11/01/2012 CITY COUNCIL MEETING MINUTES
CITY OF CLEARWATER
November
Present: Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember
Bill Jonson, and Councilmember Jay E. Polglaze.
Also Present: Jill S. Silverboard - Assistant City Manager, Rod Irwin -Assistant City
Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk,
and Nicole Sprague - Official Records and Legislative Services
Coordinator.
To provide continuity for research, items are in agenda order although not
necessarily discussed in that order.
1. Call to Order— Mayor George N. Cretekos
The meeting was called to order at 6:00 p.m. at City Hall.
It was noted that Councilmember Doreen Hock-DiPolito was not in attendance because
she was out of town.
2. Invocation — Pastor Bob Brubaker from Christ Community Presbyterian
Church
3. Pledge of Allegiance — Councilmember Jay Polqlaze
4. Presentations — Given.
4.1 Business, Neighborhood, and Homes of the Quarter
The Fall 2012 Neighborhood of the Quarter award was presented to Country Club
Addition Neighborhood Watch and Enhancement Group. The Fall 2012 Home of the
Quarter awards were presented: Maureen O'Keefe, 206 North Washington Avenue and
Susan Freedman, 2046 Loma Linda Way South. The Fall 2012 Business Beautification
Award was presented to Community Health Center of Pinellas, Inc., 707 Druid Road.
4.2 Super Boat Presentation - Brian Aungst and Frank Chivas
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Brian Aungst thanked the City and the Clearwater Regional Chamber of Commerce for
their continued support and provided Council with copies of the 2012 Brighthouse
Clearwater Super Boat Economic Impact Study. Frank Chivas thanked the City for its
support and effort and presented Council with a commemorative photo book.
4.3 Suncoast Jazz Classic Weekend Proclamation, November 16 — 18, 2012 - Joan
Dragon, Director of the Suncoast Jazz Classic
4.4 Introduction of visiting Nagano Teacher - Ms. Sachiko Miyashita
4.5 Pancreatic Cancer Awareness Month, November 2012 - Ann Naqelschmidt,
Volunteer at Tampa Bay Affiliate of the Pancreatic Cancer Action Network
4.6 Toys For Tots Day Proclamation, November 2, 2012 - Staff Sgt. Salgar, U.S.
Marine Corps
4.7 2012 City United Way Proclamation, November 2012 — Campaign Team
Members: Chuck Warrington and Eric Wilson, Lisa Perkins and Xavier Russel
United Way Representative Xavier Russel presented the City with a Certificate of
Appreciation for participating in United Way Suncoast Day of Caring for twenty years.
4.8 Clearwater's Dolphins Proiect - Anita Treiser, Clearwater Regional Chamber of
Commerce
Clearwater Regional Chamber of Commerce President Bob Clifford thanked the City
and staff for their support and effort. Ms. Treiser reviewed project impact and success.
She presented Council and key staff with desktop dolphin replicas.
5. Approval of Minutes
5.1 Approve the minutes of the September 4, 2012 Special City Council Meeting and
the minutes of the October 17, 2012 City Council Meeting as submitted in written
summation by the City Clerk.
Vice Mayor Paul Gibson moved to approve the minutes of the September 4, 2012
Special City Council Meeting and the minutes of the October 17, 2012 City Council
Meeting as submitted in written summation by the City Clerk. The motion was duly
seconded and carried unanimously.
6. Citizens to be Heard re Items Not on the Agenda — None.
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Public Hearings - Not before 6:00 PM
7. Second Readings - Public Hearing
7.1 Adopt Ordinance 8346-12 on second reading, amending the Community
Development Code regarding Public School Facilities; amending Section 4-903
to delete public school facilities from standards for Certificate of
Concurrence/Capacity: deleting Section 4-905 Public School Facilities
Concurrence in its entirety: and amending definitions and rules in Article 8.
Ordinance 8346-12 was presented and read by title only. Councilmember Jay Polglaze
moved to adopt Ordinance 8346-12 on second and final reading. The motion was duly
seconded and upon roll call, the vote was:
'Ayes Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Bill
Jonson, and Councilmember Jay Polglaze.
"Nays None.
