09/18/20121. Presentations
l.l Service Awards
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WORK SESSION AGENDA
Council Chambers - City Hall
2. Office of Management and Budget
9/18/2012 - 9:00 AM
2.1 Amend the City's fiscal year 2011/12 Operating and Capital Improvement Budgets at third quarter and
pass Ordinances 8361-12 and 8362-12 on first reading.
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3. Economic Development and Housing
3.1 Accept grant from Communities Putting Prevention to Work (CPPV�, in an amount not to exceed
$20,000, for the purchase of equipment and marketing materials for the Clearwater Gateway Farmer's
Market; and authorize the appropriate officials to execute same. (consent)
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3.2 Provide direction to staff regarding the city's participation in projects applying to the 2013 Cycle of the
State of Florida's Low Income Housing Tax Credit program. (WSO)
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4. Financial Services
4.1 Declare list of vehicle and equipment surplus to the needs of the City; authorize disposal through sale to
the highest bidder at the Tampa Machinery Auction, Tampa, Florida; and authorize the appropriate
officials to execute same. (consent)
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5. Gas System
5.1 Authorize the City Attorney to retain outside Legal Counsel on behalf of Clearwater Gas System for the
period of October l, 2012 through September 30, 2017, and authorize the appropriate officials to execute
same. (consent)
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6. Parks and Recreation
6.1 Approve the First Amendment to the Project Agreement between the City and Phillies Florida, LLC,
approving Project modifications to address environmental concerns and minimum flood plain elevations;
increasing the City funding for the project from $2,900,000 to $3,250,000 from unappropriated retained
earnings and authorize the appropriate officials to execute same. (consent)
6� Attachments
6.2 Approve a three-year Agreement between the American Red Cross and the City of Clearwater to provide
training in first aid care, emergency response, swim instruction and lifeguarding for City employees and
members of the public and authorize the appropriate officials to execute same. (consent)
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6.3 Approve First Amendment to License Agreement between the City of Clearwater (City) and Emerald
Coast Bungee, Inc. to replace one of their amusement concessions, four-sided faux rock climbing wall
with a Galaxy Multi Rides — Shark Attack Ride and authorize the appropriate officials to execute same.
(consent)
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6.4 Approve a funding source change of $200,000 from Projected Grants to General Funds for Capital
Improvement Project (CIP 315-93625), Pier 60 Park Repair and Improvements, and approve a first quarter
amendment to transfer $200,000 from General Fund Reserves to this project. (consent)
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6.5 Approve First Amendment to Agreement between the School Board of Pinellas County, Florida (Board)
and the City of Clearwater (City) providing for the joint use of facilities retroactively to January l, 2012
through December 31, 2016 and authorize the appropriate officials to execute same. (consent)
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6.6 Approve a 1-year agreement with the Junior League of Clearwater-Dunedin, Inc. (JLCD), Eckerd Youth
Alternatives, Inc. (EYA) and Camelot Community Care, Inc. (CCC) and the City, from October 1, 2012
to September 30, 2013, to provide programming to serve young people and families in the foster care
system at the Ross Norton Recreation and Aquatic Complex and authorize the appropriate officials to
execute same. (consent)
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7. Police
7.1 Approve a contract in the amount of $473,263.50 with the Pinellas County Sheriff's Office, Largo,
Florida for latent fingerprint, crime scene processing services, evidence and property storage and Pinellas
Juvenile Assessment Center services, during the one-year contract period commencing October 1, 2012
through September 30, 2013, and authorize the appropriate officials to execute same. (consent)
6� Attachments
7.2 Approve the renewal of a Software Support Agreement for the TriTech System, in the amount of
$162,672.56, for a 12-month period beginning October l, 2012 and ending September 30, 2013, and
authorize the appropriate officials to execute same. (consent)
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8. Engineering
8.1 Approve Change Order 4 to Central Florida Contractors, Inc. of Seminole, Florida for the 2011 Sidewalk
Contract (11-0012-E1� in the amount of $400,000.00, for a new contract total of $1,025,169.00; approve
a time extension of 180 days to allow for completion of the additional work and authorize the appropriate
officials to execute same. (consent)
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8.2 Approve Legal Services Agreement between the City of Clearwater and Baker and Hostetler LLP, to
serve as legal counsel on Environmental matters for a three-year period, in the amount of $150,000.00 and
authorize the appropriate officials to execute same. (consent)
6� Attachments
8.3 Approve the vacation of the 17-foot alley lying south of Lot 7 and the west 41.34 feet of Lot 6, Block B;
approve the vacation of the 28-foot alley lying West of Lots 21, 22, and 23 of Block B, these properties
described in the plat titled John R. Davey, Et. Al. Resubdivision; and pass Ordinance 8363-12 on first
reading (VAC2012-02 Capitol Theatre).
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9. Planning
9.1 Request to remove the historic designation of the Capitol Theatre located at 405 Cleveland Street
[consisting of the East �/z of Lot 7, plus 30 ft. and 3 in. of Lot 6, John R. Davey's Resub of Block B(per
Plat Book H-1, Page 87, Public Records of Hillsborough County, Florida, of which Pinellas County was
formerly a part)]. (HIS2012-00001)
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9.2 Request to remove the historic designation of the Clearwater Evening Sun Building located at 401
Cleveland Street [consisting of the West �/z of Lot 7, John R. Davey's Resub of Block B(per Plat Book H-
l, Page 87, Public Records of Hillsborough County, Florida, of which Pinellas County was formerly a
part)]. (HIS2012-00002)
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10. City Manager
10.1 Approve attached Capitol Theatre Operating Agreement between the City of Clearwater and Ruth Eckerd
Hall, Inc., authorize advance of $ 4,412,209 from Central Insurance Fund reserves to Capital Project 315-
93623 to complete funding of the project as Delineated in the First Amended Memorandum of Agreement
between the Parties, and the provisions of this Operating Agreement, and Authorize the Appropriate
officials to execute the Agreement on behalf of the City.
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11. Official Records and Legislative Services
11.1 Reappoint Councilmember Bill Jonson to the Pinellas Suncoast Transit Authority for a three year term
starting October l, 2012 and expiring on September 30, 2015. (consent)
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11.2 Appoint one member to the Environmental Advisory Board with term to expire September 30, 2016.
6�' Attachments
11.3 Amend the Clearwater Code of Ordinances, Division 7- Section 2.194, updating the meeting frequency of
the Library Advisory Board to quarterly and pass Ordinance 8360-12 on first reading.
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11.4 Approve the Mayor's appointment of John Doran to the Clearwater Housing Authority Board with term to
expire September 30, 2016. (consent)
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12. Legal
12.1 Adopt Ordinance 8332-12 on second reading, vacating that certain portion of land lying east of and
adjacent to Block 2, Map or Plat entitled `Bay View City Subdivision" as recorded in Plat Book 9, Page
43 of the Public Records of Pinellas County, Florida, and vacating that certain 15-foot drainage and utility
easement being 71/2 fee each side of the original centerline of vacated Kentucky Avenue lying south of
Lots 6 and 7, Block 2, and north of Lots 4 and 5, Block 3, Bay View City Subdivision, according to the
map or plat thereof as recorded in Plat Book 9, Page 43 of the Public Records of Pinellas County, Florida,
and amending Ordinance No. 8169-10, which vacated a portion of land lying east of Lot 5, Block 2, Bay
View City Subdivision inaccurately.
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12.2 Adopt Ordinance 8355-12 on second reading, declaring the Millage Rate to be levied for the Fiscal Year
beginning October l, 2012 and ending September 30, 2013, for operating purposes including the funding
of pensions, debt service, and road maintenance for capital improvement expenditures at 5.155 mills,
which constitutes a 1.60% decrease from the rolled back rate of 5.2387 mills.
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12.3 Adopt Ordinance 8356-12 on second reading, adopting an Operating Budget for the Fiscal Year beginning
October l, 2012, and ending September 30, 2013, authorizing the City Manager to issue such instructions
that are necessary to achieve and accomplish the service programs so authorized; authorizing the City
Manager to transfer monies and programs among the departments and activities within any fund as
provided by Chapter 2 of the Clearwater Code of Ordinances.
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12.4 Adopt Ordinance 8357-12 on second reading, adopting the Capital Improvement Program Budget for the
Fiscal Year beginning October l, 2012 and ending September 30, 2013, approving the Six-Year Capital
Improvement Program which shall be reevaluated at the beginning of each fiscal year; authorizing the
City Manager to issue such instructions that are necessary to achieve and accomplish the capital
improvements so authorized; authorizing the City Manager to transfer money between projects in the
Capital Improvement Program; appropriating the available and anticipated resources for the projects
identified.
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13. City Manager Verbal Reports
13.1 City Manager Verbal Reports
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14. Closing Comments by Mayor
15. Adjourn
16. Presentation(s) for Council Meeting
16.1 Service Awards
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Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Service Awards
SUMMARY:
5 Years of Service
Richard Porthouse
Kenneth Sota
Moses Flores
Sylvia DiNota
Rodney Mitchell
Nicole Bell
Kayleen Kastel
Marcos Toro
Michael Mouroukis
Dean Sullivan
Josue Cordero
Christopher Owens
Janice "Nan" Bennett
10 Years of Service
Andrea Wells
Janis Przywara
Cindy Ready
Robert Lazzaro
Jonathan Maser
15 Years of Service
Todd Kuhnel
Levi Outley
Stephen Finney
Roy Thomen
20 Years of Service
Michael Faulkner
Jennifer Tudor
25 Years of Service
Walter Miksza
Judith Smith
Robert Tellone
30 Years of Service
Brenda McLaughlin
Public Utilities
Parks and Recreation
Customer Service
Gas
Customer Service
Parks and Recreation
Of�ce of Management and Budget
Gas
Information Technology
Public Utilities
Public Utilities
Public Utilities
Public Utilities
Legal
Human Resources
Finance
Police
Police
Public Utilities
Parks and Recreation
Gas
Public Utilities
Fire
Library
Gas
Police
Fire
Police
Review Approval: 1) Human Resources
Meeting Date:9/18/2012
Cover Memo
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Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:9/18/2012
Amend the City's fiscal year 2011/12 Operating and Capital Improvement Budgets at third quarter and pass Ordinances 8361-12 and
8362-12 on first reading.
SUMMARY:
The fiscal year 2011/12 Operating and Capital Improvement Budgets were adopted in September 2011 by Ordinances
8285-11 and 8286-11. Section 2.521 of the City's Code of Ordinances requires the City Manager to prepare a quarterly
report detailing income, expenditure estimates, collections, the explanation of significant variances, as well as the
financial status of all capital improvement projects.
Review Approval: 1) Off'ice of Management and Budget 2) Lega13) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Cover Memo
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Attachment number 1 \nPage 1
Third Quarter Budget Review
Fisca12011-12
City Manager's Transmittal
Memorandum
TO: Mayor and City Council
FROM: Bill Horne, City Manager
COPIES: Jill Silverboard, Assistant City Manager
Rod Irwin, Assistant City Manager
Department Directors
SUBJECT: Third Quarter Budget Review - Amended City Manager's Annual Budget Report
DATE: September 5, 2012
Attached is the Third Quarter Budget Review in accordance with the City Code of Ordinances.
The report is based on nine months of activity (October, 2011 through June, 2012) in this fiscal year. The
report comments on major variances, as well as documents all proposed amendments.
Significant Fund amendments are outlined below:
General Fund
General Fund revenues and expenditure amendments refZect a net increase of $2, 477, 356.
The major reason for the overall General Fund expenditure increase is the budget increase of $2,117,647 in
Police and Fire for the supplemental pension plans which is offset by plan revenue. Historically, these
revenues and expenditures were reflected in a separate fund, but the Government Finance Officers
Association (GFOA) requires that the supplemental plans be reflected in the General Fund. The balance of
the increase is reflected in appropriations of General Fund retained earnings which include the following
items previously approved by the Council: $130,000 to fund the Main Library Entryway Improvements
project; and $350,000 to fund the balance of the Carpenter ComplexBright House Field project.
General Fund Reserves — In order to ensure adequate reserves, the City Council's policy reflects that
General Fund unappropriated retained earnings of 8.5% of the City's budgeted General Fund expenditures
must be maintained as a reserve to guard against future emergencies.
With the closing of the year-end 2011 books, and the allocation of reserves noted above, estimated General
Fund reserves at third quarter are approximately $20.3 million, or 18.6% of the current year's
General Fund budget, exceeding our reserve policy by $111 million.
Si�nificant amendments to other City Operating Funds are noted as follows.
Water and Sewer Fund
Third quarter expenditure amendments reflect a transfer of $63,841 to the Facilities Upgrades and
Improvements project which represent cash from interest earnings in the bond construction funds.
Item # 2
Attachment number 1 \nPage 2
Third Quarter Budget Review
Fisca12011-12
City Manager's Transmittal
Gas Fund
Third quarter budget amendments to Gas Fund expenditures reflect a net decrease of $1,695,240 which is
primarily the result of the decrease in Commodity Charges.
Solid Waste Fund
Budget amendments to the Solid Waste Fund expenditures reflect a net increase of $774,710 which is
primarily the result an allocation of Solid Waste Fund reserves to establish and fund the Phillip Jones Park
Renovations project as approved by Council on July 19, 2012.
Recvclin� Fund
Budget amendments to the Recycling Fund expenditures reflect a net decrease of $9,720. Amendments
include decreases due to salary savings and decreases in Inventory Purchases for Resale, as well as some
offsetting increase in Garage Charges and Contractual Services.
Administrative Services Fund
Third quarter budget amendments to the Administrative Services Fund reflect an increase of $185,000
which represents an allocation of Administrative Services Fund reserves to establish and fund the City
Enterprise Timekeeping System project as approved by Council on June 20, 2012.
Capital Improvement Fund
Third quarter amendments to the Capital Improvement Fund reflect an increase of $851,003. This
increase is a result of the following amendments: an allocation from Solid Waste Fund reserves of
$822,490 to project 315-93631, Phillip Jones Park Renovations; an allocation of General Fund reserves of
$350,000 to project 315-93628, Carpenter/Bright House Field Improvements; and allocation of
Administrative Services Fund reserves of $185,000 to project 315-94874, City Enterprise Timekeeping
System; and an allocation of General Fund reserves of $130,000 to project 315-93529, Main Library
entryway Improvements. All major project budget increases listed above have been previously approved
by Council and are also summarized on page 19.
Project activity not previouslv a�roved by the Council, includes: an increase of $100,000 in General
Fund revenue to project 315-93629, North Greenwood Athletic Fields representing salary savings in the
Parks and Recreation Department; a budget increase of $91,392 of Developer Public Art Contribution
revenue in project 325-93608, Miscellaneous Minor Public Art; and a budget increase of $63,481 of
interest earnings in project 315-96654, Facilities Upgrade and Improvements.
Special Pro�ram Fund
The Special Program Fund reflects a net budget increase of $1,137,067 at third quarter. Amendments
include the recognition of almost $224,000 in grant proceeds supporting programs for the Report Review
Team, Investigative Cost Recovery and Coordinated Child Care grants supporting neighborhood
recreation programs; almost $235,000 for the special events and sponsorships programs in the last three
months, almost $145,000 in fines and court proceeds to support public safety programs and over $404,000
in revenues for police outside duty contractual services.
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Attachment number 2 \nPage 1
CITY OF CLEARWATER
THIRD QUARTER SUMMARY
2011/12
FY 11/12 Amended Third Third Third
Adopted Previous Quarter Quarter Quarter Amended
Description Budget Quarter Projected Actual Variance % Adjustment Budget
General Fund:
Revenues 109,111,070 114,912,586 87,965,592 86,558,641 (1,406,951) -2°/a 2,477,356 117,389,942
Expenditures 109,111,070 114,912,586 90,172,274 87,397,867 2,774,407 3°/a 2,477,356 117,389,942
Utilitv Funds:
Water & Sewer Fund
Revenues 67,769,990 67,920,290 46,641,493 46,988,566 347,073 1°/a 63,841 67,984,131
Expenditures 67,769,990 67,920,290 54,557,746 52,408,336 2,149,410 4°/a 63,841 67,984,131
Stormwater Fund
Revenues 16,024,180 16,065,790 11,947,262 12,023,368 76,106 1°/a - 16,065,790
Expenditures 15,778,720 15,820,330 13,346,528 12,909,033 437,495 3°/a - 15,820,330
Gas Fund
Revenues 35,880,010 38,495,147 28,125,808 29,015,239 889,431 3°/a 1,555,500 40,050,647
Expenditures 33,831,830 35,930,217 28,675,050 25,995,564 2,679,486 9°/a (1,695,240) 34,234,977
Solid Waste Fund
Revenues 19,250,350 19,855,810 14,971,264 14,932,025 (39,239) 0°/a 974,130 20,829,940
Expenditures 17,748,050 17,486,420 13,311,149 13,198,333 112,816 1°/a 774,710 18,261,130
Recvclinq Fund
Revenues 2,868,000 2,886,971 2,158,591 2,178,871 20,280 1°/a 1,180 2,888,151
Expenditures 2,820,990 2,821,620 2,148,208 2,106,046 42,162 2°/a (9,720) 2,811,900
Enterprise Funds:
Marine Fund
Revenues 4,693,980 4,628,170 3,413,279 3,068,503 (344,776) -10°/a 1,875 4,630,045
Expenditures 4,666,240 4,586,140 3,372,153 3,135,925 236,228 7°/a - 4,586,140
Airpark Fund
Revenues 239,000 415,220 179,503 166,530 (12,973) -7°/a - 415,220
Expenditures 165,730 349,950 310,394 309,982 412 0°/a - 349,950
Clearwater Harbor Marina Fund
Revenues 409,200 411,780 318,500 394,750 76,250 24°/a - 411,780
Expenditures 366,810 369,390 285,638 243,451 42,187 15°/a - 369,390
Parkinq Fund
Revenues 4,594,400 4,719,893 3,546,400 3,689,478 143,078 4°/a - 4,719,893
Expenditures 4,261,720 4,387,213 3,431,619 3,334,631 96,988 3°/a - 4,387,213
Harborview Center
Revenues 61,390 96,580 92,180 115,115 22,935 25°/a 40,000 136,580
Expenditures 61,390 37,590 30,738 26,519 4,219 14°/a - 37,590
Internal Service Funds:
General Services Fund
Revenues 4,407,330 4,441,920 3,303,194 3,287,584 (15,610) 0°/a - 4,441,920
Expenditures 4,407,330 4,441,920 3,398,938 3,370,092 28,846 1°/a - 4,441,920
Administrative Services
Revenues 8,838,250 9,009,620 6,621,389 6,492,808 (128,581) -2°/a 185,000 9,194,620
Expenditures 8,652,090 8,823,460 6,824,890 6,326,086 498,804 7°/a 185,000 9,008,460
Garaqe Fund
Revenues 12,235,440 12,271,270 9,172,077 9,254,757 82,680 1°/a - 12,271,270
Expenditures 12,235,440 12,271,270 9,314,410 9,056,909 257,501 3°/a - 12,271,270
Central Insurance Fund
Revenues 19,116,920 20,567,911 15,300,086 14,198,369 (1,101,717) -7°/a - 20,567,911
Expenditures 19,116,920 20,567,911 15,804,475 15,187,384 617,091 4°/a - 20,567,911
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THIRD QUARTER REVIEW
AMENDED CITY MANAGER'S FISCAL YEAR 2011-12 REPORT
Attachment number 3 \nPage 1
PAGE #
General Fund Operating Budget ................................................................................................................... 3
UtilityFunds Operating Budget ..................................................................................................................... 9
Other Enterprise Funds Operating Budgets .............................................................................................. 13
Internal Service Funds Operating Budgets .................................................................................................16
Capital Improvement Program Budget .......................................................................................................19
SpecialProgram Fund Budget .................................................................................................................... 32
SpecialDevelopment Funds ....................................................................................................................... 37
Administrative Change Orders ....................................................................................................................40
Ordinances.................................................................................................................................................. 42
Third Quarter budgets were projected in the following manner:
All department expenditure budgets have been established on a month-to-month basis so that projects
identified in the report are not simply time percentages applied to annual budgets but rather department
director's judgment of month-to-month expenditures. This technique was also used for revenue projections.
The actual and projected data contained in this review represents nine months, October 1, 2011 through
June 30, 2012. The adjustments, however, represent all data available at the time of the report, including
action taken by the City Council after June 30, 2012.
Definitions associated with the operating funds information is presented as follows:
Definitions:
Original Budget
Third Quarter Projections
Third Quarter Actual
Variance
Variance %
Adjustments
Amended Budget
Amended Budget %
The budget as adopted by the City Council on September 29, 2011.
Monthly budgets submitted by departments are based on prior year
experience and unique circumstances.
Self-explanatory.
Difference between Third Quarter projected and Third Quarter actual.
% of variance to Third Quarter projection.
Adjustments that have been approved by the City Council, made at the
Manager's discretion, and/or adjustments proposed based on Third Quarter
review.
Adding the Original Budget and Adjustments.
Percentage change of amended budget to original budget.
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Attachment number 3 \nPage 2
Capital Improvement Projects
The amended 2011/12 Capital Improvement Projects budget report is submitted for the City Council review.
This review provides the opportunity to analyze the status of all active projects and present formal
amendments to the project budget.
The Capital Improvement and Special Program funds information is presented as follows:
Definitions:
Budget
Amendment
Revised Budget
Expenditure
Encumbrance
Available Balance
Status
Amend Ref
The budget as of October 1, 2011, which includes budgets from prior years,
which have not been completed.
Amendments which have been approved by the City Council, made at the
Manager's discretion, and/or adjustments proposed as a result of the Third
Quarter review.
Adding columns one and two.
Self-explanatory.
Outstanding contract or purchase order commitment.
Difference between revised budget and expenditure plus encumbrance.
C - project is completed
Reference number for description of amendment.
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Propertv Taxes
Franchise Fees
Utilitv Tax
Licenses & Permits
Interqovernmental
Sales Tax
I ncrease/
(Decrease)
206,970
(890,000)
(455,000)
245,000
330,000
Communications Tax (160,000)
Attachment number 4 \nPage 1
City of Clearwater
General Fund Revenues
Third Quarter Amendments
FY 2011/12
Description
By the end of August, basically all property tax revenues
have been received. The budget is increased by $206,970 to
reflect actual collections for the year.
At third quarter, franchise fee revenues exhibit an 18%
negative variance. This is primarily related to the Progress
Energy fee revenue which, for the first ten months of this year,
is approximately 6% less than the same period in fiscal year
2010/11. A reduction of $890,000 is recommended to bring
the budget in line with actual receipts for the final months of
the year.
Third quarter utility tax revenues reflect a 5% negative
variance. This is primarily related to electric utility tax
collections which through the end of July are 9% less than
expected for the year. A decrease of $455,000 is
recommended to bring the budget in line with actual and
estimated receipts for the final months of the year.
At third quarter, license and permit revenues exhibit a 13%
negative variance. This is primarily related to timing of
collection of Business Tax License revenue which, for the first
ten months of this year, is approximately 26% greater than the
same period in fiscal year 2010/11. Amendments to License
and Permits revenue reflect an increase to Building/Sign
Permit revenue by $245,000.
At third quarter, sales tax revenues reflect a 5% negative
variance primarily due to the timing in posting receipts.
Adjusted for timing, revenues are approximately 8% greater
than budgeted and 4% greater than the prior year. An
amendment increasing Sales Tax revenue by $330,000 is
recommended to bring the budget in line with actual and
anticipated receipts for the final months of the year.
At third quarter, communications tax revenues reflect a 12%
positive variance. This is primarily related to a timing
difference in the posting of revenue and a prior year
adjustment that was received from DOR. Excluding both
timing and the adjustment received, revenues are
approximately 6% less than expected for the year, and 1%
less than the same period of fiscal year 2010/11. A decrease
of $160,000 is recommended to bring the budget in line with
actual and anticipated collections for the final months of the
year.
3
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Other Intergovernmental
Charqes for Service
Fines & Forfeitures
Interest Income
Miscellaneous
I ncrease/
(Decrease)
2,296,911
91,500
Attachment number 4 \nPage 2
City of Clearwater
General Fund Revenues
Third Quarter Amendments
FY 2011/12
Description
At third quarter, Other Intergovernmental revenues reflect a
net increase of $2,296,911.10. Amendments include: 1) an
increase of $13,734.10 in reimbursements supporting the Joint
Terrorism Task Force, Drug Enforcement Agency and
informant payments which offset expenditure increases in the
Police Department; 2) an increase of $32,000 in FDOT
Reimbursement revenue to recognize actual receipts; 3) an
increase of $2,117,647 based upon direction of the
Government Finance Officer's Association (GFOA) which
believes that our state monies for Police and Fire
supplemental plans should not be received by the plans, but
instead recorded as a revenue and as an expenditure for City
employer contributions to the General Fund budget; 4) an
increase of $81,400 in State Revenue Sharing to reflect
projections through year end; 5) an increase of $7,130 in
Pinellas Library Co-Op revenue; and 6) and increase of
$45,000 in Traffic Signal Reimbursements to recognize actual
receipts.
At third quarter, amendments to Charges for Service
revenues reflect an increase of $91,500. Amendments include
a net decrease of $5,500 to various Parks and Recreation fees
which offset by expenditure decreases in the Parks and
Recreation department; and net increase of $97,000 in various
Pier 60 revenues.
Fines and forfeiture revenues reflect an 81 % positive
variance at third quarter. At third quarter, Code Enforcement
Fines are increased by $408,500 to recognize the revenue
408,500 from the Flag Scientology building.
Revenue from interest earnings are approximately 59% less
than anticipated for third quarter. A reduction of $300,000 is
recommended to bring the budget in line with actual and
(300,000) anticipated revenues for the final months of the year.
223,475
Third quarter amendments to miscellaneous revenues reflect
a net increase of $223,475. Amendments include 1) a$200
donation received in appreciation of the Honor Guard, this
revenue is offset by an expenditure increase in the Police
Department; 2) an increase of $1,275 representing funding
from the Florida Bar for an Intern, this revenue is offset by an
expenditure increase in the City Attorney's office; 3) an
increase $35,000 in Other General Revenue to bring the
budget in line with actual receipts; and 4) an increase totaling
$187,000 representing increased revenues in Pier 60 rental
income.
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Attachment number 4 \nPage 3
City of Clearwater
General Fund Revenues
Third Quarter Amendments
FY 2011/12
I ncrease/
(Decrease) Description
Third quarter amendments reflect a net appropriation of
$480,000 from General Fund retained earnings. Amendments
Transfer (to) from Surplus represent the following allocations:
1) An appropriation of $130,000 from retained earnings to
establish and fund capital project 315-93529 Main Library
Entryway Improvements, as approved by Council on August
130,000 2, 2012.
2) An appropriation of $350,000 from retained earnings to
capital project 315-93628, Carpenter Complex/Bright House
350,000 Field, as approved by Council on September 20, 2012.
Net Transfer (to) from
Retained Earninqs 480,000
Net General Fund Revenue
Amendment 2,477,356
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Citv Attornev's Office
Fire
Office of Manaqement
and Budqet
Official Records and
Leqislative Services
Increase/
(Decrease)
31,275
1,291,530
500
(40,000)
Parks & Recreation (5,500)
Attachment number 5 \nPage 1
City of Clearwater
General Fund Expenditures
Third Quarter Amendments
FY 2011/12
Description
At third quarter, the City Attorney's Office budget is increased
by $31,275. Amendments include $1,275 for a summer intern,
which is offset by an increase in General Fund revenues
recognizing scholorship funding from the Florida Bar; and an
increase in $30,000 to fund the balance of the Pickles Plus
settlement, which is offset by savings in the General Fund Non-
Departmental program.
Third quarter amendments to the Fire department reflects an
increase of $1,291,530 for the City's contribution to the Fire
Supplemental plan based upon guidance of the Government
Finance Officer's Association (GFOA) which believes that our
state monies for Police and Fire Supplemental plans should not
be received by the plans, but instead be recorded as a revenue
and an expenditure for City employer contributions in the
General Fund. This budget expenditure increase is offset by a
revenue amendment recognizing the supplemental revenue.
Third quarter amendments recognize an increase of $500 to
cover increased printing charges. The increase is offset by
savings in the General Fund Non-Departmental program.
Third quarter amendments recognize a reduction of $40,000 in
Professional Services due to savings in the cost of election
services from Pinellas County Supervisor of Elections.
At mid year, the Parks and Recreation Department reflects a
net reduction of $5,500. Amendments include: 1) small
reductions totaling $5,500 in various operating codes which is
offset by amendments recognizing reduced revenues, and 2) a
zero net effect amendment representing salary and operating
savings reductions to various cost centers which total $100,000
with an equal offsetting increase in Interfund Transfers to
provide funding for project 315-93629, North Greenwood
Athletic Fields.
�
I[�'ii�:3�•l
Police
Public Services
Non-Departmental
Increase/
(Decrease)
840,051
(90,000)
449,500
Net General Fund
Expenditure Amendment 2,477,356
Attachment number 5 \nPage 2
City of Clearwater
General Fund Expenditures
Third Quarter Amendments
FY 2011/12
Description
Mid year amendments in the Police Department reflect a net
increase of $840,051.10. Amendments include: 1) an increase
to overtime by $10,421.17 which is offset by revenue
amendments recognizing the reimbursements received for
overtime from The Department of the Treasury, the DEA (US
Department of Justice, Drug Enforcement Agency), and Pinellas
County; 2) an increase of $3,312.93 to Other Services or
Charges which is offset by reimbursement revenues received
from the Department of Treasury; 3) an increase of $200 to
Operating Supplies which is offset by donation revenue
received in appreciation of the Honor Guard; and 4) an
increase of $826,117 for the City's contribution to the Police
Supplemental plan based upon guidance of the Government
Finance Officer's Association (GFOA) which believes that our
state monies for Police and Fire Supplemental plans should not
be received by the plans, but instead be recorded as a revenue
and an expenditure for City employer contributions in the
General Fund. This budget expenditure increase is offset by a
revenue amendment recognizing the supplemental revenue.
Third quarter amendments recognize a reduction of $90,000 in
salary savings due to the restructuring of the Public Services
Department and elimination of the Director position.
Non-Departmental expenditures are reduced by $30,500 at
third quarter to recognize savings in the CRA Tax Increment
(30,500) payment.
The budget amendment reflects City Council approved
interfund transfers of $480,000 to capital projects, as follows:
1) A transfer of $130,000 from General Fund unappropriated
retained earnings to establish and fund capital project 315-
93529, Main Library Entryway Improvements; as approved by
130,000 the Council on August 2, 2012.
2) A transfer of $350,000 from General Fund unappropriated
retained earnings capital project 315-93628, Carpenter
Complex/Bright House Field Improvements; as approved by the
350,000 Council on September 20, 2012.
I[�'ii�:3�•l
Attachment number 6 \nPage 1
GENERAL FUND
THIRD QUARTER REVIEW
For Nine Month Period of October 1, 2011 -June 30, 2012
2011 /12 2011 /12
MY Amended Third Qtr. Third Qtr. Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance % Amendment Budget
GENERAL FUND
GENERAL FUND REVENUES
PropertyTaxes 35,888,190 35,876,900 35,158,620 (718,280) -2°/o 206,970 36,095,160
Franchise Fees 10,560,000 7,088,750 5,827,853 (1,260,897) -18°/o (890,000) 9,670,000
UtilityTaxes 13,290,250 8,536,145 8,147,134 (389,011) -5°/o (455,000) 12,835,250
Licenses, Permits & Fees 3,650,000 1,890,803 1,652,028 (238,775) -13°/a 245,000 3,895,000
Intergovernmental
SalesTax 5,350,000 3,566,664 3,371,116 (195,548) -5°/o 330,000 5,680,000
Communications Services Tax 6,150,000 3,587,500 4,017,578 430,078 12°/o (160,000) 5,990,000
Other Intergovernmental 11,304,603 7,465,818 7,895,075 429,257 6°/o 2,296,911 13,601,514
Charges for Services 3,857,480 2,825,726 2,844,359 18,633 1°/o 91,500 3,948,980
Fines&Forfeitures 594,000 435,092 787,067 351,975 81°/a 408,500 1,002,500
Interest Income 895,000 676,000 269,647 (406,353) -60°/a (300,000) 595,000
Miscellaneous Revenues 830,890 489,351 847,441 358,090 73°/o 223,475 1,054,365
Interfund Charges/Transfers In 19,402,131 15,526,843 15,740,723 213,880 1°/o - 19,402,131
OPERATING REVENUES 111,772,543 87,965,592 86,558,641 (1,406,951) -2% 1,997,356 113,769,899
Transfer (to) from Surplus 3,140,042 - - - � 480,000 3,620,042
TOTAL REVENUES 114,912,586 87,965,592 86,558,641 (1,406,951) -2% 2,477,356 117,389,942
GENERAL FUND EXPENDITURES
City Council
City Manager's Office
City Attorney's Office
City Auditor's Office
Economic Development & Housinc
Engineering
Finance
Fire
Human Resources
Library
Marine & Aviation
Non-Departmental
Office of Management & Budget
Official Records & Legislative Svc:
Parks & Recreation
Planning & Development
Police
Public Communications
Public Services
273,830
1,201, 300
1, 527,060
192,610
1, 307,683
7,194,970
2,165, 530
22,242,720
1,065,270
5,680,890
634,600
7,663,970
297,270
1,025,710
19, 569,150
4,679,380
35, 341,853
894,440
1,662, 520
217, 562
899,168
1,143,158
150,299
1,025,687
5, 378,169
1,689, 315
17,401,036
822,552
4, 513,193
506,913
7,181,404
231,964
785,135
15,214,132
3,634,434
27,416,938
687,885
1,273, 330
205,614
887,824
976,035
146,685
900,766
5,396,993
1, 589,022
17,169,128
803,833
4,375,916
472,347
7,120,108
229, 590
708,704
14,436,810
3,389,403
26,827,181
647,195
1,114,714
11,948
11, 344
167,123
3,614
124,921
(18,824)
100,293
231,908
18,719
137,277
34, 566
61,296
2,374
76,431
777, 322
245,031
589,757
40,690
158,616
5%
1%
15%
2%
12%
0%
6%
1%
2%
3%
7%
1%
1%
10%
5%
7%
2%
6%
12%
31,275
1,291, 530
449, 500
500
(40,000)
(5,500)
840,051
(90,000)
273,830
1,201, 300
1, 558, 335
192,610
1, 307,683
7,194,970
2,165, 530
23,534,250
1,065,270
5,680,890
634,600
8,113,470
297,770
985,710
19,563,650
4,679,380
36,181, 904
894,440
1, 572, 520
Allocation to GF Reserve 291,830 - - - � - 291,830
TOTAL EXPENDITURES 114,912,586 90,172,274 87,397,867 2,774,407 3% 2,477,356 117,389,942
��11�:��
Water & Sewer Fund
Revenues
Expenditures
Stormwater Fund
Revenues:
Expenditures:
Gas Fund
Revenues
I ncrease/
(Decrease)
Attachment number 7 \nPage 1
City of Clearwater
Utility Funds
Third Quarter Amendments
FY 2011/12
Description
At third auarter, anticipated revenues of the Water & Sewer Fund are
eaual to anticipated expenditures for fiscal vear 2011/12.
Third quarter revenue amendments reflect an appropriation of Water
and Sewer fund reserves of $63,840.65 transferred to project 315-
96654, Facilities Upgrade and Improvements. This represents interest
earnings from fourth quarter fiscal year 2011, and the first three
quarters of fiscal year 2012 in the Water and Sewer bond construction
63,841 fund.
63,841
1,555,500
Expenditures: (1,695,240)
Third quarter expenditure amendments reflect a transfer of
$63,840.65 to project 315-96654, Facilities Upgrades and
Improvements, representing interest earnings.
At third auarter, anticipated revenues of the Stormwater Fund exceed
anticipated expenditures bv $245,460 for FY 2011/12.
No amendments are proposed to Stormwater Fund revenues at third
quarter.
No amendments are proposed to Stormwater Fund expenditures at
third quarter.
At third auarter, anticipated revenues of the Gas Fund exceed
anticipated expenditures bv $5,815,670 for fiscal vear 2011/12.
Third quarter revenue amendments in the Gas Fund reflect a net
increase of $1,555,500 primarily due to the increased cost of fuel.
Third quarter expenditure amendments reflect a net decrease of
$1,695,240. Amendments include: 1) a net decrease of $1,976,280 in
the Administration and Supply division primarily due to a decrease in
Commodity Charges; 2) a net increase of $175,410 in the South Area
Operations division primarily due to increases in Inventory for Resale,
Contractual Services, Operating Supplies and Garage Service
charges; 3) a net increase of $49,630 in the North Area Operations
division primarily due to increases in Operating Supplies, Other
Services or Charges, and Garage Service charges; and 4) a net
increase of $56,000 in the Sales and Marketing division reflecting an
increase in Other Promotional Activities for customer incentives.
0
I[�'ii�:3�•l
Solid Waste Fund
Revenues
Expenditures
Recvclinq Fund
Revenues:
I ncrease/
(Decrease)
974,130
774,710
:�
Attachment number 7 \nPage 2
City of Clearwater
Utility Funds
Third Quarter Amendments
FY 2011/12
Description
At third auarter, anticipated revenues of the Solid Waste Fund exceed
anticipated expenditures bv $ 2,568,810 for fiscal vear 2011/12.
Third quarter revenue amendments in the Solid Waste Fund reflect a
net increase of $974,130. Amendments include; 1) an increase of
$150,000 in Sanitation Collection Charges due to better than expected
performance; 2) an allocation of Solid Waste Fund reserves of
$822,490 to fund project 315-93631, Phillip Jones Park Renovations
as approved by Council on July 19, 2012; and 3) small amendments to
adjust various revenue codes to reflect actual receipts which net an
increase of $1,640.
Third quarter expenditure amendments reflect a net increase of
$774,710. Amendments include: 1) a transfer of $822,490 to project
315-93631, Phillip Jones Park Renovations, offsetting revenues are
reflected from Solid Waste Fund reserves as approved by Council on
July 19, 2012; 2) a decrease of $160,000 to dump fees; 3) an increase
of $93,500 in garage services for repair and increased fuel costs; 4) an
increase of $17,000 in operating supplies; and 4) other small
amendments to various expenditures which to net an increase of
$1,720.
At third auarter, anticipated revenues of the Recvclinq Fund exceed
anticipated expenditures bv $76,251 for fiscal vear 2011/12.
Third quarter revenue amendments in the Recycling Fund reflect a
net increase of $1,180, amendments include: 1) an increase of
$30,000 in Recycling Fees across all three programs; 2) a decrease of
$22,000 in the Sale of Recyclables due to a drop in the recycling resale
market; 3) a decrease of $7,000 in Interest Earnings due to lower than
anticipated earnings; and 4) small increases in License/ Permit and
Other General revenues totaling $180 to better reflect actual receipts
for the year.
Third quarter expenditure amendments reflect a net decrease of
$9,720, amendments include: 1) decreases of $24,200 in personal
services due to filling positions of retired employees with lower starting
salaries; 2) a$50,000 decrease in Inventory Purchases for Resale due
to reduced tonnages available for purchase; 3) an increase of $35,150
in Contribution to Garage for a trailer purchase; 4) an increase of
$20,430 in Garage charges for increased fuel and repair costs, 5) an
increase of $7,000 in Contractual Services for the Single Stream Pilot
Program; and 6) small increases total in $1,900 to better reflect actual
Expenditures (9,720) expenditures in various expenditure codes.
