11/15/2012 CITY COUNCIL MEETING MINUTES
CITY OF CLEARWATER
November
Present: Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember
Doreen Hock-DiPolito, Councilmember Bill Jonson, and Councilmember
Jay E. Polglaze.
Also Present: William B. Horne II - City Manager, Jill S. Silverboard - Assistant City
Manager, Rod Irwin - Assistant City Manager, Pamela K. Akin - City
Attorney, Rosemarie Call - City Clerk, and Nicole Sprague - Official
Records and Legislative Services Coordinator
To provide continuity for research, items are agenda order although not
necessarily discussed in that order.
1. Call to Order— Mayor George N. Cretekos
The meeting was called to order at 6:00 p.m. at City Hall.
2. Invocation — Rev. Tamara Isadore from Friendship United Methodist
Church
3. Pledge of Allegiance — Councilmember Bill Jonson
4. Presentations — Given.
4.1 Service Awards
One service award was presented to a city employee.
4.2 Citizens Academy Graduates
Certificates of Completion were presented to Tia Blunt, Jane Bongo, Patricia Dalton,
James E. Halvorsen, Derrick Hutek, Robert Kazanowski, Beverly Mann, Dwight
McEntire, Stephanie Miller, Coastie, Ricardo "Ric" Ortega, Gale Pollack, Kimberly
Reimer, Richard Salustri, Carmen Santiago, Eric Spaulding, and Sereena Shari Wilks-
Myrie.
4.3 Native American Heritage Month Proclamation, November 2012
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4.4 Jazz Holiday Presentation - Bob Childress and Jeni Mitchell
Clearwater Jazz Holiday President Bob Childress thanked the City for it continued
support and presented the City with a framed poster signed by participating artists and
the Mayor with a commemorative pillow.
4.5 Sister Cities Board Presentation - Terry Gourdine, Sister Cities Board Chair
Sister Cities Advisory Board Chair Terry Gourdine reviewed recent accomplishments of
the Board and thanked the City and staff for their continued support. The high school
exchange program has been suspended due to financial constraints; the middle school
student exchange program will continue. The City of Clearwater will be welcoming
Nagano middle school students in March 2013.
4.6 Homeless Emergency Project Presentation - Ken Hamilton, HEP Board Member
Homeless Emergency Project Board Member Ken Hamilton thanked the City for its
commitment to area veterans and presented the City with a plaque for its support of the
HEP West Apartment Community.
4.7 Clearwater Housing Authority Report - Jacqueline Rivera, Clearwater Housing
Authority Executive Director
Clearwater Housing Authority Chair Deborah Woodard presented a PowerPoint
presentation and reviewed recent accomplishments.
4.8 Final Presentation on the Homeless Initiative- Ekaterini Gerakios, Economic
Development; and Dr. Robert Marbut Jr.
Community Development Manager Ekaterini Gerakios and Consultant Dr. Robert
Marbut provided a PowerPoint presentation and reviewed recent accomplishments.
In response to questions, Dr. Robert Marbut said it is important that citizens and
organizations not conduct private street feedings but support the social service
programs that connect the homeless individual to services that take him or her off the
street. Street feedings are well intended but they enable the individual to remain on the
street. According to countywide numbers, there are 550 homeless families on any
given night. Dr. Marbut was not aware of any sober homes within city limits. Homeless
initiatives for homeless families with children are lacking in Pinellas County and must be
a countywide initiative.
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5. Approval of Minutes
5.1 Approve the minutes of the November 1, 2012 City Council Meeting as
submitted in written summation by the City Clerk.
Councilmember Jay E. Polglaze moved to Approve the minutes of the November 1,
2012 City Council Meeting as submitted in written summation by the City Clerk. The
motion duly seconded and carried unanimously.
