3
28
28
3
28
1708
1708
1704
1707
1707
1705
1705
1705
24
21
49
2
29
2
2
1706
29
29
1704
1704
1701
1701
1701
1701
1701
2322
30
5030
1
1
1
1
1700
1700
50
66
66
NE COACHMAN RD
TRACT A
1680
1691
1604
60
60
1
2753
1
1673
1670
123
45
6
89
20
1602
2
1
1655
5
1654
22212019181615
14
3
18
1600
17
1637
1636
4 1512
17
1619
1618
60
16 1510
5
1520
1521
1
4
1590
1
4
35
6
1508
1591
1516
1
1517
6
1506
1572
5
1615
14
13
11
223
12
1573 7
1504
1513
Proposed Annexation Map
Owner: Linda & Steven O’Lone Case: ANX2013-01001
Property
Site: 1705 Evans Drive 0.386
SizeAcres:
()
Land Use Zoning
PIN: 05-29-16-94392-006-0280
From : RL R-3
To: RL LMDR
Atlas Page: 264A
Item # 6
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Evans Dr 1705 ANX2012-01001 - OLone\Maps
Attachment number 1 \nPage 4 of 7
1740
17541740
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1729
1729
1729
1737
1736
1728
1737
1728
1728
1725
1725
17241724
1733
1731
1724
P
1721
1730
1721
1721
RL
1725 RLRL
RL
RL
1725
1720
1720
1718
RL
1724
1717
17191719
1716
1717
1716
1716
1717
1715
1718
1712
17121712
1713
1715
1709
1712
w[
1708
1708
1704
1707
1707
1705
1705
1705
1706
1704
1704
1701
1701
1701
1701
1701
1700
1700
NE COACHMAN RD
1680
1691
1604
2753
R/OL
1670
1673
RL
1602
1655
1654
1600
1637
RU
RL
1636
1512
P
RL
1619
1618
1510
1520
1521
1590
1508
RL
RL
1591
1516
1517
1506
1572
RU
RL
1573
1504
1513
Future Land Use Map
Owner: Linda & Steven O’Lone Case: ANX2013-01001
Property
Site: 1705 Evans Drive 0.386
SizeAcres:
()
Land Use Zoning
PIN: 05-29-16-94392-006-0280
From : RL R-3
To: RL LMDR
Atlas Page: 264A
Item # 6
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Evans Dr 1705 ANX2013-01001 - OLone\Maps\ANX2013-01001
Future Land Use Map.doc
Attachment number 1 \nPage 5 of 7
1740
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17241724
1733
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1721
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P
1724
1717
17191719
1716
1717
1716
1716
1717
1715
1718
1712
17121712
LMDR
1713
1715
1709
,-$2
1712
1708
1708
1704
1707
1707
1705
1705
1705
1706
1704
1704
1701
1701
1701
1701
1701
1700
1700
NE COACHMAN RD
16801691
O
1604
2753
1670
1673
1602
1655
LMDR
1654
1600
1637
1636
1512
1619
1618
DR
M
1510
1520
1521
1590
1508
LDR
1591
1516
1517
1506 LMDR
LMDR
1572
1573
1504
1513
Zoning Map
Owner: Linda & Steven O’Lone Case: ANX2013-01001
Property
Site: 1705 Evans Drive 0.386
SizeAcres:
()
Land Use Zoning
PIN: 05-29-16-94392-006-0280
From : RL R-3
To: RL LMDR
Atlas Page: 264A
Item # 6
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Evans Dr 1705 ANX2013-01001 - OLone\Maps\ANX2013-01001
Zoning Map.doc
Attachment number 1 \nPage 6 of 7
1740
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14
1736
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5
4
4
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229922
43
1732 9
30
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1736 23
8 1728 8
23
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29
44
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24
7
7
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1733 7
1731
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45
17
Single Family
1721
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1721
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25
6
6
2525
6
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Residential
46
27
18
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1717
5
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26
5
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1717
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1717
26
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1715
Single Family
1718
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4
4
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4
1712
17121712
1713
1715
Residential
25 1709
48
3
1712 3
28
28
3
28
1708
1708
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1707
1707
1705
1705
1705
24
4921
2
29
2
2
1706
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29
1704
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1701
1701
1701
1701
1701
2322
30
5030
1
1
1
1
1700
1700
50
66
66
NE COACHMAN RD
TRACT A
1680
1691
1604
60
60
1
2753
1
Single Family 16701673
123
45
6
89
20
Single Family
1602
2
1
Residential
1655
5
1654
Residential
22212019181615
14
3
18
1600
17
1637
1636
4
1512
17
1619
1618
60
16
1510
5
1520
1521
1
4
1590
1
4
35
6
1508
1591
1516
1
1517
6
1506
1572
5
15
16
14
13
11
223
12
7
1573
1504
1513
Existing Surrounding Uses Map
Owner: Linda & Steven O’Lone Case: ANX2013-01001
Property
Site: 1705 Evans Drive 0.386
SizeAcres:
()
Land Use Zoning
PIN: 05-29-16-94392-006-0280
From : RL R-3
To: RL LMDR
Atlas Page: 264A
Item # 6
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Evans Dr 1705 ANX2012-01001 - OLone\Maps
Attachment number 1 \nPage 7 of 7
View looking east at the subject property, 1705 Evans DriveNorth of the subject property
South of the subject propertyAcross the street, to the west of the subject property
View looking northerly along Evans DriveView looking southerly along Evans Drive
ANX2013-01001
Item # 6
O’Lone, Linda and Steve
1705 Evans Drive
Attachment number 2 \nPage 1 of 3
ORDINANCE NO. 8376-13
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTY
LOCATED ON THE EAST SIDE OF EVANS DRIVE
APPROXIMATELY 151 FEET NORTH OF STATE ROAD 590,
CONSISTING OF LOTS 28 AND 29, BLOCK 6, VIRGINIA
GROVE TERRACE FOURTH ADDITION, WHOSE POST
OFFICE ADDRESS IS 1705 EVANS DRIVE, INTO THE
CORPORATE LIMITS OF THE CITY, AND REDEFINING THE
BOUNDARY LINES OF THE CITY TO INCLUDE SAID
ADDITION; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the owner of the real property described herein and depicted on the
map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
Virginia Grove Terrace Fourth Addition Block 6, Lots 28 & 29
(ANX2013-01001)
The map or maps attached as Exhibit(s) are hereby incorporated by reference.
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Planning and Development Director
are directed to include and show the property described herein upon the official maps and
records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with the
Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida,
within 7 days after adoption, and shall file a certified copy with the Florida Department of
State within 30 days after adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Item # 6
Ordinance No. 8376 -13
Attachment number 2 \nPage 2 of 3
________________________________
George N. Cretekos
Mayor
Approved as to form: Attest:
___________________________ ____________________________________
Leslie K. Dougall-Sides Rosemarie Call
Assistant City Attorney City Clerk
Item # 6
Ordinance No. 8376 -13
Attachment number 2 \nPage 3 of 3
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4
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4
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25
1709
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3
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3
28
1708
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1705
1705
24
21
49
2
29
2
2
1706
29
29
1704
1704
1701
1701
1701
1701
1701
2322
30
5030
1
1
1
1
1700
1700
50
66
66
NE COACHMAN RD
TRACT A
1680
1691
1604
60
60
1
2753
1
1673
1670
123
45
6
89
20
1602
2
1
1655
5
1654
22212019181615
14
3
18
1600
17
1637
1636
4 1512
17
1619
1618
60
16 1510
5
1520
1521
1
4
1590
1
4
35
6
1508
1591
1516
1
1517
6
1506
1572
5
1615
14
13
11
223
12
1573 7
1504
1513
Proposed Annexation Map
Owner: Linda & Steven O’Lone Case: ANX2013-01001
Property
Site: 1705 Evans Drive 0.386
SizeAcres:
()
Land Use Zoning
PIN: 05-29-16-94392-006-0280
From : RL R-3
To: RL LMDR
Atlas Page: 264A
Item # 6
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Evans Dr 1705 ANX2012-01001 - OLone\Maps
Attachment number 3 \nPage 1 of 2
ORDINANCE NO. 8377-13
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE
COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE
LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE
EAST SIDE OF EVANS DRIVE APPROXIMATELY 151 FEET
NORTH OF STATE ROAD 590, CONSISTING OF LOTS 28 AND
29, BLOCK 6, VIRGINIA GROVE TERRACE FOURTH
ADDITION, WHOSE POST OFFICE ADDRESS IS 1705 EVANS
DRIVE, UPON ANNEXATION INTO THE CITY OF CLEARWATER,
AS RESIDENTIAL LOW (RL); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the comprehensive plan
of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is
consistent with the City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described property,
upon annexation into the City of Clearwater, as follows:
Property Land Use Category
Virginia Grove Terrace Fourth Addition Residential Low (RL)
Block 6, Lots 28 & 29
(ANX2013-01001)
The map attached as Exhibit A is hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent with
the City’s comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent upon
and subject to the adoption of Ordinance No. 8376-13.
PASSED ON FIRST READING _____________________
PASSED ON SECOND AND FINAL _____________________
READING AND ADOPTED
__________________________
George N. Cretekos
Mayor
Approved as to form: Attest:
__________________________ __________________________
Leslie K. Dougall-Sides Rosemarie Call
Assistant City Attorney City Clerk
Item # 6
Ordinance No. 8377-13
Attachment number 3 \nPage 2 of 2
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1701
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1701
1701
1700
1700
NE COACHMAN RD
1680
1691
1604
2753
R/OL
1670
1673
RL
1602
1655
1654
1600
1637
RU
RL
1636
1512
P
RL
1619
1618
1510
1520
1521
1590
1508
RL
RL
1591
1516
1517
1506
1572
RU
RL
1573
1504
1513
Future Land Use Map
Owner: Linda & Steven O’Lone Case: ANX2013-01001
Property
Site: 1705 Evans Drive 0.386
SizeAcres:
()
Land Use Zoning
PIN: 05-29-16-94392-006-0280
From : RL R-3
To: RL LMDR
Atlas Page: 264A
Item # 6
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Evans Dr 1705 ANX2013-01001 - OLone\Maps\ANX2013-01001
Future Land Use Map.doc
Attachment number 4 \nPage 1 of 3
ORDINANCE NO. 8378-13
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED ON
THE EAST SIDE OF EVANS DRIVE APPROXIMATELY 151
FEET NORTH OF STATE ROAD 590, CONSISTING OF
LOTS 28 AND 29, BLOCK 6, VIRGINIA GROVE TERRACE
FOURTH ADDITION, WHOSE POST OFFICE ADDRESS IS
1705 EVANS DRIVE, UPON ANNEXATION INTO THE CITY
OF CLEARWATER, AS LOW MEDIUM DENSITY
RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
Property Zoning District
Virginia Grove Terrace Fourth Addition Low Medium
Block 6, Lots 28 & 29 Density Residential
(LMDR)
(ANX2013-01001)
The map attached as Exhibit A is hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8376-13.
PASSED ON FIRST READING ___________________________
PASSED ON SECOND AND FINAL ___________________________
READING AND ADOPTED
_______________________________
George N. Cretekos
Mayor
Item # 6
Ordinance No. 8378-13
Attachment number 4 \nPage 2 of 3
Approved as to form: Attest:
__________________________ ______________________________
Leslie K. Dougall-Sides Rosemarie Call
Assistant City Attorney City Clerk
Item # 6
Ordinance No. 8378-13
Attachment number 4 \nPage 3 of 3
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NE COACHMAN RD
16801691
O
1604
2753
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1673
1602
1655
LMDR
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1512
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1618
DR
M
1510
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1521
1590
1508
LDR
1591
1516
1517
1506 LMDR
LMDR
1572
1573
1504
1513
Zoning Map
Owner: Linda & Steven O’Lone Case: ANX2013-01001
Property
Site: 1705 Evans Drive 0.386
SizeAcres:
()
Land Use Zoning
PIN: 05-29-16-94392-006-0280
From : RL R-3
To: RL LMDR
Atlas Page: 264A
Item # 6
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Evans Dr 1705 ANX2013-01001 - OLone\Maps\ANX2013-01001
Zoning Map.doc
Meeting Date:
3/21/2013
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial Zoning Atlas designation
of Low Medium Density Residential (LMDR) District for 1200 Aloha Lane (Lot 1, Block 3, Sunset Knoll in Section 3, Township
29 South, Range 15 East) together with the abutting right-of-way of Douglas Avenue; and pass Ordinances 8379-13, 8380-13 and
8381-13 on first reading. (ANX2012-12007)
SUMMARY:
This voluntary annexation petition involves a 0.164-acre property consisting of one parcel of land occupied by a
single-family dwelling. It is located on the northeast corner of Aloha Lane and Douglas Avenue. The applicant is
requesting this annexation in order to receive solid waste service from the City, and will connect to city sewer
when it is available in the future, as part of the Citys Idlewild/The Mall Septic-to-Sewer Project. The Planning
and Development Department is requesting that the 0.083-acres of abutting Douglas Avenue right-of-way not
currently within the city limits also be annexed. The property is contiguous to existing City boundaries to the north
and west. It is proposed that the property be assigned a Future Land Use Map designation of Residential Urban
(RU) and a Zoning Atlas designation of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed annexation is consistent with the
provisions of Clearwater Community Development Code Section 4-604.E as follows:
The property currently receives water service from the City. Collection of solid waste service will be provided to
the property by the City. The applicant will connect to the citys sanitary sewer service when it is available, and is
aware of the fee that must be paid in order to connect and the financial incentives available. The property is
located within Police District II and service will be administered through the district headquarters located at 645
Pierce Street. Fire and emergency medical services will be provided to this property by Station 51 located at 1720
Overbrook Avenue. The City has adequate capacity to serve this property with sanitary sewer, solid waste, police,
fire and EMS service. The proposed annexation will not have an adverse effect on public facilities and their levels
of service; and
The proposed annexation is consistent with and promotes the following objective of the Clearwater
Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of Clearwater, compact urban
development within the urban service area shall be promoted through application of the Clearwater
Community Development Code.
Cover Memo
Objective A.7.2 Diversify and expand the Citys tax base through the annexation of a variety of
Item # 7
land uses located within the Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for single-family residential properties
upon request.
The proposed Residential Urban (RU) Future Land Use Map category is consistent with the current Countywide
Plan designation of this property. This designation primarily permits residential uses at a density of 7.5 units per
acre. The proposed zoning district to be assigned to the property is the Low Medium Density Residential
(LMDR) District. The use of the subject property is consistent with the uses allowed in the district and the
property exceeds the districts minimum dimensional requirements. The proposed annexation is therefore
consistent with the Countywide Plan and the Citys Comprehensive Plan and Community Development Code; and
The property proposed for annexation is contiguous to existing City boundaries to the north and west; therefore,
the annexation is consistent with Florida Statutes Chapter 171.044.
Review Approval:
Cover Memo
Item # 7
Attachment number 1 \nPage 1 of 7
IDLEWILD LMDR
ST
WOODLAWN
MD
PROJECT
ST
SITE
SEDEEVA
CIRS
OS/R
POINT
RD
CR-576
Cardova
Fuller Dr
LOCATION MAP
Owner: Gonzalez, Glenn M. Case: ANX2012-12007
0.164
Property Size (Acres):
Site: 1200 Aloha Lane
0.083
Size R-O-W (Acres):
Land Use Zoning
PIN: 03-29-15-87912-003-0010
From :
RU R-4
RU LMDR
To:
Atlas Page: 251B
Item # 7
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Aloha Lane 1200 ANX2012-12007 - Gonzalez\Maps\ANX2012-
12007 Location Map.doc
Attachment number 1 \nPage 2 of 7
AERIAL PHOTOGRAPH
Owner: Gonzalez, Glenn M. Case: ANX2012-12007
0.164
Property Size (Acres):
Site: 1200 Aloha Lane
0.083
Size R-O-W (Acres):
Land Use Zoning
PIN: 03-29-15-87912-003-0010
From :
RU R-4
RU LMDR
To:
Atlas Page: 251B
Item # 7
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Aloha Lane 1200 ANX2012-12007 - Gonzalez\Maps\ANX2012-
12007 Aerial Photograph.doc
Attachment number 1 \nPage 3 of 7
11
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4512
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202122
30
50 1887
1
PROPOSED ANNEXATION MAP
Owner: Gonzalez, Glenn M. Case: ANX2012-12007
0.164
Property Size (Acres):
Site: 1200 Aloha Lane
0.083
Size R-O-W (Acres):
Land Use Zoning
PIN: 03-29-15-87912-003-0010
From :
RU R-4
RU LMDR
To:
Atlas Page: 251B
Item # 7
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Aloha Lane 1200 ANX2012-12007 - Gonzalez\Maps\ANX2012-
12007 Proposed Annexation Map.doc
Attachment number 1 \nPage 4 of 7
RU
RU
RU
1183
1973
RU
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1967
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1245
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RU
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1915 I
1918
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1911
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1911
1910
1904
RU
RM
RM
RM
CG
RU
RU
RUCGRURURU
1887
FUTURE LAND USE MAP
Owner: Gonzalez, Glenn M. Case: ANX2012-12007
0.164
Property Size (Acres):
Site: 1200 Aloha Lane
0.083
Size R-O-W (Acres):
Land Use Zoning
PIN: 03-29-15-87912-003-0010
From :
RU R-4
RU LMDR
To:
Atlas Page: 251B
Item # 7
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Aloha Lane 1200 ANX2012-12007 - Gonzalez\Maps\ANX2012-
12007 Future Land Use Map.doc
Attachment number 1 \nPage 5 of 7
MDR
L
1183
1973
1967
LMDR
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1245
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MDR
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LMDR
19431943
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I
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1915
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1912
1915
1916
1912
1910
DR
H
1911
1910
1914
1911
1910
1904
MDR
1887
ZONING MAP
Owner: Gonzalez, Glenn M. Case: ANX2012-12007
0.164
Property Size (Acres):
Site: 1200 Aloha Lane
0.083
Size R-O-W (Acres):
Land Use Zoning
PIN: 03-29-15-87912-003-0010
From :
RU R-4
RU LMDR
To:
Atlas Page: 251B
Item # 7
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Aloha Lane 1200 ANX2012-12007 - Gonzalez\Maps\ANX2012-
12007 Zoning Map.doc
Attachment number 1 \nPage 6 of 7
11
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Single Family Residential
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Single Family Residential
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Church
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61 1912
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1904
Gun
34512
13
202122
Multi Family Residential
Shop
30
50 1887
1
EXISTING SURROUNDING USES MAP
Owner: Gonzalez, Glenn M. Case: ANX2012-12007
0.164
Property Size (Acres):
Site: 1200 Aloha Lane
0.083
Size R-O-W (Acres):
Land Use Zoning
PIN: 03-29-15-87912-003-0010
From :
RU R-4
RU LMDR
To:
Atlas Page: 251B
Item # 7
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Aloha Lane 1200 ANX2012-12007 - Gonzalez\Maps\ANX2012-
12007 Existing Surrounding Uses Map.doc
Attachment number 1 \nPage 7 of 7
View looking north at the subject property, 1200 Aloha LaneWest of the subject property
East of the subject propertyAcross the street, to the south of the subject
property
View looking westerly along Aloha LaneView looking easterly along Aloha Lane
ANX2012-12007
Item # 7
Gonzalez, Glenn M.
1200 Aloha Lane
Attachment number 2 \nPage 1 of 3
ORDINANCE NO. 8379-13
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTY
LOCATEDON THE NORTHEAST CORNER OF ALOHA
LANE AND DOUGLAS AVENUE, CONSISTING OF LOT 1
BLOCK 3, SUNSET KNOLL,WHOSE POST OFFICE
ADDRESS IS 1200 ALOHA LANE,TOGETHER WITH THE
ABUTTING RIGHT-OF-WAY OF DOUGLAS AVENUE, INTO
THE CORPORATE LIMITS OF THE CITY, AND
REDEFINING THE BOUNDARY LINES OF THE CITY TO
INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the owner of the real property described herein and depicted on the
map attached hereto as Exhibit Ahas petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
Lot 1, Block 3, Sunset Knoll, according to the Plat thereof, as recorded in Plat
Book 24, Page 26, of the Public Records of Pinellas County, Florida together with
the abutting right-of-way of Douglas Avenue.
(ANX2012-12007)
The map attached as ExhibitAishereby incorporated by reference.
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedicationof all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Planning and Development Director
are directed to include and show the property described herein upon the official maps and
records of the City.
Section 3.This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County,
Florida, within 7 days after adoption, and shall file a certified copy with the Florida
Department of State within 30 days after adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
Item # 7
READING AND ADOPTED
Ordinance No. 8379 -13
Attachment number 2 \nPage 2 of 3
________________________________
George N. Cretekos
Mayor
Approved as to form:Attest:
_______________________________________________________________
Leslie K. Dougall-SidesRosemarie Call
Assistant City AttorneyCity Clerk
Item # 7
Ordinance No. 8379 -13
Attachment number 2 \nPage 3 of 3
11
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4512
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202122
30
50 1887
1
PROPOSED ANNEXATION MAP
Owner: Gonzalez, Glenn M. Case: ANX2012-12007
0.164
Property Size (Acres):
Site: 1200 Aloha Lane
0.083
Size R-O-W (Acres):
Land Use Zoning
PIN: 03-29-15-87912-003-0010
From :
RU R-4
RU LMDR
To:
Atlas Page: 251B
Item # 7
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Aloha Lane 1200 ANX2012-12007 - Gonzalez\Maps\ANX2012-
12007 Proposed Annexation Map.doc
Attachment number 3 \nPage 1 of 3
ORDINANCE NO. 8380-13
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE
COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE
LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE
NORTHEAST CORNER OF ALOHA LANE ANDDOUGLAS
AVENUE, CONSISTING OF LOT 1 BLOCK 3, SUNSET KNOLL,
WHOSE POST OFFICE ADDRESS IS 1200 ALOHA LANE,
TOGETHER WITH THE ABUTTING RIGHT-OF-WAY OF
DOUGLAS AVENUE, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS RESIDENTIAL URBAN(RU); PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the comprehensive plan
of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is
consistent with the City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described property,
upon annexation into the City of Clearwater, as follows:
PropertyLand Use Category
Lot 1, Block 3, Sunset Knoll, according to the PlatResidential Urban (RU)
thereof, as recorded in Plat Book 24, Page 26, of
the Public Records of Pinellas County, Florida,
together with the abutting right-of-way of Douglas
Avenue.
(ANX2012-12007)
The map attached as ExhibitAishereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent with
the City’s comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent upon
and subject to the adoption of Ordinance No.8379-13.
PASSED ON FIRST READING _____________________
PASSED ON SECOND AND FINAL _____________________
READING AND ADOPTED
__________________________
George N. Cretekos
Mayor
Item # 7
Ordinance No. 8380-13
Attachment number 3 \nPage 2 of 3
Approved as to form: Attest:
____________________________________________________
Leslie K. Dougall-Sides Rosemarie Call
Assistant City Attorney City Clerk
Item # 7
Ordinance No. 8380-13
Attachment number 3 \nPage 3 of 3
RU
RU
RU
1183
1973
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RU
1967
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RU
RM
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CG
RU
RU
RUCGRURURU
1887
FUTURE LAND USE MAP
Owner: Gonzalez, Glenn M. Case: ANX2012-12007
0.164
Property Size (Acres):
Site: 1200 Aloha Lane
0.083
Size R-O-W (Acres):
Land Use Zoning
PIN: 03-29-15-87912-003-0010
From :
RU R-4
RU LMDR
To:
Atlas Page: 251B
Item # 7
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Aloha Lane 1200 ANX2012-12007 - Gonzalez\Maps\ANX2012-
12007 Future Land Use Map.doc
Attachment number 4 \nPage 1 of 3
ORDINANCE NO. 8381-13
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED ON
THE NORTHEAST CORNER OF ALOHA LANE AND
DOUGLAS AVENUE, CONSISTING OF LOT 1 BLOCK 3,
SUNSET KNOLL, WHOSE POST OFFICE ADDRESS IS
1200 ALOHA LANE,TOGETHER WITH THE ABUTTING
RIGHT-OF-WAY OF DOUGLAS AVENUE, UPON
ANNEXATION INTO THE CITY OF CLEARWATER, AS
LOW MEDIUM DENSITY RESIDENTIAL(LMDR);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
PropertyZoning District
Lot1, Block 3, Sunset Knoll, according toResidential (LMDR)
theplat thereof, as recorded in Plat Book
24, Page 26, of the Public Records of
Pinellas County, Florida, together with the
abutting right-of-way of Douglas Avenue.
(ANX2012-12007)
The map attached as ExhibitAishereby incorporated by reference.
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8379-13.
PASSED ON FIRST READING ___________________________
PASSED ON SECOND AND FINAL ___________________________
READING AND ADOPTED
Item # 7
Ordinance No. 8381-13
Attachment number 4 \nPage 2 of 3
_______________________________
George N. Cretekos
Mayor
Approved as to form: Attest:
________________________________________________________
Leslie K. Dougall-SidesRosemarie Call
Assistant City AttorneyCity Clerk
Item # 7
Ordinance No. 8381-13
Attachment number 4 \nPage 3 of 3
MDR
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1967
LMDR
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1887
ZONING MAP
Owner: Gonzalez, Glenn M. Case: ANX2012-12007
0.164
Property Size (Acres):
Site: 1200 Aloha Lane
0.083
Size R-O-W (Acres):
Land Use Zoning
PIN: 03-29-15-87912-003-0010
From :
RU R-4
RU LMDR
To:
Atlas Page: 251B
Item # 7
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Aloha Lane 1200 ANX2012-12007 - Gonzalez\Maps\ANX2012-
12007 Zoning Map.doc
Meeting Date:
3/21/2013
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance 8382-13 on second reading, vacating portions of both Third Avenue North and Fourth Avenue North, both
properties lying east of First Street East in Section A, Chautauqua on the Lake as recorded in Plat Book 9, Page 52 of the public
records of Pinellas county, Florida contingent upon the city retaining a drainage and utility easement over the vacated portion of
Third Avenue North.
SUMMARY:
Review Approval:
Cover Memo
Item # 8
Attachment number 1 \nPage 1 of 2
Item # 8
Attachment number 1 \nPage 2 of 2
Item # 8
Attachment number 2 \nPage 1 of 1
A
Item # 8
Attachment number 3 \nPage 1 of 1
9IL.L .
Item # 8
Meeting Date:
3/21/2013
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance 8386-13 on second reading, imposing a temporary abatement on the operation and use of simulated gaming
devices for the use by the public in any premises.
SUMMARY:
Review Approval:
Cover Memo
Item # 9
Attachment number 1 \nPage 1 of 4
Item # 9
Attachment number 1 \nPage 2 of 4
Item # 9
Attachment number 1 \nPage 3 of 4
Item # 9
Attachment number 1 \nPage 4 of 4
Item # 9
Meeting Date:
3/21/2013
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Confirm a Property claim made by the Phillies not to exceed $109,000 and authorize the appropriate officials to execute same.
(consent)
SUMMARY:
On June 24, 2012, the Brighthouse Stadium complex suffered wind damage and flooding of the field and bottom
floor of the Phillies complex. The Phillies personal property suffered flood and wind damage. The amount claimed
represents reimbursement to the Phillies for those items damaged.
The Risk Management Division/Finance Department is seeking confirmation of a settlement not to exceed
$109,000.
The Citys Risk Management Division and Claims Committee recommend this confirmation.
Funding for the payment of this settlement is available in the budget for claims expense in the Central Insurance
Fund.
Type:
Other
Current Year Budget?:Budget Adjustment:
YesNone
Budget Adjustment Comments:
Current Year Cost:Annual Operating Cost:
Not to Exceed:Total Cost:
$109,000 $109,000
For Fiscal Year:
10/1/2012 to 9/30/2013
Appropriation CodeAmountAppropriation Comment
590-07000-545900-519-000$109,000
Review Approval:
Cover Memo
Item # 10
Meeting Date:
3/21/2013
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve transferring $100,000 from the Special Program Fund to Pier 60 Capital Improvement project 315-93417, Pier 60
Refurbishment, to purchase new benches, trash receptacles, fish cleaning tables, LED lights, storage containers and underwater lights.