I[�'ii�:3�•l
m
Attachment number 8 \nPage 1
UTILITY FUNDS
THIRD QUARTER REVIEW
For the Nine Month Period of October 1, 2011 to June 30, 2012
2011/12 2011/12
MY Amended Third Qtr. Third Qtr. Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance % Amendment Budget
WATER & SEWER FUND
Water & Sewer Fund Revenues
Operating Revenue 60,823,710 45,617,787 46,061,748 443,961 1% - 60,823,710
Non-Operating Revenue 2,181,740 1,023,706 583,779 (439,927) -43% - 2,181,740
Contributions - - 341,568 341,568 � - -
Transfers In - - 1,471 1,471 � - -
Use of Fund Equity 4,914,840 - - - � 63,841 4,978,681
Total Revenues 67,920,290 46,641,493 46,988,566 347,073 1% 63,841 67,984,131
Water & Sewer Fund Expenditures
Public Utilities Administration 878,550 663,745 616,796 46,949 7% - 878,550
WastewaterCollection 9,897,677 8,588,687 8,472,351 116,336 1% - 9,897,677
Public Utilities Maintenance 4,517,273 3,752,949 3,543,966 208,983 6% - 4,517,273
WPC / Plant Operations 15,511,740 12,838,969 11,538,547 1,300,422 10% 63,841 15,575,581
WPC / Laboratory Operations 1,248,220 948,985 899,577 49,408 5% - 1,248,220
WPC / Industrial Pretreatment 834,300 638,842 585,283 53,559 8% - 834,300
Water Distribution 9,824,380 8,165,975 8,000,709 165,266 2% - 9,824,380
Water Supply 8,824,450 6,639,508 6,740,876 (101,368) -2% - 8,824,450
Reclaimed Water 2,264,550 1,730,722 1,604,973 125,749 7% - 2,264,550
Non-Departmental 14,119,150 10,589,364 10,405,259 184,105 2% - 14,119,150
Total Expenditures 67,920,290 54,557,746 52,408,336 2,149,410 4% 63,841 67,984,131
STORMWATER FUND
Stormwater Utility Revenues
Operating Revenues 15,691,910 11,768,940 11,837,903 68,963 1% - 15,691,910
Non-Operating Revenues 332,270 178,322 185,465 7,143 4% - 332,270
Transfers In - - - - � - -
Use of Fund Equity 41,610 - - - � - 41,610
Total Revenues 16,065,790 11,947,262 12,023,368 76,106 1% - 16,065,790
Stormwater Utility Expenditures
Stormwater Management 5,088,180 3,840,074 3,580,550 259,524 7% - 5,088,180
Stormwater Maintenance 10,732,150 9,506,454 9,328,483 177,971 2% - 10,732,150
Total Expenditures 15,820,330 13,346,528 12,909,033 437,495 3% - 15,820,330
GAS FUND
Gas Fund Revenues
Operating Revenues 33,753,070 27,267,101 28,352,112 1,085,011 4% 1,707,000 35,460,070
Non-Operating Revenues 752,870 520,451 353,715 (166,736) -32% (151,500) 601,370
Transfers In - - - - � - -
Capitalized Labor 451,000 338,256 309,412 (28,844) -9% - 451,000
Use of Fund Equity 3,538,207 - - - � - 3,538,207
Total Revenues 38,495,147 28,125,808 29,015,239 889,431 3% 1,555,500 40,050,647
Gas Fund Expenditures
Administration & Supply 24,978,978 19,483,505 16,844,867 2,638,638 14% (2,016,780) 22,962,198
South Area Gas Operations 6,086,934 5,165,592 5,141,227 24,365 0% 175,410 6,262,344
North Area Gas Operations 1,665,550 1,394,264 1,401,609 (7,345) -1% 49,630 1,715,180
Marketing & Sales 3,198,755 2,631,689 2,607,860 23,829 1% 96,500 3,295,255
Total Expenditures 35,930,217 28,675,050 25,995,564 2,679,486 9% (1,695,240) 34,234,977
Item # 2
„
Attachment number 8 \nPage 2
UTILITY FUNDS
THIRD QUARTER REVIEW
For the Nine Month Period of October 1, 2011 to June 30, 2012
2011/12 2011/12
MY Amended Third Qtr. Third Qtr. Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance % Amendment Budget
SOLID WASTE FUND
Solid Waste Revenues
Operating Revenue 18,848,100 14,266,078 14,341,948 75,870 1% 145,970 18,994,070
Non-Operating Revenue 685,800 533,700 418,591 (115,109) -22% 5,670 691,470
Transfers In 228,650 171,486 171,486 - 0% - 228,650
Use of Fund Equity 93,260 - - - � 822,490 915,750
Total Revenues 19,855,810 14,971,264 14,932,025 (39,239) 0% 974,130 20,829,940
Solid Waste Expenditures
Collection 14,427,845 10,951,378 10,866,185 85,193 1% (91,080) 14,336,765
Transfer 1,379,025 1,074,457 1,056,027 18,430 2% 28,000 1,407,025
ContainerMaintenance 772,080 594,894 598,175 (3,281) -1% 11,300 783,380
Administration 907,470 690,420 677,946 12,474 2% 826,490 1,733,960
Total Expenditures 17,486,420 13,311,149 13,198,333 112,816 1% 774,710 18,261,130
RECYCLING FUND
Recycling Revenues
Operating Revenue
Non-Operating Revenue
Transfers In
Use of Fund Equity
Total Revenues
2,786,341
85,000
15,630
2,886,971
2,103,091 2,140,548
55,500 38,323
2,158,591 2,178,871
37,457 2%
(17,177) -31%
20,280 1 %
8,180
(7,000)
1,180
2,794,521
78,000
15,630
2,888,151
Recycling Expenditures
Residential 1,064,330 813,374 798,671 14,703 2% 5,100 1,069,430
Multi-Family 453,720 345,767 326,064 19,703 6% 2,330 456,050
Commercial 1,303,570 989,067 981,311 7,756 1% (17,150) 1,286,420
Total Expenditures 2,821,620 2,148,208 2,106,046 42,162 2% (9,720) 2,811,900
Item # 2
,�
Marine Fund
Revenues:
Expenditures:
Increase/
(Decrease)
1,875
Clearwater Harbor Marina Fund
Revenues:
Expenditures:
Airpark Fund
Revenues:
Expenditures:
Parkinq Fund
Attachment number 9 \nPage 1
City of Clearwater
Other Enterprise Funds
Third Quarter Amendments
FY 2011/12
Description
Anticipated revenues of the Marine Fund exceed anticipated
expenditures bv $43,905 at third quarter fiscal vear 2011/12.
At third quarter, Marine Fund revenues reflect a 10% negative
variance primarily related to fuel sales. Revenue amendments in the
Marine Fund reflect an increase of $1,875 in transfers representing
the closure of capital project 315-93416, Marina Pump Out Boat, and
return of funds to Marine Fund reserves.
No amendments are proposed to Marine Fund expenditures at third
quarter.
Anticipated revenues of the Clearwater Harbor Marina fund exceed
anticipated expenditures bv $42,390 at third quarter fiscal vear
2011/12.
No amendments are proposed to Clearwater Harbor Marina Fund
revenues at third quarter.
No amendments are proposed to Clearwater Harbor Marina Fund
expenditures at third quarter.
Anticipated revenues of the Airpark Fund exceed anticipated
expenditures bv $65270 at third quarter fiscal vear 2011/12.
Airpark revenues reflect a 7% negative variance at third quarter
primarily related to a timing difference in the posting of Airpark Rental
revenues. Adjusted for timing, Airpark revenues are as anticipated for
the first nine months of the year, no amendments are proposed at
third quarter.
Third quarter amendments have a zero net effect on Airpark Fund
expenditures. Amendments include a reduction of $6,000 in the
transfer to capital project 315-94817, Airpark Maintenance and
Repair; with an offsetting increase in electric and utility charges.
At third quarter, anticipated revenues of the Parkinq Fund exceed
anticipated expenditures bv $332,680 for fiscal vear 2011/12.
No amendments are proposed to Parking Fund revenues at third
Revenues: quarter.
No amendments are proposed to Parking Fund expenditures at third
Expenditures: quarter.
Harborview Fund
Revenues:
Expenditures:
Anticipated revenues of the Harborview Fund exceed anticipated
expenditures bv $98,990 at third quarter fiscal vear 2011/12.
Third quarter revenues reflect an increase of $40,000 in Clearwater
Marine Aquarium Rental Income to recognize estimated receipts
40,000 through year end.
No amendments are proposed to Harborview Fund expenditures at
third quarter.
Item # 2
13
ENTERPRISE FUNDS
THIRD QUARTER REVIEW
For The Nine Month Period of October 1, 2011 - June 30, 2012
2011 /12
Attachment number 10 \nPage
2011 /12
MY Amended Third Qtr. Third Qtr. Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance % Amendment Budget
MARINE FUND
MARINE FUND REVENUES
Operating Revenues 4,468,000 3,308,491 2,933,574 (374,917) -11°/o - 4,468,000
Non-Operating Revenues 145,980 104,788 134,929 30,141 29°/o - 145,980
Transfers In - - - - � 1,875 1,875
Use of Fund Equity 14,190 - - - � - 14,190
TOTAL REVENUES 4,628,170 3,413,279 3,068,503 (344,776) -10% 1,875 4,630,045
MARINE FUND EXPENDITURES
Marina Operations 4,586,140 3,372,153 3,135,925 236,228 7°/o - 4,586,140
TOTAL EXPENDITURES 4,586,140 3,372,153 3,135,925 236,228 7% - 4,586,140
CLEARWATER HARBOR MARINA FUND
CLEARWATER HARBOR MARINA FUND REVENUES
Operating Revenues 324,000 242,994 328,490 85,496 35°/o - 324,000
Non-Operating Revenues 85,200 75,506 66,260 (9,246) -12°/o - 85,200
Transfers In - - - - � - -
Use of Fund Equity 2,580 - - - � - 2,580
TOTAL REVENUES 411,780 318,500 394,750 76,250 24% - 411,780
CLEARWATER HARBOR MARINA FUND EXPENDITURES
Clearwater Harbor Marina Operation 369,390 285,638 243,451 42,187 15°/o - 369,390
TOTAL EXPENDITURES 369,390 285,638 243,451 42,187 15% - 369,390
AIRPARK FUND
AIRPARK FUND REVENUES
Operating Revenues 231,000 173,250 157,149 (16,101) -9°/o - 231,000
Non-Operating Revenues 8,000 6,253 9,381 3,128 50°/o - 8,000
Transfers In - - - - � - -
Use of Fund Equity 176,220 - - - � - 176,220
TOTAL REVENUES 415,220 179,503 166,530 (12,973) -7% - 415,220
AIRPARK FUND EXPENDITURES
Airpark Operations 349,950 310,394 309,982 412 0°/o - 349,950
TOTAL EXPENDITURES 349,950 310,394 309,982 412 0% - 349,950
Item # 2
14
Attachment number 10 \nPage ;
ENTERPRISE FUNDS
THIRD QUARTER REVIEW
For The Nine Month Period of October 1, 2011 - June 30, 2012
2011 /12 2011 /12
MY Amended Third Qtr. Third Qtr. Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance % Amendment Budget
PARKING FUND
PARKING FUND REVENUES
Operating Revenues 4,223,400 3,266,000 3,553,292 287,292 9°/o - 4,223,400
Non-Operating Revenues 373,500 280,400 136,186 (144,214) -51°/o - 373,500
Transfers In - - - - � - -
Use of Fund Equity 122,993 - - - � - 122,993
TOTAL REVENUES 4,719,893 3,546,400 3,689,478 143,078 4% - 4,719,893
PARKING FUND EXPENDITURES
Engineering / Parking System 3,275,213 2,614,659 2,549,233 65,426 3°/o - 3,275,213
Engineering / Parking Enforcement 604,370 415,551 400,055 15,496 4°/o - 604,370
Parks & Rec / Beach Guards 507,630 401,409 385,343 16,066 4°/o - 507,630
TOTAL EXPENDITURES 4,387,213 3,431,619 3,334,631 96,988 3% - 4,387,213
HARBORVIEW FUND
HARBORVIEW CENTER FUND REVENUES
Operating Revenues 81,580 81,580 108,548 26,968 33°/o 40,000 121,580
Non-operating Revenues 15,000 10,600 6,567 (4,033) -38°/o - 15,000
Transfers In - - - - � - -
Use of Fund Equity - - - - � - -
TOTAL REVENUES 96,580 92,180 115,115 22,935 25% 40,000 136,580
HARBORVIEW CENTER FUND EXPENDITURES
Harborview Center Operations 37,590 30,738 26,519 4,219 14°/o - 37,590
TOTAL EXPENDITURES 37,590 30,738 26,519 4,219 14% - 37,590
Item # 2
15
General Services
Revenues:
Expenditures:
Administrative Services
Revenues:
Expenditures:
Garaqe Fund
Revenues:
Expenditures:
Central Insurance
Revenues:
Expenditures:
I ncrease/
(Decrease)
Attachment number 11 \nPage
City of Clearwater
Internal Service Funds
Third Quarter Amendments
FY 2011/12
Description
At third quarter, anticipated revenues of the General Services Fund equal
anticipated expenditures for fiscal vear 2011/12.
No amendments are proposed to General Services Fund revenues at
third quarter.
No amendments are proposed to General Services Fund expenditures at
third quarter.
At third quarter, anticipated revenues of the Administrative Services Fund
exceed anticipated expenditures bv $186,160 for fiscal vear 2011/12.
Third quarter revenue amendments in the Administrative Services Fund
reflect an appropriation of $185,000 from retained earnings to provide
funding for capital project 315-94874, City Enterprise Timekeeping
185,000 System; as approved by Council on June 20, 2012.
Third quarter expenditure amendments reflect a transfer of $185,000 in
Administrative Services Fund retained earnings to establish and fund new
capital project 315-94874, City Enterprise Timekeeping System; as
185,000 approved by Council on June 20, 2012.
At third quarter, anticipated revenues of the Garaqe Fund equal
anticipated expenditures for fiscal vear 2011/12.
No amendments are proposed to Garage Fund revenues at third quarter.
No amendments are proposed to Garage Fund expenditures at third
quarter.
At third quarter, anticipated revenues of the Central Insurance Fund equal
anticipated expenditures for fiscal vear 2011/12.
No amendments are proposed to Central Insurance Fund revenues at
third quarter.
No amendments are proposed to Central Insurance Fund expenditures at
third quarter.
16
I[�'ii�:3�•l
Attachment number 12 \nPage
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
For The Nine Month Period of October 1, 2011 - June 30, 2012
2011/12 2011/12
MY Amended Third Qtr. Third Qtr. Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance % Amendment Budget
GENERAL SERVICES FUND
GENERAL SERVICES FUND REVENUES
Billings to Departments 4,350,780 3,263,094 3,269,851 6,757 0% - 4,350,780
Non-Operating Revenue 56,550 40,100 17,733 (22,367) -56% - 56,550
Transfers In - - - - � - -
Fund Reserves 34,590 - - - � - 34,590
TOTAL REVENUES 4,441,920 3,303,194 3,287,584 (15,610) 0% - 4,441,920
GENERAL SERVICES FUND EXPENDITURES
Administration 483,009 377,305 369,000 8,305 2% - 483,009
Building & Maintenance 3,958,911 3,021,633 3,001,092 20,541 1% - 3,958,911
TOTAL EXPENDITURES 4,441,920 3,398,938 3,370,092 28,846 1% - 4,441,920
ADMINISTRATIVE SERVICES FUND
ADMINISTRATIVE SERVICES REVENUE
Operating Revenue 8,658,250 6,493,689 6,426,309 (67,380) -1% - 8,658,250
Non-Operating Revenue 180,000 127,700 66,499 (61,201) -48% - 180,000
Transfers In - - - - � - -
Fund Reserves 171,370 - - - � 185,000 356,370
TOTAL REVENUES 9,009,620 6,621,389 6,492,808 (128,581) -2% 185,000 9,194,620
ADMINISTRATIVE SERVICES EXPENDITURES
Information Technology / Admin 350,550 270,850 258,022 12,828 5% - 350,550
Information Tech / Network Svcs 1,994,180 1,547,515 1,432,798 114,717 7% - 1,994,180
Info Tech / Software Applications 2,020,680 1,571,575 1,501,339 70,236 4% 185,000 2,205,680
Info Tech / Telecommunications 849,930 640,233 572,376 67,857 11% - 849,930
Public Comm / Courier 158,530 118,678 80,641 38,037 32% - 158,530
Clearwater Customer Service 3,449,590 2,676,039 2,480,910 195,129 7% - 3,449,590
TOTAL EXPENDITURES 8,823,460 6,824,890 6,326,086 498,804 7% 185,000 9,008,460
GARAGEFUND
GARAGEFUND REVENUES
Billings to Departments
Non-Operating Revenue
Transfers In
Fund Reserves
TOTAL REVENUES
11,740,440
495,000
35,830
12,271,270
8,805,330 8,886,720
366,747 368,037
9,172,077 9,254,757
81,390 1%
1,290 0%
82,680 1%
- 11,740,440
- 495,000
- 35,830
- 12,271,270
Garage Fund Expenditures
Fleet Maintenance 11,802,310 8,960,874 8,714,952 245,922 3% - 11,802,310
Radio Communications 468,960 353,536 341,958 11,578 3% - 468,960
TOTAL EXPENDITURES 12,271,270 9,314,410 9,056,909 257,501 3% - 12,271,270
Item # 2
17
Attachment number 12 \nPage ;
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
For The Nine Month Period of October 1, 2011 - June 30, 2012
2011/12 2011/12
MY Amended Third Qtr. Third Qtr. Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance % Amendment Budget
CENTRALINSURANCEFUND
CENTRALINSURANCEFUND REVENUES
Billings to Departments 17,432,090 13,074,084 12,038,357 (1,035,727) -8% - 17,432,090
Non-Operating Revenue 1,040,000 736,000 442,927 (293,073) -40% - 1,040,000
Transfers In 1,502,255 1,490,002 1,717,085 227,083 15% - 1,502,255
Fund Reserves 593,566 - - - � - 593,566
TOTAL REVENUES 20,567,911 15,300,086 14,198,369 (1,101,717) -7% - 20,567,911
CENTRAL INSURANCE FUND EXPENDITURES
Finance / Risk Management 401,950 313,082 296,136 16,946 5% - 401,950
Human Resources / Employee Benefits 338,420 265,812 207,707 58,105 22% - 338,420
Human Resources / Employee Health Clinic 1,511,930 1,133,946 997,937 136,009 12% - 1,511,930
Non-Departmental 18,315,611 14,091,635 13,685,604 406,031 3% - 18,315,611
TOTAL EXPENDITURES 20,567,911 15,804,475 15,187,384 617,091 4% - 20,567,911
Item # 2
18
Attachment number 13 \nPage
Clearwater, Florida
CAPITAL IMPROVEMENT FUND
Third Quarter Summary
FY 2011/12
The amended 2011/12 Capital Improvement Program budget report is submitted for the City Council's Third Quarter
review. The net proposed amendment is a budget increase in the amount of $851,003. This review provides the
opportunity to examine the status of all active projects and present formal amendments to the project budgets. Fiscally
significant budget increases encompassed within this review are as follows:
The City Council did not previously approve the following Capital Improvement Budget activity:
➢ North Greenwood Athletic Fields — To record a budget increase in the amount of $100,000.00 of General Fund
revenue from operating savings within the Parks and Recreation department. The funding will complete the practice
fields north of the existing field between the library and existing asphalt parking lot.
➢ Miscellaneous Minor Public Art — To record a budget increase in the amount of $91,392.00 of Developer Public
Art Contribution revenue received from Apartments at Lakeside, LLC. This will bring budgeted revenues in line
with actual cash receipts.
➢ Facilities Upgrade and Improvements — To record a budget increase in the amount of $63,841.00 of Sewer
Revenues, representing excess cash equal to interest eamings from the Water & Sewer revenue Bond fund.
All significant budget increases that have been previously approved by the City Council are listed below:
Phillip Jones Park Renovations
CarpenterBright House Field Improvements
City Enterprise Timekeeping System
Main Library Entryway Improvements
Project
Budget Increase
822,490
350,000
185,000
130,000
Council
Approval
07/19/12
09/20/ 12
06/20/ 12
08/02/ 12
19 Item # 2
Attachment number 14 \nPage
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2011/12
I ncrease/
Amdmt Project (Decrease) Transfer Net Budget
# Number Amount Amount Description Amendment
325-91242 (360)
315-91252 (41,617)
Fire Training Facility - CLOSE PROJECT
To record a budget decrease in the amount of $360.00 of
Infrastructure Sales Tax (Penny for Pinellas) revenue and return
these funds back to the Special Development fund. This project
is complete and will be closed.
Station 48 Renovation / Expansion - CLOSE PROJECT
To record a budget decrease in the amount of $41,617.34 of
Infrastructure Sales Tax (Penny for Pinellas) revenue and return
these funds back to the Special Development fund. This project
is complete and will be closed.
(360)
To record a budget decrease in the amount of $4,971.79 of
Infrastructure Sales Tax (Penny for Pinellas) revenue and return
these funds back to the Special Development fund. This project
325-91252 (4,972) is complete and will be closed. (46,589)
Downtown Streetscape Phase II
To record a budget transfer in the amount of $27,620.25 of
Stormwater Utility revenue to project 315-96170, Coastal Basins
315-92275 (27,620) Projects. The construction portion is complete.
327-92275
376-92275
315-92339
315-92822
To record a budget transfer in the amount of $64,949.50 of
Utility R&R revenue as follows; to project 327-96634, Sanitary
Utility Relocation Accommodation in the amount of $30,000.00;
to project 327-96739, Reclaimed Water Distribution System in
the amount of $14,292.50; to project 327-96742, Line Relocation
- Capitalized in the amount of $20,657.00. The construction
(64,950) portion is complete.
To record a budget transfer in the amount of $17,458.50 of 2009
Bond Proceeds to project 376-96634, Sanitary Utility Relocation
Accommodation in the amount of $4,330.00 and to project 327-
96742, Line Relocation - Capitalized in the amount of
(17,459) $13,128.50. The construction portion is complete. (110,028)
39,051
(39,051)
New Sidewalks
To record a budget transfer in the amount of $39,051.46 of
Development Impact Fees revenue from project 315-92822,
Miscellaneous Engineering. This amount is for a portion of a
requested $400,000.00 for new sidewalk in the East Gateway
and Downtown area to improve pedestrian connectivity and
satisfy ADA requirements. This was approved by the City
Council on September 20, 2012.
Miscellaneous Engineering
To record a budget transfer in the amount of $39,051.46 of
Development Impact Fees revenue to project 315-92339, New
Sidewalks. This amount is for a portion of a requested
$400,000.00 for new sidewalk in the East Gateway and
Downtown area to improve pedestrian connectivity and satisfy
ADA requirements. This was approved by the City Council on
September 20, 2012.
39,051
(39,051)
�[iai1�:3�•l
2� * indicates budget amendment only
Attachment number 14 \nPage ;
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2011/12
I ncrease/
Amdmt Project (Decrease) Transfer Net Budget
# Number Amount Amount Description Amendment
315-93272
315-93272
315-93416
315-93416
315-93529
9 325-93608
10 315-93621
11
12
315-93624
315-93628
Bicycle Paths-Bridges
To record a budget decrease in the amount of $525,000.00 of
Other State Grant revenue. This amount is for a portion of a
(525,000) � budgeted grant that was not applied for or is not available.
To record a budget increase in the amount of $896.43 of Florida
Department of Environmental Regulation grant funding for the
Lake Chautauqua Trails. This will bring budgeted revenues in
896 � line with actual cash receipts. (524,104)
(6,712) �
(1,875)
130,000
91,392 �
Marina Pump Out Boat - CLOSE PROJECT
To record a budget decrease in the amount of $6,711.75 of
Florida Department of Environmental Regulation grant revenue.
The Pump Out Boat has been purchased and the project will be
closed.
To record a budget decrease in the amount of $1,875.00 of
Marina Fund revenue and return it to the Marina Operating
Fund. The Pump Out Boat has been purchased and the project
will be closed. (8,587)
Main Library Entryway Improvements - NEW PROJECT
To establish the project and record a budget increase in the
amount of $130,000.00 of General Fund unappropriated
retained earnings. The funding will provide for a new entryway,
fencing and an art element. This was approved by the City
Council on August 2, 2012. 130,000
Miscellaneous Minor Public Art
To record a budget increase in the amount of $91,392.22 of
Developer Public Art Contribution revenue. This funding was
received from Apartments at Lakeside, LLC for condo
construction valued at $12,185,630.00. This will bring budgeted
revenues in line with actual cash receipts. 91,392
North Greenwood Recreation Center Renovation
To record a budget increase in the amount of $3,037.00 of
Insurance Proceeds- Other revenue. This will bring budgeted
3,037 � revenues in line with actual cash receipts.
(200,000) �
350,000
Pier 60 Park Repair and Improvements
To record a budget decrease in the amount of $200,000.00 of
Other State Grants revenue. The grant funding for this project
will not be applied for.
3,037
(200,000)
Carpenter/Bright House Field Improvements
To record a budget increase in the amount of $350,000.00 of
General Fund unappropriated retained earnings. The funding
will provide for a methane gas vapor intrusion detection and
mitigation system and to increase the floor elevation of the new
building being constructed an additional 2 1/2 feet. This was
approved by the City Council on September 20, 2012. 350,000
Item # 2
2 � * indicates budget amendment only
Attachment number 14 \nPage ;
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2011/12
I ncrease/
Amdmt Project (Decrease) Transfer Net Budget
# Number Amount Amount Description Amendment
13 315-93629
14 315-93631
15 315-94817
16
17
18
19
100,000
822,490
North Greenwood Athletic Fields
To record a budget increase in the amount of $100,000.00 of
General Fund revenue from operating savings within the Parks
and Recreation department. The funding will complete the
practice fields north of the existing field between the library and
existing asphalt parking lot. Also included are fencing, paving
and to complete parking improvements on the site.
Phillip Jones Park Renovations - NEW PROJECT
To establish the project and record a budget increase in the
amount of $822,490.00 of unrestricted Solid Waste revenue.
The funding will provide for the closing of a landfill site and
renovate the site to be used as a football stadium for youth
sports. The renovation will include fencing, bleachers, press box,
parking, goal posts and other miscellaneous site amenities. This
was approved by City Council on July 19, 2012.
100,000
822,490
Airpark Maintenance & Repair
To record a budget decrease in the amount of $6,000.00 of
Airpark revenue and return the funds back to the Airpark
(6,000) operating fund. (6,000)
315-94874 185,000
City Enterprise Timekeeping System - NEW PROJECT
To establish the project and record a budget increase in the
amount of $185,000.00 of Administrative Services unallocated
retained earnings. The funding will provide a portion of the
required $250,000.00 for the purchase and installation of
Workforce Timekeeper Software and Hardware to upgrade time
and attendance management of hourly employees across all city
departments. This was approved by City Council on June 20,
2012. 185,000
Coastal Basins Projects
To record a budget transfer in the amount of $27,620.25 of
Stormwater Utility revenue from project 315-92275, Downtown
315-96170 27,620 Streetscape Phase II. The construction portion is complete. 27,620
316-96175 (105,604) �
316-96203
TV Truck & Camera- CLOSE PROJECT
To record a budget decrease in the amount of $105,604.00 of
Lease Purchase revenue. The vehicle was acquired at a lower
cost than estimated. The project is complete and will be closed.
(105,604)
SCBA Equipment- CLOSE PROJECT
To record a budget decrease in the amount of $15,378.00 of
Lease Purchase revenue. The equipment was acquired and the
(15,378) � project is complete and will be closed. (15,378)
�[iai1�:3�•l
22 * indicates budget amendment only
Attachment number 14 \nPage �
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2011/12
I ncrease/
Amdmt Project (Decrease) Transfer Net Budget
# Number Amount Amount Description Amendment
20 315-96377
Pinellas New Mains-Service Lines
To record a budget increase in the amount of $7,642.52 of
Property Owners Share revenue. This will bring budgeted
7,643 � revenues in line with actual cash receipts.
To record a budget transfer in the amount of $1,500,000.00 of
Gas revenue from project 315-96378, Pasco New Mains-Service
Lines. This funding is due to major increase of antiquated main
315-96377 1,500,000 replacement in Pinellas County. 1,507,643
21 315-96378
Pasco New Mains-Service Lines
To record a budget increase in the amount of $3,335.19 of
Property Owners Share revenue. This will bring budgeted
3,335 � revenues in line with actual cash receipts.
To record a budget transfer in the amount of $1,500,000.00 of
Gas revenue to project 315-96377, Pinellas New Mains-Service
Lines. This funding is due to major increase of antiquated main
315-96378 (1,500,000) replacement in Pinellas County. (1,496,665)
22 315-96611
315-96611
315-96611
(198,163)
(1,665,512)
Biosolids Treatment
To record a budget transfer in the amount of $198,162.81 of
Sewer revenue to project 315-96654, Facilities Upgrade and
Improvements. The funding will provide for a portion of the costs
consisting of demolition of existing primary clarifiers, equipment,
electrical and incidentals and the installation of two Salsnes
Filters, filter feed pump, piping, appurtenance and electrical and
instrumentation. This will be performed at the Marshall Street
Water Reclamation Facility. This was approved by City Council
on July 19, 2012.
To record a budget transfer in the amount of $1,665,511.60 of
Sewer Revenue to project 315-96654, Facilities Upgrade and
Improvements. The funding will provide for the rehabilitation of
clarifiers 1-4 and provide Engineering Services during
construction and field observation at the Marshall Street Water
Reclamation Facility. This was approved by City Council on July
19, 2012.
To record a budget increase in the amount of $886.80 of Other
Governmental revenue representing reimbursements from the
City of Safety Harbor. This will bring the project budgeted
887 � revenues in line with actual cash receipts. (1,862,788)
�[iai1�:3�•l
23 * indicates budget amendment only
Attachment number 14 \nPage ;
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2011/12
I ncrease/
Amdmt Project (Decrease) Transfer Net Budget
# Number Amount Amount Description Amendment
23 327-96634
24
Sanitary Utility Relocation Accommodation
To record a budget transfer in the amount of $30,000.00 of
Utility R&R revenue from project 327-92275, Downtown
Streetscape Phase II. The construction portion of the Downtown
30,000 Streetscape Phase II is complete.
To record a budget transfer in the amount of $4,330.00 of 2009
Bond Proceeds from project 376-92275, Downtown Streetscape
Phase II. The construction portion of the Downtown Streetscape
376-96634 4,330 is complete. 34,330
Facilities Upgrade and Improvements
To record a budget transfer in the amount of $198,162.81 of
Sewer revenue from project 315-96611, Biosolids Treatment.
The funding will provide for a portion of the costs consisting of
demolition of existing primary clarifiers, equipment, electrical
and incidentals and the installation of two Salsnes Filters, filter
feed pump, piping, appurtenance and electrical and
instrumentation. This will be performed at the Marshall Street
Water Reclamation Facility. This was approved by City Council
315-96654 198,163 on July 19, 2012.
315-96654
315-96654
376-96654
63,841
1,965,881
295,836
To record a budget transfer in the amount of $300,369.40 of
Sewer Revenues from project 315-96664, WPC R& R and
$1,665,511.60 from project 315-96611, Biosolids Treatment.
The funding will provide for the rehabilitation of clarifiers 1-4 and
provide Engineering Services during construction and field
observation at the Marshall Street Water Reclamation Facility.
This was approved by City Council on July 19, 2012.
To record a budget increase in the amount of $63,840.65 of
Sewer Revenues. This represents excess cash equal to the
interest earnings from 3rd quarter fiscal year 2011 and 1st - 3rd
quarters fiscal year 2012 in the Water & Sewer Revenue Bond
fund.
To record a budget transfer in the amount of $295,835.80 of
2009 Water and Sewer Revenue Bond proceeds from project
376-96742, Line Relocation-Capitalized. The funding will provide
for a portion of the costs consisting of demolition of existing
primary clarifiers, equipment, electrical and incidentals and the
installation of two Salsnes Filters, filter feed pump, piping,
appurtenance and electrical and instrumentation. This will be
performed at the Marshall Street Water Reclamation Facility.
This was approved by City Council on July 19, 2012. 2,523,720
�[iai1�:3�•l
24 * indicates budget amendment only
Attachment number 14 \nPage i
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2011/12
I ncrease/
Amdmt Project (Decrease) Transfer Net Budget
# Number Amount Amount Description Amendment
25 315-96664
26
WPCR&R
To record a budget transfer in the amount of $300,369.40 of
Sewer revenue to project 315-96654, Facilities Upgrade and
Improvements. The funding will provide for the rehabilitation of
four clarifiers and the Engineering Services during construction
and field observation at the Marshall Street Water Reclamation
(300,369) Facility. This was approved by City Council on July 19, 2012. (300,369)
System R & R - Maintenance
To record a budget transfer in the amount of $2,821.68 of Water
Revenue from project 315-96763, Welifield Expansion. The
315-96721 2,g22 Welifield Expansion project is complete and will be closed.
327-96721
27 327-96739
28 376-96742
To record a budget transfer in the amount of $87422 of Utility R
& R Revenue from project 327-96763, Wellfield Expansion. The
874 Welifield Expansion project is complete and will be closed. 3,696
Reclaimed Water Distribution System
To record a budget transfer in the amount of $14,292.50 of
Utility R&R revenue from project 327-92275, Downtown
Streetscape Phase II. The construction portion of the Downtown
14,293 Streetscape Phase II is complete. 14,293
Line Relocation-Capitalized
To record a budget transfer in the amount of $295,835.80 of
2009 Water and Sewer revenue Bond proceeds to project 376-
96654, Facilities Upgrade and Improvements. The funding will
provide for a portion of the costs consisting of demolition of
existing primary clarifiers, equipment, electrical and incidentals
and the installation of two Salsnes Filters, filter feed pump,
piping, appurtenance and electrical and instrumentation. This
will be performed at the Marshall Street Water Reclamation
(295,836) Facility. This was approved by City Council on July 19, 2012.
To record a budget transfer in the amount of $20,657.00 of
Utility R&R revenue from project 327-92275, Downtown
Streetscape Phase II. The construction portion of the Downtown
327-96742 20,657 Streetscape Phase II is complete.
To record a budget transfer in the amount of $13,128.50 of 2009
Bond Proceeds from project 376-92275, Downtown Streetscape
Phase II. The construction portion of the Downtown Streetscape
376-96742 13,129 Phase II is complete. (262,050)
�[iai1�:3�•l
ZrJ * indicates budget amendment only
Attachment number 14 \nPage
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2011/12
I ncrease/
Amdmt Project (Decrease) Transfer Net Budget
# Number Amount Amount Description Amendment
Welifield Expansion - CLOSE PROJECT
To record a budget transfer in the amount of $2,821.68 of Water
Revenue to project 315-96721, System R& R Maintenance. The
Welifield Expansion project is complete and will be closed.
