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03/18/20131. Call to Order 2. Approval of Minutes PENSION TRUSTEES AGENDA Location: Council Chambers - City Hall Date: 3/18/2013- 1:00 PM 2.1 Approve the minutes of the February 19, 2013 Pension Trustees meeting as submitted in written summation by the City Clerk. � Attachments 3. Citizens to be Heard re Items Not on the Agenda 4. Pension Trustee Items 4.1 Approve the request of the new hires for acceptance into the pension plan as listed. � Attachments 4.2 Approve the request of employees Don March, Fire Department; Robert Going, Fire Department; and John Pickart, Police Department for a regular pension as provided by Sections 2.415 and 2.424 of the Employees' Pension Plan. �= Attachments 4.3 Approve the request of employee Robert Scott Sullivan of the Planning Department to vest his pension as provided by Section 2.419 of the Employees' Pension Plan. C� Attachments 5. Other Business 6. Adjourn Pension Trustees Agenda Council Chambers - City Hall Meeting Date:3/18/2013 SUBJECT / RECOMMENDATION: Approve the minutes of the February 19, 2013 Pension Trustees meeting as submitted in written summation by the City Clerk. SUMMARY: Review Approval: Cover Memo ��11�:�) Attachment number 1 \nPage 1 TRUSTEES OF THE EMPLOYEES' PENSION FUND MEETING MINUTES CITY OF CLEARWATER r r �� � � Present I_1�:7�iii Chair/Trustee George N. Cretekos, Truste Trustee Bill Jonson, and Trustee Jay E. P� William B. Horne II - City Manager, Jill S. : Manager, Rod Irwin - Assistant City Mana� Attorney, Rosemarie Call - City Clerk, and Records and Legislative Services Coordin To provide continuity for research, items are list� necessarily discussed in that order. Unapproved 1. Call to Order — Chair Georqe N. Cr�t�kos The meeting was called to order at 9;04 a.m: a#. City 2. Approval of Minutes � n written s kees meeting � seconded and Pension Trustee Nam Alicia Goldstei Glen Slawsky, Nicholas Nam; Robert Starks, : � to apprc�ue kted in writt! unanimous �iTa --� � - --, �ze. erboard = Assistan# Gity Pamela "K. Akin � City :Qle Sprague - Official r. nda order although not minutes of the January 14, 2013 Pension ummation by the City Clerk. The motion was er Service Representative I, Library Systems �PO Trainee, Public Utilities Trainee, Public Utilities Hire Date 12/03/12 12/03/12 12/03/ 12 12/03/12 Pension Elig. Date 12/03/12 12/03/12 12/03/12 12/03/12 Pension Trustees 2013-02-19 1 Item # 1 Stacie Van Nostrand, Parking Enforce Spec, Engineering 12/03/12 Charles Snitchler, Gas Service Dispatcher, Gas Department 12/17/12 Karim Farid, Solid Waste Operator, Solid Waste/GS 12/17/12 Trustee Doreen Hock-DiPolito moved to approve the re acceptance into the pension plan as listed. The motion unanimously. 3.2 I�-..in-� .�.11.�f�1"�TCa_17.. .ii�T-'.�� Laura Burgess, Recreation Leader, Parks a�td ' employed by the City on February 22, 19$8„ar Pension Plan on that date. Ms. Burgess termin December 28, 2012. Attachment number 1 \nPage 2 12/03/12 12/17/12 12/17/12 fo carried ent to vest Departrn �rticipatin ity emplc Jamie Abbott, Customer Service Man�ger, Customer`Service`C?eparkment, was employed by the City on July 17, 200�:, and bet��n participating in the Pension Plan on that date. Ms. AbbQtt t�:rminated frorn Cifiy employment on October 29, 2012. The Employees' PensiQn Plan provides that sh4uld an employee cease to be an empl�yee of the City of Cl�:arwater or change status from full-time to part-time a�Ft�r cam�lefin� ten or mor� �ears of creditable service (pension participation), such employee shall acquire a uested interest in the retirement benefits. Vested pension paymen#s �cammence on the first of the month following the month in which the employee nc�rmally would hav� been eligible for retirement. Section 2.397 provides reached age 55 and cc 30 years of credited se credited service. Ms. B reach age 55 on March Ak�k�ott will have reaci�� on J�aly 17, 2020. Her � normal retirement eligibility when a participant has �#ed twenty years of credited service, has completed ;,,; or has reached age 65 and completed ten years of �Ss has completed at least 20 years of service and will 2013. Her pension will be effective April 1, 2013. Ms. �e 55 and would have completed 20 years of service ion will be effective August 1, 2020. Trustee Jay Polglaze moved to approve the request of employee Laura Burgess of the Parks and Recreation Department and Jamie Abbott of the Customer Service Pension Trustees 2013-02-19 2 Item # 1 Attachment number 1 \nPage 3 Department to vest their pensions as provided by Section 2.397 of the Employees Pension Plan. The motion was duly seconded and carried unanimously. The meeting adjourned at 9:05 a.m. Pension Trustees 2013-02-19 3 Item # 1 Pension Trustees Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve the request of the new hires for acceptance into the pension plan as listed. SUMMARY: Pension Name, Job. Class, and Dept./Div. Hire Date Brian Meade, Fleet Mechanic, General Services Department 12/31/12 Vicki Hendrix, Prking Enforcemnt Specialist, Prking Sys Dept 12/31/12 Justin Fletcher, Solid Waste Worker, Solid Waste Dept 12/31/12 Robert Burnett, Utilities Mechanic, Public Utilities Dept 12/31/12 Glenn Ferris, Park Service Tech I, Parks and Rec Dept 12/31/12 Tricia Terry, Library Assistant, Library Department 12/31/12 Daniel Gardner, Gas Technician I, Gas Department 12/31/12 Belinda Darcy, Police Social Service Specialist, Police Dept 12/31/12 Jon Bolger, Gas Technician I, Gas Department 12/31/12 Cameron Darby, Gas Technician I, Gas Dept 12/31/12 Samantha Favire, Library Assistant, Library Department Ol/12/13 Amanda Bearkland, Parks Service Tech I, Parks and Rec Dept Ol/14/13 Brian Lennon, Parks Service Tech I, Parks and Rec Dept Ol/14/13 David Pirages, Police Comm Op Trainee, Police Dept Ol/14/13 Jerome Budde, Police Comm Op Trainee, Police Dept Ol/14/13 Christin Brash Paquette, Police Comm Op Trainee, Police Dept Ol/14/13 Review Approval: Eli�. Date 12/31/12 12/31/12 12/31/12 12/31/12 12/31/12 12/31/12 12/31/12 12/31/12 12/31/12 12/31/12 Ol/12/13 Ol/14/13 Ol/14/13 Ol/14/13 Ol/14/13 Ol/14/13 Meeting Date:3/18/2013 Cover Memo Item # 2 TO: FROM: SUBJECT DATE: Pension Advisory Committee Joseph Roseto, Human Resources Director Recommendation for Acceptance into Pension Plan Attachment number 1 \nPage 1 LL ° � �arwater � Interoffice Correspondence Sheet Subject/Recommendation: Recommend approval of the new hires for acceptance into the Pension Plan as listed. Name, Job. Class, & Dept./Div. Brian Meade, Fleet Mechanic, General Services Department Vicki Hendrix, Parking Enforcement Specialist, Parking Systems Dept Justin Fletcher, Solid Waste Worker, Solid Waste Dept Robert Burnett, Utilities Mechanic, Public Utilities Glenn Ferris, Park Service Tech I, Parks and Recreation Tricia Terry, Library Assistant, Library Department Daniel Gardner, Gas Technician I, Gas Department Belinda Darcy, Police Social Service Specialist, Police Dept Jon Bolger, Gas Technician I, Gas Department Cameron Darby, Gas Technician I, Gas Department Samantha Favire, Library Assistant, Library Department Amanda Bearkland, Parks Service Technician II Brian Lennon, Parks Service Technician I David Pirages, Police Comm Op Trainee, Police Dept Jerome Budde, Police Comm Op Trainee, Police Dept Christin Brash Paquette, Police Comm Op Trainee, Police Dept Hire Date 12/31 /12 12/31 /12 12/31/12 12/31/12 12/31 /12 12/31/12 12/31 /12 12/31 /12 12/31 /12 12/31/12 01 /12/13 01/14/13 01/14/13 01/14/13 01/14/13 01/14/13 Pension Eliq. Date 12/31/12 12/31 /12 12/31 /12 12/31 /12 12/31 /12 12/31/12 12/31 /12 12/31 /12 12/31/12 12/31 /12 01/12/13 01/14/13 01 /14/13 01/14/13 01/14/13 01/14/13 �[iai1�:3�•l Pension Trustees Agenda Council Chambers - City Hall Meeting Date:3/18/2013 SUBJECT / RECOMMENDATION: Approve the request of employees Don March, Fire Department; Robert Going, Fire Department; and John Pickart, Police Department for a regular pension as provided by Sections 2.415 and 2.424 of the Employees' Pension Plan. SUMMARY: Don March, Fire Lieutenant, Fire Department, was employed by the City on November 24, 1986, and his pension service credit is effective on that date. His pension will be effective February 1, 2013. Based on an average salary of approximately $80,539.52 per year over the past five years, the formula for computing regular pensions, and Mr. March's selection of the 75% Joint and Survivor Annuity, this pension will approximate $57,998.04 annually. Robert Going, Fire Lieutenant, Fire Department, was employed by the City on June 29, 1987 and his pension service credit is effective on that date. His pension will be effective February 1, 2013. Based on an average salary of approximately $64,807.40 per year over the past five years, the formula for computing regular pensions, and Mr. Going's selection of the 100% Joint and Survivor Annuity, this pension will approximate $44,60832 annually. John Pickart, Police Officer, Police Department, was employed by the City on August 10, 1992 and his pension service credit is effective on that date. His pension will be effective February 1, 2013. Based on an average salary of approximately $76,807.95 per year over the past five years, the formula for computing regular pensions, and Mr. Pickart's selection of the 100% Joint and Survivor Annuity, this pension will approximate $43,370.88 annually. Section 2.416 provides for normal retirement eligibility when a participant has completed twenty years of credited service or has reached age 55 and completed ten years of credited service in a type of employment described as "hazardous