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11/07/2012 AIRPARK ADVISORY BOARD MEETING MINUTES CITY OF CLEARWATER November 7, 2012 Present: Dennis G. Roper Chair Denise L. Rosenberger Vice-Chair Edward O’Brien Board Member Richard Porraro Board Member Absent: Thomas D. Black Board Member Also Present: Camilo Soto Assistant City Attorney William Morris Marine & Aviation Director Gordon Wills Operations Manager Patricia O. Sullivan Board Reporter The Chair called the meeting to order at 3:00 p.m. at City Hall. To provide continuity for research, items are in agenda order although not necessarily discussed in that order. 2 – Approval of Minutes – August 1, 2012 Member O’Brien moved to approve the minutes of the regular Airpark Advisory Board meeting of August 1, 2012, as submitted in written summation to each board member. The motion was duly seconded and carried unanimously. 3 - Tenant & Lease Report from FBO FBO (Fixed-Base Operator) representative Barbara Cooper reported on tenant levels and visitors and welcomed all to the Airpark’s annual holiday party on December14, 2012. She said new equipment has enhanced Airpark professionalism. 4 – Old Business 4.1. Airpark Runway Extension Update Operations Manager Gordon Wills said the bid opening for the runway extension project is scheduled for November 14, 2012. He reviewed project details, indicating the Airpark will close for 3 days during construction. Mr. Wills reported the annual FDOT (Florida Department of Transportation) inspection took place last Monday. Lighting discrepancies will be repaired and vegetation and trees encroaching on the Airpark will be trimmed. The FDOT inspector was complimentary and wants to adopt some of the Airpark’s best practices, such as appointing an Airpark neighbor to the Airpark Advisory Board. 4.2. Tri-Fold Rack Card Airpark Advisory 2012-11-07 1 Mr. Wills distributed copies of the new tri-fold rack card which highlights the Airpark’s history, operational hours, services, and contributions to the community. Member Porraro offered to distribute rack cards to nearby homes. Mr. Wills said 1,000 cards were printed; the card will be updated once Airpark upgrades are complete. 4.3. Open House Date A date will be chosen once the runway work schedule is determined. 4.4. Chair Report re City Council Update Chair Roper said the City Council was receptive to the Airpark’s business and operating plans and vision for the future. He complimented Messrs. Morris and Wills for the professional operation of the Airpark. 5 – New Business 5.1. Equipment Purchases Mr. Wills said the FAA (Federal Aviation Authority) proposes to provide the Airpark with a PAPI (Precision Approach Path Indicator) and staff is working to obtain a second one. A lawnmower and electro tug were purchased. He discussed additional projects and items that could be purchased if all available funds are not spent on runway upgrades, noting installation of an AWOS (Automated Weather Observation System) is at the top of the list. 5.2. JACIP Update and Look: None. 5.3. FY 2012 $77,000 Profit Mr. Wills reported the Airpark budget’s $77,000 profit in FY (Fiscal Year) 2011/12 will go into retained earnings to assist with future grants. 5.4. RNC Impact Ms. Cooper said the August RNC (Republican National Convention) in Tampa had little impact on the Airpark. 6 – Agenda for Next Meeting – February 6, 2013 1) Update on helicopter operations 2) Presentation of configuration of CAP/Veterans Alliance buildings 3) Update on Airpark Open House 4) Update on Airpark projects. Items not on the Agenda Airpark Helicopter Flight School Airpark Advisory 2012-11-07 2 It was stated that while the flight school is appreciated, many fixed wing pilots have expressed concern that the flight school's helicopter is loud and often flies too low and on the wrong flight path. Ms. Cooper will speak to the school operator regarding these issues. Civil Air Patrol Marine &Aviation Director Bill Morris discussed advantages of having the CAP (Civil Air Patrol) attached to the Airpark and the good work CAP members do. The old CAP trailer is in poor condition. At no cost to the Airpark, the CAP has chosen trailers from the school district and, with help from the Veterans Alliance, plans to install restrooms in one trailer and locate all three trailers around the quadrangle. The new CAP facility will have sufficient space for Veterans Alliance meetings. Runway millings will be used to build a parking lot. Member Rosenberger moved to recommend allowing the Civil Air Patrol and Veterans Alliance to replace the CAP building with new trailers and redo the parking lot in an aesthetically pleasing way under supervision and guidance from City staff. The motion was duly seconded and carried unanimously. Ellen Hess Ellen Hess said she has been attending Airpark Advisory meetings for 14 years; she is moving outside of the City. She complimented board accomplishments and Airpark consideration of neighborhood issues. Board members thanked Ms. Hess for her efforts and said she would be missed. 7—Adjourn The meeting adjourned at 3:45 p.m. r Chair /2 Airpark Advisory Board Attest: Boar. Reporter Airpark Advisory 2012-11-07 3