29 315-96763 (2,822)
To record a budget transfer in the amount of $87422 of Utility
R&R Revenue to project 327-96721, System R& R
Maintenance. The Welifield Expansion project is complete and
327-96763 (874) will be closed. (3,696)
TOTALS 851,003 (0) 851,003
�[iai1�:3�•l
26 * indicates budget amendment only
Attachment number 15 \nPage
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2011 to June 30, 2012
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/11 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
PUBLIC SAFETY
Police Protection
91149 Police Homicide Vehicle 150,000 144,508 144,508 144,508 0 C
Sub-Total 150,000 144,508 - 144,508 144,508 - -
91218
91221
91229
91236
91242
91252
91253
91255
91256
91257
91258
91259
91260
91261
91263
91264
91265
Fire Protection
Fire Engine Replacement 1,852,420 1,852,420 1,852,420 1,852,420 0
EMS Capital Equipment 1,144,586 1,144,586 1,144,586 1,031,480 113,106
Replace & Upgrade Airpacks 1,127,000 852,000 852,000 756,007 8,654 87,339
Rescue Vehicle 779,869 779,869 779,869 619,869 156,902 3,098
Fire Training Facility 4,583,820 4,583,820 (360) 4,583,460 4,583,460 0
Station 48 Renovation/Expansion 651,500 651,500 (46,589) 604,911 604,911 0
Main Station (Fire) 8,057,520 8,057,520 8,057,520 666,125 384,650 7,006,745
Exhaust Systems 155,480 155,480 155,480 147,458 8,022
Security Access Systems 90,380 90,380 90,380 37,647 52,733
AED Program 90,550 90,550 90,550 70,113 20,437
Ladder Truck Equipment 150,000 150,000 150,000 143,925 6,075
Radio Replacements 364,640 364,640 364,640 218,845 103,726 42,069
Thermal Imaging Cameras 42,390 42,390 42,390 15,200 27,190
Personal Protection Equipment 928,140 928,140 928,140 607,962 320,178
Extrication Tools 56,000 56,000 56,000 56,000
Fire Hose Replacement 121,050 121,050 121,050 70,545 50,505
EMS Support Vehicles 10,000 10,000 10,000 6,136 3,864
Sub-Total 20,205,345 19,930,345 (46,949) 19,883,396 11,425,967 660,068 7,797,361
TRANSPORTATION
New Street Construction
92146 Druid Road Improvements 4,042,774 4,147,569 4,147,569 1,601,380 73,489 2,472,700
Sub-Total 4,042,774 4,147,569 - 4,147,569 1,601,380 73,489 2,472,700
Major Street Maintenance
92259 Traffic Calming 14,567,941 14,567,941 14,567,941 10,031,267 269,707 4,266,968
92270 Gulf to Bay / Highland Improvemen 1,500,000 1,500,000 1,500,000 348,270 393,876 757,854
92273 Streets and Sidewalks 14,655,222 14,655,222 14,655,222 9,682,000 744,286 4,228,936
92274 Bridge Maintenance & Improvemen 3,315,040 3,315,040 3,315,040 526,643 281,540 2,506,857
92275 Downtown Streetscape- Phase II 3,441,095 3,851,127 (110,028) 3,741,099 2,893,595 389,531 457,972
Sub-Total 37,479,298 37,889,330 (110,028) 37,779,301 23,481,774 2,078,940 12,218,587
C
C
C
Sidewalks and Bike Trail
92339 New Sidewalks 550,849 616,420 39,051 655,471 480,283 65,571 109,617
92342 Beach Connector Trail 1,875,807 1,178,792 1,178,792 1,178,792 0 C
Sub-Total 2,426,656 1,795,211 39,051 1,834,263 1,659,075 65,571 109,617
Intersections
92551 City-Wide Intersection Improvemen
92552 Signal Renovation
92553 New Signal Installation
92558 Intersection Improvements-II
Sub-Total
1,110,848 1,110,848
1,310,698 1,310,698
1,011,789 1,011,789
3,291,910 3,291,910
6,725,245 6,725,245
1,110,848 515,041
1,310,698 1,293,962
1,011,789 807,538
3,291,910 1,473,627
6,725,245 4,090,168
32,089
16,351
18,100
66,540
563,718
385
204,251
1,800,183
2,568,537
Parking
92630 Parking Lot Resurfacing 1,461,603 1,461,603 1,461,603 617,969 843,633
92632 Parking Garage Structure Repair 1,693,432 1,693,432 1,693,432 1,138,509 236,964 317,958
92636 Parking Lot Improvement 2,267,325 2,267,325 2,267,325 1,761,871 505,455
92649 Surf Style Condo-Parking Unit 9,400,000 9,400,000 9,400,000 100,000 9,300,000
92650 Sand Wall Replacement on Ciw Bc 220,000 220,000 220,000 5,250 7,300 207,450
92651 Manadalay Pier Demolition 0 90,000 90,000 1,350 47,196 41,454
Sub-Total 15,042,360 15,132,360 - 15,132,360 3,624,949 291,460 11,215,950
��11�:��
27
Attachment number 15 \nPage ;
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2011 to June 30, 2012
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/11 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Miscellaneous Engineering
92822 Miscellaneous Engineering 611,975 546,404 (39,051) 507,353 409,954 97,399
92839 Downtown Intermodal 575,000 575,000 575,000 519,967 55,033
92840 St. Petersburg Times Property 2,500,000 2,500,000 2,500,000 1,953,319 546,682
Sub-Total 3,686,975 3,621,404 (39,051) 3,582,353 2,883,239 - 699,114
93203
93204
93205
93213
93229
93230
93247
93251
93262
93263
93269
93271
93272
93273
93277
93278
93286
93602
93604
93606
93607
93608
93612
93613
93615
93616
93618
93621
93622
93623
93624
93625
93626
93627
93628
93629
93630
93631
Park Development
Carpenter Field-Infras Rep/Improve 329,380 329,380 329,380 320,327 9,053
Concrete Sidewalk & Pad Repair 692,913 692,913 692,913 649,737 43,176
Com Sprts Cmp Infr Rep/Improve 644,322 665,345 665,345 643,592 5,550 16,202
Park Amenity Purch & Rpicmnt 969,942 969,942 969,942 919,131 9,832 40,978
Tennis Court Resurfacing 738,082 713,082 713,082 682,772 3,950 26,360
Playgrd & Fitness Equip Purch-ReK 1,759,910 1,734,910 1,734,910 1,590,383 144,528
Fitness Equipment Replacement 175,000 175,000 175,000 133,607 26,377 15,016
Morningside Rec Ctr Replacement 3,135,000 3,135,000 3,135,000 240,614 2,894,386
Fencing Replacement Program 1,392,555 1,383,883 1,383,883 1,297,011 3,595 83,277
Public Art Maintenance 1,498 1,498 1,498 1,498
Light Replacement 1,876,595 1,876,595 1,876,595 1,820,399 56,196
Swimming Pool R&R 422,901 506,573 506,573 487,617 18,737 219
Bicycle Paths-Bridges 2,650,000 2,850,000 (524,104) 2,325,896 1,169,557 56,840 1,099,499
Restrooms on Clearwater Beach 813,000 923,000 923,000 722,389 34,945 165,666
Harborview Infra Rep/Impr 635,451 635,451 635,451 503,011 132,441
Long Center Infra Repairs 539,104 506,645 506,645 430,175 1,000 75,470
Parking LoUBike Path Rsr/Imprv 546,943 546,943 546,943 467,576 5,510 73,857
Sp Events Equip Rep & Rpicmnt 140,000 140,000 140,000 87,947 52,053
Brdwlks & Docks Rep & Rpicmnt 295,000 270,000 270,000 203,694 14,791 51,515
Carpenter Complex Clubhouse Rer 3,200,000 3,174,363 3,174,363 3,174,363 0
P&R Cust Mgmt & Fac Sch Sys 60,000 60,000 60,000 54,794 5,206 (0)
Misc Minor Public Art 232,230 232,230 91,392 323,622 93,758 3,000 226,864
McMullen Tennis Complex 400,000 400,000 400,000 6,691 393,309
Ciw. Country Club Repair & Renov� 100,000 98,977 98,977 98,977 0
Aging Well Center 2,279,720 2,311,566 2,311,566 2,249,468 62,098 0
Joe DiMaggio Sports Comp Renov� 3,600,000 3,600,000 3,600,000 3,600,000
Miscellaneous Park & Rec Contrac' 80,000 80,000 80,000 62,958 15,728 1,314
No. Greenwood Rec Ctr Reno 1,093,840 1,093,840 3,037 1,096,877 1,007,961 37,952 50,964
Joe DiMaggio ResUStore/Concess 650,000 650,000 650,000 628,285 3,133 18,582
Capitol Theatre 3,550,000 3,550,000 3,550,000 3,700 3,546,300
Pier 60 Park Repairs and Improven 510,000 510,000 (200,000) 310,000 310,000
Enterprise Dog Park - Phase II 400,000 400,000 400,000 400,000
FDOT Median & ROW Enhanceme 100,000 120,525 120,525 95,141 16,059 9,325
Capital Theater Const (Ruth Eckerc 40,131 40,131 40,131 40,131 0
Carpenter/Bright House Fld Imp 0 2,900,000 350,000 3,250,000 497,820 2,358,028 394,151
North Greenwood Athletic Fields 0 395,000 100,000 495,000 220,154 172,830 102,017
Sid Lickton Complex Renovations 0 150,000 150,000 49,177 91,930 8,893
Phillip Jones Park Renovations 0 0 822,490 822,490 0 0 822,490
Sub-Total 34,053,517 37,822,792 642,815 38,465,607 20,652,918 2,947,090 14,865,599
28
C
9
C
10
11
C
12
13
14
��11�:��
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2011 to June 30, 2012
93403
93405
93408
93410
93411
93412
93413
93414
93415
93416
93429
93490
93495
93496
93497
93499
Attachment number 15 \nPage ;
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/11 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Marine Facilities
Beach Guard Facility Maint
Downtown Boat Slips
Bch Rec Ctr Boat Ramp Rpicmnt
Downtown Boat Slips Maintenance
Clearwater Beach Life Guard Reno
City-wide Seawall Replacement
Utilities/Services Replace
Clearwater Pass Maintenance Drec
Waterway Maintenance
Marina Pump-out Boat
Dock Replacement & Repair
Fuel System R&R
Dock Construction
Marine Fac Dredge/Maint
Docks & Seawalis
Pier 60/Sailing Center Maint
Sub-Total
110,000
12,611,441
1,265,699
30,000
571,985
770,000
433,966
1,000,000
10,000
83,399
389,040
109,792
24,858
621,781
886,085
201,952
19,119,998
110,000
12,607,209
454,530
30,000
571,985
770,000
433,966
1,000,000
10,000
83,399
389,040
109,792
24,858
621,781
886,085
201,952
18,304,597
(8, 587)
(8,587)
110,000 109,884 116
12,607,209 12,072,158 535,051
454,530 454,530 0
30,000 4,047 3,320 22,633
571,985 564,807 7,178
770,000 9,241 9,709 751,050
433,966 405,463 28,504
1,000,000 769,960 230,040 (0)
10,000 1,166 7,240 1,594
74,813 74,813 0
389,040 356,098 32,942
109,792 70,528 39,264
24,858 16,408 8,451
621,781 612,390 5,135 4,257
886,085 552,272 333,813
201,952 173,183 28,768
18,296,011 16,246,947 255,444 1,793,620
C
C
Airpark
94817 Airpark Maint & Repair 110,000 110,000 (6,000) 104,000 89,805 14,195
94846 FBO Bldg Improvements 487,700 487,700 487,700 487,651 47 2
94854 Multi Plane Hangars 706,788 706,788 706,788 706,665 123
94858 Airpark Security Improvements 166,799 166,799 166,799 138,743 28,056
94863 Airpark Runway Repairs 125,000 125,000 125,000 125,000 0 C
94871 Airpark Run/Taxi Exten & Rehab 0 1,875,000 1,875,000 38,330 65,772 1,770,898
Sub-Total 1,596,287 3,471,287 (6,000) 3,465,287 1,586,194 65,819 1,813,274
Libraries
93527 Books & Other Lib Mat - II
93528 Countryside Library Renovation
93529 Main Library Entryway Improve
Sub-Total
5,969,601 5,969,601
300,000 300,000
0 0
6,269,601 6,269,601
5,969,601
300,000
130,000 130,000
130,000 6,399,601
5,413,950 7,227 548,423
61,046 12,114 226,840
130,000
5, 474, 996 19, 341 905, 263
Garage
94233 Motorized Equip-Cash II 914,931 914,931 914,931 822,192 92,739
94234 Motorized Equip - LP II 28,025,407 28,025,407 28,025,407 22,877,006 1,578,126 3,570,275
94238 Police Vehicles 900,001 900,001 900,001 830,425 325 69,251
94240 RNC Police Radio Replacements 0 1,365,305 1,365,305 1,365,305 0
Sub-Total 29,840,340 31,205,645 - 31,205,645 24,529,624 2,943,756 3,732,265
Building Maintenance
94510 Air Cond Replace-City Wide 2,410,646 2,410,646 2,410,646 2,258,753 1,849 150,044
94512 Roof Repairs 612,635 612,635 612,635 483,138 129,497
94514 Roof Replacements 1,690,856 1,690,856 1,690,856 1,137,566 42,151 511,139
94517 Painting of Facilities 940,810 940,810 940,810 512,875 18,485 409,450
94518 Fencing of Facilities 164,811 164,811 164,811 122,415 42,396
94519 Flooring for Facilities 903,952 903,952 903,952 719,071 735 184,146
94521 Elevator Refurbish/Modernization 220,000 220,000 220,000 162,929 6,800 50,271
Sub-Total 6,943,710 6,943,710 - 6,943,710 5,396,746 70,020 1,476,944
General Public City Buildings & Equipment
94624 Harborview Demolition 950,000 950,000 950,000 60,746 5,568 883,686
Sub-Total 950,000 950,000 - 950,000 60,746 5,568 883,686
��11�:��
29
15
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2011 to June 30, 2012
94729
94736
94761
94803
94814
94820
94824
94827
94828
94829
94830
94833
94839
94842
94850
94857
94873
94874
96124
96125
96129
96137
96158
96164
96168
96169
96170
96173
96174
96175
96176
96177
96178
96179
96180
96181
96721
96739
96740
96741
96742
96743
96744
96752
96757
96763
96764
96766
96767
96768
96773
96774
96775
Attachment number 15 \nPage �
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/11 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Miscellaneous
City-wide Connect Infra 1,806,478 1,806,478 1,806,478 1,385,556 420,922
Geographic Information Sys 1,052,726 1,052,726 1,052,726 1,004,175 48,551
Poll Stor Tank Rem/Repl-Gen Fd 473,658 473,658 473,658 244,249 229,408
Environmental Assmt & Clean-up 840,964 840,964 840,964 633,878 119,013 88,073
Network Infra & Server Upgrade 2,235,057 2,235,057 2,235,057 1,655,741 579,316
HR PeopleSoft Upgrade 450,000 450,000 450,000 75,420 374,580
IT Disaster Recovery 325,000 325,000 325,000 256,011 12,614 56,375
Telecommunications Upgrade 379,000 379,000 379,000 243,715 70,483 64,802
Financial Systems Upgrades 651,628 651,628 651,628 170,607 30,897 450,123
CIS Upgrades / Replacement 697,376 697,376 697,376 279,005 418,370
MS Licensing / Upgrades 525,000 525,000 525,000 417,616 71,547 35,836
Computer Monitors 320,000 320,000 320,000 302,647 17,353
Roadway & Traffic Asset Mgt 440,000 440,000 440,000 288,507 4,621 146,871
MSB Pkg Lot Resurf/Imprvmts 400,000 400,000 400,000 12,390 387,610
Backfile Conversion of Records 500,000 500,000 500,000 127,533 372,163 304
Accela Permitting & Code Enforce 100,000 100,000 100,000 14,795 85,205
Citywide Camera System 0 105,000 105,000 105,000 0
City Enterprise Timekeeping Systei 0 0 185,000 185,000 185,000
Sub-Total 11,196,887 11,301,887 185,000 11,486,887 7,111,847 786,339 3,588,701
UTILITIES
Stormwater Utility
Storm Pipe System Improvements
Town Lake
Stev Ck Estuary Restor
FDEP Compliance
Transfer Yard Upgrade
Allen's Creek Improvement Project:
Stormwater System Expansion
Stevenson Creek
Coastal Basin Projects
Alligator Creek Watershed Projects
Tropic Hills Phase I
T.V. Truck & Camera
Allen's Creek Watershed Mgt Plan
Jeffords Street Outfall
Smaliwood Circle
Tropic Hills Phase III
Stormwater Maint St Sweeping Fac
Jeffords Street Channel
Sub-Total
11,113,694
7,979,501
6,337,055
1,008,000
309,325
499,250
757,956
3,374,745
8,382,782
1,666,490
2,315,041
300,000
200,000
0
0
0
0
0
44,243,839
11,240,725
8,396,726
6,337,055
1,008,000
163,374
499,250
757,956
2, 337,122
6,515,558
1,666,490
1,935,005
300,000
200,000
400,000
300,000
2,500,000
376,511
1,200,000
46,133,772
27,620
(105,604)
(77,984)
11,240,725
8,396,726
6,337,055
1,008,000
163,374
499,250
757,956
2, 337,122
6, 543,178
1,666,490
1,935,005
194,396
200,000
400,000
300,000
2,500,000
376,511
1,200,000
46,055,788
8,994,565 779,280
7,735,032 583,879
5,344,822
904,578 103,422
163,374
273,918
60,027
273,897 912,374
1,549,874 172,096
637,059 454,436
1,935,005
194,396
28,227
24,057
55,717
22
28,174,571
83,727
244,433
48,076
35,504
4,490
3,421,717
16
1,466,880
77,815
992,233
(0)
(0) C
225,332
697,929
1,150,850
4,821,208 17
574,995
0 C
0 C 18
200,000
288,046
55,567
2,427,866
285,290
1,195,488
14,459,500
Water System
System R& R- Maintenance 2,215,025 2,213,103 3,696 2,216,799 1,778,525 1,000 437,274
Reclaimed Water Dist Sys 63,147,527 63,885,987 14,293 63,900,279 58,158,376 3,040,505 2,701,398
Water Supply/Treatment 5,520,430 5,520,430 5,520,430 4,532,329 335,110 652,991
System R& R-Capitalized 9,136,996 9,136,996 9,136,996 8,217,107 37,330 882,558
Line Relocation-Capitalized 11,360,667 12,226,536 (262,050) 11,964,486 9,696,695 148,229 2,119,562
Mtr Bkflow Prev Dev/Change 4,204,046 4,204,046 4,204,046 2,511,229 1,692,817
System Expansion 3,249,673 3,249,673 3,249,673 1,664,054 1,585,619
Water Service Lines 4,592,119 4,592,119 4,592,119 3,603,516 2,037 986,566
Water Pick Up Trucks 147,571 134,159 134,159 134,159 0 C
Welifield Expansion 3,206,885 3,191,219 (3,696) 3,187,523 3,187,523 0
RO Plant Exp Res #1 14,786,081 14,786,081 14,786,081 4,698,166 488,206 9,599,709
Water Quality Monitoring Devices 600,000 600,000 600,000 8,255 591,745
RO Plant at Res #2 12,760,070 13,024,815 13,024,815 5,549,226 2,059,383 5,416,206
Rebate Well, Lk, Pnd Irr Abandmt 250,000 250,000 250,000 80,288 169,712
Groundwater Replenishment Facilit 2,457,223 4,594,613 4,594,613 187,726 1,576,858 2,830,030
Automated Meter Reading 3,500,000 3,500,000 3,500,000 3,500,000
Arsenic Treatment WTP #3 544,420 544,420 544,420 24,932 122,250 397,239
Sub-Total 141,678,733 145,654,197 (247,758) 145,406,439 104,032,106 7,810,907 33,563,425
30
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26
27
28
29
Attachment number 15 \nPage ;
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2011 to June 30, 2012
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/11 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Sewer System
96202 WWTP Screw Pump Replacement 3,875,973 3,875,973 3,875,973 1,796,758 155,085 1,924,130
96203 SCBA Equipment 42,540 42,540 (15,378) 27,162 27,162 0 C 19
96204 WWTP UV Disinfections System 500,000 500,000 500,000 500,000
96611 Bio-Solids Treatment 9,986,620 9,654,549 (1,862,788) 7,791,761 7,684,630 107,132 22
96615 Odor Control 2,066,860 2,066,860 2,066,860 1,344,636 578,741 143,483
96619 WWTP Generator Replacements 5,191,064 5,188,419 5,188,419 2,634,089 90,991 2,463,339
96621 WWTP New Presses 3,542,899 3,513,985 3,513,985 1,242,170 2,139,008 132,806
96630 Sanitary Sewer Extension 8,797,894 8,797,894 8,797,894 1,784,093 177,036 6,836,765
96634 Sanitary Util Reloc Accmmdtn 4,565,657 4,482,483 34,330 4,516,813 3,398,508 93,006 1,025,299 23
96645 Laboratory Upgrade & R&R 1,566,259 1,566,259 1,566,259 809,984 33,401 722,874
96654 Facilities Upgrade & Improvement 12,406,663 12,170,162 2,523,720 14,693,882 4,774,905 5,218,890 4,700,087 24
96664 WPC R& R 17,568,255 18,037,432 (300,369) 17,737,063 14,368,403 1,281,417 2,087,243 25
96665 Sanitary Sewer R&R 29,313,455 28,082,809 28,082,809 17,587,468 1,054,487 9,440,854
96666 WWTP East Bypass & NE Pump 2,149,534 2,586,522 2,586,522 1,834,525 604,485 147,512
96670 Poll Stor Tank Remov-WPC 207,756 207,756 207,756 201,265 6,490
96686 Pump Station Replacement 17,076,977 17,076,977 17,076,977 13,237,325 212,708 3,626,944
Sub-Total 118,858,406 117,850,619 379,515 118,230,135 72,725,921 11,639,255 33,864,959
96358
96365
96367
96374
96376
96377
96378
96379
96381
96382
96384
96385
96386
96387
Gas System
Environmental Remediation
Line Relocation-Pinellas Maint
Gas Meter Change Out-Pinellas
Line Relocation-Pinellas Capital
Line Relocation - Pasco Maint
Pinellas New Main / Service Lines
Pasco New Mains / Service Lines
Pasco Gas Meter Change Out
Line Reloc-Pasco-Capital
Gas Inventory - Work Mgmt Sys
Gas Building Renovation
Gas Main Extensions
Expanded Energy Conservation
Natural Gas Vehicle
Sub-Total
2,104,794
1,756,927
1,390,000
3,136,983
730,000
17,454,339
11,469,468
920,000
755,000
992,000
1,049,675
1,357,845
1,025,709
2,300,000
46,442,740
2,104,794
1,756,927
1,390,000
3,136,983
730,000
17,485,651
11,472,995
920,000
755,000
992,000
1,049,675
1,557,845
1,025,709
2,500,000
46,877,578
1,507,643
(1,496,665)
10,978
2,104,794
1,756,927
1,390,000
3,136,983
730,000
18,993,293
9,976,330
920,000
755,000
992,000
1,049,675
1,557,845
1,025,709
2,500,000
46,888,556
1,186,987
472,878
385,540
2,101,668
58,683
15,499,384
8,275,993
136,662
2,535
813,865
480,880
844,642
776,620
2,259,038
33,295,375
323,564
100,050
23,230
446,844
594,242
1,284,049
1,004,460
935,266
671,317
3,493,909
1,700, 337
783,338
752,465
178,135
568,795
713,203
249,089
217,731
13,146,337
Solid Waste
96426 Facility R& R 1,816,745 1,832,608 1,832,608 1,393,961 438,647
96438 Vehicle Acquisition 793,121 777,258 777,258 777,258 0 C
96443 Res Container Acquisition-II 1,081,741 1,081,741 1,081,741 720,034 95,494 266,213
96444 Comm Container Acquisition-II 2,200,020 2,200,020 2,200,020 1,484,538 16,283 699,199
Sub-Total 5,891,627 5,891,627 - 5,891,627 4,375,790 111,777 1,404,059
Utility Miscellaneous
96516 Citywide Aerial Photo 159,533 159,533 159,533 151,596 7,937
96523 Pub Utilities Adm Bldg R&R 352,184 352,184 352,184 238,808 113,376
Sub-Total 511,717 511,717 - 511,717 390,404 - 121,313
Recycling
96804 Recycling Carts/Dumpsters 671,925 671,925 671,925 556,755 2,040 113,130
96805 Recyc Expan/Prom/R&R 1,241,525 1,241,525 1,241,525 708,557 532,968
Sub-Total 1,913,450 1,913,450 - 1,913,450 1,265,312 2,040 646,097
TOTAL ALL PROJECTS 559,269,501 570,488,449 851,003 571,339,451 374,230,555 33,761,986 163,346,909
��11�:��
31
20
21
Amdmt Project
Number Number
Planning Programs
1 99857
Planning Program
Totals:
Attachment number 16 \nPage
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2011 - June 30, 2012
Increase/
(Decrease) Intrafund
Amount Transfer
Public Safety Programs
2 99247
3 99248
4 99249
5 99251
6 99317
Amount Description
Stimulus - Electronic Plan Submittal & Rev
To record a budget increase of $45,000 representing
reimbursement revenue. This will bring the budget in line
45,000 with actual receipts.
45,000
60,658
50,000
(12)
11,467
RRT - Investigative Cost Recovery - NEW PROJECT
To establish the project and transfer $45,672 in fines,
forfeitures and penalties revenue from project 181-99329,
Investigative Cost Recovery. This project was approved by
Council on July 19, 2012 to fund the Investigative Cost
45,672 Recovery portion of the Report Review Grant.
2012 Report Review Team Program - NEW PROJECT
To establish the project and record an increase of $60,658
in grant revenue from the Department of Justice, Bureau of
Justice Assistance. This project was approved by Council
on July 19, 2012 to fund the next phase of the program and
an additional 0.75 FTE.
Firing Range Improvements - NEW PROJECT
To establish the project and record a budget increase of
$50,000 in other governmental revenue from the FBI for
improvements to make the Police Department's District III
training facility a joint use facility. This project was
approved by Council on July 19, 2012.
Patrol Camera Program - CLOSE PROJECT
To record a budget decrease of $12.00 in Other State
Grant revenue to bring the budget in line with actual
revenue received and close the project.
Police Education Fund
To record a budget increase of $11,466.72 in Police
Education fine revenue to bring the budget in line with
actual revenue received.
Net Budget
Amendment
45,000
45,000
45,672
60,658
50,000
(12)
11,467
Item # 2
32
Amdmt Project
Number Number
7 99329
8 99330
9 99387
Attachment number 16 \nPage ;
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2011 - June 30, 2012
Increase/
(Decrease) Intrafund
Amount Transfer
54,009
Amount Description
Investigative Cost Recovery
To record a budget increase of $54,008.61 representing
$39,985.30 in fines, forfeitures and penalties revenue;
$10,175.82 in grant revenue; and $3,847.49 in other
governmental revenue. This will bring the budget in line
with actual revenue received.
To record a transfer of $45,672.00 in fines, forfeitures and
penalties revenue to project 181-99247, RRT - Investigative
Cost Recovery. This transfer was approved by Council on
July 19, 2012 to fund any differences in the grant funding
(45,672) for the Report Review Team Program.
FL Contraband Forfeiture Fund
To record a budget increase of $90,798.34 representing
fines, forfeitures and penalties. This will bring the budget in
90,798 line with actual revenue received.
3,170
Public Safety Program
Totals: 270,089
Community Development Projects:
� ••.�
11 99638
12 99644
Federal Forfeiture Sharing
To record a budget increase of $3,169.67 in grant
revenue. This will bring the budget in line with actual
revenue received.
Housing Rehab 2012
To record a budget transfer of $21.12 of the remaining
Community Development Block Grant revenue in order to
close projects 99638, 99644, and 99699 at year end. This
transfer represents $1.66 from project 181-99638, Public
Facilities 2011; $17.00 from 181-99644, Infill Housing 2011;
21 and $2.46 from 181-99699, Economic Development 2012.
Public Facilities 2011 - CLOSE PROJECT
To record a budget transfer of $1.66 of the remaining
Community Development Block Grant revenue to project
181-99601, Housing Rehab 2012, in order to close project
(2) 99638 at year end.
Infill Housing 2011 - CLOSE PROJECT
To record a budget transfer of $17.00 of the remaining
Community Development Block Grant revenue to project
181-99601, Housing Rehab 2012, in order to close project
(17) 99644 at year end.
Net Budget
Amendment
8,337
90,798
3,170
270,089
Item # 2
33
21
�2)
(17)
Amdmt Project
Number Number
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2011 - June 30, 2012
Increase/
(Decrease) Intrafund
Amount Transfer Amount Description
13 99699
Community Development Projects:
Totals: -
Miscellaneous Programs:
14 99851 234,612
15 99871 350
16 99872 150,000
17 99908 404,378
18 99910 30,191
19 99970 2,448
Miscellaneous Programs
Tota I: 821,978
Grand
Total: 1,137,067
Attachment number 16 \nPage ;
Economic Development 2012 - CLOSE PROJECT
To record a budget transfer of $2.46 of the remaining
Community Development Block Grant revenue to project
181-99601, Housing Rehab 2012, in order to close project
(2) 99699 at year end.
Special Events
To record a budget increase of $234,612.08 representing
$16,104.63 in rental income; $107,620.84 in sponsorship
revenue; $1,900.00 in memberships and registrations;
$44,838.26 in sales; $45.05 in donations; and $64,103.30 in
reimbursement revenue. This will bring the budget in line
with actual revenue received.
State Brownfield Redevelop
To record a budget increase of $349.58 in interest revenue
to bring the budget in line with actual receipts for the year.
Coordinated Child Care Ross Norton
To record a budget increase of $150,000 in other
governmental revenue to recognize fiscal year 2011/12
funding from JWB Children's Services Council; as approved
by the Council on November 15, 2011.
Police - Outside Duty
To record a budget increase of $404,377.50 in Police
Service revenue to reflect actual receipts for extra duty jobs.
Library Special Account
To record a budget increase of $30,190.52 in donation
revenue to bring the budget in line with actual receipts for
the year.
Tree Replacement
To record a budget increase of $2,448.00 in fine, forfeiture
and penalty revenue to bring the budget in line with actual
revenue received.
34
Net Budget
Amendment
�2)
234,612
350
150,000
404,378
30,191
2,448
821,978
1,137,067
Item # 2
SPECIAL PROGRAM STATUS SUMMARY
THIRD QUARTER REVIEW: October 1, 2011 to June 30, 2012
Actual Expenditures
Budget Amended Revised Project
10/01/2011 Prev Qtr Amdmt Budget To Date
Attachment number 17 \nPage
Open Available Amend
Encumbr Balance Status Ref
PLANNWG PROGRAMS
99144 Boos Development Mitigation 250,000 250,000 - 250,000 250,000 - - C
99856 Stimulus - LEED Training Certification 18,000 18,000 - 18,000 16,692 - 1,308
99857 Stimulus - Electronic Plan Submittal & Re� 244,000 244,000 45,000 289,000 149,927 - 139,073
99858 Stimulus - Clearwater Energy Strategies 350,000 350,000 - 350,000 321,015 - 28,985
Sub-Total 862,000 862,000 45,000 907,000 737,634 - 169,366
99201
99202
99203
99247
99248
99249
99250
99251
99252
99253
99255
99256
99258
99261
99264
99277
99279
99281
99316
99317
99325
99329
99330
99331
99350
99356
99364
99387
99421
99601
99602
99604
99605
99606
99627
99628
99629
99637
99638
99639
99640
99641
99643
99644
99645
99646
99698
99699
PUBLIC SAFETY PROGRAMS
RNC Police Overtime - 838,000 - 838,000 18,212 - 819,788
RNC Support - 400,000 - 400,000 1,781 32,715 365,504
RNC Fire - 246,000 - 246,000 20,864 30,814 194,322
RRT - Investigative Cost Recovery - - 45,672 45,672 - - 45,672
2012 Report Review Team Program - - 60,658 60,658 - - 60,658
Firing Range Improvements - - 50,000 50,000 - - 50,000
Americorps 2012 - 255,481 - 255,481 106,846 - 148,635
Patrol Camera Program - 30,000 (12) 29,988 29,988 - -
CATFHT Enhancement Program - 346,159 - 346,159 86,897 - 259,262
Report Review Team Pilot Program - 74,412 - 74,412 50,130 - 24,282
AmeriCorp Clearwater 2011 242,882 242,882 - 242,882 227,957 - 14,925
Human Trafficking Task Force Contd 146,150 146,150 - 146,150 76,410 - 69,740
Pedestrian Safety Enhancement 50,000 42,842 - 42,842 42,842 - -
Americorps Clearwater 2010 188,653 188,653 - 188,653 188,653 - 0
School Resource Officers 863,943 863,943 - 863,943 801,498 - 62,445
Clearwater Human Trafficking 500,000 495,413 - 495,413 495,413 - 0
Police Recruitments 65,155 65,155 - 65,155 46,687 - 18,468
Fed Forfeitures - Treasury 146,456 147,862 - 147,862 120,013 - 27,849
Police Volunteers 115,421 115,421 - 115,421 108,744 - 6,677
Police Education Fund 1,118,454 1,150,367 11,467 1,161,834 1,063,964 - 97,870
Citizen's Police Academy 39,113 39,113 - 39,113 30,356 - 8,757
Investigative Recovery Costs 1,596,619 1,657,744 8,337 1,666,081 1,440,725 7,301 218,055
FL Contraband Forfeiture Fnd 846,110 974,003 90,798 1,064,801 600,946 - 463,855
Law Enforcement Trust Fund 2,861,705 2,842,633 - 2,842,633 2,591,740 51,322 199,571
Vehicle Replacement Fund 179,221 199,605 - 199,605 - - 199,605
Safe Neighborhood Program 515,046 515,046 - 515,046 442,436 - 72,610
Crime Prevention Program 23,195 24,204 - 24,204 23,537 - 667
Federal Forfeiture Sharing 1,406,082 1,526,379 3,170 1,529,549 991,377 169,813 368,359
Sub-Total 10,904,205 13,427,467 270,089 13,697,556 9,608,015 291,965 3,797,576
COMMUNITY DEVELOPMENT
Housing Consulting Service 115,000 115,000 - 115,000 49,334 - 65,666
Housing Rehab 2012 362,062 438,699 21 438,720 234,973 - 203,747
Program Administration 2012 167,648 167,648 - 167,648 127,329 - 40,319
Relocation/Demolition 2012 - 36,098 - 36,098 - - 36,098
Infill Housing 2012 25,000 118,659 - 118,659 - - 118,659
Public Services 2012 141,351 141,351 - 141,351 114,982 26,369 -
CDBG-R East Gateway Fa�ade Imprmt 80,000 83,090 - 83,090 83,090 - 0
CDBG-R East Gateway Sidewalk Imprmt 146,395 143,305 - 143,305 143,305 - (0)
CDBG-R Program Administration 25,154 25,154 - 25,154 25,154 - -
Public Services 2010 149,632 133,691 - 133,691 133,691 - (0)
Public Facilities 2011 346,306 185,269 (2) 185,267 185,267 - 0
Economic Development 2011 10,000 9,998 - 9,998 9,998 - (0)
Housing Rehab 2011 752,445 752,445 - 752,445 134,722 - 617,723
Program Administration 2011 200,987 157,032 - 157,032 157,032 - 0
Relocation/Demolition 2011 44,263 8,165 - 8,165 7,475 690 -
Infill Housing 2011 483,679 161,057 (17) 161,040 161,040 - (0)
Public Services 2011 171,102 154,361 - 154,361 154,361 - -
NSP2 Administration 200,088 200,088 - 200,088 103,531 - 96,557
Public Facilities 2012 132,180 152,180 - 152,180 2,375 149,805 -
Economic Development 2012 10,000 10,002 (2) 10,000 10,000 - (0)
Sub-Total 3,563,292 3,193,292 - 3,193,292 1,837,659 176,864 1,178,769
Item # 2
35
10
m
12
13
SPECIAL PROGRAM STATUS SUMMARY
THIRD QUARTER REVIEW: October 1, 2011 to June 30, 2012
99538
99562
99704
99802
99804
99835
99844
99846
99851
99855
99862
99863
99868
99869
99871
99872
99873
99908
99910
99925
99927
99928
99950
99970
99982
99997
SOCIAL SERVICES
Affordable Housing Imp Fees
HUD Special Education
MARINE
Sembler Mitigation Project
Actual Expenditures
Budget Amended Revised Project
10/01/2011 Prev Qtr Amdmt Budget To Date
Attachment number 17 \nPage ;
Open Available Amend
Encumbr Balance Status Ref
414,586 419,704 - 419,704 163,019 - 256,685
30,000 30,000 - 30,000 26,800 - 3,200
Sub-Total 444,586 449,704 - 449,704 189,819 - 259,885
666,498 676,621
Sub-Total 666,498 676,621
676,621 134,480
676,621 134,480
542,141
542,141
MISCELLANEOUS PROGRAMS
Brownfield Revolving Loan 1,200,000 1,200,000 - 1,200,000 225,733 - 974,267
City Manager's Flexibility Fund 807,432 803,465 - 803,465 803,465 - 0
JWB Programmer N. Greenwood 339,780 339,780 - 339,780 306,835 - 32,945
United Way 6,080 6,080 - 6,080 5,140 - 940
Economic Development - QTI 78,585 78,585 - 78,585 52,116 - 26,469
Special Events 6,439,297 7,115,916 234,612 7,350,528 7,043,559 32,500 274,469
EPA Brownfield Recovery Assessment 400,000 400,000 - 400,000 396,653 3,347 -
Employee Health Clinic 1,750,000 1,772,366 - 1,772,366 1,772,366 - (0)
Pension Changes 200,000 200,000 - 200,000 130,959 - 69,041
Federal Early Retiree Reinsurance 115,507 651,500 - 651,500 231,439 - 420,061
Health Prevention Program 35,185 72,617 - 72,617 93,726 243 (21,352)
State Brownfields Redevelopment Acct 162,921 163,828 350 164,177 119,746 - 44,431
Coordinated Child Care - Ross Norton 186,657 186,657 150,000 336,657 197,121 - 139,536
Coordinated Child Care -No. Greenwood 221,741 221,741 - 221,741 143,275 - 78,466
Police - Outside Duty 5,855,132 6,521,183 404,378 6,925,560 6,746,174 - 179,386
Library Special Account 675,860 675,860 30,191 706,050 594,875 - 111,175
Peg Access Support 838,261 838,261 - 838,261 788,374 - 49,887
Emergency Operations 5,125,907 3,360,601 - 3,360,601 2,966,111 13,076 381,414
Nagano Sister City Program 90,737 90,737 - 90,737 68,532 - 22,205
IDB Fees 54,131 54,131 - 54,131 32,830 - 21,301
Tree Replacement Project 1,114,226 1,123,562 2,448 1,126,010 656,684 - 469,326
EMS Incentive/Recognition 69,700 69,700 - 69,700 41,088 - 28,612
Main Library Field Trust 115,571 115,571 - 115,571 59,355 - 56,216
Sub-Total 25,882,710 26,062,141 821,978 26,884,118 23,476,156 49,166 3,358,796
TOTAL ALL PROJECTS 42,323,290 44,671,224 1,137,067 45,808,291 35,983,763 517,995 9,306,533
Item # 2
36
14
15
16
17
18
19
Revenues
Interest Earnings
Fee in Lieu of Drainage Retention
Open Space Fees
Recreation Facility Impact Fees
Recreation Land Impact Fees
Transportation Impact Fees
Expenditures
Transfer to Capital Improvement Fund
Attachment number 18 \nPage
City of Clearwater
SPECIAL DEVELOPMENT FUND
Third Quarter
FY 2011/12
Increase/
(Decrease)
500,000
77,900
3,100
(16,800)
(7,300)
62,000
Description
An increase Interest Earnings to bring the budget in line
with actual receipts and estimated receipts for the
remaining months of the year.
An increase Fee in Lieu of Drainage Retention to bring
the budget in line with actual receipts for the year.
An increase Open Space Fees to bring the budget in line
with actual receipts for the year.
A decrease Recreation Facility Impact Fees to bring the
budget in line with actual receipts for the year.
A decrease Recreation Land Impact Fees to bring the
budget in line with actual receipts for the year.
An increase Transportation Impact Fees to bring the
budget in line with actual receipts for the year.
$ 618,900 Net Revenue Amendments
Third quarter expenditure amendments reflect a return of
$360.00 in Sales Tax Infrastructure revenue from closed
public art project 325-91242, Fire Training Facility; the
return of $41,617.34 in Sales Tax Infrastructure revenue
from closed capital project 315-91252, Station 48
Renovation/Expansion; and the return of $4,971.79 in
Sales Tax Infrastructure revenue from closed public art
(46,949) project 315-91252, Station 48 Renovation/Expansion.
$ (46,949) Net Expenditure Amendments
37
I[�'ii�:3�•l
Revenues:
Ad Valorem Taxes
Infrastructure Tax
Interest Earnings
Fee In Lieu of Drainage Retention
Open Space Fees
Recreation Facility Impact Fees
Recreation Land Impact Fees
Transportation Impact
Local Option Gas Tax
Allocation of Designated Reserves
Expenditures:
Transfer to Capital Improvement Fund
Road Millage
Infrastructure Tax
Transportation Impact fees
Local Option Gas Tax
Attachment number 19 \nPage
SPECIAL REVENUE FUNDS
Third Quarter: October 1, 2011 - June 30, 2012
Original First Quarter Mid Year Third Quarter
Budget Amended Budget Amended Budget Amended Budget
2011/12 2011/12 2011/12 2011/12 Amendments
SPECIAL DEVELOPMENT FUND
1,802,780 1,802,780 1,802,780 1,802,780
8,137,000 8,137,000 8,137,000 8,137,000
35,000 35,000 35,000 535,000 500,000
- - - 77,900 77,900
20,000 20,000 20,000 23,100 3,100
25,000 25,000 25,000 8,200 (16,800)
25,000 25,000 25,000 17,700 (7,300)
125,000 125,000 125,000 187,000 62,000
1,400,000 1,400,000 1,400,000 1,400,000
- - 150,000 150,000
11,569,780 11,569,780 11,719,780 12,338,680 618,900
1, 795, 360 1, 795, 360 1, 795, 360 1, 795, 360
6,440,570 6,440,570 6,585,078 6,538,129 (46,949)
290,000 290,000 290,000 290,000
1,396,030 1,396,030 1,396,030 1,396,030
9,921,960 9,921,960 10,066,468 10,019,519 (46,949)
38
��11�:��
Revenues:
CDBG Program Income
Interest Earnings
Grant Funds
Other Governmental Revenue
Police Fines and Court Proceeds
Donations
Sales
Rentals
Sponsorships
Memberships/Registrations
Contractual Services
Transfers from General Fund
Sister City Program
Special Events
Transfers from Central Insurance Fund
Expenditures:
CDBG/Home Funds
Planning
Public Safety
Community Development
Social Services
Marine
Sister City Program
Special Event Funding
Other Miscellaneous Programs
Attachment number 19 \nPage ;
SPECIAL REVENUE FUNDS
Third Quarter: October 1, 2011 - June 30, 2012
Original First Quarter Mid Year Third Quarter
Budget Amended Budget Amended Budget Amended Budget
2011/12 2011/12 2011/12 2011/12 Amendments
SPECIAL PROGRAM FUND
1,338,560 1,338,560 968,560 968,560
250,000 293,687 293,898 294,248 350
- 1,232,412 1,311,439 1,385,431 73,991
- 11,732 11,732 215,580 203,847
- 739,262 932,281 1,481,357 549,076
- 499 2,251 32,487 30,236
- 82,746 462,102 506,940 44,838
- 19,277 33,938 50,042 16,105
- 75,022 98,222 205,843 107,621
- 2,700 5,400 7,300 1,900
- 39,592 79,576 188,679 109,103
- - 1,080,033 1,080,033
3,000 3,000 3,000 3,000
70,000 70,000 70,000 70,000
- 22,366 (1,342,940) (1,342,940)
1,661,560 3,930,856 4,009,493 5,146,560 1,137,067
1, 338, 560 1, 338, 560 1, 338, 560 1, 338, 560
- - - 45,000 45,000
- 929,211 2,523,262 2,793,351 270,089
- - (370,000) (370,000)
- 5,118 5,118 5,118
- 10,123 10,123 10,123
3,000 3,000 3,000 3,000
70,000 70,000 70,000 70,000
- 1,324,844 179,430 1,001,408 821,978
1,411,560 3,680,856 3,759,493 4,896,560 1,137,067
39
��11�:��
Attachment number 20 \nPage
City of Clearwater, Florida
ADMINISTRATIVE CHANGE ORDERS
Third Quarter Review
FY 2011 / 12
In accordance with City of Clearwater Code Section 2.564(2), the City Manager may approve and execute change orders
without City Council approval within certain limitations.
The following change orders have been administratively approved since the last report to the Council based on the code
specified criteria:
l. Increases do not exceed 10% over Council approved amount on a cumulative basis.
2. Change does not change the scope of a project.
3. Price increases do not require additional appropriation to the project.
4. Contract price decreases may be approved without limitation.
5. The time for completion may not be extended by more than sixty (60) days, in any one change or
cumulatively far the same project.
%%%%%
07/10/12 Administrative Change Order #4 and Final — Cleveland Sir�eet Sir�eetscape Project
— Phase 2(08-0055-EN). This change arder is for the purpose of adjusting the
contract to actual items used based on field conditions in order to close the
contract. This change order results in a net decrease to the contract.
MTM Contractors, Inc. (207,267.49)
07/10/12 Administrative Change Order #1 and Final — 2011 Sireet Resurfacing Contr�act
(11-0024-EN). This change order is far the purpose of adjusting the contract to
actual items used based on field conditions in order to close the contract. This
change order results in a net decrease to the contract.
R.E. Purcell Construction Co., Inc. (246,790.07)
07/11/12 Administrative Change Order #1 and Final — Skycrest Reclaimed Water System —
CSX and Keene Road ,Iack & Bore (10-0026-UT). This change order is far the
purpose of adjusting the contract to actual items used based on field conditions in
order to close the contract. This change order results in a net decrease to the
contract.
Gregory Electric, Inc. (57,317.10)
07/11/12 Administrative Change Order #1 and Final — Lift Station No. 26 & 74
Rehabilitation (09-0044-UT). This change order is for the purpose of adjusting
the contract to actual items used based on field conditions in order to close the
contract. This change order results in a net decrease to the contract.
TLC Diversified, Inc. (188,414.04)
07/23/12 Administrative Change Order #1 — Gulf to Bay Blvd/Highland Avenue
Improvements Project (08-0051-EN). This change order is far the purpose of
adjusting and adding quantities used in the field and adds 30 days to the contract.
This change order results in a net increase to the contract.
Gibbs & Register, Inc. 12,486.37
07/30/12 Administrative Change Order #1 and Final — Pollution Prevention at Two
Locations (10-0029-EN). This change order is far the purpose of adjusting the
contract to actual items used based on field conditions in order to close the
contract. This change order results in a net decrease to the contract.
Kamminga & Roodvoets, Inc. (22,874.64)
4o Item # 2
Attachment number 20 \nPage ;
City of Clearwater, Florida
ADMINISTRATIVE CHANGE ORDERS
Third Quarter Review
FY 2011 / 12
08/13/12 Administrative Change Order #1 and Final — Marshall Sireet APCF Storage
Building (11-0036-UT). This change order is far the purpose of adjusting the
contract to actual items used based on field conditions in order to close the
contract. This change order results in a net decrease to the contract.
Angle & Schmid, Inc. (13,463.00)
08/29/12 Administrative Change Order #1 and Final — Glen Oaks/Palmetto Reclaimed
Water System (08-0043-UT). This change order is for the purpose of adjusting the
contract to actual items used based on field conditions in order to close the
contract. This change order results in a net decrease to the contract.