dury". Mr. March, Mr. Going and Mr. Pickart qualify under the hazardous duty criteria. Review Approval: Cover Memo ��11�:�� Attachment number 1 \nPage 1 Recommend approval of the request of employees Don March, Fire Department; Robert Going, Fire Department; and John Pickart, Police Department for a regular pension as provided by Sections 2.397 and 2.398 of the Employees' Pension Plan. Don March, Fire Lieutenant, Fire Department, was employed by the City on November 24, 1986, and his pension service credit is effective on that date. His pension will be effective February 1, 2013. Based on an average salary of approximately $80,539.52 per year over the past five years, the formula for computing regular pensions, and Mr. March's selection of the 75% Joint and Survivor Annuity, this pension will approximate $57,998.04 annually. Robert Going, Fire Lieutenant, Fire Department, was employed by the City on June 29, 1987 and his pension service credit is effective on that date. His pension will be effective February 1, 2013. Based on an average salary of approximately $64,807.40 per year over the past five years, the formula for computing regular pensions, and Mr. Going's selection of the 100% Joint and Survivor Annuity, this pension will approximate $44,608.32 annually. John Pickart, Police Officer, Police Department, was employed by the City on August 10, 1992 and his pension service credit is effective on that date. His pension will be effective February 1, 2013. Based on an average salary of approximately $76,807.95 per year over the past five years, the formula for computing regular pensions, and Mr. Pickart's selection of the 100% Joint and Survivor Annuity, this pension will approximate $43,370.88 annually. Section 2.397 provides for normal retirement eligibility when a participant has completed twenty years of credited service or has reached age 55 and completed ten years of credited service in a type of employment described as "hazardous duty" and further defines service as a Police Major, Police Sergeant, and Police Lieutenant as meeting the hazardous duty criteria. Both Mr. March, Mr. Going and Mr. Pickart qualify under the hazardous duty criteria. I[�'ii�:�c3 Pension Trustees Agenda Council Chambers - City Hall Meeting Date:3/18/2013 SUBJECT / RECOMMENDATION: Approve the request of employee Robert Scott Sullivan of the Planning Department to vest his pension as provided by Section 2.419 of the Employees' Pension Plan. SUMMARY: Robert Scott Sullivan, Land Resource Specialist, Planning Department, was employed by the City on July 29, 1991, and began participating in the Pension Plan on that date. Mr. Sullivan terminated from City employment on December 14, 2012. The Employees' Pension Plan provides that should an employee cease to be an employee of the City of Clearwater or change status from full-time to part-time after completing ten ar more years of creditable service (pension participation), such employee shall acquire a vested interest in the retirement bene�ts. Vested pension payments commence on the first of the month following the month in which the employee normally would have been eligible for retirement. Section 2.416 provides for normal retirement eligibility when a participant has reached age 55 and completed twenty years of credited service, has completed 30 years of credited service, or has reached age 65 and completed ten years of credited service. Mr. Sullivan would have completed at least 20 years of service and will reach age 55 on April 12, 2019. Review Approval: Cover Memo ��11�:�� Attachment number 1 \nPage 1 Recommend approval of the request of employee Robert Scott Sullivan of the Planning Department to vest his pension as provided by Section 2.397 of the Employees' Pension Plan. Robert Scott Sullivan, Land Resource Specialist, Planning Department, was employed by the City on July 29, 1991, and began participating in the Pension Plan on that date. Mr. Sullivan terminated from City employment on December 14, 2012. The Employees' Pension Plan provides that should an employee cease to be an employee of the City of Clearwater or change status from full-time to part-time after completing ten or more years of creditable service (pension participation), such employee shall acquire a vested interest in the retirement benefits. Vested pension payments commence on the first of the month following the month in which the employee normally would have been eligible for retirement. Section 2.397 provides for normal retirement eligibility when a participant has reached age 55 and completed twenty years of credited service, has completed 30 years of credited service, or has reached age 65 and completed ten years of credited service. Mr. Sullivan would have completed at least 20 years of service and will reach age 55 on April 12, 2019. I[�'ii�:�!