8. Consent Agenda - Approved as submitted.
8.1 Declare list of equipment surplus to the needs of the City: authorize donation of
equipment to the InterCultural Advocacy Institute, Inc. for the purposes of the
Clearwater Gateway Farmers Market: approve Donation Agreement between the
City of Clearwater and the InterCultural Advocacy Institute, Inc.: and authorize
the appropriate officials to execute same. (consent)
8.2 Approve the termination of the Administrative Agreement between the City and
United States Conference of Mayors providing for a Master Deferred
Compensation Program offering voluntary individual defined contribution
retirement account plan services. (consent)
8.3 Approve the Administrative Services Agreement between the City and
Nationwide Retirement Solutions, Inc. providing for voluntary individual defined
contribution deferred compensation retirement account plan services and
authorize the appropriate officials to execute same. (consent)
8.4 Approve in concept the extension to the Interlocal Agreement for the Pinellas
Public Library cooperative. (consent)
8.5 Approve a one-year renewal of Blanket Purchase Order BR 507650 with Grosz
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Construction Company. Inc. in the amount of$200.000 for the purchase of labor,
materials and equipment to perform various concrete projects including
sidewalks, slabs, and curbs for a variety of parks and recreation maintenance
and construction projects. (consent)
8.6 Award a contract to Musco Lighting of Clermont. Florida, based on Clay County
Bid 08/09-3 for the installation of a lighting system for the west baseball field at
Joe DiMaggio Sports Complex, for $134.930, approve the transfer of$13.000
from CIP 315-93604 Boardwalk and Dock Repair and Replacement to Light
Replacement and Repair CIP 315-94528 at first quarter, and authorize the
appropriate officials to execute same. (consent)
8.7 Award a Contract (Purchase Order) for$107.757.00 to Alan Jay Automotive
Network of Sebring. FL for three Ford F-150 Pickup trucks with CNG
(compressed natural gas), in accordance with Sec. 2.5640)(d). Code of
Ordinances - Other Governmental bid: authorize lease purchase under the City's
Master Lease Purchase Agreement and authorize the appropriate officials to
execute same. (consent)
8.8 Award a contract renewal (blanket purchase order) to Pinellas County Solid
Waste in the amount of$250.000 for the disposal of solid waste at the Pinellas
County waste to energy plant/landfill for the period November 1. 2012 through
October 31. 2013, as provided in the City's Code of Ordinances. Section 2.564
(1) (d). Services provided by Other Governmental Entities, and authorize the
appropriate officials to execute the same. (consent)
8.9 Approve a supplemental work order for $82.450 to Leggette. Brashears and
Graham (EOR) of Tampa. Florida, for project related design, permitting and
bidding services to convert a Class V exploratory well to a Class I deep infection
well for disposal of Reverse Osmosis Treatment Plant by-product, and authorize
the appropriate officials to execute same. (consent)
8.10 Award a construction contract to Adkins Contracting. Inc, of Ruskin. Florida, in
the amount of$152.496.30 for the Ewing and Tuskawilla Storm Pipe
Replacement Project (11-0061-EN), and authorize the appropriate officials to
execute same. (consent)
8.11 Approve an agreement with Pennington. Moore, Wilkinson. Bell and Dunbar.
P.A. to provide lobbying services at the state level from October 1. 2012 through
September 30. 2017 at a cost of$4.000 per month, plus expenses estimated not
to exceed $4.800 per year, and authorize the appropriate officials to execute
same. (consent)
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8.12 Request for authority to institute a counterclaim in the case of Sabrina Lima
DeRibeiro v. City of Clearwater. Case 12-8379C1-20, on behalf of the City
against Sabrina Lima DeRibeiro to recover $4.516.20 for damages to City
Property. (consent)
Councilmember Bill Jonson moved to approve the Consent Agenda as submitted and
authorize the appropriate officials to execute same. The motion was duly seconded and
carried unanimously.
City Manager Reports
9. Other Items on City Manager Reports
9.1 Establish the intent to reimburse certain Water and Sewer project costs incurred
with proceeds of future tax-exempt financing and adopt Resolution 12-12.
A Water and Sewer rate study was completed in June 2011 and resulted in the
City Council approving reductions in previously approved rate increases in Fiscal
Year 2012 and Fiscal Year 2013 from 6% each year to 4.5%. Additionally the
Council approved rate increases of 4.5% each for Fiscal Year 2014, Fiscal Year
2015 and Fiscal Year 2016. These rate increases are sufficient to provide for
operations, capital projects, and debt service on bonds during this time period. A
limited rate study update was completed in June 2012, which identified a need for
approximately $177.3 million in capital projects from Fiscal Year 2013 through
Fiscal Year 2018, with bonds to be issued in Fiscal Year 2014 for projects costing
approximately $33 million and in Fiscal Year 2016 for projects costing
approximately $42 million. The Fiscal Year 2014 bond issue of approximately $33
million will partially finance the projects totaling $43.9 million on the attached list.
