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09/20/2012 City Council Agenda Location: Council Chambers - City Hall Date: 9/20/2012- 6:00 PM Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then state your name and address. Persons speaking before the City Council shall be limited to three (3) minutes unless otherwise noted under Public Hearings. For other than Citizens to be heard regarding items not on the Agenda, a spokesperson for a group may speak for three (3) minutes plus an additional minute for each person in the audience that waives their right to speak, up to a maximum of ten (10) minutes. Prior to the item being presented, please obtain the needed form to designate a spokesperson from the City Clerk (right-hand side of dais). Up to thirty minutes of public comment will be allowed for an agenda item. No person shall speak more than once on the same subject unless granted permission by the City Council. The City of Clearwater strongly supports and fully complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours prior to the meeting if you require special accommodations at 727-562-4090. Assisted Listening Devices are available. Kindly refrain from using beepers, cellular telephones and other distracting devices during the meeting. 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Presentations 4.1Service Awards Attachments 5. Approval of Minutes 5.1Approve the minutes of the September 6, 2012 City Council Meeting as submitted in written summation by the City Clerk. Attachments 6. Citizens to be Heard re Items Not on the Agenda Public Hearings - Not before 6:00 PM 7. Administrative Public Hearings - Presentation of issues by City staff - Statement of case by applicant or representative (5 min.) - Council questions - Comments in support or opposition (3 min. per speaker or 10 min maximum as spokesperson for others that have waived their time) - Council questions - Final rebuttal by applicant or representative (5 min.) - Council disposition 7.1Adopt Ordinance 8355-12 on second reading, declaring the Millage Rate to be levied for the Fiscal Year beginning October 1, 2012 and ending September 30, 2013, for operating purposes including the funding of pensions, debt service, and road maintenance for capital improvement expenditures at 5.155 mills, which constitutes a 1.60% decrease from the rolled back rate of 5.2387 mills. Attachments 7.2Adopt Ordinance 8356-12 on second reading, adopting an Operating Budget for the Fiscal Year beginning October 1, 2012, and ending September 30, 2013, authorizing the City Manager to issue such instructions that are necessary to achieve and accomplish the service programs so authorized; authorizing the City Manager to transfer monies and programs among the departments and activities within any fund as provided by Chapter 2 of the Clearwater Code of Ordinances. Attachments 7.3Adopt Ordinance 8357-12 on second reading, adopting the Capital Improvement Program Budget for the Fiscal Year beginning October 1, 2012 and ending September 30, 2013, approving the Six-Year Capital Improvement Program which shall be reevaluated at the beginning of each fiscal year; authorizing the City Manager to issue such instructions that are necessary to achieve and accomplish the capital improvements so authorized; authorizing the City Manager to transfer money between projects in the Capital Improvement Program; appropriating the available and anticipated resources for the projects identified. Attachments 7.4Approve the vacation of the 17-foot alley lying south of Lot 7 and the west 41.34 feet of Lot 6, Block B; approve the vacation of the 28-foot alley lying West of Lots 21, 22, and 23 of Block B, these properties described in the plat titled John R. Davey, Et. Al. Resubdivision; and pass Ordinance 8363-12 on first reading (VAC2012-02 Capitol Theatre). Attachments 7.5Request to remove the historic designation of the Capitol Theatre located at 405 Cleveland Street [consisting of the East of Lot 7, plus 30 ft. and 3 in. of Lot 6, John R. Daveys Resub of Block B (per Plat Book H-1, Page 87, Public Records of Hillsborough County, Florida, of which Pinellas County was formerly a part)]. Staff recommends denying Ordinance 8358-12 on first reading. (HIS2012-00001) Attachments 7.6Request to remove the historic designation of the Clearwater Evening Sun Building located at 401 Cleveland Street [consisting of the West of Lot 7, John R. Daveys Resub of Block B (per Plat Book H- 1, Page 87, Public Records of Hillsborough County, Florida, of which Pinellas County was formerly a part)]. Staff recommends denying Ordinance 8359-12 on first reading. (HIS2012-00002) Attachments 8. Second Readings - Public Hearing 8.1Adopt Ordinance 8332-12 on second reading, vacating that certain portion of land lying east of and adjacent to Block 2, Map or Plat entitled Bay View City Subdivision as recorded in Plat Book 9, Page 43 of the Public Records of Pinellas County, Florida, and vacating that certain 15-foot drainage and utility easement being 7.5 feet each side of the original centerline of vacated Kentucky Avenue lying south of Lots 6 and 7, Block 2, and north of Lots 4 and 5, Block 3, Bay View City Subdivision, according to the map or plat thereof as recorded in Plat Book 9, Page 43 of the Public Records of Pinellas County, Florida, and amending Ordinance 8169-10, which vacated a portion of land lying east of Lot 5, Block 2, Bay View City Subdivision inaccurately. Attachments City Manager Reports 9. Consent Agenda 9.1Accept grant from Communities Putting Prevention to Work (CPPW), in an amount not to exceed $20,000, for the purchase of equipment and marketing materials for the Clearwater Gateway Farmers Market; and authorize the appropriate officials to execute same. (consent) Attachments 9.2Declare list of vehicle and equipment surplus to the needs of the City; authorize disposal through sale to the highest bidder at the Tampa Machinery Auction, Tampa, Florida; and authorize the appropriate officials to execute same. (consent) Attachments 9.3Authorize the City Attorney to retain outside Legal Counsel on behalf of Clearwater Gas System for the period of October 1, 2012 through September 30, 2017, and authorize the appropriate officials to execute same. (consent) Attachments 9.4Approve the First Amendment to the Project Agreement between the City and Phillies Florida, LLC, approving Project modifications to address environmental concerns and minimum flood plain elevations; increasing the City funding for the project from $2,900,000 to $3,250,000 from unappropriated retained earnings and authorize the appropriate officials to execute same. (consent) Attachments 9.5Approve a three-year Agreement between the American Red Cross and the City of Clearwater to provide training in first aid care, emergency response, swim instruction and lifeguarding for City employees and members of the public and authorize the appropriate officials to execute same. (consent) Attachments 9.6Approve a funding source change of $200,000 from Projected Grants to General Funds for Capital Improvement Project (CIP 315-93625), Pier 60 Park Repair and Improvements, and approve a first quarter amendment to transfer $200,000 from General Fund Reserves to this project. (consent) Attachments 9.7Approve First Amendment to Agreement between the School Board of Pinellas County, Florida (Board) and the City of Clearwater (City) providing for the joint use of facilities retroactively to January 1, 2012 through December 31, 2016 and authorize the appropriate officials to execute same. (consent) Attachments 9.8Approve a 1-year agreement with the Junior League of Clearwater-Dunedin, Inc. (JLCD), Eckerd Youth Alternatives, Inc. (EYA) and Camelot Community Care, Inc. (CCC) and the City, from October 1, 2012 to September 30, 2013, to provide programming to serve young people and families in the foster care system at the Ross Norton Recreation and Aquatic Complex and authorize the appropriate officials to execute same. (consent) Attachments 9.9Approve a contract in the amount of $473,263.50 with the Pinellas County Sheriffs Office, Largo, Florida for latent fingerprint, crime scene processing services, evidence and property storage and Pinellas Juvenile Assessment Center services, during the one-year contract period commencing October 1, 2012 through September 30, 2013, and authorize the appropriate officials to execute same. (consent) Attachments 9.10Approve the renewal of a Software Support Agreement for the TriTech System, in the amount of $162,672.56, for a 12-month period beginning October 1, 2012 and ending September 30, 2013, and authorize the appropriate officials to execute same. (consent) Attachments 9.11Approve Change Order 4 to Central Florida Contractors, Inc. of Seminole, Florida for the 2011 Sidewalk Contract (11-0012-EN) in the amount of $400,000.00, for a new contract total of $1,025,169.00; approve a time extension of 180 days to allow for completion of the additional work and authorize the appropriate officials to execute same. (consent) Attachments 9.12Approve Legal Services Agreement between the City of Clearwater and Baker and Hostetler LLP, to serve as legal counsel on Environmental matters for a three-year period, in the amount of $150,000.00 and authorize the appropriate officials to execute same. (consent) Attachments 9.13Reappoint Councilmember Bill Jonson to the Pinellas Suncoast Transit Authority for a three year term starting October 1, 2012 and expiring on September 30, 2015. (consent) Attachments 9.14Appoint Lynn F. Sumerson to the Environmental Advisory Board with term to expire September 30, 2016. (consent) Attachments 9.15Approve the Mayor's appointment of John Doran to the Clearwater Housing Authority Board with term to expire September 30, 2016. (consent) Attachments 10. Other Items on City Manager Reports 10.1Amend the Citys fiscal year 2011/12 Operating and Capital Improvement Budgets at third quarter and pass Ordinances 8361-12 and 8362-12 on first reading. Attachments 10.2Approve the Capitol Theatre Operating Agreement between the City of Clearwater and Ruth Eckerd Hall, Inc., authorize advance of $ 3,562,209 from Central Insurance Fund reserves to Capital Project 315-93623 to complete funding of the project as delineated in the First Amended Memorandum of Agreement between the Parties, and the provisions of this Operating Agreement, authorize expenditure of $193,727 from Central Insurance Fund reserves, and authorize the appropriate officials to execute same. Attachments 10.3Amend the Clearwater Code of Ordinances, Division 7 - Section 2.194, updating the meeting frequency of the Library Advisory Board to quarterly and pass Ordinance 8360-12 on first reading. Attachments Miscellaneous Reports and Items 11. City Manager Verbal Reports 11.1City Manager Verbal Reports Attachments 12. Closing Comments by Mayor 13. Adjourn Meeting Date: 9/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Service Awards SUMMARY: 5 Years of Service Richard Porthouse Public Utilities Kenneth Sota Parks and Recreation Moses Flores Customer Service Sylvia DiNota Gas Rodney Mitchell Customer Service Nicole Bell Parks and Recreation Kayleen Kastel Office of Management and Budget Marcos Toro Gas Michael Mouroukis Information Technology Dean Sullivan Public Utilities Josue Cordero Public Utilities Christopher Owens Public Utilities Janice "Nan" Bennett Public Utilities 10 Years of Service Andrea Wells Legal Janis Przywara Human Resources Cindy Ready Finance Robert Lazzaro Police Jonathan Maser Police 15 Years of Service Todd Kuhnel Public Utilities Levi Outley Parks and Recreation Stephen Finney Gas Roy Thomen Public Utilities 20 Years of Service Michael Faulkner Fire Jennifer Tudor Library 25 Years of Service Walter Miksza Gas Judith Smith Police Robert Tellone Fire 30 Years of Service Brenda McLaughlin Police Review Approval: Cover Memo Item # 1 Meeting Date: 9/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve the minutes of the September 6, 2012 City Council Meeting as submitted in written summation by the City Clerk. SUMMARY: Review Approval: Cover Memo Item # 2 Attachment number 1 \nPage 1 of 8 CITY COUNCIL MEETING MINUTES CITY OF CLEARWATER September 6, 2012 Present:Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Doreen Hock-DiPolito, Councilmember Bill Jonson, and Councilmember Jonson, and Councilmember Jonson, and Councilmember Jay E. Polglaze. Also Present:William B. Horne II -City Manager, Jill S. Silverboard -Assistant City Assistant City Assistant City City Manager, Jill S. Silverboard City Manager, Jill S. Silverboard - Manager, Rod Irwin - Assistant City Manager, Pamela K. Akin - City Assistant City Manager, Pamela K. Akin Assistant City Manager, Pamela K. Akin City City - - Attorney, Rosemarie Call - City Clerk, and Nicole Sprague - Official Official Official City Clerk, and Nicole SpragueCity Clerk, and Nicole Sprague - - Records and Legislative Services Coordinator. Records and Legislative Services Coordinator. To provide continuity for research, items are in agenda order although not To provide continuity for research, items are in agenda order although not To provide continuity for research, items are in agenda order although not necessarily discussed in that order. necessarily discussed in that order. Unapproved 1. Call to Order –Vice Mayor Paul Gibson Call to Order Vice Mayor Paul GibsonVice Mayor Paul Gibson – The meeting was called to order at 6:00 p.m. at City Hall. The meeting was called to order at 6:00 p.m. at City Hall.The meeting was called to order at 6:00 p.m. at City Hall. 2. Invocation–Fr. James Rousakis from Greek Orthodox Church of the Holy Fr. James Rousakis from Greek Orthodox Fr. James Rousakis from Greek Orthodox InvocationInvocationChurch of the Holy Church of the Holy –– 2. Trinity TrinityTrinity Mayor George N. Cretekos presented Fr. James Rousakis with a commemorative letter Mayor George N. Cretekos presented Fr. Mayor George N. Cretekos presented Fr. James Rousakis with a commemorative letter thanking him for continued service to the community. thanking him for continued service to the community.thanking him for continued service to the community. 3. Pledge of Allegiance–Councilmember Jay Polglaze 3. Pledge of AllegiancePledge of AllegianceCouncilmember Jay PolglazeCouncilmember Jay Polglaze –– 3. 4. Presentations–Given. 4. 4. PresentationsGiven.Given. – 4.1 Carefest Day Proclamation, September 29, 2012 -Pastor Anthony McDaniel of 4.1 4.1 Carefest Day Proclamation, September 29, 2012 Carefest Day Proclamation, September 29, 2012 Abundant Life Ministries Abundant Life Ministries Abundant Life Ministries 4.2 Hispanic Heritage Month Proclamation, September 15, 2012 through October Hispanic Heritage Month PrHispanic Heritage Month Pr 15, 2012 -Sandra Lythe, CEO of the InterCultural Advocacy Institute 15, 2012 15, 2012 Sandra Lythe, CEO of the InterCultural Advocacy Institute - 4.3 Library Board Presentation -Judith McSwine, Library Advisory Board Chair Council 2012-09-061 Item # 2 Attachment number 1 \nPage 2 of 8 Ms. McSwinereviewed the Board’s recent activities, future projects and thanked the Council for its continued support. 4.4 Update on Homeless Initiative -Dr. Robert Marbut Jr. and Ekaterini Gerakios, CommunityDevelopment Manager Community Development Manager EkaterinaGerakiosand Dr. Marbut provided a and Dr. Marbut provided a and Dr. Marbut provided a PowerPoint presentation. Dr. Marbut noted that the number of homeless has decreased significantly and sleeping Dr. Marbut noted that the number of homeless has decreased significantly and sDr. Marbut noted that the number of homeless has decreased significantly and sleeping leeping in the parks has been practically eliminated. Businesses have purchased a No in the parks has been practically eliminated. Businesses have purchased a No in the parks has been practically eliminated. Businesses have purchased a No Trespassing sign after logging a complaint. Dr. Marbut said street feedings remain a after logging a complaint. Dr. Marbut said street feedings remain a after logging a complaint. Dr. Marbut said street feedings remain a challengebut staff has improved communications with organized street feeders, which but staff has improved communications with organized street feeders, whichbut staff has improved communications with organized street feeders, which has them rethinking their mission. Facilities for homeless families and children remain a has them rethinking their mission. Facilities for homeless families and children remain a has them rethinking their mission. Facilities for homeless families and children remain a countywide challenge. 5. Approval of Minutes 5.1 Approve the minutes of the August 16, 2012 City Council Meeting as submitted Approve the minutes of the August 16, 2012 City Council Meeting as submitted Approve the minutes of the August 16, 2012 City Council Meeting as submitted in written summation by the City Clerk. in written summation by the City Clerk.in written summation by the City Clerk. Councilmember Bill Jonson moved to approve the minutes of the August 16, 2012City Councilmember Bill Jonson moved to aCouncilmember Bill Jonson moved to approve the minutes of the August 16, 2012pprove the minutes of the August 16, 2012 Council Meeting as submitted in written summation by the City Clerk. The motion was Council Meeting as submitted in written summation by the City Clerk. The motion was Council Meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. duly seconded and carried unanimously.duly seconded and carried unanimously. 6. Citizens to be Heard re Items Not on the Agenda–None. Citizens to be Heard re Items Not on the AgendaCitizens to be Heard re Items Not on the Agenda 6. 6. None.None. –– Public Hearings -Not before 6:00 PM Public Hearings Public Hearings Not before 6:00 PMNot before 6:00 PM -- 7. Administrative Public Hearings Administrative Public HearingsAdministrative Public Hearings 7. 7.1 Approve request from Calvary Baptist Church (a.k.a. First Baptist Church of 7.1 7.1 Approve request from Calvary Baptist Church (a.k.a. First Baptist Church of Approve request from Calvary Baptist Church (a.k.a. First Baptist Church of Clearwater) to vacate a portion of right-of-way known as Bay Street; vacate that Clearwater) to vacate a portion of rightClearwater) to vacate a portion of right certain utility easement reserved by Ordinance 4509-87; amend Ordinance certain utility easement reserved by Ordinance 4509certain utility easement reserved by Ordinance 4509 8169-10; and pass Ordinance8332-12 on first reading (VAC2012-01). 8169816910; and pass Ordinance10; and pass Ordinance - In 2010, First Baptist Church of Clearwater, Inc., (Applicant), requested the In 2010, First Baptist Church of Clearwater, Inc.In 2010, First Baptist Church of Clearwater, Inc. vacation of several portions of City rights-of-way for the construction of athletic vacation of several portions of City rightsvacation of several portions of City rights facilities. Council approved the request and passed Ordinance 8169-10. In an facilities. Council approved the request and pafacilities. Council approved the request and pa oversight at that time, the Applicant failed to include a portion of Bay Street in its oversight at that time, the Applicant failed to include a portion of Bay Street in its oversight at that time, the Applicant failed to include a portion of Bay Street in its vacation request to accommodate its future expansion plans. Those plans now vacation request to accommodate its future expansion plans. Those plans now vacation request to accommodate its future expansion plans. Those plans now include the expansion of the existing athletic facilities complex. The portion of Bay Street now proposed for vacation is an unimproved right-of-way. Council 2012-09-062 Item # 2 Attachment number 1 \nPage 3 of 8 Ordinance 8169-10 included vacated property beyond the limits of the right-of- way. Ordinance 8332-12 will amend Ordinance 8169-10 and will provide the correct legal description. In 1987, a drainage and utility easement adjacent to Bay Street was reserved by In 1987, a drainage and utility easement adjacent to Bay Street was reserved by In 1987, a drainage and utility easement adjacent to Bay Street was reserved by the City. This easement is not needed for City use and will be rendered the City. This easement is not needed for City use and will be rendered the City. This easement is not needed for City use and will be rendered inaccessible with the adoption of Ordinance 8332-12. Progress Energy, Bright House, Knology and Verizon have no facilities within the Progress Energy, Bright House, Knology and Verizon have no facilities within the Progress Energy, Bright House, Knology and Verizon have no facilities within the right-of-way proposed for vacation and have no objection to the request. way proposed for vacation and have no objection to the request. way proposed for vacation and have no objection to the request. The Engineering Department conducted an interdepartmental review of the The Engineering Department conducted an interdepartmental review of the The Engineering Department conducted an interdepartmental review of the vacation request. All City service and utility providers, potentially affected by the vacation request. All City service and utility providers, potentially affected by the vacation request. All City service and utility providers, potentially affected by the vacation, have no objection to the request. vacation, have no objection to the request. Vice Mayor Paul Gibson moved to approve request from Calvary Baptist Church (a.k.a. Vice Mayor Paul Gibson moved to approve request from Calvary Baptist Church (a.k.a. Vice Mayor Paul Gibson moved to approve request from Calvary Baptist Church (a.k.a. First Baptist Church of Clearwater) to vacate a portion of right-of-way known as Bay ofof First Baptist Church of Clearwater) to vacate a portion of rightFirst Baptist Church of Clearwater) to vacate a portion of rightway known as Bay way known as Bay ---- Street; vacate that certain utility easement reserved by Ordinance 4509-87 and amend Street; vacate that certain utility easement reserved by Ordinance 4509Street; vacate that certain utility easement reserved by Ordinance 450987 and 87 and amend amend - Ordinance 8169-10. The motion was duly seconded and carried unanimously. . The motion was duly seconded and carried unanimously.. The motion was duly seconded and carried unanimously. 10 Ordinance 8332-12 was presented and read by title only. Councilmember Bill Jonson Ordinance 833212 was presented and read by title only. Councilmember Bill Jonson 12 was presented and read by title only. Councilmember Bill Jonson - moved to pass Ordinance 8332-12 on first reading. The motion was duly seconded and moved to pass Ordinance 8332moved to pass Ordinance 833212 on first reading. 12 on first reading. The motion was dThe motion was d uly seconded and uly seconded and -- upon roll call, the vote was: upon roll call, the vote was:the vote was: upon roll call, "Ayes":Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember "Ayes""Ayes"Mayor George N. Cretekos, Vice Mayor Paul Gibson, Mayor George N. Cretekos, Vice Mayor Paul Gibson, :: Doreen Hock-DiPolito, Councilmember Bill Jonson, and Councilmember Doreen HockDoreen HockDiPolito, Councilmember Bill Jonson, and Councilmember DiPolito, Councilmember Bill Jonson, and Councilmember - Jay Polglaze. Jay Polglaze.Jay Polglaze. "Nays":None. "Nays"None. : 8. Second Readings -Public Hearing 8. 8. Second Readings Public HearingPublic Hearing -- 8.1 Adopt Ordinance 8349-12 on second reading, making numerous amendments to Adopt Ordinance 8349Adopt Ordinance 8349 8.1 8.1 12 on second reading, making numerous amendments to 12 on second reading, making numerous amendments to -- the Community Development Code to address the recommendations of the the Community Development Code to address the recommendations of the the Community Development Code to address the recommendations of the Business Task Force. Business Task Force.Business Task Force. Ordinance 8349-12was presented and read by title only. Councilmember Doreen Ordinance 8349Ordinance 83491212was presented and read by title only. Councilmember Doreen was presented and read by title only. Councilmember Doreen -- Hock-DiPolitomoved to adoptOrdinance 8349-12 on second reading and final reading. DiPolitoDiPolitomoved to moved to The motion was duly seconded and upon roll call, the vote was: The motion was duly seconded and upon roll callThe motion was duly seconded and upon roll call "Ayes":Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Doreen Hock-DiPolito, Councilmember Bill Jonson, and Councilmember Council 2012-09-063 Item # 2 Attachment number 1 \nPage 4 of 8 Jay Polglaze. "Nays":None. 8.2 Adopt Ordinance 8352-12 on second reading, annexing certain real property 12 on second reading, annexing certain real property whose post office address is 3075 Cherry Lane, together with the abutting right- whose post office address is 3075 Cherry Lane, together with the abutting right whose post office address is 3075 Cherry Lane, together with the abutting right of-way of McMullen Booth Road, into the corporate limits of the city and way of McMullen Booth Road, into the corporate limits of the city and way of McMullen Booth Road, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. redefining the boundary lines of the city to include said addition.redefining the boundary lines of the city to include said addition. Ordinance 8352-12 was presented and read by title only. Councilmember Jay Polglaze 12 was presented and read by title only. Councilmember Jay Polglaze 12 was presented and read by title only. Councilmember Jay Polglaze moved to adoptOrdinance 8352-12 on second and final reading. The motion was duly 12 on second and final reading. 12 on second and final reading. The motion was duly The motion was duly seconded and upon roll call, the vote was: "Ayes":Mayor George N. Cretekos, Vice MayorPaul Gibson, Councilmember Mayor George N. Cretekos, Vice MayorPaul Gibson, Councilmember Paul Gibson, Councilmember Doreen Hock-DiPolito, Councilmember Bill Jonson, and Councilmember and Councilmember and Councilmember DiPolito, Councilmember Bill Jonson, DiPolito, Councilmember Bill Jonson, Jay Polglaze. "Nays":None. 8.3 Adopt Ordinance 8353-12 on second reading, amending the future land use plan Adopt Ordinance 835312 on second reading, amending the future land use plan 12 on second reading, amending the future land use plan - element of the Comprehensive Plan by designating the land use of certain real element of the Comprehensive Plan by designating the land use of certain real element of the Comprehensive Plan by designating the land use of certain real property whose post office address is 3075 Cherry Lane, together with the property whose post office address is 3075 Cherry Lane, together with the property whose post office address is 3075 Cherry Lane, together with the abutting right-of-way of McMullen Booth Road, upon annexation into the City of ofway of McMullen Booth Road, upon annexation into the City of way of McMullen Booth Road, upon annexation into the City of abutting right -- Clearwater, as Residential Urban (RU). Clearwater, as Residential Urban (RU).Clearwater, as Residential Urban (RU). Ordinance 8353-12 was presented and read by title only. Vice Mayor Paul Gibson Ordinance 8353Ordinance 835312 was presented and read by title only. Vice Mayor Paul Gibson12 was presented and read by title only. Vice Mayor Paul Gibson -- moved to adoptOrdinance 8353-12 on second and final reading.The motion was duly Ordinance 8353Ordinance 8353 moved to moved to adoptadopt12 on second and final reading.12 on second and final reading. -- seconded and upon roll call, the vote was: seconded and upon roll call, the vote was:seconded and upon roll call, the vote was: "Ayes":Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember "Ayes"Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember : Doreen Hock-DiPolito, Councilmember Bill Jonson, and Councilmember Doreen HockDoreen HockDiPolito, Councilmember Bill Jonson, DiPolito, Councilmember Bill Jonson, -- Jay Polglaze. Jay Polglaze.lglaze. "Nays":None. "Nays""Nays"None : . 8.4 Adopt Ordinance 8354-12 on second reading, amending the Zoning Atlas of the 8.4 8.4 Adopt Ordinance 8354Adopt Ordinance 835412 on second reading, amending the - city by zoning certain real property whose post office address is 3075 Cherry city by zoning certain real property whose post office address is 3075 Cherry city by zoning certain real property whose post office address is 3075 Cherry Lane, together with the abutting right-of-way of McMullen Booth Road, upon Lane, together with the abutting rightLane, together with the abutting right Lane, together with the abutting rightLane, together with the abutting right annexation into the City of Clearwater, as Low Medium Density Residential annexation into the City of Clearwater, as Low Medium Density Residential annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). (LMDR).(LMDR). (LMDR).(LMDR). Ordinance 8354-12 was presented and read by title only. Councilmember Bill Jonson moved to adoptOrdinance 8354-12 on second and final reading.The motion was duly seconded and uponroll call, the vote was: Council 2012-09-064 Item # 2 Attachment number 1 \nPage 5 of 8 "Ayes":Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Doreen Hock-DiPolito, Councilmember Bill Jonson, and Councilmember Jay Polglaze. "Nays":None. 9. Consent Agenda–Approved as submitted. 