(consent)
SUMMARY:
On December 20, 2012, the City Council approved the contract by Construction Manager at Risk Biltmore Construction
Co., Inc. of Belleair, for the refurbishment of Pier 60, which included all labor and materials to complete concrete deck
and support repairs, railing replacement and installation of a catwalk for the bait house at a cost of $498,096.00. The bid
came in high and there were insufficient funds to purchase new benches, trash receptacles, fish cleaning tables, LED
lights, storage containers and underwater lights.
An additional $100,000 is needed to increase capital project 315-93417, Pier 60 Refurbishment to provide funds for these
amenities. A mid-year budget amendment will transfer $100,000 from the Special Program Fund to provide funding for
these items.
Type:
Other
Current Year Budget?:Budget Adjustment:
YesYes
Budget Adjustment Comments:
Current Year Cost:Annual Operating Cost:
$100,000
Not to Exceed:Total Cost:
$100,000$100,000
For Fiscal Year:
2012 to 2013
Review Approval:
Cover Memo
Item # 11
Meeting Date:
3/21/2013
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Ratify and confirm additional contract work by GML Coatings of Lakewood Ranch, FL, for additional sandblasting and coating of
interior pipes in the 5 million gallon storage tank at Water Treatment Plant 3, which increases the contract amount by $36,525.00 for
a new total contract amount of $158,215.00. (consent)
SUMMARY:
In March of 2008, Underwater Solutions (UWS) conducted an inspection and cleaning of the East 5-million gallon concrete water
storage tank at water treatment plant 3. The purpose of this cleaning and inspection was to meet a 5-year regulatory requirement and
to provide information regarding the overall condition and integrity of this structure. The opinion of UWS was that the storage tank
appeared generally sound and without leakage.
The following item is noted as a recommendation made by UWS: The baffle wall surface should be coated using an A.N.S.I /
N.S.F.61 approved coating for use in structures containing potable water.
It was also noted that the wall was coated with a non-uniform protective coating having good adhesion value.
Based upon the recommendation of UWS, Public Utilities moved to address the issue by creating a capital improvement project for
the Fiscal Year 2012-2013. GML Coatings was chosen as the vendor for this project based on the quality of their coating and that
they have performed similar coatings on other water treatment structures for the City.
On December 6, 2012, Council approved funds in the amount of $121,690.00 for the repair of the concrete baffle wall and the
application of a liner to the baffle wall in the 5 million gallon storage tank at Water Treatment Plant 3, performed by GML Coatings.
GML was scheduled to begin work on January 28, 2013. The work to be performed consisted of pressure washing the baffle wall and
recoating. The work was expected to last between 2 to 3 weeks. While pressure washing the wall, GML noted that the old non-
uniform coating was not being removed effectively by pressure washing and would need to be removed by sandblasting.
Concurrently, City Water Supply staff was conducting a cleaning and tank inspection and noted a large amount of corrosion on metal
pipes that transmit water within the structure. This corrosion was also noted in the 2008 report from UWS, but was not recommended
as an item for repair. Upon inspection, it appears that the corrosion is getting worse and should be addressed and incorporated into the
baffle wall coating.
GML was asked to provide a quote for the additional sand blasting and coating of interior pipes.
The additional, necessary contract work includes: sandblasting price to remove the lining from both sides of the baffle wall surface
area (approximately 9,916 sq. ft.), taking into account that GML Coatings equipment is already on site, and coating all pipes that are
parallel to the top of the baffle wall and below. The increase in costs is for the following: additional materials, fuel, and labor.
Sufficient budget and funding is available in Utility R and R revenue in 0327-96721, System R and R to fund this project.
Type:
Other
Current Year Budget?:Budget Adjustment:
YesNone
Cover Memo
Budget Adjustment Comments:
Item # 12
Current Year Cost:Annual Operating Cost:
$36,525.00
Not to Exceed:Total Cost:
$158,215.00
For Fiscal Year:
12 to 13
Appropriation CodeAmountAppropriation Comment
0327-96721-563800-533-000-$36,525.00FY12/13
0000
Bid Required?:Bid Number:
NoRFP #25-10
Other Bid / Contract:Bid Exceptions:
Sole Source
Review Approval:
Cover Memo
Item # 12
Attachment number 1 \nPage 1 of 1
Item # 12
Attachment number 2 \nPage 1 of 2
Drafted: January30, 2013
Glenn Daniel
WWTP and Collections Manager
City of Clearwater
1650 N Arcturas Ave
Clearwater, FL 33765
Dear Mr. Daniel,
This proposal is an additionto the original purchase order. It wasoriginally thoughtthat a
concrete sealer was used on the concrete block baffle wall and thatthere was no lining. After
power washing the sediment off of the wall, it has been determined that there is a
coating/lining. Small chips have started coming off throughout misc. areas of each side of
the wall. Light sandblasting was already figured in on the original quote, but a more
extensive sandblasting procedure will need to be completed to remove the lining. The
following sandblasting price takes into account that GML Coatings already has equipment
for sandblasting on sight, but this work will greatly increase: cost of material, fuel for
sandblasting, labor for sandblasting, and labor for cleanup. The following itemized pricing is
for the coating of the pipe and complete removal of the baffle wall coating.
Proposal for Consideration: Coating Removal and Pipe Sandblasting and Coating
This proposal is based on the above described completed project and includes all
mobilization expenses, material, equipment, and labor required to complete the project
detailed above in the “Procedure” section.
Baffle Wall Dimensions: 28 in height and 175 in length
Both Sides of Baffle Wall Surface Area: 9,916sq/ft
Additional Sandblasting -$ 29,675.00
PipeSandblasting andCoating -$ 6,850.00
(This includes coating all pipe that is parallel to the top of twall and below.)
This shall be a total delivered cost to the City of Clearwater, which shall be inclusive of all
shipping, handling, surcharges and all other incidental costs related to the purchase.
Terms: All jobs completed within 30 calendar days will be billed immediately after
completion and payment shall be received net 30 days from invoice date. Projects lasting
longer than one month will be billed as progress payments monthly per the work completed
to date.
Item # 12
Attachment number 2 \nPage 2 of 2
In conclusion, I would like to thank you in advance for considering this project, and I am
sure you will be extremely pleased with both the durability of the liner, and the quality in
which the work is performed. If youhave any questions, please contactus at any time.
Thank you and best regards,
Ryan Schwake
Division Manager
GML Coatings, LLC
10315 Technology Terrace
Lakewood Ranch, FL 34211
Item # 12
Meeting Date:
3/21/2013
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Award a contract to Steve's Excavating and Paving, Dunedin, Florida, in the amount of $179,410.00 for the 2013 Stormwater Repairs
(12-0040-EN) and authorize the appropriate officials to execute same. (consent)
SUMMARY:
Four locations have been identified for the 2013 Stormwater Repair Contract as follows:
Rehabilitate a total of approximately 1470 linear feet of existing stormwater conveyance swales at two locations; Landmark Woods of
Countryside and Eagles Landing.
An existing corrugated metal pipe located at Spring Lake South is deteriorated and in need of replacement. This degradation has
caused erosion and structural impacts to the adjacent seawall. In additions to the replacement of the failing pipe, a secondary seawall
cap will be constructed to rehabilitate the structure of the seawall.
An abandoned 12-inch reinforced concrete stormwater pipe located on Skyview Avenue will be grouted to preserve the structural
integrity of the roadway surface.
Steve's Excavating and Paving is the lowest responsible bidder. There were two other bidders.
The City of Clearwaters Stormwater Maintenance Division is responsible for operating, inspecting, and maintaining the storm
systems. The repairs listed in this contract will improve the stormwater capacity, reduce flooding and erosion concerns of our citizens,
reduce the frequency of maintenance requests, and provide the appropriate structural integrity of our infrastructure.
Sufficient funding is available in Capital Improvement Program project 0315-96124, Storm Pipe System Improvements.
Type:
Capital expenditure
Current Year Budget?:Budget Adjustment:
YesYes
Budget Adjustment Comments:
See Summary
Current Year Cost:Annual Operating Cost:
$179,410.00
Not to Exceed:Total Cost:
$179,410.00 $179,410.00
For Fiscal Year:
2012 to 2013
Appropriation CodeAmountAppropriation Comment
0315-96124-563700-539-000-$179,410.00 See Summary
0000
Cover Memo
Bid Required?:Bid Number:
Yes12-0040-EN
Item # 13
Other Bid / Contract:Bid Exceptions:
None
Review Approval:
Attachment number 2 \nPage 1 of 6
Item # 13
Attachment number 2 \nPage 2 of 6
Item # 13
Attachment number 2 \nPage 3 of 6
Item # 13
Attachment number 2 \nPage 4 of 6
Item # 13
Attachment number 2 \nPage 5 of 6
Item # 13
Attachment number 2 \nPage 6 of 6
Item # 13
Meeting Date:
3/21/2013
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve Engineer of Record (EOR) design Work Order to Interflow Engineering, Inc., of Tampa, FL, in the amount of $285,098;
approve a Cooperative Funding Agreement with Southwest Florida Water Management District (SWFWMD), in the amount of
$550,000 for design of Magnolia Drive Outfall Storm Drainage and Water Quality Improvements project (12-0023-EN) and authorize
the appropriate officials to execute same. (consent)
SUMMARY:
The Magnolia Drive Outfall Storm Drainage and Water Quality Improvements project will provide a new and larger outfall for
approximately 45 acres. The project begins at South Ft. Harrison Avenue near Druid Road and outfalls at the west end of Magnolia
Street at the seawall.
Construction of this project includes installation of approximately 5,230 LF of pipe of various sizes, 45 curb inlets and 20 manholes.
This project will also include installation of a stormwater treatment device to collect pollutants and improve the quality of water
discharging into Clearwater Harbor.
The project will be cooperatively funded by SWFWMD at 50 percent of design and construction cost up to a maximum of $550,000.
The project also includes replacement of 1,540 LF of sanitary sewer main. This portion of the project is not cooperatively funded by
the SFWMD.
The project also includes design and replacement of a deteriorating flume, approximately 100 LF long, located in Forest Run
Park. This portion of the project is not cooperatively funded by the SWFWMD.
Midyear amendments will establish Capital improvement Program (CIP) project 0315-96184, Magnolia Drive Outfall with
SWFWMD budget only in the amount of $550,000 and transfer $550,000 from CIP 0315-96170, Coastal Basins Project, to match the
grant, which provides $263,078 for the Magnolia Dr portion of the design work order.
Sufficient funding in the amounts of $10,023 is available in CIP 0315-96124, Storm Pipe System Improvement to fund Forest Run
Park Flume and $11,997 in 0327-96634, Sanitary Utility Relocation Accommodation, to fund the Gravity Sanitary Sewer Main
Replacement for funding of the work order in the amount of 285,098 and total project funding of Magnolia Dr Outfall in the amount
of $1,100,000.
Type:
Capital expenditure
Current Year Budget?:Budget Adjustment:
NoYes
Budget Adjustment Comments:
See summary
Current Year Cost:Annual Operating Cost:
$285,098
Cover Memo
Not to Exceed:Total Cost:
$285,098$285,098
Item # 14
For Fiscal Year:
2012 to 2013
Appropriation CodeAmountAppropriation Comment
0315-96184-561200-539-000-$285,098See summary
0000
0315-96124-561200-539-000-$ 10,023See summary
0000
0327-96634-561300-535-000-$ 11,997See summary
0000
Bid Required?:Bid Number:
No
Other Bid / Contract:Bid Exceptions:
None
Review Approval:
Cover Memo
Item # 14
Attachment number 1 \nPage 1 of 17
·
·
·
Item # 14
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·
Item # 14
Attachment number 1 \nPage 3 of 17
Item # 14
Attachment number 1 \nPage 4 of 17
Item # 14
Attachment number 1 \nPage 5 of 17
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Attachment number 1 \nPage 6 of 17
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Attachment number 1 \nPage 7 of 17
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Attachment number 1 \nPage 8 of 17
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Attachment number 1 \nPage 9 of 17
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Attachment number 1 \nPage 10 of 17
Item # 14
Attachment number 1 \nPage 14 of 17
Item # 14
Attachment number 1 \nPage 15 of 17
Item # 14
Attachment number 1 \nPage 16 of 17
Item # 14
Attachment number 1 \nPage 17 of 17
Item # 14
Magnolia Drive Outfall
City Baffle Box
Ø
²
?
Legend
City Baffle Box
Magnolia Drive Outfall
Prepared by:
Engineering Department
Item # 14
Geographic Technology Division
100 S. Myrtle Ave, Clearwater, FL 33756
Parcel Boundary
Ph: (727)562-4750, Fax: (727)526-4755
www.MyClearwater.com
N.T.S.
Grid #:
Map Gen By:CD Reviewed By:ES Date:02/28/2013295B S-T-R:16 -29-15
Meeting Date:
3/21/2013
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Award a contract to Southeast Drilling Services, Inc. of Tampa, Florida for the construction of the Treatment Plant 2 Contract 1:
Remote Well Facilities Expansion Project in the amount of $2,335,845.60, which is the lowest responsible bid in accordance with
plans and specifications; and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The City of Clearwater currently operates one Reverse Osmosis (RO) Water Treatment Plant and is preparing to build a second RO
plant located at 21133 N. US Hwy 19 within the City of Clearwater.
A cooperative funding agreement (CFA) between the Southwest Florida Water Management District (SWFWMD) and the City of
Clearwater provides for the design, permitting and construction of a brackish reverse osmosis (RO) facility at Water Treatment Plant
(WTP) 2. SWFWMD and the City of Clearwater both anticipate that the total cost of the project will be $30,433,780, and SWFWMD
will reimburse up to 50% of all costs associated with this project (up to and not to exceed $15,216,890.). There is no cost to the City
associated with the SWFWMD Agreement.
This project is one of many components that are being completed for the City to construct the second RO plant at WTP 2. One
component was approved by the City Council, and the other components are out for bid and will be brought forward at future City
Council meetings.
The Work to be completed is construction of the pumping and controls equipment for twelve new brackish well facilities and
replacement of four remote fresh well facilities at various locations throughout the City. The well drilling contract for these wells were
bid and awarded previously to Southeast Drilling Services, Inc. at the December 6, 2012 Council meeting.
The City is utilizing Owners Direct Purchase (ODP) option for selected equipment, and the tax savings is estimated at $20,468.
The contract period for construction is 365 consecutive calendar days estimated to start in May 2013 and finish in May 2014.
The Public Utilities Department shall own and maintain the proposed improvements included in this contract.
Resolution 12-12 was passed on November 1, 2012, establishing the Citys intent to reimburse certain Water and Sewer Utility
project costs incurred with future tax-exempt financing. The projects identified with 2014 revenue bonds as a funding source were
included in the project list associated with Resolution 12-12.
A midyear amendment will increase budget only by SWFWMD funding in the amount of $1,167,922.80 in Capital Improvement
Program project 0315-96767, Reverse Osmosis Plant at Reservoir 2.
Sufficient budget for interim financing or funding with 2014 Water and Sewer Revenue Bonds will be available when issued in the
amount of $1,167,922.80 in 0381-96767, Reverse Osmosis Plant at Reservoir 2 for total in the amount of $2,335,845.60.
Type:
Capital expenditure
Current Year Budget?:Budget Adjustment:
YesYes
Budget Adjustment Comments:
see summary section
Current Year Cost:Annual Operating Cost:
$2,335,845.60
Not to Exceed:Total Cost:
$2,335,845.60$2,335,845.60
For Fiscal Year:
2012 to 2013
Cover Memo
Appropriation CodeAmountAppropriation Comment
Item # 15
0315-96767-563800-533-$1,167,922.80see summary section
000-0000
0381-96767-563800-533-$1,167,922.80see summary section
000-0000
10-0039-UT
Bid Required?:Bid Number:
Yes
(A)
Other Bid / Contract:Bid Exceptions:
None
Review Approval:
Cover Memo
Item # 15
LOCATIONMAP
LOCATIONMAP
Meeting Date:
3/21/2013
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Award a contract to Youngs Communications, Inc. of Melbourne, Florida, for the construction of Treatment Plant 2 Contract 2:
Raw Water Transmission Main US19 Crossing Project in the amount of $934,611.70, which is the lowest responsible bid in
accordance with plans and specifications; and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The City of Clearwater currently operates one Reverse Osmosis (RO) Water Treatment Plant, and is preparing to build a second
RO plant located at 21133 N. US Hwy 19 within the City of Clearwater.
A cooperative funding agreement (CFA) between the Southwest Florida Water Management District (SWFWMD) and the City of
Clearwater provides for the design, permitting and construction of a brackish reverse osmosis (RO) facility at Water Treatment Plant
(WTP) 2. SWFWMD and the City of Clearwater both anticipate that the total cost of the project will be $30,433,780, and SWFWMD
will reimburse up to 50% of all costs associated with this project (up to and not to exceed $15,216,890.). There is no cost to the City
associated with the SWFWMD Agreement.
This project is one of many components that are being completed for the City to construct the second RO plant at WTP 2. One
component was approved by the City Council, and the other components are out for bid and will be brought forward at future City
Council meetings.
The subject contract is for the construction of the raw water supply system from US 19 to the water treatment plant site. It includes
approximately 2,000 linear feet of 8-inch raw water transmission main piping; 2,000 linear feet of 12-inch raw water transmission
main piping; 3,700 linear feet of 8-inch concentrate water piping; 3,600 linear feet of 6-inch backwash water piping; 900 linear feet of
6-inch sanitary force main piping; and 3,600 linear feet of 3-inch communication conduit piping. In addition, the contractor will
perform modifications to the existing city potable water system associated with the new raw water transmission mains.
The contract period for construction is 270 consecutive calendar days estimated to start in May 2013 and finish in January 2014.
The Public Utilities Department shall own and maintain the proposed improvements included in this contract.
Resolution 12-12 was passed on November 1, 2012, establishing the Citys intent to reimburse certain Water and Sewer Utility
project costs incurred with future tax-exempt financing. The projects identified with 2014 revenue bonds as a funding source were
included in the project list associated with Resolution 12-12.
A midyear amendment will increase budget only for SWFWMD grant funding in the amount of $467,305.85 Capital Improvement
Program project 0315-96767, Reverse Osmosis Plant at Reservoir.
Sufficient budget for interim financing or funding with 2014 Water and Sewer Revenue Bonds will be available when issued in the
amount of $467,305.85 in 0381-96767, Reverse Osmosis Plant at Reservoir 2.
Type:
Capital expenditure
Current Year Budget?:Budget Adjustment:
NoYes
Budget Adjustment Comments:
See summary.
Current Year Cost:Annual Operating Cost:
$934,611.70
Cover Memo
Not to Exceed:Total Cost:
$934,611.70$934,611.70
Item # 16
For Fiscal Year:
2013 to 2014
Appropriation CodeAmountAppropriation Comment
0381-96767-563800-533-000-$467,305.85See summary
0000
0315-96767-563800-533-000-$467,305.85See summary
0000
10-0039-
Bid Required?:Bid Number:
Yes
UT-(B)
Other Bid / Contract:Bid Exceptions:
None
Review Approval:
Cover Memo
Item # 16
Attachment number 1 \nPage 1 of 2
WTP #2 - CONTRACT 2: RAW WATER TRANSMISSION MAIN US19 CROSSING PROJECT - 10-0039-UT-(B)
THURSDAY, FEBRUARY 28, 2013 AWARD - THURSDAY, MARCH 21, 2012
HARRIS-MCBURNEYWESTRA CONSTRUCTIONYOUNGS COMMUNICATION
BID
No.BID ITEMS UNITQTYUNIT PRICEAMOUNTUNIT PRICEAMOUNT UNIT PRICEAMOUNT
1
1LS
Mobilization (3.5% Maximum)$ 42,737.0042,737.00$ 65,000.00$ 65,000.00$ 25,000.00$ 25,000.00$
2
1LS
Maintenance of Traffic (1.5% Maximum)$ 19,500.0019,500.00$ 26,000.00$ 26,000.00$ 10,000.00$ 10,000.00$
F&I 3” Communication Conduit HDPE DR11 Pipe by
3
Horizontal Directional Drill1,150LF
$ 10,925.009.50$ 25.00$ 28,750.00$ 12.00$ 13,800.00$
F&I 6” Sanitary Sewer Force Main HDPE DR11 Pipe
4
by Horizontal Directional Drill900LF
$ 21,510.0023.90$ 40.00$ 36,000.00$ 32.00$ 28,800.00$
F&I 6” Backwash Water HDPE DR11 Pipe by
5
Horizontal Directional Drill1,200LF
$ 28,680.0023.90$ 40.00$ 48,000.00$ 30.00$ 36,000.00$
F&I 8” Raw Water HDPE DR9 Pipe by Horizontal
6
Directional Drill420LF
$ 14,700.0035.00$ 55.00$ 23,100.00$ 56.00$ 23,520.00$
F&I 8” Raw Water HDPE DR11 Pipe by Horizontal
7
Directional Drill1,300LF
$ 42,380.0032.60$ 55.00$ 71,500.00$ 54.00$ 70,200.00$
F&I 8” Potable Water HDPE DR11 Pipe by Horizontal
8
Directional Drill300LF
$ 9,780.0032.60$ 55.00$ 16,500.00$ 48.00$ 14,400.00$
F&I 8” Concentrate Water HDPE DR11 Pipe by
9
Horizontal Directional Drill1,800LF
$ 58,680.0032.60$ 55.00$ 99,000.00$ 43.00$ 77,400.00$
F&I 12” Raw Water HDPE DR11 Pipe by Horizontal
10
Directional Drill1,250LF
$ 66,250.0053.00$ 78.00$ 97,500.00$ 67.00$ 83,750.00$
F&I22HorizontalDirectionalDrillwith8
Concentrate Water HDPE DR9 Pipe, 6” Backwash
Water HDPE DR9 Pipe and 3" Communication
11
Conduit HDPE DR9 Pipe2,070LF
$ 507,150.00245.00$ 300.00$ 621,000.00$ 74.50$ 154,215.00$
F&I 22" Horizontal Directional Drill with 8”
Concentrate Water HDPE DR9 Pipe, 6” Backwash
Water HDPE DR9 Pipe and 3" Communication
12
Conduit HDPE DR9 Pipe200LF
$ 1,400.007.00$ 35.00$ 7,000.00$ 7.50$ 1,500.00$
F&I 22" Horizontal Directional Drill with 8”
Concentrate Water HDPE DR9 Pipe, 6” Backwash
Water HDPE DR9 Pipe and 3" Communication
13
Conduit HDPE DR9 Pipe20LF
$ 620.0031.00$ 65.00$ 1,300.00$ 53.00$ 1,060.00$
14
F&I 6” Backwash Water HDPE Pipe by Open Cut130LF
$ 3,575.0027.50$ 75.00$ 9,750.00$ 20.00$ 2,600.00$
F&I 6” Sanitary Sewer Force Main DI Pipe by Open
15
Cut20LF
$ 2,460.00123.00$ 300.00$ 6,000.00$ 148.00$ 2,960.00$
16
110LF
F&I 6” Backwash Water DI Pipe by Open Cut$ 6,270.0057.00$ 85.00$ 9,350.00$ 50.00$ 5,500.00$
17
15LF
F&I 8” Potable Water HDPE Pipe by Open Cut$ 735.0049.00$ 75.00$ 1,125.00$ 36.00$ 540.00$
18
170LF
F&I 8” Raw Water HDPE Pipe by Open Cut$ 5,100.0030.00$ 80.00$ 13,600.00$ 22.00$ 3,740.00$
19
F&I 8” Concentrate Water HDPE Pipe by Open Cut120LF
$ 3,600.0030.00$ 75.00$ 9,000.00$ 22.00$ 2,640.00$
20
150LF
F&I 8” Concentrate Water DI Pipe by Open Cut$ 10,050.0067.00$ 110.00$ 16,500.00$ 105.00$ 15,750.00$
21
20LF
F&I 12” Raw Water HDPE Pipe by Open Cut$ 800.0040.00$ 75.00$ 1,500.00$ 44.00$ 880.00$
22
50LF
F&I 12” Raw Water DI Pipe by Open Cut$ 4,750.0095.00$ 200.00$ 10,000.00$ 90.00$ 4,500.00$
23
8EA
F&I 6” Restrained Joints for HDPE Pipe$ 4,416.00552.00$ 225.00$ 1,800.00$ 105.00$ 840.00$
24
34EA
F&I 6” Restrained Joints for DI Pipe$ 5,270.00155.00$ 150.00$ 5,100.00$ 55.00$ 1,870.00$
25
54EA
F&I 8” Restrained Joints for HDPE Pipe$ 31,212.00578.00$ 225.00$ 12,150.00$ 133.00$ 7,182.00$
26
20EA
F&I 8” Restrained Joints for DI Pipe$ 3,000.00150.00$ 150.00$ 3,000.00$ 54.00$ 1,080.00$
27
2EA
F&I 12” Restrained Joints for HDPE Pipe$ 1,992.00996.00$ 325.00$ 650.00$ 203.00$ 406.00$
28
6EA
F&I 12” Restrained Joints for DI Pipe$ 1,338.00223.00$ 250.00$ 1,500.00$ 92.00$ 552.00$
29
10EA
F&I 16” Restrained Joints for DI Pipe$ 8,400.00840.00$ 650.00$ 6,500.00$ 512.00$ 5,120.00$
30
2,500LB
F&I Compact DI Fittings$ 13,250.005.30$ 12.50$ 31,250.00$ 8.20$ 20,500.00$
31
5EA
F&I 6” Resilient Wedge Gate Valve & Valve Box$ 5,550.001,110.00$ 1,600.00$ 8,000.00$ 963.00$ 4,815.00$
32
9EA
F&I 8” Resilient Wedge Gate Valve & Valve Box$ 12,672.001,408.00$ 2,000.00$ 18,000.00$ 1,283.00$ 11,547.00$
33
2EA
F&I 12” Resilient Wedge Gate Valve & Valve Box$ 4,836.002,418.00$ 3,200.00$ 6,400.00$ 2,138.00$ 4,276.00$
F&I 17" x 30" Pull Boxes for Communication
34
Conduits10EA
$ 22,000.002,200.00$ 4,000.00$ 40,000.00$ 980.00$ 9,800.00$
Item # 16
Attachment number 1 \nPage 2 of 2
WTP #2 - CONTRACT 2: RAW WATER TRANSMISSION MAIN US19 CROSSING PROJECT - 10-0039-UT-(B)
THURSDAY, FEBRUARY 28, 2013 AWARD - THURSDAY, MARCH 21, 2012
HARRIS-MCBURNEYWESTRA CONSTRUCTIONYOUNGS COMMUNICATION
BID
No.BID ITEMS UNITQTYUNIT PRICEAMOUNTUNIT PRICEAMOUNT UNIT PRICEAMOUNT
F&I 30" X 48" Pull Boxes for Communication
34A
Conduits2EA
$ 7,194.003,597.00$ 5,000.00$ 10,000.00$ 2,004.00$ 4,008.00$
35
7EA
F&I Combination Air Valve - Type I$ 20,251.002,893.00$ 5,500.00$ 38,500.00$ 2,536.00$ 17,752.00$
36
5EA
F&I Combination Air Valve - Type II$ 13,825.002,765.00$ 5,000.00$ 25,000.00$ 2,405.00$ 12,025.00$
37
F&I Combination Air Valve - Type III5EA
$ 11,800.002,360.00$ 4,000.00$ 20,000.00$ 1,887.00$ 9,435.00$
38
F&I Combination Air Valve - Type IV1EA
$ 5,471.005,471.00$ 7,500.00$ 7,500.00$ 4,662.00$ 4,662.00$
39
F&I Combination Air Valve - Type V1EA
$ 9,753.009,753.00$ 11,000.00$ 11,000.00$ 9,500.00$ 9,500.00$
40
Root Pruning1,000LF
$ 7,000.007.00$ 3.50$ 3,500.00$ 3.00$ 3,000.00$
41
Tree Barricades1LS
$ 13,800.0013,800.00$ 7,000.00$ 7,000.00$ 1,025.00$ 1,025.00$
42
Remove Trees7EA
$ 4,900.00700.00$ 1,800.00$ 12,600.00$ 448.00$ 3,136.00$
Disconnect Existing 8" WM from Existing 16" WM at
43
North Side of S.R. 60 (Sheet C02)1LS
$ 1,948.001,948.00$ 6,000.00$ 6,000.00$ 500.00$ 500.00$
Tapping of Existing 8" WM with 8"x8" Tapping
44
Sleeve and Valve at North Side of S.R. 60 (Sheet C02)10
$ 4,978.004,978.00$ 8,500.00$ 8,500.00$ 4,125.00$ 4,125.00$
Reconnections to Existing 16" RWM and Existing 16"
45
WM North of Well #53 (Sheet C02)1LS
$ 18,400.0018,400.00$ 50,000.00$ 50,000.00$ 31,138.00$ 31,138.00$
gg
Brackish RWM to Proposed 8" Fresh RWM (Sheet
46
C04)1LS
$ 5,484.005,484.00$ 12,000.00$ 12,000.00$ 5,300.00$ 5,300.00$
Video Inspect6ion, Pigging, Flushing, Hydrostatic
47
Testing and Disinfection of Existing 16-inch Piping3000LF
$ 28,200.009.40$ 25.00$ 75,000.00$ 10.50$ 31,500.00$
Sod Restoration as Directed by the Owner or the
48
Owner's Authorized Project Representative500SY
$ 2,300.004.60$ 3.00$ 1,500.00$ 4.54$ 2,270.00$
Concrete Driveway Restoration as Directed by the
Owner or the Owner's Authorized Project
49
Representative200SY
$ 8,600.0043.00$ 50.00$ 10,000.00$ 42.32$ 8,464.00$
Concrete Sidewalk Restoration as Directed by the
Owner or the Owner's Authorized Project
50
Representative200SY
$ 8,000.0040.00$ 48.00$ 9,600.00$ 42.32$ 8,464.00$
Concrete Curb Restoration as Directed by the Owner
51
or the Owner's Authorized Project Representative200LF
$ 5,000.0025.00$ 255,000.00$ 26.50$ 5,300.00$
Underdrain Restoration as Directed by the Owner or
52
the Owner's Authorized Project Representative200LF
$ 3,600.0018.00$ 224,400.00$ 16.50$ 3,300.00$
Asphalt Paving Restoration as Directed by the Owner
53
or the Owner's Authorized Project Representative500SY
$ 15,000.0030.00$ 3216,000.00$ 22.00$ 11,000.00$
Unsuitable Material Excavation Below Grade as
Directed by the Owner or the Owner's Authorized
54
Project Representative500CY
$ 2,500.005.00$ 11.00$ 5,500.00$ 12.00$ 6,000.00$
Select Backfill Below Grade as Directed by the Owner
55
or the Owner's Authorized Project Representative500CY
$ 7,500.0015.00$ 18.00$ 9,000.00$ 25.00$ 12,500.00$
Asphalt Overlay as Directed by the Owner or the
56
Owner's Authorized Project Representative500SY
$ 20,000.0040.00$ 35.00$ 17,500.00$ 17.00$ 8,500.00$
Subtotal Construction Costs (Bid Items Nos. 1 - 56)
$ 1,716,925.001,201,092.00$ 849,647.00$
57Owner’s 10% Contingency1LS
$ 171,692.50120,109.20$ 84,964.70$
Bidder’s Grand Total (Bid Items Nos. 1 - 57)
$ 1,888,617.501,321,201.20$ 934,611.70$
Item # 16
Attachment number 3 \nPage 1 of 1
LOCATION MAP
EDENWOOD
CANDLEWOOD
ST
ST
APPLEWOOD
LORENA
N
ELLA
DREWST
ST
TEAKWOOD
Cambridge Cir.
