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03/15/2012City Council Agenda Location: Council Chambers - City Hall Date: 3/15/2012- 6:00 PM Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then state your name and address. Persons speaking before the City Council shall be limited to three (3) minutes unless otherwise noted under Public Hearings. For other than Citizens to be heard regarding items not on the Agenda, a spokesperson for a group may speak for three (3) minutes plus an additional minute for each person in the audience that waives their right to speak, up to a maximum of ten (10) minutes. Prior to the item being presented, please obtain the needed form to designate a spokesperson from the City Clerk (right-hand side of dais). Up to thirty minutes of public comment will be allowed for an agenda item. No person shall speak more than once on the same subject unless granted permission by the City Council. The City of Clearwater strongly supports and fully complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours prior to the meeting if you require special accommodations at 727-562-4090. Assisted Listening Devices are available. Kindly refrain from using beepers, cellular telephones and other distracting devices during the meeting. 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Presentations 4.1 Service Awards � Attachments 4.2 Ed Wells Jr. / Kiwanis Invitational Track and Field Meet Day Proclamation - recipient: David Browder, President of the Kiwanis Club of Springtime City � Attachments 4.3 Clearwater Bombers Day Proclamation - recipient is Dean Robinson, Clearwater Bombers Day Coordinator � Attachments 4.4 Girl Scout Year Proclamation -Shannon Sullivan, troop leader for Troop 471 C� Attachments 4.5 Presentation to Clothes to Kids - presentor: Cliff Bailey, President of the Clearwater Lawn Bowling Club � Attachments 4.6 Women's History Month Proclamation � Attachments 5. Approval of Minutes 5.1 Approve the minutes of the March l, 2012 City Council Meeting as submitted in written summation by the City Clerk. 6� Attachments 6. Citizens to be Heard re Items Not on the Agenda Public Hearings - Not before 6:00 PM 7. Second Readings - Public Hearing 7.1 Adopt Ordinance 8314-12 on second reading as amended, regulating pedicabs and other public conveyances. C� Attachments City Manager Reports 8. Consent Agenda 8.1 Approve the Purchase Contract between the property owner of record, Raymond Rayder, and the City of Clearwater for the City to purchase real property at 14 S. Evergreen Avenue, Clearwater, with a purchase price of $135,000 and total expenditures not to exceed $145,000 including environmental assessments, survey services, closing costs, and any other ancillary costs associated with acquisition; and authorize the appropriate officials to execute same, together with all other instruments required to affect closing. (consent) �= Attachments 8.2 Approve the third-year option of the Professional Services Contract between the City of Clearwater and Imagine Global Consulting to provide tourism marketing services for the City of Clearwater in the amount of $164,000 for Fiscal Year 2012-2013, and authorize the appropriate officials to execute same. (consent) � Attachments 8.3 Approve settlement of a liability claim for payment of $36,000.00 and authorize the appropriate officials to execute same. (consent) � Attachments 8.4 Approve settlement of a liability claim for payment of $75,000.00 and authorize the appropriate officials to execute same. (consent) � Attachments 8.5 Rescind approval of Contract (Blanket Purchase Order) to Wingfoot Commercial Tire of Clearwater, FL, for an amount not to exceed $380,000, for the purchase of Goodyear tires for city motorized equipment during the period March l, 2012 through February 28, 2013, in accordance with Sec. 2.56(1)(d), Code of Ordinances - other governmental bid. (consent) � Attachments 8.6 Approve a work order to Malcolm Pirnie/Arcadis (EOR) in the amount of $160,530.00 for the design and permitting of generator upgrades to the East Water Reclamation Facility (WRF); electrical upgrades to the Marshall Street WRF Lab Building; and the Marshall Street WRF automatic transfer switch (ATS) l; and authorize the appropriate officials to execute same. (consent) � Attachments 8.7 Accept a Right of Way and Utilities Easement over the southern ten (10) feet of property at 1280 Cleveland Street, Clearwater, conveyed to the City by the property owner, Verizon Florida, LLC. (consent) � Attachments 8.8 Request for authority to institute a civil action on behalf of the City against BRW Contracting, Inc. to seek recovery of costs and expenses to repair damages that occurred to several homes while installing sewer pipes. (consent) � Attachments 8.9 Request for authority to institute a civil action on behalf of the City against Suncoast Development of Pinellas County, Inc., to recover $1,658.99 for damages to City property. (consent) � Attachments 9. Other Items on City Manager Reports 9.1 Amend the City's Fiscal Year 2011/12 Operating and Capital Improvement Budgets at first quarter and pass Ordinances 8323-12 and 8324-12 on first reading. �= Attachments 9.2 Approve the purchase of property and equipment breakdown insurance from April l, 2012 through April l, 2013, at the level of insurance provided for in this agenda item, at an amount not to exceed $1,950,000, and authorize the appropriate officials to execute same. � Attachments 9.3 Appoint one member to the Airpark Advisory Board to fill the remainder of an unexpired term until March 31, 2013 . � Attachments Miscellaneous Reports and Items 10. City Manager Verbal Reports 10.1 Status re concern raised during 3/1 meeting (Mr. Morgan complaint/investigation) C�= Attachments 11. Closing Comments by Mayor 12. Adjourn City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Service Awards SUMMARY: 5 Years of Service Thomas Leonard John Sadowski Wendy Arnold Michael Cannarelli Travis Connolly Patrick Davis James Groth Jason Haynor Andrew Leeth Eric Miller Sean Premo Ryan Snelling Robert Winer Mark Wing Donald Melone 10 Years of Service Matthew Roach 7oseph Taylor David Bell Kevin Richendollar Melvin Maciolek Stephanie Sansom 15 Years of Service Kimberly Foster Anthony Sammartano William Wargin Lesli Bland John Clarkson 20 Years of Service Paul Tavemier Brian McAuley 25 Years of Service James Jerkins Kevin D'Amico Kari Jackson Brenda Patrick 30 Years of Service Brian Deimling Richard Albee Review Approval: Marine & Aviation Public Utilities Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Engineering Solid Waste/General Services Parks & Recreation Parks & Recreation Solid Waste/General Services Engineering Engineering Parks & Recreation Fire Fire Fire Police Public Utilities Police Gas Police Library Gas Customer Service Planning & Development Meeting Date:3/15/2012 Cover Memo �i�i��:�) City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date:3/15/2012 Ed Wells Jr. / Kiwanis Invitational Track and Field Meet Day Proclamation - recipient: David Browder, President of the Kiwanis Club of Springtime City SUMMARY: Review Approval: Cover Memo ��11�:�� City Council Agenda Council Chambers - City Hall Meeting Date:3/15/2012 SUBJECT / RECOMMENDATION: Clearwater Bombers Day Proclamation - recipient is Dean Robinson, Clearwater Bombers Day Coordinator SUMMARY: Review Approval: Cover Memo ��11�:�� City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Girl Scout Year Proclamation -Shannon Sullivan, troop leader for Troop 471 SUMMARY: Review Approval: Meeting Date:3/15/2012 Cover Memo ��11�:�� City Council Agenda Council Chambers - City Hall Meeting Date:3/15/2012 SUBJECT / RECOMMENDATION: Presentation to Clothes to Kids - presentor: Cliff Bailey, President of the Clearwater Lawn Bowling Club SUMMARY: Review Approval: Cover Memo ��11�:�� City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Women's History Month Proclamation SUMMARY: Review Approval: Meeting Date:3/15/2012 Cover Memo ��11�:�� City Council Agenda Council Chambers - City Hall Meeting Date:3/15/2012 SUBJECT / RECOMMENDATION: Approve the minutes of the March 1, 2012 City Council Meeting as submitted in written summation by the City Clerk. SUMMARY: Review Approval: Cover Memo ��11�:�� CITY COUNCIL MEETING MINUTES CITY OF CLEARWATER r �� Present: Mayor George N. Cretekos, Vice Mayor Paul Gibson, Co Doreen Hock-DiPolito, Councilmember Bill Jonson, and ( Jay E. Polglaze. Also Present: William B. Horne II - City Manager, Jill S. SilverbQard - A: Manager, Rod Irwin - Assistant City Manager; Pamela K: Attorney, Rosemarie Call - City Clerk, and Nicole Spr��u Records and Legislative Services Coordinator. To provide continuity for research, items are in agenda order altinQu necessarily discussed in that order. Unapproved 1. Call to Order — Mavor Georqe N. C The meeting was called to order at 6:4Q p. .. , , ..�-TiL'•�� a�i F1TI:7"i �:T�1' 4. Presentations -- Given. 4.1 Poppy Day Procl��ion. Ma . . . ��i � . . . � :��- :�c �11-11�a; :Ir ►l. r� .. , . r�i�iN�el[elll.f�liL��1:�_ �PiL�'i[•�1i1 Attachment number 1 \nPage 1 Imember icilmember not � 2012 - Carlen Petersen, Clearwater Arts bolt. Executive Director u�CVaa�aV�� r�VVaa�o�a��V��, ��a�v�� Lv �L- ra� uV��Cv, If of the Clearwater Fire Fiahter's Association Local ��I��L�•: �. �IPiT•�l �P'ti -'.�'i'i1.. -Ta"��'...:a1� ..'I[��1.7C'IFT� I of Minutes 5.1 Approve the minutes of the Februarv 16, 2012 Citv Council Meetinq as submitted Counci12012-03-0 l 1 Item # 7 Attachment number 1 \nPage 2 in written summation bv the Citv Clerk. Councilmember Bill Jonson moved to approve the minutes of the February 16, 2012 City Council Meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. . .- . - - . . - �.