9.1 Approve a one-year funding agreement, in the amount of $163,443, between year funding agreement, in the amount of $163,443, between year funding agreement, in the amount of $163,443, between Jolley Trolley Transportation of Clearwater, Inc. and the City of Clearwater for Jolley Trolley Transportation of Clearwater, Inc. and the City of Clearwater for Jolley Trolley Transportation of Clearwater, Inc. and the City of Clearwater for the operation of transportation and trolley service on Clearwater Beach, Island the operation of transportation and trolley service on Clearwater Beach, Island the operation of transportation and trolley service on Clearwater Beach, Island Estates and Sand Key and authorize the appropriate officials to execute same. Estates and Sand Key and authorize the appropriate officials to execute same. Estates and Sand Key and authorize the appropriate officials to execute same. (consent) 9.2 Approve the Business Lease Contract between the City of Clearwater and Jolley Approve the Business Lease Contract between the City of Clearwater and Jolley Approve the Business Lease Contract between the City of Clearwater and Jolley Trolley Transportation of Clearwater, Inc. for the lease of City-owned property Trolley Transportation of Clearwater, Inc. for the lease of CityTrolley Transportation of Clearwater, Inc. for the lease of City owned property owned property - located on the northwest corner of North Myrtle Avenue and Hart Street; and located on the northwest corner of North Myrtle Avenue and Hart Street; and located on the northwest corner of North Myrtle Avenue and Hart Street; and authorize appropriate officials to execute same. (consent) authorize appropriate officials to execute same. (consent) authorize appropriate officials to execute same. (consent) 9.3 Approve the extension of Fire Protection Services Agreement between Pinellas Approve the extension of Fire Protection Services Agreement between Pinellas Approve the extension of Fire Protection Services Agreement between Pinellas County Fire Protection Authority and City of Clearwater for one year extending County Fire Protection Authority and City of Clearwater for one year extending County Fire Protection Authority and City of Clearwater for one year extending until September 30, 2013 and authorize the appropriate officials to execute until September 30, 2013 and authorize the appropriate officials to execute until September 30, 2013 and authorize the appropriate officials to execute same. (consent) same. (consent) same. (consent) 9.4 Approve the October 1, 2012 through September 30, 2013 Emergency Medical 9.4 9.4 Approve the October 1, 2012 through September 30, 2013 Emergency Medical Approve the October 1, 2012 through September 30, 2013 Emergency Medical Services ALS First Responder Agreement Extension between Pinellas County Services ALS First Responder Agreement Extension between Pinellas County Services ALS First Responder Agreement Extension between Pinellas County and City of Clearwater and authorize the appropriate officials to execute same. and City of Clearwater and authorize the appropriate officials to execute same. and City of Clearwater and authorize the appropriate officials to execute same. (consent) (consent) 9.5 Approve thepurchase of excess and specialty insurance policies from October 9.5 9.5 purchase of excess and specialty insurance policies from October purchase of excess and specialty insurance policies from October Approve the 1, 2012 to October 1, 2013, at an amount not to exceed $725,000, and authorize 1, 2012 to October 1, 2013, at an amount not to exceed $725,000, and authorize 1, 2012 to October 1, 2013, at an amount not to exceed $725,000, and authorize the appropriate officials to execute same. (consent) the appropriate officials to execute same. (consent) the appropriate officials to execute same. (consent) 9.6 Approve settlement of the liability claim for payment not to exceed $33,000 and Approve settlement of the liability claim for payApprove settlement of the liability claim for pay authorize the appropriate officials to execute same. (consent) authorize the appropriate officials to execute same. (consent) authorize the appropriate officials to execute same. (consent) 9.7 Approve Supplemental 5 Work Order to Engineer of Record (EOR) URS Approve Supplemental 5 Work Order to Engineer of Record (EOR) URS Approve Supplemental 5 Work Order to Engineer of Record (EOR) URS Corporation Southern for Year Three of Remedial Action Plan in the amount of Corporation Southern for Year Three of Remedial Action Plan in the amount of $49,750 and authorize the appropriate officials to execute same. (consent) Council 2012-09-065 Item # 2 Attachment number 1 \nPage 6 of 8 9.8 Approve the 5-year Lease, with provision for five 5-year extensions, solely upon agreement of each of the two parties, between the City of Clearwater and Marina Cantina, LLC, owned by Frank Chivas, for 9,285 square feet of interior space and 11,237 square feet of exterior patio space at the Clearwater Marina, and authorize the appropriate officials to execute same. (consent) 9.9 Approve an Interlocal Agreement between the CRA and the City of Clearwater to Approve an Interlocal Agreement between the CRA and the City of Clearwater to Approve an Interlocal Agreement between the CRA and the City of Clearwater to provide CRA funding in Fiscal Year 2012/2013 in the amount of $149,043.67 to provide CRA funding in Fiscal Year 2012/2013 in the amount of $149,043.67 toprovide CRA funding in Fiscal Year 2012/2013 in the amount of $149,043.67 to underwrite the cost of additional Community Policing Services by the Clearwater underwrite the cost of additional Community Policing Services by the Clearwater underwrite the cost of additional Community Policing Services by the Clearwater Police Department in the East Gateway CRA District, pursuant to the East Police Department in the East Gateway CRA District, pursuant to the East Police Department in the East Gateway CRA District, pursuant to the East Gateway Five-Year Action Program and authorize the appropriate officials to Year Action Program and authorize the appropriate officials to Year Action Program and authorize the appropriate officials to execute same. (consent) 9.10 Approve the First Amendment to Contract for Purchase of Real Property by the Approve the First Amendment to Contract for Purchase of Real Property by the Approve the First Amendment to Contract for Purchase of Real Property by the City of Clearwater for the purchase of real property located at 409 Cleveland City of Clearwater for the purchase of real property located at 409 Cleveland City of Clearwater for the purchase of real property located at 409 Cleveland Street, Clearwater, from Ruth Eckerd Hall, Inc., amending provisions requiring Street, Clearwater, from Ruth Eckerd Hall, Inc., amending provisions requiring Street, Clearwater, from Ruth Eckerd Hall, Inc., amending provisions requiring delivery of the property without tenants, waiving said requirement, and allowing e property without tenants, waiving said requirement, and allowing e property without tenants, waiving said requirement, and allowing for delivery of the property with the current tenant in possession only, the Blue for delivery of the property with the current tenant in possession only, the Blue for delivery of the property with the current tenant in possession only, the Blue Dahlia Marketplace, LLC; and authorize the appropriate officials to execute Dahlia Marketplace, LLC; and authorize the appropriate officials to execute Dahlia Marketplace, LLC; and authorize the appropriate officials to execute same, together with all other instruments required to affect closing. (consent) same, together with all other instruments required to affect closing. (consent) nstruments required to affect closing. (consent) 9.11 Authorize settlement of Chestine v. City of Clearwater, Case 11-00114-CI-015, Authorize settlement of Chestine v. City of Clearwater, Case 11Authorize settlement of Chestine v. City of Clearwater, Case 1100114CICI 015, --- Authorize settlement of Chestine v. City of Clearwater, Case 11Authorize settlement of Chestine v. City of Clearwater, Case 11 for payment by City of $50,000.00 in exchange for a full release from plaintiff and for payment by City of $50,000.00 in exchange for a full release from plaintiff and for payment by City of $50,000.00 in exchange for a full release from plaintiff and dismissal of action with prejudice. (consent) dismissal of action with prejudice. (consent) dismissal of action with prejudice. (consent) 9.12 Authorize settlement of Szmyglewski v. City of Clearwater, Case 11-004981-CI- Authorize settlement of Szmyglewski v. City of Clearwater, Case 11Authorize settlement of Szmyglewski v. City of Clearwater, Case 11 9.12 9.12 007, for payment by City of $50,000.00 in exchange for a full releases from 007, for payment by City of $50,000.00 in exchange for a full releases from 007, for payment by City of $50,000.00 in exchange for a full releases from plaintiff and dismissal of action with prejudice. (consent) plaintiff and dismissal of action with prejudice. (consent) plaintiff and dismissal of action with prejudice. (consent) Councilmember Jay Polglaze moved to approve the Consent Agenda as submitted and Councilmember Jay Polglaze moved to approve the Consent Agenda as submitted and Councilmember Jay Polglaze moved to approve the Consent Agenda as submitted and authorize the appropriate officials to execute same. The motion was duly seconded and authorize the appropriate officials to execute same. The motion was duly seconded and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. carried unanimously.carried unanimously. City Manager Reports City Manager ReportsCity Manager Reports 10. Other Items on City Manager Reports Other Items on City Manager ReportsOther Items on City Manager Reports 10. 10. 10.1 Approve the request to change the name of First Avenue North, a right-of-way 10.1 10.1 Approve the request to change the name of First Avenue North, a rightApprove the request to change the name of First Avenue North, a right under the jurisdiction of the City of Clearwater, to Dimmitt Drive; and adopt under the jurisdiction of the City of Clearwater, to Dimmitt Drive; and adopt under the jurisdiction of the City of Clearwater, to Dimmitt Drive; and adopt under the jurisdiction of the City of Clearwater, to Dimmitt Drive; and adopt under the jurisdiction of the City of Clearwater, to Dimmitt Drive; and adopt Resolution 12-13. Resolution 12Resolution 12 Owners of Dimmitt Chevrolet and Cadillac have submitted a request to the City to Owners of Dimmitt Chevrolet and Cadillac have submitted a request to the City to change the name of First Avenue North to Dimmitt Drive. The subject street Council 2012-09-066 Item # 2 Attachment number 1 \nPage 7 of 8 extends from its western terminus at US Highway 19 North to its eastern terminus at Chautauqua Avenue for a total length of approximately 546 feet. Lawrence Dimmitt, III and LHD Properties, Ltd. own all property fronting both the north and south sides of First Avenue North; both owners are associated with the north and south sides of First Avenue North; both owners are associated with the Dimmitt dealership operations. Pinellas County and the local Postmaster of the United States Postal Service inellas County and the local Postmaster of the United States Postal Service inellas County and the local Postmaster of the United States Postal Service have each submitted a letter of no objection to the request. have each submitted a letter of no objection to the request. have each submitted a letter of no objection to the request. The Engineering Department conducted an interdepartmental review of the he Engineering Department conducted an interdepartmental review of the he Engineering Department conducted an interdepartmental review of the request. Representatives of all City departments, potentially affected by the request. Representatives of all City departments, potentially affected by the request. Representatives of all City departments, potentially affected by the vacation, have no objection to the request. vacation, have no objection to the request. Real Estate Services Coordinator Chuck Lanesaid the Florida Department of said the Florida Department of the Florida Department of huck L ane Transportation (FDOT) has confirmed that address numbers will be added to the street has confirmed that address numbers will be added to the street has confirmed that address numbers will be added to the street signs; First Avenue will continue to be identified on the street signs. The property enue will continue to be identified on the street signs. enue will continue to be identified on the street signs. The property The property owners will be responsible for all costs incurred by the City and FDOT to change the owners will be responsible for all costs incurred by the City and FDOT to change the owners will be responsible for all costs incurred by the City and FDOT to change the street signs. In response to questions, Engineering Director Mike Quillen said staff is not aware of In response to questions, Engineering Director Mike Quillen said staff is not aware In response to questions, Engineering Director Mike Quillen said staff is not aware of of any other side streets off U.S. Hwy. 19 with access to a car dealership that would have any other side streets off U.S. Hwy. 19 with access to a car dealership that would have any other side streets off U.S. Hwy. 19 with access to a car dealership that would have a similar request. Mr. Lane said the street sign will be changed to reflect Dimmitt Drive a similar request. Mr. Lane said the street sign will be changed to reflect Dimmitt Drivea similar request. Mr. Lane said the street sign will be changed to reflect Dimmitt Drive and include the address number range one may access from that exit. and include the address number range one may access from that exit. and include the address number range one may access from that exit. Two individuals spoke in opposition. Two Two individuals spoke in opposition.individuals spoke in opposition. In response to questions, Mr. Lane said FDOT denied a request to put signage on U.S. In response to questions, Mr. Lane said FDOT denied a request to put signage on U.S. In response to questions, Mr. Lane said FDOT denied a request to put signage on U.S. Hwy. 19 to identify businesses off an exit. FDOT did not deny the request to change the Hwy. 19 to identify businesses off an exit. FDOT did not deny the request to change the Hwy. 19 to identify businesses off an exit. FDOT did not deny the request to change the street name. The City Manager said EMS records will be updatedassoon as the street street name. The City Manager said EMS records will be updatedstreet name. The City Manager said EMS records will be updated name is approved and changed; EMS will be able to respond to calls in that area. Mr. name is approved and changed; EMS will be able to respond to calls in that area. name is approved and changed; EMS will be able to respond to calls in that area. Quillen said First Avenue North is the only access off U.S. Hwy. 19to the residential Quillen said First Avenue North is the only access off U.S. Hwy. 19Quillen said First Avenue North is the only access off U.S. Hwy. 19 area behind the dealership; there isaccess off Union Street. area behind the dealership; there area behind the dealership; there is access A concern was expressed that U.S. Hwy. 19 is being designed in a manner that is A concern was expressed that U.S. Hwy. 19 is being designed in a manner that is A concern was expressed that U.S. Hwy. 19 is being designed in a manner that is difficult to identify the business along the service roads. difficult to identify the business along the service roads.difficult to identify the business along the service roads. Councilmember Doreen Hock-DiPolito moved to approve the request to change the Councilmember Doreen HockCouncilmember Doreen Hock name of First Avenue North, a right-of-way under the jurisdiction of the City of name of First Avenue North, a rightname of First Avenue North, a right Clearwater, to Dimmitt Drive. The motion was duly seconded. Vice Mayor Paul Gibson Clearwater, to Dimmitt DriveClearwater, to Dimmitt Drive and Councilmembers Doreen Hock-DiPolito and Jay Polglaze voted “Aye”; Mayor and Councilmembers Doreen Hock George N. Cretekos and Councilmember Bill Jonson voted “Nay”. Motion carried. Council 2012-09-067 Item # 2 Attachment number 1 \nPage 8 of 8 Resolution 12-13 was presented and read by title only. Councilmember Doreen Hock- DiPolitomoved to adoptResolution 12-13.The motion was duly seconded and upon roll call,the vote was: "Ayes":Vice Mayor Paul Gibson, Councilmember Doreen Hock-DiPolito, and DiPolito, DiPolito, and - Vice Mayor Paul Gibson, Councilmember Doreen Hock Councilmember Jay Polglaze. "Nays":Mayor George N. Cretekos andCouncilmember Bill Jonson. Councilmember Bill JonsonCouncilmember Bill Jonson . Motion carried. Miscellaneous Reports and Items 11. City Manager Verbal Reports–None. None. 12. Closing Comments by Mayor Closing Comments by Mayor Mayor George N. Cretekos reviewed recent and upcoming events. Mayor George N. Cretekos reviewed recent and upcoming Mayor George N. Cretekos reviewed recent and upcoming events.events. 13. Adjourn Adjourn The meeting was adjourned at 7:26p.m. 2626 The meeting was adjourned at The meeting was adjourned at 7:7: p.m. Mayor MayorMayor Attest City of Clearwater Attest City of City of Clearwater City Clerk City Clerk City Clerk Council 2012-09-068 Item # 2 Meeting Date: 9/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Adopt Ordinance 8355-12 on second reading, declaring the Millage Rate to be levied for the Fiscal Year beginning October 1, 2012 and ending September 30, 2013, for operating purposes including the funding of pensions, debt service, and road maintenance for capital improvement expenditures at 5.155 mills, which constitutes a 1.60% decrease from the rolled back rate of 5.2387 mills. SUMMARY: Review Approval: Cover Memo Item # 3 Attachment number 1 \nPage 1 of 1 Item # 3 Meeting Date: 9/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Adopt Ordinance 8356-12 on second reading, adopting an Operating Budget for the Fiscal Year beginning October 1, 2012, and ending September 30, 2013, authorizing the City Manager to issue such instructions that are necessary to achieve and accomplish the service programs so authorized; authorizing the City Manager to transfer monies and programs among the departments and activities within any fund as provided by Chapter 2 of the Clearwater Code of Ordinances. SUMMARY: Review Approval: Cover Memo Item # 4 Attachment number 1 \nPage 1 of 2 Item # 4 Attachment number 1 \nPage 2 of 2 Item # 4 Attachment number 2 \nPage 1 of 4 Page 1 EXHIBIT A CITY OF CLEARWATER 2012-13 BUDGET SpecialSpecialTotal General DevelopmentProgramGovernmental GOVERNMENTAL FUNDSFundFundFundFunds Balances Brought Forward 20,341,013 7,362,763 19,824,731 47,528,507 Budgeted Revenues Ad Valorem Taxes35,468,7601,774,38037,243,140 Utility Taxes13,614,18013,614,180 Local Option, Fuel & Other Taxes8,247,3809,781,11018,028,490 Franchise Fees10,562,93010,562,930 Other Permits and Fees1,607,6001,607,600 Intergovernmental Revenue18,247,5101,021,56019,269,070 Charges for Services13,080,800195,00013,275,800 Judgements, Fines and Forfeits616,650616,650 Miscellaneous Revenues1,356,00035,00050,0001,441,000 Transfers In7,671,86073,0007,744,860 Other Financing Sources0 TOTAL BUDGETED REVENUES110,473,67011,785,4901,144,560123,403,720 TOTAL REVENUES, TRANSFERS, AND BALANCES 130,814,683 19,148,253 20,969,291 170,932,227 Budgeted Expenditures City Council279,220279,220 City Manager's Office1,232,2401,232,240 City Attorney's Office1,537,1801,537,180 City Audit194,080194,080 Economic Development and Housing 1,246,5601,246,560 Engineering7,663,6007,663,600 Finance2,162,4302,162,430 Fire 24,430,70024,430,700 Human Resources 1,029,3301,029,330 Library5,818,1605,818,160 Marine & Aviation593,640593,640 Non-Departmental3,330,3903,330,390 Office of Management & Budget305,310305,310 Official Records and Legislative Services1,012,0301,012,030 Parks and Recreation20,958,91020,958,910 Planning and Development4,754,1504,754,150 Police35,700,77035,700,770 Public Communications903,840903,840 Public Utilities238,930238,930 General Government Services3,0003,000 Economic Environment1,021,5601,021,560 Culture and Recreation570,000570,000 Transfers Out14,236,57014,236,570 TOTAL BUDGETED EXPENDITURES113,391,47014,236,5701,594,560129,222,600 Fund Balances/Reserves/Net Assets 17,423,213 4,911,683 19,374,731 41,709,627 TOTAL EXPENDITURES AND BALANCES130,814,68319,148,25320,969,291170,932,227 Item # 4 Ordinance No. 8356-12 Attachment number 2 \nPage 2 of 4 Page 2 EXHIBIT A CITY OF CLEARWATER 2012-13 BUDGET WaterStormwaterSolidTotal & SewerUtility WasteGasRecycling Utility UTILITY FUNDSFundFundFundFundFundFunds Balances Brought Forward 41,718,676 23,883,203 22,915,086 26,618,769 5,060,096 120,195,830 Budgeted Revenues Ad Valorem Taxes Utility Taxes Local Option, Fuel & Other Taxes Franchise Fees Other Permits and Fees 1,000 250 1,250 Intergovernmental Revenue Charges for Services63,438,05016,075,10018,996,26037,027,4401,650,000 137,186,850 Judgements, Fines and Forfeits271,00050,00085,100150,0007,200 563,300 Miscellaneous Revenues1,598,120261,850645,500909,200946,050 4,360,720 Transfers In Other Financing Sources TOTAL BUDGETED REVENUES65,307,17016,386,95019,727,86038,086,6402,603,500142,112,120 TOTAL REVENUES, TRANSFERS, AND BALANCES 107,025,846 40,270,153 42,642,946 64,705,409 7,663,596 262,307,950 Budgeted Expenditures Water & Sewer Fund Public Utilities Administration917,000 917,000 Wastewater Collection7,907,580 7,907,580 Public Utilites Maintenance4,460,630 4,460,630 WPC Plant Operations14,562,640 14,562,640 WPC Laboratory Operations1,279,230 1,279,230 WPC Industrial Pretreatment895,130 895,130 Water Distribution9,136,110 9,136,110 Water Supply8,725,640 8,725,640 Reclaimed Water 2,353,360 2,353,360 Non-Departmental13,900,740 13,900,740 Stormwater Fund Stormwater Management12,404,090 12,404,090 Stormwater Maintenance6,040,090 6,040,090 Solid Waste Administration935,360 935,360 Collection 15,359,490 15,359,490 Transfer1,464,310 1,464,310 Container Maintenance795,930 795,930 Gas Fund Administration and Supply23,382,040 23,382,040 Pinellas Gas Operations6,148,580 6,148,580 Pasco Gas Operations1,827,030 1,827,030 Gas Marketing and Sales3,238,180 3,238,180 Recycling Fund Residential1,143,080 1,143,080 Multi Family475,960 475,960 Commercial1,326,610 1,326,610 TOTAL BUDGETED EXPENDITURES64,138,06018,444,18018,555,09034,595,8302,945,650138,678,810 Fund Balances/Reserves/Net Assets 42,887,786 21,825,973 24,087,856 30,109,579 4,717,946 123,629,140 Item # 4 TOTAL EXPENDITURES AND BALANCES107,025,84640,270,15342,642,94664,705,4097,663,596262,307,950 Ordinance No. 8356-12 Attachment number 2 \nPage 3 of 4 Page 3 EXHIBIT A CITY OF CLEARWATER 2012-13 BUDGET ClearwaterTotal Harbor Other AirparkMarineMarineParkingHarborviewEnterprise OTHER ENTERPRISE FUNDSFundFundFundFundFundFunds Balances Brought Forward 359,365 142,522 827,746 5,681,266 648,842 7,659,741 Budgeted Revenues Ad Valorem Taxes Utility Taxes Local Option, Fuel & Other Taxes Franchise Fees Other Permits and Fees Intergovernmental Revenue 50,000 50,000 Charges for Services5,0004,527,620 424,000 3,530,500 8,487,120 Judgements, Fines and Forfeits3,000 200 600,000 603,200 Miscellaneous Revenues255,00033,000 2,000 367,000 148,000 805,000 Transfers In - Other Financing Sources TOTAL BUDGETED REVENUES260,0004,563,620476,2004,497,500148,0009,945,320 TOTAL REVENUES, TRANSFERS, AND BALANCES 619,365 4,706,142 1,303,946 10,178,766 796,842 17,605,061 Budgeted Expenditures Airpark Fund Airpark Operations155,290 155,290 Marine Fund Marina Operations 4,510,610 4,510,610 Clearwater Harbor Marine Fund Clearwater Harbor Marina Operations 394,830 394,830 Parking Fund Parking System 2,939,740 2,939,740 Parking Enforcement 600,000 600,000 Beach Guard Operations 468,050 468,050 Harborview Center Fund Harborview Center Operations 41,350 41,350 TOTAL BUDGETED EXPENDITURES155,2904,510,610394,8304,007,79041,3509,109,870 Fund Balances/Reserves/Net Assets 464,075 195,532 909,116 6,170,976 755,492 8,495,191 TOTAL EXPENDITURES AND BALANCES619,3654,706,1421,303,94610,178,766796,84217,605,061 Item # 4 Ordinance No. 8356-12 Attachment number 2 \nPage 4 of 4 Page 4 EXHIBIT A CITY OF CLEARWATER 2012-13 BUDGET AdministrativeGeneralCentral ServiceServiceGarageInsurance INTERNAL SERVICE FUNDSFundFundFundFundTotal Balances Brought Forward 6,278,261 981,482 4,586,230 21,134,429 32,980,402 Budgeted Revenues Ad Valorem Taxes Utility Taxes Local Option, Fuel & Other Taxes Franchise Fees Other Permits and Fees Intergovernmental Revenue Charges for Services 8,990,200 4,616,940 12,461,200 17,212,880 43,281,220 Judgements, Fines and Forfeits Miscellaneous Revenues 120,000 30,000 487,000 1,016,500 1,653,500 Transfers In 92,350 92,350 Other Financing Sources TOTAL BUDGETED REVENUES9,110,2004,646,94012,948,20018,321,73045,027,070 TOTAL REVENUES, TRANSFERS, AND BALANCES 15,388,461 5,628,422 17,534,430 39,456,159 78,007,472 Budgeted Expenditures Administrative Services Fund Information Technology/Administration 367,590 367,590 Network Services 2,047,360 2,047,360 Software Applications2,189,570 2,189,570 Telecommunications864,840 864,840 Courier158,070 158,070 Clearwater Customer Service3,482,500 3,482,500 - General Services Fund - Administration519,860 519,860 Building and Maintenance4,059,540 4,059,540 - Garage Fund - Fleet Maintenance 12,554,970 12,554,970 Radio Communications 457,840 457,840 - Central Insurance Fund - Risk Management 413,640 413,640 Employee Benefits 366,500 366,500 Employee Health Center 1,635,830 1,635,830 Non-Departmental 17,559,690 17,559,690 TOTAL BUDGETED EXPENDITURES 9,109,930 4,579,400 13,012,810 19,975,660 46,677,800 Fund Balances/Reserves/Net Assets 6,278,531 1,049,022 4,521,620 19,480,499 31,329,672 TOTAL EXPENDITURES AND BALANCES 15,388,461 5,628,422 17,534,430 39,456,159 78,007,472 Item # 4 Ordinance No. 8356-12 Attachment number 3 \nPage 1 of 2 Page 1 EXHIBIT B CITY OF CLEARWATER 2012-13 BUDGET TotalTotal Total Total Other InternalTotal GovernmentalUtilityEnterpriseServiceAll ALL FUNDSFundsFundsFundsFundsFunds Balances Brought Forward 47,528,507 120,195,830 7,659,741 32,980,402 208,364,480 Budgeted Revenues Ad Valorem Taxes37,243,14037,243,140 Utility Taxes13,614,18013,614,180 Local Option, Fuel & Other Taxes18,028,49018,028,490 Franchise Fees10,562,93010,562,930 Other Permits and Fees1,607,6001,2501,608,850 Intergovernmental Revenue19,269,070 50,00019,319,070 Charges for Services13,275,800137,186,8508,487,12043,281,220202,230,990 Judgements, Fines and Forfeits616,650563,300603,2001,783,150 Miscellaneous Revenues1,441,0004,360,720805,0001,653,5008,260,220 Transfers In7,744,86092,3507,837,210 Other Financing Sources TOTAL BUDGETED REVENUES123,403,720142,112,1209,945,32045,027,070320,488,230 TOTAL REVENUES, TRANSFERS, AND BALANCES 170,932,227 262,307,950 17,605,061 78,007,472 528,852,710 Budgeted Expenditures City Council279,220279,220 City Manager's Office1,232,2401,232,240 City Attorney's Office1,537,1801,537,180 City Audit194,080194,080 Economic Development and Housing 1,246,5601,246,560 Engineering7,663,6007,663,600 Finance2,162,4302,162,430 Fire 24,430,70024,430,700 Human Resources 1,029,3301,029,330 Library5,818,1605,818,160 Marine & Aviation593,640593,640 Non-Departmental3,330,3903,330,390 Office of Management & Budget305,310305,310 Official Records and Legislative Services1,012,0301,012,030 Parks and Recreation20,958,91020,958,910 Planning and Development4,754,1504,754,150 Police35,700,77035,700,770 Public Communications903,840903,840 Public Services238,930238,930 General Government Services3,0003,000 Economic Environment1,021,5601,021,560 Culture and Recreation570,000570,000 Transfers Out14,236,57014,236,570 Water & Sewer Fund Expenditures Public Utilities Administration917,000917,000 Wastewater Collection7,907,5807,907,580 Public Utilites Maintenance4,460,6304,460,630 WPC Plant Operations14,562,64014,562,640 WPC Laboratory Operations1,279,2301,279,230 WPCIndustrial Pretreatment895,130895,130 Water Distribution9,136,1109,136,110 Water Supply8,725,6408,725,640 Reclaimed Water 2,353,3602,353,360 Non-Departmental13,900,74013,900,740 Stormwater Fund Item # 4 Stormwater Management12,404,09012,404,090 Stormwater Maintenance6,040,0906,040,090 Ordinance No. 8356-12 Attachment number 3 \nPage 2 of 2 Page 2 EXHIBIT A CITY OF CLEARWATER 2011-12 BUDGET TotalTotal Total Total Other InternalTotal GovernmentalUtilityEnterpriseServiceAll ALL FUNDSFundsFundsFundsFundsFunds Budgeted Expenditures Solid Waste Administration935,360935,360 Collection 15,359,49015,359,490 Transfer1,464,3101,464,310 Container Maintenance795,930795,930 Gas Fund Administration and Supply23,382,04023,382,040 Pinellas Gas Operations6,148,5806,148,580 Pasco Gas Operations1,827,0301,827,030 Gas Marketing and Sales3,238,1803,238,180 Recycling Fund Residential1,143,0801,143,080 Multi Family475,960475,960 Commercial1,326,6101,326,610 Airpark Fund Airpark Operations155,290155,290 Marine Fund Marina Operations4,510,6104,510,610 Clearwater Harbor Marine Fund Clearwater Harbor Marina Operations394,830394,830 Parking Fund Parking System2,939,7402,939,740 Parking Enforcement600,000600,000 Beach Guard Operations468,050468,050 Harborview Center Fund Harborview Center Operations41,35041,350 Administrative Services Fund Information Technology/Administration367,590367,590 Network Services2,047,3602,047,360 Software Applications2,189,5702,189,570 Telecommunications864,840864,840 Courier158,070158,070 Clearwater Customer Service3,482,5003,482,500 General Services Fund Administration519,860519,860 Building and Maintenance4,059,5404,059,540 Garage Fund Fleet Maintenance12,554,97012,554,970 Radio Communications457,840457,840 Central Insurance Fund Risk Management413,640413,640 Employee Benefits366,500366,500 Employee Health Center1,635,8301,635,830 Non-Departmental17,559,69017,559,690 TOTAL BUDGETED EXPENDITURES129,222,600138,678,8109,109,87046,677,800323,689,080 Fund Balances/Reserves/Net Assets 41,709,627 123,629,140 8,495,191 31,329,672 205,163,630 TOTAL EXPENDITURES AND BALANCES170,932,227262,307,95017,605,06178,007,472528,852,710 Item # 4 Ordinance No. 8356-12 Meeting Date: 9/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Adopt Ordinance 8357-12 on second reading, adopting the Capital Improvement Program Budget for the Fiscal Year beginning October 1, 2012 and ending September 30, 2013, approving the Six-Year Capital Improvement Program which shall be reevaluated at the beginning of each fiscal year; authorizing the City Manager to issue such instructions that are necessary to achieve and accomplish the capital improvements so authorized; authorizing the City Manager to transfer money between projects in the Capital Improvement Program; appropriating the available and anticipated resources for the projects identified. SUMMARY: Review Approval: Cover Memo Item # 5 Attachment number 1 \nPage 1 of 2 Item # 5 Attachment number 1 \nPage 2 of 2 Item # 5 Attachment number 2 \nPage 1 of 2 Item # 5 Attachment number 2 \nPage 2 of 2 Item # 5 Attachment number 3 \nPage 1 of 1 Item # 5 Meeting Date: 9/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve the vacation of the 17-foot alley lying south of Lot 7 and the west 41.34 feet of Lot 6, Block B; approve the vacation of the 28-foot alley lying West of Lots 21, 22, and 23 of Block B, these properties described in the plat titled John R. Davey, Et. Al. Resubdivision; and pass Ordinance 8363-12 on first reading (VAC2012-02 Capitol Theatre). SUMMARY: The plan to renovate the Capitol Theatre includes expanding the Theatres footprint southward into the existing 17-foot wide alley. Accordingly, staff recommends the vacation of the westernmost 89.34 ft. of the affected right-of-way. The project includes the realignment of the right-of-way utilizing Pinellas County-owned property immediately south of the vacated alley. This right-of-way realignment will provide for continued traffic flow and the relocation of utilities as necessary. The design of the road will require modification of two parking lots owned by Pinellas County. The parking lot modification will provide for a no net loss of County parking spaces. The proposed parking lot design includes a second vacation of the northernmost 150 feet of the 28-foot wide alley currently located between the two County parking lots. There are several City-owned and private utilities that will be affected by the two vacations. Where practicable and cost-effective, utilities will remain in their current locations via easements as necessary. Others will be relocated to the realigned road to be constructed. Ordinance 8363-12 is contingent upon the following conditions: 1) The City will retain a utility easement over the 28-foot alley for continued use of facilities owned by the City, Knology and Progress Energy. 