12/20/2012 CITY COUNCIL MEETING MINUTES
CITY OF CLEARWATER
December 20, 2012
Present: Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember
Doreen Hock-DiPolito, Councilmember Bill Jonson, and Councilmember
Jay E. Polglaze.
Also Present: William B. Horne II - City Manager, Jill S. Silverboard - Assistant City
Manager, Rod Irwin - Assistant City Manager, Pamela K. Akin - City
Attorney, Rosemarie Call - City Clerk, and Nicole Sprague - Official
Records and Legislative Services Coordinator.
To provide continuity for research, items are agenda order although not
necessarily discussed in that order.
1. Call to Order— Mayor George N. Cretekos
The meeting was called to order at 6:00 p.m. at City Hall.
2. Invocation — Mayor George N. Cretekos
3. Pledge of Allegiance — Councilmember Doreen Hock- iPolito
4. Presentations — Given.
4.1 2013 World Rescue Challenge - Dan Zinge, President
North American Vehicle Rescue Association, Inc
Mr. Zinge provided Council with a copy of the 2013 World Rescue Challenge
Informational Package for the event to be held in Clearwater. This will be the first time
the event will be held in the United States. Local firefighters were encouraged to
participate and residents to attend. Sponsors and team participants are needed. Mr.
Zinge presented the Mayor with a commemorative helmet from Royal Berkshire, 2012
Overall World Champion.
5. Approval of Minutes
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5.1 Approve the minutes of the December 6, 2012 City Council Meeting as
submitted in written summation by the City Clerk.
Councilmember Bill Jonson moved to approve the minutes of the December 6, 2012
City Council Meeting as submitted in written summation by the City Clerk. The motion
was duly seconded and carried unanimously.
6. Citizens to be Heard re Items Not on the Agenda — None.
Public Hearings - Not before 6:00 PM
7. Administrative Public Hearings
7.1 Approve the City of Clearwater's Fiscal Year 2011-2012 Consolidated Annual
Performance and Evaluation Report (CAPER).
The Consolidated Annual Performance and Evaluation Report (CAPER) is the
principal administrative report, documenting the City's expenditures for
Community Development Block Grant (CDBG) and HOME Investment Partnership
(HOME) programs to the U.S. Department of Housing and Urban Development
(HUD). For FY 2011-2012, the City's budget was: $838,241 in CDBG and
$500,323 in HOME Program funds for a total budget of$1,338,564.
The CAPER document serves as the basis for program monitoring for compliance
and for financial audits for all activities conducted during Fiscal Year 2011-2012
as outlined in the Consolidated Plan. The report provides HUD with necessary
information for the Department to meet its requirement to assess each grantee's
ability to carry out relevant Community Planning and Development programs in
compliance with all applicable rules and regulations. It also provides information
necessary for HUD's Annual Report to Congress and it provides grantees an
opportunity to describe to citizens their successes in revitalizing deteriorated
neighborhoods and in meeting objectives stipulated in their Consolidated Planning
document.
In addition to reporting on our activities with federal money, we also included a
summary of activities conducted with the Florida State Housing Initiatives
Partnership (SHIP) Program, Community Development Block Grant- Recovery
Program, Pinellas County Housing Trust Fund Program and Neighborhood
Stabilization Program 3 in the narrative section; however, these numbers are not
included in the totals below.
Through the CDBG and HOME program activities, we expended a total of
$2,482,656 in Fiscal Year 2011-2012, which included funding from the prior year
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reprogrammed fund budget of$2,807,683. Those funds not expended from this
year's budget will be reprogrammed in future budgets.
The City of Clearwater's Fiscal Year 2011-2012 CAPER contains information on
the City's assessment of the following activities:
Assessment of Three to Five Year Goals and Objectives
Affordable Housing
Continuum of Care
Leveraging Resources
Affirmatively Furthering Fair Housing
Citizens Comments
Self-Evaluation
Over 24,097 persons were assisted through Public Services, Public Facilities,
Housing Rehabilitation and New Construction, Fair Housing, and Economic
Development projects and programs.
A brief summary of Fiscal Year 2011-2012 projects are:
Completed fourteen owner-occupied rehabilitation loans totaling $322,578.
Completed fourteen down payment assistance loans totaling $197,050.
Provided a rehabilitation loan to Prospect Towers, Inc. in the amount of
$800,000. (208 units of senior housing)
Provided a rehabilitation loan to Pinellas County Housing Authority - Norton
Apartments in the amount of$304,446. (48 units of rental housing)
Restructured an existing loan with Palmetto Park Apartments. (192 units of rental
housing)
Provided a development loan and CHDO recertification to Habitat for Humanity
Community Housing Development Organization, Inc. in the amount of$225,808.
