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11/15/2012City Council Agenda Location: Council Chambers - City Hall Date: 11/15/2012- 6:00 PM Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then state your name and address. Persons speaking before the City Council shall be limited to three (3) minutes unless otherwise noted under Public Hearings. Far other than Citizens to be heard regarding items not on the Agenda, a spokesperson for a group may speak for three (3) minutes plus an additional minute for each person in the audience that waives their right to speak, up to a maximum of ten (10) minutes. Prior to the item being presented, please obtain the needed form to designate a spokesperson from the City Clerk (right�and side of dais). Up to thirty minutes of public comment will be allowed for an agenda item. No person shall speak more than once on the same subject unless granted permission by the City Council. The City of Clearwater strongly supports and fully complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours prior to the meeting if you require special accommodations at 727-562-4090. Assisted Listening Devices are available. Kindly refrain from using beepers, cellular telephones and other distracting devices during the meeting. 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Presentations 4.1 Service Awards � Attachments 4.2 Citizens Academy Graduates � Attachments 4.3 Native American Heritage Month Proclamation � Attachments 4.4 Jazz Holiday Presentation — Bob Childress and Jazi Mitchell � Attachments 4.5 Sister Cities Board Presentation — Terry Gourdi�, Sister Cities Board Chair � Attachments 4.6 Homeless Emergency Project Presentation — Ken Hanilton, HEP Board Member � Attachments 4.7 Clearwater Housing Authority Report — JacquelineRivera � Attachments 4.8 Final Presentation on the Homeless Initiative— flcaterini Gerakios, Economic Development; and Dr. Robert Marbut Jr. � Attachments 5. Approval of Minutes 5.1 Approve the minutes of the November 1, 2012 City Council Meeting as submitted in written summation by the City Clerk. � Attachments 6. Citizens to be Heard re Items Not on the Agenda Public Hearings - Not before 6:00 PM 7. Administrative Public Hearings — Presentation of issues by City staff — Statement of case by applicant or representative(5 min.) — Council questions — Comments in support or opposition (3 min. per sp�ker or 10 min maximum as spokesperson for others that have waived their time) — Council questions — Final rebuttal by applicant or representative (Smin.) — Council disposition 7.1 Approve the Annexation, Initial Land Use Plan Designation of Commercial General (CG) and Initial Zoning Atlas Designation of Commercial (C) District for 1990 Sunset Point (consisting of a portion of the southeast 1/4 of northwest 1/4 of Section 1 north, Township 29 south, Range 15 east) and pass Ordinances 8365-12, 8366-12 and 8367-12 on first reading. AN�12-09005 � Attachments City Manager Reports 8. Consent Agenda 8.1 Approve First Amendment to Lease Agreement between the City of Clearwater (City) and The Clearwater Golf Club, LLC (Club) providing for clarification and modifications to Section 20 of the agreement pertaining to Property and Boiler and Machinery Insurance and authorize the appropriate officials to execute same. (consent) � Attachments 8.2 Approve an interim 3—month agreement between Co�dinated Child Care (CCC) and the City of Clearwater, from October 1, 2012 to December 31, 2012, to provide youth programming for pre—teens ages 9— 12; approve the City Manager or his designee to sign the extended agreement from January 1, 2013 to September 30, 2013 once the City has met the licensing requirements of CCC; amend Coordinated Child Care Code 181-99872 by $150,000 � first quarter to account for the daily per child visit rate of $13.26 and authorize the appropriate officials to execute same. (consent) � Attachments 8.3 Approve a blanket purchase order (contract) to Earth Designs, of Clearwater, Florida, in the amount of $280,49 L20 for landscape maintenance throughout the City during the contract period January 1, 2013 through December 31, 2013 according to Bid 03-11. (consent) � Attachments 8.4 Award a contract (purchase order) to Certus Builders of Tampa, Florida, Bid 08-0064—PR—C for the construction and renovation of restroom/concession building Phase II at Pier 60 Park for $156,691.70 and authorize the appropriate officials to execute same. (consent) � Attachments 8.5 Approve an agreement between the City of Clearwater, referred to as the Licensar, and the United States Coast Guard Auxiliary Flotilla 11-1, referred to asthe Licensee, to utilize space located at 645 Pierce Street on an intermittent basis for the period January 1, 2013 through December 31, 2013, and authorize the appropriate officials to execute same. (consent) � Attachments 8.6 Award a Contract (Blanket Purchase Order) for $550,000 to Harris Corporation of Lynchburg, VA for quarterly payments during the period November 1, 2012 through October 31, 2014 toward the 20—Year Maintenance Agreement for the City's radio system approved by Council on June 20, 2002 and authorize the appropriate officials to execute same. (consent) � Attachments 8.7 Approve Change Order 1 to Rowland Inc, in the amount of $445,000.00 for emergency repairs of the sanitary sewer, stormwater sewer, and repairs at the City's Water Reclamation Facilities; approve Change Order 1 to Williams Testing, LLC in the amount of $206,000 for the Trenchless Repair of the Sanitary Sewer Collection System; and authorize the appropriate officials to execute same. (consent) � Attachments 8.8 Request for authority to institute a civil action on behalf of the City against Suncoast Development of Pinellas County, Inc., to recover $1,658.99 for damages to City property. (consent) � Attachments 9. Other Items on City Manager Reports 9.1 Request Council select Option 1 or 2 as an alternative to Fire Station 45 presented October 1, 2012; award the Construction Manager (CM) at Risk contract to Biltmore Construction, of Belleair, Florida, to construct Fire Station 45 for a Guaranteed MaXimum Price (GMP) based on the Option selected; approve a supplemental work order to HDR Engineering for $429,404; establish a final project budget based on the GMP of the selected option and authorize the appropriate officials to execute same. � Attachments 9.2 Approve the Parks and Recreation Advisory Board recommendation naming the former Jack Russell Stadium Parking lot, south of Jack Russell stadium, the Walter C. Campbell Sr. Park. � Attachments 9.3 Capitol Theatre � Attachments Miscellaneous Reports and Items 10. City Manager Verbal Reports 10.1 City Manager Verbal Reports � Attachments 11. Other Council Action 11.1 Recommend renaming the Courtney Campbell Scenic Highway to Courtney Campbell Trail and adopt Resolution 12-23. — Councilmember Jonson � Attachments 11.2 City Manager and City Attorney Increases � Attachments 12. Closing Comments by Mayor 13. Adjourn City Council Agenda Council Chambers — City Hall SUBJECT / RECOMMENDATION: Service Awards SUMMARY: 5 Years of Service Alonzo Cherry Mathew Dombrowski Javan Thoms Brian Dort John Fischer Jane Sloan Bonnie Enghauser 10 Years of Service Jayme Weaver Earl Gloster Charles McAbee Jason Gray Randy Pothier 15 Years of Service Kathleen McMullen John Olson Sandra Lear 20 Years of Service Ruben Hernandez Vincent Booker William Keller Stephanie Stefanelli David Lane Louis Corona 25 Years of Service Michael Pryor Timothy Charles Todd Still Review Approval: Library Public Utilities Solid Waste/General Services Solid Waste/General Services Solid Waste/General Services Planning and Development Services Customer Service Public Utilities Solid Waste/General Services Public Utilities Public Utilities Parks and Recreation Information Technology Solid Waste/General Services Information Technology Fire Fire Fire Engineering/Parking System Library Police Solid Waste/General Services Public Utilities Public Utilities Meeting Date:l U15/2012 Cover Memo Item # 1 City Council Agenda Council Chambers — City Hall SUBJECT / RECOMMENDATiON: Citizens Academy Graduates SUMMARY: Review Approval: Meeting Date:l U15/2012 Cover Memo Item # 2 City Council Agenda Council Chambers — City Hall SUBJECT / RECOMMENDATiON: Native American Heritage Month Proclamation SUMMARY: Review Approval: Meeting Date:l U15/2012 Cover Memo Item # 3 City Council Agenda Council Chambers — City Hall SUBJECT / RECOMMENDATiON: Jazz Holiday Presentation - Bob Childress and Jeni Mitchell SUMMARY: Review Approval: Meeting Date:l U15/2012 Cover Memo Item # 4 City Council Agenda Council Chambers — City Hall SUBJECT / RECOMMENDATION: Sister Cities Board Presentation - Terry Gourdine, Sister Cities Board Chair SUMMARY: Review Approval: Meeting Date:l U15/2012 Cover Memo Item # 5 City Council Agenda Council Chambers — City Hall SUBJECT / RECOMMENDATiON: Homeless Emergency Project Presentation - Ken Hamilton, HEP Board Member SUMMARY: Review Approval: Meeting Date:l U15/2012 Cover Memo Item # 6 City Council Agenda Council Chambers — City Hall SUBJECT / RECOMMENDATiON: Clearwater Housing Authority Report - Jacqueline Rivera SUMMARY: Review Approval: Meeting Date:l U15/2012 Cover Memo Item # 7 CLEARWATER HOUSING AUTH O R ITY PO RTFO LI O& P ROG RAM S NOVEM 6ER 15. 2012 � � � � � � -� � � � Ral h Richards p Tower Senior Public Housin g 50 units r=r � � � � _� �� :.�� _,�. �� .T� � _ i�'�... �:Y �� _�. .� -� �. �� l � � � �': � � � � _ - =�.,C� .� � � _ ,�� 3��a � {y _ � �,. . • 4 ��q14 .'�� - - � � , � � ', �.� ` ��^ � - _ - _ �j ,� . � ��1.� � l,�,!F:_ , �' �lil �'4. �� y� ±Y-_. ^' . . �.- � � �1�1� �� W ,, +4+�e... 4 a ^F '. �i '., t � .�� i�� f N �� . � Tr��>w„ D N 3 � (D 7 7 C � � N � � N � � N Ral h Richards p Tower back o rch a rea p r=r � � � � r + - � - - � ,.� � - � -: �� ' ,� '�4, �� , �°,� � �, S,. � K �,y y �� +°� } , , � . .. 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ROBERT MARBUT JR. UP �� • Com m u n i 's Positive Reaction to Ci Fundin 9 • Da i I Census y • Worki n Closel with Pa rtners g Y • I nterna I Coord i nation TO- • G rea t S u ccess So Fa r • Ma i ntena nce is Ve I m orta nt rY p • Be Proactive Be N i m ble • Ad ' u st a s N ecessa ] rY TO- • Create Assessment Check oi nts p • N i ht-ti me Fu nctiona I I Zero J Y • E nca m ments p K W rki n n h A i n PI n ee o o t e ct o a p 11 Fu nction Areas 47 Recom mendations F • Cha n e I n Cu Itu re 9 • AI i n ment of Ma nets g 9 • Proactive With E nca m ments p • P ro a ct i ve St re et E n a e m e n t 9 9 • Families With Children F u e to S u o rt St ra te i c pp J Pa rtners • Clea rwater: H E P RCS SA � � • A rox. 7 50 bed s pp • Pi nel las Safe Ha rbor • Pinellas Ho e p • �i bra � , • Street Feed i n M inist J rY • St. Vi ncent de Pa u I Sou Kitchen p • Snowbi rds Newcomers • Ma i ntena nce a nd Flexi bi I i EKATERINI GERAKIOS DR. ROBERT MARBUT JR. City Council Agenda Council Chambers — City Hall Meeting Date:l U15/2012 SUBJECT / RECOMMENDATION: Approve the minutes of the November 1, 2012 City Council Meeting as submitted in written summation by the City Clerk. SUMMARY: Review Approval: Cover Memo Item # 9 Present: Attachment number 1 \nPage 1 CITY COUNCIL MEETING MINUTES CITY OF CLEARWATER I��!� � � ��'�� r � Ih ��_� � °i� :� �'�° li Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Bill Jonson, and Councilmember Jay E. Polglaze. Also Present: Jill S. Silverboard - Assistant City Manager, Rod Irwin - Assistant City Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk, and Nicole Sprague - Official Records and Legislative Services Coordinator. To provide continuity for research, items are in agenda order although not necessarily discussed in that order. Unapproved 1. Call to Order — Mavor Georqe N. Cretekos The meeting was called to order at 6:00 p.m. at City Hall. It was noted that Councilmember poreen Hock-DiPolito was not in attendance because she was out of town. 2. 3. 4. Invocation — Pastor Bob Brubaker from Christ Community Presbyterian Church Pledqe of Alleqiance — Councilmember Jay Polqlaze Presentations — Given. 4.1 Business, Neighborhood, and Homes of the Quarter The Fall 2012 Neighborhood of the Quarter award was presented to Country Club Addition Neighborhood Watch and Enhancement Group. The Fall 2012 Home of the Quarter awards were presented: Maureen O'Keefe, 206 North Washington Avenue and Susan Freedman, 2046 Loma Linda Way South. The Fall 2012 Business Beautification Award was presented to Community Health Center of Pinellas, Inc., 707 Druid Road. 4.2 Super Boat Presentation - Brian Au Counci12012-11-01 and Frank Chivas Item # 9 Attachment number 1 \nPage 2 Brian Aungst thanked the City and the Clearwater Regional Chamber of Commerce for their continued support and provided Council with copies of the 2012 Brighthouse Clearwater Super Boat Economic Impact Study. Frank Chivas thanked the City for its support and effort and presented Council with a commemorative photo book. 4.3 Suncoast Jazz Classic Weekend Proclamation. November 16 — 18. 2012 - Joan Dragon, Director of the Suncoast Jazz Classic 4.4 Introduction of visitina Naaano Teacher - Ms. Sachiko Mivashita � 4.5 Pancreatic Cancer Awareness Month, November 2012 - Ann Naqelschmidt, Volunteer at Tamaa Bav Affiliate of the Pancreatic Cancer Action Network 4.6 Toys For Tots Day Proclamation, November 2, 2012 - Staff Sgt. Salgar, U.S. Marine Corps � 4.7 2012 City United Way Proclamation, November 2012 — Campaign Team Members: Chuck Warrington and Eric Wilson, Lisa Perkins and Xavier Russel United Way Representative Xavier Russel presented the City with a Certificate of Appreciation for participating in United Way Suncoast Day of Caring for twenty years. 4_8 Clearwater's Dolphins Project - Anita Treiser, Clearwater Regional Chamber of Commerce Clearwater Regional Chamber of Commerce President Bob Clifford thanked the City and staff for their support and effort. Ms. Treiser reviewed project impact and success. She presented Council and key staff with desktop dolphin replicas. 5. Approval of Minutes 5_1 Approve the minutes of the September 4, 2012 Special City Council Meeting and the minutes of the October 17. 2012 Citv Council Meetina as submitted in written summation by the City Clerk. Vice Mayor Paul Gibson moved to approve the minutes of the September 4, 2012 Special City Council Meeting and the minutes of the October 17, 2012 City Council Meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 6. Citizens to be Heard re Items Not on the Aqenda — None. Counci12012-11-01 2 Item # 9 Attachment number 1 \nPage 3 7. Public Hearings - Not before 6:00 PM Second Readings - Public Hearing 7.1 Adoat Ordinance 8346-12 on second readina. amendina the Commun Development Code regarding Public School Facilities; amending Section 4-903 to delete public school facilities from standards for Certificate of Concurrency/Capacity; deletinq Section 4-905 Public School Facilities Concurrency in its entirety; and amending definitions and rules in Article 8. Ordinance 8346-12 was presented and read by title only. Councilmember Jay Polglaze moved to adopt Ordinance 8346-12 on second and final reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Bill Jonson, and Councilmember Jay Polglaze. � "Nays": None. �. 8. Consent Aqenda - Approved as submitted. 8.1 Declare list of equipment surplus to the needs of the City; authorize donation of equipment to the InterCultural Advocacy Institute, Inc. for the purposes of the Clearwater Gatewav Farmers Market; approve Donation Agreement between the Citv of Clearwater and the InterCultural Advocacv Institute. Inc.: and authorize t__he appropriate officials to execute same. (consent) 8.2 Aaarove the termination of the Administrative Aareement between the Citv and United States Conference of Mayors providing for a Master Deferred Compensation Program offering voluntary individual defined contribution retirement account qlan services. (consentl 8_3 Approve the Administrative Services Agreement between the City and Nationwide Retirement Solutions, Inc. providing for voluntary individual defined contribution deferred compensation retirement account plan services and authorize the aqqroqriate officials to execute same. (consentl 8.4 Approve in concept the extension to the Interlocal Aqreement for the Pinellas Public Library cooperative. (consent) 8.5 A�prove a one-year renewal of Blanket Purchase Order BR 507650 with Grosz Counci12012-11-01 Item # 9 Attachment number 1 \nPage 4 Construction Companv, Inc. in the amount of $200,000 for the purchase of labor materials and equipment to perform various concrete projects including sidewalks, slabs, and curbs for a variety of parks and recreation maintenance and construction projects. (consent) 8.6 Award a contract to Musco Lighting of Clermont, Florida, based on Clay County Bid 08/09-3 for the installation of a lighting system for the west baseball field at Joe DiMaggio Sports Complex, for $134,930, approve the transfer of $13,000 from CIP 315-93604 Boardwalk and Dock Repair and Replacement to Liqht Realacement and Reaair CIP 315-94528 at first auarter. and authorize the appropriate officials to execute same. (consent) 8.7 Award a Contract (Purchase Orderl for $107.757.00 to Alan Jav Automotive Network of Sebring, FL for three Ford F-150 Pickup trucks with CNG (compressed natural gas), in accordance with Sec. 2.564(1 �(d), Code of Ordinances - Other Governmental bid; authorize lease purchase under the City's Master Lease Purchase Agreement and authorize the appropriate officials to . execute same. (consent) 8_8 Award a contract renewal (blanket purchase order) to Pinellas County Solid Waste in the amount of $250,000 for the disposal of solid waste at the Pinellas County waste to energy plant/landfill for the period November 1, 2012 through October 31, 2013, as provided in the City's Code of Ordinances, Section 2.564 (1) (dl. Services arovided bv Other Governmental Entities. and authorize the appropriate officials to execute the same. (consent� 8.9 Approve a supplemental work order for $82,450 to Leggette, Brashears and Graham (EOR) of Tampa, Florida, for project related design, permitting and bidding services to convert a Class V exploratory well to a Class I deep injection well for disposal of Reverse Osmosis Treatment Plant by-product, and authorize the appropriate officials to execute same. (consent� 8.10 Award a construction contract to Adkins Contracting, Inc, of Ruskin, Florida, in the amount of $152,496.30 for the Ewing and Tuskawilla Storm Pipe Replacement Project (11-0061-EN), and authorize the appropriate officials to execute same. (consent� 8.11 Approve an aqreement with Pennington, Moore, Wilkinson, Bell and Dunbar, P.A. to provide lobb�,g services at the state level from October 1, 2012 through September 30, 2017 at a cost of $4,000 per month, plus expenses estimated not to exceed $4,800 per year, and authorize the appropriate officials to execute same. (consent� Counci12012-11-01 Item # 9 Attachment number 1 \nPage 5 8.12 Request for authority to institute a counterclaim in the case of Sabrina Lima DeRibeiro v. City of Clearwater, Case 12-8379C1-20, on behalf of the City against Sabrina Lima DeRibeiro to recover $4,516.20 for damages to City property. (consent) Councilmember Bill Jonson moved to approve the Consent Agenda as submitted and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. � City Manager Reports 9. Other Items on City Manager Reports 9.1 Establish the intent to reimburse certain Water and Sewer project costs incurred with proceeds of future tax-exempt financing and adopt Resolution 12-12. A Water and Sewer rate study was completed in June 2011 and resulted in the City Council approving reductions in previously approved rate increases in Fiscal � Year 2012 and Fiscal Year 2013 from 6°/o each year to 4.5%. Additionally the Council approved rate increases of 4.5% each for Fiscal Year 2014, Fiscal Year 2015 and Fiscal Year 2016. These rate increases are sufficient to provide for operations, capital projects, and debt service on bonds during this time period. A limited rate study update was completed in June 2012, which identified a need for approximately $177.3 million in capital projects from Fiscal Year 2013 through Fiscal Year 2018, with bonds to be issued in Fiscal Year 2014 for projects costing approximately $33 million and in Fiscal Year 2016 for projects costing approximately $42 million. The Fiscal Year 2014 bond issue of approximately $33 million will partially finance the projects totaling $43.9 million on the attached list. In addition to the bond proceeds, rate revenues, grants, impact fees and R and R revenues will provide the balance of the project funding. The date of bonds issuance will be determined at a later date based on market conditions. The Water and Sewer fund will be incurring expenses on these projects prior to the issuance of the bonds. This reimbursement resolution will allow the City to be reimbursed from the Bond proceeds. The 2012 limited rate study update verified that the approved rate increases for Fiscal Year 2013 through Fiscal Year 2016 of 4.5% each year is sufficient, and annual increases of 4.5% for several years following Fiscal Year 2016 would also be sufficient to provide the revenue needed for operations, projects and debt service. Vice Mayor Paul Gibson moved to establish the intent to reimburse certain Water and Sewer project costs incurred with proceeds of future tax-exempt financing. The motion was duly seconded and carried unanimously. Counci12012-11-01 Item # 9 Attachment number 1 \nPage 6 Resolution 12-12 was presented and read by title only. Councilmember Bill Jonson moved to adopt Resolution 12-12. The motion was duly seconded and upon roll call, the vote was: "Ayes": Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Bill Jonson, and Councilmember Jay Polglaze. "Nays": None. �� 9.2 Authorize the adoption of Supplemental Joint Participation Agreement (JPA� Number 2 between the Citv of Clearwater and the State of Florida Department of Transportation (FDOT) amending contract AQJ28 to include $125,000.00 in additional funding to complete scope of work, authorize the appropriate officials to execute same. and adoat Resolution 12-21. FDOT Supplemental JPA Number 2 provides $125,000.00 in additional funding to � include the completion of groundwater cleanup at the Clearwater Airpark, which would include field testing of monitoring wells, lab sampling and report production, the purchase and installation of an automated weather operating system (AWOS), consultant fees, engineering of the site preparation, construction of a pad, electrical installation, and the application process. The purchase of a portable fueling trailer to move Jet A fuel to aircraft, the purchase of an auxiliary power unit to assist aircraft powering up and the purchase of an aircraft tug to safely move aircraft in and around the airport is also included in the scope of the project. The FDOT will provide $100,000.00 (80%) reimbursable funding and the city will pay $25,000.00 (20%) of project costs from Airpark retained earnings The transfer will be accomplished with a first quarter amendment. Councilmember Jay Polglaze moved to authorize the adoption of Supplemental Joint Participation Agreement (JPA) Number 2 between the City of Clearwater and the State of Florida Department of Transportation (FDOT) amending contract AQJ28 to include $125,000.00 in additional funding to complete scope of work, authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. Resolution 12-21 was presented and read by title only. Vice Mayor Paul Gibson moved to adopt resolution 12-21. The motion was duly seconded and upon roll call, the vote was: "Ayes": Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Bill Jonson, and Councilmember Jay Polglaze. "Nays": None. Counci12012-11-01 6 Item # 9 Miscellaneous Reports and Items 10. City Manaqer Verbal Reports — None. 11. Other Council Action 11.1 Priority Dispatch - Mayor George N. Cretekos . Attachment number 1 \nPage 7 Vice Mayor Paul Gibson moved to amend Resolution 12-22 by amending Section 2 to read, "Instead of a piecemeal approach, the City Council unanimouslv recommends that Medical Priority Dispatch be implemented with the overall restructuring of the County Emergency Medical Services system." The motion was duly seconded and carried unanimously. Resolution 12-22 was presented and read by title only. Councilmember Bill Jonson moved to adopt resolution 12-22, as amended. The motion was duly seconded and upon roll call, the vote was: "Ayes": Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Bill Jonson, and Councilmember Jay Polglaze. "Nays": None. � ,,� =. 12. Closinq Comments bv Mavor � Mayor George N. Cretekos reviewed recent and upcoming events and encouraged all to vote on Tuesday, November 6, 2012. 13. Adiourn The meeting was adjourned at 7:03 p.m. Attest City Clerk Mayor City of Clearwater Counci12012-11-01 7 Item # 9 . City Council Agenda Council Chambers — City Hall SUBJECT / RECOMMENDATiON: Meeting Date:l U15/2012 Approve the Annexation, Initial Land Use Plan Designation of Commercial General (CG) and Initial Zoning Atlas Designation of Commercial (C) District for 1990 Sunset Point (consisting of a portion of the southeast 1/4 of northwest 1/4 of Section 1 north, Township 29 south, Range 15 east) and pass Ordinances 8365-12, 8366-12 and 8367-12 on first reading. ANX2012-09005 SUMMARY: This voluntary annexation petition involves a 0.784—acre property consisting of one parcel of land ocazpied by an automobile service station. It is located on the northwest corner of Sunset Point Road and Hercules Avenue. The applicant is requesting this annexation in order to receive sanitary sewer and solid waste service from the City. The Planning and Development Department is requesting that the 0.042—acres of abutting Sunset Point rght—of— way not currently within the city limits also be annexed. The property is surrounded on all sides by city boundaries. It is proposed that the property be assigned a Future Land Use Plan designation of Commercial General (CG) and a zoning category of Commercial (C). The Planning and Development Department determined that the proposed annexation is consistent with the provisions of Community Development Code Section 4f04.E as follows: The property currently receives water service from Pinellas County. The closest sanitary sewer line is located approximately 200 ft. south of North Barrington Drive, in the North Hercules Avenue right—of�vay. The applicant is aware of the City's sewer impact and assessment fees and the additional costs to extend City sewer service to this property. Collection of solid waste will be provided by the City of Clearwater. The property is located within Police District II and service will be administered through the district headquarters located at 645 Pierce Street. Fire and emergency medical services will be provided to this property by Station 48 located at 1700 N. Belcher Road. The City has adequate capacity to serve this property with sanitary sewer, solid waste, police, %re and EMS service. The proposed annexation will not have an adverse effect on public facilities and their levels of service; and The proposed annexation is consistent with and promotes the following objective of the Clearwater Comprehensive Plan: Objective A.6.4: Due to the built—out character ofthe City of Clearwater, compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Objective A.7.2 Diversify and expand the City's tax base through the annexation of a variety of land uses located within the Clearwater Planning Area. The proposed CG Future Land Use Plan category is consistent with the current Cc��y��,� Plan designation of this property. This designation primarily permits commercial uses at an intensit of 0.55 FAR The proposed zoning district to be assigned to the property is the Commercial (C) I��c� �'�e use of the subject property is consistent with the uses allowed in the District and the property exceeds the District's minimum dimensional requirements for this use. The proposed annexation is therefore consistent with the Countywide Plan and the City's Comprehensive Plan and Community Development Code; and The property proposed for annexation is contiguous to existing city boundaries in all directions; therefore the annexation is consistent with Florida Statutes Chapter 171.044. Review Approval: Cover Memo Item # 10 �LINL � � � w Z W Y STREET SETON ��0 MONICA z� ¢ � FRANCIS � � . DAWN � �ru' t ' �� CR-600 `' ..v.,�f.-----`--- � U � Q � Q �� ¢ '` `� `�. % o o Z � � \ a�l � � a � � o g � m a � o z w m o J � N � � /� MONTCLAIR ' :. �2 RADCLIFFE DR N � d.b �w v� p ° E "o � � m � � � � gaak � v G,�ON v DR 2 k � � ( �� Sunset � � � Woods = Q Hali fa+ a Seton Ct HASTINGS LN � � I e y� � �' ' �� • �•. •' •', .�seT. Y: . . . '�.• . I l' . � � • .. . � � •C�,^ �,' � • .m � z . :•� ,,, ° � �' " •o. 'I ,� . . . j� v Y•,° :.•.•.• . �, . .•I ��' • . 'I �� . .. . .L- �� =�-=-�Y`:''-� � _ ��: Owner: S 8� I Ventures, LLC Site From : To: 1990 Sunset Point Rd. Land Use CG CG Attachment number 1 \nPage 1 � .. . • �='�.� ��NUT GEDA,Q ��y. . . z � k� .. . . , m�� o�Z 1.. .. ...- c � ' W � ��t yq RT ER OAKS DR ' � BUFORD � � ' �: .. o } . . Q ¢ � �: ,'i6°. • .°. O ~ W I• ••'•�• •��'•••� •• ••�� w m � U� GAYLE W ,� � e '.UtoPian �7�' W ° � �'—�''� - � RD o_,..�.._. •- -° .�.�.._,.. .° f � z BECK �c PROJECT ree� Q�� SI TE N TREE J DR y _ � m `� HARTF O . ,� /� E � �„• , �v � � O � 1. � a � �,.. a, I� 4' _. j _ � i: �: � Sunset Grove Ln h 1 {..�r . � { • ••I � '¢ J . . . ', . . . . , ;� �� .� • .� .' 1: � '. . • �'.�Ii1NliLlillf� • '; j'_' L..:�:�y. . ••• ..d �}• . �.� , �;. . ., . I•� � L:�a.� CALl71JIET' ' � :�• 'I " .i • •, �''I •. .' '.1 CALUMET t•-1.�°' � I I BLV D � .. � �5..1 ��. �. . ST .�..�.� ... ��^ �� a „�:•� k �� U .1' , " �' [ LOCATION MAP Zoning C-2 C� Case: Property Size (Acres) PIN: Atlas Page ANX2012-09005 784 (parcel) .042 (ROW1 01-29-15-00000-240-0200 253A S:APlanning Deparnnent\C D B\Annexations (ANX)AActive Cases\Sunset Point Rd. 1990 ANX 2012-09005- � te m# � � Abcrnethy\Maps\LocANX20] 2-09005.doc Attachment number 1 \nPage 2 y + � e � e A � � � ^ w � — Y � f ��'Fi�- �� ` I. � . . ' . r�� . � Llil:l: 'G1"C?I�' L�l: I � - •�', �� 9 � , , .�,ly _ � � � , �' ,�,� Ch F � . L�V � K�� # �*�"� +� � ,�� `� -{�,�.: ,�. J �.+ , a '�� ' - � � � � $ � W � � ��ti� "' �'►t _a,� �� • ti , ,�7m�� 1 ,�, s �� : � ��. i i r .� 6 ` _ Y� � - _ .- . y� ' ¢' + . �, ' � ��,e 7` ��-r � � .� '�� ' � r t ! � � � �,.� ,, � i 'A " �' a � y� _�" r '^ '�� ,'� fi • � �' p � � � w *!* � ,�°� � . ,J I' � ' � -, � � J ,t � � � � . - �. � � �l � ; . . � � � '�; �� ' • , J _ I� r y � � I" �. �, 1�1� �� `�i+`��, .� �.�.,� �� I- , „ i y ' Id , .. , � � � ...lJ . � ' . � . .t . 1-a IJ � . _ �� ., . -� •�. - ` , � .� � � _ , . + yy..�� y, r'. '�. ' ` "' �.-�*'S , • �. -- , � " � � ,�y� - - • y` � � �+' , = �-�' .,� � 4 �� . .4�� '. . ,� � '� � r ��` �SUI�'.�.'L7�1=�.?ll�'1'l:L' � - ��n. _ � � � � Sl1l�'SL"l' (=� �'1' l:L� . , aM. �,. �� # s � � . r: �— _. _ . , ..� ��, � . �"- .- F. °'_' .,�-�=k� - R- , . " Y� � �'' : .�" a � `r � � �� " � � kF�!�� _ . . -. '�.. �', ih F; + M � �. .. �1 M ° ' � •'�y,+� � + ., . � V � + ° "9' � � � � _ 4 �� a :�1�'SL1"�l'= ' � �� . ,. . � �,� � . . � „ � " .°' �� ;� � ; � ,� `� .�` �` ' � - '��, � � �� , - � W� �_ � , � a �° �.' '� Ii iI= .�j ,t .,� r � �' J � :a+� �� rA � r M��};'L'i �.. N � � � � ��+��Y. .� . � �H � ' �� I F'� � � "� y�, +� . . � � ' a� �.� �� `. r `�� P � ��r�, 7 :� �..s � �� . �7 ,�1��'J. ,. . AERIAL PHOTOGRAPH MAP Owner: S 8� I Ventures, LLC Case: Site: 1990 Sunset Point Rd. Property Size Acres : Land Use Zoning I PIN: From : CG C-2 To: CG C Atlas Page: ANX2012-09005 .784 (parcel) .042(ROW1 01-29-15-00000-240-0200 253A S:APlanning Deparnnent\C D B\Annexations (ANX)AActive Cases\Sunset Point Rd. 1990 ANX 2012-09005- � te m# � � Abernethy\Maps W erANX2012-09005.doc Attachment number 1 \nPage 3 so -- �_ so I 1962 so � — - - - BARRINGTON DR N 1967 `O 13/0� ° ' . h . — � � — _ � . � . ^ - � ^ M n. . . _' � .. II �. j h H �D W N Of t � �^ •�• e�- e°f- .°'- .01. e°'- e°�- .°f- � r' 16.86 A c - 110 109 108 107 106 105 104 103 102 101 I 1965 11� 11 � 1944 W - � —� Q L 8236 � y I W J 1938 � 1941 U a � zaio, �' v rn O = I � �9 11s 4.4 Ac � — � � 88046 z � _ � 1934 � �,5 � 0 124 � e�- � O 0 n . 1909 _ '. . i� Z '. � �: '�* •. ., '* ,sioz h ° 1nlgz' . �� •X�:..'.'