2) Pinellas County will grant an easement to the City over the northern portion of its property for use as a public right- of-way and as a utility corridor for public and private utilities. 3) City and private utilities will be relocated as necessary at no cost to the respective private utility providers. Under the Theatre renovation project, there is an option to include a vault for the existing Progress Energy transmission line to be incorporated into the building addition. If so, the City will grant an easement to Progress Energy for this purpose. The alternative option is to relocate the line to the realigned right-of-way. 4) Pinellas County shall convey all right, title and interest to the 17-foot alley to the City. Following the satisfaction of all conditions, construction for the above-mentioned parking lot renovation will commence. Review Approval: Cover Memo Item # 6 Attachment number 1 \nPage 1 of 3 Item # 6 Attachment number 1 \nPage 2 of 3 Item # 6 Attachment number 1 \nPage 3 of 3 Item # 6 Attachment number 2 \nPage 1 of 1 Cleveland Street 78' Right-of-Way J.R. Davey Et. Al. Resubdivision Hillsborough Plat Book 1, Page 87 7 6 5 48' 41.34' South Right-of Way 17' Alley 89.34' 8 Legal Description: 17' Alley Way Vacation described as follows: The portion of the 17' alley lying South of Lot 7, and the west 41.34' of Lot 6, Block B, properties described in the plat titled "J.R. DAVEY,ET. AL. RESUBDIVISION" located in Plat Book 1, Page 87 of the Public Records of Hillsborough County, FL, of which Pinellas County was formerly a part.Item # 6 17' Alley17' Alley 28' 23 8 22 9 JOHN R. DAVEY ET AL RESUBDIVISION 21 10 Block"B" 28' 20 11 19 12 Legal Description: 28' Alley Vacation described as follows: The 28' alley lying West of Lots 21, 22 and 23 of Block B, properties described in the plat titled "JOHN R. DAVEY, ET. AL. RESUBDIVISION" located in Plat Book 1, Page 87 of the Public Records of Hillsborough County, FL, of which Pinellas County was formerly a part. 17' Alley 159.9' North 12' of Lot 8, 23 8 Block "B" 22 9 JOHN R. DAVEY ET AL RESUBDIVISION 21 10 Block"B" 20 11 19 12 Legal Description: 12' Right-of-Way Easement described as follows: The North 12' of Lot 8 of Block B, a property described in the plat titled "JOHN R. DAVEY, ET. AL. RESUBDIVISION" located in Plat Book 1, Page 87 of the Public Records of Hillsborough County, FL, of which Pinellas County was formerly a part. Attachment number 5 \nPage 1 of 1 LOCATION MAP ALLEY WAY ALLEY WAY VACATION VACATION CLEVELAND ST COURT ST Alley Way Vacation Ord. No. 8363-12 at The Capitol Theatre Prepared by: Item # 6 Engineering Department Geographic Technology Division 100 S. Myrtle Ave, Clearwater, FL 33756 Map Gen By:CRM Reviewed By: TMDate:08/30/2012 Grid #:286B S-T-R:16-29S-15E Scale:N.T.S. Ph: (727)562-4750, Fax: (727)526-4755 www.MyClearwater.com Attachment number 6 \nPage 1 of 1 Item # 6 Attachment number 7 \nPage 1 of 1 Item # 6 Meeting Date: 9/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Request to remove the historic designation of the Capitol Theatre located at 405 Cleveland Street [consisting of the East of Lot 7, plus 30 ft. and 3 in. of Lot 6, John R. Daveys Resub of Block B (per Plat Book H-1, Page 87, Public Records of Hillsborough County, Florida, of which Pinellas County was formerly a part)]. Staff recommends denying Ordinance 8358-12 on first reading. (HIS2012-00001) SUMMARY: This application involves property known as the Capitol Theatre located on the south side of Cleveland Street, one property east of Osceola Avenue in Downtown Clearwater. The Capitol Theatre opened in 1921 and was designed by Lester Avery and owned by John S. Taylor, son of one the areas earliest homesteaders. The building is an excellent example of the elaborate Mediterranean Revival style and is unique to Cleveland Street. The City of Clearwater entered into a partnership with Ruth Eckerd Hall, Inc. regarding the purchase, rehabilitation, operation and maintenance of this property. It is one of two properties designated locally as historic through provisions contained within the Community Development Code. On December 3, 2009, City Council approved Ordinance 8119-09, designating the Capitol Theatre as historic, finding that the building qualified for the classification of excellent, based on the standards for designation outlined in the Community Development Code Section 4-607.F.2 and 3: The property is associated with events that made a significant contribution to the board pattern of the City; The property is associated with the lives of persons significant in history; and The property possesses distinctive characteristics of a type, period or method of construction. Preliminary renderings for the restoration of the Clearwater Evening Sun Building and Capitol Theater were submitted with the application for historic designation, demonstrating Ruth Eckerd Hall, Inc.s intent to renovate the exterior of the building consistent with its defining historic elements/features, which would have been consistent with the Secretary of the Interiors Standards for Rehabilitation, the Downtown Clearwater Redevelopment Plan Design Guidelines, and Community Development Code Section 3-1003 Certificates of appropriateness. Since receiving the historic designation, Ruth Eckerd Hall, Inc. has modified their plans for renovation of the Capitol Theater and adjacent Clearwater Evening Sun Building, and has requested that the historic designation be removed. New plans for the fa®ade are designed to incorporate the Clearwater Evening Sun Building seamlessly into the exterior design of the Capitol Theater, which would materially alter this designated historic property. Instead of pursuing a certificate of appropriateness from the Community Development Board to materially alter a historic property as outlined in the Community Development Code, Ruth Eckerd Hall, Inc. is requesting that the historic designation of this building be removed. The Community Development Code states, The removal of the historic designation from a property or district shall follow the same procedures as were used for its designation. The Code, however, does not include different criteria to be considered when a request is received to remove a historic designation. T he Clearwater Comprehensive Plan and Downtown Clearwater Redevelopment Plan support historic preservation and economic development. The Community Development Board will review the proposed amendment at their meeting on September 18, 2012 and make a recommendation to the Council. The Planning and Development Department will report the recommendation at the September 20, 2012 City Council meeting. If Council chooses to remove the historic designation of the Capitol Theatre, then Council would need to pass Ordinance 8358-12 on first reading. Cover Memo Item # 7 Review Approval: Attachment number 1 \nPage 1 of 8 Item # 7 Attachment number 1 \nPage 2 of 8 Item # 7 Attachment number 1 \nPage 3 of 8 · · Item # 7 Attachment number 1 \nPage 4 of 8 · · Item # 7 Attachment number 1 \nPage 5 of 8 Item # 7 Attachment number 1 \nPage 6 of 8 Item # 7 Attachment number 1 \nPage 7 of 8 Item # 7 Attachment number 1 \nPage 8 of 8 Item # 7 Attachment number 2 \nPage 1 of 4 PROJECT SITE LOCATION MAP Owner:City of Clearwater Cases: HIS2012-00001 Site: 405 Cleveland Street Property Size: 0.144 acres PINs: 16-29-15-20358-002-0070 Atlas Page: 286B Item # 7 Attachment number 2 \nPage 2 of 4 PARK ST PARK ST AERIAL PHOTOGRAPH Owner:City of Clearwater Cases: HIS2012-00001 Site: 405 Cleveland Street Property Size: 0.144 acres PINs: 16-29-15-20358-002-0070 Atlas Page: 286B Item # 7 Attachment number 2 \nPage 3 of 4 101 263 261 100 259 46 47 400 45 44 43 42 41 40 37 35 38 35 36 32 33 31 29 26 27 25 21 22 18 16 15 7 5 3 6 D 8 14 17 20 15 PARK ST 112 110 107 200 201 ZONING MAP Owner:City of Clearwater Cases: HIS2012-00001 Site: 405 Cleveland St Property Size: 0.144 acres PINs: 16-29-15-20358-002-0070 Atlas Page: 286B Item # 7 Attachment number 2 \nPage 4 of 4 View looking south at the subject property, 405 Cleveland StreetView looking south at the subject property, 401 Cleveland Street Across the street, to the north of the subject propertiesEast of the subject property, 405 Cleveland Street Looking easterly along Cleveland StreetLooking westerly along Cleveland Street HIS2012-00001 & HIS2012-00002 Item # 7 Capitol Theatre & Clearwater Evening Sun Building City of Clearwater 405 Cleveland Street & 401 Cleveland Street Attachment number 3 \nPage 1 of 2 Item # 7 Attachment number 3 \nPage 2 of 2 Item # 7 Meeting Date: 9/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Request to remove the historic designation of the Clearwater Evening Sun Building located at 401 Cleveland Street [consisting of the West of Lot 7, John R. Daveys Resub of Block B (per Plat Book H-1, Page 87, Public Records of Hillsborough County, Florida, of which Pinellas County was formerly a part)]. Staff recommends denying Ordinance 8359-12 on first reading. (HIS2012-00002) SUMMARY: This application involves property known as the Clearwater Evening Sun Building located on the southeast corner of Cleveland Street and Osceola Avenue. The building was constructed in 1914 by Willis B. Powell and housed one of Clearwaters first newspapers. It is a two-story brick structure with decorative brickwork and is an outstanding example of commercial Masonry Vernacular. The City of Clearwater entered into a partnership with Ruth Eckerd Hall, Inc. regarding the purchase, rehabilitation, operation and maintenance of this property. It is one of two properties designated locally as historic through provisions contained within the Community Development Code. On December 3, 2009, City Council approved Ordinance 8118-09, designating the Clearwater Evening Sun Building as historic, finding that the building qualified for the classification of excellent, based on the standards for designation outlined in the Community Development Code Section 4-607.F.2 and 3: The property is associated with events that made a significant contribution to the board pattern of the City; The property is associated with the lives of persons significant in history; and The property possesses distinctive characteristics of a type, period or method of construction. Preliminary renderings for the restoration of the Clearwater Evening Sun Building and Capitol Theater were submitted with the application for historic designation, demonstrating Ruth Eckerd Hall, Inc.s intent to renovate the exterior of the building consistent with its defining historic elements/features, which would have been consistent with the Secretary of the Interiors Standards for Rehabilitation, the Downtown Clearwater Redevelopment Plan Design Guidelines, and Community Development Code Section 3-1003 Certificates of appropriateness. Since receiving the historic designation, Ruth Eckerd Hall, Inc. has modified their plans for renovation of the Clearwater Evening Sun Building and adjacent Capitol Theater, and has requested that the historic designation be removed. New plans for the fa®ade are designed to incorporate the Clearwater Evening Sun Building seamlessly into the exterior design of the Capitol Theater, which would materially alter this designated historic property. Instead of pursuing a certificate of appropriateness from the Community Development Board to materially alter a historic property as outlined in the Community Development Code, Ruth Eckerd Hall, Inc. is requesting that the historic designation of this building be removed. The Community Development Code states, The removal of the historic designation from a property or district shall follow the same procedures as were used for its designation. The Code, however, does not include different criteria to be considered when a request is received to remove a historic designation. The Clearwater Comprehensive Plan and Downtown Clearwater Redevelopment Plan support historic preservation and economic development. The Community Development Board will review the proposed amendment at their meeting on September 18, 2012 and make a recommendation to the Council. The Planning and Development Department will report the recommendation at the September 20, 2012 City Council meeting. If Council chooses to remove the historic designation of the Clearwater Evening Sun Building, then Council would need to pass Ordinance 8359-12 on first reading. Cover Memo Item # 8 Review Approval: Attachment number 1 \nPage 1 of 7 Item # 8 Attachment number 1 \nPage 2 of 7 Item # 8 Attachment number 1 \nPage 3 of 7 · · · Item # 8 Attachment number 1 \nPage 4 of 7 · Item # 8 Attachment number 1 \nPage 5 of 7 Item # 8 Attachment number 1 \nPage 6 of 7 Item # 8 Attachment number 1 \nPage 7 of 7 Item # 8 Attachment number 2 \nPage 1 of 4 PROJECT SITE LOCATION MAP Owner:City of Clearwater Cases: HIS2012-00002 Site: 401 Cleveland Street Property Size: 0.065 acres PINs: 16-29-15-20358-002-0071 Atlas Page: 286B Item # 8 Attachment number 2 \nPage 2 of 4 PARK ST PARK ST AERIAL PHOTOGRAPH Owner:City of Clearwater Cases: HIS2012-00002 Site: 401 Cleveland Street Property Size: 0.065 acres PINs: 16-29-15-20358-002-0071 Atlas Page: 286B Item # 8 Attachment number 2 \nPage 3 of 4 101 263 261 100 259 46 47 400 45 44 43 42 41 40 37 35 38 35 36 32 33 31 29 26 27 25 21 22 18 16 15 7 5 3 6 D 8 14 17 20 15 PARK ST 112 110 107 200 201 ZONING MAP Owner:City of Clearwater Cases: HIS2012-00002 Site: 401 Cleveland Street Property Size: 0.065 acres PINs: 16-29-15-20358-002-0071 Atlas Page: 286B Item # 8 Attachment number 2 \nPage 4 of 4 View looking south at the subject property, 405 Cleveland StreetView looking south at the subject property, 401 Cleveland Street Across the street, to the north of the subject propertiesEast of the subject property, 405 Cleveland Street Looking easterly along Cleveland StreetLooking westerly along Cleveland Street HIS2012-00001 & HIS2012-00002 Item # 8 Capitol Theatre & Clearwater Evening Sun Building City of Clearwater 405 Cleveland Street & 401 Cleveland Street Attachment number 3 \nPage 1 of 2 Item # 8 Attachment number 3 \nPage 2 of 2 Item # 8 Meeting Date: 9/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Adopt Ordinance 8332-12 on second reading, vacating that certain portion of land lying east of and adjacent to Block 2, Map or Plat entitled Bay View City Subdivision as recorded in Plat Book 9, Page 43 of the Public Records of Pinellas County, Florida, and vacating that certain 15-foot drainage and utility easement being 7.5 feet each side of the original centerline of vacated Kentucky Avenue lying south of Lots 6 and 7, Block 2, and north of Lots 4 and 5, Block 3, Bay View City Subdivision, according to the map or plat thereof as recorded in Plat Book 9, Page 43 of the Public Records of Pinellas County, Florida, and amending Ordinance 8169-10, which vacated a portion of land lying east of Lot 5, Block 2, Bay View City Subdivision inaccurately. SUMMARY: Review Approval: Cover Memo Item # 9 Attachment number 1 \nPage 1 of 3 Item # 9 Attachment number 1 \nPage 2 of 3 Item # 9 Attachment number 1 \nPage 3 of 3 Item # 9 Item # 9 Item # 9 Item # 9 Meeting Date: 9/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Accept grant from Communities Putting Prevention to Work (CPPW), in an amount not to exceed $20,000, for the purchase of equipment and marketing materials for the Clearwater Gateway Farmers Market; and authorize the appropriate officials to execute same. (consent) SUMMARY: In 2010, the Pinellas County Health Department received grant funding awarded by the Centers for Disease Control and Prevention called Communities Putting Prevention to Work (CPPW). CPPW is an initiative designed to make healthy living easier by promoting environmental changes at the local level. The focus of the CPPW grant is to change systems, infrastructure and policies to encourage healthy eating and physical activity. If healthy options are not available, then healthy decisions are not possible. The Pinellas County Health Department has partnered with the InterCultural Advocacy Institute (ICAI) and identified a need for access to affordable and locally-grown foods by the Clearwater community, and in particular, the East Gateway and surrounding neighborhoods. The ICAIs proposal is to create a farmers market in the East Gateway District to meet this need and use the CPPW grant funding to cover most of the start-up costs of the farmers market. Given that the CPPW grant expires on September 29, 2012, the Pinellas County Health Department is asking for the City of Clearwater to facilitate the process in order to expedite the expenditure of the grant. Pinellas County will issue the City of Clearwater a Purchase Order to purchase eligible equipment for the farmers market. The CPPW grant funding will cover start-up costs such as tents, tables, and chairs as well as marketing materials. The City will be able to purchase these materials for the purpose of the Clearwater Gateway Farmers Market. The City will then follow its process for declaring surplus and donating materials. It is the city's intent to donate the equipment to the ICAI for the purpose of the farmers market (this will be done in a subsequent Council action). While the grant does not require a match, the ICAI is requesting minimal in- kind city services such as use of garbage cans, solid waste pick-up, and associated staff time as outlined in the Special Event Permit. To facilitate the farmers market proposal, the Economic Development and Housing Department has co-sponsored the event and staff has submitted a special events application form. The farmers market special event application has received a conditional pre-approval. The proposed location for the market is within the East Gateway on Cleveland Street between Missouri Avenue and S. Lincoln Avenue. The market will operate every Saturday from 9:00 am to 2:00 pm, with a proposed opening day of Saturday, November 3, 2012. The InterCultural Advocacy Institute, a 501c3 non-profit organization, will be the fiscal agent of the farmers market. They will hire a project manager for the market and operate the market with support from sponsors and partners. The ICAI Board of Directors approved for the organization to be the host Cover Memo agency and the fiscal agent for the Clearwater Gateway Farmers Market at their September Item # 10 4th meeting. The City will prepare an agreement with the ICAI for the donation of the equipment for the purpose of the farmers market to meet the intent of this grant. The Clearwater Gateway Farmers Market meets the goals of the East Gateway Vision Plan approved by the CRA in January 2012. The Plan calls for the creation of a walkable district and events that will attract more visitors to the District and create activities for community interaction and economic opportunity. The farmers market would support local businesses by expanding their customer base, creating new supply lines, providing marketing opportunities, and improving their entrepreneurial skills. Furthermore, it would create a unique and positive identity that revitalizes the East Gateway District and instills neighborhood pride and a sense of ownership. The East Gateway Stakeholders Advisory Group (SAG) and the East Gateway Business and Neighbors Association (BNA) are in support of the creation of a farmers market in the East Gateway District. A first quarter budget amendment will establish special program project 181-99864, Clearwater Gateway Farmers Market, to account for the grant proceeds. Type: Other Current Year Budget?:Budget Adjustment: NoNone Budget Adjustment Comments: Grant funding Current Year Cost:Annual Operating Cost: Not to Exceed:Total Cost: $20,000 For Fiscal Year: to Appropriation CodeAmountAppropriation Comment 181-99864 20,000(not to exceed) Review Approval: Cover Memo Item # 10 Attachment number 1 \nPage 1 of 1 Mission Promote healthy urban neighborhoods by providing access to affordable and locally-grown foods to the Clearwater community. Sponsored by: Strategic Goals Become a reliable source of affordable, nutritious, and easily-accessible fresh produce. Create a central gathering place where the community can come to for regularly scheduled events and activities offering a sense o a community destination core. Create a unique and positive identity that revitalizes the East District and instills neighborhood pride and a sense of ownershi Support local businesses by creating new supply lines, providing marketing opportunities, expanding their customer base, and impr Vision their entrepreneurial skills. The Clearwater Gateway Promote culturally-diverse food and products. Farmers Market will be a Encourage the startup of new businesses, including home business vibrant community gathering place where people will discover the Provide a link between rural and urban communities. diversity of cultures Create an inviting atmosphere for local farmers, food producers through the sale of food community. and other products. The market will provide the Enable low-income families and seniors to purchase food directly from residents of Clearwater farmers, local producers, and vendors by implementing the necess with better access to food assistance programs at the market. healthy, high-quality, Provide educational opportunities including (but not limited to) affordable, and finance, business, and sustainable living. culturally-diverse food. Partners: Item # 10 Attachment number 2 \nPage 1 of 2 Item # 10 Attachment number 2 \nPage 2 of 2 Item # 10 Attachment number 3 \nPage 1 of 2 Clearwater Gateway Farmers Market Survey Report .