05/03/2012City Council Agenda
Location: Council Chambers - City Hall
Date: 5/3/2012- 6:00 PM
Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then state your
name and address. Persons speaking before the City Council shall be limited to three (3) minutes unless
otherwise noted under Public Hearings. For other than Citizens to be heard regarding items not on the Agenda, a
spokesperson for a group may speak for three (3) minutes plus an additional minute for each person in the
audience that waives their right to speak, up to a maximum of ten (10) minutes. Prior to the item being
presented, please obtain the needed form to designate a spokesperson from the City Clerk (right-hand side of
dais). Up to thirty minutes of public comment will be allowed for an agenda item. No person shall speak more
than once on the same subject unless granted permission by the City Council. The City of Clearwater strongly
supports and fully complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours
prior to the meeting if you require special accommodations at 727-562-4090. Assisted Listening Devices are
available. Kindly refrain from using beepers, cellular telephones and other distracting devices during the
meeting.
1. Call to Order
2. Invocation
3. Pledge of Allegiance
4. Presentations
4.1 End of Session Report - Rep. Hooper
� Attachments
4.2 Safe Boating Week Proclamation May 19th - 25th
� Attachments
4.3 Older Americans Month Proclamation - recipient is Beverly Burton, ADRC Director from the Area
Agency on Aging
C� Attachments
4.4 Youth Sports Awards
� Attachments
4.5 The Mayors Cup Game
I�: Attachments
4.6 Parks and Recreation Advisory Board Presentation - Ray Shaw
� Attachments
5. Approval of Minutes
5.1 Approve the minutes of the April 19, 2012 City Council Meeting as submitted in written summation by
the City Clerk.
� Attachments
6. Citizens to be Heard re Items Not on the Agenda
Public Hearings - Not before 6:00 PM
7. Administrative Public Hearings
- Presentation of issues by City staff
- Statement of case by applicant or representative (5 min.)
- Council questions
- Comments in support or opposition (3 min. per speaker or 10 min
maximum as spokesperson for others that have waived their time)
- Council questions
- Final rebuttal by applicant or representative (5 min.)
- Council disposition
7.1 Approve amendments to the Community Development Code providing density and parking incentives for
affordable housing developments, and pass Ordinance 8313-12 on first reading. (TA2012-01001)
� Attachments
8. Second Readings - Public Hearing
8.1 Adopt Ordinance 8316-12 on second reading, amending the future land use plan element of the
Comprehensive Plan of the city to change the land use for certain real property whose post office address
is 3043 and 3047 Cleveland Street from Residential Urban (RI� to Institutional (�.
�- Attachments
8.2 Adopt Ordinance 8317-12 on second reading, amending the Zoning Atlas of the city by rezoning certain
real property whose post office address is 3043 and 3047 Cleveland Street from Low Medium Density
Residential (LMDR) to Institutional (�.
� Attachments
City Manager Reports
9. Consent Agenda
9.1 Authorize renewal of the contract with Company Care for services including employee and pre-
employment drug and alcohol testing, and pre-employment and annual employee physicals for a not to
exceed amount of $50,000 per year and authorize the appropriate officials to execute same. (consent)
� Attachments
9.2 Award a contract to GSA Security Inc., Lutz, Florida, in the amount of $210,000 for the purchase and
installation of Milestone Video Management and Monitoring System and cameras to support various city
facilities, in accordance with Section 2.564(1)d), Code of Ordinances - Other Governmental Bid (contract
with Pinellas County School Board contract 10-968-083); and approve a transfer from retained earnings of
the Administrative Services Fund in the amount of $105,000. (consent)
� Attachments
9.3 Approve the Tenth Amendment between the Chi Chi Rodriguez Youth Foundation, Inc. (Foundation) and
the City of Clearwater (City) for the operation of the Chi Chi Rodriguez Golf Course and Driving Range
and authorize the appropriate officials to execute same. (consent)
� Attachments
9.4 Approve an Exclusive Non-Alcoholic Beverage Agreement with Coca-Cola Refreshments USA, Inc., in
accordance with Request for Proposals 28-11, to provide full service beverage vending machines and
products within city facilities, approve a Termination, Release and Indemnity Agreement, terminating the
current Exclusive Non-Alcoholic Beverage Agreement with Coca-Cola Enterprises, Inc. and authorize the
appropriate officials to execute same. (consent)
� Attachments
9.5 Approve submission of Department of Justice, Bureau of Justice Assistance (DOJ/BJA) Edward Byrne
Memorial Justice Assistance Grant application in the amount of $60,658 and an additional .75 Full Time
Equivalent Position. (consent)
6� Attachments
9.6 Approve a Contract (Blanket Purchase Order) to Wingfoot Commercial Tire of Clearwater, FL for an
amount not to exceed $380,000 for the purchase of Goodyear tires for city motorized equipment during
the period May l, 2012 through April 30, 2013, in accordance with Sec. 2.56(1)(d), Code of Ordinances -
other governmental bid, and authorize the appropriate officials to execute same. (consent)
� Attachments
9.7 Approve a Contract (Blanket Purchase Order) to Honeywell International Inc. - Building Solutions of
Chicago, II, for an amount not to exceed $140,000 for the quarterly Maintenance Fees for the period May
1, 2012 through April 30, 2013, per the contracts dated Nov. 17, 2008 and April 28, 2010 and authorize
the appropriate officials to execute same. (consent)
� Attachments
9.8 Award a new contract (purchase order) to Xylem, Inc. of Apopka, Florida in the amount of $375,000.00
for Flygt Pumps, replacement parts and factory authorized service for the contract period of May 3, 2012
to April 30, 2014, and authorize the appropriate officials to execute same. (consent)
�- Attachments
9.9 Approve a proposal by Construction Manager at Risk Biltmore Construction Co., Inc. of Belleair, Florida,
in the amount of $281,540.04 for the rehabilitation of three vehicular bridges in the City of Clearwater,
which includes all labor and material costs to complete the rehabilitation, and authorize the appropriate
officials to execute same. (consent)
�= Attachments
9.10 Approve the Cooperative Funding Agreement between Southwest Florida Water Management District
(SWFWMD) and the City of Clearwater for the gabion project on the Jeffords Street Channel in
Stevenson Creek in the amount of $600,000 and authorize the appropriate officials to execute same.
(consent)
� Attachments
9.11 Disband the Clearwater Greenprint Steering Committee. (consent)
� Attachments
10. Other Items on City Manager Reports
10.1 Oppose the relocation of Family Court from downtown Clearwater to the Criminal Justice Center and pass
Resolution 12-10.
� Attachments
Miscellaneous Reports and Items
11. City Manager Verbal Reports
11.1 Reschedule June 18 Work Session from 1:00 p.m. to 9:00 a.m.
� Attachments
12. Other Council Action
12.1 Other Council Action
C�= Attachments
13. Closing Comments by Mayor
14. Adjourn
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Sincerely,
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Executive Director
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Driven by a gc�al to imprave the lives of all older adults, the
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F'P's mission is to advocate, educate and serve seniors and
their caregivers in partnership with the cammunity.
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�� For the third consecutive year, the AAAPP met all standards of the Flarida Department of Elder
Affairs annual quality assurance review. The AAAPP is distinguished as the only area agency on
aging in Fiorida to meet all standards for three years. DOEA's comprehensive review cavers admin-
istration, fiscal, program r°nanagement and clier�t records.
� The Department of Elder Affairs recognized the successes of our SHINE (Serving Health Insurance
Needs af Elders} Program k�y designating it as the 2011 Planning and Service Area of the Year.
SHINE's service in Pinellas uvas alsa recognized for the "Highest Percentage af Eligible [Medicare]
Beneficiaries Served" within the Large Centro Metro categary. Pasca Caunty was recognized for a
second place service level �ithin the Large Fringe Metro category.
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� r - � � -•
�t}� As of September 1, 2011 the Senior Nelpline reached a milestone. All staff members af the Helpline
are naw nationally certified by AIRS, the Ailiance af Informatian and Referral 5ystems. The certifica-
tion is based on passing a national exam and certifies the Helpline staff as Information and Referraf
Specialists in Aging (CIRS-A).
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�� During the second year of the three year ADRC Expansion Grant, this ADRC utilized a comprehen-
sive curriculum, developed by leaders in the Development Disability and Aging Studies field, ta train
three different Planning and �ervice Areas transitioning from Aging Resource Centers to Aging and
Disability Resource Centers. Importantly, a staff member fram the Agency for Persons with
Disabilities - Suncoast Regian, was an instrumental member of the ADRC training team. This
ADRC/APD partnership is a testament ta the equal and important attentian given to individuals with
Developmental Disabilities aging in place.
���
�
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Intake Department.
Pinellas counties.
y" ar��'�.�`�'" � s t�r-%��" �r'�t`'�.'.�"�k5i-
The Area Agency on Aging serves as the central intake point
for state funded programs in Pasco and Pineflas caunties
and is part of the "na wrong doar" screening pracess for fed-
erally funded services. Intake is a key component of the
ADRC. The ADRC perfarms telephane screening ta prioritize
those in need af services, canducts triage, and provides long
term care options counselir�g to seniors and their caregivers.
Intake receives referrals fram the Senior Nelpline, as well as
referrals from the DOEA CARES Unit. Referrals of at-risk sen-
iors from the Adult Protective Services unit of the
Department of Children and Families are also received by the
This year 3,362 individuals were screened and prioritized for services in Pasco and
���
,��`3��..��„�.�.�.,?.3,.�.� ���� .. ;���,i�yCi ntt� s�-^c�,�'.,?.��-r#"'.��S,k�,.:'� �""��.`a,.��.?�'�..,.�ia��,,:�'`
The AAAPP has three programs ta identify poterrtially eligible per- ��� ���� � �� � �
sons and assist with the campletion and submittal nf applications ���� ;w ��� =, ��� �' ���
for Medicaid, Faod Assistance (farmerly Faod Stamps) and Social �
Security Low Income Subsidy (LIS}. Outreach is conducted in � ���� �:': �� � ����� ������
° x .z � cd�
both counties ta educate the public about the financial assistance � ��� ����� ' �,���
programs. In order ta streamline access, the AAAPP has devel- �`������ :;r.` ���
oped a coordinated process of screening and int�rnal cammuni-
cation that keeps ciients from repeating information for each pra-
gram. The Medicaid Benefits Co�nselors screen persans far eligibility, providing direct assistance far
Medicaid applicatians or referring to the other two programso The Supplemental Nutrition Assistance Program
(SNAP) has an Operator complete the application for foad assistance by phone for subrnission to the
Department of Children and Families. SNAP is funded by the United States Department of Agriculture through
the DOEA. This pilat project, initiated in 2010, serves persons age 60 and older. In calendar year 2011, the
SNAf� Pragram operators were able to assist 668 PSA 5 resider�ts with Faod Assistance applications. The
SHINE pragram assists Medicare beneficiaries of all ages apply for financial assistance with Medicare or pre-
scription drug costs (LIS}.
�,��;t��3g'n�:�� � �,=��'���� �.�� ���„����a�'� �^�,"p%�.����� �"��"'�'�'"��"��s�'�'it
The Na�ional Family Caregiver Support Program (NFCSP), funded by th�
federai CJlder Americans Act Title IIIE, helps unpaid caregivers af any age
caring far persans 60 years af age or older. The go�l of this program is to
relieve the emotional, physical, and financial hardships af praviding continu-
al care. During 2011 this program pravided support to 125 caregivers of sen-
iors. Caregivers ranged in age from 39 to 92 and the average age of the sen-
iors receiving care was 83 years. The Title IIIE pragram alsa serves kinship
caregivers who are grandparents over the age of 55 providing primary care
to cl�ildren age 18 or younger or individuals with disabilities. Services include
education and training through support groups, gerontological counseling
and legal assistance.
���F���,�������' a�"���, H°�a�� ��;���,��°��s��':� �����'�� �;�"� ��3 ��m�..�`,p�:"�� ��5��3€���:,�
The Area Agency administers the DOEA SHINE program at
the local level. The mission of the program is to provide free,
unbiased health insurance caunseling through a dedicated
network of DOEA volunteers, empawering individuals to
make infarmed health care choices. During 2011 the Area
Agency recruited new volunteers, expanding the volunteer
base to 60 individuais and making direct counseling available
in English, Spanish and Chinese. This year we were abie to
expand service to complete 13,047 Medicare and Medicaid
beneficiary contacts. SHINE counseling was provided face-
to-face, at partner sites and by phone. SHINE valunteers also conducted community outreach and education
through 164 presentations, health fairs and seminars reaching over 1 Q,500 consumers, in additian to an array
of inedia contacts.
During 2011, the University of Florida Schoal of Pharmacy placed ten students in one month internships with
the SHINE program. These student interns provided 1,406 hours of service.
��
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� k �w� �� � . ,x �� � c .�_ . �
For the pasf 16 years the Senior Victim Advacate Program, funded by
the Attorney General's Office, has provided assistance to senior vietims
of crime. Services inctude crisis caunseling, accompaniment to court
related activities, criminal �ustice support, persanal advocacy, referral to
apprapriate community resources, and assistance cc�r°npleting victim
corrtpensation farms. During 2011, 160 victims received assistance.
With funding through the Flarida Department of Elder Affairs, this pro-
gram also provides public educatian to prevent elder abuse, neglect and
exploitation and identifies and assists victims af abuse. Over 4,400 indi-
viduals received information about elder abuse through this program
during 2011.
An outgrowth of the Senior Victim Advacate Program, the Seniar Safety Phone Project was created to enhance
the safety and security of senior crime victims, as weil as seniors who feel they are at risk. The project collects
donated cell phanes that are refurbished and distributed ta seniars for use as emergency (911} cell phones.
�������:� �..��� ;���� �� �n�����-.w.M
The AAAPP's cammunity access television program, Aging an the
Suncoast, celebrated 23 years of broadcasting in 2011. Produced
monthly by Pinellas County gavernment's PCC-N, the shc�ws are
broadcast numerous times each week on the Pinellas and Pasca
County Government channels: Brighthause Channel 622 in both
caunties, Knology Channel 18 in Pineilas Caunty, and Verizon
Channel 42 in Pasca and Channel 44 in Pinellas. Prajects and servic-
es of interest to seniors are featured on the show. During 2011, top-
ics included: SHINE, the Aging and Disability Resaurce Center and
Senior Heipline, consumer pratection, caregiving, medicatian management, assisted living facilities and the
�ang Term Care Ombudsman Council, fall preventian, and mental heaith.
���
NSIP
$402, 773
1.26%
VOCA
$$4,457
0.26%
MWS
$169,954
0.53 %
MW-HCBS
$8,237,270
25.81 %
���
MW-A�E
$6,128,695
19.2%
SMP
$572,138
1.79°/a
AdRC — DD ADRC
$87,178 $�89,586
0.27% 0.91 %
��.��
OAA
$6,900,939
21.62 %
EHEAP
$550,76$
1.73%
LSP
ADI $695,953
$695,953 2.18%
2.18%
SHINE/SNAP
$169,787
0.53 %
HCE
$663,314
2.09%
GCE
$5, 720, 064
17.92 %
�};� ��^�` � � ��; h �.���
Edward Manny — President
Sallie Parks — Immediate Past President
Cammissioner Camille Hernandez — Vice President
C. Christapher Comstack — Secretary
�irginia Rovvel� — Treasurer
�������������b�`,� �
Patricia Bell
Lounell Britt
Commissioner Harriet Crozier
Commissioner William L. Dennis
Judge George Jiratka
J.B. Johnson
Deanna Krautner
Linda Lee
Martha Lenderman
Pat Nialarkey-Stallard
Jan Rauer
Charles F. Robinson, Esq.
Commissioner Ken Welch
Cammissianer Henry Wilsan
David Franklin - �hair
Louise Dolsay - Vice-�hair
Betty Beeler
Sue Castonguay
Barbara Epstein, Esq.
N�T1Gy G1��S
B�try Hayward
JoAnn �Iubbard
Teresa Jackson
Olga Mackenrow
Kerry Kimball Marsalek
Carale McLeod
Loria Menousek
Barbara Miller
Linda Patterson
Julie Peluso
Marie Thompson
Sharan Willrnan
����
„�.��'��������':� rr��`�,�"��„�l�c;
Sally I�. Granda
Executive Director
Helen King
Deputy Director
Jason Martino
P�^ogram Administrator
Leah Clendening
Program Mdnager
Joanne Cox
Pro�`ect Coo�dinatar
Brenda Black
Administrative Secreta�y
Pam Campbel�
Rece�tionist/O�ce Assistdnt
'�� � � w �;� . "� ., 3� � �� �P�� ��� �...
Kathy Guy
Chief Fin�zncial O�cer
Hubert Ayers
Fiscal Services CQOrdinator
Laura I�alder-Hurley
APlPayroll Cle�k
Susan Col�acchioni
Senior Accountant
Margie Stafford
LANAdministr�ttor
"%ny Escobales
D�ta/IT Suppart Mdnager
:� �,t �r�;��:�;r�r.,"�
k�$ �{, �}. }. jr
. �� t!'L�t id i ���+t'rTir.+1{�"n Le�'g�,.`�;r
Tawnya Martina
Director
Jennifer Nettles
Prog�am Mdnager
Lauren Baer
Medzcdzd W�aiver Specialist
Peggy Herlache
Medicaid W�aiver Speei�list
Debra Maulorico
Medicaid t�Uaiver Specialist
Chris Eger
Service Analyst
Celeste Johnson
Medieazd Benefits Counselor
Chrysti Reichert
Medicaid Bene�ts Counselor
Marian Walker
Medzcaid Benefits Counselor
����+i*t�'�'�'i���t?a��` s���;� xr?�;�
Y'
;f���,������� � �,��,���
Marilyr� Rupp
Director
Sue Samson
Associate Planner
Makeba Huntington-
Symons
SMP P�ogram Manager
Nancy 1Zosarlo
SMP Administrative Assistant
Cathy Stallings
Victim Advocate Coordindtor
Kathy Cornwel�
V�ictirn Advocate
�����,v��{���,� ,���N������������r���
��� ���,��x�t�r�X
Beverly Burton
ADRC Director
Tracy Barrows
Inforrndtion and Assistance
Coordinator
Kasey McMahon
InforYnation and Assistance
Specialist
Kevin OConnor
Information and Assistance
S�ecialist
Cyndi Rennick
Informdtion andAssistance
Specialist
Grace Cunliffe
Intake Speei�tlist
Ron Do11
Zntake Specialist
Patricia �-Ianson
Intake SpeciaZist
,� � � �,,�.
Terry Kinderman Preston
Medicaid Client Services
Specialist
Leah Carr
Medicdid Client Services
Speeialist
Janet Alexander
Caregiver Specialzst
Jody Ferguson I Iensler
Cdregiver Specialzsi
��,; � xY�r��
��. � �
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��
An A�ing and Disability Resource Center
PASCO �OU�TTY
12417 Clock Tower Parkway, Suite 201
Hudson, FL 34467-2466
l�hone: 727-861-5230
Fax: 727-861- 5238
PINELL,AS C(�tJNTY
Gaieway Corporate Center
9�87 4th Street North, Suite 100
St. Pet�rsburg, FL 33702-2451
Phane: 727-570-9696
Fax: 727-570-5098
SENIOR HELPLINE:
1-80Q-96-ELDER
(1-$00-963-5337)
www agingcarefl.org
r�.�
�rr
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This elocument zuas prepared with financial assistance from
the State of Flori�la Department of Elder A�'airs and the
U.S. Administration on Aging using funds appropriated
under the OLder Americans Act.
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
End of Session Report - Rep. Hooper
SUMMARY:
Review Approval:
Meeting Date:S/3/2012
Cover Memo
Item # 1
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Safe Boating Week Proclamation May 19th - 25th
SUMMARY:
Review Approval:
Meeting Date:S/3/2012
Cover Memo
Item # 2
City Council Agenda
Council Chambers - City Hall
Meeting Date:S/3/2012
SUBJECT / RECOMMENDATION:
Older Americans Month Proclamation - recipient is Beverly Burton, ADRC Director from the Area Agency on Aging
SUMMARY:
Review Approval:
Cover Memo
Item # 3
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Youth Sports Awards
SUMMARY:
Review Approval:
Meeting Date:S/3/2012
Cover Memo
Item # 4
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
The Mayors Cup Game
SUMMARY:
Review Approval:
Meeting Date:S/3/2012
Cover Memo
Item # 5
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Parks and Recreation Advisory Board Presentation - Ray Shaw
SUMMARY:
Review Approval:
Meeting Date:S/3/2012
Cover Memo
Item # 6
City Council Agenda
Council Chambers - City Hall
Meeting Date:S/3/2012
SUBJECT / RECOMMENDATION:
Approve the minutes of the April 19, 2012 City Council Meeting as submitted in written summation by the City Clerk.
SUMMARY:
Review Approval:
Cover Memo
Item # 7
Present
Also Present
CITY COUNCIL MEETING MINUTES
CITY OF CLEARWATER
��1��� �
Mayor George N. Cretekos, Vice Mayor Paul Gibson, Co
Doreen Hock-DiPolito, Councilmember Bill Jonson,, and (
Jay E. Polglaze.
Jill S. Silverboard - Assistant City Manager, F
Manager, Dick Hull — Assistant City Attorney,
Clerk, and Nicole Sprague - Official Records
Coordinator.
To provide continuity for research, items are in agenda
necessarily discussed in that order.
Unapproved
The meeting was called to ord
I � • , . � ►�i!I
4.2
Attachment number 1 \nPage 1
Imember
�cilmember
„Be�utification Award was presented to Nature's Food Patch,
ie I�orthwood Estates neighborhood was presented with the
;er Award. Home of the Quarter Awards were presented to
;c�asus Avenue and Leslie and Denise McConnell, 1531
? Neighborhood of the Year was presented to Morningside-
2011/12 Home of the YearAward was presented to Todd
:, 1411 N. Osceola Avenue.
4.3 National Volunteer Week Proclamation, April 15-21, 2012 - Philip Harris,
Director of Communitv Services and Public Policv -United Wav of Tampa Bav
Counci12012-04-19 1
Item # 7
Attachment number 1 \nPage 2
4.4 Swim Across America Proclamation, Mav 5, 2012 - Robert Shapiro, Volunteer
Event Coordinator for Swim Across America
4.5 Honor Fliqht of West Central Florida - Richard C. Koch, Lt. Colonel, USAF (Ret.)
4.6 Service Awards
One service award was presented to a city employee.
5. Approval of Minutes
5.1 Approve the minutes �
written summation bv the Citv Clerk.
Councilmember Bill Jonson moved to approve the minutes of the Apr
Council Meeting as submitted in written summation by the City Clerk.
duly seconded and carried unanimously.
�
Smokey Townson requested
Advisory Group to approve a
Clearwater, similar to that of
- Not
Admin
.- . .' . .
