10/17/2012 CITY COUNCIL MEETING MINUTES
CITY OF CLEARWATER
October 7,
Present: Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember
Doreen Hock-DiPolito, and Councilmember Jay E. Polglaze.
Also Present: William B. Horne II - City Manager, Jill S. Silverboard - Assistant City
Manager, Rod Irwin - Assistant City Manager, Pamela K. Akin - City
Attorney, and Rosemarie Call - City Clerk.
To provide continuity for research, items are in agenda order although not
necessarily discussed in that order.
1. Call to Order - Mayor George N. Cretekos
The meeting was called to order at 6:00 p.m.
It was noted that Councilmember Bill Jonson was not in attendance due to a death in
the family.
2. Invocation — Imam Haiii Ahmed Muhammed from Bosnian Muslim
Association
3. Pledge of Allegiance -Vice Mayor Paul Gibson
4. Presentations - Given.
4.1 Pro Bono Week Proclamation, October 21- 27, 2012 - Bridget Hepner, President
of the Clearwater Bar Association
4.2 Friends of the Library Week Proclamation, October 21-27, 2012 — Rita Garvey,
Friends of the Clearwater Public Library System representative
4.3 Arts for Life Academy Update - Jai Hinson, Kings Hwy Rec Ctr.
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Ms. Hinson provided a video presentation and reviewed recent events and
accomplishments. She thanked the City for its continued support and presented a
plaque to the Mayor.
5. Approval of Minutes
5.1 Approve the minutes of the October 4, 2012 City Council Meeting as submitted
in written summation by the City Clerk.
Councilmember Doreen Hock-DiPolito moved to approve the minutes of the October 4,
2012 City Council Meeting as submitted in written summation by the City Clerk. The
motion was duly seconded and carried unanimously.
6. Citizens to be Heard re Items Not on the Agenda
Mary Margaret Jones expressed concerns regarding discriminatory acts in government
organizations.
"Mr. James" opposed sale of alcoholic drinks by Clearwater Beach cafes and requested
an appointment with the Mayor.
Public Hearings - Not before 6:00 PM
7. Administrative Public Hearings
7.1 Approve amendments to the Community Development Code removing all
provisions related to the implementation of school concurrence, and pass
Ordinance 8346-12 on first reading. (TA2012-04004)
This amendment to the Community Development Code is the final step in a multi-
step process to remove requirements for school concurrency from the Citya??s
planning documents after the Florida Legislature passage of the Community
Planning Act in 2011, which removed state-mandated concurrency requirements
for schools for all local governments. City Council approved an amendment to the
Public Schools Interlocal Agreement that eliminated the sections related to the
implementation of school concurrency at their June 20, 2012 meeting. On August
16, 2012, Council approved amendments to the Clearwater Comprehensive Plan
that deleted goals, objectives, policies and maps relating to school concurrency.
Proposed Ordinance 8346-12 includes the following amendments:
1. Deletes Public School Facilities as a measure with which to judge issuance of
a certificate of concurrency/capacity.
2. Deletes Section 4-905 in its entirety, which sets forth procedures for
implementing public school facilities concurrency.
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3. Deletes the following definitions:
Concurrency service area(s)
Five-year facilities work program
Public school interlocal agreement
School capacity and level of service report
School concurrency approval
School district
School facility, public school facility, or educational facility.
The proposed amendment is consistent with the amended Public Schools
Interlocal Agreement and the amended Comprehensive Plan approved earlier this
year.
The Community Development Board (CDB) reviewed the proposed amendment at
its meeting on September 18, 2012 and unanimously recommended the
amendment for approval.
Vice Mayor Paul Gibson moved to approve amendments to the Community
Development Code removing all provisions related to the implementation of school
concurrency. The motion was duly seconded and carried unanimously.
Ordinance 8346-12 was presented and read by title only. Councilmember Doreen
Hock-DiPolito moved to pass Ordinance 8346-12 on first reading. The motion was duly
seconded and upon roll call, the vote was:
'Ayes Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember
Doreen Hock-DiPolito, and Councilmember Jay E. Polglaze.