ST
CHAUCER
SHELLEY
DRUID
SEVILLE
BLVD
RD
Pearce
Dr
GLENMOOR
RD
ST. CHARLES
Water Treatment Plant NO.2 - Contact #2:
Raw Water Transmission Main
Prepared by:
Item # 16
Engineering Department
Geographic Technology Division
100 S. Myrtle Ave, Clearwater, FL 33756
Reviewed By:291A S-T-R:N.T.S.
Map Gen By:MBK Date:03/01/2013 Grid #:17-29s-16e Scale:
Ph: (727)562-4750, Fax: (727)526-4755
www.MyClearwater.com
Path: V:\GIS\Engineering\Location Maps\ROPlant2.mxd
Meeting Date:
3/21/2013
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Amend the Citys fiscal year 2012/13 Operating and Capital Improvement Budgets at first quarter and pass Ordinances 8387-13
and 8388-13 on first reading.
SUMMARY:
The fiscal year 2012/13 Operating and Capital Improvement Budgets were adopted in September 2012 by
Ordinances 8356-12 and 8357-12. Section 2.521 of the Citys Code of Ordinances requires the City Manager to
prepare a quarterly report detailing income, expenditure estimates, collections, the explanation of significant
variances, as well as the financial status of all capital improvement projects. T
The memorandum and the accompanying report provide this information and outline the issues at first quarter that
require amendment.
Review Approval:
Cover Memo
Item # 17
Attachment number 1 \nPage 1 of 3
First Quarter Budget Review
Fiscal 2012-13
City Manager's Transmittal
Memorandum
TO:
Mayor and City Council
FROM:
Bill Horne, City Manager
COPIES:
Jill Silverboard, Assistant City Manager
Rod Irwin, Assistant City Manager
Department Directors
SUBJECT:
First Quarter Budget Review - Amended City Manager's Annual Budget Report
DATE:
March 1, 2013
Attached is the First Quarter Budget Review in accordance with the City Code of Ordinances.
The report is based on three months of activity (October, 2012 through December, 2012) in this fiscal year.
The report comments on major variances, as well as documents all proposed amendments.
Significant Fund amendments are outlined below:
General Fund
General Fund revenues and expenditure amendments reflect a net increase of $1,446,017.
The major reason for the overall General Fund expenditure increase is due to the increase of $738,290 in
major medical insurance across all departments to fund the self insurance program for health insurance and
the Cigna contract for plan administration for the calendar year 2013. This increase is offset by an
allocation of Central Insurance Fund reserves. Appropriations of General Fund retained earnings total
$510,050 at first quarter which include the following: $200,000 for Pier 60 Park Repair and Improvements
and $250,000 for Natural Gas Vehicles, $18,450 to fund the wage increases for the City Manager and City
Attorney, $14,000 for landscape improvements at Island Way, $5,600 for an increase in funding to the
Homeless Leadership Board, and $22,000 to fund the increase for the new federal lobbyist contract; all of
which were previously approved by Council.
At first quarter, general fund revenue amendments reflect an increase of $400,000 and Police program
expenditures reflect an increase of $181,760 to establish the red light program, which includes the funding
of a previously approved part-time position and related contractual service costs.
In addition, enhanced revenues are recognized at first quarter which include an increase of gas dividends in
the amount of $1,298,132; the return of $26,793.82 in General Fund revenues from the closure of the
Security Access Systems and P&R Customer Management & Facilities Scheduling System capital projects;
excess revenues estimated at $218,240 for the Red Light Camera Program; and $22,000 in revenues
received for programming at Ross Norton Recreation Center. With the increase in revenues outlined here,
net with a reduction of $350,000 to Franchise Fees and $400,000 to Utility Tax Revenues, there is a net
transfer to General Fund retained earnings of approximately $305,116 at first quarter.
Item # 17
Attachment number 1 \nPage 2 of 3
First Quarter Budget Review
Fiscal 2012-13
City Manager's Transmittal
General Fund Reserves
General Fund unappropriated retained
must be maintained as a reserve to guard against future emergencies.
estimated General
With the closing of the year-end 2012 books, and the allocation of reserves noted above,
Fund reserves at first quarter are approximately $19.4 million, or 17.1
General Fund budget, exceeding our reserve policy by $9.8 million.
Significant amendments to other City Operating Funds are noted as follows.
Water & Sewer Fund
First quarter budget amendments to the Water and Sewer Fund reflect a net increase of $266,972.
Amendments include an allocation of Water and Sewer Fund reserves for $139,340 transferred to capital
project 315-93630, Sid Lickton Complex Renovations; and an increase of $127,632 to major medical
insurance to fund the fiscal year 2013 Cigna contract which is offset by revenues from Central Insurance
Fund reserves. Both amendments were previously approved by the Council.
Gas Fund
First quarter budget amendments to the Gas Fund expenditures reflect a net increase of $1,456,765. This
increase is primarily the result of the following amendments, all of which were previously approved by
Council; an increase to major medical insurance by $61,633 to fund the 2013 Cigna contract with
offsetting revenues from Central Insurance Fund reserves; an allocation of Gas Fund reserves for
$1,298,132 for the increased dividend payment to the General Fund; and a transfer of $37,618 to capital
project 315-96388, Gas Administrative Vehicles.
Solid Waste Fund
Budget amendments to the Solid Waste Fund expenditures reflect a net increase of $3,247. Amendments
include an increase of $83,247 in major medical insurance to fund the 2013 Cigna contract which is offset
by revenues from Central Insurance Fund reserves, as previously approved by Council; increases of
$48,000 in garage services and $10,000 in operating supplies; and a decrease of $138,000 to dump fees.
Recycling Fund
Budget amendments to the Recycling Fund expenditures reflect a net increase of $25,074. Amendments
include an increase of $14,074 in major medical insurance to fund the 2013 Cigna contract which is offset
by revenues from Central Insurance Fund reserves as previously approved by Council; an increase of
$23,000 in garage services and a decrease of $12,000 in inventory purchases for resale. Enhanced
revenues, due to the receipt of grant revenue from Pinellas County, offset this increase to Recycling fund
expenditures.
Airpark Fund
First quarter expenditure amendments reflect an allocation of Airpark Fund reserves of $25,000
transferred to project 315-94871, Airpark Runway/Taxiway Extension and Rehabilitation, and an increase
of $671 in major medical insurance to fund the 2013 Cigna contract which is offset by revenues from the
Central Insurance Fund. Both amendments were previously approved by the Council.
Harborview Fund
Item # 17
First quarter amendments in the Harborview Fund reflect a decrease of $84,740 in Clearwater Marine
Aquarium rental income. This reduction better reflects anticipated revenues for the year.
Attachment number 1 \nPage 3 of 3
First Quarter Budget Review
Fiscal 2012-13
City Manager's Transmittal
Administrative Services Fund
First quarter budget amendments to the Administrative Services Fund reflect a net increase of $84,334.
Amendments include an allocation of $31,000 in Administrative Services Fund reserves to fund the leave
payouts of former Customer Service employees; and an increase of $53,334 in major medical insurance to
fund the 2013 Cigna contract with offsetting revenues from the Central Insurance Fund.
Garage Fund
First quarter budget amendments to the Garage Fund reflect a net increase of $103,082. Amendments
include an allocation of Garage Fund reserves for $79,225 to fund the purchase of a replacement
generator for Bright House Field as previously approved by Council. Major medical insurance is
increased by $23,857 to fund the 2013 Cigna contract with offsetting revenues from the Central Insurance
Fund.
Central Insurance Fund
First quarter budget amendments to the Central Insurance Fund reflect an appropriation of $1,200,000 of
Central Insurance fund retained earnings to fund the 2013 Cigna contract as previously approved by the
Council. Transfers are reflected across all operating funds which total $1,194,832 to fund their increase
in major medical insurance, and the remaining $5,168 is needed to fund the increase to major medical
insurance in Central Insurance Fund cost centers.
Stormwater Fund, Marine Fund, Clearwater Harbor Marina Fund, Parking Fund, General
The and
Services Fund
each reflect increases to major medical insurance to fund the 2013 Cigna contract. These
increases are offset by revenues from the Central Insurance Fund as was approved by the Council on
October 17, 2012.
Capital Improvement Fund
First quarter amendments to the Capital Improvement Fund reflect an increase of $10,149,548. This is
primarily a result of increases to the following construction projects: an increase of $3,755,936 to the
Capitol Theater project for expansion and renovation, an increase of $3,432,015 to the Main Fire Station
#45 project for construction of the new firehouse, and an increase of $585,000 to the Sid Lickton
Complex Renovations project. Other large increases represent grant funds from SWFWMD in the
Mandalay Ave Outfall project for $800,000 and the Reverse Osmosis Plant at Reservoir #2 project for
$788,241; transfers from General Fund reserves of $200,000 to Pier 60 Park Repair and Improvements
and $250,000 to project the Natural Gas Vehicle project; and an increase of $100,000 from Florida
Department of Transportation grant proceeds, and $25,000 from Airpark Fund reserves all to the Airpark
Runway/Taxiway Extension & Rehabilitation project. All major project budget increases listed above
have been previously approved by Council and are also summarized on page 24.
Special Program Fund
The Special Program Fund reflects a net budget increase of $2,070,116 at first quarter. Amendments
include the recognition of over $427,000 in grant proceeds supporting programs for the AmeriCorps
program, Investigative Recovery Costs, Gateway Farmers Market, Coordinated Child Care, and the
Health Prevention Program. Other significant amendments reflect over $317,000 for the special events
and sponsorships programs in the last three months, almost $286,000 in fines and court proceeds to
support public safety programs, over $470,000 in reimbursement from the City of Tampa for Police
overtime during the RNC, over $147,000 in reimbursement from the School Board of Pinellas County to
fund School Resource Officers for the year, and over $338,000 in revenues for police outside duty
Item # 17
contractual services.
Attachment number 2 \nPage 1 of 1
CITY OF CLEARWATER
FIRST QUARTER SUMMARY
2012/13
FY 12/13FirstFirstFirst
AdoptedQuarterQuarterQuarterAmended
DescriptionBudgetProjectedActualVariance%AdjustmentBudget
General Fund:
Revenues 113,391,470 38,258,620 38,522,134 263,5141% 1,446,017 114,837,487
Expenditures 113,391,470 33,855,083 33,326,784 528,2992% 1,446,017 114,837,487
Utility Funds:
Water & Sewer Fund
Revenues 65,307,170 16,173,263 16,037,475 (135,788) -1% 266,972 65,574,142
Expenditures 64,138,060 22,306,449 21,600,975 705,4743% 266,972 64,405,032
Stormwater Fund
Revenues 18,444,180 4,106,651 4,122,413 15,7620% 38,237 18,482,417
Expenditures 18,444,180 10,473,479 10,208,745 264,7343% 38,237 18,482,417
Gas Fund
Revenues 39,786,640 9,695,284 9,014,252 (681,032) -7% 1,456,765 41,243,405
Expenditures 34,595,830 10,164,978 9,362,569 802,4098% 1,456,765 36,052,595
Solid Waste Fund
Revenues 19,727,860 4,951,358 4,947,487 (3,871)0% 52,747 19,780,607
Expenditures 18,555,090 5,123,983 4,900,799 223,1844% 3,247 18,558,337
Recycling Fund
Revenues 2,945,650 654,924 607,680 (47,244) -7% 47,054 2,992,704
Expenditures 2,945,650 809,310 805,614 3,6960% 25,074 2,970,724
Enterprise Funds:
Marine Fund
Revenues 4,563,620 1,012,752 855,627 (157,125) -16% 9,290 4,572,910
Expenditures 4,510,610 1,075,131 1,017,480 57,6515% 9,290 4,519,900
Airpark Fund
Revenues 260,000 65,151 42,148 (23,003) -35% 25,691 285,691
Expenditures 155,290 47,005 50,808 (3,803)-8% 25,671 180,961
Clearwater Harbor Marina Fund
Revenues 476,200 126,351 135,730 9,3797% 2,202 478,402
Expenditures 394,830 112,878 110,122 2,7562% 2,202 397,032
Parking Fund
Revenues 4,497,500 863,200 922,974 59,7747% 52,724 4,550,224
Expenditures 4,007,790 1,192,394 1,223,539 (31,145) -3% 10,931 4,018,721
Harborview Center
Revenues 148,000 37,249 14,297 (22,952) -62% (84,740) 63,260
Expenditures 41,350 12,211 5,067 7,14459% - 41,350
Internal Service Funds:
General Services Fund
Revenues 4,646,940 1,162,235 1,173,304 11,0691% 31,433 4,678,373
Expenditures 4,579,400 1,199,244 1,205,673 (6,429)-1% 31,433 4,610,833
Administrative Services
Revenues 9,215,200 2,279,555 2,273,359 (6,196)0% 84,334 9,299,534
Expenditures 9,109,930 2,587,822 2,440,717 147,1056% 84,334 9,194,264
Garage Fund
Revenues 13,012,810 3,238,597 3,253,315 14,7180% 103,082 13,115,892
Expenditures 13,012,810 3,368,411 3,529,775 (161,364) -5% 103,082 13,115,892
Central Insurance Fund
Revenues 19,975,660 4,554,545 4,413,758 (140,787) -3% 1,200,000 21,175,660
Expenditures 19,975,660 5,004,828 4,223,418 781,41016% 1,200,000 21,175,660
Item # 17
Attachment number 3 \nPage 1 of 2
FIRST QUARTER REVIEW
AMENDED CITY MANAGER'S FISCAL YEAR 2012-13 REPORT
PAGE #
General Fund Operating Budget ................................................................................................................... 3
Utility Funds Operating Budget ................................................................................................................... 11
Other Enterprise Funds Operating Budgets .............................................................................................. 16
Internal Service Funds Operating Budgets ................................................................................................. 20
Capital Improvement Program Budget ....................................................................................................... 24
Special Program Fund Budget .................................................................................................................... 44
Special Development Funds ....................................................................................................................... 50
Administrative Change Orders .................................................................................................................... 53
Ordinances .................................................................................................................................................. 55
First Quarter budgets were projected in the following manner:
All department expenditure budgets have been established on a month-to-month basis so that projects
identified in the report are not simply time percentages applied to annual budgets but rather department
director's judgment of month-to-month expenditures. This technique was also used for revenue projections.
The actual and projected data contained in this review represents three months, October 1, 2012 through
December 31, 2012. The adjustments, however, represent all data available at the time of the report,
including action taken by the City Council after December 31, 2012.
Definitions associated with the operating funds information is presented as follows:
Definitions:
Original Budget The budget as adopted by the City Council on September 20, 2012.
First Quarter Projections Monthly budgets submitted by departments are based on prior year
experience and unique circumstances.
First Quarter Actual Self-explanatory.
Variance Difference between First Quarter projected and First Quarter actual.
Variance % % of variance to First Quarter projection.
Adjustments Adjustments that have been approved by the City Council, made at the
review.
Amended Budget Adding the Original Budget and Adjustments.
Amended Budget % Percentage change of amended budget to original budget.
Item # 17
1
Attachment number 3 \nPage 2 of 2
Capital Improvement Projects
The amended 2012/13 Capital Improvement Projects budget report is submitted for the City Council review.
This review provides the opportunity to analyze the status of all active projects and present formal
amendments to the project budget.
The Capital Improvement and Special Program funds information is presented as follows:
Definitions:
Budget The budget as of October 1, 2012, which includes budgets from prior years,
which have not been completed.
Amendment Amendments which have been approved by the City Council, made at the
Manager's discretion, and/or adjustments proposed as a result of the First
Quarter review.
Revised Budget Adding columns one and two.
Expenditure Self-explanatory.
Encumbrance Outstanding contract or purchase order commitment.
Available Balance Difference between revised budget and expenditure plus encumbrance.
Status C - project is completed
Amend Ref Reference number for description of amendment.
Item # 17
2
Attachment number 4 \nPage 1 of 3
City of Clearwater
General Fund Revenues
First Quarter Amendments
FY 2012/13
Increase/
(Decrease)Description
Atfirstquarter,franchisefeerevenuesreflectan8%negative
varianceprimarilyrelatedtotheProgressEnergyfee.
Revenuesreceivedforthefirstfourperiodsoftheyearare
14%lessthanexpectedduetomildwinterweatherpatterns.
Areductionof$350,000isrecommendedtobringthebudget
Franchise Fees
in line with anticipated receipts for the year.
(350,000)
Atfirstquarter,utilitytaxrevenuesreflecta4%negative
varianceprimarilyrelatedtoelectricutilitytaxcollections.
Revenuesreceivedforthefirstfourperiodsoftheyearare7%
lessthanexpectedduetomildwinterweatherpatterns.A
reductionof$400,000isrecommendedtobringthebudgetin
Utility Tax
line with anticipated receipts for the year.
(400,000)
Intergovernmental
Atfirstquarter,communicationstaxrevenuesreflecta35%
negativevariance.Thisisprimarilyrelatedtothetimingof
revenuecollection.Adjustingfortimingandaprioryear
adjustmentreceivedfromtheaDORaudit,revenuesreceived
todateare29%lessthanexpectedfortheyearand7%lower
thanthesameperiodoftheprioryear.Noamendmentis
proposeduntilfurthermonthsofreceiptsareavailablefor
Communications Tax
review.
FirstquarteramendmentstoOtherGovernmentalrevenue
reflectanincreaseof$14,917.36inreimbursements
supportingtheJointTerrorismTaskForce,DrugEnforcement
Agencyandpurchaseofbulletproofvestswhichoffset
Other Intergovernmental
expenditure increases in the Police Department.
14,917
Firstquarterchargesforservicerevenuereflectsa31%
positivevarianceprimarilyduetoRedLightCamerarevenues
whichweren'testablishedintimefor2012/13budget
preparation.AnamendmentincreasingRedLightCamera
revenuesby$400,000willrecognizeestimatedrevenuesfor
theyearandoffsetexpenditureincreasesassociatedwiththe
programfortheyear.AsecondamendmentincreasesParks
andRecServiceFeesby$22,000torecognizerevenues
receivedbyEckerdYouthAlternativesandCamelot
CommunityCaretoprovideprogrammingatRossNorton
RecreationandAquaticComplexasapprovedbyCouncilon
Charges for Service
September 20, 2012.
422,000
Item # 17
3
Attachment number 4 \nPage 2 of 3
City of Clearwater
General Fund Revenues
First Quarter Amendments
FY 2012/13
Increase/
(Decrease)Description
Atfirstquarter,finesandforfeituresrevenuesreflecta24%
negativevarianceprimarilyduetotimingofthepostingof
courtfinesfromPinellasCountyClerkoftheCourt.No
amendmentsareproposeduntilfurtherdataisavailablefor
Fines & Forfeitures
review.
Revenueforinterestearningsforthefirstquarteris
approximately38%lessthananticipated.Thiswillbe
monitoredforpossibleamendmentoncemoredatais
Interest Income
available for review.
Atfirstquarter,miscellaneousrevenuesreflecta93%
positivevarianceprimarilyrelatedtothepostingofthecredit
cardrebate.Amendmentsreflectanincreaseof$1,000
representingadonationfromTargetforsuppliesusedto
betterfosterrelationshipsbetweenyouthandPolice.This
revenueisoffsetbyanexpenditureincreaseinthePolice
Miscellaneous
department.
1,000
Atfirstquarter,interfundcharges/transferinrevenuereflects
anetincreaseof$2,063,215.81.Amendmentsinclude:1)a
transferfromtheCentralInsuranceFundfor$738,290tofund
thefiscalyear2013Cignacontractasapprovedbythe
CouncilonOctober17,2012;2)atransferfromtheGasfund
for$1,298,132representinganincreaseinthecomputed
annualgasdividendpaymenttotheGeneralFundforfiscal
year2012/13,asapprovedbyCouncilonJanuary17,2013;3)
thereturnof$23,569.20inGeneralFundrevenuesfrom
closedcapitalproject315-91256,SecurityAccessSystems;
and4)thereturnof$3,224.61ofGeneralFundrevenuesfrom
Interfund Charges /
closedcapitalproject315-93607,P&RCustomer
Transfers In
Management & Facilities Scheduling System.
2,063,216
Item # 17
4
Attachment number 4 \nPage 3 of 3
City of Clearwater
General Fund Revenues
First Quarter Amendments
FY 2012/13
Increase/
(Decrease)Description
Thirdquarteramendmentsreflectanetappropriationof
$305,115.81toGeneralFundretainedearnings.
Transfer (to) from Surplus
Amendments represent the following allocations:
1)Anappropriationof$200,000fromretainedearningsto
fundcapitalproject315-93625,Pier60ParkRepairand
Improvements,asapprovedbyCouncilonSeptember20,
2012.
200,000
2)Anappropriationof$18,450fromretainedearningsto
fundthewageincreasesforboththeCityManagerandCity
Attorney, as approved by Council on November 15, 2012.
18,450
3)Anappropriationof$14,000fromretainedearningstofund
landscapeimprovementsinIslandWayasrequestedbythe
Council on January 17, 2013.
14,000
4)Anappropriationof$5,600fromretainedearningstofund
anincreaseinfundingtotheHomelessLeadershipBoardas
approved by the Council on October 17, 2012.
5,600
5)Anappropriationof$22,000fromretainedearningstofund
anincreaseinfundingforthenewfederallobbyistcontractas
approved by the Council on January 17, 2013.
22,000
6)Arevenuesurplusof$565,165.81isbeingreturnedto
GeneralFundretainedearningsatfirstquarterrepresenting
thefollowing:excessinrevenuesoverexpendituresforthe
redlightcameraprogramestimatedat$218,240;the
recognitionof$22,000inrevenuesreceivedforprogramming
atRossNorton;thereturnofcapitalimprovementfundingof
$23,569.20fromclosedproject315-91256,SecurityAccess
Systems;thereturnofcapitalimprovementfundingof
$3,224.61fromclosedproject315-93607,P&RCustomer
Management&FacilitiesSchedulingSystem;theincreased
annualgasdividendpaymentof$1,298,132.Theseincreases
areoffsetbythereductionstoFranchiseFeesandUtilityTax
whichtotal$750,000;andthetransfertocapitalproject315-
96387, Natural Gas Vehicles for $250,000.
(565,166)
Net Transfer (to) from
Retained Earnings
(305,116)
Net General Fund Revenue
Amendment
1,446,017
Item # 17
5
Attachment number 5 \nPage 1 of 4
City of Clearwater
General Fund Expenditures
First Quarter Amendments
FY 2012/13
Increase/
Description
(Decrease)
Toincreasemajormedicalinsurancetofundthefiscalyear
2013Cignacontract.Offsettingrevenuesarereflectedfrom
Central Insurance Fund reserves as approved by the Council on
October 17, 2012.
City Council3,959
Firstquarteramendmentsreflectanetincreaseof$16,999.
Amendmentsinclude:1)anincreaseof$7,619tomajormedical
insurancetofundthefiscalyear2013Cignacontract,with
offsettingrevenuesfromCentralInsuranceFundreservesas
approvedbytheCouncilonOctober17,2012;and2)an
increaseof$9,380fortheCityManager'swageincrease
approvedbyCouncilonNovember15,2012.Offsetting
revenues are reflected from General Fund reserves.
City Manager's Office16,999
Firstquarteramendmentsreflectanetincreaseof$17,546.
Amendmentsinclude:1)anincreaseof$8,476tomajormedical
insurancetofundthefiscalyear2013Cignacontract,with
offsettingrevenuesfromCentralInsuranceFundreservesas
approvedbytheCouncilonOctober17,2012;and2)an
increaseof$9,070fortheCityAttorney'swageincrease
approvedbyCouncilonNovember15,2012.Offsetting
revenues are reflected from General Fund reserves.
City Attorney's Office17,546
Toincreasemajormedicalinsurancetofundthefiscalyear
2013Cignacontract.Offsettingrevenuesarereflectedfrom
Central Insurance Fund reserves as approved by the Council on
October 17, 2012.
City Auditor's Office1,343
Atfirstquarter,the60%negativevarianceintheEconomic
DevelopmentandHousingdepartmentisrelatedtoatiming
varianceforthepaymentofthemarketing/tourismcontractwith
ImagineGlobalConsulting.Amendmentsincreasemajor
medicalinsuranceby$4,702tofundthefiscalyear2013Cigna
contract.OffsettingrevenuesarereflectedfromCentral
InsuranceFundreservesasapprovedbytheCouncilon
October17,2012.Asecondamendmentwillincreasepayment
toagenciesby$5,600foradditionalfundingtotheHomeless
LeadershipBoard.ThisincreasewasapprovedbyCouncilon
Economic Development
October17,2012withoffsettingrevenuesfromGeneralFund
reserves.
& Housing10,302
Toincreasemajormedicalinsurancetofundthefiscalyear
2013Cignacontract.Offsettingrevenuesarereflectedfrom
Central Insurance Fund reserves as approved by the Council on
October 17, 2012.
Engineering45,313
Item # 17
6
Attachment number 5 \nPage 2 of 4
City of Clearwater
General Fund Expenditures
First Quarter Amendments
FY 2012/13
Increase/
Description
(Decrease)
Toincreasemajormedicalinsurancetofundthefiscalyear
2013Cignacontract.Offsettingrevenuesarereflectedfrom
Central Insurance Fund reserves as approved by the Council on
October 17, 2012.