- ,., Joe Morqan expressed concerns regarding a plane flying too behavior of an Airpark Advisory Board member during a rece requested the City consider local vendors when purchasing v Public Hearings - Not before 6:00 PM Second Readings - Public Hearing Adopt Ordinance 8312-12 on second Development Code addinq schools a (C) District. Ordinance 8312-12 was presented Polglaze moved to adopt Ordinane was duly seconded and upon ro11 c "Nays" :kos, Vice M; Councilmem �ouncilmember d Councilmember ublic educational facilities in three additional presented and read by title only. Vice Mayor Paul Gibson ce 8311-12 on second and final reading. The motion was duly call, the vote was: Mayor George N. Cretekos, Vice Mayor Paul Gibson, Councilmember Doreen Hock-DiPolito, Councilmember Bill Jonson, and Councilmember Jay E. Polglaze. None. Counci12012-03-0 l 2 Item # 7 Attachment number 1 \nPage 3 8. COnSent Aqenda 8.1 Declare the list of vehicles and equipment surplus to the needs of the City: authorize disposal throuqh sale to the hiqhest bidder at the Tampa Machinery Auction. Tampa. Florida, and/or Manheim Auction. Clearwater. Florida; and authorize the appropriate officials to execute same. (consent) 8.2 Approve an increase of $1.766.077 in the Clearwater Gas System F��cal Yea� 2011/2012 Dividend to the City General Fund: allocate $20Q,QfiO of thi� ba�k1 Expansion Program to provide gas mains and services tt and allocate an additional $200.000 of this back to the C' to speed the payoff of the Clearwater Natural Gas Vehicl consent 8.3 Award a contract (purchase order) to Elster American ME $453.000.00 for qas meters and requlators from April 1, 2012 thrQ� 2013 and authorize the appropriate officials tc� execute same. (con' 8.4 Award a contract (purchase order) to Gener�al Ufilities Pipe and Su consent 8_5 Award a c amount of Citys Purchasi� contract betw�� Employee Assi benefits for the � �� ee bel steel qiqe and fittinas from 000 to $175 QQO ii �t of Florida for em tation. mount of ih.March 31 e �ril 1,� 2�12 thro� cute same. awarded by th� rdance with the � and retiree Janu�rv 1, 2012, to December 31. 2012 and extend __ nw rnnw,r:-..'-- i�-- ---------i ---i i- -------� mnnn nnn i reached bv the Citv with International Association of for proposed chanqes to the Citv Emplovees Pensior development of an actuarial impact statement bv the 8.8 Approve the collective barqaininq aqreement as neqotiated between the Citv of Clearwater and the International Association of Firefiahters for Fiscal Years Counci12012-03-0 l 3 Item # 7 Attachment number 1 \nPage 4 2012/13, 2013/14, and 2014/15 and authorize the appropriate officials to execute same. (consent) See below. 8.9 Approve increasinq a blanket purchase order to Mid Pinellas Umpire Assoc. (BR 507726) from $50,000 to $200,000 for providinq umpirinq and scorel�eeper services for recreation leaques and tournaments held in Cl�arwater throuph December 31, 2012 according to Bid 05-12 and authorize the appropriate officials to execute same. (consent) 8.10 Aaarove Aareement between the School Board of Pinellas:Cou School buses, at a cost of $1.25 per mile plus estimated cost of $50.000 and authorize the a same. (consent) 8.11 Approve the appointment of Clearwater Police SupplemE 2016. (consent) 8.12 Approve a Contract (Blanke� � va�er, r�, i�i ar �ear tires for cit� tnrouqn repruary �z Ordinances - other � execute same. (co r with a p� includinq: c execute same; toc�ether wii consent 8.14 Appoint Barbara Blal�elv to term until Februar �:,15 Appoint councilmE Boards. (consent) DiVincent d equiprnent � iccordance wi al bid, and au for the purch� se price of $6 �p costs; and ` other instrum I:�:f1i[•Si ?ize the a of real �r a total ;,' execute arch 1 i�at�:.officials to at 1315 N. Be� id fic�tal expenditures not to � the appropriate officials tc uired to affect closinq. � Board to fill the remainder of an unexpired as representatives on Reqional and Miscellaneous Coun�ilmember Bi11 Jonson moved to approve the Consent Agenda as submitted, less Items 8.7; 8.8 �ntl 8.15, and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. 8.7 Approve the aqreement reached bv the Citv with International Association of Firefiqhters Local 1158 for proposed chanqes to the Citv Emplovees Pension Plan and authorize the development of an actuarial impact statement bv the Counci12012-03-0 l 4 Item # 7 Attachment number 1 \nPage 5 Citv's actuarv and subsequent submittal to the Florida State Division of Retirements for review of same. (consent) Changes to the current City Employees' Pension Plan benefit provisions are being sought by the City due to significant increases in the City's required pension contribution levels from fiscal year 2000 to present. During that period of time, the City's actuarially determined required contribution has increased from seven percent of covered payroll (approximately four million dollars) to alrnQS# #wenty- five percent of covered payroll (approximately eighteen milli�n dollars�. These costs are projected by the City's actuary to continue to increase during th�: next five years. The City has already reached agreement on changes to th�; Pensi�n Plan with # Fraternal Order of Police bargaining unit and with Communica�kiQns Workers ofi" America Local 3179. The City reached a tentative agreem�nt uarith International Association of Firefighters Local 1158 on these same changes and the agreemE was ratified by the membership on February 1 Z; 2t�12 as part of a package deal that included a new three-year contract for th� bacgaining unit. The agreements by the parties, if ultimateiy appro result in changes to the following City Employees' pens effective d There would be n the effective date For all IAFF empl Employees could benefit in a one-ti loyees bution would be in�reased referendum. would 10% of salary. iing 3()� h�urs per year ac�ru�d fior �ears of service after the change would not be include�l in pensionable earnings. ,c�st-of-Living Adjustment for all pensionable earnings after the change.'' : to receive 10%, 20%, or 30% of their total pension p sum payment directly upon retirement. permitted to return to full-time employment with the City in a tion and would participate in Social Security while receiving Employees would be able to name a beneficiary and choose their benefit payment option at any time up to retirement. Counci12012-03-0 l 5 Item # 7 Attachment number 1 \nPage 6 These changes along with those already approved for other employees, if approved, are expected to result in an immediate annual reduction of the City's Pension contribution of $4.9 million, and a savings over the next 30 years of approximately $400 million. Mayor George N. Cretekos said he requested to pull items 8.7 and 8.8 off the Consent Agenda because the IAFF Local 1158 President, John Klinefelter, was unable to attend the meeting. Councilmembers thanked the union members for �heir service and effc�rks to ratify agreement. Councilmember Bill Jonson moved to approve the agreemenf reachE International Association of Firefighters Local 1158 for proposed ch2 Employees Pension Plan and authorize the development of an actu� statement by the City's actuary and subsequent submittal to the Flor Retirements for review of same. The motion was duly seconded and unanimously. :: Clearwater and the International As: 2012/13, 2013/14, and 2014/15 and same. (consent) The current co 30, 2013 scussion conjunction with i The parties react package deal tha agreement and p the Union to its b 2012. The agree� and a new three- through Septem� increase but allo1 ning agreemen of Firefighters I management � acding a new cc o�rer proposed of Fii � the ween the s to the Ci#y; impact �tate Divisio Fiscal Y�� fficials to il'f..Tirl I 1158 barg�ining unit will expire �nd uni�n representatives have ;��e b�rgaining agreement in nges fio the City Pension Plan. tentative agreement for a new contract as part of a aded the prc�posed Pension Plan changes. The bargaining ed Pension P1an changes were subsequently submitted by �it�g unit, whi�h r�tified the agreement on February 17, �esults in the voiding of the last year of the current contract ;ontract, which will commence on October 1, 2012 and run , 2015. The agreement provides for no general wage �stead for merit step increase advancement only in the first y�;ar and in the third year, and providing for a 2.5% across-the-board general wag� increase with no step advancement in the second year. There are no other signifi��nt ct�anges to the existing contract language. Costs will be included in the propQSed budgets for each year of the agreement. The costs associated with the implementation of this agreement are anticipated to be approximately as follows: Fiscal Year 2012/2013 (Steps only): $162,000 Counci12012-03-0 l 6 Item # 7 Attachment number 1 \nPage 7 Fiscal Year 2013/2014 (GWI only): $248,000 Fiscal Year 2014/2015 (Steps only): $166,000 TOTAL: $576,000 Councilmember poreen Hock-DiPolito moved to approve the collective bargaining agreement as negotiated between the City of Clearwater and the International Association of Firefighters for Fiscal Years 2012/13, 2013/14, and 2014/15 and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. � �oint councilmembers as representatives on Regiori�i �nd Mis Boards. (consent) Vice Mayor Paul Gibson said the approval or disapproval of li�ht rail will be a monumental decision presented to citizens. CouncilmernbE DiPolito is the best qualified councilmember to represent the Cify on Planning Organization/Pinellas Planning Council, tl�e Pinellas Suncc Authority, and the Tampa Bay Regional Planning Council: inellas Coun �reen Hock- Metropolitan 1"ransit Vice Mayor Paul Gibson moved to amend Item 8.15 by app�inting Councilmem;b�r. Doreen Hock-DiPolito to the Metropolitan Plann,ing Organization/Pinellas Planning Council, the Pinellas Suncoast Transi# Auth�nfiy; and th� T�mpa Bay Regional Planning Council. Motion failed for lack of second. .-. � Discussion ensued wii decision and councilm boards to ensure Clea the vote being nager approve Ite ion was duly ents rnade that movement to light rail will be an important should provide leadership needed on regional advisory rganizations receive needed funding. motion carried unanimously. 