"Nays None.
8. Second Readings - Public Hearing
8.1 Adopt Ordinance 8334-12 on second reading, amending the Comprehensive
Plan of the City of Clearwater relating to Public School Facilities Element.
Ordinance 8334-12 was presented and read by title only. Councilmember Jay E.
Polglaze moved to adopt Ordinance 8334-12 on second and final reading. The motion
was duly seconded and upon roll call, the vote was:
"Ayes Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember
Doreen Hock-DiPolito, and Councilmember Jay E. Polglaze.
"Nays None.
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8.2 Adopt Ordinance 8364-12 on second reading, vacating a portion of a ten-foot
drainage and utility easement lying on a parcel of land lying in Section 31,
Township 28 South, Range 16 East, Pinellas County, Florida, and being a
portion of Lot 268, Woodgate of Countryside Unit Two, as recorded in Plat Book
71, Page 75 of the Public Records of Pinellas County, Florida.
Ordinance 8364-12 was presented and read by title only. Vice Mayor Paul Gibson
moved to approve Ordinance 8364-12 on second and final reading. The motion was
duly seconded and upon roll call, the vote was:
'Ayes Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember
Doreen Hock-DiPolito, and Councilmember Jay E. Polglaze.
"Nays None.
9. Consent Agenda — Approved as submitted.
9.1 Approve agreement with Northeast II, Inc., DBA TC Delivers, of Tampa, FL in the
amount of$1,466,000.00 for utility bill printing and mailing, mail processing
services and postage for the City of Clearwater from November 1, 2012 through
October 31, 2015 and authorize the appropriate officials to execute same.
consent
9.2 Approve a Community Housing Development Organization Agreement with
Pinellas County Habitat for Humanity Community Housing Development
Organization, Inc. to acquire and develop affordable housing units in the amount
of$225,808.36, recertify the agency as a City of Clearwater Community Housing
Development Organization, and authorize the appropriate officials to execute
same. (consent)
9.3 Approve an Agreement with Stifel, Nicolaus and Company, Inc. to serve as the
City's financial advisor for a five-year period, and authorize the appropriate
officials to execute same. (consent)
9.4 Approve by ratification and confirmation a Property Claim at Brighthouse
Stadium not to exceed $397,000 and authorize the appropriate officials to
execute same. (consent)
9.5 Award a contract (purchase order) to Verizon Wireless for cellular phones,
smartphones and mobile data services for the period November 2012 through
October 2013 for an amount of$327,500, in accordance with the best response
to RFP 32-12 for wireless communication services, and authorize the
appropriate officials to execute same. (consent)
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9.6 Approve the proposed sculpture collection for Sculpture360: Season V Art in the
Cleveland Street District. (consent)
9.7 Approve a Memorandum of Understanding by and between the United States
Attorney for the District of Columbia. Metropolitan Police Department of
Washington. D.C. (MPD) and the City of Clearwater outlining the mission of the
Presidential Inauguration Task Force (PITF) in Washington. D.C. for the period
January 16. 2013 through January 22. 2013, and authorize the appropriate
officials to execute same. (consent)
9.8 Award a contract (purchase order) to Angelo's Recycled Materials, for operating
expenditures in the amount of$400.000 for the disposal of solid waste at their
site for the period October 1. 2012 through September 30. 2013, as provided in
the City's Code of Ordinances. Section 2.561, and authorize the appropriate
officials to execute the same. (consent)
9.9 Award a contract (purchase order) to Pinellas County Solid Waste for an
operating expenditure of$3.900.000 for the disposal of solid waste at the
Pinellas County waste-to-energy plant/landfill for the period October 1. 2012
through September 30. 2013 as provided in the citys Code of Ordinances.