Finance20,813
Toincreasemajormedicalinsurancetofundthefiscalyear
2013Cignacontract.Offsettingrevenuesarereflectedfrom
Central Insurance Fund reserves as approved by the Council on
October 17, 2012.
Fire159,496
Toincreasemajormedicalinsurancetofundthefiscalyear
2013Cignacontract.Offsettingrevenuesarereflectedfrom
Central Insurance Fund reserves as approved by the Council on
October 17, 2012.
Human Resources5,502
Toincreasemajormedicalinsurancetofundthefiscalyear
2013Cignacontract.Offsettingrevenuesarereflectedfrom
Central Insurance Fund reserves as approved by the Council on
October 17, 2012.
Library39,754
Toincreasemajormedicalinsurancetofundthefiscalyear
2013Cignacontract.Offsettingrevenuesarereflectedfrom
Central Insurance Fund reserves as approved by the Council on
October 17, 2012.
Marine & Aviation2,015
Toincreasemajormedicalinsurancetofundthefiscalyear
2013Cignacontract.Offsettingrevenuesarereflectedfrom
Office of Management
Central Insurance Fund reserves as approved by the Council on
October 17, 2012.
and Budget2,201
Toincreasemajormedicalinsuranceby$6,048tofundthe
fiscalyear2013Cignacontractwithoffsettingrevenuesfrom
Central Insurance Fund reserves as approved by the Council on
October17,2012.Asecondamendmentreflectsanincrease
of$22,000toProfessionalServicestofundtheincreased
contractpriceforthenewfederallobbyistcontractasapproved
Official Records and
byCouncilonJanuary17,2013.Offsettingrevenuesare
reflected from General Fund reserves.
Legislative Services28,048
Item # 17
7
Attachment number 5 \nPage 3 of 4
City of Clearwater
General Fund Expenditures
First Quarter Amendments
FY 2012/13
Increase/
Description
(Decrease)
FirstquarteramendmentstoParksandRecreation
expendituresincludethefollowing:1)anincreaseof$131,349
tomajormedicalinsurancetofundthefiscalyear2013Cigna
contract,offsettingrevenuesarerecognizedfromCentral
InsuranceFundreservesasapprovedbytheCouncilon
October17,2012;2)anincreaseof$14,000inthelandscape
contractteambudgetforlandscapingonIslandWayas
requestedbytheCouncilonJanuary17,2013withoffsetting
revenueswillbereflectedfromGeneralFundreserves;3)anet
zeroamendmenttransferring$85,000ofsavingsinoperating
expendituresrecognizedfromconstructionclosureattheSid
LicktonComplextocapitalproject315-93630,SidLickton
ComplexRenovations,asapprovedbytheCouncilon
December20,2013;and4)anetzeroamendmenttransferring
$19,681ofsavingsintheprojectteamoperatingexpenditures
tocapitalproject315-93626,FDOTMedianandROW
EnhancementProject,asapprovedbytheCouncilon
December 6, 2012.
Parks & Recreation145,349
Toincreasemajormedicalinsurancetofundthefiscalyear
2013Cignacontract.Offsettingrevenuesarereflectedfrom
Planning and
Central Insurance Fund reserves as approved by the Council on
October 17, 2012.
Development42,124
FirstquarteramendmentstothePoliceDepartmentreflecta
netincreaseof$449,280.36.Amendmentsinclude:1)an
increaseof$251,603tomajormedicalinsurancetofundthe
fiscalyear2013Cignacontract,offsettingrevenuesare
reflectedfromCentralInsuranceFundreservesasapprovedby
theCouncilonOctober17,2012;2)anincreasetouniformsby
$2,817.16whichisoffsetbyrevenueamendmentsrecognizing
reimbursementreceivedfromtheDepartmentofTreasuryfor
bulletproofvests;3)anincreasetoovertimeby$12,100.20
whichisoffsetbyrevenueamendmentsrecognizingthe
reimbursementsreceivedforovertimefromtheDepartmentof
TreasuryandtheDEA(USDepartmentofJustice,Drug
EnforcementAgency);4)anincreasetooperatingexpenditures
by$1,000whichisoffsetbyrevenueamendmentsrecognizing
adonationfromTarget;and5)anincreaseof$181,760tothe
RedLightCameraprogramrecognizingestimatedexpenditures
forthefiscalyearthatwerenotdeterminedintimefor
preparationofthe2012/13budgetprocess.Arevenue
amendment is reflected to offset the cost of this program.
Police449,280
Item # 17
8
Attachment number 5 \nPage 4 of 4
City of Clearwater
General Fund Expenditures
First Quarter Amendments
FY 2012/13
Increase/
Description
(Decrease)
Toincreasemajormedicalinsurancetofundthefiscalyear
2013Cignacontract.Offsettingrevenuesarereflectedfrom
Central Insurance Fund reserves as approved by the Council on
October 17, 2012.
Public Communications5,973
Non-Departmental
ThebudgetamendmentreflectsCityCouncilapproved
interfund transfers of $450,000 to capital projects, as follows:
1)Atransferof$200,000fromGeneralFundunappropriated
retainedearningstofundcapitalproject315-93625,Pier60
ParkRepairandImprovements;asapprovedbytheCouncilon
September 20, 2012.
200,000
2)Atransferof$250,000fromGeneralFundproceedsofthe
increasedGasDividendtocapitalproject315-93687,Natural
Gas Vehicles; as approved by the Council on January 17, 2013.
250,000
450,000
Net General Fund
Expenditure
Amendment 1,446,017
Item # 17
9
Attachment number 6 \nPage 1 of 1
GENERAL FUND
FIRST QUARTER REVIEW
For Three Month Period of October 1, 2012 - December 31, 2012
2012/13FirstFirst 2012/13
AdoptedQuarterQuarterBudgetProposed1 Qtr Amended
BudgetProjectionActualVariance%AmendmentBudget
GENERAL FUND
GENERAL FUND REVENUES
Property Taxes 35,468,760 24,229,500 24,354,320 124,8201% - 35,468,760
Franchise Fees 10,562,930 1,809,482 1,655,711 (153,771)-8% (350,000) 10,212,930
Utility Taxes 13,614,180 2,524,898 2,424,194 (100,704)-4% (400,000) 13,214,180
Licenses, Permits & Fees 3,718,250 797,801 893,836 96,03512% - 3,718,250
Intergovernmental
Sales Tax 5,750,000 479,167 460,095 (19,072)-4% - 5,750,000
Communications Services Tax 6,136,730 1,022,788 661,855 (360,933)-35% - 6,136,730
Other Intergovernmental 11,579,870 2,207,766 2,255,546 47,7802% 14,917 11,594,787
Charges for Services 3,983,760 731,995 959,121 227,12631% 422,000 4,405,760
Fines & Forfeitures 616,650 142,914 108,558 (34,356)-24% - 616,650
Interest Income 510,000 136,900 84,533 (52,367)-38% - 510,000
Miscellaneous Revenues 1,046,000 146,054 281,525 135,47193% 1,000 1,047,000
Interfund Charges / Transfers In 17,486,540 4,029,355 4,382,840 353,4859% 2,063,216 19,549,756
OPERATING REVENUES
110,473,670 38,258,620 38,522,134 263,5141% 1,751,133 112,224,803
Transfer (to) from Surplus 2,917,800 - - -~ (305,116) 2,612,684
TOTAL REVENUES 113,391,470 38,258,620 38,522,134 263,5141% 1,446,017 114,837,487
GENERAL FUND EXPENDITURES
City Council 279,220 82,529 71,724 10,80513% 3,959 283,179
City Manager's Office 1,232,240 306,341 272,398 33,94311% 16,999 1,249,239
City Attorney's Office 1,537,180 377,970 321,745 56,22515% 17,546 1,554,726
City Auditor's Office 194,080 53,352 53,100 2520% 1,343 195,423
Economic Development & Housing 1,246,560 314,166 501,796 (187,630)-60% 10,302 1,256,862
Engineering 7,663,600 1,957,865 1,898,048 59,8173% 45,313 7,708,913
Finance 2,162,430 577,320 505,160 72,16012% 20,813 2,183,243
Fire 24,430,700 7,921,696 8,004,197 (82,501)-1% 159,496 24,590,196
Human Resources 1,029,330 269,709 231,354 38,35514% 5,502 1,034,832
Library 5,818,160 2,001,562 1,929,725 71,8374% 39,754 5,857,914
Marine & Aviation 593,640 166,868 164,108 2,7602% 2,015 595,655
Non-Departmental 3,330,390 1,624,122 1,726,804 (102,682)-6% 450,000 3,780,390
Office of Management & Budget 305,310 84,914 85,096 (182)0% 2,201 307,511
Official Records & Legislative Svcs 1,012,030 252,834 230,717 22,1179% 28,048 1,040,078
Parks & Recreation 20,958,910 6,136,921 5,739,833 397,0886% 145,349 21,104,259
Planning & Development 4,754,150 1,272,214 1,260,189 12,0251% 42,124 4,796,274
Police 35,700,770 10,155,654 10,056,822 98,8321% 449,280 36,150,050
Public Communications 903,840 239,334 211,456 27,87812% 5,973 909,813
Public Utilities 238,930 59,712 62,511 (2,799)-5% - 238,930
Allocation to GF Reserve -~ - -
TOTAL EXPENDITURES 113,391,470 33,855,083 33,326,784 528,2992% 1,446,017 114,837,487
Item # 17
10
Attachment number 7 \nPage 1 of 3
City of Clearwater
Utility Funds
First Quarter Amendments
FY 2012/13
Increase/
(Decrease)
Description
At first quarter, anticipated revenues of the Water & Sewer Fund
exceed anticipated expenditures by $1,169,110 for fiscal year
2012/13.
Water & Sewer Fund
FirstquarterrevenuesintheWaterandSewerFundreflectatransfer
fromtheCentralInsuranceFundfor$127,632tofundthefiscalyear
2013CignacontractasapprovedbytheCouncilonOctober17,2012.
Asecondamendmentreflectstheappropriationof$139,340ofWater
andSewerFundreservestofundSidLicktonComplexRenovationsas
approved by Council on December 20, 2012.
Revenues:266,972
FirstquarterexpendituresintheWaterandSewerFundreflectan
increaseof$127,632tomajormedicalinsurancetofundthefiscalyear
2013Cignacontract.OffsettingrevenuesarereflectedfromCentral
InsuranceFundreservesasapprovedbytheCouncilonOctober17,
2012.Amendmentsalsoincludeatransferof$139,340tocapital
project315-93630,SidLicktonComplexRenovations;withoffsetting
revenuesfromWaterandSewerFundreserves,asapprovedby
Council on December 20, 2012.
Expenditures:266,972
At first quarter, anticipated revenues of the Stormwater Fund equal
Stormwater Fund
anticipated expenditures for fiscal year 2012/13.
FirstquarterrevenuesintheStormwaterFundreflectatransferfrom
theCentralInsuranceFundfor$38,237tofundthefiscalyear2013
Cigna contract as approved by the Council on October 17, 2012
Revenues:38,237
FirstquarterexpendituresintheStormwaterFundreflectanincrease
tomajormedicalinsurancetofundthefiscalyear2013Cignacontract.
OffsettingrevenuesarereflectedfromCentralInsuranceFund
reserves as approved by the Council on October 17, 2012.
Expenditures:38,237
Item # 17
11
Attachment number 7 \nPage 2 of 3
City of Clearwater
Utility Funds
First Quarter Amendments
FY 2012/13
Increase/
(Decrease)
Description
At first quarter, anticipated revenues of the Gas Fund exceed
Gas Fund
anticipated expenditures by $5,190,810 for fiscal year 2012/13.
FirstquarterrevenuesintheGasFundreflectanetincreaseof
$1,456,765.Amendmentsinclude:1)atransferfromtheCentral
InsuranceFundfor$61,633tofundthefiscalyear2013Cignacontract
asapprovedbytheCouncilonOctober17,2012;2)anincreaseof
$97,000inNaturalGasSales;and3)anappropriationof$1,298,132in
GasFundretainedearningsforthedividendpaymentincreasetothe
General Fund as approved by Council on January 17, 2013.
Revenues:1,456,765
FirstquarterexpendituresintheGasFundreflectannetincreaseof
$1,456,765.Amendmentsinclude:1)anincreaseof$61,633tomajor
medicalinsurancetofundthefiscalyear2013Cignacontract.
OffsettingrevenuesarereflectedfromCentralInsuranceFund
reservesasapprovedbytheCouncilonOctober17,2012;2)a
transferof$37,618tocapitalproject315-96388,GasAdministrative
Vehiclestofundthepurchaseoftwoadditionalvehiclesasapproved
bytheCouncilonDecember20,2012;3)atransferof$1,298,132
representingtheincreaseddividendpaymenttotheGeneralFund,as
approvedbyCouncilonJanuary17,2013;and4)anetincreaseof
$59,382whichrepresentsvariousincreasesanddecreasesacrossall
programs.
Expenditures:1,456,765
At first quarter, anticipated revenues of the Solid Waste Fund exceed
anticipated expenditures by $ 1,222,270 for fiscal year 2012/13.
Solid Waste Fund
FirstquarterrevenuesintheSolidWasteFundreflectanetincrease
of$52,747.Amendmentsinclude:1)adecreasetointerestby$32,000
duetolowerthananticipatedearnings;2)atransferfromtheCentral
InsuranceFundfor$83,247tofundthefiscalyear2013Cignacontract
asapprovedbytheCouncilonOctober17,2012;and3)anincreaseof
$1,500 in workers compensation reimbursement.
Revenues:52,747
FirstquarterexpendituresintheSolidWasteFundreflectanet
increaseof$3,247.Amendmentsinclude:1)anincreaseof$83,247to
majormedicalinsurancetofundthefiscalyear2013Cignacontract
withoffsettingrevenuesfromCentralInsuranceFundreservesas
approvedbytheCouncilonOctober17,2012;2)adecreaseof
$138,000todumpfeesduetolowerthanexpectedtonnages;3)an
increaseof$48,000ingarageservicesduetohigherthanexpected
chargesandrepairs;and4)anincreaseof$10,000tooperating
suppliestocovertheincreasedcostofcleaningsolutionneededfor
commercial containers.
Expenditures:3,247
Item # 17
12
Attachment number 7 \nPage 3 of 3
City of Clearwater
Utility Funds
First Quarter Amendments
FY 2012/13
Increase/
(Decrease)
Description
At first quarter, anticipated revenues of the Recycling Fund exceed
Recycling Fund
anticipated expenditures by $21,980 for fiscal year 2012/13.
FirstquarterrevenuesintheRecyclingFundreflectanetincreaseof
$47,054.Amendmentsinclude:1)atransferfromtheCentral
InsuranceFundfor$14,074tofundthefiscalyear2013Cignacontract
asapprovedbytheCouncilonOctober17,2012;2)anincreaseof
$82,980ingrantrevenuefromPinellasCountytosupporttheCity's
recyclingprogram;3)adecreaseof$45,000insalesofrecyclables
largelyduetothelossoftheCityofDunedin'srecyclablestoRepublic
Services;and4)adecreaseof$5,000ininterestoninvestmentsdue
to lower than anticipated earnings.
Revenues:47,054
FirstquarterexpendituresintheRecyclingFundreflectanetincrease
of$25,074.Amendmentsinclude:1)anincreaseof$14,074tomajor
medicalinsurancetofundthefiscalyear2013Cignacontractwith
offsettingrevenuesreflectedfromCentralInsuranceFundreservesas
approvedbytheCouncilonOctober17,2012;2)anincreaseof
$23,000ingarageservicesduetohigherthanexpectedcosts;and3)
adecreaseof$12,000ininventorypurchasesforresaleduetothe
dropinvolumeofrecyclablespurchasedfromothermunicipalities,
primarily Dunedin.
Expenditures25,074
Item # 17
13
Attachment number 8 \nPage 1 of 2
UTILITY FUNDS
FIRST QUARTER REVIEW
For Three Month Period of October 1, 2012 - December 31, 2012
2012/13FirstFirst 2012/13
AdoptedQuarterQuarterBudgetProposed1 Qtr Amended
BudgetProjectionActualVariance%AmendmentBudget
WATER & SEWER FUND
Water & Sewer Fund Revenues
Operating Revenue 63,704,850 15,926,211 15,796,137 (130,074) -1% - 63,704,850
Non-Operating Revenue 1,602,320 247,052 210,232 (36,820) -15% - 1,602,320
Contributions - - 30,442 30,442n/a - -
Transfers In - - 664 664 n/a 127,632 127,632
Use of Fund Equity - - - -n/a 139,340 139,340
Total Revenues 65,307,170 16,173,263 16,037,475 (135,788) -1% 266,972 65,574,142
Water & Sewer Fund Expenditures
Public Utilities Administration 917,000 231,825 233,012 (1,187) -1% 143,369 1,060,369
Wastewater Collection 7,907,580 4,049,373 3,989,120 60,2531% 20,883 7,928,463
Public Utilities Maintenance 4,460,630 1,900,623 1,815,847 84,7764% 15,525 4,476,155
WPC / Plant Operations 14,562,640 5,526,478 5,090,021 436,4578% 28,996 14,591,636
WPC / Laboratory Operations 1,279,230 329,397 320,378 9,0193% 6,575 1,285,805
WPC / Industrial Pretreatment 895,130 234,555 154,351 80,20434% 4,402 899,532
Water Distribution 9,136,110 3,744,485 3,690,699 53,7861% 26,055 9,162,165
Water Supply 8,725,640 2,199,174 2,275,220 (76,046) -3% 8,175 8,733,815
Reclaimed Water 2,353,360 615,351 555,455 59,89610% 12,992 2,366,352
Non-Departmental 13,900,740 3,475,188 3,476,871 (1,683) 0% - 13,900,740
Total Expenditures 64,138,060 22,306,449 21,600,975 705,4743% 266,972 64,405,032
STORMWATER FUND
Stormwater Utility Revenues
Operating Revenues 16,125,100 4,031,277 4,064,589 33,3121% - 16,125,100
Non-Operating Revenues 261,850 75,374 57,824 (17,550) -23% - 261,850
Transfers In - - - -n/a 38,237 38,237
Use of Fund Equity 2,057,230 - - -n/a - 2,057,230
Total Revenues 18,444,180 4,106,651 4,122,413 15,7620% 38,237 18,482,417
Stormwater Utility Expenditures
Stormwater Management 12,404,090 8,767,239 8,657,254 109,9851% 7,689 12,411,779
Stormwater Maintenance 6,040,090 1,706,240 1,551,491 154,7499% 30,548 6,070,638
Total Expenditures 18,444,180 10,473,479 10,208,745 264,7343% 38,237 18,482,417
GAS FUND
Gas Fund Revenues
Operating Revenues 37,048,070 9,421,340 8,784,214 (637,126) -7% 97,000 37,145,070
Non-Operating Revenues 607,570 166,193 154,260 (11,933) -7% - 607,570
Transfers In - - - -n/a 61,633 61,633
Capitalized Labor 431,000 107,751 75,778 (31,973) -30% - 431,000
Use of Fund Equity 1,700,000 - - -n/a 1,298,132 2,998,132
Total Revenues 39,786,640 9,695,284 9,014,252 (681,032) -7% 1,456,765 41,243,405
Gas Fund Expenditures
Administration & Supply 23,382,040 5,168,723 4,478,319 690,40413% 772,446 24,154,486
South Area Gas Operations 6,148,580 2,853,736 2,850,551 3,1850% 449,615 6,598,195
North Area Gas Operations 1,827,030 814,611 796,745 17,8662% 212,211 2,039,241
Marketing & Sales 3,238,180 1,327,908 1,236,954 90,9547% 22,493 3,260,673
Total Expenditures 34,595,830 10,164,978 9,362,569 802,4098% 1,456,765 36,052,595
Item # 17
14
Attachment number 8 \nPage 2 of 2
UTILITY FUNDS
FIRST QUARTER REVIEW
For Three Month Period of October 1, 2012 - December 31, 2012
2012/13FirstFirst 2012/13
AdoptedQuarterQuarterBudgetProposed1 Qtr Amended
BudgetProjectionActualVariance%AmendmentBudget
SOLID WASTE FUND
Solid Waste Revenues
Operating Revenue 18,846,000 4,711,497 4,742,644 31,1471% - 18,846,000
Non-Operating Revenue 645,600 180,797 145,776 (35,021) -19% (30,500) 615,100
Transfers In 236,260 59,064 59,067 3 0% 83,247 319,507
Use of Fund Equity - - - - - - -
Total Revenues 19,727,860 4,951,358 4,947,487 (3,871) 0% 52,747 19,780,607
Solid Waste Expenditures
Collection 935,360 4,217,067 4,007,205 209,8625% (37,214) 898,146
Transfer 15,359,490 458,161 458,405 (244) 0% 27,612 15,387,102
Container Maintenance 1,464,310 208,569 199,710 8,8594% 7,432 1,471,742
Administration 795,930 240,186 235,480 4,7062% 5,417 801,347
Total Expenditures 18,555,090 5,123,983 4,900,799 223,1844% 3,247 18,558,337
RECYCLING FUND
Recycling Revenues
Operating Revenue 2,528,500 632,124 594,118 (38,006) -6% 37,980 2,566,480
Non-Operating Revenue 75,000 22,800 13,562 (9,238) -41% (5,000) 70,000
Transfers In - - - -~ 14,074 14,074
Use of Fund Equity 342,150 - - -~ - 342,150
Total Revenues 2,945,650 654,924 607,680 (47,244) -7% 47,054 2,992,704
Recycling Expenditures
Residential 1,143,080 305,422 289,003 16,4195% 6,066 1,149,146
Multi-Family 475,960 123,708 120,293 3,4153% 2,474 478,434
Commercial 1,326,610 380,180 396,318 (16,138) -4% 16,534 1,343,144
Total Expenditures 2,945,650 809,310 805,614 3,6960% 25,074 2,970,724
Item # 17
15
Attachment number 9 \nPage 1 of 2
City of Clearwater
Other Enterprise Funds
First Quarter Amendments
FY 2012/13
Increase/
(Decrease)
Description
Anticipated revenues of the Marine Fund exceed anticipated
Marine Fund
expenditures by $53,010 at first quarter fiscal year 2012/13.
Atfirstquarter,revenuesintheMarineFundreflecta16%negative
varianceprimarilyrelatedtolowerthananticipatedsliprentalsand
fuelsales.Theserevenueswillbecarefullymonitoredforpossible
amendmentsatmidyear.Amendmentsincludeatransferfromthe
CentralInsuranceFundfor$9,290tofundthefiscalyear2013Cigna
contract as approved by the Council on October 17, 2012
Revenues:9,290
FirstquarterexpendituresintheMarineFundreflectanincreaseto
majormedicalinsurancetofundthefiscalyear2013Cignacontract.
OffsettingrevenuesarereflectedfromCentralInsuranceFund
reserves as approved by the Council on October 17, 2012.
Expenditures:9,290
Anticipated revenues of the Clearwater Harbor Marina fund exceed
anticipated expenditures by $81,370 at first quarter fiscal year
Clearwater Harbor Marina Fund2012/13.
FirstquarterrevenuesintheClearwaterHarborMarinaFundreflect
atransferfromtheCentralInsuranceFundfor$2,202tofundthe
fiscalyear2013CignacontractasapprovedbytheCouncilon
October 17, 2012
Revenues:2,202
FirstquarterexpendituresintheClearwaterHarborMarinaFund
reflectanincreasetomajormedicalinsurancetofundthefiscalyear
2013Cignacontract.OffsettingrevenuesarereflectedfromCentral
InsuranceFundreservesasapprovedbytheCouncilonOctober17,
2012.
Expenditures:2,202
Item # 17
16
Attachment number 9 \nPage 2 of 2
City of Clearwater
Other Enterprise Funds
First Quarter Amendments
FY 2012/13
Increase/
(Decrease)
Description
Anticipated revenues of the Airpark Fund exceed anticipated
Airpark Fund
expenditures by $104,730 at first quarter fiscal year 2012/13.
Atfirstquarter,revenuesintheAirparkFundreflecta35%negative
varianceprimarilyduetothetimingofpostingofrentalrevenues.
Amendmentsreflectanetincreaseof$25,690.59,whichincludethe
following:1)atransferfromtheCentralInsuranceFundfor$671to
fundthefiscalyear2013CignacontractasapprovedbytheCouncil
onOctober17,2012;2)anappropriationof$25,000fromAirpark
FundreservestofundthesupplementalJointParticipationAgreement
Number2betweentheCityandFDOTasapprovedbytheCouncilon
November1,2012;and3)thereturnof$19.59inAirparkrevenues
from closed capital project 315-94854, Multi Plane Hangars.
Revenues:25,691
FirstquarterexpendituresintheAirparkFundreflectanincreaseof
$671tomajormedicalinsurancetofundthefiscalyear2013Cigna
contract,withoffsettingrevenuesreflectedfromCentralInsurance
Fundreserves,asapprovedbytheCouncilonOctober17,2012.
Expenditureamendmentsalsoincludethetransferof$25,000to
capitalproject315-94871,AirparkRunway/TaxiwayExtension&
Rehabilitation, as approved by the Council on November 1, 2012.
Expenditures:25,671
At first quarter, anticipated revenues of the Parking Fund exceed
Parking Fund
anticipated expenditures by $531,503 for fiscal year 2012/13.
FirstquarterrevenuesintheParkingFundreflectatransferfromthe
CentralInsuranceFundfor$10,931tofundthefiscalyear2013Cigna
contractasapprovedbytheCouncilonOctober17,2012.
Amendmentsalsoincludethereturnof$41,793.36inParking
Revenuesforclosedcapitalproject315-92651,MandalayPier
Demolition.
Revenues:52,724
FirstquarterexpendituresintheParkingFundreflectanincreaseto
majormedicalinsurancetofundthefiscalyear2013Cignacontract.
OffsettingrevenuesarereflectedfromCentralInsuranceFund
reserves as approved by the Council on October 17, 2012.
Expenditures:10,931
Anticipated revenues of the Harborview Fund exceed anticipated
Harborview Fund
expenditures by $21,910 at first quarter fiscal year 2012/13.
Atfirstquarter,HarborviewFundrevenuesreflectadecreaseof
$84,740toreduceClearwaterMarineAquariumrentalincometo
estimated receipts for the year.
Revenues:(84,740)
NoamendmentsareproposedtoHarborviewFundexpendituresat
first quarter.