-m©Ò7 The East Gateway District is one of the targeted redevelopment and revitalization areas of Clearwater, Florida. In early 2012, the Clearwater Gateway Farmers Market Steering Committee formed, after noting a lack in fresh produce availability to the low-income residents in the East Gateway area. The availability of fresh produce is complicated by several factors, including: limited vehicle access, location constraints, and the rising cost of food. Residents of the area have noted a gap in the availability of produce to the population in greatest need of fresh fruits and vegetables. Clearwater Gateway Farmers Market Mission: To promote healthy urban neighborhoods by providing access to affordable and locally-grown foods to the Clearwater community. a;·w7mä 7 w;¦7;· A non-randomized sample was obtained through community partners identified by the steering committee, amounting to 312 participants completing surveys in paper and online formats between March 8, 2012 and May 16, 2012. A total of 187 English surveys and 125 Spanish surveys were completed. Results were analyzed using SPSS v 20. The most prevalent zip codes indicated were those in and around the East Gateway District. Of the survey respondents, 48.1% identified as Hispanic or Latino, with 3.5% not responding. A total of 59.6% of the respondents participated in one or more government-run programs provided based upon income (SNAP/EBT, Free or Reduced Lunch, WIC, and Head Start). Item # 10 Disclaimer: Made Possible by funding from the Department of Health and Human Services Attachment number 3 \nPage 2 of 2 w;Ò· Current Location of Produce Purchase(s) The majority of respondents (81.4%, 254 respondents) purchase some or all of their produce at a supermarket. This is followed by a produce stand (34%, 106 respondents), flea market (11.5%, 36 respondents), and farmers market (10.9%, 34 respondents). Factors Attracting Respondents to Farmers Market A total of 74% of respondents indicated that low-cost items would attract them to the farmers market. This was followed by availability of locally grown fruits of vegetables (63.1%, 197 respondents), location (52.6%, 164 respondents), availability of ethnic foods (36.9%, 115 respondents), availability of other products (32.1%, 100 respondents), and entertainment (16.7%, 52 respondents) see figure 1. Day of the Week Over half of respondents (51.9%, 162 respondents) indicated that Saturdays were a day they would be most interested in visiting a local farmers market. This was followed by Sunday (34%, 106 respondents), Friday (13.5%, 42 respondents), Monday (13.5%, 42 respondents), Wednesday (11.9%, 37 respondents), Thursday (9.3%, 29 respondents), and Tuesday (8.3%, 26 respondents) see figure 2. A chi-square test of independence was performed to examine the relationship between each day of the week and both participation in low-income indentifying programs and the factors that might attract a respondent to the farmers market. Significant relationships were found between Saturday and participating in one or more low- income indentifying programs and between Saturday and location as a feature that would attract the respondent to a farmers market. In each case, the respondents indicated Saturday as a day to attend the farmers market. Selling at the Produce Market Over a quarter of the respondents (27.9%, 87 respondents) indicated that they would be interested in selling or learning to sell a product in the local farmers market. Nearly three quarters (73.6%) of these respondents were participants in one or more low-income identifying program. Item # 10 Disclaimer: Made Possible by funding from the Department of Health and Human Services Meeting Date: 9/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Declare list of vehicle and equipment surplus to the needs of the City; authorize disposal through sale to the highest bidder at the Tampa Machinery Auction, Tampa, Florida; and authorize the appropriate officials to execute same. (consent) SUMMARY: All vehicles and equipment have been replaced as necessary, or are no longer required. . Type: Other Current Year Budget?:Budget Adjustment: NoneNone Budget Adjustment Comments: Current Year Cost:Annual Operating Cost: Not to Exceed:Total Cost: For Fiscal Year: to Appropriation CodeAmountAppropriation Comment 0566-00000-364413-000-0000To Be Sale Proceeds Determined Review Approval: Cover Memo Item # 11 Fleet Surplus for Auction / September ITEM #ASSET #YEARDESCRIPTIONSERIAL NUMBERMILEAGE SURPLUS / DISPOSAL 1 G03431993PAVE-MARK P M ERASER212170Age/Condition/Replaced 2 G05581986OLATHE 6426421760Age/Condition 3 G07191983ODELL TRAILER832395T0Age/Condition/Replaced 4 G07271985CROSLEY TRAILER1CR1084C6108905400Age/Condition 5 G17601996AMERICAN SIGNA T331 MESSAGE BOARD1A9BS3314TZZZ81670Age/Condition 6 G20091998CROSLEY 10K TRAILERCTL801201WS0095440Age/Condition/Not Replaced 7 G20231998STONE PLATE COMPACTOR43983580Age/Condition/Replaced 8 G21831999FORD TAURUS 4 DOOR SEDAN1FAFP52UXXA31154576,323Age/Condition/Replaced 9 G22022000STERLING TRUCK / POT HOLE PATCHER2FZHAJAA4YAF92005Age/Condition/Replaced 10 G22482000RYAN SOD CUTTER5016770Age/Condition/Replaced 11 G22622000HUSTLER 3200 MOWER230431,088Age/Condition/Replaced 12 G22872000GMC SONOMA PICK UP TRUCK1GTCS14W0YK27229856,662Age/Condition/Replaced 13 G23732001CHEVROLET EXPRESS 15 PASSENGER VAN1GAHG39R111240521101,368Age/Condition/Replaced 14 G23812001FORD TAURUS 4 DOOR SEDAN1FAFP52U61A20979578,163Age/Condition/Replaced 15 G24832003TORO WORKMAN 3100 UTILITY VEHCILE2300001553,018Age/Condition/Replaced 16 G24982002TORO GROUNDSMATER RIDING MOWER2200004111,774Accident Damage 17 G25112002DODGE GRAND CARAVAN MINI VAN2B4GP44372R72812199,830Age/Condition/Replaced 18 G25122002FORD CROWN VIC POLICE VEHICLE2FAFP71W32X13457677,218Engine Damage 19 G25162002FORD CROWN VIC POLICE VEHICLE2FAFP71W42X13456894,543Age/Condition/Replaced 20 G25212002FORD CROWN VIC POLICE VEHICLE2FAFP71W72X13458190,082Age/Condition/Replaced 21 G25382002FORD CROWN VIC POLICE VEHICLE2FAFP71W12X13458995,236Age/Condition/Replaced 22 G25562002CRANE CARRIER REAR END LOADER 1CYCCC4822T04569093,764Age/Condition/Replaced 23 G25882002GMC 8 PASSENGER MINI VAN1GKDM19X92B51204186,259Age/Condition/Replaced 24 G25962002GMC SONOMA EXTENDED CAB PICKUP1GTCS19WX28188129108,686Age/Condition/Replaced 25 G26132002CHEVROLET SILVERADO 3500 U/B PICK UP1GBJC34U72E24146298,541Age/Condition/Replaced 26 G26202003FORD CROWN VIC POLICE VEHICLE2FAFP71W13X12517987,725Age/Condition/Replaced 27 G26302003CHEVROLET SUBURBAN 25001GNGC26U43R255172119,556Age/Condition/Replaced 28 G27542002FORD CROWN VIC POLICE VEHICLE2FAHP71W13X189201102,621Age/Condition/Replaced 29 G28462004FORD CROWN VIC POLICE VEHICLE2PAFP71W24X13913988,596Budget Reduction/Not Replaced 30 G28862004WACKER BS600 COMPACTOR54462630Age/Condition/Replaced 31 G29002003CHEVROLET MALIBU 4 DOOR SEDAN1G1ND52JX3M61058674,104Accident Damage/Replaced 32 G29912005FORD CROWN VIC POLICE VEHICLE2FAFP71W05X14398395,334Age/Condition/Replaced 33 G29972005FORD CROWN VIC POLICE VEHICLE2FAFP71W85X143990105,565Age/Condition/Replaced 34 G351120062006 POLARIS ATV RANGER 6X64XARF68AX6D030735253Age/Condition/Replaced Item # 11 Meeting Date: 9/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Authorize the City Attorney to retain outside Legal Counsel on behalf of Clearwater Gas System for the period of October 1, 2012 through September 30, 2017, and authorize the appropriate officials to execute same. (consent) SUMMARY: Clearwater Gas System (CGS) utilizes four outside law firms for representation on various natural gas-related issues on the local, state and federal levels. Their contracts have been renegotiated and approved annually in past fiscal years. This year the City Attorney has recommended that these contracts be set for five years and has renegotiated them accordingly. Below is a summary of their scope of responsibilities: · Miller Balis and O Neil, P.C.: Represents the City on any federal issue that may impact our CGS operations. Typical items would be related to Florida Gas Transmission and FERC pipeline issues. (up to $25,000 annually for 5 years) · Baker and Hostetler, LLP: Represents the City on all CGS environmental-related issues typically regarding the former manufactured gas plant site located at 400 North Myrtle Avenue. This firm primarily corresponds on our behalf with the Department of Environmental Protection. (up to $50,000 annually for 5 years) · William J. Peebles, P.A.: Represents the City on various State-related CGS operational issues, generally pertaining to the Florida Public Service Commission and the Florida Department of Agriculture rules and regulations. (up to $25,000 annually for 5 years) Gerald A. Figurski, P.A.: Represents the City on any CGS operational issues that occur in Pasco County. Also assists CGS in municipal franchise negotiations in both Pinellas and Pasco County. (up to $25,000 annually for 2 years Mr. Figurski has indicated that he will retire after 2 years) Type: Operating Expenditure Current Year Budget?:Budget Adjustment: YesNone Budget Adjustment Comments: Current Year Cost:Annual Operating Cost: 125,000125,000 Not to Exceed:Total Cost: 550,000550,000 Cover Memo For Fiscal Year: 10/01/2012 to 09/30/2017 Item # 12 Appropriation CodeAmountAppropriation Comment 315-96358-530100-532-000-50,000/yrBaker Hostetler agreement 0000 423-02078-530100-532-000-25,000/yrMiller Balis O'Neil agreement 0000 423-02078-530100-532-000-25,000/yrGerald Figurski agreement 0000 423-02078-530100-532-000-25,000/yrWilliam Peebles agreement 0000 Review Approval: Cover Memo Item # 12 Attachment number 1 \nPage 1 of 2 Item # 12 Attachment number 1 \nPage 2 of 2 Item # 12 Attachment number 2 \nPage 1 of 2 Item # 12 Attachment number 2 \nPage 2 of 2 Item # 12 Attachment number 3 \nPage 1 of 3 Item # 12 Attachment number 3 \nPage 2 of 3 Item # 12 Attachment number 3 \nPage 3 of 3 Item # 12 Attachment number 4 \nPage 1 of 3 Item # 12 Attachment number 4 \nPage 2 of 3 Item # 12 Attachment number 4 \nPage 3 of 3 Item # 12 Meeting Date: 9/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve the First Amendment to the Project Agreement between the City and Phillies Florida, LLC, approving Project modifications to address environmental concerns and minimum flood plain elevations; increasing the City funding for the project from $2,900,000 to $3,250,000 from unappropriated retained earnings and authorize the appropriate officials to execute same. (consent) SUMMARY: On December 1, 2011, the Council approved the Fourth Amendment to Sports Facility Use Agreement between the City of Clearwater (City) and Phillies Florida LLC (Phillies); a Project Agreement between the City and Phillies to make certain improvements at Carpenter Complex and Bright House Networks Field (Project) in accordance to the Carpenter Complex Use Agreement and the Bright House Networks Field Use Agreement and approve funding the project for $2,900,000 from unappropriated retained earnings. Since that time, the planning, development, permitting and construction of the project has moved forward. In the permitting phase, it was discovered that methane gas was present on the site. DEP (Department of Environmental Protection) has approved a gas vapor intrusion detection and mitigation system to be installed in the Training Building portion of the Project. The project had not anticipated this cost since methane had not previously been detected on the site. In order to keep the project on schedule, the investigation, design work and estimates to construct the gas system were completed and permitted at a cost of $115,000. The City is responsible for environmental matters arising on the site in accordance with the Carpenter Complex and Bright House Field Use Agreements. In addition, the original elevation of the new training facility was established at 23 feet, which is 1 foot higher than the 100-year flood plain elevation of 22 feet, and was an acceptable elevation from an engineering and design perspective. However, in June of 2012, Tropical Storm Debby impacted the subject site such that several rooms at Bright House Network Fields, the maintenance building at Carpenter, and 70% of Carpenter Field including the location for the new training facility were flooded. In accordance with both the Carpenter Complex and Bright House Field Use Agreements, the City is responsible for the repair and rebuilding of the subject facilities should such facilities be destroyed by flood or other similar cause. Therefore, City staff and its consultants recommend that the new building be elevated to 25.5 feet to preserve the Citys asset and minimize the possibility of future damage and the related extensive costs the City would be obligated to pay. The city will pay up to $235,000 to elevate the building the additional 2.5 feet and any cost above this amount will be covered by the Phillies. Staff is recommending that the Citys contribution to the project be increased from $2.9 million to $3,250,000 to cover costs of the gas mitigation system ($115,000) and up to $235,000 to increase the floor elevation of the building by 2.5 feet. Funding for the project will come from unappropriated retained earnings and will be transferred into the project at third quarter. The Phillies have been managing the project and will be responsible for any project cost overrun above the Citys $3,250,000 contribution. If approved, a third quarter budget amendment to project 315-93628, Carpenter Complex/Bright House Field Improvements in the amount of $350,000 from General Fund unappropriated retained earnings will be made. With the approval of this agenda item, General Fund reserves will be approximately $20.3 million, with reserves of $10.7 million over the current reserve policy. One other change to the agreement deals with the use of the 3,420 sq. ft. building north of the Clubhouse. The original proposal was Cover Memo to convert this structure into two additional indoor batting tunnels, however the Phillies have since requested that this building be Item # 13 used as a maintenance storage facility. The Phillies will also assume the maintenance and replacement costs for the air conditioning of this space. Type: Capital expenditure Current Year Budget?:Budget Adjustment: NoYes Budget Adjustment Comments: Third quarter budget amendment. Current Year Cost:Annual Operating Cost: $350,000-0- Not to Exceed:Total Cost: $350,000$350,000 For Fiscal Year: 2011 to 2012 Appropriation CodeAmountAppropriation Comment 315-93628$350,000Unappropriated Retained Earnings Review Approval: Cover Memo Item # 13 Attachment number 1 \nPage 1 of 3 Item # 13 Attachment number 1 \nPage 2 of 3 Item # 13 Attachment number 1 \nPage 3 of 3 Item # 13 Meeting Date: 9/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve a three-year Agreement between the American Red Cross and the City of Clearwater to provide training in first aid care, emergency response, swim instruction and lifeguarding for City employees and members of the public and authorize the appropriate officials to execute same. (consent) SUMMARY: The Parks and Recreation Department trains and employs recreation staff, lifeguards, swim instructors, and first responders. Employees in these positions have a duty to provide care to an injured or ill person until more advanced help, such as EMS, arrives. The American Red Cross has a nationally recognized training curriculum in first aid care, emergency response, swim instruction, and lifeguarding. The department staff will train approximately 140 employees in first aid, 25 in swim trainer instruction, 60 members of the public in lifeguard skills, and 500 in water safety. Other organizations have nationally recognized curriculums in these programs but the American Red Cross is an organization that is all encompassing. Trainers and instructors need only one organization to certify in all curriculums. Certificate fees cost $2.50-$21.50 each. Books, instructional DVDs, and other materials vary in cost. The Recreation Programming Divisions Operating Budget contains sufficient funds to cover the costs (approximately $2,500) associated with this Agreement. Review Approval: Cover Memo Item # 14 Meeting Date: 9/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve a funding source change of $200,000 from Projected Grants to General Funds for Capital Improvement Project (CIP 315- 93625), Pier 60 Park Repair and Improvements, and approve a first quarter amendment to transfer $200,000 from General Fund Reserves to this project. (consent) SUMMARY: In Fiscal Year 2010/2011, the City Council approved a new Capital Improvement Project for $510,000 to fund repairs and improvements to Pier 60 Park. Pier 60 Parks appearance and overall appeal to the citizens as well as the tourist population has always been an important issue for the City. This project was approved to provide needed funding to improve and keep the Park a quality tourist attraction and a destination place for visitors and residents. Funding for this project was to come from a proposed $200,000 Florida Recreation Development Assistance Program (FRDAP) Grant as well as $310,000 of general funds. The general fund dollars have already been transferred into the project. Unfortunately the Citys grant proposal like all other state FRDAP grants submitted for Fiscal Year 2012 (and the prior three years), were not funded. Additionally, it does not appear likely the program will be funded for the foreseeable future. In order to continue with this much needed project, staff is recommending that $200,000 of General Fund reserves be transferred at first quarter in order to proceed with this project. The remaining $310,000 for this project is already in the current CIP budget. The project will include repair of existing seating wall, site furniture, ground renovation, walkways, irrigation repairs, special event layout improvements in order to make the park consistent with the major improvement made in the Beach Walk project. In addition, improvements will be made by adding a new concept in play structures that will become a focal spot on the beach. Type: Capital expenditure Current Year Budget?:Budget Adjustment: YesYes Budget Adjustment Comments: $200,000 from General Fund reserves to replace grant not received. Current Year Cost:Annual Operating Cost: $510,000-0- Not to Exceed:Total Cost: $510,000$510,000 For Fiscal Year: 2011 to 2012 Appropriation CodeAmountAppropriation Comment 315-93625$200,000General Fund Reserves Review Approval: Cover Memo Item # 15 Meeting Date: 9/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve First Amendment to Agreement between the School Board of Pinellas County, Florida (Board) and the City of Clearwater (City) providing for the joint use of facilities retroactively to January 1, 2012 through December 31, 2016 and authorize the appropriate officials to execute same. (consent) SUMMARY: On December 19, 2006 the City and Board approved an Agreement to allow the reciprocal use of facilities owned by the parties. This Agreement included a provision that allowed for 3 additional renewals of the original Agreement with an exchange of letters between the City and Board representatives. The City and Board Representatives exchanged letters to extend the Agreement prior to January 1, 2011. It has been determined by the City and Board that the language in the original Agreement also requires approval by the Board and Council. Staff is requesting approval of the First Amendment ratifying and confirming the decision to extend the Agreement between the City and Board from January 1, 2012 to December 31, 2016. All other terms and conditions of the original agreement remain in full force and effect. Review Approval: Cover Memo Item # 16 Meeting Date: 9/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve a 1-year agreement with the Junior League of Clearwater-Dunedin, Inc. (JLCD), Eckerd Youth Alternatives, Inc. (EYA) and Camelot Community Care, Inc. (CCC) and the City, from October 1, 2012 to September 30, 2013, to provide programming to serve young people and families in the foster care system at the Ross Norton Recreation and Aquatic Complex and authorize the appropriate officials to execute same. (consent) SUMMARY: It is highly desirable and socially responsible to provide activities to build and foster the confidence, educational, cultural and social skills and good habits in young people and families in the foster care system. Young adults within the foster care system often are without fundamental life skills. This lack of life skills training can result in the increase in school dropout rates, incarceration and teen pregnancies within the foster child population. Partnering with EYA, CCC and JLCD will provide the capacity to support life skills programming specifically designed for young people and families in the foster care system. Eckerd Youth Alternatives and Camelot Community Care will conduct the programs with the volunteer and financial support of the Junior League of Clearwater-Dunedin, Inc. EYA serves as the Community-Based Care Lead Agency for foster care services in Judicial Circuit 6 in Pinellas County. EYA subcontracts with Camelot Community Care to provide services to foster youth ages 13 to 17 and to young adults formerly in foster care, ages 18 to 23. Their programs are designed to assist youth in obtaining life skills and education for independent living and employment; to provide youth a quality of life appropriate for their age; and empower youth to assume personal responsibility for becoming self-sufficient adults. Their staff is fully licensed and specialized in supporting the specific population. The agreement will provide the City $22,500 to secure undedicated programming space for their programs and discounts to city offered recreation programming. Beyond the obvious benefits of this program, the hope is that more teenagers will be exposed to the recreation center and programs, and desire to be a part of this healthy environment and alternatives provided at the center. Review Approval: Cover Memo Item # 17 Meeting Date: 9/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve a contract in the amount of $473,263.50 with the Pinellas County Sheriffs Office, Largo, Florida for latent fingerprint, crime scene processing services, evidence and property storage and Pinellas Juvenile Assessment Center services, during the one-year contract period commencing October 1, 2012 through September 30, 2013, and authorize the appropriate officials to execute same. (consent) SUMMARY: The Pinellas County Sheriffs Office (PCSO and the Clearwater Police Department (CPD) began annual contractual agreement for services in January 1994. The agreement covers latent fingerprint examination, property/evidence storage, crime scene processing services and a share of security costs at the Pinellas Juvenile Assessment Center (PJAC). The total cost of the proposed Fiscal Year 2012/2013 agreement is $473,263.50, reflecting a 2% decrease in cost from the 2011/2012 contract for services primarily due to a contractual reduction in the calls for service requiring crime scene processing, and a reduction in the number of items submitted by the CPD to the Sheriffs Office Property and Evidence Division. The proposed contractual agreement reflects the following breakout of costs: Fingerprint Services- $81,752; Forensic Science Services (Crime Scene Processing) - $242,604 (1200 calls at $202.17 per call); Evidence and Property Service and Storage - $106,907.50 (10,250 submissions at $10.43 per submission); Pinellas Juvenile Assessment Center (PJAC) - $42,000 (500 bookings at $84 per booking). Requests for services in excess of the number of contractual calls will be invoiced separately. Additionally, at the end of the contract, any funds remaining from unused calls for service will be refunded to the city. Funding for this contractual agreement is available in the Police Departments Fiscal Year 2012-2013 operating budget. Type: Operating Expenditure Current Year Budget?:Budget Adjustment: NoNone Budget Adjustment Comments: Current Year Cost:Annual Operating Cost: 0.00473,263.50 Not to Exceed:Total Cost: 473,263.50 For Fiscal Year: 2012 to 2013 Appropriation CodeAmountAppropriation Comment 010-1155-530300-521-000$473,263.50to be paid during FY 2012/2013 Cover Memo Review Approval: Item # 18 Meeting Date: 9/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve the renewal of a Software Support Agreement for the TriTech System, in the amount of $162,672.56, for a 12-month period beginning October 1, 2012 and ending September 30, 2013, and authorize the appropriate officials to execute same. (consent) SUMMARY: The TriTech System has been operational since October 2007; the final sign-off and payment closing out the project was disbursed in March 2009. The Council previously approved a twelve month TriTech Software Support Agreement, which will expire September 30, 2012. The TriTech System provides an integrated CADS, mobile, and AVL environment, and downloading of data to the report management system (ACISS). Prior to the TriTech System, each of these functions required separate software support and hardware agreements. Funding for renewal of the 12-month Software Support Agreement, in the amount of $162,672.56, is budgeted in Fiscal Year 2012/2013 Police Department operating budget 0010-01162-530300-521-000- 0000. Type: Operating Expenditure Current Year Budget?:Budget Adjustment: NoneNone Budget Adjustment Comments: Current Year Cost:Annual Operating Cost: 162,672.56162,672.56 Not to Exceed:Total Cost: 162,672.56 For Fiscal Year: 2012 to 2013 Appropriation CodeAmountAppropriation Comment 0010-01162-530300-521-000162,672.56 Review Approval: Cover Memo Item # 19 Meeting Date: 9/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve Change Order 4 to Central Florida Contractors, Inc. of Seminole, Florida for the 2011 Sidewalk Contract (11-0012-EN) in the amount of $400,000.00, for a new contract total of $1,025,169.00; approve a time extension of 180 days to allow for completion of the additional work and authorize the appropriate officials to execute same. (consent) SUMMARY: Clearwater City Council awarded a $568,337.00 contract on November 3, 2011 to Central Florida Contractors, Inc. for the 2011 Sidewalk Contract (11-0012-EN). Previously approved change orders added $56,832 for additional sidewalk, added 59 days to the contract and adjusted quantities per actual field conditions. The Contractor has agreed to honor the current contract unit pricing to provide continuing sidewalk work at other locations in the city. Change Order 4 requests approval of unit prices, only, for an additional amount not to exceed $400,000.00 and a 180-day time extension to continue work under the original contract. The sidewalk unit prices received in November 2011 were 10-60% less than the second lowest bidder. New sidewalk is planned for the East Gateway area and downtown to improve pedestrian connectivity. Existing sidewalks and ramps will be replaced to satisfy ADA requirements as well as sidewalk removal/replacement as part of the citys annual maintenance program. The revised completion date will extend from October 21, 2012 to April 18, 2013. A third quarter budget amendment will transfer $39,051.46 of Development Impact Fees from Capital Improvement Program (CIP) project 0315-92822, Miscellaneous Engineering, to 0315-92339, New Sidewalks. Sufficient funding is available in Capital Improvement Program projects consisting of $70,850.00 in 0315-92339, New Sidewalks and $290,098.54 in 0315-92273, Streets and Sidewalks, for total funding in the amount of $400,000. Type: Capital expenditure Current Year Budget?:Budget Adjustment: NoYes Budget Adjustment Comments: See summary Current Year Cost:Annual Operating Cost: $400,000.00 Not to Exceed:Total Cost: $400,000.00$400,000.00 For Fiscal Year: 2011 to 2012 Appropriation CodeAmountAppropriation Comment 0315-92339-563700-541-000-$109,901.46See summary 0000 Cover Memo 0315-92273-563700-541-000-$290,098.54See summary 0000 Item # 20 Review Approval: Attachment number 1 \nPage 1 of 2 Item # 20 Attachment number 1 \nPage 2 of 2 Item # 20 Meeting Date: 9/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve Legal Services Agreement between the City of Clearwater and Baker and Hostetler LLP, to serve as legal counsel on Environmental matters for a three-year period, in the amount of $150,000.00 and authorize the appropriate officials to execute same. (consent) SUMMARY: Environmental Engineering has engaged Baker and Hostetler LLP to serve as legal counsel for addressing the environmental conditions at various city properties. This is for the purpose of satisfying FDEP (Florida Department of Environmental Protection) regulations to ultimately achieve regulatory closure or compliance of affected city properties. Sufficient funding is available in Capital Improvement Program project 0315-94803, Environmental Assessment and Cleanup. Type: Capital expenditure Current Year Budget?:Budget Adjustment: YesNo Budget Adjustment Comments: See summary Current Year Cost:Annual Operating Cost: $150,000 Not to Exceed:Total Cost: $150,000 For Fiscal Year: 2011 to 2012 Appropriation CodeAmountAppropriation Comment 0315-94803-561000-539-000-$150,000See summary 0000 Review Approval: Cover Memo Item # 21 Attachment number 1 \nPage 1 of 3 Item # 21 Attachment number 1 \nPage 2 of 3 Item # 21 Attachment number 1 \nPage 3 of 3 Item # 21 Meeting Date: 9/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Reappoint Councilmember Bill Jonson to the Pinellas Suncoast Transit Authority for a three year term starting October 1, 2012 and expiring on September 30, 2015. (consent) SUMMARY: Review Approval: Cover Memo Item # 22 Meeting Date: 9/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Appoint Lynn F. Sumerson to the Environmental Advisory Board with term to expire September 30, 2016. (consent) SUMMARY: APPOINTMENT WORKSHEET Environmental Advisory Board BOARD: TERM: 4 years APPOINTED BY: City Council FINANCIAL DISCLOSURE: Not Required RESIDENCY REQUIREMENT: City of Clearwater SPECIAL QUALIFICATIONS: None MEMBERS: 5 CHAIRPERSON: R. Peter Stasis MEETING DATES: Quarterly Meetings 3rd Wed., 4 pm (Jan., April, July, Oct.) PLACE: MSB Conf. #221 1 APPTS. NEEDED: STAFF LIAISON: Edward F. Chesney/Engineering THE FOLLOWING ADVISORY BOARD MEMBER HAS A TERM WHICH EXPIRES AND NOW REQUIRES REPLACEMENT BY A NEW APPOINTEE: 1. Patricia Power 745 Bruce Ave., 33767 Original Appointment 10/5/10 Not Interested in reappointment (finishing an unexpired term expiring 9/30/12) THE FOLLOWING NAME IS BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE VACANCY: 1. Mr. Lynn F. Sumerson 1600 Gulf Blvd., #512, 33767 Physician Zip codes of current members: 1 at 33755 3 at 33761 1 at 33767 Review Approval: Cover Memo Item # 23 Attachment number 1 \nPage 1 of 2 Item # 23 Attachment number 1 \nPage 2 of 2 Item # 23 Meeting Date: 9/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve the Mayor's appointment of John Doran to the Clearwater Housing Authority Board with term to expire September 30, 2016. (consent) SUMMARY: APPOINTMENT WORKSHEET Clearwater Housing Authority BOARD: TERM: 4 years APPOINTED BY:Mayor, Approved by City Council FINANCIAL DISCLOSURE: Required RESIDENCY REQUIREMENT: City of Clearwater SPECIAL QUALIFICATIONS: One member must be a Public Housing Resident (effective 10/1/84) MEMBERS: 5 CHAIRPERSON: Deborah Woodard th MEETING DATES: 4 Friday, 9:00 a.m. (Every other month) PLACE: The Vincent Building, 908 Cleveland Street, Clearwater, FL 33755 1 APPTS. NEEDED: THE FOLLOWING ADVISORY BOARD MEMBER HAS A TERM WHICH WILL BE EXPIRING AND NOW REQUIRES REPLACEMENT BY A NEW APPOINTEE: 1. Carol Warren 2391 Roberta Ln., 33764 Original Appointment 3/6/03 nd No Interest in Reappointment: (2 term expires 9/30/12) THE NAME BELOW IS BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE VACANCY: 1. John Doran 65 Verbena St., 33767 - Atty/CPA/Realtor Zip codes current members on board: 1 at 33756 1 at 33759 1 at 33761 1 at 33764 1 at 33767 Review Approval: Cover Memo Item # 24 Attachment number 1 \nPage 1 of 2 Item # 24 Attachment number 1 \nPage 2 of 2 Item # 24 Meeting Date: 9/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Amend the Citys fiscal year 2011/12 Operating and Capital Improvement Budgets at third quarter and pass Ordinances 8361-12 and 8362-12 on first reading. SUMMARY: The fiscal year 2011/12 Operating and Capital Improvement Budgets were adopted in September 2011 by Ordinances 8285-11 and 8286-11. Section 2.521 of the Citys Code of Ordinances requires the City Manager to prepare a quarterly report detailing income, expenditure estimates, collections, the explanation of significant variances, as well as the financial status of all capital improvement projects. Review Approval: Cover Memo Item # 25 Attachment number 1 \nPage 1 of 2 Third Quarter Budget Review Fiscal 2011-12 City Manager's Transmittal Memorandum TO: Mayor and City Council FROM: Bill Horne, City Manager COPIES: Jill Silverboard, Assistant City Manager Rod Irwin, Assistant City Manager Department Directors SUBJECT: Third Quarter Budget Review - Amended City Manager's Annual Budget Report DATE: September 5, 2012 Attached is the Third Quarter Budget Review in accordance with the City Code of Ordinances. The report is based on nine months of activity (October, 2011 through June, 2012) in this fiscal year. The report comments on major variances, as