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05/03/2012City Council Agenda Location: Council Chambers - City Hall Date: 5/3/2012- 6:00 PM Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then state your name and address. Persons speaking before the City Council shall be limited to three (3) minutes unless otherwise noted under Public Hearings. For other than Citizens to be heard regarding items not on the Agenda, a spokesperson for a group may speak for three (3) minutes plus an additional minute for each person in the audience that waives their right to speak, up to a maximum of ten (10) minutes. Prior to the item being presented, please obtain the needed form to designate a spokesperson from the City Clerk (right-hand side of dais). Up to thirty minutes of public comment will be allowed for an agenda item. No person shall speak more than once on the same subject unless granted permission by the City Council. The City of Clearwater strongly supports and fully complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours prior to the meeting if you require special accommodations at 727-562-4090. Assisted Listening Devices are available. Kindly refrain from using beepers, cellular telephones and other distracting devices during the meeting. 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Presentations 4.1 End of Session Report - Rep. Hooper � Attachments 4.2 Safe Boating Week Proclamation May 19th - 25th � Attachments 4.3 Older Americans Month Proclamation - recipient is Beverly Burton, ADRC Director from the Area Agency on Aging C� Attachments 4.4 Youth Sports Awards � Attachments 4.5 The Mayors Cup Game I�: Attachments 4.6 Parks and Recreation Advisory Board Presentation - Ray Shaw � Attachments 5. Approval of Minutes 5.1 Approve the minutes of the April 19, 2012 City Council Meeting as submitted in written summation by the City Clerk. � Attachments 6. Citizens to be Heard re Items Not on the Agenda Public Hearings - Not before 6:00 PM 7. Administrative Public Hearings - Presentation of issues by City staff - Statement of case by applicant or representative (5 min.) - Council questions - Comments in support or opposition (3 min. per speaker or 10 min maximum as spokesperson for others that have waived their time) - Council questions - Final rebuttal by applicant or representative (5 min.) - Council disposition 7.1 Approve amendments to the Community Development Code providing density and parking incentives for affordable housing developments, and pass Ordinance 8313-12 on first reading. (TA2012-01001) � Attachments 8. Second Readings - Public Hearing 8.1 Adopt Ordinance 8316-12 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to change the land use for certain real property whose post office address is 3043 and 3047 Cleveland Street from Residential Urban (RI� to Institutional (�. �- Attachments 8.2 Adopt Ordinance 8317-12 on second reading, amending the Zoning Atlas of the city by rezoning certain real property whose post office address is 3043 and 3047 Cleveland Street from Low Medium Density Residential (LMDR) to Institutional (�. � Attachments City Manager Reports 9. Consent Agenda 9.1 Authorize renewal of the contract with Company Care for services including employee and pre- employment drug and alcohol testing, and pre-employment and annual employee physicals for a not to exceed amount of $50,000 per year and authorize the appropriate officials to execute same. (consent) � Attachments 9.2 Award a contract to GSA Security Inc., Lutz, Florida, in the amount of $210,000 for the purchase and installation of Milestone Video Management and Monitoring System and cameras to support various city facilities, in accordance with Section 2.564(1)d), Code of Ordinances - Other Governmental Bid (contract with Pinellas County School Board contract 10-968-083); and approve a transfer from retained earnings of the Administrative Services Fund in the amount of $105,000. (consent) � Attachments 9.3 Approve the Tenth Amendment between the Chi Chi Rodriguez Youth Foundation, Inc. (Foundation) and the City of Clearwater (City) for the operation of the Chi Chi Rodriguez Golf Course and Driving Range and authorize the appropriate officials to execute same. (consent) � Attachments 9.4 Approve an Exclusive Non-Alcoholic Beverage Agreement with Coca-Cola Refreshments USA, Inc., in accordance with Request for Proposals 28-11, to provide full service beverage vending machines and products within city facilities, approve a Termination, Release and Indemnity Agreement, terminating the current Exclusive Non-Alcoholic Beverage Agreement with Coca-Cola Enterprises, Inc. and authorize the appropriate officials to execute same. (consent) � Attachments 9.5 Approve submission of Department of Justice, Bureau of Justice Assistance (DOJ/BJA) Edward Byrne Memorial Justice Assistance Grant application in the amount of $60,658 and an additional .75 Full Time Equivalent Position. (consent) 6� Attachments 9.6 Approve a Contract (Blanket Purchase Order) to Wingfoot Commercial Tire of Clearwater, FL for an amount not to exceed $380,000 for the purchase of Goodyear tires for city motorized equipment during the period May l, 2012 through April 30, 2013, in accordance with Sec. 2.56(1)(d), Code of Ordinances - other governmental bid, and authorize the appropriate officials to execute same. (consent) � Attachments 9.7 Approve a Contract (Blanket Purchase Order) to Honeywell International Inc. - Building Solutions of Chicago, II, for an amount not to exceed $140,000 for the quarterly Maintenance Fees for the period May 1, 2012 through April 30, 2013, per the contracts dated Nov. 17, 2008 and April 28, 2010 and authorize the appropriate officials to execute same. (consent) � Attachments 9.8 Award a new contract (purchase order) to Xylem, Inc. of Apopka, Florida in the amount of $375,000.00 for Flygt Pumps, replacement parts and factory authorized service for the contract period of May 3, 2012 to April 30, 2014, and authorize the appropriate officials to execute same. (consent) �- Attachments 9.9 Approve a proposal by Construction Manager at Risk Biltmore Construction Co., Inc. of Belleair, Florida, in the amount of $281,540.04 for the rehabilitation of three vehicular bridges in the City of Clearwater, which includes all labor and material costs to complete the rehabilitation, and authorize the appropriate officials to execute same. (consent) �= Attachments 9.10 Approve the Cooperative Funding Agreement between Southwest Florida Water Management District (SWFWMD) and the City of Clearwater for the gabion project on the Jeffords Street Channel in Stevenson Creek in the amount of $600,000 and authorize the appropriate officials to execute same. (consent) � Attachments 9.11 Disband the Clearwater Greenprint Steering Committee. (consent) � Attachments 10. Other Items on City Manager Reports 10.1 Oppose the relocation of Family Court from downtown Clearwater to the Criminal Justice Center and pass Resolution 12-10. � Attachments Miscellaneous Reports and Items 11. City Manager Verbal Reports 11.1 Reschedule June 18 Work Session from 1:00 p.m. to 9:00 a.m. � Attachments 12. Other Council Action 12.1 Other Council Action C�= Attachments 13. Closing Comments by Mayor 14. 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F'P's mission is to advocate, educate and serve seniors and their caregivers in partnership with the cammunity. � . � ., . #. s; ^` s w • w; * . - . �. a.. � •• . -s . . � � ' * r . � ' •. • '. �► . • ' � ' ' - •^�. • � '�r .• • - • •� . • • - ..�.• ,�. -• • � -* :�. � • � ♦ � + ' +r • . ;. s • - _ � • , • -, - • �- • -, s •• ' s .#. • ' . •- • . -r ' • � . � � . • ' - • ; � *''; ♦ s' . •. •-• . � . *'• '• * s . • • . •- � - • • • • � +r ' '' �► . • ' � � -a s �-� . -�r • - * • • • • • • i� ,•- - �• . • � ♦, � � • - - • s • •- .� . •• - , a �- s • .• • ' •- � -• • .• • . • � +�- ' • • - � s • � . • - . . • - _ .. ,. . �r - • • - • • ♦• . � • • • •# • . • • .�- • . • �- - . � , • ,�. • �. - •- . • +r - �- - • • -•• •- - •• . •••. . � �� • . - . • �� - �-s , ,• s . # � ..,.. r� • • .s. • � •- -•' s' � r- .+� f . - • r► • . • - - �.a- • � •� � ��- ' • • •- * .+r • - �.�� �� For the third consecutive year, the AAAPP met all standards of the Flarida Department of Elder Affairs annual quality assurance review. The AAAPP is distinguished as the only area agency on aging in Fiorida to meet all standards for three years. DOEA's comprehensive review cavers admin- istration, fiscal, program r°nanagement and clier�t records. � The Department of Elder Affairs recognized the successes of our SHINE (Serving Health Insurance Needs af Elders} Program k�y designating it as the 2011 Planning and Service Area of the Year. SHINE's service in Pinellas uvas alsa recognized for the "Highest Percentage af Eligible [Medicare] Beneficiaries Served" within the Large Centro Metro categary. Pasca Caunty was recognized for a second place service level �ithin the Large Fringe Metro category. ' • -• . � • •r . •-� - � . • �" r .' s • ,r • •�• 1 s • • •�� , _ i���.. s++ ��* � � � s � -. � � t�r , �,.* � �• • •• . . � •. • • .�. : • a � '.�t� 1#! i • - �. � � . - ,► �.•• � �, `' - .• -� - •- • - • . • • � � a ' s �^• •- - • -• � • .• - • - • '�• * : s �^'a r • * � � .* • �, ,� � ' * - � . * � _ ..,,•� * �� � ' •• . , s - �rr -• r '• • � � ' . a • . •- � • • • - - -• � ' #• .�. • •. • s " ' •� . .s. . • , s - • . • * .�• . * . s '. ^ • . - � r - � � -• �t}� As of September 1, 2011 the Senior Nelpline reached a milestone. All staff members af the Helpline are naw nationally certified by AIRS, the Ailiance af Informatian and Referral 5ystems. The certifica- tion is based on passing a national exam and certifies the Helpline staff as Information and Referraf Specialists in Aging (CIRS-A). � � ..* �� � r ' •• � � �•• -� .# , •- - • • •^-. i • • • • • * -• .• : .ss • . �• - . . . • • ',� � •!! � ' . • • s �� . ,. #• - • • • • s• . •^• . ! ' • � •s- s �� During the second year of the three year ADRC Expansion Grant, this ADRC utilized a comprehen- sive curriculum, developed by leaders in the Development Disability and Aging Studies field, ta train three different Planning and �ervice Areas transitioning from Aging Resource Centers to Aging and Disability Resource Centers. Importantly, a staff member fram the Agency for Persons with Disabilities - Suncoast Regian, was an instrumental member of the ADRC training team. This ADRC/APD partnership is a testament ta the equal and important attentian given to individuals with Developmental Disabilities aging in place. ��� � �'����r�";.' r.�zt,�' rr�P� .,�'Xr`�. �`.'` , . .. �;' �. w�f� rc�� t ���.__� ��., ' �a ° � � � ' 1.��* ♦�.. � , 1..� ..i�. # a� .. � � . . * �. �•.. �.�. 1.� �.�� *.. ��� �.� ��� �• .: � � A �� � .e s • • �!' • • • • . � • . # � . � �• ! +i" . ! ^ • • •� ^ . i . �� ! � � � . • 4 ! •^ •! #' ! � ! ^ • . • ' i . •' ! . . . � • . • "` # • � . " � ! . 1 . � � � ,. � � * � � •, * � • � ��� # ! • �^ s ! • ! iR # .• ��� •� � ��. • � �� •� •. �'. . •� .: � .� � #'�. s # !�r A. ,.. 4 � � .� •� � 1 •�. � �� � ! � � � . �: , . * � � • �: !� ��� . ! ' �. � •� � �. ' • � � � . . •. �. � . � � w ,. �.. !. !. � : � •. �� .,,, . � # • ♦� w � • !� i .i• � . � ! � � #. „ �+ • .• • # , � .�� � � * � ♦i��� . . ^# i' � � . .!^ � i . ^ . • • i �%� ,, � � � *# �• � � # - ! • i^ ' !• r s• ' s !-�, � • � � . • - • •> 1-�. � s_ • i# ` s � - � '- . • � "' �� - • • -* � -. ' �-� � � ��+3�',&F;.��� .��.;���r��Y��,::' ♦ �� * � �• „�� #^• ! � # • i •. � � � � i � � # � • �� � � � A f . � � R � • � #� • � • � !* � ' !�� •'•• . t • f ># � . • • !'• • � � ! • . ^ .t� • � ��� �� 1 ' # • ! . � ! � *1♦�r�r • i #• A� � � •� w� ! • • •. .!.' # • ! • s• � ! • . • � . �. .!� � i . � . � — • ! � i ' � • ! •"� • . '� •�� l�... a�ir � ^.l��•� • •� � .• � � � . . � ��. * ���.. � .. �. �. *. � � * : *. . � +� Intake Department. Pinellas counties. y" ar��'�.�`�'" � s t�r-%��" �r'�t`'�.'.�"�k5i- The Area Agency on Aging serves as the central intake point for state funded programs in Pasco and Pineflas caunties and is part of the "na wrong doar" screening pracess for fed- erally funded services. Intake is a key component of the ADRC. The ADRC perfarms telephane screening ta prioritize those in need af services, canducts triage, and provides long term care options counselir�g to seniors and their caregivers. Intake receives referrals fram the Senior Nelpline, as well as referrals from the DOEA CARES Unit. Referrals of at-risk sen- iors from the Adult Protective Services unit of the Department of Children and Families are also received by the This year 3,362 individuals were screened and prioritized for services in Pasco and ��� ,��`3��..��„�.�.�.,?.3,.�.� ���� .. ;���,i�yCi ntt� s�-^c�,�'.,?.��-r#"'.��S,k�,.:'� �""��.`a,.��.?�'�..,.�ia��,,:�'` The AAAPP has three programs ta identify poterrtially eligible per- ��� ���� � �� � � sons and assist with the campletion and submittal nf applications ���� ;w ��� =, ��� �' ��� for Medicaid, Faod Assistance (farmerly Faod Stamps) and Social � Security Low Income Subsidy (LIS}. Outreach is conducted in � ���� �:': �� � ����� ������ ° x .z � cd� both counties ta educate the public about the financial assistance � ��� ����� ' �,��� programs. In order ta streamline access, the AAAPP has devel- �`������ :;r.` ��� oped a coordinated process of screening and int�rnal cammuni- cation that keeps ciients from repeating information for each pra- gram. The Medicaid Benefits Co�nselors screen persans far eligibility, providing direct assistance far Medicaid applicatians or referring to the other two programso The Supplemental Nutrition Assistance Program (SNAP) has an Operator complete the application for foad assistance by phone for subrnission to the Department of Children and Families. SNAP is funded by the United States Department of Agriculture through the DOEA. This pilat project, initiated in 2010, serves persons age 60 and older. In calendar year 2011, the SNAf� Pragram operators were able to assist 668 PSA 5 resider�ts with Faod Assistance applications. The SHINE pragram assists Medicare beneficiaries of all ages apply for financial assistance with Medicare or pre- scription drug costs (LIS}. �,��;t��3g'n�:�� � �,=��'���� �.�� ���„����a�'� �^�,"p%�.����� �"��"'�'�'"��"��s�'�'it The Na�ional Family Caregiver Support Program (NFCSP), funded by th� federai CJlder Americans Act Title IIIE, helps unpaid caregivers af any age caring far persans 60 years af age or older. The go�l of this program is to relieve the emotional, physical, and financial hardships af praviding continu- al care. During 2011 this program pravided support to 125 caregivers of sen- iors. Caregivers ranged in age from 39 to 92 and the average age of the sen- iors receiving care was 83 years. The Title IIIE pragram alsa serves kinship caregivers who are grandparents over the age of 55 providing primary care to cl�ildren age 18 or younger or individuals with disabilities. Services include education and training through support groups, gerontological counseling and legal assistance. ���F���,�������' a�"���, H°�a�� ��;���,��°��s��':� �����'�� �;�"� ��3 ��m�..�`,p�:"�� ��5��3€���:,� The Area Agency administers the DOEA SHINE program at the local level. The mission of the program is to provide free, unbiased health insurance caunseling through a dedicated network of DOEA volunteers, empawering individuals to make infarmed health care choices. During 2011 the Area Agency recruited new volunteers, expanding the volunteer base to 60 individuais and making direct counseling available in English, Spanish and Chinese. This year we were abie to expand service to complete 13,047 Medicare and Medicaid beneficiary contacts. SHINE counseling was provided face- to-face, at partner sites and by phone. SHINE valunteers also conducted community outreach and education through 164 presentations, health fairs and seminars reaching over 1 Q,500 consumers, in additian to an array of inedia contacts. During 2011, the University of Florida Schoal of Pharmacy placed ten students in one month internships with the SHINE program. These student interns provided 1,406 hours of service. �� ���..�2�.�� �z������»?��e,.9�i�X, � �, �,. � !t d,��� �i."�� ��Y ����rra{F� . � •� � �� #. �� •'•i . .� .. ..� � � ♦ A � �� . • •-• • - �� . • • �• • ��. _ ...•• , * � . • • • _+ � s - r► +_ . • -�• . • 's� • . • • s-* • ..* � „� �, � �. , * .�a �- -• . � •- -# - • � . • - ...�■ s• • -* • + • **• • • - -�r • • - • a • - •- �• i ! t i i + -• • -• . • , - •- -• • �. a ., * _ �' - �. � s -� ' . ^ . s # •. • - , • . - • • • . • . '- . • .• - ��' . , a•� - +r +r, ' '" ��r . , ',• # ��i � - -. • . • �, . � _• •. ,. e - •. • +� � , a s - •�• . + • • - •• •r► ' t 1 ! s • * ' 1 / • •^ s� . • • - - -s • - ••1 • s- - • • • s � -s . s . � + 4 - - . � -• . • -. '' - -• ii � • *. ' • +r - - • • • •. •^�s • • • • • •_ •� . , ... •-� . * - • • •. • • . • '��l� 1#! s ! 1 �.''�����.r" ,°�r,�w ��tP� ,�n'��?�T u.�'�rs� r ¢�.I�'t.��.�s,.,��U � �� M� � `,: "� �+4t i.,�,�� �L?" g.� � k �w� �� � . ,x �� � c .�_ . � For the pasf 16 years the Senior Victim Advacate Program, funded by the Attorney General's Office, has provided assistance to senior vietims of crime. Services inctude crisis caunseling, accompaniment to court related activities, criminal �ustice support, persanal advocacy, referral to apprapriate community resources, and assistance cc�r°npleting victim corrtpensation farms. During 2011, 160 victims received assistance. With funding through the Flarida Department of Elder Affairs, this pro- gram also provides public educatian to prevent elder abuse, neglect and exploitation and identifies and assists victims af abuse. Over 4,400 indi- viduals received information about elder abuse through this program during 2011. An outgrowth of the Senior Victim Advacate Program, the Seniar Safety Phone Project was created to enhance the safety and security of senior crime victims, as weil as seniors who feel they are at risk. The project collects donated cell phanes that are refurbished and distributed ta seniars for use as emergency (911} cell phones. �������:� �..��� ;���� �� �n�����-.w.M The AAAPP's cammunity access television program, Aging an the Suncoast, celebrated 23 years of broadcasting in 2011. Produced monthly by Pinellas County gavernment's PCC-N, the shc�ws are broadcast numerous times each week on the Pinellas and Pasca County Government channels: Brighthause Channel 622 in both caunties, Knology Channel 18 in Pineilas Caunty, and Verizon Channel 42 in Pasca and Channel 44 in Pinellas. Prajects and servic- es of interest to seniors are featured on the show. During 2011, top- ics included: SHINE, the Aging and Disability Resaurce Center and Senior Heipline, consumer pratection, caregiving, medicatian management, assisted living facilities and the �ang Term Care Ombudsman Council, fall preventian, and mental heaith. ��� NSIP $402, 773 1.26% VOCA $$4,457 0.26% MWS $169,954 0.53 % MW-HCBS $8,237,270 25.81 % ��� MW-A�E $6,128,695 19.2% SMP $572,138 1.79°/a AdRC — DD ADRC $87,178 $�89,586 0.27% 0.91 % ��.�� OAA $6,900,939 21.62 % EHEAP $550,76$ 1.73% LSP ADI $695,953 $695,953 2.18% 2.18% SHINE/SNAP $169,787 0.53 % HCE $663,314 2.09% GCE $5, 720, 064 17.92 % �};� ��^�` � � ��; h �.��� Edward Manny — President Sallie Parks — Immediate Past President Cammissioner Camille Hernandez — Vice President C. Christapher Comstack — Secretary �irginia Rovvel� — Treasurer �������������b�`,� � Patricia Bell Lounell Britt Commissioner Harriet Crozier Commissioner William L. Dennis Judge George Jiratka J.B. Johnson Deanna Krautner Linda Lee Martha Lenderman Pat Nialarkey-Stallard Jan Rauer Charles F. Robinson, Esq. Commissioner Ken Welch Cammissianer Henry Wilsan David Franklin - �hair Louise Dolsay - Vice-�hair Betty Beeler Sue Castonguay Barbara Epstein, Esq. N�T1Gy G1��S B�try Hayward JoAnn �Iubbard Teresa Jackson Olga Mackenrow Kerry Kimball Marsalek Carale McLeod Loria Menousek Barbara Miller Linda Patterson Julie Peluso Marie Thompson Sharan Willrnan ���� „�.��'��������':� rr��`�,�"��„�l�c; Sally I�. Granda Executive Director Helen King Deputy Director Jason Martino P�^ogram Administrator Leah Clendening Program Mdnager Joanne Cox Pro�`ect Coo�dinatar Brenda Black Administrative Secreta�y Pam Campbel� Rece�tionist/O�ce Assistdnt '�� � � w �;� . "� ., 3� � �� �P�� ��� �... Kathy Guy Chief Fin�zncial O�cer Hubert Ayers Fiscal Services CQOrdinator Laura I�alder-Hurley APlPayroll Cle�k Susan Col�acchioni Senior Accountant Margie Stafford LANAdministr�ttor "%ny Escobales D�ta/IT Suppart Mdnager :� �,t �r�;��:�;r�r.,"� k�$ �{, �}. }. jr . �� t!'L�t id i ���+t'rTir.+1{�"n Le�'g�,.`�;r Tawnya Martina Director Jennifer Nettles Prog�am Mdnager Lauren Baer Medzcdzd W�aiver Specialist Peggy Herlache Medicaid W�aiver Speei�list Debra Maulorico Medicaid t�Uaiver Specialist Chris Eger Service Analyst Celeste Johnson Medieazd Benefits Counselor Chrysti Reichert Medicaid Bene�ts Counselor Marian Walker Medzcaid Benefits Counselor ����+i*t�'�'�'i���t?a��` s���;� xr?�;� Y' ;f���,������� � �,��,��� Marilyr� Rupp Director Sue Samson Associate Planner Makeba Huntington- Symons SMP P�ogram Manager Nancy 1Zosarlo SMP Administrative Assistant Cathy Stallings Victim Advocate Coordindtor Kathy Cornwel� V�ictirn Advocate �����,v��{���,� ,���N������������r��� ��� ���,��x�t�r�X Beverly Burton ADRC Director Tracy Barrows Inforrndtion and Assistance Coordinator Kasey McMahon InforYnation and Assistance Specialist Kevin OConnor Information and Assistance S�ecialist Cyndi Rennick Informdtion andAssistance Specialist Grace Cunliffe Intake Speei�tlist Ron Do11 Zntake Specialist Patricia �-Ianson Intake SpeciaZist ,� � � �,,�. Terry Kinderman Preston Medicaid Client Services Specialist Leah Carr Medicdid Client Services Speeialist Janet Alexander Caregiver Specialzst Jody Ferguson I Iensler Cdregiver Specialzsi ��,; � xY�r�� ��. � � �� - �: � �, � � ��� � �� ��� � � �,�. � .��� . �s - � ` �� � 3� � � �� F� ^ �? �� � i ,� _ � � � �� An A�ing and Disability Resource Center PASCO �OU�TTY 12417 Clock Tower Parkway, Suite 201 Hudson, FL 34467-2466 l�hone: 727-861-5230 Fax: 727-861- 5238 PINELL,AS C(�tJNTY Gaieway Corporate Center 9�87 4th Street North, Suite 100 St. Pet�rsburg, FL 33702-2451 Phane: 727-570-9696 Fax: 727-570-5098 SENIOR HELPLINE: 1-80Q-96-ELDER (1-$00-963-5337) www agingcarefl.org r�.� �rr � a>�-��.,. �a y,� s..�-�� t> r: �. �., ' �. �� _ � � - �g��-� �,� ����a�� This elocument zuas prepared with financial assistance from the State of Flori�la Department of Elder A�'airs and the U.S. Administration on Aging using funds appropriated under the OLder Americans Act. City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: End of Session Report - Rep. Hooper SUMMARY: Review Approval: Meeting Date:S/3/2012 Cover Memo Item # 1 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Safe Boating Week Proclamation May 19th - 25th SUMMARY: Review Approval: Meeting Date:S/3/2012 Cover Memo Item # 2 City Council Agenda Council Chambers - City Hall Meeting Date:S/3/2012 SUBJECT / RECOMMENDATION: Older Americans Month Proclamation - recipient is Beverly Burton, ADRC Director from the Area Agency on Aging SUMMARY: Review Approval: Cover Memo Item # 3 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Youth Sports Awards SUMMARY: Review Approval: Meeting Date:S/3/2012 Cover Memo Item # 4 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: The Mayors Cup Game SUMMARY: Review Approval: Meeting Date:S/3/2012 Cover Memo Item # 5 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Parks and Recreation Advisory Board Presentation - Ray Shaw SUMMARY: Review Approval: Meeting Date:S/3/2012 Cover Memo Item # 6 City Council Agenda Council Chambers - City Hall Meeting Date:S/3/2012 SUBJECT / RECOMMENDATION: Approve the minutes of the April 19, 2012 City Council Meeting as submitted in written summation by the City Clerk. SUMMARY: Review Approval: Cover Memo Item # 7 Present Also Present CITY COUNCIL MEETING MINUTES CITY OF CLEARWATER ��1��� � Mayor George N. Cretekos, Vice Mayor Paul Gibson, Co Doreen Hock-DiPolito, Councilmember Bill Jonson,, and ( Jay E. Polglaze. Jill S. Silverboard - Assistant City Manager, F Manager, Dick Hull — Assistant City Attorney, Clerk, and Nicole Sprague - Official Records Coordinator. To provide continuity for research, items are in agenda necessarily discussed in that order. Unapproved The meeting was called to ord I � • , . � ►�i!I 4.2 Attachment number 1 \nPage 1 Imember �cilmember „Be�utification Award was presented to Nature's Food Patch, ie I�orthwood Estates neighborhood was presented with the ;er Award. Home of the Quarter Awards were presented to ;c�asus Avenue and Leslie and Denise McConnell, 1531 ? Neighborhood of the Year was presented to Morningside- 2011/12 Home of the YearAward was presented to Todd :, 1411 N. Osceola Avenue. 