9. �thier 1t�ms on City Manager Reports 9.1 Appr�� mendments to the Code of Ordinances requlatinq pedic; speed vehicles for hire, and pass Ordinance 8314-12 on first readi An increasing number of businesses have begun operating within the City of Clearwater, thus far solely on Clearwater Beach, whereby the businesses are Counci12012-03-0 l 7 Item # 7 Attachment number 1 \nPage 8 providing public transportation on pedicabs (vehicles propelled solely by human power) and on low-speed, golf-cart type vehicles or are renting a variety of recreational vehicles, such as low-powered motorcycles, electric personal assistive mobility devices, surrey bicycles, and mopeds. However, minimal regulations currently exist to ensure that the businesses are adequately insured, that the businesses are maintaining the vehicles in safe-operating condition, and that the drivers of the pedicabs and low speed for hire vehicles are nQt likely to be a danger to the public. Regulations will promote the health, safety, and welfare of the public by placing an obligation on the business owners tQ obtain adequate insurance in case of an accident, to maintain the vehicl�s used in the business`in a safe-operating condition, and to ensure that the drivec� in likely to be a danger to the public; and regulation of this''ac1 health, safety, and welfare of the public by creating a regul: which the owners of the business and the drivers in their er ability to conduct business within the City of Clearwater rev owners or their drivers fail to adhere to the Florida Statutes pertaining to the operation of the business or the i�� speed for hire vehicles. Assistant City Attorney Rob Surette reviewe�l fihe ordinan the last council meeting: Sec. 25.02(1) and (2� was amen charged by the drivers of � in or on the pedicab or lo�n prohibit drivers of surrey b and Sec. ��.140(11) was ai ��cres�rr4m o�structing venic� �ette said staff re��arch indi� � of drum brake sys�em on s inance. Vice Mayor Paul Gibson i regulating pedicabs and 1. and carried unanimously. nce 8314-12 was eir of th ild have th�ir e business ordinances dicabs or low- anges maqe since ��ire any fares �n�picuously posted d#Qr hire vehicle; Sec_ 25:02(3) w�s amended to > from driving in the roundabout on Cl�arwater Beach; ,d to prohibit drivers af pedicabs and low-speed for hire l�r traffic while pickir�� up or unl4ading passengers� Mr� �t�s that a dual cable-�euer-actuated motorcycle/moped- arrey bicycles is best and included standard in the to apprc�ve amendments to the Code of Ordinances ed vehicl�s for hire. The motion was duly seconded and read by title only. Vice Mayor Gibson e�pr�ssed a concern with the 3-year timeframe associated with an applic�nt;being regist�red as a sexual predator or sexual offender, convicted of a crime, or been �n parole�: It was suggested the timeframe be increased to 5 years. There was consensu� �Q amend Section 25.11(1)(d) to read, ... "The Director of Planning and Development shall also deny the application...within the past #�ee five {�} � years..." and Section 25.09(2)(c) to read, "Whether the applicant is a registered sexual predator or sexual offender, or within the past #�ee five {�} � years..." Counci12012-03-0 l I[�ii�:�/ Attachment number 1 \nPage 9 Vice Mayor Gibson expressed safety concerns with allowing pedicabs on the sidewalks and streets and suggested banning the use of pedicabs and surreys on the sidewalks and streets in Clearwater Beach. There was no consensus to pursue the amendment. In response to a concern, the City Attorney said a one-person tricycle is not considered a surrey. One individual requested consideration to include a disc-bra standard for surrey bicycles. Two individuals spoke in support. Two individuals expressed c and low speed vehicle services offering free rides but harassin and safety concerns. One individual spoke in opposition. In response to a question, Mr. Surette said fare be posted if charged. The City AttornE session to require posting of gratuity expec Councilmember poreen on first readina. The mo 1`ito moved to ly seconded �on, Councilmember n, and Councilmember Mayor George N. Cretekos reviewed recent and upcoming events and expressed condolences to the Hamilton Family for their recent loss. �.. Counci12012-03-0 l 9 Item # 7 The meeting was adjourned at 7:42 p.m. Attest Attachment number 1 \nPage 1i Mayor Counci12012-03-0 l 10 Item # 7 City Council Agenda Council Chambers - City Hall Meeting Date:3/15/2012 SUBJECT / RECOMMENDATION: Adopt Ordinance 8314-12 on second reading as amended, regulating pedicabs and other public conveyances. SUMMARY: Review Approval: Cover Memo ��Il�:�ij Attachment number 1 \nPage 1 ORDINANCE NO. 8314-12 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, RELATING TO PUBLIC CONVEYANCES; AMENDING ARTICLE I OF CHAPTER 25, CLEARWATER CODE OF ORDINANCES, TO CREATE SECTIONS 25.01 THROUGH 25.18; CREATING DEFINITIONS IN SECTION 25.01; CREATING STANDARDS FOR PEDICABS, LOW- SPEED FOR HIRE VEHICLES, AND SURREY BICYCLES IN SECTION 25.02; REQUIRING SAFETY CERTIFICATES IN SECTION 25.03; IMPOSING INSURANCE REQUIREMENTS IN SECTION 25.04; REQUIRING CERTIFICATES TO ENGAGE IN A PUBLIC CONVEYANCE BUSINESS, SUBMISSION OF AN APPLICATION, AND RENEWAL OF A CERTIFICATE IN SECTIONS 25.05 THROUGH 25.07; CREATING GROUNDS FOR REVOCATION OF A CERTIFICATE TO ENGAGE IN BUSINESS IN SECTION 25.08; REQUIRING A DRIVER'S PERMIT FOR PEDICABS AND LOW-SPEED FOR HIRE VEHICLES, SUBMISSION OF AN APPLICATION, AND RENEWAL OF A PERMIT IN SECTIONS 25.09 THROUGH 25.13; IMPOSING PROHIBITIONS FOR DRIVERS OF PEDICABS AND LOW-SPEED FOR HIRE VEHICLES IN SECTIONS 25.14 AND 25.15; CREATING GROUNDS FOR REVOCATION OF A DRIVER'S PERMIT AND SURRENDER OF THE PERMIT IN SECTIONS 25.16 THROUGH 25.17; AUTHORIZING THE CREATION OF RESTRICTED AREAS FOR THE OPERATION OF PUBLIC CONVEYANCES IN SECTION 25.18; PROVIDING AN EFFECTIVE DATE. WHEREAS, an increasing number of businesses have begun operating within the City of Clearwater, thus far solely on Clearwater Beach, whereby the businesses are providing public transportation on pedicabs (vehicles propelled solely by human power) and on low-speed, golf-cart type vehicles or are renting a variety of recreational vehicles, such as low-powered motorcycles, electric personal assistive mobility devices, surrey bicycles, and mopeds; and WHEREAS, minimal regulations currently exist to ensure that the businesses are adequately insured, that the businesses are maintaining the vehicles in safe-operating condition, and that the drivers of the pedicabs and low speed for hire vehicles are not likely to be a danger to the public; and WHEREAS, the Clearwater City Council finds that the regulations contained herein will promote the health, safety, and welfare of the public by placing an obligation on the business owners to obtain adequate insurance in case of an accident, to maintain the Item # 8 Ordinance No. 8314-12 Attachment number 1 \nPage 2 vehicles used in the business in a safe-operating condition, and to ensure that the drivers in their employ are not likely to be a danger to the public; and WHEREAS, the Clearwater City Council also finds that the regulations contained herein will promote the health, safety, and welfare of the public by creating a regulatory mechanism by which the owners of the business and the drivers in their employ could have their ability to conduct business within the City of Clearwater revoked if the business owners or their drivers fail to adhere to the Florida Statutes and City ordinances pertaining to the operation of the business or the operation of the pedicabs or low-speed for hire vehicles; now therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA Section 1. Article I of Chapter 25, Clearwater Code of Ordinances, is hereby amended to create Sections 25.01 through 25.18 as follows: ARTICLE I. PUBLIC CONVEYANCES'"„rQ��ni _io�c�o�� Sec. 25.01. Definitions. The followinq words, terms and phrases, when used in this article, shall have the meaninqs ascribed to them in this section, except where the context clearly indicates a different meaninq: Bicvcle means a vehicle propelled solely by human power, and a motorized bicycle propelled by a combination of human power and an electric helper motor capable of propellinq the vehicle at a speed of not more than 20 miles per hour on level qround upon which any person may ride, havinq two tandem wheels, and includinq any device qenerally recoqnized as a bicycle thouqh equipped with two front or two rear wheels. The term does not include a scooter or similar device that does not have a seat or saddle for the use of the rider. Certificate to enaaae in business means a certificate issued bv the Director of Planninq and Development to enqaqe in the business of operatinq one or more public conveyances in the City of Clearwater. Driver means every individual operatinq a pedicab or low-speed for hire vehicle, either as owner, aqent, employee or otherwise, pursuant to the pedicab or low- speed for hire vehicle driver's permit issued as herein provided. Electric personal assistive mobilitv device means any self-balancinq, two- nontandemwheeled device, desiqned to transport only one person, with an electric propulsion system with averaqe power of 750 watts (1 horsepower), the maximum speed of which, on a paved level surface when powered solely by such a propulsion system while beinq ridden by an operator who weiqhs 170 pounds, is less than 20 2 Ordinance No. �� 3 Attachment number 1 \nPage 3 miles per hour. Low-speed for hire vehicle means a vehicle as defined in F.S. 320.01(42), that is, any four-wheeled electric vehicle whose top speed is qreater than 20 miles per hour but not qreater than 25 miles per hour, includinq neiqhborhood electric vehicles, that complies with the safety standards in 49 C. F. R. s. 571, 500 and F. S. 316.2122 and that is used for transportinq passenqers for hire, fee, or compensation of any kind, includinq compensation derived from tips or advertisinq, upon or alonq the streets within the City of Clearwater. Moped means any vehicle with pedals to permit propulsion by human power, havinq a seat or saddle for the use of the rider and desiqned to travel on not more than three wheels; with a motor rated not in excess of 2 brake horsepower and not capable of propellinq the vehicle at a speed qreater than 30 miles per hour on level qround; with a power-drive system that functions directly or automatically without clutchinq or shiftinq qears by the operator after the drive system is enqaqed; or, if an internal combustion enqine is used, with a displacement not exceedinq 50 cubic centimeters. Motorcvcle means any motor vehicle havinq a seat or saddle for the use of the rider and desiqned to travel on not more than three wheels in contact with the qround, but excludinq a tractor or a moped. Pedicab means any vehicle that is propelled solely by human power and that is used for transportinq passenqers for hire, fee, or compensation of any kind, includinq compensation derived from tips or advertisinq, upon or alonq the streets or sidewalks within the City of Clearwater. Pedicab or low-speed for hire vehicle driver's permit means a permit issued by the Director of Planninq and Development authorizinq the holder thereof to drive a pedicab or low-speed for hire vehicle. Permittinq means had knowledqe or reason to know that the activity was occurrinq, failed to intervene in an attempt to prevent the activity from occurrinq, and had the power or authority to prevent the activity from occurrinq. Public convevance means a pedicab, low-speed for hire vehicle, or recreational vehicle. Public convevance company means any business entity of whatever nature or composition that is issued a certificate by the Director of Planninq and Development to enqaqe in the business of operatinq one or more public conveyances, and may be a corporation, partnership, loint venture, natural person, or other individual, association or combined persons or entities. Ordinance No. �� 3 Attachment number 1 \nPage 4 Qualified means one who, by possession of recoqnized deqree, certificate, or professional standinq, or who by extensive knowledqe, traininq, and experience, has successfully demonstrated his/her ability to solve or resolve problems relatinq to the subiect matter, the work, or the proiect. Recreational