Provided a development loan commitment to Habitat for Humanity of Pinellas
County, Inc. in the amount of$425,000. (Construction bridge financing for 25
homes)
Provided a development loan to SP Country Club Homes, Inc. in the amount of
$475,770. (Construction financing for four townhome units and down payment
assistance)
Provided a development loan commitment to Boley Centers, Inc. - Sunset Point
Apartments, Inc. in the amount of$346,451. (14 units)
Acquired 14 S. Evergreen to assist in redevelopment of Car Pro site in East
Gateway.
Provide $370,000 for the development of an athletic field in North Greenwood.
The City's Neighborhood and Affordable Housing Advisory Board is scheduled to
approve the Fiscal Year 2011-2012 CAPER at their meeting on December 11,
2012. The CAPER is due to HUD no later than December 30, 2012.
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Economic Development and Housing Director Geri Campos Lopez provided a
PowerPoint presentation.
Councilmember Jay Polglaze moved to approve the City of Clearwater's Fiscal Year
2011-2012 Consolidated Annual Performance and Evaluation Report (CAPER). The
motion was duly seconded and carried unanimously.
7.2 Approve amendments to the Clearwater Comprehensive Plan Utilities Element to
update provisions related to potable water and natural ground water aquifer
recharge needs based on the City of Clearwater's 2012 Potable Water Supply
Facilities Master Plan Update, and pass Ordinance 8368-13 on first reading.
(CPA2012-10002)
This item involves an amendment to the Clearwater Comprehensive Plan to
update the Utilities Element to include updated information based on the 2012
Potable Water Supply Facilities Master Plan Update, completed by Tetra Tech,
Inc.
Section 163.3177, Florida Statutes, requires local governments to update their
comprehensive plans, including their 10 year Water Supply Facility Work Plans, to
incorporate relevant water supply options, conservation initiatives, and updated
service area projections within 18 months after the approval of the regional water
supply plan. The Southwest Florida Water Management District (SWFWMD)
approved its updated Regional Water Supply Plan on July 26, 2011.
The city last updated this section of the Comprehensive Plan in 2008, at which
time it incorporated the city's 2004 Water Master Plan into the Utility Element and
ensured consistency with the requirements in the statutes for this required
element; therefore, this amendment involves updating existing policies, previously
found to be in compliance with state requirements, based on more current data,
and updates Map D-2 Potable Water Wells and Wellhead Protection Zones to
include new well locations.
The Community Development Board (CDB) reviewed the proposed amendment at
its meeting on November 20, 2013 and unanimously recommended the
amendment for approval.
As this is a text amendment to the Clearwater Comprehensive Plan, review and
approval by the Florida Department of Economic Opportunity is required.
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Vice Mayor Paul Gibson moved to approve amendments to the Clearwater
Comprehensive Plan Utilities Element to update provisions related to potable water and
natural ground water aquifer recharge needs based on the City of Clearwater's 2012
Potable Water Supply Facilities Master Plan Update, and pass Ordinance 8368-13 on
first reading. The motion was duly seconded and carried unanimously.
Ordinance 8368-13 was presented and read by title only.
Councilmember Doreen Hock-DiPolito moved to amend Section 1 to read, "...In 2011,
the actual average pumpage from the City's wells as was approximately 5 MGD..." and
Section 2 to read, "...The City's long range Water Master Plan outlines a work plan for
continued coordination with the Southwest Florida Water Management District's
Regional Water Supply Plan adopted in July 'wry 2011." The motion was duly
seconded and carried unanimously.
Councilmember Bill Jonson moved to pass Ordinance 8368-13 on first reading, as
amended. The motion was duly seconded and upon roll call, the vote was:
'Ayes Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember
Doreen Hock-DiPolito, Councilmember Bill Jonson, and Councilmember
Jay E. Polglaze.
"Nays None.
8. Second Readings - Public Hearing
8.1 Adopt Ordinance 8315-12 on second reading, amending Article VII, Chapter 32,
Clearwater Code of Ordinances, to rescind exclusivity in collection of
construction and demolition debris or putrescible waste from commercial or
industrial establishments.
Ordinance 8315-12 was presented and read by title only. Councilmember Jay Polglaze
moved to adopt Ordinance 8315-12 on second and final reading. The motion was duly
seconded and upon roll call, the vote was:
"Ayes Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember
Doreen Hock-DiPolito, Councilmember Bill Jonson, and Councilmember
Jay E. Polglaze.
"Nays None.
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9. Consent Agenda - Approved as submitted.
