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06/20/2012 City Council Agenda Location: Council Chambers - City Hall Date: 6/20/2012- 6:00 PM Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then state your name and address. Persons speaking before the City Council shall be limited to three (3) minutes unless otherwise noted under Public Hearings. For other than Citizens to be heard regarding items not on the Agenda, a spokesperson for a group may speak for three (3) minutes plus an additional minute for each person in the audience that waives their right to speak, up to a maximum of ten (10) minutes. Prior to the item being presented, please obtain the needed form to designate a spokesperson from the City Clerk (right-hand side of dais). Up to thirty minutes of public comment will be allowed for an agenda item. No person shall speak more than once on the same subject unless granted permission by the City Council. The City of Clearwater strongly supports and fully complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours prior to the meeting if you require special accommodations at 727-562-4090. Assisted Listening Devices are available. Kindly refrain from using beepers, cellular telephones and other distracting devices during the meeting. 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Presentations 4.1USTA presentation - Judy Foster, Local USTA Representative Attachments 4.2Be the Match - Marc Silver, Be the Match Account Executive Attachments 4.3Clearwater Relay for Life Presentation - Bill Sturtevant, Clearwater Downtown Partnership Chair and Relay for Life Chair; Wendy Johnson, Executive Director of the Pinellas County Unit of the American Cancer Society Attachments 5. Approval of Minutes 5.1Approve the minutes of the June 7, 2012 City Council Meeting as submitted in written summation by the City Clerk. Attachments 6. Citizens to be Heard re Items Not on the Agenda Public Hearings - Not before 6:00 PM 7. Administrative Public Hearings - Presentation of issues by City staff - Statement of case by applicant or representative (5 min.) - Council questions - Comments in support or opposition (3 min. per speaker or 10 min maximum as spokesperson for others that have waived their time) - Council questions - Final rebuttal by applicant or representative (5 min.) - Council disposition 7.1Approve amendments to the Community Development Code providing density and parking incentives for affordable housing developments, and pass Ordinance 8313-12 on first reading. (TA2012-01001) Attachments 7.2Approve amendments to the Community Development Code revising Section 3-909, Outdoor cafs located within public right(s)-of-way, and pass Ordinance 8331-12 on first reading. Attachments 8. Second Readings - Public Hearing 8.1Adopt Ordinance 8338-12 on second reading, providing for a referendum at a special city election to be held in conjunction with the general Federal, State and County election to be held on November 6, 2012, providing for authorization for City Council to grant economic development ad valorem tax exemptions if the ballot question is approved. Attachments City Manager Reports 9. Consent Agenda 9.1Approve settlement of a liability claim for payment of $75,000 and authorize the appropriate officials to execute same. (consent) Attachments 9.2Award a contract (purchase order) to KRONOS Inc., Chelmsford, MA, in the amount of $250,000 for the purchase and installation of Workforce Timekeeper Software and Hardware to upgrade time and attendance management of hourly employees across all city departments, in accordance with Section 2.564(1)(d), Code of Ordinances - Other Governmental Bid (GSA Contract); approve a transfer from retained earnings of the Administrative Services Fund in the amount of $185,000; and authorize the appropriate officials to execute same. (consent) Attachments 9.3Approve a three-year Revocable License Agreement from July 1, 2012 to June 30, 2015 between the City of Clearwater and SK8 of Mind, Inc., to provide for the operation and management of the pro shop at the Ross Norton Extreme Park located at 1426 S. Martin Luther King Jr. Avenue and authorize the appropriate officials to execute same. (consent) Attachments 9.4Approve a Contract (Blanket Purchase Order) to Fleet Products of Tampa, FL in the amount of $220,000 for the purchase of replacement vehicle parts used by all City Departments during the contract period June 21, 2012 through June 20, 2013, in accordance with Sec. 2.564(1)(d), Code of Ordinances, City of Tampa Bid 41081810 and 41020612 and authorize the appropriate officials to execute same. (consent) Attachments 9.5Approve a lease amendment between the City of Clearwater and PV-JK Clearwater Beach, LLC to correct a typographical error regarding the amount of the security deposit and to reflect a change in ownership and authorize the appropriate officials to execute same. (consent) Attachments 9.6Accept a General Utilities Easement conveyed by the property owner of 21311 U.S. Highway 19 North, Clearwater, over a twenty-foot wide strip of land fronting the south side of Drew Street. (consent) Attachments 9.7Accept a Water Main Easement conveyed to the City by Progress Energy Florida, Inc. over property addressed at 2497 Gulf to Bay Boulevard, Clearwater, for water transmission in support of RO Plant 2. (consent) Attachments 9.8Approve an amendment to the Public Schools Interlocal Agreement between the City of Clearwater, Florida and the School Board of Pinellas County, Florida, and the Municipalities within Pinellas County that contain public schools, deleting language related to school concurrency and authorize the appropriate officials to execute same. (consent) Attachments 9.9Appoint Paul J. Kelley to the Marine Advisory Board to fill the remainder of the unexpired term until March 31, 2013. (consent) Attachments 9.10Appoint Michael Potts to the Neighborhood and Affordable Housing Advisory Board (NAHAB) as the Residential Home Building Industry representative with term to expire June 30, 2016. (consent) Attachments 9.11Appoint Councilmember Bill Jonson as FLC Voting Delegate. (consent) Attachments 10. Other Items on City Manager Reports 10.1Amend the Citys fiscal year 2011/12 Operating and Capital Improvement Budgets at midyear and pass Ordinances 8341-12 and 8342-12 on first reading. Attachments 10.2Amend and restate Division 3 of Article V of Chapter 2 of the Clearwater Code of Ordinances; adopting a revised City of Clearwater Employee Pension Plan effective January 1, 2013; provide for a referendum question to appear on the ballot for the November 6, 2012 General Election and Pass Ordinance 8333-12 on first reading. Attachments 10.3Authorize the adoption of Supplemental Joint Participation Agreement (JPA) Number 1 between the City of Clearwater and the State of Florida Department of Transportation (FDOT) amending contract AQJ28 to include additional work under the JPA, such as, the completion of groundwater cleanup, the purchase and installation of an automated weather operating system (AWOS), and the purchase of a portable fueling trailer, auxiliary power unit, and aircraft tug; authorize the appropriate officials to execute same and adopt Resolution 12-11. Attachments 10.4Amend numerous sections of Chapter 22 of the City of Clearwater Code of Ordinances relating to Parks, Beaches, and Recreation and pass Ordinance 8340-12 on first reading. Attachments 10.5Approve the rescinding of Ordinance 7650-06 which vacated a utility easement and alley in the 1900 block of Edgewater Drive, more particularly described therein; and pass Ordinance 8339-12 (formally Ordinance 8328) on first reading and withdraw Ordinance 8328-12. Attachments 10.6Approve a Contract for Purchase of Real Property between Ruth Eckerd Hall, Inc. and the City of Clearwater for the Citys purchase of real property at 409 Cleveland Street, Clearwater, with a purchase price at market value as determined by the average of two independent appraisals; and authorize appropriate officials to execute same, together with all other instruments required to affect closing. Attachments 10.7Approve adding violations of Chapter 22, Code of Ordinances, to the ordinance violations that are punishable by a fine of up to $500, imprisonment for not more than 60 days, or both a fine and imprisonment and pass Ordinance 8344-12 on first reading. Attachments Miscellaneous Reports and Items 11. City Manager Verbal Reports 11.1City Manager Verbal Reports Attachments 12. Closing Comments by Mayor 13. Adjourn Meeting Date: 6/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: USTA presentation - Judy Foster, Local USTA Representative SUMMARY: Review Approval: Cover Memo Item # 1 Meeting Date: 6/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Be the Match - Marc Silver, Be the Match Account Executive SUMMARY: Review Approval: Cover Memo Item # 2 Meeting Date: 6/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Clearwater Relay for Life Presentation - Bill Sturtevant, Clearwater Downtown Partnership Chair and Relay for Life Chair; Wendy Johnson, Executive Director of the Pinellas County Unit of the American Cancer Society SUMMARY: Review Approval: Cover Memo Item # 3 Meeting Date: 6/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve the minutes of the June 7, 2012 City Council Meeting as submitted in written summation by the City Clerk. SUMMARY: Review Approval: Cover Memo Item # 4 Attachment number 1 \nPage 1 of 10 CITY COUNCIL MEETING MINUTES CITY OF CLEARWATER June 7, 2012 Present:Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Doreen Hock-DiPolito, Councilmember Bill Jonson,and Councilmember and Councilmember and Councilmember DiPolito, Councilmember Bill Jonson, DiPolito, Councilmember Bill Jonson, Jay E. Polglaze. Also Present:William B. Horne II -City Manager, Jill S. Silverboard –Assistant City Assistant City Assistant City Jill S. Silverboard Jill S. Silverboard – Manager, Rod Irwin - Assistant City Manager, Pamela K. Akin - City Assistant City Manager, Pamela K. Akin Assistant City Manager, Pamela K. Akin City City - - Attorney, Rosemarie Call - City Clerk, andNicole Sprague - Official Nicole Sprague Nicole Sprague Official Official City Clerk, and - Records and Legislative Services Coordinator. Records and Legislative Services Coordinator . To provide continuity for research, items are in agenda order although not To provide continuity for research, items are in agenda order although not To provide continuity for research, items are in agenda order although not necessarily discussed in that order. necessarily discussed in that order. Unapproved 1. Call to Order–Mayor George N. Cretekos Mayor George N. CretekosMayor George N. Cretekos – Call to Order The meeting was called to order at 5:00 p.m. at City Hall. The meeting was called to order at 5:00 p.m. at City Hall.The meeting was called to order at 5:00 p.m. at City Hall. 2. Invocation–Councilmember Doreen Hock-DiPolito Councilmember Doreen HockCouncilmember Doreen HockDiPolitoDiPolito Invocation –-- Invocation 3. Pledge of Allegiance–Councilmember Bill Jonson Pledge of AllegiancePledge of AllegianceCouncilmember Bill JonsonCouncilmember Bill Jonson 3. 3. – 4. Presentations –Given. Given.Given. 4. 4. Presentations Presentations –– 4.1 End of Session Report –The Honorable Jim Frishe, Florida House of 4.1 End of Session Report End of Session Report The Honorable Jim The Honorable Jim –– Representatives Representatives 4.2 End of Session Report -Peter Dunbar and Martha Edenfield, Pennington Law 4.2 4.2 End of Session Report End of Session Report Peter Dunbar and Martha Edenfield, Pennington Law -- Firm Firm Firm 4.3 Hurricane Awareness Proclamation, June 2012 –Rick Carnley, Solid 4.3 Hurricane Awareness ProclamationHurricane Awareness Proclamation Waste/General Services Assistant Director Waste/General Waste/General Services Assistant DirectorServices Assistant Director 5. Approval of Minutes Approval of MinutesApproval of Minutes 5.1 Approve the minutes of theMay 17, 2012 City Council Meeting as submitted in Approve the minutes of theApprove the minutes of the written summation by the City Clerk. Council 2012-06-071 Item # 4 Attachment number 1 \nPage 2 of 10 Councilmember Bill Jonson moved to approve the minutes of the May 17, 2012 City Council Meeting as submitted in written summation by the City Clerk.The motion was duly seconded and carried unanimously. 6. Citizens to be Heard re Items Not on the Agenda–None. Public Hearings -Not before 6:00 PM 7. Second Readings -Public Hearing 7.1 Adopt Ordinance 8319-12 on second reading, annexing certain real property 12 on second reading, annexing certain real property 12 on second reading, annexing certain real property whose post office address is 2172 Burnice Drive, together with the abutting right- whose post office address is 2172 Burnice Drive, together with the abutting rightwhose post office address is 2172 Burnice Drive, together with the abutting right - of-way of Burnice Drive and together with the additional right-of-way abutting ofof way of Burnice Drive and together with the additional rightway of Burnice Drive and together with the additional rightway abutting way abutting ---- 2160 and 2166 Burnice Drive, into the corporate limits of the city and redefining 2160 and 2166 Burnice Drive, into the corporate limits of the city and redefining 2160 and 2166 Burnice Drive, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. the boundary lines of the city to include said addition. Ordinance 8319-12 was presented and read by title only. Councilmember Bill Jonson 12 was presented and read by title only. Councilmember Bill Jonson 12 was presented and read by title only. Councilmember Bill Jonson moved to adopt Ordinance 8319-12 on second and final reading.The motion was duly 12 on second and final reading.12 on second and final reading.The motion was duly The motion was duly - moved to adopt Ordinance 8319 seconded and upon roll call, the vote was: seconded and upon roll call, the vote was: "Ayes":Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Doreen Hock-DiPolito, Councilmember Bill Jonson, and Councilmember DiPolito, Councilmember Bill JonsDiPolito, Councilmember Bill Jons Doreen Hockon, and Councilmember on, and Councilmember - Jay E. Polglaze. Jay E. Polglaze. "Nays":None. None. : "Nays" 7.2 Adopt Ordinance 8320-12 on second reading, amending the future land use plan 7.2 7.2 Adopt Ordinance 8320Adopt Ordinance 832012 on s12 on second reading, amending the future land use plan econd reading, amending the future land use plan - element of the Comprehensive Plan of the city to designate the land use for element of the Comprehensive Plan of the city to designate the land use for element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 2172 Burnice Drive, together certain real property whose post office address is 2172 Burnice Drive, together certain real property whose post office address is 2172 Burnice Drive, together with the abutting right-of-way of Burnice Drive andtogether with the additional ofway of Burnice Drive andway of Burnice Drive and with the abutting rightwith the abutting right --- right-of-way abutting 2160 and 2166 Burnice Drive, upon annexation into the City of rightway abutting 2160 and 2166 Burnice Drive, upon annexation into the City way abutting 2160 and 2166 Burnice Drive, upon annexation into the City -- of Clearwater, as Residential Low (RL). of Clearwater, as Residential Low (RL).of Clearwater, as Residential Low (RL). Ordinance 8320-12 was presented and read by title only. Councilmember Doreen Ordinance 8320Ordinance 8320 12 was presented and read by title only. Councilmember Doreen 12 was presented and read by title only. Councilmember Doreen - Hock-DiPolito moved toadopt Ordinance 8320-12 on second and final reading. The HockHockDiPolito moved toadopt Ordinance 8320adopt Ordinance 8320 - motion was duly seconded and upon roll call, the vote was: motion was duly seconded and upon roll call, the vote was:motion was duly seconded and upon roll call, the vote was: "Ayes":Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember "Ayes""Ayes"Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember :: Doreen Hock-DiPolito, Councilmember Bill Jonson, and Councilmember Doreen HockDoreen Hock Jay E. Polglaze. Jay E. Polglaze.Jay E. Polglaze. "Nays":None. Council 2012-06-072 Item # 4 Attachment number 1 \nPage 3 of 10 7.3 Adopt Ordinance 8321-12 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 2172 Burnice Drive, together with the abutting right-of-way of BurniceDrive and together with the additional right-of-way abutting 2160 and 2166 Burnice Drive, upon annexation into the City of Clearwater as Low Medium Density Residential annexation into the City of Clearwater as Low Medium Density Residential (LMDR). Ordinance 8321-12 was presented and read by title only. Councilmember Jay Polglaze 12 was presented and read by title only. Councilmember Jay 12 was presented and read by title only. Councilmember Jay Polglaze Polglaze moved to adopt Ordinance 8321-12 on second and final reading. The motion was duly 12 on second and final reading. The motion was duly 12 on second and final reading. The motion was duly seconded and upon roll call, the vote was: "Ayes":Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Doreen Hock-DiPolito, Councilmember Bill Jonson,and Councilmember DiPolito, Councilmember Bill Jonson,DiPolito, Councilmember Bill Jonson,and Councilmember and Councilmember Jay E. Polglaze. "Nays":None. 7.4 Adopt Ordinance 8325-12 on second reading, annexing certain real property 12 on second reading, annexing certain real property second reading, annexing certain real property - Adopt Ordinance 8325 whose post office address is 3113 San Mateo Street, into the corporate limits of whose post office address is 3113 San Mateo Street, into the corporate limits of whose post office address is 3113 San Mateo Street, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. the city and redefining the boundary lines of the city to include said addition.the city and redefining the boundary lines of the city to include said addition. Ordinance 8325-12 was presented and read by title only. Vice Mayor Paul Gibson 12 was presented and read by title only. Vice Mayor Paul Gibson 12 was presented and read by title only. Vice Mayor Paul Gibson Ordinance 8325 - moved to adopt Ordinance 8325-12 on second and final reading. The motion was duly moved to adopt Ordinance 8325moved to adopt Ordinance 832512 on second and final reading. The motion was duly 12 on second and final reading. The motion was duly -- seconded and upon roll call, the vote was: seconded and upon roll call, the vote was:seconded and upon roll call, the vote was: "Ayes":Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember "Ayes""Ayes" :: Doreen Hock-DiPolito, Councilmember Bill Jonson, and Councilmember Doreen HockDoreen HockDiPoliDiPolito, Councilmember Bill Jonson, and Councilmember to, Councilmember Bill Jonson, and Councilmember - Jay E. Polglaze. Jay E. Polglaze.Jay E. Polglaze. "Nays":None. "Nays"None. : 7.5 Adopt Ordinance 8326-12 on second reading, amending the future land use plan Adopt Ordinance 8326Adopt Ordinance 832612 on second reading, amending the future land use plan 12 on second reading, amending the future land use plan 7.5 7.5 -- element of the Comprehensive Plan of the city to designate the land use for element of the Comprehensive Plan of the city to designate the land use for element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 3113 San Mateo Street, upon certain real property whose post office address is 3113 San Mateo Street, upon certain real property whose post office address is 3113 San Mateo Street, upon annexation into the Cityof Clearwater, as Residential Urban (RU). annexation into the Cityannexation into the Cityof Clearwater, as Residential Urban (RU). Ordinance 8326-12 was presented and read by title only. Councilmember Bill Jonson Ordinance 8326Ordinance 832612 was presented and read by title only. Councilmember Bill Jonson 12 was presented and read by title only. Councilmember Bill Jonson -- moved to adopt Ordinance 8326-12 on second and final reading. The motion was duly moved to adopt Ordinance 8326moved to adopt Ordinance 8326 seconded and upon roll call, the vote was: seconded and upon roll call, the vote was:seconded and upon roll call, the vote was: "Ayes":Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Doreen Hock-DiPolito, Councilmember Bill Jonson, and Councilmember Jay E. Polglaze. Council 2012-06-073 Item # 4 Attachment number 1 \nPage 4 of 10 "Nays":None. 7.6 Adopt Ordinance 8327-12 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 3113 San Mateo oning certain real property whose post office address is 3113 San Mateo Street, upon annexation into the City of Clearwater as Low Medium Density Street, upon annexation into the City of Clearwater as Low Medium Density Street, upon annexation into the City of Clearwater as Low Medium Density Residential (LMDR). Ordinance 8327-12 was presented and read by title only. Councilmember Doreen 12 was presented and read by title only. Councilmember Doreen 12 was presented and read by title only. Councilmember Doreen Hock-DiPolito moved to adopt Ordinance 8327-12 on second and final reading. The 12 on second and final reading. The 12 on second and final reading. The motion duly seconded and upon roll call, the vote was: motion duly seconded and upon roll call, the vote was: "Ayes":Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Doreen Hock-DiPolito, Councilmember Bill Jonson, and Councilmember DiPolito, Councilmember Bill Jonson, and Councilmember , and Councilmember DiPolito, Councilmember Bill Jonson Jay E. Polglaze. "Nays":None. 7.7 Adopt Ordinance 8329-12 on second reading, adopting the City of Clearwater Adopt Ordinance 832912 on second reading, adopting the City of Clearwater second reading, adopting the City of Clearwater - Code of Ordinances Chapter 13, Domestic Partner Registry, creating Sections Code of Ordinances Chapter 13, Domestic Partner Registry, creating Sections Code of Ordinances Chapter 13, Domestic Partner Registry, creating Sections 13/1 through 13/7, providing for repeal of all ordinances in conflict, providing for 13/1 through 13/7, providing for repeal of all ordinances in conflict, providing for 13/1 through 13/7, providing for repeal of all ordinances in conflict, providing for 13/1 through 13/7, providing for repeal of all ordinances in conflict, providing for 13/1 through 13/7, providing for repeal of all ordinances in conflict, providing for severability. severability. Ordinance 8329-12 was presented and read by title only. Councilmember Jay Polglaze Ordinance 832912 was presented and read by title only. Councilmember Jay Polglaze 12 was presented and read by title only. Councilmember Jay Polglaze - moved to adopt Ordinance 8329-12 on second final reading. The motion was duly moved to adopt Ordinance 8329moved to adopt Ordinance 832912 on second final reading. The motion was duly 12 on second final reading. The motion was duly -- seconded. seconded.seconded. One individual spoke in support. One individual spoke in support.One individual spoke in support. Upon roll call, the vote was: Upon roll call, the vote wasUpon roll call, the vote was : : "Ayes":Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember "Ayes"Mayor George N. Cretekos, Vice Mayor George N. Cretekos, Vice "Ayes" : Doreen Hock-DiPolito, Councilmember Bill Jonson, and Councilmember Doreen HockDoreen HockDiPolito, Councilmember Bill Jonson, and Councilmember DiPolito, Councilmember Bill Jonson, and Councilmember -- Jay E. Polglaze. Jay E. Polglaze.Jay E. Polglaze. "Nays":None. None. "Nays""Nays" :: 7.8 Adopt Ordinance 8330-12 on second reading, amending the Stormwater Utility Adopt Ordinance 8330Adopt Ordinance 8330 Rates for fiscal years 2012 through 2016. Rates for fiscal years 2012 through 2016.Rates for fiscal years 2012 through 2016. Rates for fiscal years 2012 through 2016.Rates for fiscal years 2012 through 2016. Ordinance 8330-12 was presented and read by title only. Vice Mayor Paul Gibson moved to adopt Ordinance 8330-12 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Council 2012-06-074 Item # 4 Attachment number 1 \nPage 5 of 10 "Ayes":Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Doreen Hock-DiPolito, Councilmember Bill Jonson, and Councilmember Jay E. Polglaze. "Nays":None. 8. Consent Agenda–Approved as submitted. 