►1-. .0 )-,
the abuttina riaht
rdinances 8319-
cH
ipport fQr the E
hops and hanc
ue, Arizona,
�� -
2 City
otion was
:taT•7CC�
�I Lovv �F�L) and initial Zoninq Atlas desiqnation of Low
�tial (LI�C��� District for 2172 Burnice Drive (Lot 5, Glen
?4, Town�h,� 29 South, Ranqe 15 East) toqether with
of Burnice Drive and toaether with the additional riaht of
20-12 and 8321-12 on first readina. (ANX2012-02001
This voluntary annexation petition involves a 0.237-acre property consisting of
one parcel°of lancl occupied by a single-family dwelling. It is located on the north
side �f Bur'nice` Drive approximately 345 feet west of Belcher Road. The applicant
is requesting this annexation in order to receive sanitary sewer and solid waste
service from the City. The Planning and Development Department is requesting
that the 0.3098-acres of abutting and adjacent right-of-way of Burnice Drive not
currently within the City limits also be annexed. The property is contiguous to
existing City boundaries to the north, east, and west. It is proposed that the
Counci12012-04-19 2
Item # 7
Attachment number 1 \nPage 3
property be assigned a Future Land Use Map designation of Residential Low (RL)
and a Zoning Atlas designation of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows
The property currently receives water service from Pinellas
solid waste and sewer service will be provided by the City.
within Police District III and service will be administered:thra
headquarters located at 2851 N. McMullen Booth Road_ Fir
medical services will be provided to this property by Stati+�r
Lakeview Road. The City has adequate capacity to serve tf
sanitary sewer, solid waste, police, fire and EMS service. T
annexation will not have an adverse effect on public facili�i�
service; and
The proposed annexation is consistent w
of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out cl
urban development within the urban :
application of the Clearwa#er CQrnmu
A.7.2 Di
Policy A.7.2.3-Cc�ntinue to
residential prop�rti�,�: upon
expand the C
�d within the t
voluntary
�unty�, Collection of
�e property i� locate
gh the distric�
and emergency
7 located at` 1 �8�1
;;prQperty with
; prc�posed
and their levels of '
�nd pr�mc��kes the following Qbjective
r of the°�ity af Clearwater, cornp�ct
area shall be prc�moted through
v�lopment Code.
y's tax base thrc�ugh the annexation
learwater Planning Area.
annexafions for single-family
The proposed Residential Low (RL,) Future Land Use Map category is consistent
with the current Countywide Plan d�signation of this property. This designation
primarily permits residential uses at a density of 5 units per acre. The proposed
zoning district to be assigned to the property is the Low Medium Density
Residential (LMDR) D�strict. The use of the subject property is consistent with the
uses allowed in the disfrict and the property exceeds the district's minimum
dimensional requ�rements. The proposed annexation is therefore consistent with
fih� Countywide Plan and the City's Comprehensive Plan and Community
�euel4pment Code; and
The property proposed for annexation is contiguous to existing City boundaries to
the north, east and west; therefore, the annexation is consistent with Florida
Statutes Chapter 171.044.
Counci12012-04-19 3
Item # 7
Attachment number 1 \nPage 4
Vice Mayor Paul Gibson moved to continue Item 7.1 to May 17, 2012. The motion was
duly seconded and carried unanimously.
�
�
Quasi judicial Public Hearings
/_.. . - . �1[i11iT-a�1Tl��►�Fi7_ ��"iL�it•: �t"�L�iTiii't•Ti'i�i�:Z�L'.E�if11
Amendment from the Low Medium Densitv Residential
Institutional (I) District for propertv located at 3043 and
Section 16. Township 29 South. Ranae 16 East less an
This future land use map amendment and rezonir
acres of property located on Cleveland Street s4�
McMullen Booth Road. The property is carr�prisec
currently vacant. The request is to change the pr<
designation of Residential Urban (RU)'tQ Institutic
from Low Medium Density Residential (L,MDR) to
The parcels are owned
of Drew Street and Mc�
par�efs adjacent to anc
yea�rs �ir� c�"c1�r to accorr
and athletic f�cilities, in
northwest of t�e subjec
amendment from theR
Classification and a r��
Institutional (I) for 29 p�
property (LUZ2009-12C
leve
application inu�u�
c�f Drew Street an
f twc� parcels, whic
:rty`s Future Land`
il �I)'an� #he zonin
'i�1:7
0.41-
Nest of
ap
�y G�i�rary Baptist Church; which is located on the corner
ullen Booth Road. The church has k�een purchasing
n the vicinity of the subject property over the last several
n+�d�te growth of the c�urch, assQ�iated school campus
luding a recently constru+ct�;d a f�otball stadium located
prQperty, In 2010, the city approved a future land use
sidenfiial l.lrban (RU) Classification to the Institutional (1)
ning fram L4w Medium Density Residential (LMDR) to
cels cornprising 5.43 acres located south of the subject
�4 and LUZ2Q10-05001).
The Planning and D�:ue�opment Department has determined that the proposed
future land use ma{� amendment and zoning atlas amendment is consistent with
the Community Deue1opment Code as specified below:
• The prc�pQS�:d amendment is consistent with the Comprehensive Plan, the
Countywide Plan Rules, and the Community Development Code
�e'proposed amendment is compatible with the surrounding property and
aracter of the neighborhood
• The available uses in the Institutional (I) District are compatible with the
surrounding area
Counci12012-04-19 4
Item # 7
Attachment number 1 \nPage 5
The Community Development Board reviewed these applications at its public
hearing on March 20, 2012 and recommended approval of the Future Land Use
Plan amendment and Zoning Atlas amendment with a vote of 5-1, with one
member abstaining.
Administrative Hearinq
Planning and Development Assistant Director Gina Clayton revi�:wed re
the Community Development Board reviewed the applications Qn April 1
unanimously recommended approval. The Board reviewed the applicat
to a noticing error; property was not posted.
Applicant representative Howard Parker reviewed the request. The twa
vacant properties and will be used to augment the Gl�urch's parking are
no access to the parking area from the street; no #raffic will flow onto CIE
In response to questions, Mr. Parker said the Ch
residents; no objections were raised as long �s i
Street.
Councilmember poreen Hock-DiPolito moved to
Amendment from the Resid�:ntial Urban (RU) CI�
Cla�sificatiQn. T�e.motion was �lulv seconded a
C�rd'inance 8316-1 �
moved to pass Ord
upon roll call, the v�
"Ayes": Mayor Geoi
Doreen Hoc
Jay E. Polg
None.
res
i[•'�il
lito,
rch has contac
iffic is rnaintair
pprQVe a Futu
R�ifi�ation to th
� carried unan
the ne
s ly.
�
Is are
:re will be
d Street.
1se Map
onal (I)
read by title only: �ouncilmember Jay Polglaze
rst reading. The motion was duly seconded and
ce Mayor Paul Gibson, Councilmember
Imember Bill Jonson, and Councilmember
Councilmember poreen Hock-DiPolito moved to approve a Zoning Atlas Amendment
from the Low Medium Density Residential (LMDR) District to the Institutional (I) District
for property located at 3043 and 3047 Cleveland Street (consisting of the South of the
Counci12012-04-19 5
Item # 7
Attachment number 1 \nPage 6
Southwest of the Northwest of the Northwest of Section 16, Township 29 South, Range
16 East less and except the South 32 feet thereof, and less the north 20 feet thereof ).
The motion was duly seconded and carried unanimously.
Ordinance 8317-12 was presented and read by title only. Vice Mayor Paul Gibson
moved to pass Ordinance 8317-12 on first reading. The motion was duly seconded and
upon roll call, the vote was:
"Ayes": Mayor George N. Cretekos, Vice Mayor Paul GibsQn, Councilmember
Doreen Hock-DiPolito, Councilmember Bill Jonsan, and Councilmember
Jay E. Polglaze.
"Nays": None.
9. Second Readings - Public Hearing
9_1 AdOpt I
Develo
Ordinance 8318-12 was pres
moved to adopt Ordinance:8:
Jonson mou�:d to adopt Ordir
ays"
10.2
Jay E.
None.
�ber Bill Jonson
�tcilmember Bill
nded and upon
�yor Paul Gibson, Councilmember
ber Bill Jonson, and Councilmember
. - �.- ,.. ��� . -.. . -.
ials to execute same. (consent
funds throuqh PPLC (Pinellas Public L
support of the countywide Automation
for library materials. (consent)
�operative) to allow use for
and countywide delivery services
Counci12012-04-19 6
Item # 7
Attachment number 1 \nPage 7
10.3 Approve a new Capital Improvement Proiect entitled Mandalay Pier Demolition
(CIP 315-92651) for $90.000 for the removal of a deterioratinq Pier located west
of the Rockaway parkinq lot: and transfer funds at mid-year from the Parkinq
Fund Reserves to cover the cost of this proiect. (consent)
��
10.5
an amount not to exceed $3,700,000 for the purchase of unleaded
fuel for citv motorized eauiament. as aer the award of Citv Qfi Clear
the appropriate officials to execute same. (consent)
Clearwater, and the City of Larqo for the development
Watershed Manaqement Plan in the amount of $111,6
appropriate officials to execute same. (consent)
10.6 Acceat a Drainaae Easement donated to
10.7
stormwater system. (consent)
Alliance representati
December 31. 2014.
[�riYTiil
City Manager
Polgl
riate
he remainder of an unex
�
to approve the Consent
execute same. The moti
i�
diesel
r RFP 19-
s Creek
uthorize
0
� as submitted and
duly seconded and
11. Other Items on Ci#y Manager Repor#s
11.1 Approve the Waiv�r es�' �he Use Re��riction under Section 3(B)(1) of the
Operation Easemer�� ��reement (OEA) amonq DDR Southeast Clearwater
Development, L.L.�; (DDR), Citv of Clearwater (Citv) and Phillies Florida LLC
(Philliesl in order tc� �I�ow DDR to lease saace known as Unit 10 for the limited
Un Sept�mber 3, 2002, an OEA was approved between DDR, City and Phillies
and amended on June 25, 2009, the purpose of which was for the construction
and shared parking for Brighthouse Networks Field.
Pursuant to Section 3(B)(1) of the OEA, DDR was restricted to the type of
tenants who could occupy the Shopping Center; those that were not inconsistent
Counci12012-04-19 7
Item # 7
Attachment number 1 \nPage 8
with the operation of a first-class retail shopping center. (Use Restriction) DDR
is requesting that this requirement be waived for Unit 10, which they propose to
lease out to a new tenant doing business as 21st Century High School of Pinellas
(Newpoint Pinellas) to conduct a charter school. Newpoint Pinellas will be
prohibited from using parking spaces designated for the exclusive use by the
Phillies as set forth in the OEA. City staff and the Phillies have no objection
with this request and are in favor of the waiver.
In response to a question, Parks and Recreation Director Kevi
parking spaces dedicated to Newpoint Pinellas.
Councilmember poreen Hock-DiPolito moved to approve the Waiver of �khe Use °
Restriction under Section 3(B)(1) of the Operation Easement Agreement (OEA) arnc�
DDR Southeast Clearwater Development, L.L.C. (DDR), City of �I�;�rwater (City) an�
Phillies Florida LLC (Phillies) in order to allow DDR to lease spa�e knQwn as Unit 10
the limited use as a charter school. The motion was duly seconded and carried
Counci12012-04-19
�ratulated
Item # 7
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:S/3/2012
Approve amendments to the Community Development Code providing density and parking incentives for affordable housing
developments, and pass Ordinance 8313-12 on first reading. (TA2012-01001)
SUMMARY:
The City's Evaluation and Appraisal Report, which was released in August 2006, indicated a need to create
specific policies in the Clearwater Comprehensive Plan to incentivize affordable housing, specifically calling for
density bonuses and parking reductions. In December 2008, the Clearwater City Council approved amendments to
the Clearwater Comprehensive Plan that included an objective and policies relating to affordable housing
incentives. This proposed amendment to the Community Development Code implements that objective and
policies.
Proposed Ordinance 8313-12 includes the following amendments:
. Clarifies that the densities contained in the Clearwater Comprehensive Plan can be exceeded under the new
affordable housing density provisions.
. Sets forth the review and approval process for granting the affordable housing density bonus.
. Establishes a density bonus and sets forth how it is calculated, differentiating between mixed-income
affordable housing developments and other affordable housing developments.
. Sets forth standards that apply to all affordable housing developments that are granted the density bonus,
including compatibility criteria, design criteria and green building criteria.
. Sets forth criteria for a required covenant to maintain affordability, which address both owner-occupied
units and rental units.
. Sets forth the standards for approval for the affordable housing parking incentive, which allows a reduction
in required parking spaces provided the criteria are met.
. Clarifies that affordable housing developments receiving the density bonus will be reviewed as a Level Two
application.
. Sets forth definitions for: affordable housing unit; dwelling, affordable housing bonus density; and dwelling,
reserved affordable housing.
The Community Development Board (CDB) reviewed the proposed amendment at its meeting on April 17, 2012
and unanimously recommended the amendment for approval.
Review Approval:
Cover Memo
Item # 8
Attachment number 1 \nPage 1
ORDINANCE NO. 8313-12
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, MAKING
AMENDMENTS TO THE COMMUNITY DEVELOPMENT CODE; BY
AMENDING SECTION 3-902 TO CLARIFY EXCEPTIONS FOR
GRANTING INCREASED DENSITY; BY AMENDING SECTION 3-920,
AFFORDABLE HOUSING PARKING REQUIREMENTS, BY RENAMING
THE SECTION TO AFFORDABLE HOUSING INCENTIVES, BY ADDING
AN AFFORDABLE HOUSING DENSITY BONUS AND PARKING
INCENTIVES AND ASSOCIATED QUALIFYING CRITERIA; BY
AMENDING SECTION 4-401 TO ESTABLISH AFFORDABLE HOUSING
DEVELOPMENTS AS A LEVEL TWO APPROVAL; AND BY AMENDING
ARTICLE 8, DEFINITIONS AND RULES OF CONSTRUCTION,
SECTION 8-102, DEFINITIONS, BY ADDING DEFINITIONS FOR
AFFORDABLE HOUSING UNIT, DWELLING, AFFORDABLE HOUSING
BONUS DENSITY, AND DWELLING, RESERVED AFFORDABLE
HOUSING; CERTIFYING CONSISTENCY WITH THE CITY'S
COMPREHENSIVE PLAN AND PROPER ADVERTISEMENT;
PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE
DAT E.
WHEREAS, it is necessary to amend the Community Development Code for consistency
with the Comprehensive Plan, and
WHEREAS, it is necessary to amend the Community Development Code to implement
affordable housing goals, objectives and policies of the Comprehensive Plan, including
Objective C.1.9 and Policies C.1.9.1, C.1.9.2 and C.1.9.3, and
WHEREAS, it is a goal of the City to provide quality affordable housing to the citizens of
Clearwater, and
WHEREAS, the City desires to support the affordable housing incentives that are
included in the Economic Development and Housing Department's Local Housing Incentives
Strategy, Consolidated Planning Document and SHIP Local Housing Assistance Plan (LHAP),
and
WHEREAS, the City desires to incentivize the construction of mixed-income affordable
housing developments, and
WHEREAS, it is necessary to amend the Community Development Code for consistency
with the Rules of the Countywide Plan, and
WHEREAS, the City desires to amend the Community Development Code to enhance
its review procedures for level one and level two approvals in an effort to ensure that projects
will be consistently well-designed throughout the city, now therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Ordinance No. ��� ��3
Attachment number 1 \nPage 2
Section 1. That Article 3, Development Standards, Division 9, General Applicability
Standards, Section 3-902, Comprehensive plan densities/intensities, of the Community
Development Code, be, and the same is hereby amended to read as follows:
Section 3-902. Comprehensive plan densities/intensities.
A. Notwithstanding any provision in Article 2 of this Community Development Code, no
application for development approval shall be granted for any development which
exceeds the densities and intensities for that development in the comprehensive plan1
except applications for development approvals that include affordable housinq bonus
density dwellinq units may be qranted pursuant to standards set forth in Section 3-920.
Section 2. That Article 3, Development Standards, Division 9, General Applicability
Standards, Section 3-920, Affordable housing parking requirements, of the Community
Development Code, be, and the same is hereby amended to read as follows:
Section 3-920. Affordable housing incentives �°����^ �°�����°�°��c.
A. Affordable housinq densitv dwellinq units.
1. City review and approval process.
a. CitV approval procedures. Such approval shall be considered a
Level Two (flexible development) approval in accordance with the
provisions of Article 4 Division 4 of the Community Development
Code. The use of the densitv bonus as provided within this section
shall not be considered a land use plan amendment.
b. Pre-application conference repuired. Prior to submittinq an
application for development review of a proposal that includes
affordable housinq bonus densitv dwellinq units, the applicant
shall meet with the City's Economic Development and Housinq
Department Director for the purpose of determininq that the
proposed development meets the definition of "affordable housinq
unit" and to discuss affordable housinq requirements as required
by the City's Economic Development and Housinq Department.
The required pre-application conference shall occur no more than
six (6) months prior to application for development review. The
application for development review shall include a letter from the
Citv's Economic Development and Housinq Department verifvinq
that the development meets the criteria above.
2. Coasta/ Storm Area. No affordable housinq bonus density proiects may
be located in the Coastal Storm Area.
3. Densitv bonus.
a. Mixed-income affordable housinq developments. Mixed-income
affordable housinq developments contain a maximum of twenty-
five (25) percent affordable housinq units, the remainder beinq
market-rate housinq units. The percentaqe of bonus units
awarded is based on the percentaqe of affordable housinq units
provided, as shown in the table below:
Item # 8
2 Ordinance No. 8313-12
Attachment number 1 \nPage 3
Percentaqe Affordable Bonus Density
Housinq Dwellinq Units Awarded
Provided
15% 25%
25% 50%
For example: An applicant has a 1-acre site with a future land use
classification of Residential Medium (RM) (15 units per acre). The
applicant proposes that twenty-five (25) percent of the units will be
affordable housinq, therefore the densitv bonus awarded to the
development will be fifty (50) percent. This example is calculated
below:
Maximum Base Number of Units 15
Permitted
Maximum Number of Units awarded 15 x.50 = 7.5
bv Densitv Bonus
Maximum Total Number of Units (11 15 + 7.5 = 22.5 = 22
Minimum Number of Reserved 22.5 x.25 = 5.6=6
Affordable Housinq Units(2)
(11 When the determination of the maximum total number of units allowed
in the development results in a fractional dwellinq unit, the number shall
be rounded down to the nearest whole number; this is the allowable
density of the development.
(2) The number of reserved affordable housinq units is based on the total
number of units to be built on the site, includinq those awarded throuqh
the bonus. For the purpose of calculatinq the minimum number of
reserved affordable housinq units, when the maximum total number of
units calculation results in a fraction, the fiqure shall not be rounded up
or down. When the determination of the minimum number of reserved
affordable housina units in the development results in a fractional
dwellinq unit, any fraction less than one-half unit shall be rounded down
to the nearest whole number and any fraction of one-half unit or more
shall be rounded up.
b. Other affordable housinq developments. Other affordable housinq
developments contain more than twenty-five (25) percent
affordable housinq units. The percentaqe of bonus units awarded
shall be twentv (20) percent.
For example: An applicant has a 1-acre site with a future land use
classification of Residential Medium (RM) (15 units per acre). The
applicant proposes that seventv-five (75) percent of the units will
be affordable housinq, therefore a twenty (20) percent bonus
densitv is awarded. This example is calculated below:
Item # 8
Ordinance No. 8313-12
Attachment number 1 \nPage 4
Maximum Base Number of Units 15
Permitted
Maximum Number of Units awarded bv 15 x.20 = 3
Densitv Bonus (1)
Maximum Total Number of Units 15 + 3= 18
When the calculation results in a fraction, the number shall be rounded
down to the nearest whole number.
c. Standards. In addition to the provisions for attached dwellinqs set
forth in Article II, the followinq standards shall be met:
i.) Compatibility criteria.
(a.) The proiect shall be consistent with existinq special
area plans, if any.
(b.) Proportionality and scale of the proposed
development shall be consistent with the
communitv character of the immediate vicinitv of
the parcel proposed for development.
(c.) The overall aesthetics of the proposed
development shall be compatible with or an
improvement to the communitv character as
determined by the Community Development
Coordinator.
(d.) The scale and coveraqe of the proposed
development shall be compatible with adiacent
properties. If the overall bulk is larqer than the
surroundinq buildinqs, the bulk mav be reduced
with the help of desiqn elements such as step
backs and setbacks as illustrated below.
Existing
Surrounding Buildings
Proposed Development
Existing
Surrounding Buildings
Prohibited- In this illustration, a big box building without step backs is not compatible with surroundings.
Item # 8
4 Ordinance No. 8313-12
Attachment number 1 \nPage 5
Existing Proposed Development Existing
Surrounding Buildings Surrounding Buildings
Permitted- In this illustration, step backs ensure neighborhood compatibility and reduce bulkiness.
ii.) Desiqn criteria.
(a.) The reserved affordable housinq dwellinq units
shall be mixed with, and not clustered toqether or
seqreqated in anv wav from, market-rate units in
the development.
(b.) Buildinq materials and finishes of the interior and
exterior of the affordable housinq dwellinq units
shall be consistent with market-rate units in the
development.
(c.) The architectural features of the buildinqs and each
of the affordable housinq dwellinq units shall be
equivalent to market-rate buildinqs and units in the
development.
(d.) All buildinq facades, includinq fenestrations, in a
development shall have a unified architectural
treatment.
(e.) The horizontal plane of a buildinq mav continue
uninterrupted for no more than fiftv linear feet (50').
The vertical plane of a buildinq may continue
uninterrupted for no more than ten feet (10'). The
vertical plane interruptions mav include but are not
limited to awninqs, arcades, balconies, niches,
prolections, etc.
Prohibited
Item # 8
Ordinance No. 8313-12
Attachment number 1 \nPage 6
Permitted
(f.) There shall be no more than six (6) units in any
contiauous arouqina of townhouse or multiqlex
units. No more than two (2) abuttinq attached units
shall have uniform roof lines or the same setback.
Variations in setback of buildinq faces shall be at
least three feet (3').
(q.) The minimum size for the affordable housinq
dwellinq units shall be 400 sq. ft. for efficiencv
units, 550 sq. ft. for one bedroom units and 750 sq.
ft. for two bedroom units. An additional 200 sq. ft.
shall be provided for each additional bedroom in
units with more than two bedrooms.
(h.) The number and size of bedrooms for the
affordable units shall reflect the same qroqortion as
the market-rate units. For example, if a proiect
contains 50% one (1) bedroom units and 50% two
(2) bedroom units, then the set aside affordable
units shall reflect these percentaqes. The bedroom
size(s) of the affordable units shall be the same as
the bedroom size(sl of the market-rate units.
iii.) Green buildinq criteria. The followinq criteria shall be met
for all dwellinq units in the development (where this Code
conflicts with provisions in the most recent Florida Buildinq
Code, the more strinqent requlation shall apply):
(a.) At least fiftv (50) percent of required plant materials
shall be those which are native to Central Florida,
considered Florida-friendly plant materials,
requirinq minimal amounts of water, fertilizers and
pesticides, and which are recommended in the
Plant Guide of the Southwest Florida Water
Manaqement District.
(b.) Water conservinq plumbinq fixtures with the
followinq maximums shall be installed: 1.6 qallons
per flush (qpfl toilets, 2.0 qallons per minute (qpm)
showerheads and 1.0 qallons per minute (qpm)
faucet aerators.
(c.) If appliances are provided, they shall be ENERGY
STAR labeled appliances if available.
Item # 8
Ordinance No. 8313-12
Attachment number 1 \nPage 7
(d.) Compact fluorescent (CFL) bulbs or light emitting
diode (LED) bulbs for all ambient (household)
liqhtinq shall be installed.
(e.) Roofinq requirements:
(i.) Roofinq materials shall have a Solar
Reflectance Index (SRI) equal to or qreater
than 78 for low-sloped roofs (<_2:12) or 29
for steep-sloped roofs (>2.12) for a
minimum of seventy-five (75) percent of the
roof surface; or
(ii.) Veqetated roofs shall cover a minimum of
fifty (50) percent of the total proiect roof
area. Anv combination of SRI comqliant and
veqetated roof may be used, provided they
collectively cover seventy-five (75) percent
of the total development roof area.