vehicle means any vehicle that is rented typically for less than one day and that the renter intends to drive for the renter's personal, recreational use, such as a motorcycle containinq an internal combustion enqine with a displacement of 50 cubic centimeters or less, an electric personal assistive mobility device, a bicycle, or a moped, but excludinq a motor home, a camper, a motor vehicle leased from an entity that is enqaqed in the business of rentinq motor vehicles typically for more than one day, or an "off hiqhway vehicle" as defined in F.S. � 261.03(6). Street means all public streets, avenues, alleys, lanes, hiqhways, and other ubliclv owned alaces laid out for the use of motor vehicles. includina aubliclv owned parkinq lots. Surrev bicvcle means a bicycle containinq three or more wheels that is desiqned to carry two or more persons and that has two or more pedalinq positions. Vehicle means every device, in, upon, or by which any person is or may be transported or drawn upon a street. Sec. 25.02. Standards for pedicabs, low-speed for hire vehicles, and surrev bicvcles; equipment and restrictions. � All pedicabs shall be deemed bicycles as that term is used in Florida Statutes. As such, all pedicabs shall comply with any and all requlations of the state applicable to bicycles. See, for example, F.S. � 316.2065. All pedicabs required to be requlated under this article shall be equipped with a battery operated headliqht capable of proiectinq a beam of white liqht for a distance of five hundred (500) feet and a pair of battery operated tailliqhts each exhibitinq a red liqht visible from a distance of six hundred (600) feet to the rear. All pedicabs shall also be equipped with at least one front white reflector and at least one red rear reflector and at least one amber side reflector one each side of said pedicab. All pedicabs required to be requlated under this article shall be kept clean and sanitary throuqhout and shall be kept and maintained in sound operatinq condition. All safety devices and all other equipment shall be kept in such condition as to ensure safe operation. Any fares that are charqed to the public shall be consaicuouslv aosted in or on the aedicab. � All low-speed for hire vehicles shall comply with any and all requlations of the state applicable to low-speed vehicles. See, for example, F.S. � 316.2122. All low- speed for hire vehicles required to be requlated under this article shall be equipped with headlamps, stop lamps, turn siqnal lamps, taillamps, reflex reflectors, parkinq brakes, rearview mirrors, windshields, seat belts, and vehicle identification numbers. All low- speed for hire vehicles required to be requlated under this article shall be kept clean Ordinance No. �� 3 Attachment number 1 \nPage 5 and sanitary throuqhout and shall be kept and maintained in sound operatinq condition. All safety devices and all other equipment shall be kept in such condition as to ensure safe operation. Any fares that are charqed to the public shall be conspicuously posted in or on the low-speed vehicle. � All surrey bicycles operated pursuant to this article shall be equipped with motorcycle or moped type dual, cable-lever-actuated drum brakes (standard bicycle type brakes are not allowed) and with a sinqle, low-qear ratio to prevent excessive speeds. Surrey bicycles operated pursuant to this article that have multiple qears capable of chanqinq qear ratios are prohibited. Surrey bicycles operated pursuant to this article shall not be driven by anyone under the aqe of 16 unless accompanied by a responsible adult and shall not be operated in the "roundabout" on Clearwater Beach. Sec. 25.03. Safetvi certificate. Prior to the issuance or renewal of any certificate to enqaqe in business by the Director of Planninq and Development pursuant to this article, the applicant shall certify under oath on the application required to be filed pursuant to section 25.05 that the applicant has read the provisions contained in this article and aqrees to comply with the terms and that each public conveyance contains all of the equipment necessary to be operated on the streets leqally, includinq the equipment required by F.S. ch. 316 and section 25.02, and is in safe operatinq condition. The applicant shall also furnish a certificate from a qualified mechanic that the mechanic has inspected all of the vehicles listed in the application, that the vehicles contain the equipment required by F.S. ch. 316 and section 25.02, and that the equipment was operable at the time of the inspection. Sec. 25.04. Liabilitv insurance coveraqe required. � No certificate to enqaqe in business shall be issued or renewed by the Director of Planninq and Development pursuant to this article unless there is in force a Commercial General Liability Insurance policy with the followinq minimum types and amounts: $500,000 per occurrence, combined sinqle limit, for bodily iniury, personal iniury, and property damaqe. Such Liability Insurance policy shall specifically include the City as an additional insured and require each policy to be endorsed to state that coveraqe shall not be canceled by the Applicant or carrier except after thirty (30) days written notice sent via certified mail, return receipt requested, to the City. It is the Applicant's responsibility to ensure notice to the City in accordance with the above reauirement is met. � The Applicant will provide the Director of Planninq and Development with a certificate or certificates of insurance showinq the existence of coveraqe as required and will, upon written request by the City, provide the Director of Planninq and Development with certified copies of all policies of insurance. New insurance certificates and, when requested in writinq, certified copies of policies shall be provided Ordinance No. �� 3 Attachment number 1 \nPage 6 to the Director of Planninq and Development whenever any policy is renewed, revised, or obtained from other insurance carriers. Sec. 25.05. Certificate to enqaqe in business; application. Before any public conveyance shall be operated, a certificate to enqaqe in business shall be obtained from the Director of Planninq and Development. Application shall be made in writinq to the Director of Planninq and Development and shall contain: � The name, residence address, and proposed place of business of the applicant, the name of the applicant's business and the trade name, if applicable, under which the business will operate. If the applicant is a co-partnership, the application shall qive the names and residence addresses of the co-partners. If the applicant is a corporation, the application shall set forth the name of the corporation and the residence addresses of its officers and board of directors, and any shareholder or member of the corporation holdinq a 51 percent interest or more in the entity; � The number, type, year, model, VIN number of all public conveyances proposed to be operated or controlled by the applicant, and a copy of the Florida reqistration. Additionally, a color photoqraph of each public conveyance proposed to be operated or controlled by the applicant shall be included with the application clearly depictinq any license taq on the vehicle; � The names, addresses, Florida driver's license numbers, and driver's permit numbers obtained pursuant to section 25.12 for all drivers in the applicant's employ; and � A safety certificate, as required in section 25-03, and proof of insurance, as required in section 25-04. Sec. 25.06. Review of applications; issuance or denial. � A certificate to enqaqe in the business of operatinq a public conveyance shall be issued or denied within ten (10) business days after receipt of a completed application. In makinq a determination as to whether a certificate to enqaqe in the business of operatinq a public conveyance company will be issued to the applicant, the Director of Plannina and Develoament shall consider the followina criteria: � Completeness of the application as required by this article; and � Completion of the application support documentation and payment of an application fee of $75.00. Ordinance No. �� 3 Attachment number 1 \nPage 7 � The certificate shall expire on September 30 followinq the date of issuance. However, any certificate issued between July 1 and September 30 shall expire on September 30 of the next calendar year. If the Director of Planninq and Development finds that the applicant is not qualified to be issued a certificate to enqaqe in business, then a certificate shall not be issued; and notice of the action will be qiven to the applicant settinq forth the reason for the refusal of such permit and informinq the applicant of his or her appellate riqhts pursuant to subsection (3) of this section. � 101 calendar davs from the date the citv notifies the aaalicant of the citv's decision ent fully settinq forth the qrounds for such appeal. Upon the filinq of such writtE ent. the citv clerk shall notifv the citv manaaer. who shall schedule and conduct �e filinq of the written statement. The applicant shall be qiven at least five (5) c �ritten notice of the hearinq and shall have an opportunity to present evidence on h er behalf, to cross examine witnesses, and to be represented by counseL The hall have the burden of proof b�preponderance of the evidence, and the ianaqer's decision shall be based solely on the evidence presented at the hea Vithin ten (10) calendar days of the hearinq, the city manager shall file with the and conclusions of the leaal basis for the decision. The decision of the citv man ircuit Court for Pinellas Coun Sec. 25.07. Renewal of certificate to enqaqe in business. After the initial issuance of the certificate to enqaqe in business, the certificate shall be renewed upon providinq proof that the public conveyance company continues to possess the requirements necessary to obtain and maintain a certificate as set forth in this article and upon payinq a renewal fee of $75.00. Sec. 25.08. Revocation of certificate to enqaqe in business. � A certificate to enqaqe in business may be revoked by the Director of Planninq and Development, after notice and hearinq, for iust cause, which may include, but is not limited to, any one (1) of the followinq: � Obtaininq a certificate to enqaqe in business by providinq false information; � Permittinq a driver to operate a pedicab or low-speed for hire vehicle when the driver has not obtained a driver's permit pursuant to this article; � Committinq or permittinq a driver or a patron of the business to commit a 7 Ordinance No. �� 3 Attachment number 1 \nPage 8 violation of any of the provisions of this article or any violation of Florida law pertaininq to the operation of a public conveyance. � No certificate to enqaqe in