Expenditures:
Item # 17
17
Attachment number 10 \nPage 1 of 2
ENTERPRISE FUNDS
FIRST QUARTER REVIEW
For Three Month Period of October 1, 2012 - December 31, 2013
2012/13FirstFirst 2012/13
AdoptedQuarterQuarterBudgetProposedAmended
BudgetProjectionActualVariance%AmendmentBudget
MARINE FUND
MARINE FUND REVENUES
Operating Revenues 4,405,500 973,323 816,630 (156,693)-16% - 4,405,500
Non-Operating Revenues 158,120 39,429 38,997 (432)-1% - 158,120
Transfers In - - - -n/a 9,290 9,290
Use of Fund Equity - - - -n/a - -
TOTAL REVENUES 4,563,620 1,012,752 855,627 (157,125)-16% 9,290 4,572,910
MARINE FUND EXPENDITURES
Marina Operations 4,510,610 1,075,131 1,017,480 57,651 5% 9,290 4,519,900
TOTAL EXPENDITURES 4,510,610 1,075,131 1,017,480 57,651 5% 9,290 4,519,900
CLEARWATER HARBOR MARINA FUND
CLEARWATER HARBOR MARINA FUND REVENUES
Operating Revenues 404,000 120,799 125,744 4,945 4% - 404,000
Non-Operating Revenues 72,200 5,552 9,986 4,434 80% - 72,200
Transfers In - - - -n/a 2,202 2,202
Use of Fund Equity - - - -n/a - -
TOTAL REVENUES 476,200 126,351 135,730 9,379 7% 2,202 478,402
CLEARWATER HARBOR MARINA FUND EXPENDITURES
Clearwater Harbor Marina Operations 394,830 112,878 110,122 2,756 2% 2,202 397,032
TOTAL EXPENDITURES 394,830 112,878 110,122 2,756 2% 2,202 397,032
AIRPARK FUND
AIRPARK FUND REVENUES
Operating Revenues 252,000 63,000 40,166 (22,834)-36% -252,000
Non-Operating Revenues 8,000 2,151 1,982 (169)-8% -8,000
Transfers In - - - -n/a 691691
Use of Fund Equity - - - -n/a 25,00025,000
TOTAL REVENUES 260,000 65,151 42,148 (23,003)-35% 25,691285,691
AIRPARK FUND EXPENDITURES
Airpark Operations 155,290 47,005 50,808 (3,803)-8% 25,671 180,961
TOTAL EXPENDITURES 155,290 47,005 50,808 (3,803)-8% 25,671 180,961
Item # 17
18
Attachment number 10 \nPage 2 of 2
ENTERPRISE FUNDS
FIRST QUARTER REVIEW
For Three Month Period of October 1, 2012 - December 31, 2013
2012/13FirstFirst 2012/13
AdoptedQuarterQuarterBudgetProposedAmended
BudgetProjectionActualVariance%AmendmentBudget
PARKING FUND
PARKING FUND REVENUES
Operating Revenues 4,126,500 750,000 873,361 123,361 16% - 4,126,500
Non-Operating Revenues 371,000 113,200 49,613 (63,587)-56% - 371,000
Transfers In - - - - - 52,724 52,724
Use of Fund Equity - - - - - - -
TOTAL REVENUES 4,497,500 863,200 922,974 59,774 7% 52,724 4,550,224
PARKING FUND EXPENDITURES
Engineering / Parking System 2,939,740 934,375 1,017,198 (82,823)-9% 4,887 2,944,627
Engineering / Parking Enforcement 600,000 127,473 90,221 37,252 29% 2,687 602,687
Parks & Rec / Beach Guards 468,050 130,546 116,120 14,426 11% 3,357 471,407
TOTAL EXPENDITURES 4,007,790 1,192,394 1,223,539 (31,145)-3% 10,931 4,018,721
HARBORVIEW FUND
HARBORVIEW CENTER FUND REVENUES
Operating Revenues 133,000 33,249 12,064 (21,185)-64% (84,740) 48,260
Non-operating Revenues 15,000 4,000 2,233 (1,767)-44% - 15,000
Transfers In - - - -n/a - -
Use of Fund Equity - - - -n/a - -
TOTAL REVENUES 148,000 37,249 14,297 (22,952)-62% (84,740) 63,260
HARBORVIEW CENTER FUND EXPENDITURES
Harborview Center Operations 41,350 12,211 5,067 7,144 59% - 41,350
TOTAL EXPENDITURES 41,350 12,211 5,067 7,144 59% - 41,350
Item # 17
19
Attachment number 11 \nPage 1 of 2
City of Clearwater
Internal Service Funds
First Quarter Amendments
FY 2012/13
Increase/
(Decrease)
Description
At first quarter, anticipated revenues of the General Services Fund exceed
anticipated expenditures by $67,540 for fiscal year 2012/13.
General Services
FirstquarterrevenuesintheGeneralServicesFundreflectatransfer
fromtheCentralInsuranceFundfor$31,433tofundthefiscalyear2013
Cigna contract as approved by the Council on October 17, 2012
Revenues:31,433
FirstquarterexpendituresintheGeneralServicesFundreflectan
increasetomajormedicalinsurancetofundthefiscalyear2013Cigna
contract.OffsettingrevenuesarereflectedfromCentralInsuranceFund
reserves as approved by the Council on October 17, 2012.
Expenditures:31,433
At first quarter, anticipated revenues of the Administrative Services Fund
exceed anticipated expenditures by $105,270 for fiscal year 2012/13.
Administrative Services
FirstquarterrevenuesintheAdministrativeServicesFundreflecta
transferfromtheCentralInsuranceFundfor$53,334tofundthefiscal
year2013CignacontractasapprovedbytheCouncilonOctober17,
2012;andanappropriationof$31,000fromAdministrativeServicesFund
reservestofundtheleavepayoutsofformeremployeesintheCustomer
Service department.
Revenues:84,334
FirstquarterexpendituresintheAdministrativeServicesFundreflectan
increaseof$53,334tomajormedicalinsurancetofundthefiscalyear
2013Cignacontract.OffsettingrevenuesarereflectedfromCentral
InsuranceFundreservesasapprovedbytheCouncilonOctober17,2012.
Asecondamendmentreflectsanincreaseof$31,000intofundtheleave
payoutsofformeremployees;offsettingrevenuesarereflectedfrom
Administrative Services fund reserves.
Expenditures:84,334
At first quarter, anticipated revenues of the Garage Fund equal anticipated
expenditures for fiscal year 2012/13.
Garage Fund
FirstquarterrevenuesintheGarageFundreflectatransferfromthe
CentralInsuranceFundfor$23,857tofundthefiscalyear2013Cigna
contractasapprovedbytheCouncilonOctober17,2012.Asecond
amendmentreflectsanallocationof$79,225fromGarageFundreserves
tofundthepurchaseofareplacementgeneratorforBrightHouseFieldas
approved by Council on February 7, 2013.
Revenues:103,082
FirstquarterexpendituresintheGarageFundreflectanincreaseto
majormedicalinsuranceby$23,857tofundthefiscalyear2013Cigna
contract.OffsettingrevenuesarereflectedfromCentralInsuranceFund
reservesasapprovedbytheCouncilonOctober17,2012.Amendments
alsoincludeatransferof$79,225tocapitalproject315-94223,Motorized
Equipment,withoffsettingrevenuesfromGarageFundreservesas
approved by the Council on February 7, 2013.
Expenditures:103,082
Item # 17
20
Attachment number 11 \nPage 2 of 2
City of Clearwater
Internal Service Funds
First Quarter Amendments
FY 2012/13
Increase/
(Decrease)
Description
At first quarter, anticipated revenues of the Central Insurance Fund equal
anticipated expenditures for fiscal year 2012/13.
Central Insurance
FirstquarterrevenuesintheCentralInsuranceFundreflectan
appropriationof$1,200,000fromretainedearningstofundthefiscalyear
2013 Cigna contract as approved by the Council on October 17, 2012.
Revenues:1,200,000
FirstquarterexpendituresintheCentralInsuranceFundreflectanet
increaseof$1,200,000.Amendmentsincludetransferstoalloperating
fundstotaling$1,194,832andanincreaseof$5,168tomajormedical
insurancetofundthefiscalyear2013Cignacontractasapprovedbythe
CouncilonOctober17,2012.Offsettingrevenuesarereflectedfrom
Central Insurance Fund reserves.
Expenditures:1,200,000
Item # 17
21
Attachment number 12 \nPage 1 of 2
INTERNAL SERVICE FUNDS
FIRST QUARTER REVIEW
For Three Month Period of October 1, 2012 - December 31, 2012
2012/13FirstFirst 2012/13
AdoptedQuarterQuarterBudgetProposed1 Qtr Amended
BudgetProjectionActualVariance%AmendmentBudget
GENERAL SERVICES FUND
GENERAL SERVICES FUND REVENUES
Billings to Departments 4,616,940 1,154,235 1,169,287 15,052 1% - 4,616,940
Non-Operating Revenue 30,000 8,000 4,017 (3,983)-50% - 30,000
Transfers In - - - -n/a 31,433 31,433
Fund Reserves - - - -n/a - -
TOTAL REVENUES 4,646,940 1,162,235 1,173,304 11,069 1% 31,433 4,678,373
GENERAL SERVICES FUND EXPENDITURES
Administration 519,860 136,230 136,819 (589)0% 6,478 526,338
Building & Maintenance 4,059,540 1,063,014 1,068,853 (5,839)-1% 24,955 4,084,495
TOTAL EXPENDITURES 4,579,400 1,199,244 1,205,673 (6,429)-1% 31,433 4,610,833
ADMINISTRATIVE SERVICES FUND
ADMINISTRATIVE SERVICES REVENUE
Operating Revenue 8,990,200 2,247,555 2,249,182 1,627 0% - 8,990,200
Non-Operating Revenue 120,000 32,000 24,177 (7,823)-24% - 120,000
Transfers In - - - -n/a 53,334 53,334
Fund Reserves 105,000 - - -n/a 31,000 136,000
TOTAL REVENUES 9,215,200 2,279,555 2,273,359 (6,196)0% 84,334 9,299,534
ADMINISTRATIVE SERVICES EXPENDITURES
Information Technology / Admin 367,590 98,466 93,073 5,393 5% 2,014 369,604
Information Tech / Network Svcs 2,047,360 609,813 674,832 (65,019)-11% 7,504 2,054,864
Info Tech / Software Applications 2,189,570 653,661 535,356 118,305 18% 11,118 2,200,688
Info Tech / Telecommunications 864,840 218,108 172,469 45,639 21% 671 865,511
Public Comm / Courier 158,070 39,483 58,381 (18,898)-48% - 158,070
Clearwater Customer Service 3,482,500 968,291 906,607 61,684 6% 63,027 3,545,527
TOTAL EXPENDITURES 9,109,930 2,587,822 2,440,717 147,105 6% 84,334 9,194,264
GARAGE FUND
GARAGE FUND REVENUES
Billings to Departments 12,461,200 3,115,299 3,170,702 55,403 2% - 12,461,200
Non-Operating Revenue 487,000 123,298 82,613 (40,685)-33% - 487,000
Transfers In - - - -n/a 23,857 23,857
Fund Reserves 64,610 - - -n/a 79,225 143,835
TOTAL REVENUES 13,012,810 3,238,597 3,253,315 14,718 0% 103,082 13,115,892
Garage Fund Expenditures
Fleet Maintenance 12,554,970 3,252,716 3,310,213 (57,497)-2% 102,411 12,657,381
Radio Communications 457,840 115,695 219,562 (103,867) -90% 671 458,511
TOTAL EXPENDITURES 13,012,810 3,368,411 3,529,775 (161,364) -5% 103,082 13,115,892
Item # 17
22
Attachment number 12 \nPage 2 of 2
INTERNAL SERVICE FUNDS
FIRST QUARTER REVIEW
For Three Month Period of October 1, 2012 - December 31, 2012
2012/13FirstFirst 2012/13
AdoptedQuarterQuarterBudgetProposed1 Qtr Amended
BudgetProjectionActualVariance%AmendmentBudget
CENTRAL INSURANCE FUND
CENTRAL INSURANCE FUND REVENUES
Billings to Departments 17,212,880 4,303,221 4,305,459 2,238 0% - 17,212,880
Non-Operating Revenue 810,000 199,700 96,353 (103,347) -52% - 810,000
Transfers In 298,850 51,624 11,946 (39,678)-77% - 298,850
Fund Reserves 1,653,930 - - -n/a 1,200,000 2,853,930
TOTAL REVENUES 19,975,660 4,554,545 4,413,758 (140,787) -3% 1,200,000 21,175,660
CENTRAL INSURANCE FUND EXPENDITURES
Finance / Risk Management 413,640 108,963 100,641 8,322 8% 2,873 416,513
Human Resources / Employee Benefits 366,500 96,984 69,452 27,532 28% 2,295 368,795
Human Resources / Employee Health Clinic 1,635,830 408,957 197,704 211,253 52% - 1,635,830
Non-Departmental 17,559,690 4,389,924 3,855,622 534,302 12% 1,194,832 18,754,522
TOTAL EXPENDITURES 19,975,660 5,004,828 4,223,418 781,410 16% 1,200,000 21,175,660
Item # 17
23
Attachment number 13 \nPage 1 of 1
Clearwater, Florida
CAPITAL IMPROVEMENT FUND
First Quarter Summary
FY 2012/13
The amended 2012/13 Capital Improvement Program budget report is submitted for the City Council's First Quarter
budget increase
review. The net proposed amendment is a in the amount of $10,149,548. This review provides the
opportunity to examine the status of all active projects and present formal amendments to the project budgets. Fiscally
significant budget increases encompassed within this review are as follows:
increases
All significant budget that have been previously approved by the City Council are listed below:
Project Council
Budget Increase Approval
Capitol Theatre 3,755,936 09/20/12
Main Fire Station #45 3,432,015 11/15/12
Mandalay Ave. Outfall 800,000 02/21/13
Reverse Osmosis Plant at Reservoir #2 788,241 12/06/12
Sid Lickton Complex Renovations 585,000 12/20/12
Natural Gas Vehicles 250,000 01/17/13
Pier 60 Park Repair and Improvements 200,000 09/20/12
Airpark Runway / Taxiway Extension & Rehabilitation 125,000 11/01/12
24
Item # 17
Attachment number 14 \nPage 1 of 13
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2012/13
Increase/
AmdmtProject(Decrease)TransferNet Budget
#NumberAmountAmountDescriptionAmendment
EMS Capital Equipment
Torecordabudgettransferintheamountof$60,836.31of
GeneralFundrevenuetoproject315-91267,FireTraining
FacilityConcretePadRepair.Thefundingwillprovideforthe
concreteslabrepairandpondembankmentre-gradingworkat
FireStation#48.ThiswasapprovedbyCityCouncilon
1315-91221(60,836)(60,836)
October 4, 2012.
Main Fire Station #45
Torecordabudgetincreaseintheamountof$3,432,015.00of
InfrastructureSalesTax(PennyforPinellas)revenue.The
fundingwillprovidefortheconstructionofthenewfirehouse.
Thetotalconstructioncostisbudgetedat$11,489,535.Thiswas
2315-91253 3,432,015 *3,432,015
approved by City Council on November 15, 2012.
Security Access Systems - CLOSE PROJECT
Torecordabudgettransferintheamountof$29,163.69of
GeneralFundrevenuetoproject315-91267,FireTraining
FacilityConcretePadRepair.Thefundingwillprovideforthe
concreteslabrepairandpondembankmentre-gradingworkat
FireStation#48.TheSecurityAccessSystemprojectis
completeandwillbeclosed.ThiswasapprovedbyCityCouncil
3315-91256(29,164)
on October 4, 2012.
Torecordabudgetdecreaseintheamountof$23,569.20of
GeneralFundrevenueandreturnthefundstotheGeneral
Fund.Thisprojectiscompleteandwillbeclosed.Thiswas
approved by the City Council on October 4, 2012.
315-91256 (23,569) (52,733)
Fire Training Facility Concrete Pad Repair - NEW PROJECT
Toestablishtheprojectbudgetandrecordabudgettransferin
theamountof$60,836.31ofGeneralfundrevenuefromproject
315-91221,EMSCapitalEquipment,andanamountof
$29,163.69ofGeneralfundrevenuefromproject315-91256,
SecurityAccessSystems.Thefundingwillprovideforthe
concreteslabrepairandpondembankmentre-gradingworkat
4315-9126790,00090,000
Fire station # 48.
Traffic Calming
Torecordabudgettransferintheamountof$4,000,000.00of
InfrastructureSalesTax(PennyforPinellas)revenuetoproject
315-92276,TrafficCalming.Asahousekeepingmeasure,this
annuallyfundedprojectwithaninflatedgrossbudgetisbeing
closed.Thenewprojectwiththesametitlewassetupinthe
approvedbudget.Atfirstquarter,availablefundinginthe
historicalprojectisnowbeingtransferredtothenewly
establishedproject.Thishistoricalprojectwillbeclosedbyyear-
end once the outstanding encumbrance is closed.
5315-92259(4,000,000)(4,000,000)
Item # 17
25
* indicates budget amendment only
Attachment number 14 \nPage 2 of 13
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2012/13
Increase/
AmdmtProject(Decrease)TransferNet Budget
#NumberAmountAmountDescriptionAmendment
Streets and Sidewalks
Torecordabudgetincreaseintheamountof$8,752.47of
InsuranceDamageClaimsrevenueforadamageclaiminFY
2012.Thiswillbringbudgetedrevenuesinlinewithactualcash
receipts.
6315-92273 8,752 *8,752
Traffic Calming Program- NEW PROJECT
Torecordabudgettransferintheamountof$4,000,000.00of
InfrastructureSalesTax(PennyforPinellas)revenuefrom
project315-92259,TrafficCalming.Atfirstquarter,available
fundinginthehistoricalprojectisnowbeingtransferredtothe
newlyestablishedproject.Thishistoricalproject,315-92259will
beclosedbyyear-endoncetheoutstandingencumbranceis
7315-922764,000,0004,000,000
closed.
Streets and Sidewalks - NEW PROJECT
Torecordabudgettransferintheamountof$20,000.00of
Road Millage to project 315-92339, New Sidewalks.
8315-92277(20,000)(20,000)
New Sidewalks
Torecordabudgettransferintheamountof$20,000.00of
RoadMillagerevenuefromproject315-92277,Streetsand
Sidewalks.Thefundingwillmaintainfundsinthisproject,which
has encumbered the existing funds.
9315-9233920,00020,000
Signal Renovations - CLOSE PROJECT
Torecordabudgettransferintheamountof$385.35ofLocal
OptionGasTaxtoproject315-92560,SignalRenovations.Asa
housekeepingmeasure,thisannuallyfundedprojectwithan
inflatedgrossbudgetisbeingclosed.Thenewprojectwiththe
sametitlewassetupintheapprovedbudget.Atfirstquarter,
availablefundinginthehistoricalprojectisnowbeing
transferred to the newly established project.
10315-92552(385)(385)
New Signal Installation - CLOSE PROJECT
Torecordabudgettransferintheamountof$202,877.40of
TransportationImpactFeestoprojectnumber315-92561,New
SignalInstallation.Asahousekeepingmeasure,thisannually
fundedprojectwithaninflatedgrossbudgetisbeingclosed.The
newprojectwiththesametitlewassetupintheapproved
budget.Atfirstquarter,availablefundinginthehistoricalproject
is now being transferred to the newly established project.
11315-92553(202,877)(202,877)
Signal Renovations - NEW PROJECT
Torecordabudgettransferintheamountof$385.35ofLocal
OptionGasTaxrevenuefromproject315-92552,Signal
Renovations.Projectnumber315-92552willbeclosedatfirst
quarter.
12315-92560385385
Item # 17
26
* indicates budget amendment only
Attachment number 14 \nPage 3 of 13
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2012/13
Increase/
AmdmtProject(Decrease)TransferNet Budget
#NumberAmountAmountDescriptionAmendment
New Signal Installation - NEW PROJECT
Torecordabudgettransferintheamountof$202,877.40of
TransportationImpactFeesfromprojectnumber315-92553,
NewSignalInstallation.Projectnumber315-92553willbe
closed at first quarter.
13315-92561202,877202,877
Parking Lot Resurfacing - CLOSE PROJECT
Torecordabudgettransferintheamountof$843,633.18of
ParkingFundrevenuetoprojectnumber315-92652,ParkingLot
Resurfacing.Asahousekeepingmeasure,thisannuallyfunded
projectwithaninflatedgrossbudgetisbeingclosed.Thenew
projectwiththesametitlewassetupintheapprovedbudget.At
firstquarter,availablefundinginthehistoricalprojectisnow
being transferred to the newly established project.
14315-92630(843,633)(843,633)
Mandalay Pier Demolition - CLOSE PROJECT
Torecordabudgetdecreaseintheamountof$41,793.36of
ParkingFundrevenueandreturnthefundstotheParkingFund
retainedearnings.TheMandalayPierprojectiscompleteand
will be closed.
15315-92651(41,793)(41,793)
Parking Lot Resurfacing - NEW PROJECT
Torecordabudgettransferintheamountof$843,633.18of
ParkingFundrevenuefromprojectnumber315-92630,Parking
LotResurfacing.Projectnumber315-92630willbeclosedat
16315-92652843,633843,633
first quarter.
Concrete Sidewalk & Pad Repair - CLOSE PROJECT
Torecordabudgettransferintheamountof$43,175.57of
GeneralFundrevenuetoprojectnumber315-93634,Concrete
Sidewalk&PadRepair.Asahousekeepingmeasure,this
annuallyfundedprojectwithaninflatedgrossbudgetisbeing
closed.Thenewprojectwiththesametitlewassetupinthe
approvedbudget.Atfirstquarter,availablefundinginthe
historicalprojectisnowbeingtransferredtothenewly
17315-93204(43,176)(43,176)
established project.
Park Amenity Purchase & Replacement - CLOSE PROJECT
Torecordabudgettransferintheamountof$7,800.26of
GeneralFundrevenuetoprojectnumber315-93635,Park
AmenityPurchase&Replacement.Asahousekeeping
measure,thisannuallyfundedprojectwithaninflatedgross
budgetisbeingclosed.Thenewprojectwiththesametitlewas
setupintheapprovedbudget.Atfirstquarter,availablefunding
inthehistoricalprojectisnowbeingtransferredtothenewly
18315-93213(7,800)(7,800)
established project.
Item # 17
27
* indicates budget amendment only
Attachment number 14 \nPage 4 of 13
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2012/13
Increase/
AmdmtProject(Decrease)TransferNet Budget
#NumberAmountAmountDescriptionAmendment
Tennis Court Resurfacing - CLOSE PROJECT
Torecordabudgettransferintheamountof$30,310.00of
GeneralFundrevenuetoprojectnumber315-93636,Tennis
CourtResurfacing.Asahousekeepingmeasure,thisannually
fundedprojectwithaninflatedgrossbudgetisbeingclosed.The
newprojectwiththesametitlewassetupintheapproved
budget.Atfirstquarter,availablefundinginthehistoricalproject
is now being transferred to the newly established project.
19315-93229(30,310)(30,310)
Playground&FitnessPurchase-Replacement-CLOSE
PROJECT
Torecordabudgettransferintheamountof$142,078.63of
GeneralFundrevenuetoprojectnumber315-93637,
Playground&FitnessPurchase-Replacement.Asa
housekeepingmeasure,thisannuallyfundedprojectwithan
inflatedgrossbudgetisbeingclosed.Thenewprojectwiththe
sametitlewassetupintheapprovedbudget.Atfirstquarter,
availablefundinginthehistoricalprojectisnowbeing
transferred to the newly established project.
20315-93230(142,079)(142,079)
Fencing Replacement Program - CLOSE PROJECT
Torecordabudgettransferintheamountof$64,664.43of
GeneralFundrevenuetoprojectnumber315-93638,Fencing
ReplacementProgram.Asahousekeepingmeasure,this
annuallyfundedprojectwithaninflatedgrossbudgetisbeing
closed.Thenewprojectwiththesametitlewassetupinthe
approvedbudget.Atfirstquarter,availablefundinginthe
historicalprojectisnowbeingtransferredtothenewly
21315-93262(64,664)(64,664)
established project.
Light Replacement - CLOSE PROJECT
Torecordabudgettransferintheamountof$55,427.12of
GeneralFundrevenuetoprojectnumber315-94528,Light
ReplacementandRepair.Asahousekeepingmeasure,this
annuallyfundedprojectwithaninflatedgrossbudgetisbeing
closed.Thenewprojectwiththesametitlewassetupinthe
approvedbudget.Atfirstquarter,availablefundinginthe
historicalprojectisnowbeingtransferredtothenewly
22315-93269(55,427)(55,427)
established project.
Parking Lot / Bicycle Path Resurfacing & Improvements
Torecordabudgettransferintheamountof$35,000.00of
GeneralFundrevenuetoprojectnumber315-93630,SidLickton
ComplexRenovations.Thefundingisneededduetothemajor
costoverrunduetothesiteworknecessaryforthisproject;
primarilyitemsinvolvingthestormwaterdrainageimprovements
andmaterialsfortheproject.ThiswasapprovedbytheCity
Council on December 20, 2012.
23315-93286(35,000)(35,000)
Item # 17
28
* indicates budget amendment only
Attachment number 14 \nPage 5 of 13
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2012/13
Increase/
AmdmtProject(Decrease)TransferNet Budget
#NumberAmountAmountDescriptionAmendment
Downtown Boat Slips
Torecordabudgettransferintheamountof$86,561.00of
DeveloperPublicArtContributionrevenuefromprojectnumber
325-93608,MiscellaneousMinorPublicArt.Thefundingisto
providedtheadditionalfundsrequiredforapublicartsculpture
namedMiddens,tobeinstalledattheClearwaterHarbor
Marina.ThiswasapprovedbytheCityCouncilonJanuary17,
2013.
24325-9340586,56186,561
Utility Services Replacement - CLOSE PROJECT
Torecordabudgettransferintheamountof$28,503.64of
MarinaFundrevenuetoprojectnumber315-93418,Utility
ServicesReplacement.Asahousekeepingmeasure,this
annuallyfundedprojectwithaninflatedgrossbudgetisbeing
closed.Thenewprojectwiththesametitlewassetupinthe
approvedbudget.Atfirstquarter,availablefundinginthe
historicalprojectisnowbeingtransferredtothenewly
established project.
25315-93413(28,504)(28,504)
Utility Services Replacement - NEW PROJECT
Torecordabudgettransferintheamountof$28,503.64of
MarinaFundrevenuefromprojectnumber315-93413,Utility
ServicesReplacement.Projectnumber315-93413willbe
closed at first quarter.
26315-9341828,50428,504
Fuel System Replacement & Repair- NEW PROJECT
Torecordabudgettransferintheamountof$22,751.57of
MarinaFundrevenuefromprojectnumber315-93490,Fuel
SystemR&R.Projectnumber315-93490willbeclosedatfirst
27315-9342022,75222,752
quarter.
Marine Facility Dredging - Maintenance - NEW PROJECT
Torecordabudgettransferintheamountof$3,715.16of
MarinaFundrevenuefromprojectnumber315-93496,Marine
FacilityDredging-Maintenance.Projectnumber315-93496will
28315-934213,7153,715
be closed at first quarter.
Fuel System Replacement & Repair - CLOSE PROJECT
Torecordabudgettransferintheamountof$22,751.57of
MarinaFundrevenuetoprojectnumber315-93420,Fuel
SystemR&R.Asahousekeepingmeasure,thisannually
fundedprojectwithaninflatedgrossbudgetisbeingclosed.The
newprojectwiththesametitlewassetupintheapproved
budget.Atfirstquarter,availablefundinginthehistoricalproject
is now being transferred to the newly established project.
29315-93490(22,752)(22,752)
Item # 17
29
* indicates budget amendment only
Attachment number 14 \nPage 6 of 13
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2012/13
Increase/
AmdmtProject(Decrease)TransferNet Budget
#NumberAmountAmountDescriptionAmendment
Marine Facility Dredging - Maintenance - CLOSE PROJECT
Torecordabudgettransferintheamountof$3,715.16of
MarinaFundrevenuetoprojectnumber315-93421,Marine
FacilityDredging-Maintenance.Asahousekeepingmeasure,
thisannuallyfundedprojectwithaninflatedgrossbudgetis
beingclosed.Thenewprojectwiththesametitlewassetupin
theapprovedbudget.Atfirstquarter,availablefundinginthe
historicalprojectisnowbeingtransferredtothenewly
established project.
30315-93496(3,715)(3,715)
Boardwalk and Dock Repair and Replacement
Torecordabudgettransferintheamountof$13,000.00of
GeneralFundrevenuetoprojectnumber315-94528,Light
ReplacementandRepair.Thefundingwillprovideforthe
additionalfundsneededtoprovidefortheinstallationoffour
newconcretepolessimilartotheotherpolesonsiteaswellas
newlightfixturesandlightinghardwareandcontrolsattheJoe
DiMaggioSportsComplex.ThiswasapprovedbytheCity
Council on November 1, 2012.
31315-93604(13,000)(13,000)
P&RCustomerManagement&FacilitiesSchedulingSystem
- CLOSE PROJECT
Torecordabudgetdecreaseintheamountof$3,224.61of
GeneralFundrevenueandreturnthefundstotheGeneralFund
retainedearnings.TheP&RCustomerManagement&Facilities
Scheduling System project is complete and will be closed.
32315-93607(3,225)(3,225)
Miscellaneous Minor Public Art
Torecordabudgettransferintheamountof$86,561.00of
DeveloperPublicArtContributionrevenuetoprojectnumber
325-93405,DowntownBoatSlips.Thefundingistoprovidedthe
additionalfundsrequiredforapublicartsculpturenamed
Middens,tobeinstalledattheClearwaterHarborMarina.This
33325-93608(86,561)
was approved by the City Council on January 17, 2013.
Torecordabudgetincreaseintheamountof$12,000.00of
ContributionfromOtherGovernmentalUnitreceivedfromthe
DowntownDevelopmentBoard.ThefundingwasforSculpture
360SeasonsIVandV.Thiswillbringbudgetedrevenuesinline
with actual cash receipts.