Volt Information Sciences, Inc. (525,118.76)
41 Item # 2
Attachment number 21 \nPage
ORDINANCE NO. 8361-12
AN ORDiNANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE OPERATING BUDGET FOR THE FISCAL
YEAR ENDiNG SEPTEMBER 30, 2012 TO REFLECT
INCREASES AND DECREASES IN REVENUES AND
EXPENDiTURES FOR THE GENERAL FUND, SPECIAL
PROGRAM FUND, SPECIAL DEVELOPMENT FUND, WATER
AND SEWER FUND, SOLID WASTE FUND, RECYCLING
FUND, GAS FUND, MARINE FUND, AIRPARK FUND,
HARBORVIEW FUND, AND ADMINISTRATIVE SERVICES
FUND, AS PROVIDED HEREIN; PROVIDiNG AN EFFECTIVE
DATE.
WHEREAS, the budget for the fiscal year ending September 30, 2012, for operating
purposes, including debt service, was adopted by Ordinance No. 8285-11; and
WHEREAS, at the Third Quarter Review it was found that an increase of $7,054,849
is necessary for revenues and an increase of $2,886,065 is necessary for expenditures; and
WHEREAS, a summary of the amended revenues and expenditures is attached
hereto and marked Exhibit A; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to
provide for the expenditure of money for proper purposes not contained in the budget as
originally adopted due to unforeseen circumstances or emergencies arising during the fiscal
year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Section 1 of Ordinance No. 8285-11 is amended to read:
Pursuant to the Amended City Manager's Annual Report and Estimate for the
fiscal year beginning October 1, 2011 and ending September 30, 2012 a copy
of which is on file with the City Clerk, the City Council hereby adopts an
amended budget for the operation of the City, a copy of which is attached
hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READiNG
PASSED ON SECOND AND FINAL
READiNG AND ADOPTED
Approved as to form:
George N. Cretekos, Mayor
Attest:
Pamela K. Akin, City Attorney Rosemarie Call, City Clerk
I[�'ii�:3�•l
42 Ordinance No. 8361-12
General Fund:
Property Taxes
Franchise Fees
Utility Taxes
Licenses, Permits & Fees
Sales Tax
Communications Services Tax
Intergovernmental Revenues
Charges for Current Services
Fines & Forfeitures
Interest Income
M isce Ila neous
Interfund Charges / Transfers In
Transfer from Surplus
EXHIBIT A
2011-12 BUDGET REVENUE
First Third
Quarter Mid Year Quarter
Original Amended Amended Amended
Budget Budget Budget Budget
2011/12 2011/12 2011/12 2011/12
35,888,190
10,560,000
13,290,250
3,650,000
5,350,000
6,150,000
11,173,120
3,717,480
594,000
895,000
829,590
17,013,440
35,888,190
10,560,000
13,290,250
3,650,000
5,350,000
6,150,000
11,173,120
3,717,480
594,000
895,000
829,590
19,372,526
1,918,427
35,888,190
10,560,000
13,290,250
3,650,000
5,350,000
6,150,000
11,304,603
3,857,480
594,000
895,000
830,890
19,402,130
3,140,043
36,095,160
9,670,000
12,835,250
3,895,000
5,680,000
5,990,000
13,601,514
3,948,980
1,002,500
595,000
1,054,365
19,402,130
3,620,043
Attachment number 22 \nPage
Budget
Amendment
206,970
(890,000)
(455,000)
245,000
330,000
(160,000)
2,296,911
91, 500
408,500
(300,000)
223,475
480,000
Total, General Fund 109,111,070 113,388,583 114,912,586 117,389,942 2,477,356
Special Revenue Funds:
Special Development Fund
Special Program Fund
Utility & Other Enterprise Funds:
Water & Sewer Fund
Stormwater Utility Fund
Solid Waste Fund
Gas Fund
Recycling Fund
Airpark Fund
Marine Fund
Clearwater Harbor Marina
Parking Fund
Harborview Center Fund
Internal Service Funds:
Administrative Services Fund
General Services Fund
Garage Fund
Central Insurance Fund
11,569,780 11,569,780 11,719,780 12,338,680 618,900
1,661,560 3,930,856 4,009,493 5,146,560 1,137,067
67,769,990
16,024,180
19,250,350
35,880,010
2,868,000
239,000
4,693,980
409,200
4,594,400
61, 390
8,838,250
4,407,330
12,235,440
19,116,920
67,920,290
16,065,790
19,343,610
38,220,147
2,926,971
415,220
4, 708,170
411, 780
4,629,893
61, 390
8,904,620
4,441,920
12,271,270
19,178,386
67,920,290
16,065,790
19,855,810
38,495,147
2,886,971
415,220
4,628,170
411, 780
4,719,893
96,580
9,009,620
4,441,920
12,271,270
20,567,911
67,984,131
16,065,790
20,829,940
40,050,647
2,888,151
415,220
4,630,045
411, 780
4,719,893
136,580
9,194,620
4,441,920
12,271,270
20,567,911
63,841
974,130
1,555,500
1,180
1,875
40,000
185,000
Total, All Funds 318,730,850 328,388,676 332,428,231 339,483,080 7,054,849
Ordir���1#f�3�1-12
43
General Fund:
City Council
City Manager's Office
City Attorney's Office
City Auditor's Office
Economic Development & Housing S
Engineering
Finance
Fire
Human Resources
Library
Marine & Aviation
Non-Departmental
Office of Management & Budget
Official Records & Legislative Svcs
Parks & Recreation
Planning & Development
Police
Public Communications
Public Services
Allocation to Reserves
EXHIBIT A (Continued)
2011-12 BUDGET EXPENDITURES
Original
Budget
2011/12
261,050
1,190,800
1,514,610
190, 340
1,199,880
7,136,150
2,130,100
22,041,120
1,030,420
5,614,650
550,530
3,079,970
293,740
1,018,520
19,408,310
4,517,140
35,109,050
885,430
1,647,430
291,830
First
Quarter
Amended
Budget
2011/12
261,830
1,201,300
1,527,060
192,610
1,307,683
7,194,970
2,155,530
22,067,720
1,041,050
5,680,890
554,600
6,579,970
297,270
1,025,710
19, 569,150
4,679,380
35,203,070
894,440
1,662,520
291,830
Mid Year
Amended
Budget
2011/12
273,830
1,201,300
1,527,060
192,610
1,307,683
7,194,970
2,165,530
22,242,720
1,065,270
5,680,890
634,600
7,663,970
297,270
1,025,710
19, 569,150
4,679,380
35,341,853
894,440
1,662,520
291,830
Third
Quarter
Amended
Budget
2011/12
273,830
1,201,300
1,558,335
192,610
1,307,683
7,194,970
2,165,530
23,534,250
1,065,270
5,680,890
634,600
8,113,470
297,770
985,710
19,563,650
4,679,380
36,181,904
894,440
1,572,520
291,830
Attachment number 22 \nPage ;
Budget
Amendment
31,275
1,291,530
449,500
500
(40,000)
(5,500)
840,051
(90,000)
Total, General Fund 109,111,070 113,388,583 114,912,586 117,389,942 2,477,356
Special Revenue Funds:
Special Development Fund
Special Program Fund
Utility & Other Enterprise Funds:
Water & Sewer Fund
Stormwater Utility Fund
Solid Waste Fund
Gas Fund
Recycling Fund
Airpark Fund
Marine Fund
Clearwater Harbor Marina
Parking Fund
Harborview Center Fund
Internal Service Funds:
Administrative Services Fund
General Services Fund
Garage Fund
Central Insurance Fund
9,921,960 9,921,960 10,066,468 10,019,519 (46,949)
1,411,560 3,680,856 3,759,493 4,896,560 1,137,067
67,769,990
15,778,720
17,748,050
33,831,830
2,820,990
165,730
4,666,240
366, 810
4,261,720
61, 390
8,652,090
4,407,330
12,235,440
19,116,920
67,920,290
15,820,330
17,708,720
35,735,737
2,861,620
341,950
4,680,430
369,390
4,297,213
61, 390
8,718,460
4,441,920
12,271,270
19,178,386
67,920,290
15,820,330
17,486,420
35,930,217
2,821,620
349,950
4,586,140
369,390
4,387,213
37,590
8,823,460
4,441,920
12,271,270
20,567,911
67,984,131
15,820,330
18,261,130
34,234,977
2,811,900
349,950
4,586,140
369,390
4,387,213
37,590
9,008,460
4,441,920
12,271,270
20,567,911
63,841
774,710
(1,695,240)
(9,720)
185,000
Total, All Funds 312,327,840 321,398,505 324,552,268 327,438,333 2,886,065
Ordir���1#f�3�1-12
44
Attachment number 23 \nPage
ORDINANCE NO. 8362-12
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE CAPITAL IMPROVEMENT
BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER
30, 2012, TO REFLECT A NET INCREASE OF $851,003
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Capital Improvement Budget for the fiscal year ending
September 30, 2012 was adopted by Ordinance No. 8286-11; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council
to provide for the expenditure of money for proper purposes not contained in the budget
as originally adopted due to unforeseen circumstances or emergencies arising during the
fiscal year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA;
Section 1. Section 1 of Ordinance No. 8286-11 is amended to read:
Pursuant to the Third Quarter Amended Capital Improvement Program
Report and Estimated Budget for the fiscal year beginning October 1,
2011 and ending September 30, 2012, a copy of which is on file with the
City Clerk, the City Council hereby adopts a Third Quarter Amended
budget for the capital improvement fund for the City of Clearwater, a copy
of which is attached hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos, Mayor
Approved as to form: Attest:
Pamela K. Akin, City Attorney Rosemarie Call, City Clerk
I[�'ii�:3�•l
45
Ordinance No. 8362-12
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2011/12
Police Protection
Fire Protection
New Street Construction
Major Street Maintenance
Sidewalk and Bike Trail
Intersections
Parking
Miscellaneous Engineering
Park Development
Marine Facilities
Airpark Facilities
Libraries
Garage
Maintenance of Buildings
Miscellaneous
Stormwater Utility
Gas System
Solid Waste
Utilities Miscellaneous
Sewer System
Water System
TOTAL
GENERALSOURCES:
General Operating Revenue
General Revenue/County Co-op
Road Millage
Penny for Pinellas
Transportation Impact Fee
Local Option Gas Tax
Special Program Fund
Grants - Other Agencies
Other Governmental
Property Owner's Share
Donations
Insurance Proceeds
Developer Public Art Contribution
Original
Budget
2011/12
0
6,270,580
0
3,326,390
0
435,000
445,000
35,000
1,660,500
530,000
10,000
935,310
3,390,750
343,100
595,000
5,600,100
2,700,000
415,000
10,000
12,380,000
5,228,140
First Qtr
Amended
Budget
2011/12
0
6,270,580
104,795
3,736,422
(631,445)
435,000
445,000
(30,571)
4,600,412
(285,401)
1,885,000
935,310
3,390,750
343,100
595,000
6,890,032
3,134,839
415,000
10,000
11,372,214
9,203,604
Mid Year
Amended
Budget
2011/12
(5,492)
5,995,580
104,795
3,736,422
(631,445)
435,000
535,000
(30,571)
5,429,775
(285,401)
1,885,000
935,310
4,756,055
343,100
700,000
7,490,032
3,134,839
415,000
10,000
11,372,214
9,203,604
Third Qtr
Amended
Budget
2011/12
(5,492)
5,948,631
104,795
3,626,394
(592,394)
435,000
535,000
(69,622)
6,072,591
(293,988)
1,879,000
1,065,310
4,756,055
343,100
885,000
7,412,048
3,145,817
415,000
10,000
11,751,729
8,955,846
Attachment number 24 \nPage
Amendments
(46,949)
(110,028)
39,051
(39,051)
642,816
(8,587)
(6,000)
130,000
185,000
(77,984)
10,978
379,515
(247,758)
44,309,870 52,819,641 55,528,817 56,379,820 851,003
1,826,340
635,310
1,795,360
6,440,570
290,000
1,396,030
25,000
500,000
0
0
200,000
0
0
4,773,856
635,310
1,795,360
6,440,570
290,000
1,396,030
25,000
24,507
2,570,621
53,703
200,000
0
0
4,858,219
635,310
1,795,360
6,585,078
290,000
1,396,030
25,000
594,507
2,570,621
53,703
225,000
0
0
5,438,219
635,310
1,795,360
6,538,129
290,000
1,396,030
25,000
(129,597)
2,571,508
64,681
225,000
3,037
91,392
580,000
(46,949)
(724,104)
887
10,978
3,037
91,392
�i�i��:�•�
46 Ordinance # 8362-12
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2011/12
SELF SUPPORTING FUNDS:
Marine Revenue
Clearwater Harbor Marina Revenue
Airpark Revenue
Parking Revenue
Utility System:
Water Impact Fees
Sewer Impact Fees
Utility R&R
Water Revenue
Sewer Revenue
Stormwater Utility Revenue
Gas Revenue
Solid Waste Revenue
Grants - Other Agencies
INTERNAL SERVICE FUNDS:
Garage Revenue
Administrative Services Revenue
Central Insurance Revenue
BORROWING - GENERAL SOURCES:
Lease Purchase - General Fund
Attachment number 24 \nPage ;
First Qtr Mid Year Third Qtr
Original Amended Amended Amended
Budget Budget Budget Budget
2011/12 2011/12 2011/12 2011/12 Amendments
100,000
15,000
10,000
495,000
233,600
1,690,080
2,849,460
2,696,270
8,566,860
5,600,100
2,730,000
415,000
0
142,000
125,000
0
100,000
15,000
185,000
495,000
233,600
1,690,080
2,849,460
2,696,270
8,566,860
5,600,100
2,730,000
415,000
3,251,836
142,000
125,000
0
361,520 361,520
100,000 98,125
15,000 15,000
185,000 179,000
585,000 585,000
233,600 233,600
1,690,080 1,690,080
2,849,460 2,849,460
2,696,270 2,696,270
8,566,860 8,630,701
5,600,100 5,600,100
2,730,000 2,730,000
415,000 1,237,490
3,851,836 3,845,124
142,000 142,000
230,000 415,000
1,365,305 1,365,305
86,520 86,520
(1,875)
(6,000)
63,841
822,490
(6,712)
185,000
BORROWING - SELF SUPPORTING FUNDS:
Lease Purchase - Water 0 (13,412) (13,412) (13,412)
Lease Purchase - Sewer 0 0 0 (15,378) (15,378)
Lease Purchase - Stormwater 0 0 0 (105,604) (105,604)
Bond Issue - Water & Sewer 1,581,870 1,581,870 1,581,870 1,581,870
BORROWING - INTERNAL SERVICE FUNDS:
Lease Purchase - Garage 3,189,500 3,189,500 3,189,500 3,189,500
Lease Purchase -Administrative Services 400,000 400,000 400,000 400,000
TOTAL ALL FUNDING SOURCES: 44,309,870 52,819,641 55,528,817 56,379,820 851,003
47
�i�i��:�•�
Ordinance # 8362-12
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:9/18/2012
Accept grant from Communities Putting Prevention to Wark (CPPW), in an amount not to exceed $20,000, for the purchase of
equipment and marketing materials for the Clearwater Gateway Farmer's Market; and authorize the appropriate off'icials to execute
same. (consent)
SUMMARY:
In 2010, the Pinellas County Health Department received grant funding awarded by the Centers for Disease
Control and Prevention called Communities Putting Prevention to Work (CPPW). CPPW is an initiative
designed to make healthy living easier by promoting environmental changes at the local level. The focus of
the CPPW grant is to change systems, infrastructure and policies to encourage healthy eating and physical
activity. If healthy options are not available, then healthy decisions are not possible.
The Pinellas County Health Department has partnered with the InterCultural Advocacy Institute (ICAI) and
identified a need for access to affordable and locally-grown foods by the Clearwater community, and in
particular, the East Gateway and surrounding neighborhoods. The ICAI's proposal is to create a farmer's
market in the East Gateway District to meet this need and use the CPPW grant funding to cover most of the
start-up costs of the farmer's market. Given that the CPPW grant expires on September 29, 2012, the
Pinellas County Health Department is asking for the City of Clearwater to facilitate the process in order to
expedite the expenditure of the grant. Pinellas County will issue the City of Clearwater a Purchase Order to
purchase eligible equipment for the farmers market.
The CPPW grant funding will cover start-up costs such as tents, tables, and chairs as well as marketing
materials. The City will be able to purchase these materials for the purpose of the Clearwater Gateway
Farmer's Market. The City will then follow its process for declaring surplus and donating materials. It is the
city's intent to donate the equipment to the ICAI for the purpose of the farmers market (this will be done in a
subsequent Council action). While the grant does not require a match, the ICAI is requesting minimal in-kind
city services such as use of garbage cans, solid waste pick-up, and associated staff time as outlined in the
Special Event Permit. To facilitate the farmer's market proposal, the Economic Development and Housing
Department has co-sponsored the event and staff has submitted a special events application form. The
farmer's market special event application has received a conditional pre-approval.
The proposed location for the market is within the East Gateway on Cleveland Street between Missouri
Avenue and S. Lincoln Avenue. The market will operate every Saturday from 9:00 am to 2:00 pm, with a
proposed opening day of Saturday, November 3, 2012.
The InterCultural Advocacy Institute, a 501c3 non-profit organization, will be the fiscal agent of the farmers
market. They will hire a project manager for the market and operate the market with support from sponsors
and partners. The ICAI Board of Directors approved for the organization to be the host agency���� fiscal
agent for the Clearwater Gateway Farmers Market at their September 4th meeting. The City will pre�� re an
agreement with the ICAI for the donation of the equipment for the purpose of the farmers marl���b�rt�et the
intent of this grant.
The Clearwater Gateway Farmers Market meets the goals of the East Gateway Vision Plan approved by the
CRA in January 2012. The Plan calls for the creation of a walkable district and events that will attract more
visitors to the District and create activities for community interaction and economic opportunity. The farmer's
market would support local businesses by expanding their customer base, creating new supply lines,
providing marketing opportunities, and improving their entrepreneurial skills. Furthermore, it would create a
unique and positive identity that revitalizes the East Gateway District and instills neighborhood pride and a
sense of ownership.
The East Gateway Stakeholders Advisory Group (SAG) and the East Gateway Business and Neighbors
Association (BNA) are in support of the creation of a farmer's market in the East Gateway District.
A first quarter budget amendment will establish special program project 181-99864, Clearwater Gateway
Farmer's Market, to account for the grant proceeds.
Type:
Other
Current Year Budget?: No
Budget Adjustment Comments:
Grant funding
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Appropriation Code
181-99864
$20,000
to
Amount
20,000
Budget Adjustment:
Annual Operating Cost:
Total Cost:
Appropriation Comment
(notto exceed)
None
Review Approval: 1) Off'ice of Management and Budget 2) Lega13) Clerk 4) Assistant City Manager ED 5) City Manager 6) Clerk
Cover Memo
��11�:��
Attachment number 1 \nPage 1
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Attachment number 2 \nPage 1
�,� �ar�i�y� �3�r�r�r��
Pinellas County, Florida, is tackling obesity throughout the
community of 916,542 residents. More than 63% of Pinellas
County adults are overweight or obese. It is estimated
that approximately 29.5%-33.5% of children aged 2-4 and
25%-29.9% of high school students in Pinellas County are
overweight or obese.
,z
H
� � _
5, :,
The disproportionate burden of obesity on certain ethnic
and racial populations is also a concern. In the state of
Florida, approximately 25% of white adults are obese, compared with
about 43% of black adults and 29% of Hispanic adults. In addition to
obesity-prevention efforts aimed at Pinellas County's entire population,
certain initiatives target these high-risk groups.
�'c� a��i�� ���������
If healthy options are not available, then healthy living is not possible.
With the support of the CPPW initiative, Pinellas County has
implemented a variety of changes throughout the community to make
healthy living easier.
To decrease the prevalence of obesity, Pinellas County:
� Established a requirement to ensure that at least 80% of the
beverage items sold in 18 high schools—which serve more than 30,000
students—will meet or exceed the Alliance for a Healthier Generation's
School Beverage Guidelines during the 2011-2012 school year. In the
2012-2013 school year, this requirement will be expanded to include
all beverage items. The guidelines provide criteria for the Healthy
Schools Program and encourage the consumption of nutritious and
low-calorie drinks.
Attachment number 2 \nPage 2
�c� a��►�i� ��e������ ��e�rrinu��,t�
� Implemented walking school bus programs, which
< ,„
encourage groups of students to walk safely to school with �
an adult, in six elementary schools. Nearly 270 students ��� '���
R�dE�' c�
participate in the program, and 22 parents assist as
volunteers. CPPW resources also were supplied to increase
participation in the Safe Routes to School program, which enables and
encourages children to walk or bike to school. Both efforts encourage
active transportation in a school district that serves more than 102,000
students.
� Implemented wellness, nutrition, and physical activity policies in eight
faith-based wellness ministries benefitting more than 6,000 congregants.
� Increased access to information about healthy eating
options and physical activity opportunities through the
development of an interactive website, Facebook page, and
mobile application. These digital tools promote healthy
restaurants, farmers' markets, and free recreational activities
and resources to inspire residents to adopt healthy lifestyles.
(The list above is a sample of all activities completed by the community.)
���►�11�� °�r�il ��►� F��r�;� �J�s ��f�r �I�e�� f�r �hy���e�l ��ti����
Pinellas County is increasing physical activity and active transportation
opportunities by providing safer access to the Pinellas Trail and county
parks. Through the revitalization of a volunteer park ranger program,
Pinellas County improved the security and the maintenance of the trail and
of 23 county parks, which, together, receive approximately 15 million visits
each year. This effort will ensure that users can safely enjoy their physical
activity. Additionally, through a public awareness initiative that garnered
an estimated 16.5 million impressions, Pinellas County encouraged residents
to consider the trail networks and connections as a fun option for active
transportation.
C.����r�hi� °���
The leadership team includes high-level community leaders from multiple
sectors, who have the combined resources and capacity to make healthy
living easier. Members of Pinellas County's leadership team are key
agents for change in their community. The leadership team includes
representatives from the following organizations:
� Board of County Commissioners, Pinellas County
� Florida Department of Children and Families
� Health and Human Services Coordinating Council for Pinellas County
� Juvenile Welfare Board
� Local Businesses
� Pinellas County Department of Health and Human Services
� Pinellas County Health Department
� Pinellas County Mayor's Council
� Pinellas County School Board
���i�ic���l ��fc�r ��ic��
For more information, please visit www.pinellashealth.com or www.findthefunnow.com.
Item # 3
���.��1�.������ �a��������a������r������������rE�
Attachment number 3 \nPage 1
Background
The East Gateway District is one of the targeted
redevelopment and revitalization areas of
Clearwater, Florida. In early 2012, the Clearwater
Gateway Farmers Market Steering Committee
formed, after noting a lack in fresh produce
availability to the low-income residents in the East
Gateway area. The availability of fresh produce is
complicated by several factors, including: limited
vehicle access, location constraints, and the rising
cost of food. Residents of the area have noted a
gap in the availability of produce to the
population in greatest need of fresh fruits and
vegetables.
�k ryg�
�
� Clearwater Gateway Farmers Market Mission: To promote healthy urban neighborhoods by �
� providing access to affordable and locally-grown foods to the Clearwater community. �
� ���sr�
Methodology and Respondents
A non-randomized sample was obtained through
community partners identified by the steering
committee, amounting to 312 participants
completing surveys in paper and online formats
between March 8, 2012 and May 16, 2012. A tota) of
187 English surveys and 125 Spanish surveys were
completed. Results were analyzed using SPSS v 20.
The most prevalent zip codes indicated were those in
and around the East Gateway District. Of the survey
respondents, 48.1% identified as Hispanic or Latino,
with 3.5% not responding. A total of 59.6% of the
respondents participated in one or more
government-run programs provided based upon
income (SNAP/EBT, Free or Reduced Lunch, WIC, and
Head Start).
1 J
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Disclaimer: Made Possible by funding from the Department of Health and Human Services
Results
Current Location of Produce Purchase(s)
The majority of respondents (81.4%, 254 respondents)
purchase some or all of their produce at a supermarket.
This is followed by a produce stand (34%, 106
respondents), flea market (11.5%, 36 respondents), and
farmers market (10.9%, 34 respondents).
Factors Attracting Respondents to Farmers Market
A total of 74% of respondents indicated that low-cost items
would attract them to the farmers market. This was
followed by availability of locally grown fruits of vegetables
(63.1%, 197 respondents), location (52.6%, 164
respondents), availability of ethnic foods (36.9%, 115
respondents), availability of other products (32.1%, 100
respondents), and entertainment (16.7%, 52 respondents)
see figure 1.
Day of the Week
Over half of respondents (51.9%, 162 respondents)
indicated that Saturdays were a day they would be most
interested in visiting a local farmers market. This was
followed by Sunday (34%, 106 respondents), Friday (13.5%,
42 respondents), Monday (13.5%, 42 respondents),
Wednesday (11.9%, 37 respondents), Thursday (9.3%, 29
respondents), and Tuesday (8.3%, 26 respondents) see
figure 2. A chi-square test of independence was performed
to examine the relationship between each day of the week
and both participation in low-income indentifying programs
and the factors that might attract a respondent to the
farmers market. Significant relationships were found
between Saturday and participating in one or more low-
income indentifying programs and between Saturday and
location as a feature that would attract the respondent to a
farmers market. In each case, the respondents indicated
Saturday as a day to attend the farmers market.
Selling at the Produce Market
Over a quarter of the respondents (27.9%, 87 respondents)
indicated that they would be interested in selling or
learning to sell a product in the local farmers market.
Nearly three quarters (73.6%) of these respondents were
participants in one or more low-income identifying
program.
Attachment n�amber 3 \nPage 2
rlLLC�
����p��s�a�� ������� ����������� �� �����
1 J
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Disclaimer: Made Possible by funding from the Department of Health and Human Services
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:9/18/2012
Provide direction to staff regarding the city's participation in projects applying to the 2013 Cycle of the State of Florida's Low Income
Housing Tax Credit program. (WSO)
SUMMARY:
The Low Income Housing Tax Credit Program (LIHTC) is governed by the U.S. Department of Treasury under Section 252 of the Tax
Reform Act of 1986 and Section 42 of the Internal Revenue Code, as amended. The program was established to provide for-pro�t and
non-profit organizations with a dollar-for-dollar reduction in federal tax liability in exchange for the acquisition and substantial
rehabilitation, substantial rehabilitation, or new construction of low and very low- income rental housing units. Each year, the IRS
allocates housing tax credits to designated state agencies-typically state housing finance agencies - which in turn award the credits to
developers of quali�ed projects through a competitive application process. The program is monitored by the IRS and rents are set by
HIJD. Residents of these units are limited to 60% and below of the area median income (10% of residents need to be at 33% of area
median income and below).
In the State of Florida, the Florida Housing Finance Corporation administers the LIHTC program and is in the process of developing the
rules for the 2013 Universal Application cycle. They have released a tentative schedule that applications will be due in January 2013.
From the initial rules, it seems that projects in Clearwater have a strong chance of scoring competitively. For this reason, developers
have inquired whether the City will be participating in the 2013 cycle. Similar to last year, cities will need to provide a$100,000
commitment to each project they are supporting in order for the proposed project to receive maximum points.
Given the reductions in the city's housing funds from the state and federal governments (SHIP and HOME programs), the Housing
Division does not have any funding available to commit to LIHTC projects for the Fiscal Year 2012-2013 year. However, there is still
an identified need for both affordable senior housing and multi-family rental housing. LIHTC projects provide a bene�t to the
community because they provide the financing vehicle to construct these projects, leveraging dollars and bringing in new investment.
In 2011, City Council asked staff to release a Notice of Funding Availability (NOFA) and committed General Fund dollars to support
projects applying to the LIHTC program. If the Council provides this direction for the city to participate in the 2013 cycle, staff
recommends following the same public process as last year to allocate General Funds (or other city funding) for LIHTC projects.
The suggested timeline would be to release the NOFA in November, advertising in the newspapers, website, etc. for interested
developers to submit an application for their proposed projects. Applications would be due in late November. Staff would rank the
applications according to city goals and objectives identified in the Consolidated Plan and the LIHTC program. City Council would
make the final selection including the number of projects to support and total amount of commitment in December 2012. This process
ensures consistency and equitableness and allows the City to continue to support affordable housing.
Type:
Current Year Budget?:
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Other
No Budget Adjustment:
to
Annual Operating Cost:
Total Cost:
None
Cover Memo
Review Approval: 1) Off'ice of Management and Budget 2) Lega13) Clerk 4) Assistant City Manager ED 5) City Mat��� f� �1erk
4-26-2012
6-7-2012
7-19-2012
8-14-2012
9-6-2012
11-2-2012
12-10-2012
1-2-2013
Mid-January 2013
1-23-2013
3-12-2013
3-18-2013
4-17-2013
4-23-2013
4-30-2013
5-23-2013
Mid-July 2013
Mid-August 2013
Attachment number 1 \nPage 1
6-19-12, Web
Proposed Rule Time Line
Multifamily Rental Programs
HC and HOME
2013 Universal Application Cycle
TENTATIVE DATES — SUBJECT TO CHANGE
First Rule Development Workshop to solicit comments (Jacksonville)
Second Rule Development Workshop to solicit comments (Tallahassee)
Third Rule Development Workshop to solicit comments (Coral Gables)
Fourth Rule Development Workshop to solicit comments (Tallahassee)
Fifth Rule Development Workshop to solicit comments (Tampa)
Board approval of 2013 Universal Application and proposed Rules
Rule Hearing (Tallahassee)
Open Cycle
Application Workshop (Tallahassee)
Cycle Closes (Applications are due to Florida Housing)
Issue Preliminary Scores
NOPSEs due
Issue NOPSE Scores
Cures due
NOADs due
Issue Final Scores and Notice of Rights
Informal Appeal Hearings
Board approves final ranking
I[�'ii�:�!
Work Session
Council Chambers - City Hall
Meeting Date:9/18/2012
SUBJECT / RECOMMENDATION:
Declare list of vehicle and equipment surplus to the needs of the City; authorize disposal through sale to the highest bidder at the Tampa
Machinery Auction, Tampa, Florida, and authorize the appropriate officials to execute same. (consent)
SUMMARY:
All vehicles and equipment have been replaced as necessary, or are no longer required.
Tampa Machinery Auction is the Tamp Bay Purchasing Cooperative Auctioneer of Record.
Type: Other
Current Year Budget?: None Budget Adjustment: None
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Appropriation Code
0566-00000-364413-000-
0000
to
Amount
To Be
Determined
Annual Operating Cost:
Total Cost:
Appropriation Comment
Sale Proceeds
Review Approval: 1) Off'ice of Management and Budget 2) Lega13) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Cover Memo
��11�:��
Fleet Surplus for Auction / September
ITEM # ASSET # YEAR DESCRIPTION SERIAL NUMBER MILEAGE SURPLUS / DISPOSAL
1 G0343 1993 PAVE-MARK P M ERASER 21217 0 Age/Condition/Replaced
2 G0558 1986 OLATHE 642 642176 0 Age/Condition
3 G0719 1983 ODELL TRAILER 832395T 0 Age/Condition/Replaced
4 G0727 1985 CROSLEY TRAILER 1CR1084C610890540 0 Age/Condition
5 G1760 1996 AMERICAN SIGNA T331 MESSAGE BOARD lA9BS3314TZZZ8167 0 Age/Condition
6 G2009 1998 CROSLEY lOK TRAILER CTL801201WS009544 0 Age/Condition/Not Replaced
7 G2023 1998 STONE PLATE COMPACTOR 4398358 0 Age/Condition/Replaced
8 G2183 1999 FORD TAURUS 4 DOOR SEDAN 1FAFP52UXXA311545 76,323 Age/Condition/Replaced
9 G2202 2000 STERLING TRUCK / POT HOLE PATCHER 2FZHAJAA4YAF92005 Age/Condition/Replaced
10 G2248 2000 RYAN SOD CUTTER 501677 0 Age/Condition/Replaced
11 G2262 2000 HUSTLER 3200 MOWER 23043 1,088 Age/Condition/Replaced
12 G2287 2000 GMC SONOMA PICK UP TRUCK 1GTCS14WOYK272298 56,662 Age/Condition/Replaced
13 G2373 2001 CHEVROLET EXPRESS 15 PASSENGER VAN 1GAHG39R111240521 101,368 Age/Condition/Replaced
14 G2381 2001 FORD TAURUS 4 DOOR SEDAN 1FAFP52U61A209795 78,163 Age/Condition/Replaced
15 G2483 2003 TORO WORKMAN 3100 UTILITY VEHCILE 230000155 3,018 Age/Condition/Replaced
16 G2498 2002 TORO GROUNDSMATER RIDING MOWER 220000411 1,774 Accident Damage
17 G2511 2002 DODGE GRAND CARAVAN MINI VAN 2B4GP44372R728121 99,830 Age/Condition/Replaced
18 G2512 2002 FORD CROWN VIC POLICE VEHICLE 2FAFP71W32X134576 77,218 Engine Damage
19 G2516 2002 FORD CROWN VIC POLICE VEHICLE 2FAFP71W42X134568 94,543 Age/Condition/Replaced
20 G2521 2002 FORD CROWN VIC POLICE VEHICLE 2FAFP71W72X134581 90,082 Age/Condition/Replaced
21 G2538 2002 FORD CROWN VIC POLICE VEHICLE 2FAFP71W12X134589 95,236 Age/Condition/Replaced
22 G2556 2002 CRANE CARRIER REAR END LOADER 1CYCCC4822T045690 93,764 Age/Condition/Replaced
23 G2588 2002 GMC 8 PASSENGER MINI VAN 1GKDM19X92B512041 86,259 Age/Condition/Replaced
24 G2596 2002 GMC SONOMA EXTENDED CAB PICKUP 1GTCS19WX28188129 108,686 Age/Condition/Replaced
25 G2613 2002 CHEVROLET SILVERADO 3500 U/B PICK UP 1GBJC34U72E241462 98,541 Age/Condition/Replaced
26 G2620 2003 FORD CROWN VIC POLICE VEHICLE 2FAFP71W13X125179 87,725 Age/Condition/Replaced
27 G2630 2003 CHEVROLET SUBURBAN 2500 1GNGC26U43R255172 119,556 Age/Condition/Replaced
28 G2754 2002 FORD CROWN VIC POLICE VEHICLE 2FAHP7IW 13X189201 102,621 Age/Condition/Replaced
29 G2846 2004 FORD CROWN VIC POLICE VEHICLE 2PAFP71W24X139139 88,596 Budget Reduction/Not Replaced
30 G2886 2004 WACKER BS600 COMPACTOR 5446263 0 Age/Condition/Replaced
31 G2900 2003 CHEVROLET MALIBU 4 DOOR SEDAN 1G1ND52JX3M610586 74,104 Accident Damage/Replaced
32 G2991 2005 FORD CROWN VIC POLICE VEHICLE 2FAFP71W05X143983 95,334 Age/Condition/Replaced
33 G2997 2005 FORD CROWN VIC POLICE VEHICLE 2FAFP71W85X143990 105,565 Age/Condition/Replaced
34 G3511 2006 2006 POLARIS ATV RANGER 6X6 4XARF68AX6D030735 253 Age/Condition/Replaced
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:9/18/2012
Authorize the City Attorney to retain outside Legal Counsel on behalf of Clearwater Gas System for the period of October 1, 2012
through September 30, 2017, and authorize the appropriate officials to execute same. (consent)
SUMMARY:
Clearwater Gas System (CGS) utilizes four outside law firms for representation on various natural gas-related issues on
the local, state and federal levels. Their contracts have been renegotiated and approved annually in past fiscal years.
This year the City Attorney has recommended that these contracts be set for five years and has renegotiated them
accordingly. Below is a summary of their scope of responsibilities:
• Miller Balis and O' Neil, P.C.: Represents the City on any federal issue that may impact our CGS
operations. Typical items would be related to Florida Gas Transmission and FERC pipeline issues. (up to
$25,000 annually for 5 years)
• Baker and Hostetler, LLP: Represents the City on all CGS environmental-related issues typically regarding the
former manufactured gas plant site located at 400 North Myrtle Avenue. This firm primarily corresponds on
our behalf with the Department of Environmental Protection. (up to $50,000 annually for 5 years)
• William J. Peebles, P.A.: Represents the City on various State-related CGS operational issues, generally
pertaining to the Florida Public Service Commission and the Florida Department of Agriculture rules and
regulations. (up to $25,000 annually for 5 years)
. Gerald A. Figurski, P.A.: Represents the City on any CGS operational issues that occur in Pasco County. Also
assists CGS in municipal franchise negotiations in both Pinellas and Pasco County. (up to $25,000 annually for 2
years — Mr. Figurski has indicated that he will retire after 2 years)
Type: Operating Expenditure
Current Year Budget?: Yes Budget Adjustment: None
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Appropriation Code
315-96358-530100-532-
125,000
550,000
10/O1/2012 to 09/30/2017
Amount
50,000/yr
Annual Operating Cost: 125,000
Total Cost: 550,000
Appropriation Comment
Baker Hostetler agreement
Cover Memo
I[�'ii�:��
000-0000
423-02078-530100-532-
000-0000
423-02078-530100-532-
000-0000
423-02078-530100-532-
000-0000
25,000/yr
25,000/yr
25,000/yr
Miller Balis O'Neil agreement
Gerald Figurski agreement
William Peebles agreement
Review Approval: 1) Off'ice of Management and Budget 2) Lega13) Clerk 4) Assistant City Manager ED 5) City Manager 6) Clerk
Cover Memo
��11�:��
Attachment number 1'1nPage 1
LEGAL SERVICES AGREEMENT '
THIS AGREEMENT is made on the day of , 2012, by and between the
CITY OF CLEARWATER, P.O. Box 4748, Ciearwater, Florida 33758-4748 (the °City") and the law
< firrn af WILLIAM J. PEEBLES, P.A., 310 College'Avenue, P.O. Box' 1093�, Tallahassee, Florida
323Q1 (,�Counsel");
WITNESSETH:
WHEREAS, the ;City wishes to retain Counsel to serve' as Counsel to the Glearwater Gas
System. NOW, TMEREFORE, in cansideration of the promises and mutual covenants herein
contained, the parties hereto do hereby agree as follows:'
SECTION 1. AUTHQRIZATION TQ PROCEED AS COUNSEL. Counsel is hereby
authorized to pravide services as described in '#his Agreement and for the professional fees
' described in this Agreement.
SECTIQN 2. SCOPE UF SERVICES. Counsel hereby agrees to provide its professional
services for the Clearwater Gas System of the City of Clearwater.
SECTIQN 3. TERM. The term of this Agreemsnt 'shall be for fi�e years, beginning
October 1, 2012, and expiring on September 30, 2017.
SECTION 4. PROFESSIONAL FEES FOR SERVICES: The City and Counsel agree to a
rate of $150 per hour '�ar William J. Peebles, and Karen M. Peterson for attorney services.
Professional fees for seruices shall not exceed $125,000.00 for the term of this Agreement.
SECTION 5. COMPENSAB�E EXPENSES. Reimbursement of expenses shall be made
by the City to the firm for reasonable out-of: pocket expenses as determined by the City Attorney
without markup, including but not limited to long distance calls and facsimiles, copying or '
reproducing documents, postage, court costs, parking costs and travel incurred by Counsel in
perFormance of the duties hereunder. Travel and per diem costs as well as auto travel expenses
shall not exceed that which is a�ailable to City of Clearwater employees.
SECTION 6. INDEMNIFICATION AND INSURANCE. Counsel agrees to protect, defend,
indemnify and hold the City and its o�cers, employees and agents free and harrnless from and
against any and all losses, penalties,' damages, settlements, costs, charges, professional fees or
other expenses or'liabilities of every kind and character arising out of or due to any negligent act or
omission of Counsel, its employees, agents and subcontractors in' connection with or arising
directly or indirectly out' of this Agreement` and/or the perFormance hereof: This provision shall
survive the termination of this Agreement.
.. .. CCf'�TIr'►A1 7 /'�/1AIC1 1/'�T nL'�11�tTrt"�rt'+'r �:�. u :— --— ' ---� � � . .. ... . . ... . .. . �
�....� ........w ... .,�.v. ���F.� ar�cw� vaa�.�5.����y :r.l��i.,7.4�.I;lt QI1�/�. 4V1:
interests of the Gity and other clients of CounseL If any potential conflict of'inte
the time Counsel is representing the City, Counsel will promptly inform the City.
na obliga#ion to agree to permit #he c�nflict representation.'
l NCtWCCI I U IC
t arises during
� City is under
Item # 6
Attachment number 1 \nPage 2
SECTION 8. CONSTRUCTION AND AMENDMENTS. This Agreement shall be governed `
by and construed in accordance with the laws of the State of Florida. This Agreement may be
amended anly by a writing duly entered into by the City and Counsel.