business that has been issued shall be revoked, except upon a findinq of iust cause, as defined in subsection (1) of this section, and after a hearinq before the city manaqer or city manaqer's desiqnee and upon at least five (5) days written notice to the certificate holder statinq the place, date, time and purpose of such hearinq and settinq forth the charqes upon which such hearinq shall be held. The certificate holder shall have an opportunity to present evidence on his or her behalf, to cross examine witnesses, and to be represented by counsel at the hearinq. The city shall have the burden of proof by a preponderance of the evidence, and the city manaqer's decision shall be based solely on the evidence presented at the hearinq. Within ten (10) calendar days of the hearinq, the city manaqer shall file with the city clerk's office and shall serve on the certificate holder a written decision containinq findinqs of fact and conclusions of the leqal basis for the decision. The decision of the city manaqer shall be final and conclusive, subiect to iudicial review by common-law certiorari in the Circuit Court for Pinellas County. � After revocation of a certificate to enqaqe in business pursuant to this section, no application for a certificate to enqaqe in business shall be accepted or considered for a period of six (6) months from the date of revocation. Sec. 25.09. Driver reqistration and permittinq � Before any person shall be authorized to operate a pedicab or low-speed for hire vehicle, he or she must be reqistered with and issued a permit by the Director of Planninq and Development. � Every application for a pedicab or low-speed for hire vehicle permit shall be in writinq, and contain: � The name, residence address, and Florida driver's license number of the applicant; � The place or places of residence of the applicant for the past five (5) years; � Whether the applicant is a reqistered sexual predator or sexual offender, or within the past five 5}hr� years has a conviction or an adiudication withheld or been placed on probation or parole by a court of competent iurisdiction of any felony involvinq dishonesty, any crime involvinq reckless drivinq or drivinq under the influence of druqs or alcohol, any violation of F.S. ch. 893 pertaininq to the sale of a controlled substance, any violation of F.S. ch. 800 pertaininq to lewdness and indecent exposure, any violation of F.S. ch. 796 pertaininq to prostitution, or any similar violations from another iurisdiction. The applicant shall attach to the application a copy of the applicant's Florida Department of Law Enforcement criminal history and Florida Department of Hiqhway Safety and Motor Vehicles' driver license history, which shall Ordinance No. �� 3 Attachment number 1 \nPage 9 have been obtained from the Florida Department of Law Enforcement and the Florida Department of Hiqhway Safety and Motor Vehicles no more than thirty (30) prior to the date that the application is submitted; and � Proof of employment from the applicant's employer. Sec. 25.10. Review of applications. Permits to drive a pedicab or low-speed for hire vehicle shall be issued or denied within ten (10) business days after receipt of a completed application and payment of the permit fee. Sec. 25.11. Issuance or denial. � In makinq a determination as to whether a permit to drive a pedicab or low- speed for hire vehicle will be issued to the applicant, the Director of Planninq and Development shall consider the followinq criteria: article; � Completeness of the application as required by this article; � Completion of the application-support documentation as required by this � The Director of Planninq and Development shall deny the application if the applicant: 1. Does not have a valid Florida driver's license; 2. Is less than 18 years of aqe; or 3. Fails to submit proof from the applicant's employer showinq that the applicant will be affiliated as a driver with the employer upon issuance of the driver's ep rm it; � The Director of Planninq and Development shall also deny the application if the applicant is a reqistered sexual predator or sexual offender, or has a conviction or an adiudication withheld or been on probation or parole within the past five 5##�22-(�} years of any felony involvinq dishonesty, any crime involvinq reckless drivinq or drivinq under the influence of druqs or alcohol, any violation of F.S. ch. 893 pertaininq to the sale of a controlled substance, any violation of F.S. ch. 800 pertaininq to lewdness and indecent exposure, any violation of F.S. ch. 796 pertaininq to prostitution, or any similar violations from another iurisdiction. � If the Director of Planninq and Development finds that the applicant is qualified to drive a pedicab or low-speed for hire vehicle in the city, then the applicant shall be issued a pedicab or low-speed for hire vehicle driver's permit upon payment of Ordinance No. �� 3 Attachment number 1 \nPage 1i the permit fee of $50.00. The permit shall be valid for one (1) year from the date of issuance. If the Director of Planninq and Development finds that the applicant is not qualified to drive a pedicab or low-speed for hire vehicle in the city, then a driver's permit shall not be issued and notice of the action will be qiven to the applicant settinq forth the reason for the refusal of such permit and informinq the applicant of his or her appellate riqhts pursuant to subsection (3) of this section. � Any applicant who has been denied the issuance of a driver's permit shall have the riqht of appeal. Within ten (10) calendar days from the date the city notifies the applicant of the city's decision to deny the issuance of a driver's permit, the applicant shall file with the city clerk a written statement fully settinq forth the qrounds for such appeal. Upon the filinq of such written statement, the city clerk shall notify the city manaqer, who shall schedule and conduct a hearinq before the city manaqer or city manaqer's desiqnee within thirty (30) days after the filinq of the written statement. The applicant shall be qiven at least five (5) days written notice of the hearinq and shall have an opportunity to present evidence on his or her behalf, to cross examine witnesses, and to be represented by counsel. The city shall have the burden of proof by a preponderance of the evidence, and the city manaqer's decision shall be based solely on the evidence presented at the hearinq. Within ten (10) calendar days of the hearinq, the city manaqer shall file with the city clerk's office and shall serve on the applicant a written decision containinq findinqs of fact and conclusions of the leqal basis for the decision. The decision of the city manaqer shall be final and conclusive, subiect to iudicial review bv common-law certiorari in the Circuit Court for Pinellas Countv. Sec. 25.12. Pedicab or low-speed for hire vehicle driver's permit; contents; display � Every pedicab or low-speed for hire vehicle driver's permit issued under the provisions of this chapter shall contain the followinq information: � The name; � The date of issuance; � The date of expiration; � Photoqraph; and � The permit number. � The permit shall be displayed on a conspicuous place in and at all times durinq the operation of the pedicab or low-speed for hire vehicle. Sec. 25.13. Renewal. After the initial issuance of the pedicab or low-speed for hire vehicle driver's 10 Ordinance No. �� 3 Attachment number 1 \nPage 1 permit, the permit shall be renewed by the driver upon providinq proof that the driver continues to possess the requirements necessary to obtain and maintain a permit as set forth in this article and upon payinq a renewal fee of $50.00. Sec. 25.14. Prohibitions for drivers of pedicabs and low-speed for hire vehicles. No driver of a pedicab or low-speed for hire vehicle requlated under this article shall: � Operate a pedicab or low-speed for hire vehicle without first securinq from the Director of Planninq and Development a pedicab or low-speed for hire vehicle driver's permit and displayinq same as required by this article; � Operate a pedicab or low-speed for hire vehicle while carryinq a number of passenqers that exceeds the number of passenqers that the seats were desiqned to accommodate; � Allow a passenqer to stand in the pedicab or low-speed for hire vehicle while the pedicab or low-speed for hire vehicle is in motion; � Collect fares while the pedicab or low-speed for hire vehicle is in motion; � Solicit patrons for any hotel or other business in an attempt to divert patronaqe from one hotel or business to another; � Operate a pedicab with more than one trailer or sidecar attached thereto; � Operate a pedicab or low-speed for hire vehicle in a manner that results in damaqe to public property; � Leave any pedicab or low-speed for hire vehicle unattended on publicly owned property at any time except to perform such duties as required to service passenqers; � Allow a passenqer or anyone to sit anywhere other than the passenqer seat within the pedicab or low-speed for hire vehicle; � Obstruct vehicular traffic by unnecessarily weavinq or chanqinq lanes of travel; (11) Obstruct vehicular traffic when pickinq up or unloadinq passenqers; � Solicit business or pick up passenqers within an area solely desiqnated as a bus stop or Jolly Trolley stop, or load or unload passenqers where parkinq and 11 Ordinance No. �� 3 Attachment number 1 \nPage 1; standinq is prohibited; � Operate the pedicab or low-speed for hire vehicle without havinq a communication device, such as a cell phone or radio, in the driver's possession; � Operate a low-speed for hire vehicle on bike paths, sidewalks, roadway shoulders, streets where the posted speed limit is above 35 miles per hour, or any other location prohibited by Florida statutes; � Operate a pedicab in the "round-about" on Clearwater Beach, on streets where the posted speed limit is above 25 miles per hour, or on any sidewalks except momentarily on those sidewalks located near the "round-about" in order to naviqate around the "round-about"; and � Refuse or neqlect to transport to any place in the city where transportation is authorized by this article any orderly person willinq to pay any prescribed fare reqardless of race, sex, reliqion, national oriqin, aqe or physical disability (includinq an assistance animal). Sec. 25.15. Maximum dailv hours for drivers. No driver or operator of a pedicab or low-speed for hire vehicle shall drive or operate a pedicab or low-speed for hire vehicle for more than twelve (12) hours within any 24-hour period. Sec. 25.16. Revocation bv the Director of Planninq and Development. � A pedicab or low-speed for hire vehicle driver's permit issued under the provisions of this article may be revoked by the Director of