� a � 127`� 12� o � ': ' ioo °� �, :•�', .i �, '. � .°�': : :�. , ' " ' � � 1903 � . - - — �°#i�i°�� _ _ - - - - - � � � � " SUNSET POINT RD �v _ _ � � - - - � °- � - - � I � 120 O O O N � � N N d' � O N�! N N N M M M O O O O O O „ I N N N N N N N N ry N N N N N - : n 61 2 3 5 66 67 8 9 10 ]1 2 3 ]4 ]5 6 7 L I 1 110 ' 60 9 8 l 55 54 53 52 51 50 l9 8 4] 46 5 4 r M h I� a� r % h I� 01 r % h 1� p1 �` 1.• ,. •• O N N N N N N N N N N N N N N N n .. . I 110 ,. , •� I O %890 I 100 8 WEST CT � J _ .. O „o - .. z ,o0 188188 � , •;...: 1886 ° Z � � I 1881 86 m L 0164 � O 1881 69 ,� W rn �se� e� o V m N PROPOSED ANNEXATION MAP Owner: S 8� I Ventures, LLC Case: ANX2012-09005 Site: 1990 Sunset Point Rd. Property .784 (parcel) Size Acres : .042 ROW Land Use Zoning I PI N : O 1-29-15-00000-240-0200 From : CG C-2 To: CG C Atlas Page: 253A S:APlanning Deparnnent\C D B\Annexations (ANX)AActive Cases\Sunset Point Rd. 1990 ANX 2012-09005- � te m# � � Abernethy\Maps\ProAN X2012-09005.doc Attachment number 1 \nPage 4 S:APlanning Deparnnent\C D B\Annexations (ANX)AActive Cases\Sunset Point Rd. 1990 ANX 2012-09005- � te m# � � Abernethy\Maps\FIuANX2012-09005.doc Attachment number 1 \nPage 5 S:APlanning Deparnnent\C D B\Annexations (ANX)AActive Cases\Sunset Point Rd. 1990 ANX 2012-09005- � te m# � � Abernethy\M aps�ZonANX2012-09005. doc so — — � _. sa J 1962 sa BARRINGTON DR N �� 1� �fl �1 fy n _ _. � �� r r r � r � r \� 111� �le �1�1 �p � n 05 �� 04 1 03 I 102 I 101 N 11 � 11� � � oi zaio, M a �g ^18 4.4 Ac a �i5 124 � � -� � � q i2�^ �z�' o � -�°�: - -� :•'°'.• . � . � ' I�etail - :: O .3:..;', : �— — � L 70164 � Owner: S 8� I Ventures, LLC Site: 1990 Sunset Point Rd. Land Use From : CG To: CG �ss� Attachment number 1 \nPage 6 � ,3��, , 16.86 Ac I 1965 1944 W � — 1 Q ACtlVO US0 L8236 � y I ReCT'eatlOri W Office � 1938 U 1941 = I � � z 88046 � �g34 I�ive tt� I Restaurant� I , 1909 .. '..* . : ;: . * •' •• .� 13IO2 . �U� • I � ��.' �'.� Retail � •: • ::�.:, � ,00 " °: '.�• �'.�'� 1903 _�-�ffii� - – – - � � � " SUNSET POINT RD - - '- ^ I ,Zo � O O O � � � N N N N N M M M� N N N N N N N N ry N N N N N� 61 2 3 4 5 66 6� 8 9 70 71 2 3 �4 ]5 6 ] � Gas St'ation � "° Sin ��e oU� y �+ 55 54 53 2 51 50 19 8 4] 4fi t5 �OO O O O p O � � � � N N N N N M M N N N N N N N N N N N N N N N O 110 N � n � Vacant�etail 1890 ' '°° s WEST CT � J � „o � �ass '°° 1881 e�ulti-family o � 1881 69 Residential 1881 86 m W�, O 1881 87 o V a^o '_�_ � _ _� N �n EXISTING USE MAP Case: Property Size (Acres Zoning C-2 C ANX2012-09005 .784 (parcel) .042 (ROW1 PI N: I O 1-29-15-00000-240-0200 Atlas Page: � 253A S:APlanning Deparnnent\C D B\Annexations (ANX)AActive Cases\Sunset Point Rd. 1990 ANX 2012-09005- � te m# � � Abernethy\M aps\F,xi stANX2012-09005. doc � � � �".i�'�!"�'* �" �� - ��, _ --� �i� _ _ __ - - ,� s�`. �-� I m -•.�_ - �-�� - _ - �-� 1 :�,:- ., �� - - °�_ � _ �� f'�� .�;..r�m.�� t�e: .. : _ _ _ _ , _ . - - —c� View looking North at the subject property, 1990 Sunset Point Rd. � _ '�. �--- . - - `- 'c __ � Across the street, to the South of the subject property _ _— - � � � � -- - - � — -- �� .�. ��, o�� .� �.�_� � e_ � ��? x,*��;; �,-�."�� ■ _ �' a �u � r� � � � r. �� , � ,, tf : :� _� �� 1,,�� ,� �� . �� ah .- > � ' , ;. .,� `'f� • View looking East along Sunset Point Rd. � � Attachment number 1 \nPage 7 West of the subject property along Sunset Point Rd. � View looking West along Sunset Point Rd. �. . ...'--- _--� �--- �� . .-- . _ _._ .- •-'�:i.-� *-'-'=- _ _ .._ .r__ �^__ „— � �' � Across the street, to the East of the subject property ANX2012-09005 S& I Ventures Item # 10 1990 Sunset Point Rd. - � �. �� . , �, �"�`�.•�- � � � � - .:�.r"'`.�..+ . _ . . . _-�. North of the subject property �irs- � -� � �� .-,,� � - - � � �,� r1i ' �. �� r � _ � i . �.- � ��:� �� ._-_a — � tif �: � ' --- � � =��z. ��- � - � -- . � . � , �� :, -��--_ _.: � ,�� _�� ` _ � - , �, " � � �� View looking South along Hercules Ave. Attachment number 1 \nPage 8 — _� _ _ - � yii - - -r r r�� "I°"y,j"�. `� " - - \ - j - °� - � � ° � . _ -..ir_--�s, i mv! - . � i�= y - - ` _ i:- -- .! - iY � -.: ��' k 1 . 'l .. - �- .. _ - _ . , . `�=� � - - _. View looking North along Hercules Ave. ANX2012-09005 S & I Ventures 1990 Sunset Point Rd. Item # 10 Attachment number 2 \nPage 1 ORDINANCE NO. 8365-12 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTY CONSISTING OF 0.784 ACRES LOCATED ON THE NORTHWEST CORNER OF NORTH HERCULES AVENUE AND SUNSET POINT ROAD, WHOSE POST OFFICE ADDRESS IS 1990 SUNSET POINT ROAD, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner of the real property described herein and depicted on the map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: (ANX2012-09005) See attached legal description, Exhibit "A" The map attached as Exhibit "B" is hereby incorporated by reference. Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Item # 10 Ordinance No. 8365 -12 Approved as to form: George N. Cretekos Mayor Attest: Leslie K. Dougall-Sides Rosemarie Call Assistant City Attorney City Clerk Attachment number 2 \nPage 2 Item # 10 Ordinance No. 8365 -12 "EXHIBIT A" 1990 Sunset Point Road Parcel ID # 01-29-15-00000-240-0200 Attachment number 2 \nPage 3 A parcel of land lying in the southeast 1/4 of the Northwest 1/4 of Section 1, Township 29 South, Range 15 East, Pinellas County, Florida, more particularly described as follows: Commencing at the center of Section 1, Township 29 south, Range 15 East, thence North 0° 30' 17" West Along the North And South % line of said Section 1, Township 29 South, Range 15 East, 66.0 feet; said line also being centerline of Hercules Avenue North; thence North 89° 17' 47" West, 30.0 feet to the West line of Hercules Avenue North; thence North 184.0 feet, thence North 89° 17' 47" West, 200 feet; thence South 0° 30' 17" East, 200.0 feet to North line of Sunset Point Road, said point being 50.0 feet North of the East and West % line of Section 1, Township 29 South, Range 15 East; thence South 89° 17' 47" East along North line of Sunset Point Road (State Road 588) 190.0 feet; thence North 31° 50' 15" East, 18.69 feet to the Point of Beginning. LESS AND EXCEPT all road rights of way, including but not limited to the following 3 parcels: (a) A part of the southeast % of the Northwest % of Section 1, Township 29 South, Range 15 East, more particularly described as follows: From the center quarter section quarter of said Section 1, run along the N/S half section line North 0° 17' 47" West, 50.01 feet to the Northerly right of way line of S.R. 588 (Sunset Point Road) for a Point of Beginning; thence North 89° 06' S4" West 30.01 feet along said R/W line; thence North 0° 17' 47" West, 16.00 feet; thence South 32° 01' S3" West, 18.68 feet; thence North 89° 06' S4" West, 10.00 feet; thence parallel to said N/S half section line and 50.00 feet there from, run North 0° 17' 47" West, 331.97 feet; thence North 89° 42' 13" East, 50.00 feet to the said N/S half section line; thence along said N/S line South 0° 17' 47" East, 330.00 feet to the Point of Beginning; less that part of the above described property lying within the 33.00 feet maintained right of way. (b) The East 50.0 feet of the Southeast % of the Northwest % of Section 1, Township 29 South, Range 15 East, less that portion of right of way previously recorded in Official Records Book 4003, Page 1279, of the public records of Pinellas County, Florida. (c) A portion of the Tract described in O.R. Book 3968, Page 635, of the Public Records of Pinellas County, Florida, being that portion of the Southeast % of the Northwest % of Section 1, Township 29 South, Range 15 East, Pinellas County, Florida, being further described as follow: Commence at the center of said Section 1; thence along the East- West centerline of said Section North 89° 06' 16" West, 50.01 feet; thence leaving said line North 00° 18' 19" West, 50.01 feet to the intersection of the North right of way line of Sunset Point Road (C.R. 576, 100' right of way) as recorded in O.R. Book 1729, Pages 379-381, of said public records and the West right of way line of Hercules Avenue (C.R. 34, 100' right of way) as recorded in O.R. Book 4003, Page 1279 of said public records and the Point of Beginning; thence along said North right of way line North 89° 06' 16" West, 179.96 feet to the Southeast corner of Lot 2, Sunset Oaks, as recorded in Plat Book 81, Page 1 of said public records; Item # 10 Attachment number 2 \nPage 4 thence along the East line of said Lot 2, North 00° 17' 44" West, 7.50 feet; thence leaving said line South 89° 06' 16" East, 150.11 feet; thence North 42° 48' 16" East, 43.66 feet to said West right of way line; thence along said line South 00° 18' 19" East, 40.00 feet to the Point of Beginning. Item # 10 Attachment number 2 \nPage 5 so - - �_ so I 1962 so � — - - - BARRINGTON DR N 1967 `O 13/0� � C . � h N — - � � � � ^ - � ^ � I�. . . _!� .. II 1 0 M O1 111 �' '� e�- •O1- •°i• e°f- e°�- a°�- � � 16.86 A c - 110 109 108 107 106 105 104 103 102 101 I 1965 11� 11 � 1944 W - � —� Q L 8236 � y I W J 1938 � 1941 U rn � zaio, �' v rn O = I � �9 118 4.4 Ac � — � � 88046 z � _ � 1934 � �,5 � 0 124 � e�- � O 0 n . 1909 _ '. . i� Z '. � �: '�* •. .. :* ,sioz � ° �7/A2' . �� •Y�•••'.'� � � 127� 12� O � ° � ' i0o °� �, s•�', .i �, '. •` a �' : : � �,. � , - - — . � �f �� i°�°� 1903 - - � � � � " SUNSET POINT RD �q�` — � � — — — ^ °— " _ _ — — : Rv. � I � 120 I O O O N � � N N d' � O N R� „ I N N N N N N N N ry N N N N N - : n 61 2 3 5 66 67 8 9 ]0 �1 2 3 74 ]5 fi 7 i G � 1 tio ' 60 9 g ] 55 54 53 52 51 50 l9 g q) q6 t5 q � M h I� q � � � � � M� ^ � P M ,. •• O N N N N N N N N N N N N N N N N .. . I 110 ,. , •� I O 1890 I 100 8 WEST CT � � _ .. O „o .. z ,o0 188188 � , •;...: 1886 ° Z .�,,.e; : : .• • � — � I 1881 86 m L70164 � O , 1881 B9 ,� W rn : 1881 87 o V ro N PROPOSED ANNEXATION MAP Owner: S 8� I Ventures, LLC Case: ANX2012-09005 Site: 1990 Sunset Point Rd. Property .784 (parcel) Size Acres : .042 ROW Land Use Zoning I PI N : O 1-29-15-00000-240-0200 From : CG C-2 To: CG C Atlas Page: 253A "Exhibit B" S:\Planning Departrnent\C D B\Annexations (ANX)\Active Cases\Sunset Point Rd. 1990 ANX 2012-09005- �tem # � � Abernethy�Iviaps\ProANX2012-09005.doc Attachment number 3 \nPage 1 ORDINANCE NO. 8366-12 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTY CONSISTING OF - 0.784 ACRES LOCATED ON THE NORTHWEST CORNER OF NORTH HERCULES AVENUE AND SUNSET POINT ROAD, WHOSE POST OFFICE ADDRESS IS 1990 SUNSET POINT ROAD, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS COMMERCIAL GENERAL (CG); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the future land use plan element of the comprehensive plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The future land use plan element of the comprehensive plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property, upon annexation into the City of Clearwater, as follows: Property See attached legal description "Exhibit A" (ANX2012-09005) Land Use Cateqorv Commercial General (CG) The map attached as "Exhibit B" is hereby incorporated by reference. Section 2. The City Council does hereby certify that this ordinance is consistent with the City's comprehensive plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 8365-12. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney George N. Cretekos Mayor Attest: Rosemarie Call City Clerk Ordinance No. 8366-12 Item # 10 "EXHIBIT A" 1990 Sunset Point Road Parcel ID # 01-29-15-00000-240-0200 Attachment number 3 \nPage 2 A parcel of land lying in the southeast 1/4 of the Northwest 1/4 of Section 1, Township 29 South, Range 15 East, Pinellas County, Florida, more particularly described as follows: Commencing at the center of Section 1, Township 29 south, Range 15 East, thence North 0° 30' 17" West Along the North And South % line of said Section 1, Township 29 South, Range 15 East, 66.0 feet; said line also being centerline of Hercules Avenue North; thence North 89° 17' 47" West, 30.0 feet to the West line of Hercules Avenue North; thence North 184.0 feet, thence North 89° 17' 47" West, 200 feet; thence South 0° 30' 17" East, 200.0 feet to North line of Sunset Point Road, said point being 50.0 feet North of the East and West % line of Section 1, Township 29 South, Range 15 East; thence South 89° 17' 47" East along North line of Sunset Point Road (State Road 588) 190.0 feet; thence North 31° 50' 15" East, 18.69 feet to the Point of Beginning. LESS AND EXCEPT all road rights of way, including but not limited to the following 3 parcels: (a) A part of the southeast % of the Northwest % of Section 1, Township 29 South, Range 15 East, more particularly described as follows: From the center quarter section quarter of said Section 1, run along the N/S half section line North 0° 17' 47" West, 50.01 feet to the Northerly right of way line of S.R. 588 (Sunset Point Road) for a Point of Beginning; thence North 89° 06' S4" West 30.01 feet along said R/W line; thence North 0° 17' 47" West, 16.00 feet; thence South 32° 01' S3" West, 18.68 feet; thence North 89° 06' S4" West, 10.00 feet; thence parallel to said N/S half section line and 50.00 feet there from, run North 0° 17' 47" West, 331.97 feet; thence North 89° 42' 13" East, 50.00 feet to the said N/S half section line; thence along said N/S line South 0° 17' 47" East, 330.00 feet to the Point of Beginning; less that part of the above described property lying within the 33.00 feet maintained right of way. (b) The East 50.0 feet of the Southeast % of the Northwest % of Section 1, Township 29 South, Range 15 East, less that portion of right of way previously recorded in Official Records Book 4003, Page 1279, of the public records of Pinellas County, Florida. (c) A portion of the Tract described in O.R. Book 3968, Page 635, of the Public Records of Pinellas County, Florida, being that portion of the Southeast % of the Northwest % of Section 1, Township 29 South, Range 15 East, Pinellas County, Florida, being further described as follow: Commence at the center of said Section 1; thence along the East- West centerline of said Section North 89° 06' 16" West, 50.01 feet; thence leaving said line North 00° 18' 19" West, 50.01 feet to the intersection of the North right of way line of Sunset Point Road (C.R. 576, 100' right of way) as recorded in O.R. Book 1729, Pages 379-381, of said public records and the West right of way line of Hercules Avenue (C.R. 34, 100' right of way) as recorded in O.R. Book 4003, Page 1279 of said public records and the Point of Beginning; thence along said North right of way line North 89° 06' 16" West, 179.96 feet to the Southeast corner of Lot 2, Sunset Oaks, as recorded in Plat Book 81, Page 1 of said public records; Item # 10 Attachment number 3 \nPage 3 thence along the East line of said Lot 2, North 00° 17' 44" West, 7.50 feet; thence leaving said line South 89° 06' 16" East, 150.11 feet; thence North 42° 48' 16" East, 43.66 feet to said West right of way line; thence along said line South 00° 18' 19" East, 40.00 feet to the Point of Beginning. Item # 10 Attachment number 3 \nPage 4 "Exhibit B" S:\Planning Departrnent\C D B\Annexations (ANX)\Active Cases\Sunset Point Rd. 1990 ANX 2012-09005- �tem # � � Abernethy�Ivlaps\F1uANX2012-09005.doc Attachment number 4 \nPage 1 ORDINANCE NO. 8367-12 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTY CONSISTING OF 0.784 ACRES LOCATED ON THE NORTHWEST CORNER OF NORTH HERCULES AVENUE AND SUNSET POINT ROAD, WHOSE POST OFFICE ADDRESS IS 1990 SUNSET POINT ROAD, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS COMMERCIAL (C); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning district classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property located in Pinellas County, Florida, is hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is amended, as follows: Property Zoninq District See attached legal description "Exhibit A" Commercial (C) (ANX2012-09005) The map attached as "Exhibit B" is hereby incorporated by reference. Section 2. The City Engineer is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 8365-12. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Item # 10 Ordinance No. 8367-12 Approved as to form: Attest: Leslie K. Dougall-Sides Rosemarie Call Assistant City Attorney City Clerk Attachment number 4 \nPage 2 Item # 10 Ordinance No. 8367-12 "EXHIBIT A" 1990 Sunset Point Road Parcel ID # 01-29-15-00000-240-0200 Attachment number 4 \nPage 3 A parcel of land lying in the southeast 1/4 of the Northwest 1/4 of Section 1, Township 29 South, Range 15 East, Pinellas County, Florida, more particularly described as follows: Commencing at the center of Section 1, Township 29 south, Range 15 East, thence North 0° 30' 17" West Along the North And South % line of said Section 1, Township 29 South, Range 15 East, 66.0 feet; said line also being centerline of Hercules Avenue North; thence North 89° 17' 47" West, 30.0 feet to the West line of Hercules Avenue North; thence North 184.0 feet, thence North 89° 17' 47" West, 200 feet; thence South 0° 30' 17" East, 200.0 feet to North line of Sunset Point Road, said point being 50.0 feet North of the East and West % line of Section 1, Township 29 South, Range 15 East; thence South 89° 17' 47" East along North line of Sunset Point Road (State Road 588) 190.0 feet; thence North 31° 50' 15" East, 18.69 feet to the Point of Beginning. LESS AND EXCEPT all road rights of way, including but not limited to the following 3 parcels: (a) A part of the southeast % of the Northwest % of Section 1, Township 29 South, Range 15 East, more particularly described as follows: From the center quarter section quarter of said Section 1, run along the N/S half section line North 0° 17' 47" West, 50.01 feet to the Northerly right of way line of S.R. 588 (Sunset Point Road) for a Point of Beginning; thence North 89° 06' S4" West 30.01 feet along said R/W line; thence North 0° 17' 47" West, 16.00 feet; thence South 32° 01' S3" West, 18.68 feet; thence North 89° 06' S4" West, 10.00 feet; thence parallel to said N/S half section line and 50.00 feet there from, run North 0° 17' 47" West, 331.97 feet; thence North 89° 42' 13" East, 50.00 feet to the said N/S half section line; thence along said N/S line South 0° 17' 47" East, 330.00 feet to the Point of Beginning; less that part of the above described property lying within the 33.00 feet maintained right of way. (b) The East 50.0 feet of the Southeast % of the Northwest % of Section 1, Township 29 South, Range 15 East, less that portion of right of way previously recorded in Official Records Book 4003, Page 1279, of the public records of Pinellas County, Florida. (c) A portion of the Tract described in O.R. Book 3968, Page 635, of the Public Records of Pinellas County, Florida, being that portion of the Southeast % of the Northwest % of Section 1, Township 29 South, Range 15 East, Pinellas County, Florida, being further described as follow: Commence at the center of said Section 1; thence along the East- West centerline of said Section North 89° 06' 16" West, 50.01 feet; thence leaving said line North 00° 18' 19" West, 50.01 feet to the intersection of the North right of way line of Sunset Point Road (C.R. 576, 100' right of way) as recorded in O.R. Book 1729, Pages 379-381, of said public records and the West right of way line of Hercules Avenue (C.R. 34, 100' right of way) as recorded in O.R. Book 4003, Page 1279 of said public records and the Point of Beginning; thence along said North right of way line North 89° 06' 16" West, 179.96 feet to the Southeast corner of Lot 2, Sunset Oaks, as recorded in Plat Book 81, Page 1 of said public records; Item # 10 Attachment number 4 \nPage 4 thence along the East line of said Lot 2, North 00° 17' 44" West, 7.50 feet; thence leaving said line South 89° 06' 16" East, 150.11 feet; thence North 42° 48' 16" East, 43.66 feet to said West right of way line; thence along said line South 00° 18' 19" East, 40.00 feet to the Point of Beginning. Item # 10 Attachment number 4 \nPage 5 "Exhibit B" S:\Planning Departrnent\C D B\Annexations (ANX)\Active Cases\Sunset Point Rd. 1990 ANX 2012-09005- �tem # � � Abernethy\Maps\ZonANX2012-09005. doc City Council Agenda Council Chambers — City Hall SUBJECT / RECOMMENDATiON: Meeting Date:l U15/2012 Approve First Amendment to Lease Agreement between the City of Clearwater (City) and The Clearwater Golf Club, LLC (Club) providing for clarificaiion and modifications to Section 20 of the agreement pertaining to Property and Boiler and Machinery Insurance and authorize the appropriate of�cials to execute same. (consent) SUMMARY: On April 26, 2011, the Council approved a Lease Agreement with the Club to oversee the operations and maintenance of the Clearwater Country Club golf course (CCC). This Agreement included a provision under section 20, Insurance, Indemnification and Hold Harmless, that the Club was responsible to carry property and boiler and machinery insurance. Staff is recommending that this provision be modified so that the City assumes the responsibility for the property and boiler and machinery insurance. This change will be beneficial to both the City and Club. The City will have greater coverage by this change and will be able to obtain additional compensation for damage that is not available under normal property insurance coverages. The Club will benefit by having to pay less for the coverage than if they had to engage a third party provider. The Club will be responsible to reimburse the City for the full cost of the property and boiler and machinery insurance supplied by the City. All other terms and conditions of the original agreement remain in full force and effect. Review Approval: Cover Memo Item # 11 FIRST AMENDMENT T� LEASE AGREEMENT THIS F'IRST AMENDMEfVT TQ LEASE AGREEMENT (��e "Amendment") is mad� and ent�red intv on tf�is �day of , 2012, by an�d betweer� the City of Gl�arwater, Florida, a muni�ipa� corporation af �he State of �'k�rida, hereafter referred to as "City," whose address is Attn: F�arks & R�creation �irector, Pos# Qif'ice Box 4748, Clearwater, �lar�d� 33758-4748, and Th� Clearv+,+ater Golf Club, LL�, a Florida Limited Liability Cvrpvratian, whcrse a�dress is 525 Betkyr �.ane Marth, Cleanruater, FL 33755, hereafter referr�d t�a �s "Club„"{each inde�vidually referred to herein as "Parky" vr coll�ctiv�iy as the "Parties"i- WHER�AS, the Parties entered �snt� that cea�ain Lease A�reement (t�e "Leas�") on April 2G, ��311, whereirr the C�ty l��asec# the Clearwater Gau�rtry Cl�t� gc�lf caursc� (ih� "Colf Course"} �o the Gaub far the Club tv overse� aperations and maintenance c�f the GQIf Course; and WHEREI�S, pursuant to the original �ease, #h� �luk� was r�s�ansible t�r carry �roperty �r�d �oiler and rnac�inery insurance; a�nd V'V'HEREAS, the parti�s agr�� that it is mutually b�nefcial fvr th� City to assurr�e respan$ibility far the �aroper#y and bviler and machin�ry insurance. NOW, THEF�EFC3RE, in cansFderatian af the foregaing �nd the rtautual covenar�#s cc�ntairaed hereinafter, the parties hereby agree as follows: 1. �e�dt�ls. The foregfling r�citals ar� tr�ae and c�arrect and are incvrporat�d in an� farm a part of this Agreement. 2. insurance, lndemnification and Hvld Harmless, Paragraph 2D is hereby revised and restated as f�ollows: � � INSURANCE, �IVDEMMIFICATIC?M AND HC)LD HAFtMLESS � � 2Q Tf�� lu� a�rees tc� ±nder�rr�ify an�! hc�ld the �,ity and +ts �mpl�y�es h�rmfe�s f�om and against any a�d all cl�irns, demands, arrd causes o� �ctivn or lawsuits of vuha#ever kin�d or character arising directly or indir�ctly fram fhis agreement or the perfarmance hereof, vr its r�cc�apancy o#' the Leased Premi�+�s. This indemnity c�ause in�ludes, but is nat limited tn, claims, demands, artd car�ses af ac�ior� or lawsuits for damages or injuries t� gaods, war�s, rr�erchandise and pr�perty and fc�r any bod�ly nr persor�al �njury c�� lass o� life in, upon ar abo�t the pro�aerty. This provisit�n shall survive #�rmi�ativn c�f this Agreement and shall n�t be iimited by the ar�nount of any insurance requi�-ed to be abtained or maint�ined under this Agre�ment. Th� �ify shaf� have the righ#, at its option, to participate in t�e cvntrol af arry d�fense Qf any third party claim withaut r�lieuing the club �f any c�f its abligativns h�reun�ler. The Club shalf obtair� a� its own expense, and maintain during the term of this agreemenf, the ins�rance cr�ver��es set f�rth belaw: i i � •a • � �� ` _ — _'"' ' _ a+1� � ` + r� r � ' ° _ _ i . � � ■i I�� } i _ � . .... '- ' ' .. . .- . r � . - �- .. .. . . - ,� ►. - � - �^ - _ _ ' +' _ - y- - - - - � � � � [ 1 L � _ . . .--r � � ��n.�ir �nrl Danlnromor�� . . � �.i. .lLmni in� rt�" Ino� er�snna _ 4.''I nnn nnn nn r..ar .-�.�.+�fJr...�� f � � � i`�q; Prc�qe:rty �nsurance — Reaf prop�rky includir�q improvemen�ts vr �dditioras _shall be insurecf �y #he Cify through its. property self-insuran�� proqram. The City reserues the ri�h# tv insur� the prc�perty throu..qh self insurance vr an �tf�er insur�nce meth�od a� its discr�tion durin the ter�n vf this_ Lea�se. The Gity shall bi@! the _ Glub by �rc�vrciing ir�vaices in a�pl�cabl� increments, and the Cfub shall reimburse_the City fnr the full cast c►# the ro e insu�ance.._ __ 2l __ Boiler and Machin�ry Insurance � If the kauifdinqs__..c�r structures include bailer(s}L pressure v�essef{s�, �r air ct�ndi#ianinc,�lheating et�uipment, the �i shall insure same t�ro�gh itsy6oiler arad N1�chinery self-insurance �rogram. The City r�s�rves the right ta insure the Bailer and Machrnery iterns thrQU�h self insur�nee ar �nv other insur�n� methad at its discretion cfurin #he te�rr� of this Lease. The Cit shal� bill the Club by providing invoices in �pplicable incrernen�s, and the Club sh�ll__reimburse #he City fc�r th� full cost 4f the �a�iler and _Machinerv ins�rance, . . .___._ �..__ ._... ..._..,. (3} Cam�rehensive Ge�e�al Liability - Coverage sf�afl �e afforde� an a farrn r�a mare restric#ive t�at th� late�� edition �of the �vmprehensive General LiabiEity poli�cy fiied by the I��urance Services (7ffice an�d sha�ll include. a. hllinimum limits vf $1,C}aQ,0�0,D0 pe�r accurrence combined single lira�its far bo�dily injury liability, pers�rnak injury, and prap�rty damage lial�i9ity. b. Premises anti Operat�an. b. Independent Con#ractors. c. Products or C�mple#ed Qperatic�ns. d. Personal In��ury �ov�rag� with emplc�y�ees and cvntractt�al excfusions remav�ed. e. Li�uar Law �iabi�ity, if a�pli��ble. f. Golf carks or other galfing ap�urt�n�r�ces not ovune�i by the Clui� �ut brcaught onto the property by others, � (4) Business AutQ Policv - Cov�rage s�al� t�e affarded Qn a farm �v m�r� � restr�ctive than the latest editivr� af the Busin�ss Auto Policy fiEed by the � Ins�r��7c� S��rices (�ffie� �nc� shall incCu�de: � � a. M�n�murr ii�riit� �f �1,[�0�0,{�QD.�O per e�ccurrence crm�rin�d single limits ftir bodily injury liabilrty and p�operty darnage Iiability. b. Cov�rage �n alf vehicies (c�wned, hired, �nd nan-vwr�e�}. (5) IN�rkers Compensation - Co�erage shall ap�rly far all employees fc�r statutory limi#s in cvmp9ianc� with the applicable Stat� and F�deral laws. In a�iditian, the policy s�all include c�mplc�yer's liabili#y uuith a limit of $�D�,U(JQ.�� fQr e�ch acci+dent. If the self-insured s�tatus of the Club is appro�+ed by the State vf Florida, the Cilry agre�s to r�cognize and accept such status upon proaf af such apprvval. 3 �6) Pers�nal P'ro e�t — The City shall nat insure nr self-insure loss ta persc�n�l prap�rky af the Club. The Club ur�de��tands that it is solely responsi�ale for such Ic�sses regar�l�s� af cause. C3th�r Requ�remer�ts. {�) Th� City sY�all k�e named as an aciditianal insured fln all tnsurance pvlFCies requir�d u�der this agre�ment. (�} Copies of insur��rr�e certificates far all irrsurance required by the agreement, �nc�' capies of ali insurance palic�es correring insurance required by this a�re�m�nt, shalf �e furnishe� tc� the C�ty Clerk c�f the �ity privr to ti��: u�e af t�e property. Not less il�an sixty (6Q) days notice� c�f cancellation c�r restr�cted mc�difcat�ons af any in�urance policy pro�idir�g ih+� ca�erage required by this agr�ement shall �e requir�d on afl ins�rance palicies. 3. All c�f the terrns and conditiorts �f fihe Lease which are ncrt expressly arnended or del�#ed he�ein shall c�ntinue in full fcarce and �ffect. fhJ WIT�JESS WHEREQF, the parties h�ve exeeuted and deliv�red this Am�ndm+��t th� day and year first a�ov� wrrtt�n. T�HE CLEARWAT�R GOLF CLUB, LLC. P �,s� �,,. � �'�` gy: r,� .�-�� .�� 4 �reg McClimans, Presicient � � �c�unt�r�ig�7��: G�T`� �F GLEAR1J�'ATEF�, Ft�C3RI�A � � � G�or�� IV. Cretekos Mayor A�pro�re� as tQ form: Laura !�ipawski Maho�y Assistant City Attorn�y 4 By: Wiiliam B. Harne, II City Nlanager Att�st: Rvs+emarie Cali Ci�y Clerk SUBJECT / RECOMMENDATION: City Council Agenda Council Chambers — City Hall Meeting Date:l l /15/2012 Approve an interim 3—month agreement between Coordnated Child Care (CCC) and the City of Clearwater, from October 1, 2012 to December 31, 2012, to provide youth programming for pre—teers ages 9— 12; approve the City Manager or his designee to sign the extended agreement from January 1, 2013 to September 30, 2013 once the City has met the licensing requirements of CCC; amend Coordinated Child Care Code 181-99872 by $150,000 at first quarter to account fir the daily per child visit rate of $13.26 and authorize the appropriate officials to execute same. (consent) SUMMARY: Since 2000, the City has received funding from JWB Children's Services Council to provide after school and summer programming for youth in Clearwater. Once again, the City has been awarded funding for youth programming for Fiscal Year 2012/2013 from Coordinated Child Care, which is the administrative service agency used by JWB to distribute and oversee these funds. Rather than funding a set amount for the program, this Agreement will pay $13.26 per child, per day. From past history, this will amount to approximately $] 50,000 per year and serve approXimately 60 youths that meet the program criteria. A first quarter budget amendment for $150,000 will be made to 181-99872. Normally, staff would bring an annual agreement before the Council for approval however, CCC is now requiring that the program site (Ross Norton Recreation Center) be licensed by the Pinellas County Child Care Licensing Board. Licensing is in process and will be completed prior to January 1, 2013. Once the facility is licensed, CCC will enter into another agreement for the remainder of the funding cycle, January 1, 2013 to September 30, 2013. Rather than bringing this item back to the Council, staff is requesting approval to enter into the extension of this agreement under the same terms and conditions. This agreement will continue to provide far a program entitled Charting a Course far Youth. The program is designed to incorporate exercise and nutrition based activities in an after school and summer camp setting, to encourage healthy lifestyle choices, improve social skills, increase athletic abilities, and develop leadership skills of the participants. Academic enrichment curriculum is also included in the program. There is no requirement to continue the program when the grant ends. Type: Other Current Year Budget?: Yes Budget Adjustment Comments: Funding from Coordinated Child Care. Current Year Cost: $150,000 Not to Exceed: For Fiscal Year: Appropriation Code �s�-99s�2 Review Approval: $150,000 2012 to 2013 Amount $ � so,000 Budget Adjustment: Annual Operating Cost: Total Cost: Appropriation Comment None $150,000 $150,000 Cover Memo Item # 12 AGREEME�T Between CaQRDINAiE❑ Ci41�D GAR� C]F PIM�LLA�, ING. and S[JBCQMTRACT�� OUT C]F �CH��IL TIM� ��}Si� RROUII]ER.S 2Q12-2013 PURPC]SE Ca�rdinated Ci�ild �are af Pinellas; Inc., {CCG} herein�fte� referred to as "�CC" and the Citv �f Clearwater Parks and Recreatian aepar�ment� located at T�ne LQnq Center 1501 N Belcher F;d., Clearwat�r 337+65, �nd �rereir�after referr�d to as `"Prv�rider" enter intv this mutuaf Agreement, ineluding ai1 F�ttachr�ents r�ferred to herein, for the period commencing Octo�er 1, 2�}^f2 and extendir�g thraugh December 3'�, ZO'�2. SERVICES Prov�der agrees to deliwer C}ut of Sc�oal Time ��JST� 5�I111C@S i�l c��forrn�nc� wiih thos� requir��nents �stablished by CCC anc� JWB. Pr€rvider agre�s tr� deliver servi�es as outlined in the Provider Handboak, the currently approv�d program met�adc�logy an file at CCC; a�d t� �drr�p�y wit� Genera� Con�fitions in Att�chment 1; and to carn�ly with the Manner and 5cope of Ser�rices listed in Attachment 2; and ta accomp�ish abjectives sta#ed in Aftachment 3 in a��ardance with recognized child welfare practices, as determined by GCC; and to corr�p�y with ar�y Speeial Conditions lis#ed in A#tachment 4; and tc� c�mply wi#h the reimbursemen# schedule listed in At#achm�nt 5; an� provid� CiST ser�ice� at the sites �isted in A#fachment 6, utilizing the ag�ncy s#ructu�re as submitted in the Organizationa! Chart in Attachment 7; and fo provide ser�rices on all weekdays except those identified vn the Holiday �chectule as listed in Rttachment 8; and prouide services at a minimunn af LeW�f! 3 as o�tlined in tF�e C3ST Quality Mairix in A#ta�chment 9 and the Pro�ram Methodology as in Attac�rnen# 10. I�I. REIMBURS�MEhIT PRC]CESSES A. Reimbursement far C7SY ser�ices wiii �e base� upon a prc��osed rat� of 13.2� per youth per � day. Published rates must be supported by the actual rate charged to the gen�ral public; a cvpy � of the Pro�rider's rate sch�d�tle r�ust k�e submitted with this signeci Agreement. � � � Provider is required tfl ut�li�� the Electrorric F�unds Transfe� (�FT} system f4r dir�ct deposit for � iv reirr�b�rs�ment vf al� funds within khe da�es and manner prescribed by aur Fund�rs. �. f�rovi�er agrees to return any disallowed funds pursuant to th� t�rms ofi tf�is Agreem�r�t th�t w�ere disbursed to the provider by CC�. Such funds are cansidered funds bel�nging #o #he Funder �nd will be famitted ta CCG Qn behalf of the �+�nder upcan requesk in accordance wi#h i#s instructi�ns. D. Any additiana! fee� ma�st nr�# be collected frvm QST scholarship yauth uvith the excep#io� af the fees aut�ined ir� Attachm�nt 1, Sectian 4(Fees) of #his Ag�-eement. E. �hnuid a Provider incre�se the rateslfee� charged to non-scholarship yaut�, the parentlguard�an �rnc�st k�e given a r��nim�€m of thirty-days (3�7} notificatian during w�rich time the parentlg�ardiar� may choase to keep their cf�il� in Q5T programs or rriake other arrangements. A new or updafed published rate rriust b�e subrr�ifted t� CCC at the time Qf parent notif�catian. fV, �LlGIBILITY A. Payment will be rnade ar�ly for t��os� s�rvices speci�ie� in th�s Agreement �s aufhorized by CCC fnr famiiies who have t�eer� properly certified �s e�fgible and authorized in ad�ance fc�r CCC reirnburser�ent. hJo paymen� can be made far those families who haWe been deierrr�i�ed inefgi�de. The Pravider ag�e�s to serr� as a c�nduit for inforrnatior� �etween t�re families �nd CCC wf�en it is deemed in the kaest interest c�f tt�e farr�ilies. B. Provider is responsible for corrsplyir�g with prc�ced�res and poiicies in th� Prflvider Ha�tdb�ok related ta e(igi�ility deierm�natian, annual rec�eterminatton of sct�rlarship, terminafEC�n c�f C�ST scholarship, process f�r natification and for any changes regarding th� aba�ve and the varying policies �nd procedures re�ated fo e�li�ibili#y per CGG requireme�ts. V, INDEMNI�ICATI[3N The Provider understands and agrees that the PraWider is nat an �r�ployee a# CCC and, as a result, is r��# cvvered under �CC's workers' compe�satian palicy; nar i� the Pravider entitled t�a �ny employrr�er��-rel�ted benefits tl�at rrray be offered tc� employees of CCC. As an independent prcavid�r, the Pravider is responsible far ��ring theor �wn employees and al6 the r�lat�d 1�gal respc�nsibilities. 