Section 2.564 (1) (d). Services provided by Other Governmental Entities, and
authorize the appropriate officials to execute the same. (consent)
9.10 Approve a two-year extension to existing contract with Carl Eric Johnson, of
Lawrenceville. GA (BPO BR506957) for the purchase of Moyno Progressive
Cavity Pumps and replacement parts for the contract period November 1. 2012
through October 31. 2014, and authorize the appropriate officials to execute
same. (consent)
9.11 Approve increase in contract amount (blanket purchase order) of$250.000.00 to
be added to the Water BPO. BR506807, for the purchase of Sodium
Hypochlorite from Odyssey Manufacturing for water treatment, and authorize the
appropriate officials to execute same. (consent)
9.12 Award a contract for the Hillcrest-Brookhill Neighborhood Traffic Calming and
Storm Water Improvement Project 00-0002-EN)-(10-0050-EN)to David Nelson
Construction Inc., of Palm Harbor. FL in the amount of$2.560.836.36, which is
the lowest responsible bid received in accordance with plans and specifications,
and authorize the appropriate officials to execute same. (consent)
Two individuals spoke in opposition.
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9.13 Approve in principle the pending draft of the Interlocal Service Boundary
Agreement with Pinellas County which would allow voluntary annexations of
non-contiguous properties within Type A enclaves. (consent)
9.14 Approve the Second Amendment to Business Lease Contract dated June 20,
2011, between the City of Clearwater and the Times Publishing Company for the
lease of City-owned property located at 710 Court Street, and authorize the
appropriate officials to execute same. (consent)
9.15 Reappoint Councilmember Doreen Hock-DiPolito to the Pinellas Planning
Council for a two-year term to expire on December 31, 2014. (consent)
9.16 Reappoint Sheila Cole and James E. Strickland to the Municipal Code
Enforcement Board with terms to expire October 31, 2015.
9.17 Approve the 2013 City Council Meeting Schedule. (consent)
9.18 Authorize settlement of Alvarez v. City of Clearwater, Case 12-004212-CI-021,
for payment by City of$70,000 in exchange for a full release from plaintiff and
dismissal of action with prejudice. (consent)
Councilmember Jay Polglaze moved to approve the Consent Agenda as submitted and
authorize the appropriate officials to execute the same.
City Manager Reports
10. Other Items on City Manager Reports
10.1 Authorize a partial self-insured funding arrangement for health insurance for the
period of January 1, 2013 through December 31, 2013, at a total cost not to
exceed $15 million, to be funded through employer contributions, payroll
deduction of employee premiums, and reserves from the Central Insurance
Fund; authorize a contract for plan administration with Cigna; and authorize the
renewal of contracts with Assurant and Humana for voluntary, employee-paid
dental and vision insurance.
The contract with the City's current medical insurance provider, Cigna
HealthCare, expires on December 31, 2012. Major insurance carrier renewal
quotes obtained by the City's Agent of Record the Gehring Group range from
increases in premiums of 19% to 25% in order to maintain the City's current
schedule of benefits, to significant increases in deductibles, out-of-pocket
maximums, coinsurance, and hospital/ER/urgent care costs in order to maintain
the City's current premium rates under a fully insured arrangement. The Gehring
Group also obtained quotes from the major carriers for administration of the
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City's account under a partial self-insured funding arrangement. An analysis of
the City's claims trending over the previous five years indicates a significantly
lower rate of increase than the current market standard underwriting trend. The
Gehring Group provided a projected, actuarially supported renewal for a self-
insured funding arrangement based on the City's actual claims trending.
In conjunction with the City's interest in promoting greater self-responsibility and
accountability on the part of employees in managing their health in return for the
City taking on greater risk and the possibility of increasing its contributions to
medical insurance costs, the City presented its Benefits Committee with two
proposed plan options to be implemented as part of a self-funded arrangement
that would entail the requirement of employee participation in a Personal Health
Assessment through the City's Employee Health Center in order to receive an
incentive in the form of either lower rates or a richer schedule of benefits, in
addition to the fully-insured proposals from the major carriers. After evaluating
the proposals, the City Benefits Committee, by a vote of 10 to 2, elected to
recommend to City Council that Cigna be retained as administrator of the City's
account for medical insurance under a partial self-funded arrangement for 2013.