4.3 National Volunteer Week Proclamation, April 15-21, 2012 - Philip Harris, Director of Communitv Services and Public Policv -United Wav of Tampa Bav Counci12012-04-19 1 Item # 7 Attachment number 1 \nPage 2 4.4 Swim Across America Proclamation, Mav 5, 2012 - Robert Shapiro, Volunteer Event Coordinator for Swim Across America 4.5 Honor Fliqht of West Central Florida - Richard C. Koch, Lt. Colonel, USAF (Ret.) 4.6 Service Awards One service award was presented to a city employee. 5. Approval of Minutes 5.1 Approve the minutes � written summation bv the Citv Clerk. Councilmember Bill Jonson moved to approve the minutes of the Apr Council Meeting as submitted in written summation by the City Clerk. duly seconded and carried unanimously. � Smokey Townson requested Advisory Group to approve a Clearwater, similar to that of - Not Admin .- . .' . . ►1-. .0 )-, the abuttina riaht rdinances 8319- cH ipport fQr the E hops and hanc ue, Arizona, �� - 2 City otion was :taT•7CC� �I Lovv �F�L) and initial Zoninq Atlas desiqnation of Low �tial (LI�C��� District for 2172 Burnice Drive (Lot 5, Glen ?4, Town�h,� 29 South, Ranqe 15 East) toqether with of Burnice Drive and toaether with the additional riaht of 20-12 and 8321-12 on first readina. (ANX2012-02001 This voluntary annexation petition involves a 0.237-acre property consisting of one parcel°of lancl occupied by a single-family dwelling. It is located on the north side �f Bur'nice` Drive approximately 345 feet west of Belcher Road. The applicant is requesting this annexation in order to receive sanitary sewer and solid waste service from the City. The Planning and Development Department is requesting that the 0.3098-acres of abutting and adjacent right-of-way of Burnice Drive not currently within the City limits also be annexed. The property is contiguous to existing City boundaries to the north, east, and west. It is proposed that the Counci12012-04-19 2 Item # 7 Attachment number 1 \nPage 3 property be assigned a Future Land Use Map designation of Residential Low (RL) and a Zoning Atlas designation of Low Medium Density Residential (LMDR). The Planning and Development Department determined that the proposed annexation is consistent with the provisions of Clearwater Community Development Code Section 4-604.E as follows The property currently receives water service from Pinellas solid waste and sewer service will be provided by the City. within Police District III and service will be administered:thra headquarters located at 2851 N. McMullen Booth Road_ Fir medical services will be provided to this property by Stati+�r Lakeview Road. The City has adequate capacity to serve tf sanitary sewer, solid waste, police, fire and EMS service. T annexation will not have an adverse effect on public facili�i� service; and The proposed annexation is consistent w of the Clearwater Comprehensive Plan: Objective A.6.4 Due to the built-out cl urban development within the urban : application of the Clearwa#er CQrnmu A.7.2 Di Policy A.7.2.3-Cc�ntinue to residential prop�rti�,�: upon expand the C �d within the t voluntary �unty�, Collection of �e property i� locate gh the distric� and emergency 7 located at` 1 �8�1 ;;prQperty with ; prc�posed and their levels of ' �nd pr�mc��kes the following Qbjective r of the°�ity af Clearwater, cornp�ct area shall be prc�moted through v�lopment Code. y's tax base thrc�ugh the annexation learwater Planning Area. annexafions for single-family The proposed Residential Low (RL,) Future Land Use Map category is consistent with the current Countywide Plan d�signation of this property. This designation primarily permits residential uses at a density of 5 units per acre. The proposed zoning district to be assigned to the property is the Low Medium Density Residential (LMDR) D�strict. The use of the subject property is consistent with the uses allowed in the disfrict and the property exceeds the district's minimum dimensional requ�rements. The proposed annexation is therefore consistent with fih� Countywide Plan and the City's Comprehensive Plan and Community �euel4pment Code; and The property proposed for annexation is contiguous to existing City boundaries to the north, east and west; therefore, the annexation is consistent with Florida Statutes Chapter 171.044. Counci12012-04-19 3 Item # 7 Attachment number 1 \nPage 4 Vice Mayor Paul Gibson moved to continue Item 7.1 to May 17, 2012. The motion was duly seconded and carried unanimously. � � Quasi judicial Public Hearings /_.. . - . �1[i11iT-a�1Tl��►�Fi7_ ��"iL�it•: �t"�L�iTiii't•Ti'i�i�:Z�L'.E�if11 Amendment from the Low Medium Densitv Residential Institutional (I) District for propertv located at 3043 and Section 16. Township 29 South. Ranae 16 East less an This future land use map amendment and rezonir acres of property located on Cleveland Street s4� McMullen Booth Road. The property is carr�prisec currently vacant. The request is to change the pr< designation of Residential Urban (RU)'tQ Institutic from Low Medium Density Residential (L,MDR) to The parcels are owned of Drew Street and Mc� par�efs adjacent to anc yea�rs �ir� c�"c1�r to accorr and athletic f�cilities, in northwest of t�e subjec amendment from theR Classification and a r�� Institutional (I) for 29 p� property (LUZ2009-12C leve application inu�u� c�f Drew Street an f twc� parcels, whic :rty`s Future Land` il �I)'an� #he zonin 'i�1:7 0.41- Nest of ap �y G�i�rary Baptist Church; which is located on the corner ullen Booth Road. The church has k�een purchasing n the vicinity of the subject property over the last several n+�d�te growth of the c�urch, assQ�iated school campus luding a recently constru+ct�;d a f�otball stadium located prQperty, In 2010, the city approved a future land use sidenfiial l.lrban (RU) Classification to the Institutional (1) ning fram L4w Medium Density Residential (LMDR) to cels cornprising 5.43 acres located south of the subject �4 and LUZ2Q10-05001). The Planning and D�:ue�opment Department has determined that the proposed future land use ma{� amendment and zoning atlas amendment is consistent with the Community Deue1opment Code as specified below: • The prc�pQS�:d amendment is consistent with the Comprehensive Plan, the Countywide Plan Rules, and the Community Development Code �e'proposed amendment is compatible with the surrounding property and aracter of the neighborhood • The available uses in the Institutional (I) District are compatible with the surrounding area Counci12012-04-19 4 Item # 7 Attachment number 1 \nPage 5 The Community Development Board reviewed these applications at its public hearing on March 20, 2012 and recommended approval of the Future Land Use Plan amendment and Zoning Atlas amendment with a vote of 5-1, with one member abstaining. Administrative Hearinq Planning and Development Assistant Director Gina Clayton revi�:wed re the Community Development Board reviewed the applications Qn April 1 unanimously recommended approval. The Board reviewed the applicat to a noticing error; property was not posted. Applicant representative Howard Parker reviewed the request. The twa vacant properties and will be used to augment the Gl�urch's parking are no access to the parking area from the street; no #raffic will flow onto CIE In response to questions, Mr. Parker said the Ch residents; no objections were raised as long �s i Street. Councilmember poreen Hock-DiPolito moved to Amendment from the Resid�:ntial Urban (RU) CI� Cla�sificatiQn. T�e.motion was �lulv seconded a C�rd'inance 8316-1 � moved to pass Ord upon roll call, the v� "Ayes": Mayor Geoi Doreen Hoc Jay E. Polg None. res i[•'�il lito, rch has contac iffic is rnaintair pprQVe a Futu R�ifi�ation to th � carried unan the ne s ly. � Is are :re will be d Street. 1se Map onal (I) read by title only: �ouncilmember Jay Polglaze rst reading. The motion was duly seconded and ce Mayor Paul Gibson, Councilmember Imember Bill Jonson, and Councilmember Councilmember poreen Hock-DiPolito moved to approve a Zoning Atlas Amendment from the Low Medium Density Residential (LMDR) District to the Institutional (I) District for property located at 3043 and 3047 Cleveland Street (consisting of the South of the Counci12012-04-19 5 Item # 7 Attachment number 1 \nPage 6 Southwest of the Northwest of the Northwest of Section 16, Township 29 South, Range 16 East less and except the South 32 feet thereof, and less the north 20 feet thereof ). The motion was duly seconded and carried unanimously. Ordinance 8317-12 was presented and read by title only. Vice Mayor Paul Gibson moved to pass Ordinance 8317-12 on first reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Mayor George N. Cretekos, Vice Mayor Paul GibsQn, Councilmember Doreen Hock-DiPolito, Councilmember Bill Jonsan, and Councilmember Jay E. Polglaze. "Nays": None. 9. Second Readings - Public Hearing 9_1 AdOpt I Develo Ordinance 8318-12 was pres moved to adopt Ordinance:8: Jonson mou�:d to adopt Ordir ays" 10.2 Jay E. None. �ber Bill Jonson �tcilmember Bill nded and upon �yor Paul Gibson, Councilmember ber Bill Jonson, and Councilmember . - �.- ,.. ��� . -.. . -. ials to execute same. (consent funds throuqh PPLC (Pinellas Public L support of the countywide Automation for library materials. (consent) �operative) to allow use for and countywide delivery services Counci12012-04-19 6 Item # 7 Attachment number 1 \nPage 7 10.3 Approve a new Capital Improvement Proiect entitled Mandalay Pier Demolition (CIP 315-92651) for $90.000 for the removal of a deterioratinq Pier located west of the Rockaway parkinq lot: and transfer funds at mid-year from the Parkinq Fund Reserves to cover the cost of this proiect. (consent) �� 10.5 an amount not to exceed $3,700,000 for the purchase of unleaded fuel for citv motorized eauiament. as aer the award of Citv Qfi Clear the appropriate officials to execute same. (consent) Clearwater, and the City of Larqo for the development Watershed Manaqement Plan in the amount of $111,6 appropriate officials to execute same. (consent) 10.6 Acceat a Drainaae Easement donated to 10.7 stormwater system. (consent) Alliance representati December 31. 2014. [�riYTiil City Manager Polgl riate he remainder of an unex � to approve the Consent execute same. The moti i� diesel r RFP 19- s Creek uthorize 0 � as submitted and duly seconded and 11. Other Items on Ci#y Manager Repor#s 11.1 Approve the Waiv�r es�' �he Use Re��riction under Section 3(B)(1) of the Operation Easemer�� ��reement (OEA) amonq DDR Southeast Clearwater Development, L.L.�; (DDR), Citv of Clearwater (Citv) and Phillies Florida LLC (Philliesl in order tc� �I�ow DDR to lease saace known as Unit 10 for the limited Un Sept�mber 3, 2002, an OEA was approved between DDR, City and Phillies and amended on June 25, 2009, the purpose of which was for the construction and shared parking for Brighthouse Networks Field. Pursuant to Section 3(B)(1) of the OEA, DDR was restricted to the type of tenants who could occupy the Shopping Center; those that were not inconsistent Counci12012-04-19 7 Item # 7 Attachment number 1 \nPage 8 with the operation of a first-class retail shopping center. (Use Restriction) DDR is requesting that this requirement be waived for Unit 10, which they propose to lease out to a new tenant doing business as 21st Century High School of Pinellas (Newpoint Pinellas) to conduct a charter school. Newpoint Pinellas will be prohibited from using parking spaces designated for the exclusive use by the Phillies as set forth in the OEA. City staff and the Phillies have no objection with this request and are in favor of the waiver. In response to a question, Parks and Recreation Director Kevi parking spaces dedicated to Newpoint Pinellas. Councilmember poreen Hock-DiPolito moved to approve the Waiver of �khe Use ° Restriction under Section 3(B)(1) of the Operation Easement Agreement (OEA) arnc� DDR Southeast Clearwater Development, L.L.C. (DDR), City of �I�;�rwater (City) an� Phillies Florida LLC (Phillies) in order to allow DDR to lease spa�e knQwn as Unit 10 the limited use as a charter school. The motion was duly seconded and carried Counci12012-04-19 �ratulated Item # 7 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date:S/3/2012 Approve amendments to the Community Development Code providing density and parking incentives for affordable housing developments, and pass Ordinance 8313-12 on first reading. (TA2012-01001) SUMMARY: The City's Evaluation and Appraisal Report, which was released in August 2006, indicated a need to create specific policies in the Clearwater Comprehensive Plan to incentivize affordable housing, specifically calling for density bonuses and parking reductions. In December 2008, the Clearwater City Council approved amendments to the Clearwater Comprehensive Plan that included an objective and policies relating to affordable housing incentives. This proposed amendment to the Community Development Code implements that objective and policies. Proposed Ordinance 8313-12 includes the following amendments: . Clarifies that the densities contained in the Clearwater Comprehensive Plan can be exceeded under the new affordable housing density provisions. . Sets forth the review and approval process for granting the affordable housing density bonus. . Establishes a density bonus and sets forth how it is calculated, differentiating between mixed-income affordable housing developments and other affordable housing developments. . Sets forth standards that apply to all affordable housing developments that are granted the density bonus, including compatibility criteria, design criteria and green building criteria. . Sets forth criteria for a required covenant to maintain affordability, which address both owner-occupied units and rental units. . Sets forth the standards for approval for the affordable housing parking incentive, which allows a reduction in required parking spaces provided the criteria are met. . Clarifies that affordable housing developments receiving the density bonus will be reviewed as a Level Two application. . Sets forth definitions for: affordable housing unit; dwelling, affordable housing bonus density; and dwelling, reserved affordable housing. The Community Development Board (CDB) reviewed the proposed amendment at its meeting on April 17, 2012 and unanimously recommended the amendment for approval. Review Approval: Cover Memo Item # 8 Attachment number 1 \nPage 1 ORDINANCE NO. 8313-12 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, MAKING AMENDMENTS TO THE COMMUNITY DEVELOPMENT CODE; BY AMENDING SECTION 3-902 TO CLARIFY EXCEPTIONS FOR GRANTING INCREASED DENSITY; BY AMENDING SECTION 3-920, AFFORDABLE HOUSING PARKING REQUIREMENTS, BY RENAMING THE SECTION TO AFFORDABLE HOUSING INCENTIVES, BY ADDING AN AFFORDABLE HOUSING DENSITY BONUS AND PARKING INCENTIVES AND ASSOCIATED QUALIFYING CRITERIA; BY AMENDING SECTION 4-401 TO ESTABLISH AFFORDABLE HOUSING DEVELOPMENTS AS A LEVEL TWO APPROVAL; AND BY AMENDING ARTICLE 8, DEFINITIONS AND RULES OF CONSTRUCTION, SECTION 8-102, DEFINITIONS, BY ADDING DEFINITIONS FOR AFFORDABLE HOUSING UNIT, DWELLING, AFFORDABLE HOUSING BONUS DENSITY, AND DWELLING, RESERVED AFFORDABLE HOUSING; CERTIFYING CONSISTENCY WITH THE CITY'S COMPREHENSIVE PLAN AND PROPER ADVERTISEMENT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DAT E. WHEREAS, it is necessary to amend the Community Development Code for consistency with the Comprehensive Plan, and WHEREAS, it is necessary to amend the Community Development Code to implement affordable housing goals, objectives and policies of the Comprehensive Plan, including Objective C.1.9 and Policies C.1.9.1, C.1.9.2 and C.1.9.3, and WHEREAS, it is a goal of the City to provide quality affordable housing to the citizens of Clearwater, and WHEREAS, the City desires to support the affordable housing incentives that are included in the Economic Development and Housing Department's Local Housing Incentives Strategy, Consolidated Planning Document and SHIP Local Housing Assistance Plan (LHAP), and WHEREAS, the City desires to incentivize the construction of mixed-income affordable housing developments, and WHEREAS, it is necessary to amend the Community Development Code for consistency with the Rules of the Countywide Plan, and WHEREAS, the City desires to amend the Community Development Code to enhance its review procedures for level one and level two approvals in an effort to ensure that projects will be consistently well-designed throughout the city, now therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Ordinance No. ��� ��3 Attachment number 1 \nPage 2 Section 1. That Article 3, Development Standards, Division 9, General Applicability Standards, Section 3-902, Comprehensive plan densities/intensities, of the Community Development Code, be, and the same is hereby amended to read as follows: Section 3-902. Comprehensive plan densities/intensities. A. Notwithstanding any provision in Article 2 of this Community Development Code, no application for development approval shall be granted for any development which exceeds the densities and intensities for that development in the comprehensive plan1 except applications for development approvals that include affordable housinq bonus density dwellinq units may be qranted pursuant to standards set forth in Section 3-920. Section 2. That Article 3, Development Standards, Division 9, General Applicability Standards, Section 3-920, Affordable housing parking requirements, of the Community Development Code, be, and the same is hereby amended to read as follows: Section 3-920. Affordable housing incentives �°����^ �°�����°�°��c. A. Affordable housinq densitv dwellinq units. 1. City review and approval process. a. CitV approval procedures. Such approval shall be considered a Level Two (flexible development) approval in accordance with the provisions of Article 4 Division 4 of the Community Development Code. The use of the densitv bonus as provided within this section shall not be considered a land use plan amendment. b. Pre-application conference repuired. Prior to submittinq an application for development review of a proposal that includes affordable housinq bonus densitv dwellinq units, the applicant shall meet with the City's Economic Development and Housinq Department Director for the purpose of determininq that the proposed development meets the definition of "affordable housinq unit" and to discuss affordable housinq requirements as required by the City's Economic Development and Housinq Department. The required pre-application conference shall occur no more than six (6) months prior to application for development review. The application for development review shall include a letter from the Citv's Economic Development and Housinq Department verifvinq that the development meets the criteria above. 2. Coasta/ Storm Area. No affordable housinq bonus density proiects may be located in the Coastal Storm Area. 3. Densitv bonus. a. Mixed-income affordable housinq developments. Mixed-income affordable housinq developments contain a maximum of twenty- five (25) percent affordable housinq units, the remainder beinq market-rate housinq units. The percentaqe of bonus units awarded is based on the percentaqe of affordable housinq units provided, as shown in the table below: Item # 8 2 Ordinance No. 8313-12 Attachment number 1 \nPage 3 Percentaqe Affordable Bonus Density Housinq Dwellinq Units Awarded Provided 15% 25% 25% 50% For example: An applicant has a 1-acre site with a future land use classification of Residential Medium (RM) (15 units per acre). The applicant proposes that twenty-five (25) percent of the units will be affordable housinq, therefore the densitv bonus awarded to the development will be fifty (50) percent. This example is calculated below: Maximum Base Number of Units 15 Permitted Maximum Number of Units awarded 15 x.50 = 7.5 bv Densitv Bonus Maximum Total Number of Units (11 15 + 7.5 = 22.5 = 22 Minimum Number of Reserved 22.5 x.25 = 5.6=6 Affordable Housinq Units(2) (11 When the determination of the maximum total number of units allowed in the development results in a fractional dwellinq unit, the number shall be rounded down to the nearest whole number; this is the allowable density of the development. (2) The number of reserved affordable housinq units is based on the total number of units to be built on the site, includinq those awarded throuqh the bonus. For the purpose of calculatinq the minimum number of reserved affordable housinq units, when the maximum total number of units calculation results in a fraction, the fiqure shall not be rounded up or down. When the determination of the minimum number of reserved affordable housina units in the development results in a fractional dwellinq unit, any fraction less than one-half unit shall be rounded down to the nearest whole number and any fraction of one-half unit or more shall be rounded up. b. Other affordable housinq developments. Other affordable housinq developments contain more than twenty-five (25) percent affordable housinq units. The percentaqe of bonus units awarded shall be twentv (20) percent. For example: An applicant has a 1-acre site with a future land use classification of Residential Medium (RM) (15 units per acre). The applicant proposes that seventv-five (75) percent of the units will be affordable housinq, therefore a twenty (20) percent bonus densitv is awarded. This example is calculated below: Item # 8 Ordinance No. 8313-12 Attachment number 1 \nPage 4 Maximum Base Number of Units 15 Permitted Maximum Number of Units awarded bv 15 x.20 = 3 Densitv Bonus (1) Maximum Total Number of Units 15 + 3= 18 When the calculation results in a fraction, the number shall be rounded down to the nearest whole number. c. Standards. In addition to the provisions for attached dwellinqs set forth in Article II, the followinq standards shall be met: i.) Compatibility criteria. (a.) The proiect shall be consistent with existinq special area plans, if any. (b.) Proportionality and scale of the proposed development shall be consistent with the communitv character of the immediate vicinitv of the parcel proposed for development. (c.) The overall aesthetics of the proposed development shall be compatible with or an improvement to the communitv character as determined by the Community Development Coordinator. (d.) The scale and coveraqe of the proposed development shall be compatible with adiacent properties. If the overall bulk is larqer than the surroundinq buildinqs, the bulk mav be reduced with the help of desiqn elements such as step backs and setbacks as illustrated below. Existing Surrounding Buildings Proposed Development Existing Surrounding Buildings Prohibited- In this illustration, a big box building without step backs is not compatible with surroundings. Item # 8 4 Ordinance No. 8313-12 Attachment number 1 \nPage 5 Existing Proposed Development Existing Surrounding Buildings Surrounding Buildings Permitted- In this illustration, step backs ensure neighborhood compatibility and reduce bulkiness. ii.) Desiqn