7he Pr�vider is liable fc�r all #ax liabilities ar�d c�bligation� rela#ed tv their �ntity including but nc�t limited ta� empl�ym�nt and busir�ess related repQrf�ng and f:ling. Each p�rty tc� this Agreement will indei�nify; defend, and homd harmless the other panty and its afficers, trus#ees, Fur�ders, agents, em{�Ic�yees, rel�ted c�mpanie� and �wners from anci a�gainsf any and all d�mands, claims, darriag�s to persons ar prflperty, losses and liabi�ities, including reasvnable at�orneys' fees, arising aut of nr cau�ed by the inderr�nifying party's negligence ar wi�fful misconduct in connectian with the pre�vESions of this Agreement. This paragraph will not waive any statuiary lirrsitations c�f li�bility a�vailable to eitiaer parky, nar will it waive any defenses either party may haue wid3� r�sp�ct t� �ny claim. VI. lNSURANC�, PU6LIC LIAIBlLITY, 8��31�Y INJURY, ANO PR�PERTY C3AMAG� T�e Pravid�r will maintain ad�yu�te insUr�nces thrc�ughaut the term of this Agreement and wilf assure that �CC i�as a current "Certi�icate caf Insurance with a ten {1a) day n�tice to ��C," throughout #his contract year Withc�ut adequate insurances, this Agree�rrent will be canceled. A��y addi#ianal insur�nce inf�rmation andfor requiremen�s fo� LST will be addressed s�parately t� � �,ttachment 4 �Sp�cial Crnditi�ans) as applic�ble. � � Commercial General Liak�idity for pr�mises and aperatians of the Pravider including Persor�al Injury N and Cc��trac#u�l for this Agreement, w�th C�C and J�JVB as an additiana� �ns�ared f4r the op�ratiQns s�f the Provider, with lirr�its for Badily Injury, Pro�eriy Qamage; �'ersonal Injury, �mployment Practices Liability, and Sexual N`�olestatian I€�se�rance of nc�t less than: Each accurren�e $1,OD�,00�] Pers�nal In�ury $1,f�DQ,O�� General Aggregafe $1,ClDC�,��Q Praduct� & �arnpleted Qp�rations $1,000,000 Fire Le�al L�abiiity $50,(?00 Empl�oymenf Practice Liability $25{I,QD(l Sexual Males#ation $1,OO�,C1D0 A�torr�t�bile, �.iability I�surance for tF�e Pro�i�er's operation„ maintenance and use of ava+ned, non- owned, hired, and f�as�d automobiles, with th� interest of �CC and JIN� included as an ansured, with limit af not less than: Bs�d�iy Injury & Property $�OO,UOG e�ch accident � m � � N Darnage ��ability $50(�,OQO e�ch accident The c�rti€icate will state tl�a# the insurance company will no# can�el the insurance except on 1fl day's priar written notice ta CCC. Vil. TERMfNATiQN A. Termination at Wiil This Agreerr�ent r��y be terrninated by either pariy �pors no less than thirty {30} d�ys nsatice, withaut cause; n�tice will be deliWered by certified mail, return receipt reque�ted, or in per�4n with praoi af delivery. B. TarrYaination Bec�us� c�f Lack af Funds In tt�e eVen# func3s to finance this Agreemenk becvme unaWailable, CCC may terminate or modify #his Agreement upon na I�ss �han tw�nty-fou� (24} i�ours notice in writing to the Peovider. Said n4tic� will t�e delivered by cerlifed rr�ail, re#urr7 receipt reque�ted with praof af deliv�ry, c�r in person. CCC a�dlor JVIfB wiPl be th� sofe and final authorities as tr� th� availak��lity of funds. C. Terminatian for Breach LJnless the Provider's breach is wasved by +GCC, CCC rraay #erminat� the Agreernent. A writte� notice of termination vwrill kse provided upon no less than twenty-fou� (�4j haurs arad delivered by �ertified mail, return receipt requested with pr+�of of de�i��ry, or in p�rsc�n. Wai�er of breach �f any prrvision of this Agreernent will no# �e deemed to be a waiver of ��ay other bre�ch and will nat be eons�rued to be � madificatican of the �erms af th� Agre�r�ent. The prcavisions here�n dc� nat limii CC�'s right to remedies at law t�r �a damages. If this A,greement is t�rminated fflr any re�san, the obligatson of CCC wi�l be Irmited to payment for ser�ices pr�v�ded in accardance with the A,greemeni priflr to t#�e date af terminatic�r�. VIII. Mi�DlFICATI[3�1 Madifications of pravfsiqns of this Agreement will csnly he walid when they have been recfuceci ta writ�r�g a�� duly sign�d�. The par�ties agree ta camply wb#h modifcations c�f this A,greerr�ent if Fedefal, �tate, �CC andlc�r JWB reWision Qf any applicakal�e lauus �ir regul�tiQns make chan�es in this .Agreers�enl necessary. Emerge�cy pr�blerns with a�+aiiability of funding may re�ult in �empc�ran,r ar r�ngt�ing rate reductions �fter � minirr�urn �af twenty-four (�4) h�aur wriiten notice. CCG will be �he sole and fi�a�l autt�Qrity �s #o #he av�ailability of fun�s for this Agreemen#. The r�te �f payment may, �# CCC's discretian, be adjusted r�troactively t4 refle�t pri�e �evel incr�ases or vth�r chang�s �ppraWed by C�CC. (,�. iJ(7TICE AND CO�JTACT The representative far CCG far this Agreernent is Sharon Cari�, Senior Manage�r, Programs, whc� can be cor�tacted at Coe�rdinated �Child Care, 6500 1 Q2nd Avenue �le�sth, Pineil�s Park, Fl�rida 33782, teleph�rr�e i27-547-5781, email scar�eta7cl�i#dcar�pinellas.ara. �he representative af the F'rovider respansibie far #he administratian of the pro�ram under this Agr��ment is Name and 7itle: Ad d ress: Telephane and Fax: �mail: � � 1`+ X� �n the event tha# eifk�er party designates difFerent r�pr�sentatives a#ter execuiiora of this Agreem�nt, natice af the t��rne and address nf the n�w representati�e will be rendered in writing tc� the other party and said nc�tifF�cat�on attached #Q originals oi thi� Agreement.. TERI�IS AN[] CDN�IiIQMS 7his Agreement Ganstitu�tes #he oniy Agreerrient, ��d supercedes ali prior �+greem�nts and understandings #�ath writt€�n and oral, among khe parti�s uvit� respe�t ta the subject matt�r hereof. Ail At#achments hereto are a r�aterial part vf this A�reeme�t a�d are inearporated by refer�nce. This Ag�eernen#, including any Attachmen�s hereto, may nat be �mended or mod�fie�i, except in writing and signed by ali par#ies #o this Agr�emen#. �CC reserv�s the right tv wai�ve �equirernents of the General Cor�ditians, M�nner and Scc�pe �f Serviee, Special Cqndit�ans ar any and all Attachments to th�s Agreer�a��t where wacrant�:d !�y special circumstanc�s. CDMMII`MEMT 4F INTENT I# is understood th�t by signing #his Agreement, I acknowl�dge rr�y �wareness of the importanc� of �quality QST and ed�catic�n; anci I afiFirm that I will provide a developmental1y apprQpriate pr�g�am fc�r al! entrusted to my car�. IN 1NITNESS TH�REaF, ihe parties have c�used this fcaur page Agreerr�ent including accompa�ying Attachmen#� t� be executed by their undersigned offici�ls �s duly autharized. Cvarci�nated Chitd Care �f Pinella:s, Inc, A Florida Ccrrporatian Autharized � ---- Signature: Prin# Name: Pauf R�anvQn iit��; Executiw� Directnr �at� -�' r , � � N Author�zed Signa#ure: _ Print Name: T�t�e: i?t�t�X. Provider CQU�tersigned: George N. Cr�tekos M�yor Approved as tv form: L�ura L�pawski �Ilahat�y Assistant City Attarney � m � � � N C�TY Q� GLEARINAT�R, FLQR�CIA : VIlilliam �3. Horne, If City M�nager Attes�: Rasemarie Cail City Clerk ►a-rrac��ne�v-r � GEM�RAL COhID!'71�DN5 C]� 7HE AGREEMENT 1. ��cleral and State Laws ar�d Dth�r Appli�abl�e Requl:atians To eomply wi#F� the laws and regulativns applicat�le tc� �ivil F��ghts, Eq�tal Emplayment C}ppor#unity, Americans with Disabilities Act, an�i the �ro-Children Act of 1�94, '�ublic Law 1�3-227, and the Drur�, -Free Warkpla�e �Rc#, 5ect�orr 4�d.101, Florida Stat�tes. 2. pin�lEas County Licerase 6aar�d I�egulatians A. The Provider agrees to carnp�y with lic�n�ing ��quiremenfs as se# f�rrth by the Pinellas Cvun#y License Board (PCLB} at all times. B. The Prcrwider will noiify CCC wi#hin 24 hours or the next �usiness dav af any changes in the existing license ar temporary permit, sa�ctians, �nes le►ri�d ar action taken due tc� non-carripliances. C. If a written plan of acfion is required, tl�� Pr4vider agrees to subr�it a capy of this p3an ta C�C at the same time it is su�mitted to the PGLB. lVtaintaining cornpliance ►rvith I�censing regulatiQns is a prerequisite f�rr an Agreemen#, D. The Pra�ider will corr�ply with requirements regarding PCLB Health and Safety St�ndards. Non-compli�nce in this are� may res+�lt in term�nation af this Agr�em�nt. E. ihe Pro►rider will assure youth receiving ��T schalarships are offered age apprapria�e pragramrrring and supervision tha# meets basic hea�il�r and safety rul�s as �etermin�d by th� PGLB, CCC and JWB. F. The Prflvider wo�l a�►ail themsel�ves of technical assistance ar�d support ser�+ices offered by PCLB, CCC and J'U^+l'B to resolve heal�h ar�d saf�ty IS5W�5 resulting in non- compliance(s}. 3. Funded Ac�ency Skaff Backqround Checks all staff inuolved in � progr�m funded by CCG and JWB are required to und�rga and pass a � r7atiar�al Levef 2 backgraund chec�C pricrr to beginning wc�cl�. All Level II ci�arances must � remain current. This requirem�nt appfie� to employees regardless of the funder suppc�rting � tf7e posi#ifl�n and all �olunfeers who may interact with youth. The P��vider's palicy and N ��r�ctice must presvide for adequate protection. �. Repv�tinq nf Incidents, Child Abuse and Special Situations A. F'ro��der agre�s to infarm CCC jn a timely m�nner, no# ta exceed #weniy-four (24) hours or the nex# b�siness day, of �ny circurnstances or even#s, other than t�e requir�ments listed in s�e#Ions B, C and D�elc��v, which rr�ay reasanably be considere� to jeop�rdize its capability tca can#inue ta meet its obligatians under the terms of #hts A�greemen�. This includes the reparisr�� of any c�itic�l incidents, including anything that may r�€lect n�gatiwely ar critically upan CGC. Gritical i�cidents a6sa include any occurrences thai result in lauv enforcement interv�ntio� ar�d Depa�trr�ent af Children & F�milies (DCFj natEfication. t]5T Praa�i�cr Scivicr.4greement Attachrncnts Ftewised 8.i31f12 B. The Provi�ier shal� notify CCC within twenty-faur �24} h�surs of ]earning �f any inc�dent resulting in the iny�ry to a program part�cipant. The Provider rnust submit a written rep�rt w�thir� three {3) workd�ys wikh fuli de#�ils and disposit�vn of the incident. C, Pro�ri�er sh�ll notify CCC rmrn�diately upon knawledge of any act�on or �ncident invoivinc� �g�ncy staff nr vr�lunteers that co�ld potentially jeopardize the terms of this Agreem�nt which inc€ucie� mis�andu�t, r�alf�;asanc� during warking hours, or any conc�uct that results in the �rrest vfi a stafF member ar v�lunteer �ftec hours. �. �rc�rrider must notify GC�C within 5�usiness days of any change in key pragrarri staff and majr�r changes ir� pragrammatic erperatians. E. As a rr7andat�d reporter, OST pro�riders must imrnediate�y report any �Cnouvn or suspecfed abuse or neglect �o #he Abus� Hoi�in� (1-800-962-2873) uia the �hild Abuse Registry. CCC's Q5T �tafF are also to be infcarmed Qf #hese rnatters as soon as possibl�, but must be reported within twenty-four (24) hs�urs af learnir�g of t#�e suspected incident ar�d aft�r no��ficativn #o prap�r at�thoriti�s. 5. Fees A. CGGfJWB f�r�ds wili nc�t be used for expenditures also iur�d€:d �y o#her sources. B. Th� Prouider wib'I csnly be able tc� coi�ect additias��l fees frarr� C�ST schol�r�hip yauth as fallow�: a. Yearly regisEra#i�ar�ladministra#ive fees not tQ exceed fifty dallars ($50y annually. b. Field trips should be "rncluded as part of a�ualify �ST pragra�rn rnodel'. Hcrwever; accasianal trips requiring a�idf#ional fees may be allowe� wit� priar appro�►al from CCC befc�re charging parents. c. AdditianaR meals �bave tha# whi�h is provided by th� fa�d progr�m. d. Transpo�tation e. Additional fees require prinr approval by CCC. C. The Provider �gre�s to abtain a signed praviderfpare�t fee agreerr�ent for all famifies, nr4v�t� as wei� as those recepving an QST sch�larship. � �. The Prc�v�ider agre�s ta m�ke a cc�py af this Agr��ment a�ai�able to CCC staff � ��an request. These forms will ka� checked �y C�C p�r�onnel whei� mak�ng sit� � visits. � N 6. Attendance A. Pravid�r is req�ire� tv �naintain daify p�rticipant attenda�ce records ir� accc�rda�ce witl� CGC est�blished att�ndanc� policiesJguidelines and enter p�rticipant a�tendance intfl a �CG designated database weekly and bef4re ihe 5th af �he follawing rrr�rrth. If the �t" af th� manth is an a Saturday, the due date shall be th� 4t". lf the 5"' c�f khe manth is a Sur�day, the due date s�rall b� the 6t". Provider will ret�in d�ily atfer�dance records as supporting documentatianlback�up ir� a�cordance with rec�rd retention policy. B. Pravider is respansibl� for maintaining a sign-inlsigr�-out she�t on all parf�ci,�ants attending their C)5T progra►r�. Provider will rr�aintain these r�cords on si�� as supparking docurr��nts for atkendance and will have #hem auailable to review upon r�quest. 2U I�-2t] [3 L1Si Pruwider tiera•ECe Agreement Attachments 8�31:'12 Prcrvider will retain si�n-inOsign�out recc�rds ir� accor�dance with recard reter�#ian policy r�a Section 8�Retention of Records} of #h�e General Conditiorts. C. Provider is required to h�ve an attendance palicy for their LST pr�gram and pr��icle parentslguardiar�s with � written copy o� sa�d policy. Q. Provider is required to �dhere to all appr�ved systemslpvlicies and pr�cedures related tv att�ndar�ce �racking. E. �rov�ider agrees #o ak�ide �y ihe Provider H�Iid�ylGlosure SGhedule, Any changes fo said schedule m�tst be a�proved by CC�C with a minimum 14 day �otic� before clersu�e. OST Praviders are autharized up to twe�v� (1�� h�iid�ys {reirr�bur�ablej per fiscal year. Afl ��-aviders �re res�onsible for submitting their selected date� #�at the€r site�s� will be closed far holidays a�nd �ny �dditional �lanned e�ays and dates (non-reimbursable) between Uctob€r 1 and Septem�ec 3f� of the curr�nt cor�tract year. 7. A�dit and Recr�rds The Pr�vider agrees tt� maintair� recc�rds and dacuments as fQllows: A. Recs�rd c�f payments re�ei^ved from CC�G and a#tendance records of all youth who receiv� s�hcalarships thr4ugh CCC; and ta main�ain the sig�n-inlsign-out she�ts with the t€me of dra�-aff and the time taf pick-up re�orded. This rr�ust be compteted arid signed d�ily by parentlguardian c�r ather autharized p�rsans. In�ccurate, inct�mpleke andlor prablematic atter�c��nce records may resuit in delay of paym�nt. B. Agreements, their Aftachrnents and any Amendments theret�. C. S�ub€rit ta CCC a capy c�f an anraual independent €inaneial at€dit and management letter, within 120 days after the �nd of their fscal year. f'rovxders whose aud"rt results in � d�sclair�er c�r indicate inar�equate fiscal c�pability m�y be subject to cancelda#ion af Agreemenf. D. Ta assure that these records will be suk�ject at all reas�onable times #a insp�ctian, revi�w, or audit by GCC or JWB �ersonnel and oih�er pers�nn�l duly authorized by CCC. � �. Retentic�n of Fie�vrd5 � � Proai�er will reta€n a�l records and any other dncuments pertinent to this Agreernent for a N �eri+�d c�f fi�+e (5} yEars after ter€-nina�ivn r�f this Agreement ar resolution of any unresc,lved �udit fr�dings. 9. Monitorina and Reportinq A. �'rovid�r agrees #o submit progress repc�rts and c�ff�er in€ori�n�tian a� rnay be prescribed by CCCfJWSJPCLB and te ��operate in sit� visits and other on-site maniforing including, but nat fimited ko, access to sites, staff and participant records, attendance Ic�gs and the provision af rel�#ed inforr�atiorr. B. Rravide� will furnish reporks, �s requested by CCC, �ncludi'ng all reporking required f�r m�nth�ly reim�ursemenf and attendance mor�itoring as autlined in #he Provider Handboak. 4i] IZ ?f}I3 �aST f'rn� ider 5zrvicc Aerle�nent,4ttachments �ti31; I� �. Pravider is respansible for ent�ri�g ael program �nd other required data into a CGC designated databas�. Pragrarr� stafF will �dhere to �CCC d�tabase b�sin�ss rules �nd all staff who have any responsibility (supervisory or direct) fc�r data entry will be trained in the CCC �fesignated databa�e within sixty (�iQ} calendar �ays o# hire. Ti�e F�ro�rider is responsible for maint�i�ing written policies artd proc�dures for prnviding d�ta fo CCC in a #�rrtely manner. D. The Pro�ider is resp�nsible for re�viewing User Ac�ess to ensure that all us�rs are� acti�e employees with access to apprapriate �iata systems and modules. The Prov��er wiA ncr#ify CCC within 4� hours whe�a a st�ff pe�son's access to the CCC designat�d database must b� in�ctiva#ed. Th� Pro�vider is responsible far irrtpl�menting �pprapri�te pra�edur�s �nto their da�a polic�es tc� pro�ect dat� and prerres�t accidenkal ar malici�us disctflsure of �Oarticipant inforr-�atian. E. To permit CCC �nd JW� ta c�nduct unannau€�ced monikoring of the program operated by the I�r��ider and furnish whatever information is nec�ssar�r to facilitate this r�on �tv ri ng . 1U. ConfidentialitY 4f Client Inforrnatic�n Th� Pro�rider w�ll maintairr irm participant fi��es a completed �opy a� a�CCIJW� approved farm far autl�arizing clie�t cansent tn rele�se infcarmation. As allowed by law and agency pvlicy, the Provider wili add CCG and ,�W� ta con�en# forms to facilifat�e data sharing and advise CCG within �48 hours if a partieipant has withdrawn consent to share data. The Pravider will nat use or disclos� any infor�-nati�n caneerning a recipient or potential recipient caf services und�r this Agreemeni for a�y purpose except upon writien conses�t Qf the reci�ient ar his responsible pareni or guardian csr as addressed in ather sections �sf this Agreement Qr as re�quired by law, 11. Mutritic�n All O5T providers will ass�are that foads served by the pro►rider are nutritious and appropri�te ta ihe youth's age and needs. �� . Subcor�tracts � � Th�e Provider will ncst ent�r intc� subcontractslagreementslas�ignments far any af the work � conterr�plated und�r this Agre�ment withaut obt�ir�ing prior writt�n appraval of CGC. Afi � subcvntracts wiil be subject tc� the same cond�tians. N � 3� �lectronic Communication GCC's prirrrary method far �ommunicating to providers will be elect�onicaliy (emaif). f�rovider� agr�e that t�ey will rnaint�in #he capability ta receive and send electror�ic communicati4ns �email). 14. Printed Li#�rature �'he Pravider will assure that all notices, inforrnational parnphlet�, press releases; adv�riise�nenfs, descriptions of the spo�sarship af the program, research repflrts, and simila� public natices prepared a�ad released by th� Provider will include the logos or 4fi 12-?Q13 US'I Nrt�v�dzr Service .��reement r�ttachnieiats ��31!f 2 statem�nt: "Supported +n part by Caordinated Ch�ld Care of Pinellas, Ir�c. and the Ju�senile Welfare Baard ! Ghdiciren's Services Council of Pinellas Cauniy." 15. Aqency & Proqram Data Maintainec! in 2-'1-1 Database �'raWider agre�es tQ m�intain accurate and up-to-date �gen�y and program data in ihe 2-1-1 Tampa Bay G�res data��se. �he Pro�ider will review and update (as n�cessary) this data at least �nnce anrsually. The Provider wilf list data for newiy funded program�s} within thirty �3Q} calendar days of th� daie thai CCC funds the prc�gram. This req�iremer€t appli�s t4 all programs �ccepting �-1-1 referrals. (v�rww.211tampabay.aryj 16. Links fio CCC and JW6's Webs�tes Pra�iders w�th an agency w�bsife will incNude links on t�eir website to CC�'s websiie (www.chi�dcareqir�e9�as.�rq), JVIIB's websi#� {www.j�nrbpinella�.�rg} and JVIIB's Abr�ut �'inellas Kid� website (rrvww.abc�utpinelfaski�fs.c�rq). � 7. Sanctic�n� Failure to comply vuith the r�quirernents listed within ihis Agreem�nt ►nay r�s�lt in san�tions as published in policies deWelo�ed and apprvved by CCC andlor JWB. 18. Grievances The Pra�v�der has the right to �ppeal any decisivn renderad ar�d agrees to �bide by #h� pa�licies and procedures �or grievanc�fdispute resolutior� �s develvped and approved by �CG. � m � � � N _ . i.-. .. � . i,i�� _ .._ . .,. .,�..:�i� . .c:�:,n� �......� I. . ;. ,arracHm��r� � MANNER Ahla SCQPE C}F SERV�GES 1. Manner of S�r�ic� PraVisir�n A. To provide quaki#y f]ST programs in Pir�ellas Gaunty, �icrrida for children of famiiies who rr�eet the eligibility and e�rollme�t requir�rnents af CCC, ,�'WB, and other Funders an�l wh�se parentslgr�ardians have chosen their facility. B. The �ST se�vic�s purchased by this Agreement will be provided at the locativn(s} sh�wn on page 1 or the �pprove� �IST Iacati�ns iar AdministrativelCorparate entities. (5ee A�#aci�r�ent � as ap�fcable). C. The Proaider ageees that any additional sites ar site deleiinr�s or changes r�ust be �ppro�ed at feast thirty (3{}} days in adv�an�e by CCC. D. All G1ST Pro�rrarr�s: Ta rr�aint�in �v�i9�bility c�f a rr�inim�trx� of (2-3) haurs c�f �5T pr�gr�mming fiv+� [5} days per week for 261 or 262 {leap year) days. Befc�re andl€�r after school prQ�rams hav� to meet a minimum c�f eight (Sj haurs per day requErem�nt during summer �nd s�hool aut days. Except�on may be gi�en tc� spec�fi�c�l }�rograrns mee#ing the ne�ds of specified families. Any �uch exceptic�ns must he provided ir� writing by CCC. 2. ProWision of Ser�ices A. �uality Ass�ssi-�ent Services: CCC wil! �isit and prt��ide technicak assistance support to the t�ST pro�ider ta v�rify �hat the program rneets the �ual9ty Matrix requi�ed fc�r f«nd�ng by JWg. CCC r�senres the right to also Gonfirm that the RraWider is in campliance with licens�ng requirerr�ents. B. Assessment for Youth HKRA : Th� Provider agrees to administerlimpP�em�nt a JW� approved assessmentfpracess to youth receiving �ST scholarsi�ips in accordanc� with pcslicy and require�nents and in the manner �nd time frame as deterrr�ined by ,lWB. � C3ST Quality t�latrix: Pro�ider is respc�s�sik�le for complyin� wi#h �oiicies, procedures and �uidelines as e�st�blished by CCCI.!'WB rela�ed to the �ST Qu��ity Matrix [Attaci�ment 9}, � � cvidenee B�sed Levelo menfafl A ro riate C�rriculum: All pro�riders wha recefive C7�i � funding are required to use an e�idence bas�d d�veloprnentally �pprc�pri�t� curric�l�m (See � ,�ttachm�nt 9— QST Quality f'�a#rix}. dSi I�ro�iders will be monitored ta assure th�t N �rograms are affering ev�dence based developmentally appropri�te curriculum. E. f�ar#ners�ips with Parent�IGuar�d�ans: Th� Prov�ider agrees #n comrn�nica#e with the par�ntlr�u�rdian on a rout�ne 6�sis anei agrees to �rork in partnership w�th #he pare�tlguardianlfamily in rrieetir�g thse needs of the youih entrusted to the Prc+vider's car�. The Provider agrees #o wc�rk to strengthen farnily invs�lverrient with t�e QST pragrarr�. Th� F'ro�rider understands p�rents are permitt�d #o visit their child unannvur�c�d and at any time the c�i�d is parficipating in the QST prcagram. ?fil2-2fi13 OSTfravadertiervece�lgre�inentAU�chm�ntskii3k?1? F. Enriehment �verla� System [�QSi: 1. Provider us responsikale for complying w�th palicies, procedures and �uidelines a� established by �CC related to fhe Enrichment �Jverlay Syst�m. �. Prov�ic�er agre�s to in�clude a minim�am of two (2) Enrichment C}r►er�ays, as #�€nding allaws, infc� their C]ST prcagr�mmir�g schedule. 3. Prt�vider must cr�mply with all paliei�s and procedures �s deseribed in the "M��narandum �a� Understanding" in the C7ST I�r�W�c�er Handf�r�ok. 3. Trainin ant� Technical Assistance A. The Proaider agrees tha# the Provider and a�y �mployee of the Prov�id�r will participat�; in training as required. CCG will offer technica! assistance �nd training tc� each C�ST Provid�r based o� #heir n��ds (5ee Attachment 9— C7ST Quafity Matrix}. B. Provider agrees to r�port verificatic�n of sfaff training hvurs f�r each empl�ryee on the �CG designat�d database. Additional informatian must be retained at the provider site fflr eaeh employee to werifiy each tr�inir�g attended, the number Qf hnurs �f each training, date of t�airring, e#c. � m � � � N _ _ .. _ � .::i�_i�:. ,r ,, _ . �_ ATTAGHMENT 3 PERF+DRYUTANC� II�EASURES AN[} MAh�L1AL P�RFC}RMANCE M�AS'{JftE FY 2012-2a13 Service Compnnent: Meafthy Kicfs (�hjectiv�e iQ Objectiwe i]escriptian Target Leael 1f10°/o gne H�a�drad p�rcer�t (1 UO°Io} of primaey yauth {ages 9 an�f c�ver) wha are in the program at the beginninc� of the f'ineilas Caunty Scttoc�l District academic year, wifl be adminis#erecf the 2010-2011 version Qf the �iealthy Kids Resiliency Assessmen# {F#KRA) withir� the first khirty �3Qj ca�endar days raf the acadernic sehoai ye�r, �nd v�rithin th� first t�irty (3fl} caiendar days 4f each subseq+�ent acacfemic schaol year, �s long as th� you#h �s enrolled in the �rogram. St�ff wiil entee �a#a in#a the CGC desigr�ated dat�b�se as �t is collected. Manual Performance Measurera�ent Objeciir�e aD i3bjective aescription Target LeWet 70°/a Sevenfy percent {7D°la) of primary youth mvill a#tend the program � min�mum t7f seventy per��t (7{)°Iaj of the time the child is enrfllied in the prograr�r. Program sta�f are require�f tc� take atiendance when the participant arriues. All attendanee m�ast be eniered inta the CCC designated database. � m � � � N _ ,_-_ ._ .,: � ��., ��_ _�..�_.. �;,,,:�� ., ,,:�,:�� ,,.. .. ATTACHM�NT 4 SP�ClAL t)ST Cf�NQITIC]NS The follawing conditions apply to �II QST �ut af SchvoV Time prograr�s: 'i . Coordi�na#�d Ch�ld �are (CCC) requires, as a cc�ndition of the CC+C aS� Rate Agreement, tha# all apprr�v�d flS7 pr€�viders will maintain par#icipa�tt's aite�d�nc� weekly in GC�'s online data mar�agemenf systern. 2. CGC will impler�en#, in accardance with the CCC d�v�faped and JW8 a�pr�ved impler�entation plan, q�rality �rit�r�a �Q imprcave the quality of child care as appro�ed k�y #he JWB Board M�y 12, 2011. • Agency will assure that al� Si�es caring ft�r JV�JB fur�ded C�ST children uvill meet ##�e following �uality standard cri�eria in accord�nce with the appro�ed plan and timeline. 7he (]S7 comp4nent will: i. Meet Licensing or lic�nsing st�ndards {if not re�{uired to be I�censed}; ii. Utilize evidence-based curricuiurr� {�s apprc�►re�t by JWE3 resear�h department); iii. Incre�se Staff Ed+ucation in acco�rd�nce with ap�rc�ved plan; iv. Cor�tinue ta wtark taw�rd m�eeting �JAA, standards fe+r ratias and grvup size in accc�rdance with apprav�ed �lan; and v. Coniinue trs c�ffer youth enrichm�nt opportunities. 3. 7he CCC UST Pravider Rate Agreernent includes a r�qufr�ment to maint�in a ti�w�iting list as follows: � &�rl�� rovid�r w�Il enter and maintain appiicant data c�n � wai#ing list in �CC's � onlin� ci�ta�aa�� rn��ti�e�et��r�t sy�terr� (�:TK-�DfV�}. � � N ��e �c�ll€p�rvin� s�ec��ai �c�s�ciiiis��s �p�l�r tu th� �:;rt}� �� le�r�wat�c°� 1. Agreement par�graph V#. is waived. Attachm�ent 1 paragraph 7(Audit and R�cards}, It�m C(financi�l audit a�d rr��n�gerner�t I�tt�r} is waived. 3. Nc�thir�g hereir� shall be carsstrt�ed �s a consent by the �ity of Clearwater, Flarida to be sued by t�aird parties, flr as � waiuer or modificatian +�� the prp�isivns af Section i 6�.�8, Fiorida Statutes ar the Doctrine of Sover�i�n Immunity. ?Lil2-?GI3 f)S7 Provid�r `�ervace.��reement;lt[achmeons Ri31i12 ATTA�HMENi ;5 REIMBURSEINEI'JT SG{�EC�UL,� All a�tendance is d�ae by the 5th� �f the irsonth fa�lowi�g the cc�mpleted month with the exc�ptian nf #he rr�o�ths Wvhen th� 5th falls on a weekend. tf ihe 5th of the manth falls an a 5aturday, �erified accurat� attendance is due �n the 4kh. if #h+� 5th of the mc�nth falls on a Sunday, t�e attendance is due on the B��'. Reimbursements will be made on or I�efore the 2flt'' of each mon#F� c�r as indicated belowv. Paymer�t on or Morith Roster �ue before �ctolaer �Q32 1i/�5j12 I1/2Qf 1� I�ovember 2012 12�{lS/12 12J2p/1� December 2a12 �1j�Q4/13 01/1�/1� Janu�ry 2+D13 02ji35�13 02�2D/13 �ebruary 2013 Ci�/[�511� �]3j24/13 March 2f113 04j�S/13 {34/19/13 April2(313 45jD6�13 �35/2U/13 May 2D13 �6IU5�7.3 ��/z��'�.� June 2�13 Q7�a5�13 D7/19/13 Juiy zo�3 os,Ias/13 as�2o/�� aug�,�r �ol� o9fas11� o��za/�3 Septemf�er 201� 1p/04�13 1(�j18j13 � m � � � N _ _. _ _�. ._ ,,��_; ��.�.��:. . ,.._ _ ATTACHME�JT 5 S1TE L4CATIC3iVS �S�T Prngram Prograrrt Lic�nsed �a�� I�rogram Address City, Zip Sit� Directar Mabn vr _., _ _...__---- Phor�e i Exem t Rnss hJortc�n � 426 S. Martin Recre�tion Luther Kir�g, ,1r. Clearwat�r, 3375fs Karen Saw�cla ' 4�2-6025 Licens�d' Complex Ave., *Site is currently completing th� Licens��g pracess *Please make all necessary changes, additions and deletians to the in€ormaiion akaoue. � m � � � N _ _ , r• .. ...�..,�i� �.. ., � i . _. ATTACFiME6V7 7 A�GEI�CY GRGANtZATIG�IAL CHART An arganizationaf chart #hat is reflective of the agency �nd structure of 05T pragrams is attach�d foltlowing this co�rer sheet. Maf�e changes as necessary tc� updat�e th� information CCC has on file. (The remainder of this page was left blank inten#ianally.) � m � � � N --� '- i_ . ., ..�,i�._i �.��..._ :i��;�.u�:� i �...�... ..... . � i_ REViseti 7l25I12 � (D � � � N �I�'jl C]f '��E?��lNc'��E�°f Grg�nizatavnal C�art � JiIISilvecL+oard � Assistan! C:�ity Mar.ger . I , I..�_ .. I... . . _ L_ . .v�.--� ovi.dgei volid YVas1e Li6sary itvvin buntrar �-Cuman Re�wurces Fu1�IrcSsrvic�.es � pPmen�ino Farks and RecreaEipai Fuicar:-� ?ublic Ulilities . Engdreesin� :!Ifolisl211af'i �f�Guiuluyy f i�4iiC �fviGeS vily Council I V�liiam H9me e-;�y r,na, aae, Rad I� Assistanf CNy Rlsnaysr - . .. .." __. ...I._ . .. . � G�usi�m�er Sert�ice ;� EwrromicDr:vel3pineM Gas Syscem � Ma�e 8 ,4viati.on i.n Iia�dFr � Assisis�t []ire�r6or I . Wika Lockw.