8.1 Approve the first amendment to the Management Agreement between the City of Approve the first amendment to the Management Agreement between the City of Approve the first amendment to the Management Agreement between the City of Clearwater and the Clearwater Regional Chamber of Commerce, Inc. to extend Clearwater and the Clearwater Regional Chamber of Commerce, Inc. to extend Clearwater and the Clearwater Regional Chamber of Commerce, Inc. to extend the Agreement for a one (1) year period, modify the notice provision,and clarify the Agreement for a one (1) year period, modify the notice provision,the Agreement for a one (1) year period, modify the notice provision,and clarify and clarify the indemnification provision; and authorize funding in the amount of $50,000 in the indemnification provision; and authorize funding in the amount of $50,000 in the indemnification provision; and authorize funding in the amount of $50,000 in Fiscal Year 2012-2013 for the operation of the Beach Visitor Information Center 2013 for the operation of the Beach Visitor Information Center 2013 for the operation of the Beach Visitor Information Center (BVIC), and authorize the appropriate officials to execute same. (consent) (BVIC), and authorize the appropriate officials to execute same. (consent)(BVIC), and authorize the appropriate officials to execute same. (consent) 8.2 Approve a loan up to $800,000 to Prospect Towers of Clearwater, Inc. to Approve a loan up to $800,000 to Prospect Towers of Clearwater, Inc. to Approve a loan up to $800,000 to Prospect Towers of Clearwater, Inc. to renovate an existing rental housing apartment complex for seniors located at 801 renovate an existing rental housing apartment complex for seniors located at 801 renovate an existing rental housing apartment complex for seniors located at 801 Chestnut Street, Clearwater; enter into a land use restriction agreement, Chestnut Street, Clearwater; enter into a land use restriction agreement, Chestnut Street, Clearwater; enter into a land use restriction agreement, mortgage and note with loan terms as follows: a 30-year loan with a five-year mortgage and note with loan terms as follows: a 30mortgage and note with loan terms as follows: a 30year loan with a fiveyear loan with a five year year --- defined repayment at $6,000 payable for year one and $12,000 payable for defined repayment at $6,000 payable for year one and $12,000 payable for defined repayment at $6,000 payable for year one and $12,000 payable for years two through five and an amortized 25-year loan on the remaining balance years two through five and an amortized 25years two through five and an amortized 25 year loan on the remaining balance year loan on the remaining balance - at one percent interest rate per annum, and authorize the appropriate officials to at one percent interest rate per annum, and authorize the appropriate officials to at one percent interest rate per annum, and authorize the appropriate officials to execute same. (consent) execute same. (consent)execute same. (consent) 8.3 Ratify and confirm the City Managers approval to issue a Purchase Order to 8.3 8.3 Ratify and confirm the City Managers approval to issue a Purchase Order to Ratify and confirm the City Managers approval to issue a Purchase Order to Keystone Excavators, Inc., of Oldsmar, FL, for $142,750 for the soil and delivery Keystone Excavators, Inc., of Oldsmar, FL, for $142,750 for the soil and delivery Keystone Excavators, Inc., of Oldsmar, FL, for $142,750 for the soil and delivery of the soil needed for the constructionof the North Greenwood Athletic Fields of the soil needed for the constructionof the soil needed for the construction of the North Greenwood Athletic Fields of the North Greenwood Athletic Fields located at the Jack Russell Stadium parking lot. (consent) located at the Jack Russell Stadium parking lot. (consent)located at the Jack Russell Stadium parking lot. (consent) 8.4 Approve the First Amended and Restated Memorandum of Understanding 8.4 Approve the First Amended and Restated Memorandum of Understanding Approve the First Amended and Restated Memorandum of Understanding between the City of Clearwater, a municipal corporation of the State of Florida, between the City of Clearwater, a municipal corporation of the State of Florida, between the City of Clearwater, a municipal corporation of the State of Florida, and Ruth Eckerd Hall, Inc., a Florida Not-for-Profit corporation, delineating the and Ruth Eckerd Hall, Inc., a Florida Notand Ruth Eckerd Hall, Inc., a Florida Not responsibilities of the parties with respect to the purchase, rehabilitation, responsibilities of the parties with respect to the purchase, rehabilitation, responsibilities of the parties with respect to the purchase, rehabilitation, operation, and maintenance of the Capitol Theater and Lokey Building (403 and operation, and maintenance of the Capitol Theater and Lokey Building (403 and operation, and maintenance of the Capitol Theater and Lokey Building (403 and 401 Cleveland street) and if acquired, the building at 409 Cleveland Street; and 401 Cleveland street) and if acquired, the building at 409 Cleveland Street; and 401 Cleveland street) and if acquired, the building at 409 Cleveland Street; and authorize the appropriate officials to execute same. (consent) authorize the appropriate officials to execute same. (consent)authorize the appropriate officials to execute same. (consent) 8.5 Approve a contingency contract with Motley Rice, LLC., for representation for Approve a contingency contract with Motley Rice, LLC., for representation for Approve a contingency contract with Motley Rice, LLC., for representation for claims arising out of the April 20, 2010 Deepwater Horizon Spill and its aftermath claims arising out of the April 20, 2010 Deepwater Horizon Spill and its aftermath claims arising out of the April 20, 2010 Deepwater Horizon Spill and its aftermath claims arising out of the April 20, 2010 Deepwater Horizon Spill and its aftermath claims arising out of the April 20, 2010 Deepwater Horizon Spill and its aftermath and authorize the appropriate officials to execute same. (consent) and authorize the appropriate officials to execute same. (consent)and authorize the appropriate officials to execute same. (consent) 8.6 Approve legal services agreement with Gina Grimes, Esq. at Hill Ward and Council 2012-06-075 Item # 4 Attachment number 1 \nPage 6 of 10 Henderson for representation of the Community Development Board, Building/Flood Board of Adjustment and Appeals, and other boards as necessary. (consent) Councilmember Jay Polglaze moved to approve the Consent Agenda as submitted and Councilmember Jay Polglaze moved to approve the Consent Agenda as submitted and authorize the appropriate officials to execute same. The motion was duly seconded and authorize the appropriate officials to execute same. The motion was duly seconded and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. 9. Other Items on City Manager Reports 9.1 Provide for a referendum on November 6, 2012 allowing the City Council to grant Provide for a referendum on November 6, 2012 allowing the City Council to grant Provide for a referendum on November 6, 2012 allowing the City Council to grant economic development ad valorem tax exemptions if approved by a majority of economic development ad valorem tax exemptions if approved by a majority of economic development ad valorem tax exemptions if approved by a majority of city voters; approve preliminary Economic Development Ad Valorem Tax city voters; approve preliminary Economic Development Ad Valorem Tax city voters; approve preliminary Economic Development Ad Valorem Tax Exemption Program parameters and pass Ordinance 8338-12 on first reading. Exemption Program parameters and pass Ordinance 8338Exemption Program parameters and pass Ordinance 833812 on first reading. 12 on first reading. -- On May 14, 2012, City Council directed staff to prepare an ordinance that On May 14, 2012, City Council directed staff to prepare an ordinance that On May 14, 2012, City Council directed staff to prepare an ordinance that provides for a referendum on the November 6, 2012 ballot to allow City Council to provides for a referendum on the November 6, 2012 ballot to allow City Council to provides for a referendum on the November 6, 2012 ballot to allow City Council to grant economic development ad valorem tax exemptions for qualifying businesses grant economic development ad valorem tax exemptions for qualifying businesses grant economic development ad valorem tax exemptions for qualifying businesses that create new jobs pursuant to Article VII, Section 3 of the Florida Constitution that create new jobs pursuant to Article VII, Section 3 of the Florida Constitution that create new jobs pursuant to Article VII, Section 3 of the Florida Constitution and Section 196.1995 of the Florida Statutes. and Section 196.1995 of the Florida Statutes.and Section 196.1995 of the Florida Statutes. Ordinance 8338-12 calls for a referendum that will be placed on the ballot on Ordinance 833812 calls for a referendum that will be placed on the ballot on 12 calls for a referendum that will be placed on the ballot on - November 6, 2012 and puts forth the following ballot question: November 6, 2012 and puts forth the following ballot question:November 6, 2012 and puts forth the following ballot question: "Shall the City Council of the City of Clearwater be authorized to grant, pursuant "Shall the City Council of the City of Clearwater be authorized to grant, pursuant "Shall the City Council of the City of Clearwater be authorized to grant, pursuant to s.3 Art. VII of the State Constitution, ad valorem tax exemptions to new to s.3 Art. VII of the State Constitution, ad valorem tax exemptions to new to s.3 Art. VII of the State Constitution, ad valorem tax exemptions to new businesses and expansions of existing businesses that are expected to create businesses and expansions of existing businesses that are expected to create businesses and expansions of existing businesses that are expected to create new, full-time jobs in the City of Clearwater?" new, fulltime jobs in the City of Clearwater?"time jobs in the City of Clearwater?" - The ordinance outlines the City of Clearwater's desire to offer tax exemptions for The ordinance outlines the City of Clearwater's desire to offer tax exemptions for The ordinance outlines the City of Clearwater's desire to offer tax exemptions for new businesses relocating to the City and to expanding businesses in order to new businesses relocating to the City and to expanding businesses in order to new businesses relocating to the City and to expanding businesses in order to foster economic growth and increase employment as allowed by state law. foster economic growth and increase employment as allowed by state law. foster economic growth and increase employment as allowed by state law. The ballot language is due to the Supervisor of Elections on August 3, 2012. The ballot language is due to the Supervisor of Elections on August 3, 2012.The ballot language is due to the Supervisor of Elections on August 3, 2012. Economic Development Ad Valorem Tax Exemption Program Parameters Economic Development Ad Valorem Tax Exemption Program ParametersEconomic Development Ad Valorem Tax Exemption Program Parameters The Economic Development Ad Valorem Tax ExemptionProgram is intended to The Economic Development Ad Valorem Tax ExemptionThe Economic Development Ad Valorem Tax Exemption attract new private investment and encourage capital investment and job growth attract new private investment and encourage capital investment and job growth attract new private investment and encourage capital investment and job growth in the City of Clearwater. The program would be a tool for the city to help regain a in the City of Clearwater. The program would be a tool for the city to help regain a in the City of Clearwater. The program would be a tool for the city to help regain a competitive edge not only in the Tampa Bay region, but also statewide in business attraction and expansion. Council 2012-06-076 Item # 4 Attachment number 1 \nPage 7 of 10 Staff has developed preliminary Economic Development Ad Valorem Tax Exemption Program parameters for Council consideration. Staff has proposed the following program parameters in order to be most competitive with other jurisdictions' programs, allow the greatest flexibility for the Council to achieve its economic development goals, and for the City of Clearwater to realize an increase economic development goals, and for the City of Clearwater to realize an increase in tax base: -75% annual individual project maximum ad valorem exemption 75% annual individual project maximum ad valorem exemption75% annual individual project maximum ad valorem exemption -10 year maximum exemption time period -$100,000 minimum capital investment without land $100,000 minimum capital investment without land -No cap on the number of applications or amount to be exempted per fiscal No cap on the number of applications or amount to be exempted per fiscal No cap on the number of applications or amount to be exempted per fiscal year -Job creation requirements will be those as required by state law: Job creation requirements will be those as required by state law:Job creation requirements will be those as required by state law: Manufacturing (10 jobs) Manufacturing (10 jobs)Manufacturing (10 jobs) Qualified Target Industries (10 jobs) Qualified Target Industries (10 jobs)Qualified Target Industries (10 jobs) Export sales (25 jobs) Export sales (25 jobs)Export sales (25 jobs) Office not in target industries (50 jobs) Office not in target industries (50 jobs)Office not in target industries (50 jobs) -Average wage for new jobs must be above the average wage for Pinellas Average wage for new jobs must be above tAverage wage for new jobs must be above t - County ($40,372 in 2012) County ($40,372 in 2012)County ($40,372 in 2012) -Each application must be approved by City Council via ordinance Each application must be approved by City Council via ordinance Each application must be approved by City Council via ordinance - -All businesses must reapply annually for the exemption and provide a status All businesses must reapply annually for the exemption and provide a status All businesses must reapply annually for the exemption and provide a status -- report to ensure they are still in compliance with program requirements report to ensure they are still in compliance with program requirementsreport to ensure they are still in compliance with program requirements -City Council has the authority to revoke the exemption if the applicant fails to meet agreement expectations and/or program requirements Council 2012-06-077 Item # 4 Attachment number 1 \nPage 8 of 10 In summary, the exemption applies only to improvements to real property and to tangible personal property. Staff will use the above preliminary program parameters to prepare educational Staff will use the above preliminary program parameters to prepare educational materials in anticipation of the referendum in November. In response to a concern, Assistant City Manager Rod Irwin said the City of Clearwater In response to a concern, Assistant City Manager Rod Irwin said the City of Clearwater In response to a concern, Assistant City Manager Rod Irwin said the City of Clearwater is a completely built-out community and most real estate transactions involve some out community and most real estate transactions involve some out community and most real estate transactions involve some amount of redevelopment, which is more costlybecause it may require demolition, land because it may require demolition, land because it may require demolition, land assemblage, or brownfield clean-up requirements. The City is at a disadvantage to up requirements. The City is at a disadvantage to up requirements. The City is at a disadvantage to other communities who have greenfields, which makes it less costly for development. for development. development. makes it less costly makes it less costly for Allowing the maximum exemption would offset some of the disadvantage. Mr. Irwin Allowing the maximum exemption would offset some of the disadvantage. Mr. Irwin Allowing the maximum exemption would offset some of the disadvantage. Mr. Irwin said Council would determine the exemption on a case-by-case basis, to ensure the said Council would determine the exemption on a casebycase basis, to ensure the case basis, to ensure the -- appropriate incentive is approved. Vice Mayor Paul Gibson moved to provide for a referendum on November 6, 2012 Vice Mayor Paul Gibson moved to provide for a referendum on November 6, 2012 rovide for a referendum on November 6, 2012 allowing the City Council togrant economic development ad valorem tax exemptions if grant economic development ad valorem tax exemptions if grant economic development ad valorem tax exemptions if allowing the City Council to approved by a majority of city voters; approve preliminary Economic Development Ad approved by a majority of city voters; approve preliminary Economic Development Ad approved by a majority of city voters; approve preliminary Economic Development Ad Valorem Tax Exemption Program parameters. The motion was duly seconded and Valorem Tax Exemption Program parametersValorem Tax Exemption Program parameters. The motion was duly seconded and . The motion was duly seconded and carried unanimously. carried unanimously. Ordinance 8338-12 was presented and read by title only. Councilmember Bill Jonson Ordinance 833812 was presented and read by title only. Councilmember Bill Jonson was presented and read by title only. Councilmember Bill Jonson - moved to pass Ordinance 8338-12 on first reading. The motion was duly seconded and moved to pass Ordinance 8338moved to pass Ordinance 833812 on first reading. The motion was duly seconded and 12 on first reading. The motion was duly seconded and -- upon roll call, the vote was: upon roll call, the vote was:upon roll call, the vote was: "Ayes":Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember "Ayes""Ayes"Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember : Doreen Hock-DiPolito, Councilmember Bill Jonson, and Councilmember Doreen Hocken HockDiPolito, Councilmember Bill Jonson, and Councilmember DiPolito, Councilmember Bill Jonson, and Councilmember - Jay E. Polglaze. Jay E. Polglaze.Jay E. Polglaze. "Nays":None. "Nays"None. : "Nays" 9.2 Consider recommendation by the Parks and Recreation Advisory Board to 9.2 9.2 Consider recommendation by the Parks and Recreation Advisory Board to Consider recommendation by the Parks and Recreation Advisory Board to rename the North Greenwood Recreation and Aquatics Complex (NGRAC), rename the North Greenwood Recreation and Aquatics Complex (NGRAC), rename the North Greenwood Recreation and Aquatics Complex (NGRAC), located at 900 North Martin Luther King Jr. Avenue, to The Walter C. Campbell, located at 900 North Martin Luther King Jr. Avenue, to The Walter C. Campbell, located at 900 North Martin Luther King Jr. Avenue, to The Walter C. Campbell, Sr. Recreation and Aquatic Complex. Sr. Recreation and AquSr. Recreation and Aqu At the January 12, 2012 City Council meeting, Council directed the Parks and At the January 12, 2012 City Council meeting, Council directed the Parks and At the January 12, 2012 City Council meeting, Council directed the Parks and Recreation Advisory Board to hold public hearings for the purpose of considering Recreation Advisory Board to hold public hearings for the purpose of considering Recreation Advisory Board to hold public hearings for the purpose of considering the renaming the NGRAC. Therefore, in accordance with Commission Resolution 94-12, the Parks and Recreation Board conducted and advertised a public hearing to consider recommendations for park names. A public meeting was held Council 2012-06-078 Item # 4 Attachment number 1 \nPage 9 of 10 on April 24, 2012 at the NGRAC. The Board received three names for consideration. The Board ranked the names in the following order: 1. The Walter C. Campbell, Sr. Recreation and Aquatic Complex 2. The Walter C. Campbell, Sr. Community Center 3. Dr. Martin Luther King Jr. Recreation Center Based upon the information gathered at this hearing, and on the criteria contained Based upon the information gathered at this hearing, and on the criteria coBased upon the information gathered at this hearing, and on the criteria co ntained in the Resolution, the Parks and Recreation Board approved a motion to in the Resolution, the Parks and Recreation Board approved a motion to in the Resolution, the Parks and Recreation Board approved a motion to recommend to the City Council that the park be named "The Walter C. Campbell, recommend to the City Council that the park be named "The Walter C. Campbell, recommend to the City Council that the park be named "The Walter C. Campbell, Sr. Recreation and Aquatic Complex." One individual spoke in support and one individual spoke in opposition. One individual spoke in support and one individual spoke in opposition.pposition. No action was taken. Miscellaneous Reports and Items Miscellaneous Reports and Items 10. City Manager Verbal Reports–None. City Manager Verbal ReportsNone. None. – 11. Other Council Action Other Council Action 11.1 Density and Parking Incentives for Affordable Housing Developments: take item Density and Parking Incentives for Affordable Housing Developments: take item Density and Parking Incentives for Affordable Housing Developments: take item off table and reschedule public hearing for June 20, 2012. Councilmember off table and reschedule public hearing for June 20, 2012. Councilmember off table and reschedule public hearing for June 20, 2012. Councilmember Polglaze PolglazePolglaze At the May 17 council meeting, the motion to take "Approve amendments to the At the May 17 council meeting, the motion to take "Approve amendments to the At the May 17 council meeting, the motion to take "Approve amendments to the Community Development Code providing density and parking incentives for Community Development Code providing density and parking incentives for Community Development Code providing density and parking incentives for affordable housing developments" off the table failed due to lack of a second. affordable housing developments" off the table failed due to lack of a second. affordable housing developments" off the table failed due to lack of a second. Councilmember Polglaze has requested further discussion. In order for the Councilmember Polglaze has requested further discussion. In order for the Councilmember Polglaze has requested further discussion. In order for the matter to be discussed, the item must be taken off the table, requiring a motion to matter to be discussed, the item must be taken off the table, requiring a motion to matter to be discussed, the item must be taken off the table, requiring a motion to be passed in the affirmative. Since the matter is a public hearing, council must be passed in the affirmative. Since the matter is a public hearing, council must be passed in the affirmative. Since the matter is a public hearing, council must schedule the hearing and comply with public notice requirements. schedule the hearing and comply with public notice requirements.schedule the hearing and comply with public notice requirements. If there is consensus to move forward with the discussion, a motion is required. IIf there is consensus to move forward with the discussion, a motion is required.f there is consensus to move forward with the discussion, a motion is required. Councilmember Jay Polglaze moved to take item, Approve amendments to the Councilmember Jay Polglaze moved to take item, Approve amendments to the Councilmember Jay Polglaze moved to take item, Approve amendments to the Community Development Code providing density and parking incentives for affordable Community Development Code providing density and parking incentives for affordable Community Development Code providing density and parking incentives for affordable housing developments, off the table and schedule the public hearing for the June 20, sing developments, off the table and schedule the public hearing for the June 20, sing developments, off the table and schedule the public hearing for the June 20, 2012 council meeting. The motion was duly seconded. Mayor George N. Cretekos and Councilmembers Doreen Hock-DiPolito, Bill Jonson and Jay Polglaze voted “Aye”; Vice Mayor Paul Gibson voted “Nay.” Council 2012-06-079 Item # 4 Attachment number 1 \nPage 10 of 10 Motion carried. The Council recessed from 5:38 p.m. to 6:00 p.m. 12. Closing Comments by Mayor Mayor George N. Cretekos reviewed recent and upcoming events and reminded all the Mayor George N. Cretekos reviewed recent and upcoming events and reminded all the Mayor George N. Cretekos reviewed recent and upcoming events and reminded all the next council meeting will be on Wednesday, June 20 at 6:00 p.m. next council meeting will be on Wednesday, June 20 at 6:00 p.m. next council meeting will be on Wednesday, June 20 at 6:00 p.m. 13. Adjourn The meeting was adjourned at 6:13p.m. Mayor Mayor Mayor Attest City of Clearwater City of ClearwaterCity of Clearwater City Clerk Council 2012-06-0710 Item # 4 Meeting Date: 6/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve amendments to the Community Development Code providing density and parking incentives for affordable housing developments, and pass Ordinance 8313-12 on first reading. (TA2012-01001) SUMMARY: Evaluation and Appraisal Report The Citys , which was released in August 2006, indicated a need to create specific Clearwater Comprehensive Plan policies in the to incentivize affordable housing, specifically calling for density bonuses and parking reductions. In December 2008, the Clearwater City Council approved amendments to the Clearwater Comprehensive Plan that included an objective and policies relating to affordable housing incentives. This proposed amendment to the Community Development Code implements that objective and policies. Proposed Ordinance 8313-12 includes the following amendments: Clarifies that the densities contained in the Clearwater Comprehensive Plan can be exceeded under the new affordable housing density provisions. Sets forth the review and approval process for granting the affordable housing density bonus. Establishes a density bonus and sets forth how it is calculated, differentiating between mixed-income affordable housing developments and other affordable housing developments. Sets forth standards that apply to all affordable housing developments that are granted the density bonus, including compatibility criteria, design criteria and green building criteria. Sets forth criteria for a required covenant to maintain affordability, which address both owner-occupied units and rental units. Sets forth the standards for approval for the affordable housing parking incentive, which allows a reduction in required parking spaces provided the criteria are met. Clarifies that affordable housing developments receiving the density bonus will be reviewed as a Level Two application. Sets forth definitions for: affordable housing unit; dwelling, affordable housing bonus density; and dwelling, reserved affordable housing. The Community Development Board (CDB) reviewed the proposed amendment at its meeting on April 17, 2012 and unanimously recommended the amendment for approval. At the City Council meeting on May 3, 2012, this item was tabled for further revision. The desired language describing how to measure the distance from a transit stop has been incorporated in the proposed ordinance. Cover Memo Item # 5 Review Approval: Attachment number 1 \nPage 1 of 10 Item # 5 Attachment number 1 \nPage 2 of 10 Item # 5 Attachment number 1 \nPage 3 of 10 Item # 5 Attachment number 1 \nPage 4 of 10 Item # 5 Attachment number 1 \nPage 5 of 10 Item # 5 Attachment number 1 \nPage 6 of 10 Item # 5 Attachment number 1 \nPage 7 of 10 Item # 5 Attachment number 1 \nPage 8 of 10 Item # 5 Attachment number 1 \nPage 9 of 10 Item # 5 Attachment number 1 \nPage 10 of 10 Item # 5 Attachment number 2 \nPage 1 of 6 Item # 5 Attachment number 2 \nPage 2 of 6 Item # 5 Attachment number 2 \nPage 3 of 6 Item # 5 Attachment number 2 \nPage 4 of 6 Item # 5 Attachment number 2 \nPage 5 of 6 · · · Item # 5 Attachment number 2 \nPage 6 of 6 Item # 5 Meeting Date: 6/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve amendments to the Community Development Code revising Section 3-909, Outdoor cafs located within public right(s)- of-way, and pass Ordinance 8331-12 on first reading. SUMMARY: The Community Development Code currently addresses sidewalk cafs located within public right(s)-of-way specifically as they apply to properties within the Clearwater Downtown Redevelopment Plan area and the Tourist District on Clearwater Beach. A number of restaurants within the Tourist District on Clearwater Beach along Beach Walk are oriented with their primary facades opening onto public rights-of-way located within the Open Space/Recreation District. With the completion of Beach Walk a number of requests have been made for the provision of outdoor cafs on Beach Walk. These outdoor cafs would necessarily be located within the Open Space/Recreation District. Outdoor cafs and the serving of alcohol are currently not permitted within the Open Space/Recreation District. Proposed Ordinance 8331-12 includes the following amendments to address this issue: · Delineate a specific area within the Open Space/Recreation District and Beach Walk where outdoor cafs are permitted; · Provide specifications for the dimensions and locations for outdoor cafs within the Open Space/Recreation District and Beach Walk; · Provide a requirement that requests for all outdoor cafs regardless of location are accompanied by drawings indicating the location of the caf and the extent of alcoholic beverage sales; · Provide for allowing alcohol beverages to be served in conjunction with legally permitted outdoor cafs; and · Provide for the revocation of any permitted outdoor caf should the caf not meet the Citys or publics best interest or any other reason. The Community Development Board (CDB) will review the proposed amendment at its meeting on June 19, 2012. The Planning and Development Department will report the recommendation of the CDB at the City Council Meeting. Review Approval: Cover Memo Item # 6 Attachment number 1 \nPage 1 of 6 Item # 6 Attachment number 1 \nPage 2 of 6 · · · · · Item # 6 Attachment number 1 \nPage 3 of 6 Item # 6 Attachment number 1 \nPage 4 of 6 · · · · · · · Item # 6 Attachment number 1 \nPage 5 of 6 · · · · · · · Item # 6 Attachment number 1 \nPage 6 of 6 Item # 6 Attachment number 2 \nPage 1 of 3 Item # 6 Attachment number 2 \nPage 2 of 3 Item # 6 Attachment number 2 \nPage 3 of 3 Item # 6 Meeting Date: 6/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Adopt Ordinance 8338-12 on second reading, providing for a referendum at a special city election to be held in conjunction with the general Federal, State and County election to be held on November 6, 2012, providing for authorization for City Council to grant economic development ad valorem tax exemptions if the ballot question is approved. SUMMARY: Review Approval: Cover Memo Item # 7 Attachment number 1 \nPage 1 of 2 Item # 7 Attachment number 1 \nPage 2 of 2 Item # 7 Meeting Date: 6/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve settlement of a liability claim for payment of $75,000 and authorize the appropriate officials to execute same. (consent) SUMMARY: On June 12, 2010, the claimant requested to ride along with a Police Department officer via the City's citizen ride- along program. The officer was dispatched to a hit and run on a pedestrian call. A third party vehicle failed to yield at a stop sign. The officer swerved off the road and hit several trees and an apartment building stairway. The cruiser suffered $11,156 in damages. The claimant suffered injuries and underwent medical treatment including surgery. The claimants medical bills total $194,484.82. The claim can be settled for a payment of $75,000.00 in exchange for a release of all claims against the City and the Citys driver. The Citys limit of liability as provided by Section 768.28, Florida Statutes is $100,000 per claim or a total of $200,000 for all claims. The Citys Risk Management Division and Citys Claims Committee recommend approval of this settlement. Funding for the payment of this settlement is available in the budget for claims expense in the Central Insurance Fund. Type: Other Current Year Budget?:Budget Adjustment: YesNone Budget Adjustment Comments: Current Year Cost:Annual Operating Cost: Not to Exceed:Total Cost: $75,000.00$75,000.00 For Fiscal Year: 2011 to 2012 Appropriation CodeAmountAppropriation Comment 590-07000-545900-519-000$75,000.00 Review Approval: Cover Memo Item # 8 Meeting Date: 6/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Award a contract (purchase order) to KRONOS Inc., Chelmsford, MA, in the amount of $250,000 for the purchase and installation of Workforce Timekeeper Software and Hardware to upgrade time and attendance management of hourly employees across all city departments, in accordance with Section 2.564(1)(d), Code of Ordinances - Other Governmental Bid (GSA Contract); approve a transfer from retained earnings of the Administrative Services Fund in the amount of $185,000; and authorize the appropriate officials to execute same. (consent) SUMMARY: The City of Clearwater employs over 1200 hourly employees in 18 different business operations/departments, reporting to more than 55 City facilities. The management of these hourly employees and their schedules is a significant undertaking that is executed manually with paper time cards. The proposed system (KRONOS) will use biometric technology and manage employee attendance electronically. The system will eliminate paper time cards, record modifications to time and attendance data, and allow contract criteria to be programmed into the system, thus greatly reducing the time and effort currently used for payroll preparation. Ongoing annual maintenance for the system is approximately 22% ($56,156) of total cost of hardware and software, and will be budgeted in the Information Technology budget and charged back to the using departments based upon employee counts. The Public Utilities Department will fund $65,000 for a prorated share of this system, which will include time clocks at 11 locations and 200 licenses. This $65,000 will be funded from operating codes 421-01345 ($56,000) and 419- 02090 ($9,000). The remaining balance, $185,000 will be funded from unallocated retained earnings of the Administrative Services Fund. A third quarter budget amendment will establish capital project 315-94874-519, City Enterprise Timekeeping System, with the transfer of $185,000 from the Administrative Services Fund. Type: Purchase Current Year Budget?:Budget Adjustment: NoYes Budget Adjustment Comments: $65,000 will be provided by the Public Utilities Department from operating funds (419-02090 & 421-01345). $185,000 will be provided from retained earnings of the Administrative Services Fund. Current Year Cost:Annual Operating Cost: $250,000$56,156 Not to Exceed:Total Cost: $306,156 For Fiscal Year: 2012 to 2013 Cover Memo Appropriation CodeAmountAppropriation Comment Item # 9 421-01345$56,000Public Utilities Operating (Water & Sewer) 315-94874$185,000Administrative Fund Retained Earnings 419-02090$9,000Public Utilities Operating (Stormwater) Bid Required?:Bid Number: No Other GS-35F- Other Bid / Contract:Bid Exceptions: Government 0265X Bid Review Approval: Cover Memo Item # 9 Meeting Date: 6/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve a three-year Revocable License Agreement from July 1, 2012 to June 30, 2015 between the City of Clearwater and SK8 of Mind, Inc., to provide for the operation and management of the pro shop at the Ross Norton Extreme Park located at 1426 S. Martin Luther King Jr. Avenue and authorize the appropriate officials to execute same. (consent) SUMMARY: On May 5, 2005, the Council approved entering into a similar agreement with 688 Skateshop Inc, to provide for the operation and management of a pro shop at Ross Norton. At that time, an RFP was issued with only two proposals and staff recommended the agreement with 688 Skateshop, Inc. 688 Skateshop Inc. has successfully provided service to the facility for the past seven years. During that time they have reorganized doing business under the name of SK8 of Mind, Inc. Services to be included at the pro shop include retail sales of skateboarding, BMX and roller blade equipment, rentals, lessons, tournaments, etc. Under this License Agreement the City will provide a space for SK8 of Mind, Inc. to conduct said business and services. The City will receive 10% of gross revenue during the term of the agreement estimated to be approximately $4,500 per year. Staff is recommending approval of the Revocable License Agreement between SK8 of Mind, Inc. and the City for three years from July 1, 2012 to June 30, 2015 with the option to renew for two additional three year terms. Review Approval: Cover Memo Item # 10 Meeting Date: 6/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve a Contract (Blanket Purchase Order) to Fleet Products of Tampa, FL in the amount of $220,000 for the purchase of replacement vehicle parts used by all City Departments during the contract period June 21, 2012 through June 20, 2013, in accordance with Sec. 2.564(1)(d), Code of Ordinances, City of Tampa Bid 41081810 and 41020612 and authorize the appropriate officials to execute same. (consent) SUMMARY: This blanket purchase order will be used to purchase automotive light duty and heavy-duty parts for all City vehicles. The Tampa bids were issued for automotive light duty parts (41081810) and heavy-duty parts (41020612). Type: Purchase Current Year Budget?:Budget Adjustment: YesNone Budget Adjustment Comments: Current Year Cost:Annual Operating Cost: $181,033 Not to Exceed:Total Cost: $220,000.00$181,033 For Fiscal Year: 2011 to 2012 Appropriation CodeAmountAppropriation Comment 566-06611-550600-519-000$220,000.00BPO Bid Required?:Bid Number: No City of Tampa Other Bid / Contract:Bid Exceptions: Bid 41081810 None and 41020612 Review Approval: Cover Memo Item # 11 Meeting Date: 6/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve a lease amendment between the City of Clearwater and PV-JK Clearwater Beach, LLC to correct a typographical error regarding the amount of the security deposit and to reflect a change in ownership and authorize the appropriate officials to execute same. (consent) SUMMARY: · The original lease agreement for 35 temporary parking spaces at 400 East Shore Drive commenced June 21, 2007 between the City of Clearwater and Cotel Inc., LLC. · The conditions of the original lease stipulated the City pay a security deposit in the amount of $2,800 - paid by the City on June 22, 2007. · In April 2009, the property transferred from Cotel Inc., LLC to C.L.E.M. Hospitality, LLC and the new Lessor acknowledged receiving the $2,800 transferred security deposit. · On September 9, 2009, the City renewed the lease agreement with C.L.E.M. Hospitality, LLC. and all conditions were to remain the same with the exception of the term, changed from a fixed term to a month-to-month basis. · On April 5, 2012, C.L.E.M. Hospitality, LLC asked the City to confirm the security deposit amount of $2,800 and not $8,000 as (mis)stated in paragraph 5 of the 2009 lease agreement. · Records in the Ross financial system do not show a payment of $8,000 for a security deposit was ever paid by the City to C.L.E.M. Hospitality, LLC. · PV-JK Clearwater Beach, LLC took ownership of the property at 400 East Shore Drive on April 10, 2012. · All other terms and conditions of this agreement remain the same. Review Approval: Cover Memo Item # 12 Attachment number 1 \nPage 1 of 1 LOCATION MAP PROJECT LOCATION BRIGHTWATER DR 400 East Shore Dr Temporary Parking Lot #63 Prepared by: Item # 12 Engineering Department Geographic Technology Division 100 S. Myrtle Ave, Clearwater, FL 33756 Map Gen By:CRM Reviewed By: TMDate:05/23/2012 Grid #:267A S-T-R:08-29S-16E Scale:N.T.S. Ph: (727)562-4750, Fax: (727)526-4755 www.MyClearwater.com Meeting Date: 6/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Accept a General Utilities Easement conveyed by the property owner of 21311 U.S. Highway 19 North, Clearwater, over a twenty- foot wide strip of land fronting the south side of Drew Street. (consent) SUMMARY: Planned improvements to the commercial property located at 21311 U.S. Highway 19 North were approved by the Community Development Boardon October 18, 2011, under Case FLD2011-07024. The City will take ownership of drainage facilities installed within the easement area by the property owner following the completion of construction. The owner, Brown-19, LLC, has agreed to donate an easement to the City for this purpose. With respect to developing the planned improvements, the only need for the easement is for the installation and maintenance of drainage facilities, however, the easement corridor may be useful for other City utilities. At the Citys request, the property owner has agreed to allow the easement to be used as a general utility corridor providing for the installation and maintenance of any type of City utilities. Review Approval: Cover Memo Item # 13 Attachment number 1 \nPage 1 of 3 LOCATION MAP EASEMENT LOCATION TRINIDAD TRL LEEWARD ISLE GULF-TO-BAY BLVD 20' Easement @ 21311 U.S. Highway 19 N. Prepared by: Item # 13 Engineering Department Geographic Technology Division 100 S. Myrtle Ave, Clearwater, FL 33756 Map Gen By:Reviewed By: TM CRM Date:05/30/2012 Grid #:291A17-29S-16E S-T-R:Scale:N.T.S. Ph: (727)562-4750, Fax: (727)526-4755 www.MyClearwater.com Attachment number 1 \nPage 2 of 3 Item # 13 Attachment number 1 \nPage 3 of 3 Item # 13 Meeting Date: 6/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Accept a Water Main Easement conveyed to the City by Progress Energy Florida, Inc. over property addressed at 2497 Gulf to Bay Boulevard, Clearwater, for water transmission in support of RO Plant 2. (consent) SUMMARY: In 1994, the City conveyed fee title to property located at 2497 Gulf to Bay Boulevard to Progress Energy for assemblage with Progress Energys adjacent power transmission corridor. The property is approximately 1,157 square feet and contains a sixteen-inch ductile iron pipe used by the City for water transmission. The parcel bisects an existing easement that also contains portions of the existing pipe. In support of the Citys planned operation of RO Plant 2, the City is proposing to install an eight-inch PVC pipe for additional water transmission. At the Citys request, Progress Energy has agreed to donate a Water Main Easement over the parcel for the Citys installation of the proposed pipe as well as the perpetual right to maintain and reconstruct as necessary both pipes within the easement. Review Approval: Cover Memo Item # 14 Attachment number 2 \nPage 1 of 1 LOCATION MAP PROJECT LOCATION 6th ST 6th ST Water Main Easement @ 2497 Gulf-to-Bay Blvd. O.R. 8842-2399 Prepared by: Item # 14 Engineering Department Geographic Technology Division 100 S. Myrtle Ave, Clearwater, FL 33756 Map Gen By:CRM Reviewed By: TMDate:05/23/2012 Grid #:299B S-T-R:18-29S-16E Scale:N.T.S. Ph: (727)562-4750, Fax: (727)526-4755 www.MyClearwater.com Meeting Date: 6/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve an amendment to the Public Schools Interlocal Agreement between the City of Clearwater, Florida and the School Board of Pinellas County, Florida, and the Municipalities within Pinellas County that contain public schools, deleting language related to school concurrency and authorize the appropriate officials to execute same. (consent) SUMMARY: During the 2011 Legislative session, the Legislature passed the Community Planning Act, which revised statutory requirements regarding the implementation of school concurrency, making it optional and no longer mandatory. The School Planning Workgroup, which is a multi-jurisdictional group consisting of local government planners and School District staff, met to review the Legislative changes and options, and subsequently recommended to the Pinellas Schools Collaborative that school concurrency be discontinued. The Pinellas Schools Collaborative, which is established by the Public Schools Interlocal Agreement and consists of elected representatives from the School Board and from each Workgroup member's respective jurisdiction, agreed with the School Planning Workgroup recommendation to eliminate school concurrency. This elimination necessitates an amendment of the existing Public Schools Interlocal Agreement, which removes all the language relating to school concurrency and its implementation. All Parties to the Agreement will adopt the Agreement by the end of July and it will go to the Pinellas County Board of County Commissioners for final approval in August. The municipalities within Pinellas County that contain public schools, besides the City of Clearwater, and are party to the agreement include Dunedin, Gulfport, Largo, Madeira Beach, Oldsmar, Pinellas Park, Safety Harbor, Seminole, St. Petersburg, St. Pete Beach, and Tarpon Springs. Amendments to the Comprehensive Plan and Community Development Code, which remove school concurrency, will be forthcoming at August and October City Council meetings. The Planning and Development Department recommends approval of the Public Schools Interlocal Agreement. Review Approval: Cover Memo Item # 15 Attachment number 1 \nPage 1 of 7 PUBLIC SCHOOLS INTERLOCAL AGREEMENT THIS AGREEMENT is made and entered into between Pinellas County, Florida (hereinafter referred to as "County"), the Municipalities of Clearwater, Dunedin, Gulfport, Largo, Madeira Beach, Oldsmar, Pinellas Park, Safety Harbor, Seminole, St. Petersburg, St. Pete Beach,andTarpon Springs,Florida, (hereinafter referred to as "Municipalities"),and the School Board of Pinellas County, Florida, (hereinafter referred to as "School Board")(hereinafter individually,a “Party”,or collectively, the “Parties”). WITNESSETH: WHEREAS, the Legislature enacted Section 163.31777, F.S.(2002), requiring that each county and the non-exempt municipalitieswithin that county enter into an interlocal agreement with the district school board to establish jointly the specific ways in which the plans and processes of the district school board and local governments are to be coordinated; and WHEREAS, Section 163.31777(1)(d), F.S.(2002), providedthat interlocal agreements between local governments and school boards adopted pursuant to Section 163.3177,F.S.before the effective date of Section 163.31777, F.S.(2002), must be updated and executed pursuant to the requirements of Section 163.31777, F.S.if necessary; and WHEREAS, Section 163.31777,F.S., wasamended in 2005,andrequiredthat the interlocal agreement between local governments and school boards also address the requirements in Section 163.3180(13)(g), F.S.regarding the implementation of school concurrency; and WHEREAS, Section 163.31777, F.S., wassubsequentlyamended in 2011 by the Community Planning Act, whichrescinded the requirement for local governments to implement school concurrency; and WHEREAS,recognizing the extensive coordination in place, and based on declining student enrollment,at their meeting on September 7, 2011the PinellasSchools Collaborative, , recommendedthatthe County and Municipalities(“Local Governments”)rescind school concurrency; and WHEREAS, the County, Municipalities and School Board recognize the benefits ofongoing intergovernmental coordination; and WHEREAS, the Agreement acknowledges the SchoolBoard’s constitutional and statutory obligations to provide a uniform system of free public schools on a countywide basis, and the land use authority of local governments, including their authority to approve or deny comprehensive plan amendments and development orders. NOW THEREFORE, it is mutually agreed between the School Board, the County and the Municipalities that the definitions and procedures hereinafter set forth will be utilized and followed in coordinating land use and public school facilities planning,as required bySection163.31777, F.S.: Item # 15 1 Attachment number 1 \nPage 2 of 7 1.Definitions. The following terms used in thisAgreement are defined as follows: Educational Plant Survey or the Five-Year Plant Survey–means the systematic study of educational and ancillary plants of the School Board conducted at least every five years to evaluate existing facilities and plan for future facilities to meet proposed program needs. (see Section 1013.35, F.S.) Fall Student Enrollment Count –means annual student head count that is conducted by the Pinellas CountySchool District in October. Five-Year Facilities WorkProgram or the Five-Year Work Program –means the document created by the School Districtto assist it as it plans, proposes, and prioritizes its current and five-year capital outlay needs. (see Section1013.35, F.S.) FISH (Florida Inventory of School Houses)–means the inventorynumbering system used by the Florida Department of Education for parcels, buildings, and rooms inpublic educational facilities. FISH School Capacity –means the number of students that may be housed in a facility at any given time based on State Requirements of Educational Facilities 1999 (SREF). Local Government or Local Governments –means the County and all the Municipalities. Remodeling –as defined in the Florida Building Code, Chapter 4, Section 423.5., meansthe changing of existing facilities by rearrangement of space and/or change of use. Renovations –as defined in the Florida Building Code, Chapter 4, Section 423.5.,meansthe rejuvenating or upgrading of existing facilities by installation or replacement of materials and equipment. The use and occupancy of the spaces remain the same. Pinellas County School Board –means the seven member elected board that is responsible for the control, operation, organization, management and administration of schools in Pinellas County. Three members shall be elected at-large by the qualified voters of the entire school district. Four members shall be elected from single-member districts by the voters who reside in the single-member district. School Planning Area –means the boundaries that thePinellas CountySchool District establishes to recognize a geographical area for capacity reporting purposes. References to a Party, Parties, Local Government or named Parties shall be interpreted to be a reference to that Party’s governing board or its staff administering this Agreement, whichever the context requires. 2.Student Enrollment and Population Projections .In fulfillment of their respective planning duties, the Parties agree to coordinate and base their plans upon consistent projections of the amount, type, and distribution of population growth and student enrollment. The Metropolitan Planning Organization's Technical Coordinating Committee (TCC) will utilizeestablished procedures to develop population growth projections for each Traffic Analysis Zone (TAZ) in the County, which will be provided to the Parties.The School Districtwill use this data along with student enrollment, birth rates, Florida Department of Education projections, and other Item # 15 2 Attachment number 1 \nPage 3 of 7 relevant data to project student enrollment. The preliminary student enrollment projections,and how they are developed,will be provided to the TCC and all Local Governments for review and commentsat least thirty days prior to the establishment of final enrollment projections.Final enrollment projections will be provided to all Local Governmentswithin ten days of being established. See Section 163.31777(2)(a),F.S. 3.Coordinating and Sharing of Information. (a) The School Board will notify all Local Governments of all proposed school facility changes, such as new construction, remodeling, renovations, closures or change in type of school, as setforth herein.The School Board will notify each Local Government of the initiation of the Five-Year Plant Survey and of the initiation of the annual update of the Five-Year Facilities Work Program and request comments and recommendations for consideration in the development of the survey and work programat least thirty days prior to submittal to the School Board for approval.Each Local Government may provide comments and recommendations to assist in developing the final recommendations to be submitted to the School Board for approval. Each Local Government will be provided with a copy of the recommendations concerning the survey and work program at the time they are provided to the School Board. Each Local Government will be notified of the date and time of the meeting at which the School Board will take action to approve the survey and work program. The School Board will adopt the annual update to the Five-Year Work Program no later than October 1 of each year, and copies of the approved Five-Year Plant Survey and the Five-Year Work Program will be provided to each Local Government within ten days of approval.See Sections163.31777(2)(b) and (f), F.S. (b) Each Local Government will inform the SchoolDistrictin advance of the final approval of land use plan amendments or rezoningsthat change residential densities, and major infrastructure projects that may impact public schools with sufficient time for School District review and comment. Such notification, where appropriate,and if known,should include the proposed site plan that indicates the location, size, the number and types of units (number of bedrooms), price range of the units, any deed restrictions that may impact student population, the build-out timeframe,and other information as may be appropriate. Comments provided by the School Districtwill identify how the School District will meet the anticipated public school demand associated with proposed approval or changes based on the Five-Year Facilities Work Program. See Section 163.31777(2)(b), F.S. 4.School Site Selection, Significant Renovations, and Potential School Closures. Participation by each affected Local Government with the School Board in the process of evaluating potential school closures, significant renovations to existing schools, and school site selection before land acquisition shall be in accordance with the existing Interlocal Agreements for PublicEducational Facilities Siting that were entered into between the School Board, the County, and theMunicipalities in 1996. Inaddition to the criteria included in these interlocal agreements, the School Boardshall consider schoolsite locations that encouragepublic schools in proximityto urban residential areas, and opportunities to collocate public schools with other public facilities such as parks, libraries, and community centers.The Parties shall amend theseagreementsas necessary to address proposed school closuresand significant renovations to existing schools.See Section 163.31777(2)(c),F.S. 5.Supporting Infrastructure. In addition to the notification required in paragraph 3(a) above, the School Districtwill notify each Local Government of the need for on-site or off-site improvements to support new, proposed expansion, or redevelopment of existing schools Item # 15 3 Attachment number 1 \nPage 4 of 7 within the jurisdiction of that Local Government. Thereafter, representatives of the School Districtand the affected LocalGovernment will meet and determine the responsibility for making such improvements and identify other agencies that should be involved. The Parties will then meet with the other agencies to coordinate the completion of the on-site and off-site improvements.See Sections163.31777(2)(d)and 1013.36(1),F.S. 6.School Capacity. In conjunction with the Fall Student Enrollment Count,the School District will annually notify each Local Government of the FISH SchoolCapacitiesof the schools within its jurisdictionand also by School Planning Area.The annual notification will indicate how many student seats are allocated to permanent capacity and how many are allocated to relocatable classrooms. See Section 163.31777(2)(e),F.S. 7.Collocation and Shared Use of Facilities. The collocation and shared use of facilities are important to the Parties.The Partieswill look for opportunities to collocate or share the use of each Parties’facilities.Opportunities for collocation and shared usemay includelibraries, parks, recreational facilities, community centers, auditoriums, learning centers, museums, performing arts centers, stadiums, healthcare and social services, schools, and other uses and facilities such as emergency shelters and facilities, etc., asmay be determined appropriate. An agreement will be developed for each instance of collocation and shared use to address legal liability, operating and maintenance costs, scheduling of use, and facility supervision or any other issues that may arise from collocation or shareduse. See Section 163.31777(2)(g), F.S. 8.Pinellas Schools Collaborative .TheParties hereby create the Pinellas Schools Collaborative (the ‘Collaborative’).The Collaborative shall oversee the implementation of this Agreement and may establish bylaws for its operation which are not inconsistent with this Agreement.The composition of the Collaborative shall consist of two appointed School Board members and one elected representative fromeach of the other Partiestothis Agreement. Each member shall be appointed by their respective governing body and shall serve for a term of two years. Any vacancy in the membership of the Collaborative shall be filled for the unexpired term in the same manner as the initial appointment. An alternate elected representative may be designated by each respective governing body who may act as a member of the Collaborative when the appointed member is absent. Each Party will notify the Pinellas County Planning Department of their alternate appointee(s) to the Collaborative. 