> SECTION 9. CANCELLATI�N OF AGREEMENT. The City may cancei or terminate this
Agreement upon ten days advance written notice to CounseL In the event of cancellation, Counsel
shall immediately cease work hereunder and shall be reimbursed for eligible and docurnented
' reimbursable expenses incurred prior to the date of cancellation. Further, it is understood and
agreed between the City and Counsel that Williarn J. Peebles will be the lead attorney assigned by
the firm to' provide the services contained herein. The City in its absolute discretion rnay
imrnediately terminate this Agreement upon written notice to the firrn ifi the services af this attorney
are unavailable to #he City.
IN WITNESS WHEREOF, #he City and Counsel have executed this Agreement as of the
date first written above. '
CITY OF CLEARWATER, FLORIDA
William B. Horne, II
City Manager
; Rpproved as to form: Attest:
Parne(a !�. Akin Rosemarie Call
City Aitorney City Clerk
WIL AM J, PEEBLES, P.A.
William J. Peebles
2
Item # 6
Attachment number 2 \nPage 1
LEGAL SERVICES AGREEMENT
TH(S AGREEMENT is made on the d�y of , 2012, by ar�d befinreen the CITY
C?F CLEARWATER, P,O. Box 4748, Clearwat�r, Florida 33758-4748 (the "City��) antl the law firm of
GEFtAC� A. FIGIJR�KI, P.A., 2550 Perrnit Place, New Part Richey, Floritla 34655 („CounseP').
W1TN`ESS`ETH:
WHEREAS, the City wishes to retain Counsel to serve as �ounsel io the Clearwatec Gas
Sys#em. NOW, THEREFURE,' in consideration of the; promises and rnr�tual covenants herein
contained, the parties hereto dc� hereby agree as fallows:
SECTIQN 1.'' AUTHURIZATIt?N TQ PRQGEED AS CQU�lSEL. ' Craunsel is hereby;authorized
to provide senrices as described in this Agreemenf and fior the prc�fessiQna� fees d�scribed in this
Agre�rrten#.
SEGTION 2. SCORE OF SERVICES. Counse! 'hsreby agrees to provide its professional
services for the Cleannra#er Gas Sys#em' of the City ofi Clearwater.
SECTIC}N �, TERM. The>term of this Agreemer�t shal( be for finr� years, beginning Qctaber 1;
2012 and expirin� September 3fl, 20�4.
SECTION 4. PR{�FESSIONRL. FEES �OR SEF�VICES. The City and Counsel agree to a rate
of $175 per hour fc�r Gerald A. Figurski,' f�r a#torney seroices. Prc�fessic►nal fees for services shall not
exc�ed $50,�100.t?0 for the �erm `o# this Agreernent.
SECTIC?N 5, COMPENSAB�.E E?�PENSE�, Reimbur�ement of ex�nses shall be made by
t#�e City to the firm for reasanabl� out-of-pocke# e�aenses as deter�nined by the City Atkorney wi#hout ``
mar�cup, including krut no# limited to lc�ng distance calls and facsimiles, cc�pying or reprc�ducing
documents, postage, court cos#s, parkinc� costs and travel incurred by �ounsel in pe�orrnance c�f the
duties hereun�ler. Trave! and per diem costs as well as auto travel expenses shal# n�ot exce�d that
which is auailable %� Ci#y ofi C(earwater employees.
SECTI01� 6. INDEMNIFI�ATION AN� INSURANCE. Counsel agrees to; protect, defend,
indernnify and t�o1d the City and i#s ctfficers, employees �nd agerrts free �nd harml�ss from and
against an�r and alllasses, p�nalties, damages, settlernents, cc►sts, charges, pr�fessionai fees or o#her
expenses c�r iiabilities c�f e��ry kind and ch�aracter arising out of or due #o any n�c�ligen# act or omission
�fi Cc�unsei, its emptoy�si `d,C,�EC1�S 3t'1C� SU�9C"0�1�1"dC�. Q1'S li1 C!�?t11'1i?C'�+ 10�1 WI�P1' �'?P'd' 1i,SiCti� C�lCBC�I�f Of 1t3CiIC£:,f'.tl�/
ou# of fihis Agreement and/c►r the perforrnance hereof. Wi#hc�ut limiting its liability under this ''
Agre�ment, Caunsel shall procure and maintain during the life c�f this P►greement pr�fessional liability
insurance in an amQU�t c�f $1,OOfl,000, This provision shall survive the termina#ion of this Agreement.
SECTI+�I� 7. +C{�l�FLiCfi C?F INTEREST. Ifi is un�erstood by #he 'City and Counsel that
Counsel is nc►# aware of any clienis ofi the firm that currentty pr�sent any; con�lic# between the in�eres#s
caf the Ci#y as tc� the Cl+�arwater Gas System and oth�r cl't�nts of Cc�uns�i, if any potent�al conflict of
interest arises during the #irne Counsel is represen#ing the �ity' as to fih� Cte�rwater Gas System,
Counse# will pramptly infarm #Me Cit�r. The Cit�r is under no obligatic�r� to agree tc� permit such conflict
represer�#�tion:
` Item # 6
Attachment number 2 \nPage 2'r
SECTIC}N 8. G4NSTRUCTfQN AND AMENDMENTS. This Agreement shall be governed by
and construed in accordance with the laws of the State of Fiorida. This Agreement may be amended
oniy by;a writing duly entered into by the City and Counsel.
SECTIC}N 9. CANCELLATI4N QF A�REEMENT. The Gity or Counsel may cancel 4r
terrnina#e this Agreement upon ten days advance written notice to tf�e c�ther party, ln the euent of
cancellatic�n, Counsei shall'immediately cease work hereunder and shali be reimbursed far eligible and
documen#ed reirnbursable expenses ineurred prior #a tt�e date o# cancellation. Further, it is understood
and agreed between the City and Counsel that Gerald A. Figurski will be the iead attomey assigned by
tf�e firm to proaide the senrices con#ained hereir�. The City in its abs�tlute discretion rnay immediately
terminate this Agr�ement upon written notice to fihe firm if the services c�f #his attc�mey are unavailable
to the City.
1N WITIVESS WHEREOF, the City and Counsel haye executetl this Agreement as of the date
first wr�tten abave.
CITY QF C�EARWATER, FLORI�A
Approved as #ta form: '
Pamela K. Akin
Ci#y Attomey
William ��B. Home, �'�tl � �
Ci#y Manager
Attest:
Rosemarie Call
Gity Clerk
GERAL.Q FIGURSKI, P.A.
�
�
Gera , Figurski, Esquire
2 Item # 6
�������� ��� ��:�����
August 23, 2012
VIA UPS
�aura Mahony
Assistant'�ity Attorney
City of Clearwater
City Hall
112 South Osceola Avenue,
Clearwater, FL 33756
L� �
�. 11� " � �
����`C � �,
3rd Floor
Attachment number 3 \nPage
�kers�Nostetler �P
SunTrust Center, Suite 2300
2Q0 SoutM Orange Avenue
Post Office Bax 112
Orlanda, FL 32$02-0112
T��G07,699.4Q00
F A07.&41.0168
www.bakeriaw.com
William L: Psnce
direck dial:' Q07-649-4095
wpenca@bakerlaw:com
Re: Clearwater Gas System / Baker & Hostetler L�P'Legal Services Agreement
Client-Matter No. 096198-000001
Dear Laura:
Per our previous email correspondence, enclosed please find aur prepared Legal
Services Agreement (the "Agreement") for environmental legal services for Clearwater
Gas System for the period beginning October 1, 2Q12 through September'30, 2017.
The enclosed Agreement includes a slightly larger increase in hourly rates than
previous agreements since the Agreement fixes fees for a five year period. This rate
structure will be for the first three years, and then an increase will be in effect for the
last two years. However, the fee increase does not result in any inGraase to the set
maximum value of the engagement, which is $250;000, or an average of $5Q,000 per
year.
I've enclosed two (2) signed originals of the Agreement. Once the dacuments >have
been fully executed, please furnish a copy to me for my-files.
We a reciate your continued confidence in this firm and iook forward to working with
you..�Nith kindest regards, I am
V ' �y trul� yours,
�
,'
,
Willia L. Pence
WLP/dah
Enclosures
601506735.1
Chrcago Cincinnati Cleveland Columbus =- Gosta Mesa
Denver Houston Los Angeles New York Orlando Washington, DG
�[iaii�:�:
°�` ' Attachment number 3 \nPage 2''
LEGAL SERVICES AGREEMENT
THIS AGREEMENT is made on the day of ', 2012, by and between the
CITY OF CLEARWATER, P.O. Box 474�, Ciearwater, Fiorida 33758-4748' (the °City°) and the law
firm `of BAKEFt & HpSTET�ER, �LP, SunTrust ;Centsr, Suite 2300, 20Q South "Orange Avenue,
Qrlando, Florida 328Q1 ("Counsel").
WITNE'SSETH:
WHEREAS, the Gity wishes to retain Counsel to serve as CounseJ to the Clearwat�r Gas '
System. NUW, THEREFORE, in cansideration of the promises and mutual couenants herein
contained, the par#ies hereto do hereby agree as follows:
SECTION 1. AUTHORIZATION TO PRQCEED AS COUNSE�. Counsel ' is hereby
authorized to provide services as 'described in this Agreement and for ths professional fees
deseribed in this Agreement.
SECTI4N 2. SGOPE OF SERVICES. Counsel hereby agrees to provide its professional
services for the Clearwater Gas System of the Gity of Clearwater.
SECTIpN 3. TERM. The term af this Agreement shall be for five years,' beginning
October 1,' 2012, and shall expire on September 30, 2017.
SECTION 4. PROFESSIQNAI� FEES FOR SERVICES. The City and Counsel agree to
an initial rate of $375.4Q per hour for attorney services for William �. Pe�ce and other partners `
and to a rate of $275,00 per hour for additional attorney services of Lyndie M. James' and other
associates. �or the last two years of this Agreement, the City and �ounsel agree to a rate of
$395.04 per hour for attorney services for William L. Pence and other partners` and to a rate of
$295,00 per hour far additional attorney` services of; Lyndie M. James and other associates.
Professianal fees for services shall not exceed $250,0OO.OQ for the term of this Agreernent.
SECTI4N 5. COMPENSABLE EXPENSES. Reimbursement of expenses shall be made "
by the City to the firrn for reasonable out-of-pocket expenses as deterrnined by #he City Attorney
` without rnarkup, including but not limited to long distance calls and facsirniles, copying or '
repraducin� documents, pastage, court costs, parking costs and trauel incurred by Caunsel in
performance of the duties hereunder. Travel and per diem costs as well as auto travel expenses '
' shall not exceed that which is available to City of Clearwater employees.
SECTION 6. INSURANCE: Counsel shall procure and maintain during the life of this
Agreement prafessianal liability insurance in an amaunt in sxcess of $1,000,000. This provision
shall survive the terrnination af this Agreernent.
SECTION 7. CONFLICT QF INTEREST, It is understood by the Gity and Counsel that
Counsel is not awar� of any; clients of the firm' that currenfily present any conflict between the
interests of the City and other clients of Counsel. If any patential canflict of interest arises during
the time Counsel is representing the City, Counsel will promptly inform the City. The City is under
no obligation to agree to permit the conflict; representation.
Item # 6
•.�' Attachment number 3\nPage 3 �
SECTIQN 8. `- CONSTRUCTION AND AMENDMENTS. This Agreement shall be
governed by and construed in accordance with the laws of the State of Florida. This Agreement i
' may be amended only by a writing duly entered into by the City and Counsel. I,,
SECTI�N 9. CANCE�LATION OF AGREEMENT. The City may cancel or terminate this
Agreement upon ten days advance written notice to CounseL in the euent af cancellatian,
Counsel shall immediately cease work hereunder and shall be reimbursed for eligible 'and
documented reimbursable expenses incurred prior to ths date of cancellation. Further, it is
understood and agreed between the City and Counsel that Williarn L, Pence' will be the lead
attornsy assigned by the firm to provide the services contained herein. The City in its absolute
discretion may immediately terminate this Agreernent upon written notice to the firm if the services
of this attorney are unavailable to the City.
IN UVITNESS 1NHEREOF, the City and Counsel have executed this Agreement as of the
date firs# written above:
CITY OF CLEARWATER, FLORIDA
William B: Horne, II
City Manager
Rpproved as to form: Attest:
Pamela K. Akin Rosemarie Call
City Attorney City Clerk
BAKER & NOSTETL.ER, LLP
. � . . .. 4 � , .
�
William �. `Pence �
09b198, OQ0001, 601524977.1
,2
ltem # 6
Attachment number 4 \nPage
LEGAL SERVICES AGREEMENT
• THIS AGREEMENT is made on the day of , 2012, by and befinreen
the CITY OF CLEARWATER, P.O. Box 4748, Clearwater, Florida 33758-4748 (the "City") and the
law firm of MILLER, BALIS & O'NEIL, P.C., Twelfth Floor, 1015 15t" Street, N.W., Washington,
D.C. 20005 ("Counsel").
WITNESSETH:
WHEREAS, the City wishes to retain Counsel to serve as Counsel to the Clearwater Gas
System. NOW, THEREFORE, in consideration of the promises and mutual covenants herein
contained, the parties do hereby agree as follows
SECTION 1. AUTHORIZATION TO PROCEED AS COUNSEL. Counsel is hereby
authorized to provide services as described in this Agreement and for the professional #ees
described in this Agreement.
SECTION 2. SCOPE OF SERVICES. Counsel hereby agrees to provide its professional
services for the Clearwater Gas System of the City of Clearwater.
SECTION 3. TERM. The term of this Agreement shall be for five years, beginning
October 1, 2012 and expiring September 30, 2017.
SECTION 4. PROFESSIONAL FEES FOR SERVICES. The City and Counsel agree to
legal fees in accordance with the attached schedule. These fees will continue for the term of this
Agreement unless Counsel gives the City sixty (60) days written notice of an increase in fees, in
which case'such `increased fees will be substituted for the above-designated fees unle$s the. City
terminates as provided�for herein. Professional fees for services shall not exceed $125,000:00 for
the term of this Agreement. -
SECTION 5. COMPENSABLE EXPENSES. Reimbursement of expenses shall be made
by the City to the firm for reasonable out-of-pocket expenses as determined by the City Attorney
without markup, including but not limited to long distance calls and facsimiles, copying or
reproducing documenfs, postage, court costs, parking costs and travel incurred by Counsel in
performance of the duties hereunder. Travel and per diem costs as well as auto travel expenses
shall r�at �xceed tt�at wrnich is available to City of Clearwater em�loyees.
SECTION 6. INDEMNIFICATION AND INSURANCE. Counsel agrees to protect, defend,
indemnify and hold the City and its officers, employees and agents free and harmless from and
against any and all losses, penalties, damages, settlements, costs, charges, professional fees or
other expenses or liabilities of every kind and character arising out of or due to any negligent act or
omission of Counsel, its employees, agents and subcontractors in connection with or arising
directly out of this Agreement and/or the perFormance hereof. Without limiting its liability under this
Agreement, Counsel shall procure and maintain during the life of this Agreement professional
liability insurance in an ` amount in excess of $1,000;000. This provision shall survive the
termination of this Agreement. _.
I[�ii�:�:
Attachment number 4 \nPage
SECTION 7. CONFLICT OF INTEREST. It is understood by the City and Counsel that
� Counsel is not aware of any clients of the firm that currently present any conflict between the
interests of the City and other clients of Counsel. If any potential conflict of interest arises during
Y the time Counsel is representing the City, Counsel witl promptly inform the City. The City is under
no obligation to agree to permit the conflict representation.
SECTION 8. CONSTRUCTION AND AMENDMENTS. This Agreement shall be governed
by and construed in accordance with the laws of the State of Florida. This Agreement may be
amended only by a writing duly entered into by the City and Counsel.
SECTION 9. CANCELLATION OF AGREEMENT. The City may cancel or terminate this
Agreement upon ten days advance written notice to Counsel. In the event of cancellation, Counsel
shall immediately cease work hereunder and shall be reimbursed for eligible and documented
reimbursable expenses incurred prior to the date of cancellation. Further, it is understood and
agreed between the City and Counsel that William T. Miller or in his absence, Joshua Menter, will
be the lead attorney assigned by the firm to provide the services confained herein. The City in its
absolute discretion may immediately terminate this Agreement upon written notice to the firm if the
services of either of these attorneys are unavailable to the City. Counsel reserves its right to
terminate its representation of the City, subject to the limitations set forth in the Rules of
Professional Conduct of the District of Columbia Bar.
IN WITNESS WHEREOF, the City and Counsel have executed this Agreement as of the
date first written above.
CITY OF CLEARWATER, FLORIDA
William B. Horne II
City Manager
Approved as to form: Attest:
'Pame#� K. Akin Rosernarie Ca!!
City Attorney City Clerk
MILLER, BALIS & O'NEIL, P.C.
� '% ����,,
� �����Aw
William T. Miller
President
�
IE�ii�:�:
MBO Billing Rates for
2012
Timekeepers:
Principals Hourlv Fee
William T. Miller 380
Robert A. O'Neif 380
John P. Gregg 38Q
John Michael Adragna 380
James Choukas-Bradley 380
James H. Byrd 380
Randolph L Elliott 380
Joshua L. Menter 380
Sean T. Beeny 380
Roger B. Wagner 380
Phyllis G. Kimmel 380
Counsel
Milton J. Grossman 365
Denise C. Goulet 365
Barry Cohen 365
Linda K. Browning 365
Associates
Jeffrey K. Janicke 320
Bethany Pribila 300
Kevin J. Conoscenti 2gp
Justin R. Cockrell 245
Law Clerk 125
Attachment number 4 \nPage 3
Attachment 1
Leqal Assistants
Joanna Hurt 110
Admin. Assistants
Tricia Fountain 110
Deborah A. McCraw 110
Natalie Kakareka 110
Roberta Rothschild 110
Making filings at FERC, Courts, or other agencies $25.00 Per Filing
Obtaining documents f#rom fERC, Courts, other agencies $25.00 Per Request
Copying and printing $0.15/page
Long distance rate (includes facsimile) $0.19/minute
Online Research (rate is determined based on monthly pro rata share of annual contract monthly price)
I[�ii�:�:
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:9/18/2012
Approve the First Amendment to the Project Agreement between the City and Phillies Florida, LLC, approving Project modi�cations to
address environmental concerns and minimum flood plain elevations; increasing the City funding for the project from $2,900,000 to
$3,250,000 from unappropriated retained earnings and authorize the appropriate of�cials to execute same. (consent)
SUMMARY:
On December 1, 2011, the Council approved the Fourth Amendment to Sports Facility Use Agreement between the City of Clearwater
(City) and Phillies Florida LLC (Phillies); a Project Agreement between the City and Phillies to make certain improvements at
Carpenter Complex and Bright House Netwarks Field (Project) in accordance to the Carpenter Complex Use Agreement and the Bright
House Netwarks Field Use Agreement and approve funding the project for $2,900,000 from unappropriated retained earnings.
Since that time, the planning, development, permitting and construction of the project has moved forward.
In the permitting phase, it was discovered that methane gas was present on the site. DEP (Department of Environmental Protection) has
approved a gas vapor intrusion detection and mitigation system to be installed in the Training Building portion of the Project. The
project had not anticipated this cost since methane had not previously been detected on the site. In order to keep the project on
schedule, the investigation, design wark and estimates to construct the gas system were completed and permitted at a cost of
$115,000. The City is responsible for environmental matters arising on the site in accordance with the Carpenter Complex and Bright
House Field Use Agreements.
In addition, the original elevation of the new training facility was established at 23 feet, which is 1 foot higher than the 100-year flood
plain elevation of 22 feet, and was an acceptable elevation from an engineering and design perspective.
However, in June of 2012, Tropical Storm Debby impacted the subject site such that several rooms at Bright House Netwark Fields, the
maintenance building at Carpenter, and 70% of Carpenter Field including the location for the new training facility were flooded.
In accordance with both the Carpenter Complex and Bright House Field Use Agreements, the City is responsible for the repair and
rebuilding of the subject facilities should such facilities be destroyed by flood or other similar cause. Therefore, City staff and its
consultants recommend that the new building be elevated to 25.5 feet to preserve the City's asset and minimize the possibility of future
damage and the related extensive costs the City would be obligated to pay. The city will pay up to $235,000 to elevate the building the
additional 2.5 feet and any cost above this amount will be covered by the Phillies.
Staff is recommending that the City's contribution to the project be increased from $29 million to $3,250,000 to cover costs of the gas
mitigation system ($115,000) and up to $235,000 to increase the floor elevation of the building by 2.5 feet. Funding for the project will
come from unappropriated retained earnings and will be transferred into the project at third quarter.
The Phillies have been managing the project and will be responsible for any project cost overrun above the City's $3,250,000
contribution.
If approved, a third quarter budget amendment to project 315-93628, Carpenter Complex/Bright House Field Improvements in the
amount of $350,000 from General Fund unappropriated retained earnings will be made. With the approval of this agenda item, General
Fund reserves will be approximately $203 million, with reserves of $10.7 million over the current reserve policy.
One other change to the agreement deals with the use of the 3,420 sq. ft. building north of the Clubhouse. The original proposal was to
convert this structure into two additional indoor batting tunnels, however the Phillies have since requested that this building be used as a
maintenance storage facility. The Phillies will also assume the maintenance and replacement costs for the air conditioning of this space.
Cover Memo
��11�:��
Type: Capital expenditure
Current Year Budget?: No Budget Adjustment: Yes
Budget Adjustment Comments:
Third quarter budget amendment.
Current Year Cost:
Not to Exceed:
For Fiscal Year:
$350,000 Annual Operating Cost:
$350,000 Total Cost:
2011 to 2012
-0-
$350,000
Appropriation Code Amount Appropriation Comment
315-93628 $350,000 Unappropriated Retained Earnings
Review Approval: 1) Off'ice of Management and Budget 2) Lega13) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Cover Memo
��11�:��
Attachment number 1 \nPage 1
FIRST AMENDMENT TO PROJECT AGREEMENT
This First Amendment to Project Agreement ("First Amendment") is hereby made
and entered into on August , 2012, between the CITY OF CLEARWATER,
FLORIDA, a municipal corporation of the State of Florida (the "City") and PHILLIES
FLORIDA, LLC, a Delaware Limited Liability Company (the "Phillies") (each party
individually referred to herein as "Party" or collectively as the "Parties").
WHEREAS, the City and the Phillies are parties to that certain Baseball Training
Facility Lease Agreement dated December 31, 2000, as heretofore amended (the
"Carpenter Complex Use Agreement"), which sets out the terms and conditions for the
Phillies' use and occupancy of, and of the Parties' respective rights and obligations in
respect to, certain property commonly known and referred to herein as the Carpenter
Complex (as more particularly described in Exhibit "A" attached thereto and
incorporated therein); and
WHEREAS, the City and the Phillies are parties to that certain Sports Facility
Use Agreement dated December 31, 2000, as heretofore amended (the "Bright House
Field Use Agreement"), which sets out the terms and conditions for the Phillies' use and
occupancy of, and of the Parties' respective rights and obligations in respect to, certain
property commonly known and referred to herein as Bright House Field (as more
particularly described in the "Site Plan," as that term is therein defined); and
WHEREAS, the Parties have previously entered into that certain Project
Agreement dated December 6, 2011 (the "Project Agreement"), providing for
improvements to each the Carpenter Complex and Bright House Field (collectively
herein referred to as the "Project") pursuant to plans and specifications prepared by the
City's architect of record, Wannemacher Jensen Architects, Inc. and bearing its project
number 1134 (the "Project Design"); and
WHEREAS, in the course of planning and permitting the Project, certain
environmental and flood plain conditions were discovered which require revisions to the
scope of the Project, and delineation as to financial responsibility for same.
NOW, THEREFORE, in consideration of the mutual covenants contained
hereafter, the Agreement is hereby amended as follows:
1. Recitals. The foregoing recitals are true and correct and are incorporated
in and form a part of this First Amendment.
2. Permittinq Requirements and Flood Plain Conditions. In the course of
permitting the Project as originally designed, the Florida Department of Environmental
Protection required and approved addressing certain environmental conditions with a
methane gas vapor intrusion detection and mitigation system (the "Methane Gas
System"). Additionally, since the inception of the Project, a storm event occurred which
revealed the need to increase the elevation of the training building (the "Minimal Flood
1 of3 Item#7
Attachment number 1 \nPage 2
Elevation Adjustments") (The Methane Gas System and the Minimal Flood Elevation
Adjustments collectively referred to herein as the "Project Modifications"). As such,
Section 2(a)(i) of the Project Agreement shall be and hereby is revised to add the
following provisions:
a. 2(a)(i)(C): The installation of a methane gas vapor intrusion
detection and mitigation system as required and approved by the Department of
Environmental Protection. Said system will monitor and detect, by alarm,
unacceptable methane levels, if any.
b. 2(a)(i)(D): The minimal elevation of the training building shall be
increased from twenty-three (23) feet to twenty-five and one-half (25.5) feet
above the North American Vertical Datum (1988) Elevation.
3. Use Revision. The 3,420 square foot building to the North of the
Clubhouse will be used for maintenance equipment storage rather than batting tunnels
as originally anticipated. As such, Section 2(a)(ii) of the Project Agreement shall be and
hereby is replaced in its entirety and restated as follows:
a. 2(a)(ii): Renovation of the existing 3,420 square foot m/I building to
the North of the Clubhouse to house maintenance equipment. The
maintenance, repair and replacement of the air conditioning system for this
building shall be the responsibility of the Phillies.
4. Fundinq of the Proiect Modifications. As to funding the Project
Modifications, the City will be responsible to fund the Methane Gas System as required
by paragraph 4.3 of the Carpenter Complex Use Agreement ("Environmental Laws
Indemnity") and paragraph 4.5 of the Bright House Field Use Agreement
("Environmental Laws Indemnity"). The City is also responsible to repair and rebuild the
subject facilities should the facilities be damaged or destroyed by flood or other similar
cause in accordance with paragraph 14 of both the Carpenter Complex and Bright
House Field Use Agreements. Therefore, City staff and its consultants recommend the
Minimal Flood Elevation Adjustments modification to the Project Design in order to
preserve and protect the City asset and avoid future costs for repair and rebuild if the
facilities are damaged or destroyed by flood. As such, Sections 2(d) and 2(e) of the
Project Agreement shall be and hereby are replaced in their entirety and restated as
follows:
a. 2(d): The City will fund the Project, including without limitation the
Project Modifications, up to a maximum of Three Million Two Hundred Fifty
Thousand Dollars xx/100 ($3,250,000.00), which will be disbursed through the
City's purchase order process as appropriate invoices are received by the City
from the Phillies.
b. 2(e): The Phillies will be responsible for any Project cost overrun
above the City's $3,250,000.00 contribution and theretofore will have the right to
2of3 Item#7
Attachment number 1 \nPage 3
make additive and subtractive change orders, for which is shall be responsible to
the extent of any excess. In no event shall the City be responsible to fund any
amount over the amount set forth herein and the Phillies shall guaranty
completion of the Project and indemnify the City for any amounts required over
the City-funded amount in order to complete the Project.
5. All of the terms and conditions of the Project Agreement which are not
expressly amended herein shall continue in full force and effect, and are incorporated
herein by reference as if set forth in full.
IN WITNESS WHEREOF, the Parties have executed this First Amendment the
day and year first above written.
Countersigned:
George N. Cretekos
Mayor
Approved as to form:
Laura Lipowski Mahony
Assistant City Attorney
PHILLIES FLORIDA, LLC
By: The Phillies, its sole member
By:
David P. Montgomery
General Partner, President
And CEO
CITY OF CLEARWATER, FLORIDA
William B. Horne, II
City Manager
Attest:
Rosemarie Call
City Clerk
3of3 Item#7
Work Session
Council Chambers - City Hall
Meeting Date:9/18/2012
SUBJECT / RECOMMENDATION:
Approve a three-year Agreement between the American Red Cross and the City of Clearwater to provide training in �rst aid care,
emergency response, swim instruction and lifeguarding for City employees and members of the public and authorize the appropriate
of�cials to execute same. (consent)
SUMMARY:
The Parks and Recreation Department trains and employs recreation staff, lifeguards, swim instructors, and first responders. Employees
in these positions have a dury to provide care to an injured or ill person until more advanced help, such as EMS, arrives.
The American Red Cross has a nationally recognized training curriculum in first aid care, emergency response, swim instruction, and
lifeguarding.
The department staff will train approximately 140 employees in �rst aid, 25 in swim trainer instruction, 60 members of the public in
lifeguard skills, and 500 in water safety.
Other organizations have nationally recognized curriculums in these programs but the American Red Cross is an organization that is all
encompassing. Trainers and instructors need only one organization to certify in all curriculums.
Certificate fees cost $2.50-$21.50 each. Books, instructional DVDs, and other materials vary in cost.
The Recreation Programming Division's Operating Budget contains suf�cient funds to cover the costs (approximately $2,500)
associated with this Agreement.
Review Approval: 1) Off'ice of Management and Budget 2) Lega13) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Cover Memo
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Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:9/18/2012
Approve First Amendment to License Agreement between the City of Clearwater (City) and Emerald Coast Bungee, Inc. to replace one
of their amusement concessions, four-sided faux rock climbing wall with a Galaxy Multi Rides — Shark Attack Ride and authorize the
appropriate of�cials to execute same. (consent)
SUMMARY:
On May 14, 2010, the Council approved the renewal of a License Agreement with Emerald Coast Bungee, Inc., to provide
entertainment concessions at Pier 60 Park, in specific a rock climbing wall and a bungee powered trampoline jump.
Due to the transportation and storage issues with the rock climbing wall, the contractor has not offered this concession for the past
several months and has requested that they be allowed to operate a new concession known as a Shark Attack Ride rather than the rock
climbing wall.
This ride is similar to a mechanical bull ride only the animal is a shark rather than a bull.
Staff is recommending that the License Agreement be modi�ed to allow for this substitute ride.
The City's portion of revenue generated from this Agreement is approximately $50,000 per year.
The current Agreement with this vendor as well as the other vendor occupying space at Pier 60 Park ends on May 13, 2013.
Review Approval: 1) Off'ice of Management and Budget 2) Lega13) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Cover Memo
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Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:9/18/2012
Approve a funding source change of $200,000 from Projected Grants to General Funds for Capital Improvement Project (CIP 315-
93625), Pier 60 Park Repair and Improvements, and approve a�rst quarter amendment to transfer $200,000 from General Fund
Reserves to this project. (consent)
SUMMARY:
In Fiscal Year 2010/2011, the City Council approved a new Capital Improvement Project for $510,000 to fund repairs and
improvements to Pier 60 Park. Pier 60 Park's appearance and overall appeal to the citizens as well as the tourist population has always
been an important issue for the City.
This project was approved to provide needed funding to improve and keep the Park a quality tourist attraction and a destination place
for visitors and residents.
Funding for this project was to come from a proposed $200,000 Florida Recreation Development Assistance Program (FRDAP) Grant
as well as $310,000 of general funds. The general fund dollars have already been transferred into the project.
Unfortunately the City's grant proposal like all other state FRDAP grants submitted for Fiscal Year 2012 (and the prior three years),
were not funded. Additionally, it does not appear likely the program will be funded for the foreseeable future.
In order to continue with this much needed project, staff is recommending that $200,000 of General Fund reserves be transferred at first
quarter in order to proceed with this project. The remaining $310,000 for this project is already in the current CIP budget.
The project will include repair of existing seating wall, site furniture, ground renovation, walkways, irrigation repairs, special event
layout improvements in order to make the park consistent with the major improvement made in the Beach Walk project. In addition,
improvements will be made by adding a new concept in play structures that will become a focal spot on the beach.
Type:
Capital expenditure
Current Year Budget?: Yes
Budget Adjustment Comments:
Budget Adjustment:
$200,000 from General Fund reserves to replace grant not received.
Current Year Cost: $510,000 Annual Operating Cost:
Not to Exceed:
For Fiscal Year:
Appropriation Code
315-93625
$510,000
2011 to 2012
Amount
$200,000
Total Cost:
Appropriation Comment
General Fund Reserves
Yes
-0-
$510,000
Review Approval: 1) Off'ice of Management and Budget 2) Lega13) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Cover Memo
�[i�ii%�[I]
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:9/18/2012
Approve First Amendment to Agreement between the School Board of Pinellas County, Florida (Board) and the City of Clearwater
(City) providing for the joint use of facilities retroactively to January 1, 2012 through December 31, 2016 and authorize the appropriate
of�cials to execute same. (consent)
SUMMARY:
On December 19, 2006 the City and Board approved an Agreement to allow the reciprocal use of facilities owned by the parties.
This Agreement included a provision that allowed for 3 additional renewals of the original Agreement with an exchange of letters
between the City and Board representatives.
The City and Board Representatives exchanged letters to extend the Agreement prior to January 1, 2011.
It has been determined by the City and Board that the language in the original Agreement also requires approval by the Board and
Council.
Staff is requesting approval of the First Amendment ratifying and confirming the decision to extend the Agreement between the City
and Board from January 1, 2012 to December 31, 2016.
All other terms and conditions of the original agreement remain in full force and effect.
Review 1) Off'ice of Management and Budget 2) Lega13) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk 7) Office of
ApprovaL• Management and Budget 8) Lega19) Clerk
Cover Memo
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Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:9/18/2012
Approve a 1-year agreement with the Junior League of Clearwater-Dunedin, Inc. (JLCD), Eckerd Youth Alternatives, Inc. (EYA) and
Camelot Community Care, Inc. (CCC) and the City, from October 1, 2012 to September 30, 2013, to provide programming to serve
young people and families in the foster care system at the Ross Norton Recreation and Aquatic Complex and authorize the appropriate
of�cials to execute same. (consent)
SUMMARY:
It is highly desirable and socially responsible to provide activities to build and foster the confidence, educational,
cultural and social skills and good habits in young people and families in the foster care system.
Young adults within the foster care system often are without fundamental life skills. This lack of life skills training can
result in the increase in school dropout rates, incarceration and teen pregnancies within the foster child
population. Partnering with EYA, CCC and JLCD will provide the capacity to support life skills programming
specifically designed for young people and families in the foster care system.
Eckerd Youth Alternatives and Camelot Community Care will conduct the programs with the volunteer and financial
support of the Junior League of Clearwater-Dunedin, Inc. EYA serves as the Community-Based Care Lead Agency for
foster care services in Judicial Circuit 6 in Pinellas County. EYA subcontracts with Camelot Community Care to
provide services to foster youth ages 13 to 17 and to young adults formerly in foster care, ages 18 to 23. Their
programs are designed to assist youth in obtaining life skills and education for independent living and employment; to
provide youth a quality of life appropriate for their age; and empower youth to assume personal responsibility for
becoming self-sufficient adults. Their staff is fully licensed and specialized in supporting the specific population.
The agreement will provide the City $22,500 to secure undedicated programming space for their programs and
discounts to city offered recreation programming.
Beyond the obvious benefits of this program, the hope is that more teenagers will be exposed to the recreation center
and programs, and desire to be a part of this healthy environment and alternatives provided at the center.
Review Approval: 1) Off'ice of Management and Budget 2) Lega13) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Cover Memo
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F'i+as+�marie C�fl, Ciiy Clerk
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Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:9/18/2012
Approve a contract in the amount of $473,263.50 with the Pinellas County Sheriff's Of�ce, Largo, Florida for latent �ngerprint, crime
scene processing services, evidence and property storage and Pinellas Juvenile Assessment Center services, during the one-year contract
period commencing October 1, 2012 through September 30, 2013, and authorize the appropriate of�cials to execute same. (consent)
SUMMARY:
The P�e11as C ounty Sheriff's 0 f�e �C SO and the C leazwat�r Po]ice D epar�n ent (C PD ) began annual
contractualagreem entf�rsezvices � Januazy 1994. The agreem entcovers ]at�ntf�gezpr�texam inati�n,
property/ev�lence sts�rage, cr�n e scene pmcess�g sezvices and a share ofsecurity costs atthe P�e]]as
Juvenile Assessm entC ent�r (PJAC ).
The ts�talcostofthepmposecl F�scalYear2012/2013 agreem ent�s $473,263.50, reflectmg a 2% decrease �
cost fz�m the 2 011 /2 012 contract f�r sezvices prsn arily due ts� a contractualreclucti�n � the cal]s f�r sezvice
requir�g cr�n e scene pmcess�g, and a reduction � the num ber ofitem s subm ii�d by the C PD ts� the Sheriff's
0 f�e Pmperty and Ev�lence D iv�si�n .
Thepmposed contractualagreem entreflects the f�]I�w�gbreakoutofcosts:
Finqe�rintSezvices-$81,752;Forensic Science Sezvices (Crim e Scene Processinq)-$242,604 (1200 ca]]s
at$202 .17 perca]]�; Evidence and Propertv Sezvice and Storaqe -$106,907 .50 (10,250 subm �ssi�ns at
$10 .43 persubm �ssi�n); Pinel]as Juvenile Assessm ent Center (PJAC )-$42,000 (�00 book�gs at $84 per
booking).
Requests f�rsezvices � excess ofthenumberofcontractualca]]swillbe �voicecl separat�ly. Additi�na]ly,at
the end ofthe contract, any fitnds rem aining fz�m unusecl cal]s f�r sezvice willbe refitnded ts� the city.
Fund�g f�rth�s contractualagreem ent�s avai7able � the Po]ice Depaztrct ent's F�scalYear2012-2013 operating
bu dget.
Type:
Operating Expenditure
Current Year Budget?: No
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Appropriation Code
010-1155-530300-521-000
0.00
2012 to 2013
Amount
$473,263.50
Budget Adjustment:
Annual Operating Cost:
Total Cost:
None
473,263.50
473,263.50
Appropriation Comment
to be paid during FY 2012/2013
Review Approval: 1) Off'ice of Management and Budget 2) Lega13) Clerk 4) Assistant City Manager 5) City Manager�C�ilt�
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Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:9/18/2012
Approve the renewal of a Software Support Agreement for the TriTech System, in the amount of $162,672.56, for a 12-month period
beginning October 1, 2012 and ending September 30, 2013, and authorize the appropriate of�cials to execute same. (consent)
SUMMARY:
The TriTech System has been operational since October 2007; the final sign-off and payment closing out
the project was disbursed in March 2009.
The Council previously approved a twelve month TriTech Software Support Agreement, which will expire
September 30, 2012.
The TriTech System provides an integrated CADS, mobile, and AVL environment, and downloading of data
to the report management system (ACISS). Prior to the TriTech System, each of these functions required
separate software support and hardware agreements.
Funding for renewal of the 12-month Software Support Agreement, in the amount of $162,672.56, is
budgeted in Fiscal Year 2012/2013 Police Department operating budget 0010-01162-530300-521-000-
0000.
Type:
Operating Expenditure
Current Year Budget?: None
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Appropriation Code
0010-01162-530300-521-000
162,672.56
2012 to 2013
Amount
162,672.56
Budget Adjustment:
Annual Operating Cost:
Total Cost:
Appropriation Comment
None
162,672.56
162,672.56
Review Approval: 1) Off'ice of Management and Budget 2) Lega13) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Cover Memo
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Cl�arr���ier 1'�lic� I)e}���tr7�ent
Gi�y s�fCle�r��at�r
Ca4S Pierc� St.
CIearwater, FL�. 337�6
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Th�s I�tt�r i� a� ionpc�r�ant nat'sc� �c� r�n�w yo�r S�ft��ar� Suppcsrt ��reeir��ri� fc�r your 7°ri I��ch System, wl�i�� �
Lvill �xpir� �ri �e�teir�b�r 3�� 2�}I`. Th� reneo�ral c�f th� S��w�are �u�p��t A�r��ment �vill allow yc��r tc� �
cantinue t�n ta�e �dvar��age rafih� sc��twar� support and mainten�nc� ��rvices pro�ided by° TriTecl� Soft��ar� �
a�
�yste�r�� and ��llna;� r�,�� ic� r�c.erve ��p�rad�s t� r�c�ur �'r�Tecl� �y�t�cn. �=
Pl�ase cr�m�let� a�d si��1 tl�i� Sup�nrt R���re��ral �lgreen�enc a�� r�tur�� �t tc� �"ri 1'ec�� al�n� 4�ith }our pa}rm�z�t
tc� ass�re ur�int�rrupted s�f����are su�part and �r�air�2�nance ser�ri��s �c��rera�e. �ctian on t17is �uppc��k R�rtewat
���re��nertt is �iin� scnsiti��e; serv�ces to suppcart �aur svsier�7 �.=i�1 ��ot be �r�vid�d ifr�o�x l��ve ncat p�id }�Q�zr
��9ppr�rt Ftenei��al F'ee t�y th� Ex�airati�s� ciate c�f your Sc�ft���ar� 5����rc�r� A�reement.