well as documents all proposed amendments. Significant Fund amendments are outlined below: General Fund General Fund revenues and expenditure amendments reflect a net increase of $2,477,356. The major reason for the overall General Fund expenditure increase is the budget increase of $2,117,647 in Police and Fire for the supplemental pension plans which is offset by plan revenue. Historically, these revenues and expenditures were reflected in a separate fund, but the Government Finance Officers Association (GFOA) requires that the supplemental plans be reflected in the General Fund. The balance of the increase is reflected in appropriations of General Fund retained earnings which include the following items previously approved by the Council: $130,000 to fund the Main Library Entryway Improvements project; and $350,000 to fund the balance of the Carpenter Complex/Bright House Field project. General Fund Reserves must be maintained as a reserve to guard against future emergencies. estimated General With the closing of the year-end 2011 books, and the allocation of reserves noted above, Fund reserves at third quarter are approximately $20.3 million, or 18.6 General Fund budget, exceeding our reserve policy by $11.1 million. Significant amendments to other City Operating Funds are noted as follows. Water and Sewer Fund Third quarter expenditure amendments reflect a transfer of $63,841 to the Facilities Upgrades and Improvements project which represent cash from interest earnings in the bond construction funds. Item # 25 Attachment number 1 \nPage 2 of 2 Third Quarter Budget Review Fiscal 2011-12 City Manager's Transmittal Gas Fund Third quarter budget amendments to Gas Fund expenditures reflect a net decrease of $1,695,240 which is primarily the result of the decrease in Commodity Charges. Solid Waste Fund Budget amendments to the Solid Waste Fund expenditures reflect a net increase of $774,710 which is primarily the result an allocation of Solid Waste Fund reserves to establish and fund the Phillip Jones Park Renovations project as approved by Council on July 19, 2012. Recycling Fund Budget amendments to the Recycling Fund expenditures reflect a net decrease of $9,720. Amendments include decreases due to salary savings and decreases in Inventory Purchases for Resale, as well as some offsetting increase in Garage Charges and Contractual Services. Administrative Services Fund Third quarter budget amendments to the Administrative Services Fund reflect an increase of $185,000 which represents an allocation of Administrative Services Fund reserves to establish and fund the City Enterprise Timekeeping System project as approved by Council on June 20, 2012. Capital Improvement Fund Third quarter amendments to the Capital Improvement Fund reflect an increase of $851,003. This increase is a result of the following amendments: an allocation from Solid Waste Fund reserves of $822,490 to project 315-93631, Phillip Jones Park Renovations; an allocation of General Fund reserves of $350,000 to project 315-93628, Carpenter/Bright House Field Improvements; and allocation of Administrative Services Fund reserves of $185,000 to project 315-94874, City Enterprise Timekeeping System; and an allocation of General Fund reserves of $130,000 to project 315-93529, Main Library entryway Improvements. All major project budget increases listed above have been previously approved by Council and are also summarized on page 19. Project activity not previously approved by the Council, includes: an increase of $100,000 in General Fund revenue to project 315-93629, North Greenwood Athletic Fields representing salary savings in the Parks and Recreation Department; a budget increase of $91,392 of Developer Public Art Contribution revenue in project 325-93608, Miscellaneous Minor Public Art; and a budget increase of $63,481 of interest earnings in project 315-96654, Facilities Upgrade and Improvements. Special Program Fund The Special Program Fund reflects a net budget increase of $1,137,067 at third quarter. Amendments include the recognition of almost $224,000 in grant proceeds supporting programs for the Report Review Team, Investigative Cost Recovery and Coordinated Child Care grants supporting neighborhood recreation programs; almost $235,000 for the special events and sponsorships programs in the last three months, almost $145,000 in fines and court proceeds to support public safety programs and over $404,000 in revenues for police outside duty contractual services. Item # 25 Attachment number 2 \nPage 1 of 1 CITY OF CLEARWATER THIRD QUARTER SUMMARY 2011/12 FY 11/12AmendedThirdThird Third AdoptedPreviousQuarterQuarterQuarterAmended DescriptionBudgetQuarterProjectedActualVariance%AdjustmentBudget General Fund: Revenues 109,111,070 114,912,586 87,965,592 86,558,641 (1,406,951)-2% 2,477,356 117,389,942 Expenditures 109,111,070 114,912,586 90,172,274 87,397,867 2,774,407 3% 2,477,356 117,389,942 Utility Funds: Water & Sewer Fund Revenues 67,769,990 67,920,290 46,641,493 46,988,566 347,073 1% 63,841 67,984,131 Expenditures 67,769,990 67,920,290 54,557,746 52,408,336 2,149,410 4% 63,841 67,984,131 Stormwater Fund Revenues 16,024,180 16,065,790 11,947,262 12,023,368 76,106 1% - 16,065,790 Expenditures 15,778,720 15,820,330 13,346,528 12,909,033 437,495 3% - 15,820,330 Gas Fund Revenues 35,880,010 38,495,147 28,125,808 29,015,239 889,431 3% 1,555,500 40,050,647 Expenditures 33,831,830 35,930,217 28,675,050 25,995,564 2,679,486 9% (1,695,240) 34,234,977 Solid Waste Fund Revenues 19,250,350 19,855,810 14,971,264 14,932,025 (39,239)0% 974,130 20,829,940 Expenditures 17,748,050 17,486,420 13,311,149 13,198,333 112,816 1% 774,710 18,261,130 Recycling Fund Revenues 2,868,000 2,886,971 2,158,591 2,178,871 20,280 1% 1,180 2,888,151 Expenditures 2,820,990 2,821,620 2,148,208 2,106,046 42,162 2% (9,720) 2,811,900 Enterprise Funds: Marine Fund Revenues 4,693,980 4,628,170 3,413,279 3,068,503 (344,776)-10% 1,875 4,630,045 Expenditures 4,666,240 4,586,140 3,372,153 3,135,925 236,228 7% - 4,586,140 Airpark Fund Revenues 239,000 415,220 179,503 166,530 (12,973)-7% - 415,220 Expenditures 165,730 349,950 310,394 309,982 412 0% - 349,950 Clearwater Harbor Marina Fund Revenues 409,200 411,780 318,500 394,750 76,250 24% - 411,780 Expenditures 366,810 369,390 285,638 243,451 42,187 15% - 369,390 Parking Fund Revenues 4,594,400 4,719,893 3,546,400 3,689,478 143,078 4% - 4,719,893 Expenditures 4,261,720 4,387,213 3,431,619 3,334,631 96,988 3% - 4,387,213 Harborview Center Revenues 61,390 96,580 92,180 115,115 22,935 25% 40,000 136,580 Expenditures 61,390 37,590 30,738 26,519 4,219 14% - 37,590 Internal Service Funds: General Services Fund Revenues 4,407,330 4,441,920 3,303,194 3,287,584 (15,610)0% - 4,441,920 Expenditures 4,407,330 4,441,920 3,398,938 3,370,092 28,846 1% - 4,441,920 Administrative Services Revenues 8,838,250 9,009,620 6,621,389 6,492,808 (128,581)-2% 185,000 9,194,620 Expenditures 8,652,090 8,823,460 6,824,890 6,326,086 498,804 7% 185,000 9,008,460 Garage Fund Revenues 12,235,440 12,271,270 9,172,077 9,254,757 82,680 1% - 12,271,270 Expenditures 12,235,440 12,271,270 9,314,410 9,056,909 257,501 3% - 12,271,270 Central Insurance Fund Revenues 19,116,920 20,567,911 15,300,086 14,198,369 (1,101,717)-7% - 20,567,911 Expenditures 19,116,920 20,567,911 15,804,475 15,187,384 617,091 4% - 20,567,911 Item # 25 Attachment number 3 \nPage 1 of 2 THIRD QUARTER REVIEW AMENDED CITY MANAGER'S FISCAL YEAR 2011-12 REPORT PAGE # General Fund Operating Budget ................................................................................................................... 3 Utility Funds Operating Budget ..................................................................................................................... 9 Other Enterprise Funds Operating Budgets .............................................................................................. 13 Internal Service Funds Operating Budgets ................................................................................................. 16 Capital Improvement Program Budget ....................................................................................................... 19 Special Program Fund Budget .................................................................................................................... 32 Special Development Funds ....................................................................................................................... 37 Administrative Change Orders .................................................................................................................... 40 Ordinances .................................................................................................................................................. 42 Third Quarter budgets were projected in the following manner: All department expenditure budgets have been established on a month-to-month basis so that projects identified in the report are not simply time percentages applied to annual budgets but rather department director's judgment of month-to-month expenditures. This technique was also used for revenue projections. The actual and projected data contained in this review represents nine months, October 1, 2011 through June 30, 2012. The adjustments, however, represent all data available at the time of the report, including action taken by the City Council after June 30, 2012. Definitions associated with the operating funds information is presented as follows: Definitions: Original Budget The budget as adopted by the City Council on September 29, 2011. Third Quarter Projections Monthly budgets submitted by departments are based on prior year experience and unique circumstances. Third Quarter Actual Self-explanatory. Variance Difference between Third Quarter projected and Third Quarter actual. Variance % % of variance to Third Quarter projection. Adjustments Adjustments that have been approved by the City Council, made at the Third Quarter review. Amended Budget Adding the Original Budget and Adjustments. Amended Budget % Percentage change of amended budget to original budget. Item # 25 1 Attachment number 3 \nPage 2 of 2 Capital Improvement Projects The amended 2011/12 Capital Improvement Projects budget report is submitted for the City Council review. This review provides the opportunity to analyze the status of all active projects and present formal amendments to the project budget. The Capital Improvement and Special Program funds information is presented as follows: Definitions: Budget The budget as of October 1, 2011, which includes budgets from prior years, which have not been completed. Amendment Amendments which have been approved by the City Council, made at the Manager's discretion, and/or adjustments proposed as a result of the Third Quarter review. Revised Budget Adding columns one and two. Expenditure Self-explanatory. Encumbrance Outstanding contract or purchase order commitment. Available Balance Difference between revised budget and expenditure plus encumbrance. Status C - project is completed Amend Ref Reference number for description of amendment. Item # 25 2 Attachment number 4 \nPage 1 of 3 City of Clearwater General Fund Revenues Third Quarter Amendments FY 2011/12 Increase/ (Decrease) Description BytheendofAugust,basicallyallpropertytaxrevenues havebeenreceived.Thebudgetisincreasedby$206,970to Property Taxesreflect actual collections for the year. 206,970 Atthirdquarter,franchisefeerevenuesexhibitan18% negativevariance.ThisisprimarilyrelatedtotheProgress Energyfeerevenuewhich,forthefirsttenmonthsofthisyear, isapproximately6%lessthanthesameperiodinfiscalyear 2010/11.Areductionof$890,000isrecommendedtobring thebudgetinlinewithactualreceiptsforthefinalmonthsof Franchise Feesthe year. (890,000) Thirdquarterutilitytaxrevenuesreflecta5%negative variance.Thisisprimarilyrelatedtoelectricutilitytax collectionswhichthroughtheendofJulyare9%lessthan expectedfortheyear.Adecreaseof$455,000is recommendedtobringthebudgetinlinewithactualand Utility Taxestimated receipts for the final months of the year. (455,000) Atthirdquarter,licenseandpermitrevenuesexhibita13% negativevariance.Thisisprimarilyrelatedtotimingof collectionofBusinessTaxLicenserevenuewhich,forthefirst tenmonthsofthisyear,isapproximately26%greaterthanthe sameperiodinfiscalyear2010/11.AmendmentstoLicense andPermitsrevenuereflectanincreasetoBuilding/Sign Licenses & PermitsPermit revenue by $245,000. 245,000 Intergovernmental Atthirdquarter,salestaxrevenuesreflecta5%negative varianceprimarilyduetothetiminginpostingreceipts. Adjustedfortiming,revenuesareapproximately8%greater thanbudgetedand4%greaterthantheprioryear.An amendmentincreasingSalesTaxrevenueby$330,000is recommendedtobringthebudgetinlinewithactualand Sales Taxanticipated receipts for the final months of the year. 330,000 Atthirdquarter,communicationstaxrevenuesreflecta12% positivevariance.Thisisprimarilyrelatedtoatiming differenceinthepostingofrevenueandaprioryear adjustmentthatwasreceivedfromDOR.Excludingboth timingandtheadjustmentreceived,revenuesare approximately6%lessthanexpectedfortheyear,and1% lessthanthesameperiodoffiscalyear2010/11.Adecrease of$160,000isrecommendedtobringthebudgetinlinewith actualandanticipatedcollectionsforthefinalmonthsofthe Communications Taxyear. (160,000) Item # 25 3 Attachment number 4 \nPage 2 of 3 City of Clearwater General Fund Revenues Third Quarter Amendments FY 2011/12 Increase/ (Decrease) Description Atthirdquarter,OtherIntergovernmentalrevenuesreflecta netincreaseof$2,296,911.10.Amendmentsinclude:1)an increaseof$13,734.10inreimbursementssupportingtheJoint TerrorismTaskForce,DrugEnforcementAgencyand informantpaymentswhichoffsetexpenditureincreasesinthe PoliceDepartment;2)anincreaseof$32,000inFDOT Reimbursementrevenuetorecognizeactualreceipts;3)an increaseof$2,117,647basedupondirectionofthe GovernmentFinanceOfficer'sAssociation(GFOA)which believesthatourstatemoniesforPoliceandFire supplementalplansshouldnotbereceivedbytheplans,but insteadrecordedasarevenueandasanexpenditureforCity employercontributionstotheGeneralFundbudget;4)an increaseof$81,400inStateRevenueSharingtoreflect projectionsthroughyearend;5)anincreaseof$7,130in PinellasLibraryCo-Oprevenue;and6)andincreaseof $45,000inTrafficSignalReimbursementstorecognizeactual Other Intergovernmentalreceipts. 2,296,911 Atthirdquarter,amendmentstoChargesforService revenuesreflectanincreaseof$91,500.Amendmentsinclude anetdecreaseof$5,500tovariousParksandRecreationfees whichoffsetbyexpendituredecreasesintheParksand Recreationdepartment;andnetincreaseof$97,000invarious Charges for ServicePier 60 revenues. 91,500 Finesandforfeiturerevenuesreflectan81%positive varianceatthirdquarter.Atthirdquarter,CodeEnforcement Finesareincreasedby$408,500torecognizetherevenue Fines & Forfeituresfrom the Flag Scientology building. 408,500 Revenuefrominterestearningsareapproximately59%less thananticipatedforthirdquarter.Areductionof$300,000is recommendedtobringthebudgetinlinewithactualand Interest Incomeanticipated revenues for the final months of the year. (300,000) Thirdquarteramendmentstomiscellaneousrevenuesreflect anetincreaseof$223,475.Amendmentsinclude1)a$200 donationreceivedinappreciationoftheHonorGuard,this revenueisoffsetbyanexpenditureincreaseinthePolice Department;2)anincreaseof$1,275representingfunding fromtheFloridaBarforanIntern,thisrevenueisoffsetbyan expenditureincreaseintheCityAttorney'soffice;3)an increase$35,000inOtherGeneralRevenuetobringthe budgetinlinewithactualreceipts;and4)anincreasetotaling $187,000representingincreasedrevenuesinPier60rental Miscellaneousincome. 223,475 Item # 25 4 Attachment number 4 \nPage 3 of 3 City of Clearwater General Fund Revenues Third Quarter Amendments FY 2011/12 Increase/ (Decrease) Description Thirdquarteramendmentsreflectanetappropriationof $480,000fromGeneralFundretainedearnings.Amendments Transfer (to) from Surplusrepresent the following allocations: 1)Anappropriationof$130,000fromretainedearningsto establishandfundcapitalproject315-93529MainLibrary EntrywayImprovements,asapprovedbyCouncilonAugust 2, 2012. 130,000 2)Anappropriationof$350,000fromretainedearningsto capitalproject315-93628,CarpenterComplex/BrightHouse Field, as approved by Council on September 20, 2012. 350,000 Net Transfer (to) from Retained Earnings 480,000 Net General Fund Revenue Amendment 2,477,356 Item # 25 5 Attachment number 5 \nPage 1 of 2 City of Clearwater General Fund Expenditures Third Quarter Amendments FY 2011/12 Increase/ (Decrease) Description Atthirdquarter,theCityAttorney'sOfficebudgetisincreased by$31,275.Amendmentsinclude$1,275forasummerintern, whichisoffsetbyanincreaseinGeneralFundrevenues recognizingscholorshipfundingfromtheFloridaBar;andan increasein$30,000tofundthebalanceofthePicklesPlus settlement,whichisoffsetbysavingsintheGeneralFundNon- City Attorney's OfficeDepartmental program. 31,275 ThirdquarteramendmentstotheFiredepartmentreflectsan increaseof$1,291,530fortheCity'scontributiontotheFire SupplementalplanbaseduponguidanceoftheGovernment FinanceOfficer'sAssociation(GFOA)whichbelievesthatour statemoniesforPoliceandFireSupplementalplansshouldnot bereceivedbytheplans,butinsteadberecordedasarevenue andanexpenditureforCityemployercontributionsinthe GeneralFund.Thisbudgetexpenditureincreaseisoffsetbya Firerevenue amendment recognizing the supplemental revenue. 1,291,530 Thirdquarteramendmentsrecognizeanincreaseof$500to Office of Management coverincreasedprintingcharges.Theincreaseisoffsetby and Budgetsavings in the General Fund Non-Departmental program. 500 Thirdquarteramendmentsrecognizeareductionof$40,000in Official Records and ProfessionalServicesduetosavingsinthecostofelection Legislative Servicesservices from Pinellas County Supervisor of Elections. (40,000) Atmidyear,theParksandRecreationDepartmentreflectsa netreductionof$5,500.Amendmentsinclude:1)small reductionstotaling$5,500invariousoperatingcodeswhichis offsetbyamendmentsrecognizingreducedrevenues,and2)a zeroneteffectamendmentrepresentingsalaryandoperating savingsreductionstovariouscostcenterswhichtotal$100,000 withanequaloffsettingincreaseinInterfundTransfersto providefundingforproject315-93629,NorthGreenwood Parks & RecreationAthletic Fields. (5,500) Item # 25 6 Attachment number 5 \nPage 2 of 2 City of Clearwater General Fund Expenditures Third Quarter Amendments FY 2011/12 Increase/ (Decrease) Description MidyearamendmentsinthePoliceDepartmentreflectanet increaseof$840,051.10.Amendmentsinclude:1)anincrease toovertimeby$10,421.17whichisoffsetbyrevenue amendmentsrecognizingthereimbursementsreceivedfor overtimefromTheDepartmentoftheTreasury,theDEA(US DepartmentofJustice,DrugEnforcementAgency),andPinellas County;2)anincreaseof$3,312.93toOtherServicesor Chargeswhichisoffsetbyreimbursementrevenuesreceived fromtheDepartmentofTreasury;3)anincreaseof$200to OperatingSupplieswhichisoffsetbydonationrevenue receivedinappreciationoftheHonorGuard;and4)an increaseof$826,117fortheCity'scontributiontothePolice SupplementalplanbaseduponguidanceoftheGovernment FinanceOfficer'sAssociation(GFOA)whichbelievesthatour statemoniesforPoliceandFireSupplementalplansshouldnot bereceivedbytheplans,butinsteadberecordedasarevenue andanexpenditureforCityemployercontributionsinthe GeneralFund.Thisbudgetexpenditureincreaseisoffsetbya Policerevenue amendment recognizing the supplemental revenue. 840,051 Thirdquarteramendmentsrecognizeareductionof$90,000in salarysavingsduetotherestructuringofthePublicServices Public ServicesDepartment and elimination of the Director position. (90,000) Non-Departmental Non-Departmental expenditures are reduced by $30,500 at third quarter to recognize savings in the CRA Tax Increment payment. (30,500) ThebudgetamendmentreflectsCityCouncilapproved interfund transfers of $480,000 to capital projects, as follows: 1)Atransferof$130,000fromGeneralFundunappropriated retainedearningstoestablishandfundcapitalproject315- 93529,MainLibraryEntrywayImprovements;asapprovedby the Council on August 2, 2012. 130,000 2)Atransferof$350,000fromGeneralFundunappropriated retainedearningscapitalproject315-93628,Carpenter Complex/BrightHouseFieldImprovements;asapprovedbythe Council on September 20, 2012. 350,000 449,500 Net General Fund Expenditure Amendment 2,477,356 Item # 25 7 Attachment number 6 \nPage 1 of 1 GENERAL FUND THIRD QUARTER REVIEW For Nine Month Period of October 1, 2011 - June 30, 2012 2011/122011/12 MY AmendedThird Qtr.Third Qtr.BudgetProposed3 Qtr Amended BudgetProjectionActualVariance%AmendmentBudget GENERAL FUND GENERAL FUND REVENUES Property Taxes 35,888,190 35,876,900 35,158,620 (718,280)-2% 206,970 36,095,160 Franchise Fees 10,560,000 7,088,750 5,827,853 (1,260,897)-18% (890,000) 9,670,000 Utility Taxes 13,290,250 8,536,145 8,147,134 (389,011)-5% (455,000) 12,835,250 Licenses, Permits & Fees 3,650,000 1,890,803 1,652,028 (238,775)-13% 245,000 3,895,000 Intergovernmental Sales Tax 5,350,000 3,566,664 3,371,116 (195,548)-5% 330,000 5,680,000 Communications Services Tax 6,150,000 3,587,500 4,017,578 430,07812% (160,000) 5,990,000 Other Intergovernmental 11,304,603 7,465,818 7,895,075 429,2576% 2,296,911 13,601,514 Charges for Services 3,857,480 2,825,726 2,844,359 18,6331% 91,500 3,948,980 Fines & Forfeitures 594,000 435,092 787,067 351,97581% 408,500 1,002,500 Interest Income 895,000 676,000 269,647 (406,353)-60% (300,000) 595,000 Miscellaneous Revenues 830,890 489,351 847,441 358,09073% 223,475 1,054,365 Interfund Charges / Transfers In 19,402,131 15,526,843 15,740,723 213,8801% - 19,402,131 OPERATING REVENUES 111,772,543 87,965,592 86,558,641 (1,406,951)-2% 1,997,356 113,769,899 Transfer (to) from Surplus 3,140,042 - - -~ 480,000 3,620,042 TOTAL REVENUES 114,912,586 87,965,592 86,558,641 (1,406,951)-2% 2,477,356 117,389,942 GENERAL FUND EXPENDITURES City Council 273,830 217,562 205,614 11,9485% - 273,830 City Manager's Office 1,201,300 899,168 887,824 11,3441% - 1,201,300 City Attorney's Office 1,527,060 1,143,158 976,035 167,12315% 31,275 1,558,335 City Auditor's Office 192,610 150,299 146,685 3,6142% - 192,610 Economic Development & Housing 1,307,683 1,025,687 900,766 124,92112% - 1,307,683 Engineering 7,194,970 5,378,169 5,396,993 (18,824)0% - 7,194,970 Finance 2,165,530 1,689,315 1,589,022 100,2936% - 2,165,530 Fire 22,242,720 17,401,036 17,169,128 231,9081% 1,291,530 23,534,250 Human Resources 1,065,270 822,552 803,833 18,7192% - 1,065,270 Library 5,680,890 4,513,193 4,375,916 137,2773% - 5,680,890 Marine & Aviation 634,600 506,913 472,347 34,5667% - 634,600 Non-Departmental 7,663,970 7,181,404 7,120,108 61,2961% 449,500 8,113,470 Office of Management & Budget 297,270 231,964 229,590 2,3741% 500 297,770 Official Records & Legislative Svcs 1,025,710 785,135 708,704 76,43110% (40,000) 985,710 Parks & Recreation 19,569,150 15,214,132 14,436,810 777,3225% (5,500) 19,563,650 Planning & Development 4,679,380 3,634,434 3,389,403 245,0317% - 4,679,380 Police 35,341,853 27,416,938 26,827,181 589,7572% 840,051 36,181,904 Public Communications 894,440 687,885 647,195 40,6906% - 894,440 Public Services 1,662,520 1,273,330 1,114,714 158,61612% (90,000) 1,572,520 Allocation to GF Reserve 291,830 - - -~ - 291,830 TOTAL EXPENDITURES 114,912,586 90,172,274 87,397,867 2,774,4073% 2,477,356 117,389,942 Item # 25 8 Attachment number 7 \nPage 1 of 2 City of Clearwater Utility Funds Third Quarter Amendments FY 2011/12 Increase/ (Decrease) Description At third quarter, anticipated revenues of the Water & Sewer Fund are equal to anticipated expenditures for fiscal year 2011/12. Water & Sewer Fund ThirdquarterrevenueamendmentsreflectanappropriationofWater andSewerfundreservesof$63,840.65transferredtoproject315- 96654,FacilitiesUpgradeandImprovements.Thisrepresentsinterest earningsfromfourthquarterfiscalyear2011,andthefirstthree quartersoffiscalyear2012intheWaterandSewerbondconstruction fund. Revenues:63,841 Thirdquarterexpenditureamendmentsreflectatransferof $63,840.65toproject315-96654,FacilitiesUpgradesand Improvements, representing interest earnings. Expenditures:63,841 At third quarter, anticipated revenues of the Stormwater Fund exceed Stormwater Fund anticipated expenditures by $245,460 for FY 2011/12. NoamendmentsareproposedtoStormwaterFundrevenuesatthird quarter. Revenues: NoamendmentsareproposedtoStormwaterFundexpendituresat third quarter. Expenditures: At third quarter, anticipated revenues of the Gas Fund exceed Gas Fund anticipated expenditures by $5,815,670 for fiscal year 2011/12. ThirdquarterrevenueamendmentsintheGasFundreflectanet increase of $1,555,500 primarily due to the increased cost of fuel. Revenues:1,555,500 Thirdquarterexpenditureamendmentsreflectanetdecreaseof $1,695,240.Amendmentsinclude:1)anetdecreaseof$1,976,280in theAdministrationandSupplydivisionprimarilyduetoadecreasein CommodityCharges;2)anetincreaseof$175,410intheSouthArea OperationsdivisionprimarilyduetoincreasesinInventoryforResale, ContractualServices,OperatingSuppliesandGarageService charges;3)anetincreaseof$49,630intheNorthAreaOperations divisionprimarilyduetoincreasesinOperatingSupplies,Other ServicesorCharges,andGarageServicecharges;and4)anet increaseof$56,000intheSalesandMarketingdivisionreflectingan increase in Other Promotional Activities for customer incentives. Expenditures:(1,695,240) Item # 25 9 Attachment number 7 \nPage 2 of 2 City of Clearwater Utility Funds Third Quarter Amendments FY 2011/12 Increase/ (Decrease) Description At third quarter, anticipated revenues of the Solid Waste Fund exceed anticipated expenditures by $ 2,568,810 for fiscal year 2011/12. Solid Waste Fund ThirdquarterrevenueamendmentsintheSolidWasteFundreflecta netincreaseof$974,130.Amendmentsinclude;1)anincreaseof $150,000inSanitationCollectionChargesduetobetterthanexpected performance;2)anallocationofSolidWasteFundreservesof $822,490tofundproject315-93631,PhillipJonesParkRenovations asapprovedbyCouncilonJuly19,2012;and3)smallamendmentsto adjustvariousrevenuecodestoreflectactualreceiptswhichnetan increase of $1,640. Revenues:974,130 Thirdquarterexpenditureamendmentsreflectanetincreaseof $774,710.Amendmentsinclude:1)atransferof$822,490toproject 315-93631,PhillipJonesParkRenovations,offsettingrevenuesare reflectedfromSolidWasteFundreservesasapprovedbyCouncilon July19,2012;2)adecreaseof$160,000todumpfees;3)anincrease of$93,500ingarageservicesforrepairandincreasedfuelcosts;4)an increaseof$17,000inoperatingsupplies;and4)othersmall amendmentstovariousexpenditureswhichtonetanincreaseof $1,720. Expenditures:774,710 At third quarter, anticipated revenues of the Recycling Fund exceed Recycling Fund anticipated expenditures by $76,251 for fiscal year 2011/12. ThirdquarterrevenueamendmentsintheRecyclingFundreflecta netincreaseof$1,180,amendmentsinclude:1)anincreaseof $30,000inRecyclingFeesacrossallthreeprograms;2)adecreaseof $22,000intheSaleofRecyclablesduetoadropintherecyclingresale market;3)adecreaseof$7,000inInterestEarningsduetolowerthan anticipatedearnings;and4)smallincreasesinLicense/Permitand OtherGeneralrevenuestotaling$180tobetterreflectactualreceipts for the year. Revenues:1,180 Thirdquarterexpenditureamendmentsreflectanetdecreaseof $9,720,amendmentsinclude:1)decreasesof$24,200inpersonal servicesduetofillingpositionsofretiredemployeeswithlowerstarting salaries;2)a$50,000decreaseinInventoryPurchasesforResaledue toreducedtonnagesavailableforpurchase;3)anincreaseof$35,150 inContributiontoGarageforatrailerpurchase;4)anincreaseof $20,430inGaragechargesforincreasedfuelandrepaircosts,5)an increaseof$7,000inContractualServicesfortheSingleStreamPilot Program;and6)smallincreasestotalin$1,900tobetterreflectactual expenditures in various expenditure codes. Expenditures(9,720) Item # 25 10 Attachment number 8 \nPage 1 of 2 UTILITY FUNDS THIRD QUARTER REVIEW For the Nine Month Period of October 1, 2011 to June 30, 2012 2011/122011/12 MY AmendedThird Qtr.Third Qtr.BudgetProposed3 Qtr Amended BudgetProjectionActualVariance%AmendmentBudget WATER & SEWER FUND Water & Sewer Fund Revenues Operating Revenue 60,823,710 45,617,787 46,061,748 443,9611% - 60,823,710 Non-Operating Revenue 2,181,740 1,023,706 583,779 (439,927)-43% - 2,181,740 Contributions - - 341,568 341,568~ - - Transfers In - - 1,471 1,471~ - - Use of Fund Equity 4,914,840 - - - ~ 63,841 4,978,681 Total Revenues 67,920,290 46,641,493 46,988,566 347,073 63,841 67,984,131 1% Water & Sewer Fund Expenditures Public Utilities Administration 878,550 663,745 616,796 46,9497% - 878,550 Wastewater Collection 9,897,677 8,588,687 8,472,351 116,3361% - 9,897,677 Public Utilities Maintenance 4,517,273 3,752,949 3,543,966 208,9836% - 4,517,273 WPC / Plant Operations 15,511,740 12,838,969 11,538,547 1,300,42210% 63,841 15,575,581 WPC / Laboratory Operations 1,248,220 948,985 899,577 49,4085% - 1,248,220 WPC / Industrial Pretreatment 834,300 638,842 585,283 53,5598% - 834,300 Water Distribution 9,824,380 8,165,975 8,000,709 165,2662% - 9,824,380 Water Supply 8,824,450 6,639,508 6,740,876 (101,368)-2% - 8,824,450 Reclaimed Water 2,264,550 1,730,722 1,604,973 125,7497% - 2,264,550 Non-Departmental 14,119,150 10,589,364 10,405,259 184,1052% - 14,119,150 Total Expenditures 67,920,290 54,557,746 52,408,336 2,149,4104% 63,841 67,984,131 STORMWATER FUND Stormwater Utility Revenues Operating Revenues 15,691,910 11,768,940 11,837,903 68,9631% - 15,691,910 Non-Operating Revenues 332,270 178,322 185,465 7,1434% - 332,270 Transfers In - - - - ~ - - Use of Fund Equity 41,610 - - - ~ - 41,610 Total Revenues 16,065,790 11,947,262 12,023,368 76,1061% - 16,065,790 Stormwater