6. Citizens to be Heard re Items Not on the Agenda — None.
Public Hearings - Not before 6:00 PM
7. Administrative Public Hearings
7.1 Approve the Annexation, Initial Land Use Plan Designation of Commercial
General (CG) and Initial Zoning Atlas Designation of Commercial (C) District for
1990 Sunset Point (consisting of a portion of the southeast 1/4 of northwest 1/4
of Section 1 north, Township 29 south, Range 15 east) and pass Ordinances
8365-12, 8366-12 and 8367-12 on first reading. ANX2012-09005
This voluntary annexation petition involves a 0.784-acre property consisting of
one parcel of land occupied by an automobile service station. It is located on the
northwest corner of Sunset Point Road and Hercules Avenue. The applicant is
requesting this annexation in order to receive sanitary sewer and solid waste
service from the City. The Planning and Development Department is requesting
that the 0.042-acres of abutting Sunset Point right-of-way not currently within the
city limits also be annexed. The property is surrounded on all sides by city
boundaries. It is proposed that the property be assigned a Future Land Use Plan
designation of Commercial General (CG) and a zoning category of Commercial
(C). The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Community Development Code
Section 4-604.E as follows: The property currently receives water service from
Pinellas County. The closest sanitary sewer line is located approximately 200 ft.
south of North Barrington Drive, in the North Hercules Avenue right-of-way. The
applicant is aware of the City's sewer impact and assessment fees and the
additional costs to extend City sewer service to this property. Collection of solid
waste will be provided by the City of Clearwater. The property is located within
Police District II and service will be administered through the district headquarters
located at 645 Pierce Street. Fire and emergency medical services will be
provided to this property by Station 48 located at 1700 N. Belcher Road. The City
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has adequate capacity to serve this property with sanitary sewer, solid waste,
police, fire and EMS service.
The proposed annexation will not have an adverse effect on public facilities and
their levels of service; and The proposed annexation is consistent with and
promotes the following objective of the Clearwater Comprehensive Plan:
Objective A.6.4: Due to the built-out character of the City of Clearwater, compact
urban development within the urban service area shall be promoted through
application of the Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through the annexation
of a variety of land uses located within the Clearwater Planning Area. The
proposed CG Future Land Use Plan category is consistent with the current
Countywide Plan designation of this property. This designation primarily permits
commercial uses at an intensity of 0.55 FAR. The proposed zoning district to be
assigned to the property is the Commercial (C) District. The use of the subject
property is consistent with the uses allowed in the District and the property
exceeds the District's minimum dimensional requirements for this use.
The proposed annexation is therefore consistent with the Countywide Plan and
the City's Comprehensive Plan and Community Development Code; and
The property proposed for annexation is contiguous to existing city boundaries in
all directions; therefore the annexation is consistent with Florida Statutes Chapter
171.044.
Applicant representative Elizabeth Abernathy said the property will be redeveloped with
a new convenience store, pending approval of the flexible development application. The
septic tanks will be removed and the redeveloped site will meet city code.
Councilmember Bill Jonson moved to approve the Annexation, Initial Land Use Plan
Designation of Commercial General (CG) and Initial Zoning Atlas Designation of
Commercial (C) District for 1990 Sunset Point (consisting of a portion of the southeast
1/4 of northwest 1/4 of Section 1 north, Township 29 south, Range 15 east). The
motion was duly seconded and carried unanimously.
Ordinance 8365-12 was presented and read by title only. Councilmember Doreen
Hock-DiPolito moved to pass Ordinance 8365-12 on first reading. The motion was duly
seconded and upon roll call, the vote was:
'Ayes Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember
Doreen Hock-DiPolito, Councilmember Bill Jonson, and Councilmember
Jay E. Polglaze.
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"Nays None.
Ordinance 8366-12 was presented and read by title only. Councilmember Jay E.
Polglaze moved to pass Ordinance 8366-12 on first reading. The motion was duly
seconded and upon roll call, the vote was:
"Ayes Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember
Doreen Hock-DiPolito, Councilmember Bill Jonson, and Councilmember
Jay E. Polglaze.
"Nays None.