'�r�'�'��� 5r��apar� ����°ices i��n�sv,�l ��rc�me�� �rnea��irrr���ti
Ciient a�r�es t:c� ��new �ts �o�"t��are ,u�part Agreem�nt, tl7e tersns c�f v�,�l�icl7 ar� ir�c�arpQrated by refer�nee
her�in as t}7c�u�1� s�t f�r�l1 ir� ���ll, ar�d accarc�in� tc� tt�e t�rmns �r�d cc�r�diti�n� `rncIuded laec��is�. Fxcept a�
a,7c�di#ied h�r�a��, �11 ntlzer ter�ns and ct�i�ditians t�t'the Softw°�re �L�pport ��r�ernent sh�ll rcr�na�n in full t'�r�-�c
�n� eff�ct. W�t�a resp��t tn �l�e cor�tent I�er�in, i�� tl�� ��,��nt at any cc�n�lict ��t���eer� tt�is Scaftware �u�part
Renewai Agr��:nlent ��nendz�n�nt �nd tk�e Sc�1i��re Sup��art A�r�ein�nt, tN1� terms c�ftl�is Snft�vare Suppori
Rene4val A�re�r��nt Atn�nci�nent s��all c�nt��I. '�'iiis �r����art iY�ne��at A��r+een��nt �rne�aci���� �nd
app�licaEale su���c��it �'ees �ust be sign�r�, �aid arrrl re��z�nec� b�° �ct�ber i, 2C11? t� a�c�id any int�rrupti�o�s sn
i��e sc�fia��are s�pPca�t a�d zrr��rttenance ser��ices provFde�i by� TriTech. Payt�rer�t of $l�'�,672.56 fc�r t�is pe��ierd
�s d�ae (7ctc��e�- I , 2Q � �.
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's��creased b}° �.��� �c�nsu����r �aric� i�7dex (CI�I} i•at� c�f 1,7°/a.
Nc�ke; Es�€°ow� �Sl�f ar��i TeleAtlas F��s, if �pplic��le, ar� c�lcul�t�d s��ar�ateIy� and added to yaur �nraua�
suppor� Fee.
.
�"c�r e���r cc�r�v�r�ie��c�, �;�e laave encl�s�c� an isa4�caice far tl�e t�ill ainc�u�t c�f th� Tri��ch '�up�sc�� �ervices
R�newal Fees ��v�rin� �2 4���ntE� peri��i, b��inniA�� l7ctt��er 3, 2�14 - Se�ternb�.r 3a, 2013. If r�c�u ��ve any
q�t�sti�ns, �ale�se c�nt�ct �iana Slitivicki or }rnur Client Account ivlan���r at 8�8-799-7Q0{}..
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Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:9/18/2012
Approve Change Order 4 to Central Florida Contractors, Inc. of Seminole, Florida for the 2011 Sidewalk Contract (11-0012-EN) in the
amount of $400,000.00, for a new contract total of $1,025,169.00; approve a time extension of 180 days to allow for completion of the
additional wark and authorize the appropriate of�cials to execute same. (consent)
SUMMARY:
Clearwater City Council awarded a$568,337.00 contract on November 3, 2011 to Central Florida Contractors,
Inc. for the 2011 Sidewalk Contract (11-0012-EN).
Previously approved change orders added $56,832 for additional sidewalk, added 59 days to the contract and
adjusted quantities per actual field conditions.
The Contractor has agreed to honor the current contract unit pricing to provide continuing sidewalk work at other
locations in the city. Change Order 4 requests approval of unit prices, only, for an additional amount not to
exceed $400,000.00 and a 180-day time extension to continue work under the original contract. The sidewalk unit
prices received in November 2011 were 10-60% less than the second lowest bidder.
New sidewalk is planned for the East Gateway area and downtown to improve pedestrian connectivity.
Existing sidewalks and ramps will be replaced to satisfy ADA requirements as well as sidewalk
removal/replacement as part of the city's annual maintenance program.
The revised completion date will extend from October 21, 2012 to April 18, 2013.
A third quarter budget amendment will transfer $39,051.46 of Development Impact Fees from Capital Improvement
Program (CIP) project 0315-92822, Miscellaneous Engineering, to 0315-92339, New Sidewalks.
Sufficient funding is available in Capital Improvement Program projects consisting of $70,850.00 in 0315-92339, New
Sidewalks and $290,098.54 in 0315-92273, Streets and Sidewalks, for total funding in the amount of $400,000.
Type: Capital expenditure
Current Year Budget?: No
Budget Adjustment Comments:
See summary
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Appropriation Code
0315-92339-563700-541-
000-0000
0315-92273-563700-541-
000-0000
Item # 15
1) Engineering 2) Financial Services 3) Office of Management and Budget 4) Lega15) Clerk 6) Assistant City
Manager 7) City Manager 8) Clerk
$400,000.00
$400,000.00
2011 to 2012
Amount
$109,901.46
$290,098.54
Budget Adjustment:
Annual Operating Cost:
Total Cost:
Appropriation Comment
See summary
See summary
Yes
$400,000.00
Cover Memo
Review
Approval:
CHANGE ORDER 4
PROJECT: 2011 Sidewalk Contract
CONTRACTOR:
Central Florida Contractors, lnc.
PO Box 3987
Seminole, Florida 33775
SCOPE OF CHANGE: THIS CHANGE ORD
conditions remaining the same, see attached`fo
STATEMENT OF CONTRACT AMOUNT
ORIGINAL CONTRACT AMOUNT
Admin CO 1- CM - 2/15/2012
Admin CO 2- CM - 3/20/2012
Admin CO 3- CM - 4/25/2012
CO 4 - CC - 09/06/2012
NEW CONTRACT AMOUNT
APPROVED AS TO FORM:
Camilo Soto,
George N. Cretekos,
ATTEST:
Assistant City Attorney
Rosemarie Call,
llate:
CITY OF CLEARWATER, in
PINELLAS COUNTY, FLORIDA
William B. Horne, II
Mayor
City Clerk
City Manager
$ 568,337.00
$ 56,832.00
$ -
$ -
$ 400,000.00
$ 1,025,169.00
Attachment number 1 \nPage 1
Date: Au�ust 17, 2012
PROJECT NUMBER: 11-0012-EN
PO REFERENCE NO: ST108005
CONTRACT AWARD: November 3,2011
CONTRACT DATE: December 13, 2011
CODE: 0315-92339-563700-541-000-0000 A
CODE: 0315-92273-563700-541-000-0000 B
�ISIONS TO THE CONTRACT
�asis only for a not`to exceed amount, with all other terms and!
ACCEPTED BY:
Central Florida Contractors, Inc.
By: (SEAL)
George Gomes, President
llate:
W itnesses:
Recommended By: City of Clearwater
Tara L Kivett, Eng Construction Manager
Michael D Quillen, PE, City Engineer
��II�:�N�
Page 2 of 2
Change Order 4- 2011 Sidewalk Contract
1TEM DESCRIPTION Estimated
uanti
New Sidewalks Code A: 0315-92339-563700-541-000-0000
Addition:
28 Construct New 4" Concrete Sidewalk (3000 6000
PSI w/Fiber Mesh)
29 Construct New 6" Concrete Sidewalk (3000 2000
PSI w/Fiber Mesh and 6"x6" /#10 x#10
Welded Wire Mesh)
30 Root Pruning 230
31 Install Detectable Warning Mat on Existing 163
Sidewalk
32 Preparation, installation and maintenance of 1
Project Sign
UN1T UNIT COST
SF $2.45
SF $3.80
Lr
EA
EA
$3.00
$250.00
$500.00
Attachment number 1 \nPage 2
TOTAL COST
$14,700.00
$7,600.00
$690.00
$40,750.00
$500.00
33 Construct 4 ft. Wide ADA Ramp 7 EA $500.00 $3,500.00
34 Construct 5 ft Wide ADA Ramp 7 EA $500.00 $3,500.00
35 Upgrade 4 ft. wide ADA Ramp 16 EA $1,050.00 $16,800.00
36 Upgrade 5 ft. wide ADA Ramp 16 EA $1,050.00 $16,800.00
37 Remove Concrete Dumpster Pad 1 EA $500.00 $500.00
38 Adjust Sanitary Sewer Manhole 2 EA $500.00 $1,000.00
39 Contingency 1 LS $3,561.46 $3,561.46
Total Net Increases Code A: $109,901.46
Remove and Replace Sidewalks Code B: 0315-92273-563700-541-000-0000
Additions
40 Install Detectable Warning Mat on Existing 1 EA $250.00 $250.00
Sidewalk
41 Preparation, installation and maintenance of 1 EA $500.00 $500.00
Project Sign
42 Remove & Replace 4" Concrete Sidewalk 27775 SF $3.20 $88,880.00
(3000 PSI w/Fiber Mesh Reinforcing)
43 Remove & Replace 6° Concrete Sidewalk 700 Sr' $3.80 $2,660.00
(3000 PSI w/Fiber Mesh Reinforcing)
44 Remove & Replace Valley Gutter Curb 312.5 LN' $16.00 $5,000.00
45 Remove & Replace Type I Curb 20 Lr' $16.00 $320.00
46 Remove & Replace Modified Curb 20 LF $16.00 $320.00
47 Remove & Replace Straight Curb
48 Construct 4 ft. wide ADA Ramp
49 Construct 5 ft. wide ADA Ramp
50 Sod
51 Adjust Sanitary Sewer Manhole
52 Root Pruning
53 Install Gravity Wall (Maximum Height 24
Inches)
54 Install Straight Curb
55 Removal of 4" sidewalk
56 Grinding (across the sidewalk)
57 Clearing & Grubbing
58 6-18" Wall
59 19 - 30" Wall
60 Contingency
50
59
59
30000
5
500
s
Lr
�A
�A
sr
�A
Lr
LF
$16.00
�i,oso.00
$1,050.00
$0.45
�soo.00
$3.00
�so.00
$800.00
�61>9so.00
$61,950.00
$13,500.00
�2>soo.00
$1,500.00
�ZSO.00
137.5 Lr' $16.00 $2,200.00
loo Lr� �2.00 �200.00
los Lr �lo.00 �i,ogo.00
1 LS $5,007.00 $5,007.00
100 Lr' $30.00 $3,000.00
loo Lr �ss.00 �s,soo.00
1 LS $32,731.54 $32,731.54
Total Net lncreases Code B: $290,098.54
Total Net lncreases to the Contract: $400,000.00
��II�:�N�
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:9/18/2012
Approve Legal Services Agreement between the City of Clearwater and Baker and Hostetler LLP, to serve as legal counsel on
Environmental matters for a three-year period, in the amount of $150,000.00 and authorize the appropriate of�cials to execute same.
(consent)
SUMMARY:
Environmental Engineering has engaged Baker and Hostetler LLP to serve as legal counsel for addressing the
environmental conditions at various city properties. This is for the purpose of satisfying FDEP (Florida Department of
Environmental Protection) regulations to ultimately achieve regulatory closure or compliance of affected city
properties.
Sufficient funding is available in Capital Improvement Program project 0315-94803, Environmental Assessment and
Cleanup.
Type: Capital expenditure
Current Year Budget?: Yes
Budget Adjustment Comments:
See summary
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Appropriation Code
0315-94803-561000-539-
000-0000
$150,000
$150,000
2011 to 2012
Amount
$150,000
Budget Adjustment:
Annual Operating Cost:
Total Cost:
Appropriation Comment
See summary
!�
Review Approval: 1) Off'ice of Management and Budget 2) Lega13) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Cover Memo
��11�:���
.
. �
Attachment number 1 \nPage
LEGAL SERVICES AGREEMENT {��AGREEMENT")
THIS AGREEMENT is entered into as of this 1St day of July, 2012, by and between the
CITY OF CLEARWATER, P.O. Box 4748, Clearwater, Florida 33758-4748 (the "City"),; and
the law firm of BAKER & HOSTETLER LLP, SunTrust Center, Suite 2300, 200 South Orange
Avenue, Orlando, Florida 32801 ("Counsel").
WITNESSETH:
WHEREAS, the City wishes to retain Counsel to serve; as legal counsel on certain =
environmental issues;
NOW, THER.EFORE, in consideration of the promises and m�tual covenants herein
contained, the parties hereto hereby agree'as follows:
SECTION 1. AUTHORIZATION TO PROCEED AS COITNSEL. Counsel is hereby
authorized to pravide services 'as described in this Agreement and for the professional fees
described in this�Agreement. � � ��
SECTIQN 2. SCOPE OF` SERVICES. Counsel hereby agrees to pro�ide its
professional services to the City of Clearwater for the purpose of addressing environmental
matters as the same may arise from time to time, including, but not limited to the environmental
assessment a�d remediation activities being canducted at the Joe DiMaggio Sports Complex site,
the Brighthouse Networks Field, the Sherwood Yard facility, the Philip 'Jones Field; the Metal
Industries site, and other sites as necessary ("Sites"). Counsel's professional services will
include coordinating with the City and the Florida Department of Environmental Protection for
the remediation and ultimate closure of the Sites, engaging outside consulta�ts, as otherwise
approved by the City, and other actions reasonably `necessary to comply with the laws and
regulations applicable to, as well 'as the, other; legal obligations of, the Gity" with 'respect to
remediating these Sites and addressing other environmental matters that arise from time to time.
SECTION 3. TERM. The term of this Agreement shall be for three years, beginning on
' July 1, 2012, and expiring on June 30, 2015 ("Term").
SECTION 4. PROFESSIONAL FEES FOR 'SERVICES. The City and Counsel agree
to a rate of $375.00 per hour for attorney services for William L. P�nce and other partners, and to
a rate of $275.00 per hour for additional attozney services of Lyndie M. James, Professional fees'
for services shall not exceed $150,000.00 for the Term of thi s Agre�ment, '
SECTION 5, COMPENSABLE EXPENSES. l�eimbursement of expenses shall be
made by the City to Gounsel for reasonable out-of-pocket expenses as determined by the City
Attorney without markup, including but not limited to long distance cal�s and facsimiles, copying
_ _ _ � _ �
.. r . n..�..�'. � .�.�: . . .-.�, . '��. ��.. . . .. .. .. ���.. .. �
shall not exceed that which is available to City employees.
os�3s�, 00000�, so�5o��ss.� Item # 16
Attachment number 1 \nPage 2
SECTION 6. INDEMNIFICATION AND INSURANGE. Counsel represents that it has
expertise in the:area of enviranmental issues and is cornpetent to perform the duties required by
this Agreement. Counsel agrees to protect, defend, indemnify and hold the City and its officers,
employees and agents free and harmless from and against any and all losses, penalties, damages,
settlements, costs, charges, professional fees or other expenses or liabilities of e�ery kind `and
character arising out of or due to any negligent act or omission of Counsel, its employees, agents
and subcontractors in connection with or arising directly or indirectly out of this Agreement
and/or the performance hereof. Without limiting its liability under this Agreement, Counsel shall
procure and maintain during the life of this Agreement professional liability insurance in an
amount of $1,OOO,Q00. This provision shall survive the terminatian of this Agreement.
SECTION �, CONFLICT OF INTEREST. It is understood by City and Counsel that
Caunsel is not aware of any of Counsel's clients that currently present any conflict between the
interests of the 'City and other clients of CounseL If any potential conflict of interest arises
during the time Counsel is representing the City, Counsel will promptly inform the City. The
City is under no obligation to agree to authorize the conflict representation.
SECTION $. CONSTRUCTION AND AMENDMENTS. This Agreement shall be
governed by and construed' in accordance with the laws of the State of Florida. This Agreement
may be amended only by a writing duly entered into by the City and Counsel.
SECTION 9. CANCELLATION OF AGREEMENT; The City may cancel or terminate
this Agreement upon ten days advance written notice to CounseL ' In the event of cancellation,
Counsel shall immediately cease work hereunder and shall be reimbursed for eligible and
documented reimbursable expenses incurred priar to the date of cancellation. Further, it 'is
understoad and agreed between the City and Counsel that William L. Pence will be the lead
attorney assigned by Counsel to provide the services contained herein. The City, in its absolute
` discretion, may immediately terminate this Agreement upon written natice to Counsel if the
services of this attorney are unavailable to the City.'`
[SIGNATURE PAGE FOLLOWS]
083355, QOOQ01, 6015Q5158.1 2 �tem # � 6
I
�I
I
,
' Attachment number 1 \nPage 3
IN WITNESS WHEREOF, the City and Counsel have executed this Agreement as of the
date first written above.
CITY OF CLEARWATER, FLORIDA
By:
Williarn B. Horne, II
City Manager
Approved as to form: Attest:
� �
Pamela K. 'n Rosemarie Cal l
City Attorney City Clerk
BAKER & HOSTETLER LLP `
,
.
By:
William L. Pence
Item # 16
083355, 000001, 601505158.1 3
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:9/18/2012
Approve the vacation of the 17-foot alley lying south of Lot 7 and the west 4134 feet of Lot 6, Block B; approve the vacation of the 28-
foot alley lying West of Lots 21, 22, and 23 of Block B, these properties described in the plat titled John R. Davey, Et. Al.
Resubdivision; and pass Ordinance 8363-12 on first reading (VAC2012-02 Capitol Theatre).
SUMMARY:
The plan to renovate the Capitol Theatre includes expanding the Theatre's footprint southward into the existing 17-foot wide
alley. Accordingly, staff recommends the vacation of the westernmost 89.34 ft. of the affected right-of-way. The project
includes the realignment of the right-of-way utilizing Pinellas County-owned property immediately south of the vacated
alley. This right-of-way realignment will provide for continued traffic flow and the relocation of utilities as necessary. The
design of the road will require modification of two parking lots owned by Pinellas County. The parking lot modification will
provide for a"no net loss" of County parking spaces. The proposed parking lot design includes a second vacation of the
northernmost 150 feet of the 28-foot wide alley currently located between the two County parking lots.
There are several City-owned and private utilities that will be affected by the two vacations. Where practicable and cost-
effective, utilities will remain in their current locations via easements as necessary. Others will be relocated to the realigned
road to be constructed. Ordinance 8363-12 is contingent upon the following conditions:
1) The City will retain a utility easement over the 28-foot alley for continued use of facilities owned by the City, Knology and
Progress Energy.
2) Pinellas County will grant an easement to the City over the northern portion of its property for use as a public right-of-
way and as a utility corridor for public and private utilities.
3) City and private utilities will be relocated as necessary at no cost to the respective private utility providers. Under the
Theatre renovation project, there is an option to include a vault for the existing Progress Energy transmission line to be
incorporated into the building addition. if so, the City will grant an easement to Progress Energy for this purpose. The
alternative option is to relocate the line to the realigned right-of-way.
4) Pinellas County shall convey all right, title and interest to the 17-foot alley to the City.
Following the satisfaction of all conditions, construction for the above-mentioned parking lot renovation will commence.
Review 1) Public Warks Administration 2) Planning 3) Office of Management and Budget 4) Legal 5) Clerk 6) Assistant City
ApprovaL• Manager 7) City Manager 8) Clerk
Cover Memo
i�:�r�
Attachment number 1 \nPage 1
ORDINANCE NO. 8363-12
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, VACATING THAT CERTAIN PORTION OF THE
17' ALLEY LYING SOUTH OF LOT 7, AND THE WEST
41.34' OF LOT 6, BLOCK B; AND VACATING THAT
CERTAIN PORTION OF 28' ALLEY LYING WEST OF LOTS
21, 22, AND 23 OF BLOCK B, BOTH PROPERTIES BEING
DESCRIBED IN THE PLAT TITLED "J.R. DAVEY, ET. AL.
RESUBDIVISION" LOCATED IN PLAT BOOK 1 PAGE 87 OF
THE PUBLIC RECORDS OF HILLSBOROUGH COUNTY,
FL, OF WHICH PINELLAS COUNTY WAS FORMALLY A
PART; SUBJECT TO CERTAIN CONDITIONS; PROVIDING
AN EFFECTIVE DATE.
WHEREAS, the City of Clearwater, Florida, finds it necessary to vacate the rights-
of-way described herein and depicted in Exhibit "A" and Exhibit "B," attached hereto,
subject to conditions as further described below; and
WHEREAS, the City of Clearwater (the City), Florida Power Corporation d/b/a
Progress Energy, Inc. (Progress Energy), Knology Broadband of Florida, Inc. (Knology),
Bright House Networks (Bright House) and Verizon Florida, LLC (Verizon) each have
utilities lying within the area described in Exhibit "A;" and
WHEREAS, the City desires Pinellas County (the County), owner of real property
adjacent to the rights-of-way described in Exhibits "A" and "B," attached hereto, to grant an
easement over a portion of its property for use as a public right-of-way under the
jurisdiction of the City of Clearwater and for the installation, maintenance and use of public
and private utilities within said easement; and
WHEREAS, the City, Progress Energy and Knology each have underground utility
infrastructure within the area described in Exhibit "B" and desire an easement over the
described area for the continued use, maintenance, repair and replacement of said
infrastructure; and
WHEREAS, the County is the owner of the southern half of the certain property
depicted in Exhibit "A," attached hereto, and the City requests that County transfer that
portion of the property to the City, whereby the City shall own fee title to that portion of
the property; and
WHEREAS, the City Council finds that said rights-of-way described herein and
depicted in Exhibits "A" and "B," attached hereto, are not necessary for use as public
rights-of-way, thus should be vacated, as these actions are in the best interest of the City
and the general public; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following:
Item # 17
Ordinance No. 8363-12
Attachment number 1 \nPage 2
THOSE CERTAIN PORTIONS OF THE 17' ALLEY LYING SOUTH OF LOT 7, AND THE
WEST 41.34' OF LOT 6, BLOCK B, AND THE 28' ALLEY LYING WEST OF LOTS 21,
22, AND 23 OF BLOCK B, BOTH PROPERTIES BEING DESCRIBED IN THE PLAT
TITLED "JOHN R. DAVEY, ET. AL. RESUBDIVISION" LOCATED IN PLAT BOOK 1,
PAGE 87 OF THE PUBLIC RECORDS OF HILLSBOROUGH COUNTY, FL OF WHICH
PINELLAS COUNTY WAS FORMALLY A PART
are hereby vacated, and the City of Clearwater releases all of its right, title and interest
thereto, contingent upon the following conditions:
1. The City retains a utility easement for the continued use, maintenance, repair, and
replacement of existing utility infrastructure by the City of Clearwater, and Progress
Energy and Knology, respectively, shall retain a utility easement, over the following
described property also depicted in Exhibit "B," consistent with any vested rights
of occupation in existence at the Effective Date of this ordinance, including any
rights vested under any valid franchise agreement between each party and the
City:
THAT CERTAIN PORTION OF 28' ALLEY LYING WEST OF LOTS 21, 22, AND 23 OF
BLOCK B, PROPERTIES DESCRIBED IN THE PLAT TITLED "JOHN R. DAVEY, ET.
AL. RESUBDIVISION" LOCATED IN PLAT BOOK 1, PAGE 87 OF THE PUBLIC
RECORDS OF HILLSBOROUGH COUNTY, FL, OF WHICH PINELLAS COUNTY WAS
FORMALLY A PART;
2. The County shall grant to the City a non-exclusive easement (the New Easement)
over adjacent property currently owned by the County and depicted in Exhibit "C"
for use as a public right-of-way to be maintained by the City, and the New
Easement will also be used for the installation, use, maintenance, repair and
replacement of utility infrastructure by the City, Progress Energy, Knology, Bright
House, and Verizon. The New Easement is subject to acceptance by the
Clearwater City Council at a duly constituted City Council meeting and shall be
recorded as Official Record with the Pinellas County Clerk of the Circuit Court;
3. All private and public utility infrastructure, as may be necessary will be relocated
from the area described in Exhibit "A" to the New Easement at no cost to the
private utility providers. With respect to Progress Energy's distribution line within
the area described in Exhibit "A," the City may relocate the line to the New
Easement or may construct improvements in the current location of the line,
providing for continued functionality of the line. If the City chooses to leave the line
in its current location, the City shall grant an easement to Progress Energy
allowing for Progress Energy's continued use, maintenance, repair and
replacement of the line which shall not interfere with any City improvements to be
constructed within the described area;
4. The City shall request, and the County shall convey to the City, via quitclaim deed,
all right, title and interest to the following described property also depicted in
Exhibit "A," attached hereto:
THE SOUTHERN HALF OF THAT CERTAIN PORTION OF THE 17' ALLEY LYING
SOUTH OF LOT 7, AND THE WEST 41.34' OF LOT 6, BLOCK B, PROPERTIES
DESCRIBED IN THE PLAT TITLED "J.R. DAVEY, ET. AL. RESUBDIVISION" LOCATED
Item # 17
Ordinance No. 8363-12
Attachment number 1 \nPage 3
IN PLAT BOOK 1 PAGE 87 OF THE PUBLIC RECORDS OF HILLSBOROUGH
COUNTY, FL, OF WHICH PINELLAS COUNTY WAS FORMALLY A PART
Section 2. In exchange for the County's performance of all conditions as set forth
herein, the City shall modify the parking lots adjacent to the property described herein for
the purpose of providing the County a number of parking spaces equal to the aggregate
number of parking spaces that existed prior to the adoption of this ordinance. Said
modifications to the parking lots shall be subject to approval by Pinellas County, owner of
said lots, and such approval shall not be unreasonably withheld.
Section 3. The City Clerk shall record this ordinance in the public records of
Pinellas County, Florida, following adoption.
Section 4. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form: Attest:
Camilo A. Soto Rosemarie Call
Assistant City Attorney City Clerk
Item # 17
Ordinance No. 8363-12
s�o�e �" = 30' EXHIBIT
This is not a survey
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J.R. Davey
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Hillsborough Plat
Book 1, Page 87
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Legal Description:
17' Alley Way Vacation described as follows:
The portion of the 17' alley lying South of
Lot 7, and the west 41.34' of Lot 6, Block B,
properties described in the plat titled
"J.R. DAVEY,ET. AL. RESUBDIVISION" located
in Plat Book l, Page 87 of the Public Records of
Hillsborough County, FL, of which Pinellas County
was formerly a part.
Attachment number 2 \nPage 1
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Legal Description:
28' Alley Vacation described as follows:
The 28' alley lying West of Lots 21, 22 and 23 of Block B, properties described in the plat titled
"JOHN R. DAVEY, ET. AL. RESUBDIVISION" located in Plat Book l, Page 87 of the Public Records of
Hillsborough County, FL, of which Pinellas County was formerly a part.
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Attachment number 5 \nPage 1
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Prepared by:
Engineering Department
Geographic Technology Division
100 S. Myrtle Ave, pearwater, PL 33756
Ph:(727)562-4750,Fax:(727)526-4755
www. My C I e arw at e r. c o m
Alley Way Vacation
Ord. No. 8363-12
at The Capitol Theatre
Map Gen By: CRM I Reviewed By: TM I Date: O8/30/2012 I Grid #: 2866 I S-T-R: 16-29S-15E
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Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:9/18/2012
Request to remove the historic designation of the Capitol Theatre located at 405 Cleveland Street [consisting of the East'/2 of Lot 7,
plus 30 ft. and 3 in. of Lot 6, John R. Davey's Resub of Block B(per Plat Book H-1, Page 87, Public Records of Hillsborough County,
Florida, of which Pinellas Counry was formerly a part)]. (HIS2012-00001)
SUMMARY:
This application involves property known as the Capitol Theatre located on the south side of Cleveland Street, one property east of
Osceola Avenue in Downtown Clearwater. The Capitol Theatre opened in 1921 and was designed by Lester Avery and owned by John
S. Taylor, son of one the area's earliest homesteaders. The building is an excellent example of the elaborate Mediterranean Revival
style and is unique to Cleveland Street. The City of Clearwater entered into a partnership with Ruth Eckerd Hall, Inc. regarding the
purchase, rehabilitation, operation and maintenance of this property. It is one of two properties designated locally as historic through
provisions contained within the Community Development Code.
On December 3, 2009, City Council approved Ordinance 8119-09, designating the Capitol Theatre as historic, finding that the building
quali�ed for the classification of "excellent," based on the standards for designation outlined in the Community Development Code
Section 4-607.F.2 and 3:
The property is associated with events that made a significant contribution to the board pattern of the City;
The property is associated with the lives of persons signi�cant in history; and
The property possesses distinctive characteristics of a type, period ar method of construction.
Preliminary renderings for the restoration of the Clearwater Evening Sun Building and Capitol Theater were submitted with the
application for historic designation, demonstrating Ruth Eckerd Hall, Inc.'s intent to renovate the exterior of the building consistent
with its de�ning historic elements/features, which would have been consistent with the Secretary of the Interior's Standards for
Rehabilitation, the Downtown Clearwater Redevelopment Plan Design Guidelines, and Community Development Code Section 3-1003
Certificates of appropriateness.
Since receiving the historic designation, Ruth Eckerd Hall, Inc. has modi�ed their plans for renovation of the Capitol Theater and
adjacent Clearwater Evening Sun Building, and has requested that the historic designation be removed. New plans for the fa�ade are
designed to incorporate the Clearwater Evening Sun Building seamlessly into the exterior design of the Capitol Theater, which would
materially alter this designated historic property. Instead of pursuing a certi�cate of appropriateness from the Community Development
Board to materially alter a historic property as outlined in the Community Development Code, Ruth Eckerd Hall, Inc. is requesting that
the historic designation of this building be removed.
The Community Development Code states, "The removal of the historic designation from a property or district shall follow the same
procedures as were used for its designation." The Code, however, does not include different criteria to be considered when a request is
received to remove a historic designation. T he Clearwater Comprehensive Plan and Downtown Clearwater Redevelopment Plan
support historic preservation and economic development.
The Community Development Board will review the proposed amendment at their meeting on September 18, 2012 and make a
recommendation to the Council. The Planning and Development Department will report the recommendation at the September 20, 2012
City Council meeting.
If Council chooses to remove the historic designation of the Capitol Theatre, then Council would need to pass Ordinance 8358-12 on
first reading.
Review Approval: 1) Off'ice of Management and Budget 2) Lega13) Clerk 4) Assistant City Manager 5) City Manage��C�to
�[ia'ii�:�iE:3
CDB Meeting Date: September 18, 2012
Case Number: HIS2012-00001
Owner/Applicant: Citv of Clearwater/Ruth Eckerd Hall, Inc.
Address: 405 Cleveland Street
Agenda Item: E=2
CITY OF CLEARWATER
PLANNING & DEVELOPMENT DEPARTMENT
STAFF REPORT
GENERAL INFORMATION
REQUEST:
PROPERTY SIZE:
PROPERTY USE:
Current Use:
Proposed Use:
PLAN CATEGORY:
ZONING DISTRICT:
EXISTING
SURROUNDING USES:
ANALYSIS
Back�round
Attachment number 1 \nPage 1
Removal of historic designation of the Capitol Theatre (405
Cleveland Street)
6,272 square feet or 0.144 acres
Indoor Recreation (Performing Arts Theater)
Indoor Recreation (Performing Arts Theater)
Central Business District (CBD)
Downtown (D)
North: Office and Vacant
West: Office and Mixed Use
South: Office
East: Retail
This application involves property known as the Capitol Theatre located on the south side of
Cleveland Street, one property east of Osceola Avenue in Downtown Clearwater. The theater
opened in 1921 and was designed by local prominent architect Lester Avery and owned by John
S. Taylor, State Representative for Hillsborough County from 1905 — 1910. The theater was
designed for silent movies as well as live performances and has been at the heart of Clearwater's
cultural and entertainment scene for many years. In 1960 the Capitol Theatre sustained
significant damage from Hurricane Donna. Major building alterations occurred at that time and
its operation transitioned to a movie theater until closed in 1980. Since that time the building has
been used for a variety of purposes including local theater productions, youth programs, a social
dance center and a church.
Community Development Board — September 18, 2012 - Case HIS2012-00001 -Page 1 of 8
��II�:�Eij
Attachment number 1 \nPage 2
Architecturally the building is an excellent example of the ornate Mediterranean Revival style.
The original building fa�ade was stucco with decorative details and expressed as two stories.
Across the front of the building was a flat canopy and above that were three arches with radiating
glass panes. There was an elaborate bell-shaped parapet in the center and on each side were
elements that appeared to be corner towers. There were many architectural details in these areas
of the fa�ade that gave the building a very unique and interesting appearance. Significant
changes have been made to the building's original appearance.
To further downtown redevelopment efforts the City of Clearwater entered into a partnership
with Ruth Eckerd Hall, Inc. regarding the purchase, rehabilitation, operation and maintenance of
this property. Ruth Eckerd Hall, Inc. agreed to manage and operate the Capitol Theatre in
conjunction with the adjacent Clearwater Evening Sun Building as a performing arts facility, and
to work with the city in securing and providing funding necessary for construction, operation and
maintenance of both properties.
On December 3, 2009, City Council approved Ordinance No. 8119-09, designating this property
as historic, finding that the building qualified for the classification of "excellent," based on the
standards for designation outlined in the Community Development Code Section 4-607F.2 and
3. In addition to a report on the physical description and historical significance of the building
and historical photographs, preliminary renderings for the restoration of the Capitol Theater and
Clearwater Evening Sun Building were submitted with the application for historic designation.
Plans included replacing the theater fa�ade's architectural details and materials and replacing the
1940's signage.
Since Council approval of the historic designation, Ruth Eckerd Hall, Inc. has modified their
plans for the renovation of both the Capitol Theatre and the adjacent Clearwater Evening Sun
Building. The proposed exterior renovation of the two buildings materially alters this historic
property (as well as the historic Clearwater Evening Sun Building). The modified renovation
architecturally integrates the fa�ade of the subj ect property with that of the Clearwater Evening
Sun Building so the two buildings appear to be one building. This proposed renovation will give
a false historic representation of the subject property due to the architectural changes to the
building and the fact that the two buildings will be read as one, whereby the theater will appear
to be located on the corner of Cleveland Street and Osceola Avenue. The proposed renovation
will remove the character-defining features that give the Capitol Theatre its architectural
significance, thereby materially altering this historic property.
Community Development Code Division 10 Historic 1'reservation establishes standards for
approving changes to structures which have been designated historic, requiring certificates of
appropriateness to materially alter a historic property. Pursuant to Community Development
Code Section 3-1002, a historic property may be materially altered or relocated only after a six-
month written notice to the community development board by the property owner. Furthermore,
during the waiting period, the Code specifies "the City may conduct negotiations with the owner,
obtain a historic easement, or take appropriate action in order to preserve the property." Instead
of following this process or requesting a certificate of appropriateness, Ruth Eckerd Hall, Inc. is
requesting to de-designate this historic property.
Community Development Board — September 18, 2012 - Case HIS2012-00001 - Page 2 of 8
��II�:�Eij
Attachment number 1 \nPage 3
Standards for Removal of Desi�nation
Community Development Code Section 4-607F. addresses the standards for historic
designation, including criteria for evaluating proposed historic properties and classification
levels related to how many of the criteria are satisfied. As stated, it was previously determined
that the Capitol Theatre could be classified as "excellent" because it satisfied three of the four
criteria outlined in the Code.
Community Development Code Section 4-607.G. Removal of designation states, "The removal
of the historic designation from a property or district shall follow the same procedures as were
used for its designation." The Code, however, does not include different criteria to be considered
when a request is received to remove a historic designation.
Consistency with Criteria for Evaluating Proposed Historic Properties
The original request for historical designation evaluated the building against four criteria.
Because there is no specific set of criteria by which to evaluate the proposed removal of this
designation, this report will review the original findings and provide updated information from
the designation application.
Recommended Findings of Fact
The following criteria were used in evaluating the historic designation of the Capitol Theatre.
• Whether the property is associated with events that have made a significant contribution to
the broad pattern of city, state or national history [CDC Section 4-607F.2.a].
The Capitol Theatre's contributions to the history of Clearwater are significant as it was the
cultural and entertainment center of the City and occupied a prime location on Clearwater's
main street. Opening in 1921, the theater was equipped for live performances and silent
movies and was known to accommodate first run movies and traveling vaudeville acts.
During World War II the theater organized events called `Bank Night" whereby war bonds
were sold as part of cash prize lottery drawings enticing many people to attend the theater.
The Capitol Theatre sustained significant damage from Hurricane Donna in 1960 and the
repairs greatly changed the theater's appearance. The building reopened as a movie theater
after the renovations and operated until 1980. In 1981 the Royalty Theater Company re-
established the property as a venue for the performing arts and changed the name to the
Royalty Theater. By 1995 the Royalty Theater was closed and the building was subsequently
used for a variety of purposes including youth programming, a social and sports dancing
center and lastly a church. [Included in 2009 staff report accompanying request for
designationJ
• Whether the property is associated with the lives of persons significant in history [CDC
Section 4-607F.2.b].
The property proposed for designation was built by John S. Taylor, a son of one of the area's
earliest homesteaders. He served as State Representative for Hillsborough County from 1905
to 1910. Mr. Taylor was vocal in his support of the separation of Pinellas County from
Community Development Board — September 18, 2012 - Case HIS2012-00001 - Page 3 of 8
��II�:�Eij
Attachment number 1 \nPage 4
Hillsborough County and lobbied the Florida Legislature to that end. His efforts were
successful and in 1911 Pinellas County was created. The Capitol Theatre remained in the
Taylor family estate until 1996. [Included in 2009 staff report accompanying request for
designationJ
• Whether the property possesses distinctive characteristics of a type, period or method of
construction or the representation of the work of a master, or the possession of artistic values
[CDC Section 4-607F.2.c].
The Capitol Theatre is an excellent example of the elaborate Mediterranean Revival style.
The building was very unique to Cleveland Street due to its materials and the significant use
of architectural details. The building had a stucco front face with a flat canopy attached to
the main wall that effectively divided the fa�ade into two stories. On the ground floor two
storefronts flanked the theater entry. Above the canopy the fa�ade had three distinctive
sections. In the center above the canopy were three compass arches with radiating glass
panes and a wide stone molding. Above that was an elaborate bell-shaped parapet with a
Baroque inspired cusped molding. The top center portion of the parapet included a Roman
temple frame containing a plaque with "Capitol Theatre" inscribed on it. Above that at the
top center of the parapet was a Palladian styled triple arch applied on a proj ecting sill and
clamshell-shaped console. To either side of the center, the building plane projected which
gave the second floor above the storefronts the appearance of corner towers. This area was
defined by double-hung sash windows with stone surrounds and proj ecting sills. Above the
windows were shed roofs covered in green barrel tile roof flanked by corner pillars with
molded cornices.
The Capitol Theatre was designed by Lester Avery, a prominent area architect. Mr. Avery
designed several area buildings as well as the Harbor Oaks development, a National Register
Historic District. He also designed buildings in Fort Lauderdale and Miami. The theater was
constructed by John and Ivan Phillipoff who also built the Coachman Building in 1916 and
the Roebling Estate in Belleair. In addition to being a builder, Ivan Phillipoff served a
Deputy Tax Assessor for Pinellas County. [Included in 2009 staff report accompanying
request for designationJ
Since the 2009 historic designation, Ruth Eckerd Hall, Inc. has decided to pursue renovations
that do not meet the design guidelines established in the Downtown Cleanvater
Redevelopment Plan for the rehabilitation of historic structures. The application requesting
removal of the historic designation states that design changes to the project will include the
incorporation of the 401 Cleveland Street (Clearwater Evening Sun Building) and 409
Cleveland Street buildings into the exterior design of the Capitol Theatre, and that the
"original ticket office, shops and overall look will not be maintained." The application did
not include any further information as to why this change in design was made. There was no
compelling evidence as to why the historic designation should be removed included within
the application.
• Whether the property yielded or may be likely to yield information important in prehistory or
history. [CDC Section 4-607F.2.d].
There is no evidence that the Capitol Theatre yields information important in prehistory or
history. [Included in 2009 staff report accompanying request for designationJ
Community Development Board — September 18, 2012 - Case HIS2012-00001 - Page 4 of 8
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Attachment number 1 \nPage 5
Recommended Conclusions of Law
At this time, the Capitol Theatre remains eligible for historic designation. The property is
associated with events that have made a significant contribution to the broad patterns of
Clearwater history and is associated with the lives of persons significant in Clearwater's history.
Current plans would eliminate the distinctive characteristics of a type, period and method of
construction; however, the original plans submitted with the request for designation in 2009
demonstrated that it was possible to maintain and/or restore these architectural characteristics
while rehabilitating the interior of the Capitol Theatre and adjacent Clearwater Evening Sun
Building provide the amenities required of modern theaters (e.g., dressing rooms, concession
stands, and additional restrooms).
Classification of Property
Recommended Findings of Fact
Community Development Code Section 4-607F.3 specifies that historic properties shall be
classified as exceptional, excellent, notable or of value as part of the scene depending on the
number of designation criteria met. Based on the findings of fact and conclusions of law made
above, the Capitol Theatre currently meets three out of the four designation criteria including:
association with events that have made a significant contribution to the broad patterns of history;
association with the lives of persons significant in history; and association with distinctive
characteristics of a type, period or method of construction. Where the previous proposed
restoration plans intended to return the building to its original appearance, the new plans,
according to the application, involve integrating the Capitol Theatre fa�ade into that of the
adj acent Clearwater Evening Sun Building. These changes would materially alter the theater and
create a false representation of the building's historic location.