325-93608 12,000 *(74,561)
Item # 17
30
* indicates budget amendment only
Attachment number 14 \nPage 7 of 13
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2012/13
Increase/
AmdmtProject(Decrease)TransferNet Budget
#NumberAmountAmountDescriptionAmendment
NorthGreenwoodRecreationCenterRenovations-CLOSE
PROJECT
Torecordabudgettransferintheamountof$58,077.99of
InfrastructureSalesTax(PennyforPinellas)revenuetoproject
number315-93630,SidLicktonComplexRenovations.The
NorthGreenwoodprojectiscompleteandwillbeclosed.This
was approved by the City Council on December 20, 2012.
34315-93621(58,078)(58,078)
JoeDiMaggioRestroom/Storage/Concession-CLOSE
PROJECT
Torecordabudgettransferintheamountof$21,747.03of
InfrastructureSalesTax(PennyforPinellas)revenuetoproject
number315-93630,SidLicktonComplexRenovations.TheJoe
DiMaggioprojectiscompleteandwillbeclosed.Thiswas
approved by the City Council on December 20, 2012.
35315-93622(21,747)(21,747)
Capitol Theatre
Torecordabudgetincreaseintheamountof$3,562,209.00of
InfrastructureSalesTax(PennyforPinellas)revenue
representingaloan/advancefromtheCentralInsuranceFund.
ThisfundingwillberepaidtotheCentralInsuranceFundwhen
PennyIIIfundsbecomeavailable.Thisamountisneededforthe
remodelandexpansionofthetheatre.Thiswasapprovedby
the City Council on September 20, 2012.
315-93623 3,562,209 *
36
Torecordabudgetincreaseintheamountof$193,727.00of
CentralInsurancefundrevenuefromretainedearningsforthe
acquisitionofthe409ClevelandStreetproperty.Thiswas
approved by the City Council on September 20, 2012.
315-93623 193,727 * 3,755,936
Pier 60 Park Repair and Improvements
Torecordabudgetincreaseintheamountof$200,000.00of
GeneralFundrevenuefromretainedearnings.Thefundingwill
providefortherepairofexistingseatingwall,sitefurniture,
groundrenovation,walkways,irrigationrepairs,andspecial
eventlayoutimprovements.ThiswasapprovedbytheCity
37315-93624 200,000 200,000
Council on September 20, 2012.
FDOT Median and ROW Enhancement
Torecordabudgetincreaseintheamountof$19,681.00of
GeneralFundrevenuefromtheParks&Recreation-Project
Teamgeneraloperatingfund.Theadditionalfundingwillprovide
fortheirrigationimprovementsonStateRoad60fromSkyview
AvenuetoEdenvilleAvenue.ThiswasapprovedbytheCity
38315-93626 19,681 19,681
Council on December 6, 2012.
Item # 17
31
* indicates budget amendment only
Attachment number 14 \nPage 8 of 13
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2012/13
Increase/
AmdmtProject(Decrease)TransferNet Budget
#NumberAmountAmountDescriptionAmendment
North Greenwood Athletic Fields
Torecordabudgetincreaseintheamountof$100,000.00of
DonationrevenuewhichwillbereceivedfromtheClearwaterfor
YouthOrganization.ThefundingwillprovideforthePhaseII
constructionattheBuccaneersFieldattheWalterC.Campbell
Sr.Park.ThecosttocompletephaseIIincludesadditional
practicefield,fencing,lightingandimprovementstoparking.
This was approved by the City Council on January 17, 2013.
39315-93629 100,000 *100,000
Sid Lickton Complex Renovations
Torecordabudgetincreaseintheamountof$139,340.00of
WaterRevenuefromtheretainedearningsoftheWater&
SewerFund.Thefundinginthisamendmentisneededtocover
eligibleexpensesthatcouldbechargedtotheWater&Sewer
Fund.ThiswasapprovedbytheCityCouncilonDecember20,
40315-93630 139,340
2012.
Torecordbudgettransfersintheamountof$209,825.02
comprisingof1)GeneralFundrevenuesfromproject315-
93286,ParkingLot/BicyclePathResurfacingand
Improvementsintheamountof$35,000.00;project315-93636,
TennisCourtResurfacingintheamountof$25,000.00and
project315-93638,FencingReplacementPrograminthe
amountof$70,000.00;2)InfrastructureSalesTax(Pennyfor
Pinellas)revenuefromproject315-93621,NorthGreenwood
RecreationCenterRenovationintheamountof$58,077.99and
project315-93622,JoeDiMaggioRestroom/Storage/
Concessionintheamountof$21,747.03.Thiswasapprovedby
315-93630209,825the City Council on December 20, 2012.
Torecordabudgetincreaseintheamountof$85,000.00of
GeneralFundrevenuefromtheParks&Beautification-Athletic
Fieldoperatingbudget.Alloperatingfundsusedwereprimarily
specifiedfortheoperationsoftheSidLicktonComplexand
sinceitwillbeclosedforrenovations,thesefundsareinexcess
andcanbeusedforthisproject.Theseamendmentswillfund
themajorcostoverrunduetothesiteworknecessaryforthis
project;primarilyitemsinvolvingthestormwaterdrainage
improvementsandmaterialsfortheproject.Thiswasapproved
by the City Council on December 20, 2012.
315-93630 85,000
Torecordabudgetincreaseintheamountof$360,660.00of
InfrastructureSalesTax(PennyforPinellas)revenue.The
fundinginthisamendmentisneededduetothereducedeligible
expensesthatcouldbechargedtotheUtilityFund.Thiswas
315-93630 360,660 794,825
approved by the City Council on December 20, 2012.
Item # 17
32
* indicates budget amendment only
Attachment number 14 \nPage 9 of 13
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2012/13
Increase/
AmdmtProject(Decrease)TransferNet Budget
#NumberAmountAmountDescriptionAmendment
Concrete Sidewalk & Pad Repair - NEW PROJECT
Torecordabudgettransferintheamountof$43,175.57of
GeneralFundrevenuefromprojectnumber315-93204,
ConcreteSidewalk&PadRepair.Projectnumber315-93204will
41315-9363443,17643,176
be closed at first quarter.
Park Amenity Purchase & Replacement - NEW PROJECT
Torecordabudgettransferintheamountof$7,800.26of
GeneralFundrevenuefromprojectnumber315-93213,Park
AmenityPurchase&Replacement.Projectnumber315-93213
42315-936357,8007,800
will be closed at first quarter.
Tennis Court Resurfacing - NEW PROJECT
Torecordabudgettransferintheamountof$30,310.00of
GeneralFundrevenuefromprojectnumber315-93229,Tennis
CourtResurfacing.Projectnumber315-93229willbeclosedat
first quarter.
43315-9363630,310
Torecordabudgettransferintheamountof$25,000.00of
GeneralFundrevenuetoprojectnumber315-93630,SidLickton
ComplexRenovations.Thefundingisneededduetothemajor
costoverrunduetothesiteworknecessaryforthisproject;
primarilyitemsinvolvingthestormwaterdrainageimprovements
andmaterialsfortheproject.ThiswasapprovedbytheCity
315-93636(25,000)5,310
Council on December 20, 2012.
Playground&FitnessPurchase-Replacement-NEW
PROJECT
Torecordabudgettransferintheamountof$142,078.63of
GeneralFundrevenuefromprojectnumber315-93230,
Playground&FitnessPurchase-Replacement.Projectnumber
44315-93637142,079142,079
315-93230 will be closed at first quarter.
Fencing Replacement Program - NEW PROJECT
Torecordabudgettransferintheamountof$64,664.43of
GeneralFundrevenuefromprojectnumber315-93262,Fencing
ReplacementProgram.Projectnumber315-93262willbe
closed at first quarter.
45315-9363864,664
Torecordabudgettransferintheamountof$70,000.00of
GeneralFundrevenuetoprojectnumber315-93630,SidLickton
ComplexRenovations.Thefundingisneededduetothemajor
costoverrunduetothesiteworknecessaryforthisproject;
primarilyitemsinvolvingthestormwaterdrainageimprovements
andmaterialsfortheproject.ThiswasapprovedbytheCity
Council on December 20, 2012.
315-93638(70,000)(5,336)
Item # 17
33
* indicates budget amendment only
Attachment number 14 \nPage 10 of 13
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2012/13
Increase/
AmdmtProject(Decrease)TransferNet Budget
#NumberAmountAmountDescriptionAmendment
Motorized Equipment - Cash
Torecordabudgetincreaseintheamountof$79,225.00of
GarageFundrevenuesfromretainedearnings.Thefundingwill
purchaseoneCaterpillarModelC9300KWEmergency
Generatorandtheinstallationcostscomprisedofnewfuellines
fromnewtanktogenerator,electricalworkandcranerental.
46315-94233 79,225 79,225
This was approved by City Council on February 7, 2013.
Motorized Equipment - L/P
Torecordabudgettransferintheamountof$3,000,000.00of
LeasePurchaserevenuetoprojectnumber316-94241,
MotorizedEquipment-L/P.Asahousekeepingmeasure,this
annuallyfundedprojectwithaninflatedgrossbudgetwillbe
closedwithamidyearamendment.Thenewprojectwiththe
sametitlewassetupintheapprovedbudget.Atfirstquarter,
availablefundinginthehistoricalprojectisnowbeing
transferredtothenewlyestablishedproject.Thishistorical
projectwillbeclosedbyyear-endoncetheoutstanding
47316-94234(3,000,000)(3,000,000)
encumbrance is closed.
Motorized Equipment - L/P - NEW PROJECT
Torecordabudgettransferintheamountof$3,000,000.00of
LeasePurchaserevenuefromprojectnumber316-94234,
MotorizedEquipment-L/P.Projectnumber316-94234willbe
closedbyyear-endoncetheoutstandingencumbranceis
closed.
48316-942413,000,0003,000,000
Roof Replacements
Torecordabudgettransferintheamountof$504.00ofGeneral
Fundrevenuetoprojectnumber315-94528,LightReplacement
&Repair.Thefundingwillcoversmallunanticipatedcostsinthe
project.
49315-94514(504)(504)
Light Replacement and Repair - NEW PROJECT
Torecordabudgettransferintheamountof$13,000.00of
GeneralFundrevenuefromprojectnumber315-93604,
BoardwalkandDockRepairandReplacement.Thefundingwill
providefortheadditionalfundsneededtoprovideforthe
installationoffournewconcretepolessimilartotheotherpoles
onsiteaswellasnewlightfixturesandlightinghardwareand
controlsattheJoeDiMaggioSportsComplex.Thiswas
50315-9452813,000
approved by the City Council on November 1, 2012.
Torecordabudgettransferintheamountof$55,427.12of
GeneralFundrevenuefromprojectnumber315-93269,Light
Replacement.Projectnumber315-93269willbeclosedatfirst
315-9452855,427
quarter.
Torecordabudgettransferintheamountof$504.00ofGeneral
Fundrevenuefromprojectnumber315-94514,Roof
Replacements.Thefundingwillcoverlightfixturesand
hardware.
315-9452850468,931
Item # 17
34
* indicates budget amendment only
Attachment number 14 \nPage 11 of 13
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2012/13
Increase/
AmdmtProject(Decrease)TransferNet Budget
#NumberAmountAmountDescriptionAmendment
Multi Plane Hangars - CLOSE PROJECT
Torecordabudgetdecreaseintheamountof$103.26of
FloridaDepartmentofTransportationGrantfunding.Thisproject
is complete and will be closed.
51315-94854 (103) *
Torecordabudgetdecreaseintheamountof$19.59ofAirpark
revenueandreturnthesefundstotheAirparkFund.Thisproject
315-94854 (20) (123)
is complete and will be closed.
Airpark Runway / Taxiway Extension & Rehabilitation
Torecordabudgetincreaseintheamountof$100,000.00of
FloridaDepartmentofTransportationgrantfunding.Thiswas
approved by the City Council on November 1, 2012.
52315-94871 100,000 *
Torecordabudgetincreaseintheamountof$25,000.00of
Airparkretainedearnings.ThiswasapprovedbytheCity
CouncilonNovember1,2012.Bothamendmentswillprovide
theadditionalfundingforthecompletionofgroundwater
cleanup,thepurchaseandinstallationofanautomatedweather
operatingsystem,thepurchaseofafuelingtrailer,anaircrafttug
315-94871 25,000 125,000
and an auxiliary power unit.
Storm Pipe System Improvements
Torecordabudgettransferintheamountof$200,000.00of
StormwaterFundrevenuefromproject315-96182,Stormwater
MaintenanceR&R.TheStormwaterMaintenanceR&Rproject
53315-96124200,000200,000
will be closed.
Coastal Basins Projects
Torecordabudgettransferintheamountof$800,000.00of
StormwaterFundrevenuetoproject315-96183,MandalayAve
Outfall.Thefundingwillprovidefor1,500linearfeetofpipeand
boxculvert,upgradingundersizedpipeandnewpipeswhere
needed.Theprojectwillalsoincludeinstallationoftwo
stormwatertreatmentdevicestocollectpollutants.Thiswas
54315-96170(800,000)approved by the City Council on February 21, 2013.(800,000)
Stormwater Maintenance R & R - CLOSE PROJECT
Torecordabudgettransferintheamountof$200,000.00of
StormwaterFundrevenuetoproject315-96124,StormPipe
SystemImprovement.TheStormwaterMaintenanceR&R
project will be closed.
55315-96182(200,000)(200,000)
Mandalay Ave Outfall - NEW PROJECT
Toestablishtheprojectandrecordabudgetincreaseinthe
amountof$800,000.00ofSouthwestFloridaWater
ManagementDistrictgrantfunding.Thefundingwillprovidefor
1,500linearfeetofpipeandboxculvert,upgradingundersized
pipeandnewpipeswhereneeded.Theprojectwillalsoinclude
installationoftwostormwatertreatmentdevicestocollect
pollutants.ThiswasapprovedbytheCityCouncilonFebruary
21, 2013.
56315-96183 800,000 *
Item # 17
35
* indicates budget amendment only
Attachment number 14 \nPage 12 of 13
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2012/13
Increase/
AmdmtProject(Decrease)TransferNet Budget
#NumberAmountAmountDescriptionAmendment
Mandalay Ave Outfall - NEW PROJECT - continued
Torecordabudgettransferintheamountof$800,000.00of
StormwaterFundrevenuefromproject315-96170,Coastal
BasinsProject.ThiswasapprovedbytheCityCouncilon
February 21, 2013.
56315-96183800,0001,600,000
WWTP Screw Pump Replacement
Torecordabudgetincreaseintheamountof$3,417.90ofOther
GovernmentalUnitrepresentingreimbursementsfromtheCity
ofSafetyHarbor.Thiswillbringbudgetedrevenuesinlinewith
actual cash receipts.
57315-96202 3,418 *3,418
Pinellas New Mains - Service Lines
Torecordabudgetincreaseintheamountof$21,371.57of
PropertyOwnersSharerevenue.Thiswillbringbudgeted
revenues in line with actual cash receipts.
58315-96377 21,372 *21,372
Natural Gas Vehicles
Torecordabudgetincreaseintheamountof$250,000.00of
GeneralFundrevenue.Thisfundingwillprovideforan
accelerationintherecoveryoftheNaturalGasVehicleFilling
Stationcapitalcosts.ThiswasapprovedbytheCityCouncilon
59315-96387 250,000 250,000
January 17, 2013.
Gas Administrative Vehicles - NEW PROJECT
Toestablishtheprojectbudgetandrecordabudgetincreasein
theamountof$37,618.00ofGasrevenuefromtheoperating
fund.Thefundingwillpurchasetwo2012FordFusionsfor
conversiontoCompressNaturalGas.Thiswasapprovedbythe
City Council on December 20, 2012.
60315-96388 37,618 37,618
Water Pollution Control Repair & Replacement
Torecordabudgettransferintheamountof$900,000.00of
2014WaterandSewerRevenueBondstoproject381-96764,
ReverseOsmosisPlantExpansion-ReservoirNo.1.The
additionalfundingwillprovidefortheexpansionoftheReverse
OsmosisPlantNo.1,whichconsistsofincreasingthetreatment
capacityofthePlantby1.5milliongallonsperday.Thiswas
approved by the City Council on December 6, 2012.
61381-96664*(900,000)(900,000)
Sanitary Sewer Repair & Replacement
Torecordabudgettransferintheamountof$34,400.00of2014
WaterandSewerRevenueBondstoproject381-96764,
ReverseOsmosisPlantExpansion-ReservoirNo.1.The
additionalfundingwillprovidefortheexpansionoftheReverse
OsmosisPlantNo.1,whichconsistsofincreasingthetreatment
capacityofthePlantby1.5milliongallonsperday.Thiswas
62381-96665*(34,400)(34,400)
approved by the City Council on December 6, 2012.
Item # 17
36
* indicates budget amendment only
Attachment number 14 \nPage 13 of 13
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2012/13
Increase/
AmdmtProject(Decrease)TransferNet Budget
#NumberAmountAmountDescriptionAmendment
Reclaimed Water Distribution System
Torecordabudgettransferintheamountof$500,000.00of
Waterrevenuetoproject315-96764,ReverseOsmosisPlant
Expansion-ReservoirNo.1.Theadditionalfundingwillprovide
fortheexpansionoftheReverseOsmosisPlantNo.1,which
consistsofincreasingthetreatmentcapacityofthePlantby1.5
milliongallonsperday.ThiswasapprovedbytheCityCouncil
63315-96739(500,000)on December 6, 2012.(500,000)
Line Relocation - Capitalized
Torecordabudgettransferintheamountof$600,000.00of
2014WaterandSewerRevenueBondstoproject381-96764,
ReverseOsmosisPlantExpansion-ReservoirNo.1.The
additionalfundingwillprovidefortheexpansionoftheReverse
OsmosisPlantNo.1,whichconsistsofincreasingthetreatment
capacityofthePlantby1.5milliongallonsperday.Thiswas
64381-96742*(600,000)(600,000)
approved by the City Council on December 6, 2012.
Reverse Osmosis Plant Expansion - Reservoir #1
Torecordbudgettransfersintheamountof$1,534,400.00of
2014WaterandSewerRevenueBondsfromprojects381-
96664,WPCR&Rintheamountof$900,000.00;project381-
96665,SanitarySewerR&Rintheamountof$34,400.00and
project381-96742,LineRelocation-Capitalizedintheamount
of$600,000.00.Theadditionalfundingwillprovideforthe
expansionoftheReverseOsmosisPlantNo.1,whichconsists
ofincreasingthetreatmentcapacityofthePlantby1.5million
gallonsperday.ThiswasapprovedbytheCityCouncilon
65381-96764*1,534,400
December 6, 2012.
Torecordabudgettransferintheamountof$500,000.00of
Waterrevenuefromproject315-96739,ReclaimedWater
DistributionSystem.Theadditionalfundingwillprovideforthe
expansionoftheReverseOsmosisPlantNo.1,whichconsists
ofincreasingthetreatmentcapacityofthePlantby1.5million
gallonsperday.ThiswasapprovedbytheCityCouncilon
December 6, 2012.
315-96764500,0002,034,400
Reverse Osmosis Plant at Reservoir # 2
Torecordabudgetincreaseintheamountof$788,240.75of
OtherGovernmentalrevenuefromtheSouthwestFlorida
ManagementDistrict.Thegrantfundingwillprovideforthe
Reservoir#2BrackishWellfieldExpansionprojectwhich
involvestheconstruction,modificationorabandonmentof
productionwells.ThiswasapprovedbytheCityCouncilon
66315-96767 788,241 *788,241
December 6, 2012.
TOTALS 10,149,548 0 10,149,548
Item # 17
37
* indicates budget amendment only
Attachment number 15 \nPage 1 of 6
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2012 - DECEMBER 31, 2012
Actual Expenditures
BudgetRevisedProjectOpenAvailableAmend
Description10/1/12AmdmtsBudgetTo DateEncumbranBalanceStatusRef
PUBLIC SAFETY
Fire Protection
91218Fire Engine Replacement 508,350 - 508,350 484,760 - 23,590
1
91221EMS Capital Equipment 1,226,546 (60,836) 1,165,710 1,031,480 - 134,230
91229Replace & Upgrade Airpacks 942,000 - 942,000 759,453 - 182,547
91236Rescue Vehicle 939,869 - 939,869 776,771 - 163,098
2
91253Main Station (Fire) 8,057,520 3,432,015 11,489,535 893,754 9,884,681 711,100
91255Exhaust Systems 155,480 - 155,480 147,458 - 8,022
C3
91256Security Access Systems 90,380 (52,733) 37,647 37,647 - -
91257AED Program 90,550 - 90,550 70,113 - 20,437
91258Ladder Truck Equipment 150,000 - 150,000 147,967 - 2,033
91259Radio Replacements 364,640 - 364,640 223,616 98,955 42,069
91260Thermal Imaging Cameras 64,860 - 64,860 15,200 - 49,660
91261Personal Protection Equipment 1,063,290 - 1,063,290 711,938 - 351,352
91262SCBA Upgrade - Fill Station 125,000 - 125,000 - - 125,000
91263Extrication Tools 56,000 - 56,000 - - 56,000
91264Fire Hose Replacement 158,180 - 158,180 70,545 - 87,635
91265EMS Support Vehicles 10,000 - 10,000 6,136 - 3,864
91266Rescue Squad Replacement 850,000 - 850,000 775,210 - 74,790
4
91267Training Facility Concrete Pad Replace 90,000 90,000 - 79,665 10,335
Sub-Total 14,852,665 3,408,446 18,261,111 6,152,047 10,063,301 2,045,763
TRANSPORTATION
New Street Construction
92146Druid Road Improvements 4,147,569 - 4,147,569 1,676,050 1,244,075 1,227,444
Sub-Total 4,147,569 - 4,147,569 1,676,050 1,244,075 1,227,444
Major Street Maintenance
5
92259Traffic Calming 14,567,941 (4,000,000) 10,567,941 10,161,845 167,032 239,063
92270Gulf to Bay / Highland Improvement 1,500,000 1,500,000 750,245 - 749,755
6
92273Streets and Sidewalks 14,655,222 8,752 14,663,974 10,176,536 524,265 3,963,173
92274Bridge Maintenance & Improvements 4,411,070 - 4,411,070 699,406 138,097 3,573,567
92275Downtown Streetscape- Phase II 3,741,099 - 3,741,099 3,041,301 1,600 698,197
7
92276Traffic Calming Program 480,000 4,000,000 4,480,000 7,800 1,973,340 2,498,860
8
92277Streets and Sidewalks 1,729,380 (20,000) 1,709,380 15,076 7,400 1,686,904
Sub-Total 41,084,711 (11,248) 41,073,464 24,852,210 2,811,734 13,409,519
Sidewalks and Bike Trail
9
92339New Sidewalks 655,471 20,000 675,471 545,966 111,920 17,585
Sub-Total 655,471 20,000 675,471 545,966 111,920 17,585
Intersections
92551City-Wide Intersection Improvement 1,110,848 1,110,848 563,718
- 519,008 28,122
C10
92552Signal Renovation 1,310,698 (385) 1,310,313 1,310,313 - -
92553New Signal Installation 1,011,789 808,912 - C11
(202,877) 808,912 -
92558Intersection Improvements-II 3,291,910 3,291,910 1,799,585
- 1,490,525 1,800
92559City-Wide Intersection Improvement 50,000 50,000 50,000
- - -
92560Signal Renovation 45,000 45,385 27,930 12
385 7,136 10,320
92561New Signal Installation 40,000 242,877 242,877 13
202,877 - -
92562Intersection Improvements 300,000 300,000 300,000
- - -
Sub-Total 7,160,245 - 7,160,245 4,135,893 40,242 2,984,110
Item # 17
38
Attachment number 15 \nPage 2 of 6
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2012 - DECEMBER 31, 2012
Actual Expenditures
BudgetRevisedProjectOpenAvailableAmend
Description10/1/12AmdmtsBudgetTo DateEncumbranBalanceStatusRef
Parking
92630Parking Lot Resurfacing 1,461,603 (843,633) 617,969 617,969 - 0 C14
92632Parking Garage Structure Repair 1,693,432 - 1,693,432 1,320,436 93,154 279,842
92636Parking Lot Improvement 2,267,325 2,267,325 1,766,691 - 500,634
92649Surf Style Condo-Parking Unit 9,400,000 9,400,000 9,300,000
- 100,000 -
92650Sand Wall Replacement on Clw Bch 330,000 330,000 256,831
- 72,169 1,000
92651Manadalay Pier Demolition 90,000 48,207 - C15
(41,793) 48,207 -
92652Parking Lot Resurfacing - 843,633 843,633 16
843,633 - -
92653Parking Garage Structure Repair 75,000 75,000 75,000
- - -
92654Parking Lot Improvement 75,000 75,000 75,000
- -
Sub-Total 15,392,360 (41,793) 15,350,566 3,925,471 94,154 11,330,941
Miscellaneous Engineering
92822Miscellaneous Engineering 507,353 507,353 422,857 - 84,496
92839Downtown Intermodal 575,000 - 575,000 519,967 - 55,033
92840St. Petersburg Times Property 2,500,000 - 2,500,000 1,953,319 - 546,681
92841Miscellaneous Engineering 35,000 35,000 - - 35,000
Sub-Total 3,617,353 - 3,617,353 2,896,142 - 721,210
Park Development
93203Carpenter Field-Infras Rep/Improve 359,380 - 359,380 328,732 - 30,648
93204Concrete Sidewalk & Pad Repair 692,913 (43,176) 649,737 649,737 - - C17
93205Brighthouse Field Infrastructure Imp 775,345 - 775,345 698,883 2,506 73,956
93213Park Amenity Purch & Rplcmnt 969,942 (7,800) 962,141 962,141 - 0C18
93229Tennis Court Resurfacing 713,082 (30,310) 682,772 682,772 - - C19
93230Playgrd & Fitness Equip Purch-Repl 1,734,910 (142,079) 1,592,832 1,592,832 - (0) C20
93247Fitness Equipment Replacement 195,000 - 195,000 162,815 6,172 26,013
93251Morningside Rec Ctr Replacement 3,135,000 - 3,135,000 240,614 - 2,894,386
93262Fencing Replacement Program 1,383,883 (64,664) 1,319,219 1,319,219 - - C21
93263Public Art Maintenance 1,498 - 1,498 - - 1,498
93269Light Replacement 1,876,595 (55,427) 1,821,167 1,821,167 - 0C22
93271Swimming Pool R&R 531,573 - 531,573 510,735 17,026 3,812
93272Bicycle Paths-Bridges 2,525,896 - 2,525,896 1,191,570 50,346 1,283,980
93273Restrooms on Clearwater Beach 923,000 - 923,000 745,901 159,242 17,857
93277Harborview Infra Repair/Improve 635,451 - 635,451 503,011 - 132,440
93278Long Center Infra Repairs 591,645 - 591,645 432,975 1,000 157,670
93286Parking Lot/Bike Path Rsr/Imprv 591,943 (35,000) 556,943 494,706 - 62,23723
93602Sp Events Equip Rep & Rplcmnt 170,000 - 170,000 95,983 41,461 32,556
93604Brdwlks & Docks Rep & Rplcmnt 350,000 (13,000) 337,000 230,759 1,125 105,11631
93607P&R Cust Mgmt & Fac Sch Sys 60,000 (3,225) 56,775 56,775 - - C32
93608Miscellaneous Minor Public Art 323,622 (74,561) 249,061 103,258 2,500 143,30333
93612McMullen Tennis Complex 400,000 - 400,000 6,691 - 393,309
93615Aging Well Center 2,311,566 - 2,311,566 2,293,027 18,538 0
93616Joe DiMaggio Sports Comp Renova 3,600,000 - 3,600,000 - - 3,600,000
93618Miscellaneous Park & Rec Contract 120,000 - 120,000 68,433 19,298 32,269
93621No. Greenwood Rec Ctr Reno 1,096,877 (58,078) 1,038,799 1,038,799 - - C34
93622Joe DiMaggio Rest/Store/Concess 650,000 (21,747) 628,253 628,253 - - C35
93623Capitol Theatre 3,550,000 3,755,936 7,305,936 509,416 242,683 6,553,83736
93624Pier 60 Park Repairs and Improvements 310,000 200,000 510,000 - - 510,00037
93625Enterprise Dog Park - Phase II 400,000 - 400,000 - - 400,000
93626FDOT Median & ROW Enhancement 220,525 19,681 240,206 100,783 11,100 128,32338
93628Carpenter/Bright House Fld Imp 3,250,000 - 3,250,000 3,014,985 201,640 33,375
93629North Greenwood Athletic Fields 495,000 100,000 595,000 390,354 2,612 202,03439
93630Sid Lickton Complex Renovations 2,500,000 794,825 3,294,825 135,204 17,975 3,141,64640
93631Phillip Jones Park Renovations 822,490 - 822,490 97,989 76,516 647,985
93633Pier 60 Park Repairs and Improvements 60,000 - 60,000 - - 60,000
93634Concrete Sidewalk & Pad Repair 50,000 43,176 93,176 - - 93,17641
Item # 17
39
Attachment number 15 \nPage 3 of 6
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2012 - DECEMBER 31, 2012
Actual Expenditures
BudgetRevisedProjectOpenAvailableAmend
Description10/1/12AmdmtsBudgetTo DateEncumbranBalanceStatusRef
42
93635Park Amenity Purch & Rplcmnt 55,000 7,800 62,800 - 23,694 39,107
43
93636Tennis Court Resurfacing 35,000 5,310 40,310 - - 40,310
44
93637Playground & Fitness Purch & Rplc 85,000 142,079 227,079 4,898 - 222,181
45
93638Fencing Replacement Program 95,000 (5,336) 89,664 - 5,736 83,928
Sub-Total 38,647,135 4,514,404 43,161,539 21,113,418 901,169 21,146,952
Marine Facilities
93403Beach Guard Facility Maint 120,000 - 120,000 109,884 - 10,116
24
93405Downtown Boat Slips 12,607,209 86,561 12,693,770 12,075,479 734 617,557