Planninq and Development, after notice and hearinq, for iust cause, which may include, but is not limited to, any one (11 of the followina: � Obtaininq a pedicab or low-speed for hire vehicle driver's permit by providinq false information; � Committinq a violation of any of the provisions of this article or any violation of Florida law pertaininq to the operation of the pedicab or low-speed for hire vehicle; � Havinq a permittee's Florida driver's license suspended or revoked; or � Beinq classified as a sexual predator or sexual offender or beinq convicted or havinq adiudication withheld by a court of competent iurisdiction of any felony involvinq dishonesty, any crime involvinq reckless drivinq or drivinq under the influence of druqs or alcohol, any violation of F.S. ch. 893 pertaininq to the sale of a controlled substance, any violation of F.S. ch. 800 pertaininq to lewdness and indecent exposure, 12 Ordinance No. �� 3 Attachment number 1 \nPage 1; any violation of F.S. ch. 796 pertaininq to prostitution, or any similar violations from another iurisdiction. � No pedicab or low-speed for hire vehicle driver's permit that has been issued by the Director of Planninq and Development shall be revoked except upon a findinq of iust cause as defined in subsection (1) of this section and after a hearinq before the city manaqer or city manaqer's desiqnee and upon at least five (5) days written notice to the driver statinq the place, date, time and purpose of such hearinq and settinq forth the charqes upon which such hearinq shall be held. The driver shall have an opportunity to present evidence on his or her behalf, to cross examine witnesses, and to be represented by counsel at the hearinq. The city shall have the burden of proof by a preponderance of the evidence, and the city manaqer's decision shall be based solely on the evidence presented at the hearinq. Within ten (10) calendar days of the hearinq, the city manaqer shall file with the city clerk's office and shall serve on the driver a written decision containinq findinqs of fact and conclusions of the leqal basis for the decision. The decision of the city manaqer shall be final and conclusive, subiect to iudicial review by common-law certiorari in the Circuit Court for Pinellas County. � After revocation of a driver's permit pursuant to this section, no application for a driver's permit shall be accepted or considered for a period of six (6) months from the date of revocation. Sec. 25.17. Surrender of pedicab or low-speed driver's permit upon revocation. Upon the revocation of any pedicab or low-speed for hire vehicle driver's permit, such permit shall be surrendered by the holder thereof to the Director of Planninq and Development. Sec. 25.18. Restricted areas. The traffic oaerations manaaer is authorized in the interest of safetv to desiqnate certain areas wherein specified public conveyances shall be restricted and to post siqnaqe to warn the public of such restrictions. THE REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK. 13 Ordinance No. �� 3 Attachment number 1 \nPage 1� Section 2. This ordinance shall take effect 30 days from the date of adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED AS AMENDED Mayor Approved as to form: Attest: Robert J. Surette Rosemarie Call Assistant City Attorney City Clerk 14 Ordinance No. �� 3 Attachment number 2 \nPage 1 Sec. 25.02. Standards for pedicabs, low-speed for hire vehicles, and surrey bicycles; equipment and restrictions. (1) All pedicabs shall be deemed bicycles as that term is used in Florida Statutes. As such, all pedicabs shall comply with any and all regulations of the state applicable to bicycles. See, for example, F.S. § 316.2065. All pedicabs required to be regulated under this article shall be equipped with a battery operated headlight capable of projecting a beam of white light for a distance of five hundred (500) feet and a pair of battery operated taillights each exhibiting a red light visible from a distance of six hundred (600) feet to the rear. All pedicabs shall also be equipped with at least one front white reflector and at least one red rear reflector and at least one amber side reflector one each side of said pedicab. All pedicabs required to be regulated under this article shall be kept clean and sanitary throughout and shall be kept and maintained in sound operating condition. All safety devices and all other equipment shall be kept in such condition as to ensure safe operation. Any fares that are charged to the public shall be conspicuously posted in or on the pedicab. If a qratuity is accepted, "Gratuity Appreciated" shall be conspicuously posted in or on the pedicab. (2) All low-speed for hire vehicles shall comply with any and all regulations of the state applicable to low-speed vehicles. See, for example, F.S. § 316.2122. All low- speed for hire vehicles required to be regulated under this article shall be equipped with headlamps, stop lamps, turn signal lamps, taillamps, reflex reflectors, parking brakes, rearview mirrors, windshields, seat belts, and vehicle identification numbers. All low- speed for hire vehicles required to be regulated under this article shall be kept clean and sanitary throughout and shall be kept and maintained in sound operating condition. All safety devices and all other equipment shall be kept in such condition as to ensure safe operation. Any fares that are charged to the public shall be conspicuously posted in or on the low-speed vehicle. If a qratuity is accepted, "Gratuity Appreciated" shall be conspicuously posted in or on the low-speed vehicle. (3) All surrey bicycles operated pursuant to this article shall be equipped with �n4r�rn�inlo r�r mr�r�p�{y�no rli i�l n�hlo lo�ior �n4i i�4or! rin im hr�lioo /o4�niJ�riJ hin�inlo .�.� �y r, � +„no hroLoc �ro ,,,,+ ��,,,�,o�� n�rt a single, low-gear ratio to prevent excessive speeds. Surrey bicycles operated pursuant to this article that have multiple gears capable of changing gear ratios are prohibited. Surrey bicycles operated pursuant to this article shall not be driven by anyone under the age of 16 unless accompanied by a responsible adult and shall not be operated in the "roundabout" on Clearwater Beach. It is unlawful for any person to operate, or cause to be operated, a surrey bicycle that is not equipped with a brakinq system that is capable of skiddinq each wheel in contact with the qround on dry, level, clean pavement by the operator from his normal position of operation. I[�'ii�:�:3 Attachment number 3 \nPage 1 MOTION TO AMEND ORDINANCE NO. 8314-12 ON SECOND READING On page 4, amend the ordinance as follows: Section 25.02(1) is amended to read as follows: Sec. 25.02. Standards for pedicabs, low-speed for hire vehicles, and surrey bicycles; equipment and restrictions. (1) All pedicabs shall be deemed bicycles as that term is used in Florida Statutes. As such, all pedicabs shall comply with any and all regulations of the state applicable to bicycles. See, for example, F.S. § 316.2065. All pedicabs required to be regulated under this article shall be equipped with a battery operated headlight capable of projecting a beam of white light for a distance of five hundred (500) feet and a pair of battery operated taillights each exhibiting a red light visible from a distance of six hundred (600) feet to the rear. All pedicabs shall also be equipped with at least one front white reflector and at least one red rear reflector and at least one amber side reflector one each side of said pedicab. All pedicabs required to be regulated under this article shall be kept clean and sanitary throughout and shall be kept and maintained in sound operating condition. All safety devices and all other equipment shall be kept in such condition as to ensure safe operation. Any fares that are charged to the public shall be conspicuously posted in or on the pedicab. If a qratuity is accepted, "Gratuity Appreciated" shall be conspicuously posted in or on the pedicab. On page 5, amend the ordinance as follows: Section 25.02(2) is amended to read as follows: (2) All low-speed for hire vehicles shall comply with any and all regulations of the state applicable to low-speed vehicles. See, for example, F.S. § 316.2122. All low- speed for hire vehicles required to be regulated under this article shall be equipped with headlamps, stop lamps, turn signal lamps, taillamps, reflex reflectors, parking brakes, rearview mirrors, windshields, seat belts, and vehicle identification numbers. All low- speed for hire vehicles required to be regulated under this article shall be kept clean and sanitary throughout and shall be kept and maintained in sound operating condition. All safety devices and all other equipment shall be kept in such condition as to ensure safe operation. Any fares that are charged to the public shall be conspicuously posted in or on the low-speed vehicle. If a qratuity is accepted, "Gratuity Appreciated" shall be conspicuously posted in or on the low-speed vehicle. Pamela K. Akin City Attorney March 15, 2012 I[�'ii�:�:3 Attachment number 4 \nPage 1 MOTION TO AMEND ORDINANCE NO. 8314-12 ON SECOND READING On page 5, amend the ordinance as follows: Section 25.02(3) is amended to read as follows: (3) All surrey bicycles operated pursuant to this article shall be equipped with �mn�n��lo n�pp��o r!i iol nohlo_I�or_��°rl�� hroLoc /c�onrlorr! hin�inlo ...� .� �.. +„no hroLoc �ro ,,,,+ ��,,,�,o�� n�rt a single, low-gear ratio to prevent excessive speeds. Surrey bicycles operated pursuant to this article that have multiple gears capable of changing gear ratios are prohibited. Surrey bicycles operated pursuant to this article shall not be driven by anyone under the age of 16 unless accompanied by a responsible adult and shall not be operated in the "roundabout" on Clearwater Beach. It is unlawful for any person to operate, or cause to be operated, a surrey bicycle that is not equipped with a brakinq system that is capable of skiddinq each wheel in contact with the qround on dry, level, clean pavement by the operator from his normal position of operation. Pamela K. Akin City Attorney March 15, 2012 I[�'ii�:�:3 �� 1� �1 �' S � '� � e yy � '�' i . (!� �i r � � �.`.. i �., r., 7 ( k' . tr �Y A f , ' u.l. �� t � x i � � ' � i �. � � � �-. r �i � F. `� ^ � � � � � y. ( { � '' ;� �, + s � '�"T' ��, r �� . ,,�� ,�,'� �;.` .e 1 � I , 1� }� �.. ��! t x �' �- � .. �� ?� i t �` � ;i�� C. ,�, � �.:.r 7a;l; `' ' � � N�'� ,� f . ��; i'F. h iW: � ; �. . , . - 't ..a,. ,i,,, r: � z , , . ? � �i . �- i �' !' � ' i - � , t � �s �" �� :. , �: . � - ►. '� ;� �I' ' �i .� � ". i,� . — ��:.' ;� � v � I .` � �' ! f� � . �, . 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'ii A� i3s 1. : t t° r,� ' � e�'. � ., ,1 i.. _ t t s` !1 � r � �, � � I 1 ,!; e - ' 1N� , .s � ' r �-,: , .e ,� � < < , F � - � � . �, . ,. 