4. Repuired covenants to maintain affordabilitv.
a. Owner-occupied units.
i.) Covenant. Prior to obtaininq a buildinq permit, the
applicant shall deliver to the Communitv
Development Coordinator a restrictive covenant,
duly executed by the owner of the parcel(s), in a
form approved bv the Citv Attornev, that shall
address income restrictions, homebuyer or tenant
qualifications, lonq-term affordability, and any other
applicable restrictions and qualifications pertaininq
to the development and the reserved affordable
housinq units. The covenant shall be recorded in
the Public Records of Pinellas Countv, Florida
before it is delivered to the Communitv
Develoqment Coordinator. This covenant shall run
with the land and shall be bindinq on the assiqns,
heirs and successors of the applicant. Reserved
affordable housinq units that are provided under
this section shall remain as affordable housinq for a
minimum of twentv (20) vears from the date of
initial owner occupancv for ownership affordable
housinq units.
ii.) Sale or lease. No lease or sale shall be executed
for anv reserved affordable housinq unit that is
owner-occupied until the property owner(s) has
submitted the required documentation for the
household income for the proposed owner or
occupant to the Citv's Economic Development and
Housinq Department for verification that it meets
the applicable affordable housinq requirements.
b. Rental units.
i.) Covenant. Prior to obtaininq a buildinq permit, the
applicant shall deliver to the Community
Development Coordinator a restrictive covenant,
duly executed by the owner of the parcel(s), in a
Item # 8
Ordinance No. 8313-12
Attachment number 1 \nPage 8
form approved by the City Attorney, that shall
address income restrictions, homebuyer or tenant
qualifications, lonq-term affordabilitv, and anv other
applicable restrictions and qualifications pertaininq
to the development and the reserved affordable
housinq units. The covenant shall be recorded in
the Public Records of Pinellas County, Florida
before it is delivered to the Community
Development Coordinator. This covenant shall run
with the land and shall be bindinq on the assiqns,
heirs and successors of the applicant. Reserved
affordable housinq units that are provided under
this section shall remain as affordable housina for a
minimum of thirty (30) years from the date of initial
occupancy for rental affordable housinq units.
ii.) Annual reports. Prior to June 1St of each year, the
property owner(s) or authorized property manaqer
of any reserved rental affordable housinq dwellinq
unit shall submit to the Citv's Economic
Development and Housinq Department Director an
annual report for the precedinq calendar year, in a
format as approved by the City, in order for the City
to verifv that the tenants meet the income
requirements for the reserved rental affordable
housina dwellina units and that other stiqulations in
the covenant are beinq met.
B. Affordable housinq parkinq incentive. T"�K�inim�mra��eOff-street parking
Tp.�'ci"T��.i� .�4 F�r �FF�rrl�hlo �u.�rii��" -'c'rr"rt'+c.�'�rr-�.i�, iTr .� h�i 4ho r`i4�i �F r`lo�r�ei�4or
0
Cn�ri�min no„o�„n,,,or+ �r,� u,,, ,�,r,. non��+,,,or+ may be reduced to one and
one half (1.5) parking spaces, or less per unit, �n �n., �nninn ,�,�+r;,.+ �nihoro
roci`Jon4i�l ,,�o� �ro „or.,,;++o,� provided the site with affordable housing units is
located within 1,000 feet of a transit stop and subiect to the followinq:
1. The parkinq requirement may be reduced to between one and one half
(1.5) and one (1) space per unit if the affordable housinq units are
desiqnated for senior citizens or disabled persons.
2. In the case of attached dwellinqs, if parkinq is proposed next to the buildinq, a
buffer that includes a four (4) foot sidewalk and a five (5) foot landscaped area
shall be provided between the buildinq and parkinq as illustrated below.
Sidewalk
Item # 8
8 Ordinance No. 8313-12
Attachment number 1 \nPage 9
Section 3. That Article 4, Development Review and Other Procedures, Division 4,
Permitted Uses: Level Two, Section 4-401, Purpose and applicability, of the Community
Development Code, be, and the same is hereby amended to read as follows:
This division establishes the approval required to commence development of a
use in a zoning district which is identified in that district as requiring a Level Two
approval and affordable housinq developments pursuant to Section 3-920.
Section 4. That Article 8, Definitions and Rules of Construction, Section 8-102,
Definitions, of the Community Development Code, be, and the same is hereby amended to read
as follows:
*****
Affordable housinq unit means any residential dwellinq unit leased or
owned bv a household with a household income of one hundred twentv percent
(120%) or less of the adiusted area median family income for Pinellas County,
Florida, as determined by the U.S. Department of Housinq and Urban
Development (HUD). The rental rates for leased Workforce Affordable Housinq
Units, as defined in Charter Section 2.01(d)(5)(i), shall not exceed the rates
published bv the Florida Housinq Finance Corporation for annual "Maximum
Rents by Number of Bedroom Unit" for the Tampa-St. Petersburq-Clearwater
Metropolitan Statistical Area (MSA). For non-rental units, the sales price may not
exceed ninetv percent (90%) of the averaqe area price for the Tampa- St.
Petersburq-Clearwater MSA, as established by the annual revenue procedure
which provides issuers of qualified mortqaqe bonds, as defined in Section 143(a)
of the internal Revenue Code, and issuers of mortqaqe credit certificates, as
defined in Section 25(c) of the Internal Revenue Code, with the nationwide
averaqe purchase price for the residences located in the United States.
*****
Dwellinq, affordable housinq bonus densitv means the additional dwellinq
unit(s) that is/are permitted on a site as an incentive for the construction of
affordable housinq pursuant to this code.
*****
Dwellinq, reserved affordable housinq means the dwellinq unit(s) required
to be reserved as affordable housinq in a development as a result of approved
affordable housinq bonus densitv dwellinq units.
***********
Section 5. Amendments to the Community Development Code of the City of
Clearwater (as originally adopted by Ordinance No. 6348-99 and subsequently amended) are
hereby adopted to read as set forth in this Ordinance.
Item # 8
9 Ordinance No. 8313-12
Section 6. The City of Clearwater
contained herein, as well as the provisions of
conformance with the City's Comprehensive Plan.
Attachment number 1 \nPage 1i
does hereby certify that the amendments
this Ordinance, are consistent with and in
Section 7. Should any part or provision of this Ordinance be declared by a court of
competent jurisdiction to be invalid, the same shall not affect the validity of the Ordinance as a
whole, or any part thereof other than the part declared to be invalid.
Section 8. Notice of the proposed enactment of this Ordinance has been properly
advertised in a newspaper of general circulation in accordance with applicable law.
Section 9. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Leslie K. Dougall-Sides
Assistant City Attorney
10
George N. Cretekos
Mayor
Attest:
Rosemarie Call
City Clerk
Item # 8
Ordinance No. 8313-12
Attachment number 2 \nPage 1
CDB Meeting Date: April 17, 2012
Case Number: TA2012-01001
Ordinance Number:
Agenda Item:
REQUEST:
INITIATED BY:
8313-12
F_1
CITY OF CLEARWATER
PLANNING & DEVELOPMENT DEPARTMENT
STAFF REPORT
Amendments to the Community Development Code — Ordinance No.
8313-12
The City of Clearwater Planning & Development Department
BACKGROUND:
In the early and mid 2000s the Florida housing market experienced a significant boom cycle that
increased housing costs. This particularly impacted affordable housing as land costs became too
high in communities without an ample supply of vacant land, such as Clearwater. The City's
Evaluation and Appraisal Report, which was released in August 2006, indicated a need to create
specific policies in the Cleanvater Comprehensive Plan to incentivize affordable housing,
specifically calling for density bonuses and parking reductions. In December 2008 the
Clearwater City Council approved amendments to the Cleanvater Comprehensive Plan that
included an obj ective and policies relating to affordable housing incentives. This proposed
amendment to the Community Development Code implements that obj ective and policies.
ANALYSIS:
Modern development practices have led to housing stratification by income. This is an important
issue as certain neighborhoods and communities become burdened by a disproportionate share of
lower income households. The proposed ordinance includes amendments that establish density
bonuses for projects containing affordable housing and criteria for such bonuses and revises the
existing parking reduction incentive for affordable housing developments. The proposed
ordinance incentivizes mixed-income affordable housing, which are developments that contain a
maximum of 25 percent affordable housing, the remainder being market rate units. Under the
proposed ordinance, these mixed-income developments will receive a larger density bonus than
affordable housing developments that contain more than 25 percent affordable housing units.
Proposed Ordinance No. 8313-12 includes the following amendments:
1. Clarifies that the densities contained in the Cleanvater Comprehensive Plan can be
exceeded under the new affordable housing density provisions (see page 2 of the
proposed ordinance).
Community Development Board — April 17, 2012 �tel'1"1 #$
TA2012-01001 —Page 1
Attachment number 2 \nPage 2
2. Sets forth the review and approval process for granting the affordable housing density
bonus (see page 2 of the proposed ordinance).
Approval will be a Level Two approval process, which means granting of the density
bonus requires a hearing before the Community Development Board. Prior to submitting
an application for development that requests the density bonus the applicant must meet
with the Director of the City's Economic Development and Housing Department to
ensure the proposal meets the requisite definitions and thresholds. This early
communication will benefit both the applicant and the City.
3. Establishes a density bonus and sets forth how it is calculated, differentiating between
mixed-income affordable housing developments and other affordable housing
developments (see pages 2-4 of proposed ordinance).
Mixed-income affordable housing developments will be awarded a 25 percent density
bonus if 15 percent of the dwelling units are reserved as affordable and a 50 percent
density bonus if up to 25 percent of the dwelling units are affordable.
Other affordable housing developments that contain more than 25 percent affordable
housing units will be awarded a 20 percent density bonus, provided they meet the criteria
of the section.
4. Sets forth standards that apply to all affordable housing developments that are granted the
density bonus, including compatibility criteria, design criteria and green building criteria
(see pages 4-7 of proposed ordinance).
The compatibility criteria ensure developments are not out of character with the
surrounding neighborhood. For example, the proportionality and scale of buildings have
to be consistent with those in the immediate area. The design criteria ensure a higher
aesthetic level is achieved. For example, the number of contiguous townhouse or
multiplex units is limited and vertical plane interruptions (e.g., awnings, balconies) every
ten feet are required. The green building criteria ensure units remain affordable over time
by reducing utility costs.
5. Sets forth criteria for the required covenant to maintain affordability, which address both
owner-occupied units and rental units (see pages 7-8 of proposed ordinance).
6. Sets forth the standards for approval for the affordable housing parking incentive, which
allows a reduction in required parking spaces provided the criteria are met (see page 8 of
proposed ordinance).
Required parking may be reduced if the site is located within 1,000 feet of a transit stop
and if the affordable housing units are designated for senior citizens or disabled persons.
Senior citizens and disabled persons have a decreased need for parking spaces, when
compared with households that contain families, which typically have multiple eligible
auto drivers.
Community Development Board — April 17, 2012 �tel'1"1 #$
TA2012-01001 —Page 2
Attachment number 2 \nPage 3
7. Clarifies that affordable housing developments receiving the density bonus will be
reviewed as a Level Two application (see page 9 of proposed ordinance).
8. Sets forth definitions for: affordable housing unit; dwelling affordable housing bonus
density; and dwelling reserved affordable housing (see page 9 of proposed ordinance).
CRITERIA FOR TEXT AMENDMENTS:
Community Development Code Section 4-601 sets forth the procedures and criteria for
reviewing text amendments. All text amendments must comply with the following.
1. The proposed amendment is consistent with and furthers the goals, policies and
objectives of the Comprehensive Plan.
A review of the Clearwater Comprehensive Plan identified the following Obj ectives and
Policies which will be furthered by the proposed Code amendments:
Objective A.6.9 Decrease energy consumption, use more renewable energy and reduce the
impact of the built environment on the natural environment.
The green building criteria in the proposed ordinance are designed to decrease energy
consumption over the life of the proj ect.
Policy C.1.1.5 The City of Clearwater shall continue to provide information, incentives,
and technical assistance to the private sector in order to achieve housing
production that meets the needs of very low, low, and moderate
households.
Providing the density bonus incentive and reduced parking incentive will aid the private
sector in making affordable housing developments economically feasible.
Obj ective C.1.2 Obj ective for Affordable Housing - The City of Clearwater shall continue
to provide assistance and incentives for the development of housing that is
affordable to very low, low, and moderate income households, including
those with special needs, consistent with the level of growth in these
income categories.
Both the density bonus and parking reduction are incentives that the City is offering to
affordable housing developments.
Policy C.1.2.5 Define Affordable Housing as any residential dwelling unit leased or
owned by a household with a household income of one hundred twenty
percent (120%) or less of the adjusted area median family income for
Pinellas County, Florida, as determined by the U.S. Department of
Community Development Board — April 17, 2012 �tel'1"1 #$
TA2012-01001 —Page 3
Attachment number 2 \nPage 4
Housing and Urban Development (HUD). The rental rates for leased
Workforce Affordable Housing Units shall not exceed the rates published
by the Florida Housing Finance Corporation for annual "Maximum Rents
by Number of Bedroom Unit" for the Tampa-St. Petersburg-Clearwater
Metropolitan Statistical Area (MSA). For non-rental units, the sales price
may not exceed ninety percent (90%) of the average area price for the
Tampa- St. Petersburg-Clearwater MSA, as established by the annual
revenue procedure which provides issuers of qualified mortgage bonds, as
defined in Section 143(a) of the internal Revenue Code, and issuers of
mortgage credit certificates, as defined in Section 25(c) of the Internal
Revenue Code, with the nationwide average purchase price for the
residences located in the United States.
The definition for affordable housing unit in the proposed ordinance is consistent with this
policy (see page 9 of the proposed ordinance).
Objective C.1.9 The City of Clearwater shall be proactive in incentivizing the construction
of affordable housing.
Providing the density bonus and reduced parking will incentivize the construction of
affordable housing particularly units in mixed-income developments.
Policy C.1.9.1 The City will provide density bonuses for affordable housing
developments that demonstrate that a minimum of 15% of the total units
are reserved as affordable housing units. Such bonuses shall not exceed
50% of the density permitted by the Future Land Use Map and shall not
include properties located in the Coastal Storm Area. The density bonus
shall be established by ordinance in the Community Development Code.
The proposed ordinance implements this policy (see pages 2-4 of the proposed ordinance).
Policy C.1.9.2 Allow flexibility with regard to setbacks and off-street parking to
accommodate density bonuses associated with affordable housing
developments provided the proj ect design does not detract from the
established or emerging character of the immediate vicinity.
The proposed ordinance will provide flexibility to off-street parking, if the criteria are met
(see page 8 of the proposed ordinance).
Policy C.1.9.3 Allow flexibility with regard to off-street parking for proj ects containing
affordable housing units located within 1000 feet of a transit stop.
The proposed ordinance implements this policy (see page 8 of the proposed ordinance).
Obj ective C.1.10 Recognizing that sustainable building techniques contribute to keeping
housing units affordable over the long term by reducing energy
Community Development Board — April 17, 2012 �tel'1"1 #$
TA2012-01001 —Page 4
Attachment number 2 \nPage 5
consumption, lowering utility bills and decreasing maintenance costs, the
City of Clearwater will promote the use of green housing construction and
renovation and rehabilitation techniques.
The proposed ordinance contains green building criteria that must be met to receive the
density bonus (see pages 6-7 of the proposed ordinance). These criteria reduce energy
consumption and ensure that utility costs remain affordable over time.
2. The proposed amendment furthers the purposes of the Community Development Code
and other City ordinances and actions designed to implement the Plan.
The proposed text amendment will further the purposes of the Community Development
Code in that it will be consistent with the following purposes set forth in Section 1-103.
It is the purpose of this Development Code to implement the Comprehensive Plan of the
city; to promote the health, safety, general welfare and quality of life in the city; to guide
the orderly growth and development of the city; to establish rules of procedure for land
development approvals; to enhance the character of the city and the preservation of
neighborhoods; and to enhance the quality of life of all residents and property owners of
the city. (CDC Section 1-103.A).
The proposed amendment implements many objectives and policies of the Comprehensive
Plan as outlined in the analysis above.
It is the purpose of this Community Development Code to create value for the citizens of
the City of Clearwater by ensuring that development and redevelopment will not have a
negative impact on the value of surrounding properties and wherever practicable
promoting development and redevelopment which will enhance the value of surrounding
properties (CDC Section 1-103.8.2).
It is further the purpose of this Development Code to protect the character and the social
and economic stability of all parts of the city through the establishment of reasonable
standards which encourage the orderly and beneficial development of land within the city
(CDC Section 1-103.E.2).
The compatibility criteria, design criteria and preference of mixed-income affordable housing
developments aims to ensure high quality affordable housing that is located throughout the
City and not concentrated in specific neighborhoods.
SUMMARY AND RECOMMENDATION:
The proposed amendments to the Community Development Code are consistent with and will
further the goals of the Cleanvater Comprehensive Plan and the purposes of the Community
Development Code. Based upon the above, the Planning and Development Department
recommends APPROVAL of Ordinance No. 8313-12 that amends the Community Development
Code.
Community Development Board — April 17, 2012 �tel'1"1 #$
TA2012-01001 —Page 5
Attachment number 2 \nPage 6
Prepared by Planning and Development Department Staff:
Catherine Lee, Planner III
ATTACHMENT:
❑ Ordinance No. 8313-12
S:IPlanningDepartmentlCommuniryDevelopmentCode12012CodeAmendmentslTA2012-01001 -HousinglStaffReportlTA201 2-01 001 CDB
Staff Report.doc
Community Development Board — April 17, 2012 �tel'1"1 #$
TA2012-01001 —Page 6
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:S/3/2012
Adopt Ordinance 8316-12 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to
change the land use for certain real property whose post office address is 3043 and 3047 Cleveland Street from Residential Urban
(RU) to Institutional (�.
SUMMARY:
Review Approval:
Cover Memo
Item # 9
Attachment number 1 \nPage 1
ORDINANCE NO. 8316-12
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE
COMPREHENSIVE PLAN OF THE CITY, TO CHANGE THE
LAND USE DESIGNATION FOR CERTAIN REAL PROPERTY
LOCATED'/4 MILE SOUTH OF DREW STREET ON WEST SIDE
OF MCMULLEN BOOTH ROAD, CONSISTING OF THE EAST
115 FEET OF THE NORTH 142.0 FEET OF THE SOUTH %2 OF
THE SOUTHWEST '/4 OF THE NORTHWEST '/4 OF THE
NORTHWEST '/4 OF SECTION 16, TOWNSHIP 29 SOUTH,
RANGE 16 EAST, PINELLAS COUNTY, FLORIDA, LESS THE
SOUTH 32 FEET THEREOF, AND LESS THE NORTH 20 FEET
THEREOF AND THE WEST 86.05 FEET OF THE NORTH 110
FEET OF THE SOUTH HALF OF THE SOUTHEAST QUARTER
OF THE NORTHWEST QUARTER OF THE NORTHWEST
QUARTER OF SECTION 16, TOWNSHIP 29 SOUTH, RANGE 16
EAST, PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA.
LESS THE NORTH 20 FEET THEREOF CONVEYED TO THE
CITY OF CLEARWATER BY WARRANTY DEED RECORDED
APRIL10, 1970 IN O.R. BOOK 3308, PAGE 517, PUBLIC
RECORDS OF PINELLAS COUNTY, FLORIDA, WHOSE POST
OFFICE ADDRESS IS 3043 AND 3047 CLEVELAND STREET;
FROM RESIDENTIAL URBAN (RU), TO INSTITUTIONAL (I);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the comprehensive
plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate,
and is consistent with the City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described
property as follows:
Propertv
See Exhibit "A"
(LUP2012-01001)
Land Use Cateqorv
From: Residential Urban (RU)
To: Institutional (I)
The map attached as Exhibit "B" is hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent with
the City's comprehensive plan.
Item # 9
Ordinance No. 8316-12
Attachment number 1 \nPage 2
Section 3. This ordinance shall take effect immediately upon adoption, subject to the
approval of the land use designation by the Pinellas County Board of County Commissioners,
and subject to a determination by the State of Florida, as appropriate, of compliance with the
applicable requirements of the Local Government Comprehensive Planning and Land
Development Regulation Act, pursuant to § 163.3189, Florida Statutes. The Community
Development Coordinator is authorized to transmit to the Pinellas County Planning Council an
application to amend the Countywide Plan in order to achieve consistency with the Future Land
Use Plan Element of the City's Comprehensive Plan as amended by this ordinance.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
George N. Cretekos
Mayor
Attest:
Leslie K. Dougall-Sides Rosemarie Call
Assistant City Attorney City Clerk
Item # 9
Ordinance No. 8316-12
Attachment number 2 \nPage 1
EXHIBIT "A"
Legal Description for Properties located generally at 3043 Cleveland Street and 3047 Cleveland Street
Parcel I.D. No. 16/29/16/00000/220/1300
The East 115 feet of the North 142.0 feet of the South %z of the Southwest % of the Northwest % of the
Northwest % of Section 16, Township 29 South, Range 16 East, Pinellas County, Florida, LESS the South
32 feet thereof, and LESS the North 20 feet thereof.
Parcel I.D. No. 16/29/16/00000/220/1500
The West 86.05 feet of the North 110 feet of the South half of the Southeast Quarter of the Northwest
Quarter of the Northwest Quarter of Section 16. Township 29 South, Range 16 East, Public Records of
Pinellas County, Florida, LESS the North 20 feet thereof conveyed to the City of Clearwater by Warranty
Deed recorded April 10, 1970 in O.R. Book 3308, Page 517, Public Records of Pinellas County, Florida.
Item # 9
Attachment number 3 \nPage 1
EXH3BIT "B"
C:IDocuments and Settings1e11en.ayolLocal SeEtingslTemporary Liternet FileslContent.0ut1ook1S29TIX6V1LUP2012-01001 RE�� #
OIODI Future Land lise Map.doc
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:S/3/2012
Adopt Ordinance 8317-12 on second reading, amending the Zoning Atlas of the city by rezoning certain real property whose post
of�ce address is 3043 and 3047 Cleveland Street from Low Medium Density Residential (LMDR) to Institutional (I).
SUMMARY:
Review Approval:
Cover Memo
Item # 10
Attachment number 1 \nPage 1
ORDINANCE NO. 8317-12
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE ZONING ATLAS OF THE CITY BY REZONING
CERTAIN PROPERTY LOCATED '/4 MILE SOUTH OF DREW
STREET ON WEST SIDE OF MCMULLEN BOOTH ROAD,
CONSISTING OF THE EAST 115 FEET OF THE NORTH 142.0
FEET OF THE SOUTH %2 OF THE SOUTHWEST '/4 OF THE
NORTHWEST '/4 OF THE NORTHWEST '/4 OF SECTION 16,
TOWNSHIP 29 SOUTH, RANGE 16 EAST, PINELLAS COUNTY,
FLORIDA, LESS THE SOUTH 32 FEET THEREOF, AND LESS
THE NORTH 20 FEET THEREOF AND THE WEST 86.05 FEET
OF THE NORTH 110 FEET OF THE SOUTH HALF OF THE
SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF
THE NORTHWEST QUARTER OF SECTION 16, TOWNSHIP 29
SOUTH, RANGE 16 EAST, PUBLIC RECORDS OF PINELLAS
COUNTY, FLORIDA. LESS THE NORTH 20 FEET THEREOF
CONVEYED TO THE CITY OF CLEARWATER BY WARRANTY
DEED RECORDED APRIL10, 1970 IN O.R. BOOK 3308, PAGE
517, PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA,
WHOSE POST OFFICE ADDRESS IS 3043 AND 3047
CLEVELAND STREET; FROM LOW MEDIUM DENSITY
RESIDENTIAL (LMDR) TO INSTITUTIONAL (I) PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the amendment to the zoning atlas of the City as set forth in this ordinance is
found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive
Plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following described property in Clearwater, Florida, is hereby rezoned, and
the zoning atlas of the City is amended as follows:
Propertv
See Exhibit "A"
Zoninq District
From: Low Medium Density
Residential (LMDR)
(REZ2012-01001) To: Institutional (I)
The map attached as Exhibit "B" is hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, subject to the
approval of the land use designation set forth in Ordinance 8316-12 by the Pinellas County Board
of County Commissioners, and subject to a determination by the State of Florida, as appropriate,
of compliance with the applicable requirements of the Local Government Comprehensive
Planning and Land Development Regulation Act, pursuant to §163.3189, Florida Statutes.
Item # 10
Ordinance No. 8317-12
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
George N. Cretekos
Mayor
Attest:
Leslie K. Dougall-Sides Rosemarie Call
Assistant City Attorney City Clerk
Attachment number 1 \nPage 2
Item # 10
Ordinance No. 8317-12
Attachment number 2 \nPage 1
EXHIBIT "A"
Legal Description for Properties located generally at 3043 Cleveland Street and 3047 Cleveland Street
Parcel I.D. No. 16/29/16/00000/220/1300
The East 115 feet of the North 142.0 feet of the South %z of the Southwest % of the Northwest % of the
Northwest % of Section 16, Township 29 South, Range 16 East, Pinellas County, Florida, LESS the South
32 feet thereof, and LESS the North 20 feet thereof.