criteria. (a.) The reserved affordable housinq dwellinq units shall be mixed with, and not clustered toqether or seqreqated in anv wav from, market-rate units in the development. (b.) Buildinq materials and finishes of the interior and exterior of the affordable housinq dwellinq units shall be consistent with market-rate units in the development. (c.) The architectural features of the buildinqs and each of the affordable housinq dwellinq units shall be equivalent to market-rate buildinqs and units in the development. (d.) All buildinq facades, includinq fenestrations, in a development shall have a unified architectural treatment. (e.) The horizontal plane of a buildinq mav continue uninterrupted for no more than fiftv linear feet (50'). The vertical plane of a buildinq may continue uninterrupted for no more than ten feet (10'). The vertical plane interruptions mav include but are not limited to awninqs, arcades, balconies, niches, prolections, etc. Prohibited Item # 8 Ordinance No. 8313-12 Attachment number 1 \nPage 6 Permitted (f.) There shall be no more than six (6) units in any contiauous arouqina of townhouse or multiqlex units. No more than two (2) abuttinq attached units shall have uniform roof lines or the same setback. Variations in setback of buildinq faces shall be at least three feet (3'). (q.) The minimum size for the affordable housinq dwellinq units shall be 400 sq. ft. for efficiencv units, 550 sq. ft. for one bedroom units and 750 sq. ft. for two bedroom units. An additional 200 sq. ft. shall be provided for each additional bedroom in units with more than two bedrooms. (h.) The number and size of bedrooms for the affordable units shall reflect the same qroqortion as the market-rate units. For example, if a proiect contains 50% one (1) bedroom units and 50% two (2) bedroom units, then the set aside affordable units shall reflect these percentaqes. The bedroom size(s) of the affordable units shall be the same as the bedroom size(sl of the market-rate units. iii.) Green buildinq criteria. The followinq criteria shall be met for all dwellinq units in the development (where this Code conflicts with provisions in the most recent Florida Buildinq Code, the more strinqent requlation shall apply): (a.) At least fiftv (50) percent of required plant materials shall be those which are native to Central Florida, considered Florida-friendly plant materials, requirinq minimal amounts of water, fertilizers and pesticides, and which are recommended in the Plant Guide of the Southwest Florida Water Manaqement District. (b.) Water conservinq plumbinq fixtures with the followinq maximums shall be installed: 1.6 qallons per flush (qpfl toilets, 2.0 qallons per minute (qpm) showerheads and 1.0 qallons per minute (qpm) faucet aerators. (c.) If appliances are provided, they shall be ENERGY STAR labeled appliances if available. Item # 8 Ordinance No. 8313-12 Attachment number 1 \nPage 7 (d.) Compact fluorescent (CFL) bulbs or light emitting diode (LED) bulbs for all ambient (household) liqhtinq shall be installed. (e.) Roofinq requirements: (i.) Roofinq materials shall have a Solar Reflectance Index (SRI) equal to or qreater than 78 for low-sloped roofs (<_2:12) or 29 for steep-sloped roofs (>2.12) for a minimum of seventy-five (75) percent of the roof surface; or (ii.) Veqetated roofs shall cover a minimum of fifty (50) percent of the total proiect roof area. Anv combination of SRI comqliant and veqetated roof may be used, provided they collectively cover seventy-five (75) percent of the total development roof area. 4. Repuired covenants to maintain affordabilitv. a. Owner-occupied units. i.) Covenant. Prior to obtaininq a buildinq permit, the applicant shall deliver to the Communitv Development Coordinator a restrictive covenant, duly executed by the owner of the parcel(s), in a form approved bv the Citv Attornev, that shall address income restrictions, homebuyer or tenant qualifications, lonq-term affordability, and any other applicable restrictions and qualifications pertaininq to the development and the reserved affordable housinq units. The covenant shall be recorded in the Public Records of Pinellas Countv, Florida before it is delivered to the Communitv Develoqment Coordinator. This covenant shall run with the land and shall be bindinq on the assiqns, heirs and successors of the applicant. Reserved affordable housinq units that are provided under this section shall remain as affordable housinq for a minimum of twentv (20) vears from the date of initial owner occupancv for ownership affordable housinq units. ii.) Sale or lease. No lease or sale shall be executed for anv reserved affordable housinq unit that is owner-occupied until the property owner(s) has submitted the required documentation for the household income for the proposed owner or occupant to the Citv's Economic Development and Housinq Department for verification that it meets the applicable affordable housinq requirements. b. Rental units. i.) Covenant. Prior to obtaininq a buildinq permit, the applicant shall deliver to the Community Development Coordinator a restrictive covenant, duly executed by the owner of the parcel(s), in a Item # 8 Ordinance No. 8313-12 Attachment number 1 \nPage 8 form approved by the City Attorney, that shall address income restrictions, homebuyer or tenant qualifications, lonq-term affordabilitv, and anv other applicable restrictions and qualifications pertaininq to the development and the reserved affordable housinq units. The covenant shall be recorded in the Public Records of Pinellas County, Florida before it is delivered to the Community Development Coordinator. This covenant shall run with the land and shall be bindinq on the assiqns, heirs and successors of the applicant. Reserved affordable housinq units that are provided under this section shall remain as affordable housina for a minimum of thirty (30) years from the date of initial occupancy for rental affordable housinq units. ii.) Annual reports. Prior to June 1St of each year, the property owner(s) or authorized property manaqer of any reserved rental affordable housinq dwellinq unit shall submit to the Citv's Economic Development and Housinq Department Director an annual report for the precedinq calendar year, in a format as approved by the City, in order for the City to verifv that the tenants meet the income requirements for the reserved rental affordable housina dwellina units and that other stiqulations in the covenant are beinq met. B. Affordable housinq parkinq incentive. T"�K�inim�mra��eOff-street parking Tp.�'ci"T��.i� .�4 F�r �FF�rrl�hlo �u.�rii��" -'c'rr"rt'+c.�'�rr-�.i�, iTr .� h�i 4ho r`i4�i �F r`lo�r�ei�4or 0 Cn�ri�min no„o�„n,,,or+ �r,� u,,, ,�,r,. non��+,,,or+ may be reduced to one and one half (1.5) parking spaces, or less per unit, �n �n., �nninn ,�,�+r;,.+ �nihoro roci`Jon4i�l ,,�o� �ro „or.,,;++o,� provided the site with affordable housing units is located within 1,000 feet of a transit stop and subiect to the followinq: 1. The parkinq requirement may be reduced to between one and one half (1.5) and one (1) space per unit if the affordable housinq units are desiqnated for senior citizens or disabled persons. 2. In the case of attached dwellinqs, if parkinq is proposed next to the buildinq, a buffer that includes a four (4) foot sidewalk and a five (5) foot landscaped area shall be provided between the buildinq and parkinq as illustrated below. Sidewalk Item # 8 8 Ordinance No. 8313-12 Attachment number 1 \nPage 9 Section 3. That Article 4, Development Review and Other Procedures, Division 4, Permitted Uses: Level Two, Section 4-401, Purpose and applicability, of the Community Development Code, be, and the same is hereby amended to read as follows: This division establishes the approval required to commence development of a use in a zoning district which is identified in that district as requiring a Level Two approval and affordable housinq developments pursuant to Section 3-920. Section 4. That Article 8, Definitions and Rules of Construction, Section 8-102, Definitions, of the Community Development Code, be, and the same is hereby amended to read as follows: ***** Affordable housinq unit means any residential dwellinq unit leased or owned bv a household with a household income of one hundred twentv percent (120%) or less of the adiusted area median family income for Pinellas County, Florida, as determined by the U.S. Department of Housinq and Urban Development (HUD). The rental rates for leased Workforce Affordable Housinq Units, as defined in Charter Section 2.01(d)(5)(i), shall not exceed the rates published bv the Florida Housinq Finance Corporation for annual "Maximum Rents by Number of Bedroom Unit" for the Tampa-St. Petersburq-Clearwater Metropolitan Statistical Area (MSA). For non-rental units, the sales price may not exceed ninetv percent (90%) of the averaqe area price for the Tampa- St. Petersburq-Clearwater MSA, as established by the annual revenue procedure which provides issuers of qualified mortqaqe bonds, as defined in Section 143(a) of the internal Revenue Code, and issuers of mortqaqe credit certificates, as defined in Section 25(c) of the Internal Revenue Code, with the nationwide averaqe purchase price for the residences located in the United States. ***** Dwellinq, affordable housinq bonus densitv means the additional dwellinq unit(s) that is/are permitted on a site as an incentive for the construction of affordable housinq pursuant to this code. ***** Dwellinq, reserved affordable housinq means the dwellinq unit(s) required to be reserved as affordable housinq in a development as a result of approved affordable housinq bonus densitv dwellinq units. *********** Section 5. Amendments to the Community Development Code of the City of Clearwater (as originally adopted by Ordinance No. 6348-99 and subsequently amended) are hereby adopted to read as set forth in this Ordinance. Item # 8 9 Ordinance No. 8313-12 Section 6. The City of Clearwater contained herein, as well as the provisions of conformance with the City's Comprehensive Plan. Attachment number 1 \nPage 1i does hereby certify that the amendments this Ordinance, are consistent with and in Section 7. Should any part or provision of this Ordinance be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of the Ordinance as a whole, or any part thereof other than the part declared to be invalid. Section 8. Notice of the proposed enactment of this Ordinance has been properly advertised in a newspaper of general circulation in accordance with applicable law. Section 9. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney 10 George N. Cretekos Mayor Attest: Rosemarie Call City Clerk Item # 8 Ordinance No. 8313-12 Attachment number 2 \nPage 1 CDB Meeting Date: April 17, 2012 Case Number: TA2012-01001 Ordinance Number: Agenda Item: REQUEST: INITIATED BY: 8313-12 F_1 CITY OF CLEARWATER PLANNING & DEVELOPMENT DEPARTMENT STAFF REPORT Amendments to the Community Development Code — Ordinance No. 8313-12 The City of Clearwater Planning & Development Department BACKGROUND: In the early and mid 2000s the Florida housing market experienced a significant boom cycle that increased housing costs. This particularly impacted affordable housing as land costs became too high in communities without an ample supply of vacant land, such as Clearwater. The City's Evaluation and Appraisal Report, which was released in August 2006, indicated a need to create specific policies in the Cleanvater Comprehensive Plan to incentivize affordable housing, specifically calling for density bonuses and parking reductions. In December 2008 the Clearwater City Council approved amendments to the Cleanvater Comprehensive Plan that included an obj ective and policies relating to affordable housing incentives. This proposed amendment to the Community Development Code implements that obj ective and policies. ANALYSIS: Modern development practices have led to housing stratification by income. This is an important issue as certain neighborhoods and communities become burdened by a disproportionate share of lower income households. The proposed ordinance includes amendments that establish density bonuses for projects containing affordable housing and criteria for such bonuses and revises the existing parking reduction incentive for affordable housing developments. The proposed ordinance incentivizes mixed-income affordable housing, which are developments that contain a maximum of 25 percent affordable housing, the remainder being market rate units. Under the proposed ordinance, these mixed-income developments will receive a larger density bonus than affordable housing developments that contain more than 25 percent affordable housing units. Proposed Ordinance No. 8313-12 includes the following amendments: 1. Clarifies that the densities contained in the Cleanvater Comprehensive Plan can be exceeded under the new affordable housing density provisions (see page 2 of the proposed ordinance). Community Development Board — April 17, 2012 �tel'1"1 #$ TA2012-01001 —Page 1 Attachment number 2 \nPage 2 2. Sets forth the review and approval process for granting the affordable housing density bonus (see page 2 of the proposed ordinance). Approval will be a Level Two approval process, which means granting of the density bonus requires a hearing before the Community Development Board. Prior to submitting an application for development that requests the density bonus the applicant must meet with the Director of the City's Economic Development and Housing Department to ensure the proposal meets the requisite definitions and thresholds. This early communication will benefit both the applicant and the City. 3. Establishes a density bonus and sets forth how it is calculated, differentiating between mixed-income affordable housing developments and other affordable housing developments (see pages 2-4 of proposed ordinance). Mixed-income affordable housing developments will be awarded a 25 percent density bonus if 15 percent of the dwelling units are reserved as affordable and a 50 percent density bonus if up to 25 percent of the dwelling units are affordable. Other affordable housing developments that contain more than 25 percent affordable housing units will be awarded a 20 percent density bonus, provided they meet the criteria of the section. 4. Sets forth standards that apply to all affordable housing developments that are granted the density bonus, including compatibility criteria, design criteria and green building criteria (see pages 4-7 of proposed ordinance). The compatibility criteria ensure developments are not out of character with the surrounding neighborhood. For example, the proportionality and scale of buildings have to be consistent with those in the immediate area. The design criteria ensure a higher aesthetic level is achieved. For example, the number of contiguous townhouse or multiplex units is limited and vertical plane interruptions (e.g., awnings, balconies) every ten feet are required. The green building criteria ensure units remain affordable over time by reducing utility costs. 5. Sets forth criteria for the required covenant to maintain affordability, which address both owner-occupied units and rental units (see pages 7-8 of proposed ordinance). 6. Sets forth the standards for approval for the affordable housing parking incentive, which allows a reduction in required parking spaces provided the criteria are met (see page 8 of proposed ordinance). Required parking may be reduced if the site is located within 1,000 feet of a transit stop and if the affordable housing units are designated for senior citizens or disabled persons. Senior citizens and disabled persons have a decreased need for parking spaces, when compared with households that contain families, which typically have multiple eligible auto drivers. Community Development Board — April 17, 2012 �tel'1"1 #$ TA2012-01001 —Page 2 Attachment number 2 \nPage 3 7. Clarifies that affordable housing developments receiving the density bonus will be reviewed as a Level Two application (see page 9 of proposed ordinance). 8. Sets forth definitions for: affordable housing unit; dwelling affordable housing bonus density; and dwelling reserved affordable housing (see page 9 of proposed ordinance). CRITERIA FOR TEXT AMENDMENTS: Community Development Code Section 4-601 sets forth the procedures and criteria for reviewing text amendments. All text amendments must comply with the following. 1. The proposed amendment is consistent with and furthers the goals, policies and objectives of the Comprehensive Plan. A review of the Clearwater Comprehensive Plan identified the following Obj ectives and Policies which will be furthered by the proposed Code amendments: Objective A.6.9 Decrease energy consumption, use more renewable energy and reduce the impact of the built environment on the natural environment. The green building criteria in the proposed ordinance are designed to decrease energy consumption over the life of the proj ect. Policy C.1.1.5 The City of Clearwater shall continue to provide information, incentives, and technical assistance to the private sector in order to achieve housing production that meets the needs of very low, low, and moderate households. Providing the density bonus incentive and reduced parking incentive will aid the private sector in making affordable housing developments economically feasible. Obj ective C.1.2 Obj ective for Affordable Housing - The City of Clearwater shall continue to provide assistance and incentives for the development of housing that is affordable to very low, low, and moderate income households, including those with special needs, consistent with the level of growth in these income categories. Both the density bonus and parking reduction are incentives that the City is offering to affordable housing developments. Policy C.1.2.5 Define Affordable Housing as any residential dwelling unit leased or owned by a household with a household income of one hundred twenty percent (120%) or less of the adjusted area median family income for Pinellas County, Florida, as determined by the U.S. Department of Community Development Board — April 17, 2012 �tel'1"1 #$ TA2012-01001 —Page 3 Attachment number 2 \nPage 4 Housing and Urban Development (HUD). The rental rates for leased Workforce Affordable Housing Units shall not exceed the rates published by the Florida Housing Finance Corporation for annual "Maximum Rents by Number of Bedroom Unit" for the Tampa-St. Petersburg-Clearwater Metropolitan Statistical Area (MSA). For non-rental units, the sales price may not exceed ninety percent (90%) of the average area price for the Tampa- St. Petersburg-Clearwater MSA, as established by the annual revenue procedure which provides issuers of qualified mortgage bonds, as defined in Section 143(a) of the internal Revenue Code, and issuers of mortgage credit certificates, as defined in Section 25(c) of the Internal Revenue Code, with the nationwide average purchase price for the residences located in the United States. The definition for affordable housing unit in the proposed ordinance is consistent with this policy (see page 9 of the proposed ordinance). Objective C.1.9 The City of Clearwater shall be proactive in incentivizing the construction of affordable housing. Providing the density bonus and reduced parking will incentivize the construction of affordable housing particularly units in mixed-income developments. Policy C.1.9.1 The City will provide density bonuses for affordable housing developments that demonstrate that a minimum of 15% of the total units are reserved as affordable housing units. Such bonuses shall not exceed 50% of the density permitted by the Future Land Use Map and shall not include properties located in the Coastal Storm Area. The density bonus shall be established by ordinance in the Community Development Code. The proposed ordinance implements this policy (see pages 2-4 of the proposed ordinance). Policy C.1.9.2 Allow flexibility with regard to setbacks and off-street parking to accommodate density bonuses associated with affordable housing developments provided the proj ect design does not detract from the established or emerging character of the immediate vicinity. The proposed ordinance will provide flexibility to off-street parking, if the criteria are met (see page 8 of the proposed ordinance). Policy C.1.9.3 Allow flexibility with regard to off-street parking for proj ects containing affordable housing units located within 1000 feet of a transit stop. The proposed ordinance implements this policy (see page 8 of the proposed ordinance). Obj ective C.1.10 Recognizing that sustainable building techniques contribute to keeping housing units affordable over the long term by reducing energy Community Development Board — April 17, 2012 �tel'1"1 #$ TA2012-01001 —Page 4 Attachment number 2 \nPage 5 consumption, lowering utility bills and decreasing maintenance costs, the City of Clearwater will promote the use of green housing construction and renovation and rehabilitation techniques. The proposed ordinance contains green building criteria that must be met to receive the density bonus (see pages 6-7 of the proposed ordinance). These criteria reduce energy consumption and ensure that utility costs remain affordable over time. 2. The proposed amendment furthers the purposes of the Community Development Code and other City ordinances and actions designed to implement the Plan. The proposed text amendment will further the purposes of the Community Development Code in that it will be consistent with the following purposes set forth in Section 1-103. It is the purpose of this Development Code to implement the Comprehensive Plan of the city; to promote the health, safety, general welfare and quality of life in the city; to guide the orderly growth and development of the city; to establish rules of procedure for land development approvals; to enhance the character of the city and the preservation of neighborhoods; and to enhance the quality of life of all residents and property owners of the city. (CDC Section 1-103.A). The proposed amendment implements many objectives and policies of the Comprehensive Plan as outlined in the analysis above. It is the purpose of this Community Development Code to create value for the citizens of the City of Clearwater by ensuring that development and redevelopment will not have a negative impact on the value of surrounding properties and wherever practicable promoting development and redevelopment which will enhance the value of surrounding properties (CDC Section 1-103.8.2). It is further the purpose of this Development Code to protect the character and the social and economic stability of all parts of the city through the establishment of reasonable standards which encourage the orderly and beneficial development of land within the city (CDC Section 1-103.E.2). The compatibility criteria, design criteria and preference of mixed-income affordable housing developments aims to ensure high quality affordable housing that is located throughout the City and not concentrated in specific neighborhoods. SUMMARY AND RECOMMENDATION: The proposed amendments to the Community Development Code are consistent with and will further the goals of the Cleanvater Comprehensive Plan and the purposes of the Community Development Code. Based upon the above, the Planning and Development Department recommends APPROVAL of Ordinance No. 8313-12 that amends the Community Development Code. Community Development Board — April 17, 2012 �tel'1"1 #$ TA2012-01001 —Page 5 Attachment number 2 \nPage 6 Prepared by Planning and Development Department Staff: Catherine Lee, Planner III ATTACHMENT: ❑ Ordinance No. 8313-12 S:IPlanningDepartmentlCommuniryDevelopmentCode12012CodeAmendmentslTA2012-01001 -HousinglStaffReportlTA201 2-01 001 CDB Staff Report.doc Community Development Board — April 17, 2012 �tel'1"1 #$ TA2012-01001 —Page 6 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date:S/3/2012 Adopt Ordinance 8316-12 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to change the land use for certain real property whose post office address is 3043 and 3047 Cleveland Street from Residential Urban (RU) to Institutional (�. SUMMARY: Review Approval: Cover Memo Item # 9 Attachment number 1 \nPage 1 ORDINANCE NO. 8316-12 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO CHANGE THE LAND USE DESIGNATION FOR CERTAIN REAL PROPERTY LOCATED'/4 MILE SOUTH OF DREW STREET ON WEST SIDE OF MCMULLEN BOOTH ROAD, CONSISTING OF THE EAST 115 FEET OF THE NORTH 142.0 FEET OF THE SOUTH %2 OF THE SOUTHWEST '/4 OF THE NORTHWEST '/4 OF THE NORTHWEST '/4 OF SECTION 16, TOWNSHIP 29 SOUTH, RANGE 16 EAST, PINELLAS COUNTY, FLORIDA, LESS THE SOUTH 32 FEET THEREOF, AND LESS THE NORTH 20 FEET THEREOF AND THE WEST 86.05 FEET OF THE NORTH 110 FEET OF THE SOUTH HALF OF THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 16, TOWNSHIP 29 SOUTH, RANGE 16 EAST, PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA. LESS THE NORTH 20 FEET THEREOF CONVEYED TO THE CITY OF CLEARWATER BY WARRANTY DEED RECORDED APRIL10, 1970 IN O.R. BOOK 3308, PAGE 517, PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA, WHOSE POST OFFICE ADDRESS IS 3043 AND 3047 CLEVELAND STREET; FROM RESIDENTIAL URBAN (RU), TO INSTITUTIONAL (I); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the future land use plan element of the comprehensive plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The future land use plan element of the comprehensive plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property as follows: Propertv See Exhibit "A" (LUP2012-01001) Land Use Cateqorv From: Residential Urban (RU) To: Institutional (I) The map attached as Exhibit "B" is hereby incorporated by reference. Section 2. The City Council does hereby certify that this ordinance is consistent with the City's comprehensive plan. Item # 9 Ordinance No. 8316-12 Attachment number 1 \nPage 2 Section 3. This ordinance shall take effect immediately upon adoption, subject to the approval of the land use designation by the Pinellas County Board of County Commissioners, and subject to a determination by the State of Florida, as appropriate, of compliance with the applicable requirements of the Local Government Comprehensive Planning and Land Development Regulation Act, pursuant to § 163.3189, Florida Statutes. The Community Development Coordinator is authorized to transmit to the Pinellas County Planning Council an application to amend the Countywide Plan in order to achieve consistency with the Future Land Use Plan Element of the City's Comprehensive Plan as amended by this ordinance. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: George N. Cretekos Mayor Attest: Leslie K. Dougall-Sides Rosemarie Call Assistant City Attorney City Clerk Item # 9 Ordinance No. 8316-12 Attachment number 2 \nPage 1 EXHIBIT "A" Legal Description for Properties located generally at 3043 Cleveland Street and 3047 Cleveland Street Parcel I.D. No. 16/29/16/00000/220/1300 The East 115 feet of the North 142.0 feet of the South %z of the Southwest % of the Northwest % of the Northwest % of Section 16, Township 29 South, Range 16 East, Pinellas County, Florida, LESS the South 32 feet thereof, and LESS the North 20 feet thereof. Parcel I.D. No. 16/29/16/00000/220/1500 The West 86.05 feet of the North 110 feet of the South half of the Southeast Quarter of the Northwest Quarter of the Northwest Quarter of Section 16. Township 29 South, Range 16 East, Public Records of Pinellas County, Florida, LESS the North 20 feet thereof conveyed to the City of Clearwater by Warranty Deed recorded April 10, 1970 in O.R. Book 3308, Page 517, Public Records of Pinellas County, Florida. Item # 9 Attachment number 3 \nPage 1 EXH3BIT "B" C:IDocuments and Settings1e11en.ayolLocal SeEtingslTemporary Liternet FileslContent.0ut1ook1S29TIX6V1LUP2012-01001 RE�� # OIODI Future Land lise Map.doc City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date:S/3/2012 Adopt Ordinance 8317-12 on second reading, amending the Zoning Atlas of the city by rezoning certain real property whose post of�ce address is 3043 and 3047 Cleveland Street from Low Medium Density Residential (LMDR) to Institutional (I). SUMMARY: Review Approval: Cover Memo Item # 10 Attachment number 1 \nPage 1 ORDINANCE NO. 8317-12 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY REZONING CERTAIN PROPERTY LOCATED '/4 MILE SOUTH OF DREW STREET ON WEST SIDE OF MCMULLEN BOOTH ROAD, CONSISTING OF THE EAST 115 FEET OF THE NORTH 142.0 FEET OF THE SOUTH %2 OF THE SOUTHWEST '/4 OF THE NORTHWEST '/4 OF THE NORTHWEST '/4 OF SECTION 16, TOWNSHIP 29 SOUTH, RANGE 16 EAST, PINELLAS COUNTY, FLORIDA, LESS THE SOUTH 32 FEET THEREOF, AND LESS THE NORTH 20 FEET THEREOF AND THE WEST 86.05 FEET OF THE NORTH 110 FEET OF THE SOUTH HALF OF THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 16, TOWNSHIP 29 SOUTH, RANGE 16 EAST, PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA. LESS THE NORTH 20 FEET THEREOF CONVEYED TO THE CITY OF CLEARWATER BY WARRANTY DEED RECORDED APRIL10, 1970 IN O.R. BOOK 3308, PAGE 517, PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA, WHOSE POST OFFICE ADDRESS IS 3043 AND 3047 CLEVELAND STREET; FROM LOW MEDIUM DENSITY RESIDENTIAL (LMDR) TO INSTITUTIONAL (I) PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the zoning atlas of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property in Clearwater, Florida, is hereby rezoned, and the zoning atlas of the City is amended as follows: Propertv See Exhibit "A" Zoninq District From: Low Medium Density Residential (LMDR) (REZ2012-01001) To: Institutional (I) The map attached as Exhibit "B" is hereby incorporated by reference. Section 2. The City Engineer is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, subject to the approval of the land use designation set forth in Ordinance 8316-12 by the Pinellas County Board of County Commissioners, and subject to a determination by the State of Florida, as appropriate, of compliance with the applicable requirements of the Local Government Comprehensive Planning and Land Development Regulation Act, pursuant to §163.3189, Florida Statutes. Item # 10 Ordinance No. 8317-12 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: George N. Cretekos Mayor Attest: Leslie K. Dougall-Sides Rosemarie Call Assistant City Attorney City Clerk Attachment number 1 \nPage 2 Item # 10 Ordinance No. 8317-12 Attachment number 2 \nPage 1 EXHIBIT "A" Legal Description for Properties located generally at 3043 Cleveland Street and 3047 Cleveland Street Parcel I.D. No. 16/29/16/00000/220/1300 The East 115 feet of the North 142.0 feet of the South %z of the Southwest % of the Northwest % of the Northwest % of Section 16, Township 29 South, Range 16 East, Pinellas County, Florida, LESS the South 32 feet thereof, and LESS the North 20 feet thereof. Parcel I.D. No. 16/29/16/00000/220/1500 The West 86.05 feet of the North 110 feet of the South half of the Southeast Quarter of the Northwest Quarter of the Northwest Quarter of Section 16. Township 29 South, Range 16 East, Public Records of Pinellas County, Florida, LESS the North 20 feet thereof conveyed to the City of Clearwater by Warranty Deed recorded April 10, 1970 in O.R. Book 3308, Page 517, Public Records of Pinellas County, Florida. Item # 10 Attachment number 3 \nPage 1 EXHIBIT "$" � C;1Docaments and SettingsleElen.ayolLocal SettingslTemporary Internet FileslContent.0ut1ook1S29TIX6VILUP2012-01061 RE���1�- # �� 01001 Zoning Map.doc City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date:S/3/2012 Authorize renewal of the contract with Company Care for services including employee and pre-employment drug and alcohol testing, and pre-employment and annual employee physicals for a not to exceed amount of $50,000 per year and authorize the appropriate officials to execute same. (consent) SUMMARY: Since 2010, the City has contracted with Lakeside Medical for services including employee and pre-employment drug and alcohol testing, and pre-employment and annual employee physicals. This request is for a renewal of the current agreement with no changes in provisions or rates. The anticipated cost for all services is not e�pected to exceed $50,000 annually and is within Human Resources' existing budget. Appropriation Code 0590098315301005190000000 0646074105215005850000000 Review Approval: Amount 30,000 20,000 Appropriation Comment Random Drug Testing/Temp Physicals Pension Physicals Cover Memo Item # 11 Attachment number 1 \nPage 1 COMPANY CARE PROVIDER LETTER OF AGREEMENT THIS AGREEMENT, effective the lgt day of January, 2012, by and between the facilities named below (collectively referred to hereinafter as "Providers") and City of Clearwater (hereinafter referred to as "Client"), is as follows: 1. Scoue of Services. Providers shall perform the services listed, and Client shall pay the respective Provider in accordance with the fees set forth, in the "Profile Sheet," which is attached hereto and incorporated herein by this reference. Service locations are set forth in Attachment A, which is attached hereto and incorporated herein by this reference. 2. Term. This Agreement shall be for a term one (1) year commencing the lgt day of January, 2012, and shall automatically renew for additional terms of one (1) year, unless terminated pursuant to section 5. 3. Changes. Any changes to this Agreement shall be made by mutual written consent of both Parties. 4. Compensation. Client shall pay each respective invoice in accordance with the Florida Prompt Payment Act, F.S. Secs. 225.0705-225.078. 5. Termination. This Agreement may be terminated by either party, at any time, upon sixty (60) days prior written notice. 6. Insurance and Indemnification. Each respective Provider shall maintain, at its sole cost and expense, professional liability insurance with an insurer satisfactory to Client, with minimum limits of one million dollars ($1,000,000) per occurrence, three million dollars ($3,000,000) in the aggregate and shall at the request Client, provide written evidence of said insurance coverage. In the event said coverage is changed materially, the Provider shall, within ten (10) days of such material change, notify Client in writing. The Provider shall indemnify, defend and save Client harmless from and against any and all losses, claims, damages, liabilities and expenses (including, without limitation, reasonable attorney's fees) based upon, arising out of attributable to any acts or omissions arising from the Provider's performance hereunder. 7. Licensure/Comuliance. Each Provider warrants and represents that it is licensed to perform the services provided under this Agreement and shall maintain all such licenses for the duration of the Agreement. In addition, each Provider represents that the services provided hereunder are in compliance with any and all applicable federal and state statutes, laws and/or regulations. 8. Hold Harmless and Indemnification. Each party shall be responsible for any and all claims, liabilities, damages or judgments that may arise as a result of their own negligence or intentional wrongdoing. Each party shall hold harmless and indemnify the other party against any such claims, liabilities, damages or judgments which may be asserted against, imposed or incurred by the other party. 9. Assignment. This Agreement shall not be assigned by any of the Providers without the prior written consent of Client. 10. Governing Law. This Agreement shall be governed by and construed in accordance with laws of Florida. 1 L Indeuendent Contractors. For all purposes hereunder, the relationship between Client and each respective Provider is solely that of independent contractors and this Letter of Agreement does not create a partnership, joint venture or other association between any of the Providers and Client. The employees and agents of each respective Provider shall be considered to be under exclusive management and control of each respective Provider. 12. Notices. Any and all notices sent pursuant to this Agreement shall be given in writing via certified mail or overnight courier and shall be delivered to the following addresses: To Provider: Company Care To Client: City of Clearwater 6002 49t" Street North 100 S. Myrtle Avenue St. Petersburg, FL 33709 Clearwater, FL 33756 Item # 11 Attn.: Barb Maxwell, Division Director Attachment number 1 \nPage 2 13. HIPAA Requirements. The parties agree to comply with the Health Insurance Portability and Accountability Act of 1996, as codified at 42 U. S. C. § 1320d ("HIPAA") and any current and future regulations promulgated thereunder including without limitation the federal privacy regulations contained in 45 C.F.R. Parts 160 and 164 (the "Federal Privacy Regulations"), the federal security standards contained in 45 C.F.R. Part 142 (the "Federal Security Regulations"), and the federal standards for electronic transactions contained in 45 C.F.R. Parts 160 and 162, all collectively referred to herein as "HIPAA Requirements." The parties agree not to use or further disclose any Protected Health Information (as defined in 45 C.F.R. § 164.501) or Individually Identifiable Health Information (as defined in 42 U. S.C. § 1320d), other than as permitted by HIPAA Requirements and the terms of this Agreement. To the extent applicable under HIPAA, each party shall make its internal practices, books, and records relating to the use and disclosure of Protected Health Information available to the Secretary of Health and Human Services to the extent required for determining compliance with the Federal Privacy Regulations. Each party agrees also to comply with any state law and regulations that govern or pertain to the confidentiality, privacy, security of, and electronic transactions and code sets related to, information related to patients. 14. Warranty of Non-Egclusion. Each party represents and warrants to the other that the party, its officers, directors and employees (i) are not currently excluded, debarred, or otherwise ineligible to participate in the federal health care programs as defined in 42 U.S.C. § 1320a-7b(� (the "federal healthcare programs"), (ii) have not been convicted of a criminal offense related to the provision of healthcare items or services, and (iii) are not, to the best of its knowledge, under investigation or otherwise aware of any circumstances which may result in the party or any such individual being excluded from participation in the federal healthcare programs. This shall be an ongoing representation and warranty during the term of this Agreement and each party shall immediately notify the other of any change in the status of the representations and warranty set forth in this section. Notwithstanding any provision of this Agreement to the contrary, any breach of this section shall give the other party the right to terminate this Agreement immediately. Item # 11 ovi2 Page 2 of 4 Attachment number 1 \nPage 3 COMPENSATION SCHEDULE This attachment when executed by Provider and Client, shall become part of the agreement between the parties as of the Effective Date of the Agreement, and shall remain in Full Force and Effect as long as the Agreement is in Force. CLINICAL SUMMATION SHEET Company: City of Clearwater SERVICES TO BE PERFORMED: Physical Examination * $ 50.00 Medical History * Included Vision Test * Included Audiogram $ 20.00 Urinalysis $ 10.00 Drug Screen HRS 5-panel $ 35.00 Drug Screen HRS 8-panel $ 35.00 All above drug testing includes....lab, MRO services, and record keeping Back Screen (positions w/heavy physical requirements only $ 55.00 Pulmonary Function $ 30.00 Chest X-Ray One-View $ 55.00 Lumbar AP & Lateral $ 65.00 EKG $ 25.00 EKG Stress Treadmill $ 195.00 Hemocult $ 12.00 CMP $ 25.00 Lipid Panel $ 28.00 CBC w/Differential $ 10.00 Thyroid Profile $ 25.00 TB Test $ 18.00 Hepatitis Profle $ 88.00 Cardiologist Review Included $ -------- Spirometry $ 30.00 Hepatitis ABC (A-Antibody/Total; A-IGM; B-Core Antibody/Total & Qual; B-Antigen; C-Antibody $ 88.00 Workers Compensation State Fee Schedule Carrier Name: City of Clearwater / Risk Management Phone: 727-562-4650 Mailin� Address: PO Box 4748 Citv: Clearwater State: FL Zlp: 33758 Emplover Contact Name: Allen Del Prete, HR Manager Phone: 727-562-4876 F�: 727- 562-4877 Mailin� Address: 100 South Myrtle Avenue Citv: Clearwater State: FL Zlp: 33756 Companv Care Contact: Robyn Vandevander, Account Manager 1345 West Bay Drive, Suite 401 Largo, FL 33770 P:727-518-8324 F:727-518-0723 Item # 11 ovi2 Page 3 of 4 Attachment number 1 \nPage 4 IN WITNESS WHEREOF, the Parties have set their hands the date and year first written above. "Providers" J. Daniel Miller, Senior Vice President, on behalf of the following "Providers" Date: • Edward White Hospital, Inc., d/b/a Edward White Hospital • Fawcett Memorial Hospital, Inc., d/b/a Fawcett Memorial Hospital • Galencare, Inc., d/b/a Northside Hospital • Galen of Florida, Inc., d/b/a St. Petersburg General Hospital —"Injury Intake Site" • Largo Medical Center, Inc., d/b/a Largo Medical Center • HCA Health Services of Florida, Inc. d/b/a Blake Medical Center • Osceola Regional Hospital, Inc. d/b/a Osceola Regional Medical Center • HCA Health Services of Florida, Inc. d/b/a Regional Medical Center Bayonet Point • Largo Medical Center, Inc., d/b/a Largo Medical Center, Indian Rocks Campus -"Injury Intake Site" "Client" Countersigned: George Cretekos Mayor Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney CITY OF CLEARWATER, FLORIDA By: William B. Horne II City Manager Attest Rosemarie Call City Clerk Item # 11 ovi2 Page 4 of 4 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date:S/3/2012 Award a contract to GSA Security Inc., Lutz, Florida, in the amount of $210,000 for the purchase and installation of Milestone Video Management and Monitoring System and cameras to support various city facilities, in accordance with Section 2.564(1)d), Code of Ordinances - Other Governmental Bid (contract with Pinellas County School Board contract 10-968-083); and approve a transfer from retained earnings of the Administrative Services Fund in the amount of $105,000. (consent) SUMMARY: The City of Clearwater currently maintains over 230 video surveillance cameras at over 30 facilities. The maintenance of these cameras has created the need for a more comprehensive management platform and storage system. The proposed system (Milestone) will allow for the integration and management of the diverse security camera requirements across city facilities. The enterprise solution will integrate all video requirements on to one single platform and establish standards for future camera and storage purchases. The system server and a control console will be maintained within the Police Department Dispatch Office for access and use during emergency events and EOC (emergency operations center) activations. Annual maintenance for the system is approximately 18°/o of software cost and will be budgeted in the Information Technology budget and charged back to the using departments based upon camera counts. The Police Department will fund $80,000 for a prorated share of this system, which will include cameras at the Countryside Substation, as well as the Main Station. This $80,000 will be funded from project 181-99387, Federal Forfeiture-Justice. Of the remaining balance, $25,000 is planned with the renovation of the North Greenwood Recreation Center and will be funded from capital project 315-93621, North Greenwood Recreation Center Renovations. The balance of $105,000 will be funded from unallocated retained earnings of the Administrative Services Fund. A mid-year budget amendment will establish capital project 315-94873, Citywide Camera System, with the transfer of $105,000 from the Administrative Services Fund. Type: Purchase Current Year Budget?: No Budget Adjustment Comments: Budget Adjustment: Yes $80,000 will be provided by the Police Department from SLEF funds. $25,000 will be funded from the North Greenwood Recreation Center Renovation project, $105,000 will be provided from retained earnings of the Administrative Services Fund. Current Year Cost: Not to Exceed: For Fiscal Year: Appropriation Code 181-993 87 315-93621 315-94873 $175,000 Annual Operating Cost: $14,000 $210,000 Total Cost: $210,000 2011 to 2012 Amount $ 80,000 $25,000 $105,000 Appropriation Comment Police Department Upgrades North Greenwood Recreation Center Administrative Fund Retained Earnings over emo Item # 12 Bid Required?: No Bid Number: Other Bid / Contract: Review Approval: Pinellas County School Board contract #10-968-083 Other Bid Exceptions: Government Bid Cover Memo Item # 12 PURCHASING AGENDA ITEM SchoolBoard ofPinellas Counry, Florida School Board Meeting of: January 12, 2010 1 ••: 1: 06-968-501 Attachment number 1 \nPage 1 Closed Circuit Television System (CCTV) Installation Recommend approval of this agenda item under the specific category checked below. A�enda Item Cate�ories: � Lowest Responsive Bid ❑ Request for Proposal ❑ Reject Bids ❑ Piggy-Back Bid per 6A-1.012 (6) ❑ Sale of Property ❑ Revised Award * ❑ Highest Point Score ❑ Re-Award (partial/whole) * ❑ State Contract per 6A-1.012 (5) ❑ Renewal of Contract ❑ ContractBid Termination * ❑ Contract Extension * Term: ❑ Co-Op Bid ❑ Professional Services per FS 287.055 ❑ Direct Negotiation per 6A-1.012 (14) ❑ Emergency Ratification * 1/12/10 thru 1/13/11 $ 600,000.00 ❑ N/A - One Time Purchase Contract Type: � Estimated ❑ Firm, Fixed � Firm, Fixed Dollar Amount Dollar Amount Unit Prices Renewal Options: * Rationale/Reason No. of Terms Remaining 2 ❑ Length of I� Length of Each Term Each Term 6-months I 1 - year ❑ Firm, Fixed Fees or Discounts ❑ None ❑ Reason for Submittal to Board Under Separate Cover: Bidders Solicited: Bids Received: 10 No Bids: 1 Late Bids: 0 Rejected Bids: 3 ❑ N/A - Bids Not Required 448 Submitted By: Title: Requested By: Title: Mark C. Lindemann Director, Purchasing Department Daniel C. Smith Director, Maintenance Department Recommended award by vendor as follows: (see attached) For: County Wide Buyer: Mark Kriz Item # 12 (10-083pr455tab.doc) 1 Attachment number 1 \nPage 2 Provide and install Closed Circuit Television (CCTV) Systems at various facilities, county wide, per specifications. Line items which have been discontinued since the original bid was awarded will be purchased utilizing the discounts provided in the bid where direct replacement items exist. Cablelink GSA Security Integrated Network Inc. Systems of Services, Inc. Florida, Inc. No. Description Hourlv Rates Hourlv Rates Hourlv Rates 1 Hourly rate for Lead Technician $38.00 $ 34.25 $ 45.00 2 Hourly rate for Helper $28.49 $ 24.25 $ 30.00 3 Hourly rate for Engineer (to include $20.00 $ 75.55 $ 30.00 CD, as-builts, CAD, ) 4 Hourly rate for Project Management $20.00 $ 40.55 $ 30.00 Description Unit Pricin� & Unit Pricin� & Unit Pricin� & Parts Discount Parts Discount Parts Discount PELCO 5 EH3515MT $ 80.00 $ 94.48 $ 80.91 6 EH2100 Housing, Low Profile $ 60.00 $ 84.58 $ 70.00 Ceiling Tile Enclosure 7 E-2100 Indexing Plate $ 40.00 $ 35.07 $ 31.00 8 EH-2020, Security Rated In-Ceiling $ 70.00 $ 81.88 $ 70.00 Camera Enclosure 9 MS504-DT Manual Switcher 4 x 1 $ 150.00 $ 102.58 $ 95.00 10 PMCL417A $ 750.00 $ 782.80 $ 613.00 11 PMCS 17A Head End Monitor $ 495.00 $ 474.18 $ 450.00 12 VS5104 Sequencer $ 140.00 $ 114.28 $ 100.00 13 FT-8301AMSTR 1 Ch. Transmitter $ 190.00 $ 175.46 $ 185.00 14 FR-8302AMSTR-2 2 Ch. Receiver $ 330.00 $ 314.92 $ 320.00 15 FT-8304MSTR 4 Ch. Transmitter $ 1,450.00 $ 844.88 $ 825.00 16 FR-8304MSTR 4 Ch. Receiver $ 1,450.00 $ 844.88 $ 825.00 17 FT-8308MSTR 8 Ch. Transmitter $ 2,356.00 $ 1,992.99 $ 1,850.00 18 FR-8308MSTR 8 Ch. Receiver $ 2,356.00 $ 1,992.99 $ 1,850.00 19 RK-SOOOPS-3U Fiber Card Cage/PS $ 546.00 $ 485.88 $ 400.00 20 SD435-PG-EO Spectra IV ENV $ 2,700.00 $ 2,315.12 $ 2,300.00 Color D/N Pendant Mount 21 PA402 Pole Mount Adapter for $ 40.00 $51.65 $ 40.00 Spectra Dome 22 WCS1-4 PTZ Power Supply for $ 100.00 $ 123.59 $ 110.00 Spectra Dome Item # 12 (10-083pr455tab.doc) 2 Attachment number 1 \nPage 3 23 MPTAZ24DT PTZ Joystick $ 400.00 $ 405.80 $ 360.00 Controller 24 Percentage Discount from Pelcds 25% 20% 45% Retail Price List for parts, supplies, and e ui ment not listed above VIDEOALARM 25 Dome Model RG200 Flush or Drop $ 109.00 $ 136.01 $ 155.00 Ceiling Mount 26 Percentage Discount from 5% 0% 45% VideoAlarm's Retail Price List for parts, supplies and equipment not listed ALTRONIX 27 ALTV248300 Power Supply 8 Port $ 92.00 $116.90 $162.00 14A 28 ALTV244175UL Power Supply 4 $ 75.00 $ 77.39 $ 96.00 Port 7A 29 Percentage Discount from 8% 20% 40% Altronix's Retail Price List for parts, supplies and equipment not listed NVT 30 NV-214A-M Passive Tranceiver $ 32.00 $ 29.90 $ 40.00 31 NV-652R, Active Transceiver, $ 160.00 $ 160.78 $ 180.40 Twisted Pair, 500-2,000' 32 NV-653T, Active Transceiver, $ 160.00 $ 160.78 $ 180.40 Twisted Pair, 3,000-4,000' 33 NV-214A-M Passive Transceiver $ 32.00 $ 29.90 $ 29.00 34 Percentage Discount from NVT's 8% 18% 43% Retail Price List for parts, supplies and e ui ment not listed DITEK 35 DTK-6FF $ 15.00 $ 13.93 $ 18.00 36 DTK-8FF $ 16.00 $ 15.80 $ 20.00 37 DTK-1LVLP-LV $ 20.00 $ 22.76 $ 28.00 38 DTK-3LVLP-LV $ 32.00 $ 36.72 $ 44.50 39 DTK-4LVLP-LV $ 35.00 $ 40.47 $ 44.20 40 DTK-VSPBNCA $ 3225 $ 32.88 $ 41.00 41 DTK-RM16NM $ 280.00 $ 232.67 $ 301.25 42 Percentage Discount from DITEK's Retail Price List for parts, supplies and e ui ment not listed 8% 18% 41% Item # 12 (10-083pr455tab.doc) 3 Attachment number 1 \nPage 4 GE SECURITY 43 SDVR-16-160 PRO II DVR w/CD $3,300.00 $ 2,91636 $ 3,312.00 Burner 44 KTD 405 Remote Keyboard $ 610.00 $ 612.31 $ 631.00 45 KTD83 Signal Distributor $ 150.00 $ 144.09 $ 139.00 46 KA-geahe4d26 PTZ D/N Pendant $ 2,800.00 $ 2,240.61 $ 2,359.00 Camera 47 Gea102 Cast Alum. Dome Mount $ 40.00 $ 75.31 $ 80.64 48 KTP-24 Power Supply 100va $ 50.00 $ 93.24 $ 95.68 Outdoor 49 PKSDI77XI2C Outdoor 125x20 $ 280.00 $ 644.13 $ 55.00 Detector 50 Percentage Discount from GE 35% 6.5% 44% Security's Retail Price List for parts, supplies and equipment not listed TAMRON 51 TM-13VG1040ASIR-SQ Auto Iris $105.00 $97.86 $8.00 DC Zoom Lens 10-40 MM 52 TM-13VG2812AS-SQ Lens 2.8-12 $65.00 $58.06 $55.00 MM F/1.4 varifocal 53 Percentage Discount from 20% 46% 41% Tamron's Retail Price List for parts, supplies and equipment not listed EVERFOCUS 54 EFV-358 DC 3.5-8 MM DC CS 1/3 $ 40.00 $ 34.89 $ 43.04 Varifocal Auto Iris Lens 55 EFV-550 DC 5-50 MM DC CS 1/3 $ 60.00 $ 57.33 $ 75.00 Varifocal Auto Iris Lens 56 Percentage Discount from 15% 17% 39% EVERFOCUS's Retail Price List for parts, supplies and equipment not listed GANZ 57 ZGNH258N 1/3" True D/N Camera $ 200.00 $ 158.42 $ 140.15 58 ZGDN5212NHA Mini-Dome $ 310.00 $ 272.41 $ 260.00 59 ZGDN5840NHA Mini-Dome $ 400.00 $ 318.00 $ 356.50 (zoom) 60 ZGOHS Mini-Dome Housing $ 105.00 $ 78.65 $ 75.50 61 ZGYHW701N 1/3" Wide-dynamic $ 310.00 $ 249.61 $ 290.00 camera Item # 12 (10-083pr455tab.doc) 4 Attachment number 1 \nPage 5 62 Percent Discount from GANZ's Retail Price List for parts, Supplies and equipment not listed. 