Utility Expenditures Stormwater Management 5,088,180 3,840,074 3,580,550 259,5247% - 5,088,180 Stormwater Maintenance 10,732,150 9,506,454 9,328,483 177,9712% - 10,732,150 Total Expenditures 15,820,330 13,346,528 12,909,033 437,4953% - 15,820,330 GAS FUND Gas Fund Revenues Operating Revenues 33,753,070 27,267,101 28,352,112 1,085,0114% 1,707,000 35,460,070 Non-Operating Revenues 752,870 520,451 353,715 (166,736)-32% (151,500) 601,370 Transfers In - - - - ~ - - Capitalized Labor 451,000 338,256 309,412 (28,844)-9% - 451,000 Use of Fund Equity 3,538,207 - - - ~ - 3,538,207 Total Revenues 38,495,147 28,125,808 29,015,239 889,4313% 1,555,500 40,050,647 Gas Fund Expenditures Administration & Supply 24,978,978 19,483,505 16,844,867 2,638,63814% (2,016,780) 22,962,198 South Area Gas Operations 6,086,934 5,165,592 5,141,227 24,3650% 175,410 6,262,344 North Area Gas Operations 1,665,550 1,394,264 1,401,609 (7,345)-1% 49,630 1,715,180 Marketing & Sales 3,198,755 2,631,689 2,607,860 23,8291% 96,500 3,295,255 Total Expenditures 35,930,217 28,675,050 25,995,564 2,679,4869% (1,695,240) 34,234,977 Item # 25 11 Attachment number 8 \nPage 2 of 2 UTILITY FUNDS THIRD QUARTER REVIEW For the Nine Month Period of October 1, 2011 to June 30, 2012 2011/122011/12 MY AmendedThird Qtr.Third Qtr.BudgetProposed3 Qtr Amended BudgetProjectionActualVariance%AmendmentBudget SOLID WASTE FUND Solid Waste Revenues Operating Revenue 18,848,100 14,266,078 14,341,948 75,8701% 145,970 18,994,070 Non-Operating Revenue 685,800 533,700 418,591 (115,109)-22% 5,670 691,470 Transfers In 228,650 171,486 171,486 - 0% - 228,650 Use of Fund Equity 93,260 - - - ~ 822,490 915,750 Total Revenues 19,855,810 14,971,264 14,932,025 (39,239)0% 974,130 20,829,940 Solid Waste Expenditures Collection 14,427,845 10,951,378 10,866,185 85,1931% (91,080) 14,336,765 Transfer 1,379,025 1,074,457 1,056,027 18,4302% 28,000 1,407,025 Container Maintenance 772,080 594,894 598,175 (3,281)-1% 11,300 783,380 Administration 907,470 690,420 677,946 12,4742% 826,490 1,733,960 Total Expenditures 17,486,420 13,311,149 13,198,333 112,8161% 774,710 18,261,130 RECYCLING FUND Recycling Revenues Operating Revenue 2,786,341 2,103,091 2,140,548 37,4572% 8,180 2,794,521 Non-Operating Revenue 85,000 55,500 38,323 (17,177)-31% (7,000) 78,000 Transfers In - - - - ~ - - Use of Fund Equity 15,630 - - - ~ - 15,630 Total Revenues 2,886,971 2,158,591 2,178,871 20,2801% 1,180 2,888,151 Recycling Expenditures Residential 1,064,330 813,374 798,671 14,7032% 5,100 1,069,430 Multi-Family 453,720 345,767 326,064 19,7036% 2,330 456,050 Commercial 1,303,570 989,067 981,311 7,7561% (17,150) 1,286,420 Total Expenditures 2,821,620 2,148,208 2,106,046 42,1622% (9,720) 2,811,900 Item # 25 12 Attachment number 9 \nPage 1 of 1 City of Clearwater Other Enterprise Funds Third Quarter Amendments FY 2011/12 Increase/ (Decrease) Description Anticipated revenues of the Marine Fund exceed anticipated Marine Fund expenditures by $43,905 at third quarter fiscal year 2011/12. Atthirdquarter,MarineFundrevenuesreflecta10%negative varianceprimarilyrelatedtofuelsales.Revenueamendmentsinthe MarineFundreflectanincreaseof$1,875intransfersrepresenting theclosureofcapitalproject315-93416,MarinaPumpOutBoat,and return of funds to Marine Fund reserves. Revenues:1,875 NoamendmentsareproposedtoMarineFundexpendituresatthird quarter. Expenditures: Anticipated revenues of the Clearwater Harbor Marina fund exceed anticipated expenditures by $42,390 at third quarter fiscal year Clearwater Harbor Marina Fund2011/12. NoamendmentsareproposedtoClearwaterHarborMarinaFund revenues at third quarter. Revenues: NoamendmentsareproposedtoClearwaterHarborMarinaFund expenditures at third quarter. Expenditures: Anticipated revenues of the Airpark Fund exceed anticipated Airpark Fund expenditures by $65,270 at third quarter fiscal year 2011/12. Airparkrevenuesreflecta7%negativevarianceatthirdquarter primarilyrelatedtoatimingdifferenceinthepostingofAirparkRental revenues.Adjustedfortiming,Airparkrevenuesareasanticipatedfor thefirstninemonthsoftheyear,noamendmentsareproposedat third quarter. Revenues: ThirdquarteramendmentshaveazeroneteffectonAirparkFund expenditures.Amendmentsincludeareductionof$6,000inthe transfertocapitalproject315-94817,AirparkMaintenanceand Repair; with an offsetting increase in electric and utility charges. Expenditures: At third quarter, anticipated revenues of the Parking Fund exceed Parking Fund anticipated expenditures by $332,680 for fiscal year 2011/12. NoamendmentsareproposedtoParkingFundrevenuesatthird quarter. Revenues: NoamendmentsareproposedtoParkingFundexpendituresatthird quarter. Expenditures: Anticipated revenues of the Harborview Fund exceed anticipated Harborview Fund expenditures by $98,990 at third quarter fiscal year 2011/12. Thirdquarterrevenuesreflectanincreaseof$40,000inClearwater MarineAquariumRentalIncometorecognizeestimatedreceipts through year end. Revenues:40,000 NoamendmentsareproposedtoHarborviewFundexpendituresat third quarter. Expenditures: Item # 25 13 Attachment number 10 \nPage 1 of 2 ENTERPRISE FUNDS THIRD QUARTER REVIEW For The Nine Month Period of October 1, 2011 - June 30, 2012 2011/122011/12 MY AmendedThird Qtr.Third Qtr.BudgetProposed3 Qtr Amended BudgetProjectionActualVariance%AmendmentBudget MARINE FUND MARINE FUND REVENUES Operating Revenues 4,468,000 3,308,491 2,933,574 (374,917)-11% - 4,468,000 Non-Operating Revenues 145,980 104,788 134,929 30,14129% - 145,980 Transfers In - - - -~ 1,875 1,875 Use of Fund Equity 14,190 - - -~ - 14,190 TOTAL REVENUES 4,628,170 3,413,279 3,068,503 (344,776)-10% 1,875 4,630,045 MARINE FUND EXPENDITURES Marina Operations 4,586,140 3,372,153 3,135,925 236,2287% - 4,586,140 TOTAL EXPENDITURES 4,586,140 3,372,153 3,135,925 236,2287% - 4,586,140 CLEARWATER HARBOR MARINA FUND CLEARWATER HARBOR MARINA FUND REVENUES Operating Revenues 324,000 242,994 328,490 85,49635% - 324,000 Non-Operating Revenues 85,200 75,506 66,260 (9,246)-12% - 85,200 Transfers In - - - -~ - - Use of Fund Equity 2,580 - - -~ - 2,580 TOTAL REVENUES 411,780 318,500 394,750 76,25024% - 411,780 CLEARWATER HARBOR MARINA FUND EXPENDITURES Clearwater Harbor Marina Operations 369,390 285,638 243,451 42,18715% - 369,390 TOTAL EXPENDITURES 369,390 285,638 243,451 42,18715% - 369,390 AIRPARK FUND AIRPARK FUND REVENUES Operating Revenues 231,000 173,250 157,149 (16,101)-9% - 231,000 Non-Operating Revenues 8,000 6,253 9,381 3,12850% - 8,000 Transfers In - - - -~ - - Use of Fund Equity 176,220 - - -~ - 176,220 TOTAL REVENUES 415,220 179,503 166,530 (12,973)-7% - 415,220 ~ AIRPARK FUND EXPENDITURES ~ Airpark Operations 349,950 310,394 309,982 4120% - 349,950 TOTAL EXPENDITURES 349,950 310,394 309,982 4120% - 349,950 Item # 25 14 Attachment number 10 \nPage 2 of 2 ENTERPRISE FUNDS THIRD QUARTER REVIEW For The Nine Month Period of October 1, 2011 - June 30, 2012 2011/122011/12 MY AmendedThird Qtr.Third Qtr.BudgetProposed3 Qtr Amended BudgetProjectionActualVariance%AmendmentBudget PARKING FUND PARKING FUND REVENUES Operating Revenues 4,223,400 3,266,000 3,553,292 287,2929% - 4,223,400 Non-Operating Revenues 373,500 280,400 136,186 (144,214)-51% - 373,500 Transfers In - - - -~ - - Use of Fund Equity 122,993 - - -~ - 122,993 TOTAL REVENUES 4,719,893 3,546,400 3,689,478 143,0784% - 4,719,893 PARKING FUND EXPENDITURES Engineering / Parking System 3,275,213 2,614,659 2,549,233 65,4263% - 3,275,213 Engineering / Parking Enforcement 604,370 415,551 400,055 15,4964% - 604,370 Parks & Rec / Beach Guards 507,630 401,409 385,343 16,0664% - 507,630 TOTAL EXPENDITURES 4,387,213 3,431,619 3,334,631 96,9883% - 4,387,213 HARBORVIEW FUND HARBORVIEW CENTER FUND REVENUES Operating Revenues 81,580 81,580 108,548 26,96833% 40,000 121,580 Non-operating Revenues 15,000 10,600 6,567 (4,033)-38% - 15,000 Transfers In - - - -~ - - Use of Fund Equity - - - -~ - - TOTAL REVENUES 96,580 92,180 115,115 22,93525% 40,000 136,580 HARBORVIEW CENTER FUND EXPENDITURES Harborview Center Operations 37,590 30,738 26,519 4,21914% - 37,590 TOTAL EXPENDITURES 37,590 30,738 26,519 4,21914% - 37,590 Item # 25 15 Attachment number 11 \nPage 1 of 1 City of Clearwater Internal Service Funds Third Quarter Amendments FY 2011/12 Increase/ (Decrease) Description At third quarter, anticipated revenues of the General Services Fund equal anticipated expenditures for fiscal year 2011/12. General Services NoamendmentsareproposedtoGeneralServicesFundrevenuesat third quarter. Revenues: NoamendmentsareproposedtoGeneralServicesFundexpendituresat third quarter. Expenditures: At third quarter, anticipated revenues of the Administrative Services Fund exceed anticipated expenditures by $186,160 for fiscal year 2011/12. Administrative Services ThirdquarterrevenueamendmentsintheAdministrativeServicesFund reflectanappropriationof$185,000fromretainedearningstoprovide fundingforcapitalproject315-94874,CityEnterpriseTimekeeping System; as approved by Council on June 20, 2012. Revenues:185,000 Thirdquarterexpenditureamendmentsreflectatransferof$185,000in AdministrativeServicesFundretainedearningstoestablishandfundnew capitalproject315-94874,CityEnterpriseTimekeepingSystem;as approved by Council on June 20, 2012. Expenditures:185,000 At third quarter, anticipated revenues of the Garage Fund equal anticipated expenditures for fiscal year 2011/12. Garage Fund No amendments are proposed to Garage Fund revenues at third quarter. Revenues: NoamendmentsareproposedtoGarageFundexpendituresatthird quarter. Expenditures: At third quarter, anticipated revenues of the Central Insurance Fund equal anticipated expenditures for fiscal year 2011/12. Central Insurance NoamendmentsareproposedtoCentralInsuranceFundrevenuesat third quarter. Revenues: NoamendmentsareproposedtoCentralInsuranceFundexpendituresat third quarter. Expenditures: Item # 25 16 Attachment number 12 \nPage 1 of 2 INTERNAL SERVICE FUNDS THIRD QUARTER REVIEW For The Nine Month Period of October 1, 2011 - June 30, 2012 2011/122011/12 MY AmendedThird Qtr.Third Qtr.BudgetProposed3 Qtr Amended BudgetProjectionActualVariance%AmendmentBudget GENERAL SERVICES FUND GENERAL SERVICES FUND REVENUES Billings to Departments 4,350,780 3,263,094 3,269,851 6,7570% - 4,350,780 Non-Operating Revenue 56,550 40,100 17,733 (22,367) -56% - 56,550 Transfers In - - - -~ - - Fund Reserves 34,590 - - -~ - 34,590 TOTAL REVENUES 4,441,920 3,303,194 3,287,584 (15,610) 0% - 4,441,920 GENERAL SERVICES FUND EXPENDITURES Administration 483,009 377,305 369,000 8,3052% - 483,009 Building & Maintenance 3,958,911 3,021,633 3,001,092 20,5411% - 3,958,911 TOTAL EXPENDITURES 4,441,920 3,398,938 3,370,092 28,8461% - 4,441,920 ADMINISTRATIVE SERVICES FUND ADMINISTRATIVE SERVICES REVENUE Operating Revenue 8,658,250 6,493,689 6,426,309 (67,380) -1% - 8,658,250 Non-Operating Revenue 180,000 127,700 66,499 (61,201) -48% - 180,000 Transfers In - - - -~ - - Fund Reserves 171,370 - - -~ 185,000 356,370 TOTAL REVENUES 9,009,620 6,621,389 6,492,808 (128,581) -2% 185,000 9,194,620 ADMINISTRATIVE SERVICES EXPENDITURES Information Technology / Admin 350,550 270,850 258,022 12,8285% - 350,550 Information Tech / Network Svcs 1,994,180 1,547,515 1,432,798 114,7177% - 1,994,180 Info Tech / Software Applications 2,020,680 1,571,575 1,501,339 70,2364% 185,000 2,205,680 Info Tech / Telecommunications 849,930 640,233 572,376 67,85711% - 849,930 Public Comm / Courier 158,530 118,678 80,641 38,03732% - 158,530 Clearwater Customer Service 3,449,590 2,676,039 2,480,910 195,1297% - 3,449,590 TOTAL EXPENDITURES 8,823,460 6,824,890 6,326,086 498,8047% 185,000 9,008,460 GARAGE FUND GARAGE FUND REVENUES Billings to Departments 11,740,440 8,805,330 8,886,720 81,3901% - 11,740,440 Non-Operating Revenue 495,000 366,747 368,037 1,2900% - 495,000 Transfers In - - - -~ - - Fund Reserves 35,830 - - -~ - 35,830 TOTAL REVENUES 12,271,270 9,172,077 9,254,757 82,6801% - 12,271,270 Garage Fund Expenditures Fleet Maintenance 11,802,310 8,960,874 8,714,952 245,9223% - 11,802,310 Radio Communications 468,960 353,536 341,958 11,5783% - 468,960 TOTAL EXPENDITURES 12,271,270 9,314,410 9,056,909 257,5013% - 12,271,270 Item # 25 17 Attachment number 12 \nPage 2 of 2 INTERNAL SERVICE FUNDS THIRD QUARTER REVIEW For The Nine Month Period of October 1, 2011 - June 30, 2012 2011/122011/12 MY AmendedThird Qtr.Third Qtr.BudgetProposed3 Qtr Amended BudgetProjectionActualVariance%AmendmentBudget CENTRAL INSURANCE FUND CENTRAL INSURANCE FUND REVENUES Billings to Departments 17,432,090 13,074,084 12,038,357 (1,035,727)-8% - 17,432,090 Non-Operating Revenue 1,040,000 736,000 442,927 (293,073) -40% - 1,040,000 Transfers In 1,502,255 1,490,002 1,717,085 227,08315% - 1,502,255 Fund Reserves 593,566 - - -~ - 593,566 TOTAL REVENUES 20,567,911 15,300,086 14,198,369 (1,101,717)-7% - 20,567,911 CENTRAL INSURANCE FUND EXPENDITURES Finance / Risk Management 401,950 313,082 296,136 16,9465% - 401,950 Human Resources / Employee Benefits 338,420 265,812 207,707 58,10522% - 338,420 Human Resources / Employee Health Clinic 1,511,930 1,133,946 997,937 136,00912% - 1,511,930 Non-Departmental 18,315,611 14,091,635 13,685,604 406,0313% - 18,315,611 TOTAL EXPENDITURES 20,567,911 15,804,475 15,187,384 617,0914% - 20,567,911 Item # 25 18 Attachment number 13 \nPage 1 of 1 Clearwater, Florida CAPITAL IMPROVEMENT FUND Third Quarter Summary FY 2011/12 The amended 2011/12 Capital Improvement Program budget report is submitted for the City Council's Third Quarter budget increase review. The net proposed amendment is a in the amount of $851,003. This review provides the opportunity to examine the status of all active projects and present formal amendments to the project budgets. Fiscally significant budget increases encompassed within this review are as follows: The City Council did not previously approve the following Capital Improvement Budget activity: North Greenwood Athletic Fields To record a budget increase in the amount of $100,000.00 of General Fund revenue from operating savings within the Parks and Recreation department. The funding will complete the practice fields north of the existing field between the library and existing asphalt parking lot. Miscellaneous Minor Public Art To record a budget increase in the amount of $91,392.00 of Developer Public Art Contribution revenue received from Apartments at Lakeside, LLC. This will bring budgeted revenues in line with actual cash receipts. Facilities Upgrade and Improvements To record a budget increase in the amount of $63,841.00 of Sewer Revenues, representing excess cash equal to interest earnings from the Water & Sewer revenue Bond fund. increases All significant budget that have been previously approved by the City Council are listed below: Project Council Budget Increase Approval Phillip Jones Park Renovations 822,490 07/19/12 Carpenter/Bright House Field Improvements 350,000 09/20/12 City Enterprise Timekeeping System 185,000 06/20/12 Main Library Entryway Improvements 130,000 08/02/12 19 Item # 25 Attachment number 14 \nPage 1 of 7 CAPITAL IMPROVEMENT FUND Third Quarter Amendments FY 2011/12 Increase/ AmdmtProject(Decrease)TransferNet Budget #NumberAmountAmountDescriptionAmendment Fire Training Facility - CLOSE PROJECT Torecordabudgetdecreaseintheamountof$360.00of InfrastructureSalesTax(PennyforPinellas)revenueandreturn thesefundsbacktotheSpecialDevelopmentfund.Thisproject is complete and will be closed. 1325-91242 (360) (360) Station 48 Renovation / Expansion - CLOSE PROJECT Torecordabudgetdecreaseintheamountof$41,617.34of InfrastructureSalesTax(PennyforPinellas)revenueandreturn thesefundsbacktotheSpecialDevelopmentfund.Thisproject 2315-91252 (41,617) is complete and will be closed. Torecordabudgetdecreaseintheamountof$4,971.79of InfrastructureSalesTax(PennyforPinellas)revenueandreturn thesefundsbacktotheSpecialDevelopmentfund.Thisproject 325-91252 (4,972) (46,589) is complete and will be closed. Downtown Streetscape Phase II Torecordabudgettransferintheamountof$27,620.25of StormwaterUtilityrevenuetoproject315-96170,CoastalBasins 3315-92275(27,620) Projects. The construction portion is complete. Torecordabudgettransferintheamountof$64,949.50of UtilityR&Rrevenueasfollows;toproject327-96634,Sanitary Utility Relocation Accommodation in the amount of $30,000.00; toproject327-96739,ReclaimedWaterDistributionSystemin theamountof$14,292.50;toproject327-96742,LineRelocation -Capitalizedintheamountof$20,657.00.Theconstruction portion is complete. 327-92275(64,950) Torecordabudgettransferintheamountof$17,458.50of2009 BondProceedstoproject376-96634,SanitaryUtilityRelocation Accommodationintheamountof$4,330.00andtoproject327- 96742,LineRelocation-Capitalizedintheamountof 376-92275(17,459)(110,028) $13,128.50. The construction portion is complete. New Sidewalks Torecordabudgettransferintheamountof$39,051.46of DevelopmentImpactFeesrevenuefromproject315-92822, MiscellaneousEngineering.Thisamountisforaportionofa requested$400,000.00fornewsidewalkintheEastGateway andDowntownareatoimprovepedestrianconnectivityand satisfyADArequirements.ThiswasapprovedbytheCity Council on September 20, 2012. 4315-9233939,05139,051 Miscellaneous Engineering Torecordabudgettransferintheamountof$39,051.46of DevelopmentImpactFeesrevenuetoproject315-92339,New Sidewalks.Thisamountisforaportionofarequested $400,000.00fornewsidewalkintheEastGatewayand Downtownareatoimprovepedestrianconnectivityandsatisfy ADArequirements.ThiswasapprovedbytheCityCouncilon 5315-92822(39,051)(39,051) September 20, 2012. Item # 25 20 * indicates budget amendment only Attachment number 14 \nPage 2 of 7 CAPITAL IMPROVEMENT FUND Third Quarter Amendments FY 2011/12 Increase/ AmdmtProject(Decrease)TransferNet Budget #NumberAmountAmountDescriptionAmendment Bicycle Paths-Bridges Torecordabudgetdecreaseintheamountof$525,000.00of OtherStateGrantrevenue.Thisamountisforaportionofa budgeted grant that was not applied for or is not available. 6315-93272 (525,000) * Torecordabudgetincreaseintheamountof$896.43ofFlorida DepartmentofEnvironmentalRegulationgrantfundingforthe LakeChautauquaTrails.Thiswillbringbudgetedrevenuesin 315-93272 896 *(524,104) line with actual cash receipts. Marina Pump Out Boat - CLOSE PROJECT Torecordabudgetdecreaseintheamountof$6,711.75of FloridaDepartmentofEnvironmentalRegulationgrantrevenue. ThePumpOutBoathasbeenpurchasedandtheprojectwillbe closed. 7315-93416 (6,712) * Torecordabudgetdecreaseintheamountof$1,875.00of MarinaFundrevenueandreturnittotheMarinaOperating Fund.ThePumpOutBoathasbeenpurchasedandtheproject will be closed. 315-93416 (1,875) (8,587) Main Library Entryway Improvements - NEW PROJECT Toestablishtheprojectandrecordabudgetincreaseinthe amountof$130,000.00ofGeneralFundunappropriated retainedearnings.Thefundingwillprovideforanewentryway, fencingandanartelement.ThiswasapprovedbytheCity Council on August 2, 2012. 8315-93529 130,000 130,000 Miscellaneous Minor Public Art Torecordabudgetincreaseintheamountof$91,392.22of DeveloperPublicArtContributionrevenue.Thisfundingwas receivedfromApartmentsatLakeside,LLCforcondo constructionvaluedat$12,185,630.00.Thiswillbringbudgeted revenues in line with actual cash receipts. 9325-93608 91,392 *91,392 North Greenwood Recreation Center Renovation Torecordabudgetincreaseintheamountof$3,037.00of InsuranceProceeds-Otherrevenue.Thiswillbringbudgeted revenues in line with actual cash receipts. 10315-93621 3,037 *3,037 Pier 60 Park Repair and Improvements Torecordabudgetdecreaseintheamountof$200,000.00of OtherStateGrantsrevenue.Thegrantfundingforthisproject will not be applied for. 11315-93624 (200,000) *(200,000) Carpenter/Bright House Field Improvements Torecordabudgetincreaseintheamountof$350,000.00of GeneralFundunappropriatedretainedearnings.Thefunding willprovideforamethanegasvaporintrusiondetectionand mitigationsystemandtoincreasethefloorelevationofthenew buildingbeingconstructedanadditional21/2feet.Thiswas 12315-93628 350,000 350,000 approved by the City Council on September 20, 2012. Item # 25 21 * indicates budget amendment only Attachment number 14 \nPage 3 of 7 CAPITAL IMPROVEMENT FUND Third Quarter Amendments FY 2011/12 Increase/ AmdmtProject(Decrease)TransferNet Budget #NumberAmountAmountDescriptionAmendment North Greenwood Athletic Fields Torecordabudgetincreaseintheamountof$100,000.00of GeneralFundrevenuefromoperatingsavingswithintheParks andRecreationdepartment.Thefundingwillcompletethe practicefieldsnorthoftheexistingfieldbetweenthelibraryand existingasphaltparkinglot.Alsoincludedarefencing,paving and to complete parking improvements on the site. 13315-93629 100,000 100,000 Phillip Jones Park Renovations - NEW PROJECT Toestablishtheprojectandrecordabudgetincreaseinthe amountof$822,490.00ofunrestrictedSolidWasterevenue. Thefundingwillprovidefortheclosingofalandfillsiteand renovatethesitetobeusedasafootballstadiumforyouth sports. The renovation will include fencing, bleachers, press box, parking,goalpostsandothermiscellaneoussiteamenities.This was approved by City Council on July 19, 2012. 14315-93631 822,490 822,490 Airpark Maintenance & Repair Torecordabudgetdecreaseintheamountof$6,000.00of AirparkrevenueandreturnthefundsbacktotheAirpark operating fund. 15315-94817 (6,000) (6,000) City Enterprise Timekeeping System - NEW PROJECT Toestablishtheprojectandrecordabudgetincreaseinthe amountof$185,000.00ofAdministrativeServicesunallocated retainedearnings.Thefundingwillprovideaportionofthe required$250,000.00forthepurchaseandinstallationof WorkforceTimekeeperSoftwareandHardwaretoupgradetime andattendancemanagementofhourlyemployeesacrossallcity departments.ThiswasapprovedbyCityCouncilonJune20, 16315-94874 185,000 185,000 2012. Coastal Basins Projects Torecordabudgettransferintheamountof$27,620.25of StormwaterUtilityrevenuefromproject315-92275,Downtown 17315-9617027,62027,620 Streetscape Phase II. The construction portion is complete. TV Truck & Camera- CLOSE PROJECT Torecordabudgetdecreaseintheamountof$105,604.00of LeasePurchaserevenue.Thevehiclewasacquiredatalower cost than estimated. The project is complete and will be closed. 18316-96175 (105,604) *(105,604) SCBA Equipment- CLOSE PROJECT Torecordabudgetdecreaseintheamountof$15,378.00of LeasePurchaserevenue.Theequipmentwasacquiredandthe 19316-96203 (15,378) *(15,378) project is complete and will be closed. Item # 25 22 * indicates budget amendment only Attachment number 14 \nPage 4 of 7 CAPITAL IMPROVEMENT FUND Third Quarter Amendments FY 2011/12 Increase/ AmdmtProject(Decrease)TransferNet Budget #NumberAmountAmountDescriptionAmendment Pinellas New Mains-Service Lines Torecordabudgetincreaseintheamountof$7,642.52of PropertyOwnersSharerevenue.Thiswillbringbudgeted revenues in line with actual cash receipts. 20315-96377 7,643 * Torecordabudgettransferintheamountof$1,500,000.00of Gasrevenuefromproject315-96378,PascoNewMains-Service Lines.Thisfundingisduetomajorincreaseofantiquatedmain replacement in Pinellas County. 315-963771,500,0001,507,643 Pasco New Mains-Service Lines Torecordabudgetincreaseintheamountof$3,335.19of PropertyOwnersSharerevenue.Thiswillbringbudgeted 21315-96378 3,335 * revenues in line with actual cash receipts. Torecordabudgettransferintheamountof$1,500,000.00of Gasrevenuetoproject315-96377,PinellasNewMains-Service Lines.Thisfundingisduetomajorincreaseofantiquatedmain replacement in Pinellas County. 315-96378(1,500,000)(1,496,665) Biosolids Treatment Torecordabudgettransferintheamountof$198,162.81of Sewerrevenuetoproject315-96654,FacilitiesUpgradeand Improvements.Thefundingwillprovideforaportionofthecosts consistingofdemolitionofexistingprimaryclarifiers,equipment, electricalandincidentalsandtheinstallationoftwoSalsnes Filters,filterfeedpump,piping,appurtenanceandelectricaland instrumentation.ThiswillbeperformedattheMarshallStreet WaterReclamationFacility.ThiswasapprovedbyCityCouncil 22315-96611(198,163)on July 19, 2012. Torecordabudgettransferintheamountof$1,665,511.60of SewerRevenuetoproject315-96654,FacilitiesUpgradeand Improvements.Thefundingwillprovidefortherehabilitationof clarifiers1-4andprovideEngineeringServicesduring constructionandfieldobservationattheMarshallStreetWater ReclamationFacility.ThiswasapprovedbyCityCouncilonJuly 19, 2012. 315-96611(1,665,512) Torecordabudgetincreaseintheamountof$886.80ofOther Governmentalrevenuerepresentingreimbursementsfromthe CityofSafetyHarbor.Thiswillbringtheprojectbudgeted 315-96611 887 *(1,862,788) revenues in line with actual cash receipts. Item # 25 23 * indicates budget amendment only Attachment number 14 \nPage 5 of 7 CAPITAL IMPROVEMENT FUND Third Quarter Amendments FY 2011/12 Increase/ AmdmtProject(Decrease)TransferNet Budget #NumberAmountAmountDescriptionAmendment Sanitary Utility Relocation Accommodation Torecordabudgettransferintheamountof$30,000.00of UtilityR&Rrevenuefromproject327-92275,Downtown StreetscapePhaseII.TheconstructionportionoftheDowntown Streetscape Phase II is complete. 23327-9663430,000 Torecordabudgettransferintheamountof$4,330.00of2009 BondProceedsfromproject376-92275,DowntownStreetscape PhaseII.TheconstructionportionoftheDowntownStreetscape is complete. 376-966344,33034,330 Facilities Upgrade and Improvements Torecordabudgettransferintheamountof$198,162.81of Sewer revenue from project 315-96611, Biosolids Treatment. Thefundingwillprovideforaportionofthecostsconsistingof demolitionofexistingprimaryclarifiers,equipment,electrical andincidentalsandtheinstallationoftwoSalsnesFilters,filter feedpump,piping,appurtenanceandelectricaland instrumentation.ThiswillbeperformedattheMarshallStreet WaterReclamationFacility.ThiswasapprovedbyCityCouncil 24315-96654198,163 on July 19, 2012. Torecordabudgettransferintheamountof$300,369.40of SewerRevenuesfromproject315-96664,WPCR&Rand $1,665,511.60fromproject315-96611,BiosolidsTreatment. Thefundingwillprovidefortherehabilitationofclarifiers1-4and provideEngineeringServicesduringconstructionandfield observationattheMarshallStreetWaterReclamationFacility. This was approved by City Council on July 19, 2012. 315-966541,965,881 Torecordabudgetincreaseintheamountof$63,840.65of SewerRevenues.Thisrepresentsexcesscashequaltothe interestearningsfrom3rdquarterfiscalyear2011and1st-3rd quartersfiscalyear2012intheWater&SewerRevenueBond 315-96654 63,841 fund. Torecordabudgettransferintheamountof$295,835.80of 2009WaterandSewerRevenueBondproceedsfromproject 376-96742, Line Relocation-Capitalized. The funding will provide foraportionofthecostsconsistingofdemolitionofexisting primaryclarifiers,equipment,electricalandincidentalsandthe installationoftwoSalsnesFilters,filterfeedpump,piping, appurtenanceandelectricalandinstrumentation.Thiswillbe performedattheMarshallStreetWaterReclamationFacility. 376-96654295,8362,523,720 This was approved by City Council on July 19, 2012. Item # 25 24 * indicates budget amendment only Attachment number 14 \nPage 6 of 7 CAPITAL IMPROVEMENT FUND Third Quarter Amendments FY 2011/12 Increase/ AmdmtProject(Decrease)TransferNet Budget #NumberAmountAmountDescriptionAmendment WPC R & R Torecordabudgettransferintheamountof$300,369.40of Sewerrevenuetoproject315-96654,FacilitiesUpgradeand Improvements.Thefundingwillprovidefortherehabilitationof fourclarifiersandtheEngineeringServicesduringconstruction andfieldobservationattheMarshallStreetWaterReclamation 25315-96664(300,369)(300,369) Facility. This was approved by City Council on July 19, 2012. System R & R - Maintenance Torecordabudgettransferintheamountof$2,821.68ofWater Revenuefromproject315-96763,WellfieldExpansion.The Wellfield Expansion project is complete and will be closed. 26315-967212,822 Torecordabudgettransferintheamountof$874.22ofUtilityR &RRevenuefromproject327-96763,WellfieldExpansion.The 327-967218743,696 Wellfield Expansion project is complete and will be closed. Reclaimed Water Distribution System Torecordabudgettransferintheamountof$14,292.50of UtilityR&Rrevenuefromproject327-92275,Downtown StreetscapePhaseII.TheconstructionportionoftheDowntown 27327-9673914,29314,293 Streetscape Phase II is complete. Line Relocation-Capitalized Torecordabudgettransferintheamountof$295,835.80of 2009WaterandSewerrevenueBondproceedstoproject376- 96654, Facilities Upgrade and Improvements. The funding will provideforaportionofthecostsconsistingofdemolitionof existingprimaryclarifiers,equipment,electricalandincidentals andtheinstallationoftwoSalsnesFilters,filterfeedpump, piping,appurtenanceandelectricalandinstrumentation.This willbeperformedattheMarshallStreetWaterReclamation 28376-96742(295,836) Facility. This was approved by City Council on July 19, 2012. Torecordabudgettransferintheamountof$20,657.00of UtilityR&Rrevenuefromproject327-92275,Downtown StreetscapePhaseII.TheconstructionportionoftheDowntown 327-9674220,657 Streetscape Phase II is complete. Torecordabudgettransferintheamountof$13,128.50of2009 BondProceedsfromproject376-92275,DowntownStreetscape PhaseII.TheconstructionportionoftheDowntownStreetscape 376-9674213,129(262,050) Phase II is complete. Item # 25 25 * indicates budget amendment only Attachment number 14 \nPage 7 of 7 CAPITAL IMPROVEMENT FUND Third Quarter Amendments FY 2011/12 Increase/ AmdmtProject(Decrease)TransferNet Budget #NumberAmountAmountDescriptionAmendment Wellfield Expansion - CLOSE PROJECT Torecordabudgettransferintheamountof$2,821.68ofWater Revenuetoproject315-96721,SystemR&RMaintenance.The Wellfield Expansion project is complete and will be closed. 