�a3 � Culfural Af�airs i � Recrca4on Supnrjni�rvdonl � ' Ac4rnvustrati an � � O�ce an P. n � 9� 9 ! � Spanal EvenLS i �'_- _-__ .... � —_-__— _- __. . _ . ��_. _. ... Ka1Cf�� La7erza : Sartdy Ctayton Sgclian Cntirdirza;a* �� ' Sectbn C :otdinatce � Kathy LaTerza R�creation Prpgram Goarciinatar � Rass fJorion Gomp4ex Karen Sowada Recreatior, Supervisor k! City A4lnmeu � Fire C:�atrE[ltent ta'ly�Auditor PubpicCorr�municaYsuna � Equily Scrvoc�s [.71[iria l?eco:ds ! F'alite 17epaRmvn[ Fmtrger.cy Man.assr ---- - __------ ----- -- : _ .... � ' f�i<;t7 P.��ska�n,is Fre�� L?ixan ^_s C:�mp �:oi.insel��rs r:.=: i .ur._��. .-.:.r i,�:�_ wtrzn ., - Coc�rdinat�d Y. -��1� �� ,�r,�, AT7ACHlV6ENT 8 � E�� Pine-l�s �-. YQUTH SERVlCES CL+OSURE SGHEL�ULE FY 201 �-2D1 � DIFtECTIQNS: Programs are authc�rized up to twelve (12) paid holic�ays p�r fiscal ye�r. Program Providers are resp�nsible fe�r submitting #h�ir sele�ted hc�lidays ar�d other cic�sed dates fc�r ihe upcoming fis�al year by a dat� determined by GCC. P�ease type bel�w the dates that y�ur sit� will be �losed betweer� C?ct�ber 1, 2012 and �epiember 30, 2+0'13. Please list them in fiscal year order; type of hc�liday, or observed day (i.e. Veterans Day, in- Serv�ce, etc) �nd exact date �month, day, year} af closure, Site and Agency Name: �ity of Clearwat__er Rc�ss hlc��tcan Compl�x At�dress: 1�2G S. MLK. Jr. A�+e.. Cle�r��vater 3�756 f l�U �o� 4748 [«�ailin�] Phc��: �27M�(��-(U�512Z�-7569 Cflnt�c# Person: Kath�� La'7�crz� S�lected Holida I�losure Date Selected Wvlida fClvsure Date 1 Veterar�s ❑ay ' 1111211 � 7 Presiden#s aay 21� 81� 3 2 Than4�sgiving d�ay __ 111�211 � 8 ivlemorial Day -� _� 5127113 3 �ay After Th�nks��ving my 11123/12 9 l.ast day of schQal Tmm �1�113 — _ 4 C�ristr�as 12I25f12 1� C]ay after last day of 617I13 schoc�l 5 New Years Qay 111113 11 lndependence Day 7141�3 6 MLK Day 11�1113 12� Labor Day 912I13 Please list any additianal days that your siie will b� cic�s�� between C7ctvb+�r °I, 2�l'12 and �pternber 3a, 2Q'��. These davs will b+� n�an-r�imbursable. � � ___— �� Additic�nal C�osures Date � Additie�nal Clvsures Date N I�C}TE. �CC must k�e r�atified in �d�ance c�f any clasures not identified on the C�ST HvlidayjClosure form. Prt�uider� are re+quired tra suk�mit � r�quest for the addi�ional closure cfays with an aliernatiWe plan ta serve yot�th. Fat` emergeney clasures, please nQtify CCC within �4 hours with a defiailed explanation. �i)12-2t)13 [�S'1' �'ra�ider Service.Agreemerit At�achrnents k.�31� I? ATTACHMENT 9 �ST QUALITY MATR�X MINlMUM SERVICE L�VEL STAI�DAFtD FaFt AGREEME�IT Gt]M�'LIANGE � � � N QUALiTIf GRITERIA ��VEL THREE __ __ ADVAfVCE� INCR�P.SE Staff i'rai�ning� • M�O�bs cpmplete; � - -- � �- - - ��- STAFF • New staff to �egls:er wilhtn 90 daps of hire daee a�d cnmplete wiihin 15 nionths; �QUCAifON • B�rain Reszarcr� t,Middle School] training; . Speraal Needs training; • Prepare 8nnusl tfaining plan.; + 54°%5 of st�ttwill ha+.e 1 � hours of additional professianal growih [ralnin�s per year. StaH Er�ucaCacn •� Hi�h Schovl Lliplorr» or eyuivaRent; •�Rcti'�,re paitic'tp9tlDn In �equi�ed Siaif?raindng listed ahp�p �{N�w anaror ebsting staff hired wi�th a degrea - M. BA or G6A, wouVd rneei staff education gual+k5�cation�sj Staff Ex erierlCe ' S0°.�6 af siaff- one � -� p ye�rminimum �- � C3lrectas Traininy Leveis i�, 2 plus •�}irEe3o'S i�re.�eietiai in FrUCess or cqin,pPete far LYCertsed sltes; pR . SMIC q�alif.catsons camplete tar Ee�c aliye�rre�k� sites; .'Special Needs tr�lning; . d�ocumenteri regisiration or sn �rocess for SEbL V1rCuakACadsmyforARerschovl (5 coiarsesy or appra+�d equir.aleni; . Psepare prafession�3 d.e�lopmeni plan p9us aBl csireciora wi41 have 2Q ho�ars cfadditian�l prafesssonai growlf7 t�rainio�gs per ycar; . Recars�r��er�de�d. Recc�ru Keeplrig [ralning comp�ate�d C7ir�c3+�r Edurat�on �+ Hi�h School Di,�loma or equivalent; .ACYi�e pariiripation i n all directnr Iralning requ�rements listed sba+,e �PJew .�n•-1.+cror emslinG s[afi hiretl with s degree - AA, gA or CDA, wavld meef staR educatioit qualificatlons]. _._..._..— 6frt?Ctor Exp�nZ'i8c: <<�rii+llU�ii7 Ot 1 year in e3 ref3ted fle4cf; HS diplqma Or equir/dlent arld fninilTlurn �1 yES�rS CliBgB � BENCi-IMARK �� Training plans and cerliflcates as appllcaBle. � �� I�ICENSED Let7�lly Exemgx Le.aal4yexempt staius appiies to middle sr.ha�fs o�nly. PvBsidle schoa[s wilf be hald to all PCL� Subs7sn[iat Curiiplr_�n�ce el�rt�rer7[s. . __.._' -. - L.ier�rl.SFC1 See benr.l'imarks $ENCHMAF�K �Leg�lly �xempt Submitcarrectiveaction plars faranynon-compfan�s an PCLB Substantlal C�omplisncs Repnrts Lkcense seekinq Licensing process is ca�n�plete. � CURRiGULUN! Ar.�B�f�t`�ved C�iuence naiPy i?npiementaiion ui sequenced, for.uscd, x.iir,� and cx�:�licat peogram�nin_y implemented In the aress aT� ��3:�E'i."�..�JIIIi::Jilllfi .".�-+'+�UC`fi1.:CEfil"Ii'�Ill};i�:�lt. . � Pe[g17118� @I7�iCf"li}jEI14, + Honiewark assistance; us�i�ig ihe CCC cud�:nce has��;i ciorricu[um maFrlx SEDi tses9 practices an6 Harwrd Famlly Research Penjact ��siudies�., Mu nth I�y fam i I y i nwi� m e nt acti+.i fi �s . �ENCFlMARK � + Pro�ide mvnthlywritten calendar wilh �II required elements present ta CCC hythe 2Ut4h �ithe rnanth far the folhC�wlflg it'aOhlh'S 3tti��,itles (k.e_ fUFSech calandar i��5 dua fv CCC Gy Fe6�uaa'y201h). .. ProUders will Ge resppnsi4fe for mainiaini�.ng a91 deliv�ral�ies on site. �+CC�: will pre-determine deli+,�erab9es to he suhmitted snd mayvaryirom mo�nah to montfr. RATf 0r Ra46o R Graup Size ta+,��Ge �alio of 1:16 svith group si� af 1 8, incfudes any nut nf ratin sYaff �€�oup siz� B�NCHMARFC Graup rc�sters; s6te wsit confir�na4ion QilALIiY Assessmeait Fa,N Piuse k55�SSMEfJT F.�.N slandards pli.is additionaf qc�alityelemenis related to the qualitycnt?ria in this matrixincliiding� • Cri[ica{ yj�ws of st31Y eclucatian antl lraining; . EHdence bas�d currir,ulvni; I �. Enrichment opportunities pro+nried 6ythe agency Ptbgrarrs P�ortTnNo Prcgran� pflrifolio io Inciucte 31! items at �Ler�el 2 plus deli+�ra4les as requested byCCC. �CC +,vlll pre-deSermine '� �iellv�r3b�es to b� si�bmittecl anti ntayvaryfrom mor7th to manth. Examples enclude. but are nat IimiteG to� . C]etailed n�onthly schetluies: . Snack rneiwus andlc,e plans, i.+ E�atlEnce ofi on-goin� slaff traini ng; ��.• Pragrem E-landh�ook fc+r �siudents & parents;, .Adti�iU'F�rstilyLitevacymndlor Porentlnw�fr,ement.4ci6r�ities (quarteeiy') + Curriculum deli�ra�Ales _ .. . . .. .. . . _ ... .._. . . ---- Slte Vi5it Site usit wdll t�e coriducted +n+ith an up�dated checktist of qua�9ry items Ihat d6recllyrelale to FA;N and li.cerrsing Campliance sear�d�artle. Agencies wil� he proviGe�J with il�e checkEist in adwance. Nutrille�rro Prr�gram m�ust oifer nr.iiritious snacks and.+ar naesls thai meet US[7A guidelines for atierschaol snacKs and summer me�al supplements. +Aher school (daiiq 5nackl . Summerdays [clailp�, praHda mdnliiiurn of2 nuttiiiaus corriponents from t�eioplowing: Breakfasi, Lunch. 6nack. I depending an operazi�n� B�NCHMARe( . New full FAN.4ssessmeni of ail sites as suggested fn the FAN standarcls. ��- ��- -� -�� -� • Ali program�s will be require�i lo har,�e e. conunuous quallty Impror�emBnt plarr which includes items in this ma[rixand the FAN s4antlards a�d� ere Site specirac, . Sna�k menu EhlRIC�FM��IT � 4pporCUnitiE5 � Each*. agency can chrase up to s5 enrichment �ro�grams p�8r apprc�vgd pragram sEte dependeni upon avalEa6lfily. C}ff�red tay CCC dgportunities E�edence ai agercy generated enrichme�ne opportunitles pra�idetl by eadernal s.ublect matfer experts wit3�in club 4ff�red by Agency 6asedlsequential fear�iing� program scn�duies. 2U12-_[I13 UST'!'r�v�dzrService.AgrccE2��nt:�tca�hm�ntsts,'31,'I? ATiACHMENT 10 A capy of the 2�1 Z-2D13 Prc�c�rarn Methodology is attached fallawing #his co�er sheet. �The remainder af this page was left I�lank in#entional€y.} � m � � � N ; , , �-, -..,�..:•.� ,� _ ,,.:� �,,,.;,;. _ �. �". , . . , _.. R�utS�-'it = !•?5i 9; FY 20'1�-ZQ13 +(�S7 PRt,�GRAM �1RETNt7f?C)LDGY i�he ��ro4ran, r��thr�daloqy is su��t��ttec� 4vi-��r�� N�,�7s�i�� i� �r�Ftialtly f�.xn::�� n� then ��;i��t� � ai�r+��ali�; 1 I:r; f'ii�t�lC3CiUl0i�y >j c% kt"5i ��GCLidli�.'ll1 k]�Cr�LJSk' f[ C'��.tifalf?S kllE.' (3fCi�li3f71 t� S�"lC?Ll�r7 �� I�SC.-`.?f�fl-C'a:��[� 'vL'1��1 r;ft:?VEfr �ucG�ss. CCC.: St�f# r�vie�h th� ir��tl-tuel��luy} ai�iiJ �itk�iei a��;i�s�,�e� ir a� sulaii3irte�}.rr �i.,�V ir,:,�rr�r+e-c�c�ti��tr li�ra;,c= i: 7til l;oth-e p;�€��ES �=-r�W� at a rY��si.a�l!y ayi��ti-�.,i,c�� d��c��r1i��t T#�e t;CC s��sic�r�ate� qata�as� cokleets the �ata ihak co�rES�,vr��s to tf}e s�•hc�laR-sP�� s14�tG arzc� «��e�F�v�s �c�r��al sit� visit� �r� �;c�n�u�t��# ar�nu�liy io rnc?r�itor th� �;c�r�sistenx.�; b�r,�v�en th� �rc�r�rarr? tha �pE3r��v�d n��thr>t1oYc�c�y daEa ��r�ll��iic�ri, �n�' aN �ec.�uire� quality el�rri�r�ts. Plea�� pravicl� � c;omprehertsive narrat:ve fcar c:ach itern �ncf a!I questions below. A�E�1CY l�AME: _------� r�f Clear'water_ _ _ _ . PRUGRAM �4AME _ Chartinc� th� ��aurse f�sr k'aut� 1. CAPASfL�TY SfiATEMEN7 �504'IC�E � ��r;%f ��E'SC!f�.��lc-+�i U# ��1E� 4,C�PfiCt f�5 �T�IIpC�S��?fZ�," ;f�l�4;r+11 g-.E1S'j� 7_,F �' 1 7 .a�4. . �?� i<c� ;?i�'�:'. :;�'i`.:". arCL�r��pi�st�rrer:r�ts im�:��ct �cat� �ny 5t-recrf�Q- ni.€�I�toc�tir�n� to �>{_��raQW �hr F�,rt��ar�rr� y _;s!� . ii'.�3rrrVc'��: TfIE' �ISSi��1 J� t�i� �,1t'�+ =`f (.�Ec'�i�Wc'3t�Et iS �t� j!IOVIt'�C ('(�� P__�((?C�IVE' IYIU€11Ci�:)c"�� Sfi!ViC�,�.� ��'Pi;} I!1ff'r3S�4lli;�ll�� 11k.''GeS4�3f y for a�€q#� y13a6ikY' of f!�� Fna a4b' our eitlze��s City a� �:l�arw�te� v��{on ��arkiis3� Ci�aa�e�at�� E5 :� u��sr�L��ly [��auEifuM ecc,r7oniicalpy uibr�nt cc�sl�r7FUr�riy U�t�i r�-onvesis �r� ats�!€ ;�na �� a w�r��d�rful �3�� 1s.� liw� 6e�rr� wt�r�k a��! �p�av Ci�v�rnr�r��t�i c7ffi��2f� �ii'�e+�ity� �t i,f�drvr,��[�3 I��,35 � �_,��,_,i��u;h,�W��,a��t Y(,nr�� of �uv�rri3�r,�;��. ��i ke�� ity �4^�� gr� ��+.�€�� t�s ifae� �;r��,f��t �xec �rtia� �nd Adrn�n�strativ� L7#ficer �f tY'e Cety 7i�� C:l�arwad�e ��lty s�ou��r.il �s e�m�� ssec7 c:�# tt�e l�Ilay�or ani� fics�rr �;�f�;r�z::il r��ni�ers wh� are elette� #c:� ��rve f�ui-yea�° t�fn�s T}i� ��uun{�ii as r�s�,�,p��idale t�.=„ �ett�r3i� �e_�1��;�� +�ti +r3�k�rtn ri�t��Sinnfi ori @c�r_.af ��?Err��aient iec��.c {n�-li�din{� tax rates. �n��exata�r7s. 3-�-znn�n��s �n�:i Iar�� c�ntr�ct ,��v�rds �!-1�� ;.o��r�r..il �trFVes t� iri��i�?t��n C;p��sv��atE � � ��=��,rai�tinr� �c �n r��t�i��v�t�^�� le�efe.� a9� tf3F �'��liv� k �:�i ;�1 ��*�ii��.a� se�v�c�s vvh�Eie �ev�kopany ��rr�gr�arris�. �ir�f::t�ces, ��li�Ee�� art�� p�rac��i��s th�# w�:��k w�it��r�� r�s��at��v� b�as,i��4 Tk�r Courz�.il 5;riy�e: #r� ack7iev� ;� �tig3� ��+ei c�sf ��3ti�e:r ��;al�&t��k3c�n -'aik�;a�i� R�c:r��tii�p-i Mis�i�n � ,. +�.f�e �iarks a��(1 rec.;r�akiUr; �;�e,c�r�r�� .N!vicc�s fae�tEities ane�l l'��a�iti`fia,aban tc� fi��i��fit th�e ,esicl�nts ant� � �� tl �e G, ity �:�F i' I�� w�te� � � �� faa;��e:�!�u st�Ie :,i r�ati�rr��l affili�t3uf-s5� [Z3:: y€��t hau� ��:ur�'��'it�3�J L}��r�tia�U 3tr�t�;�ic �3fd+�'% N ;�3i`tt�7�r�a is a r�i��tit�ti at �i7� h1;�ti��r'�a! ��er�a[�c:r� ar'id 1=ark:, n�sui;t�P�aart �`es. tir� Q:;ity c�f ('l��,�r�vat�� t�as � �'.� cs:��i�= �viSlC�f1 i74iE �`�vy�3ne�rA; n'ly�`IPc3i"�N��e� �s?fT1�C�'��y `�t�. rrlo�l�qe-�r+tirU�?ia��l�-_�i'��: hif�,3�viS�a�f, q?,{f PF{Ui�}{AM Ls�j(;�{Ii�7I�C:3N IFB %'�fl tC) �I'��11 klll@S �f�"}4''3�s'c �!'��'4�ICif1 CYT lJt)Ui ytCC)�f�:�l�vl Sc`f va(�:5. c3 �CC�VIL�� 3 illlSSIVJI' S'I�i�f112f1T !�Bflf'llfl� t�1G �}[d`iClf3fil S�??lI�;OSt� dll!� ttl€' �7(��:5l,'ji3�lC?f'. 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[ti�i7l.�l:�i F�ld!;aft hfnnd pr�ssu{'� .�r-i� re��.�s_•� sy�'n�.,Tor,�� L�f �iepr�Usis�,n a�'�c� �i�xiat°4 '� S�RVlCE ,�VAILABILITIf A�VD ACCE�S i`O S��i'VIC� L?�;sc,rEbe alE E,i�y�� 3�;, �., ��,�:�� -��;;c��3ehilir'y F� �o-;� d,r�: �a��,=�; � ��t��e�� i?¢?�_a�w�t�e,., 1 h�- i��iu��ie<: c� °s�M?'9i�i :3€��' ��!l{_ ;�lu'� �li '=�a �ilg7f�t' I'.Elllk":fa _3 �: ��,"H� __�it-e��(lt ��,;1fl��wf �';}f:?°altiOf7a C7t %7f'� '�F+�' °�'I�'�'°=.��, !:� V"VFb�t is t!'�� .:2{�a��ty �:�f youi �ites -�u��r��er��c€�c�o� year �' . l�lf�� ki�fE� c"illy �e.i:y�S :�IJ�,IiV� fi�� f°�c9i�l'�ii.�a! 4'�-�� J4'f'i�'fl j i{)(;1i�d�fl�u SCf�VICh�� 3'I�t? d-ii)a ciVn''Ir7�i§�+:?��` �. 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".I�rSk!�l ° �. . . -p� _U!��^ ,.:13-..G�[.!;��t'!�!_'�:��1�:� , � .�'1 ,. i.',.- ...�:' ,�l�l: �'.tl�tt- .��._-..�,-I� i�.�.i�'?Y It.. _1]'�1-�1- . r yCi�l�� _(-„�,�I .�!i.i=� ... i,l ��'I�.dtr.:f tir.)ifiti1..��F I�i�.i.e�i�iF�l>� vL. -��..1 ��.. . �..ry�:�ii.`� �4.�ft--�`�4!-��N;.; �t � rlCL:�!l.l�i �.. �1-1-_il� I^1tJd�6[y 1�.; �wtei��,�IP�18 �fll1 •11ef!Itica��s ��E��'�'?'JE� ti'Vi:��k�flC� t�Fi�j�li�rlw¢YO,jJ�'afJl[fl 4;L)lA�'UI''�t��h ,3E�i�,� '��'t°I" ��.Ir'y �f?'i��lr'y'€�`S �+G�C^01'r'31`61 �;a:#ici��v�t�. �=�,rt�r��;7fty ar.ct n� �I�i�esrfic.�c+:.� �roup� s��ec�al ir�l�:€��? �;ic�t��,w �37?; t��r u�+"�� 1 ��LI�c 9�c�s5��si��i-� �;f �al+�� <!aE :�i�� ;:��.� :"�i��' 4 er�i�ia��,fiir_::e��; Y��7�d�,�! `ii a.af �ar� >aE. �'�r�:��i it�ic ��c,r- _�= F� ,ri��ri 1ri,�r; �- -�:i�r t,c"��;eii u;)��r1 ��:�� }f ��;=i�r,rrier�{c /-L5 ��. '_!-s��_�F91�'ui.� Ti�:Si6l.11r�ul,. c�R�l�-� t'.. r'i�l�lh�� . "}��..,._ t.r�t��:�i_£�?ini. ?p�a..-•,i� si-� �`ts Cr=CiliEi.1 �'�',i_�.y��p�,_+;�13C;Jr,' Ci�� if ir�.'ticii� :.it�� +�:��IC�f �•:�r;�i,,,� �,, f�?�,.::lv�-�ii ��'a ��,i) ., `r �9t� : "Ir::,;a �� ., ?f ��.� ..:: !. _:� `v . ._. �:.2'� �:r��_I r_Is:-t I' -��7a�i�_ . ._, �_�t, .��i! � ` ,i�,:�r� J� .�. --Ys�r' ._ � . �,,F � i ri.-�T� _ . t�f � , +=�� -�`l `.� r�-�� _, ( . ' !' , �i , � _ . , ,:a' � . .. �. .,_ _ _ i��.�.��:� �.��.�d:��-- .�. . !_ i��.. ,.,,_ ;f�. ...� , - .� .....,� City Council Agenda Council Chambers — City Hall SUBJECT / RECOMMENDATION: Meeting Date:ll/15/2012 Approve a blanket purchase order (contract) to Earth Designs, of Clearwater, Florida, in the amount of $280,491.20 for landscape maintenance throughout the City during the contract period January 1, 2013 through December 31, 2013 according to Bid 03-11. (consent) SUMMARY: On December 16, 2010, the City Council approved a blanket purchase order (BPO) to Earth Designs, of Clearwater, Florida, from January 1, 2011 through December 31, 2011 far landscape maintenance throughout the City. The City Council additionally approved a blanket purchase order for Earth Designs on December 14, 2011 far the period from January 1, 2012 through December 31, 2012. The BPO is up for renewal and Earth Designs has agreed to maintain their same cost as approved in 2011. Earth Designs has been an excellent contractor and staff is recommending approving a third year on their contract with the City. The tota] Purchase Order is being increased by $23,379.20 from $257,112.00 to $280,491.20 to maintain additional properties added during the year, which includes 1015 Cleveland St., 704 Court Street, Intersection of Gulf to Bay and Highland Medians, 14 South Evergreen, increase in size of property at Betty Lane and Overlea (Betty Lane Park), South Greenwood Police Department Substation, and the upcoming acquisition of 1005 Part Street etc. Included in this purchase order is a contingency amount of $25,499.20 for miscellaneous projects or properties that come up during the year. In addition, a renewal of the contract with Buccaneer Landscape of Pinellas Park, Florida for $38,014 was approved with no changes. Funds for both of these P.O.'s are included in the current Fiscal Year budget, 010-01867-550400-572-000. Type: Operating Expenditure Current Year Budget?: Yes Budget Adjustment Comments: Current Year Cost: $280,491.20 Not to Exceed: For Fiscal Year: Appropriation Code 010-01867 Bid Required?: Other Bid / Contract: $280,491.20 2012 to 2013 Amount $280,491.20 Yes Budget Adjustment: Annual Operating Cost: Total Cost: Appropriation Comment Bid Number: Bid Exceptions: L►C -0- $280,491.20 03-11 None Cover Memo Review Approval: Item # 13 City Council Agenda Council Chambers — City Hall SUBJECT / RECOMMENDATION: Meeting Date:ll/15/2012 Award a contract (purchase order) to Certus Builders of Tampa, Flarida, Bid 08-0064-PR-C far the construction and renovation of restroom/concession building Phase II at Pier 60 Park for $156,691.70 and authonze the appropriate offcials to execute same. (consent) SUMMARY: On July 21, 2011, the Ciry Council approved a contract for Phase I of the construction and renovation of restroom/concession building at Pier 60 Park. This contract is for Phase II, which consists of constructing an additional storage area far the ice machine, products and cold storage units, which are currently being housed outside the concession building. On December 16, 2010, City Council approved the Third Amendment to the License Agreement between the City and Lessee, adding five years to the term of their agreement in exchange for the maintenance of the new public restrooms at Pier 60 Concessions (Phase I) as well as these improvements (Phase II). This has provided an annual savings of $62,140 per year. These renovations will not interfere with the operations of the concession stand nor the public restrooms, which will be available to the public during construction. If approved, all renovations will be completed prior to spring break 2013. Type: Capital expenditure Current Year Budget?: No Budget Adjustment: Budget Adjustment Comments: $156,691.70 of this project budget is in the current year budget; Current Year Cost: $156,691.70 Annual Operating Cost: Not to Exceed: For Fiscal Year: Appropriation Code 315-93273 Bid Required?: Other Bid / Contract: $156,691.70 2012 to 2013 Amount $156,691.70 Yes Total Cost: Appropriation Comment Bid Number: Bid Exceptions: Yes -0- $156,691.70 08-0064- PR-C None Cover Memo Review Approval: Item # 14 PIER 60 CONCENSSION BUILDING - STORAGE ADDITION 08-0064-PR-C FRIDAY, OCTOBER 19, 2012 AWARD - THURSDAY, NOVEMBER 1, 2012 CERTUS BUILDERS GROSZ CONSTRUCTION TABORELLI CONSTRUCTION VOELLER CONSTRUCTION 304 S. Westland Ave. 6411 Crystal Brook Dr. 3817 W. Humphrey St. 4490 Alternate 19 Tampa, Fl. Tampa, FI. Tampa, FL Palm Harbor, Fl. BID ITEMS UNIT QTY UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT BASE BID Insurance, labor, equipment & materials to 1 construct storage addition L. S. 1 $ 142,447.00 � 142,447.00 $ 159,356.00 $ 159,356.00 $ 159,745.86 $ 159,745.86 $ 14'7,816.00 $ 147,816.00 2 10% Contingency of line 1 $ 14,244.70 $ 15,935.60 $ 15,97�.59 $ 1�4,781.60 3 Total of line 1& 2(10% contingency) $ 156,691.70 $ 175,291.60 $ 175,720.45 $ 162,597.60 PIER 60 CONCENSSION BUILDING - RETAIL MECHANICAL RENOVATIONS 08-0064-PR-C FRIDAY, OCTOBER 19, 2012 AWARD - THURSDAY, NOVEMBER 1, 2012 CERTUS BUILDERS GROSZ CONSTRUCTION TABORELLI CONSTRUCTION VOELLER CONSTRUCTION Insurance, labor, equipment & materials to 1 construct storage addition L. S. 1 $ 42,684.00 $ 42,684.00 $ 48,800.00 $ 48,800.00 $ 43,826.64 $ 43,826.64 $ 62,848.00 $ 62,848.00 2 10% Contingency of line 1 $ 4,268.40 $ 4,880.00 $ 4,382.66 $ 6,284.80 3 Total of line 1& 2(10% coniingency) $ 46,952.40 $ 53,680.00 $ 48,209.30 $ 69,132.80 Item # 14 C�NTRACT This CDNTR:�CT made and �rttere:d intc� this -- dati� a� ,?[l_ �� a�id bet��een the C'itv ��f C:�ear�� ater, Flc�i-i�a, a nauiticipal cc�rpc��-ation, �t�r�ina�'ter desi�nated 3s tl�e "Cit��", and CER'TLrS E3[.?ILDERS, INC., of tlze Cit�° c�f TAMPA C�ui�ty c�f HILLSB�3i2[]�iGH and State t�f Fl��riiiE.r, hec-ei��e�tter �1�.Si��t7at�:��l as the "C'�rltraLt��i-„ WYTNI:�SETH: T'�at the parties tc� thi� cc�ntr�ct each in conside�ation af the un�ertakinas, proir�ises arsd agr�eni�i�cs on th� part �f th� c�ther hereir� contai�z�cl, dn h��-�by u��d�:rtak.e, pramise anc� a�r�e as fa�ic�ws: The Cc�ntract�r, anc� his c�r its s�z�cessors, assi�,r�s, exzcut�rs or adrr�inistratars, i�t considerati�n of th�: sums of r�c�ne�f as h�r�an aiter set fiorth to b� paid by the City� and tU the Cnntractar, shall and w�ill at thcir arun cost and ex��zs� perfarn' all labc�r, furnish all n7aterials, tc�c�ls and equipment fr�r the foll�wing: PIEft GO C�[3NCESSIC7N Ri?II.�1)ING �'10�.�.GE A17I]1TICINS (�}$-[}Ub4PR —C} IN THE AMULTNT OF [7NE HL�NY3REll FIFTY SIX THC)U �AND SIX HUNIlRET1 N�TETY ONE DOI�LARS AND ��vr:r�� c�,��z�� s�,��i.a� In acco�-danc� vvi#h such praposal are� tzchnical suppl�iner�tal speci�icati+ans at�d such c�ther s�secial �ravisions �nd drawin�s, i� an�, w�hicl� wii� be sl►brni�ted by the City, to�ether wiEh any ad�vert�sernent, instr�ctic�ns to hiddcrs, gen�ral canditians, proposal and bUne�, w•hich �na;,� be hereCo attached, and �ny drawin�;s if any, s�:hieh rnay be herein referred to, are herel�y� made a part of this Go�itract, and all �-�f saicl r�r�rk tca be �erfr�rme�i anci coinpl�t�d by the contra�:tc�r and i#� succ��sors and assi�ns sh�ll l�� fiilly ca�n�leted in a�oad and w�orkmanlike manner [e� the satisfacti«n nf �Ehe City�, if th�: �antractor shoutd fail �a comply with any af �he t�rzns, conditiQns, pra�risions or stipulatic�ns as cc�r�tain�d herein within the tifne specitied for cc�rr��l�:tic�n of tlie w:ork tc� be perforr��c� by t�e Cc�ntrac.tar, then th� City, may� at its c�ptioa�, avai� itse�f of any or all rerx�edies prQVided on its �rehalt �n�i shall have the ri�ht ta proee�r� tc� �.cail�p�ete sLich t�ork a� Contractor is ah�i�ated tn �zrfortn in � �ccorr�anc� waih the pr��•i�inrls as containeci herein. m � Tk�E CCINTRa�iCTCIR AlVl3 ��IS (3R ITS SUCC'ESS(lR� AND ASSIGN� D��S HEP�EBY � AC:[2.CF T� ASSU�vIE THL �lEF�NSE Llr �1NY LEG�.L 4CT`I+DN WHI+C'H Pvi�Y BE � BRC3LJGH"C A,GA�I�ST THE CIT`�' A5 A. RESULT [l� "THE ["�NTR�.CT(3R'� :�,CTIV.IT[E'� ARISING �►iJT (�F THI'� COl'�iTRACT AND FURTHEI�tMi)RE, IN C'(�NS1ll�1�tAT'1()1'�1 +aT TIiE T�RMS, STIPU�,AT[+C}NS ,.�,ND �C:(�NBITIONS AS CO�NTAINELI► HEEfZ�;IN, A�CF�EES TCl HiOLD THE C:ITY FREF AND H�.R.PviLESS FR�M ANY A�^�i� ALL CLAIM� FCIR D�MAGES, CfJ�TS ClF 5UX"C�, JX,�I)(xNTENT� L7R D�CREE� 1tESULTING FR�1VI AN�r {CLA�M� MADE UNDER 'THIS C'(}NTkZ��'T AGAINST THE �ITY [)R THE C'�[l�N'F'R,A�CTQR [7R THE C"t7NTR.�C'f'f)R"�; �Uf3-C'[?1�CTR A�CT(7RS, A�E�ITS, SEI�'��T4NTS +DI� E�v`�YL,UYEES R.ESLFLTING FR:[l�i ac�rrvr�� BYY fiHF A�U�iENiENTi(3NED C�(3tYT'RA�C"I`UR, �LIB-CQNTR4C'TQIZ, AGE�iT' �ER�v'�NTS 4R �M�'LiD�`l:E�, �_'otlit'��ti:4.�:1+�!�k: f'<iw�c 1 t�T Ij i2(,i2{}]- coNT� A,c�r c:�) I�1 addition to th�: taregc�in� �rati•i�ians, the Cr�ntr�etur a�i-ees Co c�anfnnn t� the tal�a��ina re�uirement�: In connecti�,a� ��irh the �,ertorrnance uf ��ork �tn�er this �c�ntract, the C�ntraet��r a�rees not tc� discriniinate against any ei�l��aye� o.r applicant fnr empkayn��nt b�catzs� c�� race, sex, religic�n, colc,r, c�r t�ational arigin. The a�i�resaid pro��isi�n �hall include, ksut not � IIITIIt�C� tc�, tt�e f�llc��.�-in�: employtxzent, up�irading, deinc�tic�n, ar transfer; recruiiment ar z-ecruit�Y7ent a€�vertisin�;; lay-aii� �r terrniiiatiotj� rates of pay t�r other farms of c�inpeiisati�i�; and s�elec.tion tt�r traii�ii��, in�l�din� ap�?rei7ticeshi��. The Coratr�etor agrees tc� post here�t�er in conspicuo�s places, ar�ailabl� Far empl�ayees or applicants for empl�yn��nt, n�tices #a b� pc��ide�l by the cc�ntracting �fficer setting f�rth the provi�ions �f tl�e �ian-c�iscrimrnatio� clause. The Cc,ntractc�r fiirth�r ag�rees to ir�ert the tore�a�in� provisic�ns in all eontra�:ts her�u�ider, including �aaltracts or a�reen�ei3ts with lab«r u1�ic�ns andlaz- ��ork�r's r�pres�ncativ��s, �xcept sub-cantractars far standar� comniercial su��lies ar raw materia4s. It is mut��ally �breed b�tw��en th� parrties heretc, ihat tiin� is c�f the essence of this cr�ntr��ct, and in the �verik that the work tc� be �er#armed k�y the C�n[ractar is nat conapiet�d w�ithin th� tirr�e �ti��latec{ hcre�n, it i� thei� iiu�her a�;reed th�.t th� Cit}° may c�ecfuct trc�m s�.ich surr�s c�r com�a�n��itic�n as �nay be due ta the Contract�r the sum r�f' �l,�Ui1.OD ner d�v fc�r each d�iy that the �r�c�rk t� be performe� b}r tl�e Contrac:tc�� rzrnains incozn�lete bey�nd ihe time lin�it specitiec� h�rein, ��v�hich s�n of $1,f�OD.Dfl per ciay shall c�nly� �ic� s�l�ly r�;present dainages u•hic�r tk�e C'ity' has sust�inecl bv reasan of the �ail�.�re c�� tl�e Cc�ntracto�� ta complete the wc�rk writhiri th� time stipizfat�;d, it b�ita� fuz�kl�ier �gre�d that this sum xs �c�t tc� he eoi�str�.�e�i as a penalt}� Y�ut is o��ly ta� be cc�nstiued as liqiaidate� darna�es far fail��r� c�f th� Cantractor to carnpl�te anc� per�t�rrta a11 «nr� within the tin�e period as S�e�,ifie�.�l in this coratract. It is tiirther n��#�ally a�a['ee� bet��een the Ci��y� an� t3�� Cc�ntracior ih�:t if; a�iy tin�e after th� execuiiun c�t4 this coi�tract and thr; st�rety bonc� wl�ich is atta�hec� hereto for tiie faithful p�rfonna.nce of th� ternls and �.c�i�ditic�ns �s cr�nta.ined l��rein �y the Cozitractc�r, �laat tl�e C'it�r shail at any tin�� d�em th� surtty or ��rreties upc�n sucli p�rform�lc� bc�nd to be unsatisfactc�ry or if fo�- �ny re�asoz�, t��e sai�l b�-rnd czases to � hL �d�c�uat� in arnount tQ eover �he pert�rr�ance r�t� ihe work the Cc�ntractvr �hall, at his or its ��n��n ��_��ense, within tGn (1 [�� ys a�ter receipt c�# v�-ritten i�otice �c�m the City� tc� c�� sr�, tun�ish an adc�itional ��}c�nc� ar bon�is in ;�u�h tenn arYd anao�ants and with such sur�ty or sureties �s sl�all b� satis#actc�ry tr� the � ��'ity. If such �n ��ent nccurs, na iiu-ther payrnent �hall be r�ad� to the Contraetnr iu►dtr t}xc ternis ar�cl ��ra�isians af this contract u��til such new or ac�ditioi�al securiry bond gtz�ranieeing the f�zthiial perFc�ramara�e of the wc�rk un�er the terms hereuf shall be ce�mpleted anc� furnish�ci tQ t1�e City� in a torn� satisfact��ry ta it. C�n4ract.�ocK ('a�e 2 c��' I � ?r?G1201? � m � � � � ["[3NT1��,C:T (3;1 IN 4�vTT1tiTES� 'L'VHEI�.E()F, the parties to the agree��ient have h�reunt�� set th�ir hanc�s anc� seals ai�c� ha�e �xec�ite� tt�s A�r��rn�nt, in d�pii�eate, the day and ��ear t�i-5t ab�ve tivrit�en. C�TY DF C=LEAR'�L'ATEIt il'tiC l'11�1:LL�� C(]LrNT�, FL[3R.��A By: _ _ - Walli�i B. ��orne, II Citv �f�r�ager Countersi�ned: 13y: [�ear�e N. �C�-etekos, Mayc�r (�c�l�tractar must inciicatc: wh�tl�er Corparation, ��z-knership, Cr�ir��any or Indi�xidual.) ( : �1C t�l: � `;� �i"i `il�'I1i Gl� `+il�:l,if, iil lai'�� =ti t'� h�ndw�ritii�g, si�n th� �'�xacipal"s nar�ie, his c�wn naxa��, and his title; ��her� the person is signing far a Gar�i c�ration, l�e n�ust. bv A�ficfauit, s�o4� his autlaQri�y to bind th� Ct�rp�ratzon). Ci!�] [nt�1. cl[�Cx Pa�e 3 af 15 (�e��) �-'Lttest: Rasemarie Ca11 City Cl�r�. Approve�i as tc� �'c�rri-�: L�'arnil� �c�tc� Assist�nt (�ity Aiic�rneY C:EItTUS �3 UIL�E lt�� [fv C',. ( �_;� ri�i�-��c[caa�j s�y: (S�AI�� ?�3G12012 C'aDNTRry�'T(3R'S :�FF113A�VIT F[1fR FINA,L P�.'Y'MENT [C'f?RY(7RA'T"IC3�+1 FC31tM1 ST �.TE �QF �`LC1RI�l.� �t]L]NTY [3F C7n this c�ay perstinally appeare�. ��fc�re nr��, the ��ncie.rsi�ned authe�ri��, dul}� authorize�d tc� adrninister «atlas anr� t�a.ke �c�:rt�wled��nents, , who af�er l�ein� duh� sv��orn, a��s ��t �ays. That he is th� (TiTLE} of CERTUS BUILDEI�'.,_�;, C]'�IC., a Florida Carpc�z-ation, with its princip� �la�e ��f busir�ess iocated �t 3[�� . VV�'CSTLAl`�iIl AVE., T"�N1P.�, FLCj}tlDf� 33[iUfi-174G (her�in, th� "Contractc�r"j. �iiat the Cor�tractor w°as th� gen�ral cantra�tor und�r a et�ntract execute� on the day° c�f ,�[1� «•it�. the CITY C)F CLEARWATER, FLORiDA, a nnunicipaZ cc�rp�ratior�, as Owner, ai�� tl�at th� Contractar was tc� pecfc�rm th� cpnstructic�n caf: PiER C�il C(1NC�SSIUN BUiLDINC: STORAGF (11�-[10C�-PR —C} F�R THF SUM [)F d3NF, HCTNI?1ZEEU FIFTY SIX TH()iTS?�l� ST:� HCT1`�fl7l�ED N�[NE'I'Y DN�; �)dLLr"�RS AND SC� VEN'I'Y CENTS �]56,t��1.7f! T`hat said w�rk ha� now� l�e�n c+�xn�l�te,d ar�d t�a� Cflntra�tar has paid and dischar�ec� atl sub- cantra�te�rs, lal�arers and n�aterial men ic� c��neetiaz� u�=ith said w�ark: and there are n+a li�:ns c�utstaridan� af arry� n�n�re nor any elebts c�r c�hlig�ti�n� tYstit mi�ht l�e��me a li�n c�r erlcurnL,rax�c� in cc�n�ectic�r� wit� �aid ��k against ihu d�scribed prc�perty. That he is makin� this a��ida�it pursuant to th� rec�uarements o�' Chapter 713, Flc�ric�a Statutes, and upon cons�derati�n of th� pay�lnent of (Final F`ull �"1t��c�unt at C�ntrac;t} in full sati�fac�tic�r� and di�char�;� c�f said cont�act. � "1'hat tl�e Qw�a�r is hereby� rel�asea ii�c�m anv c�laim u�hich inight aris� out v#` said Contract. m � The wc�rd "lie�is" as used in this aftida��it shall rx�ean az�°y a1�d all arisin� unc��r th� c��ratic�n of � � �i�� 1�lr�ric�a Mechanic's Li�n Law as set f«rtl� in Cltapter �'13, k�lorida Statut��. � �y�c�i�i arid subscr��ed t�� before �n� T�i� c�ay of , 2() BY: I'+T�TAiRY PIJBLZC Mv Ct�n�n�ission �xp�rts; AFF�AI'+IT PR.FSIDEN"�' Ccantrai:t.dc>cx Page 4 of i� ?; Zi�r"2[)1? r=r � � � � �,.FF�D�,VIT ("[�o be: tilled 'u1 aiid e�ecLrt�� if th� bidciei- is a cc�rp�r�:tian) STATE []F FL�RI�� j CCJ►LT1`+[`1'�" QF ) _--. beiza� duIy swvorn, d�poses a��d says that h�lshe is Secr�tar;�� c�f �-- a ccr�-�r�r�ti�n c�rgazu2ed ai�� existin� und�r and by ti�irhte of the laws of th� 5tat� of Florid��, and havin� its pi-it�cipal �ff�ce at: Strc:�t & Niui�ber Ci�y C:ount�r Stat� Aftiant ft�rthe:r says thaf he is faniifiar with t}7e rece�rcis, min�ite �naks and by-la��vs of Alfi�nt further says t�iat (1`�I�m�: af C��z�orat�on} �s (Uffic�r's Name} (Title� of th� cc�r��c�r�tic�n, is c�i�lv auth��ri�eci tn sign the Praposal fflr fc�r sai�i corpQration hy ��irt�e of __�. (state whetli�r a prc�v�ision of by laws c�r a�esc�lu�ion o�the F3e�are� of F Direct��rs. Ii by Res�liition �ive date of ac�c�ption). S�°c�rn ta l�f�nre m� tY�is ciay of , 20 Ct,ntcact.dcrex Page 5 of I � I�ffiant h . � :.�1°.JI<iT! _ i,lC�_i�. l y��Ip�ii�U�s[anl� i�an7e uf I�ut�uy �I'itle 4�r rar�k, ar��i Seraial �i�7., if ativ i�l�fx� �(} � � r=r � � � � S'I'A�`�. [)F FI�C)R.IIl.4 CQL�NT�'' @F N�N-+C(1LLL?SIG►1'� AFFID AVIT of beiii�, #irst c�ti�l}� s��vonl, d�pc�s�s and says that he is the party nlakin,� th� fc�re�Qing Pr�up�}sal or Bic�; ihat s�ach Bid is �enuine and nc�t cnllitsiti•e 4r shan-�: that said bidder is not financially interested in or otla�n��is� �ftiliatec� ir� a hu5ii�,ess way witli any� okher bidder on the sazne c�ntr�:ct; that said bidder has nc�t collu��d. ue�ns�irec�, cc�ru�i�°ecl, Qr ag�eed, direetly ar ir►d�rectly, �°ith any= bic�ders c�r �ersan, to �ut i� � sha.m bid c�r that s�ch c�ther persi�n �l�ali r�frain frc�m bidcii�l�, and has ta�t in any manner, dire�tly [�r inc�irectly, sc�u�;ht by a�re�inent c�r cc�llusic�n, car cc�rr��unicati�n or c.c�nference, urith any person, tc� tix the bid price or at�iant or any othe�- bidd�r, ar �o tix any averh�ad, profit or c�st �i�ment of said f�i�i �ricr:, or th�t c�f a�y other �idder, �r to s��:urc any a�ivartta�� a�ainst th� Ci#y �� Clear��a�er, Fl€�ric��, ar tr�� pers�sn c�r �?ersons interested iil the pro��ased contract; and tfiat all statemcz�ts conkain�cl in said propr�sa� or bi�i are Crue; an� lurther, that such bir�c�� has n��t c�irectly c�r indirectl�r sut�nlitted this �id� �r the �c�nt�nts therenf, ar di��ul�ed irt#orrz�atior� nz- data relati�e tk�ereta to an�� associatic�n nr t+a any memt�er crr a�ent therec�f. A�fiant ++,:yE!:Ii id� ;�11cj ,�il�;;� ri(-`t`�� CS��i�p'i` irl� �k17`: t�a�' Ot , s� ;, _ Notary i'ubii� � m � � � � FR�P�S4L (1) 'I'f] `I'HE CIT�' OF CL�AK'4�'�TER, FL[]RIDA, fc�r PIER C�� C�i71`+iCES�I�[�1N StIILDINi� STOIZAGE 4DDITIUNS (iJ$-04G4-PR-�:) a�id doing 5uch r��her ti�,��rk iaicident�l th��e#o, al� in accaz-dance w°ith the cc�ntra�t c��cuments, mar�ed PIER G[} C(]NCESSIUN �3iTILllI1�iG S'T(IRAGE ADDITIUNS (08-DOf�-FR —C} �4��ry bic�der rnust t�ke notice pfth� �act that eve�a th�ugh his prapasal be aceept�d anc� the doe�ments si�n�ci k�y t�� bidder tr� �•l��rn an aw�r� is ��ade and by th�se c�fficials atlthc�ri�ed t�a do sc� �n �ehalf c�f the City c�f Clearwat�.r, I'loric3a, that no such awarc� �r signi�i� shal� be c�nsidered a bindir�� cantract vr�ithout ��,ertificatc; fr�m th� �'inanc� D�rector that fi�nd� are �vaila�le t� c��;�ea- th� cost �� tl�e wQr� tu be done, �r w°ithc�ut the ap�ro��al of the Ci�F �ttarn�:y �s t� th� form and legality of the contract and alI the pertiner�t cic�ct�rnents rel�ting thereto ha��in� been apprc�v�d by saic� C:ity Attorney; �zd such bidder is herel�y cheirgeci with this rte�tice. 'The si�,ner �f the Praposal, as bidder, alsc� declares that the pniy �ersnn, per5ons, can�pany c�r parti�s interestecl in #kr.zs Pr�posal, are nar�ied in this Fr+�pc�sa�, that he h�s carefully e�amined the t1d��rtisem�nt, �nstructians to Bidc�ers, Contract Specif ic;atic�ns, Plar�s, Su�plemeiltal Specilications, Ger�er�l Conc�itions, S��c;ial Pra�isians, an�i C.ontract �innci, that he c�r his represerstative has made such i�v�sti�ati�n as is n�c�ess�r�r ic� detern�in� the ch�r�ct�r and extezzt �f th�e wor� alid he propose.