Parcel I.D. No. 16/29/16/00000/220/1500
The West 86.05 feet of the North 110 feet of the South half of the Southeast Quarter of the Northwest
Quarter of the Northwest Quarter of Section 16. Township 29 South, Range 16 East, Public Records of
Pinellas County, Florida, LESS the North 20 feet thereof conveyed to the City of Clearwater by Warranty
Deed recorded April 10, 1970 in O.R. Book 3308, Page 517, Public Records of Pinellas County, Florida.
Item # 10
Attachment number 3 \nPage 1
EXHIBIT "$"
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01001 Zoning Map.doc
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:S/3/2012
Authorize renewal of the contract with Company Care for services including employee and pre-employment drug and alcohol testing,
and pre-employment and annual employee physicals for a not to exceed amount of $50,000 per year and authorize the appropriate
officials to execute same. (consent)
SUMMARY:
Since 2010, the City has contracted with Lakeside Medical for services including employee and pre-employment drug and alcohol
testing, and pre-employment and annual employee physicals. This request is for a renewal of the current agreement with no changes
in provisions or rates. The anticipated cost for all services is not e�pected to exceed $50,000 annually and is within Human
Resources' existing budget.
Appropriation Code
0590098315301005190000000
0646074105215005850000000
Review Approval:
Amount
30,000
20,000
Appropriation Comment
Random Drug Testing/Temp Physicals
Pension Physicals
Cover Memo
Item # 11
Attachment number 1 \nPage 1
COMPANY CARE
PROVIDER LETTER OF AGREEMENT
THIS AGREEMENT, effective the lgt day of January, 2012, by and between the facilities named below
(collectively referred to hereinafter as "Providers") and City of Clearwater (hereinafter referred to as "Client"), is
as follows:
1. Scoue of Services. Providers shall perform the services listed, and Client shall pay the respective Provider in
accordance with the fees set forth, in the "Profile Sheet," which is attached hereto and incorporated herein by
this reference. Service locations are set forth in Attachment A, which is attached hereto and incorporated herein
by this reference.
2. Term. This Agreement shall be for a term one (1) year commencing the lgt day of January, 2012, and shall
automatically renew for additional terms of one (1) year, unless terminated pursuant to section 5.
3. Changes. Any changes to this Agreement shall be made by mutual written consent of both Parties.
4. Compensation. Client shall pay each respective invoice in accordance with the Florida Prompt Payment Act,
F.S. Secs. 225.0705-225.078.
5. Termination. This Agreement may be terminated by either party, at any time, upon sixty (60) days prior
written notice.
6. Insurance and Indemnification. Each respective Provider shall maintain, at its sole cost and expense,
professional liability insurance with an insurer satisfactory to Client, with minimum limits of one million dollars
($1,000,000) per occurrence, three million dollars ($3,000,000) in the aggregate and shall at the request Client,
provide written evidence of said insurance coverage. In the event said coverage is changed materially, the
Provider shall, within ten (10) days of such material change, notify Client in writing. The Provider shall
indemnify, defend and save Client harmless from and against any and all losses, claims, damages, liabilities and
expenses (including, without limitation, reasonable attorney's fees) based upon, arising out of attributable to
any acts or omissions arising from the Provider's performance hereunder.
7. Licensure/Comuliance. Each Provider warrants and represents that it is licensed to perform the services
provided under this Agreement and shall maintain all such licenses for the duration of the Agreement. In
addition, each Provider represents that the services provided hereunder are in compliance with any and all
applicable federal and state statutes, laws and/or regulations.
8. Hold Harmless and Indemnification. Each party shall be responsible for any and all claims, liabilities,
damages or judgments that may arise as a result of their own negligence or intentional wrongdoing. Each party
shall hold harmless and indemnify the other party against any such claims, liabilities, damages or judgments
which may be asserted against, imposed or incurred by the other party.
9. Assignment. This Agreement shall not be assigned by any of the Providers without the prior written consent of
Client.
10. Governing Law. This Agreement shall be governed by and construed in accordance with laws of Florida.
1 L Indeuendent Contractors. For all purposes hereunder, the relationship between Client and each respective
Provider is solely that of independent contractors and this Letter of Agreement does not create a partnership,
joint venture or other association between any of the Providers and Client. The employees and agents of each
respective Provider shall be considered to be under exclusive management and control of each respective
Provider.
12. Notices. Any and all notices sent pursuant to this Agreement shall be given in writing via certified mail or
overnight courier and shall be delivered to the following addresses:
To Provider: Company Care To Client: City of Clearwater
6002 49t" Street North 100 S. Myrtle Avenue
St. Petersburg, FL 33709 Clearwater, FL 33756 Item # 11
Attn.: Barb Maxwell, Division Director
Attachment number 1 \nPage 2
13. HIPAA Requirements. The parties agree to comply with the Health Insurance Portability and Accountability
Act of 1996, as codified at 42 U. S. C. § 1320d ("HIPAA") and any current and future regulations promulgated
thereunder including without limitation the federal privacy regulations contained in 45 C.F.R. Parts 160 and 164
(the "Federal Privacy Regulations"), the federal security standards contained in 45 C.F.R. Part 142 (the "Federal
Security Regulations"), and the federal standards for electronic transactions contained in 45 C.F.R. Parts 160
and 162, all collectively referred to herein as "HIPAA Requirements." The parties agree not to use or further
disclose any Protected Health Information (as defined in 45 C.F.R. § 164.501) or Individually Identifiable
Health Information (as defined in 42 U. S.C. § 1320d), other than as permitted by HIPAA Requirements and the
terms of this Agreement. To the extent applicable under HIPAA, each party shall make its internal practices,
books, and records relating to the use and disclosure of Protected Health Information available to the Secretary
of Health and Human Services to the extent required for determining compliance with the Federal Privacy
Regulations. Each party agrees also to comply with any state law and regulations that govern or pertain to the
confidentiality, privacy, security of, and electronic transactions and code sets related to, information related to
patients.
14. Warranty of Non-Egclusion. Each party represents and warrants to the other that the party, its officers,
directors and employees (i) are not currently excluded, debarred, or otherwise ineligible to participate in the
federal health care programs as defined in 42 U.S.C. § 1320a-7b(� (the "federal healthcare programs"), (ii)
have not been convicted of a criminal offense related to the provision of healthcare items or services, and (iii)
are not, to the best of its knowledge, under investigation or otherwise aware of any circumstances which may
result in the party or any such individual being excluded from participation in the federal healthcare programs.
This shall be an ongoing representation and warranty during the term of this Agreement and each party shall
immediately notify the other of any change in the status of the representations and warranty set forth in this
section. Notwithstanding any provision of this Agreement to the contrary, any breach of this section shall give
the other party the right to terminate this Agreement immediately.
Item # 11
ovi2 Page 2 of 4
Attachment number 1 \nPage 3
COMPENSATION SCHEDULE
This attachment when executed by Provider and Client, shall become part of the agreement between the parties as of the
Effective Date of the Agreement, and shall remain in Full Force and Effect as long as the Agreement is in Force.
CLINICAL SUMMATION SHEET
Company: City of Clearwater
SERVICES TO BE PERFORMED:
Physical Examination * $ 50.00
Medical History * Included
Vision Test * Included
Audiogram $ 20.00
Urinalysis $ 10.00
Drug Screen HRS 5-panel $ 35.00
Drug Screen HRS 8-panel $ 35.00
All above drug testing includes....lab, MRO services, and record keeping
Back Screen (positions w/heavy physical requirements only $ 55.00
Pulmonary Function $ 30.00
Chest X-Ray One-View $ 55.00
Lumbar AP & Lateral $ 65.00
EKG $ 25.00
EKG Stress Treadmill $ 195.00
Hemocult $ 12.00
CMP $ 25.00
Lipid Panel $ 28.00
CBC w/Differential $ 10.00
Thyroid Profile $ 25.00
TB Test $ 18.00
Hepatitis Profle $ 88.00
Cardiologist Review Included $ --------
Spirometry $ 30.00
Hepatitis ABC (A-Antibody/Total;
A-IGM; B-Core Antibody/Total & Qual;
B-Antigen; C-Antibody $ 88.00
Workers Compensation State Fee Schedule
Carrier Name: City of Clearwater / Risk Management Phone: 727-562-4650
Mailin� Address: PO Box 4748
Citv: Clearwater State: FL Zlp: 33758
Emplover Contact Name: Allen Del Prete, HR Manager Phone: 727-562-4876 F�: 727-
562-4877
Mailin� Address: 100 South Myrtle Avenue
Citv: Clearwater State: FL Zlp: 33756
Companv Care Contact:
Robyn Vandevander, Account Manager
1345 West Bay Drive, Suite 401
Largo, FL 33770
P:727-518-8324 F:727-518-0723
Item # 11
ovi2 Page 3 of 4
Attachment number 1 \nPage 4
IN WITNESS WHEREOF, the Parties have set their hands the date and year first written above.
"Providers"
J. Daniel Miller, Senior Vice President, on behalf of the following "Providers"
Date:
• Edward White Hospital, Inc., d/b/a Edward White Hospital
• Fawcett Memorial Hospital, Inc., d/b/a Fawcett Memorial Hospital
• Galencare, Inc., d/b/a Northside Hospital
• Galen of Florida, Inc., d/b/a St. Petersburg General Hospital —"Injury Intake Site"
• Largo Medical Center, Inc., d/b/a Largo Medical Center
• HCA Health Services of Florida, Inc. d/b/a Blake Medical Center
• Osceola Regional Hospital, Inc. d/b/a Osceola Regional Medical Center
• HCA Health Services of Florida, Inc. d/b/a Regional Medical Center Bayonet Point
• Largo Medical Center, Inc., d/b/a Largo Medical Center, Indian Rocks Campus -"Injury Intake Site"
"Client"
Countersigned:
George Cretekos
Mayor
Approved as to form:
Leslie K. Dougall-Sides
Assistant City Attorney
CITY OF CLEARWATER, FLORIDA
By:
William B. Horne II
City Manager
Attest
Rosemarie Call
City Clerk
Item # 11
ovi2 Page 4 of 4
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:S/3/2012
Award a contract to GSA Security Inc., Lutz, Florida, in the amount of $210,000 for the purchase and installation of Milestone Video
Management and Monitoring System and cameras to support various city facilities, in accordance with Section 2.564(1)d), Code of
Ordinances - Other Governmental Bid (contract with Pinellas County School Board contract 10-968-083); and approve a transfer
from retained earnings of the Administrative Services Fund in the amount of $105,000. (consent)
SUMMARY:
The City of Clearwater currently maintains over 230 video surveillance cameras at over 30 facilities. The
maintenance of these cameras has created the need for a more comprehensive management platform and storage
system.
The proposed system (Milestone) will allow for the integration and management of the diverse security camera
requirements across city facilities. The enterprise solution will integrate all video requirements on to one single
platform and establish standards for future camera and storage purchases.
The system server and a control console will be maintained within the Police Department Dispatch Office for access
and use during emergency events and EOC (emergency operations center) activations.
Annual maintenance for the system is approximately 18°/o of software cost and will be budgeted in the Information
Technology budget and charged back to the using departments based upon camera counts.
The Police Department will fund $80,000 for a prorated share of this system, which will include cameras at the
Countryside Substation, as well as the Main Station. This $80,000 will be funded from project 181-99387, Federal
Forfeiture-Justice. Of the remaining balance, $25,000 is planned with the renovation of the North Greenwood
Recreation Center and will be funded from capital project 315-93621, North Greenwood Recreation Center
Renovations. The balance of $105,000 will be funded from unallocated retained earnings of the Administrative
Services Fund. A mid-year budget amendment will establish capital project 315-94873, Citywide Camera System,
with the transfer of $105,000 from the Administrative Services Fund.
Type:
Purchase
Current Year Budget?: No
Budget Adjustment Comments:
Budget Adjustment: Yes
$80,000 will be provided by the Police Department from SLEF funds. $25,000 will be funded from the North Greenwood Recreation Center
Renovation project, $105,000 will be provided from retained earnings of the Administrative Services Fund.
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Appropriation Code
181-993 87
315-93621
315-94873
$175,000 Annual Operating Cost: $14,000
$210,000 Total Cost: $210,000
2011 to 2012
Amount
$ 80,000
$25,000
$105,000
Appropriation Comment
Police Department Upgrades
North Greenwood Recreation Center
Administrative Fund Retained Earnings
over emo
Item # 12
Bid Required?: No Bid Number:
Other Bid / Contract:
Review Approval:
Pinellas
County School
Board contract
#10-968-083
Other
Bid Exceptions: Government
Bid
Cover Memo
Item # 12
PURCHASING AGENDA ITEM
SchoolBoard ofPinellas Counry, Florida
School Board Meeting of: January 12, 2010
1 ••: 1:
06-968-501
Attachment number 1 \nPage 1
Closed Circuit Television System
(CCTV) Installation
Recommend approval of this agenda item under the specific category checked below.
A�enda Item Cate�ories:
� Lowest Responsive Bid ❑ Request for Proposal ❑ Reject Bids ❑ Piggy-Back Bid per 6A-1.012 (6) ❑ Sale of Property
❑ Revised Award * ❑ Highest Point Score ❑ Re-Award (partial/whole) * ❑ State Contract per 6A-1.012 (5)
❑ Renewal of Contract ❑ ContractBid Termination * ❑ Contract Extension * Term: ❑ Co-Op Bid
❑ Professional Services per FS 287.055 ❑ Direct Negotiation per 6A-1.012 (14) ❑ Emergency Ratification *
1/12/10 thru 1/13/11
$ 600,000.00
❑ N/A - One Time Purchase
Contract Type: � Estimated ❑ Firm, Fixed � Firm, Fixed
Dollar Amount Dollar Amount Unit Prices
Renewal Options:
* Rationale/Reason
No. of Terms
Remaining
2
❑ Length of I� Length of
Each Term Each Term
6-months I 1 - year
❑ Firm, Fixed
Fees or Discounts
❑ None
❑ Reason for Submittal to Board Under Separate Cover:
Bidders Solicited: Bids Received: 10 No Bids: 1 Late Bids: 0 Rejected Bids: 3 ❑ N/A - Bids Not Required
448
Submitted By:
Title:
Requested By:
Title:
Mark C. Lindemann
Director, Purchasing Department
Daniel C. Smith
Director, Maintenance Department
Recommended award by vendor as follows: (see attached)
For: County Wide
Buyer: Mark Kriz
Item # 12
(10-083pr455tab.doc) 1
Attachment number 1 \nPage 2
Provide and install Closed Circuit Television (CCTV) Systems at various facilities, county wide, per
specifications.
Line items which have been discontinued since the original bid was awarded will be purchased utilizing
the discounts provided in the bid where direct replacement items exist.
Cablelink GSA Security Integrated
Network Inc. Systems of
Services, Inc. Florida, Inc.
No. Description Hourlv Rates Hourlv Rates Hourlv Rates
1 Hourly rate for Lead Technician $38.00 $ 34.25 $ 45.00
2 Hourly rate for Helper $28.49 $ 24.25 $ 30.00
3 Hourly rate for Engineer (to include $20.00 $ 75.55 $ 30.00
CD, as-builts, CAD, )
4 Hourly rate for Project Management $20.00 $ 40.55 $ 30.00
Description Unit Pricin� & Unit Pricin� & Unit Pricin� &
Parts Discount Parts Discount Parts Discount
PELCO
5 EH3515MT $ 80.00 $ 94.48 $ 80.91
6 EH2100 Housing, Low Profile $ 60.00 $ 84.58 $ 70.00
Ceiling Tile Enclosure
7 E-2100 Indexing Plate $ 40.00 $ 35.07 $ 31.00
8 EH-2020, Security Rated In-Ceiling $ 70.00 $ 81.88 $ 70.00
Camera Enclosure
9 MS504-DT Manual Switcher 4 x 1 $ 150.00 $ 102.58 $ 95.00
10 PMCL417A $ 750.00 $ 782.80 $ 613.00
11 PMCS 17A Head End Monitor $ 495.00 $ 474.18 $ 450.00
12 VS5104 Sequencer $ 140.00 $ 114.28 $ 100.00
13 FT-8301AMSTR 1 Ch. Transmitter $ 190.00 $ 175.46 $ 185.00
14 FR-8302AMSTR-2 2 Ch. Receiver $ 330.00 $ 314.92 $ 320.00
15 FT-8304MSTR 4 Ch. Transmitter $ 1,450.00 $ 844.88 $ 825.00
16 FR-8304MSTR 4 Ch. Receiver $ 1,450.00 $ 844.88 $ 825.00
17 FT-8308MSTR 8 Ch. Transmitter $ 2,356.00 $ 1,992.99 $ 1,850.00
18 FR-8308MSTR 8 Ch. Receiver $ 2,356.00 $ 1,992.99 $ 1,850.00
19 RK-SOOOPS-3U Fiber Card Cage/PS $ 546.00 $ 485.88 $ 400.00
20 SD435-PG-EO Spectra IV ENV $ 2,700.00 $ 2,315.12 $ 2,300.00
Color D/N Pendant Mount
21 PA402 Pole Mount Adapter for $ 40.00 $51.65 $ 40.00
Spectra Dome
22 WCS1-4 PTZ Power Supply for $ 100.00 $ 123.59 $ 110.00
Spectra Dome
Item # 12
(10-083pr455tab.doc) 2
Attachment number 1 \nPage 3
23 MPTAZ24DT PTZ Joystick $ 400.00 $ 405.80 $ 360.00
Controller
24 Percentage Discount from Pelcds 25% 20% 45%
Retail Price List for parts, supplies,
and e ui ment not listed above
VIDEOALARM
25 Dome Model RG200 Flush or Drop $ 109.00 $ 136.01 $ 155.00
Ceiling Mount
26 Percentage Discount from 5% 0% 45%
VideoAlarm's Retail Price List for
parts, supplies and equipment not
listed
ALTRONIX
27 ALTV248300 Power Supply 8 Port $ 92.00 $116.90 $162.00
14A
28 ALTV244175UL Power Supply 4 $ 75.00 $ 77.39 $ 96.00
Port 7A
29 Percentage Discount from 8% 20% 40%
Altronix's Retail Price List for
parts, supplies and equipment not
listed
NVT
30 NV-214A-M Passive Tranceiver $ 32.00 $ 29.90 $ 40.00
31 NV-652R, Active Transceiver, $ 160.00 $ 160.78 $ 180.40
Twisted Pair, 500-2,000'
32 NV-653T, Active Transceiver, $ 160.00 $ 160.78 $ 180.40
Twisted Pair, 3,000-4,000'
33 NV-214A-M Passive Transceiver $ 32.00 $ 29.90 $ 29.00
34 Percentage Discount from NVT's 8% 18% 43%
Retail Price List for parts, supplies
and e ui ment not listed
DITEK
35 DTK-6FF $ 15.00 $ 13.93 $ 18.00
36 DTK-8FF $ 16.00 $ 15.80 $ 20.00
37 DTK-1LVLP-LV $ 20.00 $ 22.76 $ 28.00
38 DTK-3LVLP-LV $ 32.00 $ 36.72 $ 44.50
39 DTK-4LVLP-LV $ 35.00 $ 40.47 $ 44.20
40 DTK-VSPBNCA $ 3225 $ 32.88 $ 41.00
41 DTK-RM16NM $ 280.00 $ 232.67 $ 301.25
42 Percentage Discount from DITEK's
Retail Price List for parts, supplies
and e ui ment not listed 8% 18% 41%
Item # 12
(10-083pr455tab.doc) 3
Attachment number 1 \nPage 4
GE SECURITY
43 SDVR-16-160 PRO II DVR w/CD $3,300.00 $ 2,91636 $ 3,312.00
Burner
44 KTD 405 Remote Keyboard $ 610.00 $ 612.31 $ 631.00
45 KTD83 Signal Distributor $ 150.00 $ 144.09 $ 139.00
46 KA-geahe4d26 PTZ D/N Pendant $ 2,800.00 $ 2,240.61 $ 2,359.00
Camera
47 Gea102 Cast Alum. Dome Mount $ 40.00 $ 75.31 $ 80.64
48 KTP-24 Power Supply 100va $ 50.00 $ 93.24 $ 95.68
Outdoor
49 PKSDI77XI2C Outdoor 125x20 $ 280.00 $ 644.13 $ 55.00
Detector
50 Percentage Discount from GE 35% 6.5% 44%
Security's Retail Price List for
parts, supplies and equipment not
listed
TAMRON
51 TM-13VG1040ASIR-SQ Auto Iris $105.00 $97.86 $8.00
DC Zoom Lens 10-40 MM
52 TM-13VG2812AS-SQ Lens 2.8-12 $65.00 $58.06 $55.00
MM F/1.4 varifocal
53 Percentage Discount from 20% 46% 41%
Tamron's Retail Price List for
parts, supplies and equipment not
listed
EVERFOCUS
54 EFV-358 DC 3.5-8 MM DC CS 1/3 $ 40.00 $ 34.89 $ 43.04
Varifocal Auto Iris Lens
55 EFV-550 DC 5-50 MM DC CS 1/3 $ 60.00 $ 57.33 $ 75.00
Varifocal Auto Iris Lens
56 Percentage Discount from 15% 17% 39%
EVERFOCUS's Retail Price List
for parts, supplies and equipment
not listed
GANZ
57 ZGNH258N 1/3" True D/N Camera $ 200.00 $ 158.42 $ 140.15
58 ZGDN5212NHA Mini-Dome $ 310.00 $ 272.41 $ 260.00
59 ZGDN5840NHA Mini-Dome $ 400.00 $ 318.00 $ 356.50
(zoom)
60 ZGOHS Mini-Dome Housing $ 105.00 $ 78.65 $ 75.50
61 ZGYHW701N 1/3" Wide-dynamic $ 310.00 $ 249.61 $ 290.00
camera
Item # 12
(10-083pr455tab.doc) 4
Attachment number 1 \nPage 5
62 Percent Discount from GANZ's
Retail Price List for parts,
Supplies and equipment not listed. 40% 44% 40%
TOSHIBA
63 32AV502U Flat Panel Monitor $ 600.00 $ 406.60 $ 622.00
64 VRG-VPSW103S2 Monitor Wall $ 189.00 $ 42.80 $ 140.50
Mount (TILT)
CYREX
66 CAVD-16/ CATS converter $ 600.00 $ 763.98 $ 670.00
AMER.COM
67 I SD8N Switch I$ 90.00 I$ 35.52 I$ 76.00
MISCELLANEOUS
(Quoted in Plenum Formulations)
68 RG-59 Coaxial Cable, 95% copper $ 280.00 $ 234.26 $ 209.50
shield with bare copper center
conductor, 1000' roll
69 RG-6 Coaxial Cable, 95% copper $ 300.00 $ 373.50 $ 260.00
shield with bare copper center
conductor, 1000' roll
70 CATSE Patch cords $ 1.00 $ 1.00 $ 2.00
71 RG-59 18/2 Siamese Cable $ 360.00 $ 339.95 $ 445.00
72 CAT SE 18/2 Siamese Cable $ 600.00 $ 725.64 $ 650.00
73 18/2 Cable, stranded 1000' roll $ 85.00 $ 91.87 $ 96.00
74 CD-CPF1UG882 BNC Twist-on $ 200.00 $ 129.47 $ 150.00
Connectors (lot 100)
75 70" Vertical Equipment Cabinet $ 1,900.00 $ 154.80 $ 300.00
Standard 19" racking
76 650VA, UPS (Uninterruptible Power $ 120.00 $ 435.36 $ 125.00
Supply) Back up
77 54" Vertical Equipment Rack/Cabinet $ 1,600.00 $ 1,458.06 $ 280.00
MISCELLANEOUS
(Quoted in Non-Plenum
Formulations
78 RG-59 Coa�al Cable, 95% copper $ 180.00 $ 116.13 $ 115.00
shield with bare copper center
conductor, 1000' roll
79 RG-6 Coaxial Cable, 95% copper $ 200.00 $ 162.75 $ 150.00
shield with bare copper center
conductor, 1000' roll
80 CATSE Patch cords $ 1.00 $ 1.00 $ 1.00
Item # 12
(10-083pr455tab.doc) 5
Attachment number 1 \nPage 6
81 RG-59 18/2 Siamese Cable $ 260.00 $ 157.19 $ 245.00
82 CAT SE 18/2 Siamese Cable $ 500.00 $ 327.26 $ 300.00
83 18/2 Cable, stranded 1000' roll $ 85.00 $ 63.39 $ 75.00
84 CD-CPF1UG882 BNC Twist-on $ 200.00 $ 129.47 $ 140.00
Connectors (lot 100)
85 70" Vertical Equipment Cabinet $ 1,900.00 $ 154.80 $ 335.00
Standard 19" racking
86 650VA, UPS (Uninterruptible Power $ 120.00 $ 435.36 $ 119.00
Supply) Back up
87 54" Vertical Equipment Rack/Cabinet $ 1,600.00 $ 1,485.06 $ 300.00
Item # 12
(10-083pr455tab.doc) 6
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:S/3/2012
Approve the Tenth Amendment between the Chi Chi Rodriguez Youth Foundation, Inc. (Foundation) and the City of Clearwater
(City) for the operation of the Chi Chi Rodriguez Golf Course and Driving Range and authorize the appropriate officials to execute
same. (consent)
SUMMARY:
Beginning in 1985 the City and Foundation entered into an agreement to provide education and assistance to at risk youth in the
community through the operation of a golf course and driving range located on McMullen Booth Road.