40% 44% 40% TOSHIBA 63 32AV502U Flat Panel Monitor $ 600.00 $ 406.60 $ 622.00 64 VRG-VPSW103S2 Monitor Wall $ 189.00 $ 42.80 $ 140.50 Mount (TILT) CYREX 66 CAVD-16/ CATS converter $ 600.00 $ 763.98 $ 670.00 AMER.COM 67 I SD8N Switch I$ 90.00 I$ 35.52 I$ 76.00 MISCELLANEOUS (Quoted in Plenum Formulations) 68 RG-59 Coaxial Cable, 95% copper $ 280.00 $ 234.26 $ 209.50 shield with bare copper center conductor, 1000' roll 69 RG-6 Coaxial Cable, 95% copper $ 300.00 $ 373.50 $ 260.00 shield with bare copper center conductor, 1000' roll 70 CATSE Patch cords $ 1.00 $ 1.00 $ 2.00 71 RG-59 18/2 Siamese Cable $ 360.00 $ 339.95 $ 445.00 72 CAT SE 18/2 Siamese Cable $ 600.00 $ 725.64 $ 650.00 73 18/2 Cable, stranded 1000' roll $ 85.00 $ 91.87 $ 96.00 74 CD-CPF1UG882 BNC Twist-on $ 200.00 $ 129.47 $ 150.00 Connectors (lot 100) 75 70" Vertical Equipment Cabinet $ 1,900.00 $ 154.80 $ 300.00 Standard 19" racking 76 650VA, UPS (Uninterruptible Power $ 120.00 $ 435.36 $ 125.00 Supply) Back up 77 54" Vertical Equipment Rack/Cabinet $ 1,600.00 $ 1,458.06 $ 280.00 MISCELLANEOUS (Quoted in Non-Plenum Formulations 78 RG-59 Coa�al Cable, 95% copper $ 180.00 $ 116.13 $ 115.00 shield with bare copper center conductor, 1000' roll 79 RG-6 Coaxial Cable, 95% copper $ 200.00 $ 162.75 $ 150.00 shield with bare copper center conductor, 1000' roll 80 CATSE Patch cords $ 1.00 $ 1.00 $ 1.00 Item # 12 (10-083pr455tab.doc) 5 Attachment number 1 \nPage 6 81 RG-59 18/2 Siamese Cable $ 260.00 $ 157.19 $ 245.00 82 CAT SE 18/2 Siamese Cable $ 500.00 $ 327.26 $ 300.00 83 18/2 Cable, stranded 1000' roll $ 85.00 $ 63.39 $ 75.00 84 CD-CPF1UG882 BNC Twist-on $ 200.00 $ 129.47 $ 140.00 Connectors (lot 100) 85 70" Vertical Equipment Cabinet $ 1,900.00 $ 154.80 $ 335.00 Standard 19" racking 86 650VA, UPS (Uninterruptible Power $ 120.00 $ 435.36 $ 119.00 Supply) Back up 87 54" Vertical Equipment Rack/Cabinet $ 1,600.00 $ 1,485.06 $ 300.00 Item # 12 (10-083pr455tab.doc) 6 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date:S/3/2012 Approve the Tenth Amendment between the Chi Chi Rodriguez Youth Foundation, Inc. (Foundation) and the City of Clearwater (City) for the operation of the Chi Chi Rodriguez Golf Course and Driving Range and authorize the appropriate officials to execute same. (consent) SUMMARY: Beginning in 1985 the City and Foundation entered into an agreement to provide education and assistance to at risk youth in the community through the operation of a golf course and driving range located on McMullen Booth Road. The original agreement has been amended nine times for a variety of reasons. This Tenth Amendment is currently being recommended to continue the positive relationship between the City and the Foundation in accomplishing their mission to mentor at-risk schoolchildren through after-school and summer programs as well as providing an affordable golfing experience for the citizens of Clearwater and the Community. Since the last 2 amendments, the Foundation has invested over $490,000 to renovate the driving range on the east portion of the property and developed it into an attractive public family oriented sports complex that provides additional recreational opportunities to the public. Additionally, the Foundation averages over $300,000 annually from the proceeds of the golf course to offset expenses for the Foundations cooperative school and other at risk programs. Section 2 of the Eighth and Section 3 of the Ninth Amendments have a provision whereby the Foundation will begin paying 3% of their gross income to the City beginning in November 13, 2010 and extending until the end of the agreement November 12, 2025. This amount is approximately $46,000 per year or $690,000 over the life of the agreement. Staff is recommending that provisions of Section 2 of the Eighth Amendment and Section 3 of the Ninth Amendment be deleted and that any rent accrued since the provisions became applicable shall be waived. This will allow the Foundation to more successfully accomplish their mission as well as provide for improved facilities for public use. Review Approval: Cover Memo Item # 13 Attachment number 1 \nPage 1 TENTH AMENDMENTTO AGREEMENT WITH CHI CHI RODRIGUEZYOUTH FOUNDATION, INC. This Tenth Amendment to Agreement with the Chi Chi Rodriguez Youth Foundation, Inc. (the "Tenth Amendment") is made as of the _ day of , 2012, by and between the City of Clearwater, Florida, a municipal corporation (the "City°) and the Chi Chi Rodriguez Youth Foundation, Inc., a Florida not-for- profit corporation (the "Foundation"). WHEREAS, the City and the Foundation have heretofore entered into that certain "Agreement", dated November 12, 1985, as amended by the "Amendment to Agreement with Chi Chi Rodriguez Youth Foundation, Inc.", dated March 5, 1987, the "Amendment to Agreement", dated February 16, 1988, the "Third Amendment", dated November 20, 1989, the "Fourth Amendment to Agreement with Chi Chi Rodriguez Youth Foundation, Inc.", dated November 1, 1990, the "Fifth Amendment to Agreement with Chi Chi Rodriguez Youth Foundation, Inc.", dated March 30, 1992, the "Sixth Amendment to Agreement with Chi Chi Rodriguez Youth Foundation, Inc.", dated May 21, 1993, the "Seventh Amendment to Agreement with Chi Chi Rodriguez Youth Foundation, Inc.", dated August 1, 1998, the "Eighth Amendment to Lease Agreement", dated March 8, 2000 (the "Eighth Amendment") and the "Ninth Amendment to Agreement with Chi Chi Rodriguez Youth Foundation, INC.", dated August 14, 2007 (the "Ninth Amendment") (collectively, the "Agreement"); and WHEREAS, pursuant to the Agreement the City leased certain property to the Foundation; and WHEREAS, the Foundation developed and operates a golf course on the leased property ("The Chi Chi Rodriguez Golf Club") that not only furthers its mission to mentor at risk school children through the provision of after-school and summer programs ("Chi Chi Rodriguez Academy" or the "Academy"), but also provides the opportunity for affordable, recreational golfing to citizens of the City as well as other members of the public; and WHEREAS, the Foundation's actions in cooperation with the Pinellas County School District have resulted in an on-site, high-scoring school with 11 professional educators serving at-risk children in grades four through eight ; and WHEREAS, since April 2009, the Foundation has transformed a run-down driving range on the east portion of the leased property (the Chi Chi Golf and Sports Complex ") into an attractive, public, family oriented sports complex that provides additional recreational opportunities to citizens of the City and others through the investment of cash and in-kind donations in an amount in excess of $490,000, which investments were not contemplated at the time that the Eighth and Ninth Amendments were entered into; and WHEREAS, the Foundation averages annually $300,000 per year from the proceeds of the golf course to offset expenses for the Foundation's cooperative school and other at risk programs; WHEREAS, the parties desire to amend the Agreement; NOW, THREFORE, in consideration of the premises and other consideration, the receipt and sufficiency is hereby acknowledged by the parties Item # 13 Attachment number 1 \nPage 2 1. Recitals. The foregoing recitals are true and correct and are incorporated in and form a part of this Agreement. 2. In consideration of the benefits to the facility, golf course, at risk children and the citizens of the City of Clearwater in the form of the Foundation's improvements to the Chi Chi Golf and Sports Complex, and maintenance thereof, and monetary and in-kind contributions to the Academy, the City hereby waives the requirement for rents due under Section 2 of the Eighth Amendment and Section 3 of the Ninth Amendment. To that end, Section 2 of the Eighth Amendment and Section 3 of the Ninth Amendment are hereby deleted in their entirety from the Agreement, shall be of no further force and effect, and any rent heretofore accrued since the subject provisions became effective is hereby waived. 3. All of the terms and conditions of the Agreement which are not expressly amended or deleted herein shall continue in full force and effect. CITY OF CLEARWATER, FLORIDA By: William B. Horne, II City Manager Approved as to form: Laura Lipowski Mahony Assistant City Attorney CHI CHI ROGRIGUEZ YOUTH FOUNDATION By: Countersigned: George N. Cretekos Mayor Attest: Rosemarie Call City Clerk Item # 13 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date:S/3/2012 Approve an Exclusive Non-Alcoholic Beverage Agreement with Coca-Cola Refreshments USA, Inc., in accordance with Request for Proposals 28-11, to provide full service beverage vending machines and products within city facilities, approve a Termination, Release and Indemnity Agreement, terminating the current Exclusive Non-Alcoholic Beverage Agreement with Coca-Cola Enterprises, Inc. and authorize the appropriate officials to execute same. (consent) SUMMARY: In 2001, the City entered into a beverage agreement with Coca-Cola Enterprises for a term of ten (10) years. The 2001 agreement provided for a carryover of the term should circumstances require, in order to reconcile revenues earned to revenues paid under the agreement. The parties have now reconciled commissions due under the existing agreement, and Coca-Cola will continue service until the City enters into the new agreement under Request for Proposal (RFP) 28-11. On September 9, 2011, the City issued an RFP for an exclusive non-alcoholic beverage vendor for a five-year period to begin June 1, 2012 and ending May 31, 2017. The City solicited a vendor to provide full-service vending machines at 46 locations, a price schedule for discounted products to be sold to the City and its Concessionaires for consumption or resale, and a licensing payment provided by the vendor for exclusivity. The City received two proposals: Pepsi Beverages Company and Coca-Cola Refreshments USA, Inc. The applicants were reviewed by a Selection Committee comprised of the following: Kevin Dunbar, Parks and Recreation Department Director Felicia Leonard, Administrative Support Manager, Parks and Recreation Department Robin Gomez, City Auditor Kayleen Kastel, Senior Accountant, Office of Management and Budget Brian Craig, Recreation Program Coordinator, Parks and Recreation Department Monica Mitchell, Assistant Finance Director, Finance Department Laura Mahony, Assistant City Attorney, Legal Department The proposals were evaluated based on successful experience, longevity of provision of services, a price schedule for discounted products, a proposed Licensing Payment, and proven financial stability. Based on the evaluations, the Selection Committee recommends Coca-Cola Refreshments USA, Inc. Coca-Cola Refreshments USA will provide service vending machines, a discounted price schedule for City and Concessionaire purchases and a Licensing Payment of $162,500 to be paid in 5 annual payments of $32,500. Bid Required?: Other Bid / Contract: Yes Bid Number: Bid Exceptions: 28-11 Na�,over Memo Review Approval: Item # 14 � 1�i ` � ;�a,, ]� ' +�t t� �A � i" ,+. �^ , � k [ # � y �,, `�_ � � ..� � �� f 'i�" i- '.s • tr -: ii .. !.. f � i � �r � r:sl■ � ^"� ► ! a1 i ! • # � ` 1 � •. ��. ��.� � �. ..l� " ..�':1� � . �� . � i.. �;�" �r i '�.! .� i � ` � ! ` + � � . .. �. .. � ,. �. � � � � .. � ! � t y � � � i#' • �# # � ..'� ��.. i..� s !i � �! � ` i i � • _ ` ► �i '� s . � 'r ' � � �• ! � 1� ` 4 , . �� . ' �� ��� # .. � � ' .� �' � r.� 1 �� .�,. � .. � `* i � i- !I � . -� �... �i^ !! � !. �'" �►� .i'� � w: ! �� s � � � �I �.^#: f i N � +� : #— ■ �� ,. r .. „ , .s. � �' � � ! # "" r i i : "� .. ! " r y f � .!, � '�� s i ! ` �. ! i "' 1� .r � . � � �. 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T���,� ���t��j�r���i�.���, r�.t`�����€"��Cl� �Y'I� ��� �f'�.`�"�Y� r`��"1t� �}€���JJC���ii�� �i��"�C7'i ��"i�E� l���;1�� [i.+ ���� �E�i��3��f' i��f �Yl� �`s� �?il�t���"�� E�I�:at�rCi ���� ���r�, ��.��:����c�;=� �r�� ���w�r�� �� �i�t� p����� mCl�i� �m�rrr�����ie�c� ���������t ������ ��� c��r��tr���c� ��� �r����c��� ��� ����r��r��� ��t€� ��� €��,r� �f t��� ����� �f f���r���, ���� �6��rr�sr�=��i�r� ?��r��r���� €���� r��� ��� �����i��� ������ €r� �r�itir�� �������� �� ����� ���°ti��. �� ��� �� �h� �ro�ra�a�,�� c�� th�i� ���r���r��tic��� t��r������r�t, �r t�� ������;�t���� �����r-��f �c� ��y� ����c�;� �r ��r����rr����r�c.�. ����I, gc� a=���� �x���t. �� �r��t�la� r�r �.���r�f������!�, �t�� ��r�����r��'�� �� �E�7�� T����;ir���;s��� �����rn���� �r ���� ��r��a���i�r�r��� c�t��� ����� t���� �� ��, �v�c�rr� �� �!��r��� i� �� ��lc�i ����s�lr� e�r �������r���k�3� �€���f r�c�� �a� ��������� �i�u3 r�k���. �r�c� ������ ���������e�r� � �� ���i� ���r����#i�vf�-� �,_���������� ���Il �� °��lid �r���i ����r������� t� ��� ��i���t ��i�r�� ���p�r��f��� ���r ���v. �� ��f������ `�1���?���", �{�� ���i�� ������ �x�c���c� t��� T-�rr���r����ars �,�r���•r���� �� �� tf�� ���� ����t ���t���t ��c���. �!J��a��� �i� �t�������� ���C��hP1��C�"�� t,���, ��€�. � ��r��ar���c�� �� ��� �t��� �� ���r���: �, �� � �� ��� �'� —����_ � � ����!���` �' � _ � °���� ._.�.�� �� ��"3i`�� ��YYi�_ � � � �i Ilf� �jt��' , n'�i ' , �} �� ' �' ?t; ��, ;�:���� �i�r;���!r� �'��� �c�����,��} `f �����t��°�i�r��d: ���r�� �. �r������ ���� ���rt���� �� i�a �e�rr�: ����r� �.���s���i ����� ��������� �,�i�y ����r��� � � � � � � ���� �� ����1������, ����I�� �i�lf�� �. ���r��, I � �i�� �������r �������-�� ��i� �i�� ����� City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date:S/3/2012 Approve submission of Department of Justice, Bureau of Justice Assistance (DOJ/BJA) Edward Byrne Memorial Justice Assistance Grant application in the amount of $60,658 and an additional .75 Full Time Equivalent Position. (consent) SUMMARY: On April 5, 2012, Clearwater Police Department (CPD) was granted approval by the City's Resource Management Committee to utilize a$60,658 allocation under the federal Justice Assistance Grant (JAG) program to continue its successful Report Review Team Program. The Program was launched last year with funding from the department's 2011 JAG grant. The Report Review Team (RRT) Program was created as a means to increase supervisor efficiency within the police department. The RRT Program removes the burden of report review from first line supervisors. Implementation of the RRT Program has resulted in efficiencies for our field supervisors by allowing them to focus on evaluation and supervision of field personnel, employee coaching, community problem solving, and reaching other department goals. The smaller review team has also allowed for greater accountability and consistency in the final work product. The current RRT Program consists of three part-time, non-sworn employees and operates under the supervisory umbrella of the Crime Analysis Unit. The team reviews, approves, and disseminates all police reports generated within the Patrol Division and by Police Service Technicians to ensure that the reports meet the minimum standards set forth by the department. Additionally, the team is responsible for the tracking of reports to ensure a timely review and to provide feedback to patrol supervisors if corrective action is necessary. The RRT Program currently consists of three grant-funded, part-time employees who supplement an existing part- time position within the Crime Analysis Unit. The three grant funded employees were funded by the 2011 JAG grant. The 2012 JAG grant will fund the salary and benefits of 1.43 full-time equivalent (FTE) report reviewer positions. This is based on a maximum of 90 hours per week to be shared among three employees for a total of 2,967 hoursannually. Based on the Pay Plan and using an hourly wage of $18.9949, salary costs are estimated at $56,358, with benefit costs for social security at $4,311. The total estimated cost is $60,669, which is $11 more than the grant award. Any difference between the grant award and the actual expenditures of the RRT Program will be funded from the Investigative Cost Recovery project. An additional part-time person will be added for this next phase of the program, and will be funded from Investigative Cost Recovery funding. Also, any difference in the hours between the Fiscal Year 2011 and Fiscal Year 2012 grant will also be funded from Investigative Cost Recovery funding. The additional person is equivalent to .75 FTE. For these additions, using an hourly wage of $18.9949, salary costs are estimated at $42,416, with be�r�� for social security at $3,245. The total estimated cost is $45,660, all of which will be funded with Investigative Cost Recovery funding. ltem # 15 The total cost of the program will be $106,330 with $60,658 being funded with the Justice Assistance (DOJ/BJA) Edward Byrne Memorial Justice Assistance Grant and the remaining $45,672 funded with Investigative Cost Recovery funding. This figure includes the $11 over the grant award that is referenced above. The Fiscal Year 2011 grant funded 1.75 FTE's. The Fiscal Year 2012 grant only funds 1.43 of those FTE's. The difference of 32 FTE's will be funded with Investigative Cost Recovery revenue. In addition, a fourth position, or .75 FTE's has been added to the program in Fiscal Year 2012. The program will have a total of 2.5 FTE's. There is no mandatory match for this grant. The $45,672 from the Investigative Cost Recovery fund will be reflected in the grant budget as a voluntary match. There is no retention requirement associated with this grant and the additional positions will be eliminated when grant funding expires. There will be no direct adverse impact to the Police Department annual operating budget nor is there a required match. Should the RRT Program continue to be successful, it is proposed that subsequent years be funded through the same grant or the Investigative Cost Recovery project. Type: Other Current Year Budget?: None Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Appropriation Code 1 8 1-993 29 Review Approval: $60,658.00 2012 to Amount $45,672.00 Budget Adjustment: Annual Operating Cost: Total Cost: Appropriation Comment Voluntary Match None $106,330.00 $106,330.00 Cover Memo Item # 15 I�����. � c���? __ .?�I'�`LI+C�TI+C�� �t�l� `?. �:'��l��u ����I�1Z.1..I1�17 �.���Slic���t 1��;��t�ti�s� I�I+:1)���:4�� ���IST�,NC°��. _ _ _ _. . . 1 'l��'�'4� (���� ��,k�?�11�`�l(_)�I �. 3��'�"I'1� ��EC'�I�,t�l} I3�r' �iatc: :1g��a�ic��ti���� �c�er��iii�:7° �TA`��l:m ���}ali���i�ar� T�c�i�r�Cc�r��ta°uctic��� �. 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C"c�i��ultrYi�t ���:�; ��� c:�c;e�s c�� �'��Q ��e�- c�, __ _ r�c�uir� ac�diii�rzal jt�s�i�ic��tic�� a�s ��•ic�� a���a-c-r� �I ����- [�J�'. �at��� ���`C'���sult�a�tt �Set�g�a�.� �'t'c�c•���� C"c������u��itit�t� �:t�st _ �St��t�a`r�l �-0- �:'r.ar�.���1t�rrrt 1�:���c�n.�e,s: �.i�t �ll e�������� ��� �c ��ic� �rc�rm ti�� ���a��t t� tl�� inci��?�c�u�� �:�����l���t� ��a ���iitit��� ta.j tl-��.ia� fees �a..�,, it�����ei, t��a����;, lc���i�`p�, etc:.�, It�tr� I.�����io1� �`t��s� ut�ti�s�� �`�;t: � E ��l�tc�tr�f � °�� i'r��rlr�c�ct.s: l�r���i�c �����;�:rig�tie��� t�f i1�� ��rc�c�tz�t ��t' scz`�r�c:e t:t� 1�� l�r�t����-�ci br� �°�a�ltr�c�t ar�� an c:�i:i��t�t� e��'t�� c��t. A��plic���t� ��-� ei�c��u�-���� t� �r�����c�i� �i°�� a��ci c�p�� cs��rl���t�tic��� i�a ���°���iisa�, c�ntra��s. �^� �c���°�te ��s�if ic�i'rc�b� ��ttst ��� ��'c��jic3� �i i�a�- s�a�e sc�t�rc� �c�a��r�ci� i�� ������ c��` �i � fl(},t��1[�. �:`c3s� f�. t3th�� �`a�sts — L��� it�:r��s ��.�., r�:r�t, ���I���c����c;�ic�i�, tele�hcan�, .l�raitc��•i�l ��r ��cu�•ii�� ���-�<<i���, �i�c� in�����i�t�ti��� ��r �t����i�:i��ti�� �Gait��;} ��% �-s��jt�r ��`��� a��c� t��. ����i� t��xt�t� cc��a�t�s�zlatic�g�. F���- �:����api�:. �r����i�� tl�� s����°� f�c�t���,e a�d ti�e �c��t ��r sc��t<�a•� �c���t i`r,�- r���t, ��7d ��z°����ic�c ����aii���v �•��t�I ���st ar�c� h�s�T rn�n�° ntca��:ths �c� i-�i��, I)esci°i��tic�i� �`����.�r���.���t� �:�35i Ia I�ad�rect ["rrst� €rt�ire�t cc�st� a�°� a1������ c���l�= i� ��e ap���c�flt h�� �� �e:d�ra�l�' �zY.��3�-c��°�c1 ���c�ire�t. e�st ra1e. �`� �:�a�a4' n�����. r�t� a��1•�r-�a1 ��a fi.ill�� �;�c:�:u��:cl. ���c�ti���� a�,r���i�er�t} ���ust �c att��l��ci. I1. i��e a��}�lic���t dc��s r��t l�a�,�e ai� a}��rc��°�.� ��at�:, ����e ���i �e a-et����st�::� 1��= cn��t�ctir��= th� a����ic��7t°5 cc��;��i;����� F���r��I �����e.��, i���i�� ���iPl r°��Ti��r �1l ���c��r3��z�tat���� �T�c� a��atc�v� a x�at� ��r tl�� �����icant ��r���i�atic�r�, c�i• i�'���� ����li����t�� ���c��t���i�� se��tei�� �a�.i•r��it�, cc-��t� n���� �� �llc�c.