3 , i � � ��. �.�i ry�i �' � �o i �i ld a� !�r" ,!� � � � s ,�M � r .i , JN i "� i r �, � t � i� � i i � � i . �# : �I ! , 'k �: �� `'�- � 1 �� I �� .. �^ * �.'; � , � � l� �� i p`.� � ' i, , �,, �� ` _ r j�� ,� F �� lh�� '�� w; �.F-'� r ' r f'a+ t�,'� `�i s r � .M.,�.H I��t� � � �' ,,ti.,.�.�.,�,....., .�- �'° _ �F`�� ` £` � ,s,y',e ,+` ,�.'� �'��_� A4s �t��e� ir� �Cc��c�� ul�s, "�e�res�n�,�tiv�s a� a grc��p m�y spe�'� �ar ��e �rrin�a�e� p��s �� e�d��i[��I �inu�� f�� a�� pe�sc�� in �he ��dienc� ��a� �aiwes �heir ri��t tr� s��, �g� �c� � r��xirr�urn �f ��r� s�i��t�es." � . / ;� . • , � f - ° . `/} : ,�# .� ,y , � , . �� $i'tE? �JitC��T'SI�C1�{� C��"a��C�� r� �� ;��. f`" �.. _�'��`��t::_ l� r° .a�'��,�,,� �3��'�5� �3i"6t7�� as c��r ��e��s�n �nd ��ive vur rigl�� c� sp��. � � . f.� �f � �'� � . , ; , � � ,. �� F "� � �' � � � � ' ,.� ,,,;� , �� , �`,,b , �" �,' �� ,. � ..� '�� '` � C.... p.. � L. f�,- ' ' " .� ,��- ' �'r �. . r' �..._,� � �. .a ... ° �, � � . { �: >„. ir ' ' „ � : ; . . . _,. ^�'t., - : • , � ...� ,. � " .�- ,.'�E��1��1r� . ��`It�� t'�� i' ■ il��"1��U I"@ ._� (D � � � . � � '` �-'.� � � � � � '� f � � 2� ��.f -' � -�=- - -M �. � r J ,�i� � * _�� .. . _..� �'Cif�� Ci7� f` ' � �. - . �r �� r � �;.ii� S:t��k�l��Public Cr��rr�s �� €�un�il iVl�:�ti�g.�c�c �'i�rc�� i 8. �ilC�$ �?C��-��34 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date:3/15/2012 Approve the Purchase Contract between the properiy owner of record, Raymond Rayder, and the City of Clearwater for the City to purchase real property at 14 S. Evergreen Avenue, Clearwater, with a purchase price of $135,000 and total e�penditures not to exceed $145,000 including environmental assessments, survey services, closing costs, and any other ancillary costs associated with acquisition; and authorize the appropriate officials to execute same, together with all other instruments required to affect closing. (consent) SUMMARY: The subject properry is located at 14 S. Evergreen Avenue in the East Gateway District of Clearwater. The parcel is approximately 6,300 square feet and is contiguous with City-owned property fronting Cleveland Street purchased in August 2010 (Car Pro site). The acquisition will result in a total corner lot size of approximately 18,375 sq. ft., which may be used for a fut�re redevelopment project. The City has ihe opportunity to uiilize funds made available through the United States Department of Housing and Urban Development (HUD) for this acquisition as it meets the national objectives. Grant funding is available in an amount equal io the appraised value of the property plus costs of environmental assessment and survey services associated with the acquisition. The purchase price is consistent with an independent appraisal performed on the properry. Valuation Services, Inc. valued the fee interest in the property at $135,000. Per HUD requirements, the appraisal was reviewed by an independent certified appraiser. Hupp Realty Advisors, Inc. recommends approval of the appraisal report as he deternlined that it is in compliance with generally accepted appraisal reporting standards and is complete. Staff recommends the purchase of this parcel as it has been identified in the East Gateway Vision Plan as a strategic consolidation and redevelopment parcel with the Car Pro site. The City can evaluate the future opportunity to lease the property to an office tenant until such time as a proposal for redevelopment is developed for the entire site. Per the contract, there is a 60-day due diligence period with an anticipated closing date no later than May 14, 2012. Type: Purchase Current Year Budget?: Yes Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Appropriation Code 0181-99644-5 82000-554-000- 0000 $145,000 2011 to 2012 Amount $145,000 Budget Adjustment: Annual Operating Cost: Total Cost: Appropriation Comment None $145,000 Cover Memo Review Approval: Item # 9 Attachment number 1 \nPage 1 , �; �* � ; � ,. � � ,�, �, � ,, . ,� � � , � .� ,, � � "` * ' ` �- �` : � * � � '. � �r ,� � � .. � , i�� , � �.�� . � �., c, � � � � � �r� '"' r 1 �� +� � ��':'�?� ��"� �:. �, � ,� � . � � € � a� � - � �� - � � «� ,� � ;, � �� ,� �'� s a � � �� * :s . +� � �, � � � ,� � �. � ._ � � _ � �' . ,, . � � . � , � �- ,� ` ��*� * � �� I��ve��g ��a��it�r� �� ri� ��tr�c�� iN�r, �� ri��, t�r�r�� r�d ��c�r�� r��t�� r��r� ��l� r��r� ��0 r�r��d ��sd �� h�� ar��d��i��y �� f�r � �� v�� d�liv�r� �� d��li�� r��dr��9 �� 'l�r��r �� t�� C��t�r �� r�� f�r ��r��: ��c� ��p��r��, ��a��t��r, c�� r�j��a°r �� t�c�� E�� r C��i� �c�t�r��il �9r�r��r��i�°'�, �� t�i� ��r��r�� i� ��d ��c� ��pr�°�� y �� „ 6:t :�a+�ll �� t�� d�6� ��d �� f�� r�d ��iv�r�� .�y�r �m��ir� � � �� th�r��. i� � ��r��r_��°�r i� ��r�v�� h� ��r��, �� I �� I��r�c� �� Il�r ��r �vN��i�� f�im� � � �� f �� r� �y td�� i�� , �� 9�� €1 �� '� � ��y�� s��° tc� ��r �� r�� v�°ai�� €�t�� a� r�j��r� �f ��r�� a�k��c��. I� �v��t�� r��i�� t�r�� r��t �ir�°��y d�6�v�r�d, �� i� th� ��r��r�� I��r, tF�� r�� h��l ��r��.�r b€: ��9� �� i� ir� �II r��p��k�, I �r��r�t�t��r� i� t�� C�� th�� r�� N� ��rt�d i� rn�ri�� g��i�r � d�� r�� c��r�. � �h�� tr��t �� r�j��d �� a�r�� r� �r��i�� I� ��d �� i�� r��,�t� �r�d E�� h�@� b� �� Item # 9 Attachment number 1 \nPage 2 � ��r �r��r�rrt� I�� t� �� r�� h�� r�� k�� ti�� r�p�� + ��t�a� ��rr�s��'� ��t �sr�l� �� r�� i� F'�r�� p��9�� a� ��r4 �� i�� t�� I' �� f�� f I��r��9 ��r��r�� r�� d �� w�v�� i��r, �� k��t �� r�� t�� r �� r �i �� s�r��, r��ra�i�� r�� a��ity ��r��t� �� r��d; �� ih��-� �rc�v��c��9 �l��r� ��i�� t ��r�� r�� ic�l��r� �f �� e�r�� rr�� .�� t�y�t`ti� ��t�� aa�� I�r��ty. ��s� �v�r�� r�� r��r�� k�� r� �� ir��r�� r�� s �� F��I �r��rt� ��a�� r t�� t��d�� d��r�k�� r��. � ��I��r �i��, �� I�� x�� r�� r�i��%r� � � �� r��e �� d�t� ��r�r �� y�r � ti�l� ��r�r�� itr��t ��a�� b� � ��rid� �� ti�� ir��ar�r ��r�� r��, �r��r��, ��p�i�r�� r. q��li��rr� �� s�� r� ��i� ��r��r�c�. �� tc�� +h�� E� �� d6��r�� 19�� i �ar �� I��gr��, ��r ��i1 ��r�� r��1� �i�m� ��a�j�� r�@� �� li��, �r��a�°��r�t��, ��i�ar�� q��lif��►�� t �� ir� �� r��t. 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I� �� T T`�� ' ��i�� p� r��e��! �� J�� "i��f��r c�� €J�� r��C�r E��s��1 �� i�� I�� a�, ��4 F6�r�� , � L�� t� �r�k�r„ i�r �� d��i�r� �°�� r�pr��r�ti�ti�� c�f �� r ir� ��r��ti�r� �ra�� tl�� ti�a�� a�k��4��d ��°��r, �r�d ��I�� h��1 �� r�� f�� r�� °�� r ��p�� y� �r��r,. ��, �� " � �'i �. i �l�LM.� C T"h� ��°��'�� f �r��r �rs�� c�� th�� r�� •ri�� t ��td �h�61 r��a� �� d��r�� t th� ��Id�� i�r ��i�� r€��i��r�. �r� �� r�� i�rs �� th�� r��r��t �� F�� k�� r��v��wd, t�� r�� kl��t th�� r�r��ir�ir�� p��r��c�� i�� i� ��I �� d' ��"�� f t�� ! k��r� ��ai�� b�� i�� a��t �� tE�� rr��t e�f �� ir�r��d ��^�s��r�. ��r ��i� � � 1� �� r��r� �� r�� a�� tg�� °�� h�� r��r�� a��rr�� b�r, ��ar��tr��d, ��i �r��r�� ir� ��r��r�� +�r�t� t�� ;�t�� Fic��rv��. ��. � � �°�m � �� I� �� I�i� �c��t��t �� t�� w� ��c�r� ��r��, ��h �� 6�� I� �� r�� c�r�� r�� 91 �� I��r ��I� �c��i��t� �r�� i��r�a��€�a �1 �� r�� f �� r��, ��d�� d��rrd��, �t�� r�d �� d�� d��r�� r�c��, �� °�� i�it��6� �r ��r� ��c�� r�il �� Q��d �� r��ir�� Item # 9 Attachment number 1 \nPage 7 ,� ! �. � �'� .. �J�� i�r� �� rq �� r��r��t ��I ��r��t�� t�� r��r� ��r��r�� ^�� h� p��tp��, �� a��r�� y �� p�� e� ��r��r��r�s�� r�t��r� �� a�� a��, ��r��ti�r�� r ��r�d��i�r�� i� r��p�� r�t�. ��1 ��ar ��ta��r��, ��r��r��, r�i��r�c�� r�d ��ritiir�� II �� r��d h�r��. �� r �� €�� i� tf�� c��r��t ;�I�� a��+ �� li� �,ri°�� r�� vri��, �� I�� t�°�� ;�� r�� r��pc��c� ��r�� h�� . ��arrt�r��r��. ��'�� . �r�t�k�s� i"��yc�r �,�pr��d �� r ��arrr�; ��'� I��h�rry ��a�i�r�� t� �,��r�� . �, �. ��1��... �� k. ,:��,'�. -f;;`.;.r":� `�x .. d _� f � 1 k� i �f"9 i j �� i 'i �i �'eyy � g i ��r�t �Vrt�� ..�_. __.. ; � . �, �'��: .,�p�,� �� ,�� ' ��x��--- r , `'��.�✓ ;{ � :x' � 3 �'� J .ra.::� � .� `$�` �, t�'" �r�c�� V'��r�� r� � �IT�Y t�F C�L��"��`��,, ��I�,� �`V�I�i�r�� . l��rr�� r ��r��r�� I� �� I[�'ii�:�'7 w Q z J w Q z J � U Z J JACKSON RD w Q � � O U w � Attachment number 2 \nPage 1 �� FOREST RD w Q w � Q O > � W J Q = Q � CRESTVI EW ST � w w w �Q c7 � -----. z w � DREW ST Q J � � � � � � � W � j Q � W = Q O Z Q Q � Z ¢ GROVE ST z � v � w � � Z � U p uJ cn O O w � � � � w ❑ Z Y m �W � � U � � Q J J � �` � w = � LAURA ST z ' '�i z � Q Z Z Z J ' --- . _. z ,'__. ', � � CLEVELAND ST z J ROGERS ST � w m � TURNER ST COURT ST J w Q 0 O O z W J � z w Q O � w � PIERCE ST z Q � � FRANKLIN ST W w �� Q Q 0 0 0 ' O�'9� Q � � ��L � � T O � '��o �'�l� f f�� ;� � / s�i, ROGERS ST LL L 9 tl N ° C�earwater Proposed Property CityOwnetlProperty COP CLA55 � Acquisition � P°ede° W E Preparedby: �� S. Evergreen Ave. °�edSP�� {. ('� EngineeringDepartment ��'��m��1 m # .7 Geographic Technology Division �.____J vd°a" S 100 S. Myrtle Ave, pearwater, PL 33756 Ph:(727)562-4750,Fax:(727)526-4755 Map Gen By: CRM Reviewed By: TM Date:2/22/2012 Grid #: 2876 S-T-R: 15-29S-15E Scale: N.T.S. www. My C I e arw at e r. c o m Sca/e �� = 50� EXHIBIT "A" This is not a su�vey � 7 � 6 14 ' 1`_ � � CI evel an d Street Park Street � 7 I 6 5 � 4 3 � 2 1 � � � � I 01 I Legal Description: N 7 C � Q N N L � L N W Lots 19 and 20, Block 3, OVERBROOK SUBDIVISION, according to the map or plat thereof, as recorded in Plat Book 8, Page 23, of the Public Records of Pinellas County, Florida. Attachment number 3 \nPage 1 _,��illll��lllli��.. . - � City Owned Property � Property To Be Aquirod i _� � � � � ` � �5 < 14 ; �3 , 12 / 11 . / 10 � ,� , � ��-_...