29315-96763(2,822) Torecordabudgettransferintheamountof$874.22ofUtility R&RRevenuetoproject327-96721,SystemR&R Maintenance.TheWellfieldExpansionprojectiscompleteand 327-96763(874)(3,696) will be closed. TOTALS 851,003 (0) 851,003 Item # 25 26 * indicates budget amendment only Attachment number 15 \nPage 1 of 5 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY THIRD QUARTER: October 1, 2011 to June 30, 2012 Actual Expenditures BudgetAmendedRevisedProjectOpenAvailableAmend Description10/1/11Prev QtrAmdmtsBudgetTo DateEncumbranBalanceStatusRef PUBLIC SAFETY Police Protection 91149Police Homicide Vehicle150,000144,508144,508144,5080C Sub-Total150,000144,508 - 144,508 144,508 - - Fire Protection 91218Fire Engine Replacement1,852,4201,852,4201,852,4201,852,4200C 91221EMS Capital Equipment 1,144,5861,144,5861,144,5861,031,480113,106 91229Replace & Upgrade Airpacks1,127,000852,000852,000756,0078,65487,339 91236Rescue Vehicle779,869779,869779,869619,869156,9023,098 91242Fire Training Facility4,583,8204,583,820(360)4,583,4604,583,4600C1 91252Station 48 Renovation/Expansion651,500651,500(46,589)604,911604,9110C2 91253Main Station (Fire)8,057,5208,057,5208,057,520666,125384,6507,006,745 91255Exhaust Systems155,480155,480155,480147,4588,022 91256Security Access Systems90,38090,38090,38037,64752,733 91257AED Program90,55090,55090,55070,11320,437 91258Ladder Truck Equipment150,000150,000150,000143,9256,075 91259Radio Replacements364,640364,640364,640218,845103,72642,069 91260Thermal Imaging Cameras42,39042,39042,39015,20027,190 91261Personal Protection Equipment928,140928,140928,140607,962320,178 91263Extrication Tools56,00056,00056,00056,000 91264Fire Hose Replacement121,050121,050121,05070,54550,505 91265EMS Support Vehicles10,00010,00010,0006,1363,864 Sub-Total 20,205,345 19,930,345 (46,949) 19,883,396 11,425,967 660,068 7,797,361 TRANSPORTATION New Street Construction 92146Druid Road Improvements4,042,7744,147,5694,147,5691,601,38073,4892,472,700 Sub-Total4,042,7744,147,569 -4,147,569 1,601,380 73,4892,472,700 Major Street Maintenance 92259Traffic Calming14,567,94114,567,94114,567,94110,031,267269,7074,266,968 92270Gulf to Bay / Highland Improvement1,500,0001,500,0001,500,000348,270393,876757,854 92273Streets and Sidewalks14,655,22214,655,22214,655,2229,682,000744,2864,228,936 92274Bridge Maintenance & Improvements3,315,0403,315,0403,315,040526,643281,5402,506,857 92275Downtown Streetscape- Phase II3,441,0953,851,127(110,028)3,741,0992,893,595389,531457,9723 Sub-Total37,479,29837,889,330 (110,028) 37,779,301 23,481,774 2,078,94012,218,587 Sidewalks and Bike Trail 92339New Sidewalks550,849616,42039,051655,471480,28365,571109,6174 92342Beach Connector Trail1,875,8071,178,7921,178,7921,178,7920C Sub-Total2,426,6561,795,211 39,0511,834,263 1,659,075 65,571109,617 Intersections City-Wide Intersection Improvement1,110,8481,110,8481,110,848515,04132,089563,718 92551 1,310,698 92552Signal Renovation 1,310,6981,310,6981,293,96216,351385 92553New Signal Installation 1,011,7891,011,7891,011,789807,538204,251 92558Intersection Improvements-II3,291,9103,291,9103,291,9101,473,62718,1001,800,183 Sub-Total6,725,2456,725,245 - 6,725,245 4,090,168 66,540 2,568,537 Parking 92630Parking Lot Resurfacing1,461,6031,461,6031,461,603617,969843,633 92632Parking Garage Structure Repair1,693,4321,693,4321,693,4321,138,509236,964317,958 92636Parking Lot Improvement2,267,3252,267,3252,267,3251,761,871505,455 92649Surf Style Condo-Parking Unit9,400,0009,400,0009,400,000100,0009,300,000 92650Sand Wall Replacement on Clw Bch220,000220,000220,0005,2507,300207,450 92651Manadalay Pier Demolition090,00090,0001,35047,19641,454 Sub-Total 15,042,360 15,132,360 - 15,132,360 3,624,949 291,460 11,215,950 Item # 25 27 Attachment number 15 \nPage 2 of 5 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY THIRD QUARTER: October 1, 2011 to June 30, 2012 Actual Expenditures BudgetAmendedRevisedProjectOpenAvailableAmend Description10/1/11Prev QtrAmdmtsBudgetTo DateEncumbranBalanceStatusRef Miscellaneous Engineering 92822Miscellaneous Engineering611,975546,404(39,051)507,353409,95497,3995 92839Downtown Intermodal575,000575,000575,000519,96755,033 92840St. Petersburg Times Property2,500,0002,500,0002,500,0001,953,319546,682 Sub-Total3,686,9753,621,404 (39,051) 3,582,3532,883,239 - 699,114 Park Development 93203Carpenter Field-Infras Rep/Improve329,380329,380329,380320,3279,053 93204Concrete Sidewalk & Pad Repair692,913692,913692,913649,73743,176 93205Com Sprts Cmp Infr Rep/Improve644,322665,345665,345643,5925,55016,202 93213Park Amenity Purch & Rplcmnt969,942969,942969,942919,1319,83240,978 93229Tennis Court Resurfacing738,082713,082713,082682,7723,95026,360 93230Playgrd & Fitness Equip Purch-Repl 1,759,9101,734,9101,734,9101,590,383144,528 93247Fitness Equipment Replacement175,000175,000175,000133,60726,37715,016 93251Morningside Rec Ctr Replacement3,135,0003,135,0003,135,000240,6142,894,386 83,277 93262Fencing Replacement Program1,392,5551,383,8831,383,8831,297,0113,595 1,498 93263Public Art Maintenance1,4981,4981,498 93269Light Replacement1,876,5951,876,5951,876,5951,820,39956,196 93271Swimming Pool R&R422,901506,573506,573487,61718,737219 93272Bicycle Paths-Bridges2,650,0002,850,000(524,104)2,325,8961,169,55756,8401,099,4996 93273Restrooms on Clearwater Beach813,000923,000923,000722,38934,945165,666 93277Harborview Infra Rep/Impr635,451635,451635,451503,011132,441 93278Long Center Infra Repairs539,104506,645506,645430,1751,00075,470 93286Parking Lot/Bike Path Rsr/Imprv546,943546,943546,943467,5765,51073,857 93602Sp Events Equip Rep & Rplcmnt140,000140,000140,00087,94752,053 93604Brdwlks & Docks Rep & Rplcmnt295,000270,000270,000203,69414,79151,515 93606Carpenter Complex Clubhouse Ren3,200,0003,174,3633,174,3633,174,3630C 93607P&R Cust Mgmt & Fac Sch Sys60,00060,00060,00054,7945,206(0) 93608Misc Minor Public Art232,230232,23091,392323,62293,7583,000226,8649 93612McMullen Tennis Complex400,000400,000400,0006,691393,309 93613Clw. Country Club Repair & Renova100,00098,97798,97798,9770C 93615Aging Well Center2,279,7202,311,5662,311,5662,249,46862,0980 93616Joe DiMaggio Sports Comp Renova3,600,0003,600,0003,600,0003,600,000 93618Miscellaneous Park & Rec Contract80,00080,00080,00062,95815,7281,314 93621No. Greenwood Rec Ctr Reno1,093,8401,093,8403,0371,096,8771,007,96137,95250,96410 93622Joe DiMaggio Rest/Store/Concess650,000650,000650,000628,2853,13318,582 93623Capitol Theatre3,550,0003,550,0003,550,0003,7003,546,300 93624Pier 60 Park Repairs and Improvements510,000510,000(200,000)310,000310,00011 93625Enterprise Dog Park - Phase II400,000400,000400,000400,000 93626FDOT Median & ROW Enhancement100,000120,525120,52595,14116,0599,325 93627Capital Theater Const (Ruth Eckerd)40,13140,13140,13140,1310C 93628Carpenter/Bright House Fld Imp02,900,000350,0003,250,000497,8202,358,028394,15112 93629North Greenwood Athletic Fields0395,000100,000495,000220,154172,830102,01713 93630Sid Lickton Complex Renovations0150,000150,00049,17791,9308,893 93631Phillip Jones Park Renovations00822,490822,49000822,49014 Sub-Total 34,053,517 37,822,792 642,815 38,465,607 20,652,918 2,947,090 14,865,599 Item # 25 28 Attachment number 15 \nPage 3 of 5 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY THIRD QUARTER: October 1, 2011 to June 30, 2012 Actual Expenditures BudgetAmendedRevisedProjectOpenAvailableAmend Description10/1/11Prev QtrAmdmtsBudgetTo DateEncumbranBalanceStatusRef Marine Facilities 93403Beach Guard Facility Maint110,000110,000110,000109,884116 93405Downtown Boat Slips12,611,44112,607,20912,607,20912,072,158535,051 93408Bch Rec Ctr Boat Ramp Rplcmnt1,265,699454,530454,530454,5300C 93410Downtown Boat Slips Maintenance30,00030,00030,0004,0473,32022,633 93411Clearwater Beach Life Guard Reno571,985571,985571,985564,8077,178 93412City-wide Seawall Replacement770,000770,000770,0009,2419,709751,050 93413Utilities/Services Replace433,966433,966433,966405,46328,504 93414Clearwater Pass Maintenance Dredging1,000,0001,000,0001,000,000769,960230,040(0) 93415Waterway Maintenance10,00010,00010,0001,1667,2401,594 93416Marina Pump-out Boat83,39983,399(8,587)74,81374,8130C7 93429Dock Replacement & Repair389,040389,040389,040356,09832,942 93490Fuel System R&R109,792109,792109,79270,52839,264 93495Dock Construction24,85824,85824,85816,4088,451 93496Marine Fac Dredge/Maint621,781621,781621,781612,3905,1354,257 93497Docks & Seawalls886,085886,085886,085552,272333,813 93499Pier 60/Sailing Center Maint201,952201,952201,952173,18328,768 Sub-Total19,119,99818,304,597 (8,587) 18,296,011 16,246,947 255,4441,793,620 Airpark 94817Airpark Maint & Repair110,000110,000(6,000)104,00089,80514,19515 94846FBO Bldg Improvements487,700487,700487,700487,651472 94854Multi Plane Hangars706,788706,788706,788706,665123 94858Airpark Security Improvements166,799166,799166,799138,74328,056 94863Airpark Runway Repairs125,000125,000125,000125,0000C 94871Airpark Run/Taxi Exten & Rehab 01,875,0001,875,00038,33065,7721,770,898 Sub-Total 1,596,287 3,471,287 (6,000) 3,465,287 1,586,194 65,819 1,813,274 Libraries 93527Books & Other Lib Mat - II5,969,6015,969,6015,969,6015,413,9507,227548,423 93528Countryside Library Renovation300,000300,000300,00061,04612,114226,840 93529Main Library Entryway Improve00130,000130,000130,0008 Sub-Total 6,269,601 6,269,601 130,000 6,399,601 5,474,996 19,341 905,263 Garage 94233Motorized Equip-Cash II914,931914,931914,931822,19292,739 94234Motorized Equip - LP II28,025,40728,025,40728,025,40722,877,0061,578,1263,570,275 94238Police Vehicles900,001900,001900,001830,42532569,251 94240RNC Police Radio Replacements01,365,3051,365,3051,365,3050 Sub-Total29,840,34031,205,645 -31,205,645 24,529,624 2,943,7563,732,265 Building Maintenance 94510Air Cond Replace-City Wide2,410,6462,410,6462,410,6462,258,7531,849150,044 94512Roof Repairs 612,635612,635612,635483,138129,497 94514Roof Replacements 1,690,8561,690,8561,690,8561,137,56642,151511,139 94517Painting of Facilities940,810940,810940,810512,87518,485409,450 94518Fencing of Facilities164,811164,811164,811122,41542,396 94519Flooring for Facilities903,952903,952903,952719,071735184,146 94521Elevator Refurbish/Modernization220,000220,000220,000162,9296,80050,271 Sub-Total6,943,7106,943,710 -6,943,710 5,396,746 70,0201,476,944 General Public City Buildings & Equipment 94624Harborview Demolition950,000950,000950,00060,7465,568883,686 Sub-Total950,000 950,000 - 950,000 60,746 5,568 883,686 Item # 25 29 Attachment number 15 \nPage 4 of 5 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY THIRD QUARTER: October 1, 2011 to June 30, 2012 Actual Expenditures BudgetAmendedRevisedProjectOpenAvailableAmend Description10/1/11Prev QtrAmdmtsBudgetTo DateEncumbranBalanceStatusRef Miscellaneous 94729City-wide Connect Infra1,806,4781,806,4781,806,4781,385,556420,922 94736Geographic Information Sys1,052,7261,052,7261,052,7261,004,17548,551 94761Poll Stor Tank Rem/Repl-Gen Fd473,658473,658473,658244,249229,408 94803Environmental Assmt & Clean-up840,964840,964840,964633,878119,01388,073 94814Network Infra & Server Upgrade2,235,0572,235,0572,235,0571,655,741579,316 94820HR PeopleSoft Upgrade450,000450,000450,00075,420374,580 94824IT Disaster Recovery325,000325,000325,000256,01112,61456,375 94827Telecommunications Upgrade379,000379,000379,000243,71570,48364,802 94828Financial Systems Upgrades651,628651,628651,628170,60730,897450,123 94829CIS Upgrades / Replacement697,376697,376697,376279,005418,370 94830MS Licensing / Upgrades525,000525,000525,000417,61671,54735,836 94833Computer Monitors320,000320,000320,000302,64717,353 94839Roadway & Traffic Asset Mgt440,000440,000440,000288,5074,621146,871 94842MSB Pkg Lot Resurf/Imprvmts400,000400,000400,00012,390387,610 94850Backfile Conversion of Records500,000500,000500,000127,533372,163304 94857Accela Permitting & Code Enforce100,000100,000100,00014,79585,205 94873Citywide Camera System0105,000105,000105,0000 94874City Enterprise Timekeeping System00185,000185,000185,00016 Sub-Total11,196,88711,301,887185,00011,486,8877,111,847786,3393,588,701 UTILITIES Stormwater Utility 96124Storm Pipe System Improvements11,113,69411,240,72511,240,7258,994,565779,2801,466,880 96125Town Lake7,979,5018,396,7268,396,7267,735,032583,87977,815 96129Stev Ck Estuary Restor6,337,0556,337,0556,337,0555,344,822992,233 96137FDEP Compliance1,008,0001,008,0001,008,000904,578103,422(0) 96158Transfer Yard Upgrade309,325163,374163,374163,374(0)C 96164Allen's Creek Improvement Projects499,250499,250499,250273,918225,332 96168Stormwater System Expansion757,956757,956757,95660,027697,929 96169Stevenson Creek3,374,7452,337,1222,337,122273,897912,3741,150,850 96170Coastal Basin Projects8,382,7826,515,55827,6206,543,1781,549,874172,0964,821,20817 96173Alligator Creek Watershed Projects1,666,4901,666,4901,666,490637,059454,436574,995 96174Tropic Hills Phase I2,315,0411,935,0051,935,0051,935,0050C 96175T.V. Truck & Camera300,000300,000(105,604)194,396194,3960C18 96176Allen's Creek Watershed Mgt Plan200,000200,000200,000200,000 96177Jeffords Street Outfall0400,000400,00028,22783,727288,046 96178Smallwood Circle0300,000300,000244,43355,567 96179Tropic Hills Phase III02,500,0002,500,00024,05748,0762,427,866 96180Stormwater Maint St Sweeping Fac0376,511376,51155,71735,504285,290 96181Jeffords Street Channel01,200,0001,200,000224,4901,195,488 Sub-Total 44,243,839 46,133,772 (77,984) 46,055,788 28,174,571 3,421,717 14,459,500 Water System 96721System R & R - Maintenance2,215,0252,213,1033,6962,216,7991,778,5251,000437,27426 96739Reclaimed Water Dist Sys63,147,52763,885,98714,29363,900,27958,158,3763,040,5052,701,39827 96740Water Supply/Treatment5,520,4305,520,4305,520,4304,532,329335,110652,991 96741System R & R-Capitalized9,136,9969,136,9969,136,9968,217,10737,330882,558 96742Line Relocation-Capitalized11,360,66712,226,536(262,050)11,964,4869,696,695148,2292,119,56228 96743Mtr Bkflow Prev Dev/Change4,204,0464,204,0464,204,0462,511,2291,692,817 96744System Expansion3,249,6733,249,6733,249,6731,664,0541,585,619 96752Water Service Lines4,592,1194,592,1194,592,1193,603,5162,037986,566 96757Water Pick Up Trucks147,571134,159134,159134,1590C 96763Wellfield Expansion3,206,8853,191,219(3,696)3,187,5233,187,523029 96764RO Plant Exp Res #114,786,08114,786,08114,786,0814,698,166488,2069,599,709 96766Water Quality Monitoring Devices600,000600,000600,0008,255591,745 96767RO Plant at Res #212,760,07013,024,81513,024,8155,549,2262,059,3835,416,206 96768Rebate Well, Lk, Pnd Irr Abandmt250,000250,000250,00080,288169,712 96773Groundwater Replenishment Facility2,457,2234,594,6134,594,613187,7261,576,8582,830,030 96774Automated Meter Reading3,500,0003,500,0003,500,0003,500,000 96775Arsenic Treatment WTP #3544,420544,420544,42024,932122,250397,239 Sub-Total141,678,733145,654,197 (247,758) 145,406,439 104,032,106 7,810,90733,563,425 Item # 25 30 Attachment number 15 \nPage 5 of 5 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY THIRD QUARTER: October 1, 2011 to June 30, 2012 Actual Expenditures BudgetAmendedRevisedProjectOpenAvailableAmend Description10/1/11Prev QtrAmdmtsBudgetTo DateEncumbranBalanceStatusRef Sewer System 96202WWTP Screw Pump Replacement3,875,9733,875,9733,875,9731,796,758155,0851,924,130 96203SCBA Equipment42,54042,540(15,378)27,16227,1620C19 96204WWTP UV Disinfections System500,000500,000500,000500,000 96611Bio-Solids Treatment9,986,6209,654,549(1,862,788)7,791,7617,684,630107,13222 96615Odor Control2,066,8602,066,8602,066,8601,344,636578,741143,483 96619WWTP Generator Replacements5,191,0645,188,4195,188,4192,634,08990,9912,463,339 96621WWTP New Presses3,542,8993,513,9853,513,9851,242,1702,139,008132,806 96630Sanitary Sewer Extension 8,797,8948,797,8948,797,8941,784,093177,0366,836,765 96634Sanitary Util Reloc Accmmdtn4,565,6574,482,48334,3304,516,8133,398,50893,0061,025,29923 96645Laboratory Upgrade & R&R1,566,2591,566,2591,566,259809,98433,401722,874 96654Facilities Upgrade & Improvement12,406,66312,170,1622,523,72014,693,8824,774,9055,218,8904,700,08724 96664WPC R & R17,568,25518,037,432(300,369)17,737,06314,368,4031,281,4172,087,24325 96665Sanitary Sewer R&R 29,313,45528,082,80928,082,80917,587,4681,054,4879,440,854 96666WWTP East Bypass & NE Pump2,149,5342,586,5222,586,5221,834,525604,485147,512 96670Poll Stor Tank Remov-WPC207,756207,756207,756201,2656,490 96686Pump Station Replacement17,076,97717,076,97717,076,97713,237,325212,7083,626,944 Sub-Total118,858,406117,850,619 379,515118,230,135 72,725,921 11,639,25533,864,959 Gas System 96358Environmental Remediation2,104,7942,104,7942,104,7941,186,987323,564594,242 96365Line Relocation-Pinellas Maint1,756,9271,756,9271,756,927472,8781,284,049 96367Gas Meter Change Out-Pinellas1,390,0001,390,0001,390,000385,5401,004,460 96374Line Relocation-Pinellas Capital3,136,9833,136,9833,136,9832,101,668100,050935,266 96376Line Relocation - Pasco Maint730,000730,000730,00058,683671,317 96377Pinellas New Main / Service Lines17,454,33917,485,6511,507,64318,993,29315,499,3843,493,90920 96378Pasco New Mains / Service Lines11,469,46811,472,995(1,496,665)9,976,3308,275,9931,700,33721 96379Pasco Gas Meter Change Out920,000920,000920,000136,662783,338 96381Line Reloc-Pasco-Capital755,000755,000755,0002,535752,465 96382Gas Inventory - Work Mgmt Sys992,000992,000992,000813,865178,135 96384Gas Building Renovation1,049,6751,049,6751,049,675480,880568,795 96385Gas Main Extensions1,357,8451,557,8451,557,845844,642713,203 96386Expanded Energy Conservation1,025,7091,025,7091,025,709776,620249,089 96387Natural Gas Vehicle2,300,0002,500,0002,500,0002,259,03823,230217,731 Sub-Total46,442,74046,877,578 10,97846,888,556 33,295,375 446,84413,146,337 Solid Waste 96426Facility R & R 1,816,7451,832,6081,832,6081,393,961438,647 96438Vehicle Acquisition793,121777,258777,258777,2580C 96443Res Container Acquisition-II1,081,7411,081,7411,081,741720,03495,494266,213 96444Comm Container Acquisition-II2,200,0202,200,0202,200,0201,484,53816,283699,199 Sub-Total5,891,6275,891,627 -5,891,627 4,375,790 111,7771,404,059 Utility Miscellaneous 96516Citywide Aerial Photo159,533159,533159,533151,5967,937 96523Pub Utilities Adm Bldg R&R352,184352,184352,184238,808113,376 Sub-Total511,717511,717 -511,717 390,404 -121,313 Recycling 96804Recycling Carts/Dumpsters671,925671,925671,925556,7552,040113,130 96805Recyc Expan/Prom/R&R1,241,5251,241,5251,241,525708,557532,968 Sub-Total1,913,4501,913,450 -1,913,450 1,265,312 2,040646,097 TOTAL ALL PROJECTS559,269,501570,488,449851,003571,339,451374,230,55533,761,986163,346,909 Item # 25 31 Attachment number 16 \nPage 1 of 3 Special Program Fund Third Quarter Budget Amendments October 1, 2011 - June 30, 2012 Increase/ AmdmtProject (Decrease)IntrafundNet Budget NumberNumberAmountTransfer Amount DescriptionAmendment Planning Programs Stimulus - Electronic Plan Submittal & Rev Torecordabudgetincreaseof$45,000representing reimbursementrevenue.Thiswillbringthebudgetinline with actual receipts. 19985745,00045,000 Planning Program Totals: 45,000 - 45,000 Public Safety Programs RRT - Investigative Cost Recovery - NEW PROJECT Toestablishtheprojectandtransfer$45,672infines, forfeituresandpenaltiesrevenuefromproject181-99329, InvestigativeCostRecovery.Thisprojectwasapprovedby CouncilonJuly19,2012tofundtheInvestigativeCost 299247 45,672Recovery portion of the Report Review Grant. 45,672 2012 Report Review Team Program - NEW PROJECT Toestablishtheprojectandrecordanincreaseof$60,658 ingrantrevenuefromtheDepartmentofJustice,Bureauof JusticeAssistance.ThisprojectwasapprovedbyCouncil onJuly19,2012tofundthenextphaseoftheprogramand 399248 60,658an additional 0.75 FTE. 60,658 Firing Range Improvements - NEW PROJECT Toestablishtheprojectandrecordabudgetincreaseof $50,000inothergovernmentalrevenuefromtheFBIfor improvementstomakethePoliceDepartment'sDistrictIII trainingfacilityajointusefacility.Thisprojectwas 499249 50,000 approved by Council on July 19, 2012. 50,000 Patrol Camera Program - CLOSE PROJECT Torecordabudgetdecreaseof$12.00inOtherState Grantrevenuetobringthebudgetinlinewithactual 599251 (12) revenue received and close the project. (12) Police Education Fund Torecordabudgetincreaseof$11,466.72inPolice Educationfinerevenuetobringthebudgetinlinewith 699317 11,467 actual revenue received. 11,467 Item # 25 32 Attachment number 16 \nPage 2 of 3 Special Program Fund Third Quarter Budget Amendments October 1, 2011 - June 30, 2012 Increase/ AmdmtProject (Decrease)IntrafundNet Budget NumberNumberAmountTransfer Amount DescriptionAmendment Investigative Cost Recovery Torecordabudgetincreaseof$54,008.61representing $39,985.30infines,forfeituresandpenaltiesrevenue; $10,175.82ingrantrevenue;and$3,847.49inother governmentalrevenue.Thiswillbringthebudgetinline 799329 54,009 with actual revenue received. Torecordatransferof$45,672.00infines,forfeituresand penaltiesrevenuetoproject181-99247,RRT-Investigative CostRecovery.ThistransferwasapprovedbyCouncilon July19,2012tofundanydifferencesinthegrantfunding (45,672) for the Report Review Team Program. 8,337 FL Contraband Forfeiture Fund Torecordabudgetincreaseof$90,798.34representing fines,forfeituresandpenalties.Thiswillbringthebudgetin 899330 90,798 line with actual revenue received. 90,798 Federal Forfeiture Sharing Torecordabudgetincreaseof$3,169.67ingrant revenue.Thiswillbringthebudgetinlinewithactual 999387 3,170 revenue received. 3,170 Public Safety Program Totals: 270,089 - 270,089 Community Development Projects: Housing Rehab 2012 Torecordabudgettransferof$21.12oftheremaining CommunityDevelopmentBlockGrantrevenueinorderto closeprojects99638,99644,and99699atyearend.This transferrepresents$1.66fromproject181-99638,Public Facilities2011;$17.00from181-99644,InfillHousing2011; and $2.46 from 181-99699, Economic Development 2012. 1099601 21 21 Public Facilities 2011 - CLOSE PROJECT Torecordabudgettransferof$1.66oftheremaining CommunityDevelopmentBlockGrantrevenuetoproject 181-99601,HousingRehab2012,inordertocloseproject 99638 at year end. 1199638 (2) (2) Infill Housing 2011 - CLOSE PROJECT Torecordabudgettransferof$17.00oftheremaining CommunityDevelopmentBlockGrantrevenuetoproject 181-99601,HousingRehab2012,inordertocloseproject 99644 at year end. 1299644 (17) (17) Item # 25 33 Attachment number 16 \nPage 3 of 3 Special Program Fund Third Quarter Budget Amendments October 1, 2011 - June 30, 2012 Increase/ AmdmtProject (Decrease)IntrafundNet Budget NumberNumberAmountTransfer Amount DescriptionAmendment Economic Development 2012 - CLOSE PROJECT Torecordabudgettransferof$2.46oftheremaining CommunityDevelopmentBlockGrantrevenuetoproject 181-99601,HousingRehab2012,inordertocloseproject 99699 at year end. 1399699 (2) (2) Community Development Projects: Totals: - - - Miscellaneous Programs: Special Events Torecordabudgetincreaseof$234,612.08representing $16,104.63inrentalincome;$107,620.84insponsorship revenue;$1,900.00inmembershipsandregistrations; $44,838.26insales;$45.05indonations;and$64,103.30in reimbursementrevenue.Thiswillbringthebudgetinline with actual revenue received. 1499851 234,612 234,612 State Brownfield Redevelop Torecordabudgetincreaseof$349.58ininterestrevenue to bring the budget in line with actual receipts for the year. 1599871 350 350 Coordinated Child Care Ross Norton Torecordabudgetincreaseof$150,000inother governmentalrevenuetorecognizefiscalyear2011/12 fundingfromJWBChildren'sServicesCouncil;asapproved by the Council on November 15, 2011. 1699872 150,000 150,000 Police - Outside Duty Torecordabudgetincreaseof$404,377.50inPolice Service revenue to reflect actual receipts for extra duty jobs. 1799908 404,378 404,378 Library Special Account Torecordabudgetincreaseof$30,190.52indonation revenuetobringthebudgetinlinewithactualreceiptsfor the year. 1899910 30,191 30,191 Tree Replacement Torecordabudgetincreaseof$2,448.00infine,forfeiture andpenaltyrevenuetobringthebudgetinlinewithactual 1999970 2,448 revenue received. 2,448 Miscellaneous Programs Total: 821,978 - 821,978 Grand Total: 1,137,067 - 1,137,067 Item # 25 34 Attachment number 17 \nPage 1 of 2 SPECIAL PROGRAM STATUS SUMMARY THIRD QUARTER REVIEW: October 1, 2011 to June 30, 2012 Actual Expenditures BudgetAmendedRevisedProjectOpenAvailableAmend Description10/01/2011Prev QtrAmdmtBudgetTo DateEncumbrBalanceStatusRef PLANNING PROGRAMS 99144Boos Development Mitigation 250,000 250,000 - 250,000 250,000 - -C 99856Stimulus - LEED Training Certification 18,000 18,000 - 18,000 16,692 - 1,308 99857Stimulus - Electronic Plan Submittal & Rev 244,000 244,000 45,000 289,000 149,927 - 139,073 1 99858Stimulus - Clearwater Energy Strategies 350,000 350,000 - 350,000 321,015 - 28,985 Sub-Total 862,000 862,000 45,000 907,000 737,634 - 169,366 PUBLIC SAFETY PROGRAMS 99201RNC Police Overtime - 838,000 - 838,000 18,212 - 819,788 99202RNC Support - 400,000 - 400,000 1,781 32,715 365,504 99203RNC Fire - 246,000 - 246,000 20,864 30,814 194,322 99247RRT - Investigative Cost Recovery - - 45,672 45,672 - - 45,672 2 992482012 Report Review Team Program - - 60,658 60,658 - - 60,658 3 99249Firing Range Improvements - - 50,000 50,000 - - 50,000 4 99250Americorps 2012 - 255,481 - 255,481 106,846 - 148,635 99251Patrol Camera Program - 30,000 (12) 29,988 29,988 - -5 C 99252CATFHT Enhancement Program - 346,159 - 346,159 86,897 - 259,262 99253Report Review Team Pilot Program - 74,412 - 74,412 50,130 - 24,282 99255AmeriCorp Clearwater 2011 242,882 242,882 - 242,882 227,957 - 14,925 99256Human Trafficking Task Force Contd 146,150 146,150 - 146,150 76,410 - 69,740 99258Pedestrian Safety Enhancement 50,000 42,842 - 42,842 42,842 - - C 99261Americorps Clearwater 2010 188,653 188,653 - 188,653 188,653 - 0 C 99264School Resource Officers 863,943 863,943 - 863,943 801,498 - 62,445 99277Clearwater Human Trafficking 500,000 495,413 - 495,413 495,413 - 0 C 99279Police Recruitments 65,155 65,155 - 65,155 46,687 - 18,468 99281Fed Forfeitures - Treasury 146,456 147,862 - 147,862 120,013 - 27,849 99316Police Volunteers 115,421 115,421 - 115,421 108,744 - 6,677 99317Police Education Fund 1,118,454 1,150,367 11,467 1,161,834 1,063,964 - 97,870 6 99325Citizen's Police Academy 39,113 39,113 - 39,113 30,356 - 8,757 99329Investigative Recovery Costs 1,596,619 1,657,744 8,337 1,666,081 1,440,725 7,301 218,055 7 99330FL Contraband Forfeiture Fnd 846,110 974,003 90,798 1,064,801 600,946 - 463,855 8 99331Law Enforcement Trust Fund 2,861,705 2,842,633 - 2,842,633 2,591,740 51,322 199,571 99350Vehicle Replacement Fund 179,221 199,605 - 199,605 - - 199,605 99356Safe Neighborhood Program 515,046 515,046 - 515,046 442,436 - 72,610 99364Crime Prevention Program 23,195 24,204 - 24,204 23,537 - 667 1,406,082 1,526,379 3,170 1,529,549 991,377 169,813 368,359 9 99387Federal Forfeiture Sharing Sub-Total 10,904,205 13,427,467 270,089 13,697,556 9,608,015 291,965 3,797,576 COMMUNITY DEVELOPMENT 99421Housing Consulting Service 115,000 115,000 - 115,000 49,334 - 65,666 99601Housing Rehab 2012 362,062 438,699 21 438,720 234,973 - 203,747 10 99602Program Administration 2012 167,648 167,648 - 167,648 127,329 - 40,319 99604Relocation/Demolition 2012 - 36,098 - 36,098 - - 36,098 99605Infill Housing 2012 25,000 118,659 - 118,659 - - 118,659 99606Public Services 2012 141,351 141,351 - 141,351 114,982 26,369 - 99627CDBG-R East Gateway Façade Imprmt 80,000 83,090 - 83,090 83,090 - 0 C 99628CDBG-R East Gateway Sidewalk Imprmt 146,395 143,305 - 143,305 143,305 - (0) C 99629CDBG-R Program Administration 25,154 25,154 - 25,154 25,154 - - C 99637Public Services 2010 149,632 133,691 - 133,691 133,691 - (0) C 99638Public Facilities 2011 346,306 185,269 (2) 185,267 185,267 - 0 11 C 99639Economic Development 2011 10,000 9,998 - 9,998 9,998 - (0) C 99640Housing Rehab 2011 752,445 752,445 - 752,445 134,722 - 617,723 99641Program Administration 2011 200,987 157,032 - 157,032 157,032 - 0 C 99643Relocation/Demolition 2011 44,263 8,165 - 8,165 7,475 690 - 99644Infill Housing 2011 483,679 161,057 (17) 161,040 161,040 - (0)12 C 99645Public Services 2011 171,102 154,361 - 154,361 154,361 - - C 99646NSP2 Administration 200,088 200,088 - 200,088 103,531 - 96,557 99698Public Facilities 2012 132,180 152,180 - 152,180 2,375 149,805 - 99699Economic Development 2012 10,000 10,002 (2) 10,000 10,000 - (0)13 C Sub-Total 3,563,292 3,193,292 - 3,193,292 1,837,659 176,864 1,178,769 Item # 25 35 Attachment number 17 \nPage 2 of 2 SPECIAL PROGRAM STATUS SUMMARY THIRD QUARTER REVIEW: October 1, 2011 to June 30, 2012 Actual Expenditures BudgetAmendedRevisedProjectOpenAvailableAmend Description10/01/2011Prev QtrAmdmtBudgetTo DateEncumbrBalanceStatusRef SOCIAL SERVICES 99538Affordable Housing Imp Fees 414,586 419,704 - 419,704 163,019 - 256,685 99562HUD Special Education 30,000 30,000 - 30,000 26,800 - 3,200 Sub-Total 444,586 449,704 - 449,704 189,819 - 259,885 MARINE 99704Sembler Mitigation Project 666,498 676,621 - 676,621 134,480 - 542,141 Sub-Total 666,498 676,621 - 676,621 134,480 - 542,141 MISCELLANEOUS PROGRAMS 99802Brownfield Revolving Loan 1,200,000 1,200,000 - 1,200,000 225,733 - 974,267 99804City Manager's Flexibility Fund 807,432 803,465 - 803,465 803,465 - 0 C 99835JWB Programmer N. Greenwood 339,780 339,780 - 339,780 306,835 - 32,945 99844United Way 6,080 6,080 - 6,080 5,140 - 940 99846Economic Development - QTI 78,585 78,585 - 78,585 52,116 - 26,469 99851Special Events 6,439,297 7,115,916 234,612 7,350,528 7,043,559 32,500 274,469 14 99855EPA Brownfield Recovery Assessment 400,000 400,000 - 400,000 396,653 3,347 -C 99862Employee Health Clinic 1,750,000 1,772,366 - 1,772,366 1,772,366 - (0) C 99863Pension Changes 200,000 200,000 - 200,000 130,959 - 69,041 99868Federal Early Retiree Reinsurance 115,507 651,500 - 651,500 231,439 - 420,061 99869Health Prevention Program 35,185 72,617 - 72,617 93,726 243 (21,352) 99871State Brownfields Redevelopment Acct 162,921 163,828 350 164,177 119,746 - 44,431 15 