9.Conflict Resolution .If any Parties to this Agreement fail to resolve any conflicts related to issues covered in this Agreement, such dispute may be resolved in accordance with the governmental conflict resolution procedures specified in Chapters 164 and 186, Florida Statutes.See Section163.31777(2)(h),F.S. 10.Oversight Process and Public Participation. The Collaborative and a staff representative from each of the Parties will meet to consider the implementation of this Agreement and propose amendments if deemed necessary. The County planning director or his or her designee, will schedule, coordinate and facilitate the meeting. The public will be provided an opportunity to provide input at the meeting. Each of the Parties will be provided with a copy of any proposed amendments. If all Parties agree to the proposed amendment, a written amendment to this Interlocal Agreement shallbe executed. See Section 163.31777(2)(i),F.S. 11.School Board Participation in Local Planning Agency. Each Local Government will include theSchool Board staff representativeappointed by the School Board as a member of the Local Item # 15 4 Attachment number 1 \nPage 5 of 7 Planning Agency as a nonvoting member,and will notify the School Board staff representative of the time, place, and agenda of all meetings of the Local Planning Agency. The School Board staff representativecan participatein anydeliberations regarding comprehensive plan amendments and rezonings that would, if approved, increase residential density.See Section 163.3174(1), F.S. 12.Term of Agreement .This Agreement shall become effective as stated in paragraph 14 below and shall remain in full force and effect for five years from that date. This Agreement shall be automatically renewed for successive five year periods unless any Party notifies the other Parties, at least six months in advance, of its intent not to renew the Party’s participation, in which case the Agreement shall terminate as to that Party only. At any time any Party is not statutorily required to be a Party to this Agreement, that Party may terminate their participation in the Agreement by providing sixtydays notice thereof to all Parties. After termination, the terminatingParty shall no longer be subject to any terms or conditions of the Agreement, but shall continue to be required to comply with all applicable laws. 13.Reservation of Right .Each Party hereto reserves any and all rights and remedies (at law and equity) not expressly waived by this Agreement, including but not limited to the right to challenge any determination or decision of the Collaborative, School Board, Stateor theLocal Governments. 14. As requiredby Section 163.01(11), F.S., this Agreement shall be filed with the Clerk of the Circuit Court of Pinellas County, Florida, after the execution by the Parties, and shall become effective upon the date of filing. 15. Upon filing of this Agreement with the Clerk of the Circuit Court of Pinellas County, Florida, the Public Schools Interlocal Agreement entered intoamong the County, the Municipalities and the School Board dated April 24, 2007, isherebyterminated. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the dates indicated. Item # 15 5 Attachment number 1 \nPage 6 of 7 PASSED AND ADOPTED this _______ day of _____________, 2012. __________________________ George N. Cretekos Mayor Approved as to form: Attest: ____________________________________________________ Leslie K. Dougall-Sides Rosemarie Call Assistant City Attorney City Clerk Item # 15 Attachment number 1 \nPage 7 of 7 PASSED AND ADOPTED this _______ day of _____________, 2012. __________________________ George N. Cretekos Mayor Approved as to form: Attest: ____________________________________________________ Leslie K. Dougall-Sides Rosemarie Call Assistant City Attorney City Clerk Item # 15 Attachment number 2 \nPage 1 of 12 Item # 15 Attachment number 2 \nPage 2 of 12 Item # 15 Attachment number 2 \nPage 3 of 12 Item # 15 Attachment number 2 \nPage 4 of 12 Item # 15 Attachment number 2 \nPage 5 of 12 Item # 15 Attachment number 2 \nPage 6 of 12 Item # 15 Attachment number 2 \nPage 7 of 12 Item # 15 Attachment number 2 \nPage 8 of 12 Item # 15 Attachment number 2 \nPage 9 of 12 Item # 15 Attachment number 2 \nPage 10 of 12 Item # 15 Attachment number 2 \nPage 11 of 12 Item # 15 Attachment number 2 \nPage 12 of 12 Item # 15 Meeting Date: 6/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Appoint Paul J. Kelley to the Marine Advisory Board to fill the remainder of the unexpired term until March 31, 2013. (consent) SUMMARY: APPOINTMENT WORKSHEET BOARD: Marine Advisory Board TERM: 4 years APPOINTED BY: City Council FINANCIAL DISCLOSURE: Not Required RESIDENCY REQUIREMENT: City of Clearwater SPECIAL QUALIFICATIONS: None MEMBERS: 7 CHAIRPERSON: Tim Trager MEETING DATES: 2nd Wed., 8 am (Quarterly) PLACE: Chambers APPTS. NEEDED: 1 THE FOLLOWING ADVISORY BOARD MEMBER HAS RESIGNED AND NOW REQUIRES REPLACEMENT BY A NEW APPOINTEE: 1. David J. Napoli 2644 Barksdale Ct., 33761 Retired Original Appointment 3/19/09 (was serving 1st term until 3/31/13) THE FOLLOWING NAME IS BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE VACANCY: 1. Paul J. Kelley 667 Bay Esplanade, 33767 Business Owner, Self Employed (Mr. Kelley served 2 full terms on this board in the past) (No other applications on file) Zip codes of current members on board: 1 at 33755 2 at 33761 2 at 33765 1 at 33767 Review Approval: Cover Memo Item # 16 Attachment number 1 \nPage 1 of 2 Item # 16 Attachment number 1 \nPage 2 of 2 Item # 16 Meeting Date: 6/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Appoint Michael Potts to the Neighborhood and Affordable Housing Advisory Board (NAHAB) as the Residential Home Building Industry representative with term to expire June 30, 2016. (consent) SUMMARY: APPOINTMENT WORKSHEET BOARD: Neighborhood and Affordable Housing Advisory Board (NAHAB) TERM: 4 years APPOINTED BY: City Council FINANCIAL DISCLOSURE: Not Required RESIDENCY REQUIREMENT: N/A (See Special Qualifications) MEMBERS: 7 CHAIRPERSON: Peggy Cutkomp nd MEETING DATE: 2 Tues. most months PLACE: Chambers APPTS. NEEDED: 1 STAFF LIAISON: Michael Holmes SPECIAL QUALIFICATIONS: Board to have 1 member in each: Real Estate Professional in Connection with Affordable Housing; Clearwater Resident; Residential Home Building Industry; Advocate for Low Income Housing; Not For-Profit Provider of Affordable Housing; Banking/Mortgage Industry; Employers Representative. THE FOLLOWING ADVISORY BOARD MEMBERS TERM EXPIRED AND NOW REQUIRES REPLACEMENT BY A NEW APPOINTEE: 1. Donald F. Brackett 1423 S. Hercules Ave., 33764 Original appointment 4/3/2003 (1st term expired 5/31/10 Did not wish to be considered for reappointment) Residential Home Bldg. Industry ** Pending nominees for this category since 2010 THE NAME BELOW IS BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE VACANCY IN THE RESIDENTIAL HOME BLDG. INDUSTRY CATEGORY: 1. Michael Potts 1155 Jackson Rd., 33755 General Contractor and Property Inspector Zip codes of current members: 1 33710 1 33755 1 33759 1 33765 1 33767 Current Categories: 1 Advocate for Low Income Housing 1 Banking/Mortgage Industry 1 Clearwater Resident 0 Employer's Rep. - (Pending nominees for this category) 1 Not For-Profit Provider of Affordable Housing 1 Real Estate Professional in Connection with Affordable Housing Cover Memo Item # 17 Review Approval: Attachment number 1 \nPage 1 of 2 Item # 17 Attachment number 1 \nPage 2 of 2 Item # 17 Meeting Date: 6/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Appoint Councilmember Bill Jonson as FLC Voting Delegate. (consent) SUMMARY: Review Approval: Cover Memo Item # 18 Meeting Date: 6/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Amend the Citys fiscal year 2011/12 Operating and Capital Improvement Budgets at midyear and pass Ordinances 8341-12 and 8342-12 on first reading. SUMMARY: The fiscal year 2011/12 Operating and Capital Improvement Budgets were adopted in September 2011 by Ordinances 8285-11 and 8286-11. Section 2.521 of the Citys Code of Ordinances requires the City Manager to prepare a quarterly report detailing income, expenditure estimates, collections, the explanation of significant variances, as well as the financial status of all capital improvement projects. Review Approval: Cover Memo Item # 19 Attachment number 1 \nPage 1 of 3 Mid Year Budget Review Fiscal 2011-12 City Manager's Transmittal Memorandum TO: Mayor and City Council FROM: Bill Horne, City Manager COPIES: Jill Silverboard, Assistant City Manager Rod Irwin, Assistant City Manager Department Directors SUBJECT: Mid Year Budget Review - Amended City Manager's Annual Budget Report DATE: June 5, 2012 Attached is the Mid Year Budget Review in accordance with the City Code of Ordinances. The report is based on six months of activity (October, 2011 through March, 2012) in this fiscal year. The report comments on major variances, as well as documents all proposed amendments. Significant Fund amendments are outlined below: General Fund General Fund revenues and expenditure amendments reflect a net increase of $1,524,003. The major reason for the overall General Fund expenditure increase is the appropriation of General Fund retained earnings of $1,251,220 at mid year which includes the following: $838,000 for the RNC Police Overtime project; $246,000 for the RNC Fire project, both of which were previously approved by Council. Other expenditure increases include an appropriation of $167,220 of General Fund retained earnings for the retirement payouts of employees in the City Council, Finance, Human Resources and Police departments; increases totaling $175,000 in the Fire department for expenses related to a union grievance and retirement payouts which are offset by increases to Fire Protection, EMS, and Fire Inspection Revenues; an increase of $80,000 in Inventory Purchases for Resale in the Pier 60 program which are offset by better than anticipated Pier 60 revenues; and a transfer of $110,000 to fund the Restrooms on Clearwater Beach project offset by salary savings in the Parks and Recreation Department. In addition, enhanced revenues are recognized at mid year reflecting the return of $25,636.76 in General Fund revenues from the closure of the Carpenter Complex Clubhouse capital project; and $3,967.50 from the program project. With the increase in revenues outlined here, the net transfer from retained earnings is approximately $1,221,616 at mid year. General Fund Reserves Genera must be maintained as a reserve to guard against future emergencies. estimated General With the closing of the year-end 2011 books, and the allocation of reserves noted above, Fund reserves at mid year are approximately $21.2 million, or 19.4 Fund budget, exceeding our reserve policy by $11.9 million. Item # 19 Attachment number 1 \nPage 2 of 3 Mid Year Budget Review Fiscal 2011-12 City Manager's Transmittal Significant amendments to other City Operating Funds are noted as follows. Gas Fund Mid year budget amendments to Gas Fund expenditures reflect a net increase of $194,480. This increase is primarily the result of retirement payouts for five employees and an increase to Inventory for Resale. Increases to Gas Fund revenues offset this expenditure increase. Solid Waste Fund Budget amendments to the Solid Waste Fund expenditures reflect a net decrease of $222,300 which is primarily the result of reductions in dump fees due to lower than expected tonnages. Recycling Fund Budget amendments to the Recycling Fund expenditures reflect a net decrease of $40,000. Amendments include decreases due to salary savings and decreases in Inventory Purchases for Resale. Marine Fund Mid year budget amendments to the Marine Fund reflect a net decrease of $94,290 primarily related to a reduction of $80,000 in Cost of Goods Sold due to lower than expected fuel sales. Airpark Fund Mid year expenditure amendments in the Airpark fund reflect an increase of $8,000. This increase is due to unexpected expenditures in contractual services for coyote removal and pest control, and increases to electrical and utility charges. Anticipated revenues in the Airpark fund are more than enough to cover the cost of these increases. Parking Fund Mid year budget amendments to the Parking Fund reflect an increase of $90,000 which represents an allocation of Parking Fund reserves to establish and fund the Mandalay Pier Demolition project as approved by Council on April 19, 2012. Harborview Fund Mid year budget amendments to Harborview Fund expenditures reflect a net decrease of $23,800. This reduction is primarily the result of lower than expected real estate taxes. Harborview fund revenues are increased at mid year to reflect revenues received to date from Pickles Plus and Clearwater Marine Aquarium which eliminates the use of Harborview Fund reserves in fiscal year 2012. Administrative Services Fund Mid year budget amendments to the Administrative Services Fund reflect an increase of $105,000 which represents an allocation of Administrative Services Fund reserves to establish and fund the Citywide Camera System project as approved by Council on May 3, 2012. Central Insurance Fund Mid year budget amendments to the Central Insurance Fund reflect a net increase of $1,389,525.44. Amendments include an allocation of Central Insurance Fund reserves to fund the retirement payout of a long term employee; and a transfer of $1,365,305.44 to establish and fund the RNC Police Radio Replacements project as approved by Council on April 5, 2012. This transfer is offset by the return of funds from special program project 181-99927, Emergency Operations. Item # 19 Attachment number 1 \nPage 3 of 3 Mid Year Budget Review Fiscal 2011-12 City Manager's Transmittal Capital Improvement Fund Mid year amendments to the Capital Improvement Fund reflect an increase of $2,709,176. This increase is a result of the following amendments: an allocation from Central Insurance Fund reserves of $1,365,305 to project 315-94240, RNC Police Radio Replacements; recognition of $600,000 in grant funds from SWFWMD for project 315-96181, Jeffords Street Channel; recognition of $375,000 from the Community Development Block Grant and a $25,000 grant from Clearwater for Youth for project 315- 93629, North Greenwood Athletic Fields; recognition of $200,000 in grant funds from Florida Department of Environmental Protection for project 315-93272, Bicycle Paths and Bridges; a transfer of $150,000 of Sales Tax Infrastructure revenue to project 315-93630, Sid Lickton Complex Renovations; an allocation of $105,000 from Administrative Services Fund reserves to project 315-94873, Citywide Camera System; and an allocation of $90,000 from Parking Fund reserves to project $315-92651, Mandalay Pier Demolition. All major project budget increases listed above have been previously approved by Council and are also summarized on page 20. Project activity not previously approved by the Council, includes: an increase of $110,000 in General Fund revenue to project 315-93273, Restrooms on Clearwater Beach representing salary savings in the Parks and Recreation Department; a budget decrease of $275,000 of Lease Purchase revenue in project 316-91229, Replace and Upgrade Airpacks; and the closure of completed project 315-93606, Carpenter Complex Clubhouse project decreasing General Fund revenue by $25,636.76 and returning these funds to the General Fund. Special Program Fund The Special Program Fund reflects a net budget increase of $78,637 at mid year. Amendments including an allocation of General Fund reserves for $838,000 to fund the RNC Police Overtime project; an allocation of General Fund reserves for $246,000 to fund the RNC Fire project; and a reduction of $1,365,305.44 in Central Insurance Fund revenues from the Emergency Operations project returning these funds back to the Central Insurance fund were all approved by Council on April 5, 2012. Other significant amendments reflect the recognition of over $43,000 in grant proceeds supporting programs for the Federal Forfeiture Sharing and the Health Prevention Program; over $461,000 for the special events and sponsorships programs in the last three months, over $86,000 in fines and court proceeds to support public safety programs and over $142,000 in revenues for police outside duty contractual services. Item # 19 Attachment number 2 \nPage 1 of 1 CITY OF CLEARWATER MID YEAR SUMMARY 2011/12 FY 11/12First AdoptedQuarterMid YearMid YearMid YearAmended DescriptionBudgetAmendedProjectedActualVariance%AdjustmentBudget General Fund: Revenues 109,111,070 113,388,583 65,860,364 65,707,327 (153,037) 0% 1,524,003 114,912,586 Expenditures 109,111,070 113,388,583 66,569,274 64,465,944 2,103,3303% 1,524,003 114,912,586 Utility Funds: Water & Sewer Fund Revenues 67,769,990 67,920,290 31,149,162 30,958,253 (190,909) -1% - 67,920,290 Expenditures 67,769,990 67,920,290 41,490,813 39,800,118 1,690,6954% - 67,920,290 Stormwater Fund Revenues 16,024,180 16,065,790 7,971,808 8,044,657 72,8491% - 16,065,790 Expenditures 15,778,720 15,820,330 10,955,126 10,573,985 381,1413% - 15,820,330 Gas Fund Revenues 35,880,010 38,220,147 19,831,882 20,089,712 257,8301% 275,000 38,495,147 Expenditures 33,831,830 35,735,737 21,460,204 19,171,575 2,288,62911% 194,480 35,930,217 Solid Waste Fund Revenues 19,250,350 19,343,610 9,653,976 10,034,814 380,8384% 512,200 19,855,810 Expenditures 17,748,050 17,708,720 9,523,033 9,274,395 248,6383% (222,300) 17,486,420 Recycling Fund Revenues 2,868,000 2,926,971 1,487,141 1,427,889 (59,252) -4% (40,000) 2,886,971 Expenditures 2,820,990 2,861,620 1,544,995 1,442,814 102,1817% (40,000) 2,821,620 Enterprise Funds: Marine Fund Revenues 4,693,980 4,708,170 1,975,286 1,821,786 (153,500) -8% (80,000) 4,628,170 Expenditures 4,666,240 4,680,430 2,093,612 1,997,742 95,8705% (94,290) 4,586,140 Airpark Fund Revenues 239,000 415,220 119,802 103,506 (16,296) -14% - 415,220 Expenditures 165,730 341,950 266,451 273,248 (6,797)-3% 8,000 349,950 Clearwater Harbor Marina Fund Revenues 409,200 411,780 225,500 278,262 52,76223% - 411,780 Expenditures 366,810 369,390 205,997 177,056 28,94114% - 369,390 Parking Fund Revenues 4,594,400 4,629,893 2,078,100 2,197,211 119,1116% 90,000 4,719,893 Expenditures 4,261,720 4,297,213 2,469,823 2,383,123 86,7004% 90,000 4,387,213 Harborview Center Revenues 61,390 61,390 7,300 70,845 63,545870% 35,190 96,580 Expenditures 61,390 61,390 47,692 17,873 29,81963% (23,800) 37,590 Internal Service Funds: General Services Fund Revenues 4,407,330 4,441,920 2,202,996 2,193,501 (9,495)0% - 4,441,920 Expenditures 4,407,330 4,441,920 2,418,901 2,299,317 119,5845% - 4,441,920 Administrative Services Revenues 8,838,250 8,904,620 4,416,926 4,340,296 (76,630) -2% 105,000 9,009,620 Expenditures 8,652,090 8,718,460 4,849,750 4,495,464 354,2867% 105,000 8,823,460 Garage Fund Revenues 12,235,440 12,271,270 6,116,318 6,327,285 210,9673% - 12,271,270 Expenditures 12,235,440 12,271,270 6,422,408 6,339,751 82,6571% - 12,271,270 Central Insurance Fund Revenues 19,116,920 19,178,386 9,363,504 8,365,850 (997,654) -11% 1,389,525 20,567,911 Expenditures 19,116,920 19,178,386 9,666,079 8,674,164 991,91510% 1,389,525 20,567,911 Item # 19 Attachment number 3 \nPage 1 of 2 MID YEAR REVIEW AMENDED CITY MANAGER'S FISCAL YEAR 2011-12 REPORT PAGE # General Fund Operating Budget ................................................................................................................... 3 Utility Funds Operating Budget ..................................................................................................................... 9 Other Enterprise Funds Operating Budgets .............................................................................................. 13 Internal Service Funds Operating Budgets ................................................................................................. 17 Capital Improvement Program Budget ....................................................................................................... 20 Special Program Fund Budget .................................................................................................................... 31 Special Development Funds ....................................................................................................................... 38 Administrative Change Orders .................................................................................................................... 41 Ordinances .................................................................................................................................................. 42 Mid Year budgets were projected in the following manner: All department expenditure budgets have been established on a month-to-month basis so that projects identified in the report are not simply time percentages applied to annual budgets but rather department director's judgment of month-to-month expenditures. This technique was also used for revenue projections. The actual and projected data contained in this review represents six months, October 1, 2011 through March 31, 2012. The adjustments, however, represent all data available at the time of the report, including action taken by the City Council after March 31, 2012. Definitions associated with the operating funds information is presented as follows: Definitions: Original Budget The budget as adopted by the City Council on September 29, 2011. Mid Year Projections Monthly budgets submitted by departments are based on prior year experience and unique circumstances. Mid Year Actual Self-explanatory. Variance Difference between Mid Year projected and Mid Year actual. Variance % % of variance to Mid Year projection. Adjustments Adjustments that have been approved by the City Council, made at the Mid Year review. Amended Budget Adding the Original Budget and Adjustments. Amended Budget % Percentage change of amended budget to original budget. Item # 19 1 Attachment number 3 \nPage 2 of 2 Capital Improvement Projects The amended 2011/12 Capital Improvement Projects budget report is submitted for the City Council review. This review provides the opportunity to analyze the status of all active projects and present formal amendments to the project budget. The Capital Improvement and Special Program funds information is presented as follows: Definitions: Budget The budget as of October 1, 2011, which includes budgets from prior years, which have not been completed. Amendment Amendments which have been approved by the City Council, made at the Manager's discretion, and/or adjustments proposed as a result of the Mid Year review. Revised Budget Adding columns one and two. Expenditure Self-explanatory. Encumbrance Outstanding contract or purchase order commitment. Available Balance Difference between revised budget and expenditure plus encumbrance. Status C - project is completed Amend Ref Reference number for description of amendment. Item # 19 2 Attachment number 4 \nPage 1 of 3 City of Clearwater General Fund Revenues Mid Year Amendments FY 2011/12 Increase/ (Decrease) Description Atmidyear,propertytaxrevenueexhibitsa4%positive variance.AsoftheendofMayapproximately97%of budgetedrevenueshavebeencollected.Atthesametimein 2010/11,96%oftheyear'stotalrevenueshadbeencollected. Property TaxesNo amendment is proposed at this time. Atmidyear,franchisefeerevenuesare19%lessthan projectedfortheyearandapproximately7%lowerthanthe sameperiodoffiscalyear2010/11.Noamendmentis proposeduntilfurthermonthsofrevenueareavailablefor Franchise Feesreview. Midyearutilitytaxrevenuesreflecta7%negativevariance. Thisisprimarilyrelatedtoelectricutilitytaxcollectionswhich throughtheendofMayare9%lessthanexpectedforthe year.Noamendmentisproposeduntilfurthermonthsof Utility Taxrevenue are available for review. Atmidyear,licenseandpermitrevenuesexhibita23% negativevariance.Thisisprimarilyrelatedtotimingof collectionofBusinessTaxLicenserevenuewhich,forthefirst eightmonthsofthisyear,isapproximately35%lessthanthe sameperiodinfiscalyear2010/11.Noamendmentis proposeduntilfurthermonthsofrevenueareavailablefor Licenses & Permitsreview. Intergovernmental Atmidyear,salestaxrevenuereflectsa17%negative varianceprimarilyrelatedtothetimingofrevenuecollection. Adjustedfortiming,revenuesareapproximately4%greater thananticipatedforthisyearand4%greaterthanthesame Sales Taxperiod of fiscal year 2010/11. No amendments are proposed. Atmidyear,communicationstaxrevenuesreflecta25% positivevariance.Thisisprimarilyrelatedtoatiming differenceinthepostingofrevenueandaprioryear adjustmentthatwasreceivedfromDOR.Excludingboth timingandtheadjustmentreceived,revenuesare approximately7%lessthanexpectedfortheyearand2% lowerthanthesameperiodoffiscalyear2010/11.No amendmentsareproposeduntiladditionalmonthsofactivity Communications Taxare available for review. Item # 19 3 Attachment number 4 \nPage 2 of 3 City of Clearwater General Fund Revenues Mid Year Amendments FY 2011/12 Increase/ (Decrease) Description Atmidyear,OtherIntergovernmentalrevenuesreflectanet increase of $131,482.63. Amendments include: 1) an increase of$16,482.63inreimbursementssupportingtheJoint TerrorismTaskForce,DrugEnforcementAgencyand informantpaymentswhichoffsetexpenditureincreasesinthe PoliceDepartment;and2)anincreaseof$15,000inFire Protectionrevenueand$100,000inEMSrevenuewhichoffset Other Intergovernmentalexpenditure increases in the Fire Department. 131,483 Atmidyear,amendmentstoChargesforServicerevenues reflectanincreaseof$140,000.Amendmentsinclude:1)an increaseof$60,000toFireInspectionFeeswhichisoffsetby expenditureincreasesintheFireDepartment;and2)an $80,000increaseinPier60revenuesrepresenting$20,000in FishingAdmissions,$20,000inGeneralAdmissions,$20,000 inConcessionSales,and$20,000inConcessionSouvenirs. Theserevenuesareoffsetbyanexpenditureincreaseinthe Charges for ServicePier 60 program. 140,000 Finesandforfeiturerevenuesreflecta125%positive varianceatmidyear.Thisisprimarilyduetothereceiptof codeenforcementfinesfortheFlagScientologybuilding.The Fines & Forfeituresamendment for this receipt will be recognized at third quarter. Revenuefrominterestearningsforthemidyearis approximately44%lessthananticipated.Thiswillbecarefully monitoredforpossibleamendmentoncefurtherdatais Interest Incomeavailable for review. Midyearamendmentstomiscellaneousrevenuesreflectan increaseof$1,300representingdonationrevenuesreceived fromVolunteerFlorida(AmeriCorps)andtheBarsemaFamily Foundation.Thisrevenueisoffsetbyexpenditureincreasesin Miscellaneousthe Police Department. 1,300 Atmidyear,interfundcharges/transferinrevenuereflectthe followingamendments:1)thereturnof$25,636.76inGeneral Fundrevenuesfromcapitalproject315-93606,Carpenter ComplexClubhouse,duetocompletionoftheproject;and2) thereturnof$3,967.50inGeneralFundrevenuesfromclosed Interfund Charges/ specialprogramproject181-99804,CityManagerFlexibility Transfers InFund. 