� anr� a�re�;s th�t if the F'rc�po��il6e aecepte�-1, tje w-ill contract �uith the Citv o� Cle�vater. �`loricia, iz� tht farzn �f cant�act; hereto ar�nexec�, t« �?r�vide t}�e necessary l�.l�or, �nat�rials, r�acl�in�ry, �:c�ui�rr�ei�t, tc�c�ls ar ��3ratu�, d�� al( the vv[�r� requirer� tca cc�mpl�te the c:oniract `,uithir� tf7e t�ri�e menticrnecl in the Cieneral Candi�ions and accordin� to tlle requiretnents of the C'ity of Clearwater, F'1r�ricEa, as herei�l an�i hereinat`ter set fc�rth, and furnish the rer�i�irec� s��re�yT b�nds fr�r th�e foilc��ving �ri�es t� wit: m � � AFF�I�.A"'�I`T ��a }�e f�l�ec� �xa �d exec:.�at�s.� i�th� �i�dd� is a+�r�r�tic�n} �'�"�T� l'�� .,t?i��a.� � �c�� o.� ��9,��.��?, `� �'°`:,, ,',`�� --- F�eing duiy sw��za, ��ses and s�� t�hat he1s� is S�c:rc:t� c�f _� t��i�s �i�il�ers, Inr. ��z-�tit�n o��:r�ized a�d exiskuag �er and b� v�rtu� ��'�ia�,1��=s �f�� St�te afFl�z��ia, and h�viz�� rit�ip�i a�r"�� at: .s � � �. '��stl�r�x� ,�ve. �"��.�'�'� �ifl�t��,rc�� _ ,__ � -- ..�.... �........_ � � i � �wnb�x �� c�wnt� ��: �'z�� er says �ai h� is farz�liar e�tk� ih� r�a�r�� zx��; �a+��.� �d �y-�a� €��° C;�,r, - � d.-_�,. „-. � +�,, 3i'iir.:.�� !� ;_... (,I�ar�e of �o�r�.tz��} t�� .�a€:x �� t�t aa,rirf 5t,��vt�� s �r��ir��s�t ([�ffit�cer's Name) (�'it��} c�f t� �s�r�i�r� is duly authc�ri�ed ta �i� t� Propasal far �� F��r� 1 a�;{,� ��ri � f�r ssid �: �Li�� ay vittue o3� w.,r� b �.�� f th� E��p��v:; �c.ar ��=r�i�� c�if��rs. ir��;,. ._.__ .__�..�....� � _,.. _.._�. {�tate wheCh�r a prc�visior� ��`�� i�� r � I��;sc�l��a�aza �f ilu� �� f I]irec��az-�. ��' b� �.��i�� .i�+� �t� t��'�,dc��. '�„ t .�� ' f-- - � ., l��sil'�t SuFc�rr► to �f�� w �y �f__� � � ��G � _ , 2�� S�tiar�v.tic�+c � �� <.��,� � ..... � zY ,:,,,: ��`��:� #�i��'s��i s� � y Pat�inC « Sf�a Di F#Orid� °$ �y ��r�t. E�r�� tc ��. 2018 �` � si�er � �E �s72r�# '� s�y �an. �'�� C!f 15 , �� __�_- ..�-��.��. t'� 4� �'".� •,� Nc�t�a��i�i.c z 1 �`°` �� - �-� � � �y-- �`��,,.;�.�._.�.�..�'�' �� Ty�a�Tprx�tlSt�jl]p n��r�� o#` �I€�t�zy �'it�e �a� �-�an�c, ��i � " Nr�,, i� at�y� "''�iir"2(; I : m � � � �Y�N-C+DLLU��i' ,r�.FF�iAV�i �`i'A`�; �F F��Rkii�.� ��u;�� a� � �� ,A�:t��.=_a<� � ---- �av�d Str,�.�� ,,,,.rr._ __. �.. i�ing, first duly .�� d�pc7s�:� � s�� t��t h� i� P��.��c��ni ��' �;�� .;� ua�:�z��rs, �n�. th� �y rn��a� #l� �r��+�ir�g �'r�� ar Bic�; �� sa�c� �is� zs ��a�in� �nd n4t �liusiv� �sx s��: thai s�id ��d��r � nc�t �n�-iczall� ��ztc�s��i i,n o�r ��z°�zs� ��ali;�� ieasin� �vay w��h �av c�� bzdde.r �rr� t�� . c��.t�ct; L��t :�i�i �idd�r h�.s �a�� a�lu�i�, cx>��;�, �t�nniv�d �z a , dir��; ox %r��a��, ��i� arxy bzdd�rs vr p��z�, to pt�i a� � s�r� i�ic� �� :t ��a�� r�� r�az� �� f��i fr�m �ais��z�a h� �c�# in �ray r�a�ner, dir�:c#iy �r inc�iz�tiy, �ax�a� �+ a�;r��z4 c�� c��z�ic�� s�r c.�ravnw�i�ior� �a� ��ce, �i�h any p��n, tc� f� tk�e �� pric� �a� �z�l c�� c�ih� ��, �� ix az�y c�v�r�i�� arc�� ar co�t elem�nt a� said bid �ce, c�r that c�� t��r b��x, �x ��s �� ad�nt�g� a�,�x�� th� �� of C��t�r, Flo�ida, �r ariy �rsan a�� : �s ��d ir� �h� ��,� cr�ntra�t; €�d th�� ll �z�a.�s e�antai��ed in saic� prop��asai or bid ��; ar��i >�: �� c�� I�as n�t dixecti� c�z� ind�� subz�#�d this �id, ar �lz� c�nt�zt� #1��'T t�r c�zv��i inf+ar��t�� ar ��t� r�l�tiv� t�a��tc� �� . wia�on ar to any mernt�° c�r a�ent t�er�.a�. �: � �; � � � ,�.._ �� .. � . - � __. �:��t � �:�z� �t� �z}�� :�d�,��i��t� ��?�� w �� . ,as�y r�� s Sectir�n�`��ie �'tsg,e ?� ��' 15 ;. �. �.4 �. t :,._:.�. � ._....�� _ _ ��t�y ��a}zc .e�_W,�_� �.._ � ,. .t. � ssz rp 4 = <"� � � :� �Bi�R[!N A. SJF�i�3Efs `�" �,'� � Natary PuDlic - 5�ate ql �€�rsd� �ti� I�;y CQmrn. ExWlres �ov 8, 2(}�3 `r':' � s Comrnissi�n � �D 5389�6 •>,;; � a��°� 7i�"6f2€�€L. �PI�C�PC?��., �d � _ TQ "I`� �'i'�' QF CL�AR`V4'�'�°�� ..()R�1]A, �r�r �'iE� �4 �C()N��S�I�1N Bi�D�S�G S�4�A.GE A��"�"°��3N 1P7�+C�,T�CT NO. #}8�i�64-P�R-� � c�r��n� suck� c�t�� w��r�. uncident�.i t��r�eta, �lI in accu�c3anc�: �� tl�+� c��;t� doc��ts, na�,r�d �.�E� �0 �QNC'E�;SIC?N BUI�.,��I`�� '�"��tAC�� ,��°Y°�O� 1'Rt��ECT Nt�. i��--Q(�-��-+� ��r�z� bidder m�i �c� ��ti�e af ti�e f�ct �hat eve� t�ougYt �as �z�pc�� pte� �zi t�� l�aeu�rt�ts �z d by th�e tridci�° t� ��m an aw�ard is a�ade and by thc�s� �r�'�ci�� a�t��ri�d t� �o �a c�� be�al�` �f �z� �"ily of �>lea.r�r�ter, �'�c�ric�, that na such aw�rd or si�.i�� s�Za�i ��s��sidez�ti �'�iz�dir�� cc�x�� t�t � certtiti��e �� Ze �'ixian� L�ti�+ect�r #}�i fiand� aa� �,�rail�� c��ver �a� �st of � wc�a� �� r��, c�r withc��t �he ��rvval m� th� City Attnrn�y as to the fa�a. �� alit-� c�� t.k� cc�z�� '�nt dc�ur��n�s r��atin� th�r�io �ving beet� appro�� i�y �� '�ty Ait� ; arst� �� id�r is ��y char�ed �ztia ��i� �nati�e. si�� f t� �r�pcs�i, as bi�der, �lsc� dec�ar�s tt�i t�� c�n.ly �r��, per��, c.��ty c�r p�-t�es ��#�reste�i in t]�is �'rap�sal, a� �a�d in �as Prc+��I, t�i h� k�as c�refull� �xa��+d �e Adverti��ni, I�tru�ti�ns to B�€��s, (:anis�a�� a�z�ii�n�, ��ns, Sup�l��eni�l Sp�ci�icat�crns, G�n�-al �c��itic��, Sp�i� �'rra�=��& a�� €a�a��t Bcsrz�� t�at 4� �ar l�is rr�pr�z�tati�-�: �� u�kz ir�v�s�i��c�� as i� iaece�� t� c��i : �ne #�a� � � ��;t�r �c� �xa�nt af t�e �€�r� �� ant� �<�.� t1�� if thc Fr�po� b� ��, �c ^��ri�l �,�: wi� t�a� City of Cl��r, F'��ci�� f�r�x� ��' ��x�ix�� ereta �n��:�, t� pxc��i�� the n�s� �ai�r, maierials, a��zr��z�, �� aat, �is �r °�.� ��:z�, �c� a11 #.�e �c� z�q�ir� �€� cc�mplet� t� �r�itr�ct witi�in the t�� rz��#�r�� r� �he �ner�� .;�:��ac�� nd �r�� to �a� �aire�m�nts o�' tl�e �zty af �1��.��R �`�sari� �s her�in �c� � S.r•�z�ie��.�� ,`�:t �`"��",< `5�s � ` �€�� l�� m,�$�;S ' � 3 �'t*�q ?�n 3fam �' �?};a r��1a`y��iiF� ��.,� a. T °� '� . _. .a..ti� �;,,€ �� c..�, 7" F'_L � li a._... C3�' ., �.. 4� � �' � � � � � m � � � � �'��}��, �?} ��'t�Ze �'�r+��c�� Prc�pc�sai st�Il � a�ept��i �� h� �ity a�" �'��r�va��r, �°lori�, a��d �� und�i�rsec� �� #'�I �� ec�� sati��ct�ry c��i�.ct aatis s%t� i� t�� A��e��ni ��`rn atta�h�tt, t�aen th� �iiy mayT �� i�� €�piion �ef�m�e that �s� �dersi�n�d h� ��dc�n� t�e cc�nt�c� a��d t,heree��n tl�s �"a��.►sa� �ha� be n�kl ar►c� �vc�ici, �d ��;�.�i�ed c�k or �nd ��ccs.mpa�yin� this F'r��a�at, s�a�� be f�rfeiteci t+� �.cnrne t�e �r�� f t�� i�g+ of Clearw�ter, I��orida, and the �i� �aunt c��' �;ic3 �hec� shall � r�Lained i�y �ti€� �itry, �sr �f ��s�s�l. B�nd be given, th�e iu� am�u�ni �f �ueh bc�r�d ��.Il be �aid t� t�e Ci#y as s�ip��t�d r�r ��q�id��d d�nnages; ather�r+'tse, th� bar�d ar �x�i.�ed ch�:� ��om�y�n� t��s I'm,�s�t, �r t�: �n�a�t �►f��.i€� ��ck, sfaail be a�tuzzaed to t�Ze uzit�r�� as s��:��d her�i�z. Attac�ar� ��s is �}�� r ��rtified check �n r�� bc��f in�iud��i Ban�, f�r �he swn �f {bei�� . �n��ta� c�f 1 i�°�� €�� ntra+ctc�r�s ta�tal �aic� amfluz�t). ��id�r�t��r? � �� T�� fi.�l rram� a�d x��c�z�r� �f �.I.� ��>ans and ��rtZ�.s inter�st� in the fore�r�in� �i�i � as fe��t�°°�„�: {T#`cc�rpc��ic�t�, ��ve t�� .�rn�s and �ddres�es crf the Presi�� nt ar3d �r�t.�a��. .i�' f� car .��r� �he narr��es ��.r,��s a�:�� ernb�rs r�r �artn��s. The �i�.�er sh�� Qt r��S� �s nar�� at �t�� the n�rr�e ��' �.n� �i �rith wh4ra� bi�der h�;� �v t� c�f ��t ��by �� z��an's i��r€��nts, ��e�n�, e�npl��nt ar g{��ib�� ~�z�f:, �a��r su��tz�x, rrz�i��z�a�n, ��za� ��li�r, t�� rr,p]oyer is ��r��t �p�a� �Z� ��r�r� �� cc��rr�+ct t�o th� bi�d:�:rr). �.�1��: <�1� �t,"�LVt�r, �"t��l�f�i3? .AI3I��S5E5: 1�� .ak� �`i�� a�r.. G�bsv�t+arr. �L :3�5� `::��-�r-, �u;�;r�er. S�G��t�� 7�Cs$ S. ��ai� St.� Tampa, �L .'3-3�9� ,,� � Sigr�ture of l�id�er �� ` � �,,�, � �� _-�__.. _. �c�r�c�r��=�.s� _� (°I�h� �i�iti�r ��st i��te �v�eth�r Gozpcsra�o�, P��, �c�r.��Z� €�r Iz�c�i�i��l). ��v�av.c� �� t a o� � � �,,�; � � x� ::y.1 i ,.- �'RUP+DSA�L �� '�� rson signin� s�1� � hi� �aw�n hat�dwriting, sign t� �'�iaicip�'s name, his a*,�n a�n� �nc� �is title, ��re the p�z�s�� f�r a c�rFxa�#i�� is c�ther tb.ar� tk�� Pre�id�;�t or Vice-�residcn#, �e rnus�, by �:ffdavit, s�� t�i� ��zihor��y, tv bznd �e �rpor��on, P��ci�i� "� � �� -� "3 � �' $ �--. '� � � C. �-:: `i�. '� � s�.�.: , ..�.. _ _v �$y. �--�'-- .� �-- �' �,�,. �. ,_ � ��`�2I�; �' � � �. � ; ,� � �_.> . � _ S��r�� .A. �ss c��add�: �t�� . t��<��r�� ;vN. City �€� Sta%. �'�nEi��, ��- �ip �.i�� 36fl6 I>�ted �i �i u;��r;� ti�i� 1 �tF�� ctay af _ ��r , .r�,.�.z 2Ci � � . � m � � � � � m � � � +�iT'i� t71F CLE.�,WATER AUllENll'�314� SHEE'�" ��,'��': P�ER 64 �`(?i�€��?N $UILDYNG S� O�iGE .�D�}TI4�I'►1 ��1�+ �T° '�'+i�. i�8-�4��-�°��-� A�knc�wle��er�� i� her�b� ��ie �f �rr��ving ��t��tia z��i�� si�c� �:��t�e c��PI� and Speci�+�ati�ra�� Secti�r��?d.sict�c Adden€�u� i��, � I��a `:.��fa.'�,�_� � Adde�titu�ll�i�. � Ii��. -i t�11 � ��t� � � A�d��umT��. � D�1�R 10f�:�;�� c��z�tt�m 1"�i€�. 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AL ��i �,�S�;D �1N H�S �Nl'i` PRl�ES ��i;�i �IJ.��' ��i4x3 �''��C�.�i ��.��'�"�.�. �:�'I°`�F1�iiEil E�UA�°��'i`� ` .�i1��F.[�. �'�i.S ��GU�iE iS P"(]R II'4FUR�+'iATi[)1� £��.,�" �'i' " . � '�'I�E [.�� ,�� 1i3�. THE CT'�`� '�dLL}�, �, iCHE T'.4B[TI.,Aa'ITUi+I FRii�I T� i3t'�T P�� [J �i�M JP�C�: ��. �� THER� I'� AIY E:Id�£��t I� 'S°�� `�"[)TAL �tY TF1E S�UI?3�R, TT �H�%�L B� i.']H[�1,1�`Cx�i7 �,;�; C�rN�Y � Ci��T PR�� .� LC1MP SiT�" I'�+C'� ��.a� ��'�'�RN. T%IE +�1"i7V�;,� R��.�� `i�� IGH°I" ��I3�.Ci AI'�iE' ifi�M� �� C�� D��'? ��.<�.. ��-�}�, '3`�� `�'��';�i�_ ��t:.'� w�i.•�:�,�.a ��:. €t:��;� ��.'�` [`�:��: ��:��'�:1� �i� �'�-3��. ��:��,i�?� ��' ��:� + �:�,� ,. cr�r �� c��.� ��°�� - �� c��T�c�� ,��r��t� �� c��c�� ty�a�� P�t°i' � -- �'T�tta�GE �3��..��G .��i��'�'�� a,��° � - ��r�, r�t�c�t.��:�� ;��,�� N�`�iCT()�'S ��'��FN�E�fi �H��°�" �lF�t��.�'�`�'�� PR£��"�'� �'R� ��': �'�. SO G+[�►��i�� I��.,�Ii�iG S`1'(3��E ,A,DDi°�"�f�?�;� �I�.C�d�CT N�, (�-4�6�-��-�" PiE�t �i#3 �CII'��:��5:�[l(°� ��a'.�.Li)l,�[(a �2ETAIL MEC��C.�L �N�VrATIONS i�AT.�'; S�PTE��:R �� Z�1� �o�€�s�1 Br��€iizz� cor�straartior� ��rk ��1�� lu� �nust'be submitt�d w�ith bidd�r's propasal a+ad rnra.�t be �lled c� cc�r�npie�ely �y pr�xz�is�� and ��ble not p�vicii�� t� furm ra��# �e bidder's prt��tsal �r any b��s Ieft on %rm shail cvr�stik�te #he }�id�3er's �s�'�� c�t-��ansi�e �d k�it� �� da� rejeet��. 3. Pr�,�� a�ar��. ��s��tu F�arn �.�,� r, �` !.r ��rs Y. ��iu� ��.�.:t:� I3�a�� k��n �;e� 2� ;� I3ate Coanplece�sl� Cict 2f312 ,��i�s�s �€�1 i t".c�rinro� S2. ��}: _� r� ,� �tatee FL �3f�0 � �� per�. �e�iv �'�r�t r,iv ._.�.._E-sz�t �idr�: §c�[[a c�a��rstr:r�"� ��a��: � 1 ; �� :�i� ,F�uc: .r.�!.i�iiq}'�.?;.f1S ""._.__ �. �'resj��s��: .Eea�; I�kn°��r;�;��r r;�'w��i'��x ��alu� `�:?�*,3�i3 i�te�e,gar�: tNay 2�1 G i]�teC�+rt�le�ed: t;�•� ��?�Z F2�s4!'CC7Csst't:i%�`�gS1C€;�.�'si�sYl � :�4st�ss: �-05�J E�r�� .��. City: Cf�r�rrv�i�r ,,,,_ . S#ai�: �' 3�F�;A� �u_._��... Cpnt�i pers�tz ��r�y �� -�i� sddsess: ��r+�� t rFr€a �nnc: i 2i-��?--�b�Ei �'� i��"-��? ��:':i _ « �y� I��v:•�t�� :a�rt° a . P:��t i��aG: i� ��ino9� Liktle �.�a��u� ,�'�r�It� ��'s�},3i� ��; �e� �€�� = Uate t.ntnpksee�: �ar �� '��t�ms � „� �� %=`a�� . Ya:k�rt St ��.�t7 � '`� �:i� ...�__-� Sts�ie: _ _ _� L 336�14 _ _.._.�..r_ _....... ___ _ • � (D � � � � .�'�:��.: . �� r.tr..:,�_.i'k�t�t�se: _�'G'� � ��,-�� F��- �4I�r�� F�T��iA} �i[��i� O LiVY�'�^ �9ttf� � jC��'.i{iC� � F Lw - �,.. r a�'�: . 6� ".',3� �'r _ � _....._...�_.._. __�..,��.�...�� Cc�at��t �n �r, ��rn T�s�� ..,__ ._ �tt,a�i� �� `�n "�� i"9to�e: 813-�3c-LC�20 ��,x: e�;�:t yE�s��:� ,,t`srn S_ F'r€��er,t�ame; 71'f �'�f� f��_'��9 $ Val�re�� ,i:�^ .. _I�te�gan: ��c?� 2€l� f i:��a��nmgl��d: 1�r�ar �CJ9?_ �:d€Ir�: :�11 i�t}'a ��;_ tiN�si �,�,. TE3-r>��^€it:ar'� _�..�'��'_. �"'= ��i��€g�rszs +N�r�s��s-� E��.:.��;w ��z��i�aci�: ��r�st�r��:c�s �one: �J41.£?'i2-�{i3i �`�c: �:s�dc�ntar�� =:�r�g.carg City Council Agenda Council Chambers — City Hall SUBJECT / RECOMMENDATION: Meeting Date:ll/15/2012 Approve an agreement between the City of Clearwater, referred to as the Licensor, and the United States Coast Guard Auxiliary Flotilla 11-1, referred to as the Licensee, to uriize space located at 645 Pierce Street on an intermittent basis for the period January 1, 2013 through December 31, 2013, and authorize the appropriate officials to execute same. (consent) SUMMARY: During 2012, the Licensor and Licensee entered into a contractual agreement for the Licensee to intermittently utilize space located at 645 Pierce Street. Due to a delay in the completion of the Licensee's new headquarters/training location at Sand Key Park, Licensee requests the use of the space located at 645 Pierce Street on an intermittent basis, as outlined on Page 2 of the Agreement, during calendar year 2013. The Agreement defines the scope of responsibilities of the Parties concerning the use of the Clearwater Police Department District II Line—up Room (Premises), located at 645 Pierce Street, Clearwater, Florida. The City of Clearwater will be granting to Licensee a license to occupy and use the Premises, subject to all the terms and conditions stated or referenced in the Agreement to include available parking areas. All activities of the Parties under the Agreement will be carried out in accordance with the terms and conditions outlined in the document. The Agreement will remain in effect during the 2013 calendar year while the Licensee is conducting its monthly meetings and the public education programs listed in paragraph S.0 of the Agreement and may be amended or modified by the mutua] written consent of the Parties' authorized representatives. The Clearwater Police Department shall, at all times, have priority use of the Premises for its own needs and may cancel any meeting or program referred to in paragraph S.0 due to an emergency necessitating the use of the Premises. The Agreement may be terminated at any time, upon thirty days written noti�cation, by either party. There are no costs/fees associated with the use of the Premises by the Licensee. Type: Current Year Budget?: Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Review Approval: Other None Budget Adjustment: $ 0.00 Annual Operating Cost: Total Cost: to None $ 0.00 $ 0.00 Cover Memo Item # 15 L[C�NSE ��REEMENT F�}Ft USI� �� °�H� GL�ARVIl�T�R PDLIGE DEPARTMENT`5 DISTRI�T II LINE-iJP RpC�M 1. Pa�ties This Li�ense A�reemen# �Agr��m�ntj is j�ined �y th� f�llowing �ntities �ca�lectively, the P�rties) #his day of , 2Q1�: the �ity of Clearw�ter, a polit�eal sub�iuisi�r� c�f the St�#e cf Flor�da, and tY�� Unite� State� Cnast Guard Auxiliary, �latilla 1 1-1, an ins�rum�ntali#y of th� Unit�d States. In this Agre�rrtent, the City c�f Clearwater is ref�rred to �s the "Lic�nsor," and the United �tates C��st G��rd Auxiliary, Flatilla � 1-1; is ref�rr�d tc� as the `�Licensee,' � � 2. Purpose � E a� This Agr��r�ent d�fines the sce�pe c�f respo�rsibilities of th� Parti�s cancerning the use of th� ±' Clearwater Fol€�e Department District Il L,ine-up Roorr-r (I'remis�s}, whi�h is Iv��ted �t 54� Pi�rc� 5tre�t; Clean+vat�r, �3vrid�. 3. Grant of Licens� Licen�or h�r�by grants kQ licensee a�acens� to Qccupy and t�se; �ubj�ct ta �EI #he t�rms and candit�ons st�t�:c€ or refereneed her�in, the Premises, €ncluding available parking �r�as. L.ic�:nsor agrees that there �re na castslfees assc�ciated with the use of th� Premises by th� Licensee. 4. Coardinators Th� �arties will a�ss�gn poinfis of cantact (POCs} for this Agreem�nt i"h� �'C]�s will ad�ress and resQlve afl issu�s related ta this �gr�ement. 5. Terms �nd Cor�ditions A. All a�tivitie� of th� I'arties under this Agreement w�al he carried out in accardance vtirith the t�rms and c�nditians pf thi� �,greement. 8. The Licen�or shall at �II tin�es have prior��y us� r�f the Premises for its awn needs and may cancel ar�y mee�ing or program r�ferred tv in pa��gr�ph 5. C. du� tca arr �mergency necessitatin� the us� of the Prerr-tES€�s. In the �vent kh�t the Lic�nsar must �ancel any me�ting or program, Lic�:nsor will pravid� notificati�n t�r L.icensee �s soan as �o�sibi�. C, The premi��s may be occu�ied and used by� th�: Licensee #rt� c�nduct a re�a�lar rno�thl�� Fl�rtilla ct�eeti�ng on the 3'd ►�'�dnesd�y� af each month, fram 5:00 p.n�. to 1D.{l�l �.�n,, as s��e19 as the folloer�ing public �ciucation prngrams dluring 2U13. Jan�ary �� & �3 Weekend Pr�rgram February 9 & ].C} W�ekend �P�Qgram .� February 25 M�a�day March � & 1Q Weekend F'rogram Apt-il 13 $e i4 Weekend Prn�ram �pri! �9 Mr�nday Nlay 18 & S9 Weekend Program June $ & 9 Weekend Pro�ram � J�aly 13 & 14 Weekend Program J�ly 29 Monday August 10 $� 11. Weekend Pragram Septem#aer ,�� & �2 Vtileekend Program Octaber � & � 1N�ekend Prc�gram �ctaber 28 Mond�y EUavember 9 & 1C] We�kend Pragrarr� December ].4 & 15 Weeken� Pr��ram US C43AST �U�16�D A1�7[ILII�R�! GL�ARVIIATE�€, FLf]iILLA 11-1 PU6LIC ED6�C�TIC]AI PROGR�AM SCHEL�UL� 2�13 �aating Safety ��ass �;ays: - �:��+ �d• Baating Safety � C�lass �:��r�. - ... _ . �i�•� — 1:t�G �r�� N�uigating using � GPS r , _, _ , �. , , �.,_ _ . . __: . , .. Bq�ting S�f�ty Baating SafetV j_- _. Ja., , J�0 prr Naui�atin� usin� a GPS � as5 Da+r _�� Boatin� Safety T �. � � ��;�,�: — � ��; ;,�Er Baating Safery �I� _ _ , ,. — � Boating 5afety �IaSJ!._". _. . . .. _.. �� f... '1.!-„ .....� � IVa�i�aiEng using a GPS Cl�ss ;_.,, � ,��r:��: - 1�.}:�{� �r�r�, E#oat�rsg Safety . _ ��a��. ?C' ap�i - 1:��i �;-�-� __ �� Boat�ng 5afety - �. 6 Baating Saf�ty __ _ � [�avigats`ng using a GPS � �ss � -- ��:�;� _ � - - Baating Saf�ty .� Boating 5afety � � � E � � d. Th� Licensee agr�es t� maintain the Premis�s �n a cl�arr and usable cnnditian ar�� r�vill be responsebie far all necessary cl�anups of the Premises after each us� by th� Licensee. 6. Liability 1�. E�ch Pa�ty shall kae respons�ble far any ciaims far d�rr��s to �ny person� �ncilar �roperty, arisirtg frc�m its awn canduct, and retain immunity and all defenses a�ailable ta thei-t� �rursuant to ��plic�bl� state �nd f�der�! law. The �icense�, Flc�tilla 11�1, �s an instrumentality c�� the +Jnitea Stat�s as se� ft�rth at 14 IJ.S.C, �$21, daes n�t carry liability insuranc� inasmuch a� ihe Unit�e! States �overnment "'s�lf insur�s" fpr th� liabili�y �xposur�s set fartf� herein. Fi�till� 11-1 shafl be lia�le, #o the �xtent {�r�vid�d by the Federal Tark Cl�ims Aet. 28 U.S. C� § 2�T i et s�q.. and sha�l defend and f�vld f�armless Lieensor and its e�r��alaye�s, i�r deaEh, persQr�a! ir-�}ury �r�d dam�ge to � property proximately caused by the �ct or c�missian of Flotifla 1�! or it� memb�rs, �ssign�d ta duty� and acting withi�� the caurse and scope �f such d�ty as s�t forth in 14 �1.5, C. § 823�, in conn�ctia� with th�ir use of th� Lieensed Prernises ta the �xtent pr�vided and authorized by th� F�derai Tort � �laims Act, � �. Eac�O �arty acknawl�dges fhaf i�s liability, if any, for the n�t�figent or wrangful acts ar omissio�ts committed by lts empiayees andio�- members rs g�v�rned by applica�le state andlor f�d�raP law. Nathing herein should b� con�trued a� supplantin� any �ppEFCat�le statufe, rule, nr r�g�lation. C. Notwithstanding any limitation impased by law, pukalic pol�cy car this Agreem�nt tQ inder-r�nify and hold harrniess the L�censor. the Licensee agrees, at all times, to repair or r�plac� any d�maged r��! or personal prDperty of th�: Licensor when said damage accurs while the Pr�mises is under th� can#rfll and use of #h�� Licer�see. The �ic�nsor shall r��t �e r�spansi�le for any loss of any property ar equiprr��nt. fcar any re��an vr under �ny cir�umstanc�s, �el�nging to the l�i��nsee 7. Amendments �r�d purativn R. �ar'agraph 5. C. c�� #his Agreerrrent may be amer�d�d or modified E�y the mutuai writier� consent af the Parti�s authori�ed rep�resent�tives. B. Th�s A�re�mer�t wipi remain in effect during th� 20� 3 calendar y�ar w�ile the Licensee is conducting the pu�lic �ciucati�n prc�grarr�s listed in �aragraph 5. C. af' this Agreement. C. This Agr�emer�t may k�e terminated at any time upon the mutu�l written consent af the Parties, Irt th� ev�nt th� P�rties cc�nsent t�o t�rmina�e this Agreement, t�e Parties wiil cor�sult prsvr #c� the d�t� of termin�tian fio er�sure �ermination on the most ec�rtornical and equitabl� terms. Howe��r, any P�rty may tsrmin�te this Agreem�nt with thirty (3D} days wriften nt�tificatiar� ta the other Party. 3 f�. Th3s A�re�mer�t repre�ent� th� complet� unders#anding of the P�rties �nrith respe�t to the L��ens��'s us� caf th� F'remis�s. This Agreemenf sup�:rsede� �II written and vral prnposal� �nd oth�r com�rrunic�tic�ns betweeQ� #he Parties. Nothing in this Agreement is �ntended ta cr�ate, r�ar �a�s it create, �n er�f�rceabl� I�ga] right vr private ric�ht of action. C:��ux�tersi�ned: ��ar4�e N. Cretekns I��ia� c�r A��prc��ed as tcs fc�rrn: , ; ,'' � � , Rob�z�t J. S�Ee�°ti� - �ssi�taaxt Cct� Att�rn�}r CITY tJ� CI,EARVd�TER, FL(�RiDA sy: 1�ttest: G��'illiani �3. I-Iorne :i1 C`it� Mana�er R��emarie C.aII City C;l�rk UNIiEC3 COAST fJ AU7CILIAf�� , (�� ey: � An�#rew VII. Anderson CDR US�CG R�T D7 Staff Leg�l C]fficer [Approv�d as to Le��l S�affici�ncy} � � r s�� r' � �• :' � .�� ,-� r �.. -� _.�,�, �y: ____ �rik VII�k�rle Cl�arwat�r Flatifla Commander i17�11-� a � � � � a� � City Council Agenda Council Chambers — City Hall SUBJECT / RECOMMENDATION: Meeting Date:ll/15/2012 Award a Contract (Blanket Purchase Order) for $550,000 to Harris Corparation of Lynchburg, VA for quarterly payments during the period November 1, 2012 through October 31, 2014 toward the 20 Year Maintenance Agreement for the City's radio system approved by Council on June 20, 2002 and authorize the appropriate officials to execute same. (consent) SUMMARY: This public/private partnership contract provides for maintenance of tbe Clearwater Radio System plus the two towers and facilities. The quarterly payments are made per the 20—year contract approved by Council 'n 2002. This Blanket Purchase Order covers the 13th and 14th year of the contract. Any revenue due to the City from the leased space on the two towers since the contract went into effect is deducted from the payment. The Harris Corporation purchased M/A-COM Systems in 2009 and assumed responsibility for all contracts. Type: Other Current Year Budget?: Yes Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Appropriation Code 566-06620-5303-519-000 Bid Required?: Other Bid / Contract: Review Approval: $471,000 $550,000 10/1/2010 to 9/30/2012 Amount $550,000 No Budget Adjustment: Annual Operating Cost: Total Cost: Appropriation Comment BPO Bid Number: Bid Exceptions: None None Cover Memo Item # 16 City Council Agenda Council Chambers — City Hall SUBJECT / RECOMMENDATION: Meeting Date:ll/15/2012 Approve Change Order 1 to Rowland Inc, in the amount of $445,000.00 for emergency repairs of the sanitary sewer, stormwater sewer, and repairs at the Ciry's Water Reclamation Facilities; approve Change Order 1 to Williams Tesring, LLC in the amount of $206,000 for the Trenchless Repair of the Sanitary Sewer Collection System; and authorize the appropriate officials to execute same. (consent) SUMMARY: The City has initiated a comprehensive maintenance program to clean, inspect, rehabilitate and repair existing sanitary sewer pipelines and manholes throughout the City of Clearwater. The program objective is to maintain the integrity of the sanitary sewer system and minimize disruptions in service to our citizens. April 15, 2010, the Clearwater City Council awarded contracts to Rowland, Inc, for the Sanitary Sewer Emergency Repair per Bid 09-0047—UT in the amount �$600,000 and to Williams Testing, LLC in the amount of $406,000 for the Trenchless Rehabilitation in the same Bid with two one—year extensions, when agreai by both parties. Work under the Sanitary Sewer and Force Main Emergency Repair Contract includes any repairs in the City's wastewater collection system that are deemed an emergency or critical and not identi�ed in other contracts. Change Order 1 Rowland will add $295,000 to perform sanitary sewer emergency work, $100,000 to perform emergency work at the Water Reclamation Facilities, and $50,000 to perform stormwater sewer emergency work with a new contract value of $1,045,000. The work under the Trenchless Rehabilitation includes ]ining of selected sewer pipeline to rebuild the pipes' structural integrity according to City Standard Specifications, limiting inflow and infiltration. Change Order 1 to Williams Testing LLC will add $206,000 to perform this work with a new contract value of $612,000. The funding in both contracts is fully expended. Both contractors bave performed excellent work for the City and agreed to hold their competitive pricing to continue the work with the City. The City Utilities staff will coordinate with in—hazse crew progress and direct the contractor, on an ongoing basis, to those areas as needed to meet program goals. Sufficient budget and revenue are available in 0327-96665, Sanitary Sewer R and R in the amount of $501,000.00; 0315-96664, WPC R and R in the amount of $100,000.�; and 0315-96182, Stormwater Maintenance R and R n the amount of $50,000.00 for total funding in the amount of $651,000.00. Type: Capital expenditure Current Year Budget?: Yes Budget Adjustment Comments: See summary Current Year Cost: Not to Exceed: $651,0000.00 $651,000.00 Budget Adjustment: Annual Operating Cost: Total Cost: !� $651,000 Cover Memo Item # 17 For Fiscal Year: Appropriation Code 0327-96665-563800-535-000- 000 0327-96665-563800-535-000— 000 0315-96664-563800-535-000- 0000 0315-96182-563800-539-000- 0000 Review Approval: 2012 to 2013 Amount $206,000 $295,000 $100,000 $ 50,000 Appropriation Comment See Summary See Summary See Summary See Summary Cover Memo Item # 17 CHANGE ORDER l PROJECT: 2009-2010 Sanitary Sewer and Manhole Rehabilitation - Sanitary Sewer Emergency Repair CONTRACTOR: Rowland Incorporated 6855- 102nd Avenue Narth Pinellas Park, Fl 33782 Attachment number 1 \nPage 1 DATE: 9/26/2012 PROJECT NUMBER: 09-0047-UT PO REFERENCE NO.: ST106418 COUNC�L AWARD: April 15, 2010 DATE OF CONTRACT: Mav 18. 2010 CODE: 0327-96665-563800-535-000-0000 A CODE: 0315-96664-563800-535-000-0000 B CODE: 0315-96182-563700-539-000-0000 C SCOPE OF CHANGE: THIS CHANGE ORDER ACCEPTS REVISIONS TO THE CONTRACT This change order is to extend the contract for one year and increase the funding with all unit prices, terms and conditions remaining the same, and add WPC and Stormwater to cover emergency work within the City Water Reclaimation Facilities and Stormwater Facilities according to the same unit prices and terms and conditions as the sanitary sewer work -see attached for details. STATEMENT OF CONTRACT AMOONT ACCEPTED BY: Rowland Incorporated ORIGINAL CONTRACT AMOUNT CO 1- City Council - 11/I S/2012 NEW CONTRACT AMOUNT APPROVED AS TO FORM: Camilo Soto, George N Cretekos, ATTEST: Rosemarie Call, Date: Assistant City Attorney CITY OF CLEARWATER, in PINELLAS COUNTY, FLORIDA William B. Horne, II Mayor City Clerk City Manager $600,000.00 $ 445,000.00 $ 1,045,000.00 �,. Ken Rowland, Date: Witnesses: Recommended By: City of Clearwater President SEAL Lan-Anh Nguyen, PE, Project Manager Michael D Quillen, PE, City Engineer Item # 17 Page 2 of 7 continued: RE: Change Order 1- 2009-10 Sanitary Sewer and Manhole Rehabilitation Sanitary Sewer Emergency Repair ITEM DESCRIPTION UNIT Code A:0327-96665-563800-535-000-0000 Increases: C. SEWER PIPE, FORCE MAIN, AND MANHOLE EMERGENCY REPAIR l. Mobilization LS 2. Traffic Control (per day) PD 3. Labor Hour Foreman - regular time PH Foreman - overtime PH Operator - regular time PH Operator - overtime PH Truck Driver - regular time PH Truck Driver - overtime PH Pipe Layer - reguar time PH Pipe Layer - overtime PH Laborer - regular time PH Labarer - overtime PH 4. Equipment Foreman P/U with hand tools PH Job truck with tools PH Tractor & Trailer (Traneport) PH Track Hole (to 100 NP) PH Track Hole (101 HP to 170 HP) PH Track Hole (]71 HP and up) PH Rubber Tired Backhoe PH Wheel Loader (Yo ] 50 HP) PH Wheel Loader (151 HP and up) PH Track Type Tractors (to 100 HP) PH Track Type Tractors (101 HP and up) PH Dump Truck (Tandem Axle) PH Plate Tamp PH 3" Trash Pump PH 4" Double Diaphragm PH Air Compressor (l25 CFM min) PH Well Point Pump Per Day Well Point LF 4" Jet Pump Per Day Emergency Hauling up to 2500 galllons PH Emergency Hauling over 2500 galllons PH 5. Materials Asphalt - 2" Overlay SY 3000 psi Concrete CY Off Site Selected Fill CY Limerock Base Material TN #57 Washed Stone TN Bahia Sod SF City's standard manhole ring EA City's standard manhole cover EA Two-way Cleanouts EA �TY UNiT COST Quantity Unit price 5 $ 200.00 60 $ 40.00 3000 1000 1500 1 1 1 l 1 1 l 250 1 1 l 1 1 1 1 1 1 1 l 21 22 2 1 1 1 1 1 1 1 l 2 1 1 l I 1 1 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ SA. Sewer Pipe Replacement per linear foot 8" Diameter PVC LF 1$ 10" Diameter PVC LF l$ 12" Diameter PVC LF 1$ 15" Diameter PVC LF 1$ 53.00 63.00 41.00 51.00 33.00 43.00 32.00 42.00 29.00 39.00 18.00 26.00 19.00 73.00 1 l 6.00 125.00 50.00 53.00 60.00 20.00 25.00 60.00 5.00 5.00 8.00 11.00 90.00 20.00 46.00 180.00 180.00 9.00 110.00 3.00 20.00 35.00 0.30 121.95 120.15 50.00 2.61 4.08 5.86 8.72 Total $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Attachment number 1 \nPage 2 TOTAL COST 1,000.00 2,400.00 159,000.00 63,000.00 61,500.00 5 I .00 33.00 43.00 32.00 42.00 29.00 39.00 Item # 17 4,500.00 26.00 19.00 73.00 116.00 125.00 50.00 53.00 60.00 20.00 25.00 60.00 ] 05.00 110.00 16.00 11.00 90.00 20.00 46.00 180.00 180.00 9.00 110.00 6.00 20.00 35.00 0.30 121.95 120.15 50.00 2.61 4.08 5.86 8.72 ] 8" Diameter PVC LF Page 3 of 7 continued: RE: Change Order 1- 2009-] 0 Sanitary Sewer and Manhole Rehabilitation Sanitary Sewer Emergency Repair ITEM 20" Diameter 21 " Diameter 24" Diameter 30" Diaineter 36" Diameter 8" Diameter 10" Diameter ] 2" Diameter 15" Diameter 18" Diameter 20" Diameter 21" Diameter 24" Diameter 30" Diameter 36" Diameter DESCWPTION PVC PVC PVC PVC PVC DI DI DI DI DI DI DI DI DI DI SB Force Main Replacement per linear foot 8" Diameter PVC 10" Diameter PVC l2" Diameter PVC 15" Diaineter PVC 18" Diameter PVC 20" Diameter PVC 21" Diameter PVC 24" Diameter PVC 30" Diameter PVC 36" Diameter PVC 8" Diameter DI 10" Diameter DI 12" Diameter DI 15" Diameter DI 18" Diameter DI 20" Diameter DI 21 " Diameter DI 24" Diameter DI 30" Diameter DI 36" Diameter DI Code B:0315-96664-563800-535-000-0000 Additions: 1. Mobilization 2. Traftic Control (per day) 3. Labor Hour Foreman - regular time Foreman - overtime Operator - regular time Operator - overtime Truck Driver - regular time Truck Driver - overtime Pipe Layer - reguar time Pipe Layer - overCime Laborer - regular time UNIT LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LS PD PH PH PH PH PH PH PH PH PH 1 $ 1938 $ �TY UNIT COST 1 $ 0.01 $ 1 $ 35.90 $ 1 $ 35.07 $ 1 $ 0.01 $ 1 $ 0.01 $ 1 $ 27.45 $ 1 $ 33.75 $ 1 $ 39.60 $ l $ 0.01 $ 1 $ 55.16 $ 1 $ 61.93 $ 1 $ 0.01 $ l $ 81.50 $ I $ 91.15 $ 1 $ 122.85 $ 1 $ 5.82 $ 1 $ 8.85 $ l $ 12.49 $ 1 $ 0.01 $ 1 $ 28.44 $ 1 $ 35.00 $ 1 $ 0.01 $ l $ 50.22 $ I $ 78.16 $ 1 $ 115.56 $ Attachment number 1 \nPage 3 TOTAL COST [G��:3 O.OI 35.90 35.07 0.01 0.01 27.45 33.75 39.60 0.01 55.16 61.93 0.01 81.50 91.15 122.85 5.82 8.85 12.49 0.01 28.44 35.00 0.01 50.22 78.16 115.56 1 $ 27.45 $ 27.45 1 $ 33.75 $ 33.75 1 $ 39.60 $ 39.60 59 $ 0.01 $ 0.59 l $ SS.l6 $ 55.16 1 $ 61.93 $ 61.93 1 $ - l $ 81.50 $ 81.50 l $ 91.15 $ 91.15 1 $ 122.85 $ 122.85 Total increases Code A: $ 295,000.00 2 $ 1 $ 200 $ 20 $ 200 $ 20 $ 200 $ 1 $ 1 $ 100 $ 200 $ 200.00 $ 40.00 $ $ 53.00 $ 63.00 $ 41.00 $ 51.00 $ 33.00 $ 43.00 $ 32.00 $ 42.00 $ 29.00 $ 400.00 40.00 10,600.00 1,260.00 8,200.00 1,020.00 6,600.00 43.00 Item # 17 32.00 4,200.00 5,800.00 Labarer - overtime PH Page 4 of 7 continued: RE: Change Order 1- 2009-] 0 Sanitary Sewer and Manhole Rehabilitation Sanitary Sewer Emergency Repair ITEM DESCWPTION 4. Equipment Foreman P/U with hand tools Job truck with tools Tractar & Trailer (TransporY) Track Hole (to ] 00 HP) Track Hole (] Ol HP to 170 HP) Track Hole (l71 HP and up) Rubber Tired Backhoe Wheel Loader (to ] 50 HP) Wheel Loader (151 HP and up) Track Type Tractors (to 100 HP) Track Type Tractars (101 HP and up) Dump Truck (Tandem Axle) Plate Tamp 3" Trash Pump 4" Double Diaphragm Air Compressor (125 CFM min) Well Point Pump Well Point 4" Jet Pump Emergency Hauling up to 2500 galllons Emergency Hauling over 2500 galllons 5. Materials Asphalt - 2" Overlay 3000 psi Concrete Off Site Selected Fill Limerock Base Material #57 Washed Stone Bahia Sod City's standard manhole ring City's standard manhole cover Two-way Cleanouts SA. Sewer Pipe Replacement per linear foot 8" Diameter PVC 10" Diameter PVC 12" Diameter PVC 15" Diameter PVC 18" Diameter PVC 20" Diameter PVC 21" Diameter PVC 24" Diameter PVC 30" Diameter PVC 36" Diameter PVC 8" Diameter 10" Diameter 12" Diameter 15" Diameter 18" Diameter 20" Diameter 21" Diameter 24" Diameter DI DI DI DI DI DI DI DI 1 $ 39.00 $ UNIT �TY UNIT COST PH PH PH PH PH PH PH PH PH PH PH PH PH PH PH PH Per Day LF Per Day PH PH SY CY CY TN TN SF EA EA EA LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF 200 200 100 100 100 ] 1 100 100 99 l 1 1 1 1 35 1 200 l I 1 100 100 2 1 1 1 1 1 l 1 l 1 1 1 l 1 1 59 l 1 1 l I 1 1 t I $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 18.00 26.00 19.00 73.00 116.00 125.00 50.00 53.00 60.00 20.00 25.00 60.00 5.00 5.00 8.00 l 1.00 90.00 20.00 46.00 180.00 180.00 9.00 110.00 3.00 20.00 35.00 0.30 121.95 120.15 50.00 2.61 4.08 5.86 8.72 19.38 0.01 35.90 35.07 0.01 0.01 27.45 33.75 39.60 0.01 55.16 61.93 0.01 81.50 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Attachment number 1 \nPage 4 �3��IZ1 TOTAL COST 3,600.00 5,200.00 1,900.00 7,300.00 11,600.00 125.00 50.00 5,300.00 6,000.00 1,980.00 25.00 60.00 5.00 5.00 8.00 385.00 90.00 4,000.00 46.00 180.00 180.00 900.00 11,000.00 6.00 20.00 35.00 0.30 121.95 120.15 50.00 Item # 17 2.61 4.08 5.86 8.72 19.38 0.01 35.90 35.07 0.59 0.01 27.45 33.75 39.60 O.OI 55.16 61.93 0.01 81.50 30" Diameter DI LF 36" Diameter DI LF Page 5 of 7 continued: RE: Change Order l- 2009-] 0 Sanitary Sewer and Manhole Rehabilitation Sanitary Sewer Emergency Repair ITEM DESCRIPTiON SB Force Main Replacement per linear foot 8" Diameter PVC 10" Diameter PVC 12" Diameter PVC 15" Diameter PVC ] 8" Diameter PVC 20" Diameter PVC 21" Diameter PVC 24" Diameter PVC 30" Diameter PVC 36" Diameter PVC 8" Diameter DI 10" Diameter DI 12" Diameter DI 15" Diameter DI 18" Diameter DI 20" Diameter DI 21" Diameter DI 24" Diameter DI 30" Diameter DI 36" Diameter DI Code C:0315-96182-563700-539-000-0000 Additions• 1. Mobilization 2. Traffic Control (per day) 3. Labor Hour Foreman - regular time Foreman - overtime Operatar - regular time Operator - overtime Truck Driver - regular time Truck Driver - overtime Pipe Layer - reguar time Pipe Layer - overtime Laborer - regular time Laborer - overtime 4. Equipment Foreman P/U with hand tools Job truck with tools Tractar & Trailer (TransporC) Track Hole (to ] 00 HP) Track Hole (101 HP to 170 HP) Track Hole (] 71 HP and up) Rubber Tired Backhoe Wheel Loader (to ] 50 HP) Wheel Loader (151 HP and up) Track Type Tractars (to 100 HP) Track Type Tractars (101 HP and up) Dump Truck (Tandem Axle) Plate Tamp Attachment number 1 \nPage 5 1 $ 91.15 $ l $ 122.85 $ UNIT �TY UNIT COST LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF 1 1 1 1 1 l I 1 1 l $ $ $ $ $ $ $ $ $ $ 5.82 8.85 l 2.49 0.01 28.44 35.00 0.01 50.22 78.16 115.56 1 $ 27.45 1 $ 33.75 l $ 39.60 1 $ 0.01 1 $ 55.16 1 $ 61.93 l I $ 81.50 1 $ 91.15 1 $ 122.85 Total Increases Code B: LS 2 $ 200.00 PD 5 $ 40.00 PH PH PH PH PH PH PH PH PH PH PH PH PH PH PH PH PH PH PH PH PH PH PH 80 10 100 10 100 10 100 10 100 ]0 1 100 50 50 10 10 50 48 1 1 1 l 10 1 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 53.00 63.00 41.00 51.00 33.00 43.00 32.00 42.00 29.00 39.00 18.00 26.00 19.00 73.00 116.00 125.00 50.00 53.00 60.00 20.00 25.00 60.00 5.00 TOTAL COST $ $ $ $ $ $ $ $ $ $ 91.15 122.85 5.82 8.85 l 2.49 0.01 28.44 35.00 O.OI 50.22 78.16 115.56 $ 27.45 $ 33.75 $ 39.60 $ 0.01 $ 55.16 $ 61.93 $ - $ 81.50 $ 91.15 $ 122.85 $ 100,000.