The original agreement has been amended nine times for a variety of reasons. This Tenth Amendment is currently being
recommended to continue the positive relationship between the City and the Foundation in accomplishing their mission to mentor
at-risk schoolchildren through after-school and summer programs as well as providing an affordable golfing experience for the
citizens of Clearwater and the Community.
Since the last 2 amendments, the Foundation has invested over $490,000 to renovate the driving range on the east portion of the
property and developed it into an attractive public family oriented sports complex that provides additional recreational
opportunities to the public.
Additionally, the Foundation averages over $300,000 annually from the proceeds of the golf course to offset expenses for the
Foundations cooperative school and other at risk programs.
Section 2 of the Eighth and Section 3 of the Ninth Amendments have a provision whereby the Foundation will begin paying 3% of
their gross income to the City beginning in November 13, 2010 and extending until the end of the agreement November 12, 2025.
This amount is approximately $46,000 per year or $690,000 over the life of the agreement.
Staff is recommending that provisions of Section 2 of the Eighth Amendment and Section 3 of the Ninth Amendment be deleted
and that any rent accrued since the provisions became applicable shall be waived. This will allow the Foundation to more
successfully accomplish their mission as well as provide for improved facilities for public use.
Review Approval:
Cover Memo
Item # 13
Attachment number 1 \nPage 1
TENTH AMENDMENTTO AGREEMENT WITH
CHI CHI RODRIGUEZYOUTH FOUNDATION, INC.
This Tenth Amendment to Agreement with the Chi Chi Rodriguez Youth Foundation, Inc. (the
"Tenth Amendment") is made as of the _ day of , 2012, by and between the City of Clearwater,
Florida, a municipal corporation (the "City°) and the Chi Chi Rodriguez Youth Foundation, Inc., a Florida
not-for- profit corporation (the "Foundation").
WHEREAS, the City and the Foundation have heretofore entered into that certain "Agreement",
dated November 12, 1985, as amended by the "Amendment to Agreement with Chi Chi Rodriguez Youth
Foundation, Inc.", dated March 5, 1987, the "Amendment to Agreement", dated February 16, 1988, the
"Third Amendment", dated November 20, 1989, the "Fourth Amendment to Agreement with Chi Chi
Rodriguez Youth Foundation, Inc.", dated November 1, 1990, the "Fifth Amendment to Agreement with
Chi Chi Rodriguez Youth Foundation, Inc.", dated March 30, 1992, the "Sixth Amendment to Agreement
with Chi Chi Rodriguez Youth Foundation, Inc.", dated May 21, 1993, the "Seventh Amendment to
Agreement with Chi Chi Rodriguez Youth Foundation, Inc.", dated August 1, 1998, the "Eighth
Amendment to Lease Agreement", dated March 8, 2000 (the "Eighth Amendment") and the "Ninth
Amendment to Agreement with Chi Chi Rodriguez Youth Foundation, INC.", dated August 14, 2007 (the
"Ninth Amendment") (collectively, the "Agreement"); and
WHEREAS, pursuant to the Agreement the City leased certain property to the Foundation; and
WHEREAS, the Foundation developed and operates a golf course on the leased property ("The
Chi Chi Rodriguez Golf Club") that not only furthers its mission to mentor at risk school children through
the provision of after-school and summer programs ("Chi Chi Rodriguez Academy" or the "Academy"),
but also provides the opportunity for affordable, recreational golfing to citizens of the City as well as
other members of the public; and
WHEREAS, the Foundation's actions in cooperation with the Pinellas County School District have
resulted in an on-site, high-scoring school with 11 professional educators serving at-risk children in
grades four through eight ; and
WHEREAS, since April 2009, the Foundation has transformed a run-down driving range on the
east portion of the leased property (the Chi Chi Golf and Sports Complex ") into an attractive, public,
family oriented sports complex that provides additional recreational opportunities to citizens of the City
and others through the investment of cash and in-kind donations in an amount in excess of $490,000,
which investments were not contemplated at the time that the Eighth and Ninth Amendments were
entered into; and
WHEREAS, the Foundation averages annually $300,000 per year from the proceeds of the golf
course to offset expenses for the Foundation's cooperative school and other at risk programs;
WHEREAS, the parties desire to amend the Agreement;
NOW, THREFORE, in consideration of the premises and other consideration, the receipt and
sufficiency is hereby acknowledged by the parties
Item # 13
Attachment number 1 \nPage 2
1. Recitals. The foregoing recitals are true and correct and are incorporated in and form a part of this
Agreement.
2. In consideration of the benefits to the facility, golf course, at risk children and the citizens of the
City of Clearwater in the form of the Foundation's improvements to the Chi Chi Golf and Sports
Complex, and maintenance thereof, and monetary and in-kind contributions to the Academy, the City
hereby waives the requirement for rents due under Section 2 of the Eighth Amendment and Section 3 of
the Ninth Amendment. To that end, Section 2 of the Eighth Amendment and Section 3 of the Ninth
Amendment are hereby deleted in their entirety from the Agreement, shall be of no further force and
effect, and any rent heretofore accrued since the subject provisions became effective is hereby waived.
3. All of the terms and conditions of the Agreement which are not expressly amended or deleted
herein shall continue in full force and effect.
CITY OF CLEARWATER, FLORIDA
By:
William B. Horne, II
City Manager
Approved as to form:
Laura Lipowski Mahony
Assistant City Attorney
CHI CHI ROGRIGUEZ YOUTH FOUNDATION
By:
Countersigned:
George N. Cretekos
Mayor
Attest:
Rosemarie Call
City Clerk
Item # 13
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:S/3/2012
Approve an Exclusive Non-Alcoholic Beverage Agreement with Coca-Cola Refreshments USA, Inc., in accordance with Request for
Proposals 28-11, to provide full service beverage vending machines and products within city facilities, approve a Termination,
Release and Indemnity Agreement, terminating the current Exclusive Non-Alcoholic Beverage Agreement with Coca-Cola
Enterprises, Inc. and authorize the appropriate officials to execute same. (consent)
SUMMARY:
In 2001, the City entered into a beverage agreement with Coca-Cola Enterprises for a term of ten (10) years. The 2001
agreement provided for a carryover of the term should circumstances require, in order to reconcile revenues earned to
revenues paid under the agreement. The parties have now reconciled commissions due under the existing agreement, and
Coca-Cola will continue service until the City enters into the new agreement under Request for Proposal (RFP) 28-11.
On September 9, 2011, the City issued an RFP for an exclusive non-alcoholic beverage vendor for a five-year period to
begin June 1, 2012 and ending May 31, 2017. The City solicited a vendor to provide full-service vending machines at 46
locations, a price schedule for discounted products to be sold to the City and its Concessionaires for consumption or resale,
and a licensing payment provided by the vendor for exclusivity.
The City received two proposals: Pepsi Beverages Company and Coca-Cola Refreshments USA, Inc.
The applicants were reviewed by a Selection Committee comprised of the following:
Kevin Dunbar, Parks and Recreation Department Director
Felicia Leonard, Administrative Support Manager, Parks and Recreation Department
Robin Gomez, City Auditor
Kayleen Kastel, Senior Accountant, Office of Management and Budget
Brian Craig, Recreation Program Coordinator, Parks and Recreation Department
Monica Mitchell, Assistant Finance Director, Finance Department
Laura Mahony, Assistant City Attorney, Legal Department
The proposals were evaluated based on successful experience, longevity of provision of services, a price schedule for
discounted products, a proposed Licensing Payment, and proven financial stability.
Based on the evaluations, the Selection Committee recommends Coca-Cola Refreshments USA, Inc. Coca-Cola Refreshments
USA will provide service vending machines, a discounted price schedule for City and Concessionaire purchases and a Licensing
Payment of $162,500 to be paid in 5 annual payments of $32,500.
Bid Required?:
Other Bid / Contract:
Yes Bid Number:
Bid Exceptions:
28-11
Na�,over Memo
Review Approval:
Item # 14
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City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:S/3/2012
Approve submission of Department of Justice, Bureau of Justice Assistance (DOJ/BJA) Edward Byrne Memorial Justice Assistance
Grant application in the amount of $60,658 and an additional .75 Full Time Equivalent Position. (consent)
SUMMARY:
On April 5, 2012, Clearwater Police Department (CPD) was granted approval by the City's Resource Management
Committee to utilize a$60,658 allocation under the federal Justice Assistance Grant (JAG) program to continue its
successful Report Review Team Program. The Program was launched last year with funding from the department's
2011 JAG grant.
The Report Review Team (RRT) Program was created as a means to increase supervisor efficiency within the police
department. The RRT Program removes the burden of report review from first line supervisors. Implementation of
the RRT Program has resulted in efficiencies for our field supervisors by allowing them to focus on evaluation and
supervision of field personnel, employee coaching, community problem solving, and reaching other department
goals. The smaller review team has also allowed for greater accountability and consistency in the final work product.
The current RRT Program consists of three part-time, non-sworn employees and operates under the supervisory
umbrella of the Crime Analysis Unit. The team reviews, approves, and disseminates all police reports generated
within the Patrol Division and by Police Service Technicians to ensure that the reports meet the minimum standards
set forth by the department. Additionally, the team is responsible for the tracking of reports to ensure a timely
review and to provide feedback to patrol supervisors if corrective action is necessary.
The RRT Program currently consists of three grant-funded, part-time employees who supplement an existing part-
time position within the Crime Analysis Unit. The three grant funded employees were funded by the 2011 JAG
grant.
The 2012 JAG grant will fund the salary and benefits of 1.43 full-time equivalent (FTE) report reviewer
positions. This is based on a maximum of 90 hours per week to be shared among three employees for a total of 2,967
hoursannually.
Based on the Pay Plan and using an hourly wage of $18.9949, salary costs are estimated at $56,358, with benefit
costs for social security at $4,311. The total estimated cost is $60,669, which is $11 more than the grant award. Any
difference between the grant award and the actual expenditures of the RRT Program will be funded from the
Investigative Cost Recovery project.
An additional part-time person will be added for this next phase of the program, and will be funded from
Investigative Cost Recovery funding. Also, any difference in the hours between the Fiscal Year 2011 and Fiscal Year
2012 grant will also be funded from Investigative Cost Recovery funding. The additional person is equivalent to .75
FTE.
For these additions, using an hourly wage of $18.9949, salary costs are estimated at $42,416, with be�r�� for
social security at $3,245. The total estimated cost is $45,660, all of which will be funded with Investigative Cost
Recovery funding. ltem # 15
The total cost of the program will be $106,330 with $60,658 being funded with the Justice Assistance (DOJ/BJA)
Edward Byrne Memorial Justice Assistance Grant and the remaining $45,672 funded with Investigative Cost
Recovery funding. This figure includes the $11 over the grant award that is referenced above.
The Fiscal Year 2011 grant funded 1.75 FTE's. The Fiscal Year 2012 grant only funds 1.43 of those FTE's. The
difference of 32 FTE's will be funded with Investigative Cost Recovery revenue. In addition, a fourth position,
or .75 FTE's has been added to the program in Fiscal Year 2012. The program will have a total of 2.5 FTE's.
There is no mandatory match for this grant. The $45,672 from the Investigative Cost Recovery fund will be reflected
in the grant budget as a voluntary match.
There is no retention requirement associated with this grant and the additional positions will be eliminated when
grant funding expires.
There will be no direct adverse impact to the Police Department annual operating budget nor is there a required
match. Should the RRT Program continue to be successful, it is proposed that subsequent years be funded through
the same grant or the Investigative Cost Recovery project.
Type:
Other
Current Year Budget?: None
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Appropriation Code
1 8 1-993 29
Review Approval:
$60,658.00
2012 to
Amount
$45,672.00
Budget Adjustment:
Annual Operating Cost:
Total Cost:
Appropriation Comment
Voluntary Match
None
$106,330.00
$106,330.00
Cover Memo
Item # 15
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City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:S/3/2012
Approve a Contract (Blanket Purchase Order) to Wingfoot Commercial Tire of Clearwater, FL for an amount not to exceed $380,000
for the purchase of Goodyear tires for city motorized equipment during the period May 1, 2012 through Apri130, 2013, in accordance
with Sec. 2.56(1)(d), Code of Ordinances - other governmental bid, and authorize the appropriate officials to execute same. (consent)
SUMMARY:
This Blanket Purchase Order is a piggyback of the Florida State Contract 863-000-10-1. This contract covers the
period April 1, 2011 through March 30, 2012. The State of Florida extended the contract for 30 days through April
30, 2012. The State of Florida agreed to a one-year renewal of this contract with the vendor making the effective
date May 1, 2012 through April 30, 2013.
This contract covers the purchase of several different sizes of tires for use on all city vehicles.
Type: Purchase
Current Year Budget?: Yes
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Appropriation Code
566-06611-550700-519-000
Bid Required?:
Other Bid / Contract:
Review Approval:
$360,000
$380,000
3/1/2011 to 2/29/2012
Amount
$380,000
No
Florida State Contract
#863-000-10-1
Budget Adjustment:
Annual Operating Cost:
Total Cost:
Appropriation Comment
BPO
Bid Number:
Bid Exceptions:
None
$360,000
None
Cover Memo
Item # 16
City Council Agenda
Council Chambers - City Hall
Meeting Date:S/3/2012
SUBJECT / RECOMMENDATION:
Approve a Contract (Blanket Purchase Order) to Honeywell International Inc. - Building Solutions of Chicago, IL for an amount not
to exceed $140,000 for the quarterly Maintenance Fees for the period May 1, 2012 through Apri130, 2013, per the contracts dated
Nov. 17, 2008 and Apri128, 2010 and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The City of Clearwater signed two contracts with Honeywell Building Solutions to retrofit various buildings with energy saving
devices under the State of Florida Energy Savings Contract 973-320-08-1. These contracts included provisions for guaranteed
savings under the Performance Contracting specifications.
The first contract was signed on Nov. 17, 2008. Several lighting changes and air conditioning unit replacements were completed at
the Long Center. Also, a dehumidifier system was installed in the pool area to remove high humidity and chlorine particles from the
area to create a better environment and protect the steel structure from rust and deterioration. This contract term is 20 years. The
guaranteed savings for the 20 years is $4,964,669.
The second contract was signed on Apri128, 2010. This contract included lighting changes, air conditioning replacements and
automated HVAC controls in various City owned buildings and pool pump replacements at the Long Center. This contract term is 15
years.
The guaranteed savings for the 15 years is $6,119,618.
The contracts required Honeywell to maintain all the systems installed for the term of the contract. This Blanket Purchase Order
covers the maintenance and audit costs for one year.
Type:
Operating Expenditure
Current Year Budget?: Yes
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Appropriation Code
565-06531-530300-519-000
Bid Required?:
Other Bid / Contract:
Review Approval:
$128,861
$140,000
4/1/2011 to 3/31/2012
Amount
$140,000
No
Budget Adjustment:
Annual Operating Cost:
Total Cost:
Appropriation Comment
Other Contractual Services
Bid Number:
Bid Exceptions:
None
$128,861
None
Cover Memo
Item # 17
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:S/3/2012
Award a new contract (purchase order) to Xylem, Inc. of Apopka, Florida in the amount of $375,000.00 for Flygt Pumps,
replacement parts and factory authorized service for the contract period of May 3, 2012 to Apri130, 2014, and authorize the
appropriate officials to execute same. (consent)
SUMMARY:
Flygt pumps are standardized in the city wastewater facilities for lift stations, submerged internal recycle and backwash
pumping applications due to reliability of the pumps and to facilitate operational and maintenance
efficiency. Standardization of pumping equipment reduces redesign/retrofit of the piping systems and overall down time,
which is critical to maintaining the required 100% regulatory FDEP (Florida Department of Environmental Protection)
permit compliance at each facility at all times. Standardization also reduces the required stocking of parts and
replacement pumps, and the cost of maintenance operations.
Xylem, Inc. (formerly ITT Water and Wastewater, Florida LLC) of Apopka, Florida is the sole source vendor for Flygt
pumps, replacement parts and factory authorized service in Florida east of the Apalachicola River. Public Utilities staff
has negotiated with Xylem, Inc. to honor the Hillsborough County Public Utilities' BPO discount from the most recent
manufacturer's published price list on pumps, parts and labor. Sole source purchase of these pumps, parts and services
meet all requirements of Section 2.564 (1)(b) Code of Ordinances.
The City's current contract is for $325,000.00, which was approved by Council on November 16, 2010, for the period
November 16, 2010 to October 31, 2012. Due to a higher demand for repairs and replacements than originally projected,
the current balance of $91,178.87 (with the anticipation of a pending invoice for $45,650.00 for a new Internal Recycle
Pump), requires renewal at this time to assure adequate ability to address emergency repairs.
The projected contract amount is based on anticipation of pumps and/or pump stations being repaired and refurbishment
of stations in-house, due to known upcoming projects and historic usage rates.
Sufficient budget is available in the Water and Sewer Utility Fund, Water Reclamation Facility operating cost center 0421-
01351-550400-535-000-0000 to fund $49,364.69 of the Fiscal Year 2011/2012 cost and is planned in the budget request
to be brought forward for Fiscal Year 2012/2013 in the amount of $118,998.32, and in Fiscal Year 2013/2014 the amount
of $69,306.71, and in the Maintenance operating cost center 0421-01347-550400-535-000-0000 to fund $28,523.90 of
the Fiscal Year 2011/2012 cost and is planned in the budget request to be brought forward for Fiscal Year 2012/2013 in
the amount of $68,759.59,and in Fiscal Year 2013/2014 the amount of $40,046.79.
Type:
Operating Expenditure
Current Year Budget?: Yes
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
$ 77,888.59
FY2012 to FY2014
Budget Adjustment:
Annual Operating Cost:
Total Cost:
Appropriation Code Amount Appropriation Comment
None
$
375,000.00 Cover Memo
Item # 18
0421-01351-550400-535-
000-0000
0421-01351-550400-535-
000-0000
0421-01351-550400-535-
000-0000
0421-01347-550400-535-
000-0000
0421-01347-550400-535-
000-0000
Bid Required?:
Other Bid / Contract:
Review Approval:
49,364.69
118,998.32
69,306.71
28,523.90
108,806.38
No
Hillsborough
County
FY11/12
FY12/13
FY13/14
FY11/12
FY12/13 and FY13/14
Bid Number:
Bid Exceptions: Sole
Source
Cover Memo
Item # 18
Attachment number 1 \nPage 1
XYLEM INC. — FLYGT PRODUCTS
2152 Sprint Blvd. Apopka Florida 32703
Phone: 407-880-2900. Fax: 407-880-2962
��� � �
Apri1 5, 2012
City Of Clearwater
Subject: FLYGT PRODUCTS — SALES & SERVICE
Please be advised the Xylem, Inc. the only authorized vendor for Flygt Products and is the only authorized
service repair and warranty organization in the State of Florida; (East of the Apalachicola River). Their staff is
properly trained to provide you the best service available.
Thank you for your interest in Flygt Products. Do not hesitate to call me if you have any questions regarding
distribution or any other matter.
Very truly yours,
XYLEM, INC.
�om �zeat
*Flygt Products include submersible pumps, mixers, valves, M&C products, Syracuse safe hatch access covers
and control panels.
*Xylem Water Solutions is piggy backing off Hillsborough County's BPO, & City Of Clearwater is entitled to
all discounts, terms & conditions as indicated on Hillsborough County's BPO.
Item # 18
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P�QPC3SAL F�J�;
PC�RCHA�� OF F�.Y�T PUMPS
AND �
�UMP R�PLACE�E�T PARTS
PUBLlC �JTli.tYtES F3�PA�TM��iT
Id11�TEt�� RESOLIR�E D11ItSiC)N
S�lBMiTTEi� B�:
ITT t�1fAT�R & �1�A�TE 1�Il�TER, F�4R�p,�, LLG
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RURPOS�: The ��rg�s� af thi5 prap� is fo desr,r�e #he reqt�frerr�nis af ihe H�is�rc�E3 County Puk�lit
U#[C�les pepartrner:t-V�later Resouru�s t�ivis�n ior the pi�rchase af F#ygt OE{� Pumps znd purr►p Re�lac�rr�nt
P2trb.
2. kVAU-RSt1.tTY�FF13�[31NG;�uras�dofihis.�a�oniscoMinge�ttt�oriauailaE�f�tyoff�lriy'�ng.Fultherm�rc�,
th1€tncj ihe canF�aot �.eriod, ii �nding to �� aR cs� patt of ihe aws.rd re�sui�ng }`ro�r� i�is salir,�'�tion becomss
immavailabl�, fhe'County rsserves ih� �# #a t�lnite such aar�rac# aff�` praviding t� U�ndoC na ��ss ��ran
iwaM�-fiur �{) I�ourswritben ncttce. ihe Gaimty shaii#� ths #ii►al �aud�arrityy as� the de�eQnif�a�on afavaiiabif�Y
ofi iui�dtng. ihe G.o�r �t�as io reimbursa'i�na Vend�r #x' any aui#�orizec! gac��s or servicespnnvld�l �rior ta
t�e Venc�r's r�ceipt af ihe ator�said fe�svi�e�ian �atice.
3. F�1�.13R��'Q �ERFOR�Ii: l�, du�fr�� fhe term off#tis oontraet, the Vend€�r�Canira�arsf�auld r�fuse oro�erw� op
fiad to �letiar�n arsy c�f tts �hfi�a#ior�s under fhe ocntrsc� ti3e Caunty raserves the Eighf to, , �
. �
a. .Obfam tha goads oi se�rvices irom an�r Vendni/Coi�t�acter; andlor �
b_ Terrrunate'tt�ecarftraa� andlor �
c. Susge�e#ratihe 1ter�or frorr� biddtng on Hllisbor�ugh Counfy procc�rements for a�eri� afup io2�} ±'
mortt�s anti7t�
r7• P+�sue any �d afl�other r�rnedl�s avallabfe to, fhe Cc�unty. .
�. �1�.��,4�,F22�.c�l�v�l��cE• Hr�el�oro�agh cou�rcy �se,�ve� tn� rig�t m tznr�nste th� �o�,tract rrr
who(a-or � parE, inr #he conv�tienca of the Courfty. Alonfica�n ai t�ation -sha� k� provfc�eci it� �artifiru�
�c�rSifi�i rr�if), issued #ry Flrraiicial 5er�r� (PrQcurer��nt).