93410Downtown Boat Slips Maintenance 45,000 - 45,000 15,251 - 29,749
93411Clearwater Beach Life Guard Reno 571,985 - 571,985 564,807 - 7,178
93412City-wide Seawall Replacement 1,015,000 - 1,015,000 181,129 76,031 757,840
C25
93413Utilities/Services Replace 433,966 (28,504) 405,463 405,463 - (0)
93414Clearwater Pass Maintenance Dredging 1,000,000 - 1,000,000 769,960 230,040 (0)
93415Waterway Maintenance 15,000 - 15,000 12,950 - 2,050
93417Pier 60 Refurbishment 500,000 - 500,000 - 498,096 1,904
26
93418Utilities Services Replacement 5,000 28,504 33,504 999 10,957 21,548
93419Dock Replacement & Repair 15,000 - 15,000 2,382 - 12,618
27
93420Fuel System R & R 60,000 22,752 82,752 - - 82,752
28
93421Marine Facilities Dredging & Maint 15,000 3,715 18,715 - - 18,715
93429Dock Replacement & Repair 389,040 - 389,040 363,216 19,187 6,637
C29
93490Fuel System R&R 109,792 (22,752) 87,041 87,041 - (0)
93495Dock Construction 24,858 - 24,858 16,408 - 8,450
C30
93496Marine Fac Dredge/Maint 621,781 (3,715) 618,066 618,066 - -
93497Docks & Seawalls 986,085 - 986,085 552,272 - 433,813
93499Pier 60/Sailing Center Maint 221,952 - 221,952 179,861 - 42,091
Sub-Total 18,756,668 86,561 18,843,229 15,955,167 835,045 2,053,018
Airpark
94817Airpark Maint & Repair 114,000 - 114,000 96,864 - 17,136
94846FBO Bldg Improvements 487,700 - 487,700 487,651 47 2
C51
94854Multi Plane Hangars 706,788 (123) 706,665 706,665 - -
94858Airpark Security Improvements 166,799 - 166,799 141,936 - 24,863
52
94871Airpark Run/Taxi Exten & Rehab 1,875,000 125,000 2,000,000 132,879 1,795,815 71,306
Sub-Total 3,350,287 124,877 3,475,164 1,565,995 1,795,862 113,308
Libraries
93527Books & Other Lib Mat - II 6,604,601 - 6,604,601 5,806,428 5 798,168
93528Countryside Library Renovation 5,000,000 - 5,000,000 81,758 - 4,918,242
93529Main Library Entryway Improve 130,000 - 130,000 - 2,400 127,600
93530Consolidated Eastside/SPC Library 500,000 - 500,000 - - 500,000
Sub-Total 12,234,601 - 12,234,601 5,888,186 2,405 6,344,010
Garage
46
94233Motorized Equip-Cash II 986,331 79,225 1,065,556 830,244 - 235,312
47
94234Motorized Equip - LP II 28,025,408 (3,000,000) 25,025,408 24,765,038 67,471 192,899
94238Police Vehicles 1,200,001 - 1,200,001 830,425 - 369,576
48
94241Motorized Equipment Replace - L/P 5,039,600 3,000,000 8,039,600 45,602 2,776,936 5,217,062
94625Development Services Center 1,151,160 - 1,151,160 - - 1,151,160
Sub-Total 36,402,501 79,225 36,481,726 26,471,309 2,844,407 7,166,009
Item # 17
40
Attachment number 15 \nPage 4 of 6
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2012 - DECEMBER 31, 2012
Actual Expenditures
BudgetRevisedProjectOpenAvailableAmend
Description10/1/12AmdmtsBudgetTo DateEncumbranBalanceStatusRef
Building Maintenance
94510Air Cond Replace-City Wide 2,471,116 - 2,471,116 2,267,954 5,000 198,162
94512Roof Repairs 617,635 - 617,635 508,809 - 108,826
94514Roof Replacements 1,790,856 (504) 1,790,352 1,191,023 - 599,32949
94517Painting of Facilities 940,810 - 940,810 561,946 12,280 366,584
94518Fencing of Facilities 164,811 - 164,811 122,415 - 42,396
94519Flooring for Facilities 918,952 - 918,952 733,345 - 185,607
94521Elevator Refurbish/Modernization 220,000 - 220,000 163,863 133 56,004
94528Light Replacement & Repair 66,000 68,931 134,931 - 134,930 150
94624Harborview Demolition 950,000 - 950,000 60,747 - 889,253
Sub-Total 8,140,180 68,427 8,208,607 5,610,102 152,343 2,446,162
Miscellaneous
94729City-wide Connect Infra 1,806,478 - 1,806,478 1,385,556 - 420,922
94736Geographic Information Sys 1,052,726 - 1,052,726 1,015,049 - 37,677
94761Poll Stor Tank Rem/Repl-Gen Fd 493,658 - 493,658 244,249 - 249,409
94803Environmental Assmt & Clean-up 890,964 - 890,964 630,852 16,683 243,429
94814Network Infra & Server Upgrade 2,285,057 - 2,285,057 1,911,964 3,600 369,493
94820HR PeopleSoft Upgrade 450,000 - 450,000 75,420 - 374,580
94824IT Disaster Recovery 350,000 - 350,000 266,904 - 83,096
94827Telecommunications Upgrade 429,000 - 429,000 246,215 67,983 114,802
94828Financial Systems Upgrades 701,628 - 701,628 170,607 68,470 462,551
94829CIS Upgrades / Replacement 747,376 - 747,376 279,005 39,993 428,378
94830MS Licensing / Upgrades 575,000 - 575,000 489,593 - 85,407
94833Computer Monitors 320,000 - 320,000 303,507 - 16,493
94839Roadway & Traffic Asset Mgt 440,000 - 440,000 297,300 - 142,700
94842MSB Pkg Lot Resurf/Imprvmts 400,000 - 400,000 12,390 - 387,610
94850Backfile Conversion of Records 500,000 - 500,000 131,356 368,340 304
94857Accela Permitting & Code Enforce 150,000 - 150,000 14,795 10,140 125,065
94861Library Technology 1,250,000 - 1,250,000 - - 1,250,000
94873Citywide Camera System 160,000 - 160,000 66,286 38,714 55,000
94874City Enterprise Timekeeping System 185,000 - 185,000 158,010 - 26,990
Sub-Total 13,186,887 - 13,186,887 7,699,058 613,923 4,873,906
UTILITIES
Stormwater Utility
96124Storm Pipe System Improvements 15,674,385 200,000 15,874,385 9,269,351 738,131 5,866,90353
96125Town Lake 8,396,726 - 8,396,726 8,109,868 154,938 131,920
96129Stevenson Creek Estuary Restoration 6,337,055 - 6,337,055 5,344,822 - 992,233
96137FDEP Compliance 1,008,000 - 1,008,000 981,108 4,018 22,874
96164Allen's Creek Improvement Projects 499,250 - 499,250 273,918 49,640 175,692
96168Stormwater System Expansion 1,257,956 - 1,257,956 109,505 - 1,148,451
96169Stevenson Creek 2,687,122 - 2,687,122 937,633 1,039,239 710,250
96170Coastal Basin Projects 7,543,178 (800,000) 6,743,178 1,597,350 166,234 4,979,59454
96173Alligator Creek Watershed Projects 2,916,490 - 2,916,490 694,184 397,310 1,824,996
96176Allen's Creek Watershed Mgt Plan 200,000 - 200,000 21,399 90,254 88,347
96177Jeffords Street Outfall 400,000 - 400,000 59,532 52,632 287,836
96178Smallwood Circle 300,000 - 300,000 77,910 166,522 55,568
96179Tropic Hills Phase III 2,500,000 - 2,500,000 32,493 48,350 2,419,157
96180Stormwater Maint St Sweeping Fac 376,511 - 376,511 73,292 220,855 82,364
96181Jeffords Street Channel 1,200,000 - 1,200,000 4,512 - 1,195,488
96182Stormwater Maintenance R & R 200,000 (200,000) - - - - C55
96183Mandalay Ave Outfall 1,600,000 1,600,000 - - 1,600,00056
Sub-Total 51,496,672 800,000 52,296,672 27,586,878 3,128,123 21,581,671
Item # 17
41
Attachment number 15 \nPage 5 of 6
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2012 - DECEMBER 31, 2012
Actual Expenditures
BudgetRevisedProjectOpenAvailableAmend
Description10/1/12AmdmtsBudgetTo DateEncumbranBalanceStatusRef
Water System
96721System R & R - Maintenance 2,666,799 - 2,666,799 1,797,171 135,465 734,163
63
96739Reclaimed Water Dist Sys 64,650,279 (500,000) 64,150,279 59,412,008 1,130,048 3,608,223
96740Water Supply/Treatment 5,570,430 - 5,570,430 4,806,969 80,501 682,960
96741System R & R-Capitalized 9,336,996 - 9,336,996 8,267,378 1,447 1,068,171
64
96742Line Relocation-Capitalized 12,364,486 (600,000) 11,764,486 9,718,500 141,551 1,904,435
96743Mtr Bkflow Prev Dev/Change 4,304,046 - 4,304,046 2,646,224 - 1,657,822
96744System Expansion 3,499,673 - 3,499,673 1,704,799 - 1,794,874
96752Water Service Lines 4,692,119 - 4,692,119 3,605,553 - 1,086,566
65
96764RO Plant Exp Res #1 14,786,081 2,034,400 16,820,481 5,209,801 11,062,949 547,731
96766Water Quality Monitoring Devices 600,000 - 600,000 8,255 - 591,745
66
96767RO Plant at Res #2 21,024,815 788,241 21,813,056 7,082,711 2,153,997 12,576,347
96768Rebate Well, Lk, Pnd Irr Abandmt 250,000 - 250,000 84,608 - 165,392
96773Groundwater Replenishment Facility 8,579,863 - 8,579,863 311,726 2,228,685 6,039,452
96774Automated Meter Reading 4,000,000 - 4,000,000 - - 4,000,000
96775Arsenic Treatment WTP #3 1,594,420 - 1,594,420 24,932 122,250 1,447,238
Sub-Total 157,920,007 1,722,641 159,642,648 104,680,634 17,056,894 37,905,120
Sewer System
57
96202WWTP Screw Pump Replacement 4,247,973 3,418 4,251,391 1,823,839 112,265 2,315,287
96204WWTP UV Disinfections System 3,000,000 - 3,000,000 - - 3,000,000
96611Bio-Solids Treatment 7,791,761 - 7,791,761 7,684,630 - 107,131
96615Odor Control 2,066,860 - 2,066,860 1,844,336 111,750 110,774
96619WWTP Generator Replacements 5,188,419 - 5,188,419 2,648,044 77,036 2,463,339
96621WWTP New Presses 3,513,985 - 3,513,985 2,911,893 469,284 132,807
96630Sanitary Sewer Extension 9,698,894 - 9,698,894 1,904,441 60,954 7,733,499
96634Sanitary Util Reloc Accmmdtn 4,641,813 - 4,641,813 3,456,195 57,497 1,128,121
96645Laboratory Upgrade & R&R 2,016,259 - 2,016,259 952,623 16,098 1,047,538
96654Facilities Upgrade & Improvement 16,118,882 - 16,118,882 9,446,841 5,369,776 1,302,265
61
96664WPC R & R 18,737,063 (900,000) 17,837,063 15,308,788 589,028 1,939,247
62
96665Sanitary Sewer R&R 30,782,809 (34,400) 30,748,409 18,275,948 1,348,246 11,124,215
96666WWTP East Bypass & NE Pump 2,586,522 - 2,586,522 2,318,670 239,021 28,831
96670Poll Stor Tank Remov-WPC 207,756 - 207,756 199,105 - 8,651
96686Pump Station Replacement 18,076,977 - 18,076,977 13,380,413 83,923 4,612,641
Sub-Total 128,675,972 (930,982) 127,744,990 82,155,767 8,534,878 37,054,346
Gas System
96358Environmental Remediation 2,204,794 - 2,204,794 1,278,296 247,909 678,589
96365Line Relocation-Pinellas Maint 1,806,927 - 1,806,927 498,377 - 1,308,550
96367Gas Meter Change Out-Pinellas 1,440,000 - 1,440,000 473,847 - 966,153
96374Line Relocation-Pinellas Capital 3,186,983 - 3,186,983 2,121,433 - 1,065,550
96376Line Relocation - Pasco Maint 780,000 - 780,000 58,683 - 721,317
58
96377Pinellas New Main / Service Lines 20,493,293 21,372 20,514,665 16,541,038 2,760 3,970,866
96378Pasco New Mains / Service Lines 10,226,330 - 10,226,330 8,326,184 - 1,900,146
96379Pasco Gas Meter Change Out 970,000 - 970,000 142,451 - 827,549
96381Line Reloc-Pasco-Capital 805,000 - 805,000 2,535 - 802,465
96382Gas Inventory - Work Mgmt Sys 992,000 - 992,000 813,865 - 178,135
96384Gas Building Renovation 1,249,675 - 1,249,675 480,880 - 768,795
96385Gas Main Extensions 1,557,845 - 1,557,845 876,105 - 681,740
96386Expanded Energy Conservation 1,225,709 - 1,225,709 942,401 - 283,308
59
96387Natural Gas Vehicle 2,700,000 250,000 2,950,000 2,339,133 - 610,867
60
96388Gas Administrative Vehicles 37,618 37,618 - 37,618
Sub-Total 49,638,556 308,990 49,947,545 34,895,228 250,669 14,801,649
Item # 17
42
Attachment number 15 \nPage 6 of 6
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2012 - DECEMBER 31, 2012
Actual Expenditures
BudgetRevisedProjectOpenAvailableAmend
Description10/1/12AmdmtsBudgetTo DateEncumbranBalanceStatusRef
Solid Waste
96426Facility R & R 1,932,608 - 1,932,608 1,428,070 40,896 463,642
96443Res Container Acquisition-II 1,191,741 - 1,191,741 814,819 22,441 354,481
96444Comm Container Acquisition-II 2,450,020 - 2,450,020 1,627,765 - 822,255
Sub-Total 5,574,369 - 5,574,369 3,870,654 63,337 1,640,378
Utility Miscellaneous
96516Citywide Aerial Photo 159,533 - 159,533 151,596 - 7,937
96523Pub Utilities Adm Bldg R&R 362,184 - 362,184 238,808 - 123,376
Sub-Total 521,717 - 521,717 390,404 - 131,313
Recycling
96804Recycling Carts/Dumpsters 720,925 - 720,925 487,044 - 233,881
96805Recyc Expan/Prom/R&R 1,251,525 - 1,251,525 780,567 - 470,958
Sub-Total 1,972,450 - 1,972,450 1,267,611 - 704,839
TOTAL ALL PROJECTS 613,428,372 10,149,548 623,577,920 383,334,188 50,544,479 189,699,252
Item # 17
43
Attachment number 16 \nPage 1 of 4
Special Program Fund
First Quarter
Budget Amendments
October 1, 2012 - December 31, 2012
Increase/
AmdmtProject (Decrease)IntrafundNet Budget
NumberNumberAmountTransfer Amount DescriptionAmendment
Public Safety Programs
RNC Overtime
Torecordabudgetincreaseof$470,586.27inother
governmentalrevenuesrepresentingreimbursements
receivedfromtheCityofTampaforovertimeworkedduring
199201 470,586the week of the RNC. 470,586
AmeriCorps 2013 - NEW PROJECT
Toestablishtheprojectandrecordabudgetincreaseof
$189,477offederalgrantrevenuetorenewtheAmeriCorps
program for calendar year 2013.
Acashmatchof$81,129infines,forfeitureandpenalty
revenueistransferredfromproject181-99331,SpecialLaw
EnforcementTrustFund.Thisprojectwasapprovedbythe
299246 189,477 81,129 Council on December 20, 2012. 270,606
AmeriCorps Clearwater 2011 - CLOSE PROJECT
Torecordabudgetdecreaseof$19,292.66inotherstate
grantrevenuetobringthebudgetinlinewithactual
399255 (19,293) receipts. This project is complete and will be closed. (19,293)
School Resource Officers
Torecordabudgetincreaseof$147,034.50in
reimbursementrevenuerepresentingfundingforthefiscal
year2012/13contractwiththeSchoolBoardofPinellas
County.
Torecordatransferof$153,292infines,forfeituresand
penaltiesrevenuefromproject181-99331,Law
EnforcementTrustFund.Theseamendmentswere
499264 147,035 153,292 approved by the Council on October 4, 2012. 300,327
FED Forfeitures - Treasury
Torecordabudgetincreaseof$420.05ininterest
599281 420 revenue, which represents proceeds from fiscal year 2012. 420
Police Education Fund
Torecordabudgetincreaseof$445inothergovernmental
revenues,and$13,037.11inpoliceeducationfinerevenue
699317 13,482 to bring the budget in line with actual revenue received. 13,482
Investigative Recovery Costs
Torecordabudgetincreaseof$46,556.10inUS
DepartmentofJusticegrantrevenue;and$48,758.85in
fines,forfeituresandpenaltiesrevenuetobringthebudget
799329 95,315 in line with actual revenue received. 95,315
Item # 17
44
Attachment number 16 \nPage 2 of 4
Special Program Fund
First Quarter
Budget Amendments
October 1, 2012 - December 31, 2012
Increase/
AmdmtProject (Decrease)IntrafundNet Budget
NumberNumberAmountTransfer Amount DescriptionAmendment
FL Contraband Forfeiture Fund
Torecordabudgetincreaseof$167,523.14infines,
forfeituresandpenaltiesrevenue;and$11,785.19in
interestearningstobringthebudgetinlinewithactual
899330 179,308 revenue received. 179,308
Law Enforcement Trust Fund
Torecordabudgetincreaseof$2,989.14infines,
forfeituresandpenaltiesrevenuetobringthebudgetinline
with actual revenue received.
Torecordatransferof$81,129infines,forfeituresand
penaltiesrevenuetoproject181-99246,AmeriCorps2013
toprovideacashmatchtofundtheAmeriCorpsprogramfor
fiscalyear2013.ThistransferwasapprovedbytheCouncil
on December 20, 2012.
Torecordatransferof$153,292infines,forfeituresand
penaltiesrevenuetoproject181-99264,SchoolResource
Officers.Thistransferwillprovidetheremainingfunding
neededforthefiscalyear2012/13contract,asapprovedby
999331 2,989 (234,421) the Council on October 4, 2012. (231,432)
Vehicle Replacement
Torecordatransferof$9,621.50inpoliceservices
revenuefromproject181-99908,PoliceOutsideDuty.This
representsrevenuecollectedforthefourthquarterof2012
andthefirstquarterof2013forvehicleusageonextraduty
1099350 9,622 jobs. 9,622
Federal Forfeiture Sharing
Torecordabudgetincreaseof$7,639.35ininterest
1199387 7,639 earnings, which represents proceeds from fiscal year 2012. 7,639
Public Safety Program
Totals: 1,086,959 9,622 1,096,581
Marine Projects:
Sembler Mitigation Project
Torecordabudgetincreaseof$8,269.92ininterest
earnings, this represents proceeds from fiscal year 2012.
1299704 8,270 8,270
Marine Projects:
Totals: 8,270 - 8,270
Item # 17
45
Attachment number 16 \nPage 3 of 4
Special Program Fund
First Quarter
Budget Amendments
October 1, 2012 - December 31, 2012
Increase/
AmdmtProject (Decrease)IntrafundNet Budget
NumberNumberAmountTransfer Amount DescriptionAmendment
Miscellaneous Programs:
Special Events
Torecordabudgetincreaseof$31,882.40representing
$1,265inrentalincome;$1,200inmembershipsand
registrations;$23,450insales;and$5,967.40in
reimbursementrevenue.Thiswillbringthebudgetinline
with actual receipts.
Atransferof$150,000inGeneralFundrevenuesto
project181-99865,SpecialEventsisalsoreflectedtoclose
thisproject.Asahousekeepingmeasure,thisannually
fundedprojectwithaninflatedgrossbudgetisbeingclosed.
Thenewprojectwiththesametitlewassetupinthe
approvedbudget.Atfirstquarter,availablefundinginthe
historicalprojectisnowbeingtransferredtothenewly
establishedproject.Thishistoricalprojectwillbeclosedby
year-end.
1399851 31,882 (150,000) (118,118)
Clearwater Gateway Farmer's Market - NEW PROJECT
Toestablishtheprojectandrecordabudgetincreaseof
$20,000ingrantrevenuesfromCommunitiesPutting
PreventiontoWorkasapprovedbytheCouncilon
September 20, 2012.
1499864 20,000 20,000
Special Events - NEW PROJECT
Toestablishtheprojectandrecordabudgetincreaseof
$285,707.68representing$17,857.68inrentalincome;
$23,600insponsorshiprevenue;$1,900inmemberships
andregistrations;$177,467.50insales;$138indonations;
and$64,744.50inreimbursementrevenue.Thiswillbring
the budget in line with actual receipts.
Atransferof$150,000inGeneralFundrevenuesfrom
project181-99851,SpecialEventsisrecognizedtoclose
the historical Special Events project in fiscal year 2013.
1599865 285,708 150,000 435,708
Health Prevention Program
Torecordabudgetincreaseof$33,683.55ingrant
revenuefromPinellascounty.Thiswillbringthebudgetin
line with actual revenue received.
1699869 33,684 33,684
State Brownfield Redevelopment
Torecordabudgetincreaseof$297.46ininterest
earnings, this represents proceeds from fiscal year 2012.
1799871 297 297
Coordinated Child Care Ross Norton
Torecordabudgetincreaseof$150,000ingrantrevenue
fromtheJWBChildren'sServicesCouncil,asapprovedby
the Council on November 15, 2012.
1899872 150,000 150,000
Item # 17
46
Attachment number 16 \nPage 4 of 4
Special Program Fund
First Quarter
Budget Amendments
October 1, 2012 - December 31, 2012
Increase/
AmdmtProject (Decrease)IntrafundNet Budget
NumberNumberAmountTransfer Amount DescriptionAmendment
Coordinated Child Care North Greenwood
Torecordabudgetincreaseof$7,034.44ingrantrevenue
fromtheJWBChildren'sServicesCouncil,thiswillbringthe
budget in line with actual revenue received.
1999873 7,034 7,034
Police - Outside Duty
Torecordabudgetincreaseof$338,512inPolice
Servicesrevenuetobringthebudgetinlinewithactual
revenue received.
Torecordatransferof$9,621.50inPoliceServices
revenuetoproject181-99350,VehicleReplacement.This
representsrevenuecollectedforthefourthquarterof2012
andthefirstquarterof2013forvehicleusageonextraduty
2099908 338,512 (9,622) jobs. 328,891
Library Special Account
Torecordabudgetincreaseof$15,782.62indonation
revenuetobringthebudgetinlinewithactualrevenue
2199910 15,783 received. 15,783
Emergency Operations
Torecordabudgetincreaseof$38,376.67inother
governmentalrevenuerecognizingreimbursementsfrom
TropicalStormDebby.Thiswillbringthebudgetinlinewith
2299927 38,377 actual revenue received. 38,377
Tree Replacement Project
Torecordabudgetincreaseof$53,610.10infines
forfeituresandpenaltyrevenue.Thiswillbringthebudget
2399970 53,610 in line with actual revenue received. 53,610
Miscellaneous Programs
Total: 974,887 (9,622) 965,265
Grand
Total: 2,070,116 - 2,070,116
Item # 17
47
Attachment number 17 \nPage 1 of 2
SPECIAL PROGRAM STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2012 - DECEMBER 31, 2012
Actual Expenditures
BudgetRevisedProjectOpenAvailableAmend
Description10/01/2012AmdmtBudgetTo DateEncumbrBalanceStatusRef
PLANNING PROGRAMS
99857Stimulus - Electronic Plan Submittal & Rev 289,000 - 289,000 149,927 - 139,073
Sub-Total 289,000 - 289,000 149,927 - 139,073
PUBLIC SAFETY PROGRAMS
99201RNC Police Overtime 838,000 470,586 1,308,586 512,156 - 796,430 1
99202RNC Support 400,000 - 400,000 42,282 - 357,718
99203RNC Fire 246,000 - 246,000 126,293 - 119,707
99246AmeriCorps 2013 - 270,606 270,606 - - 270,606 2
99247RRT - Investigative Cost Recovery 45,672 - 45,672 5,112 - 40,560
992482012 Report Review Team Program 60,658 - 60,658 18,694 - 41,964
99249Firing Range Improvements 50,000 - 50,000 - 50,000 -
99250Americorps 2012 255,481 - 255,481 248,616 - 6,865
99252CATFHT Enhancement Program 346,159 - 346,159 174,043 3,292 168,824
99253Report Review Team Pilot Program 74,412 74,412 74,010 - 402
99255AmeriCorp Clearwater 2011 242,882 (19,293) 223,589 223,589 - 0 3
C
99256Human Trafficking Task Force Contd 146,150 - 146,150 109,233 - 36,917
99264School Resource Officers 863,943 300,327 1,164,270 953,659 - 210,611 4
99279Police Recruitments 65,155 - 65,155 52,737 - 12,418
99281Fed Forfeitures - Treasury 147,862 420 148,282 120,171 - 28,111 5
99316Police Volunteers 115,421 - 115,421 109,801 - 5,620
99317Police Education Fund 1,161,834 13,482 1,175,316 1,083,082 - 92,234 6
99325Citizen's Police Academy 39,113 - 39,113 30,356 - 8,757
99329Investigative Recovery Costs 1,666,081 95,315 1,761,396 1,484,654 1,250 275,492 7
99330FL Contraband Forfeiture Fnd 1,064,801 179,308 1,244,109 601,078 - 643,031 8
99331Law Enforcement Trust Fund 2,842,633 (231,432) 2,611,201 2,554,265 - 56,936 9
99350Vehicle Replacement Fund 199,605 9,622 209,227 - 36,145 173,082 10
99356Safe Neighborhood Program 515,046 - 515,046 454,493 - 60,553
99364Crime Prevention Program 24,204 - 24,204 23,567 - 637
99387Federal Forfeiture Sharing 1,529,549 7,639 1,537,188 1,122,250 38,915 376,023 11
Sub-Total 12,940,661 1,096,581 14,037,241 10,124,141 129,602 3,783,498
COMMUNITY DEVELOPMENT
99421Housing Consulting Service 115,000 - 115,000 49,334 - 65,666
99601Housing Rehab 2012 438,720 - 438,720 340,349 - 98,371
99602Program Administration 2012 167,648 - 167,648 151,884 - 15,764
99604Relocation/Demolition 2012 36,098 - 36,098 6,300 - 29,798
99605Infill Housing 2012 118,659 - 118,659 621 - 118,038
99606Public Services 2012 141,351 - 141,351 136,103 5,248 -
99640Housing Rehab 2011 752,445 - 752,445 134,722 - 617,723
99643Relocation/Demolition 2011 8,165 - 8,165 7,475 690 -
99646NSP2 Administration 200,088 - 200,088 119,277 - 80,811
99698Public Facilities 2012 152,180 - 152,180 123,948 28,232 -
99730Public Facilities 2013 273,197 - 273,197 - 273,197 -
99731Economic Development 2013 10,000 - 10,000 - - 10,000
99732Housing Rehab 2013 140,000 - 140,000 21,738 - 118,262
99733Program Administration 2013 143,999 - 143,999 38,859 - 105,140
99735Infill Housing 2013 25,000 - 25,000 - - 25,000
99736Public Services 2013 127,799 - 127,799 19,548 108,251 -
Sub-Total 2,850,349 - 2,850,349 1,150,158 415,618 1,284,573
SOCIAL SERVICES
99538Affordable Housing Imp Fees 419,704 - 419,704 163,019 - 256,685
99562HUD Special Education 30,000 - 30,000 26,800 - 3,200
Sub-Total 449,704 - 449,704 189,819 - 259,885
Item # 17
48
Attachment number 17 \nPage 2 of 2
SPECIAL PROGRAM STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2012 - DECEMBER 31, 2012
Actual Expenditures
BudgetRevisedProjectOpenAvailableAmend
Description10/01/2012AmdmtBudgetTo DateEncumbrBalanceStatusRef
MARINE
99704Sembler Mitigation Project 676,621 8,270 684,891 134,480 - 550,411 12
Sub-Total 676,621 8,270 684,891 134,480 - 550,411
MISCELLANEOUS PROGRAMS
99802Brownfield Revolving Loan 1,200,000 - 1,200,000 225,733 - 974,267
99835JWB Programmer N. Greenwood 339,780 - 339,780 306,835 - 32,945
99844United Way 6,080 - 6,080 5,530 - 550
99846Economic Development - QTI 78,585 - 78,585 52,116 - 26,469
99851Special Events 7,350,528 (118,118) 7,232,410 7,205,969 - 26,441 13
99863Pension Changes 200,000 - 200,000 143,377 - 56,623
99864Clearwater Gateway Farmer's Mkt - 20,000 20,000 8,613 - 11,387 14
99865Special Events 70,000 435,708 505,708 197,324 49,289 259,095 15
99868Federal Early Retiree Reinsurance 651,500 - 651,500 559,222 - 92,278
99869Health Prevention Program 72,617 33,684 106,301 91,707 - 14,594 16
99871State Brownfields Redevelopment Acct 164,177 297 164,475 119,746 - 44,729 17
99872Coordinated Child Care - Ross Norton 336,657 150,000 486,657 263,342 - 223,315 18
99873Coordinated Child Care -No. Greenwood 221,741 7,034 228,775 142,713 - 86,062 19
99908Police - Outside Duty 6,925,560 328,891 7,254,451 7,172,281 - 82,170 20
99910Library Special Account 706,050 15,783 721,833 606,632 - 115,201 21
99925Peg Access Support 838,261 - 838,261 796,577 - 41,684
99927Emergency Operations 3,360,601 38,377 3,398,978 2,966,111 - 432,867 22
99928Nagano Sister City Program 93,737 - 93,737 68,680 - 25,057
99950IDB Fees 54,131 - 54,131 32,830 - 21,301
99970Tree Replacement Project 1,126,010 53,610 1,179,621 659,569 - 520,052 23
99982EMS Incentive/Recognition 69,700 - 69,700 41,088 - 28,612
99997Main Library Field Trust 115,571 - 115,571 95,032 10,000 10,539
Sub-Total 23,981,287 965,265 24,946,553 21,761,027 59,289 3,126,237
TOTAL ALL PROJECTS 41,187,622 2,070,116 43,257,738 33,509,552 604,509 9,143,677
Item # 17
49
Attachment number 18 \nPage 1 of 1
City of Clearwater
SPECIAL DEVELOPMENT FUND
First Quarter
FY 2012/13
Increase/
(Decrease)
Description
Revenues
FirstquarteramendmentstoSpecialDevelopment
Fundrevenuesreflectanallocationof$360,660in
SalesTaxInfrastructurerevenuestocapitalproject
315-93630,SidLicktonComplexRenovations.This
allocationrepresentsthefundingneededduetothe
reducedfundingallowedfromtheUtilityFund,as
approved by Council on December 20, 2012.