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 400.00 200.00 4,240.00 630.00 4, ] 00.00 510.00 3,300.00 430.00 3,200.00 420.00 2,900.00 390.00 1,800.00 1,300.00 950.00 730.00 1,160.00 6,250.00 2,400.00 53.00 60.00 20.00 Item # 17 2s.00 600.00 5.00 3" Trash Pump PH 4" Double Diaphragm PH Air Compressor (125 CFM min) PH Page 6 of 7 continued: RE: Change Order 1- 2009-10 Sanitary Sewer and Manhole Rehabilitation Sanitary Sewer Emergency Repair ITEM DESCRIPTION Well Point Pump Well Point 4" Jet Pump Emergency Hauling up to 2500 galllons Emergency Hauling over 2500 galllons 5. Materials Asphalt - 2" Overlay 3000 psi Concrete Off Site Selected Fill Limerock Base Material #57 Washed Stone Bahia Sod City's standard manhole ring City's standard manhole cover Two-way Cleanouts SA. Sewer Pipe Replacement per linear foot 8" Diameter PVC 10" Diameter PVC 12" Diameter PVC 15" Diameter PVC 18" Diameter PVC 20" Diameter PVC 21 " Diameter PVC 24" Diameter PVC 30" Diaineter PVC 36" Diameter PVC 8" Diameter DI 10" Diameter DI 12" Diameter DI 15" Diameter DI l8" Diameter DI 20" Diameter DI 21" Diameter DI 24" Diameter DI 30" Diameter DI 36" Diameter DI SB Force Main Replacement per linear foot 8" Diameter PVC 10" Diameter PVC 12" Diameter PVC 15" Diameter PVC 18" Diameter PVC 20" Diameter PVC 2l" Diameter PVC 24" Diameter PVC 30" Diameter PVC 36" Diameter PVC 1 $ 5.00 $ l $ 8.00 $ 1 $ ll .00 $ UNIT �TY UNIT COST Per Day 1 $ 90.00 LF 1 $ 20.00 Per Day l $ 46.00 PH 1 $ 180.00 PH 1 $ 180.00 SY CY CY TN TN SF EA EA EA LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF 50 $ 101 $ 2 $ l $ 1 $ 1 $ 1 $ l $ 1 $ l $ 1 $ 1 $ 1 $ l $ I $ I $ 1 $ 59 $ I $ 1 $ l $ I $ 1 $ l $ l $ 1 $ 1 $ 1 $ l $ 1 $ 1 $ 1 $ 1 $ 1 $ l $ I $ 1 $ 1 $ t$ 9.00 110.00 3.00 20.00 35.00 0.30 121.95 120.15 50.00 2.61 4.08 5.86 8.72 19.38 0.01 35.90 35.07 0.01 0.01 27.45 33.75 39.60 0.01 SS.l6 61.93 0.01 81.50 91.15 122.85 5.82 8.85 l 2.49 0.01 28.44 35.00 0.01 50.22 78.16 115.56 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Attachment number 1 \nPage 6 5.00 8.00 11.00 TOTAL COST 90.00 20.00 46.00 180.00 180.00 450.00 11,110.00 6.00 20.00 35.00 0.30 121.95 120.15 50.00 Item # 17 2.61 4.08 5.86 8.72 1938 0.01 35.90 35.07 0.59 0.01 27.45 33.75 39.60 0.01 55.16 61.93 0.01 81.50 91.15 122.85 5.82 8.85 l 2.49 0.01 28.44 35.00 0.01 50.22 78.16 115.56 8" Diameter DI LF 10" Diameter DI LF 12" Diameter DI LF 15" Diameter DI LF Page 7 of 7 continued: RE: Change Order 1- 2009-10 Sanitary Sewer and Manhole Rehabilitation Sanitary Sewer Emergency Repair ITEM 18" Diameter 20" Diameter 21" Diameter 24" Diameter 30" Diameter 36" Diameter DESCRIPTiON DI DI DI DI DI DI UNIT LF LF LF LF LF LF 1 $ l $ 1 $ 1 $ 27.45 $ 33.75 $ 39.60 $ 0.01 $ Attachment number 1 \nPage 7 27.45 33.75 39.60 0.01 � UNIT COST TOTAL COST 1 $ 55.16 $ 55.16 1 $ 61.93 $ 61.93 I $ - 1 $ 81.50 $ 81.50 l $ 91.15 $ 91.15 I $ 122.85 $ 122.85 Total Additions Code C: $ 50,000.00 Total Increases/Additions Contract: $ 445,000.00 Item # 17 CHANGE ORDER 1 PROJECT: 2009-2010 Sanitary Sewer and Manhole Rehabilitation - Sanitary Sewer CIPP Rehabilitation CONTRACTOR: Williams Testing LLC 2446 19th Street Sarasota, FL 34234 DATE: Attachment number 2 \nPage 1 8/16/201 PROJECT NUMBER: 09-0047-UT PO REFERENCE NO.: ST106416 COUNCIL AWARD: April 15, 2010 DATE OF CONTRACT: MaV 18, 2010 CODE: 0327-96665-563800-535-000-0000 SCOPE OF CHANGE: THiS CHANGE ORDER ACCEPTS REVISIONS TO THE CONTRACT This change order is to extend the contract for one year and increase the funding with all unit prices, terms and conditions remaining the same-see attached for details. STATEMENT OF CONTRACT AMOUNT ACCEPTED BY: Williams Testing LLC ORIGINAL CONTRACT AMOUNT $406,000.00 CO l- City Council -] 1/15/2012 $206,000.00 By: (SEAL) NEW CONTRACT AMOUNT $ 612,000.00 Jean Dunlop, President APPROVED AS TO FORM: Camilo Soto, George N Cretekos, ATTEST: Assistant City Attorney Rosemarie Call, Date: CITY OF CLEARWATER, in PINELLAS COUNTY, FLORIDA William B. Horne, II Mayor City Clerk City Manager Date: Witnesses: Recommended By: City of Clearwater Lan-Anh Nguyen, PE, Project Manager Michael D Quillen, PE, City Engineer Item # 17 Page 2 of 2 continued: RE: Change Order 1- 2009-70 Sanitary Sewer and Manhole Rehabilitation Sanitary Sewer Cleaning and Televising Inspection ITEM DESCRIPTION Increases• 1.0 CIPP a A) Sanitary Sewer Mains 8" Dia. 6A mm Normal Thickness (.236) b B) Sanitary Sewer Mains 10" Dia. 6.0 mm Normal Thickness (.236) c C) Sanitary Sewer Mains l2" Dia. 6.0 mm Normal Thickness (.236) d D) Sanitary Sewer Mains 15" Dia. 6A mm Normal Thickness (.236) e E) Sanitary Sewer Mains 18" Dia. 6.0 mm Normal Thickncss (.236) f F) Sanitary Sewer Mains 20" Dia. 6A mm Normal Thickness (.236) g G) Sanitary Sewer Mains 24" Dia. 9.0 mm Normal Thickness (.354) 2.0 CIPP Sectional Repair A) Sanitary Sewer Mains 6" Dia. 0'-8' 8.1' - 16' 16.1'-24' B) Sanitary Sewer Mains 8" Dia. 0'-8' 8.1' - 16' 16.1'-24' C) Sanitary Sewer Mains 10" Dia. 0'-8' 8.1' - 16' 16.1'-24' D) Sanitary Sewer Mains 12" Dia. 0'-8' 8.1' - 16' 16.1'-24' E) Sanitary Sewer Mains 15" Dia. 0'-8' 8.1' - 16' 16.1'-24' F) Sanitary Sewer Mains 18" Dia. 0'-8' 8.1' - 16' 16.1'-24' G) Sanitary Sewer Mains 20" Dia. 0'-8' 8.1' - 16' 16.1'-24' H) Sanitary Sewer Mains 24" Dia. 0'-8' 8.1' - 16' 16.1'-24' UNIT PER LF LF LF LF LF LF LF EA. EA. EA. EA. EA. EA. EA. EA. EA. EA. EA. EA. EA. EA. EA. EA. EA. EA. EA. EA. EA. EA. EA. EA. EA. TY UNIT COST 4500 $ 495 $ 500 $ 355.81 $ 100 $ 100 $ 100 $ 30.00 30.00 34.00 43.00 55.00 60.00 65.00 Attachment number 2 \nPage 2 TOTAL COST $135,000.00 $14,850.00 $17,000.00 $15,300.00 $5,500.00 $6,000.00 $6,500.00 1 $ 90.00 $90.00 1 $ 90.00 $90.00 1 $ 90.00 $90.00 1 $ 90.00 $90.00 1 $ 90.00 $90.00 1 $ 90.00 $90.00 1 $ 90.00 $90.00 1 $ 90.00 $90.00 1 $ 90.00 $90.00 1 $ 90.00 $90.00 1 $ 90.00 �90.00 1 $ 90.00 $90.00 1 $ 90.00 $90.00 1 $ 90.00 $90.00 1 $ 90.00 $90.00 1 $ 500.00 $500.00 1 $ 500.00 $500.00 1 $ 500.00 $500.00 1 $ 500.00 $500.00 1 $ 500.00 $500.00 1 $ 500.00 $500.00 1 $ 500.00 $500.00 1 $ 500.00 $500.00 1 $ 500.00 $500.00 Totallncreases: $206,000 Item # 17 City Council Agenda Council Chambers — City Hall Meeting Date:ll/15/2012 SUBJECT / RECOMMENDATION: Request for authority to institute a civil action on behalf of the City against Suncoast Development of Pinellas County, Inc., to recover $1,658.99 for damages to Ciry property. (consent) SUMMARY: On October 20, 2009, employees of Suncoast Development of Pinellas County, Inc., while using a backhoe, punctured a City gas line at the intersection of Flamingo and Fairfold Drives, New Port Richey, Florida. Repairs to the gas line totaled $1,658.99. Attempts to resolve the matter with Suncoast Development of Pinellas County, Inc., have been unsuccessful. The costs relative to each of these actions will include a$300.00 filing fee and fees for service of process of approximately $65.00. Type: Operating Expenditure Current Year Budget?: None Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Appropriation Code 0-590-07000-545900-519— 000-0000 Review Approval: 365.00 ]0/1/2012 to 09/30/2013 Amount 365.00 Budget Adjustment: Annual Operating Cost: Total Cost: Appropriation Comment None 365.00 Cover Memo Item # 18 City Council Agenda Council Chambers — City Hall SUBJECT / RECOMMENDATION: Meeting Date:ll/15/2012 Request Council select Option 1 or 2 as an alternative to Fire Station 45 presented October 1, 2012; award the Construction Manager (CM) at Risk contract to Biltmore Construction, of Belleair, Florida, to construct Fire Station 45 for a Guaranteed Maximum Price (GMP) based on the Option selected; approve a supplemental wark order to HDR Engineering for $429,404; establish a final project budget based on the GMP of the selected option and authorize the appropriate officials to execute same. SUMMARY: The current project budget in capital project 315-91253, Main Fire Station, is $8,057,520. The budget approval presented to Council on October 1, 2012 was continued to November 13, 2012 and staff was tasked to investigate construction cost reductions for Fire Station 45, resulting in two options for Council to consider.The options include construction cost reductions due to value engineering efforts. Option 1 is similar to the station presented in October with a GMP of $9,297,239 million, a$1.6 million reduction. The savings result from modifications to materials, finishes and site amenities, and removal of various LEED items. This option results in a total project budget of $11,489,535 with the inclusion of architectural fees and city costs. At first quarter, this additional funding will be provided by a loan from the Central Insurance Fund in the amount of $3,432,015 with interest paid at the cash pool rate. Option 2 GMP is $8,737,695, which is a$2.18 million reduction from the early October proposal. This option modifies an earlier design with less architectural features. Option 2 employs many of the value engineering items included in Option 1 plus a no brick exterior, slightly smaller square footage, and scaled down exterior features. This option results in a total project budget of $10,907,270 with the inclusion of architectural fees and city costs. At first quarter, this additional funding will be provided by a loan from the Central Insurance Fund in the amount of $2,849,750 with interest paid at the cash pool rate. Penny for Pinellas Funds representing the Gulf Boulevard reimbursement from Pinellas County are recommended to fund the repayment of the loan and related interest payments. Under option 1, interest payments of approximately $209,034 and the additional $3,432,015 results in a total increase of $3,641,049 in the use of Penny for Pinellas funding. Under option 2, interest payments of approximately $150,807 and the additional $2,849,750 results in a total increase of $3,000,557 in the use of Penny for Pinellas funding. Under the Gulf Boulevard agreement, the City will receive $6,708,380 between fiscal year 2012/13 and 2018/19. The Central Insurance Fund will be repaid for the loan in the first six years as reimbursement proceeds are received. Type: Capital expenditure Current Year Budget?: No Budget Adjustment Comments: See summary Current Year Cost: Not to Exceed: Option 1 $9,726,643 Option 2 $9,167,099 Option 1 $9,726,643 Option 2 $9,167,099 Budget Adjustment: Annual Operating Cost: Total Cost: Yes Cover Memo Item # 19 For Fiscal Year: Appropriation Code 0-315-91253-563600-522- 0000 Option 1 0-315-91253-563600-522— 0000 Option 2 Review Approval: 2012 to 2013 Amount $ 9,297,239 $ 8,737,695 Appropriation Comment See summary See summary Cover Memo Item # 19 Attachment number 1 \nPage 1 FS 45 Budget Summary: Option 1 Oct. 2012 Modified Oct. Option 2 Budget Proposal proposal Alternate Design Construction $10,924,121 $9,297,239 $8,737,695 Design $1,144,205 $1,144,205 $1,144,205 Other $1,232,924 $1,048,091 $1,025,370 TOTAL $13,301,250 $11,489,535 $10,907,270 Option 1 The $1.6 million reduction in construction cost from the station proposed in early October to the modified present station include value engineering options such as: 1. Exterior aluminum composite material replaced with colored pre-cast. The other areas will be pre-cast thin brick, red and buff colored. 2. Entryway feature replaced with pre-engineered walkway canopy. 3. Majority of interior flooring revised to polished concrete. Tile walls in non-wet areas replaced with epoxy paint. 4. Removal of LEED certification, including removal of: a. High recycled content of ceiling tiles. b. Concrete in 14 parking spaces originally included to reduce heat island affect. c. Solar hot water heater. d. The Modular Office Systems, which included interior storefront to enhance interior day lighting, replaced with permanent drywall partitions and standard doors. 5. Brick generator enclosure replaced with stucco sound wall between the resident and the generator and brick removed from other equipment enclosures. 6. Ornamental fence around northwest parking lot deleted and replaced with landscape buffer. Parking control arm also deleted. 7. Downsized generator fuel tank. Option 2- An Alternative design. Similar square footage and site to Option 1 but with a different exterior look. Cost reductions of $2.18 million include those for option 1 above and: 1. "Brick look" is not brick but is colored pre-cast. 2. The Madison Street corner treatment achieved via red face mix, roof extension above parapet along the east and south wall and ornamental EIFS (exterior insulation finishing system) features along the cap. 3. No "eyebrow" along cap as shown in Option 1. 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' ,: ��u� fl � s, x �r _ Y1 . . p �- � - � t . s �v '�` � ° � �/.i �Ii � � l � � ��o � � � r i c a 1.. 1 �,i, �' � = I . � i i i o==6n n° u . o � o''+�'- `. � ra � ,�.°_':� .r L -- o ._ o �' —��.� . l �, � � — ��` � '� o ° -, � - ou - Citv of Cleavva Southeast Co�ne� tion 2 rn � � E a� � � �� _� �- �. �f Attachment number 4 \nPage 1 Construction Manager at Risk Contract This CONTRACT made and entered into this 15'h day of November, 2012 by and between the City of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City" or "Owner", and Biltmore Construction Co., Inc. of the City of Belleair, County Pinellas and State of Florida, hereinafter designated as the "Construction Manager". The contracting entities shall collectively be known as the "Parties." WITNESSETH: WHEREAS, the Clearwater City Council has approved using the Construction Manager at Risk approach on appropriate projects as determined by the City's Engineering Department; and WHEREAS, the City desires that the Construction Manager perform the management of the necessary construction, design, and preconstruction services (collectively referred to as the Services) on an as- needed basis subject to the terms and conditions set forth in this agreement and any agreement incorporated into this agreement by reference. NOW, THEREFORE, IT IS AGREED BY THE PARTIES: ARTICLE 1: SCOPE OF WORK AND CONTRACT DOCUMENTS 1.1 The Construction Manager and its successors, assigns, executors or administrators, in consideration of the sums of money, as herein after set forth to be paid by the City to the Construction Manager, shall and will at its own cost and expense perForm all labor, furnish all materials, tools and equipment for all individual projects assigned as a result of this contract. 1.2 For each individual project assigned, in accordance with such proposal and technical supplemental specifications and such other special provisions and drawings, if any, which will be submitted by the City, together with any advertisement, instructions to bidders, general conditions, proposal and bond, which may be hereto attached, and any drawings, if any, which may be herein referred to, are hereby made a part of this contract, and all of said work to be performed and completed by the contractor and its successors and assigns shall be fully completed in a good and workmanlike manner to the satisfaction of the City. 1.3 Unless otherwise specified in this contract, all work shall be completed in accordance with Section III of the City of Clearwater Contract Specifications (the Specifications). For the purposes of this contract, the term Contractor in Section III shall include the Construction Manager. The Specifications, as may be supplemented and changed, along with this Contract constitute the "Contract Documents." In the event there is any conflict between this Contract and the Specifications, this Contract shall take precedence except that the GMP PROPOSAL dated November 1, 2012 is expressly incorporated and made part of this Agreement. Further, the GMP Proposal shall be determinative and control in the event of any conflict, discrepancy, absence of information and / or term or condition to the contrary. ARTICLE 2: CONSTRUCTION MANAGER'S DUTIES AND STATUS 2.1 The Construction Manager recognizes the relationship of trust and confidence established between it and the City by this Agreement, and agrees with the City to furnish its best skill and judgment and the overall supervision of its executives; to furnish efficient business administration and superintendence; Page 1 of 10 Item # 19 Attachment number 4 \nPage 2 and to use every effort to keep upon the project site at all times an adequate supply of workforce and materials to secure its execution and completion in the most expeditious and economical manner. 2.2 The Construction Manager represents that it has made a thorough examination of the premises and is thoroughly familiar with the conditions under which it is to work. 2.3 The Construction Manager agrees to perForm and complete the Services in accordance with laws, rules, and regulations of all governmental authorities and departments thereof. 2.4 The Construction Manager agrees to cooperate with the City, Architect-Engineer, or any other Design Professional in all respects, including, but not limited to, providing necessary preconstruction services, such as evaluation of inethods, availability and costs of the various components of the Services while under design consideration; supervising the Services and the progress thereof; the coordination of the Services and suggesting changes in the Services; and supplying information as to costs and availability of materials and methods of construction in order, amongst other things, to reduce costs wherever the same may be practicably consistent with the quality of the Services presented in the Contract Documents. 2.5 The Construction Manager agrees to the following: a) In connection with the performance of work under this Contract, the Construction Manager agrees not to discriminate against any employee or applicant for employment because of race, sex, religion, color, or national origin. The aforesaid provision shall include, but not be limited to, the following employment: - upgrading - demotion or transfer - recruitment or recruitment advertising - lay-off or termination - rates of pay or other forms of compensation; and - selection for training, including apprenticeship b) The Construction Manager agrees to post hereafter in conspicuous places, available for employees or applicants for employment, notices to be provided by the contracting officer setting forth the provisions of the non-discrimination clause. c) The Construction Manager further agrees to insert the foregoing provisions in all contracts hereunder, including contracts or agreements with labor unions and/or worker's representatives, except sub-contractors for standard commercial supplies or raw materials. ARTICLE 3: SCOPE OF THE SERVICES 3.1 The services that the Construction Manager shall provide include, but are not limited to those described in the following sections. 3.2 Reporting - Written reports shall be provided with the monthly pay requests as follows: a) Monthly Executive Summary which provides an overview of current issues and pending decisions, future developments and expected achievements, and any problems or delays, including code violations found by any permitting agency. Page 2 of 10 Item # 19 Attachment number 4 \nPage 3 b) A Monthly Construction Progress Report that includes a cost narrative, a scheduling narrative and that summarizes the work of the various subcontractors. This report shall include information from the weekiy job site meetings as applicable such as: - general conditions - long lead supplies - current deliveries safety and labor relations programs permits construction problems and recommendations; and plans for the succeeding month 3.3 Scheduling a) Upon award of this Contract, the Construction Manager shall submit a master project schedule covering the planning and design approvals, construction and Owner occupancy of the Project. This schedule will serve as the framework for the subsequent development of all detailed schedules. The master project schedule shall be produced and updated monthly throughout the project. b) Within thirty (30) days after the date of the Owner's issuance of a Notice to Proceed, the Construction Manager shall prepare and submit to the Owner two copies of a Critical Path Method (CPM) construction schedule graphically depicting the activities contemplated to occur as a necessary incident to performance of the work required to complete the project, showing the sequence in which the Construction Manager proposes for each such activity to occur and duration (dates of commencement and completion, respectively) of each activity. c) Following development and submittal of the construction schedule the Construction Manager shall, at the end of each calendar month during the project, or at such earlier intervals as circumstances may require, update and/or revise the construction schedule to show the actual progress of the work performed and the occurrences of all events which have affected the progress of performance of work already perFormed or will affect the progress of the performance of the work yet to be performed in contrast with the planned progress of performance of such work, as depicted on the original construction schedule and all updates and/or revisions thereto as reflected in the updated and/or revised construction schedule last submitted prior to submittal of each such monthly update and revision. Each such update and/or revision to the construction schedule shall be submitted to the Owner in duplicate. d) The Construction Manager shall provide current scheduling information and provide direction and coordination regarding milestones, beginning and finishing dates, responsibilities for performance and the relationships of the Construction Manager's work to the work of his subcontractors and suppliers to enable them to perform their respective tasks so that the development of construction progresses in a smooth and efficient manner in conformance with the overall project schedule. The schedule shall include all phases of the construction work, material supplies, long lease procurement, approval of shop drawings, change orders in progress, schedules for change orders, and performance testing requirements. The Construction Manager shall advise the Owner, its representatives and the Architect-Engineer of their required participation in any meeting or inspection giving each at least one week notice unless such notice is made impossible by conditions beyond his control. The Construction Manager shall hold job-site meetings at least once each month with the Construction Team and at least once each week with the subcontractors and the Architect- Engineer's Field Representative, or more frequently as required by work progress, to review progress, discuss problems and their solutions and coordinate future work with all subcontractors. Page 3 of 10 Item # 19 Attachment number 4 \nPage 4 e) Twice per month corresponding as closely as possible with progress review meetings, a"two week" look ahead report shall be prepared and submitted to Owner and Architect / Engineer. 3.4 Design Review and Recommendations a) The Construction Manager shall familiarize himself thoroughly with the evolving architectural, civil, mechanical, plumbing, electrical and structural plans and specifications and shall follow the development of design through Contract Documents. The Construction Manager shall make recommendations with respect to the selection of systems and materials, and cost reducing alternatives including assistance to the Architect-Engineer and Owner in evaluating alternative comparisons versus long term cost effect. The evaluation shall speak to the benefits of the speed of erection and early completion of the project. The Construction Manager shall furnish pertinent information as to the availability of materials and labor that will be required. The Construction Manager shall submit to the Owner and Architect-Engineer such comments as may be appropriate concerning construction, feasibility, and practicality. The Construction Manager shall bring to the Owner and the Architect-Engineer's attention any apparent defects in the design, drawing and specifications, or other documents. The Construction Manager shall prepare an estimate of the construction cost at appropriate milestones during the design and shall evaluate such estimate with the project budget. The Construction Manager shall recommend cost saving alternatives, as appropriate, at each design milestone. At each design milestone the Owner, Architect Engineer and Construction Manager shall conduct a value engineering review. b) After receiving the Construction Documents for each phase of the project, the Construction Manager shall perform a specific review thereof. Promptly after completion of the review, the Construction Manager shall submit to the Owner, with a duplicate to the Architect- Engineer, a written report covering suggestions or recommendations previously submitted, additional suggestions or recommendations as the Construction Manager may deem appropriate, and all actions taken by the Architect-Engineer with respect to same, any comments he may deem to be appropriate with respect to separating the work into separate contracts and/or alternative materials. c) At completion of the Construction Manager's review of the plans and specifications, except only as to specific matters as may be identified by appropriate comments pursuant to this section, the Construction Manager shall warrant, without assuming any architectural or engineering responsibility, that the plans and specifications are consistent, practical, feasible and constructible. The Construction Manager shall warrant that the work described in the plans and specifications for the various bidding packages is constructible within the scheduled construction time. d) The Construction Manager shall review the design for the purpose of identifying long lead procurement items (i.e. machinery, equipment, materials and supplies). When each item is identified, the Construction Manager shall notify the subcontractors, the Owner, and the Architect-Engineer of the required procurement and schedule. Such information shall be included in the bid documents and made a part of all affected sub-contracts. As soon as the Architect-Engineer has completed drawings and technical specifications and the Construction Manager has obtained permitting approval, the Construction Manager shall prepare invitations for bids. The Construction Manager shall keep informed of the progress of the respective subcontractors or suppliers, manufacturing or fabricating such items and advise Project Director, Owner and Architect-Engineer of any problems or prospective delay in delivery. Page 4 of 10 Item # 19 Attachment number 4 \nPage 5 3.5 Staffing - Key personnel assigned to City projects by the Construction Manager shall not be removed from the project until alternate personnel acceptable to the City are approved in writing by the City. 3.6 Soliciting Bids a) Without assuming responsibilities of the Architect-Engineer, and unless waived in writing by the Owner, the Construction Manager shall prepare invitations for bids, or requests for proposal when applicable, for all procurements of long lead items, materials and services, and for Subcontractor contracts. Such invitations for bids shall be prepared in accordance with the following guidelines: i) Contracts totaling $1,000 but not exceeding $10,000 may be entered into by the Construction Manager with the firm which is qualified and submits the lowest verbal quotation. The Construction Manager shall obtain a minimum of two (2) verbal quotations. These quotations shall be entered on a bid tabulation sheet and a copy of such tabulation sent to the Owner, Architect-Engineer and to each firm. The successful quotation shall be confirmed by written contract or purchase order to the low bid firm defining the scope and quality of work to be provided. ii) Contracts totaling $10,000 but not exceeding $200,000 may be entered into by the Construction Manager with the firm who is qualified and submits the lowest responsive proposal. The Construction Manager shall request at least three (3) firms to submit sealed written proposals based on written drawings and/or specifications. The written proposals shall all be opened publicly at the location, date and time named by the Construction Manager in his request for proposal. A tabulation of the results shall be furnished to the Owner, Architect-Engineer and to each firm. iii) Contracts totaling $200,000 but not exceeding $500,000 may be entered into by the Construction Manager with the firm who is pre-qualified and submits the lowest responsive proposal. The Construction Manager shall advertise these projects at least once with the last advertisement appearing at least 21 calendar days prior to the established bid opening date. These proposals shall be based on approved plans and specifications. Bids shall be received and opened publicly at the location, date and time established in the bid advertisement. iv) Contracts totaling $500,000 or greater shall be treated the same as described under iii above except that the advertisement shall be run for at least 30 days prior to the established bid opening and at least 5 days prior to any scheduled pre-bid conference. v) Individual purchases of materials or rentals or leases of equipment of up to $999.99 each may be made without bids or quotes when reasonably necessary to expedite work on the project; however, the Construction Manager shall not divide or separate a procurement in order to avoid the requirements set forth above. vi) Site utilities may be acquired at market rates from the entity(ies) providing such in the franchise area. b) For each separate construction contract exceeding $35,000, the Construction Manager shall, unless waived by Owner, conduct a pre-bid conference with prospective bidders, the Architect-Engineer and the Owner. In the event questions are raised which require an interpretation of the bidding documents or otherwise indicate a need for clarification or correction of the invitation, the Construction Manager shall transmit these to the Architect- Page 5 of 10 Item # 19 Attachment number 4 \nPage 6 Engineer and upon receiving clarification or correction in writing shall prepare an addendum to the bidding document, and issue same to all of the prospective bidders. 