29,604 Item # 19 4 Attachment number 4 \nPage 3 of 3 City of Clearwater General Fund Revenues Mid Year Amendments FY 2011/12 Increase/ (Decrease) Description Midyearamendmentsreflectanetappropriationof $1,221,615.74fromGeneralFundretainedearnings. Transfer (to) from SurplusAmendments represent the following allocations: 1)Anappropriationof$838,000fromretainedearningsto establishandfundspecialprogramproject181-99201,RNC Police Overtime, as approved by Council on April 5, 2012. 838,000 2)Anappropriationof$246,000fromretainedearningsto establishandfundspecialprogramproject181-99203,RNC Fire, as approved by Council on April 5, 2012. 246,000 3)Anappropriationof$167,220fromretainedearningsto providefundingforaretirementpayoutsintheCityCouncil, Finance, Human Resources, and Police Departments. 167,220 4)AreductiontotheuseofGeneralFundreservesby $29,604.26willbringtheGeneralFundinbalanceatmidyear recognizingrevenueincreasesgreaterthanexpenditures. Thisreductionrepresentsthereturnoffundsfromclosed capitalproject315-93606,CarpenterComplexClubhousefor $25,636.76;andthereturnoffundsfromclosedspecial programproject181-99804,CityManagerFlexibilityFundfor $3,967.50. (29,604) Net Transfer (to) from Retained Earnings 1,221,616 Net General Fund Revenue Amendment 1,524,003 Item # 19 5 Attachment number 5 \nPage 1 of 2 City of Clearwater General Fund Expenditures Mid Year Amendments FY 2011/12 Increase/ (Decrease) Description The$12,000budgetincreasereflectsanamendmenttofund theretirementpayoutofalongtermemployee;offsetting City Councilrevenues are reflected from General Fund reserves. 12,000 The$10,000budgetincreasereflectsanamendmenttofund theretirementpayoutofalongtermemployee;offsetting Financerevenues are reflected from General Fund reserves. 10,000 Atmidyear,FireDepartmentamendmentsreflectanincrease of$175,000.Amendmentsinclude:1)anincreaseof$126,550 toSpecialPaytocoverincreasedexpendituresduetothe paymentofauniongrievanceandretirementpayouts;2)an increaseof$46,780toPensionExpensetocovercontributions relatedtoauniongrievanceandretirementpayouts;and3)an increaseof$1,670toFullTimeSalariestocoverincreased expenditureduetoretirementpayouts.Allofthese amendmentsareoffsetbyincreasesrecognizedinGeneral FireFund revenues. 175,000 The$24,220budgetincreasereflectsanamendmenttofund theretirementpayoutofalongtermemployee;offsetting Human Resourcesrevenues are reflected from General Fund reserves. 24,220 Atmidyear,anamendmentincreasingInventoryPurchases forResaleby$80,000isreflectedinthePier60budget.This increaseisoffsetbyrevenueincreasesrecognizingbetterthan Marine & Aviationexpected collections at Pier 60. 80,000 Atmidyear,theParksandRecreationDepartmentreflectsa zeroneteffectamendmentrepresentingsalarysavings reductionstovariouscostcenterswhichtotal$110,000withan equaloffsettingincreaseinInterfundTransferstoprovide Parks & Recreationfunding for project 315-93273, Restrooms on Clearwater Beach. Item # 19 6 Attachment number 5 \nPage 2 of 2 City of Clearwater General Fund Expenditures Mid Year Amendments FY 2011/12 Increase/ (Decrease) Description MidyearamendmentsinthePoliceDepartmentreflectanet increaseof$138,782.63.Amendmentsinclude:1)anincrease toovertimeby$15,572.63whichisoffsetbyrevenue amendmentsrecognizingthereimbursementsreceivedfor overtimefromTheDepartmentoftheTreasury,theFBI,the DEA(USDepartmentofJustice,DrugEnforcementAgency), andthePinellasCountySheriff'sOffice;2)anincreaseof $910.00toOtherServicesorChargeswhichisoffsetby reimbursementrevenuesreceivedfromtheDepartmentof Treasury;3)anincreaseof$1,300toOperatingSupplieswhich isoffsetbydonationrevenuereceivedfromVolunteerFlorida (AmeriCorps)andtheBarsemaFamilyFoundation;and4)an increaseof$121,000tofundtheretirementpayoutsofthree longtermemployeeswithoffsettingrevenuesreflectedfrom PoliceGeneral Fund reserves. 138,783 Non-Departmental ThebudgetamendmentreflectsCityCouncilapproved interfundtransfersof$1,084,000toSpecialProgramprojects, as follows: 1)Atransferof$838,000fromGeneralFundunappropriated retainedearningstoestablishandfundspecialprogramproject 181-99201,RNCPoliceOvertime;asapprovedbytheCouncil on April 5, 2012. 838,000 1)Atransferof$246,000fromGeneralFundunappropriated retainedearningstoestablishandfundspecialprogramproject 181-99203,RNCFire;asapprovedbytheCouncilonApril5, 2012. 246,000 1,084,000 Net General Fund Expenditure Amendment 1,524,003 Item # 19 7 Attachment number 6 \nPage 1 of 1 GENERAL FUND MID YEAR REVIEW For Six Month Period of October 1, 2011- March 31, 2012 2011/122011/12 1 Qtr AmendedMid-YearMid-YearBudgetProposedMY Amended BudgetProjectionActualVariance%AmendmentBudget GENERAL FUND GENERAL FUND REVENUES Property Taxes 35,888,190 31,214,100 32,344,713 1,130,6134% - 35,888,190 Franchise Fees 10,560,000 4,448,750 3,605,653 (843,097)-19% - 10,560,000 Utility Taxes 13,290,250 5,543,030 5,131,401 (411,629)-7% - 13,290,250 Licenses, Permits & Fees 3,650,000 1,480,802 1,139,518 (341,284)-23% - 3,650,000 Intergovernmental Sales Tax 5,350,000 2,229,165 1,853,538 (375,627)-17% - 5,350,000 Communications Services Tax 6,150,000 2,050,000 2,567,186 517,18625% - 6,150,000 Other Intergovernmental 11,173,120 4,903,484 4,939,791 36,3071% 131,483 11,304,603 Charges for Services 3,717,480 1,503,384 1,605,275 101,8917% 140,000 3,857,480 Fines & Forfeitures 594,000 286,589 643,904 357,315125% - 594,000 Interest Income 895,000 479,300 269,591 (209,709)-44% - 895,000 Miscellaneous Revenues 829,590 240,306 392,022 151,71663% 1,300 830,890 Interfund Charges / Transfers In 19,372,526 11,481,454 11,214,735 (266,719)-2% 29,604 19,402,131 OPERATING REVENUES 111,470,156 65,860,364 65,707,327 (153,037)0% 302,387 111,772,543 Transfer (to) from Surplus 1,918,427 - - -~ 1,221,616 3,140,042 TOTAL REVENUES 113,388,583 65,860,364 65,707,327 (153,037)0% 1,524,003 114,912,586 GENERAL FUND EXPENDITURES City Council 261,830 151,371 139,006 12,3658% 12,000 273,830 City Manager's Office 1,201,300 629,309 617,020 12,2892% - 1,201,300 City Attorney's Office 1,527,060 795,605 685,412 110,19314% - 1,527,060 City Auditor's Office 192,610 112,883 110,015 2,8683% - 192,610 Economic Development & Housing 1,307,683 764,144 699,536 64,6088% - 1,307,683 Engineering 7,194,970 3,842,751 3,689,808 152,9434% - 7,194,970 Finance 2,155,530 1,225,615 1,157,168 68,4476% 10,000 2,165,530 Fire 22,067,720 12,916,482 13,049,817 (133,335)-1% 175,000 22,242,720 Human Resources 1,041,050 575,945 561,608 14,3372% 24,220 1,065,270 Library 5,680,890 3,426,752 3,293,638 133,1144% - 5,680,890 Marine & Aviation 554,600 304,186 307,034 (2,848)-1% 80,000 634,600 Non-Departmental 6,579,970 5,614,836 5,479,981 134,8552% 1,084,000 7,663,970 Office of Management & Budget 297,270 174,995 171,253 3,7422% - 297,270 Official Records & Legislative Svcs 1,025,710 557,849 514,210 43,6398% - 1,025,710 Parks & Recreation 19,569,150 11,034,611 10,222,189 812,4227% - 19,569,150 Planning & Development 4,679,380 2,688,728 2,496,925 191,8047% - 4,679,380 Police 35,203,070 20,339,661 19,951,816 387,8452% 138,783 35,341,853 Public Communications 894,440 500,412 466,547 33,8657% - 894,440 Public Services 1,662,520 913,139 852,963 60,1767% - 1,662,520 Allocation to GF Reserve 291,830 - - -~ - 291,830 TOTAL EXPENDITURES 113,388,583 66,569,274 64,465,944 2,103,3303% 1,524,003 114,912,586 Item # 19 8 Attachment number 7 \nPage 1 of 2 City of Clearwater Utility Funds Mid Year Amendments FY 2011/12 Increase/ (Decrease) Description At mid year, anticipated revenues of the Water & Sewer Fund are Water & Sewer Fundequal to anticipated expenditures for fiscal year 2011/12. NoamendmentsareproposedtoWaterandSewerFundrevenuesat mid year. Revenues: NoamendmentsareproposedtoWaterandSewerFundexpenditures at mid year. Expenditures: At mid year, anticipated revenues of the Stormwater Fund exceed Stormwater Fund anticipated expenditures by $245,460 for FY 2011/12. NoamendmentsareproposedtoStormwaterFundrevenuesatmid year. Revenues: NoamendmentsareproposedtoStormwaterFundexpendituresat mid year. Expenditures: At mid year, anticipated revenues of the Gas Fund exceed anticipated Gas Fund expenditures by $2,564,930 for fiscal year 2011/12. MidyearrevenueamendmentsintheGasFundreflectanincreaseof $275,000duetoincreasedinstallationandrecoveryofEnergy Conservation Allowance. Revenues:275,000 Midyearexpenditureamendmentsreflectanetincreaseof$194,480. Amendmentsinclude:increasesinpersonalservicestocover retirementpayoutsoffivelongtermemployeeswhichtotal$101,450; andincreaseof$160,000inInventoryforResale;andvarious increasesanddecreasesinoperatingcodeswhichreflectanet decrease of $66,970. Expenditures:194,480 At mid year, anticipated revenues of the Solid Waste Fund exceed anticipated expenditures by $ 2,369,390 for fiscal year 2011/12. Solid Waste Fund MidyearrevenueamendmentsintheSolidWasteFundreflectanet increaseof$512,200;primarilytheresultofincreasedcollection revenuesreceivedyeartodateandprojectedreceiptsforthefinal months of the year. Revenues:512,200 Midyearexpenditureamendmentsreflectanetdecreaseof $222,300,primarilytheresultofdecreasesinDumpFeesduetolower than expected tonnages. Expenditures:(222,300) Item # 19 9 Attachment number 7 \nPage 2 of 2 City of Clearwater Utility Funds Mid Year Amendments FY 2011/12 Increase/ (Decrease) Description At mid year, anticipated revenues of the Recycling Fund exceed Recycling Fund anticipated expenditures by $65,351 for fiscal year 2011/12. MidyearrevenueamendmentsintheRecyclingFundreflectanet decreaseof$40,000,amendmentsinclude:1)anincreaseof$50,000 inRecyclingFeesacrossallthreeprograms;2)adecreaseof$50,000 intheSaleofRecyclablesduetoadropintherecyclingresalemarket; and3)adecreaseof$40,000inInterestEarningsduetolowerthan anticipated earnings. Revenues:(40,000) Midyearexpenditureamendmentsreflectanetdecreaseof$40,000 intheCommercialRecyclingprogram,amendmentsinclude:1) decreasesof$21,000inpersonalservicesduetofillingpositionsof retiredemployeeswithlowerstartingsalaries;2)a$20,000decrease inInventoryPurchasesforResaleduetoreducedtonnagesavailable forpurchase;and4)anincreaseof$500inbothTravelExpenseand Postal Charges. Expenditures(40,000) Item # 19 10 Attachment number 8 \nPage 1 of 2 UTILITY FUNDS MID YEAR REVIEW For the Six Month Period of October 1, 2011 to March 31, 2012 2011/122011/12 1 Qtr AmendedMid-YearMid-YearBudgetProposedMY Amended BudgetProjectionActualVariance%AmendmentBudget WATER & SEWER FUND Water & Sewer Fund Revenues Operating Revenue 60,823,710 30,411,858 30,135,114 (276,744) -1% - 60,823,710 Non-Operating Revenue 2,181,740 737,304 507,735 (229,569) -31% - 2,181,740 Contributions - - 313,933 313,933~ - - Transfers In - - 1,471 1,471~ - - Use of Fund Equity 4,914,840 - - -~ - 4,914,840 Total Revenues 67,920,290 31,149,162 30,958,253 (190,909) -1% - 67,920,290 Water & Sewer Fund Expenditures Public Utilities Administration 878,550 463,465 434,378 29,0876% - 878,550 Wastewater Collection 9,897,677 7,319,957 7,259,759 60,1981% - 9,897,677 Public Utilities Maintenance 4,517,273 3,024,584 2,852,817 171,7676% - 4,517,273 WPC / Plant Operations 15,511,740 10,242,313 9,333,890 908,4239% - 15,511,740 WPC / Laboratory Operations 1,248,220 664,269 653,257 11,0122% - 1,248,220 WPC / Industrial Pretreatment 834,300 454,326 426,877 27,4496% - 834,300 Water Distribution 9,824,380 6,563,683 6,404,329 159,3542% - 9,824,380 Water Supply 8,824,450 4,474,633 4,366,796 107,8372% - 8,824,450 Reclaimed Water 2,264,550 1,224,007 1,140,751 83,2567% - 2,264,550 Non-Departmental 14,119,150 7,059,576 6,927,264 132,3122% - 14,119,150 Total Expenditures 67,920,290 41,490,813 39,800,118 1,690,6954% - 67,920,290 STORMWATER FUND Stormwater Utility Revenues Operating Revenues 15,691,910 7,845,960 7,894,359 48,3991% - 15,691,910 Non-Operating Revenues 332,270 125,848 150,298 24,45019% - 332,270 Transfers In - - - -~ - - Use of Fund Equity 41,610 - - -~ - 41,610 Total Revenues 16,065,790 7,971,808 8,044,657 72,8491% - 16,065,790 Stormwater Utility Expenditures Stormwater Management 5,088,180 2,616,125 2,402,234 213,8918% - 5,088,180 Stormwater Maintenance 10,732,150 8,339,001 8,171,751 167,2502% - 10,732,150 Total Expenditures 15,820,330 10,955,126 10,573,985 381,1413% - 15,820,330 GAS FUND Gas Fund Revenues Operating Revenues 33,478,070 19,239,444 19,557,023 317,5792% 275,000 33,753,070 Non-Operating Revenues 752,870 366,934 312,979 (53,955) -15% - 752,870 Transfers In - - - -~ - - Capitalized Labor 451,000 225,504 219,710 (5,794) -3% - 451,000 Use of Fund Equity 3,538,207 - - -~ - 3,538,207 Total Revenues 38,220,147 19,831,882 20,089,712 257,8301% 275,000 38,495,147 Gas Fund Expenditures Administration & Supply 25,119,388 14,283,063 11,877,770 2,405,29317% (140,410) 24,978,978 South Area Gas Operations 5,851,794 4,086,699 4,203,584 (116,885) -3% 235,140 6,086,934 North Area Gas Operations 1,801,110 1,240,054 1,103,323 136,73111% (135,560) 1,665,550 Marketing & Sales 2,963,445 1,850,388 1,986,897 (136,509) -7% 235,310 3,198,755 Total Expenditures 35,735,737 21,460,204 19,171,575 2,288,62911% 194,480 35,930,217 Item # 19 11 Attachment number 8 \nPage 2 of 2 UTILITY FUNDS MID YEAR REVIEW For the Six Month Period of October 1, 2011 to March 31, 2012 2011/122011/12 1 Qtr AmendedMid-YearMid-YearBudgetProposedMY Amended BudgetProjectionActualVariance%AmendmentBudget SOLID WASTE FUND Solid Waste Revenues Operating Revenue 18,328,100 9,164,052 9,579,287 415,2355% 520,000 18,848,100 Non-Operating Revenue 693,600 375,600 341,203 (34,397) -9% (7,800) 685,800 Transfers In 228,650 114,324 114,324 -0% - 228,650 Use of Fund Equity 93,260 - - -~ - 93,260 Total Revenues 19,343,610 9,653,976 10,034,814 380,8384% 512,200 19,855,810 Solid Waste Expenditures Collection 14,673,845 7,841,001 7,623,466 217,5353% (246,000) 14,427,845 Transfer 1,361,025 769,684 753,886 15,7982% 18,000 1,379,025 Container Maintenance 769,580 428,258 425,312 2,9461% 2,500 772,080 Administration 904,270 484,090 471,731 12,3593% 3,200 907,470 Total Expenditures 17,708,720 9,523,033 9,274,395 248,6383% (222,300) 17,486,420 RECYCLING FUND Recycling Revenues Operating Revenue 2,786,341 1,419,841 1,389,566 (30,275) -2% - 2,786,341 Non-Operating Revenue 125,000 67,300 38,323 (28,977) -43% (40,000) 85,000 Transfers In - - - -~ - - Use of Fund Equity 15,630 - - -~ - 15,630 Total Revenues 2,926,971 1,487,141 1,427,889 (59,252) -4% (40,000) 2,886,971 Recycling Expenditures Residential 1,064,330 574,754 561,396 13,3582% - 1,064,330 Multi-Family 453,720 242,708 223,594 19,1148% - 453,720 Commercial 1,343,570 727,533 657,824 69,70910% (40,000) 1,303,570 Total Expenditures 2,861,620 1,544,995 1,442,814 102,1817% (40,000) 2,821,620 Item # 19 12 Attachment number 9 \nPage 1 of 2 City of Clearwater Other Enterprise Funds Mid Year Amendments FY 2011/12 Increase/ (Decrease) Description Anticipated revenues of the Marine Fund exceed anticipated Marine Fund expenditures by $43,905 at mid year fiscal year 2011/12. Atmidyear,revenueamendmentsintheMarineFundreflecta decrease of $80,000 in Gas, Oil and Fuel Sales. Revenues:(80,000) Atmidyear,MarineFundexpendituresreflectanetdecreaseof $94,290.Amendmentsinclude:1)anincreaseof$19,710tofundthe retirementpayoutofalongtermemployee;2)adecreaseof$80,000 inCostofGoodsSoldduetolowerthanexpectedfuelsales;3)a decreaseof$20,000inOtherServicesandCharges;4)adecreaseif $5,000inAdvertising;and5)variousotherdecreasesinexpenditure codes totaling $9,000. Expenditures:(94,290) Anticipated revenues of the Clearwater Harbor Marina fund exceed Clearwater Harbor Marina Fundanticipated expenditures by $42,390 at mid year fiscal year 2011/12. ClearwaterHarborMarinaFundrevenuesreflecta23%positive varianceatmidyearprimarilyduetobetterthanprojectedSlipRental Revenues. No amendments are proposed at this time. Revenues: The14%positivevarianceinClearwaterHarborMarinaFund expendituresatmidyearareprimarilytheresultofsalarysavings.No amendments are proposed at this time. Expenditures: Anticipated revenues of the Airpark Fund exceed anticipated Airpark Fund expenditures by $65,270 at mid year fiscal year 2011/12. Airparkrevenuesreflecta14%negativevarianceatmidyear primarilyrelatedtoatimingdifferenceinthepostingofAirparkRental revenues.Adjustedfortiming,Airparkrevenuesareasanticipatedfor thefirstsixmonthsoftheyear.Noamendmentsareproposedto Airpark Fund revenues at mid year. Revenues: MidyearamendmentstotheAirparkFundreflectanetincreaseof $8,000.Amendmentsincludeincreasesof$2,000incontractual servicesforunanticipatedcostsnecessaryforcoyotecontrol,pest controlandsecurityservices;$3,000inelectricalchargesforcosts relatedtotherequiredpumpingnecessaryforthecleaningof groundwater;and$3,000ingas,waterandsolidwastechargesfor costshigherthananticipated.AnticipatedrevenuesintheAirpark Fund are more than enough to cover these cost increases. Expenditures:8,000 Item # 19 13 Attachment number 9 \nPage 2 of 2 City of Clearwater Other Enterprise Funds Mid Year Amendments FY 2011/12 Increase/ (Decrease) Description At mid year, anticipated revenues of the Parking Fund exceed Parking Fund anticipated expenditures by $332,680 for fiscal year 2011/12. MidyearrevenueamendmentsintheParkingFundreflectan appropriationof$90,000fromretainedearningstoprovidefundingfor capitalproject315-92651,MandalayPierDemolition;asapprovedby Council on April 19, 2012. Revenues:90,000 Midyearexpenditureamendmentsreflectatransferof$90,000in ParkingFundretainedearningstoestablishandfundnewcapital project315-92651,MandalayPierDemolition;asapprovedbyCouncil on April 19, 2012. Expenditures:90,000 Anticipated revenues of the Harborview Fund exceed anticipated Harborview Fund expenditures by $58,990 at mid year fiscal year 2011/12. HarborviewFundrevenuesreflectanetincreaseof$35,190atmid year.Amendmentsincludeanincreaseof$18,150inPicklesPlus RentalIncomeand$63,430inClearwaterMarineAquariumRental Incometorecognizerevenuestodate.Duetoincreasedrevenue,an additionalamendmenteliminatestheuseofHarborviewFund reserves by a reduction of $46,390. Revenues:35,190 Midyearexpendituresreflectanetdecreaseof$23,800. Amendmentsincludeincreasesof$2,000inContractualServicesand $6,000inElectricalCharges;offsetbyareductionof$31,800in Taxes due to lower than expected real estate taxes. Expenditures:(23,800) Item # 19 14 Attachment number 10 \nPage 1 of 2 ENTERPRISE FUNDS MID YEAR REVIEW For The Six Month Period of October 1, 2011 - March 31, 2012 2011/122011/12 1 Qtr AmendedMid-YearMid-YearBudgetProposedMY Amended BudgetProjectionActualVariance%AmendmentBudget MARINE FUND MARINE FUND REVENUES Operating Revenues 4,548,000 1,905,994 1,750,069 (155,925)-8% (80,000) 4,468,000 Non-Operating Revenues 145,980 69,292 71,717 2,4253% - 145,980 Transfers In - - - -~ - - Use of Fund Equity 14,190 - - -~ - 14,190 TOTAL REVENUES 4,708,170 1,975,286 1,821,786 (153,500)-8% (80,000) 4,628,170 MARINE FUND EXPENDITURES Marina Operations 4,680,430 2,093,612 1,997,742 95,8705% (94,290) 4,586,140 TOTAL EXPENDITURES 4,680,430 2,093,612 1,997,742 95,8705% (94,290) 4,586,140 CLEARWATER HARBOR MARINA FUND CLEARWATER HARBOR MARINA FUND REVENUES Operating Revenues 324,000 163,196 216,773 53,57733% - 324,000 Non-Operating Revenues 85,200 62,304 61,489 (815)-1% - 85,200 Transfers In - - - -~ - - Use of Fund Equity 2,580 - - -~ - 2,580 TOTAL REVENUES 411,780 225,500 278,262 52,76223% - 411,780 CLEARWATER HARBOR MARINA FUND EXPENDITURES Clearwater Harbor Marina Operations 369,390 205,997 177,056 28,94114% - 369,390 TOTAL EXPENDITURES 369,390 205,997 177,056 28,94114% - 369,390 AIRPARK FUND AIRPARK FUND REVENUES Operating Revenues 231,000 115,500 96,901 (18,599)-16% - 231,000 Non-Operating Revenues 8,000 4,302 6,605 2,30354% - 8,000 Transfers In - - - -~ - - Use of Fund Equity 176,220 - - -~ - 176,220 TOTAL REVENUES 415,220 119,802 103,506 (16,296)-14% - 415,220 AIRPARK FUND EXPENDITURES Airpark Operations 341,950 266,451 273,248 (6,797)-3% 8,000 349,950 TOTAL EXPENDITURES 341,950 266,451 273,248 (6,797)-3% 8,000 349,950 Item # 19 15 Attachment number 10 \nPage 2 of 2 ENTERPRISE FUNDS MID YEAR REVIEW For The Six Month Period of October 1, 2011 - March 31, 2012 2011/122011/12 1 Qtr AmendedMid-YearMid-YearBudgetProposedMY Amended BudgetProjectionActualVariance%AmendmentBudget PARKING FUND PARKING FUND REVENUES Operating Revenues 4,223,400 1,868,000 2,062,309 194,30910% - 4,223,400 Non-Operating Revenues 373,500 210,100 134,902 (75,198)-36% - 373,500 Transfers In - - - -~ - - Use of Fund Equity 32,993 - - -~ 90,000 122,993 TOTAL REVENUES 4,629,893 2,078,100 2,197,211 119,1116% 90,000 4,719,893 PARKING FUND EXPENDITURES Engineering / Parking System 3,185,213 1,876,345 1,840,437 35,9082% 90,000 3,275,213 Engineering / Parking Enforcement 604,370 291,120 266,252 24,8689% - 604,370 Parks & Rec / Beach Guards 507,630 302,358 276,434 25,9249% - 507,630 TOTAL EXPENDITURES 4,297,213 2,469,823 2,383,123 86,7004% 90,000 4,387,213 HARBORVIEW FUND HARBORVIEW CENTER FUND REVENUES Operating Revenues - - 64,278 64,278~ 81,580 81,580 Non-operating Revenues 15,000 7,300 6,567 (733)-10% - 15,000 Transfers In - - - -~ - - Use of Fund Equity 46,390 - - -~ (46,390) - TOTAL REVENUES 61,390 7,300 70,845 63,545870% 35,190 96,580 HARBORVIEW CENTER FUND EXPENDITURES Harborview Center Operations 61,390 47,692 17,873 29,81963% (23,800) 37,590 TOTAL EXPENDITURES 61,390 47,692 17,873 29,81963% (23,800) 37,590 Item # 19 16 Attachment number 11 \nPage 1 of 1 City of Clearwater Internal Service Funds Mid Year Amendments FY 2011/12 Increase/ (Decrease) Description At mid year, anticipated revenues of the General Services Fund equal anticipated expenditures for fiscal year 2011/12. General Services NoamendmentsareproposedtoGeneralServicesFundrevenuesatmid year. Revenues: Midyearexpenditureamendmentsreflectanoffsettingincreaseand decreasebetweentheAdministrationprogramandBuildingand Maintenanceprogramreflectingthetransferofastaffassistanttothe Administration program. Expenditures: At mid year, anticipated revenues of the Administrative Services Fund exceed anticipated expenditures by $186,160 for fiscal year 2011/12. Administrative Services MidyearrevenueamendmentsintheAdministrativeServicesFund reflectanappropriationof$105,000fromretainedearningstoprovide fundingforcapitalproject315-94873,CitywideCameraSystem;as approved by Council on May 3, 2012. Revenues:105,000 Midyearexpenditureamendmentsreflectatransferof$105,000in AdministrativeServicesFundretainedearningstoestablishandfundnew capitalproject315-94873,CitywideCameraSystem;asapprovedby Council on May 3, 2012. Expenditures:105,000 At mid year, anticipated revenues of the Garage Fund equal anticipated expenditures for fiscal year 2011/12. Garage Fund No amendments are proposed to Garage Fund revenues at mid year. Revenues: No amendments are proposed to Garage Fund expenditures at mid year. Expenditures: At mid year, anticipated revenues of the Central Insurance Fund equal anticipated expenditures for fiscal year 2011/12. Central Insurance MidyearrevenueamendmentsintheCentralInsuranceFundreflecta netincreaseof$1,389,525.44.Amendmentsinclude:1)anappropriation of$24,220fromretainedearningstoprovidefundingfortheretirement payoutofalongtermemployee,and2)thereturnofCentralInsurance Fundrevenuesof$1,365,305.44fromspecialprogramproject181-99927, EmergencyOperations.Theserevenueswillbetransferredtocapital project315-94240,RNCPoliceRadioReplacementsasapprovedby Council on April 5, 2012. Revenues:1,389,525 Midyearexpenditureamendmentsreflectanincreaseof$1,389,525.44. Amendmentsinclude:1)anincreaseof$24,220inpersonalservicesto fundtheretirementpayoutofalongtermemployee,offsetbyanallocation ofCentralInsuranceFundreserves;and2)atransferof$1,365,305.44to establishandfundcapitalproject315-94240,RNCPoliceRadio Replacements.Thistransferisoffsetbytherevenueamendment recognizingthereturnoffundingfromspecialprogramproject181-99927, Emergency Operations, as approved by Council on April 5, 2012. Expenditures:1,389,525 Item # 19 17 Attachment number 12 \nPage 1 of 2 INTERNAL SERVICE FUNDS MID YEAR REVIEW For The Six Month Period of October 1, 2011 - March 31, 2012 2011/122011/12 1 Qtr AmendedMid-YearMid-YearBudgetProposedMY Amended BudgetProjectionActualVariance%AmendmentBudget GENERAL SERVICES FUND GENERAL SERVICES FUND REVENUES Billings to Departments 4,350,780 2,175,396 2,181,572 6,1760% - 4,350,780 Non-Operating Revenue 56,550 27,600 11,929 (15,671)-57% - 56,550 Transfers In - - - -~ - - Fund Reserves 34,590 - - -~ - 34,590 TOTAL REVENUES 4,441,920 2,202,996 2,193,501 (9,495)0% - 4,441,920 GENERAL SERVICES FUND EXPENDITURES Administration 454,570 255,523 265,800 (10,277)-4% 28,439 483,009 Building & Maintenance 3,987,350 2,163,378 2,033,517 129,8616% (28,439) 3,958,911 TOTAL EXPENDITURES 4,441,920 2,418,901 2,299,317 119,5845% - 4,441,920 ADMINISTRATIVE SERVICES FUND ADMINISTRATIVE SERVICES REVENUE Operating Revenue 8,658,250 4,329,126 4,273,797 (55,329)-1% - 8,658,250 Non-Operating Revenue 180,000 87,800 66,499 (21,301)-24% - 180,000 Transfers In - - - -~ - - Fund Reserves 66,370 - - -~ 105,000 171,370 TOTAL REVENUES 8,904,620 4,416,926 4,340,296 (76,630)-2% 105,000 9,009,620 ADMINISTRATIVE SERVICES EXPENDITURES Information Technology / Admin 350,550 197,767 187,265 10,5025% - 350,550 Information Tech / Network Svcs 1,889,180 1,017,418 947,671 69,7477% 105,000 1,994,180 Info Tech / Software Applications 2,020,680 1,158,384 1,128,009 30,3753% - 2,020,680 Info Tech / Telecommunications 849,930 432,799 374,305 58,49414% - 849,930 Public Comm / Courier 158,530 79,540 47,467 32,07340% - 158,530 Clearwater Customer Service 3,449,590 1,963,842 1,810,747 153,0958% - 3,449,590 TOTAL EXPENDITURES 8,718,460 4,849,750 4,495,464 354,2867% 105,000 8,823,460 GARAGE FUND GARAGE FUND REVENUES Billings to Departments 11,740,440 5,870,220 5,993,423 123,2032% - 11,740,440 Non-Operating Revenue 495,000 246,098 333,862 87,76436% - 495,000 Transfers In - - - -~ - - Fund Reserves 35,830 - - -~ - 35,830 TOTAL REVENUES 12,271,270 6,116,318 6,327,285 210,9673% - 12,271,270 Garage Fund Expenditures Fleet Maintenance 11,802,310 6,183,329 6,086,666 96,6632% - 11,802,310 Radio Communications 468,960 239,079 253,085 (14,006)-6% - 468,960 TOTAL EXPENDITURES 12,271,270 6,422,408 6,339,751 82,6571% - 12,271,270 Item # 19 18 Attachment number 12 \nPage 2 of 2 INTERNAL SERVICE FUNDS MID YEAR REVIEW For The Six Month Period of October 1, 2011 - March 31, 2012 2011/122011/12 1 Qtr AmendedMid-YearMid-YearBudgetProposedMY Amended BudgetProjectionActualVariance%AmendmentBudget CENTRAL INSURANCE FUND CENTRAL INSURANCE FUND REVENUES Billings to Departments 17,432,090 8,716,056 7,964,890 (751,166)-9% - 17,432,090 Non-Operating Revenue 1,040,000 535,000 292,869 (242,131)-45% - 1,040,000 Transfers In 136,950 112,448 108,091 (4,357)-4% 1,365,305 1,502,255 Fund Reserves 569,346 - - -~ 24,220 593,566 TOTAL REVENUES 19,178,386 9,363,504 8,365,850 (997,654)-11% 1,389,525 20,567,911 CENTRAL INSURANCE FUND EXPENDITURES Finance / Risk Management 401,950 233,897 204,678 29,21912% - 401,950 Human Resources / Employee Benefits 314,200 173,876 131,568 42,30824% 24,220 338,420 Human Resources / Employee Health Clinic 1,511,930 755,964 544,777 211,18728% - 1,511,930 Non-Departmental 16,950,306 8,502,342 7,793,142 709,2008% 1,365,305 18,315,611 TOTAL EXPENDITURES 19,178,386 9,666,079 8,674,164 991,91510% 1,389,525 20,567,911 Item # 19 19 Attachment number 13 \nPage 1 of 1 Clearwater, Florida CAPITAL IMPROVEMENT FUND Mid Year Summary FY 2011/12 The amended 2011/12 Capital Improvement Program budget report is submitted for the City Council's Mid Year budget increase review. The net proposed amendment is a in the amount of $2,709,176. This review provides the opportunity to examine the status of all active projects and present formal amendments to the project budgets. Fiscally significant budget increases encompassed within this review are as follows: The City Council did not previously approve the following Capital Improvement Budget activity: Restrooms on Clearwater Beach To record a budget increase in the amount of $110,000.00 General Fund revenue from salary savings within the Parks and Recreation operating budget. Replace and Upgrade Airpacks To record a budget decrease in the amount of $275,000.00 of Lease Purchase revenue. Upgrades are not required at the present time as department airpacks meet all current standards. Carpenter Complex Clubhouse To record a budget decrease in the amount of $25,636.76 of General Fund and return these funds to the General Fund. This project is complete and will be closed. increases All significant budget that have been previously approved by the City Council are listed below: Project Council Budget Increase Approval RNC Police Radio Replacements 1,365,305 04/05/12 Jeffords Street Channel 600,000 05/03/12 North Greenwood Athletic Fields 395,000 04/05/12 Bicycle Paths - Bridges 200,000 04/05/12 Sid Lickton Complex Renovations 150,000 04/05/12 Citywide Camera System 105,000 05/03/12 Mandalay Pier Demolition 90,000 04/19/12 20 Item # 19 Attachment number 14 \nPage 1 of 4 CAPITAL IMPROVEMENT FUND Mid Year Amendments FY 2011/12 Increase/ AmdmtProject(Decrease)TransferNet Budget #NumberAmountAmountDescriptionAmendment Police Homicide Vehicle - CLOSE PROJECT Torecordabudgetdecreaseintheamountof$5,492.22of InfrastructureSalesTax(PennyforPinellas)revenueandreturn thefundsbacktotheSpecialDevelopmentfundduetothe completionofthisproject.Thisvehiclehasbeenpurchasedand the project will be closed. 