9.1 Authorize a not to exceed amount of$550.000, to pay Gallagher Bassett
Services. Inc., for workers compensation claims due and payable for the period
of December 2012 through December 2014, and authorize the appropriate
officials to execute same. (consent)
9.2 Approve the amendment to the service agreement between the City and MHNet
for employee and retiree Employee Assistance Program and Mental
Health/Chemical Dependency benefits recognizing a name change only in
reference to the MHNet entity that is party to the agreement and authorize the
appropriate officials to execute same. (consent)
9.3 Approve Supplemental Work Order to Engineer of Record (EOR) Geosyntec
Consultants of Tampa. Florida in the amount of$37.576.80 for final design and
permitting of the Phillip Jones Field site restoration and authorize the appropriate
officials to execute same. (consent)
9.4 Award contracts (purchase orders) to contractors as listed for the renovation of
the Sid Lickton Sports Complex, located at 714 Saturn Avenue: approve the
transfer of$139.340 from Utility Funds. $360.660 from reallocation of Penny III
funds. $209.825 from various Parks and Recreation CIP maintenance projects.
$85.000 from various operating codes to CIP 315-93630 Sid Lickton Complex
Renovations at first quarter and authorize the appropriate officials to execute
same. (consent)
9.5 Approve renewal of the agreement with Religious Community Services. Inc.
(RCS) for provision of contractual victim advocacy services in the amount of
$15.000, for term beginning January 1. 2013 through December 31. 2013, and
authorize the appropriate officials to execute same. (consent)
9.6 Approve an agreement between The Governor's Commission on Volunteerism
and Community Service and the City of Clearwater renewing the AmeriCorps
Clearwater program for the period of January 1. 2013 through December 31.
2013, including a cash match in the amount of$81.129, and authorize the
appropriate officials to execute same. (consent)
9.7 Approve a contract (Purchase Order) for $196.992.00 to Trekker Tractor of
Tampa. FL for three Case 580SN Backhoes, in accordance with Sec.
2.5640)(d). Code of Ordinances - Other governmental bid: authorize lease
purchase under the City's Master Lease Purchase Agreement: and authorize the
appropriate officials to execute same. (consent)
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9.8 Award a Contract (Purchase Order) for$37.618.00 to Autoway Chevrolet of
Clearwater. FL for two 2012 Ford Fusions for conversion to Compressed Natural
Gas (CNG) and authorize the appropriate officials to execute same. (consent)
9.9 Approve funds in the amount of$121.690.00 for the repair of a concrete baffle
wall and the application of a liner to the baffle wall in the 5 million gallon storage
tank at Water Treatment Plant 3, performed by GML coatings. (consent)
9.10 Approve funds in the amount of$577.500 for the purchase of copper corrosion
control chemical, per bid 47-12, over a 3-year period, to SPER Chemical, who is
the most responsive bidder meeting all the bid requirements, and authorize the
appropriate officials to execute same. (consent)
9.11 Award a contract (purchase order) to R.A.M. Excavating. Inc., of Palm Harbor.
Florida, for Druid Trail Phase III project (04-0021-PR) in the amount of
$1.239.219.06, which is the lowest responsible bid received in accordance with
plans and specifications, and authorize the appropriate officials to execute same.
consent
9.12 Approve a proposal by Construction Manager at Risk Biltmore Construction Co..
Inc. of Belleair. Florida in the amount of$498.096.00 for the Refurbishment of
Pier 60, which includes all labor and materials to complete concrete deck and
support repairs, railing replacement and installation of a catwalk for the bait
house, and authorize the appropriate officials to execute same. (consent)
Councilmember Doreen Hock-DiPolito moved to approve the Consent Agenda as
submitted and authorize the appropriate officials to execute same. The motion was duly
seconded and carried unanimously.
City Manager Reports
10. Other Items on City Manager Reports
10.1 Approve the 2013 State Legislative Package
Each year, the City submits a list of legislative priorities for consideration by the
state legislature during their annual 60-day session in Tallahassee. The City's
legislative liaison works closely with city management staff and the City's
lobbying team in Tallahassee to draft a package that is beneficial to Clearwater,
and to lobby that package locally and in Tallahassee. Preparation of the package
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involves determining areas of need, researching funding availability, identifying
needed legislation, monitoring and evaluating current legislative issues.
The 2013 State Legislative Package includes supporting: continued funding for
programs that benefit municipalities statewide such as Florida Recreation
Development Assistance Program (FRDAP), State Aid to Libraries and housing
trust funds under the Sadowski Act; increasing the Tampa Bay Estuary License
Plate fee to $15; and requiring sales tax collection from online retailers.
Vice Mayor Paul Gibson moved to approve the 2013 State Legislative Package. The
motion was duly seconded and carried unanimously.
Miscellaneous Reports and Items
11. City Manager Verbal Reports — None.
12. Closing Comments by Mayor
Mayor George N. Cretekos reviewed recent and upcoming events and wished all a
Merry Christmas and a happy New Year.
13. Adiourn
The meeting was adjourned at 6:37 p.m.
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