5. FAYI�' SCfi�1LE: As esfa�iEished 6yr �lor�ia �fLf$. �'18.74 (2}. Pa1'ment iur fhe purol�se or :ease af
goo�s and secv�s s!� bs mede vv� 3n�r-flva {45) tt�'s �tter iha� d�a a�,�sto�r:'nvn�;e ts }�sen�d fQr
payrnent to R�te'�CCAceptm5n� i)epar�er;t, Clark �t#»�Itcu�t Court, as Ac�o�r►tar,tirtlf�e �aard �Got�y
Corr�lssia�r5 an� � Ckrieef Dis6i�rs�lner�t i]Ffioer. #f payt�nt �s rtak tatar3e u►�tr► €he tirr� s�d by taw,
ir�teres# a�rf' b� pa�d #fl �� venator trt aCVarda� wiih �kxida SiBiufe 218.74 {4�. .
6. � SIa �ROM TF! 8� C[�AT#OWS: Tk�s apparer� si�nce caf thts s�sc.�ic�iort an� any.adderidum
re�arding .any d�al�s or #�e�,missi�rs #ror� ifie speci�catinn of a-detailed desclsp�ion con�,ert7it�g any ptrint shall
tre �de�d �s rfraarti�g thal ¢n�y #he� bast oomr�ercial practices are tn preval, at�d #f�at aniy ma8er€ats �rtd
worl�rnans�ip of �Fie fir�t qt�af�ljr are �S be �uset3. }�! in'�erpreta3ions af ��S speci�ca�iase st�aH be mad� �pen ths
b�s#s oi #hi�'e�r�eme�it
7� ��� ������1CaUN'(Y�t�R fVt�:RKETINCi PRt1HfSl,,,�,�C�b:7'heven�shall En r�a►�ray
tas� ar]y .statements, t�et�er wr�n or oral, made �y the ��ty`s employ�s £� market. s�. F�afe or
h'rgh�gi�t the vendor ai�dior tt^re vendors product(s) a�!or sc�vice(s� unfess �autliariaecl ba � sa, in v�fffng. bY
the Go�nty �4drn�n#strataf t�l. his/her d�r�. fn adpl� #!�e vandar` sh�fl not use subj�c�ive ar pe�iusd
i�t�i�ir�{ations,.�er� �if iactual; �arc#ir�g the Co�nry's apinicn �f #ie v�ndo�'s.�[tarnrta�e, �sroduct(�) andlor
sarvlce(s) ir� any daccnrierrt, a�icfe, pubEir�iiart.r�r.pre�s r�1�se designed io rr�arN,�#, pcor�ie or higi�If�jF�f t�+
vendor andlot�?he �rsndo�'s prvducb(s) endlor servfca(s}; This �ic�s not prev�t � v�rdor frorn i�e�udir�'th�
Cou11#j��E111 itS.CAEnE Ifsts dC1dFDF !(8l�rig pf Usln� th9 Cotfili�+ a� $ i�(9fenoe.
-ratn�car,�r��r�t�� �t�nv�o�rs•
e. CU1VTli�CT �RM: i"�S �rid w�if be 6� efFsc� for a,�i�4�k Ye�`p�riod 4eAdir�g an ihe fastday of �e �r�al
manm) frcm ffie dat� oi awar�, or ir[sm e�cpt��on af' th9 CuPl�nt avr�d, nr approuai at pasi-award
racfu�arr�rrts, �rhich�ver �s fa�ar.
b. '�oTAl. CQ�l7''RACT AVIiEtRD: �or budgetary asxt bther tsasons, the tot�1 arnount Qf award �sr th�s
Cor�act wilf b� e'sfa�sf�ed at SPAO�;pDO.tlD.
�: E3Ft�ER[I�G: "I'i�e Coun�y shai[ � a S�nket Purc#7ase Qrder ($POy ta cov� any supp�'s ors�rvices
to be fv�n[she� under this Ce�#ract. 7ha [�sing de�a�xer�ts w�i tt�er� is�ue Rs�ase Purctiasa QF�s
(FQsj aga�nst the B�O a� an �s-needed bas�s. The V��dv;� sisall delEver QhtL1� upon r�csipt oF a
R�LEA5E PQ. 3uch s�rders s�az! E� issund an{y dur�ng ths Contracf 7'eem.
f+biiC� OF AWA�3: By subm�tfig t�Ts Propas�� it�e Vendar dsclat�s ihey un�rstar�d and agrea this
R+�R��, s���ns, prav�sl4ns, Eerms snd +corui'ikior� c�i sama, shalf b$caame a v8i�d con#f2cE 6eiween
Hii�bor�rgh Cou�iy ancl the uRde��gr�ed u�on nutsr;s c�f aw�d by fha [ss�ice or a Purchase Dt�Esr by
H�Isbomugh Goc��iy.
70. A� QF D L - Y� i�ivery of.iA Si�ck pafts ��roducfs w� � r1�e arllfiin 5 tiavs a�r receirst ai a
�'uidiase Drder. Nor�-.stoctcs6 paRs � prod� that raquire cEe�'nrery lrom the. i�toty i� Sa+eden wou[d [�
�etgn�een #an [10� davs and twoweet� via air freigi��. �teighisitall ba �.4.8. d�sbna�ari to t,he sh� ta artdra�s
r�uest� by ihe arcFer#�g Gc�My �parf�nent 7'he Gorft�actcr sha� be respansible for all� f�ig�t charges.
1'I . AD N'I"RATtVE INC�t�ASE IN A11fdA#iC! 13idT: �Ilfi#ha�t Inuall�alEng the Agr�meM, E��e County, th ro�e�j . .
ifs �trector oi �En�nnc�el 5erv�s, ��tYes'�righ# tq �! any ffrns ar irrr�rl �ime #o ign�� en�er� irt�o chang� r�rde!�
tths curtt�lati�e tcia; �fwltich sliail nat excsetl S25,0�}-t10), Fat add(t�r�s, deletians, or r�visions fn i�e gaads c�r �
serv9ces to be renctered under #his Ag��ni (3tms ths �25,00t1:00 cap ��hed, aA ather addriin.ns, �
detetinns, or re�sinns to thecont� shaii ba at fhesoi� �iscre�onrsf H�fsbarou9ls Gour�Y, ahd may be su6jec� �
�fa aparovaf by the eaard af �ounty�Cvrnmi�9an�rs. In th�e casa af muf#ip�-te�r� �ntrac�, this.provision shali �
aPP�i �I���' ;a � ts[m. �
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12. �iP7�NAL F�tfl3ttSKii� F�R OiliER A�E�V�E�• t�nless oftreniri� sti�ula#ed hy fhe b�dder, �the bidder
agrees Eomake �v�'�Ee �alf9o�ernn��ent�gencies, cfaparirrssnts, andmun�cipal�;es �e bk1 pfic�s submif�d
�n acxor��ae v�f� sald #�Ki teFens and conG'�ia�s tfietrefn. s1wu� a� sa{d gc�vernmeMaE er�t c[�sir� io buy
uni�t this �ro��2i.
i aEPA Pirm�s and Pt�mp �arts
[I 5hop E�atsor rate
�'ART C
PRflI�OSAL SE�Ti�]N
fnre pdr�Rt ��> discouit# from rr�ost rer�rtf rr.��fac�Urer's
�iish� pdce tist,
i11 Na�e ofiAropaser. �7`f' WaFer& Fs'wida L�G
C�YPBd af Prirs�ecE; �kri , Carpora�ior�, 6usi��s of [ndi+ridual}
IV Dur iocal (to Tampi�a, Flq�ida) bus�ess add� �:
2��2 � Blvd. ,Apot�ka. FL 327d3 . ,. �
�f Fertet'ai I.D. t3umb�.,r. ��5'�58950 � _.. ,..
V! O�r prisnary ti�es� ac3dress is: as above
V[f 4ur p�ser�t 6t�siness phan� nur�beris �407 88�-2�E#0
i�if! 4ur pt'eset� e-�r�ad �vldress i� 1� ':com
tX At-t�ss pres�►i �me w�e unQarstand a�i r�qu�err�ants�ar� stat� f�iet as � Propossr +�e wRl o�xnply wi[fa ail t�e
si��a�ians a�uded in fhs pinPcssat pa�kage, The abv+re�atnes Pro?��' �t� arx! 3eraates:
('�} Tt�t ihe Pro�oser is �f��l age a�d �t aa ather persarr, f�vr co�raiioR has aray Interest i�
�is Proposal af in ihe r.ttxi#r�t prGposed tr� bs $nterEd i,�st�s,
(2} `�'hat �9s: Rmposal. ls r�ade wifEio[�t any urx�erstandlr+�g, agr.eer�e�i_+, �r conr�e�fforr � an� o�er
psrsarE. tlrrn or corpor�rtion.and. i� � a�l res� fei[ ahd wii�ou# cc�E�u�iarr or �raud
f� 1'ba# the Pr�oser is nnt in arrears io Hillsbofo�rgh.Courit� up4n si�k�t ar contrast �,�d is nat a
defauiFer� as su�etyor ath�rwis� upon ar�Y obi��'Gan ia }�ilJsbarough Cot,nty.
�d) Tt�a€ tro ot�iCer 41' empfay3e cx �7arsfln s�ose s�l�ry is �y�ble !rt u�h�e o� tn �ri €rom � Coti�t�
7rsasury is �#raff be or 6�rae t�t�s`�, dlrsc��r or irtd�rectiy, s�y ar oiheravFs� en th€� propo�al;
tn � periurmance of fhe Cor�� �n i#re sr�p�lies, materialsr ��i�ment, and work sr [a#xsr to
which �ey re[af� tir fn �ny par#�on of f�e ps+af[t� t(�r�of.
PrCposer
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Appr� as ta eor� axia zggal
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3ys
Assis�ant �au��y Fttornay
�l /g �s-r �rr_.1 l ; . _ . .. _ �4 �1 G�# 1 �
Prfnte�i idame 4f 3igner
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City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Meeting Date:S/3/2012
Approve a proposal by Construction Manager at Risk Biltmore Construction Co., Inc. of Belleair, Florida, in the amount of
$281,540.04 for the rehabilitation of three vehicular bridges in the City of Clearwater, which includes alllabor and material costs to
complete the rehabilitation, and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The City of Clearwater Engineering Department initiated this routine maintenance project to prevent further erosion and deterioration
of bridges as identified in January 2011 FDOT (Florida Department of Transportation) Bridge Inspection Reports. Maintenance and
aesthetic work will be performed on the Clearwater Pass Bridge and the fender system in the boating channel below. The other
bridges are on Fairwood Avenue over Alligator Creek and on Overbrook Avenue over Stevenson's Creek.
Biltmore Construction proposes to perform the bridge rehabilitation under the Construction Manager at Risk contract in the amount of
$281,540.04.
Construction, Engineering, and Inspection (CEI) services during the construction period will be completed by the City's Engineering
Department, which includes regular on-site construction inspection, engineering assistance with onsite observations and
interpretations, review of shop drawings, attending meetings, and responding to contractor questions.
The contract period for construction is 150 consecutive calendar days estimated to start in June 2012 and finish in November 2012.
The Engineering Department shall own and maintain, in conjunction with the Parks and Recreation Department, the proposed
improvements included in this contract.
Sufficient budget and revenue are available in the Capital Improvement Program project 03 1 5-92274, Bridge Main and
Improvements.
Type:
Capital expenditure
Current Year Budget?: Yes
Budget Adjustment Comments:
See summary
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Appropriation Code
0315-92274-563 800-541-000-
0000
Review Approval:
$281,540.04
$281,540.04
2011 to 2012
Amount
$281,540.04
Budget Adjustment:
Annual Operating Cost:
Total Cost:
Appropriation Comment
See summary
No
$281,540.04
Cover Memo
Item # 19
c � N s T �:� �, r o �
., �. �
Nlr. Kelly O'Brien
City of Clearwater
Engineering C�epartment
P.O. Box 4748
Clearwater, FL 33758-4748
Re: Sand Key, Overbrook Avenue and Fairwood Avenue Bridges
Bridge Maintenance Proposal Revised
Dear Mr. 0'Brien:
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As per your request, subject to the Clarifications and Qualifications listed herein, the total cost
to provide the bridge maintenance services as outlined below is as follows:
!DESCRIPTION ! AIVIOUNT
Cost of �Alork
Sand Key Bridge $ 128,616.95
Overbrook Ave. Bridge $ 10,942.24
Fairwood Ave. �ridge $ 38,564.50
Erosion Control/Containment $ 4,800.00
Contingency 20 % of total above $ 182,923.69 $ 36,584.74
Subtotal �ase Proposal $ 219,50�.43
Add Alternates 2-10 $ 51,693.01
Contingency on Alternates $ 10,33�.60
iotal Proposal wriih alternates $ 2�1,540.04
?055 Por�ce de �eon �oulevard f3elleair, F&c�r�da 33756 . 727-585-2Q84 � Fax 727-585-20£38
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J. Parker to K. 0'Brien
Apri6 09, 2012
Page 2 of 6
Clarifications and Qualifications
Owner and C�nstruction Manager / Contractor agree notwithstanding any other covenant that,
due to the special nature of this project, the Construction Manager / Contractor undertakes this
work subject to the following special conditions, ierrns, and understandings:
1. Scope of Work
Sand Kev �rid�e
Provide af9 materials and labor required to complete items 1 through 5; 7 through 3.8 on the
Bidders Proposal Sheet (attached), and add alternates as approved by The City's project �
manager Eisted below. �
1. Repair 2' X 1'-5" X 3/4" spalled concrete on underside of utility box (element 12). a��i
2. Clean 8 expansion joints of debris at abutment 1, pier 4,7,10,13,16,19 and
abutment 22 (element 300). Including MOT, removal of debris by mechanical
means, final clean with compressed air.
3. Re-fasten pull box covers or install new covers at West side of the left inside
barrier in spans 1, 5, 9 and 11 (element 331).
4. Remove 3.0" X 5" X 4 1/2" over pour of concrete at top of beam pedestal 15-7,
pier 16 (element 310).
5. Re-fasten top of east access ladder at pier 11 (element 563).
6. NIC
7. Remove spalled concrete at top of pier caps 10, 11, 13, 15 and 16, 9 locations
total (element 234).
�. Replace 15 walkway planks at North and South fenders (element 387).
9. Replace lower wales at East end of South fender, .8 MBFM (element 387) of
treated wood timber as per FDOT Section 955.
10. Repair delaminated concrete at top of seventh battered pile from the West end
of the South fender, third battered pile from the East end on the North fender
and the first battered pile from the East end of the North pile (element 3�7).
11. Repair broken cable wraps, fractured stringer and walkway planks at interface of
panels 15 and 16 of the South f�nder and repair spalled and delaminated
concrete at pile clusters 2 and 4 from the East end and the West end of panel 16
(element 387).
12. Repair delaminated concrete at the top of the knee wall retaining rip-rap at the
East end of abutment 22, approximately 4'-6" X 8" (element 396).
13. Repair delaminated concrete at South bulkhead cap approximately 30' X 1' and
spalls 14' X 10°' X 2" (element 290).
14. Clean, repair /seal South bulkhead sheet piling ( element 290).
15. Repair/replace 19 existing light fixtures along East side of structure (Inspection
note DGDO).
16. Prepare surface and install 5135 lineal ft of 8°' thermoplastic white edge line.
J. Parker to K. O'Brien
April 09, 2012
Page 3 of 6
� . .. , ,.
17. Rernove and replace existing wood timber retaining wall at Northwest corner of
bridge with new SG-625 vinyl sheet piling as per attached product data sheets,
approximately 14 6ineal feet and new concrete tie-backs (element 476).
... z;.- . : ..•�-
18. Clean (sand blast), prime with Sherwin Williams Fast Clad Zinc HS Primer, and
coat with Sherwin Williams Targuard Coal Tar Epoxy Coating approximately 221 �
lineal feet of existing steel sheet piling. An allowance of $2,000.00 is included to �
repair steel sheet piling as needed. Repaers include removal of bad areas, �
cleaning and welding new steel patches. �
19. EROSION CON°TROL — No degradation of waier quality, increased turbidity of the
water, and/or discharge of any foreign material into the water shall be
perrnitted. Containments shall be designed and used to collect wash water,
abrasives, debris, coating materials, and other project related materials from
entering the water through spills, releases or deposition from airborne
materials/overspray. Containment plan shaBl be approved bv the En�ineer prior
to start of work. Once the containment is set up, it will be inspected in place and
approved by City staff prior to start of work. These containments must be
adequately maintained for the duration of the work. No staging shall occur
within erosion-prone areas adjacent to the waterways. Any material to be
stockpiled for more than 24 hours shall be protected by appropriate erosion
control devices. Dust control measures are required as necessary to prevent the
surface and air transport of dust from any construction activity performed under
thos coniract. When cutting thru concrete, care should be exercised to prevent
dust from becoming air borne. The Contractor must use an engineered control
such as the use a wet saw or dust collector. No separate item for dust control
measures is included for payment in this Contract. The Contractor shall consider
the cost of any dust control rneasures that is necessary for the proper
construction of the project. Contractor shall be responsible for the requirements
of turbidity barriers per FDOT standards
�. ,: , �
Overbro�k Avenue �ridge
Alt 02 Bridge Railing — $ 1,138.31
Clean and repair minor cracks and spalls on both rails. Replace 4
existing balusters with new to match existing.
Alt 03 Concrete Culvert Repairs — $ 6,323.97
Seal asphalt cracks with hot tar roadwav repair. Repair construction
J. Parker to K, 0'Brien
April 09, 2012
Page 4 of 6
joints with NP1 Caulking. Repair spalled and honeycombed areas with
�ASF 1060 and Euclid Redline Patch Materials.
Alt 04 Concrete Wall Repairs — $ 4,196.82
Repair spalled areas and open joints.
Install additiana( anchor supports for utility pipes.
Alt 05 Channel Repairs — $ 15,970.90
Scour hole at SE corner along South wall, approximately 14' X 5' X 4°-6'°
with grout. Repair eroded bank areas.
Total all Add Alternates Overbrook $ 27,630.00
Fairwood Avenue �rid�e
Alt 06 Concrete deck — Repair all asphalt cracks in roadway and shoulder
with hot pour joint sealer, repair exosting curb damage.
Alt 07 Clean and reseal existing expansion joints, 99 lineal feet.
Alt 08 Repair all spalled concrete at open girders
Alt 09 Repair all concrete spalls and cracks at columns.
Alt 10 Res�air aqproach slab undermined areas.
Total all Add Alternates Fairwood
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1) Time of performance — Construction Manager will endeavor to Substantially Complete the
Scope of the Work in one hundred twenty calendar days (120) from the receipt of the
fVotice to Proceed and all required permits. Final completion will be thirty (30) calendar
days after Substantial Completion. Sand Key Bridge may have a separate Notice to Proceed
date as required to avaid holiday/event traffic.
2) No liquidated damages are in effect for this project.
3) No perrrii�tting is anticipated as the work is considered maintenance.
4) The Construction Manager sha91 observe the Owner's guidelines for project security at all
times. No watchman service is included in this Proposal.
5) Due to th� nature of this work, Builders Risk/property insurance cannot be provided.
6) Use of contingency funds must be approved in writing by The City's project manager or
appointed representative.
7) No temporary trailer facilities are anticipated or included. We do incBude temporary toilets
for work�rs at Sand Key Bridge only.
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J. Parker to K. 0'Brien
April 09, 2012
Page 5 of 6
�) Testing and surveying services are not included unless included above.
9) The City reserves the right to accept and/or reject subcontractors.
10) Warranties and Guarantees:
Biltmore Construction Co. Inc. to the Owner
Biltmore Construction Co., Inc. warrants to the Owner that the materials and workmanship
furnished under this Contract will be of good quality and new unless otherwise required or �
permitted by the Construction/Contract Documents, that the Work will be free from defects �
not inherent in the quality required or permitted, and that the Work will conform with the �
requirements of the Construction/Contract Documents. Work not conform�ng to these
requirements, may be considered defective. Biltmore Construction Co., Inc.'s warranty
excludes remedy for darr�age or defect caused by insufficient maintenance, improper
operation, acts of god/nature, vandalism or normal wear and tear under normal usage. The
term and duration of this express warranty is one (1) year from the Date of Substantial
Completion. The provisions herein shall not prevent the Owner from proceeding directly
against t�te manufacturer and/or installer for such longer period of time as allowed by state
statute.
Installer / Subcontractor Warranties and Guarantees
The Subcontractor shall warran� to the Owner and to Biltrnore Construction Co., Inc. that all
workmanship and materials are free from defects in installation. The express
warranty/guarantee shall be consistent with the durations stipulated in the
Construction/Contract Documents, customarily one 1 year from the Date of Substantiai
Completion.
Notwithstanding anything to the contrary, neither Biltmore Construction Co., Inc., nor its
surety, nor the Subcontractor shall have any joint/several liability relating to, nor shall they
be obligated to underwrite, or in any way becorrr�e guarantor(s) of any manufacturer's
warranty/guaranty or product to the Owner. The Owner shall be provided with the
"standard" manufacturer's warranty, and it shall satisfy the requirements under the
Canstruction/Contract Documents relating thereto.
Manufacturer's Express Warranties / Guarantees
Biltmore �onstruction Co., Inc. shall collect and transmit to the Owner any and all standard
manufacturer's warranties and standard manufacturer°s guarantees specified in the
Construction/Contract Documents. The obligation and liability of Biltmore Construction Co.,
inc. and/or its surety is limited to the collection and proper transmittal of these warrantres
and guarantees to the Owner.
J. Parker to K. 0'Brien
,4pr�l 09, 2012
Page 6 of 6
Existin� WarrantvlGuarantee:
Notification to any previous or existing guarantor to maintain any pre-existirag warranty es
not included.
11) This proposal is based upon the performance under the existing Continuing Area Contract
for 7he City of Clearwater dated February 28, 2011. All work shall adhere to Florida
Department of Transportation (FDOT) Roadway Design Standards and FDOT Bridge
Maintenance and Repair Handbook (Latest Editions) and The City of Clearwater Contract
Specifications (as applicable). P,dditional cost as a result of corr�plying with The City's
Contract Specifications will be reimbursed to the CM from contingency funds. �'
�
12) Notwiths�anding anything to the conirary, the Owner specifically acknowBedges and agrees a��i
that the Constructian Manager (Contractor) operates on a pay-when-paid basis with its
subcontractors, and nothing contained herein or elsewhere shall be interpreted to require
the Construction Manager and/or its Surety to remit any payment (including final payrr�ent)
to subcor�tractors prior to the receipt of payment (including final) from the Owner.
Please contact us if you have any questions.