1315-91149 (5,492) (5,492) Replace and Upgrade Airpacks Torecordabudgetdecreaseintheamountof$275,000.00of LeasePurchaserevenue.Fundstoleasepurchaseupgrade kitsfordepartmentairpackswerebudgetedinthisproject. However,upgradesarenotrequiredatthepresenttimeas departmentairpacksmeetallcurrentstandards.Theproject budgetcanbereducedandfutureneedswillbebudgetedfor years when new standards, equipment, or kits are available. 2316-91229 (275,000) *(275,000) Mandalay Pier Demolition - NEW PROJECT Toestablishtheprojectandrecordabudgetincreaseinthe amountof$90,000.00ofParkingFundrevenue.Thefundingwill providefortheremovalofaremainingportionofthe deterioratingpierlocatedwestoftheRockawayparkinglot.This was approved by the City Council on April 19, 2012. 3315-92651 90,000 90,000 Brighthouse Field Infrastructure Repair/Improvement Torecordabudgettransferintheamountof$1,022.77of GeneralFundrevenuefromproject315-93613,Clearwater CountryClubRepair&Renovation.Duetothenewleasewith The Clearwater Golf Club, the City will not be responsible for any oftherepairsatthecountryclubthereforetherepairprojectwill be closed. 4315-932051,0231,023 Bicycle Paths - Bridges Torecordabudgetincreaseintheamountof$200,000.00ofa RecreationalTrailsProgramgrantfromtheFloridaDepartment ofEnvironmentalProtectionOfficeofGreenwaysandTrails.The fundingwillprovideforfiftypercentofthecostforthedesignand constructionofa10-footwideand5,262feettrailencirclingLake Belleview.ThiswasapprovedbytheCityCouncilonApril5, 2012. 5315-93272 200,000 *200,000 Restrooms on Clearwater Beach Torecordabudgetincreaseintheamountof$110,000.00of GeneralFundrevenuefromsalarysavingswithintheParksand Recreationoperatingbudget.Thefundingwillprovideforthe additionalfundsrequired,duetopermittingregulations,forthe constructionofthestorageandcustodialportionofthebuilding at Pier 60 park.This project added 833 sf to the building. 6315-93273 110,000 110,000 Carpenter Complex Clubhouse - CLOSE PROJECT Torecordabudgetdecreaseintheamountof$25,636.76of GeneralFundrevenueandreturnthesefundstotheGeneral Fund. This project is complete and will be closed. 7315-93606 (25,637) (25,637) Item # 19 21 * indicates budget amendment only Attachment number 14 \nPage 2 of 4 CAPITAL IMPROVEMENT FUND Mid Year Amendments FY 2011/12 Increase/ AmdmtProject(Decrease)TransferNet Budget #NumberAmountAmountDescriptionAmendment Clearwater Country Club Repair & Renovation - CLOSE PROJECT Torecordabudgettransferintheamountof$1,022.77of GeneralFundrevenuetoproject315-93205,BrighthouseField InfrastructureRepair/Improvements.Duetothenewleasewith The Clearwater Golf Club, the City will not be responsible for any oftherepairsatthecountryclubthereforetherepairprojectwill be closed. 8315-93613(1,023)(1,023) North Greenwood Athletic Fields - NEW PROJECT Toestablishtheprojectandrecordabudgetincreaseinthe amountof$370,000.00offundingfromCommunity DevelopmentBlockGrant.Thefundingwillprovideforthe constructionofonefullsizemultipurposelightedfootball/soccer practicefield.ThiswasapprovedbytheCityCouncilonApril5, 9315-93629 370,000 * 2012. InadditiontotheCDBGfundsof$370,000.00,adonationof $25,000.00hasbeensecuredfromtheClearwaterforYouth 315-93629 25,000 *395,000 Association. Sid Lickton Complex Renovations - NEW PROJECT Toestablishtheprojectandrecordabudgetincreaseinthe amountof$150,000.00ofInfrastructureSalesTax(Pennyfor Pinellas)revenue.Thefundingwillprovideforpreliminarydesign workincludingsiteengineering,architectural,geotechnical, surveyetc.ThisfundingwillreflectaredirectionofPennyfor PinellasrevenuefromtheYouthSportsFieldRenovationproject fromfiscalyear2016/2017.ThiswasapprovedbytheCity Council on April 5, 2012. 10315-93630 150,000 150,000 RNC Police Radio Replacements - NEW PROJECT Toestablishtheprojectandrecordabudgetincreaseinthe amountof$1,365,305.44ofCentralInsuranceFundrevenueas areallocationfromproject181-99927,EmergencyOperations. ThefundingwillpurchasethreehundredP7350portableradios andonehundredthirtyfourM7300mobileradioswith accessories.Theseradioswillbeutilizedforthe2012 RepublicanNationalConvention.ThiswasapprovedbytheCity 11315-94240 1,365,305 1,365,305 Council on April 5, 2012. Citywide Camera System - NEW PROJECT Toestablishtheprojectandrecordabudgetincreaseinthe amountof$105,000.00ofAdministrativeServicesFund revenue.Thefundingwillprovideaportionofthepurchaseand installationofMilestoneVideoManagementandMonitoring Systemandcamerastosupportvariouscityfacilities.Thiswas approved by the City Council on May 3, 2012. 12315-94873 105,000 105,000 Item # 19 22 * indicates budget amendment only Attachment number 14 \nPage 3 of 4 CAPITAL IMPROVEMENT FUND Mid Year Amendments FY 2011/12 Increase/ AmdmtProject(Decrease)TransferNet Budget #NumberAmountAmountDescriptionAmendment Town Lake Torecordabudgettransferintheamountof$417,224.81of StormwaterUtilityrevenuefromproject315-96170,Coastal BasinsProjects.Thefundingwillprovideforthepermitted modificationsincludingtheeliminationofthealumfeedsystem andpondsedimentremoval.ThiswasapprovedbytheCity 13315-96125417,225417,225 Council on May 17, 2012. Stevenson Creek Torecordabudgettransferintheamountof$50,000.00of StormwaterUtilityrevenuetoproject315-96178,Smallwood Circle.Thefundingwillprovidefortheengineeringdesignand permittingservicesforSmallwoodCircleDrainageImprovement Project.Theprojectconsistsofremovalandreplacementof approximately3,000linearfeetofpipe.Thiswasapprovedby the City Council on May 17, 2012. 14315-96169(50,000) Torecordabudgettransferintheamountof$600,000.00of StormwaterUtilityrevenuetoproject315-96181,JeffordsStreet Channel.Theprojectwillstabilizethebanksandchannelbottom ofaportionofStevensonCreek,whichwillprovideprotection fromerosion,andanunobstructedflowareaandprotect structuresadjacenttothebank.ThiswasapprovedbytheCity 15315-96169(600,000)(650,000) Council on May 3, 2012. Coastal Basins Project Torecordabudgettransferintheamountof$417,224.81of StormwaterUtilityrevenuetoproject315-96125,TownLake. Thefundingwillprovideforthepermittedmodificationsincluding theeliminationofthealumfeedsystemandpondsediment removal.ThiswasapprovedbytheCityCouncilonMay17, 16315-96170(417,225)(417,225) 2012. Smallwood Circle Torecordabudgettransferintheamountof$50,000.00of StormwaterUtilityrevenuefromproject315-96169,Stevenson Creek.Thefundingwillprovidefortheengineeringdesignand permittingservicesforSmallwoodCircleDrainageImprovement Project.Theprojectconsistsofremovalandreplacementof approximately3,000linearfeetofpipe.Thiswasapprovedby the City Council on May 17, 2012. 17315-9617850,00050,000 Jeffords Street Channel - NEW PROJECT To establish the project and record a budget increase in the amount of $1,200,000.00 of Other Governmental Revenue from the Southwest Florida Water Management District in the amount of $600,000.00 and a transfer in the amount of $600,000.00 of Stormwater Utility revenue from project 315-96169, Stevenson Creek. The project will stabilize the banks and channel bottom of a portion of Stevenson Creek, which will provide protection from erosion, and an unobstructed flow area and protect structures 18315-96181 600,000 * adjacent to the bank. This was approved by the City Council on 315-96181600,0001,200,000 May 3, 2012. Item # 19 23 * indicates budget amendment only Attachment number 14 \nPage 4 of 4 CAPITAL IMPROVEMENT FUND Mid Year Amendments FY 2011/12 Increase/ AmdmtProject(Decrease)TransferNet Budget #NumberAmountAmountDescriptionAmendment Bio-Solids Torecordabudgettransferintheamountof$4,026.45of2009 Water Sewer Bond proceeds to project 376-96664, WPC R&R. 19376-96611(4,026)(4,026) This will allow for the oldest bond proceeds to be utilized first. Waste Water Treatment Plant Generator Replacements Torecordabudgettransferintheamountof$2,645.23of2009 Water Sewer Bond proceeds to project 376-96664, WPC R&R. 20376-96619(2,645)(2,645) This will allow for the oldest bond proceeds to be utilized first. Water Pollution Control R & R Torecordabudgettransferintheamountof$4,026.45of2009 WaterSewerBondproceedsfromproject376-96611,Bio- Solids.Thiswillallowfortheoldestbondproceedstobe 21376-966644,026 utilized first. Torecordabudgettransferintheamountof$2,645.23of2009 WaterSewerBondproceedsfromproject376-96619,WWTP GeneratorReplacements.Thiswillallowfortheoldestbond 376-966642,645 proceeds to be utilized first. Torecordabudgettransferintheamountof$34,505.86of2009 WaterSewerBondproceedsfromproject376-96665,Sanitary SewerR&R.Thiswillallowfortheoldestbondproceedstobe utilized first. 376-9666434,50641,178 Sanitary Sewer R & R Torecordabudgettransferintheamountof$34,505.86of2009 WaterSewerBondproceedstoproject376-96664,WPCR&R. This will allow for the oldest bond proceeds to be utilized first. 22376-96665(34,506)(34,506) TOTALS 2,709,176 - 2,709,176 Item # 19 24 * indicates budget amendment only Attachment number 15 \nPage 1 of 6 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY MID YEAR: October 1, 2011 to March 31, 2012 Actual Expenditures BudgetAmendedRevisedProjectOpenAvailableAmend Description10/1/11Prev QtrAmdmtsBudgetTo DateEncumbranBalanceStatusRef PUBLIC SAFETY Police Protection 91149Police Homicide Vehicle150,000150,000 (5,492)144,508144,5080C1 Sub-Total150,000150,000 (5,492)144,508 144,508 -0 Fire Protection 91218Fire Engine Replacement1,852,4201,852,4201,852,4201,363,218481,3107,892 113,106 91221EMS Capital Equipment 1,144,5861,144,5861,144,5861,031,480 91229Replace & Upgrade Airpacks1,127,0001,127,000 (275,000)852,000755,7268,65487,6202 3,098 91236Rescue Vehicle779,869779,869779,869619,869156,902 91242Fire Training Facility4,583,8204,583,8204,583,8204,577,3866,074360 46,589 91252Station 48 Renovation/Expansion651,500651,500651,500604,911 91253Main Station (Fire)8,057,5208,057,5208,057,520649,620374,3377,033,563 8,022 91255Exhaust Systems155,480155,480155,480147,458 91256Security Access Systems90,38090,38090,38037,64752,733 20,437 91257AED Program90,55090,55090,55070,113 91258Ladder Truck Equipment150,000150,000150,000132,9746,46210,564 66,296 91259Radio Replacements364,640364,640364,640199,38998,955 91260Thermal Imaging Cameras42,39042,39042,39015,20027,190 338,367 91261Personal Protection Equipment928,140928,140928,140589,773 91263Extrication Tools56,00056,00056,00056,000 55,745 91264Fire Hose Replacement121,050121,050121,05065,305 91265EMS Support Vehicles10,00010,00010,00010,000 Sub-Total20,205,34520,205,345 (275,000)19,930,34510,860,0691,132,6947,937,582 TRANSPORTATION New Street Construction 2,472,871 92146Druid Road Improvements4,042,7744,147,5694,147,5691,601,20973,489 Sub-Total4,042,7744,147,569 -4,147,5691,601,20973,4892,472,871 Major Street Maintenance 4,269,791 92259Traffic Calming14,567,94114,567,94114,567,9419,969,407328,743 92270Gulf to Bay / Highland Improvement1,500,0001,500,0001,500,000249,268461,437789,295 4,394,321 92273Streets and Sidewalks14,655,22214,655,22214,655,2228,522,1081,738,793 92274Bridge Maintenance & Improvements3,315,0403,315,0403,315,040518,7392,796,301 568,001 92275Downtown Streetscape- Phase II3,441,0953,851,1273,851,1272,641,343641,783 Sub-Total37,479,29837,889,330 -37,889,33021,900,8663,170,75612,817,708 Sidewalks and Bike Trail 82,349 92339New Sidewalks550,849616,420616,420468,50065,571 92342Beach Connector Trail1,875,8071,178,7921,178,7921,178,7920C Sub-Total2,426,6561,795,211 -1,795,2111,647,29165,57182,349 Intersections 92551City-Wide Intersection Improvement1,110,8481,110,8481,110,848513,29033,840563,718 23,647 92552Signal Renovation 1,310,6981,310,6981,310,6981,287,051 92553New Signal Installation 1,011,7891,011,7891,011,789803,950207,839 92558Intersection Improvements-II3,291,9103,291,9103,291,9101,469,00018,1001,804,810 Sub-Total6,725,2456,725,245 -6,725,2454,073,29251,9402,600,014 Parking 92630Parking Lot Resurfacing1,461,6031,461,6031,461,603617,969843,634 92632Parking Garage Structure Repair1,693,4321,693,4321,693,432793,217576,054324,161 92636Parking Lot Improvement2,267,3252,267,3252,267,3251,759,588507,737 92649Surf Style Condo-Parking Unit9,400,0009,400,0009,400,000100,0009,300,000 92650Sand Wall Replacement on Clw Bch220,000220,000220,000220,000 92651Manadalay Pier Demolition0090,00090,00090,0003 Sub-Total15,042,36015,042,36090,00015,132,3603,270,775576,05411,285,531 Item # 19 25 Attachment number 15 \nPage 2 of 6 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY MID YEAR: October 1, 2011 to March 31, 2012 Actual Expenditures BudgetAmendedRevisedProjectOpenAvailableAmend Description10/1/11Prev QtrAmdmtsBudgetTo DateEncumbranBalanceStatusRef Miscellaneous Engineering 136,758 92822Miscellaneous Engineering611,975546,404546,404409,646 92839Downtown Intermodal575,000575,000575,000484,07832,45058,472 546,682 92840St. Petersburg Times Property2,500,0002,500,0002,500,0001,953,319 Sub-Total - 3,686,9753,621,4043,621,4042,847,04232,450741,912 Park Development 93203Carpenter Field-Infras Rep/Improve329,380329,380329,380320,3279,053 55,994 93204Concrete Sidewalk & Pad Repair692,913692,913692,913636,919 93205Com Sprts Cmp Infr Rep/Improve644,322664,322 1,023 665,345639,3105,55020,4854 59,749 93213Park Amenity Purch & Rplcmnt969,942969,942969,942910,193 93229Tennis Court Resurfacing738,082713,082713,082682,7724,70825,602 151,831 93230Playgrd & Fitness Equip Purch-Repl 1,759,9101,734,9101,734,9101,576,5186,561 93247Fitness Equipment Replacement175,000175,000175,000133,60741,393 2,894,386 93251Morningside Rec Ctr Replacement3,135,0003,135,0003,135,000240,614 93262Fencing Replacement Program1,392,5551,383,8831,383,8831,293,9413,59586,347 1,498 93263Public Art Maintenance1,4981,4981,498 93269Light Replacement1,876,5951,876,5951,876,5951,802,69036,54637,359 219 93271Swimming Pool R&R422,901506,573506,573405,352101,002 93272Bicycle Paths-Bridges2,650,0002,650,000 200,000 2,850,0001,163,78927,7401,658,4715 166,068 93273Restrooms on Clearwater Beach813,000813,000 110,000 923,000666,99989,9336 93277Harborview Infra Rep/Impr635,451635,451635,451503,011132,440 75,470 93278Long Center Infra Repairs539,104506,645506,645428,5502,625 93286Parking Lot/Bike Path Rsr/Imprv546,943546,943546,943451,54595,398 52,713 93602Sp Events Equip Rep & Rplcmnt140,000140,000140,00087,287 93604Brdwlks & Docks Rep & Rplcmnt295,000270,000270,000189,8948,78071,326 0 93606Carpenter Complex Clubhouse Ren3,200,0003,200,000 (25,637)3,174,3633,149,23625,127C7 93607P&R Cust Mgmt & Fac Sch Sys60,00060,00060,00054,7945,2060 135,922 93608Misc Minor Public Art232,230232,230232,23093,3083,000 93612McMullen Tennis Complex400,000400,000400,0006,691393,309 0 93613Clw. Country Club Repair & Renova100,000100,000 (1,023)98,97798,977C8 93615Aging Well Center2,279,7202,311,5662,311,5662,204,240107,3260 3,600,000 93616Joe DiMaggio Sports Comp Renova3,600,0003,600,0003,600,000 93618Miscellaneous Park & Rec Contract80,00080,00080,00049,28523,9466,769 92,084 93621No. Greenwood Rec Ctr Reno1,093,8401,093,8401,093,840988,31313,443 93622Joe DiMaggio Rest/Store/Concess650,000650,000650,000618,28515,13316,582 3,550,000 93623Capitol Theater3,550,0003,550,0003,550,000 93624Pier 60 Park Repairs and Improvements510,000510,000510,000510,000 400,000 93625Enterprise Dog Park - Phase II400,000400,000400,000 93626FDOT Median & ROW Enhancement100,000120,525120,525764110,2749,487 0 93627Capital Theater Const (Ruth Eckerd)40,13140,13140,13140,131C 93628Carpenter/Bright House Fld Imp02,900,0002,900,000197,9842,702,0170 395,000395,000 93629North Greenwood Athletic Fields00395,0009 93630Sid Lickton Complex Renovations00150,000150,000150,00010 Sub-Total34,053,51736,993,428829,36337,822,79219,635,3253,292,51214,894,955 Item # 19 26 Attachment number 15 \nPage 3 of 6 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY MID YEAR: October 1, 2011 to March 31, 2012 Actual Expenditures BudgetAmendedRevisedProjectOpenAvailableAmend Description10/1/11Prev QtrAmdmtsBudgetTo DateEncumbranBalanceStatusRef Marine Facilities 116 93403Beach Guard Facility Maint110,000110,000110,000109,884 93405Downtown Boat Slips12,611,44112,607,20912,607,20912,072,158535,051 0 93408Bch Rec Ctr Boat Ramp Rplcmnt1,265,699454,530454,530454,530C 93410Downtown Boat Slips Maintenance30,00030,00030,0002,72227,278 6,178 93411Clearwater Beach Life Guard Reno571,985571,985571,985564,8071,000 93412City-wide Seawall Replacement770,000770,000770,0007,5059,709752,786 30,863 93413Utilities/Services Replace433,966433,966433,966403,103 93414Clearwater Pass Maintenance Dredging1,000,0001,000,0001,000,0001,000,000 8,834 93415Waterway Maintenance10,00010,00010,0001,166 93416Marina Pump-out Boat83,39983,39983,39974,8138,586 38,176 93429Dock Replacement & Repair389,040389,040389,040350,864 93490Fuel System R&R109,792109,792109,79269,29940,493 8,450 93495Dock Construction24,85824,85824,85816,408 93496Marine Fac Dredge/Maint621,781621,781621,781611,1445,1355,502 333,813 93497Docks & Seawalls886,085886,085886,085552,272 93499Pier 60/Sailing Center Maint201,952201,952201,952173,18328,769 Sub-Total19,119,99818,304,597 -18,304,59715,463,85815,8442,824,895 Airpark 94817Airpark Maint & Repair110,000110,000110,00089,62520,375 3 94846FBO Bldg Improvements487,700487,700487,700471,54516,152 94854Multi Plane Hangars706,788706,788706,788665,75739,7081,323 30,204 94858Airpark Security Improvements166,799166,799166,799136,595 0 94863Airpark Runway Repairs125,000125,000125,000125,000C 1,774,944 94871Airpark Run/Taxi Exten & Rehab 01,875,0001,875,00011199,945 Sub-Total1,596,2873,471,287 - 3,471,2871,488,633155,8061,826,849 Libraries 678,325 93527Books & Other Lib Mat - II5,969,6015,969,6015,969,6015,285,5375,739 93528Countryside Library Renovation300,000300,000300,00073,160226,840 Sub-Total6,269,6016,269,601 -6,269,6015,285,53778,899905,165 Garage 94233Motorized Equip-Cash II914,931914,931914,931805,75316,43992,739 3,682,223 94234Motorized Equip - LP II28,025,40728,025,40728,025,40722,012,9932,330,191 94238Police Vehicles900,001900,001900,001830,42532569,251 1,365,3051,365,305 94240RNC Police Radio Replacements1,365,30511 Sub-Total29,840,34029,840,3401,365,30531,205,64523,649,1722,346,9555,209,518 Building Maintenance 197,248 94510Air Cond Replace-City Wide2,410,6462,410,6462,410,6461,974,941238,457 94512Roof Repairs 612,635612,635612,635483,138129,497 550,221 94514Roof Replacements 1,690,8561,690,8561,690,8561,113,48327,152 94517Painting of Facilities940,810940,810940,810504,3858,490427,935 42,396 94518Fencing of Facilities164,811164,811164,811122,415 94519Flooring for Facilities903,952903,952903,952695,128208,824 50,270 94521Elevator Refurbish/Modernization220,000220,000220,000162,6637,067 Sub-Total6,943,7106,943,710 -6,943,7105,056,152281,1661,606,392 General Public City Buildings & Equipment 883,685 94624Harborview Demolition950,000950,000950,00060,7475,568 Sub-Total950,000950,000 -950,00060,7475,568883,685 Item # 19 27 Attachment number 15 \nPage 4 of 6 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY MID YEAR: October 1, 2011 to March 31, 2012 Actual Expenditures BudgetAmendedRevisedProjectOpenAvailableAmend Description10/1/11Prev QtrAmdmtsBudgetTo DateEncumbranBalanceStatusRef Miscellaneous 420,922 94729City-wide Connect Infra1,806,4781,806,4781,806,4781,385,556 94736Geographic Information Sys1,052,7261,052,7261,052,7261,004,17548,551 229,409 94761Poll Stor Tank Rem/Repl-Gen Fd473,658473,658473,658244,249 94803Environmental Assmt & Clean-up840,964840,964840,964594,94977,026168,989 595,725 94814Network Infra & Server Upgrade2,235,0572,235,0572,235,0571,607,17232,160 94820HR PeopleSoft Upgrade450,000450,000450,00075,420374,580 70,710 94824IT Disaster Recovery325,000325,000325,000254,290 94827Telecommunications Upgrade379,000379,000379,000241,53272,66664,802 451,755 94828Financial Systems Upgrades651,628651,628651,628167,39232,481 94829CIS Upgrades / Replacement697,376697,376697,376279,005418,371 108,243 94830MS Licensing / Upgrades525,000525,000525,000416,328429 94833Computer Monitors320,000320,000320,000302,64717,353 153,492 94839Roadway & Traffic Asset Mgt440,000440,000440,000266,31320,195 94842MSB Pkg Lot Resurf/Imprvmts400,000400,000400,00012,390387,610 304 94850Backfile Conversion of Records500,000500,000500,000125,227374,469 94857Accela Permitting & Code Enforce100,000100,000100,00014,79585,205 105,000105,000 94873Citywide Camera System00105,00012 Sub-Total11,196,88711,196,887105,00011,301,8876,991,441609,4263,701,020 UTILITIES Stormwater Utility 96124Storm Pipe System Improvements11,113,69411,240,72511,240,7258,715,0551,034,8361,490,834 495,067 96125Town Lake7,979,5017,979,501 417,225 8,396,7267,717,252184,40713 96129Stev Ck Estuary Restor6,337,0556,337,0556,337,0555,344,822992,233 0 96137FDEP Compliance1,008,0001,008,0001,008,000780,445227,555 96158Transfer Yard Upgrade309,325163,374163,374163,3740C 225,332 96164Allen's Creek Improvement Projects499,250499,250499,250273,918 96168Stormwater System Expansion757,956757,956757,95660,027697,929 1,336,715 96169Stevenson Creek3,374,7452,987,122 (650,000) 2,337,122130,857869,55014-15 96170Coastal Basin Projects8,382,7826,932,782 (417,225) 6,515,5581,549,874161,7784,803,90616 574,996 96173Alligator Creek Watershed Projects1,666,4901,666,4901,666,490532,590558,904 96174Tropic Hills Phase I2,315,0411,935,0051,935,0051,935,0050C 105,604 96175T.V. Truck & Camera300,000300,000300,000194,396 96176Allen's Creek Watershed Mgt Plan200,000200,000200,000200,000 288,046 96177Jeffords Street Outfall0400,000400,0005,509106,445 96178Smallwood Circle0250,000 50,000 300,000300,00017 2,427,866 96179Tropic Hills Phase III02,500,0002,500,0008,50863,626 96180Stormwater Maint St Sweeping Fac0376,511376,51121,01670,205285,290 1,200,0001,200,000 96181Jeffords Street Channel001,200,00018 Sub-Total44,243,83945,533,772600,00046,133,77227,432,6493,277,30615,423,817 Item # 19 28 Attachment number 15 \nPage 5 of 6 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY MID YEAR: October 1, 2011 to March 31, 2012 Actual Expenditures BudgetAmendedRevisedProjectOpenAvailableAmend Description10/1/11Prev QtrAmdmtsBudgetTo DateEncumbranBalanceStatusRef Water System 96721System R & R - Maintenance2,215,0252,213,1032,213,1031,749,79220,185 443,126 96739Reclaimed Water Dist Sys63,147,52763,885,987 - 63,885,98756,507,5805,147,8912,230,516 987,969 96740Water Supply/Treatment5,520,4305,520,4305,520,4304,527,7514,710 96741System R & R-Capitalized9,136,9969,136,9969,136,9968,175,93825,000936,058 2,152,448 96742Line Relocation-Capitalized11,360,66712,226,53612,226,5369,951,213122,875 96743Mtr Bkflow Prev Dev/Change4,204,0464,204,0464,204,0462,465,5741,738,472 1,605,800 96744System Expansion3,249,6733,249,6733,249,6731,643,873 96752Water Service Lines4,592,1194,592,1194,592,1193,603,5162,037986,566 0 96757Water Pick Up Trucks147,571134,159134,159134,159C 96763Wellfield Expansion3,206,8853,191,2193,191,2193,187,5233,696 9,706,413 96764RO Plant Exp Res #114,786,08114,786,08114,786,0814,689,865389,803 96766Water Quality Monitoring Devices600,000600,000 - 600,0008,255591,745 5,556,871 96767RO Plant at Res #212,760,07013,024,81513,024,8154,385,5083,082,436 96768Rebate Well, Lk, Pnd Irr Abandmt250,000250,000250,00074,528175,472 2,830,029 96773Groundwater Replenishment Facility2,457,2234,594,6134,594,61383,4111,681,173 96774Automated Meter Reading3,500,0003,500,0003,500,0003,500,000 397,238 96775Arsenic Treatment WTP #3544,420544,420544,42024,932122,250 Sub-Total141,678,733145,654,197 -145,654,197101,213,41910,598,35933,842,418 Sewer System 1,929,776 96202WWTP Screw Pump Replacement3,875,9733,875,9733,875,9731,778,099168,098 96203SCBA Equipment42,54042,54042,54027,16215,378 500,000 96204WWTP UV Disinfections System500,000500,000500,000 96611Bio-Solids Treatment9,986,6209,658,575 (4,026) 9,654,5497,677,3534,0261,973,16919 129,656 96615Odor Control2,066,8602,066,8602,066,8601,231,104706,100 96619WWTP Generator Replacements5,191,0645,191,064 (2,645) 5,188,4192,630,98094,1002,463,33920 132,807 96621WWTP New Presses3,542,8993,513,9853,513,985821,2042,559,974 96630Sanitary Sewer Extension 8,797,8948,797,8948,797,8941,734,070227,0596,836,765 1,007,344 96634Sanitary Util Reloc Accmmdtn4,565,6574,482,483 - 4,482,4833,388,94686,193 96645Laboratory Upgrade & R&R1,566,2591,566,2591,566,259806,56536,820722,874 2,218,801 96654Facilities Upgrade & Improvement12,406,66312,170,16212,170,1623,820,1266,131,235 96664WPC R & R17,568,25517,996,255 41,178 18,037,43212,794,3622,621,0472,622,02421 9,449,120 96665Sanitary Sewer R&R 29,313,45528,117,315 (34,506) 28,082,80917,411,0081,222,68222 96666WWTP East Bypass & NE Pump2,149,5342,586,5222,586,5221,403,5111,032,238150,773 8,651 96670Poll Stor Tank Remov-WPC207,756207,756207,756199,105 96686Pump Station Replacement17,076,97717,076,977 - 17,076,97713,213,496230,3723,633,109 Sub-Total118,858,406117,850,619 -117,850,61968,937,09115,119,94533,793,583 Gas System 96358Environmental Remediation2,104,7942,104,7942,104,7941,144,862354,903605,029 1,286,352 96365Line Relocation-Pinellas Maint1,756,9271,756,9271,756,927470,575 96367Gas Meter Change Out-Pinellas1,390,0001,390,0001,390,000350,0361,039,964 941,520 96374Line Relocation-Pinellas Capital3,136,9833,136,9833,136,9832,095,413100,050 96376Line Relocation - Pasco Maint730,000730,000730,00039,282690,718 2,366,410 96377Pinellas New Main / Service Lines17,454,33917,485,65117,485,65115,117,8161,425 96378Pasco New Mains / Service Lines11,469,46811,472,99511,472,9958,256,9774823,215,536 792,542 96379Pasco Gas Meter Change Out920,000920,000920,000127,458 96381Line Reloc-Pasco-Capital755,000755,000755,0002,535752,465 178,135 96382Gas Inventory - Work Mgmt Sys992,000992,000992,000813,865 96384Gas Building Renovation1,049,6751,049,6751,049,675480,880568,795 731,790 96385Gas Main Extensions1,357,8451,557,8451,557,845826,055 96386Expanded Energy Conservation1,025,7091,025,7091,025,709600,879424,830 227,336 96387Natural Gas Vehicle2,300,0002,500,0002,500,0002,249,43423,230 Sub-Total46,442,74046,877,578 -46,877,57832,576,065480,09013,821,424 Item # 19 29 Attachment number 15 \nPage 6 of 6 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY MID YEAR: October 1, 2011 to March 31, 2012 Actual Expenditures BudgetAmendedRevisedProjectOpenAvailableAmend Description10/1/11Prev QtrAmdmtsBudgetTo DateEncumbranBalanceStatusRef Solid Waste 465,177 96426Facility R & R 1,816,7451,832,6081,832,6081,367,431 96438Vehicle Acquisition793,121777,258777,258777,2580C 371,273 96443Res Container Acquisition-II1,081,7411,081,7411,081,741709,974494 96444Comm Container Acquisition-II2,200,0202,200,0202,200,0201,442,5655,118752,337 Sub-Total5,891,6275,891,627 -5,891,6274,297,2275,6121,588,787 Utility Miscellaneous 96516Citywide Aerial Photo159,533159,533159,533150,9398,594 132,830 96523Pub Utilities Adm Bldg R&R352,184352,184352,184211,5577,797 Sub-Total511,717511,717 -511,717362,497 7,797 141,423 Recycling 140,146 96804Recycling Carts/Dumpsters671,925671,925671,925531,779 96805Recyc Expan/Prom/R&R1,241,5251,241,5251,241,525708,557532,968 Sub-Total1,913,4501,913,450 -1,913,4501,240,336 -673,114 TOTAL ALL PROJECTS559,269,501567,779,2722,709,176570,488,449360,035,19941,378,235169,075,014 Item # 19 30 Attachment number 16 \nPage 1 of 5 Special Program Fund Mid Year Budget Amendments October 1, 2011 - March 31, 2012 Increase/ AmdmtProject (Decrease)IntrafundNet Budget NumberNumberAmountTransfer Amount DescriptionAmendment Public Safety Programs RNC Police Overtime - NEW PROJECT Toestablishtheprojectandrecordabudgetincreaseof $838,000inGeneralFundretainedearnings.Theproject wasapprovedbytheCityCouncilonApril5,2012tofund overtimecostsassociatedwiththeRepublicanNational 199201 838,000Convention. 