The Committee further recommends the adoption of the proposed plan option
providing for two separate and differing schedules of benefits, each with the
same premium rates for the respective tier of coverage, and including the
requirement that participants in the medical insurance plan obtain a Personal
Health Assessment through the City's Employee Health Center, or its equivalent,
in order to be enrolled in the more advantageous schedule of benefits. Staff
concurs with the Benefits Committee recommendations.
The cost of implementing this plan option would result in an increase to the City's
contribution of up to an estimated $1.75 million for calendar year 2013,
depending on employee claims incurred. Based on this recommendation, the
calendar year 2013 cost for this scenario would be $14.9 million ($11.2 million
City share, $3.7 million employee/retiree/cobra share). For Fiscal Year 2013, the
City has budgeted $9.6 million for approximately 1,480 full time positions for the
City's share of medical insurance coverage. The City's estimated share of actual
expenses for Fiscal Year 2013 per this recommendation is estimated at $10.8
million. The difference of$1.2 million would be funded from Central Insurance
Fund reserves per this recommendation.
This recommendation maintains the current funding strategy for City
contributions to health care premiums representing 100% of the cost for
Employee Only, 75% of the cost for Employee plus One, and 68% of the cost for
Employee plus Family coverage.
In addition to the medical insurance renewal, the Benefits Committee
recommends maintaining the current dental insurance carriers, Assurant and
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Humana, with the current respective schedules of benefits and no rate increases
for a 12-month period, and also to maintain the current vision insurance carrier
Humana with a 3.1% rate increase for a 24-month period. Staff also concurs with
these Benefits Committee recommendations. The City does not subsidize dental
and vision benefit premiums.
In response to questions, Human Resources Director Joe Roseto said employees will
maintain the current schedule of benefits if a Personal Health Assessment (PHA) is
completed by the first week in December. There will be no ramifications to the
employee if the PHA is negative. If the PHA is not completed, the employee's
contribution to the health plan will increase. Mr. Roseto said employees will have an
opportunity to conduct a PHA at the Employee Health Fair on October 31.
Councilmember Doreen Hock-DiPolito moved to authorize a partial self-insured funding
arrangement for health insurance for the period of January 1, 2013 through December
31, 2013, at a total cost not to exceed $15 million, to be funded through employer
contributions, payroll deduction of employee premiums, and reserves from the Central
Insurance Fund; authorize a contract for plan administration with Cigna; and authorize
the renewal of contracts with Assurant and Humana for voluntary, employee-paid dental
and vision insurance. The motion was duly seconded and carried unanimously.
Miscellaneous Reports and Items
11. City Manager Verbal Reports
11.1 Authorize additional funding to the Homeless Leadership Board in the amount of
$5600.00 for fiscal year 2012/2013, and authorize the allocation of General Fund
Reserves in this amount.
At the October 15, 2012 Work Session, there was Council consensus to provide
the Homeless Leadership Board (HLB) with additional funds. Council has
approved providing HLB with a $19,400.00 grant in the 2012/2013 budget. The
additional funding of$5,600 will bring the annual funding level for HLB to
$25,000.
A first quarter budget amendment will provide the additional $5,600 from the
allocation of General Fund Reserves.
Councilmember Jay Polglaze moved to authorize additional funding to the Homeless
Leadership Board in the amount of$5600.00 for fiscal year 2012/2013, and authorize
the allocation of General Fund Reserves in this amount. The motion was duly
seconded and carried unanimously.
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12. Other Council Action
12.1 CI*Attorney Evaluation
AND
122 City Manager Evaluation
Councilmembers gave positive evaluations of the City Manager and City Attorney.
'I . Ckosiaa
Mayor George N. Cretekos reviewed recent and upcoming events.
4. ,,Worn
The meeting was adjourned at 7:33 p.m.
— qe.Jr CrI\R.t,0S
Mayor
Attest City of Clearwater
•
City Clerk r ;=�
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