Allocation of Assigned Fund Balance360,660
Net Revenue Amendments
$ 360,660
Expenditures
Firstquarterexpenditureamendmentsreflecta
transferof$360,660inSalesTaxInfrastructure
revenuestocapitalproject315-93630,SidLickton
ComplexRenovationsasapprovedbytheCouncilon
December 20, 2012.
Transfer to Capital Improvement Fund360,660
Net Expenditure Amendments
$ 360,660
Item # 17
50
Attachment number 19 \nPage 1 of 2
SPECIAL REVENUE FUNDS
First Quarter: October 1, 2012 - December 31, 2012
OriginalFirst Quarter
BudgetAmended Budget
2012/132012/13Amendments
SPECIAL DEVELOPMENT FUND
Revenues:
Ad Valorem Taxes 1,774,380 1,774,380
Infrastructure Tax 8,381,110 8,381,110
Interest Earnings 35,000 35,000
Open Space Fees 20,000 20,000
Recreation Facility Impact Fees 25,000 25,000
Recreation Land Impact Fees 25,000 25,000
Transportation Impact 125,000 125,000
Local Option Gas Tax 1,400,000 1,400,000
Allocation of Assigned Fund Balance 1,408,890 1,769,550 360,660
Allocation of Unassigned Fund Balance 1,151,160 1,151,160
14,345,540 14,706,200 360,660
Expenditures:
Transfer to Capital Improvement Fund
Road Millage 1,774,380 1,774,380
Infrastructure Tax 9,625,000 9,985,660 360,660
Transportation Impact fees 290,000 290,000
Local Option Gas Tax 1,396,030 1,396,030
Unassigned Fund Balance - Development Svc Ctr 1,151,160 1,151,160
14,236,570 14,597,230 360,660
Item # 17
51
Attachment number 19 \nPage 2 of 2
SPECIAL REVENUE FUNDS
First Quarter: October 1, 2012 - December 31, 2012
OriginalFirst Quarter
BudgetAmended Budget
2012/132012/13Amendments
SPECIAL PROGRAM FUND
Revenues:
CDBG/Home Funds 1,021,560 1,021,560
Interest Earnings 50,000 78,412 28,412
Grant Funds 427,458 427,458
Other Governmental Revenue 509,408 509,408
Police Fines and Court Proceeds 285,918 285,918
Donations 15,921 15,921
Sales 200,918 200,918
Rentals 19,123 19,123
Sponsorships 23,600 23,600
Memberships/Registrations 3,100 3,100
Contractual Services 556,258 556,258
Transfers from General Fund -
Sister City Program 3,000 3,000
Special Events 70,000 70,000
Allocation of Unassigned Fund Balance 500,000 500,000
1,644,560 3,714,676 2,070,116
Expenditures:
CDBG/Home Funds 1,021,560 1,021,560
Planning -
Public Safety 1,096,581 1,096,581
Community Development -
Social Services -
Marine 8,270 8,270
Sister City Program 3,000 3,000
Special Event Funding 70,000 70,000
Pier 60 Refurbishment 500,000 500,000
Other Miscellaneous Programs 965,265 965,265
1,594,560 3,664,676 2,070,116
Item # 17
52
Attachment number 20 \nPage 1 of 2
City of Clearwater, Florida
ADMINISTRATIVE CHANGE ORDERS
First Quarter Review
FY 2012 / 13
In accordance with City of Clearwater Code Section 2.564(2), the City Manager may approve and execute change orders
without City Council approval within certain limitations.
The following change orders have been administratively approved since the last report to the Council based on the code
specified criteria:
1. Increases do not exceed 10% over Council approved amount on a cumulative basis.
2. Change does not change the scope of a project.
3. Price increases do not require additional appropriation to the project.
4. Contract price decreases may be approved without limitation.
5. The time for completion may not be extended by more than sixty (60) days, in any one change or
cumulatively for the same project.
*****
Skycrest Expansion & Chautauqua
09/10/12 Administrative Change Order #1 and Final
LakeLake Estates RCW Project (09-0044-UT)
. This change order is needed to
adjust quantities, add new items according to field conditions, and adds 59
calendar days to the contract in order to complete the project; resulting in a net
decrease to the project.
(149,016.35)
Greenlea East-West Interconnect
09/10/12 Administrative Change Order #1 and Final
Reclaimed Water (10-0038-UT)
. This change order is needed to adjust quantities,
add new items according to field conditions, and adds 38 calendar days to the
contract in order to complete the project; resulting in a net decrease to the project.
Andrew Sitework, LLC (225,958.92)
East WRF Dewatering Pump Station
09/19/12 Administrative Change Order #1 and Final
Rehabilitation (10-0031-UT)
. This change order is needed to adjust quantities,
and add new items according to field conditions in order to complete the project;
resulting in a net decrease to the project.
RTD Construction, Inc. (227.54)
Compressed Natural Gas Filling
09/21/12 Administrative Change Order #3 and Final
Station (10-0043-GA)
. This change order is needed to adjust quantities, and add
new items according to field conditions in order to complete the project; resulting
in a net decrease to the project.
Wise Gas, Inc. (11,316.27)
Clearwater Concentrate Injection
09/26/12 Administrative Change Order #1 and Final
Deep Well Project Phase I (09-0044-UT)
. This change order is needed to adjust
quantities, and add new items according to field conditions in order to complete
the project; resulting in a net decrease to the project.
TO Applied Drilling Engineering, Inc. (58,360.50)
Gulf to Bay Blvd. / Highland Avenue
10/30/12 Administrative Change Order #2 and Final
improvements Project (08-0051-EN)
. This change order is needed to adjust
quantities, and add new items according to field conditions in order to complete
the project; resulting in a net decrease to the project.
Gibbs & Register, Inc. (1,805.50)
Item # 17
53
Attachment number 20 \nPage 2 of 2
City of Clearwater, Florida
ADMINISTRATIVE CHANGE ORDERS
First Quarter Review
FY 2012 / 13
Municipal Services Complex and
11/13/12 Administrative Change Order #1 and Final
Garden Avenue Parking Garages Restoration (11-0039-EN)
. This change order
is needed to adjust quantities, and add new items according to field conditions in
order to complete the project; resulting in a net decrease to the project.
Restocon Corporation (66,865.66)
Town Pond Flock Removal, LLC (11-
11/28/12 Administrative Change Order #1 and Final
0008-EN)
. This change order is needed to adjust quantities, and add new items
according to field conditions in order to complete the project; resulting in a net
decrease to the project.
Terra Renewal Services, LLC (59,873.00)
Screw Pump Station Rehabilitation
12/03/12 Administrative Change Order #1 and Final
@ Marshall Street WRF (09-0028-UT)
. This change order is needed to decrease
the contract by owner direct purchases, sales tax savings, unused items, and add
new items according to field conditions in order to complete the project; resulting
in a net decrease to the project.
RTD Construction, Inc. (519,845.14)
Gulf-to-Bay Blvd./Court
12/03/12 Administrative Change Order #2 and Final
St./Highland Avenue Traffic Signalization Project (10-0005-EN)
. This change
order is needed to adjust quantities, and add new items according to field
conditions in order to complete the project; resulting in a net decrease to the
project.
American Lighting & Traffic Signalization, Inc. (23,989.00)
Highland Ave./Jeffords St. Drainage
12/27/12 Administrative Change Order #1 and Final
Improvement Project (09-0001-EN)
. This change order is needed to adjust
quantities, and add new items according to field conditions in order to complete
the project; resulting in a net decrease to the project.
Caladesi Construction Co. (156,606.58)
Item # 17
54
Attachment number 21 \nPage 1 of 1
ORDINANCE NO. 8387-13
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE OPERATING BUDGET FOR THE FISCAL
YEAR ENDING SEPTEMBER 30, 2013 TO REFLECT
INCREASES AND DECREASES IN REVENUES AND
EXPENDITURES FOR THE GENERAL FUND, SPECIAL
DEVELOPMENT FUND, SPECIAL PROGRAM FUND, WATER
AND SEWER FUND, STORMWATER FUND, SOLID WASTE
FUND, RECYCLING FUND, GAS FUND, MARINE FUND,
AIRPARK FUND, CLEARWATER HARBOR MARINA FUND,
PARKING FUND, HARBORVIEW FUND, GENERAL
SERVICES FUND, GARAGE FUND, ADMINISTRATIVE
SERVICES FUND, AND CENTRAL INSURANCE FUND, AS
PROVIDED HEREIN; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the budget for the fiscal year ending September 30, 2013, for operating
purposes, including debt service, was adopted by Ordinance No. 8356-12; and
WHEREAS, at the First Quarter Review it was found that an increase of $7,162,584 is
necessary for revenues and an increase of $7,134,031 is necessary for expenditures; and
WHEREAS, a summary of the amended revenues and expenditures is attached
hereto and marked Exhibit A; and
2.519
WHEREAS, Section of the Clearwater Code authorizes the City Council to
provide for the expenditure of money for proper purposes not contained in the budget as
originally adopted due to unforeseen circumstances or emergencies arising during the fiscal
year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Section 1 of Ordinance No. 8356-12 is amended to read:
Pursuant to the Amended City Manager's Annual Report and Estimate for the
fiscal year beginning October 1, 2012 and ending September 30, 2013 a copy
of which is on file with the City Clerk, the City Council hereby adopts an
amended budget for the operation of the City, a copy of which is attached
hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _________________________
PASSED ON SECOND AND FINAL _________________________
READING AND ADOPTED
_______________________________
George N. Cretekos, Mayor
Approved as to form: Attest:
_______________________________ ________________________________
Pamela K. Akin, City Attorney Rosemarie Call, City Clerk
Item # 17
55
Ordinance No. 8387-13
Attachment number 22 \nPage 1 of 2
EXHIBIT A
2012-13 BUDGET REVENUE
First
Quarter
BudgetedUse ofTotal Amended
Revenues ReservesRevenuesBudget
2012/132012/132012/132012/13Amendments
General Fund:
Ad Valorem Taxes
35,468,760 35,468,760 35,468,760
Utility Taxes 13,614,180 13,614,180 13,214,180 (400,000)
Local Option, Fuel & Other Taxes
8,247,380 8,247,380 8,247,380
Franchise Fees 10,562,930 10,562,930 10,212,930 (350,000)
Other Permits & Fees
1,607,600 1,607,600 1,607,600
Intergovernmental Revenues 18,247,510 18,247,510 18,262,427 14,917
Charges for Services
13,080,800 13,080,800 13,502,800 422,000
Judgement, Fines & Forfeitures 616,650 616,650 616,650
Miscellaneous Revenues
1,356,000 1,356,000 1,357,000 1,000
Transfers In 7,671,860 7,671,860 9,735,076 2,063,216
Other Financing Sources
- -
Transfer from Reserves 2,917,800 2,917,800 2,612,684 (305,116)
Total, General Fund 110,473,670 2,917,800 113,391,470 114,837,487 1,446,017
Special Revenue Funds:
Special Development Fund 11,785,490 2,560,050 14,345,540 14,706,200 360,660
Special Program Fund
1,144,560 500,000 1,644,560 3,714,676 2,070,116
Utility & Other Enterprise Funds:
Water & Sewer Fund 65,307,170 65,307,170 65,574,142 266,972
Stormwater Utility Fund
16,386,950 2,057,230 18,444,180 18,482,417 38,237
Solid Waste Fund 19,727,860 19,727,860 19,780,607 52,747
Gas Fund
38,086,640 1,700,000 39,786,640 41,243,405 1,456,765
Recycling Fund 2,603,500 342,150 2,945,650 2,992,704 47,054
Airpark Fund
260,000 260,000 285,691 25,691
Marine Fund 4,563,620 4,563,620 4,572,910 9,290
Clearwater Harbor Marina
476,200 476,200 478,402 2,202
Parking Fund 4,497,500 4,497,500 4,550,224 52,724
Harborview Center Fund
148,000 148,000 63,260 (84,740)
Internal Service Funds:
Administrative Services Fund 9,110,200 105,000 9,215,200 9,299,534 84,334
General Services Fund
4,646,940 4,646,940 4,678,373 31,433
Garage Fund 12,948,200 64,610 13,012,810 13,115,892 103,082
Central Insurance Fund
18,321,730 1,653,930 19,975,660 21,175,660 1,200,000
Total, All Funds 320,488,230 11,900,770 332,389,000 339,551,584 7,162,584
Item # 17
Ordinance #8387-13
56
Attachment number 22 \nPage 2 of 2
EXHIBIT A (Continued)
2012-13 BUDGET EXPENDITURES
First
Quarter
OriginalAmended
BudgetBudget
2012/132012/13Amendments
General Fund:
City Council 279,220 283,179 3,959
City Manager's Office
1,232,240 1,249,239 16,999
City Attorney's Office 1,537,180 1,554,726 17,546
City Auditor's Office
194,080 195,423 1,343
Economic Development & Housing Svc 1,246,560 1,256,862 10,302
Engineering
7,663,600 7,708,913 45,313
Finance 2,162,430 2,183,243 20,813
Fire
24,430,700 24,590,196 159,496
Human Resources 1,029,330 1,034,832 5,502
Library
5,818,160 5,857,914 39,754
Marine & Aviation 593,640 595,655 2,015
Non-Departmental
3,330,390 3,780,390 450,000
Office of Management & Budget 305,310 307,511 2,201
Official Records & Legislative Svcs
1,012,030 1,040,078 28,048
Parks & Recreation 20,958,910 21,104,259 145,349
Planning & Development
4,754,150 4,796,274 42,124
Police 35,700,770 36,150,050 449,280
Public Communications
903,840 909,813 5,973
Public Utilities 238,930 238,930
Allocation to Reserves
-
Total, General Fund 113,391,470 114,837,487 1,446,017
Special Revenue Funds:
Special Development Fund
14,236,570 14,597,230 360,660
Special Program Fund 1,594,560 3,664,676 2,070,116
Utility & Other Enterprise Funds:
Water & Sewer Fund
64,138,060 64,405,032 266,972
Stormwater Utility Fund 18,444,180 18,482,417 38,237
Solid Waste Fund
18,555,090 18,558,337 3,247
Gas Fund 34,595,830 36,052,595 1,456,765
Recycling Fund
2,945,650 2,970,724 25,074
Airpark Fund 155,290 180,961 25,671
Marine Fund
4,510,610 4,519,900 9,290
Clearwater Harbor Marina 394,830 397,032 2,202
Parking Fund
4,007,790 4,018,721 10,931
Harborview Center Fund 41,350 41,350 -
Internal Service Funds:
Administrative Services Fund
9,109,930 9,194,264 84,334
General Services Fund 4,579,400 4,610,833 31,433
Garage Fund
13,012,810 13,115,892 103,082
Central Insurance Fund 19,975,660 21,175,660 1,200,000
Total, All Funds 323,689,080 330,823,111 7,134,031
Item # 17
Ordinance #8387-13
57
Attachment number 23 \nPage 1 of 1
ORDINANCE NO. 8388-13
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE CAPITAL IMPROVEMENT
BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER
30, 2013, TO REFLECT A NET INCREASE OF $10,149,548
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Capital Improvement Budget for the fiscal year ending
September 30, 2013 was adopted by Ordinance No. 8357-12; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council
to provide for the expenditure of money for proper purposes not contained in the budget
as originally adopted due to unforeseen circumstances or emergencies arising during the
fiscal year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA;
Section 1. Section 1 of Ordinance No. 8357-12 is amended to read:
Pursuant to the First Quarter Amended Capital Improvement Program
Report and Estimated Budget for the fiscal year beginning October 1,
2012 and ending September 30, 2013, a copy of which is on file with the
City Clerk, the City Council hereby adopts a First Quarter Amended
budget for the capital improvement fund for the City of Clearwater, a copy
of which is attached hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _____________________
PASSED ON SECOND AND FINAL _____________________
READING AND ADOPTED
___________________________
George N. Cretekos, Mayor
Approved as to form: Attest:
______________________________ ____________________________
Pamela K. Akin, City Attorney Rosemarie Call, City Clerk
Item # 17
58
Ordinance No. 8388-13
Attachment number 24 \nPage 1 of 3
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2012/13
First Qtr
OriginalAmended
BudgetBudget
2012/132012/13Amendments
Police Protection
Fire Protection 2,010,060 5,418,506 3,408,446
New Street Construction - -
Major Street Maintenance 3,305,410 3,294,162 (11,248)
Sidewalk and Bike Trail - 20,000 20,000
Intersections 435,000 435,000
Parking 260,000 218,207 (41,793)
Miscellaneous Engineering 35,000 35,000
Park Development 3,495,000 8,009,404 4,514,404
Marine Facilities 990,000 1,076,561 86,561
Airpark Facilities 10,000 134,877 124,877
Libraries 5,835,000 5,835,000
Garage 5,411,000 5,490,225 79,225
Maintenance of Buildings 246,470 314,897 68,427
General Public City Buildings & Equipment 1,151,160 1,151,160
Miscellaneous 1,700,000 1,700,000
Stormwater Utility 7,733,660 8,533,660 800,000
Gas System 2,750,000 3,058,990 308,990
Solid Waste 460,000 460,000
Utilities Miscellaneous 10,000 10,000
Sewer System 10,473,000 9,542,018 (930,982)
Water System 15,835,250 17,557,891 1,722,641
Recycling 59,000 59,000
TOTAL 62,205,010 72,354,558 10,149,548
Item # 17
Ordinance # 8388-13
59
Attachment number 24 \nPage 2 of 3
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2012/13
First Qtr
OriginalAmended
BudgetBudget
2012/132012/13Amendments
GENERAL SOURCES:
General Operating Revenue 3,054,570 3,582,457 527,887
General Revenue/County Co-op 635,000 635,000
Road Millage 1,774,380 1,774,380
Penny for Pinellas 9,625,000 16,979,884 7,354,884
Transportation Impact Fee 290,000 290,000
Local Option Gas Tax 1,396,030 1,396,030
Special Program Fund 530,000 530,000
Special Development Fund 1,151,160 1,151,160
Grants - Other Agencies 300,000 300,000
Other Governmental 803,659 803,659
Property Owner's Share 21,372 21,372
Donations 100,000 100,000
Insurance Proceeds 8,752 8,752
Developer Public Art Contribution -
SELF SUPPORTING FUNDS:
Marine Revenue 100,000 100,000
Clearwater Harbor Marina Revenue 15,000 15,000
Airpark Revenue 10,000 34,980 24,980
Parking Revenue 270,000 228,207 (41,793)
Utility System:
Water Impact Fees 243,700 243,700
Sewer Impact Fees 49,140 49,140
Utility R&R 3,051,430 3,051,430
Water Revenue 1,632,210 1,771,550 139,340
Sewer Revenue 6,088,730 6,088,730
Stormwater Utility Revenue 7,733,660 7,733,660
Gas Revenue 2,750,000 2,787,618 37,618
Solid Waste Revenue 460,000 460,000
Recycling Revenue 59,000 59,000
Grants - Other Agencies 899,897 899,897
INTERNAL SERVICE FUNDS:
Garage Revenue 71,400 150,625 79,225
Administrative Services Revenue 255,000 255,000
Central Insurance Revenue 193,727 193,727
Item # 17
Ordinance # 8388-13
60
Attachment number 24 \nPage 3 of 3
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2012/13
First Qtr
OriginalAmended
BudgetBudget
2012/132012/13Amendments
BORROWING - GENERAL SOURCES:
Lease Purchase - General Fund 241,960 241,960
BORROWING - SELF SUPPORTING FUNDS:
Lease Purchase - Water -
Lease Purchase - Sewer -
Lease Purchase - Stormwater -
Bond Issue - Water & Sewer 15,253,040 15,253,040
BORROWING - INTERNAL SERVICE FUNDS:
Lease Purchase - Garage 5,039,600 5,039,600
Lease Purchase - Administrative Services 125,000 125,000
TOTAL ALL FUNDING SOURCES: 62,205,010 72,354,558 10,149,548
Item # 17
Ordinance # 8388-13
61
Meeting Date:
3/21/2013
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the purchase of property insurance policies from April 1, 2013 through April 1, 2014, at the level of insurance listed, at an amount
not to exceed $2,134,006, and authorize the appropriate officials to execute same.
SUMMARY:
The Risk Management Division of the Finance Department requested Arthur J. Gallagher and Co. (Florida) to obtain quotes
for the property insurance program expiring April 1, 2013.
Per the quotes obtained, Risk Management is recommending that the City increase its current coverage of $50 million wind
limit with a $50 million/$30 million Flood sub-limit to $60 million wind limit with a $60 million/$30 million Flood sub-
limit (depending on property location). The self-insured retention would remain at $100,000 per occurrence, with a 5% or
$500,000 SIR (whichever is greater) for named storms.
Risk Management is recommending the City maintain the stand-alone policy through Zurich that it obtained last year to
insure City-owned bridges. This program would continue to incorporate a self-insured retention of $100,000 per
occurrence, with a $500,000 SIR for named storms, and provide the City with an additional $47 million of aggregate
windstorm/flood/terrorism capacity for the Citys program. When this stand-alone policy was initiated last year, it resulted
in a 60% reduction from the 2011-2012 rate and provided a three-year rate guarantee.
Additionally, Risk Management recommends that the City renew its Equipment Breakdown policy with Travelers. Last
year the City saw a 10.2% decrease from the 2011-2012 rate. This year's rate is essentially unchanged from last year's
decreased rate.
With the $60 million wind limit, the total premium is estimated at $2,034,006, which represents an increase of
approximately $163,260, or 8.7%, over the prior year. The agenda item also includes a $100,000 contingency for additional
insurance needs during the coming year.
Risk Management believes that should the coverage as recommended be placed, the Citys property risks are covered at
levels and rates which, when taken together as a whole, represent a reasonable insurance program for the City.
Type:
Purchase
Current Year Budget?:Budget Adjustment:
YesNone
Budget Adjustment Comments:
Current Year Cost:Annual Operating Cost:
$2,134,006
Not to Exceed:Total Cost:
For Fiscal Year:
to
Cover Memo
Appropriation CodeAmountAppropriation Comment
Item # 18
0590-07000-545100-519-000$2,134,006
Review Approval:
1) Office of Management and Budget 2) Legal 3) Clerk
Meeting Date:
3/21/2013
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Provide City Council the Business Task Forces recommendation regarding a revised Development Agreement review process.
SUMMARY:
At City Councils direction, the Planning and Development Department and City Attorneys office met with the Executive
Committee of the Business Task Force on March 1, 2013 to discuss options for a revised Development Agreement process. The
Business Task Force is recommending that the process and requirements be revised to start with the applicant submitting a
development agreement and a conceptual plan to City Council for approval. A conceptual plan would only include the building
footprint and information regarding building height, density and number of rooms to be requested for the hotel density reserve (if
applicable). If approved by City Council the applicant would then go through the site plan approval process. It is proposed that the
City Council would have no role after the site plan process unless the terms of the Development Agreement need be revised. City
Council approval would be at the first public hearing with the conceptual plan and the final site plan would be contingent upon the
Community Development Board (or staffs) final approval. The City Attorneys office has concerns with this option as it is unclear
if having the Board/Staff issue final approval would fulfill the intent of Florida Statues.
If the above option is not acceptable, the Business Task Force would ask Council to consider revising the Code to provide the
applicant with the option to present a conceptual plan that shows the building footprint, height, density and rooms to be requested
from the hotel density reserve, along with the development agreement prior to submitting plans to the Community Development
Board. The Council would vote to authorize the applicant to start the CDB process. Once the site plan is approved by staff/CDB,
the Council would retain its discretion to approve or reject the development agreement at the end of the process (final public
hearing). This modified process would give the applicant an indication of Councils support at the beginning of the process;
however, it would not be binding upon final review.
If Council is interested in a process that would allow for a conceptual site plan to be submitted before a final one is prepared such
as discussed in the first paragraph above, staff would recommend that the process start with the applicant submitting the
development agreement and conceptual plan to the Community Development Board (first public hearing) and then submit to City
Council (final public hearing) which would be approved by resolution contingent upon a final site plan approved by the
Community Development Board/Staff as required by Code.
Review Approval:
Cover Memo
Item # 19
Meeting Date:
3/21/2013
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
City Manager Verbal Reports
SUMMARY:
Review Approval:
Cover Memo
Item # 20
Meeting Date:
3/21/2013
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Crestlake Park Restrooms - Mayor Cretekos
SUMMARY:
Review Approval:
Cover Memo
Item # 21