838,000 RNC Support - NEW PROJECT Toestablishtheprojectandrecordabudgettransferof $400,000inGeneralFundrevenuefromtheCity's EmergencyOperationproject181-99927.Theprojectwas approvedbytheCityCouncilonApril5,2012tofundcosts foroutsidesupportfromotherlawenforcementagencies,as 299202 400,000 well as to fund equipment specifically for RNC use. 400,000 RNC Fire - NEW PROJECT Toestablishtheprojectandrecordabudgetincreaseof $246,000inGeneralFundretainedearnings.Theproject wasapprovedbytheCityCouncilonApril5,12tofund overtimecostsandrelatedcostsfortheFireDepartmentfor 399203 246,000 the Republican National Convention. 246,000 Pedestrian Safety Enforcement - CLOSE PROJECT Torecordabudgetdecreaseof$7,158.50ingrant proceedsfromtheFloridaDepartmentofTransportation. 499258 (7,159) This project is complete and will be closed. (7,159) Police Education Fund Torecordabudgetincreaseof$4,426.72inPolice Educationfinerevenuetobringthebudgetinlinewith 599317 4,427 actual revenue received. 4,427 Investigative Recovery Costs Torecordabudgetincreaseof$26,967.34representing fines,forfeituresandpenalties.Thiswillbringthebudgetin 699329 26,967 line with actual revenue received. 26,967 Florida Contraband Forfeiture Fund Torecordabudgetincreaseof$32,277.47inFines, ForfeituresandPenaltiesrevenue.Thiswillbringthe 799330 32,277 budget in line with actual revenue received. 32,277 Special Law Enforcement Trust Fund Torecordabudgetdecreaseof$19,072.22inFines, ForfeituresandPenaltiesrevenue.Thiswillreversea quarterlybudgetamendmentfromlastfiscalyearthatwas 899331 (19,072) incorrect. (19,072) Item # 19 31 Attachment number 16 \nPage 2 of 5 Special Program Fund Mid Year Budget Amendments October 1, 2011 - March 31, 2012 Increase/ AmdmtProject (Decrease)IntrafundNet Budget NumberNumberAmountTransfer Amount DescriptionAmendment Vehicle Replacement Torecordabudgettransferof$3,749inPoliceServices revenuefromproject181-99908,ExtraDutyProgram.This representsrevenuecollectedforthefirstquarterofthe calendaryear(JanuarythroughMarch2010)forvehicle 999350 3,749 usage on extra duty jobs. 3,749 Crime Prevention Program Torecordabudgetincreaseof$9.10indonationrevenue. 1099364 9 This represents revenue received from a citizen. 9 Federal Forfeiture Sharing Torecordabudgetincreaseof$68,852.08representing $33,151.16inrevenuefromtheU.S.DepartmentofJustice and$35,700.92infines,forfeitures,andpenalties.Thiswill 1199387 68,852 bring the budget in line with actual revenue received. 68,852 Public Safety Program Totals: 1,190,302 403,749 1,594,051 Community Development Projects: Housing Rehab 2012 Torecordabudgettransferof$15,941.42oftheremaining CommunityDevelopmentBlockGrantrevenuefromproject 181-99637,PublicServices2010;$43,954.93from181- 99641,ProgramAdministration2011;and$16,741.00from 181-99645,PublicServices2011,inordertocloseprojects 99637, 99641, and 99645 at year end. 1299601 76,637 76,637 Relocation/Demolition 2011 Torecordabudgettransferof$36,097.84oftheremaining CommunityDevelopmentBlockGrantrevenuefromproject 181-99643,Relocation/Demolition2011,inordertoclose project 99643 at year end. 1399604 36,098 36,098 Infill Housing 2012 Torecordabudgettransferof$93,659.19ofunused CommunityDevelopmentBlockGrantrevenuefromproject 181-99644, Infill Housing 2011. 1499605 93,659 93,659 CDBG - R East Gateway Façade Improvement Torecordabudgettransferof$3,090.25ofunused CommunityDevelopmentBlockGrantrevenuefromproject 181-99628, CDBG R East Gateway Sidewalk. 1599627 3,090 3,090 Item # 19 32 Attachment number 16 \nPage 3 of 5 Special Program Fund Mid Year Budget Amendments October 1, 2011 - March 31, 2012 Increase/ AmdmtProject (Decrease)IntrafundNet Budget NumberNumberAmountTransfer Amount DescriptionAmendment CDBG - R East Gateway Sidewalk Torecordabudgettransferof$3,090.25ofunused CommunityDevelopmentBlockGrantrevenuetoproject 181-99627, CDBG R East Gateway Façade Improvement. 1699628 (3,090) (3,090) Public Services 2010 Torecordabudgettransferof$15,941.42oftheremaining CommunityDevelopmentBlockGrantrevenuetoproject 181-99601,HousingRehab2012,inordertocloseproject 99637 at year end. 1799637 (15,941) (15,941) Public Facilities 2011 Torecordabudgettransferof$20,000ofunused CommunityDevelopmentBlockGrantrevenuetoproject 181-99698, Public Facilities 2012. 1899638 (20,000) Torecordabudgetdecreaseof$141,037ofCommunity DevelopmentBlockGrantfundstoprovidefundingtocapital improvementproject315-93629,NorthGreenwoodAthletics Fieldsfortheconstructionofafullsizelightedmultipurpose football/soccerpracticefield.ThiswasapprovedbytheCity Council on April 5, 2012. (141,037) (161,037) Economic Development 2011 Torecordabudgettransferof$2.45oftheremaining CommunityDevelopmentBlockGrantrevenuetoproject 181-99699,EconomicDevelopment2012,inordertoclose project 99639 at year end. 1999639 (2) (2) Program Administration 2011 Torecordabudgettransferof$43,954.93oftheremaining CommunityDevelopmentBlockGrantrevenuetoproject 181-99601,HousingRehab2012,inordertocloseproject 99641 at year end. 2099641 (43,955) (43,955) Relocation/Demolition 2011 Torecordabudgettransferof$36,097.84oftheremaining CommunityDevelopmentBlockGrantrevenuetoproject 181-99604,Relocation/Demolition2012,inordertoclose project 99643 at year end. 2199643 (36,098) (36,098) Item # 19 33 Attachment number 16 \nPage 4 of 5 Special Program Fund Mid Year Budget Amendments October 1, 2011 - March 31, 2012 Increase/ AmdmtProject (Decrease)IntrafundNet Budget NumberNumberAmountTransfer Amount DescriptionAmendment Infill Housing 2011 Torecordabudgettransferof$93,659.19ofunused CommunityDevelopmentBlockGrantrevenuetoproject 181-99605, Infill Housing 2012. 2299644 (93,659) Torecordabudgetdecreaseof$228,963ofCommunity DevelopmentBlockGrantfundstoprovidefundingtocapital improvementproject315-93629,NorthGreenwoodAthletics Fieldsfortheconstructionofafullsizelightedmultipurpose football/soccerpracticefield.ThiswasapprovedbytheCity Council on April 5, 2012. (228,963) (322,622) Public Services 2011 Torecordabudgettransferof$16,741oftheremaining CommunityDevelopmentBlockGrantrevenuetoproject 181-99601,HousingRehab2012,inordertocloseproject 99641 at year end. 2399645 (16,741) (16,741) Public Facilities 2012 Torecordabudgettransferof$20,000ofunused CommunityDevelopmentBlockGrantrevenuefromproject 181-99638, Public Facilities 2011. 2499698 20,000 20,000 Economic Development 2012 Torecordabudgettransferof$2.45oftheremaining CommunityDevelopmentBlockGrantrevenuefromproject 181-99639,EconomicDevelopment2011,inordertoclose project 99639 at year end. 2599699 2 2 Community Development Projects: Totals: (370,000) (0) (370,000) Miscellaneous Programs: City Manager Flexibility Fund 2699804 Torecordabudgetdecreaseof$3,967.50inGeneral FundrevenuereturningtheremainingfundstotheGeneral Fund to close the project. (3,968) (3,968) Special Events Torecordabudgetincreaseof$461,643.32representing $14,660.25inrentalincome;$23,200insponsorship revenue;$2,700.00inmembershipsandregistrations; $379,356.26insales;$1,742.80indonations;and $39,984.01inreimbursementrevenue.Thiswillbringthe budget in line with actual revenue received. 2799851 461,643 461,643 Item # 19 34 Attachment number 16 \nPage 5 of 5 Special Program Fund Mid Year Budget Amendments October 1, 2011 - March 31, 2012 Increase/ AmdmtProject (Decrease)IntrafundNet Budget NumberNumberAmountTransfer Amount DescriptionAmendment Health Prevention Program Torecordabudgetincreaseof$17,333.94ingrant revenuefromPinellasCountytorecognizegrantproceeds for fiscal year 2011/12 to continue the health program. 2899869 17,334 17,334 State Brownsfield Development Torecordabudgetincreaseof$211.14ininterest revenue, which represents proceeds from fiscal year 2011. 2999871 211 211 Extra Duty Program Torecordabudgetincreaseof$142,228inPoliceService 3099908 142,228 revenue to reflect actual receipts for extra duty jobs. Torecordabudgettransferof$3,749inPoliceServices revenuetoproject181-99350,VehicleReplacement.This representsrevenuecollectedwhenpolicevehicleswere requested,whichwillbeusedforpolicevehicle replacements. (3,749) 138,479 Emergency Operations Torecordabudgetdecreasereturning$1,365,305.44to theCentralInsuranceFundforreallocationtoproject315- 94240,RNCPoliceRadioEquipment,forthepurchaseof policeradiosneededduringthe2012RepublicanNational Convention.Thepurchaseofthisequipmentwasapproved by City Council on April 5, 2012. 3199927 (1,365,305) Torecordabudgettransferof$400,000inGeneralFund revenuetoestablishproject181-99202,RNCSupport.The projectwasapprovedbytheCityCouncilonApril5,2012to fundcostsforoutsidesupportfromotherlawenforcement agencies,aswellastofundequipmentspecificallyforRNC use. (400,000) (1,765,305) Tree Replacement Project Torecordabudgetincreaseof$6,192.00infine,forfeiture andpenaltyrevenuetobringthebudgetinlinewithactual revenue received. 3299970 6,192 6,192 Miscellaneous Programs Total: (741,665) (403,749) (1,145,414) Grand Total: 78,637 - 78,637 Item # 19 35 Attachment number 17 \nPage 1 of 2 SPECIAL PROGRAM STATUS SUMMARY MID YEAR REVIEW: October 1, 2011 to March 31, 2012 Actual Expenditures BudgetAmendedRevisedProjectOpenAvailableAmend Description10/01/2011Prev QtrAmdmtBudgetTo DateEncumbrBalanceStatusRef PLANNING PROGRAMS 99144Boos Development Mitigation 250,000 250,000 - 250,000 240,858 - 9,142 99856Stimulus - LEED Training Certification 18,000 18,000 - 18,000 16,692 - 1,308 99857Stimulus - Electronic Plan Submittal & Rev 244,000 244,000 - 244,000 112,000 - 132,000 99858Stimulus - Clearwater Energy Strategies 350,000 350,000 - 350,000 253,015 - 96,985 Sub-Total 862,000 862,000 - 862,000 622,565 - 239,435 PUBLIC SAFETY PROGRAMS 99201RNC Police Overtime838,000 838,000 838,000 1 99202RNC Support400,000 400,000 400,000 2 99203RNC Fire246,000 246,000 246,000 3 99250Americorps 2012 255,481 255,481 60,714 194,767 99251Patrol Camera Program 30,000 30,000 29,988 12 99252CATFHT Enhancement Program 346,159 346,159 47,866 23,241 275,052 99253Report Review Team Pilot Program 74,412 74,412 31,725 42,687 99255AmeriCorp Clearwater 2011 242,882 242,882 - 242,882 227,957 - 14,925 99256Human Trafficking Task Force Contd 146,150 146,150 - 146,150 64,350 550 81,250 99258Pedestrian Safety Enhancement 50,000 50,000 (7,159) 42,842 42,842 - - C4 99261Americorps Clearwater 2010 188,653 188,653 - 188,653 188,653 - 0 C 99264School Resource Officers 863,943 863,943 - 863,943 748,692 - 115,251 99277Clearwater Human Trafficking 500,000 495,413 - 495,413 495,413 - 0 C 99279Police Recruitments 65,155 65,155 - 65,155 46,487 - 18,668 99281Fed Forfeitures - Treasury 146,456 147,862 - 147,862 120,013 - 27,849 99316Police Volunteers 115,421 115,421 - 115,421 106,897 - 8,524 99317Police Education Fund 1,118,454 1,145,941 4,427 1,150,367 1,055,782 - 94,585 5 99325Citizen's Police Academy 39,113 39,113 - 39,113 30,356 - 8,757 99329Investigative Recovery Costs 1,596,619 1,630,777 26,967 1,657,744 1,434,370 1,250 222,124 6 99330FL Contraband Forfeiture Fnd 846,110 941,725 32,277 974,003 600,946 - 373,057 7 99331Law Enforcement Trust Fund 2,861,705 2,861,705 (19,072) 2,842,633 2,588,819 48,853 204,961 8 99350Vehicle Replacement Fund 179,221 195,856 3,749 199,605 - - 199,605 9 99356Safe Neighborhood Program 515,046 515,046 - 515,046 434,758 - 80,288 99364Crime Prevention Program 23,195 24,195 9 24,204 23,537 - 667 10 99387Federal Forfeiture Sharing 1,406,082 1,457,527 68,852 1,526,379 991,377 54,578 480,424 11 Sub-Total 10,904,205 11,833,416 1,594,051 13,427,467 9,371,541 128,472 3,927,454 COMMUNITY DEVELOPMENT 99421Housing Consulting Service 115,000 115,000 - 115,000 49,334 - 65,666 99601Housing Rehab 2012 362,062 362,062 76,637 438,699 29,184 - 409,515 12 99602Program Administration 2012 167,648 167,648 - 167,648 79,937 - 87,711 99604Relocation/Demolition 2012 36,098 36,098 36,098 13 99605Infill Housing 2012 25,000 25,000 93,659 118,659 - - 118,659 14 99606Public Services 2012 141,351 141,351 - 141,351 81,641 59,710 - 99627CDBG-R East Gateway Façade Imprmt 80,000 80,000 3,090 83,090 83,090 - - C15 99628CDBG-R East Gateway Sidewalk Imprmt 146,395 146,395 (3,090) 143,305 143,305 - - C16 99629CDBG-R Program Administration 25,154 25,154 - 25,154 25,154 - - C 99637Public Services 2010 149,632 149,632 (15,941) 133,691 133,691 - - C17 99638Public Facilities 2011 346,306 346,306 (161,037) 185,269 124,670 60,599 - C18 99639Economic Development 2011 10,000 10,000 (2) 9,998 9,998 - - C19 99640Housing Rehab 2011 752,445 752,445 - 752,445 134,722 - 617,723 99641Program Administration 2011 200,987 200,987 (43,955) 157,032 157,032 - 0 C20 99643Relocation/Demolition 2011 44,263 (36,098) 8,165 690 3,475 4,000 21 99644Infill Housing 2011 483,679 483,679 (322,622) 161,057 25,000 - 136,057 22 99645Public Services 2011 171,102 171,102 (16,741) 154,361 154,361 - - C23 99646NSP2 Administration 200,088 200,088 - 200,088 95,926 - 104,162 99698Public Facilities 2012 132,180 132,180 20,000 152,180 - 105,000 47,180 24 99699Economic Development 2012 10,000 10,000 2 10,002 7,929 - 2,073 25 Sub-Total 3,519,029 3,563,292 (370,000) 3,193,292 1,335,663 228,784 1,628,845 SOCIAL SERVICES 99538Affordable Housing Imp Fees 414,586 419,704 - 419,704 163,019 - 256,685 99562HUD Special Education 30,000 30,000 - 30,000 26,600 - 3,400 Sub-Total 444,586 449,704 - 449,704 189,619 - 260,085 Item # 19 36 Attachment number 17 \nPage 2 of 2 SPECIAL PROGRAM STATUS SUMMARY MID YEAR REVIEW: October 1, 2011 to March 31, 2012 Actual Expenditures BudgetAmendedRevisedProjectOpenAvailableAmend Description10/01/2011Prev QtrAmdmtBudgetTo DateEncumbrBalanceStatusRef MARINE 99704Sembler Mitigation Project 666,498 676,621 - 676,621 134,480 - 542,141 Sub-Total 666,498 676,621 - 676,621 134,480 - 542,141 MISCELLANEOUS PROGRAMS 99802Brownfield Revolving Loan 1,200,000 1,200,000 - 1,200,000 225,733 - 974,267 99804City Manager's Flexibility Fund 807,432 807,432 (3,968) 803,465 803,465 - 0 26 C 99835JWB Programmer N. Greenwood 339,780 339,780 - 339,780 306,835 - 32,945 99844United Way 6,080 6,080 - 6,080 5,140 - 940 99846Economic Development - QTI 78,585 78,585 - 78,585 52,116 - 26,469 99851Special Events 6,439,297 6,654,272 461,643 7,115,916 6,740,041 16,600 359,275 27 99855EPA Brownfield Recovery Assessment 400,000 400,000 - 400,000 381,721 7,202 11,077 99862Employee Health Clinic 1,750,000 1,772,366 - 1,772,366 1,772,366 - 0 C 99863Pension Changes 200,000 200,000 - 200,000 124,105 - 75,895 99868Federal Early Retiree Reinsurance 115,507 651,500 - 651,500 - - 651,500 99869Health Prevention Program 35,185 55,283 17,334 72,617 68,245 - 4,372 28 99871State Brownfields Redevelopment Acct 162,921 163,617 211 163,828 119,746 - 44,082 29 99872Coordinated Child Care - Ross Norton 186,657 186,657 - 186,657 170,801 - 15,856 99873Coordinated Child Care -No. Greenwood 221,741 221,741 - 221,741 143,275 - 78,466 99908Police - Outside Duty 5,855,132 6,382,704 138,479 6,521,183 6,624,464 - (103,281) 30 99910Library Special Account 675,860 675,860 - 675,860 586,295 - 89,565 99925Peg Access Support 838,261 838,261 - 838,261 788,374 - 49,887 99927Emergency Operations 5,125,907 5,125,907 (1,765,305) 3,360,601 2,966,111 13,076 381,414 31 99928Nagano Sister City Program 90,737 90,737 - 90,737 68,532 - 22,205 99950IDB Fees 54,131 54,131 - 54,131 32,830 - 21,301 99970Tree Replacement Project 1,114,226 1,117,370 6,192 1,123,562 646,119 - 477,443 32 99982EMS Incentive/Recognition 69,700 69,700 - 69,700 41,088 - 28,612 99997Main Library Field Trust 115,571 115,571 - 115,571 59,355 - 56,216 Sub-Total 25,882,710 27,207,554 (1,145,414) 26,062,141 22,726,757 36,878 3,298,506 TOTAL ALL PROJECTS 42,279,027 44,592,586 78,637 44,671,224 34,380,625 394,134 9,896,465 Item # 19 37 Attachment number 18 \nPage 1 of 1 City of Clearwater SPECIAL DEVELOPMENT FUND Mid Year FY 2011/12 Increase/ (Decrease) Description Revenues MidyearamendmentstoSpecialDevelopmentFund revenuesreflectanallocationof$150,000inSales TaxInfrastructurerevenuestocapitalproject315- 93630,SidLicktonComplexRenovations.Thiswill establishandfundtheprojectasapprovedbyCouncil on April 5, 2012. Allocation of Designated Reserves150,000 Net Revenue Amendments $ 150,000 Expenditures Midyearexpenditureamendmentsreflectanet increaseof$144,507.78.Amendmentsincludea transferof$150,000inSalesTaxInfrastructure revenuestocapitalproject315-93630,SidLickton ComplexRenovationsasapprovedbytheCouncilon April5,2012;offsetbythereturnof$5,492.22in SalesTaxInfrastructurerevenuefromclosedproject 315-91149, Police Homicide Vehicle. Transfer to Capital Improvement Fund144,508 Net Expenditure Amendments $ 144,508 Item # 19 38 Attachment number 19 \nPage 1 of 2 SPECIAL REVENUE FUNDS Mid Year: October 1, 2011 - March 31, 2012 OriginalFirst QuarterMid Year BudgetAmended BudgetAmended Budget 2011/122011/122011/12Amendments SPECIAL DEVELOPMENT FUND Revenues: Ad Valorem Taxes 1,802,780 1,802,780 1,802,780 Infrastructure Tax 8,137,000 8,137,000 8,137,000 Interest Earnings 35,000 35,000 35,000 Open Space Fees 20,000 20,000 20,000 Recreation Facility Impact Fees 25,000 25,000 25,000 Recreation Land Impact Fees 25,000 25,000 25,000 Transportation Impact 125,000 125,000 125,000 Local Option Gas Tax 1,400,000 1,400,000 1,400,000 Allocation of Designated Reserves - - 150,000 150,000 11,569,780 11,569,780 11,719,780 150,000 Expenditures: Transfer to Capital Improvement Fund Road Millage 1,795,360 1,795,360 1,795,360 Infrastructure Tax 6,440,570 6,440,570 6,585,078 144,508 Transportation Impact fees 290,000 290,000 290,000 Local Option Gas Tax 1,396,030 1,396,030 1,396,030 9,921,960 9,921,960 10,066,468 144,508 Item # 19 39 Attachment number 19 \nPage 2 of 2 SPECIAL REVENUE FUNDS Mid Year: October 1, 2011 - March 31, 2012 OriginalFirst QuarterMid Year BudgetAmended BudgetAmended Budget 2011/122011/122011/12Amendments SPECIAL PROGRAM FUND Revenues: CDBG/Home Funds 1,338,560 1,338,560 968,560 (370,000) Interest Earnings 250,000 293,687 293,898 211 Grant Funds - 1,232,412 1,311,439 79,028 Other Governmental Revenue - 11,732 11,732 Police Fines and Court Proceeds - 739,262 932,281 193,019 Donations - 499 2,251 1,752 Sales - 82,746 462,102 379,356 Rentals - 19,277 33,938 14,660 Sponsorships - 75,022 98,222 23,200 Memberships/Registrations - 2,700 5,400 2,700 Contractual Services - 39,592 79,576 39,984 Transfers from General Fund - - 1,080,033 1,080,033 Sister City Program 3,000 3,000 3,000 Special Events 70,000 70,000 70,000 Transfers from Central Insurance Fund - 22,366 (1,342,940) (1,365,305) 1,661,560 3,930,856 4,009,493 78,637 Expenditures: CDBG/Home Funds 1,338,560 1,338,560 1,338,560 Planning - - - Public Safety - 929,211 2,523,262 1,594,051 Community Development - - (370,000) (370,000) Social Services - 5,118 5,118 Marine - 10,123 10,123 Sister City Program 3,000 3,000 3,000 Special Event Funding 70,000 70,000 70,000 Other Miscellaneous Programs - 1,324,844 179,430 (1,145,414) 1,411,560 3,680,856 3,759,493 78,637 Item # 19 40 Attachment number 20 \nPage 1 of 1 City of Clearwater, Florida ADMINISTRATIVE CHANGE ORDERS Mid Year Review FY 2011 / 12 In accordance with City of Clearwater Code Section 2.564(2), the City Manager may approve and execute change orders without City Council approval within certain limitations. The following change orders have been administratively approved since the last report to the Council based on the code specified criteria: 1. Increases do not exceed 10% over Council approved amount on a cumulative basis. 2. Change does not change the scope of a project. 3. Price increases do not require additional appropriation to the project. 4. Contract price decreases may be approved without limitation. 5. The time for completion may not be extended by more than sixty (60) days, in any one change or cumulatively for the same project. ***** 2010 Street Resurfacing Contract 03/08/12 Administrative Change Order #4 and Final (10-0022-EN) . This change order is for the purpose adjusting the contract to quantities used in the field; and to add items due to unforeseen field conditions. This change order results in a net decrease to the contract. R.E. Purcell Construction Co., Inc. (235,547.53) 2011 Sidewalk Contract (11-0012-EN) 03/16/12 Administrative Change Order #2 . This change order is needed to adjust to quantities used in the field. The contract value remains the same. Central Florida Contractors, Inc. 0.00 Corporate Hangar II at Clearwater 04/12/12 Administrative Change Order #1 and Final Airpark (08-0013-MA) . This change order is for the purpose adjusting the contract to quantities used in the field, and to add items according to field conditions. This change order results in a net decrease to the contract. Caladesi Construction Company (975.52) NE WRF Pickett Thickener and 04/18/12 Administrative Change Order #1 and Final Scum Removal Improvements (09-0040-UT) . This change order is for the purpose adjusting the contract to quantities used in the field; and to close out the project. This change order results in a net decrease to the contract. RTD Construction Co., Inc. (13,827.23) 2011 Sidewalk Contract (11-0012-EN) 04/19/12 Administrative Change Order #3 . This change order is needed to adjust to quantities used in the field, and to extend the contract by fifty-nine (59) calendar days. The contract value remains the same. Central Florida Contractors, Inc. 0.00 Gulf-to-Bay Blvd./Court St./Highland Avenue 05/01/12 Administrative Change Order #1 Traffic Signalization Project (10-0005-EN) . This change order is needed to adjust to quantities used in the field, and add a contingency for unforeseen field conditions. This change order results in a net increase to the contract. American Lighting & Traffic Signalization, Inc. 26,196.00 Item # 19 41 Attachment number 21 \nPage 1 of 1 ORDINANCE NO. 8341-12 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE OPERATING BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2012 TO REFLECT INCREASES AND DECREASES IN REVENUES AND EXPENDITURES FOR THE GENERAL FUND, SPECIAL PROGRAM FUND, SPECIAL DEVELOPMENT FUND, SOLID WASTE FUND, RECYCLING FUND, GAS FUND, MARINE FUND, AIRPARK FUND, PARKING FUND, ADMINISTRATIVE SERVICES FUND, GENERAL SERVICES FUND, AND CENTRAL INSURANCE FUND, AS PROVIDED HEREIN; PROVIDING AN EFFECTIVE DATE. WHEREAS, the budget for the fiscal year ending September 30, 2012, for operating purposes, including debt service, was adopted by Ordinance No. 8285-11; and WHEREAS, at the Mid Year Review it was found that an increase of $4,039,556 is necessary for revenues and an increase of $3,153,763 is necessary for expenditures; and WHEREAS, a summary of the amended revenues and expenditures is attached hereto and marked Exhibit A; and 2.519 WHEREAS, Section of the Clearwater Code authorizes the City Council to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Section 1 of Ordinance No. 8285-11 is amended to read: Pursuant to the Amended City Manager's Annual Report and Estimate for the fiscal year beginning October 1, 2011 and ending September 30, 2012 a copy of which is on file with the City Clerk, the City Council hereby adopts an amended budget for the operation of the City, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING _________________________ PASSED ON SECOND AND FINAL _________________________ READING AND ADOPTED _______________________________ George N. Cretekos, Mayor Approved as to form: Attest: _______________________________ ________________________________ Pamela K. Akin, City Attorney Rosemarie Call, City Clerk Item # 19 42 Ordinance No. 8341-12 Attachment number 22 \nPage 1 of 2 EXHIBIT A 2011-12 BUDGET REVENUE First QuarterMid Year OriginalAmendedAmended BudgetBudgetBudget 2011/122011/122011/12Amendments General Fund: Property Taxes 35,888,190 35,888,190 35,888,190 Franchise Fees 10,560,000 10,560,000 10,560,000 Utility Taxes 13,290,250 13,290,250 13,290,250 Licenses, Permits & Fees 3,650,000 3,650,000 3,650,000 Sales Tax 5,350,000 5,350,000 5,350,000 Communications Services Tax 6,150,000 6,150,000 6,150,000 Intergovernmental Revenues 11,173,120 11,173,120 11,304,603 131,483 Charges for Current Services 3,717,480 3,717,480 3,857,480 140,000 Fines & Forfeitures 594,000 594,000 594,000 Interest Income 895,000 895,000 895,000 Miscellaneous 829,590 829,590 830,890 1,300 Interfund Charges / Transfers In 17,013,440 19,372,526 19,402,130 29,604 Transfer from Surplus - 1,918,427 3,140,043 1,221,616 Total, General Fund 109,111,070 113,388,583 114,912,586 1,524,003 Special Revenue Funds: Special Development Fund 11,569,780 11,569,780 11,719,780150,000 Special Program Fund 1,661,560 3,930,856 4,009,49378,637 Utility & Other Enterprise Funds: Water & Sewer Fund 67,769,990 67,920,290 67,920,290 Stormwater Utility Fund 16,024,180 16,065,790 16,065,790 Solid Waste Fund 19,250,350 19,343,610 19,855,810512,200 Gas Fund 35,880,010 38,220,147 38,495,147275,000 Recycling Fund 2,868,000 2,926,971 2,886,971(40,000) Airpark Fund 239,000 415,220 415,220 Marine Fund 4,693,980 4,708,170 4,628,170(80,000) Clearwater Harbor Marina 409,200 411,780 411,780 Parking Fund 4,594,400 4,629,893 4,719,89390,000 Harborview Center Fund 61,390 61,390 96,58035,190 Internal Service Funds: Administrative Services Fund 8,838,250 8,904,620 9,009,620105,000 General Services Fund 4,407,330 4,441,920 4,441,920 Garage Fund 12,235,440 12,271,270 12,271,270 Central Insurance Fund 19,116,920 19,178,386 20,567,9111,389,525 Total, All Funds 318,730,850 328,388,676 332,428,231 4,039,556 Item # 19 Ordinance #8341-12 43 Attachment number 22 \nPage 2 of 2 EXHIBIT A (Continued) 2011-12 BUDGET EXPENDITURES First QuarterMid Year OriginalAmendedAmended BudgetBudgetBudget 2011/122011/122011/12Amendments General Fund: City Council 261,050 261,830 273,830 12,000 City Manager's Office 1,190,800 1,201,300 1,201,300 City Attorney's Office 1,514,610 1,527,060 