�te�i i�� tl�c ciirc:ct �:ca�t c�t��c�qia�s. ��c:s�;�'i�t��t� �'�7t�����i�ti��n C;��� � � � E a� � J. �����fi �r������ V4�'1��� vcs� ���r°� cc�rr�}aYe�ed th� �u���i t�=ark��c�t, transt�r t��; �c��al� i��i ���:1� ��te�c��•�� t� t��� �pa��� b�:lc�e�. �"c����tst�: �1��. �c���l r�iz��ct cc��ts a��� �h� ��rt�I �rc�ject �c�st�. Is��i���� �d�� �t1�c�Li�� r��' ��d�r�I fizta�is r��t���;t�� ���c� i��� ai��c`sunt t��' �z��i�-��c��r�� �t���+�� t�t�t �t i�l sr����c�ri t1�� �rc�je�:t. L����,�,i ta�c��t��� 1����c��r�1� �. Per�«�nel �9�,77� �3. ��ri���;� ��a�e�ii� �`. �l'r���c� i�. �:c��ti�at��r��: �:. ������1��� F. C �����irus:�ic�� �:�. C'a�s�xlt�a��sr� ca��r��t� �€. ��h�r .1 c���1 I��t#�:�i �,�sr� 1. In�ii�°et;t C c�st� �7,��E� �-�- �-(�- �-�i- �i-t1� �-t�- �-�l� � � (1�,3��i �4{�- '�°��T��., �1��J��:'�" �:((�5"�s� ���}f,�:�U f��d�r�l �cc��1�:�� ���1�6�� T���n-F�c��ra� i'��qu�.�t ��5,Ci7� � � E a� � City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date:S/3/2012 Approve a Contract (Blanket Purchase Order) to Wingfoot Commercial Tire of Clearwater, FL for an amount not to exceed $380,000 for the purchase of Goodyear tires for city motorized equipment during the period May 1, 2012 through Apri130, 2013, in accordance with Sec. 2.56(1)(d), Code of Ordinances - other governmental bid, and authorize the appropriate officials to execute same. (consent) SUMMARY: This Blanket Purchase Order is a piggyback of the Florida State Contract 863-000-10-1. This contract covers the period April 1, 2011 through March 30, 2012. The State of Florida extended the contract for 30 days through April 30, 2012. The State of Florida agreed to a one-year renewal of this contract with the vendor making the effective date May 1, 2012 through April 30, 2013. This contract covers the purchase of several different sizes of tires for use on all city vehicles. Type: Purchase Current Year Budget?: Yes Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Appropriation Code 566-06611-550700-519-000 Bid Required?: Other Bid / Contract: Review Approval: $360,000 $380,000 3/1/2011 to 2/29/2012 Amount $380,000 No Florida State Contract #863-000-10-1 Budget Adjustment: Annual Operating Cost: Total Cost: Appropriation Comment BPO Bid Number: Bid Exceptions: None $360,000 None Cover Memo Item # 16 City Council Agenda Council Chambers - City Hall Meeting Date:S/3/2012 SUBJECT / RECOMMENDATION: Approve a Contract (Blanket Purchase Order) to Honeywell International Inc. - Building Solutions of Chicago, IL for an amount not to exceed $140,000 for the quarterly Maintenance Fees for the period May 1, 2012 through Apri130, 2013, per the contracts dated Nov. 17, 2008 and Apri128, 2010 and authorize the appropriate officials to execute same. (consent) SUMMARY: The City of Clearwater signed two contracts with Honeywell Building Solutions to retrofit various buildings with energy saving devices under the State of Florida Energy Savings Contract 973-320-08-1. These contracts included provisions for guaranteed savings under the Performance Contracting specifications. The first contract was signed on Nov. 17, 2008. Several lighting changes and air conditioning unit replacements were completed at the Long Center. Also, a dehumidifier system was installed in the pool area to remove high humidity and chlorine particles from the area to create a better environment and protect the steel structure from rust and deterioration. This contract term is 20 years. The guaranteed savings for the 20 years is $4,964,669. The second contract was signed on Apri128, 2010. This contract included lighting changes, air conditioning replacements and automated HVAC controls in various City owned buildings and pool pump replacements at the Long Center. This contract term is 15 years. The guaranteed savings for the 15 years is $6,119,618. The contracts required Honeywell to maintain all the systems installed for the term of the contract. This Blanket Purchase Order covers the maintenance and audit costs for one year. Type: Operating Expenditure Current Year Budget?: Yes Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Appropriation Code 565-06531-530300-519-000 Bid Required?: Other Bid / Contract: Review Approval: $128,861 $140,000 4/1/2011 to 3/31/2012 Amount $140,000 No Budget Adjustment: Annual Operating Cost: Total Cost: Appropriation Comment Other Contractual Services Bid Number: Bid Exceptions: None $128,861 None Cover Memo Item # 17 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date:S/3/2012 Award a new contract (purchase order) to Xylem, Inc. of Apopka, Florida in the amount of $375,000.00 for Flygt Pumps, replacement parts and factory authorized service for the contract period of May 3, 2012 to Apri130, 2014, and authorize the appropriate officials to execute same. (consent) SUMMARY: Flygt pumps are standardized in the city wastewater facilities for lift stations, submerged internal recycle and backwash pumping applications due to reliability of the pumps and to facilitate operational and maintenance efficiency. Standardization of pumping equipment reduces redesign/retrofit of the piping systems and overall down time, which is critical to maintaining the required 100% regulatory FDEP (Florida Department of Environmental Protection) permit compliance at each facility at all times. Standardization also reduces the required stocking of parts and replacement pumps, and the cost of maintenance operations. Xylem, Inc. (formerly ITT Water and Wastewater, Florida LLC) of Apopka, Florida is the sole source vendor for Flygt pumps, replacement parts and factory authorized service in Florida east of the Apalachicola River. Public Utilities staff has negotiated with Xylem, Inc. to honor the Hillsborough County Public Utilities' BPO discount from the most recent manufacturer's published price list on pumps, parts and labor. Sole source purchase of these pumps, parts and services meet all requirements of Section 2.564 (1)(b) Code of Ordinances. The City's current contract is for $325,000.00, which was approved by Council on November 16, 2010, for the period November 16, 2010 to October 31, 2012. Due to a higher demand for repairs and replacements than originally projected, the current balance of $91,178.87 (with the anticipation of a pending invoice for $45,650.00 for a new Internal Recycle Pump), requires renewal at this time to assure adequate ability to address emergency repairs. The projected contract amount is based on anticipation of pumps and/or pump stations being repaired and refurbishment of stations in-house, due to known upcoming projects and historic usage rates. Sufficient budget is available in the Water and Sewer Utility Fund, Water Reclamation Facility operating cost center 0421- 01351-550400-535-000-0000 to fund $49,364.69 of the Fiscal Year 2011/2012 cost and is planned in the budget request to be brought forward for Fiscal Year 2012/2013 in the amount of $118,998.32, and in Fiscal Year 2013/2014 the amount of $69,306.71, and in the Maintenance operating cost center 0421-01347-550400-535-000-0000 to fund $28,523.90 of the Fiscal Year 2011/2012 cost and is planned in the budget request to be brought forward for Fiscal Year 2012/2013 in the amount of $68,759.59,and in Fiscal Year 2013/2014 the amount of $40,046.79. Type: Operating Expenditure Current Year Budget?: Yes Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: $ 77,888.59 FY2012 to FY2014 Budget Adjustment: Annual Operating Cost: Total Cost: Appropriation Code Amount Appropriation Comment None $ 375,000.00 Cover Memo Item # 18 0421-01351-550400-535- 000-0000 0421-01351-550400-535- 000-0000 0421-01351-550400-535- 000-0000 0421-01347-550400-535- 000-0000 0421-01347-550400-535- 000-0000 Bid Required?: Other Bid / Contract: Review Approval: 49,364.69 118,998.32 69,306.71 28,523.90 108,806.38 No Hillsborough County FY11/12 FY12/13 FY13/14 FY11/12 FY12/13 and FY13/14 Bid Number: Bid Exceptions: Sole Source Cover Memo Item # 18 Attachment number 1 \nPage 1 XYLEM INC. — FLYGT PRODUCTS 2152 Sprint Blvd. Apopka Florida 32703 Phone: 407-880-2900. Fax: 407-880-2962 ��� � � Apri1 5, 2012 City Of Clearwater Subject: FLYGT PRODUCTS — SALES & SERVICE Please be advised the Xylem, Inc. the only authorized vendor for Flygt Products and is the only authorized service repair and warranty organization in the State of Florida; (East of the Apalachicola River). Their staff is properly trained to provide you the best service available. Thank you for your interest in Flygt Products. Do not hesitate to call me if you have any questions regarding distribution or any other matter. Very truly yours, XYLEM, INC. �om �zeat *Flygt Products include submersible pumps, mixers, valves, M&C products, Syracuse safe hatch access covers and control panels. *Xylem Water Solutions is piggy backing off Hillsborough County's BPO, & City Of Clearwater is entitled to all discounts, terms & conditions as indicated on Hillsborough County's BPO. Item # 18 H��.LS��F�C)L1C�H ��U�VT�f � x�lf��-_ �;_� r'ry.�.�� ��' d3'; P�QPC3SAL F�J�; PC�RCHA�� OF F�.Y�T PUMPS AND � �UMP R�PLACE�E�T PARTS PUBLlC �JTli.tYtES F3�PA�TM��iT Id11�TEt�� RESOLIR�E D11ItSiC)N S�lBMiTTEi� B�: ITT t�1fAT�R & �1�A�TE 1�Il�TER, F�4R�p,�, LLG � � � � � � � RURPOS�: The ��rg�s� af thi5 prap� is fo desr,r�e #he reqt�frerr�nis af ihe H�is�rc�E3 County Puk�lit U#[C�les pepartrner:t-V�later Resouru�s t�ivis�n ior the pi�rchase af F#ygt OE{� Pumps znd purr►p Re�lac�rr�nt P2trb. 2. kVAU-RSt1.tTY�FF13�[31NG;�uras�dofihis.�a�oniscoMinge�ttt�oriauailaE�f�tyoff�lriy'�ng.Fultherm�rc�, th1€tncj ihe canF�aot �.eriod, ii �nding to �� aR cs� patt of ihe aws.rd re�sui�ng }`ro�r� i�is salir,�'�tion becomss immavailabl�, fhe'County rsserves ih� �# #a t�lnite such aar�rac# aff�` praviding t� U�ndoC na ��ss ��ran iwaM�-fiur �{) I�ourswritben ncttce. ihe Gaimty shaii#� ths #ii►al �aud�arrityy as� the de�eQnif�a�on afavaiiabif�Y ofi iui�dtng. ihe G.o�r �t�as io reimbursa'i�na Vend�r #x' any aui#�orizec! gac��s or servicespnnvld�l �rior ta t�e Venc�r's r�ceipt af ihe ator�said fe�svi�e�ian �atice. 3. F�1�.13R��'Q �ERFOR�Ii: l�, du�fr�� fhe term off#tis oontraet, the Vend€�r�Canira�arsf�auld r�fuse oro�erw� op fiad to �letiar�n arsy c�f tts �hfi�a#ior�s under fhe ocntrsc� ti3e Caunty raserves the Eighf to, , � . � a. .Obfam tha goads oi se�rvices irom an�r Vendni/Coi�t�acter; andlor � b_ Terrrunate'tt�ecarftraa� andlor � c. Susge�e#ratihe 1ter�or frorr� biddtng on Hllisbor�ugh Counfy procc�rements for a�eri� afup io2�} ±' mortt�s anti7t� r7• P+�sue any �d afl�other r�rnedl�s avallabfe to, fhe Cc�unty. . �. �1�.��,4�,F22�.c�l�v�l��cE• Hr�el�oro�agh cou�rcy �se,�ve� tn� rig�t m tznr�nste th� �o�,tract rrr who(a-or � parE, inr #he conv�tienca of the Courfty. Alonfica�n ai t�ation -sha� k� provfc�eci it� �artifiru� �c�rSifi�i rr�if), issued #ry Flrraiicial 5er�r� (PrQcurer��nt). 5. FAYI�' SCfi�1LE: As esfa�iEished 6yr �lor�ia �fLf$. �'18.74 (2}. Pa1'ment iur fhe purol�se or :ease af goo�s and secv�s s!� bs mede vv� 3n�r-flva {45) tt�'s �tter iha� d�a a�,�sto�r:'nvn�;e ts }�sen�d fQr payrnent to R�te'�CCAceptm5n� i)epar�er;t, Clark �t#»�Itcu�t Court, as Ac�o�r►tar,tirtlf�e �aard �Got�y Corr�lssia�r5 an� � Ckrieef Dis6i�rs�lner�t i]Ffioer. #f payt�nt �s rtak tatar3e u►�tr► €he tirr� s�d by taw, ir�teres# a�rf' b� pa�d #fl �� venator trt aCVarda� wiih �kxida SiBiufe 218.74 {4�. . 6. � SIa �ROM TF! 8� C[�AT#OWS: Tk�s apparer� si�nce caf thts s�sc.�ic�iort an� any.adderidum re�arding .any d�al�s or #�e�,missi�rs #ror� ifie speci�catinn of a-detailed desclsp�ion con�,ert7it�g any ptrint shall tre �de�d �s rfraarti�g thal ¢n�y #he� bast oomr�ercial practices are tn preval, at�d #f�at aniy ma8er€ats �rtd worl�rnans�ip of �Fie fir�t qt�af�ljr are �S be �uset3. }�! in'�erpreta3ions af ��S speci�ca�iase st�aH be mad� �pen ths b�s#s oi #hi�'e�r�eme�it 7� ��� ������1CaUN'(Y�t�R fVt�:RKETINCi PRt1HfSl,,,�,�C�b:7'heven�shall En r�a►�ray tas� ar]y .statements, t�et�er wr�n or oral, made �y the ��ty`s employ�s £� market. s�. F�afe or h'rgh�gi�t the vendor ai�dior tt^re vendors product(s) a�!or sc�vice(s� unfess �autliariaecl ba � sa, in v�fffng. bY the Go�nty �4drn�n#strataf t�l. his/her d�r�. fn adpl� #!�e vandar` sh�fl not use subj�c�ive ar pe�iusd i�t�i�ir�{ations,.�er� �if iactual; �arc#ir�g the Co�nry's apinicn �f #ie v�ndo�'s.�[tarnrta�e, �sroduct(�) andlor sarvlce(s) ir� any daccnrierrt, a�icfe, pubEir�iiart.r�r.pre�s r�1�se designed io rr�arN,�#, pcor�ie or higi�If�jF�f t�+ vendor andlot�?he �rsndo�'s prvducb(s) endlor servfca(s}; This �ic�s not prev�t � v�rdor frorn i�e�udir�'th� Cou11#j��E111 itS.CAEnE Ifsts dC1dFDF !(8l�rig pf Usln� th9 Cotfili�+ a� $ i�(9fenoe. -ratn�car,�r��r�t�� �t�nv�o�rs• e. CU1VTli�CT �RM: i"�S �rid w�if be 6� efFsc� for a,�i�4�k Ye�`p�riod 4eAdir�g an ihe fastday of �e �r�al manm) frcm ffie dat� oi awar�, or ir[sm e�cpt��on af' th9 CuPl�nt avr�d, nr approuai at pasi-award racfu�arr�rrts, �rhich�ver �s fa�ar. b. '�oTAl. CQ�l7''RACT AVIiEtRD: �or budgetary asxt bther tsasons, the tot�1 arnount Qf award �sr th�s Cor�act wilf b� e'sfa�sf�ed at SPAO�;pDO.tlD. �: E3Ft�ER[I�G: "I'i�e Coun�y shai[ � a S�nket Purc#7ase Qrder ($POy ta cov� any supp�'s ors�rvices to be fv�n[she� under this Ce�#ract. 7ha [�sing de�a�xer�ts w�i tt�er� is�ue Rs�ase Purctiasa QF�s (FQsj aga�nst the B�O a� an �s-needed bas�s. The V��dv;� sisall delEver QhtL1� upon r�csipt oF a R�LEA5E PQ. 3uch s�rders s�az! E� issund an{y dur�ng ths Contracf 7'eem. f+biiC� OF AWA�3: By subm�tfig t�Ts Propas�� it�e Vendar dsclat�s ihey un�rstar�d and agrea this R+�R��, s���ns, prav�sl4ns, Eerms snd +corui'ikior� c�i sama, shalf b$caame a v8i�d con#f2cE 6eiween Hii�bor�rgh Cou�iy ancl the uRde��gr�ed u�on nutsr;s c�f aw�d by fha [ss�ice or a Purchase Dt�Esr by H�Isbomugh Goc��iy. 70. A� QF D L - Y� i�ivery of.iA Si�ck pafts ��roducfs w� � r1�e arllfiin 5 tiavs a�r receirst ai a �'uidiase Drder. Nor�-.stoctcs6 paRs � prod� that raquire cEe�'nrery lrom the. i�toty i� Sa+eden wou[d [� �etgn�een #an [10� davs and twoweet� via air freigi��. �teighisitall ba �.4.8. d�sbna�ari to t,he sh� ta artdra�s r�uest� by ihe arcFer#�g Gc�My �parf�nent 7'he Gorft�actcr sha� be respansible for all� f�ig�t charges. 1'I . AD N'I"RATtVE INC�t�ASE IN A11fdA#iC! 13idT: �Ilfi#ha�t Inuall�alEng the Agr�meM, E��e County, th ro�e�j . . ifs �trector oi �En�nnc�el 5erv�s, ��tYes'�righ# tq �! any ffrns ar irrr�rl �ime #o ign�� en�er� irt�o chang� r�rde!� tths curtt�lati�e tcia; �fwltich sliail nat excsetl S25,0�}-t10), Fat add(t�r�s, deletians, or r�visions fn i�e gaads c�r � serv9ces to be renctered under #his Ag��ni (3tms ths �25,00t1:00 cap ��hed, aA ather addriin.ns, � detetinns, or re�sinns to thecont� shaii ba at fhesoi� �iscre�onrsf H�fsbarou9ls Gour�Y, ahd may be su6jec� � �fa aparovaf by the eaard af �ounty�Cvrnmi�9an�rs. In th�e casa af muf#ip�-te�r� �ntrac�, this.provision shali � aPP�i �I���' ;a � ts[m. � � 12. �iP7�NAL F�tfl3ttSKii� F�R OiliER A�E�V�E�• t�nless oftreniri� sti�ula#ed hy fhe b�dder, �the bidder agrees Eomake �v�'�Ee �alf9o�ernn��ent�gencies, cfaparirrssnts, andmun�cipal�;es �e bk1 pfic�s submif�d �n acxor��ae v�f� sald #�Ki teFens and conG'�ia�s tfietrefn. s1wu� a� sa{d gc�vernmeMaE er�t c[�sir� io buy uni�t this �ro��2i. i aEPA Pirm�s and Pt�mp �arts [I 5hop E�atsor rate �'ART C PRflI�OSAL SE�Ti�]N fnre pdr�Rt ��> discouit# from rr�ost rer�rtf rr.��fac�Urer's �iish� pdce tist, i11 Na�e ofiAropaser. �7`f' WaFer& Fs'wida L�G C�YPBd af Prirs�ecE; �kri , Carpora�ior�, 6usi��s of [ndi+ridual} IV Dur iocal (to Tampi�a, Flq�ida) bus�ess add� �: 2��2 � Blvd. ,Apot�ka. FL 327d3 . ,. � �f Fertet'ai I.D. t3umb�.,r. ��5'�58950 � _.. ,.. V! O�r prisnary ti�es� ac3dress is: as above V[f 4ur p�ser�t 6t�siness phan� nur�beris �407 88�-2�E#0 i�if! 4ur pt'eset� e-�r�ad �vldress i� 1� ':com tX At-t�ss pres�►i �me w�e unQarstand a�i r�qu�err�ants�ar� stat� f�iet as � Propossr +�e wRl o�xnply wi[fa ail t�e si��a�ians a�uded in fhs pinPcssat pa�kage, The abv+re�atnes Pro?��' �t� arx! 3eraates: ('�} Tt�t ihe Pro�oser is �f��l age a�d �t aa ather persarr, f�vr co�raiioR has aray Interest i� �is Proposal af in ihe r.ttxi#r�t prGposed tr� bs $nterEd i,�st�s, (2} `�'hat �9s: Rmposal. ls r�ade wifEio[�t any urx�erstandlr+�g, agr.eer�e�i_+, �r conr�e�fforr � an� o�er psrsarE. tlrrn or corpor�rtion.and. i� � a�l res� fei[ ahd wii�ou# cc�E�u�iarr or �raud f� 1'ba# the Pr�oser is nnt in arrears io Hillsbofo�rgh.Courit� up4n si�k�t ar contrast �,�d is nat a defauiFer� as su�etyor ath�rwis� upon ar�Y obi��'Gan ia }�ilJsbarough Cot,nty. �d) Tt�a€ tro ot�iCer 41' empfay3e cx �7arsfln s�ose s�l�ry is �y�ble !rt u�h�e o� tn �ri €rom � Coti�t� 7rsasury is �#raff be or 6�rae t�t�s`�, dlrsc��r or irtd�rectiy, s�y ar oiheravFs� en th€� propo�al; tn � periurmance of fhe Cor�� �n i#re sr�p�lies, materialsr ��i�ment, and work sr [a#xsr to which �ey re[af� tir fn �ny par#�on of f�e ps+af[t� t(�r�of. PrCposer r �� � ot'Ized +.Slgi�attli�s � - �--- � Appr� as ta eor� axia zggal e������_: � ��r�a�Y 3ys Assis�ant �au��y Fttornay �l /g �s-r �rr_.1 l ; . _ . .. _ �4 �1 G�# 1 � Prfnte�i idame 4f 3igner �.6�oNq L �Y1.4rar� 6�,L -- � i3Efe b#Slg�!ar � �_. f"'fr- zQJ� Data Sfg � � � � � � City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date:S/3/2012 Approve a proposal by Construction Manager at Risk Biltmore Construction Co., Inc. of Belleair, Florida, in the amount of $281,540.04 for the rehabilitation of three vehicular bridges in the City of Clearwater, which includes alllabor and material costs to complete the rehabilitation, and authorize the appropriate officials to execute same. (consent) SUMMARY: The City of Clearwater Engineering Department initiated this routine maintenance project to prevent further erosion and deterioration of bridges as identified in January 2011 FDOT (Florida Department of Transportation) Bridge Inspection Reports. Maintenance and aesthetic work will be performed on the Clearwater Pass Bridge and the fender system in the boating channel below. The other bridges are on Fairwood Avenue over Alligator Creek and on Overbrook Avenue over Stevenson's Creek. Biltmore Construction proposes to perform the bridge rehabilitation under the Construction Manager at Risk contract in the amount of $281,540.04. Construction, Engineering, and Inspection (CEI) services during the construction period will be completed by the City's Engineering Department, which includes regular on-site construction inspection, engineering assistance with onsite observations and interpretations, review of shop drawings, attending meetings, and responding to contractor questions. The contract period for construction is 150 consecutive calendar days estimated to start in June 2012 and finish in November 2012. The Engineering Department shall own and maintain, in conjunction with the Parks and Recreation Department, the proposed improvements included in this contract. Sufficient budget and revenue are available in the Capital Improvement Program project 03 1 5-92274, Bridge Main and Improvements. Type: Capital expenditure Current Year Budget?: Yes Budget Adjustment Comments: See summary Current Year Cost: Not to Exceed: For Fiscal Year: Appropriation Code 0315-92274-563 800-541-000- 0000 Review Approval: $281,540.04 $281,540.04 2011 to 2012 Amount $281,540.04 Budget Adjustment: Annual Operating Cost: Total Cost: Appropriation Comment See summary No $281,540.04 Cover Memo Item # 19 c � N s T �:� �, r o � ., �. � Nlr. Kelly O'Brien City of Clearwater Engineering C�epartment P.O. Box 4748 Clearwater, FL 33758-4748 Re: Sand Key, Overbrook Avenue and Fairwood Avenue Bridges Bridge Maintenance Proposal Revised Dear Mr. 0'Brien: .� � .� � � �� � � � ��'�� ����, ������a���,f�����' �`� ���° �������,,,��� As per your request, subject to the Clarifications and Qualifications listed herein, the total cost to provide the bridge maintenance services as outlined below is as follows: !DESCRIPTION ! AIVIOUNT Cost of �Alork Sand Key Bridge $ 128,616.95 Overbrook Ave. Bridge $ 10,942.24 Fairwood Ave. �ridge $ 38,564.50 Erosion Control/Containment $ 4,800.00 Contingency 20 % of total above $ 182,923.69 $ 36,584.74 Subtotal �ase Proposal $ 219,50�.43 Add Alternates 2-10 $ 51,693.01 Contingency on Alternates $ 10,33�.60 iotal Proposal wriih alternates $ 2�1,540.04 ?055 Por�ce de �eon �oulevard f3elleair, F&c�r�da 33756 . 727-585-2Q84 � Fax 727-585-20£38 rn � � E a� � J. Parker to K. 0'Brien Apri6 09, 2012 Page 2 of 6 Clarifications and Qualifications Owner and C�nstruction Manager / Contractor agree notwithstanding any other covenant that, due to the special nature of this project, the Construction Manager / Contractor undertakes this work subject to the following special conditions, ierrns, and understandings: 1. Scope of Work Sand Kev �rid�e Provide af9 materials and labor required to complete items 1 through 5; 7 through 3.8 on the Bidders Proposal Sheet (attached), and add alternates as approved by The City's project � manager Eisted below. � 1. Repair 2' X 1'-5" X 3/4" spalled concrete on underside of utility box (element 12). a��i 2. Clean 8 expansion joints of debris at abutment 1, pier 4,7,10,13,16,19 and abutment 22 (element 300). Including MOT, removal of debris by mechanical means, final clean with compressed air. 3. Re-fasten pull box covers or install new covers at West side of the left inside barrier in spans 1, 5, 9 and 11 (element 331). 4. Remove 3.0" X 5" X 4 1/2" over pour of concrete at top of beam pedestal 15-7, pier 16 (element 310). 5. Re-fasten top of east access ladder at pier 11 (element 563). 6. NIC 7. Remove spalled concrete at top of pier caps 10, 11, 13, 15 and 16, 9 locations total (element 234). �. Replace 15 walkway planks at North and South fenders (element 387). 9. Replace lower wales at East end of South fender, .8 MBFM (element 387) of treated wood timber as per FDOT Section 955. 10. Repair delaminated concrete at top of seventh battered pile from the West end of the South fender, third battered pile from the East end on the North fender and the first battered pile from the East end of the North pile (element 3�7). 11. Repair broken cable wraps, fractured stringer and walkway planks at interface of panels 15 and 16 of the South f�nder and repair spalled and delaminated concrete at pile clusters 2 and 4 from the East end and the West end of panel 16 (element 387). 12. Repair delaminated concrete at the top of the knee wall retaining rip-rap at the East end of abutment 22, approximately 4'-6" X 8" (element 396). 13. Repair delaminated concrete at South bulkhead cap approximately 30' X 1' and spalls 14' X 10°' X 2" (element 290). 14. Clean, repair /seal South bulkhead sheet piling ( element 290). 15. Repair/replace 19 existing light fixtures along East side of structure (Inspection note DGDO). 16. Prepare surface and install 5135 lineal ft of 8°' thermoplastic white edge line. J. Parker to K. O'Brien April 09, 2012 Page 3 of 6 � . .. , ,. 17. Rernove and replace existing wood timber retaining wall at Northwest corner of bridge with new SG-625 vinyl sheet piling as per attached product data sheets, approximately 14 6ineal feet and new concrete tie-backs (element 476). ... z;.- . : ..