Very truly yours,
�. �,.� --
Jeff Parker
Vice Presi nt
1 P/gb
20i2 �ridge Rehabilita4ion iotal
� j �� �i ��11� �8�/'��'T���� �/�%i �� � �%�i%oi; �,j: �'�i i Ii r� �i i i !r � , �/!�j �� �� /�� 1 i � i -
v,�., �.,, .,,. �„�„ <.l ,� �. ,. ,,,�� � �, , ,,, ,..,,,:�„. i,..,,,, �.��,�,i�. �,,,. „ z�r�t.�i,.,... � �.,�i., i:
1 Repair spalled area at utility box LS 1$ 3,535J5 $ 3,535.75
2 Remove dirt and debris from 8 expansion joints LS 1$12,750.12 $ 12,750.12
3 Replace pull box covers LS 1$ 746.44 $ 746.44
4 Remove overpour from beam pedestal LS 1$ 3,435.75 $ 3,435.75
5 Secure ladder at pier 11 LS 1$ 646.45 $ 646.45
6 Repair broken support post for clearance flood li� LS 1$ - $ -
7 Remove spalled concrete from pier caps LS 1$ 3,185.75 $ 3,185.75
8 Replace 15 walkway pBanks LS 1$ 2,092.87 $ 2,092.87
9 Rep9ace lower wales LS 1$18,128.74 $ 18,128.74
10 Repair delamination of pile tops LS 1$ 6,871.50 $ 6,871.50
11 Repair broken cable wraps LS 1$12,950.12 $ 12,950.12
12 Repair kneewall delamination LS 1$ 8,117.93 $ 8,117.93
13 Repair delamination of South bulkhead cap LS 1$10,857.24 $ 10,857.24
14 Clean and seal horizontal cracks at S. Bulkhead LS 1$ 7,121.50 $ 7,121.50
15 Replace 19 light fixtures LS 1$26,393.11 $ 26,393.11
16 Install 5135 If of thermoplastic white edge line LS 1$11,783.68 $ 11,783.68
Total �and Key �ridge $ 128,616.95
> > r� � r � ��%'S„"��i��� ��$�.,�11�� ,��i � � �j r�� i � / i � � i���� � �r�p�ifi � � .: i �� � .� .. � �l �� ✓n i /� � ��' � �l �i� � i i�
,.,,., ,/,/ ./ ,,: �;,,... ., ,,,.,,,, . ,�,.,.,. ,,,��,i,,. .�., .,,,v..., � , ; il,. � �,I�,✓//.��!;i„„I/�/ti,�/
17 �Replace timber retaining wall and replace with LS 1$ 10,942.24 $ 10,942.24
sheet piling
Alt 2 Replace (4) ballusters, repair cracks on rail LS
Alt 3 Concrete culvert repairs LS
Alt 4 Concrete wall repairs LS
Alt 5 Channel repairs LS
1 $ 1,138.31 $ 1,138.31
1 $ 6,323.97 $ 6,323.97
1 $ 4,196.82 $ 4,196.82
1 $ 15,970.90 $ 15,970.90
1'otal �verbrook Ave $ 38,572.24
�✓�,�'����A�L�X��i�?1��� i�� i��' �% � ✓�'� ��/� l �i% �'t /l �/ �� � G?// � ' %/ '�i i� irl� i i
. „✓�, .., , . �„�,�.u,.r l✓.,t,�.�„ ,,.f,..i, „s ,,.�v, ,.. ...,F//,�,�,,,,,,,,..Y,. /,l,l,,.,� , . � ,>,/>/3✓l3_l„�„v1,:,� l� 3 :��i,i � ��,
i 8 Clean and coat 221 If of existing sheet piling LF 22�1.00 $ 1 i4.50 $ 38,564.50 �
Alt 6 Concrete deck repair LS 1$ 8,667.28 $ 8,667.28
Alt 7 Clean and reseal expansion joints LS 1$ 7,633.46 $ 7,633.46
A9t 8 Repair spalled concrete at girders LS 1$ 3,679.89 $ 3,679.89
Alt 9 Repair spalls and crack at column LS 1$ 2,069.94 $ 2,069.94
Alt 10 Repair undermined approach slab LS 1$ 2,012.44 $ 2,012.44
Total Falrwood Ave $ 62,627.51
,,, /„� „ � jii/� �f r �. , ��:�1!,. , .,,.,!.,�, �l/ �/ ,.,�firii %i �; � �//� � fi / /�/ � / i f r% Yq � � � i r ;% i�ii% //�l � % � �s� �i �i✓� �
. , ,.v., . A,,.r,i r„ ./.,o� , v,;., „ ✓� ., , ii�i,�,;. , , „ ,�, �a��„c,,.. ,.��z U �9�.,�„L�l„zl � l�=. �..��
�subtot�� ur�es 1-ii $ 17s,1z3�.Gs
19 Erosion Control/Containment
20 Contingency Q 20 %
Total Lines 1-18
Subtotal Al4ernafes 1a10
Alt 11 20% Contingency Alternates (if required)
iotal �Iternates 1 � 19
Subtotal Proposal
Contingency
'Tot�l �roposal
io4al �roposal
LS
LS
$ 4,800.00 $ 4,800.00
1 $ 36,584.74 $ 36,584.74
$ 219,508.43
$ 51,693.09
1 $10,338.60 $ 10,338.60
$ 62,031.61
$ 234,616.70
$ 46,923.34
$ 281,540.04
$ 281,540.04
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Attachment number 2 \nPage 1
� C�earwater
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Prepared by:
Engineering Department
Geographic Technology Division
100 S. Myrtle Ave, pearwater, PL 33756
Ph:(727)562-4750,Fax:(727)526-4755
www. My C I e arw at e r. c o m
Clearwater Pass
Bridge Rehabilitation
Map Gen By: CRM I Reviewed By: TM I Date: 3/27/2012 I Grid #: 285A I S-T-R: 3-29S-15E
N
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Scale: N.T.S.
Attachment number 3 \nPage 1
� C�earwater
U
Prepared by:
Engineering Department
Geographic Technology Division
100 S. Myrtle Ave, pearwater, PL 33756
Ph:(727)562-4750,Fax:(727)526-4755
www. My C I e arw at e r. c o m
Fairwood Ave.
Bridge Maintenance
Map Gen By: CRM I Reviewed By: TM I Date: 3/27/2012 I Grid #: 2826 I S-T-R: 8-29S-16E
N
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Scale: N.T.S.
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Engineering Department
Geographic Technology Division
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www. My C I e arw at e r. c o m
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City Council Agenda
Council Chambers - City Hall
Meeting Date:S/3/2012
SUBJECT / RECOMMENDATION:
Approve the Cooperative Funding Agreement between Southwest Florida Water Management District (SWFWMD) and the City of
Clearwater for the gabion project on the Jeffords Street Channel in Stevenson Creek in the amount of $600,000 and authorize the
appropriate officials to execute same. (consent)
SUMMARY:
This project will stabilize the banks and channel bottom of a portion of Stevenson Creek, which will protect from erosion,
provide an unobstructed flow area and protect structures adjacent to the bank.
The Cooperative Funding Agreement between the Southwest Florida Water Management District (SWFWMD) and the
City of Clearwater for the gabion project on the Jeffords Street Channel in Stevenson Creek includes SWFWMD
providing a maximum of $600,000 and a City match of $600,000.
The construction documents for this project are being prepared by City staff and the Project will come back to Council for
a bid to be awarded to a contractor for construction.
Midyear amendments will establish a Capital Improvement Program (CIP) project 0315-96181, Jeffords Street Channel,
with $600,000 of budget, only, of Other Governmental Revenue and a transfer of $600,000 from 0315-96169, Stevenson
Creek, for total funding the amount of $1,200,000.
Type:
Current Year Budget?:
Budget Adjustment Comments:
See summary
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Review Approval:
Other
No Budget Adjustment:
to
Annual Operating Cost:
Total Cost:
Yes
Cover Memo
Item # 20
A�RE�fVI�NT �Jfl.
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'WHER�AS, the �ITY prap���d � projec� to the D1�iRl�i° for funding cc�nsi�eration u�d�r
��e �IST�ICT`S caaperativ� funding �r�gr�m, ar�d
WHER�A�, th� praje�t c�r�sists af �rnplementatior� ofi B�st �anagem�r�t �'r�ciices, including
design, perm�ttir�g �nd cc�n��ructia�, within th� �ity of Glea�°wa�er w�tershe�d �etvv��n Jef��rds
Stre�t �nd Lofius Path, hereinaft�r r�f�rred to a� the "PRC�JECT"; ar�d
WN�I��A�, th� I�IST"RIC`C corrs�d�r� ti�� F'f�t�J��T worthwhik� an� �e�i��s �o assist the
CI'iY an f�nding i6�� P�t�J�CT.
N{�W �TH�REFt���, the L�ISTF�IC� and the GITY, �n �ar�siderati�n �f �he mut�al te�ms,
c�v�n�r�ts an+� cc�nditic�ns set forfih l��r�in, agree as fn1l��rs:
PI��JE�i M,�NA+��� ANC3 NC�TICES. Each pa�iy here�ay d�si�nat�s the emp��yee set
�+arth belaw as its re�pectiv� Pr�ject h�anager. �roject �Jian�gers vuill �ssist with
�'�tC7J��T cn�rc�ina�i�� ar�d wili b� each party"s prime �or�t�ct �ersc�r�. N�tice� and
re�c�r�s will be sent tc� th� �ttenti�ra c�f each p�r�y's f�roject M�nager by lJ'.S. mail,
p�stage pa�d, by n�tionaily r�cc���ized c�v�rnight coaarier, ar ��rson��ly tc� the p�r�ies"
address�s as s�t f�rth in the intra�uct�ryt paragr�ph Qf thi� A,�ree�-r-�e�t. �lotice is
�fft�ciiv� upon receipt.
• � � , ,�• � _ � ' ��,�- _ •
,. � �, r �, + , �, _ _ ,� . .
Any char�ges ta the �bov� repr�s�ntatives ar �d�resses must be �rovided tr� the a�her
��ariy in writing.
.,,, �
�.� ih� �1ST�ICT`S Proj��t �I�n�ger �s her��y �uthorized tc� ap�r�ve ree{u�s�s �c�
�xt�r�d a P�t�7J�CT t��k d�adline set farth i� t�i� Agreement. Suci� ��prc�val rnust
be ir� writing, ex�(�ir� tl�� r�asc�n fc�r the exfiensic�n and be sigr�e�� k�y �h� �rc�j�c�
i�an�g�r a�d h�s �r her [�epartment �irector, or De�uty Executiv� �irectc�r �� the
�ep�rtment �irectar is the F�roject �r9anager. The DI�iRIC�°S F'rc�j�ct Ma�ager is
nafi �uthorized �a �pprc�ve �ny trme extensiran v�rhich will r�sult i� an incre�s�d c�st
to the DISTRI�T r�r which will exceed the expir�tie�n date se� forth in F'�i���r�p� 7,
C�ntr�ct Peric�d.
1.� The CtISTRI�T`� Pr�jeet f��n�ger is a�rfhc�rize� t� �djus� a lir�e item amc�unf c�f the
�'roject �udget c+�ntairred in the Project Pian set fart� �n Exhibit "�„ or, if �pp�ic��le,
th� r�frn�d E�udc�et as s�t fi�rth in �ubparagraph 3.2 belc�w. Tl�e �uthari�atiac� m�st
be in writing, exp�ain t�e reasan fc�r the ac(ju�tmen�, and b� sign�€� lay th� �rc�j� o
Man��er, his or her C3epa�tment C7ire�tor �r�d C}eputy �xeGUtiv� C�irectar. `�h�
DISTF�I�I�°S Pr�ject 11��nag�;r is nat �uthc�riz�d to rr��ke cha�ges #c� the Sc�p� �
Work �r�d is ne�t �uthe�ri��d t� appr�v� �ny increase in the am�unts set forth in th
f�une�ir�� �ection c�fi this Agreerr�ent. �
2, �C��� aF VWORI�, lJpor� r�c�ipt a� wri�t�n notice �o proceed from the �7ISiR1Gi, th�
CI�"lf wi91 �r�rform t�� services necessary to corn��efe fl�e �R�C►J�CT in accard�r�ce wi�h
the Speci�l Prc�j�ct Terms and Cc�n�iti�ns s�f forth in �xhibit "A" ar�d the Cli�"S Prc��ect
Plan set forth in Exhibit °'B.'" A�y changes to this �c�pe af Wc�rk a�d associated cvsts,
excepi �� provided �ere�n, must be mutu�Ily a�r��d to ir� a formal wr�tten amendm�nt
ap�rav�d by the C�1S�RICI° and th� CITY pri�r t� being �er��rm�d by the CfiY, �uE�ject
fio ah� pravision� c�f Paragraph 3, �undin�. The �ITY will be salely� res�onsible for
managing th� PRC3,���i, includ��g the f�irin� anc� supervising c�f ar�y cansult�,nts ar
c�ntr�ctors it eng�ges in c�rder tc� �amplete th�; P�flJECT.
The p�rties �gree that �im� is c�f the essenc� in the perfc�rmance �f e�c�r �blig���c�n
und�r this Agreemerat.
�. �'U�C}1N�. The parti�es anticip�te t��t th� tat�l ��st c�fi ih� �RO�1�G1" will �e �ne iVlillic�r�
Twc� �fundred i�o�s�nd Cioll�rs ($1,24}O,�Ot7}. Tl�e DIST�IGT agre�� tc� f�nd P'R�!J�GT
c�sfis up tc� �ix Hundred Thc�us�nd Qollars ($�(}EI,Q�{l) and will h�vc� no obligation ta paY
any cc�s�� beyond t�is maximum amc��ant. ih� CITY agree� to provic�� al9 �em�inine�
fun�s n��essary �ar �h� sa�i�f�ctc�ry cornpl�tion c�f the F�R�IJE�T. ihe �ITY will be ti��:
I�ad par�y f� this ,4greem�nt and ��y P�Q���i cost� pric�r t� req��sting
reimbu�s�me�t fram ��e �ISTR1Gi.
3.1 Any federal, s�ate, Ic���l �r grar�t man�es r�ceived' by th� Cl�`Y far tl�is ��C�J�CT
�rill be applied tc� equally redu€c� �ach pa�y"s share of F'F�C�J��T c�s�s. ihe CI`�Y'
wi61 pravid� th� C�1�7�21CT v�rith writt�n d�cumer�t�tion d�tailin� ifis �Ilr�cation �f any
such funds appropriated fa� this P�C?J�CT, In f�� �vcnfi the C�IS�'�I�T prorrides
�undir�c,�, f�r th� PROJ��i in excess �f th� DI�TRICT'� sh�;re after a�l �ee�eral,
s�ate, (c���l and gr�nt m�r���s h�ve been a�plied as set f�rth �€;rein, CITY wiil
prQmptEy refund s�ch c�verpaid �maunts tc� the �ISi�:IGT.
3.� The �1�1'I�ICi will r�ir�burs� the CIiY for t��; [�ISTRI�G`f'S s�are c�f th� PROJ�CT
ct�sts in accflr��r�c� with t�e F�raject �udge� contain�:d in the F're�ject F�I�r� se� fa�th
�'age 2 af 9
ira �xhibif "�." The CCT`1'' m�y �ontr�ct vuith ec�nsultan��s), contractc�r(s} c�r bat� in
a���rd�nc� w�th th� Speci�f �r�ject �erms �nd Cc�nd'etians set fc�rtt� �n Exhibit „A, "
Up�n written C��Si�l�� ap��r�val, the b�dg�� �mQUnt� fc�r t�re �c�rk set fc�rth in s�cY�
contr�cf(s) will ��fine the amo�nt� sefi ��rth ir� th�: Prcajec� �udc��t �r�d k�e
i�cor�c�r�ted herein by reference. The DISTF�[Ci wiEf reirnk�urs� �h� C1TY fc�� 50
percenfi c�f all all�w�k�9e ce�sts in ea�h DIS�`RI�T apprc�ved ir�vc�ic� r�ceiv�d fr�m
the �ITY, but �t np p�int in time will the a�STRICT`� �xp�nd�ttare am�unt ur�der
this Agreement �xcee� �x��nditur�s mad� by the �I`�Y. F�ayment w�li �� r���� tc�
thc� GITY wifihin �c�rky-�fiv� (45) days �� r�ceipt af �n in�aic� vuith a��quate
sup�orking dacument�tian tQ satisfy a�dit�nc� �urpnses. Ir�vc�ices wifl be subr�itted
tc� �he ��SiRfC� every two {2) mc�r�ths electrc�nic�lly �t
invc�ic���V'u'�t�rM��t�rs.�r�, or at th� f�l�c�wi�g address:
Accaunts Pay�abEe S�;ction N
Sc�uthwest Flt�rida Water Mana�ement Clistrict *�
Post Q�fice �ax 1 � 6� �
Brc�oksville, Florid'a 3460�n1 � �6 �
In additia� tQ sendinc� an �rigin�l invoice �o the [�ISi�ICT'S Ac�ounts Pay�ble
S�ctic�n as required abc�v�, cfl�i�s af inva��es rr��y �lso b� s�bmitfied tc� the
�I�iR�CT'� F'rc�ject Man�g�r ir� c�rder t� e�p�dite �he review pracess. Fail�re c�f
t�ie �IiY tt� su�mit inv4ice� tt� the DIST�f��` kr� the m�nne� �rc�vid�d h�reir� will
re4ieve the �15�`F�ICT of i�s c�blig��ic�n �o p�y within the �for�r��n�ia�eci timeframe.
�.3 A,ny travel �xpenses which r�ay b� authari��ed under thi� Agreerne�t will be paid in
�ccc�rdance wit� S�ct�nr� 11 �.tD�i� ,�.5., �s r�ay be am�;nded fr�m �ime tca time,
3,4 The C�1STR1��6` wiil nc�t reimE�urse the CITY far �r�y purpas� nat s�ecifically
ide��i#ied ir� P�ragraph 2, �ca�e c�f Wark.
3,5 S�r��arg�� add�d to third p�rty inve�ices ar� nt�t cc�nsi�ered �r� a11Qw�ble c�st
under tF�is Agreement,
3.� °ihe d1STRlCT wi91 have nc� Qbligation �n� will ��t reimburs� t�e C�iY far any cQSts
�nder th�s �gr�em�nt until c+�n�truction c�f fhe �F2C►JE�CT h�s comrr�er�c+e�.
3.7 �ach �17'�' invoice must ir�clude the �ol�owin� ce�tification, ar�d fihe CITY hereby
delegate� �uthtirity �y virt�e c�f this ,�gr�eme�t ta its �'rojecfi Man���r tQ a�irm said
cer�i��c��ior�:
"I her�by cerkify that t�� c+�sts req�c�st�� f�ar �eimbursement �nd t�e C1��"�
rr��tcY�ing �un��, as re�res�nte�l in this irrvoic�, are directly ref�ted to the
perfarrnance under t�e Stormwater [mpr�vem�;r�fs — Fl�c�d �r�tection Jeffords
Str�e�t Ch�r��e! (h13�6) agre�m�nt k�e�we�n �he Sa�thwest Fl�ric�a Wa�er
Nl�n��ement C�istrdct �nd �he City of Clearwater (Agreement Nc�.
), are �I�c�wableb �Ilc�cable, proper�y dacu��n�+��, and are in
ac�arti'ance �nrith th� apprc�ved prc�ject budget. �h� �IiY �aas k�een �Ilacated a
t���l of $� in feder�l, stafe, I'�cal o�° �rant manie� fc�r th�s P�QJ�Ci. $� has
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4. �QM�LE�°IC�I� C}AT��. TF�� ��TY wil[ �c�mmence tf�� PRC7J�CT �y April 'l, 20'�2, vuilP
complete �he �RC7J�CT by September 3(}, 2414 and will otherwise r�eet the milest�nes
�;stablish�d in this Agreement, �s may be extended by the QI�TRICT ir� ac�Qrdar��e vkrit�
(�aragraph 1 of this Ac�reement. �r� th� even� of hurric�nes, tc�rr�adc�s, flc�ads, acts o
Gt�d„ acts Qf war, or other such cata�trc�ph�s, ar c�t�er m�nmmad� �m�rg�ncies s��� ae�
lab�r strik�s or riots, �+v�ich are b�yond' th� confrc�l ofi th� �ITI(, the �ITY'S abligatior�s �
meet the iime frames p�ravided in th« Agreem�;nt wilf �e suspended for the periQC�
�im� the car�ditian cantinu�s tc� exist. auring such s�spensic�r�, this Agre�m�r�t wi�
r�m��n in eff�c�. `I"he suspensic�n af fh� Cll"Y'S abligatiQr�s provid�d fe�� i� this pravi�ion
`nri�l �e the CtTY'S s�l� remedy f�r th� delays set ���th herein.
5. FAl�URE TC3 C�MPLETE �'�C}�ECT. T"he �ITY will rep�y the �ISTF�IC�` �II fund� the
DIS�CRICT paid to t�e �ITY under this Agreerne��, if: a} the �IiY f�ils ta cc�mpl�te €h�
�'��J�G`T in �cec�r�anc� with F'aragraph 4 0� ��is Agr�em�r�t; b} th+� �IS`�f�1C`�
det�rmin�s, in it� sol+e discreti�� �nd judgm�nt, that the Cli'Y 6��s fa�l�d t� m�i��ain
schedule�! �ragress af fhe F'RaJECT fher�by ����nge�rng the fimely �erfc�rm�nce c�fi
this A�reement; �r c} the CITY faiEs tc� apprvpri�te suffici€�nfi �ur�ds i� cc�mpleie �he
F�F�GJ�Ci. ih� C1iY will E�e abligate� �c� pay ��t�rr��ys' fee� �nd c�sts incurr�d by t��
I�I�l�R.IGT, incku�ing app�als, �s a result �f GI�Y'S fail�re ta repay t�e C]ISTRICT in
ac��rdan�c� wi�h tfi�is Paragraph.
fi. C�F`�RAiIC}(� A�l�7 MA,I�JI°��lA(�CE. After c�r�structinn is cc�r�pCeted„ the CIiY vvi[l
oper�te and maint�in the PROJ�CT' f�r a mi�irnum c�f twenty (�i�) years, in such �
m��ner that fihe resc��rce benefit� �s d�scribed 'r� tl�e Project Pl�n are ���aiev�d. ln t��
�v�nt �he E'�{�J��� is ncat +�perated and m�intained in a�cc�rda�c� with t��se
requiremer�ts, the C�TY will p�� to the bISTI�IC`� an ear�y t�rmin�tian �ee. TFre fe� will
b� fiv� p�rc�nt {5°l�} �f t�t�I L?I�T�ICT mr�n�es c�r�tribut�d tr� t�e PRU,JE�i fc�r e�cl�
year �r a� frac�i�r� t�ereaf for ear�y terminatian c�f �he F'Rt)J�C�`, T�r�: �fTY wil� b�
c�bli��te� te� pay �t�c�rneys' fiees and co�ts �ncurrer� i�y the DIST6�ICT9 Ii Il1�U�I�C� CA�i �GGI�9
�s a resul� af Cfii'`S f�ilure tc� repay the D�ST�I�i in ac�c�rdance with this �aragra�fi�.
�'he rights and r�medi�s in this �r�visiQn ar� in acfdi�ion to any t�t��r rights and rern�di+es
pravi�e�! by I�:w or �his ,�greement.
7. C41�TRACT PERIQQ. Th�s Agreernenfi wil9 b� e�fiecfiiue upc�n exec�a�ioc� by the parti�;s
�n+d wi�l rem�in in ef�ec� thrau��r December 31, 2014, or �apc�n sati�#acte�ry com�letiQn �f
th�e P'RC�JECT �nd su�seque�t reimbursem�nt tc� th�; Cf�Y, w�i�hever o�curs first,
unl��s amenc�ed i� writing k�y the p�rties. ihc� GIiY wi�l �o� b� e�igibl� Fc�r
r�;irni�ur�em�nt for ��y work th�t is comm�nced, c�r cost� that are incurr�el, prior t� �he
effe�tiv� cEate of th�s A,greemen�.
-..- • . �
U'.. r������ �Cl✓�R�S' �CV❑ D�'u�IVl�I�lT��. CC��+I& ��I���.l'�' ���� ���u�'�L.� ���.�� �'�����.� �II'e�
c�tV��r party ia examir�e c�r audi� all PRa.�ECT rel�te� recard� and dc�cuments durir�c� c►r
fc�llowing �ompletipn of the ��C�JE�T'. Payments mad'e to CITY �ander this Agreemertt
will b� reduced �F�r amc�unts fc�u�d ta be rrc�t allc�w�bie un�f�:r this Agreemer�t by ar� �udit.
`�he �ITY' wil� r��und ta th� i�iSTRICT �II s�ch disal(c�vuecf p�y�ents. If an audit is
und�;rtak�en by �ith�r parky, all r��uir�d recards will be maintainec� untii th�e audi� h�s
b��:n �ornpleted and al� questic�n� arisir�g fram it ar� resofved. ��ch party wil� mair�tain
��� such records �r�d de�c€�menfs fQr at least three �3} years follov��rag completian c�f th�
�R4J�CT. ��ch p�rty will �ICc�rn� p�ablic acces� t� PRC7.��Ci d�curner�ts �nd m��erials
made �ar receiv�d b�r �ifh�r p�r�y in accor�l�t�ce �uvi�h �he Pul�lic F��c�rrds Act, Chapfie�
11�, �.�. �hau9d ei�her ��rty �ssert �ny �xem��ian to the �equiremer�ts �f Ch�pter � �i �,
F.S,, the burden c�fi es�ablis�ing s�ch exempti�r�, by way c�f injunctive �r ather relie� �s
�rovi�ded by law, wil� k�e upc�n th+e assertir�g party,
0
N
�. F�EF"4I�TS. °�he CITY will �r�vide �he �I�T�I�� with copi�s af any ��d all re�ort �
m�c��;l�, studi�s, rn��� �r ather d�cuments resu�tin� frc�m the P��7J�C�. �
�
��}. �IA�ILI�`�'. �ach pa�ty here�o a�r��s to d�f�nd, �nderrani�fy and hc�ld �h� �#h�e h�rml�ss,
to f�r� e�tenf �Ilc�we� u�der ���tic�n 76�.�8, F.�., from all claim�, Ic�ss, damage and
expen�e, including atfarneys' °��es �nd c�sts and atte�rn�ys' fees �r�d casts e�n �ppeal,
arising fr�m the n�gligent act� or e�mission� of the in�lemnifying party's offi�ers,
�mp[�y��s, cc�ntractors and �ge�tts r�lat�ed to ifs perforrn�nce under i�i� Agr�erne�tt.