Ordinance 8367-12 was presented and read by title only. Vice Mayor Paul Gibson
moved to pass Ordinance 8367-12 on first reading. The motion was duly seconded and
upon roll call, the vote was:
"Ayes Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember
Doreen Hock-DiPolito, Councilmember Bill Jonson, and Councilmember
Jay E. Polglaze.
"Nays None.
8. Consent Agenda — Approved as submitted.
8.1 Approve First Amendment to Lease Agreement between the City of Clearwater
(City) and The Clearwater Golf Club. LLC (Club) providing for clarification and
modifications to Section 20 of the agreement pertaining to Property and Boiler
and Machinery Insurance and authorize the appropriate officials to execute
same. (consent)
8.2 Approve an interim 3-month agreement between Coordinated Child Care (CCC)
and the City of Clearwater, from October 1. 2012 to December 31. 2012, to
Provide youth programming for pre-teens apes 9 12, approve the City Manager
or his designee to sign the extended agreement from January 1. 2013 to
September 30. 2013 once the City has met the licensing requirements of CCC:
amend Coordinated Child Care Code 181-99872 by $150.000 at first quarter to
account for the daily per child visit rate of$13.26 and authorize the appropriate
officials to execute same. (consent)
8.3 Approve a blanket purchase order (contract) to Earth Designs, of Clearwater.
Florida, in the amount of$280.491.20 for landscape maintenance throughout the
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City during the contract period January 1, 2013 through December 31, 2013
according to Bid 03-11. (consent)
8.4 Award a contract (purchase order) to Certus Builders of Tampa, Florida, Bid 08-
0064-PR-C for the construction and renovation of restroom/concession building
Phase II at Pier 60 Park for $156,691.70 and authorize the appropriate officials
to execute same. (consent)
8.5 Approve an agreement between the City of Clearwater, referred to as the
Licensor, and the United States Coast Guard Auxiliary Flotilla 11-1, referred to
as the Licensee, to utilize space located at 645 Pierce Street on an intermittent
basis for the period January 1, 2013 through December 31, 2013, and authorize
the appropriate officials to execute same. (consent)
8.6 Award a Contract (Blanket Purchase Order) for $550,000 to Harris Corporation
of Lynchburg, VA for quarterly payments during the period November 1, 2012
through October 31, 2014 toward the 20-Year Maintenance Agreement for the
City's radio system approved by Council on June 20, 2002 and authorize the
appropriate officials to execute same. (consent)
8.7 Approve Change Order 1 to Rowland Inc, in the amount of$445,000.00 for
emergency repairs of the sanitary sewer, stormwater sewer, and repairs at the
City's Water Reclamation Facilities, approve Change Order 1 to Williams
Testing, LLC in the amount of$206,000 for the Trenchless Repair of the Sanitary
Sewer Collection System, and authorize the appropriate officials to execute
same. (consent)
8.8 Request for authority to institute a civil action on behalf of the City against
Suncoast Development of Pinellas County, Inc., to recover $1,658.99 for
damages to City property. (consent)
Councilmember Paul Gibson moved to approve the Consent Agenda as submitted and
authorize the appropriate officials to execute same. The motion was duly seconded and
carried unanimously.
City Manager Reports
9. Other Items on City Manager Reports
9.1 Request Council select Option 1 or 2 as an alternative to Fire Station 45
presented October 1, 2012; award the Construction Manager (CM) at Risk
contract to Biltmore Construction, of Belleair, Florida, to construct Fire Station 45
for a Guaranteed Maximum Price (GMP) based on the Option selected; approve
a supplemental work order to HDR Engineering for $429,404; establish a final
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project budget based on the GMP of the selected option and authorize the
appropriate officials to execute same.
The current project budget in capital project 315-91253, Main Fire Station, is
$8,057,520. The budget approval presented to Council on October 1, 2012 was
continued to November 13, 2012 and staff was tasked to investigate construction
cost reductions for Fire Station 45, resulting in two options for Council to consider.
The options include construction cost reductions due to value engineering efforts.