Recommended Conclusions of Law
The Capitol Theatre is currently considered "excellent" as it meets the criteria established in
Community Development Code Section 4-607F.a, b. and c. The proposed changes to the
exterior of the building would materially alter the historic character of the building as historic
materials would be covered and new architectural features added that create a false sense of
historical development. Changes to the fa�ade of this degree would make it inappropriate for the
building to continue to be designated.
IMPACT OF HISTORIC DESGINATION
The historic designation of the Capitol Theatre in 2009 made it one of two locally designated
buildings in the city. The Florida Department of State Division of Historical Resources
published a report titled "Economic Impacts of Historic Preservation in Florida" in 2010. This
report states that "Historic preservation activities in Florida, including the rehabilitation of
historic buildings, heritage tourism, the operation of history museums and activities generated by
Florida Main Street programs contribute some $6.3 billion annually to the state." Additionally,
the report says, "The U.S. Advisory Council on Historic Preservation notes that historic
preservation is often cheaper than new construction, not only in the reconstruction process but
Community Development Board — September 18, 2012 - Case HIS2012-00001 - Page 5 of 8
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Attachment number 1 \nPage 6
also in the return on investment brought through the revitalization of urban areas for both
residences and businesses. (U.S. Advisory Council on Historic Preservation, 2009)."
Several city plans contain policies related to the preservation and designation of structures within
the city, which can create a sense of place and time and maintain character that makes a city
unique.
Applicable Obj ectives and Policies from the Future Land Use Element of the Cleanvater
Comprehensive Plan in support of the historic designation of the Clearwater Evening Sun
Building area as follows:
Policy A.5.5.2 - Preserve the unique qualities of Clearwater and its cultural heritage as
exemplified by historic buildings, landmarks, landscapes, streetscapes, lighting and
building design.
Objective A.6.3 - The City shall encourage the implementation of historic overlay
districts, the maintenance of existing historic properties, and the preservation of existing
neighborhoods through the use of design guidelines and the implementation of the City's
Community Development code.
Policy A.6.3.1 - The City Council shall consider designating historic properties and
districts within the City of Clearwater; designations shall be consistent with the standards
for designation found in the City's Community Development Code. Procedures
identified in the Community Development Code should be amended to permit the City, in
addition to property owners, to initiate such designation.
Policy A.6.3.2 - Any changes to approved historic structures shall be approved by the
Community Development Board in accordance with the procedures and requirements
found in the Community Development Code.
The historic designation of the Capitol Theatre furthers the following policy of the Downtown
Cleanvater Redevelopment Plan:
Policy 4: Renovation, rehabilitation and reuse of historic resources are encouraged. Flexibility
through the site plan review process should be utilized so that historic resources may
be retained and reused.
City plans also include policies related to the importance of economic development, particularly
in the downtown, which are relevant for consideration of the request to remove the historic
designation of the Capitol Theatre.
Applicable Obj ectives and Policies from the Future Land Use Element of the Cleanvater
Comprehensive Plan as follows:
Policy A.6.1.10 Clearwater will continue to support the tax increment financing program
and redevelopment efforts of the downtown area through activities of the economic
development office and actions of the City Council as the Community Redevelopment
Agency.
Community Development Board — September 18, 2012 - Case HIS2012-00001 - Page 6 of 8
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Attachment number 1 \nPage 7
Objective A.6.6 - Tourism is a substantial element of the City's economic base and as
such the City shall continue to support the maintenance and enhancement of this
important economic sector.
The Downtown Cleanvater Redevelopment Plan includes the following policy:
Policy 5: The City shall pursue various strategies, incentives and planning tools that will assist
in the preservation of historic resources.
The historic designation of this building requires any building improvements to be consistent
with the design guidelines established in the Downtown Cleanvater Redevelopment Plan for the
rehabilitation of historic structures. Although it was anticipated that the historic designation of
the Capitol Theatre would strengthen the property's eligibility to obtain historic preservation
grant/loan funding, Ruth Eckerd Hall, Inc. has indicated that historic preservation grant/loan
funding will not be required to complete the currently proposed proj ect.
Strategy 20 of the Downtown Cleanvater Redevelopment Plan supports locating a performing
arts theater in Downtown and providing assistance, as needed, with land acquisition, land
assembly, building rehabilitation and parking facilities development to support the use. In 2009,
the staff report stated that the historic designation of the Capitol Theatre would further
implementation of this policy. However, removal of the designation does not adversely affect
the implementation of this policy.
The Introduction of the Downtown Cleanvater Redevelopment Plan identifies the purpose of the
plan, and states several reasons why a proj ect like the designation and renovation of the Capitol
Theatre are important to the city:
There are several good reasons that downtown revitalization is important to all
Cleanvater citizens. First, every city should have a unique place that fosters community
interaction and fun. Downtown should and can be that place for Cleanvater residents
and tourists alike. Second, Downtown Cleanvater is a refZection of how our forefathers
lived, worked and shopped. Cleanvater's past can be seen in its historic buildings in and
around Downtown and historic Coachman Park. We cannot envision and plan for the
future unless we are mindful of our past learning from our successes and failures.
SUMMARY AND RECOMMENDATION
The removal of the historic designation of the Capitol Theatre was requested by Ruth Eckerd
Hall, Inc. The building is an excellent example of the ornate Mediterranean Revival style and
one of the most significant buildings in downtown Clearwater. It served as the cultural heart of
Clearwater for many years and was one of the primary venues for motion pictures and live
theater in the area. It was designed by Lester Avery, a prominent area architect and owned by
John S. Taylor, son of one of the first homesteaders in the Clearwater area and influential figures
in the creation of a separate Pinellas County. The Capitol Theatre is a historic property that
qualifies for the classification of "excellent" pursuant to the Community Development Code.
Policies within the Cleanvater Comprehensive Plan and the Downtown Cleanvater
Redevelopment Plan emphasize the importance of designating and preserving historic buildings,
and were considered as part of the original application to designate the Capitol Theatre, and
Community Development Board — September 18, 2012 - Case HIS2012-00001 - Page 7 of 8
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Attachment number 1 \nPage 8
Community Development Code Division 10 Historic Preservation provides alternate processes
for requesting alterations to a historic property.
Based on the above analysis, the Planning and Development Department recommends the
following action on the request:
Recommend DENIAL of the request to remove the historic designation of 405 Cleveland
Street, the Capitol Theatre.
Prepared by Planning & Development Department staff:
Lauren Matzke, AICP
Long Range Planning Manager
Attachments:
Resume
Application to Remove Historic Designation
Location Map
Aerial Photograph of Site and Vicinity
Zoning Map
Site Photographs
Community Development Board — September 18, 2012 - Case HIS2012-00001 - Page 8 of 8
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Owner: City of Clearwater
Attachment number 2 \nPage 1
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Attachment number 2 \nPage 2
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Attachment number 2 \nPage 3
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View looking south at the subject property, 405 Cleveland Street
Across the street, to the north of the subject properties
Looking easterly along Cleveland Street
Attachment number 2 \nPage 4
View looking south at the subject property, 401 Cleveland Street
East of the subject property, 405 Cleveland Street
Looking westerly along Cleveland Street
HIS2012-00001 & HIS2012-00002
Capitol Theatre & Clearwater Evening Sun Building Item # 18
City of Clearwater
405 Cleveland Street & 401 Cleveland Street
Attachment number 3 \nPage 1
ORDINANCE NO. 8358-12
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
RELATING TO HISTORIC DESIGNATION; MAKING FINDINGS;
REMOVING THE DESIGNATION AS A HISTORIC PROPERTY
FOR THE PROPERTY LOCATED AT 405 CLEVELAND STREET,
CAPITOL/ROYALTY THEATRE, UNDER COMMUNITY
DEVELOPMENT CODE SECTION 4-607; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Section 4-607 of the City of Clearwater Community Development Code
provides a procedure for historic designation of properties and districts within the City of
Clearwater; and
WHEREAS, Section 4-607 provides for application, review by City staff,
recommendation by the Community Development Board and consideration by the City
Council after public hearing, and provides that the same procedure shall apply in the event
of application for removal of designation; and
WHEREAS, Ordinance No. 8118-09 designated the property located at 405
Cleveland Street, Capitol/Royalty Theatre, a historic property under said Section, and an
application has been filed and processed to remove the designation;
now therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The City Council makes the following findings:
1. The expansion, renovation, and development of the Capitol Theatre premises
will enhance the performing arts experience for the community, and the City's
cooperation with Ruth Eckerd Hall and the renovation project will advance the
Downtown District's economic development efforts, enhance tourism and arts
education, and provide a clear sense of regional and national destination for the
Cleveland Street District;
2. Expansion and renovation of the premises will require changes to the exterior
farade of the premises and other changes which are inconsistent with the
current historic designation;
3. For the above reasons, the property located at 405 Cleveland Street, known as
the Capitol/Royalty Theatre, and further described as: The East '/ of Lot 7, plus
West 30' and 3" of Lot 6, John R. Davey's Resub of Block B(per Plat Book H-1,
Page 87, Public Records of Hillsborough County, Florida, of which Pinellas
County was formerly a part), also known as Parcel No. 16-29-15-20358-002-
0070 [HIS2012-00001], no longer meets the criteria set forth in Community
Development Code Section 4-607, and/or removal of the historic designation for
the property is otherwise appropriate.
Item # 18
Ordinance No. 8119-09
Attachment number 3 \nPage 2
Section 2. Based upon the above findings, the historic designation for the
property located at 405 Cleveland Street, known as the Capitol/Royalty Theatre, within
the City of Clearwater is hereby removed.
Section 3. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form: Attest:
Leslie K. Dougall-Sides Rosemarie Call
Assistant City Attorney City Clerk
Item # 18
2 Ordinance No. 8119-09
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Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:9/18/2012
Request to remove the historic designation of the Clearwater Evening Sun Building located at 401 Cleveland Street [consisting of the
West'/2 of Lot 7, John R. Davey's Resub of Block B(per Plat Book H-1, Page 87, Public Records of Hillsborough County, Florida, of
which Pinellas County was farmerly a part)]. (HIS2012-00002)
SUMMARY:
This application involves property known as the Clearwater Evening Sun Building located on the southeast corner of Cleveland Street
and Osceola Avenue. The building was constructed in 1914 by Willis B. Powell and housed one of Clearwater's first newspapers. It is a
two-story brick structure with decorative brickwark and is an outstanding example of commercial Masonry Vernacular. The City of
Clearwater entered into a partnership with Ruth Eckerd Hall, Inc. regarding the purchase, rehabilitation, operation and maintenance of
this property. It is one of two properties designated locally as historic through provisions contained within the Community Development
Code.
On December 3, 2009, City Council approved Ordinance 8118-09, designating the Clearwater Evening Sun Building as historic, �nding
that the building quali�ed for the classi�cation of "excellent," based on the standards for designation outlined in the Community
Development Code Section 4-607.F.2 and 3:
The property is associated with events that made a significant contribution to the board pattern of the City;
The property is associated with the lives of persons signi�cant in history; and
The property possesses distinctive characteristics of a type, period ar method of construction.
Preliminary renderings for the restoration of the Clearwater Evening Sun Building and Capitol Theater were submitted with the
application for historic designation, demonstrating Ruth Eckerd Hall, Inc.'s intent to renovate the exterior of the building consistent
with its de�ning historic elements/features, which would have been consistent with the Secretary of the Interior's Standards for
Rehabilitation, the Downtown Clearwater Redevelopment Plan Design Guidelines, and Community Development Code Section 3-1003
Certificates of appropriateness.
Since receiving the historic designation, Ruth Eckerd Hall, Inc. has modi�ed their plans for renovation of the Clearwater Evening Sun
Building and adjacent Capitol Theater, and has requested that the historic designation be removed. New plans for the fa�ade are
designed to incorporate the Clearwater Evening Sun Building seamlessly into the exterior design of the Capitol Theater, which would
materially alter this designated historic property. Instead of pursuing a certi�cate of appropriateness from the Community Development
Board to materially alter a historic property as outlined in the Community Development Code, Ruth Eckerd Hall, Inc. is requesting that
the historic designation of this building be removed.
The Community Development Code states, "The removal of the historic designation from a property or district shall follow the same
procedures as were used for its designation." The Code, however, does not include different criteria to be considered when a request is
received to remove a historic designation. The Clearwater Comprehensive Plan and Downtown Clearwater Redevelopment Plan support
historic preservation and economic development.
The Community Development Board will review the proposed amendment at their meeting on September 18, 2012 and make a
recommendation to the Council. The Planning and Development Department will report the recommendation at the September 20, 2012
City Council meeting.
If Council chooses to remove the historic designation of the Clearwater Evening Sun Building, then Council would need to pass
Ordinance 8359-12 on first reading.
.�"�+�-ail9ir-aui �
Review Approval: 1) Off'ice of Management and Budget 2) Lega13) Clerk 4) Assistant City Manager 5) City Manage����rl� g
CDB Meeting Date: September 18, 2012
Case Number: HIS2012-00002
Owner/Applicant: Citv of Clearwater/Ruth Eckerd Hall, Inc.
Address: 401 Cleveland Street
Agenda Item: E_3
CITY OF CLEARWATER
PLANNING & DEVELOPMENT DEPARTMENT
STAFF REPORT
GENERAL INFORMATION
REQUEST:
PROPERTY SIZE:
PROPERTY USE:
Current Use:
Proposed Use:
PLAN CATEGORY:
ZONING DISTRICT:
EXISTING
SURROUNDING USES:
ANALYSIS
Back�round
Attachment number 1 \nPage 1
Removal of historic designation of the Clearwater Evening
Sun Building (401 Cleveland Street)
2,808 square feet or 0.065 acres
Office Building
Indoor Recreation (Performing Arts Theater)
Central Business District (CBD)
Downtown (D)
North: Office and Vacant
West: Mixed Use
South: Office
East: Indoor Recreation
Retail
(Performing Arts Theater) and
This application involves a property known as the Clearwater Evening Sun Building located on
the southeast corner of Cleveland Street and Osceola Avenue in Downtown Clearwater. The
building was constructed in 1914 and housed one of Clearwater's first newspapers, the
Cleanvater Evening Sun, started by Willis B. Powell. Architecturally the building is an example
of commercial Masonry Vernacular with beautiful brick detailing and an interesting fenestration
pattern of groups of four double-hung sash windows on each floor. The building has had
significant changes made to the exterior including the application of stucco, brick and vertical
wood siding as well as the addition of a balcony with wrought iron railing and oversized
clamshells awnings on the second floor. Most changes appear to be reversible.
Community Development Board — September 18, 2012 - Case HIS2012-00002 -Page 1 of 7
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Attachment number 1 \nPage 2
To further downtown redevelopment efforts the City of Clearwater entered into a partnership
with Ruth Eckerd Hall, Inc. regarding the purchase, rehabilitation, operation and maintenance of
this property. Ruth Eckerd Hall, Inc. agreed to manage and operate the Clearwater Evening Sun
Building in conjunction with the adjacent Capitol Theatre as a performing arts facility, and to
work with the city in securing and providing funding necessary for construction, operation and
maintenance of both properties.
On December 3, 2009, City Council approved Ordinance No. 8118-09, designating this property
as historic, finding that the building qualified for the classification of "excellent," based on the
standards for designation outlined in the Community Development Code Section 4-607F.2 and
3. In addition to a report on the physical description and historical significance of the building
and historical photographs, preliminary renderings for the restoration of the Clearwater Evening
Sun Building and Capitol Theater were submitted with the application for historic designation.
Since Council approval of the historic designation, Ruth Eckerd Hall, Inc. has modified their
plans for the renovation of both the Clearwater Evening Sun Building and the adjacent Capitol
Theatre. The proposed exterior renovation of the two buildings materially alters this historic
property (as well as the historic Capitol Theatre). The modified renovation architecturally
integrates the fa�ade of the subject property with that of the Capitol Theatre so the two buildings
appear to be one building. This proposed renovation will give a false historic representation of
the subj ect property due to the architectural changes to the building and the fact that the two
buildings will be read as one. The proposed renovation will remove the character-defining
features that give the Clearwater Evening Sun Building its architectural significance, thereby
materially altering this historic property.
Community Development Code Division 10 Historic Preservation establishes standards for
approving changes to structures which have been designated historic, requiring certificates of
appropriateness to materially alter a historic property. Pursuant to Community Development
Code Section 3-1002, a historic property may be materially altered or relocated only after a six-
month written notice to the community development board by the property owner. Furthermore,
during the waiting period, the Code specifies "the City may conduct negotiations with the owner,
obtain a historic easement, or take appropriate action in order to preserve the property." Instead
of following this process or requesting a certificate of appropriateness, Ruth Eckerd Hall, Inc. is
requesting to de-designate this historic property.
Standards for Removal of Desi�nation
Community Development Code Section 4-607F. addresses the standards for historic
designation, including criteria for evaluating proposed historic properties and classification
levels related to how many of the criteria are satisfied. As stated, it was previously determined
that the Clearwater Evening Sun Building could be classified as "excellent" because it satisfied
three of the four criteria outlined in the Code.
Community Development Code Section 4-607.G. Removal of designation states, "The removal
of the historic designation from a property or district shall follow the same procedures as were
used for its designation." The Code, however, does not include different criteria to be considered
when a request is received to remove a historic designation.
Community Development Board — September 18, 2012 - Case HIS2012-00002 - Page 2 of 7
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Attachment number 1 \nPage 3
Consistency with Criteria for Evaluating Proposed Historic Properties
The original request for historical designation evaluated the building against four criteria.
Because there is no specific set of criteria by which to evaluate the proposed removal of this
designation, this report will review the original findings and provide updated information from
the designation application.
Recommended Findings of Fact
The following criteria were used in evaluating the historic designation of the Clearwater Evening
Sun Building.
• Whether the property is associated with events that have made a significant contribution to
the broad pattern of city, state or national history [CDC Section 4-607F.2.a].
The Clearwater Evening Sun Building has contributed to the history of Clearwater in several
important ways. It has had a maj or influence on the social and community life of Clearwater
both through its key location on Cleveland Street, the City's main street, and through its
important commercial tenants. Of particular significance is its original occupant, the
Cleanvater Evening Sun, one of the City's first newspapers. The building has also housed
several very prominent businesses with long tenancies including the Betty Lane Dress Shop
(almost 20 years) and most recently Pat Lokey (approximately 10 years). [Included in 2009
staff report accompanying request for designationJ
• Whether the property is associated with the lives of persons significant in history [CDC
Section 4-607F.2.b].
The property proposed for designation was the home of the Cleanvater Evening Sun founded
in 1914 by Willis B. Powell. Prior to that, Mr. Powell owned the Independent, a weekly
newspaper founded in 1906. In 1907 Mr. Powell changed the paper's format and it became
St. Petersburg's first daily newspaper, the Evening Independent. The newspaper's editorials
and the owner's political influences contributed to the separation of Pinellas County from
Hillsborough County in 1912 and the designation of Clearwater as the county seat in 1917.
David O. Batchelor bought the Cleanvater Evening Sun in 1916 and operated it until he sold
it and the building in 1924. The property ultimately reverted back to Mr. Batchelor during
the Great Depression and remained in the Batchelor family until 1977. [Included in 2009
staff report accompanying request for designationJ
• Whether the property possesses distinctive characteristics of a type, period or method of
construction or the representation of the work of a master, or the possession of artistic values
[CDC Section 4-607F.2.c].
After the fire of 1910 that destroyed all of the commercial wooden structures on the north
side of Cleveland Street in the block between Ft. Harrison and Osceola Avenues, all
structures had to be constructed of masonry or brick construction. The Clearwater Evening
Sun Building had to comply with this new requirement and is an outstanding example of
commercial Masonry Vernacular. The building is a two-story structure built of red brick
with decorative brickwork in horizontal and vertical patterns. Its fenestration is arranged in
groups of four double-hung sash windows on each floor. A total of five bays are located
Community Development Board — September 18, 2012 - Case HIS2012-00002 - Page 3 of 7
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Attachment number 1 \nPage 4
along Osceola Avenue and one bay along Cleveland Street. The building also had a metal
canopy on the Cleveland Street fa�ade supported by chains. [Included in 2009 staff report
accompanying request for designationJ
Since the 2009 historic designation, Ruth Eckerd Hall, Inc. has decided to pursue renovations
that do not meet the design guidelines established in the Downtown Cleanvater
Redevelopment Plan for the rehabilitation of historic structures. The application requesting
removal of the historic designation states that design changes to the project will include the
elimination of "the commercial Masonry Vernacular architecture (red brickwork detailing,
siding arched openings, windows, and balcony)," in order to seamlessly incorporate the
fa�ade into the exterior design of the Capitol Theater. The application did not include any
further information as to why this change in design was made. There was no compelling
evidence as to why the historic designation should be removed included within the
application.
• Whether the property yielded or may be likely to yield information important in prehistory or
history. [CDC Section 4-607F.2.d].
There is no evidence that the Clearwater Evening Sun Building yields information important
in prehistory or history. [Included in 2009 staff report accompanying request for
designationJ
Recommended Conclusions of Law
At this time, the Clearwater Evening Sun Building remains eligible for historic designation. The
property is associated with events that have made a significant contribution to the broad patterns
of Clearwater history and is associated with the lives of persons significant in Clearwater's
history. Current plans would eliminate the distinctive characteristics of a type, period and
method of construction; however, the original plans submitted with the request for designation in
2009 demonstrated that it was possible to maintain and/or restore these architectural
characteristics while rehabilitating the interior of the Clearwater Evening Sun Building to serve
as lobby space and other functions related with the operation of the restored Capitol Theatre next
door.
Classification of Property
Recommended Findings of Fact
Community Development Code Section 4-607F.3 specifies that historic properties shall be
classified as exceptional, excellent, notable or of value as part of the scene depending on the
number of designation criteria met. Based on the findings of fact and conclusions of law made
above, the Clearwater Evening Sun Building currently meets three out of the four designation
criteria including: association with events that have made a significant contribution to the broad
patterns of history; association with the lives of persons significant in history; and association
with distinctive characteristics of a type, period or method of construction. Where the previous
proposed restoration plans intended to return all the significant character-defining features and
details of the building to their original appearance, the new plans, according to the application,
involve integrating the Clearwater Evening Sun Building fa�ade into that of the adj acent Capitol
Theatre. These changes would materially alter this building.
Community Development Board — September 18, 2012 - Case HIS2012-00002 - Page 4 of 7
��11�:���
Attachment number 1 \nPage 5
Recommended Conclusions of Law
The Clearwater Evening Sun Building is currently considered "excellent" as it meets the criteria
established in Community Development Code Section 4-607F.a, b. and c. The proposed changes
to the exterior of the building would materially alter the historic character of the building as
historic materials would be covered and new architectural features added that create a false sense
of historical development. Changes to the fa�ade of this degree would make it inappropriate for
the building to continue to be designated.
IMPACT OF HISTORIC DESGINATION
The historic designation of the Clearwater Evening Sun Building in 2009 made it the first locally
designated building in the city. The Florida Department of State Division of Historical
Resources published a report titled "Economic Impacts of Historic Preservation in Florida" in
2010. This report states that "Historic preservation activities in Florida, including the
rehabilitation of historic buildings, heritage tourism, the operation of history museums and
activities generated by Florida Main Street programs contribute some $6.3 billion annually to the
state." Additionally, the report says, "The U. S. Advisory Council on Historic Preservation notes
that historic preservation is often cheaper than new construction, not only in the reconstruction
process but also in the return on investment brought through the revitalization of urban areas for
both residences and businesses. (U. S. Advisory Council on Historic Preservation, 2009)."
Several city plans contain policies related to the preservation and designation of structures within
the city, which can create a sense of place and time and maintain character that makes a city
unique.
Applicable Obj ectives and Policies from the Future Land Use Element of the Cleanvater
Comprehensive Plan in support of the historic designation of the Clearwater Evening Sun
Building area as follows:
Policy A.5.5.2 - Preserve the unique qualities of Clearwater and its cultural heritage as
exemplified by historic buildings, landmarks, landscapes, streetscapes, lighting and
building design.
Objective A.6.3 - The City shall encourage the implementation of historic overlay
districts, the maintenance of existing historic properties, and the preservation of existing
neighborhoods through the use of design guidelines and the implementation of the City's
Community Development code.
Policy A.6.3.1 - The City Council shall consider designating historic properties and
districts within the City of Clearwater; designations shall be consistent with the standards
for designation found in the City's Community Development Code. Procedures
identified in the Community Development Code should be amended to permit the City, in
addition to property owners, to initiate such designation.
Policy A.6.3.2 - Any changes to approved historic structures shall be approved by the
Community Development Board in accordance with the procedures and requirements
found in the Community Development Code.
Community Development Board — September 18, 2012 - Case HIS2012-00002 - Page 5 of 7
��11�:���
Attachment number 1 \nPage 6
The historic designation of the Clearwater Evening Sun Building furthers the following policy of
the Downtown Cleanvater Redevelopment Plan:
Policy 4: Renovation, rehabilitation and reuse of historic resources are encouraged. Flexibility
through the site plan review process should be utilized so that historic resources may
be retained and reused.
City plans also include policies related to the importance of economic development, particularly
in the downtown, which are relevant for consideration of the request to remove the historic
designation of the Clearwater Evening Sun Building.
Applicable Obj ectives and Policies from the Future Land Use Element of the Cleanvater
Comprehensive Plan as follows:
Policy A.6.1.10 Clearwater will continue to support the tax increment financing program
and redevelopment efforts of the downtown area through activities of the economic
development office and actions of the City Council as the Community Redevelopment
Agency.
Objective A.6.6 - Tourism is a substantial element of the City's economic base and as
such the City shall continue to support the maintenance and enhancement of this
important economic sector.
The Downtown Cleanvater Redevelopment Plan includes the following policy:
Policy 5: The City shall pursue various strategies, incentives and planning tools that will assist
in the preservation of historic resources.
The historic designation of this building requires any building improvements to be consistent
with the design guidelines established in the Downtown Cleanvater Redevelopment Plan for the
rehabilitation of historic structures. Although it was anticipated that the historic designation of
the Clearwater Evening Sun Building would strengthen the property's eligibility to obtain
historic preservation grant/loan funding Ruth Eckerd Hall, Inc. has indicated that historic
preservation grant/loan funding will not be required to complete the currently proposed project.
Strategy 20 of the Downtown Cleanvater Redevelopment Plan supports locating a performing
arts theater in Downtown and providing assistance, as needed, with land acquisition, land
assembly, building rehabilitation and parking facilities development to support the use. In 2009,
the staff report stated that the historic designation of the Clearwater Evening Sun Building would
further implementation of this policy. However, removal of the designation does not adversely
affect the implementation of this policy.
Community Development Board — September 18, 2012 - Case HIS2012-00002 - Page 6 of 7
��11�:���
Attachment number 1 \nPage 7
The Introduction of the Downtown Cleanvater Redevelopment Plan identifies the purpose of the
plan, and states several reasons why a proj ect like the designation and renovation of the
Clearwater Evening Sun Building are important to the city:
There are several good reasons that downtown revitalization is important to all
Cleanvater citizens. First, every city should have a unique place that fosters community
interaction and fun. Downtown should and can be that place for Cleanvater residents
and tourists alike. Second, Downtown Cleanvater is a refZection of how our forefathers
lived, worked and shopped. Cleanvater's past can be seen in its historic buildings in and
around Downtown and historic Coachman Park. We cannot envision and plan for the
future unless we are mindful of our past learning from our successes and failures.
SUMMARY AND RECOMMENDATION
The removal of the historic designation of the Clearwater Evening Sun Building was requested
by Ruth Eckerd Hall, Inc. The building one of two designated locally as historic, remains an
excellent example of commercial Masonry Vernacular and is one of the oldest commercial
buildings in downtown. It was the home of one of Clearwater's first newspaper and is associated
with Willis B. Powell and the Batchelor family both of whom are both important to Clearwater's
history. The Clearwater Evening Sun Building is a historic property that qualifies for the
classification of "excellent." Policies within the Cleanvater Comprehensive Plan and the
Downtown Cleanvater Redevelopment Plan emphasize the importance of designating and
preserving historic buildings, and were considered as part of the original application to designate
the Clearwater Evening Sun Building and Community Development Code Division 10 Historic
Preservation provides alternate processes for requesting alterations to a historic property.
Based on the above analysis, the Planning and Development Department recommends the
following action on the request:
Recommend DENIAL of the request to remove the historic designation of 401 Cleveland
Street, the Clearwater Evening Sun Building.
Prepared by Planning & Development Department staff:
Lauren Matzke, AICP
Long Range Planning Manager
Attachments:
Resume
Application to Remove Historic Designation
Location Map
Aerial Photograph of Site and Vicinity
Zoning Map
Site Photographs
Community Development Board — September 18, 2012 - Case HIS2012-00002 - Page 7 of 7
��11�:���
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Attachment number 2 \nPage 1
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Attachment number 2 \nPage 2
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Attachment number 2 \nPage 3
��II�:�E%�
View looking south at the subject property, 405 Cleveland Street
Across the street, to the north of the subject properties
Looking easterly along Cleveland Street
Attachment number 2 \nPage 4
View looking south at the subject property, 401 Cleveland Street
East of the subject property, 405 Cleveland Street
Looking westerly along Cleveland Street
HIS2012-00001 & HIS2012-00002
Capitol Theatre & Clearwater Evening Sun Building Item # 19
City of Clearwater
405 Cleveland Street & 401 Cleveland Street
Attachment number 3 \nPage 1
ORDINANCE NO. 8359-12
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
RELATING TO HISTORIC DESIGNATION; MAKING FINDINGS;
REMOVING THE DESIGNATION AS A HISTORIC PROPERTY
FOR THE PROPERTY LOCATED AT 401 CLEVELAND STREET,
CLEARWATER EVENING SUN/LOKEY BUILDING UNDER
COMMUNITY DEVELOPMENT CODE SECTION 4-607;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, Section 4-607 of the City of Clearwater Community Development Code
provides a procedure for historic designation of properties and districts within the City of
Clearwater; and
WHEREAS, Section 4-607 provides for application, review by City staff,
recommendation by the Community Development Board and consideration by the City
Council after public hearing, and provides that the same procedure shall apply in the event
of application for removal of designation; and
WHEREAS, Ordinance No. 8119-09 designated the property located at 401
Cleveland Street, Clearwater Evening Sun/Lokey Building, a historic property under said
Section, and an application has been filed and processed to remove the designation;
now therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The City Council makes the following findings:
1. The expansion, renovation, and development of the Capitol Theatre premises
will enhance the performing arts experience for the community, and the City's
cooperation with Ruth Eckerd Hall and the renovation project will advance the
Downtown District's economic development efforts, enhance tourism and arts
education, and provide a clear sense of regional and national destination for the
Cleveland Street District;
2. Expansion and renovation of the premises will require changes to the exterior
farade of the premises and other changes which are inconsistent with the
current historic designation;
3. For the above reasons, the property located at 401 Cleveland Street, known as
the Clearwater Evening Sun/Lokey Building, and further described as: West'/ of
Lot 7, John R. Davey's Resub of Block B(per Plat Book H-1, Page 87, Public
Records of Hillsborough County, Florida, of which Pinellas County was formerly
a part);also known as Parcel No. 16-29-15-20358-002-0071 [HIS2012-00002],
no longer meets the criteria set forth in Community Development Code Section
4-607 and/or removal of the historic designation for the property is otherwise
appropriate.
Item # 19
Ordinance No. 8359-12
Attachment number 3 \nPage 2
Section 2. Based upon the above findings, the historic designation for the
property located at 401 Cleveland Street, known as the Clearwater Evening Sun/Lokey
Building, within the City of Clearwater is hereby removed.
Section 3. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form: Attest:
Leslie K. Dougall-Sides Rosemarie Call
Assistant City Attorney City Clerk
Item # 19
2 Ordinance No. 8359-12
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:9/18/2012
Approve attached Capitol Theatre Operating Agreement between the City of Clearwater and Ruth Eckerd Hall, Inc., authorize advance
of $ 4,412,209 from Central Insurance Fund reserves to Capital Project 315-93623 to complete funding of the project as Delineated in
the First Amended Memorandum of Agreement between the Parties, and the provisions of this Operating Agreement, and Authorize the
Appropriate officials to execute the Agreement on behalf of the City.
SUMMARY:
Review Approval:
Cover Memo
�[i�'ii�:3�•T1]
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:9/18/2012
Reappoint Councilmember Bill Jonson to the Pinellas Suncoast Transit Authority for a three year term starting October 1, 2012 and
expiring on September 30, 2015. (consent)
SUMMARY:
Review Approval: 1) Off'ice of Management and Budget 2) Lega13) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Cover Memo
��11�:��)
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Appoint one member to the Environmental Advisory Board with term to expire September 30, 2016.
SUMMARY:
APPOINTMENT WORKSHEET
BOARD: Environmental Advisory Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 5
CHAIRPERSON: R. Peter Stasis
MEETING DATES: Quarterly Meetings — 3rd Wed., 4 pm (Jan., April, July, Oct.)
PLACE: MSB Conf. #221
APPTS. NEEDED: 1
STAFF LIAISON: Edward F. Chesney/Engineering
Meeting Date:9/18/2012
THE FOLLOWING ADVISORY BOARD MEMBER HAS A TERM WHICH EXPIRES AND NOW REQUIRES
REPLACEMENT BY A NEW APPOINTEE:
1. Patricia Power — 745 Bruce Ave., 33767— Original Appointment 10/5/10
Not Interested in reappointment —(finishing an unexpired term expiring 9/30/12)
THE FOLLOWING NAME IS BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE VACANCY:
Mr. Lynn F. Sumerson — 1600 Gulf Blvd., #512, 33767 — Physician
Zip codes of current members:
1 at 33755
3 at 33761
1 at 33767
Review Approval: 1) Off'ice of Management and Budget 2) Lega13) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Cover Memo
��11�:���
___ _
Attachment number 1 \nPage 1
CITY OF CLEARWATER - APPLICATION FOR ADVISORY BO�F�����
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Name� :� r/.i! �� � v��r s c� ✓j A►�!G-��A1Z
Home Addr s:
�� oc� v�� i�/ c��,f �,� �l Z
���rG���(�. /��• zip� � %� �
Telephone:T� 5��� ir� z Z
Cell Phone: %'% �/ � �� % �%
How long a resi nt of Clearwater?
Occupation: �
Field o ducati n:
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If retired, former occupation:
unity Activities:
Other Interests:
Office Address: O�FICI�►I. R�CARCi5 ArIC�
LEGI�L4TiVE SRVCS DE�7'
Telephone:
E-mail Address: � ' k�-' � �
Employer:
Other Work Experience:
oa--e�c� o l— C; /���'�,cJ�
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✓'a .� �r°�✓c Ps � / ,
Boar Service (current and past : Board Preference:
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Additional Comments:
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Signat e: Date: � �--
See attac ed list for boards that require financial disclosure at time of appointment. Please return this
applicati and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748,
Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue.
Note: For boards requirina Clearwater residency, this application must be accompanied by a copv of
one of the followinq:
• Current voter registration within city limits
• Valid current Florida Drivers' License issued to an address within city limits
• Declaration of Domicile filed with the city clerk affirming residency within city limits
Item # 22
Attachment number 1 \nNage 1
BOARD QUESTIONNAIRE
1. What is your understanding of the board's duties and responsibilities?
_l Q
� // � �e U �I /��'1 U/ /�d � �il�' �To� / �r'f c°_ �
2. Have you ever observed a board meeting either in person or on C-View, the City's TV station?
�S
3. What background and/or qualifications do you have that you feel would qualify you to serve on
4. Wh o you want to serve on this Board?
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Name:c`J�� � t/1�I % c�✓l�l��Sd t�f
Board Name: �,c��/< rd,v�� �Z%�v�S �� �d � d��/
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Item # 22
K�%
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:9/18/2012
Amend the Clearwater Code of Ordinances, Division 7- Section 2.194, updating the meeting frequency of the Library Advisory Board
to quarterly and pass Ordinance 8360-12 on first reading.
SUMMARY:
The Library Advisory Board (Board) has been meeting quarterly since January 2008 due staffing
reductions. Ordinance 8360-12 amends the Code of Ordinances, Section 2.194, to reflect the current meeting
frequency.
Prior to 2008, the Board met monthly from September through May.
Review Approval: 1) Lega12) Assistant City Manager 3) City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
��11�:���
Attachment number 1 \nPage 1
ORDINANCE NO. 8360 -12
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
RELATING TO THE LIBRARY ADVISORY BOARD; AMENDING
CODE OF ORDINANCES, DIVISION 7, SECTION 2.194;
DECREASING MEETING FREQUENCY, AND PROVIDING AN
EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Code of Ordinances, Division 7, Section 2.194 is hereby amended to
read as follows:
Sec. 2.194. Terms of office of inembers; meetings; officers; rules.
(1) The members of the library board shall be appointed by the city
commission to serve for terms of four years, staggered such that not more
than three terms shall expire in any calendar year. A member shall serve
not more than two consecutive complete terms.
(2) The board shall meet rmrr�n�hhi frnm c��or �hrni ,nh nn�„ �„� �+ �, ,�
n+hor +�moc oc +ho hnorr! mo�i finr! nonoccor�� quarterly. Special meetinqs
may be called by the chair or staff liaison as necessary.
(3) The board shall select a chair�a-a� and a secretary, and such other
officers as the board may find necessary, from its membership.
(4) The board may adopt such rules of procedure as the board finds
necessary, which shall not be in conflict with state law or ordinances of the
city.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Item # 23
Ordinance No. 8360-12
Approved as to form: Attest:
Rosemarie Call
Assistant City Attorney City Clerk
Attachment number 1 \nPage 2
Item # 23
Ordinance No. 8360-12
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:9/18/2012
Approve the Mayor's appointment of John Doran to the Clearwater Housing Authority Board with term to expire September 30, 2016.
(consent)
SUMMARY:
APPOINTMENT WORKSHEET
BOARD: Clearwater Housing Authority
TERM: 4 years
APPOINTED BY:Mayor, Approved by City Council
FINANCIAL DISCLOSURE: Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: One member must
be a Public Housing Resident (effective 10/1/84)
MEMBERS: 5
CHAIRPERSON: Deborah Woodard
MEETING DATES: 4th Friday, 9:00 a.m. (Every other month)
PLACE: TheVincent Building, 908 Cleveland Street, Clearwater, FL 33755
APPTS. NEEDED: 1
THE FOLLOWING ADVISORY BOARD MEMBER HAS A TERM WHICH WILL BE EXPIRING AND NOW REQUIRES
REPLACEMENT BY A NEW APPOINTEE:
1. Carol Warren — 2391 Roberta Ln., 33764 — Original Appointment 3/6/03
Interest in Reappointment: No (2"d term expires 9/30/12)
THE NAME BELOW IS BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE VACANCY:
1. John Doran — 65 Verbena St., 33767 - Atty/CPA/Realtor
Zip codes current members on board:
1 at 33756
1 at 33759
1 at 33761
1 at 33764
1 at 33767
Review Approval: 1) Clerk
Cover Memo
ic -�:�z�
_ __ _ _ _ . __ __ . _
--- ac men num er n age
CITY C?F CLEARWATER - AP`PLICATION FOR AL}UfSf.7RY BC7ARC}S
Home Address: �5 �erberza street
CLEARt�lATER FL ' Zlp 3376?
T�lephone: 727 ��� 9s�5
Cell Phone: 7z7 �41 75i 5
Haw Ic�ng a residen# o# Glearwater? 29 years
GCCUp�tloR: A�.torney/�PA/Realtor
�iel�i e�fi Educa#iQn:
BS Business {ACCOUnting?
M.BA (Finan�e and Nianagement)
.... r.a�r ��,
If r�tired, fc�rmer �accupatio�:
C�mmunity A�tivities: s��tc,ma: Beach As soc
Cities; Chambers of Commerce; L�
tJtherl�tfiei'�sts: dan�inq and reading'
Bt��CCI S�iVIGB (GUIT@Cit �T7t� j?r�S��:
Civi3. S�rvice Baard; �ommunity
Development Boardi City Cauncil
Additional Camment�:
Signature:
See atta�hed list for
apptication and boarci
Clearwa#er, FL 3�758
IVote;:
Qffice Adclress: 625 Caurt St. Suite ' 2B
Te}�phane: 727 4�7 9579
E-m�il Address: -� ohncloranla
Emplayer: self
�ther Work Experience: us �rmy;
FIT (�dj. ins�.ructor?i ERns�
iation; Ch�p�l bu the Sea� 5i�ter
ague of Women Voters; NAACP,
Habitat
-
Board Rref�rence;
�ate:
t,
�
s--�fiat require financial disclosure at time of appointm�n#. Please retum this
�nnaire to the t�ff'icial Records & Legislative Services t�partment, P. O. Bax 4�48,
or drop aff your application at Gkty Hatl, 2nd Floo�, 112 S. C?sc�ola Avenue'.