1,527,060 City Auditor's Office 190,340 192,610 192,610 Economic Development & Housing Svc 1,199,880 1,307,683 1,307,683 Engineering 7,136,150 7,194,970 7,194,970 Finance 2,130,100 2,155,530 2,165,530 10,000 Fire 22,041,120 22,067,720 22,242,720 175,000 Human Resources 1,030,420 1,041,050 1,065,270 24,220 Library 5,614,650 5,680,890 5,680,890 Marine & Aviation 550,530 554,600 634,600 80,000 Non-Departmental 3,079,970 6,579,970 7,663,970 1,084,000 Office of Management & Budget 293,740 297,270 297,270 Official Records & Legislative Svcs 1,018,520 1,025,710 1,025,710 Parks & Recreation 19,408,310 19,569,150 19,569,150 Planning & Development 4,517,140 4,679,380 4,679,380 Police 35,109,050 35,203,070 35,341,853 138,783 Public Communications 885,430 894,440 894,440 Public Services 1,647,430 1,662,520 1,662,520 Allocation to Reserves 291,830 291,830 291,830 Total, General Fund 109,111,070 113,388,583 114,912,586 1,524,003 Special Revenue Funds: Special Development Fund 9,921,960 9,921,960 10,066,468 144,508 Special Program Fund 1,411,560 3,680,856 3,759,493 78,637 Utility & Other Enterprise Funds: Water & Sewer Fund 67,769,990 67,920,290 67,920,290 Stormwater Utility Fund 15,778,720 15,820,330 15,820,330 Solid Waste Fund 17,748,050 17,708,720 17,486,420 (222,300) Gas Fund 33,831,830 35,735,737 35,930,217 194,480 Recycling Fund 2,820,990 2,861,620 2,821,620 (40,000) Airpark Fund 165,730 341,950 349,950 8,000 Marine Fund 4,666,240 4,680,430 4,586,140 (94,290) Clearwater Harbor Marina 366,810 369,390 369,390 Parking Fund 4,261,720 4,297,213 4,387,213 90,000 Harborview Center Fund 61,390 61,390 37,590 (23,800) Internal Service Funds: Administrative Services Fund 8,652,090 8,718,460 8,823,460 105,000 General Services Fund 4,407,330 4,441,920 4,441,920 Garage Fund 12,235,440 12,271,270 12,271,270 Central Insurance Fund 19,116,920 19,178,386 20,567,911 1,389,525 Total, All Funds 312,327,840 321,398,505 324,552,268 3,153,763 Item # 19 Ordinance #8341-12 44 Attachment number 23 \nPage 1 of 1 ORDINANCE NO. 8342-12 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE CAPITAL IMPROVEMENT BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2012, TO REFLECT A NET INCREASE OF $2,709,176 PROVIDING AN EFFECTIVE DATE. WHEREAS, the Capital Improvement Budget for the fiscal year ending September 30, 2012 was adopted by Ordinance No. 8286-11; and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA; Section 1. Section 1 of Ordinance No. 8286-11 is amended to read: Pursuant to the Mid Year Amended Capital Improvement Program Report and Estimated Budget for the fiscal year beginning October 1, 2011 and ending September 30, 2012, a copy of which is on file with the City Clerk, the City Council hereby adopts a Mid Year Amended budget for the capital improvement fund for the City of Clearwater, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING _____________________ PASSED ON SECOND AND FINAL _____________________ READING AND ADOPTED ___________________________ George N. Cretekos, Mayor Approved as to form: Attest: ______________________________ ____________________________ Pamela K. Akin, City Attorney Rosemarie Call, City Clerk Item # 19 45 Ordinance No. 8342-12 Attachment number 24 \nPage 1 of 2 EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2011/12 First QtrMid Year OriginalAmendedAmended BudgetBudgetBudget 2011/122011/122011/12Amendments Police Protection 00(5,492)(5,492) Fire Protection 6,270,5806,270,5805,995,580(275,000) New Street Construction 0104,795104,795 Major Street Maintenance 3,326,3903,736,4223,736,422 Sidewalk and Bike Trail 0(631,445)(631,445) Intersections 435,000435,000435,000 Parking 445,000445,000535,00090,000 Miscellaneous Engineering 35,000(30,571)(30,571) Park Development 1,660,5004,600,4125,429,775829,363 Marine Facilities 530,000(285,401)(285,401) Airpark Facilities 10,0001,885,0001,885,000 Libraries 935,310935,310935,310 Garage 3,390,7503,390,7504,756,0551,365,305 Maintenance of Buildings 343,100343,100343,100 Miscellaneous 595,000595,000700,000105,000 Stormwater Utility 5,600,1006,890,0327,490,032600,000 Gas System 2,700,0003,134,8393,134,839 Solid Waste 415,000415,000415,000 Utilities Miscellaneous 10,00010,00010,000 Sewer System 12,380,00011,372,21411,372,214 Water System 5,228,1409,203,6049,203,604 TOTAL44,309,87052,819,64155,528,8172,709,176 GENERAL SOURCES: General Operating Revenue 1,826,3404,773,8564,858,21984,363 General Revenue/County Co-op 635,310635,310635,310 Road Millage 1,795,3601,795,3601,795,360 Penny for Pinellas 6,440,5706,440,5706,585,078144,508 Transportation Impact Fee 290,000290,000290,000 Local Option Gas Tax 1,396,0301,396,0301,396,030 Special Program Fund 25,00025,00025,000 Grants - Other Agencies 500,00024,507594,507570,000 Other Governmental 02,570,6212,570,621 Property Owner's Share 053,70353,703 Donations 200,000200,000225,00025,000 Item # 19 Ordinance # 8342-12 46 Attachment number 24 \nPage 2 of 2 EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2011/12 First QtrMid Year OriginalAmendedAmended BudgetBudgetBudget 2011/122011/122011/12Amendments SELF SUPPORTING FUNDS: Marine Revenue 100,000100,000100,000 Clearwater Harbor Marina Revenue 15,00015,00015,000 Airpark Revenue 10,000185,000185,000 Parking Revenue 495,000495,000585,00090,000 Utility System: Water Impact Fees 233,600233,600233,600 Sewer Impact Fees 1,690,0801,690,0801,690,080 Utility R&R 2,849,4602,849,4602,849,460 Water Revenue 2,696,2702,696,2702,696,270 Sewer Revenue 8,566,8608,566,8608,566,860 Stormwater Utility Revenue 5,600,1005,600,1005,600,100 Gas Revenue 2,730,0002,730,0002,730,000 Solid Waste Revenue 415,000415,000415,000 Grants - Other Agencies 03,251,8363,851,836600,000 INTERNAL SERVICE FUNDS: Garage Revenue 142,000142,000142,000 Administrative Services Revenue 125,000125,000230,000105,000 Central Insurance Revenue 001,365,3051,365,305 BORROWING - GENERAL SOURCES: Lease Purchase - General Fund 361,520361,52086,520(275,000) BORROWING - SELF SUPPORTING FUNDS: Lease Purchase - Water 0(13,412)(13,412) Bond Issue - Water & Sewer 1,581,8701,581,8701,581,870 BORROWING - INTERNAL SERVICE FUNDS: Lease Purchase - Garage 3,189,5003,189,5003,189,500 Lease Purchase - Administrative Services 400,000400,000400,000 TOTAL ALL FUNDING SOURCES:44,309,87052,819,64155,528,8172,709,176 Item # 19 Ordinance # 8342-12 47 Meeting Date: 6/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Amend and restate Division 3 of Article V of Chapter 2 of the Clearwater Code of Ordinances; adopting a revised City of Clearwater Employee Pension Plan effective January 1, 2013; provide for a referendum question to appear on the ballot for the November 6, 2012 General Election and Pass Ordinance 8333-12 on first reading. SUMMARY: In 2010, the City Council directed staff to explore changes to the current Employee Pension Plan benefits with the goal of reducing the Citys cost while maintaining appropriate benefit levels that would continue to provide a viable pension benefit and maintain the Citys ability to recruit and retain a quality workforce. Proposed Pension Plan changes were collectively bargained by the City with each of its three Unions; Communications Workers of America, Fraternal Order of Police, and International Association of Firefighters. The agreed upon changes were ratified by each bargaining unit and subsequently approved by City Council in January of 2012, with the expectation of presenting the changes to the citizens of Clearwater through a public referendum as required by the current ordinance. The proposed ordinance restatement would include the following provisions: · All Employees (Hazardous and Non-Hazardous) who are vested in the Plan and separate from employment with the City prior to the effective date of the restated ordinance would be eligible upon retirement to receive the same pension benefits currently in effect. · All current employees (Hazardous and Non-Hazardous) who remain employed and employees who are hired as of or after the effective date of the restated ordinance would be eligible upon retirement to receive a portion of the retirement benefit as a one-time lump sum payment equivalent to 10%, 20% or 30% of the actuarial value of the earned benefit with a corresponding reduction in the monthly benefit thereafter; would be eligible to return to work with the City as a full time employee (other than as a Police Officer or Firefighter) following retirement and to participate in Social Security but not in the Pension Plan; and would be eligible for their beneficiary to be permitted to choose any benefit payment option should the employee pass away prior to retirement. · All other benefits for current employees (Hazardous and Non-Hazardous) who are eligible to retire prior to the effective date of the restated ordinance would remain the same. · Current Non-Hazardous duty employees who are not eligible to retire as of the effective date of the restated ordinance and remain employed with the City and Non-Hazardous duty employees hired on or after the effective date of the restated ordinance would be subject to the following changes in the current pension benefits upon retirement: The normal form of benefit would be a life annuity with a reduction in the monthly pension benefit amount if a different form of benefit is elected. Overtime and additional pays earned for years of service after the effective date of the restated ordinance would not be included in the pension calculation upon retirement. The annual 1.5% COLA would be delayed for five years after the date of retirement on all pensionable earnings for years of service after the effective date of the restated ordinance. Cover Memo The job connected disability benefit would be reduced to 42% of salary. Item # 20 · Non-Hazardous duty employees hired on or after the effective date of the restated ordinance would also be subject to a change in the current pension multiplier from 2.75% to 2.0%; a change in the retirement eligibility age requirement from age 55 to age 60; and a change in the retirement eligibility years of service requirement from 20 years of service to 25 years of service. · Current Hazardous duty employees who are not eligible to retire as of the effective date of the restated ordinance and remain employed with the City and Hazardous duty employees hired on or after the effective date of the restated ordinance would be subject to the following changes in the current pension benefits upon retirement: 1.The employee Pension contribution would be increased from 8% to 10% of covered salary. 2.The annual 1.5% COLA would be eliminated on all pensionable earnings for years of service after the effective date of the restated ordinance. These proposed pension benefit changes have been estimated by the Citys actuary to save the City approximately $4.5 Million in the first year after implementation and approximately $400 Million over the next 30 years. An Actuary Impact Statement has been completed and the proposed changes have been reviewed and approved by the Plan Attorneys, Klausner and Kaufman, PA; and the Benefits Administrator, State of Florida Division of Retirements. If the referendum is approved, the cost associated with the City contribution will be based on the annual actuarial analysis and will be included in subsequent budgets. 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20 Attachment number 4 \nPage 39 of 56 Item # 20 Attachment number 4 \nPage 40 of 56 Item # 20 Attachment number 4 \nPage 41 of 56 Item # 20 Attachment number 4 \nPage 42 of 56 Item # 20 Attachment number 4 \nPage 43 of 56 Item # 20 Attachment number 4 \nPage 44 of 56 Item # 20 Attachment number 4 \nPage 45 of 56 Item # 20 Attachment number 4 \nPage 46 of 56 Item # 20 Attachment number 4 \nPage 47 of 56 Item # 20 Attachment number 4 \nPage 48 of 56 Item # 20 Attachment number 4 \nPage 49 of 56 Item # 20 Attachment number 4 \nPage 50 of 56 Item # 20 Attachment number 4 \nPage 51 of 56 Item # 20 Attachment number 4 \nPage 52 of 56 Item # 20 Attachment number 4 \nPage 53 of 56 Item # 20 Attachment number 4 \nPage 54 of 56 Item # 20 Attachment number 4 \nPage 55 of 56 Item # 20 Attachment number 4 \nPage 56 of 56 Item # 20 Meeting Date: 6/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Authorize the adoption of Supplemental Joint Participation Agreement (JPA) Number 1 between the City of Clearwater and the State of Florida Department of Transportation (FDOT) amending contract AQJ28 to include additional work under the JPA, such as, the completion of groundwater cleanup, the purchase and installation of an automated weather operating system (AWOS), and the purchase of a portable fueling trailer, auxiliary power unit, and aircraft tug; authorize the appropriate officials to execute same and adopt Resolution 12-11. SUMMARY: The Florida Department of Transportation (FDOT) authorized $1.5 million dollars in aviation funding to install the appropriate lighting, markings, and a Precision Approach Path Indicator (PAPI) System to the Clearwater Airpark runway, extend the runway to the north to improve safety, and to repair the taxiway via JPA contract AQJ28. The Council authorized the appropriate officials to execute same and adopted Resolution 12-04 on February 2, 2012. Supplemental JPA Number 1 amends the JPA to include additional work within the scope of the original contract. The additional work includes the completion of groundwater cleanup, which would include field-testing of monitoring wells, lab sampling and report production, the purchase and installation of an automated weather operating system (AWOS), consultant fees, engineering of the site preparation, construction of a pad, electrical installation, and the application process. The purchase of a portable fueling trailer to move Jet A fuel to aircraft, the purchase of an auxiliary power unit to assist aircraft powering up and the purchase of an aircraft tug to safely move aircraft in and around the airport is also included. Adoption of this Supplemental Joint Participation Agreement Number 1 will not increase the total cost of the JPA. Review Approval: Cover Memo Item # 21 Attachment number 2 \nPage 1 of 2 Item # 21 Attachment number 2 \nPage 2 of 2 Item # 21 Meeting Date: 6/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Amend numerous sections of Chapter 22 of the City of Clearwater Code of Ordinances relating to Parks, Beaches, and Recreation and pass Ordinance 8340-12 on first reading. SUMMARY: On February 3, 2005, the City Council approved Ordinance 7376-05 amending Section 22.24 by adding the hours of operation for each City park in the Code of Ordinances; requiring at least one prominently posted sign be installed at each park stating the hours of operation; and providing an exception to the closing hours which would allow a permit to be issued by the Department or the City Manager. From time to time Section 22.24 of the Code of Ordinances needs to be reviewed and updated to reflect accurately any changes that may have occurred since the last amendment. The last update was on October 20, 2011, approving Ordinance 8293-11, which amended park hours and eliminated properties no longer used as a park. In the interest of the public health, safety and welfare, and for the preservation of public property, staff is recommending that the Ordinance be amended as follows: Section 22.24 Authority to regulate beaches, park property, and the Courtney Campbell Recreation Area: Modifying park hours for various parks or portions thereof. Fifty-three (53) parks are closed from sunset to sunrise, nine (9) from 9:00 p.m. to 6:00 a.m. and ten (10) from 10:00 p.m. to 6:00 a.m. Section 22.28 Protection and preservation of property: Limiting bathing to recreation facilities specifically set aside for such purpose. Section 22.37 Use of Restrooms and Other Park Structures: Eliminating references to bathhouses. Section 22.38 Camping: Prohibiting camping on any public beach or park property except by special event permit. Section 22.40. Domestic animals: Providing for an exception to the regulation of animals on public beaches and park property to allow for the training and use of service animals in accordance with State and Federal regulations. Section 22.59. Possession of alcoholic beverages: Replacing a reference to Clearwater Executive Golf Course with The Landings Golf Club and replacing a reference to City Commission with City Council. Section 22.86. Appeal of Denial: Replacing all references to City Commission with City Council. Section 22.91. Procedural Requirements; Certain Use Provisions Not Applicable: Replacing references to reserved sections of the Code of Ordinances with appropriate references to the Clearwater Community Development Code. The amending of this Ordinance will provide for a tool that can be used by City law enforcement officers to more effectively patrol City parks and enforce the rules and regulations at each park. Cover Memo Item # 22 Review Approval: Attachment number 1 \nPage 1 of 9 Item # 22 Attachment number 1 \nPage 2 of 9 Item # 22 Attachment number 1 \nPage 3 of 9 Item # 22 Attachment number 1 \nPage 4 of 9 Item # 22 Attachment number 1 \nPage 5 of 9 Item # 22 Attachment number 1 \nPage 6 of 9 Item # 22 Attachment number 1 \nPage 7 of 9 Item # 22 Attachment number 1 \nPage 8 of 9 Item # 22 Attachment number 1 \nPage 9 of 9 Item # 22 Meeting Date: 6/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve the rescinding of Ordinance 7650-06 which vacated a utility easement and alley in the 1900 block of Edgewater Drive, more particularly described therein; and pass Ordinance 8339-12 (formally Ordinance 8328) on first reading and withdraw Ordinance 8328-12. SUMMARY: City Council passed and adopted Ordinance 7650-06 on July 20, 2006, vacating a utility easement and alley in the 1900 block of Edgewater Drive. The ordinance was adopted subject to certain conditions that were never satisfied and the allotted time for the satisfaction of these conditions has expired. The ordinance expressly states that if conditions are not met within the allotted time, this ordinance will thereafter be null and void in all respects as though never adopted. In the interest of leaving a clear chain of title to real property, staff recommends approval of a corrective ordinance. Ordinance 8339-12 will rescind Ordinance 7650-06 leaving no uncertainty that the vacation of the alley and utility easement described therein it is null and void. Review Approval: Cover Memo Item # 23 Attachment number 1 \nPage 1 of 2 ORDINANCE NO. 8339-12 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, RESCINDING ORDINANCE NO. 7650-06, WHICH VACATED, WITH CONDITIONS, THE FIVE-FOOT UTILITY EASEMENT LYING ALONG THE SOUTH PROPERTY LINE OF LOT 1 AND THE WEST 22.71 FEET OF LOT 2, SUNNYDALE SUBDIVISION AND VACATED THE TEN- FOOT ALLEY LYING ADJACENT TO THE NORTH PROPERTY LINES OF LOTS 2, 6, 7 AND THE WEST FIFTEEN FEET OF LOT 8, SUNSET POINT REPLAT, BECAUSE CONDITIONS WERE NOT MET; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Clearwater previously adopted Ordinance No. 7650-06 effective July 20, 2006, which vacated a utility easement and alley depicted in Exhibit A attached hereto at the request of Robel Bayview, L.L.C; and, WHEREAS, Ordinance 7650-06 expressly states that if certain conditions are not satisfied, then the ordinance will be null and void in all respects as though never adopted; and, WHEREAS, conditions required by Ordinance 7650-06 have not been satisfied and the time period allotted for the satisfaction of said conditions has expired; thus, it is necessary to rescind Ordinance No. 7650-12; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Ordinance No. 7650-06 vacated the following: A 5-foot utility easement lying along the south property line of Lot 1 and the west 22.71 feet of Lot 2, Sunnydale Subdivsion as recorded in Plat Book 3, Page 12 of the Official Records of Pinellas County, Florida and vacate the 10-foot alley lying adjacent to the north property lines of Lot 2, 6, 7 and the west 15 feet of Lot 8, Sunset Point Replat as recorded in Plat Book 4, Page 56, Official Records of Pinellas County, Florida, subject to the following conditions. Deeding to the City of Clearwater a new 15-foot utility easement over the west 15 existing sanitary sewer line within six (6) months of the date of adoption of the vacation and submit to the City Engineer proof that all other existing utilities lying within the easement and alley portions to be vacated have been relocated to the satisfaction of the owners of said utilities and at the sole expense of said applicant. If this condition is not met within one (1) year of the date of approval of this ordinance, this ordinance will thereafter be null and void in all respects as though never adopted. Item # 23 Ordinance No. 8339-12 Attachment number 1 \nPage 2 of 2 Section 2. The vacation applicant, Robel Bayview, L.L.C., did not satisfy the conditions required by ordinance 7650-06. Section 4. Ordinance 7650-06 is hereby rescinded and shall be of no further force and effect. Section 5. The City Clerk shall record this ordinance in the public records of Pinellas County, Florida, following adoption. Section 6. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING _____________________ PASSED ON SECOND AND FINAL _____________________ READING AND ADOPTED ___________________________ George N. Cretekos Mayor Approved as to form: Attest: __________________________ ____________________________ Camilo A. Soto Rosemarie Call Assistant City Attorney City Clerk Item # 23 2 Ordinance No. 8339-12 Attachment number 2 \nPage 1 of 1 Exhibit A Map : 1900 Block of Edgewater Drive SUNNYDALE SUB. 31-12 Proposed for Vacation By Ordinance 7650-06 5' Utility Easement 10' Alleyway SUNSET POINT REPLAT 15' Utility Easement 4-56 Utility Easement Proposed By Ordinace 7650-06 4 City of Clearwater Engineering Department The 5-ft. utility easement lying along south property lines of Lot 1, and the west 22.71 feet of Lot 2, Sunnydale and the 10-ft. alley adjacent to the North property lines of Lots 2,6 and 7 and the West 15 feet of Lot 8, Sunset Point Replat. New 15-ft. utility eastment described as the West 15' of lot 8 Sunset Point Replat. B.J.R. 8339-12 1" = 200 ft T.M. Drawn By:Reviewed By:Scale: Ordinance Item # 23 04/12/12 251A 2012-07 S - T - R 03-29s-15e DWG. NOGrid #Date: Meeting Date: 6/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve a Contract for Purchase of Real Property between Ruth Eckerd Hall, Inc. and the City of Clearwater for the Citys purchase of real property at 409 Cleveland Street, Clearwater, with a purchase price at market value as determined by the average of two independent appraisals; and authorize appropriate officials to execute same, together with all other instruments required to affect closing. SUMMARY: The subject property is located at 409 Cleveland Street and is leased for use as a retail establishment. The parcel is approximately 1,638 square feet and is located east of, and contiguous with, the City-owned Capitol Theatre. The property is improved with a single-story commercial structure containing 1,573 square feet. Ruth Eckerd Hall, Inc. is currently under contract to purchase the property from the current owners for a purchase price of $550,000. Under the contract, Ruth Eckerd Hall, Inc. has a due diligence period ending on June 24, 2012 within which it may terminate the contract. The contract expressly states that the Seller will give possession at closing without any tenants. City staff has negotiated to then purchase the property from Ruth Eckerd Hall, Inc. at a purchase price equal to market value. Market value will be derived by calculating the average of two independent appraisals. The appraisal reports will be available for discussion during the City Council Work Session on June 18, 2012. Market value is expected to be less than the purchase price stipulated in the Ruth Eckerd Hall, Inc. purchase contract. The intended use of the property is to facilitate the renovation and enhanced functionality of the Capitol Theatre. Following the Citys acquisition of the property, if approved, City staff will prepare a long-term lease and operating agreement between the City and Ruth Eckerd Hall, Inc. for use of the property in support of Theatre operations. Funding for the purchase will be provided from capital project 315-93623, Capital Theatre. Appropriation CodeAmountAppropriation Comment 315-93623 Review Approval: Cover Memo Item # 24 Attachment number 1 \nPage 1 of 9 Item # 24 Attachment number 1 \nPage 2 of 9 Item # 24 Attachment number 1 \nPage 3 of 9 Item # 24 Attachment number 1 \nPage 4 of 9 Item # 24 Attachment number 1 \nPage 5 of 9 Item # 24 Attachment number 1 \nPage 6 of 9 Item # 24 Attachment number 1 \nPage 7 of 9 Item # 24 Attachment number 1 \nPage 8 of 9 Item # 24 Attachment number 1 \nPage 9 of 9 Item # 24 Attachment number 2 \nPage 1 of 2 LOCATION MAP GROVE ST Property Location CLEVELAND ST Proposed Property Acquisition 409 Cleveland St. Prepared by: Item # 24 Engineering Department Geographic Technology Division 100 S. Myrtle Ave, Clearwater, FL 33756 Map Gen By:CRM Reviewed By: TMDate:05/30/2012 Grid #:286B S-T-R:16-29S-15E Scale:N.T.S. Ph: (727)562-4750, Fax: (727)526-4755 www.MyClearwater.com Attachment number 2 \nPage 2 of 2 Cleveland Street 78' Right-of-Way North Boundary J.R. Davey Et. Al. Resubdivision Hillsborough Plat Book 1, Page 87 7 6 5 South Boundary Legal Description of Property to be Acquired per OR 14886-2370: 3 That part of the East nineteen and three quarters (19 ) feet of Lot Six (6) in Block "B", of JOHN R. DAVEY, 4 ET ALS RESUBDIVISION OF EARLL MUMFORD ROSS & STARR'S SUBDIVISION, IN CLEARWATER HARBOR, according to the plat of said Re-Subdivision, as recorded in Plat Book 1, Page 87, of the Public Records of Hillsborough County, Florida, of which Pinellas was once a part thereof, described as follows: Beginning at a point in the North boundary of said Lot 6, which is five (5) feet and eight 1 and one-eighth (8 ) inches West of its Northeast corner; run thence West along the North boundary of said 8 3 Lot 6, to the Northwest corner of the East nineteen and three-quarters (19 ) feet of said lot; run thence South 4 3 to the Southwest corner of the East nineteen and three-quarters (19 ) feet of said Lot 6; run thence East to a 4 point in the South boundary of said Lot 6, which is eight feet and eight inches West of its Southeast corner; and run thence Northerly to the Point of Beginning. Item # 24 Meeting Date: 6/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve adding violations of Chapter 22, Code of Ordinances, to the ordinance violations that are punishable by a fine of up to $500, imprisonment for not more than 60 days, or both a fine and imprisonment and pass Ordinance 8344-12 on first reading. SUMMARY: Chapter 22 regulates the use of parks within the city. Section 1.12 of the Clearwater Code of Ordinances sets out those ordinance violations that are arrestable violations and are punishable by fine, imprisonment, or both. Adding Chapter 22 to the ordinances that are so punishable would allow police officers to arrest violators of this section. Review Approval: Cover Memo Item # 25 Attachment number 1 \nPage 1 of 2 Item # 25 Attachment number 1 \nPage 2 of 2 Item # 25 Meeting Date: 6/20/2012 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: City Manager Verbal Reports SUMMARY: Review Approval: Cover Memo Item # 26