99872Coordinated Child Care - Ross Norton 186,657 186,657 150,000 336,657 197,121 - 139,536 16 99873Coordinated Child Care -No. Greenwood 221,741 221,741 - 221,741 143,275 - 78,466 99908Police - Outside Duty 5,855,132 6,521,183 404,378 6,925,560 6,746,174 - 179,386 17 99910Library Special Account 675,860 675,860 30,191 706,050 594,875 - 111,175 18 99925Peg Access Support 838,261 838,261 - 838,261 788,374 - 49,887 99927Emergency Operations 5,125,907 3,360,601 - 3,360,601 2,966,111 13,076 381,414 99928Nagano Sister City Program 90,737 90,737 - 90,737 68,532 - 22,205 99950IDB Fees 54,131 54,131 - 54,131 32,830 - 21,301 99970Tree Replacement Project 1,114,226 1,123,562 2,448 1,126,010 656,684 - 469,326 19 99982EMS Incentive/Recognition 69,700 69,700 - 69,700 41,088 - 28,612 99997Main Library Field Trust 115,571 115,571 - 115,571 59,355 - 56,216 Sub-Total 25,882,710 26,062,141 821,978 26,884,118 23,476,156 49,166 3,358,796 TOTAL ALL PROJECTS 42,323,290 44,671,224 1,137,067 45,808,291 35,983,763 517,995 9,306,533 Item # 25 36 Attachment number 18 \nPage 1 of 1 City of Clearwater SPECIAL DEVELOPMENT FUND Third Quarter FY 2011/12 Increase/ (Decrease) Description Revenues AnincreaseInterestEarningstobringthebudgetinline withactualreceiptsandestimatedreceiptsforthe remaining months of the year. Interest Earnings500,000 AnincreaseFeeinLieuofDrainageRetentiontobring the budget in line with actual receipts for the year. Fee in Lieu of Drainage Retention77,900 AnincreaseOpenSpaceFeestobringthebudgetinline with actual receipts for the year. Open Space Fees3,100 AdecreaseRecreationFacilityImpactFeestobringthe budget in line with actual receipts for the year. Recreation Facility Impact Fees(16,800) AdecreaseRecreationLandImpactFeestobringthe budget in line with actual receipts for the year. Recreation Land Impact Fees(7,300) AnincreaseTransportationImpactFeestobringthe budget in line with actual receipts for the year. Transportation Impact Fees62,000 Net Revenue Amendments $ 618,900 Expenditures Thirdquarterexpenditureamendmentsreflectareturnof $360.00inSalesTaxInfrastructurerevenuefromclosed publicartproject325-91242,FireTrainingFacility;the returnof$41,617.34inSalesTaxInfrastructurerevenue fromclosedcapitalproject315-91252,Station48 Renovation/Expansion;andthereturnof$4,971.79in SalesTaxInfrastructurerevenuefromclosedpublicart project 315-91252, Station 48 Renovation/Expansion. Transfer to Capital Improvement Fund(46,949) Net Expenditure Amendments $ (46,949) Item # 25 37 Attachment number 19 \nPage 1 of 2 SPECIAL REVENUE FUNDS Third Quarter: October 1, 2011 - June 30, 2012 OriginalFirst QuarterMid YearThird Quarter BudgetAmended BudgetAmended BudgetAmended Budget 2011/122011/122011/122011/12Amendments SPECIAL DEVELOPMENT FUND Revenues: Ad Valorem Taxes 1,802,780 1,802,780 1,802,780 1,802,780 Infrastructure Tax 8,137,000 8,137,000 8,137,000 8,137,000 Interest Earnings 35,000 35,000 35,000 535,000 500,000 Fee In Lieu of Drainage Retention - - - 77,900 77,900 Open Space Fees 20,000 20,000 20,000 23,100 3,100 Recreation Facility Impact Fees 25,000 25,000 25,000 8,200 (16,800) Recreation Land Impact Fees 25,000 25,000 25,000 17,700 (7,300) Transportation Impact 125,000 125,000 125,000 187,000 62,000 Local Option Gas Tax 1,400,000 1,400,000 1,400,000 1,400,000 Allocation of Designated Reserves - - 150,000 150,000 11,569,780 11,569,780 11,719,780 12,338,680 618,900 Expenditures: Transfer to Capital Improvement Fund Road Millage 1,795,360 1,795,360 1,795,360 1,795,360 Infrastructure Tax 6,440,570 6,440,570 6,585,078 6,538,129 (46,949) Transportation Impact fees 290,000 290,000 290,000 290,000 Local Option Gas Tax 1,396,030 1,396,030 1,396,030 1,396,030 9,921,960 9,921,960 10,066,468 10,019,519 (46,949) Item # 25 38 Attachment number 19 \nPage 2 of 2 SPECIAL REVENUE FUNDS Third Quarter: October 1, 2011 - June 30, 2012 OriginalFirst QuarterMid YearThird Quarter BudgetAmended BudgetAmended BudgetAmended Budget 2011/122011/122011/122011/12Amendments SPECIAL PROGRAM FUND Revenues: CDBG Program Income 1,338,560 1,338,560 968,560 968,560 Interest Earnings 250,000 293,687 293,898 294,248 350 Grant Funds - 1,232,412 1,311,439 1,385,431 73,991 Other Governmental Revenue - 11,732 11,732 215,580 203,847 Police Fines and Court Proceeds - 739,262 932,281 1,481,357 549,076 Donations - 499 2,251 32,487 30,236 Sales - 82,746 462,102 506,940 44,838 Rentals - 19,277 33,938 50,042 16,105 Sponsorships - 75,022 98,222 205,843 107,621 Memberships/Registrations - 2,700 5,400 7,300 1,900 Contractual Services - 39,592 79,576 188,679 109,103 Transfers from General Fund - - 1,080,033 1,080,033 Sister City Program 3,000 3,000 3,000 3,000 Special Events 70,000 70,000 70,000 70,000 Transfers from Central Insurance Fund - 22,366 (1,342,940) (1,342,940) 1,661,560 3,930,856 4,009,493 5,146,560 1,137,067 Expenditures: CDBG/Home Funds 1,338,560 1,338,560 1,338,560 1,338,560 Planning - - - 45,000 45,000 Public Safety - 929,211 2,523,262 2,793,351 270,089 Community Development - - (370,000) (370,000) Social Services - 5,118 5,118 5,118 Marine - 10,123 10,123 10,123 Sister City Program 3,000 3,000 3,000 3,000 Special Event Funding 70,000 70,000 70,000 70,000 Other Miscellaneous Programs - 1,324,844 179,430 1,001,408 821,978 1,411,560 3,680,856 3,759,493 4,896,560 1,137,067 Item # 25 39 Attachment number 20 \nPage 1 of 2 City of Clearwater, Florida ADMINISTRATIVE CHANGE ORDERS Third Quarter Review FY 2011 / 12 In accordance with City of Clearwater Code Section 2.564(2), the City Manager may approve and execute change orders without City Council approval within certain limitations. The following change orders have been administratively approved since the last report to the Council based on the code specified criteria: 1. Increases do not exceed 10% over Council approved amount on a cumulative basis. 2. Change does not change the scope of a project. 3. Price increases do not require additional appropriation to the project. 4. Contract price decreases may be approved without limitation. 5. The time for completion may not be extended by more than sixty (60) days, in any one change or cumulatively for the same project. ***** Cleveland Street Streetscape Project 07/10/12 Administrative Change Order #4 and Final Phase 2 (08-0055-EN) . This change order is for the purpose of adjusting the contract to actual items used based on field conditions in order to close the contract. This change order results in a net decrease to the contract. MTM Contractors, Inc. (207,267.49) 2011 Street Resurfacing Contract 07/10/12 Administrative Change Order #1 and Final (11-0024-EN) . This change order is for the purpose of adjusting the contract to actual items used based on field conditions in order to close the contract. This change order results in a net decrease to the contract. R.E. Purcell Construction Co., Inc. (246,790.07) Skycrest Reclaimed Water System 07/11/12 Administrative Change Order #1 and Final CSX and Keene Road Jack & Bore (10-0026-UT) . This change order is for the purpose of adjusting the contract to actual items used based on field conditions in order to close the contract. This change order results in a net decrease to the contract. Gregory Electric, Inc. (57,317.10) Lift Station No. 26 & 74 07/11/12 Administrative Change Order #1 and Final Rehabilitation (09-0044-UT) . This change order is for the purpose of adjusting the contract to actual items used based on field conditions in order to close the contract. This change order results in a net decrease to the contract. TLC Diversified, Inc. (188,414.04) Gulf to Bay Blvd/Highland Avenue 07/23/12 Administrative Change Order #1 Improvements Project (08-0051-EN) . This change order is for the purpose of adjusting and adding quantities used in the field and adds 30 days to the contract. This change order results in a net increase to the contract. Gibbs & Register, Inc. 12,486.37 Pollution Prevention at Two 07/30/12 Administrative Change Order #1 and Final Locations (10-0029-EN) . This change order is for the purpose of adjusting the contract to actual items used based on field conditions in order to close the contract. This change order results in a net decrease to the contract. Kamminga & Roodvoets, Inc. (22,874.64) Item # 25 40 Attachment number 20 \nPage 2 of 2 City of Clearwater, Florida ADMINISTRATIVE CHANGE ORDERS Third Quarter Review FY 2011 / 12 Marshall Street APCF Storage 08/13/12 Administrative Change Order #1 and Final Building (11-0036-UT) . This change order is for the purpose of adjusting the contract to actual items used based on field conditions in order to close the contract. This change order results in a net decrease to the contract. Angle & Schmid, Inc. (13,463.00) Glen Oaks/Palmetto Reclaimed 08/29/12 Administrative Change Order #1 and Final Water System (08-0043-UT) . This change order is for the purpose of adjusting the contract to actual items used based on field conditions in order to close the contract. This change order results in a net decrease to the contract. Volt Information Sciences, Inc. (525,118.76) Item # 25 41 Attachment number 21 \nPage 1 of 1 ORDINANCE NO. 8361-12 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE OPERATING BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2012 TO REFLECT INCREASES AND DECREASES IN REVENUES AND EXPENDITURES FOR THE GENERAL FUND, SPECIAL PROGRAM FUND, SPECIAL DEVELOPMENT FUND, WATER AND SEWER FUND, SOLID WASTE FUND, RECYCLING FUND, GAS FUND, MARINE FUND, AIRPARK FUND, HARBORVIEW FUND, AND ADMINISTRATIVE SERVICES FUND, AS PROVIDED HEREIN; PROVIDING AN EFFECTIVE DATE. WHEREAS, the budget for the fiscal year ending September 30, 2012, for operating purposes, including debt service, was adopted by Ordinance No. 8285-11; and WHEREAS, at the Third Quarter Review it was found that an increase of $7,054,849 is necessary for revenues and an increase of $2,886,065 is necessary for expenditures; and WHEREAS, a summary of the amended revenues and expenditures is attached hereto and marked Exhibit A; and 2.519 WHEREAS, Section of the Clearwater Code authorizes the City Council to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Section 1 of Ordinance No. 8285-11 is amended to read: Pursuant to the Amended City Manager's Annual Report and Estimate for the fiscal year beginning October 1, 2011 and ending September 30, 2012 a copy of which is on file with the City Clerk, the City Council hereby adopts an amended budget for the operation of the City, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING _________________________ PASSED ON SECOND AND FINAL _________________________ READING AND ADOPTED _______________________________ George N. Cretekos, Mayor Approved as to form: Attest: _______________________________ ________________________________ Pamela K. Akin, City Attorney Rosemarie Call, City Clerk Item # 25 42 Ordinance No. 8361-12 Attachment number 22 \nPage 1 of 2 EXHIBIT A 2011-12 BUDGET REVENUE FirstThird QuarterMid YearQuarter OriginalAmendedAmendedAmended BudgetBudgetBudgetBudgetBudget 2011/122011/122011/122011/12Amendment General Fund: Property Taxes 35,888,190 35,888,190 35,888,190 36,095,160 206,970 Franchise Fees 10,560,000 10,560,000 10,560,000 9,670,000 (890,000) Utility Taxes 13,290,250 13,290,250 13,290,250 12,835,250 (455,000) Licenses, Permits & Fees 3,650,000 3,650,000 3,650,000 3,895,000 245,000 Sales Tax 5,350,000 5,350,000 5,350,000 5,680,000 330,000 Communications Services Tax 6,150,000 6,150,000 6,150,000 5,990,000 (160,000) Intergovernmental Revenues 11,173,120 11,173,120 11,304,603 13,601,514 2,296,911 Charges for Current Services 3,717,480 3,717,480 3,857,480 3,948,980 91,500 Fines & Forfeitures 594,000 594,000 594,000 1,002,500 408,500 Interest Income 895,000 895,000 895,000 595,000 (300,000) Miscellaneous 829,590 829,590 830,890 1,054,365 223,475 Interfund Charges / Transfers In 17,013,440 19,372,526 19,402,130 19,402,130 Transfer from Surplus - 1,918,427 3,140,043 3,620,043 480,000 Total, General Fund 109,111,070 113,388,583 114,912,586 117,389,942 2,477,356 Special Revenue Funds: Special Development Fund 11,569,780 11,569,780 11,719,780 12,338,680 618,900 Special Program Fund 1,661,560 3,930,856 4,009,493 5,146,560 1,137,067 Utility & Other Enterprise Funds: Water & Sewer Fund 67,769,990 67,920,290 67,920,290 67,984,131 63,841 Stormwater Utility Fund 16,024,180 16,065,790 16,065,790 16,065,790 Solid Waste Fund 19,250,350 19,343,610 19,855,810 20,829,940 974,130 Gas Fund 35,880,010 38,220,147 38,495,147 40,050,647 1,555,500 Recycling Fund 2,868,000 2,926,971 2,886,971 2,888,151 1,180 Airpark Fund 239,000 415,220 415,220 415,220 Marine Fund 4,693,980 4,708,170 4,628,170 4,630,045 1,875 Clearwater Harbor Marina 409,200 411,780 411,780 411,780 Parking Fund 4,594,400 4,629,893 4,719,893 4,719,893 Harborview Center Fund 61,390 61,390 96,580 136,580 40,000 Internal Service Funds: Administrative Services Fund 8,838,250 8,904,620 9,009,620 9,194,620 185,000 General Services Fund 4,407,330 4,441,920 4,441,920 4,441,920 Garage Fund 12,235,440 12,271,270 12,271,270 12,271,270 Central Insurance Fund 19,116,920 19,178,386 20,567,911 20,567,911 Total, All Funds 318,730,850 328,388,676 332,428,231 339,483,080 7,054,849 Item # 25 Ordinance #8361-12 43 Attachment number 22 \nPage 2 of 2 EXHIBIT A (Continued) 2011-12 BUDGET EXPENDITURES FirstThird QuarterMid YearQuarter OriginalAmendedAmendedAmended BudgetBudgetBudgetBudgetBudget 2011/122011/122011/122011/12Amendment General Fund: City Council 261,050 261,830 273,830 273,830 City Manager's Office 1,190,800 1,201,300 1,201,300 1,201,300 City Attorney's Office 1,514,610 1,527,060 1,527,060 1,558,335 31,275 City Auditor's Office 190,340 192,610 192,610 192,610 Economic Development & Housing Svc 1,199,880 1,307,683 1,307,683 1,307,683 Engineering 7,136,150 7,194,970 7,194,970 7,194,970 Finance 2,130,100 2,155,530 2,165,530 2,165,530 Fire 22,041,120 22,067,720 22,242,720 23,534,250 1,291,530 Human Resources 1,030,420 1,041,050 1,065,270 1,065,270 Library 5,614,650 5,680,890 5,680,890 5,680,890 Marine & Aviation 550,530 554,600 634,600 634,600 Non-Departmental 3,079,970 6,579,970 7,663,970 8,113,470 449,500 Office of Management & Budget 293,740 297,270 297,270 297,770 500 Official Records & Legislative Svcs 1,018,520 1,025,710 1,025,710 985,710 (40,000) Parks & Recreation 19,408,310 19,569,150 19,569,150 19,563,650 (5,500) Planning & Development 4,517,140 4,679,380 4,679,380 4,679,380 Police 35,109,050 35,203,070 35,341,853 36,181,904 840,051 Public Communications 885,430 894,440 894,440 894,440 Public Services 1,647,430 1,662,520 1,662,520 1,572,520 (90,000) Allocation to Reserves 291,830 291,830 291,830 291,830 Total, General Fund 109,111,070 113,388,583 114,912,586 117,389,942 2,477,356 Special Revenue Funds: Special Development Fund 9,921,960 9,921,960 10,066,468 10,019,519 (46,949) Special Program Fund 1,411,560 3,680,856 3,759,493 4,896,560 1,137,067 Utility & Other Enterprise Funds: Water & Sewer Fund 67,769,990 67,920,290 67,920,290 67,984,131 63,841 Stormwater Utility Fund 15,778,720 15,820,330 15,820,330 15,820,330 Solid Waste Fund 17,748,050 17,708,720 17,486,420 18,261,130 774,710 Gas Fund 33,831,830 35,735,737 35,930,217 34,234,977 (1,695,240) Recycling Fund 2,820,990 2,861,620 2,821,620 2,811,900 (9,720) Airpark Fund 165,730 341,950 349,950 349,950 Marine Fund 4,666,240 4,680,430 4,586,140 4,586,140 Clearwater Harbor Marina 366,810 369,390 369,390 369,390 Parking Fund 4,261,720 4,297,213 4,387,213 4,387,213 Harborview Center Fund 61,390 61,390 37,590 37,590 Internal Service Funds: Administrative Services Fund 8,652,090 8,718,460 8,823,460 9,008,460 185,000 General Services Fund 4,407,330 4,441,920 4,441,920 4,441,920 Garage Fund 12,235,440 12,271,270 12,271,270 12,271,270 Central Insurance Fund 19,116,920 19,178,386 20,567,911 20,567,911 Total, All Funds 312,327,840 321,398,505 324,552,268 327,438,333 2,886,065 Item # 25 Ordinance #8361-12 44 Attachment number 23 \nPage 1 of 1 ORDINANCE NO. 8362-12 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE CAPITAL IMPROVEMENT BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2012, TO REFLECT A NET INCREASE OF $851,003 PROVIDING AN EFFECTIVE DATE. WHEREAS, the Capital Improvement Budget for the fiscal year ending September 30, 2012 was adopted by Ordinance No. 8286-11; and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA; Section 1. Section 1 of Ordinance No. 8286-11 is amended to read: Pursuant to the Third Quarter Amended Capital Improvement Program Report and Estimated Budget for the fiscal year beginning October 1, 2011 and ending September 30, 2012, a copy of which is on file with the City Clerk, the City Council hereby adopts a Third Quarter Amended budget for the capital improvement fund for the City of Clearwater, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING _____________________ PASSED ON SECOND AND FINAL _____________________ READING AND ADOPTED ___________________________ George N. Cretekos, Mayor Approved as to form: Attest: ______________________________ ____________________________ Pamela K. Akin, City Attorney Rosemarie Call, City Clerk Item # 25 45 Ordinance No. 8362-12 Attachment number 24 \nPage 1 of 2 EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2011/12 First QtrMid YearThird Qtr OriginalAmendedAmendedAmended BudgetBudgetBudgetBudget 2011/122011/122011/122011/12Amendments Police Protection 00(5,492)(5,492) Fire Protection 6,270,5806,270,5805,995,5805,948,631 (46,949) New Street Construction 0104,795104,795104,795 Major Street Maintenance 3,326,3903,736,4223,736,4223,626,394 (110,028) Sidewalk and Bike Trail 0(631,445)(631,445)(592,394) 39,051 Intersections 435,000435,000435,000435,000 Parking 445,000445,000535,000535,000 Miscellaneous Engineering 35,000(30,571)(30,571)(69,622) (39,051) Park Development 1,660,5004,600,4125,429,7756,072,591 642,816 Marine Facilities 530,000(285,401)(285,401)(293,988) (8,587) Airpark Facilities 10,0001,885,0001,885,0001,879,000 (6,000) Libraries 935,310935,310935,3101,065,310 130,000 Garage 3,390,7503,390,7504,756,0554,756,055 Maintenance of Buildings 343,100343,100343,100343,100 Miscellaneous 595,000595,000700,000885,000 185,000 Stormwater Utility 5,600,1006,890,0327,490,0327,412,048 (77,984) Gas System 2,700,0003,134,8393,134,8393,145,817 10,978 Solid Waste 415,000415,000415,000415,000 Utilities Miscellaneous 10,00010,00010,00010,000 Sewer System 12,380,00011,372,21411,372,21411,751,729 379,515 Water System 5,228,1409,203,6049,203,6048,955,846 (247,758) TOTAL44,309,87052,819,64155,528,81756,379,820851,003 GENERAL SOURCES: General Operating Revenue 1,826,3404,773,8564,858,2195,438,219 580,000 General Revenue/County Co-op 635,310635,310635,310635,310 Road Millage 1,795,3601,795,3601,795,3601,795,360 Penny for Pinellas 6,440,5706,440,5706,585,0786,538,129 (46,949) Transportation Impact Fee 290,000290,000290,000290,000 Local Option Gas Tax 1,396,0301,396,0301,396,0301,396,030 Special Program Fund 25,00025,00025,00025,000 Grants - Other Agencies 500,00024,507594,507(129,597) (724,104) Other Governmental 02,570,6212,570,6212,571,508 887 Property Owner's Share 053,70353,70364,681 10,978 Donations 200,000200,000225,000225,000 Insurance Proceeds 0003,037 3,037 Developer Public Art Contribution 00091,392 91,392 Item # 25 Ordinance # 8362-12 46 Attachment number 24 \nPage 2 of 2 EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2011/12 First QtrMid YearThird Qtr OriginalAmendedAmendedAmended BudgetBudgetBudgetBudget 2011/122011/122011/122011/12Amendments SELF SUPPORTING FUNDS: Marine Revenue 100,000100,000100,00098,125 (1,875) Clearwater Harbor Marina Revenue 15,00015,00015,00015,000 Airpark Revenue 10,000185,000185,000179,000 (6,000) Parking Revenue 495,000495,000585,000585,000 Utility System: Water Impact Fees 233,600233,600233,600233,600 Sewer Impact Fees 1,690,0801,690,0801,690,0801,690,080 Utility R&R 2,849,4602,849,4602,849,4602,849,460 Water Revenue 2,696,2702,696,2702,696,2702,696,270 Sewer Revenue 8,566,8608,566,8608,566,8608,630,701 63,841 Stormwater Utility Revenue 5,600,1005,600,1005,600,1005,600,100 Gas Revenue 2,730,0002,730,0002,730,0002,730,000 Solid Waste Revenue 415,000415,000415,0001,237,490 822,490 Grants - Other Agencies 03,251,8363,851,8363,845,124 (6,712) INTERNAL SERVICE FUNDS: Garage Revenue 142,000142,000142,000142,000 Administrative Services Revenue 125,000125,000230,000415,000 185,000 Central Insurance Revenue 001,365,3051,365,305 BORROWING - GENERAL SOURCES: Lease Purchase - General Fund 361,520361,52086,52086,520 BORROWING - SELF SUPPORTING FUNDS: Lease Purchase - Water 0(13,412)(13,412)(13,412) Lease Purchase - Sewer 000(15,378) (15,378) Lease Purchase - Stormwater 000(105,604) (105,604) Bond Issue - Water & Sewer 1,581,8701,581,8701,581,8701,581,870 BORROWING - INTERNAL SERVICE FUNDS: Lease Purchase - Garage 3,189,5003,189,5003,189,5003,189,500 Lease Purchase - Administrative Services 400,000400,000400,000400,000 TOTAL ALL FUNDING SOURCES:44,309,87052,819,64155,528,81756,379,820851,003 Item # 25 Ordinance # 8362-12 47 Meeting Date: 9/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve the Capitol Theatre Operating Agreement between the City of Clearwater and Ruth Eckerd Hall, Inc., authorize advance of $ 3,562,209 from Central Insurance Fund reserves to Capital Project 315-93623 to complete funding of the project as delineated in the First Amended Memorandum of Agreement between the Parties, and the provisions of this Operating Agreement, authorize expenditure of $193,727 from Central Insurance Fund reserves, and authorize the appropriate officials to execute same. SUMMARY: In 2006, Ruth Eckerd Hall requested an appropriation in Penny for Pinellas (Penny) III funds for a $4 million improvement to the Education center at the Marcia Hoffman Institute at Ruth Eckerd Hall. Subsequently, in 2008 the City of Clearwater and Ruth Eckerd Hall, Inc., entered into a Memorandum of Understanding (MOU) concerning the acquisition, renovation, operation, maintenance and temporary utilization of the properties known as the Capitol Theatre and the Lokey Building (403 and 401 Cleveland Street). It was anticipated that the subject properties would be incorporated into an expanded and renovated Capitol Theatre to be owned by the City and operated by Ruth Eckerd Hall, Inc. Due largely to the economic crisis which beset the nation later in 2008, followed by a transition in leadership at Ruth Eckerd Hall, the opportunity to move forward with a contemplated fund raising campaign by Ruth Eckerd Hall was interrupted and the purposes of the MOU and the Penny III project were largely unrealized. The City purchased the 403 and 401 properties and the theater is being operated on a temporary basis by Ruth Eckerd Hall. Other provisions of the MOU have remained dormant. Under the leadership of a new President/CEO of Ruth Eckerd Hall, a new capital and renovation strategy has been developed involving both the Capitol Theatre and Ruth Eckerd Hall per se. Ruth Eckerd Hall wishes to move forward during the next several years with renovation of both facilities under a redesigned and expanded concept. This led to a renegotiation of both the MOU and the relative participation of the parties in the Capitol Theatre project and the Penny III appropriation, in order to more efficiently and effectively facilitate successful completion of the two facility renovations and capital funding. Key provisions of the Operating Agreement are: 30-year term of Agreement; Ruth Eckerd Hall assumes full responsibility for operation, maintenance and capital repairs to the facility; A $3 million Reserve Fund is to be established, to be funded entirely by Ruth Eckerd Hall, and to be used to insure no operational, maintenance or capital contributions by the City; The adequacy of the Reserve Fund total will be reviewed and adjusted, as appropriate, at least every five years; Cover Memo Item # 26 Ruth Eckerd Hall will initially contribute $1million to the Reserve Fund upon completion of construction; $500,000 each of the next two years; and, 100,000 each of the next 10 years to reach the $3 million requirement; at the end of the 30-year period, any funds remaining after satisfying the terms of the Agreement will be returned to Ruth Eckerd Hall; Ruth Eckerd Hall will submit to the City Manager for approval, annually, the following materials to assure operation and maintenance of the facility in a manner comparable to similar performance venues: a proposed operating budget, management plan, marketing plan, capital maintenance schedule, capital improvement plan and staffing plan; Ruth Eckerd Hall agrees to a minimum annual performance schedule of 100 performances, of which at least 75 shall be self-produced events; The City shall have access to the facility for governmental purposes, based upon availability, and at reduced and/or no cost as prescribed in the Agreement; Ruth Eckerd Hall shall have sole administrative and artistic control of their 100 events. In order to fully fund the City commitment to the project, and the acquisition of the 409 Cleveland Street project, advance of $4,412,209 from Central Insurance Fund reserves is necessary. $4,000,000 of this advance will be returned to the Fund when Penny for Pinellas III appropriations designated for the Capitol Theatre and Ruth Eckerd Hall are available. This is contingent on $500,000 of monies currently designated for Ruth Eckerd Hall being re-designated for Capitol Theater at a future date. A City Project Funding Summary delineates the status of the City commitment (Attachment A). The Citys total obligation to fund renovation and construction costs per se remains at $7,112,209. Staff recommends approval of the Operating Agreement and the Central Insurance Fund advance. Review Approval: 1) Legal 2) Office of Management and Budget 3) Legal 4) City Manager 5) Clerk Cover Memo Item # 26 Attachment number 1 \nPage 1 of 1 Item # 26 Attachment number 2 \nPage 1 of 1 Item # 26 Attachment number 3 \nPage 1 of 1 Item # 26 Attachment number 4 \nPage 1 of 1 Item # 26 Item # 26 Attachment number 6 \nPage 1 of 1 Item # 26 Attachment number 7 \nPage 1 of 54 Item # 26 Attachment number 7 \nPage 2 of 54 -- Item # 26 Attachment number 7 \nPage 3 of 54 -- Item # 26 Attachment number 7 \nPage 4 of 54 -- Item # 26 Attachment number 7 \nPage 5 of 54 -- Item # 26 Attachment number 7 \nPage 6 of 54 -- Item # 26 Attachment number 7 \nPage 7 of 54 -- Item # 26 Attachment number 7 \nPage 8 of 54 -- Item # 26 Attachment number 7 \nPage 9 of 54 -- Item # 26 Attachment number 7 \nPage 10 of 54 -- Item # 26 Attachment number 7 \nPage 11 of 54 -- Item # 26 Attachment number 7 \nPage 12 of 54 -- Item # 26 Attachment number 7 \nPage 13 of 54 -- Item # 26 Attachment number 7 \nPage 14 of 54 -- Item # 26 Attachment number 7 \nPage 15 of 54 -- Item # 26 Attachment number 7 \nPage 16 of 54 -- Item # 26 Attachment number 7 \nPage 17 of 54 -- Item # 26 Attachment number 7 \nPage 18 of 54 -- Item # 26 Attachment number 7 \nPage 19 of 54 -- Item # 26 Attachment number 7 \nPage 20 of 54 -- Item # 26 Attachment number 7 \nPage 21 of 54 -- Item # 26 Attachment number 7 \nPage 22 of 54 -- Item # 26 Attachment number 7 \nPage 23 of 54 -- Item # 26 Attachment number 7 \nPage 24 of 54 -- Item # 26 Attachment number 7 \nPage 25 of 54 -- Item # 26 Attachment number 7 \nPage 26 of 54 -- Item # 26 Attachment number 7 \nPage 27 of 54 -- Item # 26 Attachment number 7 \nPage 28 of 54 -- Item # 26 Attachment number 7 \nPage 29 of 54 -- Item # 26 Attachment number 7 \nPage 30 of 54 -- Item # 26 Attachment number 7 \nPage 31 of 54 -- Item # 26 Attachment number 7 \nPage 32 of 54 -- Item # 26 Attachment number 7 \nPage 33 of 54 -- Item # 26 Attachment number 7 \nPage 34 of 54 -- Item # 26 Attachment number 7 \nPage 35 of 54 -- Item # 26 Attachment number 7 \nPage 36 of 54 -- Item # 26 Attachment number 7 \nPage 37 of 54 -- Item # 26 Attachment number 7 \nPage 38 of 54 -- Item # 26 Attachment number 7 \nPage 39 of 54 -- Item # 26 Attachment number 7 \nPage 40 of 54 -- Item # 26 Attachment number 7 \nPage 41 of 54 -- Item # 26 Attachment number 7 \nPage 42 of 54 -- Item # 26 Attachment number 7 \nPage 43 of 54 -- Item # 26 Attachment number 7 \nPage 44 of 54 -- Item # 26 Attachment number 7 \nPage 45 of 54 -- Item # 26 Attachment number 7 \nPage 46 of 54 -- Item # 26 Attachment number 7 \nPage 47 of 54 -- Item # 26 Attachment number 7 \nPage 48 of 54 -- Item # 26 Attachment number 7 \nPage 49 of 54 -- Item # 26 Attachment number 7 \nPage 50 of 54 -- Item # 26 Attachment number 7 \nPage 51 of 54 -- Item # 26 Attachment number 7 \nPage 52 of 54 -- Item # 26 Attachment number 7 \nPage 53 of 54 Item # 26 Attachment number 7 \nPage 54 of 54 Item # 26 Meeting Date: 9/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Amend the Clearwater Code of Ordinances, Division 7 - Section 2.194, updating the meeting frequency of the Library Advisory Board to quarterly and pass Ordinance 8360-12 on first reading. SUMMARY: The Library Advisory Board (Board) has been meeting quarterly since January 2008 due staffing reductions. Ordinance 8360-12 amends the Code of Ordinances, Section 2.194, to reflect the current meeting frequency. Prior to 2008, the Board met monthly from September through May. Review Approval: Cover Memo Item # 27 Attachment number 1 \nPage 1 of 2 Item # 27 Attachment number 1 \nPage 2 of 2 Item # 27 Meeting Date: 9/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: City Manager Verbal Reports SUMMARY: Review Approval: Cover Memo Item # 28