•�- 18. Clean (sand blast), prime with Sherwin Williams Fast Clad Zinc HS Primer, and coat with Sherwin Williams Targuard Coal Tar Epoxy Coating approximately 221 � lineal feet of existing steel sheet piling. An allowance of $2,000.00 is included to � repair steel sheet piling as needed. Repaers include removal of bad areas, � cleaning and welding new steel patches. � 19. EROSION CON°TROL — No degradation of waier quality, increased turbidity of the water, and/or discharge of any foreign material into the water shall be perrnitted. Containments shall be designed and used to collect wash water, abrasives, debris, coating materials, and other project related materials from entering the water through spills, releases or deposition from airborne materials/overspray. Containment plan shaBl be approved bv the En�ineer prior to start of work. Once the containment is set up, it will be inspected in place and approved by City staff prior to start of work. These containments must be adequately maintained for the duration of the work. No staging shall occur within erosion-prone areas adjacent to the waterways. Any material to be stockpiled for more than 24 hours shall be protected by appropriate erosion control devices. Dust control measures are required as necessary to prevent the surface and air transport of dust from any construction activity performed under thos coniract. When cutting thru concrete, care should be exercised to prevent dust from becoming air borne. The Contractor must use an engineered control such as the use a wet saw or dust collector. No separate item for dust control measures is included for payment in this Contract. The Contractor shall consider the cost of any dust control rneasures that is necessary for the proper construction of the project. Contractor shall be responsible for the requirements of turbidity barriers per FDOT standards �. ,: , � Overbro�k Avenue �ridge Alt 02 Bridge Railing — $ 1,138.31 Clean and repair minor cracks and spalls on both rails. Replace 4 existing balusters with new to match existing. Alt 03 Concrete Culvert Repairs — $ 6,323.97 Seal asphalt cracks with hot tar roadwav repair. Repair construction J. Parker to K, 0'Brien April 09, 2012 Page 4 of 6 joints with NP1 Caulking. Repair spalled and honeycombed areas with �ASF 1060 and Euclid Redline Patch Materials. Alt 04 Concrete Wall Repairs — $ 4,196.82 Repair spalled areas and open joints. Install additiana( anchor supports for utility pipes. Alt 05 Channel Repairs — $ 15,970.90 Scour hole at SE corner along South wall, approximately 14' X 5' X 4°-6'° with grout. Repair eroded bank areas. Total all Add Alternates Overbrook $ 27,630.00 Fairwood Avenue �rid�e Alt 06 Concrete deck — Repair all asphalt cracks in roadway and shoulder with hot pour joint sealer, repair exosting curb damage. Alt 07 Clean and reseal existing expansion joints, 99 lineal feet. Alt 08 Repair all spalled concrete at open girders Alt 09 Repair all concrete spalls and cracks at columns. Alt 10 Res�air aqproach slab undermined areas. Total all Add Alternates Fairwood : .. ; . �.. . • :• �.• •� � ,, , �� i 1) Time of performance — Construction Manager will endeavor to Substantially Complete the Scope of the Work in one hundred twenty calendar days (120) from the receipt of the fVotice to Proceed and all required permits. Final completion will be thirty (30) calendar days after Substantial Completion. Sand Key Bridge may have a separate Notice to Proceed date as required to avaid holiday/event traffic. 2) No liquidated damages are in effect for this project. 3) No perrrii�tting is anticipated as the work is considered maintenance. 4) The Construction Manager sha91 observe the Owner's guidelines for project security at all times. No watchman service is included in this Proposal. 5) Due to th� nature of this work, Builders Risk/property insurance cannot be provided. 6) Use of contingency funds must be approved in writing by The City's project manager or appointed representative. 7) No temporary trailer facilities are anticipated or included. We do incBude temporary toilets for work�rs at Sand Key Bridge only. � � E a� � J. Parker to K. 0'Brien April 09, 2012 Page 5 of 6 �) Testing and surveying services are not included unless included above. 9) The City reserves the right to accept and/or reject subcontractors. 10) Warranties and Guarantees: Biltmore Construction Co. Inc. to the Owner Biltmore Construction Co., Inc. warrants to the Owner that the materials and workmanship furnished under this Contract will be of good quality and new unless otherwise required or � permitted by the Construction/Contract Documents, that the Work will be free from defects � not inherent in the quality required or permitted, and that the Work will conform with the � requirements of the Construction/Contract Documents. Work not conform�ng to these requirements, may be considered defective. Biltmore Construction Co., Inc.'s warranty excludes remedy for darr�age or defect caused by insufficient maintenance, improper operation, acts of god/nature, vandalism or normal wear and tear under normal usage. The term and duration of this express warranty is one (1) year from the Date of Substantial Completion. The provisions herein shall not prevent the Owner from proceeding directly against t�te manufacturer and/or installer for such longer period of time as allowed by state statute. Installer / Subcontractor Warranties and Guarantees The Subcontractor shall warran� to the Owner and to Biltrnore Construction Co., Inc. that all workmanship and materials are free from defects in installation. The express warranty/guarantee shall be consistent with the durations stipulated in the Construction/Contract Documents, customarily one 1 year from the Date of Substantiai Completion. Notwithstanding anything to the contrary, neither Biltmore Construction Co., Inc., nor its surety, nor the Subcontractor shall have any joint/several liability relating to, nor shall they be obligated to underwrite, or in any way becorrr�e guarantor(s) of any manufacturer's warranty/guaranty or product to the Owner. The Owner shall be provided with the "standard" manufacturer's warranty, and it shall satisfy the requirements under the Canstruction/Contract Documents relating thereto. Manufacturer's Express Warranties / Guarantees Biltmore �onstruction Co., Inc. shall collect and transmit to the Owner any and all standard manufacturer's warranties and standard manufacturer°s guarantees specified in the Construction/Contract Documents. The obligation and liability of Biltmore Construction Co., inc. and/or its surety is limited to the collection and proper transmittal of these warrantres and guarantees to the Owner. J. Parker to K. 0'Brien ,4pr�l 09, 2012 Page 6 of 6 Existin� WarrantvlGuarantee: Notification to any previous or existing guarantor to maintain any pre-existirag warranty es not included. 11) This proposal is based upon the performance under the existing Continuing Area Contract for 7he City of Clearwater dated February 28, 2011. All work shall adhere to Florida Department of Transportation (FDOT) Roadway Design Standards and FDOT Bridge Maintenance and Repair Handbook (Latest Editions) and The City of Clearwater Contract Specifications (as applicable). P,dditional cost as a result of corr�plying with The City's Contract Specifications will be reimbursed to the CM from contingency funds. �' � 12) Notwiths�anding anything to the conirary, the Owner specifically acknowBedges and agrees a��i that the Constructian Manager (Contractor) operates on a pay-when-paid basis with its subcontractors, and nothing contained herein or elsewhere shall be interpreted to require the Construction Manager and/or its Surety to remit any payment (including final payrr�ent) to subcor�tractors prior to the receipt of payment (including final) from the Owner. Please contact us if you have any questions. Very truly yours, �. �,.� -- Jeff Parker Vice Presi nt 1 P/gb 20i2 �ridge Rehabilita4ion iotal � j �� �i ��11� �8�/'��'T���� �/�%i �� � �%�i%oi; �,j: �'�i i Ii r� �i i i !r � , �/!�j �� �� /�� 1 i � i - v,�., �.,, .,,. �„�„ <.l ,� �. ,. ,,,�� � �, , ,,, ,..,,,:�„. i,..,,,, �.��,�,i�. �,,,. „ z�r�t.�i,.,... � �.,�i., i: 1 Repair spalled area at utility box LS 1$ 3,535J5 $ 3,535.75 2 Remove dirt and debris from 8 expansion joints LS 1$12,750.12 $ 12,750.12 3 Replace pull box covers LS 1$ 746.44 $ 746.44 4 Remove overpour from beam pedestal LS 1$ 3,435.75 $ 3,435.75 5 Secure ladder at pier 11 LS 1$ 646.45 $ 646.45 6 Repair broken support post for clearance flood li� LS 1$ - $ - 7 Remove spalled concrete from pier caps LS 1$ 3,185.75 $ 3,185.75 8 Replace 15 walkway pBanks LS 1$ 2,092.87 $ 2,092.87 9 Rep9ace lower wales LS 1$18,128.74 $ 18,128.74 10 Repair delamination of pile tops LS 1$ 6,871.50 $ 6,871.50 11 Repair broken cable wraps LS 1$12,950.12 $ 12,950.12 12 Repair kneewall delamination LS 1$ 8,117.93 $ 8,117.93 13 Repair delamination of South bulkhead cap LS 1$10,857.24 $ 10,857.24 14 Clean and seal horizontal cracks at S. Bulkhead LS 1$ 7,121.50 $ 7,121.50 15 Replace 19 light fixtures LS 1$26,393.11 $ 26,393.11 16 Install 5135 If of thermoplastic white edge line LS 1$11,783.68 $ 11,783.68 Total �and Key �ridge $ 128,616.95 > > r� � r � ��%'S„"��i��� ��$�.,�11�� ,��i � � �j r�� i � / i � � i���� � �r�p�ifi � � .: i �� � .� .. � �l �� ✓n i /� � ��' � �l �i� � i i� ,.,,., ,/,/ ./ ,,: �;,,... ., ,,,.,,,, . ,�,.,.,. ,,,��,i,,. .�., .,,,v..., � , ; il,. � �,I�,✓//.��!;i„„I/�/ti,�/ 17 �Replace timber retaining wall and replace with LS 1$ 10,942.24 $ 10,942.24 sheet piling Alt 2 Replace (4) ballusters, repair cracks on rail LS Alt 3 Concrete culvert repairs LS Alt 4 Concrete wall repairs LS Alt 5 Channel repairs LS 1 $ 1,138.31 $ 1,138.31 1 $ 6,323.97 $ 6,323.97 1 $ 4,196.82 $ 4,196.82 1 $ 15,970.90 $ 15,970.90 1'otal �verbrook Ave $ 38,572.24 �✓�,�'����A�L�X��i�?1��� i�� i��' �% � ✓�'� ��/� l �i% �'t /l �/ �� � G?// � ' %/ '�i i� irl� i i . „✓�, .., , . �„�,�.u,.r l✓.,t,�.�„ ,,.f,..i, „s ,,.�v, ,.. ...,F//,�,�,,,,,,,,..Y,. /,l,l,,.,� , . � ,>,/>/3✓l3_l„�„v1,:,� l� 3 :��i,i � ��, i 8 Clean and coat 221 If of existing sheet piling LF 22�1.00 $ 1 i4.50 $ 38,564.50 � Alt 6 Concrete deck repair LS 1$ 8,667.28 $ 8,667.28 Alt 7 Clean and reseal expansion joints LS 1$ 7,633.46 $ 7,633.46 A9t 8 Repair spalled concrete at girders LS 1$ 3,679.89 $ 3,679.89 Alt 9 Repair spalls and crack at column LS 1$ 2,069.94 $ 2,069.94 Alt 10 Repair undermined approach slab LS 1$ 2,012.44 $ 2,012.44 Total Falrwood Ave $ 62,627.51 ,,, /„� „ � jii/� �f r �. , ��:�1!,. , .,,.,!.,�, �l/ �/ ,.,�firii %i �; � �//� � fi / /�/ � / i f r% Yq � � � i r ;% i�ii% //�l � % � �s� �i �i✓� � . , ,.v., . A,,.r,i r„ ./.,o� , v,;., „ ✓� ., , ii�i,�,;. , , „ ,�, �a��„c,,.. ,.��z U �9�.,�„L�l„zl � l�=. �..�� �subtot�� ur�es 1-ii $ 17s,1z3�.Gs 19 Erosion Control/Containment 20 Contingency Q 20 % Total Lines 1-18 Subtotal Al4ernafes 1a10 Alt 11 20% Contingency Alternates (if required) iotal �Iternates 1 � 19 Subtotal Proposal Contingency 'Tot�l �roposal io4al �roposal LS LS $ 4,800.00 $ 4,800.00 1 $ 36,584.74 $ 36,584.74 $ 219,508.43 $ 51,693.09 1 $10,338.60 $ 10,338.60 $ 62,031.61 $ 234,616.70 $ 46,923.34 $ 281,540.04 $ 281,540.04 O� � � � � � Attachment number 2 \nPage 1 � C�earwater U Prepared by: Engineering Department Geographic Technology Division 100 S. Myrtle Ave, pearwater, PL 33756 Ph:(727)562-4750,Fax:(727)526-4755 www. My C I e arw at e r. c o m Clearwater Pass Bridge Rehabilitation Map Gen By: CRM I Reviewed By: TM I Date: 3/27/2012 I Grid #: 285A I S-T-R: 3-29S-15E N W E i#1 Scale: N.T.S. Attachment number 3 \nPage 1 � C�earwater U Prepared by: Engineering Department Geographic Technology Division 100 S. Myrtle Ave, pearwater, PL 33756 Ph:(727)562-4750,Fax:(727)526-4755 www. My C I e arw at e r. c o m Fairwood Ave. Bridge Maintenance Map Gen By: CRM I Reviewed By: TM I Date: 3/27/2012 I Grid #: 2826 I S-T-R: 8-29S-16E N W E i#1 Scale: N.T.S. DEEVA ST w � ¢ z NOKOMIS ST 0 � �Q IROQUOIS ST _ � �O OSAGE ST z � � MOHAWK ST �— _�, � '; _� � PACHE TRL -,� r' r' � d. � W � Q w `� _ � ' t.. � , !., .......... r. MAR HALL SoT J Q� ! GRqNT ST z z Q= � GRANT ST � � � �� �� Q CARLTON ST � z CARLTON ST � ,� , __ __. z � �� , Q � � �J� w Q FAIRMONT ST � � � Z Y �w BECKETT ST _ � Attachment number 4 \nPage 1 IVA ST ° � � ie � � � , .� .m . o eo SEDEEVA CIR �` ° ° � (I =T POINT RD w Q w � � C� � C�earwater U Prepared by: Engineering Department Geographic Technology Division 100 S. Myrtle Ave, pearwater, PL 33756 Ph:(727)562-4750,Fax:(727)526-4755 www. My C I e arw at e r. c o m ec.e.•a � d� J � �° 'x `r° ` ` ,'tLJar . LIJ . �Ua" ' � ��' � �°A[�fJ`H�,����1�� � > � �y � 6 , �_` '�' mt. °{j . "�°6 a ° e �� . � � Z �� a�m v �� . • ° � �� .� � ° • n� � . o . � . e� � m a o . e � o . { os_ .__ _.._ _.�_. ._ ___.._..� �.w_.,_. �• .a w� . �. .�, � m a„ 3a �; _ n _ � (� n a . Q 6 _ ��f ���Ei3_= — R �. o a, s. . �°. . ." ��•���x �� _ ° �° . � •�-�- u� -- a� _ • �pnn �i � PROJECT •& LOCATION .Q � � . = - :i r- .�' � �.3 _ �, �°�'� .0����', _ Overbrook Ave. Bridge Rehabilitation �m ,-- -y ;SANDY LN w � � � > °� Q ; . w .v �""�--....-_im oi � '9/� ' ; � � � i. �.. ---r�_ �c.� r.. i-.._em .������a4�m e�� �,. o E� ' i r ' 'o �L� �.� . 2cP� � � t.._..� /l ' t �..� `=�e �� � ;� t � _„.' � � � � � Map Gen By: CRM I Reviewed By: TM I Date: 3/27/2012 I Grid #: 260A I S-T-R: 3-29S-15E N W E i#1 Scale: N.T.S. City Council Agenda Council Chambers - City Hall Meeting Date:S/3/2012 SUBJECT / RECOMMENDATION: Approve the Cooperative Funding Agreement between Southwest Florida Water Management District (SWFWMD) and the City of Clearwater for the gabion project on the Jeffords Street Channel in Stevenson Creek in the amount of $600,000 and authorize the appropriate officials to execute same. (consent) SUMMARY: This project will stabilize the banks and channel bottom of a portion of Stevenson Creek, which will protect from erosion, provide an unobstructed flow area and protect structures adjacent to the bank. The Cooperative Funding Agreement between the Southwest Florida Water Management District (SWFWMD) and the City of Clearwater for the gabion project on the Jeffords Street Channel in Stevenson Creek includes SWFWMD providing a maximum of $600,000 and a City match of $600,000. The construction documents for this project are being prepared by City staff and the Project will come back to Council for a bid to be awarded to a contractor for construction. Midyear amendments will establish a Capital Improvement Program (CIP) project 0315-96181, Jeffords Street Channel, with $600,000 of budget, only, of Other Governmental Revenue and a transfer of $600,000 from 0315-96169, Stevenson Creek, for total funding the amount of $1,200,000. Type: Current Year Budget?: Budget Adjustment Comments: See summary Current Year Cost: Not to Exceed: For Fiscal Year: Review Approval: Other No Budget Adjustment: to Annual Operating Cost: Total Cost: Yes Cover Memo Item # 20 A�RE�fVI�NT �Jfl. i+�" ., i , � � . �.• i" �y ' ' � r � „ ► � ! �' � ` : �. i. + ,. , .�.i i•� ,"'� _ ♦° �s� . � � � � � � � � 1 "�► . � '" . , i ,. . � • • i' r i • ' ' ' � ,i.. � .. � '. � � :� ■ � 1�, t. .... � .. ., A . A ..... � s . �� r��.. � i� ! � �. • i • .: . • ,, • . : .... ; �!` •' • '•r !• ^ �ii � • � ��� �� i if � � �� I��'A...�r�'�+ _... � � . * w � � � �.�; � ..�,,.:� �� � r r ` � ���. � � .r r ` �� � w � r�, � 4 �' �� e � � � ` �. ��.:' � -�� �. f '�! r� � � ` r �. ���.�.. ► . I� �. . �.' � a ►. '.. :w . � ��, � � ; � �: '. � r �.. r��,. . i. ��. � w �... � �. : � � � � *. � .w .r VV �����7�� 1 i 1, 'WHER�AS, the �ITY prap���d � projec� to the D1�iRl�i° for funding cc�nsi�eration u�d�r ��e �IST�ICT`S caaperativ� funding �r�gr�m, ar�d WHER�A�, th� praje�t c�r�sists af �rnplementatior� ofi B�st �anagem�r�t �'r�ciices, including design, perm�ttir�g �nd cc�n��ructia�, within th� �ity of Glea�°wa�er w�tershe�d �etvv��n Jef��rds Stre�t �nd Lofius Path, hereinaft�r r�f�rred to a� the "PRC�JECT"; ar�d WN�I��A�, th� I�IST"RIC`C corrs�d�r� ti�� F'f�t�J��T worthwhik� an� �e�i��s �o assist the CI'iY an f�nding i6�� P�t�J�CT. N{�W �TH�REFt���, the L�ISTF�IC� and the GITY, �n �ar�siderati�n �f �he mut�al te�ms, c�v�n�r�ts an+� cc�nditic�ns set forfih l��r�in, agree as fn1l��rs: PI��JE�i M,�NA+��� ANC3 NC�TICES. Each pa�iy here�ay d�si�nat�s the emp��yee set �+arth belaw as its re�pectiv� Pr�ject h�anager. �roject �Jian�gers vuill �ssist with �'�tC7J��T cn�rc�ina�i�� ar�d wili b� each party"s prime �or�t�ct �ersc�r�. N�tice� and re�c�r�s will be sent tc� th� �ttenti�ra c�f each p�r�y's f�roject M�nager by lJ'.S. mail, p�stage pa�d, by n�tionaily r�cc���ized c�v�rnight coaarier, ar ��rson��ly tc� the p�r�ies" address�s as s�t f�rth in the intra�uct�ryt paragr�ph Qf thi� A,�ree�-r-�e�t. �lotice is �fft�ciiv� upon receipt. • � � , ,�• � _ � ' ��,�- _ • ,. � �, r �, + , �, _ _ ,� . . Any char�ges ta the �bov� repr�s�ntatives ar �d�resses must be �rovided tr� the a�her ��ariy in writing. .,,, � �.� ih� �1ST�ICT`S Proj��t �I�n�ger �s her��y �uthorized tc� ap�r�ve ree{u�s�s �c� �xt�r�d a P�t�7J�CT t��k d�adline set farth i� t�i� Agreement. Suci� ��prc�val rnust be ir� writing, ex�(�ir� tl�� r�asc�n fc�r the exfiensic�n and be sigr�e�� k�y �h� �rc�j�c� i�an�g�r a�d h�s �r her [�epartment �irector, or De�uty Executiv� �irectc�r �� the �ep�rtment �irectar is the F�roject �r9anager. The DI�iRIC�°S F'rc�j�ct Ma�ager is nafi �uthorized �a �pprc�ve �ny trme extensiran v�rhich will r�sult i� an incre�s�d c�st to the DISTRI�T r�r which will exceed the expir�tie�n date se� forth in F'�i���r�p� 7, C�ntr�ct Peric�d. 1.� The CtISTRI�T`� Pr�jeet f��n�ger is a�rfhc�rize� t� �djus� a lir�e item amc�unf c�f the �'roject �udget c+�ntairred in the Project Pian set fart� �n Exhibit "�„ or, if �pp�ic��le, th� r�frn�d E�udc�et as s�t fi�rth in �ubparagraph 3.2 belc�w. Tl�e �uthari�atiac� m�st be in writing, exp�ain t�e reasan fc�r the ac(ju�tmen�, and b� sign�€� lay th� �rc�j� o Man��er, his or her C3epa�tment C7ire�tor �r�d C}eputy �xeGUtiv� C�irectar. `�h� DISTF�I�I�°S Pr�ject 11��nag�;r is nat �uthc�riz�d to rr��ke cha�ges #c� the Sc�p� � Work �r�d is ne�t �uthe�ri��d t� appr�v� �ny increase in the am�unts set forth in th f�une�ir�� �ection c�fi this Agreerr�ent. � 2, �C��� aF VWORI�, lJpor� r�c�ipt a� wri�t�n notice �o proceed from the �7ISiR1Gi, th� CI�"lf wi91 �r�rform t�� services necessary to corn��efe fl�e �R�C►J�CT in accard�r�ce wi�h the Speci�l Prc�j�ct Terms and Cc�n�iti�ns s�f forth in �xhibit "A" ar�d the Cli�"S Prc��ect Plan set forth in Exhibit °'B.'" A�y changes to this �c�pe af Wc�rk a�d associated cvsts, excepi �� provided �ere�n, must be mutu�Ily a�r��d to ir� a formal wr�tten amendm�nt ap�rav�d by the C�1S�RICI° and th� CITY pri�r t� being �er��rm�d by the CfiY, �uE�ject fio ah� pravision� c�f Paragraph 3, �undin�. The �ITY will be salely� res�onsible for managing th� PRC3,���i, includ��g the f�irin� anc� supervising c�f ar�y cansult�,nts ar c�ntr�ctors it eng�ges in c�rder tc� �amplete th�; P�flJECT. The p�rties �gree that �im� is c�f the essenc� in the perfc�rmance �f e�c�r �blig���c�n und�r this Agreemerat. �. �'U�C}1N�. The parti�es anticip�te t��t th� tat�l ��st c�fi ih� �RO�1�G1" will �e �ne iVlillic�r� Twc� �fundred i�o�s�nd Cioll�rs ($1,24}O,�Ot7}. Tl�e DIST�IGT agre�� tc� f�nd P'R�!J�GT c�sfis up tc� �ix Hundred Thc�us�nd Qollars ($�(}EI,Q�{l) and will h�vc� no obligation ta paY any cc�s�� beyond t�is maximum amc��ant. ih� CITY agree� to provic�� al9 �em�inine� fun�s n��essary �ar �h� sa�i�f�ctc�ry cornpl�tion c�f the F�R�IJE�T. ihe �ITY will be ti��: I�ad par�y f� this ,4greem�nt and ��y P�Q���i cost� pric�r t� req��sting reimbu�s�me�t fram ��e �ISTR1Gi. 3.1 Any federal, s�ate, Ic���l �r grar�t man�es r�ceived' by th� Cl�`Y far tl�is ��C�J�CT �rill be applied tc� equally redu€c� �ach pa�y"s share of F'F�C�J��T c�s�s. ihe CI`�Y' wi61 pravid� th� C�1�7�21CT v�rith writt�n d�cumer�t�tion d�tailin� ifis �Ilr�cation �f any such funds appropriated fa� this P�C?J�CT, In f�� �vcnfi the C�IS�'�I�T prorrides �undir�c,�, f�r th� PROJ��i in excess �f th� DI�TRICT'� sh�;re after a�l �ee�eral, s�ate, (c���l and gr�nt m�r���s h�ve been a�plied as set f�rth �€;rein, CITY wiil prQmptEy refund s�ch c�verpaid �maunts tc� the �ISi�:IGT. 3.� The �1�1'I�ICi will r�ir�burs� the CIiY for t��; [�ISTRI�G`f'S s�are c�f th� PROJ�CT ct�sts in accflr��r�c� with t�e F�raject �udge� contain�:d in the F're�ject F�I�r� se� fa�th �'age 2 af 9 ira �xhibif "�." The CCT`1'' m�y �ontr�ct vuith ec�nsultan��s), contractc�r(s} c�r bat� in a���rd�nc� w�th th� Speci�f �r�ject �erms �nd Cc�nd'etians set fc�rtt� �n Exhibit „A, " Up�n written C��Si�l�� ap��r�val, the b�dg�� �mQUnt� fc�r t�re �c�rk set fc�rth in s�cY� contr�cf(s) will ��fine the amo�nt� sefi ��rth ir� th�: Prcajec� �udc��t �r�d k�e i�cor�c�r�ted herein by reference. The DISTF�[Ci wiEf reirnk�urs� �h� C1TY fc�� 50 percenfi c�f all all�w�k�9e ce�sts in ea�h DIS�`RI�T apprc�ved ir�vc�ic� r�ceiv�d fr�m the �ITY, but �t np p�int in time will the a�STRICT`� �xp�nd�ttare am�unt ur�der this Agreement �xcee� �x��nditur�s mad� by the �I`�Y. F�ayment w�li �� r���� tc� thc� GITY wifihin �c�rky-�fiv� (45) days �� r�ceipt af �n in�aic� vuith a��quate sup�orking dacument�tian tQ satisfy a�dit�nc� �urpnses. Ir�vc�ices wifl be subr�itted tc� �he ��SiRfC� every two {2) mc�r�ths electrc�nic�lly �t invc�ic���V'u'�t�rM��t�rs.�r�, or at th� f�l�c�wi�g address: Accaunts Pay�abEe S�;ction N Sc�uthwest Flt�rida Water Mana�ement Clistrict *� Post Q�fice �ax 1 � 6� � Brc�oksville, Florid'a 3460�n1 � �6 � In additia� tQ sendinc� an �rigin�l invoice �o the [�ISi�ICT'S Ac�ounts Pay�ble S�ctic�n as required abc�v�, cfl�i�s af inva��es rr��y �lso b� s�bmitfied tc� the �I�iR�CT'� F'rc�ject Man�g�r ir� c�rder t� e�p�dite �he review pracess. Fail�re c�f t�ie �IiY tt� su�mit inv4ice� tt� the DIST�f��` kr� the m�nne� �rc�vid�d h�reir� will re4ieve the �15�`F�ICT of i�s c�blig��ic�n �o p�y within the �for�r��n�ia�eci timeframe. �.3 A,ny travel �xpenses which r�ay b� authari��ed under thi� Agreerne�t will be paid in �ccc�rdance wit� S�ct�nr� 11 �.tD�i� ,�.5., �s r�ay be am�;nded fr�m �ime tca time, 3,4 The C�1STR1��6` wiil nc�t reimE�urse the CITY far �r�y purpas� nat s�ecifically ide��i#ied ir� P�ragraph 2, �ca�e c�f Wark. 3,5 S�r��arg�� add�d to third p�rty inve�ices ar� nt�t cc�nsi�ered �r� a11Qw�ble c�st under tF�is Agreement, 3.� °ihe d1STRlCT wi91 have nc� Qbligation �n� will ��t reimburs� t�e C�iY far any cQSts �nder th�s �gr�em�nt until c+�n�truction c�f fhe �F2C►JE�CT h�s comrr�er�c+e�. 3.7 �ach �17'�' invoice must ir�clude the �ol�owin� ce�tification, ar�d fihe CITY hereby delegate� �uthtirity �y virt�e c�f this ,�gr�eme�t ta its �'rojecfi Man���r tQ a�irm said cer�i��c��ior�: "I her�by cerkify that t�� c+�sts req�c�st�� f�ar �eimbursement �nd t�e C1��"� rr��tcY�ing �un��, as re�res�nte�l in this irrvoic�, are directly ref�ted to the perfarrnance under t�e Stormwater [mpr�vem�;r�fs — Fl�c�d �r�tection Jeffords Str�e�t Ch�r��e! (h13�6) agre�m�nt k�e�we�n �he Sa�thwest Fl�ric�a Wa�er Nl�n��ement C�istrdct �nd �he City of Clearwater (Agreement Nc�. ), are �I�c�wableb �Ilc�cable, proper�y dacu��n�+��, and are in ac�arti'ance �nrith th� apprc�ved prc�ject budget. �h� �IiY �aas k�een �Ilacated a t���l of $� in feder�l, stafe, I'�cal o�° �rant manie� fc�r th�s P�QJ�Ci. $� has •.�• • r . • r • a "! • � _� _ T i'� . 'r ' . ! . " ! � � C : - � ' a- • � - . a •. _ � �, i r * a_ . � . • •- •r - i ' • - • :�,� a .�• s�r . • � w �. � � � � � � '��� � �. � i.'w � ." � 1F� � �.. � � �� .,.�' � � 1 �:. � �. .. � �. � ` ` � � � � � � . '� . r , � � � . � . . , M� w � �, M . ". '� I ��R� ! �' � �� �. ! �� � • i � � 4. �QM�LE�°IC�I� C}AT��. TF�� ��TY wil[ �c�mmence tf�� PRC7J�CT �y April 'l, 20'�2, vuilP complete �he �RC7J�CT by September 3(}, 2414 and will otherwise r�eet the milest�nes �;stablish�d in this Agreement, �s may be extended by the QI�TRICT ir� ac�Qrdar��e vkrit� (�aragraph 1 of this Ac�reement. �r� th� even� of hurric�nes, tc�rr�adc�s, flc�ads, acts o Gt�d„ acts Qf war, or other such cata�trc�ph�s, ar c�t�er m�nmmad� �m�rg�ncies s��� ae� lab�r strik�s or riots, �+v�ich are b�yond' th� confrc�l ofi th� �ITI(, the �ITY'S abligatior�s � meet the iime frames p�ravided in th« Agreem�;nt wilf �e suspended for the periQC� �im� the car�ditian cantinu�s tc� exist. auring such s�spensic�r�, this Agre�m�r�t wi� r�m��n in eff�c�. `I"he suspensic�n af fh� Cll"Y'S abligatiQr�s provid�d fe�� i� this pravi�ion `nri�l �e the CtTY'S s�l� remedy f�r th� delays set ���th herein. 