Th�; ind�mnified pa�y will hav� �he right tc� apprc�v� c�u�sel sel��t�d by fi��
ind�mnifying p�rty. Th'rs pr�visian d�es not constitut� a w�iver of eith�r par�y"s
�overeigra imm�nity c�r extend either party's li��ilitiy beyar�d tt�� I�mits est�blisf��d in
Secii�n 7�i8.28, F.�. Additian�lly, this pravi��c�r� wil� not be ct�nsfir�ed to imp��e
contractu�l liability a� eitl�er p�r�y for �r�derlyir�c� tc�rf cl�ims �� described abave beyQnd
the limit� spec�fied in Sectic�n 768.28, F.�.
1'�. C3��AU�.i. Eifh�r p��rty rr�ay tertnin�te th�s Agreement u��o� th� �ther par�y"s fail�re tv
camply uvifh any term ar candi�i�n e�f fhis A�gre�ment, includin� tl�� f�ilur� to me�f
specif�c milestanes esi�E�li�hed in this Agreement, �s long as the termin�ting party is ne�f
in defaul� of any ��rm c�r cc�nditian of �his Agreement at the tirr�e of t�;rmina��c�n. �n
addiiion to the abov�, the �ISTF�2IGi may terrninate tihis Agreem�r�t if, in its sale
discr�tian and juc�g€nent, it dei�rmines that th� CITY has fail�d t� m�ir�tain sch�d�led
prt�gre�s of the P'f�fl,�ECT th�re�y �r�dar�g�ring t�e timely perfarrnarace t�f t�ae
P�C�J�CT. To �ffect termin�tic��r, the t�rmin�ting p�rty wi�l pravide the c�efaulfin� �arty
wi�h a written "NQti�e c�f Termir��ti�r�" stating its intent �o te�min�t+e �nc� describi�g �I[
t�rms and car�diiic�ns with whi�h th� ciefaultin� pa�ty has f�iled tc� cc�rrr�ly. If the
def��lting party has �ai rem�d��d its d�fault within thi�ty �30) d�ys ��fi�r rec�iving the
Nt�tice �f i�rt°riin�ti�r�, this Ac�reer�-rent will �utomatically terminat�. If a c��;faul� can�Qt
reasonabiy b� cured in thirty (3�) d�ys„ th�n the ��irty �3(�� d�ys m�y b� �xtended �t t�ae
nQn-defi��alt�ng party's d�scre�ic�r�, if the defaultirrc� party is purs�ir�g a cur� c�f the d+�f�ult
with reasanak�le dilige��e. Th�e right� and remedies in fihis prc�visi�n �r� in additic�n t�►
any �ther rights �nd rerr�edies provided by law ar this ,Agreemer�t,
��. �E��AS� C?�' IN�4RIViATI�RI. Th� parti�s agre� n�t to ini�i��� any c�ral ar wr�tten
medi� interviews c�r �ssu� pr�s� r�l��s�s nn or �bout th� PR4J�Gi without pr�viding
��var�c� na�ices c�r copies to th� cafh�r �arty. T�is prc�visic�n will nat �� cc�nstr�e� as
,.,,- , .
preventing fhe par�ie� frc�rn �am�lying with th� public r���rds disc�c�sur� lauvs s�t �c�ri� in
Gh�p��r 11 �, �'.S.
'f 3. �I s�f�ICT �ECUGf�ITIORI, ihe C[TY will r�cognize C�I a�"�lC�' f��ac�i�g in any r�pe��ts,
models, studies, ���s or ath�r d�cuments re�ultin� frorr-� ihis Agre�;men�, and the fc�rr�
of said recc►gr�itian �rilf be subj�ct tc� �ISTI�I'CT a��rav�l. If c����ruc#ion is i€�vc►Ived, the
CITI' will prc�vide sign�age at �I�� PR�JECT site that re�ogniz�s f�ndir�� fo� fhis
PRC)JECi �rc�vide� by the �iSTRICT. All �ig��ge must rne�t with �I�iRICi writt��
ap�rc�vai as ta form, content �rr� le�catian, a�d �u�t be in accc�rdar�ce with Ic�e�l sign
ord�nances.
�4. F'��i1�IT� Af�C� ��AL �RC�P��`fY RIGHTS. T�� �1`�Y rnust ok�t�in all �a�rmits, I+�cal
gc�verr�ment ��pr�val� and all real proper�y rights n�c�ssary to complet� the ��OJ��
prior ta c�mmenc�ng any construc�rr�r� ir�vdlvec� %r� the P�C�J�GT� The �[�T�IC`� w�
haue r�o obligatic�r� t� reimburse the CITY fc�r �ny c+�sts under this Agreement until tFr�
GI�Y h�� obt�ine�i such perrr�its and prc�perty rights n�c+�s�ary fc� und�rt�ake th
�RC),�ECT. �
15, �.AVVl�' C�IVIPLE,A�ICE, �ach par�y will cornply wiih a91 applECaE�le fe�iera�, state and local
lavvs, r�E�s, r�gul�tio�s �nd g�id�lines, includ�ng th�as� of the f�I�TRICT, re[ated ta
��rfarm�r�ce under this Agr��m�nt. I� th� F'R(�J�CT iravolve� design s�rvic��, th�
CITY°S professianaf d�si�ner� �r�d the [715�`F�ICT°S regul�tian and pr+�ject� stati� will
r�reet regularly durir�g the �RU.���T design tc� c�iscuss w�ys a�f e�surin� t��t the finaP
desi�n for t�e p�rc�posed F'RC3J�CT technically c�rnplies with all ��plicabf� dlS�i�ICi
rules ar�d' regulations, howeve�, the DISTRICT underta�C�s no duty ��a �n��re cc�mpl�ance
witi� such rules and regulatic��s.
1�. al'+�`�R�I�'Y II� CC3N`�RACilhl� ANCl SU�CC)NTRAGTIf�G� Th� CiISTF�IC`� is
ca�mitt�d tc� supplier �iversifiy in th� perf�rm�nce c�� �I1 cc�ntr�c�� assa�i�ted wit�
�ISiRI��° cQapera�ive fu�rcEing pro�ect�. The DISTRIC�' req�aires th� CITY tc� r��ke
gac�d f�ith �ffc�r�s to �ncc,ur�g� the participat�on c�f minQrity ovuned and v�rc�man c��w��d
�nd small busin�ss en��rprises, bc�#h as prim� cc�ntract�rs and sub�antr�ctar�, in the
perFc��man�� �f this ;��reement, in accordance r�vit� applicable 1aws.
16.�E If r�que�ted, the Q4STRICT will �ssist the �IiY by sharing inf�r��fic�n t� help the
cc�ca�a�ratc�r in ens�ring #laat min,cari�y owned �r►d w�man �rrun�d �nd srn��l
bus�ines��s are a�ord�d an oppartunity to participate in the ��r�c�rmance c�f this
Agreement.
16.� The CITY agrees to prc�vi�e the aI�T��C� with a rep�r� ind�c�tir�� �41 cc�ntr�c#�rs
an�! subcontractc�rs who per�ormed wor� ir� assc�ciatiQr� w�th th� �RDJ'ECT, tl�e
arr�o�nt s�ent with �ach contract�r or su�c�ntractor, a�c� to the extent such
inf€�rmation is knawn, wt�ethc�r �ac}� �c�ntr�c�or or sub�ontr�ctc�r v�ras a mi�c�rity
auur��d or w�rnan owned �r small �usin�ss enterprise. If r�a minc�rity awned or
vuc�rr��n c�wned +ar srn�ll b�siness enterprises wer� used in th� perforrr�anc� a� this
Agreement, t�e� the r���rt �i��ll sa in�ic�t�. The Minorityl'l/VQ�en C)wned a�d
Sm�ll �usiness l�tiliz�fion R�por� form is ��taci�ecf as �xhi��t '°C,"' T�� repo�t is
re�u�reci �apc�n fiinal ca�mpl�tic�n of the PRC�J�Ci prior to fi�al �aym�nf, c�r wit�in
thirty (30} days 4f th� executian a°f any �r�end'menti that incr���es PRt�.J�CT
-,. - . . .
funding, for infarrnation �p tc� the d�fie c�f the amendr�ent ar�d pri�r to t�e
di�bursemer�t �af any add�tianal fi�r�ds by the DI�TRICT.
17. AS�I�NMENT. Excep� as c�the�+nrise provid�� Er� thi� Agr�ement, no pa�y may assign
ar�y c�f its r�ght5 ar deleg�te any of its abliga�ion� under this Agr�;ement, ir�cludin� any
c�p�r��i�r� c�r rr�aintenance du�i�� related fio the F''Rf.�JE�I°, wit��u� t�� pr�ar wri�t�n
car�sent c�f the oth�r party. Any attc�mpted assA�nment in vi�lafi�n of this provisic�n is
v�id.
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19. i�6R� �A�TY �Ei�EF�CIA�IES. No�hing in this Agreern�ent will k�� cc�nstr�a�d �a b��e�c�'i
any p�rsc�n ar en�ity ��t a parky tc� this Agreemenf. *�
E
a�
2�1. LC3��YIf�� P'RCC�hII�I�IC�R1. Pursua�t �� ��cti�n 216,�47, F.S., the CIiY is hereby
prc�hi�ited fram using �unds �ravi�ed �y th�is Agr��m�n� fQr fhe pur�ose Qf lobbying the
L�gislature, th� juciici�l branc� t�r a state a�ency.
�1. PUBLI� ENTITY CRIi1r1ES. Pursu�nt tc� �ubsectiar�s 287.�33(�) �nd (3), F.S., a�er��n
or �f�ili�t� whc� has k��en pl�ced on the cc�nvicted vend'c�r list fQllowing a c��victia�n far a
public �r�tity crim� may not suk�rni� � bid, prop�asal, �r re�ly Qn a cc�ntract #� pravide any
gc�ods ar ser-uices to a public �ntity; may not submit � bid, prapos�l, or r`�;ply �rt �
c�ntra�t vvith a�u�lic �ntity fr�� t1�� constructic�r� ar r�pair of a public building ar pub�ic
wc�rk; may �ot subm�t bids, prop�sals, c�r replies c�n lea�es of rea� �rr��erty tQ a pubfic
enti�y;: may �c�� �e awarded c�r perfc�rm work as a�c�ntractor, supp�ier, subce�ntr�c�or, or
�c�r�s�alt�nt under a c�r�tract wi�h �ny p�blic entity; and may nc�t trans��t �usin�ss �nrith
any pubiic �nt�ty in �x�ess c�� th� thr��hold amc�unt pr�uid�ci in S�ctic�r� �87.0'� 7, �.5.,
fo� Gategory �`wa, for a periad �f 36 mt�nths follc�v�ring the d�te af k��ir�� placed ar� th�
cdnvic��d v�r�dr�r list. The CIT`l agre�s to inclu�� this pra�visic�n ir� all s�bcar�tracts
issue� �s a result r�f tE�is Agreerr��r�t.
2�. DI�CRIMI�ATIt�f�. P'ursuar�t tc� Subs�:ction 287.134(2)�a}, F.S., an �ntity ar af�ili���
wh� Faa� been pl�c�d can the discr�minatc�ry v�r�dar list may nat submit � bid, propos�l, 4r
r�;�fy or� � contract io prc�vide any goods �r servic�s to � public �n��ty; tr��y ��t s�k�rni� �
bi�i, propcasal, �r r+��i� 4n a contrac� with � public +�ntity for the c�nstructian c�r repai� af a
pu�fic bt�aPdi�g c�r p�blic wc�rk; may nc�fi �uk�mifi bid�, prc�pc�sal�, c�r rep�i�s �n C�ases �f
re�� pr�oper�y �o a��blic entity; rr�ay nc�t be avuarded c�r perform �vark �s a c�r�tractar,
su��li�r, suk�contr�ct�r, c�r �an�ultar�t ur�der a cc�ntract v�+ith any public entity; ar�d may
no� �rans��t business �nri�h any puk�lic entity. The CITY` agrees to includ� t�is pravisi�� in
all su�c�ntr�ct� issued �s � r�su�t of this Agreemer�t.
2�. GCiV'�RNI�� LAW. All �s�ects afi this Agre�ment are �ove�ned by Flc�rida lavu �rtd
venue wili be in F-I�r��nda Caunty, Florida.
24. aLMRVCV��. ih� prc�vision� af this Agreem�r�t that r�quire p�rfc�rm�nce aft�r the
�x�iratian or t�rrnir�ation r�� this Agreem�nt wifl rernain in fc�rc� n�twithstand�r�g the
F�age 7 of 9
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2�. E�iTIRE AGREEM��1T. This Ac�r�em�nt �n� the atta�ched c�xhibits lisfie� k�elc�w
cc�r�stitu�e the enti�e a�reement E�etween the par�E�s and, unless Qtl�er�vise pravided
her�i�a, m�y 1�e arnendec� c�n�y in �rriti�rg, si�n�t� �y a[I p�rties to tt�is Agreement.
26. �Q�U�VI��TS. i�t� fcall�win� dac�m�nts are attached and made a par� Q� this
A,gr�ement. In th� event c�f a ccanfliet of �ontracfi t�rminc�lo�y, �ric�r�ty wil� firs� be given ic�
tF�� I�r�guag� in �he body a�f this ,A�reerr�ent, th�n t� �xhi�it ",A," the� tc� �xhibit '°�,"' �nd
�h�n tr� E�hi�i� ��C „
Ex6�ibit "A„ Special F�rojecfi �°erms �nd ��nditions o
Exhibit "'�" CITY"� Prc�ject Plan N
�xhibit °`�" Minari�y/Wc�men flwn�;d an�i Sm�ll Business Utiliz�tic�n F;e�ork Fc�rm *�
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1�J 1NIif�E�� WVHE�EQ�, ihe parfies her�t�, c�r their [�wful repre�ent�tives, h��re ex�cut�d
th�s Agreemen� e�rr the day ar�d y�ar set farth �e�t fio their sig��fiure� belc�w.
SCC31JiF�V�'�ST �l.Qf�f�p 1�'1IA�ER 1'�A�l,Af�EMEfVT' a1S��ICT
�y:
Ex�cutiv� C�irector C��t�
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William �. Hc�rne, ��ty Man�ger
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Gity Clerk
Ct7QPERf1TIVE FLINDING AGR�Etv9ENT
E3ETWEEtV THE
SQUTF3W'EST FLC3RI�A WVATER UTAh�AGEN�E�V� DISTRPCI"
AttlC}
Cll"1! OF CLEARWATEF2
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STC7RfvIWATER IIVtPt�UV�M�€VT� — FI.Qt7�1 P�tt?T�CTI�}N
JEFFQRC�S STREET CHANI`+�EL (Fd358)
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1. GC�Ni�/�Ci�NC Vi(�iFi GQN�I�L�TA,[�� ,�1�J� 'C��T��'C�'��. `ihE' '�f'�'Y CCla1j €�'ilg�!ge
th� services of a cans�ltant(s), ��reinaft�r referred �o �s th� "CC3�ISUL�ANi," �r�� �
c�r�tr��tc�r(s}, hereinafte� referred t4 �s th� '"CC�f�T�ACT(�7R," t� perfc�rm tl�e servic�s
ir� �ccar��n�� wit#� tf�� CITY'S F'ra��ct F'fan �arevic�u�ly submitted tc� the L�f�TRICi and
attached as �xhi�i� "�." The GfiY wil! be respt�nsibl� for �drr�inisterEng t�e cc�ntr�cts
uvi�h the C+��9�lJLTPrNT and CQ�1TR.�CTt�R.
2. A��RO'VAL UF �t7i��TF�UC�ft�N �I� �C7CUIV1�f�TS. Th� Cf�Y mu�t �btain th�,
�I�TR[C`T'S writ�en appraval c�f al� constru�t�on bi� d�ccarr��nts pric�r� to be�n�
advertised ar �therwise s�aliciteci. `fihe �}IS?�I�ICT wi(I nc�t unre�sa��k�ly vuithhc��� it
a��r�v�l. The �I�TRI�i'� �pproval of th+� cc�r�str�ction bid docum�nts dc�es rac�
cc��stitut� a r��r�s�ntatic�n ar w�rr�nty that the �IS`��tl�`� has �+erified' t�e
�rchitectural, �ngi�eering, r-�echanical, ele�fric�l, ar other com��t��nts Qf �he
�anstruction dc��umen�s, ar th�ti such dc�c€�rnents are iro cornp�iance wifih D1STF�ICT
rul�� and regulati�ns or any other applical�le rul�s, regulations, t�r laws, �he
�7���RICT"S ap�praval wil'1 nc�t cc�nstitute a wa�ver o� the Cli°Y'S e�bl�gatic�n to assur�
�I��� the d�sign praf�ssic�r�al p��farms accQr�ing ta the ��an�ards e�f his �r her
pt�afessi�n. The CI`�Y will require the de�ign prdf�s�iar��l tc� w�rr�nt th2�t the
cons�tru�tian dc�curr��nts �re �d,��u�te f�r bi�ding and c�nsfirucfiion af �he PRCIJECT.
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`This P��JECT is t� perf�rm t�e Implemer�tatian of �+��t Man�gement �'�-�ctices (��/iF'�)
eleme�t of th� �istrict's W�tershec� t1����ger-�ent 6�rc�gra� (WfVIP') �rvithin the �ity c�f
Cfe�rww�ter watershed. �mplement�tic�� c�f ��v1F�s i�cludes tihe fallc��+ing t�sks: de�ign,
�eveEopr�ent c�fi canstructiar� dc�cuments, ��rastru�tic�r� permitting, lar�c� acquisitic,n, bie�din�
and contr�ctor s�lec�ican„ canstrucfiic�n �fi fihe �MF�s ar�d canstr�ct��n �r��ineerirrg arro
inspection. Th� vuatershed �overs a� area cf a�proxirr��tely C}.1 sq�are miles �nd i� located i�
ihe C�ty c��' Cl��rw�t�r ir� �ine#las C�unty. ii�e �RQJ��i will r�mov� �xi�ting d�i�rior��e�
gabic�n� ��d r�place therr� w�th c�ated wire g�bi�ns. The removal of th�; �:xistin� deterio�°�te
gak�ions and replacement w�th ca�ted wire g�bian� will reduc� erasia� in t�e channe�, wi�
im�r�v� wat�r qu�lity, d�cr�as� flo�din� �nd prat�ct �tr�cture� �dj�cent to ��� channel, �h�
requesteti fund� will be t�s�d taward desigr�, �ermitting and corrstruction servic�s r�ecessary
ta com�lefe� the impr�v�rn�nts tc� the ch��nel betw��n J�ffc�rds S�re�t �nc� Lc�t�s Pafi� withir�
tf�e CI`i"�'".
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I�ey t�sks t� k�e perForrned by tiae Cli'Y:
�. Selec� �nci hire a�flNSULTAf�T to �omplete the design, permi�ting, preparatic�n af
contract d+�cume�ts, a�d t� provide engineerin� and inspe�ti�n s�rvices durinc�
ccanstra.�ct�c�n.
2. A�tend one rneeting wit� th� �ISTR�CT priar ta beginning the P�C�J��T tt� di���ss
th� ��prc�ach, scf�ed�al� �nd b�d��t.
3. �id, sel�cti, ��rd hi�e � C�NTRACT�f� to cc�m�lete the c�nsfiructic�r� in accc�rd�race
w��h tt�e approved �aid documenfis.
4. Pr�vid� t�e DIST�ICi with or�e co�y a� a s�mmary c�� the cc�r�struc�ic�n qu�lity
assurance d'ata, co�structian record drawing� and p�;rmit reEat�d subrr�i�tal�.
5. Mc�nitor �II phase� t�f constructian by means of s�ruey, t�b�er`vatiort�, �n� m�ieri�ls
t�stirag �Q c�ive r��san�ble �s��r�r�c� that the ��ar�struction w�rk wiil be perFc�rmed in
accardance with the ��prc�ved plans and specifi��,tic�ns set far�h i� tihe �I�T�.IC�'
ap�pr�ued cc�ntract betwee� the GITY an� the CC�Ni�A�TC?I�.
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Attachment number 2 \nPage 1
LL �eqend N
� Clearwater Jeffords Street Channel ImprovementArea
� Channel Improvements Parcel Boundary + W n E
Prepared by: � LPim � L
Engineering Department
Geographic Technology Division S
100 S. Myrtle Ave, qearwater, PL 33756
Ph: (727)562-4750, Fax: (727)526-4755 �p Gen By: CD Reviewed By: ES Date: 11/24/2010 Grid #: 296B S-T-R: 15-29-15 Scale: N.T.S.
www.Myqearwater.com
Countersigned:
George N. Cretekos
Mayor
Approved as to form:
Leslie K. Dougall-Sides
Assistant City Attorney
Attachment number 3 \nPage 1
CITY OF CLEARWATER, FLORIDA
:
William B. Horne II
City Manager
Attest:
Rosemarie Call
City Clerk
Item # 20
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Disband the Clearwater Greenprint Steering Committee. (consent)
SUMMARY:
Meeting Date:S/3/2012
The Steering Committee has completed their wark and provided staff with their recommendations on sustainability in Clearwater,
which was approved by Resolution 11-5 on December 14, 2011.
Review Approval:
Cover Memo
Item # 21
City Council Agenda
Council Chambers - City Hall
Meeting Date:S/3/2012
SUBJECT / RECOMMENDATION:
Oppose the relocation of Family Court from downtown Clearwater to the Criminal Justice Center and pass Resolution 12-10.
SUMMARY:
Review Approval:
Cover Memo
Item # 22
Attachment number 1 \nPage 1
RESOLUTION NO. 12-10
A RESOLUTION OF THE CITY OF CLEARWATER,
FLORIDA, OPPOSING THE PLAN TO RELOCATE FAMILY
COURT FROM DOWNTOWN CLEARWATER TO THE
CRIMINAL JUSTICE CENTER; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, many family court attorneys have offices located in and around
downtown Clearwater for ease of access to Family Court for their clients; and
WHEREAS, relocation of Family Court to the Criminal Justice Center will have a
negative economic impact on the downtown Clearwater area, affecting both the tax rolls
of the city and the county; and
WHEREAS, it is the belief of the City of Clearwater that the Criminal Justice
Center does not have the capacity nor the surrounding infrastructure to accommodate
the consolidation of the Family Courts located in Clearwater and St. Petersburg; and
WHEREAS, Family Court is part of the Civil Court system, which is located at the
courthouse in Clearwater; and
WHEREAS, it is the belief of the City of Clearwater that family law cases should
not be grouped with criminal crimes because of the impact on couples and their
children; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The City Council of the City of Clearwater does hereby oppose the
relocation of Family Court from downtown Clearwater to the Criminal Justice Center.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this
Approved as to form:
Pamela K. Akin
City Attorney
day of , 2012.
George N. Cretekos
Mayor
Attest:
Rosemarie Call
City Clerk
Item # 22
Resolution No. 11-12
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Reschedule June 18 Wark Session from 1:00 p.m. to 9:00 a.m.
SUMMARY:
Review Approval:
Meeting Date:S/3/2012
Cover Memo
Item # 23
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Other Council Action
SUMMARY:
Review Approval:
Meeting Date:S/3/2012
Cover Memo
Item # 24
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Reprarenarine
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