Option 1 is similar to the station presented in October with a GMP of$9,297,239
million, a $1.6 million reduction. The savings result from modifications to
materials, finishes and site amenities, and removal of various LEED items. This
option results in a total project budget of$11,489,535 with the inclusion of
architectural fees and city costs. At first quarter, this additional funding will be
provided by a loan from the Central Insurance Fund in the amount of$3,432,015
with interest paid at the cash pool rate.
Option 2 GMP is $8,737,695, which is a $2.18 million reduction from the early
October proposal. This option modifies an earlier design with less architectural
features. Option 2 employs many of the value engineering items included in
Option 1 plus a no brick exterior, slightly smaller square footage, and scaled down
exterior features. This option results in a total project budget of$10,907,270 with
the inclusion of architectural fees and city costs. At first quarter, this additional
funding will be provided by a loan from the Central Insurance Fund in the amount
of$2,849,750 with interest paid at the cash pool rate.
Penny for Pinellas Funds representing the Gulf Boulevard reimbursement from
Pinellas County are recommended to fund the repayment of the loan and related
interest payments. Under option 1, interest payments of approximately $209,034
and the additional $3,432,015 results in a total increase of$3,641,049 in the use
of Penny for Pinellas funding. Under option 2, interest payments of approximately
$150,807 and the additional $2,849,750 results in a total increase of$3,000,557
in the use of Penny for Pinellas funding. Under the Gulf Boulevard agreement, the
City will receive $6,708,380 between fiscal year 2012/13 and 2018/19. The
Central Insurance Fund will be repaid for the loan in the first six years as
reimbursement proceeds are received.
HDR Engineering representative Allen Temple reviewed the space needs analysis.
The space needs analysis provides the useable floor area, total area in the building,
area numbers, and the square footage industry standards. The analysis is a tool used
to develop drawings that prove or disprove initial space calculations.
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In response to questions, Mr. Temple said the gross square footage of the existing fire
station is 22,000. The space needs analysis anticipates staff increases in future years,
which will require more space. The proposed category 5 building requires wider
exterior walls. Clearwater Fire Chief Robert Weiss said the existing fire station is too
small for a functioning modern fire station. Engineering Construction Manager Tara
Kivett said the additional 10,000 sq. ft. is attributed to spaces in the existing station that
are undersized, spaces in the proposed station that do not exist in the existing station,
and ancillary spaces created in the proposed station. Fire Chief Weiss said the existing
fire station accommodates approximately eleven firefighters/paramedics. The proposed
station has fourteen rooms to accommodate additional personnel during special events
or staff-overflow. Mr. Temple said the weight room at the existing station is 680 sq. ft.;
the proposed weight room will be 800 sq. ft.
The Council recessed from 8:06 p.m. to 8:15 p.m.
Councilmember Doreen Hock-DiPolito moved to approve Item 9.1. The motion was
duly seconded. Mayor George N. Cretekos, Vice Mayor Paul Gibson and
Councilmembers Doreen Hock-DiPolito and Jay Polglaze voted "Aye"; Councilmember
Bill Jonson voted "Nay".
Motion carried.
Councilmember Doreen Hock-DiPolito moved to approve Option 1. The motion was
duly seconded.
Councilmember Bill Jonson expressed a concern with the increased square footage. Of
the two options, Option1 is preferred.
A concern was expressed with estimated costs on the approved Penny for Pinellas III
list.
Upon the vote being taken, the motion carried unanimously.
9.2 Approve the Parks and Recreation Advisory Board recommendation naming the
former Jack Russell Stadium Parking lot, south of Jack Russell stadium, the
Walter C. Campbell Sr. Park.
Commission Resolution 09-31 specifies that the Parks and Recreation Board will
conduct and advertise a public hearing to consider recommendations for naming
city parks at a regular meeting of the Board. The Board held a public meeting on
October 23, 2012 to consider naming the property formerly known as the Jack
Russell Parking lot.