In addition to the bond proceeds, rate revenues, grants, impact fees and R and R
revenues will provide the balance of the project funding. The date of bonds
issuance will be determined at a later date based on market conditions. The
Water and Sewer fund will be incurring expenses on these projects prior to the
issuance of the bonds. This reimbursement resolution will allow the City to be
reimbursed from the Bond proceeds.
The 2012 limited rate study update verified that the approved rate increases for
Fiscal Year 2013 through Fiscal Year 2016 of 4.5% each year is sufficient, and
annual increases of 4.5% for several years following Fiscal Year 2016 would also
be sufficient to provide the revenue needed for operations, projects and debt
service.
Vice Mayor Paul Gibson moved to establish the intent to reimburse certain Water and
Sewer project costs incurred with proceeds of future tax-exempt financing. The motion
was duly seconded and carried unanimously.
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Resolution 12-12 was presented and read by title only. Councilmember Bill Jonson
moved to adopt Resolution 12-12. The motion was duly seconded and upon roll call,
the vote was:
'Ayes Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Bill
Jonson, and Councilmember Jay Polglaze.
"Nays None.
9.2 Authorize the adoption of Supplemental Joint Participation Agreement (JPA)
Number 2 between the City of Clearwater and the State of Florida Department of
Transportation (FDOT) amending contract AQJ28 to include $125,000.00 in
additional funding to complete scope of work, authorize the appropriate officials
to execute same, and adopt Resolution 12-21.
FDOT Supplemental JPA Number 2 provides $125,000.00 in additional funding to
include the completion of groundwater cleanup at the Clearwater Airpark, which
would include field testing of monitoring wells, lab sampling and report production,
the purchase and installation of an automated weather operating system (AWOS),
consultant fees, engineering of the site preparation, construction of a pad,
electrical installation, and the application process. The purchase of a portable
fueling trailer to move Jet A fuel to aircraft, the purchase of an auxiliary power unit
to assist aircraft powering up and the purchase of an aircraft tug to safely move
aircraft in and around the airport is also included in the scope of the project.
The FDOT will provide $100,000.00 (80%) reimbursable funding and the city will
pay $25,000.00 (20%) of project costs from Airpark retained earnings The transfer
will be accomplished with a first quarter amendment.
Councilmember Jay Polglaze moved to authorize the adoption of Supplemental Joint
Participation Agreement (JPA) Number 2 between the City of Clearwater and the State
of Florida Department of Transportation (FDOT) amending contract AQJ28 to include
$125,000.00 in additional funding to complete scope of work, authorize the appropriate
officials to execute same. The motion was duly seconded and carried unanimously.
Resolution 12-21 was presented and read by title only. Vice Mayor Paul Gibson moved
to adopt resolution 12-21. The motion was duly seconded and upon roll call, the vote
was:
"Ayes Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Bill
Jonson, and Councilmember Jay Polglaze.
"Nays None.
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Miscellaneous Reports and Items
10. City Manager Verbal Reports — None.
11. Other Council Action
11.1 Priority Dispatch - Mayor George N. Cretekos
Vice Mayor Paul Gibson moved to amend Resolution 12-22 by amending Section 2 to
read, "Instead of a piecemeal approach, the City Council unanimously recommends that
Medical Priority Dispatch be implemented with the overall restructuring of the County
Emergency Medical Services system." The motion was duly seconded and carried
unanimously.
Resolution 12-22 was presented and read by title only. Councilmember Bill Jonson
moved to adopt resolution 12-22, as amended. The motion was duly seconded and
upon roll call, the vote was:
"Ayes": Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Bill
Jonson, and Councilmember Jay Polglaze.
"Nays": None.
12. Closing Comments by Mayor
Mayor George N. Cretekos reviewed recent and upcoming events and encouraged all to
vote on Tuesday, November 6, 2012.
13. Adjourn
The meeting was adjourned at 7:03 p.m.
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Council 2012-11-01