5. FAl�URE TC3 C�MPLETE �'�C}�ECT. T"he �ITY will rep�y the �ISTF�IC�` �II fund� the DIS�CRICT paid to t�e �ITY under this Agreerne��, if: a} the �IiY f�ils ta cc�mpl�te €h� �'��J�G`T in �cec�r�anc� with F'aragraph 4 0� ��is Agr�em�r�t; b} th+� �IS`�f�1C`� det�rmin�s, in it� sol+e discreti�� �nd judgm�nt, that the Cli'Y 6��s fa�l�d t� m�i��ain schedule�! �ragress af fhe F'RaJECT fher�by ����nge�rng the fimely �erfc�rm�nce c�fi this A�reement; �r c} the CITY faiEs tc� apprvpri�te suffici€�nfi �ur�ds i� cc�mpleie �he F�F�GJ�Ci. ih� C1iY will E�e abligate� �c� pay ��t�rr��ys' fee� �nd c�sts incurr�d by t�� I�I�l�R.IGT, incku�ing app�als, �s a result �f GI�Y'S fail�re ta repay t�e C]ISTRICT in ac��rdan�c� wi�h tfi�is Paragraph. fi. C�F`�RAiIC}(� A�l�7 MA,I�JI°��lA(�CE. After c�r�structinn is cc�r�pCeted„ the CIiY vvi[l oper�te and maint�in the PROJ�CT' f�r a mi�irnum c�f twenty (�i�) years, in such � m��ner that fihe resc��rce benefit� �s d�scribed 'r� tl�e Project Pl�n are ���aiev�d. ln t�� �v�nt �he E'�{�J��� is ncat +�perated and m�intained in a�cc�rda�c� with t��se requiremer�ts, the C�TY will p�� to the bISTI�IC`� an ear�y t�rmin�tian �ee. TFre fe� will b� fiv� p�rc�nt {5°l�} �f t�t�I L?I�T�ICT mr�n�es c�r�tribut�d tr� t�e PRU,JE�i fc�r e�cl� year �r a� frac�i�r� t�ereaf for ear�y terminatian c�f �he F'Rt)J�C�`, T�r�: �fTY wil� b� c�bli��te� te� pay �t�c�rneys' fiees and co�ts �ncurrer� i�y the DIST6�ICT9 Ii Il1�U�I�C� CA�i �GGI�9 �s a resul� af Cfii'`S f�ilure tc� repay the D�ST�I�i in ac�c�rdance with this �aragra�fi�. �'he rights and r�medi�s in this �r�visiQn ar� in acfdi�ion to any t�t��r rights and rern�di+es pravi�e�! by I�:w or �his ,�greement. 7. C41�TRACT PERIQQ. Th�s Agreernenfi wil9 b� e�fiecfiiue upc�n exec�a�ioc� by the parti�;s �n+d wi�l rem�in in ef�ec� thrau��r December 31, 2014, or �apc�n sati�#acte�ry com�letiQn �f th�e P'RC�JECT �nd su�seque�t reimbursem�nt tc� th�; Cf�Y, w�i�hever o�curs first, unl��s amenc�ed i� writing k�y the p�rties. ihc� GIiY wi�l �o� b� e�igibl� Fc�r r�;irni�ur�em�nt for ��y work th�t is comm�nced, c�r cost� that are incurr�el, prior t� �he effe�tiv� cEate of th�s A,greemen�. -..- • . � U'.. r������ �Cl✓�R�S' �CV❑ D�'u�IVl�I�lT��. CC��+I& ��I���.l'�' ���� ���u�'�L.� ���.�� �'�����.� �II'e� c�tV��r party ia examir�e c�r audi� all PRa.�ECT rel�te� recard� and dc�cuments durir�c� c►r fc�llowing �ompletipn of the ��C�JE�T'. Payments mad'e to CITY �ander this Agreemertt will b� reduced �F�r amc�unts fc�u�d ta be rrc�t allc�w�bie un�f�:r this Agreemer�t by ar� �udit. `�he �ITY' wil� r��und ta th� i�iSTRICT �II s�ch disal(c�vuecf p�y�ents. If an audit is und�;rtak�en by �ith�r parky, all r��uir�d recards will be maintainec� untii th�e audi� h�s b��:n �ornpleted and al� questic�n� arisir�g fram it ar� resofved. ��ch party wil� mair�tain ��� such records �r�d de�c€�menfs fQr at least three �3} years follov��rag completian c�f th� �R4J�CT. ��ch p�rty will �ICc�rn� p�ablic acces� t� PRC7.��Ci d�curner�ts �nd m��erials made �ar receiv�d b�r �ifh�r p�r�y in accor�l�t�ce �uvi�h �he Pul�lic F��c�rrds Act, Chapfie� 11�, �.�. �hau9d ei�her ��rty �ssert �ny �xem��ian to the �equiremer�ts �f Ch�pter � �i �, F.S,, the burden c�fi es�ablis�ing s�ch exempti�r�, by way c�f injunctive �r ather relie� �s �rovi�ded by law, wil� k�e upc�n th+e assertir�g party, 0 N �. F�EF"4I�TS. °�he CITY will �r�vide �he �I�T�I�� with copi�s af any ��d all re�ort � m�c��;l�, studi�s, rn��� �r ather d�cuments resu�tin� frc�m the P��7J�C�. � � ��}. �IA�ILI�`�'. �ach pa�ty here�o a�r��s to d�f�nd, �nderrani�fy and hc�ld �h� �#h�e h�rml�ss, to f�r� e�tenf �Ilc�we� u�der ���tic�n 76�.�8, F.�., from all claim�, Ic�ss, damage and expen�e, including atfarneys' °��es �nd c�sts and atte�rn�ys' fees �r�d casts e�n �ppeal, arising fr�m the n�gligent act� or e�mission� of the in�lemnifying party's offi�ers, �mp[�y��s, cc�ntractors and �ge�tts r�lat�ed to ifs perforrn�nce under i�i� Agr�erne�tt. Th�; ind�mnified pa�y will hav� �he right tc� apprc�v� c�u�sel sel��t�d by fi�� ind�mnifying p�rty. Th'rs pr�visian d�es not constitut� a w�iver of eith�r par�y"s �overeigra imm�nity c�r extend either party's li��ilitiy beyar�d tt�� I�mits est�blisf��d in Secii�n 7�i8.28, F.�. Additian�lly, this pravi��c�r� wil� not be ct�nsfir�ed to imp��e contractu�l liability a� eitl�er p�r�y for �r�derlyir�c� tc�rf cl�ims �� described abave beyQnd the limit� spec�fied in Sectic�n 768.28, F.�. 1'�. C3��AU�.i. Eifh�r p��rty rr�ay tertnin�te th�s Agreement u��o� th� �ther par�y"s fail�re tv camply uvifh any term ar candi�i�n e�f fhis A�gre�ment, includin� tl�� f�ilur� to me�f specif�c milestanes esi�E�li�hed in this Agreement, �s long as the termin�ting party is ne�f in defaul� of any ��rm c�r cc�nditian of �his Agreement at the tirr�e of t�;rmina��c�n. �n addiiion to the abov�, the �ISTF�2IGi may terrninate tihis Agreem�r�t if, in its sale discr�tian and juc�g€nent, it dei�rmines that th� CITY has fail�d t� m�ir�tain sch�d�led prt�gre�s of the P'f�fl,�ECT th�re�y �r�dar�g�ring t�e timely perfarrnarace t�f t�ae P�C�J�CT. To �ffect termin�tic��r, the t�rmin�ting p�rty wi�l pravide the c�efaulfin� �arty wi�h a written "NQti�e c�f Termir��ti�r�" stating its intent �o te�min�t+e �nc� describi�g �I[ t�rms and car�diiic�ns with whi�h th� ciefaultin� pa�ty has f�iled tc� cc�rrr�ly. If the def��lting party has �ai rem�d��d its d�fault within thi�ty �30) d�ys ��fi�r rec�iving the Nt�tice �f i�rt°riin�ti�r�, this Ac�reer�-rent will �utomatically terminat�. If a c��;faul� can�Qt reasonabiy b� cured in thirty (3�) d�ys„ th�n the ��irty �3(�� d�ys m�y b� �xtended �t t�ae nQn-defi��alt�ng party's d�scre�ic�r�, if the defaultirrc� party is purs�ir�g a cur� c�f the d+�f�ult with reasanak�le dilige��e. Th�e right� and remedies in fihis prc�visi�n �r� in additic�n t�► any �ther rights �nd rerr�edies provided by law ar this ,Agreemer�t, ��. �E��AS� C?�' IN�4RIViATI�RI. Th� parti�s agre� n�t to ini�i��� any c�ral ar wr�tten medi� interviews c�r �ssu� pr�s� r�l��s�s nn or �bout th� PR4J�Gi without pr�viding ��var�c� na�ices c�r copies to th� cafh�r �arty. T�is prc�visic�n will nat �� cc�nstr�e� as ,.,,- , . preventing fhe par�ie� frc�rn �am�lying with th� public r���rds disc�c�sur� lauvs s�t �c�ri� in Gh�p��r 11 �, �'.S. 'f 3. �I s�f�ICT �ECUGf�ITIORI, ihe C[TY will r�cognize C�I a�"�lC�' f��ac�i�g in any r�pe��ts, models, studies, ���s or ath�r d�cuments re�ultin� frorr-� ihis Agre�;men�, and the fc�rr� of said recc►gr�itian �rilf be subj�ct tc� �ISTI�I'CT a��rav�l. If c����ruc#ion is i€�vc►Ived, the CITI' will prc�vide sign�age at �I�� PR�JECT site that re�ogniz�s f�ndir�� fo� fhis PRC)JECi �rc�vide� by the �iSTRICT. All �ig��ge must rne�t with �I�iRICi writt�� ap�rc�vai as ta form, content �rr� le�catian, a�d �u�t be in accc�rdar�ce with Ic�e�l sign ord�nances. �4. F'��i1�IT� Af�C� ��AL �RC�P��`fY RIGHTS. T�� �1`�Y rnust ok�t�in all �a�rmits, I+�cal gc�verr�ment ��pr�val� and all real proper�y rights n�c�ssary to complet� the ��OJ�� prior ta c�mmenc�ng any construc�rr�r� ir�vdlvec� %r� the P�C�J�GT� The �[�T�IC`� w� haue r�o obligatic�r� t� reimburse the CITY fc�r �ny c+�sts under this Agreement until tFr� GI�Y h�� obt�ine�i such perrr�its and prc�perty rights n�c+�s�ary fc� und�rt�ake th �RC),�ECT. � 15, �.AVVl�' C�IVIPLE,A�ICE, �ach par�y will cornply wiih a91 applECaE�le fe�iera�, state and local lavvs, r�E�s, r�gul�tio�s �nd g�id�lines, includ�ng th�as� of the f�I�TRICT, re[ated ta ��rfarm�r�ce under this Agr��m�nt. I� th� F'R(�J�CT iravolve� design s�rvic��, th� CITY°S professianaf d�si�ner� �r�d the [715�`F�ICT°S regul�tian and pr+�ject� stati� will r�reet regularly durir�g the �RU.���T design tc� c�iscuss w�ys a�f e�surin� t��t the finaP desi�n for t�e p�rc�posed F'RC3J�CT technically c�rnplies with all ��plicabf� dlS�i�ICi rules ar�d' regulations, howeve�, the DISTRICT underta�C�s no duty ��a �n��re cc�mpl�ance witi� such rules and regulatic��s. 1�. al'+�`�R�I�'Y II� CC3N`�RACilhl� ANCl SU�CC)NTRAGTIf�G� Th� CiISTF�IC`� is ca�mitt�d tc� supplier �iversifiy in th� perf�rm�nce c�� �I1 cc�ntr�c�� assa�i�ted wit� �ISiRI��° cQapera�ive fu�rcEing pro�ect�. The DISTRIC�' req�aires th� CITY tc� r��ke gac�d f�ith �ffc�r�s to �ncc,ur�g� the participat�on c�f minQrity ovuned and v�rc�man c��w��d �nd small busin�ss en��rprises, bc�#h as prim� cc�ntract�rs and sub�antr�ctar�, in the perFc��man�� �f this ;��reement, in accordance r�vit� applicable 1aws. 16.�E If r�que�ted, the Q4STRICT will �ssist the �IiY by sharing inf�r��fic�n t� help the cc�ca�a�ratc�r in ens�ring #laat min,cari�y owned �r►d w�man �rrun�d �nd srn��l bus�ines��s are a�ord�d an oppartunity to participate in the ��r�c�rmance c�f this Agreement. 16.� The CITY agrees to prc�vi�e the aI�T��C� with a rep�r� ind�c�tir�� �41 cc�ntr�c#�rs an�! subcontractc�rs who per�ormed wor� ir� assc�ciatiQr� w�th th� �RDJ'ECT, tl�e arr�o�nt s�ent with �ach contract�r or su�c�ntractor, a�c� to the extent such inf€�rmation is knawn, wt�ethc�r �ac}� �c�ntr�c�or or sub�ontr�ctc�r v�ras a mi�c�rity auur��d or w�rnan owned �r small �usin�ss enterprise. If r�a minc�rity awned or vuc�rr��n c�wned +ar srn�ll b�siness enterprises wer� used in th� perforrr�anc� a� this Agreement, t�e� the r���rt �i��ll sa in�ic�t�. The Minorityl'l/VQ�en C)wned a�d Sm�ll �usiness l�tiliz�fion R�por� form is ��taci�ecf as �xhi��t '°C,"' T�� repo�t is re�u�reci �apc�n fiinal ca�mpl�tic�n of the PRC�J�Ci prior to fi�al �aym�nf, c�r wit�in thirty (30} days 4f th� executian a°f any �r�end'menti that incr���es PRt�.J�CT -,. - . . . funding, for infarrnation �p tc� the d�fie c�f the amendr�ent ar�d pri�r to t�e di�bursemer�t �af any add�tianal fi�r�ds by the DI�TRICT. 17. AS�I�NMENT. Excep� as c�the�+nrise provid�� Er� thi� Agr�ement, no pa�y may assign ar�y c�f its r�ght5 ar deleg�te any of its abliga�ion� under this Agr�;ement, ir�cludin� any c�p�r��i�r� c�r rr�aintenance du�i�� related fio the F''Rf.�JE�I°, wit��u� t�� pr�ar wri�t�n car�sent c�f the oth�r party. Any attc�mpted assA�nment in vi�lafi�n of this provisic�n is v�id. : �: �'� "" � !. �� ', i . � �_ . �� � .� � -. - � •� � -� � -. - . - . y, ,� �. .. . ! �' . � . � r . • • � 19. i�6R� �A�TY �Ei�EF�CIA�IES. No�hing in this Agreern�ent will k�� cc�nstr�a�d �a b��e�c�'i any p�rsc�n ar en�ity ��t a parky tc� this Agreemenf. *� E a� 2�1. LC3��YIf�� P'RCC�hII�I�IC�R1. Pursua�t �� ��cti�n 216,�47, F.S., the CIiY is hereby prc�hi�ited fram using �unds �ravi�ed �y th�is Agr��m�n� fQr fhe pur�ose Qf lobbying the L�gislature, th� juciici�l branc� t�r a state a�ency. �1. PUBLI� ENTITY CRIi1r1ES. Pursu�nt tc� �ubsectiar�s 287.�33(�) �nd (3), F.S., a�er��n or �f�ili�t� whc� has k��en pl�ced on the cc�nvicted vend'c�r list fQllowing a c��victia�n far a public �r�tity crim� may not suk�rni� � bid, prop�asal, �r re�ly Qn a cc�ntract #� pravide any gc�ods ar ser-uices to a public �ntity; may not submit � bid, prapos�l, or r`�;ply �rt � c�ntra�t vvith a�u�lic �ntity fr�� t1�� constructic�r� ar r�pair of a public building ar pub�ic wc�rk; may �ot subm�t bids, prop�sals, c�r replies c�n lea�es of rea� �rr��erty tQ a pubfic enti�y;: may �c�� �e awarded c�r perfc�rm work as a�c�ntractor, supp�ier, subce�ntr�c�or, or �c�r�s�alt�nt under a c�r�tract wi�h �ny p�blic entity; and may nc�t trans��t �usin�ss �nrith any pubiic �nt�ty in �x�ess c�� th� thr��hold amc�unt pr�uid�ci in S�ctic�r� �87.0'� 7, �.5., fo� Gategory �`wa, for a periad �f 36 mt�nths follc�v�ring the d�te af k��ir�� placed ar� th� cdnvic��d v�r�dr�r list. The CIT`l agre�s to inclu�� this pra�visic�n ir� all s�bcar�tracts issue� �s a result r�f tE�is Agreerr��r�t. 2�. DI�CRIMI�ATIt�f�. P'ursuar�t tc� Subs�:ction 287.134(2)�a}, F.S., an �ntity ar af�ili��� wh� Faa� been pl�c�d can the discr�minatc�ry v�r�dar list may nat submit � bid, propos�l, 4r r�;�fy or� � contract io prc�vide any goods �r servic�s to � public �n��ty; tr��y ��t s�k�rni� � bi�i, propcasal, �r r+��i� 4n a contrac� with � public +�ntity for the c�nstructian c�r repai� af a pu�fic bt�aPdi�g c�r p�blic wc�rk; may nc�fi �uk�mifi bid�, prc�pc�sal�, c�r rep�i�s �n C�ases �f re�� pr�oper�y �o a��blic entity; rr�ay nc�t be avuarded c�r perform �vark �s a c�r�tractar, su��li�r, suk�contr�ct�r, c�r �an�ultar�t ur�der a cc�ntract v�+ith any public entity; ar�d may no� �rans��t business �nri�h any puk�lic entity. The CITY` agrees to includ� t�is pravisi�� in all su�c�ntr�ct� issued �s � r�su�t of this Agreemer�t. 2�. GCiV'�RNI�� LAW. All �s�ects afi this Agre�ment are �ove�ned by Flc�rida lavu �rtd venue wili be in F-I�r��nda Caunty, Florida. 24. aLMRVCV��. ih� prc�vision� af this Agreem�r�t that r�quire p�rfc�rm�nce aft�r the �x�iratian or t�rrnir�ation r�� this Agreem�nt wifl rernain in fc�rc� n�twithstand�r�g the F�age 7 of 9 ' � . • ! . • • [ �,,.» . � • •i. .'N .• . i �". .i .i . i�� �� �� '�� '� 2�. E�iTIRE AGREEM��1T. This Ac�r�em�nt �n� the atta�ched c�xhibits lisfie� k�elc�w cc�r�stitu�e the enti�e a�reement E�etween the par�E�s and, unless Qtl�er�vise pravided her�i�a, m�y 1�e arnendec� c�n�y in �rriti�rg, si�n�t� �y a[I p�rties to tt�is Agreement. 26. �Q�U�VI��TS. i�t� fcall�win� dac�m�nts are attached and made a par� Q� this A,gr�ement. In th� event c�f a ccanfliet of �ontracfi t�rminc�lo�y, �ric�r�ty wil� firs� be given ic� tF�� I�r�guag� in �he body a�f this ,A�reerr�ent, th�n t� �xhi�it ",A," the� tc� �xhibit '°�,"' �nd �h�n tr� E�hi�i� ��C „ Ex6�ibit "A„ Special F�rojecfi �°erms �nd ��nditions o Exhibit "'�" CITY"� Prc�ject Plan N �xhibit °`�" Minari�y/Wc�men flwn�;d an�i Sm�ll Business Utiliz�tic�n F;e�ork Fc�rm *� E a� � _ � � . > •- • �.�- - s . - • . '..- : • • 1�J 1NIif�E�� WVHE�EQ�, ihe parfies her�t�, c�r their [�wful repre�ent�tives, h��re ex�cut�d th�s Agreemen� e�rr the day ar�d y�ar set farth �e�t fio their sig��fiure� belc�w. SCC31JiF�V�'�ST �l.Qf�f�p 1�'1IA�ER 1'�A�l,Af�EMEfVT' a1S��ICT �y: Ex�cutiv� C�irector C��t� � � � �" s .. ' .� !!., i' + # William �. Hc�rne, ��ty Man�ger � •• � �• . s • ` i• •�' �° i � ■ � r� " � ,�ttest f�(7SE:�"I'1�1'If; ���� Gity Clerk Ct7QPERf1TIVE FLINDING AGR�Etv9ENT E3ETWEEtV THE SQUTF3W'EST FLC3RI�A WVATER UTAh�AGEN�E�V� DISTRPCI" AttlC} Cll"1! OF CLEARWATEF2 FC]R STC7RfvIWATER IIVtPt�UV�M�€VT� — FI.Qt7�1 P�tt?T�CTI�}N JEFFQRC�S STREET CHANI`+�EL (Fd358) �.�.' � • I�tST[�IG1' .�PFRt)VAL �,�:���� �.�5� ����T cor�TR,acTs 17EI'"6 L7I�:�C7't��t DEPtS"T1' EXE�' I)IR Ci(7VFEta"�t1NU �C)AR[3 3NiT'tALS llA`I�� �� ����r_ ��- ����1��� . �� , , � ° �' ��1�__���_? 0 N � � � � P�GI�EEME�VT f�C). � . . � � �.i ' ' � � i � 1. GC�Ni�/�Ci�NC Vi(�iFi GQN�I�L�TA,[�� ,�1�J� 'C��T��'C�'��. `ihE' '�f'�'Y CCla1j €�'ilg�!ge th� services of a cans�ltant(s), ��reinaft�r referred �o �s th� "CC3�ISUL�ANi," �r�� � c�r�tr��tc�r(s}, hereinafte� referred t4 �s th� '"CC�f�T�ACT(�7R," t� perfc�rm tl�e servic�s ir� �ccar��n�� wit#� tf�� CITY'S F'ra��ct F'fan �arevic�u�ly submitted tc� the L�f�TRICi and attached as �xhi�i� "�." The GfiY wil! be respt�nsibl� for �drr�inisterEng t�e cc�ntr�cts uvi�h the C+��9�lJLTPrNT and CQ�1TR.�CTt�R. 2. A��RO'VAL UF �t7i��TF�UC�ft�N �I� �C7CUIV1�f�TS. Th� Cf�Y mu�t �btain th�, �I�TR[C`T'S writ�en appraval c�f al� constru�t�on bi� d�ccarr��nts pric�r� to be�n� advertised ar �therwise s�aliciteci. `fihe �}IS?�I�ICT wi(I nc�t unre�sa��k�ly vuithhc��� it a��r�v�l. The �I�TRI�i'� �pproval of th+� cc�r�str�ction bid docum�nts dc�es rac� cc��stitut� a r��r�s�ntatic�n ar w�rr�nty that the �IS`��tl�`� has �+erified' t�e �rchitectural, �ngi�eering, r-�echanical, ele�fric�l, ar other com��t��nts Qf �he �anstruction dc��umen�s, ar th�ti such dc�c€�rnents are iro cornp�iance wifih D1STF�ICT rul�� and regulati�ns or any other applical�le rul�s, regulations, t�r laws, �he �7���RICT"S ap�praval wil'1 nc�t cc�nstitute a wa�ver o� the Cli°Y'S e�bl�gatic�n to assur� �I��� the d�sign praf�ssic�r�al p��farms accQr�ing ta the ��an�ards e�f his �r her pt�afessi�n. The CI`�Y will require the de�ign prdf�s�iar��l tc� w�rr�nt th2�t the cons�tru�tian dc�curr��nts �re �d,��u�te f�r bi�ding and c�nsfirucfiion af �he PRCIJECT. � • • . - �r ,� � ; � � � � � � # • ! "`1 R' ! ��• .s - �• a s - ' s - ..�- - � ' . - - •� � • •. �. • . . - . �'• - • • - s - - � - • � . � � �� . � "" . ,. i . • • • "` . • " • • . +� . _ • - s . • � . . s - •� . - i ' .as • . � _ _ _ _� � •• •' w � : * i ,-� i � • � - '"�� � � . � � � "'w *'.'��r � � � � � � � �� '� .w ,F � rr.+�r� � � � � � � w� . ' � r � i, � �r �� � � � r: �� w '� � : .� r � a �.� �. � '� � � l r � � �: � � � � � ... . . �. ` _. � �' � w. r , �. r � .., . �., . *� �� � � �. . r: � � ', ,� ' w�. �f r � .. �,« +U �.... ..,..s i a '. ! •..w EXhtblf <<�„ Page 1 Of � � � � � �► .,.#�� � �.* ;_ w � ' s � . r `This P��JECT is t� perf�rm t�e Implemer�tatian of �+��t Man�gement �'�-�ctices (��/iF'�) eleme�t of th� �istrict's W�tershec� t1����ger-�ent 6�rc�gra� (WfVIP') �rvithin the �ity c�f Cfe�rww�ter watershed. �mplement�tic�� c�f ��v1F�s i�cludes tihe fallc��+ing t�sks: de�ign, �eveEopr�ent c�fi canstructiar� dc�cuments, ��rastru�tic�r� permitting, lar�c� acquisitic,n, bie�din� and contr�ctor s�lec�ican„ canstrucfiic�n �fi fihe �MF�s ar�d canstr�ct��n �r��ineerirrg arro inspection. Th� vuatershed �overs a� area cf a�proxirr��tely C}.1 sq�are miles �nd i� located i� ihe C�ty c��' Cl��rw�t�r ir� �ine#las C�unty. ii�e �RQJ��i will r�mov� �xi�ting d�i�rior��e� gabic�n� ��d r�place therr� w�th c�ated wire g�bi�ns. The removal of th�; �:xistin� deterio�°�te gak�ions and replacement w�th ca�ted wire g�bian� will reduc� erasia� in t�e channe�, wi� im�r�v� wat�r qu�lity, d�cr�as� flo�din� �nd prat�ct �tr�cture� �dj�cent to ��� channel, �h� requesteti fund� will be t�s�d taward desigr�, �ermitting and corrstruction servic�s r�ecessary ta com�lefe� the impr�v�rn�nts tc� the ch��nel betw��n J�ffc�rds S�re�t �nc� Lc�t�s Pafi� withir� tf�e CI`i"�'". � �: I�ey t�sks t� k�e perForrned by tiae Cli'Y: �. Selec� �nci hire a�flNSULTAf�T to �omplete the design, permi�ting, preparatic�n af contract d+�cume�ts, a�d t� provide engineerin� and inspe�ti�n s�rvices durinc� ccanstra.�ct�c�n. 2. A�tend one rneeting wit� th� �ISTR�CT priar ta beginning the P�C�J��T tt� di���ss th� ��prc�ach, scf�ed�al� �nd b�d��t. 3. �id, sel�cti, ��rd hi�e � C�NTRACT�f� to cc�m�lete the c�nsfiructic�r� in accc�rd�race w��h tt�e approved �aid documenfis. 4. Pr�vid� t�e DIST�ICi with or�e co�y a� a s�mmary c�� the cc�r�struc�ic�n qu�lity assurance d'ata, co�structian record drawing� and p�;rmit reEat�d subrr�i�tal�. 5. Mc�nitor �II phase� t�f constructian by means of s�ruey, t�b�er`vatiort�, �n� m�ieri�ls t�stirag �Q c�ive r��san�ble �s��r�r�c� that the ��ar�struction w�rk wiil be perFc�rmed in accardance with the ��prc�ved plans and specifi��,tic�ns set far�h i� tihe �I�T�.IC�' ap�pr�ued cc�ntract betwee� the GITY an� the CC�Ni�A�TC?I�. � � , �. � ,;, ? � � f , r . "` � ' � • ' � i i • �^ . • � � �• i ii } � ' +r � � • .• . t Y �• � • . � � � ..� i � �, *� Exhi'bit "B" Page '1 c�# 2 � CapY c�f C�ontr�ct wiih Ct�NSU��Ai�T �nd G�I�`��AC'1""C�� • Cc�nstr�ctic�r� Re�c�c�d �rawing� � Mine�r�ty Utili�ati�n �epor� �.� . • - � . ,�,��� �'�► �� r i i i� it # ! 4 •. '��•��.� �.. �� � ��� 1 �� � R � ��. �� �. � ��*. �� �, �,� �1� '> .1� !ii • ,'1 � ,�, � � � • , s ""' - • • • - : �;� • . • i' '' • "` -'- • • • � • • - • • �� .. i...�. . �1 �.. '�. � ! Y�. ,• �,. � �• 'A � s i�1 '> •11 1ti !� ►r � .+ � _ � � _� . �.,; � � �`� s- �1 ! , The r�m�inder �af this p�ge intentianally left blank. �xhibit "�" �age � of 2 . �...... ; .. � ���i��� �r ��,���} � 93(!,{�0(} o �ii ,���,{)QQ N � � � � � � � � � 0 r, � �� � r. � � • f ! ii ' � � � 1 i � i r ,. • � s • # i i # 3 � �.. s � 4 N � y� • • • � * ► • � � s e � : a • ' / . �► ' w • v • • • - i a . ` � 1 � , . � � . + � . s • s • , s � • s � ; w �; � � � � � �� i i i 1 � ! , � i t � • • � +I► '� � � � � z W � h � � Z � �I � Z � Q ' � n�€��acnN wonnn� ' N W � � NA71VE A�tERIGAN ' LL' a O � � � I— A,SIAN(NP,WAlliahl Rfv1ERIC/1N U [� � � W � � tiISPANIC RMER��AN W � � � AFRICAI^F ANI�RiCA�+f � C!5 W � ......, E,,,,, AMERiGAN W�MAN CI? W m � E,,,_ m NATIVE ANlER9CAN s � r ° � ASfANtHAWAIlAN �MERICAN � � l'� [3.' W�.... � HISPANIG ARAEEZBCAN F- '� ._._ . _..._ � � AFRICAN Atv1£RICAE� z ca � W � SMALL Bt1SINESS � r— � � s����o� asa.�aat+� F.s. w H �� `� � v`y G� � � � NON-MIMORITY � {� � �i c� � � � 0 � ¢ � � C� H � � � � � � cn — �� Q� �� �� CY p �°" � � � �� O �' � Z � � Q � � � � W m iv � � �a � � � � � � � � � O � � � � � � � O N � C � � � � � t � � � � t3 � a €U C�i Q � � CQ � Attachment number 2 \nPage 1 LL �eqend N � Clearwater Jeffords Street Channel ImprovementArea � Channel Improvements Parcel Boundary + W n E Prepared by: � LPim � L Engineering Department Geographic Technology Division S 100 S. Myrtle Ave, qearwater, PL 33756 Ph: (727)562-4750, Fax: (727)526-4755 �p Gen By: CD Reviewed By: ES Date: 11/24/2010 Grid #: 296B S-T-R: 15-29-15 Scale: N.T.S. www.Myqearwater.com Countersigned: George N. Cretekos Mayor Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney Attachment number 3 \nPage 1 CITY OF CLEARWATER, FLORIDA : William B. Horne II City Manager Attest: Rosemarie Call City Clerk Item # 20 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Disband the Clearwater Greenprint Steering Committee. (consent) SUMMARY: Meeting Date:S/3/2012 The Steering Committee has completed their wark and provided staff with their recommendations on sustainability in Clearwater, which was approved by Resolution 11-5 on December 14, 2011. Review Approval: Cover Memo Item # 21 City Council Agenda Council Chambers - City Hall Meeting Date:S/3/2012 SUBJECT / RECOMMENDATION: Oppose the relocation of Family Court from downtown Clearwater to the Criminal Justice Center and pass Resolution 12-10. SUMMARY: Review Approval: Cover Memo Item # 22 Attachment number 1 \nPage 1 RESOLUTION NO. 12-10 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA, OPPOSING THE PLAN TO RELOCATE FAMILY COURT FROM DOWNTOWN CLEARWATER TO THE CRIMINAL JUSTICE CENTER; PROVIDING AN EFFECTIVE DATE. WHEREAS, many family court attorneys have offices located in and around downtown Clearwater for ease of access to Family Court for their clients; and WHEREAS, relocation of Family Court to the Criminal Justice Center will have a negative economic impact on the downtown Clearwater area, affecting both the tax rolls of the city and the county; and WHEREAS, it is the belief of the City of Clearwater that the Criminal Justice Center does not have the capacity nor the surrounding infrastructure to accommodate the consolidation of the Family Courts located in Clearwater and St. Petersburg; and WHEREAS, Family Court is part of the Civil Court system, which is located at the courthouse in Clearwater; and WHEREAS, it is the belief of the City of Clearwater that family law cases should not be grouped with criminal crimes because of the impact on couples and their children; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The City Council of the City of Clearwater does hereby oppose the relocation of Family Court from downtown Clearwater to the Criminal Justice Center. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this Approved as to form: Pamela K. Akin City Attorney day of , 2012. George N. Cretekos Mayor Attest: Rosemarie Call City Clerk Item # 22 Resolution No. 11-12 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Reschedule June 18 Wark Session from 1:00 p.m. to 9:00 a.m. SUMMARY: Review Approval: Meeting Date:S/3/2012 Cover Memo Item # 23 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Other Council Action SUMMARY: Review Approval: Meeting Date:S/3/2012 Cover Memo Item # 24 � Ce�el�d�e�� e �110 do�orr.�notu tJ�atl.ar l�ee� t�r�cledly Cancer.? Lei;rl�to ,So�eret/ii�B�6vutlt TrrBttideer�! Jo� r�rruorirso�s ��lsy.t�'or�'e o, f'Clrar�v�ttert ��'y'� �'��01� Opening �'eremonies 6.•0o p. m. �1 Communit,��'ventto 1y'i��lrt Cancer�%Idat Cvacltman .�'ark 1Ptla, y�'orLifc koAOr� c�ncrr�rrnv�ror.r aaai'rc�t•o�cra t/�a�+c mc�vt la�rt mhil�ra�rrin8�oneyro arrr:rtuicd.��rican Cance�.Soci�tyui .�8'�' c�rctr t�frnr�gh re.renrrc/� ed�rcratr`on, advo�rt�ry a�rd.n�rnrcr�:r. � , � . , • ` �Am�erit�n Cancer �';� Society For more �f�orinatioa: m� m. re I a yf n rl if c. o rglc I e a r m a tes, �I dahley Sood-Cor��rinity Reprarenarine ,Iay Polglaae- E»ent Chau ?'s?-4�o �sro Local dmericrsR Car�ttr Svcitty 2's�'-546 989s �� ��\� .��� � , ,� �,�U ��J