3.7 Quality Control - The Construction Manager shall develop and maintain a program, acceptable to the Owner and Architect-Engineer that assures quality control of the construction. The Construction Manager shall supervise the work of all subcontractors providing instruction to each when their work does not conform to the requirements of the plans and specifications and shall continue to assert influence and control over each subcontractor to ensure that corrections are made in a timety manner so as to not affect the efficient progress of the work. Should disagreement occur between the Construction Manager, the Owner or the Architect-Engineer over acceptability of work and conformance with the requirements of the specifications and plans, the Owner shall be the final judge of performance and acceptability. 3.8 Subcontractor Interfacing - The Construction Manager shall be the single point of interface with all subcontractors for any work done under this Contract. The Construction Manager shall negotiate all change orders, field orders and request for proposals, with all affected subcontractors and shall review the costs of those proposals and advise the Owner and Architect-engineer of their validity and reasonableness, acting in the Owner's best interest prior to requesting approval of each change order from the Owner. Before any work is begun on any change order, a written authorization from the Owner must be issued. When health and safety are threatened, however, the Construction Manager shall act immediately to remove such threat to health and safety. The Construction Manager shall also carefully review all shop drawings and then forward the same to the Architect- Engineer for review and actions. The Architect-Engineer will transmit them back to the Construction Manager who will then issue the shop drawings to the affected subcontractor for fabrication or revision. The Construction Manager shall maintain a record to promote expeditious handling. The Construction Manager shall request the Architect-Engineer to make interpretations of the drawings or specifications requested of him by the subcontractors and shall maintain a record to promote timely response. The Construction Manager shall advise the Owner and Architect-Engineer when timely response is not occurring on any of the above. The Construction Manager shall collect, review and submit to the Owner, all project closeout documentation including operation, maintenance and training manuals. ARTICLE 4: MAXIMUM PROJECT COST AND FEES FOR SERVICES 4.1 Guaranteed Maximum Price for Construction a) When the Construction Documents are sufficiently complete to establish the scope of work for the project or any portion thereof, the Construction Manager will establish and submit in writing to the Owner for his approval a Guaranteed Maximum Price (GMP) guaranteeing the maximum price to the Owner, for the construction cost of the project or designated part thereof. Such Guaranteed Maximum Price will be subject to modification for changes in the project as provided in article 4.1(e) below. Actual price paid for the work by the Owner, however, shall be the actual cost of all work subcontracts, supply contracts, direct labor costs, direct supervision costs and direct job costs, plus the Construction Manager's fees or the GMP, whichever is less when the work is complete. b) At the time of submission of a Guaranteed Maximum Price, the Construction Manager will verify the time schedule for activities and work which were adopted and used to determine the Construction Manager's cost of work. In addition to the cost of work, a GMP will include an agreed upon sum as the construction contingency which is included for the purpose of defraying the expenses due to unforeseen circumstances relating to construction. The Construction Manager will be required to furnish documentation evidencing expenditures charged to the Page 6 of 10 Item # 19 Attachment number 4 \nPage 7 contingency prior to the release of funds by the Owner. If bids are received below the applicable line items in the GMP, the surplus will be added to the contingency. c) If bids are received above the applicable line item in the GMP, the deficiency will be taken from the contingency; however, such occurrence shall not be cause to increase the GMP. d) If bids are not received for a portion of the work at or below the appiicable line item amount in the GMP, the Construction Manager reserves the right to perform that portion of the work as acknowledged by the Owner or negotiate for its performance for the specified line item lump sum amount or less. e) The increase or decrease in the Guaranteed Maximum Price resulting from a change in the Project shall be determined in one or more of the following ways: By mutual acceptance of a lump sum properly itemized and supported by sufficient substantiating data to permit evaluation by the Architect Engineer and owner; By unit prices stated in the Agreement or subsequently agreed upon; iii. If none of the methods is agreed upon, the Construction Manager, provided it has received a signed written order by the Owner, shall promptly proceed with the work involved. The cost of such work shall then be determined on the basis of the reasonable expenditures and savings of those performing the work attributed to the change. In the event a Change Order is issued under these conditions, however, the Architect-Engineer will establish an estimated cost of the work and the Construction Manager shall not perform any work whose cost exceeds that estimate without prior written approval by the Owner. In such case, the Construction Manager shall keep and present, in such form as the Owner may prescribe, an itemized accounting together with appropriate supporting data of the increase in the Cost of the Project. The amount of decrease in the Guaranteed Maximum Price to be allowed by the Construction Manager to the Owner for any deletion or change which results in a net decrease in cost will be the amount of the actual net decrease; iv. The Architect-Engineer will have authority to order minor changes in the Project not involving an adjustment in the Guaranteed Maximum Price or an extension of the Construction Completion Date and not inconsistent with the intent of the Drawings and Specifications. Such changes shall be effected by written order. Documentation of changes shall be determined by the Architect-Engineer.. Changes shall be approved by the Architect-Engineer. 4.2 Construction Manager's Fee - In consideration of the performance of the contract, the Owner agrees to pay the Construction Manager as compensation for his services, fees as set forth below : a) Preconstruction Phase Fee - shall be based on design costs if applicable, constructability review, value engineering and fee determination of Guaranteed Maximum Price. The fee for this phase in the amount of 24 750.00 shall be paid at the negotiated price upon receipt of the Guaranteed Maximum Price. b) Construction Phase Fee - Prior to commencement of the Construction Phase, the Owner will direct the Construction Manager in writing to proceed into the Construction Phase. The Construction Manager's compensation for work or service performed Page 7 of 10 Item # 19 Attachment number 4 \nPage 8 during the Construction Phase shall be a fee of .The Construction Phase Fee shall be invoiced and paid in 12 months. Payments will be remitted monthly at the cost of each and one final monthly payment of . The first monthly payment shall become due thirty days following the issuance of the first Construction Authorization and the final monthly payment shall be paid only when construction of the project is completed and occupancy of the project accepted by the Owner. If construction is authorized only for a part of the project, the fee paid shall be proportionate to the amount of work authorized by the Owner. ARTICLE 5: TERMINATION AND TIME OF THE ESSENCE 5.1 If the Construction Manager is adjudged bankrupt or makes a general assignment for the benefit of creditors, or if a receiver is appointed on account of its insolvency, or if refuses or fails, except in cases for which an extension of time is provided, to supply enough properly skilled workmen or proper materials for the Services, or otherwise be guilty of a substantial violation of any provision of this Agreement as determined by the certificate of the Architect, the Owner may, without prejudice and reserving any other right or remedy the Owner may have, after giving the Construction Manager seven (7) days' written notice, terminate the employment of the Construction Manager and take possession of the premises and all materials, tools, and appliances thereon and finish the Project in whatever manner the Owner may deem expedient. 5.2 It is mutually agreed between the parties hereby that time is of the essence of this contract, and in the event that the Substantial Completion Date is not achieved within the time stipulated herein, it is then further agreed that the City may deduct from such sums or compensation as may be due to the Construction Manager, the sum of $1,000.00 per day for each day that the work to be performed by the Construction Manager remains incomplete beyond the time limit specified herein, which sum of � 1,000.00 per dav shall on�y and solely represent damages which the City has sustained by reason of the failure of the Construction Manager to complete the work within the time stipulated, it being further agreed that the sum is not to be construed as a penalty but is only to be construed as liquidated damages for failure of the Construction Manager to complete and perform all work within the time period as specified in this contract. ARTICLE 6: INDEMNIFICATION 6.1The Construction Manager and his or its successors and assigns does hereby agree to assume the defense of any legal action which may be brought against the City as a result of the Construction Manager's activities arising out of this contract and furthermore, in consideration of the terms, stipulations and conditions as contained herein, agrees to hold the city free and harmless from any and all claims for damages, costs of suits, judgments or decrees resulting from any claims made under this contract against the city or the contractor or the contractor's sub-contractors, agents, servants or employees resulting from activities by the aforementioned contractor, sub-contractor, agent servants or employees. 6.2 Nothing contained herein shall be construed as a waiver of any immunity from or limitation of liability the City (Owner) may be entitled to under the doctrine of sovereign immunity or section 768.28, Florida Statutes. Page 8 of 10 Item # 19 Attachment number 4 \nPage 9 TICLE 7: TITLE TO THE PROJECT 7.1 The title of all work, completed portions of the Project and in the course of construction, and of all materials on account of which payment has been made shall be in the Owner. ARTICLE 8: ASSIGNMENT 8.1 This Agreement shall be binding upon and inure to the benefit of the Parties hereto and their respective successors and assigns, except that this Agreement may not be assigned by either party without the prior written consent of the other party. Any assignment made without such prior written consent shall not vest rights in the assignee. ARTICLE 9: ADDITIONAL PROVISIONS 9.1 This Agreement shall be governed by and construed in accordance with the laws of the State of Florida, and the venue for any dispute under this Agreement shall be an appropriate court of competent jurisdiction in Pinellas County, Florida. 9.2 Any notice required to be given by the terms and provisions of this Agreement or by any law or governmental regulation, either by the Owner or Construction Manager, shall be in writing unless otherwise required by such law or regulation and shall be deemed to have been served and given when deposited in either Registered or Certified Mail in United States Branch Post Office, addressed to the party hereto to whom directed, at the address specified in the Specifications,. 9.3 The language in this Agreement shall be construed according to its customary meaning within the Florida building industry. Whenever used, the singular shall include the plural, the plural the singular, and the use of any gender shall be applicable to al� genders. 9.4 If any provision of the Contract Documents is invalid or unenforceable as against any person or party, the remainder of the Contract Documents and the applicability of such provision to other persons or parties shall not be affected thereby. 9.5 Nothing contained in this Agreement shall be construed to mean that the Construction Manager and Owner are joint venturers or partners. Page 9 of 10 Item # 19 Attachment number 4\nPage 1 � IN WITNESS WHEREOF, the parties to the agreement have hereunto set their hands and seals and have executed this Agreement, in duplicate, the day and year first above written. CITY OF CLEARWATER IN PINELLAS COUNTY, FLORIDA : William B. Horne II Countersigned: : City Manager George Cretekos, Mayor-Councilmember (Contractor must indicate whether Corporation, Partnership, company or Individual) (The person signing shall, in his own handwriting sign the Principal's name, his own name and his title; where the person is signing for a Corporation he must, by Affidavit, show his authority to bind the Corporation). Attest: (Seal) Rosemarie Call, City Clerk Approved as to form: Camilo Soto, Assistant City Attorney (Contractor) : (Seal) Page 10 of 10 Item # 19 1. 2. �� 1l:��I �I�! ,� O� T�L G' l O�1 S�� HDR Engineering, Inc. Supplemental WORK ORDER INITIATION FORM for the CITY OF CLEARWATER Date: HDR Project Number: City Project Number: PROJECT TITLE: FIRE STATION 45 DESIGN 09/17/2012 008898-162396 09-0036-FD Attachment number 5 \nPage 1 SCOPE OF SERVICES: The services described herein are required due to circumstances beyond HDR's control, and are considered Additional Services / Change in Services to the work being performed in accordance with a previously approved City Work Order. PRE-DESIGN PHASE Pre-design phase for this project has been completed in accordance with a previously approved Work Order. II. DESIGN PHASE 1. Modify the Design Development (DD) Documents for the FIRE STATION 45 DESIGN issued and dated 11/03/2011 as required to coordinate with the City's approved building exterior redesign, the DRC & CDB reviews, budget modification; and to revise the previously completed Design Development documents made necessary by those modifications. This scope of work includes the following tasks: a. Architectural: i. Re-coordination the structural; and the mechanical, electrical, plumbing and fire protection (MEP & FP) Engineering due to redesign of the architectural exterior envelope changes and the building location and shape. ii. Revise architectural and interior design plans required coordination with approved exterior building redesign. iii. Revise Architectural building sections and wall sections. b. MEP, FP and Telecommunications Engineering: i. Re-coordination of inechanical, electrical, plumbing, fire protection and telecommunication documents relative to architectural changes to building location, shape internal plan changes. ii. Revise design development detailed load calculations in order to determine the sizing of HVAC equipment for the facility. This service shall include preparation Item # 19 120917 fs45 workorder 1 Of 16 form revised: 8/9/2012 Attachment number 5 \nPage 2 of ventilation calculations in compliance with the ASHRAE Standard 62.1 and preparation of energy calculations for compliance with the 2010 Florida Building Code. It should be noted due to the significant changes to the building exterior skin and a lot more glazing our original calculations will need to be completely redone. iii. Revise the design development documents updating the design and installation of a complete HVAC system for the facility, where the new calculations require CFM and equipment specification revisions. Update large scale plans of mechanical spaces, sections, installation details, and schedules for equipment. Revise written specifications to agree with modifications required to new code revisions. iv. Re-coordinate utility points of connection due to the architectural modifications to the building geometry and location. v. Reevaluation of hydraulic calculations for the facility in accordance with NFPA 13, and revise the hydraulic calculations as required vi. Assist Architect with their updating of the LEED design criteria based on Code revisions and exterior re-design of the facility. vii. Revise project energy model due to redesign and new code requirements 2. Precast Design Criteria Package - Preparation of the precast design criteria and the building foundation system. Scope includes coordination and planning modification to accommodate new column locations and sizes; evaluation of associated planning for coordination of floor penetration with precast elements; and design modification required for vertical structural changes and coordination of building systems. This Scope of work requires the City's Construction Contractor to provide all project building structural engineering, construction permit documents, miscellaneous structural steel coordination, including the complete foundation design based upon the HDR structural engineering design criteria documents. Further, this option requires the City's Construction Contractor to provide for subcontractor construction coordination documents based on the Architects and Architectural Engineering Consultants (A/E's) completed construction documents being prepared in accordance with a separate Work Order. III. FINAL DESIGN PHASE Final design phase services shall include incorporation of the DESIGN PHASE modified Design Development (DD) Documents as described by this work order, in accordance with the requirements of the previously approved Work Order for this project. IV. BIDDING PHASE Bidding phase services shall be provided in accordance with the requirements of the previously approved Work Order for this project. Item # 19 120917 fs45 workorder 2 Of 16 form revised: 8/9/2012 Attachment number 5 \nPage 3 V. CONSTRUCTION PHASE Construction Contract Administration Services (CCA) as defined by Attachment 'C' attached herein. Provide an early site work permit document package prior to completion of the Construction Contract Document and prior to commencement of other Construction Contract Administration Services. This service includes providing an initial site work permit package based on preliminary precast structural design information and one final site work package required by the final precast structural design information. This service includes a review of the geotechnical foundation recommendations in the event the design loads exceed 10% of those used for the original analysis and recommendations. b. CCA Commissioning Services as required to meet the USGBC LEED Silver requirements. c. CCA Services to be provided by Civil Engineering, Architectural Landscape Design, Architecture, Interior Design; Mechanical, Electrical, Plumbing, Telecommunications and Fire Protection Engineering; Sustainability, and Traffic Signalization Engineering. d. CCA Services for Sustainable Design - The stated goal of the project is to achieve a minimum of a LEED Silver Certification. Services include guidance and review of the contractor for required LEED construction phase documentation, providing administrative support for the LEED certification process, and coordination with the multi-disciplinary team integral in achieving the owner's environmental goals through a collaborative process. i. LEED Construction Coordination ii. Provide tools needed for the Contractor to track the progress on their assigned credits. Review LEED-related submittals as identified in the project specifications. iii. Provide monthly coordination meetings to facilitate LEED construction administration iv. Provide necessary documentation as pertains to chosen LEED credits that the LEED Project Administrator is uniquely qualified to provide. v. Craft questions to USGBC for clarification or interpretation of credit language as it pertained to the project. vi. Collect documentation from the project team and organize information into correct format for submission to USGBC. Track team progress toward completion of required documentation, develop, and maintain a list of the required information and review with the project team. e. Post-Construction: LEED Construction Documentation and Submittal Coordinate construction documentation for LEED Construction Submission. Adjudicate comments from USGBC after original submission for the Construction Submission review, track the LEED review progress, resubmit documentation with additional information as required to obtain final approval of the Submitted credits. Manage the appeals process after the Construction Submission re-submittal if required. Item # 19 120917 fs45 workorder 3 of 16 form revised: 8/9/2012 Attachment number 5 \nPage 4 3. PROJECT GOALS: a. Design Phase Modified Design Development (DD) Documents for the FIRE STATION 45 DESIGN issued and dated 11/03/2011 as required to coordinate with the City's approved building exterior redesign, the DRC & CDB reviews, budget modification; and to revise the previously completed Design Development documents made necessary by those modifications. b. Provide administration of the Contract between the Owner and the Contractor for the construction of Fire Station 45 as defined by the Construction Documents prepared by the A/E and to provide services more fully described by Attachment 'C'. 4. BUDGET: This price includes all labor and expenses anticipated to be incurred by HDR Engineering, inc for the completion of these tasks in accordance with Professional Services Method "B" — Lump Sum — Percentage of Completion by Task, for a fee of four hundred two thousand six hundred eighty Dollars ($402,680), and not to exceed fees for task allowances totaling twenty six thousand seven hundred twenty four pollars ($26,724). The Following permit application and other fees will be paid by the consultant and invoiced to the City as a reimbursable: a) Application Fees for LEED registration & Certification: The following assumptions are included: 1. The City will assign HDR as GBCI LEED agent as required to be eligible for the reduced costs listed below and included herein. 2. The fees listed do not included expedited reviews and scheduling by GBCI and LEED a. USGBC registration provided under previous work order b. Design review $2,000 c. Construction review $500 d. Appeals for: Complex credit $800/credit. This proposal assumes 2 complex credit appeals will be required. ii. All other credits $500/credit, not included in this proposal e. LEED interpretations $180/credit, not included in this proposal f. Project formalized CIR's $220/credit. This proposal assumes 2 CIR's will be required. b) Project permit application fees: a. City of Clearwater Building permit fees are not included b. FDOT permit fee is not required and not included c. FDEP NOI NPDES permit will be provided by Contractor and is not included d. FDEP Water Permit $650 e. FDEP Sewer Permit $250 Item # 19 120917 fs45 workorder 4 of 16 form revised: 8/9/2012 5. � 7. Attachment number 5 \nPage 5 SCHEDULE: The project is to be completed 493 calendar days from issuance of notice-to-proceed. The project deliverables are to be phased as follows: Modify the Design Development (DD) Document Final construction documents Construction Contract Administration (CCA) STAFF ASSIGNMENT (Consultant): HDR Architecture: Stephen Panzarino, Project Managing Principal Alan C. Temple, Project Manager Thomas Chapuis, Project Designer Munira Rawat, Sustainable Project Manager William Burke, Landscape Architect Eric Krumm, Construction Contract Administrator SSRCx, LLC: Colleen Smith — Commissioning Agent Hamilton Engineering & Surveying, Inc. Lucas Carlo, Civil Engineer Grimail Crawford, Inc. Rob R. Swann, P.E., Sr. Traffic Engineer 28 calendar days 100 calendar days 365 calendar days TLC Engineering: Raymond Stacey, Sr. Electrical PM Rob Shorey, Plumbing Engineer Clayton Scelzi, Mechanical Engineer Santiago Beron, Telecommunication, and Security Engineer CORRESPONDENCE/REPORTING PROCEDURES: ENGINEER's project correspondence shall be directed to: Alan C. Temple, Project Manager All City project correspondence shall be directed to: Tara Kivett with copies to others as may be appropriate. 8. INVOICING/FUNDING PROCEDURES: Invoices shall be submitted monthly to the City of Clearwater, Attn: Veronica Josef, Senior Staff Assistant, Engineering, P. O. Box 4748, Clearwater, Florida 33758-4748, for work performed. Contingency services will be billed as incurred only after written authorization provided by the City to proceed with those services. City Invoicing Code: 0-315-91253-561100-522-000-0000 Item # 19 120917 fs45 workorder 5 of 16 form revised: 8/9/2012 Attachment number 5 \nPage 6 9. INVOICING PROCEEDURES At a minimum, in addition to the invoice amount(s) the following information shall be provided on all invoices submitted on the Work Order: A. Purchase Order Number and Contract Amount. B. The time period (begin and end date) covered by the invoice. C. A short narrative summary of activities completed in the time period D. Contract billing method — Lump Sum E. If Lump Sum, the percent completion, amount due, previous amount earned and total earned to date for all tasks F. If the Work Order is funded by multiple funding codes, an itemization of tasks and invoice amounts by funding code. 10. SPECIAL CONSIDERATIONS: Intentionally left blank PREPARED BY: Stephen Panzarino Managing Principal HDR Architecture, inc. Date APPROVED BY: Michael D. Quillen, PE City Engineer City of Clearwater Date Item # 19 120917 fs45 workorder 6 of 16 form revised: 8/9/2012 Attachment number 5 \nPage 7 Attachment "A" ° �Clearwater � � CITY OF CLEARWATER ENGINEERING DEPARTMENT ►��r�;t� _: � - -: � _ _;�� _� CITY DELIVERABLES 1. FORMAT The design plans shall be compiled utilizing the following methods: 1. City of Clearwater CAD standards. 2. Datum: Horizontal and Vertical datum shall be referenced to North American Vertical Datum of 1988 (vertical) and North American Datum of 1983/90 (horizontal). The unit of measurement shall be the United States Foot. Any deviation from this datum will not be accepted unless reviewed by City of Clearwater Engineering/Geographic Technology Division. 2. DELIVERABLES The design plans shall be produced on bond material,'^'�0'-'30" x 42" at a scale of 1" = 20' unless approved otherwise. Upon completion the consultant shall deliver all drawing files in digital format with all project data in Autodesk Civil 3D file format. If not available Land Desktop files are still acceptable, however the City or Clearwater is currently phasing out Land Desktop. NOTE: If approved deviation from Clearwater CAD standards are used the Consultant shall include all necessary information to aid in manipulating the drawings including either PCP, CTB file or pen schedule for plotting. The drawing file shall include only authorized fonts, shapes, line types or other attributes contained in the standard release of Autodesk, Inc. software. All block references and references contained within the drawing file shall be included. Please address any questions regarding format to Mr. Tom Mahony, at (727) 562 4762 or email address Tom.Mahony@myClearwater.com. All electronic files (CAD and Specification files) must be delivered upon completion of project or with 100% plan submittal to City of Clearwater. Item # 19 120917 fs45 workorder 7 Of 16 form revised: 8/9/2012 Attachment number 5 \nPage 8 Attachment "B" FIRE STATION 45 DESIGN HDR Engineering, Inc. WORK ORDER INITIATION FORM PROiECT BUDGET Sub Task ��sc�•Iption Cansultan� Labo+• Tota! 3.0 C�esegn Development 0.1 A�chitecture, M. E, P, S TLC MEP, FP & IT �2�,000 $22,OOfl stru�tural $3,OOfl $3,ODi7 Tamp� �rchitecture �97.DC}0 $97,�0(] a.2 C�vil Engin��ring $C� a.a Landscape Arehitecture f Site Lighting $C} o.a Estfmating �C� 0.5 LEED Consulting $0 o.s Furniture Selection �Q a.7 Er�ergy Model TLC $5,40� $5,Oa{3 a.s GeQtechni�al Survey $4 a.� LEED Fundamental Gdmmissioning $[} o.�o LEED Enhanced Comrnissioning $f} task total $27,Q�]C1 $1Q�D,QQQ $127,i3(J�7 5u6 Task Clescri�tion Consultanf Labor Tota! G.0 Cvnsfruction ContraafAdmrnistration a. i Architecture, M, E, P, S TLC MEP, FP � IT struetu ral Ta�mpa archite�cture a.� Ci�il Engineering Hamiltcsn Engineering Grimail traffic o.i Landscap� Architecture ! Si#e Lig�ting HDR-Tampa HC�R-Jacksonville o.i �stimating a.? LEED Grnsu�lting a.s LEE� Constructivr� Phase Gommissioning $Q �4�.9a0 $42,90C� ��a.aoa ��a.aaa �98.C100 $98,Ot30 $8.7a�] $8.7b{7 $1,4(J4 $1,�14{l $C� $2.�0� $2.30� $11,QOQ $1�,04Ci $0 �0 $C} $C] �24.2Q� $24,�Li0 $3D,70Q $0 $30,7Q� a.� Early Site Work F'ermitting Package $40,880 $6,C]00 $45,88D a.io LEEa Enhan�ed Commissivning ��] �0 �Q 0.11 Public In�ol�ement Meetings �0 �0 $0 task tQtal $124, � 80 $151,50[1 $275.68Q Sub total Labor and Contractars $402,68Q Ofher Direct Costs {Permittin� s� Application Fees} $5,d4fl Owner Cantingency for all �'hases (City Woric C7rder $�� 4 allnwance) GRANQ T�TAL $429,4�4 Item # 19 120917 fs45 cn005workorderdraft.docx 8 Of 16 form revised: 8/9/2012 Attachment number 5 \nPage 9 Attachment "C" FIRE STATION 45 DESIGN HDR Engineering, Inc. Attachment 'C' The following terms and conditions for Construction Contract Administration phase services are based on a MODIFIED AIAOO B103T"^ - 2007 STANDARD FORM OF AGREEMENT BETWEEN OWNER AND ARCHITECT; Article 3.6 CONSTRUCTION PHASE SERVICES. The recommended modifications incorporated herein are indicated by bold (added) or °*N;'�^ *�N^„^� (deleted) text. The recommended modifications have been developed through years of working with owners to address their desires and concerns and through a series of conferences between HDR's corporate counsel, contract writers and specification wri ters. The City should consider use of the AIA A201-2007 edition of the General Conditions of the Contract for Construction in conjunction with the project. The terms and conditions below and or modifications to them may affect provisions of the A201, the A201 should be modified accordingly as agreed by the owner and architect. CONSTRUCTION PHASE SERVICES 1 GENERAL 1.1 The Architect shall provide administration of the Contract between the Owner and the Contractor as set forth below and in AIA Document A201T"'-2007, General Conditions of the Contract for Construction as modified for the Project. If the Owner and Contractor modify AIA Document A201-2007, those modifications shall not affect the Architect's services under this Agreement unless the Owner and the Architect amend this Agreement. 