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The Board received one name for consideration:
Walter C. Campbell Sr. Park
Based upon the information gathered at this hearing, and on the criteria contained
in the Resolution, the Parks and Recreation Board approved a motion to
recommend to the City Council that the property be named Walter C. Campbell
Sr. Park. If approved a park identification sign will be installed on the property to
designate the park as the Walter C. Campbell Sr. Park.
Councilmember Bill Jonson moved to approve the Parks and Recreation Advisory
Board recommendation naming the former Jack Russell Stadium Parking lot, south of
Jack Russell stadium, the Walter C. Campbell Sr. Park. The motion was duly seconded
and carried unanimously.
9.3 Capitol Theatre
Parks and Recreation Director Kevin Dunbar said the proposed balcony will be 8 ft.
wide; the ground-level support columns will have a 6 ft. clearance from the wall, creating
a 6 ft. pedestrian walkway. The maximum occupancy of the proposed balcony is 180;
the rooftop terrace will be 170. The clear height for the first obstruction, as one goes
underneath the balcony, will be 9 ft. and 4 in. Mr. Dunbar said Ruth Eckerd Hall's
fundraising efforts for the Capitol Theater are underway, currently exceeding $100,000.
Discussion ensued regarding the balcony in relation to the public assembly criteria.
Staff was directed to draft language amending the Clearwater Community Development
Code allowing a balcony for this building structure only.
In response to a suggestion that the balcony be located along Osceola Avenue, Mr.
Dunbar said Ruth Eckerd Hall has not submitted a formal request regarding the
balcony.
Miscellaneous Reports and Items
10. City Manager Verbal Reports — None.
11. Other Council Action
11.1 Recommend renaming the Courtney Campbell Scenic Highway to Courtney
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Campbell Trail and adopt Resolution 12-23. - Councilmember Jonson
Councilmember Doreen Hock-DiPolito moved to recommend renaming the Courtney
Campbell Scenic Highway to Courtney Campbell Trail. The motion was duly seconded
and carried unanimously.
Resolution 12-23 was presented and read by title only. Councilmember Jay Polglaze
moved to adopt Resolution 12-23. The motion was duly seconded and upon roll call,
the vote was:
'Ayes Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember
Doreen Hock-DiPolito, Councilmember Bill Jonson, and Councilmember
Jay E. Polglaze.
"Nays None.
11.2 City Manager and City Attorney Increases
In response to questions, Human Resources Director Joseph Roseto said the consumer
price index for the Tampa/St. Petersburg area was 2.8% in August 2012; the consumer
price index for the Miami/Ft. Lauderdale area was 1.8%. The cost of living for the
Southeast Florida area is higher than the Tampa/St. Petersburg area. The City
Manager and City Attorney are not in the City pension plan, but receive a contribution
towards their 401 plan based on their salary. Mr. Roseto said if a lump sum distribution
is provided in lieu of a salary increase, there will be no impact to the current 401
contribution.
One individual spoke in opposition.
Vice Mayor Paul Gibson moved to provide the City Manager with an 8% increase. The
motion was duly seconded.
Discussion ensued with concerns expressed regarding the suggested percent increase.
Upon the vote being taken, Vice Mayor Paul Gibson and Councilmembers Doreen
Hock-DiPolito and Jay Polglaze voted "Aye"; Mayor George N. Cretekos and
Councilmember Bill Jonson voted "Nay".
Motion carried.
Vice Mayor Paul Gibson moved to provide the City Attorney with an 8% increase. The
motion was duly seconded.
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Discussion ensued with concerns expressed regarding the suggested percent increase.
Upon the vote being taken, Vice Mayor Paul Gibson and Councilmembers Doreen
Hock-DiPolito and Jay Polglaze voted "Aye"; Mayor George N. Cretekos and
Councilmember Bill Jonson voted "Nay".
Motion carried.
There was consensus the salary increase for the City Manager and City Attorney would
be effective immediately.
12. Closing Comments by Mayor
Mayor George N. Cretekos reviewed recent and upcoming events.
13. Adjourn
The meeting was adjourned at 9:17 p.m.
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