• Curr�nt va#er reg'rstratian withir� ctty �imits
• Valid currenf FC�rid� [�riv�rs' Lic�nse i�sued to an address within city limits
. �eclaration gf Dt�rnicile fi�ed with the city cl�rk affirming residertcy within city lirnits
�, �. ]<'
SEP 1 1 201?�
tem # 24
O� �lC6�l. R��RDS AI��
L�(��I�TIVE SRVCS DE�7'
BC?ARa +QIiESTIONNA#RE
�1, What is yc3u� unde�standin� c�f the hoard's duties and responsibiliti�s'?
c+etahl i ah nnl i r_v fnr ant� nvRr��+F+ i mnl am€ nt-ati nn czf DoliCV b'1
Clearwater Housing Authority
2, Have you �ver obs�rved a b�ard meeting either in person ar on C-View, the Gity'� N
3. What background andlor qualificati�ns dn you have that you f�el wa�uld qualify yau ta s�n�e
tt�is Bc�ard?
__
er and oth��- ex�erienoe on Hf�meless Leacl�.rship Networl�, Pr
rs (affordable ��*nior housing} board of clirectors
4, Why do you want to s�rrre on this Board?
an economic issue, and a moral issue.
s�me capacity ts� make a differenc�
(,�a��: ,7ohn �oran
Board Name: Clearwater Housing Authority
fi�„a_ an impartant issue
e Ht�usinq Authority ha,s
I[ -�ii�:3�•L!
uy� �
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:9/18/2012
Adopt Ordinance 8332-12 on second reading, vacating that certain portion of land lying east of and adjacent to Block 2, Map or Plat
entitled `Bay View City Subdivision" as recorded in Plat Book 9, Page 43 of the Public Records of Pinellas County, Florida, and
vacating that certain 15-foot drainage and utility easement being 71/2 fee each side of the original centerline of vacated Kentucky
Avenue lying south of Lots 6 and 7, Block 2, and north of Lots 4 and 5, Block 3, Bay View City Subdivision, according to the map or
plat thereof as recorded in Plat Book 9, Page 43 of the Public Records of Pinellas County, Florida, and amending Ordinance No. 8169-
10, which vacated a portion of land lying east of Lot 5, Block 2, Bay View City Subdivision inaccurately.
SUMMARY:
Review Approval:
Cover Memo
��11�:���
Attachment number 1 \nPage 1
ORDINANCE NO. 8332-12
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, VACATING THAT CERTAIN PORTION OF LAND
LYING EAST OF AND ADJACENT TO, BLOCK 2, MAP OR
PLAT ENTITLED "BAY VIEW CITY SUBDIVISION," AS
RECORDED IN PLAT BOOK 9, PAGE 43, OF THE PUBLIC
RECORDS OF PINELLAS COUNTY, FLORIDA, AND
VACATING THAT CERTAIN 15-FOOT DRAINAGE AND
UTILITY EASEMENT BEING 7-1/2 FEET EACH SIDE OF
THE ORIGINAL CENTERLINE OF VACATED KENTUCKY
AVENUE LYING SOUTH OF LOTS 6 AND 7, BLOCK 2 AND
NORTH OF LOTS 4 AND 5, BLOCK 3, BAY VIEW CITY
SUBDIVISION, ACCORDING TO THE MAP OR PLAT
THEREOF AS RECORDED IN PLAT BOOK 9, PAGE 43 OF
THE PUBLIC RECORDS OF PINELLAS COUNTY FLORIDA,
AND AMENDING ORDINANCE NO. 8169-10, WHICH
VACATED A PORTION OF LAND LYING EAST OF LOT 5,
BLOCK 2, BAY VIEW CITY SUBDIVISION INACCURATELY;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, First Baptist Church of Clearwater, Inc., a.k.a. Calvary Baptist Church
of Clearwater, owner of real property adjoining the right-of-way described herein and
depicted in Exhibit "A" attached hereto, has requested that the City vacate said right-of-
way; and
WHEREAS, the Drainage and Utility Easement described herein and depicted in
Exhibit "B" attached hereto, recorded in Book 6645, Page 670 of the Official Records of
Pinellas County, Florida, is not utilized by the City for drainage and utility purposes and
will be rendered unusable following the vacation of the right-of-way described herein and
depicted in Exhibit "A;" and
WHEREAS, Ordinance 8169-10, passed and adopted by the Clearwater City
Council on June 17, 2010, vacated various portions of right-of-way, of which, it has been
determined that the legal description of one portion of right-of-way vacated by the
aforementioned ordinance is inaccurate; and
WHEREAS, the City Council finds that said right-of-way (Exhibit "A") and
easement (Exhibit "B") are not necessary for public use, thus should be vacated, and it is
it is deemed that Ordinance 8169-10 be amended to provide an accurate legal description
and a corrected exhibit, attached hereto as Exhibit "C," also be appended to Ordinance
8169-10, as these actions are in the best interest of the City and the general public; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following: Item # 25
Ordinance No. 8332-12
Attachment number 1 \nPage 2
That certain portion of land lying east of and adjacent to Block 2, map or plat entitled "Bay
View City Subdivision" as recorded in Plat Book 9, Page 43, of the Public Records of
Pinellas County, Florida, being more particularly described as follows:
Begin at the northeast corner of Lot 5, Block 2 of said Map or Plat entitled "Bay
View City Subdivision;" thence N.00°29'25"E., a distance of 30.00 feet to a point
on the original northerly right-of-way line of Virginia Avenue, thence
S.89°29'22"E., a distance of 20.00 feet along said original northerly right-of-way
line of Virginia Avenue, thence S.00°29'25"W., a distance of 360.75 feet along
the easterly right-of-way line of Bay Street per the Map or Plat entitled "Bay View
City Subdivision"; thence N.89°30'35"W, a distance of 20.00 feet to a point on the
original southerly right-of-way line of Kentucky Avenue, also being the northeast
corner of Lot 5, Block 3 of said Map or Plat entitled "Bay View City Subdivision";
thence N.00°29'25"E., along the westerly right-of-way line of Bay Street per the
Map or Plat entitled "Bay View City Subdivision" a distance of 330.75 feet to the
point of beginning, and
that certain 15-foot Drainage and Utility Easement being 7-1/2 feet each side of the
original centerline of vacated Kentucky Avenue lying south of Lots 6 and 7, Block
2, and north of Lots 4 and 5, Block 3, Bay View City Subdivision, according to the
map or plat thereof as recorded in Plat Book 9, Page 43 of the Public Records of
Pinellas County, Florida, said easement having been recorded in Book 6645, Page
670 of the Official Records of Pinellas County, Florida,
is hereby vacated, closed and released, and the City of Clearwater releases all of its
right, title and interest thereto.
Section 2. That Ordinance 8169-10 be amended by adding the underlined
language and deleting the stricken language as follows:
*********
4 r�nrFinn nf lonr! I�iinn ��� F RInnL '� �Aur, nr�Dlo��� `_���
.�.� �� �� _ .
Ci ihiJi�iioir�n�� ��e��P�D�q�Beei' ��F`���-�-Fd, ^f +ho Di ihlin Donr�riJo r�f Din�Aj
('ni in��i Clnrirlo Roinm m�ro r�or�ini ilorhi rlocnrihor! oc f„��,,,�,�.A 20-foot portion of land Iyinq
, �
east of Lot 5, Block 2, Map or Plat entitled "Bay View City Subdivision" as recorded in Plat
Book 9, Paqe 43 of the Public Records of Pinellas County, Florida, bounded on the south
by the center line of the vacated alley (O.R. 16961, Pq. 1670), Iyinq south of Lot 5, Block
2, and bounded on the north by the north boundary of the vacated riqht-of-way of Virqinia
Avenue (O. R. 16961, Pq. 1670), beinq more particularly described as follows:
.
... � �� ■ .
■� �_ � •�• •• ••
� �� .. �
� � •.�• •• •• _• ••
��• �� �� _ �
.
. . . _!• .. �
_• •• �
�� ■ � . ��• �� �� �
•• � � �� ■ � �,
• . - .
Attachment number 1 \nPage 3
Ci ihrli�iicinn" �hr�nno AI (1(1° (1(1' nn�� \/�/ o rlic�onno nf �'�7 7F foo+ +n �ho nnr�h�nioc� nnrnor nf
� V T.T�T .�i GTVi
�e� F RInnL 'i g�a�� nn�n nr Dlo� o�T �� o�i \/io�ni (�i��i Ci ihrli�iiciVnr'��e�hoinn %c
.��� �y .
Dnin� nf Roninninn �n�geqin at the northeast corner of Lot 5, Block 2 of said Map or Plat
,
entitled "Bay View City Subdivision;" thence N.00°29'25"E., a distance of 30.00 feet to a
point on the oriqinal northerly riqht-of-way line of Virqinia Avenue, thence S.89°29'22"E.,
a distance of 20.00 feet alonq said oriqinal northerly riqht-of-way line of Virqinia Avenue,
thence S.00°29'25"W., a distance of 165.75 feet alonq the oriqinal easterly riqht-of-way
line of Bay Street per the Map or Plat entitled "Bay View City Subdivision;" thence
N.89°29'22"W, a distance of 20.00 feet to a point on the oriqinal westerly riqht-of-way
line of Bay Street; thence N.00°29'25"E., alonq the oriqinal westerly riqht-of-way line of
Bay Street per the Map or Plat entitled "Bay View City Subdivision" a distance of 165.75
feet to the point of beqinninq, and
*********
Section 3. The City Clerk shall record this ordinance in the public records of
Pinellas County, Florida, following adoption.
Section 4. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form: Attest:
Camilo A. Soto
Assistant City Attorney
Rosemarie Call
City Clerk
I[�'ii�:3�•�7
Ordinance No. 8332-12
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Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:9/18/2012
Adopt Ordinance 8355-12 on second reading, declaring the Millage Rate to be levied for the Fiscal Year beginning October 1, 2012 and
ending September 30, 2013, for operating purposes including the funding of pensions, debt service, and road maintenance for capital
improvement expenditures at 5.155 mills, which constitutes a 1.60% decrease from the rolled back rate of 5.2387 mills.
SUMMARY:
Review Approval:
Cover Memo
��11�:���
Attachment number 1 \nPage 1
MILLAGE ORDINANCE
ORDINANCE NO. 8355-12
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
DECLARING THE MILLAGE RATE TO BE LEVIED FOR THE
FISCAL YEAR BEGINNING OCTOBER 1, 2012, AND ENDING
SEPTEMBER 30, 2013, FOR OPERATING PURPOSES
INCLUDING THE FUNDING OF PENSIONS, DEBT SERVICE, AND
ROAD MAINTENANCE FOR CAPITAL IMPROVEMENT
EXPENDITURES AT 5.1550 MILLS; PROVIDING AN EFFECTIVE
DATE. THE LEVY OF 5.1550 MILLS CONSTITUTES A 1.60%
DECREASE FROM THE ROLLED BACK RATE OF 5.2387 MILLS.
WHEREAS, the estimated revenue to be received by the City for the fiscal year beginning
October 1, 2012, and ending September 30, 2013, from ad valorem taxes is $37,243,132; and
WHEREAS, based upon the taxable value provided by the Pinellas County Property
Appraiser, 5.1550 mills are necessary to generate $37,243,132; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. It is hereby determined that a tax of 5.1550 mills against the non-exempt real
and personal property within the City is necessary to raise the sums to be appropriated for
operation purposes, including pensions and debt service, road capital improvement projects, for
the fiscal year beginning October 1, 2012.
rate.
Section 2. The levy of 5.1550 mills constitutes a 1.60% decrease from the rolled back
Section 3. This ordinance shall take effect October 1, 2012.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form: Attest:
Pamela K. Akin
City Attorney
Rosemarie Call
City Clerk
Ordinance�l�fom8�5�612
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Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:9/18/2012
Adopt Ordinance 8356-12 on second reading, adopting an Operating Budget for the Fiscal Year beginning October 1, 2012, and ending
September 30, 2013, authorizing the City Manager to issue such instructions that are necessary to achieve and accomplish the service
programs so authorized; authorizing the City Manager to transfer monies and programs among the departments and activities within any
fund as provided by Chapter 2 of the Clearwater Code of Ordinances.
SUMMARY:
Review Approval:
Cover Memo
��11�:���
Attachment number 1 \nPage 1
OPERATING BUDGET ORDINANCE
ORDINANCE NO. 8356-12
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
ADOPTING AN OPERATING BUDGET FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2012, AND ENDING SEPTEMBER 30,
2013; AUTHORIZING THE CITY MANAGER TO ISSUE SUCH
INSTRUCTIONS THAT ARE NECESSARY TO ACHIEVE AND
ACCOMPLISH THE SERVICE PROGRAMS SO AUTHORIZED;
AUTHORIZING THE CITY MANAGER TO TRANSFER MONIES
AND PROGRAMS AMONG THE DEPARTMENTS AND
ACTIVITIES WITHIN ANY FUND AS PROVIDED BY CHAPTER 2
OF THE CLEARWATER CODE OF ORDINANCES; PROVIDING
AN EFFECTIVE DATE.
WHEREAS, the City Manager has submitted an estimate of the expenditures necessary to
carry on the City government for the fiscal year beginning October 1, 2012, and ending
September 30, 2013; and
WHEREAS, an estimate of the revenues to be received by the City during said period from
ad valorem taxes and other sources has been submitted to the City Council; and
WHEREAS, a general summary of the operating budget, and notice of the times and
places where copies of the budget message and operating budget are available for inspection by
the public, was published in a newspaper of general circulation; and
WHEREAS, the City Council has examined and carefully considered the proposed budget;
and
WHEREAS, in accordance with Chapter 2 of the Clearwater Code of Ordinances, the City
Council conducted a public hearing in City Hall on September 4, 2012, upon said budget and tax
levy; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA;
Section 1. Pursuant to the City Manager's Annual Budget Report for the fiscal year
beginning October 1, 2012, and ending September 30, 2013, a copy of which is on file with the
City Clerk, the City Council hereby adopts a budget for the operation of the City, a copy of which
is attached as Exhibit A, and a summary of which is attached as Exhibit B.
Section 2. The budget as adopted shall stand and be the budget of the City for said fiscal
year, subject to the authority of the City Council to amend or change the budget as provided by
Section 2.519 of the Clearwater Code of Ordinances.
Section 3. The City Manager is authorized and directed to issue such instructions and
directives that are necessary to achieve and accomplish the service programs authorized by the
adoption of this budget.
IE�ii�:3�•Y/
Ordinance No. 8356-12
Attachment number 1 \nPage 2
Section 4. The City Manager is authorized for reasons of economy or efficiency to transfer
part or all of any unencumbered appropriation balance among programs within an operating fund,
provided such action does not result in the discontinuance of a program.
Section 5. It is the intent of the City Council that this budget, including amendments
thereto, is adopted to permit the legal appropriation and encumbering of funds for the purposes
set forth in the budget. All appropriated and encumbered but unexpended funds at the end of the
fiscal year may be expended during the subsequent fiscal year for the purposes for which they
were appropriated and encumbered, and such expenditures shall be deemed to have been spent
out of the current budget allocation. It shall not be necessary to reappropriate additional funds in
the budget for the subsequent fiscal year to cover valid open encumbrances outstanding as of the
end of the current fiscal year.
Section 6. Should any provision of this ordinance be declared by any court to be invalid,
the same shall not affect the validity of the ordinance as a whole, or any provision thereof, other
than the provision declared to be invalid.
Section 7. This ordinance shall take effect October 1, 2012.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Pamela K. Akin
City Attorney
George N. Cretekos
Mayor
Attest:
Rosemarie Call
City Clerk
IE�ii�:3�•Y/
Ordinance No. 8356-12
Balances Brought Forward
EXHIBIT A
CITY OF CLEARWATER
2012-13 BUDGET
Special Special
General Development Program
Fund Fund Fund
20,341,013 7,362,763 19,824,731
Attachment number 2 \nPage 1
Page 1
Total
Governmental
Funds
47,528,507
Budgeted Revenues
Ad Valorem Taxes 35,468,760 1,774,380 37,243,140
Utility Taxes 13,614,180 13,614,180
Local Option, Fuel & OtherTaxes 8,247,380 9,781,110 18,028,490
Franchise Fees 10,562,930 10,562,930
Other Permits and Fees 1,607,600 1,607,600
Intergovernmental Revenue 18,247,510 1,021,560 19,269,070
Charges for Services 13,080,800 195,000 13,275,800
Judgements, Fines and Forfeits 616,650 616,650
Miscellaneous Revenues 1,356,000 35,000 50,000 1,441,000
Transfers In 7,671,860 73,000 7,744,860
Other Financing Sources 0
TOTAL BUDGETED REVENUES 110,473,670 11,785,490 1,144,560 123,403,720
TOTALREVENUES,TRANSFERS,AND
BALANCES 130,814,683 19,148,253 20,969,291 170,932,227
Budgeted Expenditures
City Council 279,220 279,220
City Manager's Office 1,232,240 1,232,240
City Attorney's Office 1,537,180 1,537,180
City Audit 194,080 194,080
Economic Development and Housing 1,246,560 1,246,560
Engineering 7,663,600 7,663,600
Fi nance 2,162,430 2,162,430
Fire 24,430,700 24,430,700
Human Resources 1,029,330 1,029,330
Library 5,818,160 5,818,160
Marine & Aviation 593,640 593,640
Non-Departmental 3,330,390 3,330,390
Office of Management & Budget 305,310 305,310
Official Records and Legislative Services 1,012,030 1,012,030
Parks and Recreation 20,958,910 20,958,910
Planning and Development 4,754,150 4,754,150
Police 35,700,770 35,700,770
Public Communications 903,840 903,840
Public Utilities 238,930 238,930
General Government Services 3,000 3,000
Economic Environment 1,021,560 1,021,560
Culture and Recreation 570,000 570,000
Transfers Out 14,236,570 14,236,570
TOTAL BUDGETED EXPENDITURES 113,391,470 14,236,570 1,594,560 129,222,600
Fund Balances/Reserves/NetAssets 17,423,213 4,911,683 19,374,731 41,709,627
TOTAL EXPENDITURES AND BALANCES 130,814,683 19,148,253 20,969,291 170,932,227
iEiall�:�x�
Ordinance No.8356-12
Balances Brought Forward
EXHIBIT A
CITY OF CLEARWATER
2012-13 BUDGET
Water Stormwater Solid
& Sewer Utility Waste
Fund Fund Fund
Attachment number 2 \nPage 2
Page 2
Total
Gas Recycling Utility
Fund Fund Funds
41,718,676 23,883,203 22,915,086 26,618,769 5,060,096 120,195,830
Budgeted Revenues
Ad Valorem Taxes
Utility Taxes
Local Option, Fuel & Other Taxes
Franchise Fees
Other Permits and Fees 1,000 250 1,250
Intergovernmental Revenue
Charges for Services 63,438,050 16,075,100 18,996,260 37,027,440 1,650,000 137,186,850
Judgements, Fines and Forfeits 271,000 50,000 85,100 150,000 7,200 563,300
Miscellaneous Revenues 1,598,120 261,850 645,500 909,200 946,050 4,360,720
Transfers In
Other Financing Sources
TOTAL BUDGETED REVENUES 65,307,170 16,386,950 19,727,860 38,086,640 2,603,500 142,112,120
TOTAL REVENUES, TRANSFERS, AND
BALANCES 107,025,846 40,270,153 42,642,946 64,705,409 7,663,596 262,307,950
Budgeted Expenditures
Water & Sewer Fund
Public Utilities Administration
Wastewater Collection
Public Utilites Maintenance
WPC Plant Operations
WPC Laboratory Operations
WPC Industrial Pretreatment
Water Distribution
Water Supply
Reclaimed Water
Non-Departmental
Stormwater Fund
Stormwater Management
Stormwater Maintenance
Solid Waste
Adm i nistration
Collection
Transfer
Container Maintenance
Gas Fund
Administration and Supply
Pinellas Gas Operations
Pasco Gas Operations
Gas Marketing and Sales
917,000
7,907, 580
4,460, 630
14, 562, 640
1,279,230
895,130
9,136,110
8,725,640
2, 353, 360
13,900, 740
12,404, 090
6,040,090
935, 360
15,359,490
1,464, 310
795.930
23, 382, 040
6,148, 580
1,827,030
3,238,180
917,000
7,907,580
4,460,630
14,562,640
1,279,230
895,130
9,136,110
8,725,640
2,353,360
13,900,740
12,404,090
6,040,090
935,360
15,359,490
1,464,310
795,930
23,382,040
6,148, 580
1,827,030
3,238,180
Recvclinq Fund
Residential 1,143, 080 1,143,080
Multi Family 475,960 475,960
Commercial 1,326,610 1,326,610
TOTAL BUDGETED EXPENDITURES 64,138,060 18,444,180 18,555,090 34,595,830 2,945,650 138,678,810
Fund Balances/Reserves/Net Assets 42,887,786 21,825,973 24,087,856 30,109,579 4,717,946 123,629,140
TOTAL EXPENDITURES AND BALANCES 107,025,846 40,270,153 42,642,946 64,705,409 7,663, ,307,950
Ordinance No. 8356-12
Balances Brought Forward
EXHIBIT A
CITY OF CLEARWATER
2012-13 BUDGET
Clearwater
Harbor
Airpark Marine Marine
Fund Fund Fund
Attachment number 2 \nPage 3
Page 3
Total
Other
Parking Harborview Enterprise
Fund Fund Funds
359,365 142,522 827,746 5,681,266 648,842 7,659,741
Budgeted Revenues
Ad Valorem Taxes
Utility Taxes
Local Option, Fuel & Other Taxes
Franchise Fees
Other Permits and Fees
Intergovernmental Revenue 50,000 50,000
Charges for Services 5,000 4,527,620 424,000 3,530,500 8,487,120
Judgements, Fines and Forfeits 3,000 200 600,000 603,200
Miscellaneous Revenues 255,000 33,000 2,000 367,000 148,000 805,000
Transfers In -
Other Financing Sources
TOTAL BUDGETED REVENUES 260,000 4,563,620 476,200 4,497,500 148,000 9,945,320
TOTAL REVENUES, TRANSFERS, AND
BALANCES 619,365 4,706,142 1,303,946 10,178,766 796,842 17,605,061
Budgeted Expenditures
Airpark Fund
Airpark Operations 155,290
Marine Fund
Marina Operations
Clearwater Harbor Marine Fund
Clearwater Harbor Marina Operations
4,510,610
394,830
155,290
4,510,610
394,830
Parkinp Fund
Parking System 2,939,740 2,939,740
Parking Enforcement 600,000 600,000
Beach Guard Operations 468,050 468,050
Harborview Center Fund
Harborview Center Operations 41,350 41,350
TOTAL BUDGETED EXPENDITURES 155,290 4,510,610 394,830 4,007,790 41,350 9,109,870
Fund Balances/Reserves/Net Assets 464,075 195,532 909,116 6,170,976 755,492 8,495,191
TOTAL EXPENDITURES AND BALANCES 619,365 4,706,142 1,303,946 10,178,766 796,842 17,605,061
��11�:���
Ordinance No. 8356-12
EXHIBIT A
CITY OF CLEARWATER
2012-13 BUDGET
Administrative General
Service Service
INTERNAL SERVICE FUNDS Fund Fund
Balances Brought Forward
6,278,261 981,482
Central
Garage Insurance
Fund Fund
Attachment number 2 \nPage 4
Total
Page 4
4,586,230 21,134,429 32,980,402
Budgeted Revenues
Ad Valorem Taxes
Utility Taxes
Local Option, Fuel & Other Taxes
Franchise Fees
Other Permits and Fees
Intergovernmental Revenue
Charges for Services 8,990,200 4,616,940 12,461,200 17,212,880 43,281,220
Judgements, Fines and Forfeits
Miscellaneous Revenues 120,000 30,000 487,000 1,016,500 1,653,500
Transfers In 92,350 92,350
Other Financing Sources
TOTAL BUDGETED REVENUES 9,110,200 4,646,940 12,948,200 18,321,730 45,027,070
TOTAL REVENUES, TRANSFERS, AND
BALANCES 15,388,461 5,628,422 17,534,430 39,456,159 78,007,472
Budgeted Expenditures
Administrative Services Fund
Information Technology/Administration
Network Services
Software Applications
Telecommunications
Courier
Clearwater Customer Service
General Services Fund
Adm i nistration
Building and Maintenance
Garaqe Fund
Fleet Maintenance
Radio Communications
Central Insurance Fund
Risk Management
Employee Benefits
Employee Health Center
Non-Departmental
367, 590
2,047, 360
2,189, 570
864,840
158,070
3,482, 500
519,860
4,059, 540
12, 554, 970
457,840
367, 590
2,047, 360
2,189, 570
864,840
158,070
3,482, 500
519,860
4,059, 540
12, 554, 970
457,840
413,640 413,640
366,500 366,500
1,635, 830 1,635, 830
17, 559, 690 17, 559, 690
TOTAL BUDGETED EXPENDITURES 9,109,930 4,579,400 13,012,810 19,975,660 46,677,800
Fund Balances/Reserves/Net Assets 6,278,531 1,049,022 4,521,620 19,480,499 31,329,672
TOTAL EXPENDITURES AND BALANCES 15,388,461 5,628,422 17,534,430 39,456,159 78,007,472
��11�:���
Ordinance No. 8356-12
Balances Brought Forward
EXHIBIT B
CITY OF CLEARWATER
2012-13 BUDGET
Total Total
Governmental Utility
Funds Funds
47, 528, 507 120,195, 830
Total Total
Other Internal
Enterprise Service
Funds Funds
Attachment number 3 \nPage 1
Page 1
Total
AI I
Funds
7,659,741 32,980,402 208,364,480
Budgeted Revenues
Ad Valorem Taxes 37,243,140 37,243,140
Utility Taxes 13,614,180 13,614,180
Local Option, Fuel & Other Taxes 18,028,490 18,028,490
Franchise Fees 10,562,930 10,562,930
Other Permits and Fees 1,607,600 1,250 1,608,850
Intergovernmental Revenue 19,269,070 50,000 19,319,070
Charges for Services 13,275,800 137,186,850 8,487,120 43,281,220 202,230,990
Judgements, Fines and Forfeits 616,650 563,300 603,200 1,783,150
Miscellaneous Revenues 1,441,000 4,360,720 805,000 1,653,500 8,260,220
Transfers In 7,744,860 92,350 7,837,210
Other Financing Sources
TOTAL BUDGETED REVENUES 123,403,720 142,112,120 9,945,320 45,027,070 320,488,230
TOTAL REVENUES, TRANSFERS, AND
BALANCES 170,932,227 262,307,950 17,605,061 78,007,472 528,852,710
Budgeted Expenditures
City Council
City Manager's Office
City Attorney's Office
City Audit
Economic Development and Housing
Engineering
Finance
Fire
Human Resources
Library
Marine & Aviation
Non-Departmental
Office of Management & Budget
Official Records and Legislative Services
Parks and Recreation
Planning and Development
Police
Public Communications
Public Services
General Government Services
Economic Environment
Culture and Recreation
Transfers Out
Water & Sewer Fund Expenditures
Public Utilities Administration
Wastewater Collection
Public Utilites Maintenance
WPC Plant Operations
WPC Laboratory Operations
WPClndustrial Pretreatment
Water Distribution
Water Supply
Reclaimed Water
Non-Departmental
279,220
1,232, 240
1, 537,180
194,080
1, 246, 560
7,663,600
2,162,430
24,430,700
1,029, 330
5,818,160
593,640
3,330,390
305, 310
1,012,030
20,958,910
4, 754,150
35,700,770
903,840
238,930
3,000
1,021,560
570,000
14,236,570
917,000
7,907, 580
4,460, 630
14, 562, 640
1,279,230
895,130
9,136,110
8,725,640
2, 353, 360
13,900, 740
279,220
1,232, 240
1, 537,180
194,080
1, 246, 560
7,663,600
2,162,430
24,430,700
1,029, 330
5,818,160
593,640
3,330,390
305, 310
1,012,030
20,958,910
4, 754,150
35,700,770
903,840
238,930
3,000
1,021,560
570,000
14,236,570
917,000
7,907, 580
4,460, 630
14, 562, 640
1,279,230
895,130
9,136,110
8,725,640
2, 353, 360
13,900, 740
Stormwater Fund
Stormwater Management 12,404,090 Item1�4Q�090
Stormwater Maintenance 6,040,090 6,040,090
Ordinance No. 8356-12
EXHIBIT A
CITY OF CLEARWATER
2011-12 BUDGET
Total
Governmental
Funds
Budgeted Expenditures
Solid Waste
Adm i nistration
Collection
Transfer
Container Maintenance
Gas Fund
Administration and Supply
Pinellas Gas Operations
Pasco Gas Operations
Gas Marketing and Sales
Recvclinq Fund
Residential
Multi Family
Commercial
Airpark Fund
Airpark Operations
Marine Fund
Marina Operations
Clearwater Harbor Marine Fund
Clearwater Harbor Marina Operations
Total
Utility
Funds
935, 360
15,359,490
1,464, 310
795,930
23, 382, 040
6,148, 580
1,827,030
3,238,180
1,143, 080
475,960
1, 326, 610
Total
Other
Enterprise
Funds
155,290
4,510,610
394.830
Attachment number 3 \nPage 2
Page 2
Total
Internal Total
Service All
Funds Funds
935, 360
15,359,490
1,464, 310
795,930
23, 382, 040
6,148, 580
1,827,030
3,238,180
1,143, 080
475,960
1, 326, 610
155,290
4,510,610
394,830
Parkinq Fund
Parking System 2,939,740 2,939,740
Parking Enforcement 600,000 600,000
Beach Guard Operations 468,050 468,050
Harborview Center Fund
Harborview Center Operations 41,350 41,350
Administrative Services Fund
Information Technology/Administration 367,590 367,590
Network Services 2,047,360 2,047,360
Software Applications 2,189,570 2,189,570
Telecommunications 864,840 864,840
Courier 158,070 158,070
Clearwater Customer Service 3,482,500 3,482,500
General Services Fund
Administration 519,860 519,860
Building and Maintenance 4,059,540 4,059,540
Garaqe Fund
Fleet Maintenance 12,554,970 12,554,970
Radio Communications 457,840 457,840
Central Insurance Fund
Risk Management 413,640 413,640
Employee Benefits 366,500 366,500
Employee Health Center 1,635,830 1,635,830
Non-Departmental 17,559,690 17,559,690
TOTAL BUDGETED EXPENDITURES 129,222,600 138,678,810 9,109,870 46,677,800 323,689,080
Fund Balances/Reserves/Net Assets 41,709,627 123,629,140 8,495,191 31,329,672 205,163,630
TOTAL EXPENDITURES AND BALANCES 170,932,227 262,307,950 17,605,061 78,007,472 528,852,710
Item # 27
Ordinance No. 8356-12
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:9/18/2012
Adopt Ordinance 8357-12 on second reading, adopting the Capital Improvement Program Budget for the Fiscal Year beginning October
1, 2012 and ending September 30, 2013, approving the Six-Year Capital Improvement Program which shall be reevaluated at the
beginning of each �scal year; authorizing the City Manager to issue such instructions that are necessary to achieve and accomplish the
capital improvements so authorized; authorizing the City Manager to transfer money between projects in the Capital Improvement
Program; appropriating the available and anticipated resources for the projects identi�ed.
SUMMARY:
Review Approval:
Cover Memo
��Il�:��ij
Attachment number 1 \nPage 1
CAPITAL IMPROVEMENT ORDINANCE
ORDINANCE NO. 8357-12
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ADOPTING THE CAPITAL IMPROVEMENT
PROGRAM BUDGET FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 2012, AND ENDING SEPTEMBER 30, 2013;
APPROVING THE SIX-YEAR CAPITAL IMPROVEMENT
PROGRAM WHICH SHALL BE REEVALUATED AT THE
BEGINNING OF EACH FISCAL YEAR; AUTHORIZING THE
CITY MANAGER TO ISSUE SUCH INSTRUCTIONS THAT
ARE NECESSARY TO ACHIEVE AND ACCOMPLISH THE
CAPITAL IMPROVEMENTS SO AUTHORIZED;
AUTHORIZING THE CITY MANAGER TO TRANSFER
MONEY BETWEEN PROJECTS IN THE CAPITAL
IMPROVEMENT PROGRAM; APPROPRIATING AVAILABLE
AND ANTICIPATED RESOURCES FOR THE PROJECTS
IDENTIFIED; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Manager has submitted a proposed Six-Year Capital
Improvement Program, and has submitted an estimate of the amount of money
necessary to carry on said Capital Improvement Program for the fiscal year beginning
October 1, 2012, and ending September 30, 2013; and
WHEREAS, an estimate of the resources available and income to be received by
the City during said period from ad valorem taxes and other sources has been submitted
to the City Council; and
WHEREAS, a general summary of the Capital Improvement Budget, and notice of
the times and places when copies of the budget message and capital budget are
available for inspection by the public, was published in a newspaper of general
circulation; and
WHEREAS, the City Council has examined and carefully considered the proposed
budget; and
WHEREAS, in accordance with Chapter 2 of the Clearwater Code of Ordinances,
the City Council conducted a public hearing in the City Hall upon said proposed budget
on September 4, 2012; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Pursuant to the Capital Improvement Program Report and Estimated
Budget for the fiscal year beginning October 1, 2012, and ending September 30, 2013, a
Ordinance No.�����$
Attachment number 1 \nPage 2
copy of which is on file with the City Clerk, the City Council hereby adopts a budget for
the capital improvement fund for the City of Clearwater, a copy of which is attached
hereto as Exhibit A.
Section 2. The Six-Year Capital Improvement Program and Budget, a summary of
which is attached hereto, marked Exhibit B, is approved in its present form, but prior to
the beginning of each fiscal year the City Council shall reevaluate priorities, hold public
hearings and formally adopt additions or corrections thereto.
Section 3. The budget as adopted shall stand and be the Capital Improvement
Program Budget of the City for said fiscal year, subject to the authority of the City Council
to amend or change the budget as provided by Section 2.519 of the Clearwater Code of
Ordinances.
Section 4. The City Manager is authorized and directed to issue such instructions
and directives that are necessary to achieve and accomplish the capital improvements
authorized by the adoption of this budget.
Section 5. The City Manager is authorized to transfer appropriations within the
capital budget, provided such transfer does not result in changing the scope of any
project or the fund source included in the adopted capital budget.
Section 6. Should any provision of this ordinance be declared by any court to be
invalid, the same shall not affect the validity of the ordinance as a whole, or any provision
thereof, other than the provision declared to be invalid.
Section 7. This ordinance shall take effect October 1, 2012.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED AS AMENDED
George N. Cretekos
Mayor
Approved as to form: Attest:
Pamela K. Akin
City Attorney
Rosemarie Call
City Clerk
Ordinance No.�����$
Exhibit A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2012/13
GENERAL SOURCES:
General Operating Revenue
General Revenue/County Coop
Road Millage
Penny for Pinellas
Transportation Impact Fee
Local Option Gas Tax
Special Program Fund
Special Development Fund
Grants - Other Agencies
SELF SUPPORTING FUNDS:
Marine Revenue
Clearwater Harbor Marina Fund
Airpark Revenue
Parking Revenue
Utility System:
Water Revenue
Sewer Revenue
Water Impact Fees
Sewer Impact Fees
Utility R & R
Stormwater Utility Revenue
Gas Revenue
Solid Waste Revenue
Recycling Revenue
INTERNAL SERVICE FUNDS:
Garage Revenue
Administrative Services Revenue
BORROWING - GENERAL SOURCES:
Lease Purchase - General Fund
BORROWING - SELF SUPPORTING FUNDS:
Bond Issue - Water & Sewer
BORROWING - INTERNAL SERVICE FUNDS:
Lease Purchase - Garage
Lease Purchase - Administrative Services
TOTAL ALL FUNDING SOURCES:
Attachment number 2 \nPage 1
Budgeted
Revenues
2012/13
3,054,570
635,000
1,774,380
9,625,000
290,000
1,396,030
530,000
1,151,160
300,000
100,000
15,000
10,000
270,000
1,632,210
6,088,730
243,700
49,140
3,051,430
7,733,660
2,750,000
460,000
59,000
71,400
255,000
241,960
15,253,040
5,039,600
125,000
$62,205,010
Item # 28
Ordinance No. 8357-12
Exhibit A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2012/13
FUNCTION:
Fire Protection
Major Street Maintenance
Intersections
Parking
Misc Engineering
Parks Development
Marine Facilities
Airpark Facilities
Libraries
Garage
Maintenance of Buildings
Gen Pub City Bldg & Equip
Miscellaneous
Stormwater Utility
Gas System
Solid Waste
Utilities Miscellaneous
Sewer System
Water System
Recycling
Attachment number 2 \nPage 2
Budgeted
Expenditures
2012/13
2,010,060
3,305,410
435,000
260,000
35,000
3,495,000
990,000
10,000
5,835,000
5,411,000
246,470
1,151,160
1,700,000
7,733,660
2,750,000
460,000
10,000
10,473,000
15,835,250
59,000
TOTAL PROJECT EXPENDITURES $62,205,010
Item # 28
Ordinance No. 8357-12
Attachment number 3 \nPage 1
Exhibit B
CAPITAL IMPROVEMENT PROGRAM EXPENDITURE SUMMARY BY FUNCTION
FY 2012-2013 THROUGH FY 2017-2018 CAPITAL IMPROVEMENT FUND
CITY OF CLEARWATER
Schedule of Planned Expenditures
Function 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 Total
Fire Protection
Major Street Maintenance
Sidewalk and Bike Trails
Intersections
Parking
Miscellaneous Engineering
Land Acquisition
Parks Development
Marine Facilities
Airpark Facilities
Libraries
Garage
Maintenance of Buildings
Gen Pub City Bldg & Equip
Miscellaneous
Stormwater Utility
Gas System
Solid Waste
Utilities Miscellaneous
Sewer System
Water System
Recycling
2,010,060 1,685,790
3,305,410 3,524,780
435,000
260,000
35,000
3,495,000
990,000
10,000
5,835,000
5,411,000
246,470
1,151,160
1,700,000
7,733,660
2,750,000
460,000
10,000
10,473,000
15,835,250
59,000
435,000
225,000
35,000
3,170,000
1,167,500
880,000
10,000
7,635,000
3,088,950
302,170
995,000
5,110,570
2,750,000
540,000
13,000
10,576,000
4,890,000
360,000
5,113,050 1,446,390 4,326,820 3,006,090
3,538,880 3,553,120 5,564,790 5,551,540
472,000 472,000 472,000 472,000
435,000 435,000 435,000 435,000
225,000 225,000 225,000 225,000
35,000 5,460,000 35,000 35,000
5,182,500
880,000
10,000
635,000
3,147,910
322,640
795,000
7,054,870
2,750,000
595,000
10,000
10,413,000
8,082,370
60,000
4,679,000
880,000
10,000
635,000
3,108,080
318,840
675,000
5,818,600
2,750,000
585,000
10,000
19,647,680
4,067,630
60,000
3,537,000
890,000
10,000
635,000
3,169,490
329, 780
675,000
5,825,200
2,750,000
585,000
13,000
14,083,480
4,300,000
135,000
3,738,000
895,000
10,000
635,000
3,132,160
335,920
675,000
5,832,000
2,750,000
585,000
10,000
13,705,000
5,670,000
135,000
17,588,200
25,038,520
1,888,000
2,610,000
1,385,000
5,635,000
3,170,000
21,799,000
5,415,000
60,000
16,010,000
21,057,590
1,855,820
1,151,160
5,515,000
37,374,900
16,500,000
3,350,000
66,000
78,898,160
42,845,250
809, 000
62,205,010 47,393,760 49,757,220 54,836,340 47,996,560 47,832,710 310,021,600
Item # 28
Ordinance No. 8357-12
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
City Manager Verbal Reports
SUMMARY:
Review Approval:
Meeting Date:9/18/2012
Cover Memo
��11�:��%�
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Service Awards
SUMMARY:
5 Years of Service
Richard Porthouse
Kenneth Sota
Moses Flores
Sylvia DiNota
Rodney Mitchell
Nicole Bell
Kayleen Kastel
Marcos Toro
Michael Mouroukis
Dean Sullivan
Josue Cordero
Christopher Owens
Janice "Nan" Bennett
10 Years of Service
Andrea Wells
Janis Przywara
Cindy Ready
Robert Lazzaro
Jonathan Maser
15 Years of Service
Todd Kuhnel
Levi Outley
Stephen Finney
Roy Thomen
20 Years of Service
Michael Faulkner
Jennifer Tudor
25 Years of Service
Walter Miksza
Judith Smith
Robert Tellone
30 Years of Service
Brenda McLaughlin
Review Approval:
Public Utilities
Parks and Recreation
Customer Service
Gas
Customer Service
Parks and Recreation
Of�ce of Management and Budget
Gas
Information Technology
Public Utilities
Public Utilities
Public Utilities
Public Utilities
Legal
Human Resources
Finance
Police
Police
Public Utilities
Parks and Recreation
Gas
Public Utilities
Fire
Library
Gas
Police
Fire
Police
Meeting Date:9/18/2012
Cover Memo
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