1.2 The Architect shall advise and consult with the Owner during the Construction Phase Services. The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement. The Architect shall not have control over, charge of, or responsibility for the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, nor shall the Architect be responsible for the Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents. The Architect shall be responsible for the Architect's negligent acts or omissions, but shall not have control over or charge of, and Item # 19 120917 fs45 workorder 9 of 16 form revised: 8/9/2012 Attachment number 5\nPage 1 � Attachment "C" shall not be responsible for, acts or omissions of the Contractor or of any other persons or entities performing portions of the Work. 1.3 Subject to Section 4.3, the Architect's responsibility to provide Construction Phase Services commences with the award of the Contract for Construction and terminates e�e ,�.,+„ +�,,, n,-,.�,;�,,,.t ;��,,,,� ��,,, �;�.,� r,,,-+;�;,..,�,. �„r o.,.,,,,,.,,*, sixty (60) days after the date of Substantial Completion of the Work as defined in the Contract Documents or Contract for Construction. If the Contract Documents or Contract for Construction does not contain the date for Substantial Completion, the Architect's responsibility to provide Construction Phase Services shall terminate sixty (60) days after the proposed date of Substantial Completion stipulated by the Contractor in its initial construction schedule. 2 EVALUATIONS OF THE WORK 2.1 The Architect shall visit the site at intervals appropriate to the stage of construction, or as otherwise required in Section 4.3.3, to become generally familiar with the progress and quality of the portion of the Work completed, and to determine, in general, if the Work observed is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. However, the Architect shall not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of the Work. On the basis of the site visits, the Architect shall keep the Owner reasonably informed about the progress and quality of the portion of the Work completed, and report to the Owner (1) known deviations from the Contract Documents and from the most recent construction schedule, and (2) defects and deficiencies observed in the Work. 2.2 The Architect has the authority to reject Work that does not conform to the Contract Documents. Whenever the Architect considers it necessary or advisable, the Architect shall have the authority to require inspection or testing of the Work in accordance with the provisions of the Contract Documents, whether or not such Work is fabricated, installed or completed. However, neither this authority of the Architect nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the Contractor, Subcontractors, material and equipment suppliers, their agents or employees or other persons or entities performing portions of the Work. 2.3 The Architect shall interpret and decide matters concerning performance under, and requirements of, the Contract Documents on written request of either the Owner or Item # 19 120917 fs45 workorder 10 Of 16 form revised: 8/9/2012 Attachment number 5 \nPage 1 Attachment "C" Contractor. The Architect's response to such requests shall be made in writing within any time limits agreed upon or otherwise with reasonable promptness. 2.4 Interpretations and decisions of the Architect shall be consistent with the intent of and reasonably inferable from the Contract Documents and shall be in writing or in the form of drawings. When making such interpretations and decisions, the Architect shall endeavor to secure faithful performance by both Owner and Contractor, shall not show partiality to either, and shall not be liable for results of interpretations or decisions rendered in good faith. The Architect's decisions on matters relating to aesthetic effect shall be final if consistent with the intent expressed in the Contract Documents. 2.5 Unless the Owner and Contractor designate another person to serve as an Initial Decision Maker, as that term is defined in AIA Document A201-2007 as modified for the Project, the Architect shall render initial decisions on Claims between the Owner and Contractor as provided in the Contract Documents. 3 CERTIFICATES FOR PAYMENT TO CONTRACTOR 3.1 The Architect shall review and certify the amounts due the Contractor and shall issue certificates in such amounts. The Architect's certification for payment shall constitute a representation to the Owner, based on the Architect's evaluation of the Work as provided in Section 3.6.2 and on the data comprising the Contractor's Application for Payment, that, to the best of the Architect's knowledge, information and belief, the Work has progressed to the point indicated and that the quality of the Work is in accordance with the Contract Documents. The foregoing representations are subject (1) to an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion, (2) to results of subsequent tests and inspections, (3) to correction of minor deviations from the Contract Documents prior to completion, and (4) to specific qualifications expressed by the Architect. 3.2 The issuance of a Certificate for Payment shall not be a representation that the Architect has (1) made exhaustive or continuous on-site inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and material suppliers and other data requested by the Owner to substantiate the Contractor's right to payment, or (4) ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract Sum. To the extent applicable, Certificates for Payment shall be based, in part, on the recommendations of the Construction Manager or another party providing similar services. Item # 19 120917 fs45 workorder 11 Of 16 form revised: 8/9/2012 Attachment number 5 \nPage 1 Attachment "C" 3.3 The Architect shall maintain a record of the Applications and Certificates for Payment. 4 SUBMITTALS 4.1 The Architect shall review the Contractor's submittal schedule and shall not unreasonably delay or withhold approval. The Architect's action in reviewing submittals shall be taken in accordance with the approved submittal schedule or, in the absence of an approved submittal schedule, with reasonable promptness while allowing sufficient time in the Architect's professional judgment to permit adequate review. 4.2 In accordance with the Architect-approved submittal schedule, the Architect shall review and approve or take other appropriate action upon the Contractor's submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. Such review and action on the part of the Architect is limited only to the submittals identified in the Contract Documents prepared by the Architect. Review of such submittals is not for the purpose of determining the accuracy and completeness of other information such as dimensions, quantities, and installation or performance of equipment or systems, which are the Contractor's responsibility. The Architect's review shall not constitute approval of safety precautions or, unless otherwise specifically stated by the Architect, of any construction means, methods, techniques, sequences or procedures. The Architect's approval of a specific item shall not indicate approval of an assembly of which the item is a component. Informational submittals upon which the Architect is not expected to take responsive action may be identified as such in the Contract Documents. Submittals that are not required by the Contract Documents may be returned by the Architect without action. 4.3 If the Contract Documents specifically require the Contractor to provide professional design services or certifications by a design professional related to systems, materials or equipment, the Architect shall specify the appropriate performance and design criteria that such services must satisfy. The Architect shall review shop drawings and other submittals related to the Work designed or certified by the design professional retained by the Contractor that bear such professional's seal and signature when submitted to the Architect. The Architect shall be entitled to rely upon the adequacy, accuracy and completeness of the services, certifications and approvals performed or provided by such design professionals. Item # 19 120917 fs45 workorder 12 Of 16 form revised: 8/9/2012 Attachment number 5 \nPage 1 Attachment "C" 4.4 Subject to the provisions of Section 4.3, the Architect shall review and respond to requests for information about the Contract Documents. The Architect shall set forth in the Contract Documents the requirements for requests for information. Requests for information shall include, at a minimum, a detailed written statement that indicates the specific Drawings or Specifications in need of clarification and the nature of the clarification requested. The Architect's response to such requests shall be made in writing within any time limits agreed upon, or otherwise with reasonable promptness. If appropriate, the Architect shall prepare and issue supplemental Drawings and Specifications in response to requests for information. 4.5 The Architect shall maintain a record of submittals and copies of submittals supplied by the Contractor in accordance with the requirements of the Contract Documents. 5 CHANGES I1V THE WORK 5.1 The Architect may authorize minor changes in the Work that are consistent with the intent of the Contract Documents and do not involve an adjustment in the Contract Sum or an extension of the Contract Time. Subject to the provisions of Section 4.3, the Architect shall prepare Change Orders and Construction Change Directives for the Owner's approval and execution in accordance with the Contract Documents. 5.2 The Architect shall maintain records relative to changes in the Work. 6 PROJECT COMPLETION 6.1 The Architect shall conduct inspections to determine the date or dates of Substantial Completion and the date of final completion; issue Certificates of Substantial Completion; receive from the Contractor and forward to the Owner, for the Owner's review and records, written warranties and related documents required by the Contract Documents and assembled by the Contractor; and issue a final Certificate for Payment based upon a final inspection indicating the Work complies with the requirements of the Contract Documents. 6.2 The Architect's inspections shall be conducted with the Owner to check conformance of the Work with the requirements of the Contract Documents and to verify the accuracy and completeness of the list submitted by the Contractor of Work to be completed or corrected. Item # 19 120917 fs45 workorder 13 of 16 form revised: 8/9/2012 Attachment number 5 \nPage 1� Attachment "C" 6.3 When the Work is found to be substantially complete, the Architect shall inform the Owner about the balance of the Contract Sum remaining to be paid the Contractor, including the amount to be retained from the Contract Sum, if any, for final completion or correction of the Work. 6.4 The Architect shall forward to the Owner the following information to the extent received from the Contractor: (1) consent of surety or sureties, if any, to reduction in or partial release of retainage or the making of final payment; (2) affidavits, receipts, releases and waivers of liens or bonds indemnifying the Owner against liens; and (3) any other documentation required of the Contractor under the Contract Documents. 6.5 Upon request of the Owner, and prior to the expiration of one year from the date of Substantial Completion, the Architect shall, without additional compensation, conduct a meeting with the Owner to review the facility operations and performance. 7 ADDITIONAL SERVICES 7.1 To avoid delay in the Construction Phase, the Architect shall provide the following Additional Services, notify the Owner with reasonable promptness, and explain the facts and circumstances giving rise to the need. If the Owner subsequently determines that all or parts of those services are not required, the Owner shall give prompt written notice to the Architect, and the Owner shall have no further obligation to compensate the Architect for those services: 1 Reviewing a Contractor's submittal out of sequence from the submittal schedule agreed to by the Architect; .2 Responding to the Contractor's requests for information that are not prepared in accordance with the Contract Documents or where such information is available to the Contractor from a careful study and comparison of the Contract Documents, field conditions, other Owner- provided information, Contractor-prepared coordination drawings, or prior Project correspondence or documentation; .3 Preparing Change Orders and Construction Change Directives that require evaluation of Contractor's proposals and supporting data, or the preparation or revision of Instruments of Service; .4 Evaluating an extensive number of Claims as the Initial Decision Maker; .5 Evaluating substitutions proposed by the Owner or Contractor and making subsequent revisions to Instruments of Service resulting therefrom; or Item # 19 120917 fs45 workorder 14 of 16 form revised: 8/9/2012 Attachment number 5 \nPage 1 Attachment "C" .6 To the extent the Architect's Basic Services are affected, providing Construction Phase Services 60 days after (1) the date of Substantial Completion of the Work or (2) the anticipated date of Substantial Completion, identified in Initial Information, whichever is earlier. 7.2 The Architect shall provide Construction Phase Services exceeding the limits set forth below as Additional Services. When the limits below are reached, the Architect shall notify the Owner: 1 Two (2) reviews of each Shop Drawing, Product Data item, sample and similar submittal of the Contractor .2 Eleven (11) visits to the site by the Architect over the duration of the Project during construction .3 Two (2) inspections for any portion of the Work to determine whether such portion of the Work is substantially complete in accordance with the requirements of the Contract Documents .4 One (1) inspections for any portion of the Work to determine final completion 7.3 If the services covered by this Agreement have not been completed within 365 Calendar days from the date of Owners Notice to Proceed with Construction (NTP) to the Contractor, through no fault of the Architect, extension of the Architect's services beyond that time shall be compensated as Additional Services. 8 OWNER'S RESPONSIBILITIES 8.1 If the Owner contracts separately for any design services, those services shall be performed by professional consultants licensed in the state of the Project, who shall affix their seals on the appropriate documents prepared by them. The contract between the Owner and the Owner's consultants shall require the consultants to coordinate their drawings and other instruments of service with those of the Architect and to advise the Architect of any potential conflict. The Architect shall have no responsibility for the components of the Project designed by the Owner's consultants. Review by the Architect of such consultants' drawings and other instruments of service is solely for consistency with the Architect's design concept for the Project. The Architect shall be entitled to rely on the technical sufficiency and timely delivery of documents and services furnished by the Owner's consultants, including without limitation the computations performed by those consultants in connection with such documents and services and shall not be required to review or verify those computations or designs for compliance with applicable laws, Item # 19 120917 fs45 workorder 15 of 16 form revised: 8/9/2012 Attachment number 5\nPage 1 � Attachment "C" statutes, ordinances, building codes, and rules and regulations. The Owner shall indemnify and hold harmless the Architect, Architect's consultants, and agents and employees of any of them from and against claims, damages, losses and expenses, including without limitation attorney's fees, arising out of the documents prepared by and services performed by the Owner's consultants. 8.2 During the construction phase of the Project, the Owner shall require the Construction Manager, ��' ^^„';�^'�'^ ^r +'�^ r^�*r^�*^r to notify the Architect of any known or reasonable foreseeable health or safety hazards at the Project site and shall further require that the Construction Manager, if applicable, or the Contractor provide any health and safety equipment necessary for the Architect to perform its services at the Project site. The Owner shall be responsible for providing such notification and equipment during other phases of the Project. 8.3 The Owner shall apply for and obtain and all certificates of occupancy, licenses and permits which may be required by governmental authorities having jurisdiction over the Project and which are a prerequisite to occupancy, use or operation of the Project by Owner. 8.4 If the Owner accepts non-conforming Work or authorizes deviations from the documents prepared by the Architect or Architect's consultants, recorded or unrecorded, without written agreement of the Architect, the Owner shall indemnify and hold harmless the Architect, Architect consultants and the officers, directors, agents and employees of each of them from and against all claims, damages, losses and expenses, including but not limited to attorney's fees, arising out of or resulting in whole or in part from such deviations, regardless whether or not such claims, damages, losses or expenses are caused in part by a party indemnified hereunder. 8.5 It is understood and agreed that the nature of the design process is such that plans, specifications and other documentation prepared by or related services performed by the Architect under this Agreement may contain errors, omissions, conflicts, ambiguities or design uncertainties requiring correction, modification or clarification. Accordingly, the Owner agrees to establish a design contingency equal to a minimum of two percent (2%) of the Cost of the Work, which shall be utilized by the Owner for construction costs attributable to any such errors, omissions, conflicts, ambiguities or design uncertainties, excluding any improvement or betterment costs. Construction costs incurred by the Owner, excluding any improvement or betterment costs, in excess of this design contingency shall be the responsibility of the Architect, but only to the extent caused by Architect's negligent acts, errors, or omissions in the performance of services under this Agreement. Item # 19 120917 fs45 workorder 16 of 16 form revised: 8/9/2012 Penny for Pinellas - Proposed Funding for October 2012 Public Hearing Fiscal Years 2012/13 - 2019/20 Penny I❑ Vroposed Penny lll Approved ChanQes Revised Beginning Balance: Pemry III Proceeds Gulf Boulevard Reimbursement Estimated Revenoe High Prtnrity Downtown Intermodal Facility Police Vehicles Fire Engines Main Fire Station - Loan repayment Main Fire Station - Interest on Loan Countryside Fire Station Lakcview Fire Station Clearwater Beach Fire Station Medium Prtoriry City-wide Seawall Rcplacement Traffic Calming Consolidated "Eastside/SPC" Library Countryside Library Renovapon Library Technology Ruth Eckerd Hall Capitol Theatre Coachman Park Redevelopment New Sidewalk ConstrucCion Fire Station #45 - Option 7 Total Projects Projects 2012/13 2013/]4 2014/15 2015/16 2016/17 2017/]R 2018/19 2019/20 Approved 5,425,000 5,425,000 900,000 90Q000 1,100,500 I,100,500 - 3,432,015 3,432,015 209,034 3,697,910 3,697,910 4,198,460 4,198,460 4,305,560 4,305,560 4,4R0,000 3,220,000 7,500,000 4,700,000 1,250,000 500,000 3,500,000 5,000,000 2,833,250 4,480,000 3,220,000 7,500,000 4,700,000 1,250,000 500,000 3,500,000 5,000,000 2,833,250 Low Prioriry Downtown Streetscaping 6,000,000 6,OOQ000 Sid Lickton Complex Renovations 2,350,000 2,350,000 Youth Sports Fields Renovations 2,350,500 2,350,500 Neighborhood Parks Renovations 5,000,000 5,000,000 Joe DiMaggio Press Box & SSorage 268,500 268,500 EC Moore 8& 9 Renovations/Press Bor 175,000 175,000 Frank Tack Park Parking Lot 399,500 399,500 Countiyside Plex I2esYroom/Concession 656,500 656,500 Bicycle Paths-Bridges 3,000,000 3,000,000 Total Penny III Projects 72,8J0,680 3,641,049 76,242,695 4,497,552 3,185,021 2,608,661 2,463,464 499,519 715,612 5,275,792 5,472,397 4,497,552 8,381,110 8,632,543 8,R91,520 9,158,265 9,433,013 9,716,004 1Q007,484 4,231,940 68,451,878 670,838 670,838 670e838 670,838 1p341,676 1,341,676 1,341,676 6,708,380 13,549,500 ]2,488,403 12,17],019 12,292,567 ll,274,208 11,773,292 16,624,95] 9,704,331 79,6g7,R10 5,425,000 300,000 200,000 200,000 100,000 1OQ000 528,680 571,820 67Q838 670,838 670,838 670,838 748,663 68,640 55,224 41,807 28,390 14,973 400,000 3,297,910 400,000 3,798,460 400,000 3,905,560 245,000 605,000 605,000 605,000 605,000 605,000 605,000 605,000 280,000 420,000 420,000 420,000 420,000 420,000 420,000 420,000 500,000 7,000,000 4,700,000 1,25Q000 2,350,000 500,000 3,500,000 5,000,000 472,000 472,000 472,000 472,000 472,000 473,250 2,000,000 2,000,000 2,000,000 600,500 1,750,000 ],250,000 1,250,000 1,250,000 1,250,000 268,500 175,000 399,500 656,500 750,000 750,000 750,000 750,000 5,425,000 900,000 I,100,500 3,432,015 209,034 3,697,910 4,198,460 4,305,560 4,480,000 3,220,000 7,500,000 4,700,000 1,250,000 500,000 3,500,000 5,000,000 2,833,250 6,000,000 2,350,000 2,350,500 5,000,000 268,500 175,000 399,500 656,500 3,000,000 Planned Project Expenditores 72,810 680 3,641,049 76,242,695 10,364,478 9 879 742 9,707,555 11 793 048 10 558,596 6 497 500 11,152 560 6,498 250 76 451,729 Estimated Available Balance 3,185,021 2,608,661 2,463,464 499,519 715,612 5,275,792 5,472,391 3,206,081 3,206,081 Item # 19 Penny for Pinellas - Proposed Funding for October 2012 Public Hearing Fiscal Years 2012/13 - 2019/20 Penny I❑ Vroposed Penny lll Approved ChanQes Revised Beginning Balance: Pemry III Proceeds Gulf Boulevard Reimbursement Estimated Revenoe High Prtnrity Downtown Intermodal Facility Police Vehicles Fire Engines Main Fire Station - Loan repayment Main Fire Station - Interest on Loan Countryside Fire Station Lakcview Fire Station Clearwater Beach Fire Station Medium Prtoriry City-wide Seawall Rcplacement Traffic Calming Consolidated "Eastside/SPC" Library Countryside Library Renovapon Library Technology Ruth Eckerd Hall Capitol Theatre Coachman Park Redevelopment New Sidewalk ConstrucCion Fire Station #45 - Option 2 Total Projects Projects 2012/13 2013/]4 2014/15 2015/16 2016/17 2017/]R 2018/19 2019/20 Approved 5,425,000 5,425,000 900,000 90Q000 1,100,500 I,100,500 - 2,849,750 2,849,750 150,807 3,697,910 3,697,910 4,198,460 4,198,460 4,305,560 4,305,560 4,4R0,000 3,220,000 7,500,000 4,700,000 1,250,000 500,000 3,500,000 5,000,000 2,833,250 4,480,000 3,220,000 7,500,000 4,700,000 1,250,000 500,000 3,500,000 5,000,000 2,833,250 Low Prioriry Downtown Streetscaping 6,000,000 6,OOQ000 Sid Lickton Complex Renovations 2,350,000 2,350,000 Youth Sports Fields Renovations 2,350,500 2,350,500 Neighborhood Parks Renovations 5,000,000 5,000,000 Joe DiMaggio Press Box & SSorage 268,500 268,500 EC Moore 8& 9 Renovations/Press Bor 175,000 175,000 Frank Tack Park Parking Lot 399,500 399,500 Countiyside Plex I2esYroom/Concession 656,500 656,500 Bicycle Paths-Bridges 3,000,000 3,000,000 Total Penny III Projects 72,8J0,680 3,000,557 7g,66Q430 4,497,552 3,196,667 2,631,952 2,498,400 546,100 1,356,104 5,916,283 6,ll2,883 4,497,552 8,381,110 8,632,543 8,R91,520 9,158,265 9,433,013 9,716,004 10,007,484 4,231,940 68,451,878 670,838 670,838 670,838 670,838 1,341,676 1,341,676 1,341,676 6,708,380 13,549,500 ]2,500,04R 12,]94,309 12,327,503 ll,320,790 12,413,783 17,2fi5,443 10,344,823 79,6g7,R10 5,425,000 300,000 200,000 200,000 100,000 100,000 528,680 571,820 67Q838 670,838 670,838 670,838 166,398 56,995 43,578 3Q161 16,745 3,328 400,000 3,297,910 400,000 3,798,460 400,000 3,905,560 245,000 605,000 605,000 605,000 605,000 605,000 605,000 605,000 280,000 420,000 420,000 420,000 420,000 420,000 420,000 420,000 500,000 7,000,000 4,700,000 1,25Q000 2,350,000 500,000 3,500,000 5,000,000 472,000 472,000 472,000 472,000 472,000 473,250 2,000,000 2,000,000 2,000,000 600,500 1,750,000 ],250,000 1,250,000 1,250,000 1,250,000 268,500 175,000 399,500 656,500 750,000 750,000 750,000 750,000 5,425,000 900,000 1,100,500 2,849,750 15Q807 3,697,910 4,198,460 4,305,560 4,480,000 3,220,000 7,500,000 4,700,000 1,250,000 500,000 3,500,000 5,000,000 2,833,250 6,000,000 2,350,000 2,350,500 5,000,000 268,500 175,000 399,500 656,500 3,000,000 Planned Project Expenditores 72,810 680 3,000,557 7g,66Q430 10,352,833 9 868 096 9,695,909 11 781,403 9 964,686 6 497 500 11,152 560 6,498 250 75 811 237 Estimated Available Balance 3,196,667 2,631,952 2,498,400 546,100 1,356,104 5,916,283 6,112,883 3,846,573 3,846,573 Item # 19 City Council Agenda Council Chambers — City Hall SUBJECT / RECOMMENDATION: Meeting Date:l U15/2012 Approve the Parks and Recreation Advisory Board recommendation naming the farmer Jack Russell Stadium Parking lot, south of Jack Russell stadium, the Walter C. Campbell Sr. Park. SUMMARY: Commission Resolution 09-31 specifies that the Parls and Recreation Board will conduct and advertise a public hearing to consider recommendations for naming city parks at a regular meeting of the Board. The Board held a public meeting on October 23, 2012 to consider naming the property formerly lcnown as the Jack Russell Parking lot. The Board received one name for consideration: Walter C. Campbell Sr. Park Based upon the information gathered at this hearing, and on the criteria contained in the Resolution, the Parks and Recreation Board approved a motion to recommend to the City Council that the property be named Walter C. Campbell Sr. Park. If approved a park identification sign will be installed on the property to designate the park as the Walter C. Campbell Sr. Park. Review Approval: Cover Memo Item # 20 City Council Agenda Council Chambers — City Hall SUBJECT / RECOMMENDATION: Capitol Theatre SUMMARY: Review Approval: Meeting Date:l U15/2012 Cover Memo Item # 21 � _ � � I - � f �///�1 v � � n' : � iv %/ l/� '''�� .;�i - � ��1-'-�-"." / TM�-`��?� ,� � ,t��;��'+w -j` 'n��'r Y 4 . ` .. � I � � � , r _ , � __ �,�" �� ---� �� , �. � w_�_� � . .��. �, �i` ,-� , � �� e.��.----- � '� I' � u ��, � _.�-�- �, : � �� .. _ „ ,�� . ��r�'' - �� , ��`��'� - � � — :' ��- '- �1 � - �.��=- �� '�A _ ''y , _ �., _ � _ ,, � � .� - . I ' i� . �. ,. �-_ ---- -- - I I �o-� - ..., . = _ � _ '' � � k ----- - I� �- y�-- { =� � ,�= __. _ .� � � __ _ _ � _��.� � � � �� _-- ��_ �� , � : __� � � �_� _ ,_. City Council Agenda Council Chambers — City Hall SUBJECT / RECOMMENDATiON: City Manager Verbal Reports SUMMARY: Review Approval: Meeting Date:l U15/2012 Cover Memo Item # 22 City Council Agenda Council Chambers — City Hall Meeting Date:l U15/2012 SUBJECT / RECOMMENDATION: Recommend renaming the Courtney Campbell Scenic Highway to Courtney Campbell Trail and adopt Resolution 12-23. — Councilmember Jonson SUMMARY: Review Approval: Cover Memo Item # 23 Attachment number 1 \nPage 1 RESOLUTION NO. 12-23 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA, RECOMMENDING THE NAME "COURTNEY CAMPBELL TRAIL" TO BE APPLIED TO THE MULTIPLE USE TRAIL FACILITY TO BE CONSTRUCTED ON THE SOUTH SIDE OF THE COURTNEY CAMPBELL SCENIC HIGHWAY WHEREAS, the Courtney Campbell Scenic Highway is regionally significant and more than 50,000 commuters traverse the Highway daily; and WHEREAS, Florida Road Board Beach resident; and in 1948, it was named in honor of Courtney W. Campbell, a member, United States Representative, and a Clearwater WHEREAS, the Courtney Campbell Causeway was designated a Scenic Highway in 2005 through the efforts of the Courtney Campbell Scenic Highway Corridor Advisory Committee of the Tampa Bay Regional Planning Council, The Westshore Alliance, the Clearwater Regional Chamber of Commerce, the Counties of Hillsborough and Pinellas, the Cities of Tampa and Clearwater, and many other Tampa Bay organizations; and WHEREAS, the Scenic Highway was named the Courtney Campbell Scenic Highway; and WHEREAS, through funding from the Florida Department of Transportation, a new multiuse trail facility is being constructed along the south side of the causeway; and WHEREAS, this Trail will be about 8.79 miles in length and provide a regional non-motorized corridor and many recreational opportunities; and WHEREAS, the City of Clearwater, Florida requests the facility to be formally named the "Courtney Campbell Trail" consistent with the common name of the Scenic Highway; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The City of Clearwater, Florida formally requests the name "Courtney Campbell Trail" for the multi-use trail facility located on the south side of the Courtney Campbell Scenic Highway. Item # 23 Resolution 12-23 Attachment number 1 \nPage 2 Section 2. This resolution shall take effect immediately upon adoption. Section 3. A copy of this resolution will be transmitted to the Florida Department of Transportation. PASSED AND ADOPTED this day of , 2012. George N. Cretekos Mayor Approved as to form: Attest: Pamela K. Akin Rosemarie Call City Attorney City Clerk Item # 23 2 Resolution 12-23 City Council Agenda Council Chambers — City Hall SUBJECT / RECOMMENDATiON: City Manager and City Attorney Increases SUMMARY: Review Approval: Meeting Date:l U15/2012 Cover Memo Item # 24 City �1��orn�y Effective Date Actic�n Actinn Reasan Depariment Ar�nual Ra#e Change Percent 1017�12(3(]7 Pay Rt Chg Qther Legal $�48,693.9� 3.95 _ 1Qj1f ZCYDF� Pay RL Chg �t�er Lega� $1�33,fl43.76 � 1�I�/2Q�5 Pay Rt Chg C3ther �e��{ $137,542.[38 i 1�l]1,12CiD4 Pay Rt C�g f}ther Legal $128,544.aQ 3 1E3/1f��0� Pay Rt C�g �ther Legal $124,8�{}.O[7 4 za/1/ZQ(72 D�ta Chg CQ�-Pay ftt Legal $��0,4C1t?.fi0 {�.446 1€�/1/2U�2 Pay Rt Cl�g C}ther �,��a�' $1i9,945.[3f? 4.3 �.0/1�2�}47. Pay �tt Chg C}�het' legal $115,OCiQ.�v $.559 1i]/1J20C}0 F'ay Rt Chg ' Ot�ser Legal $1i}5,933.4� 8 10/��1999 �3�ta G�g Le�al �JB.D$6.53 8 - 1€}/lf 1998 Pay Rt C�� Qther Legai $98,C�86.53 8 5/14/1998 Data �hg ConversiQn tegal $9C},82[�.85 Zol311s94 Mire �ega► $9€},sza.s�i C�#y Man�g�r �#fectirre Date i Aetion �ctian Reason Departmer�t Annu�1 Raae Change �ercerat 10/T1��7 Pay Rt C�g fl�her - City Mgr -- $��1,(}85.�6 3.�5 1�]j7{24D�G Pay Rt C�g Qther City N'lgr $154,964.C}8 4 �C1J1�24Q5 Pay I�t Chg I ather City Mgr $�49,�a3.92 7 10I�J2(�{]4 Pay Rt Chg Qther City M�r $139.255.aU 3 _ - - 10/�j20a3 Pay Rt Chg flther City Iv'kgr $135,2C1Q.Dt3 � — - S0�/2C102 P�y Rt Ct�g Rdjustme�# Cuty Mgs- $130.OQ{3.�f7 8,33� 8]�r2C1�1 Prt�ma4inn Repla�e 'City Mgr $12�.aQ[�.QQ 2fl 81ZJ20�7E Data Cfi�g Ac� Ends City �Ilgr $1Q{3,i��}.41 - 7f24�'2C3E}0 D�ta Ch� A�t �egir�s �ity ivlgr $�DQ,i�Q�.41 5.66A �j11�� Pay Rt C�g A�djustmer�t City Mgr $54,E4�.C�Q 4 �21j3�99 Prorr�o4ian �k�w Ppstn City Mgr $91,(30d.EiQ 33.7� 1�9,Ji'��$ Pay Rt Chg 'SAMP Ine GenS�vjf�dm $$fl,(�D�Q.Ofl 8.1E}$ f�/8/1998 D�ta C�g Cst Cnt Ch GenS�+/Adm �74,L)f�Q.16 9/S/1998 Rehire Replacemnt �GenSw/Adm $7�i,�Dp.1�, 9f5j1998 Terminatn Enci�mp�mp GenSv/At�m $74,a0fl.16 7IE/1998 �lire car,cr��z ��r�s�]�,d�r, ��,aao.�6 -- 0 � � � (D � � N � m-A3-Z � Q � � m;�� ' � s o � � �' � N �p a� n�.� d�a � � N 6Y ry° � P N y � � �� 4 N �, n �� n n � � o m m � ;� N � � �� N N � � O � r�ir w e � a� sr a+ � � f+ _, v � W � m W a � tu � `S d. 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'C F,"�. �.j7. ��i:. a c c d � i� Attachment number 2 \nPage 4 Item # 24 a 'n e [ � � n rt a a d � � � � � w 0 � � 0 � � rn 0 � � 0 a � 0 � � rn 0 � � r, � � 0 � � � N � CWA FOP Off FOP Supv IAFF SAMP 1-3 SAMP 4-6 CWA FOP Off FOP Supv IAFF SAMP 1-3 SAMP 4-6 CWA FOP Off FOP Supv IAFF SAMP 1-3 SAMP 4-6 CWA FOP Off FOP Supv IAFF SAMP 1-3 SAMP 4-6 CWA FOP Off FOP Supv IAFF SAMP 1-3 SAMP 4-6 CWA M FOP Off N FOP Supv � IAFF � SAMP 1-3 SAMP 4-6 Step 3-11.6% 3-11.6% 2.5-5% Step 3-11.6% 3-11.6% 2.5-5% Step 2.5-5% 2.5-5% 2.5-5% Step 2.5-5% 2.5-5% Step 2.5-5% 2.5-5% Step 2.5-5% 2.5-5% 2.5-5% WAGE INCREASE HISTORY GWI Merit Approx. AVG. TOTAL --- 5% of range midpoint 6% 4% --- 9% 4% --- 7.50% --- --- 5% --- 3.95% 3.95% --- 3.95% 3.95% 6WI Merit Approx. AV6. TOTAL --- 2.5% 2.5% 4% --- 9% 4% --- 7.50% --- --- 5% --- 2.5% 2.5% --- --- nothing GWI Merit Approx. AVG. TOTAL --- --- 5% --- --- 3% --- --- 5% --- --- noth i ng --- --- nothing GWI Merit Approx. AVG. TOTAL --- --- 3.50% --- --- 2.50% --- --- noth i ng --- --- noth i ng GWI Merit Approx. AVG. TOTAL --- 2.5% 2.5% --- --- 3.50% --- --- 2.50% 2.5% --- 2.5% --- 2.5% 2.5% --- 2.5% 2.5% GWI Merit Approx. AVG. TOTAL --- 2.5% 2.5% --- --- 3.50% --- --- 2.50% --- --- 5% --- 2.5% 2.5% --- 2.5% 2.5% Throughout the years 2007 - 2012 the TOTAL increases per employee group hnve been: CWA 13.50% FOP Off 33.50% FOP Supv 25.50% IAFF 22.50% Attachment number 3 \nPage 1 Other Other Other $100 lump sum bonus Other $400 lump sum bonus Other Other Item # 24 SAMP 1-3 11.45% Attachment number 3 \nPage 2 Item # 24