� 16 17 � 18 19 � �...... � 2 ( � I 13 12 11 10 9 I � OO� i City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date:3/15/2012 Approve the third-year option of the Professional Services Contract between the City of Clearwater and Imagine Global Consulting to provide tourism marketing services for the City of Clearwater in the amount of $164,000 for Fiscal Year 2012-2013, and authorize the appropriate officials to execute same. (consent) SUMMARY: In the wake of changing market trends in tourism, the Economic Development and Housing Department assessed current market trends in order to determine how best the City can utilize its limited resources to capture more visitors and strengthen brand awareness of the city's offerings as a premiere destination. On July 16, 2010, the City released Request for Proposals 21-10, with the goal of selecting an experienced marketing and public relations partner in directing future marketing, advertising, and public relations efforts (including social media) in an aggressive and comprehensive manner to capture more visitors and strengthen the awareness of the city's attributes and offerings as a vacation destination. In October 2010, the City contracted with Imagine Global Consulting (Imagine) for their approach to the Scope of Work, relationships with the media, creativity, and availability of one full-time person dedicated to this contract. The contract was structured as a two-year activity period with an option for a third year. Imagine presented their accomplishments for the first contract year to the Council on October 31, 2011. A summary of the results of the scope of work to date is attached as part of the detailed progress on performance goals and measures. The Scope of Work overall includes a detailed action and activity marketing plan aimed at increasing the brand awareness for the City of Clearwater. Imagine is promoting Clearwater according to its unique selling points and defined niche markets. The focus for this current fiscal year is on promoting events, increasing the number of j ournalists visiting and writing about the destination, launching a Clearwater mobile app, and redesigning the website. The results of the first contract year were exceptional with an increase of 6°/o in visitors, 7.8°/o increase in direct expenditures and economic impact, and a$1.2 million advertising value and $3 million public relations value representing 161 placements in key magazine, newspapers, websites, blogs, and other online media. Given the results of the first year, staff recommends exercising the third-year contract option to continue the momentum established over the last 18 months, capitalize on the media relationships developed in that time for Clearwater and provide Imagine the time needed to complete key initiatives underway including: • Redevelopment and creation of a new Clearwater tourism website (www.visitclearwaterflorida.com) • Creation of a nationwide light bulb promotion "Let Clearwater Cure your Seasonal Affective Disorder" partnering with light bulb manufacturers for an anticipated Winter 2012/2013 launch Cover Memo • Implementation of a full-year Public Relations plan developed for Clearwater Jazz Holiday, including a substantial amount of follow-up activities after the event, to be the basis for next year's coverage Item # 10 • Launch of the Clearwater, Florida Mobile app, with revenue-generating potential if we include local businesses (restaurants, stores, etc) • Follow up of a pitch to have live broadcasts from Clearwater during the winter season for weather correspondents with the major television networks • Production of a video press kit for the destination • Coordination of individual press trips as well as two larger group press trips. Media visits planned will require follow up and continued fact checking and input to secure media coverage • Support and input for the new Visitor's Guide for 2013 • Planning of a wintertime social media give-away and sweepstakes with a national airline partner The third-year extension would be for $160,000 inclusive of all advertising, marketing, and administration. In addition, $4,000 is for reimbursable expenses. The funding for this contract extension will be included in the City Manager's proposed 2012/13 annual operating budget. Type: Other Current Year Budget?: None Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Appropriation Code 010-09216-530100-552-000- 0000 Review Approval: $164,000 2012 to 2013 Amount $164,000 Budget Adjustment: Annual Operating Cost: Total Cost: Appropriation Comment None $164,000 Cover Memo �[i�ii%�[I] Attachment number 1 \nPag PROFESSIONAL SERVICES CONTRACT THIS CONTRACT, entered into this �� day af October, 201p, by and between the CITY OF CLEARWATER, a Florida municipal corporation, hereinafter referred to as "City," P.O. Box �1748, Clearwater, Florida 33758 and Imagine Global Consulting, an S corparation, hereinafter ref�rred to as "IGC," 262 W. 38t'' Street, Suite 1401, New York, NY 10018. WHEREAS, the City requested professional services through Request far Proposals #21-10 seeking assistance from an experienced marketing and public relatians firm to direct marketing, advertising, and public relations activities ta capture more visitars and strengthen awareness of the City of Clearwater's attributes and offerings as a vacation destination; and WHEREAS, IGC agrees, pursuant to the Scope of Work as contained in Exhibit "A" attached hereto, to conduct tourism marketing, advertising, and public relations activities; NOW THEREFORE, in cansideration af the promises stated herein, the City and IGC mutually agre� as follows: 1. SCOPE OF PROJECT. IGC agrees to provide prof�ssional services under the terms and conditions described in attached Exhibit "A." 2. TIME OF PERFORMANCE. The term of this Agreement shall be for a period of two (2) years ("Initial Term") commencing on Octaber 22nd, 2010 ("Cammencement Date") and continuing through October 21 st, 2012 ("Termination Date") unless earlier terminated under the terms af this agreement. This Agreement may be extended for one (1) year under the same terms and conditions by the mutual written agreement of both parties. In consideration of City entering into this Agreement with IGC, IGC covenants with City that IGC shall unequivocably, timely and without reservation, comply with the terms and conditions Page 1 of 10 Item # 10 Attachment number 1 \nF and meet service level requirements as set out in EXHIBIT "A". IGC's failure ta timely comply with any of the abligatians hereunder during the term af this Agreement shall be deemed a material default resulting in termination of this Agreement. 3. COMPENSATION. The City will pay IGC a sum of $160,000 per year inclusive of all advertising, marketing and administration of th� Scope of Work. The City will also reimburse up to $4,000 all reasonable and necessary direct expenses. The City may, from time to time, require changes in the scope of wark of IGC to be pertormed hereunder. Such changes, including any increase or decrease in the amaunt of IGC's compensation and changes in the terms of this Cantract which are mutually agreed upon by and between City and IGC shall be effective when incorporated in written amendment ta this Contract. 4. METHOD OF PAYMENT. IGC's invaices shall b� submitted to the City for appraval for payment on a monthly basis, according to "Exhibit B". The City agrees to pay after approval under the terms of the Florida Prompt Payment Act F.S. 218.70. The City's perfarmance and obligation to pay under this Cantract is contingent upon an annual appropriation of the City's budget. 5. NOTICES AND CHANGES OF ADDRESS. Any natice required or permitted to be given by the provisions of this Contract shall be conclusively deemed to have been received by a party hereto on the date it is hand delivered to such party at the address indicated below (or at such other address as such party shall specify ta the other party in writing), or if sent by registered or certified mail (postage prepaid) on the fifth (5th) business day after the day on which such notice is mailed and properly addressed. Page 2 of 10 IE�ii�:�i[17 Imagine Global Consulting Cs�%32C�-G � �'�./.�r� Name ��S'� C.P_e.��- � Title Z:G Z c..J � � � 7�' � ��- � �`a � U� Y'o2C� � l�y Lbc� (g Address �� 4 27_ l 4 G/ Telephone # 2c2 472. igG Facsimile # 6. TERMINATION OF CONTRACT. City of Clearwater Geraldine Campos Lopez Econamic D�velopment & Housing Director P.O. Box 4748 Clearwater, Florida 33758 (727) 562-422Q Telephone # (727) 562-4075 Facsimile # Attachment number 1 \nf The City at its sole discretion may terminate this Contract by giving IGC a ten (10) day written notice of its election to do sa and by specifying the effective date of such termination. IGC shall be paid for its services through the effective date of such terminatian. Further, if IGC shall fail to fulfill any of its obligations hereunder, this Contract shall be in default, the City may terminate the Contract, and IGC shall be paid only for work completed. 7. INDEMNIFICATION AND INSURANCE. IGC, at its own expense, shall procure and maintain the follawing insurance: A. Commercial General Liability Insurance on an "occurrence" basis in an amount nat less than $1,000,000 combined single-limit Bodily Injury Liability and Property Damage Liability, with media exclusians removed. The City of Clearwater shall be an additional insured on this policy. Page 3 of 10 IE�ii�:�i[17 Attachment number 1 \nP� B. Automobile Liability Insurance in the amaunt af at least $1,000,000, prvviding Bodily Injury Liability and Property Damage Liability; and C. Wdrkers' Compensation Insurance applicable to its employees for statutory coverage limits, and Employers' Liability with a$500,000 limit, which meets all applicable state and federal laws. The parties recogniz� that IGC is an indep�ndent contractar. IGC agrees to indemnify and hold harmless the City of, from, and against all liability and expense, including reasanable attorney's fees, in connection with any and all claims whatsoever for personal injuries or property damage caused by the negligent or deliberate act or omission af IGC, its agents, affcers, subcantractars, employees, and independent contractors. 8. PR�PRIETARY MATERIALS. Upon termination of this Contract, IGC shall transfer, assign and make available to City or its representatives all property and materials in IGC's passession belanging to ar paid for by the City. 9. INTERESTS OF PARTIES. IGC covenants that its officers, employees and shareholders have no interest and shall not acquire any interest, direct ar indirect, which would conflict in any manner or degree with the performance and/or provision of services required under the terms and conditions of this Contract. 1 �. CONFORMANCE WITH LAWS. IGC agrees ta comply with all applicable federal, state and local laws during the life of this Contract. `fiA_�i%]:7►1�'��-'� In the event that either party seeks to enforce this Contract through attorneys at law, then the parties agree that each party shall bear its own attarney fees and costs. Page 4 of 10 Item # 10 ii!-�K•P/ =1:�� II► CCl �_\'J/c1 `I ■1�l � `UJ � The laws of the State ofi Florida shall govern this Contract, and any action brought by either party shall lie in Pinellas County, Florida. Page 5 of 10 Attachment number 1 \nPa IE�ii�:�i[17 Attachment number 1 \nPa IN WITNESS WHEREOF, the parties hereto have execut�d this Contract as of the date set forth abave. CITY OF CLEARWATER, FLORIDA . . -. / ' � ' / , '' � , .. `.��I// � : � r�� ,• ,, 13FTi1:i1A:117:FT�J Mayor Approved as to form: Pam Akin City Attorney ttE t: . Print Name: �� 'AS S��PU�'� 1 L� l 111 f 1"i i 1 ��: C.T r iTa I I City Manager Attest: Rosemarie Call City Clerk �� 7 .� i �e. Imagine Global Consulting eC�� Q �� ; �� By: � 'nt Name: ��FJr C L c G; c��;uc` Title: �"d��5 i c-�-et{ � Page b of 10 IE�ii�:�i[17 Attachment number 1 \nPa Exhibit A Scope of Work The Agency will place destination advertising in the Visit St. Petersburg/Clearwater Area (Convention and Visitors Bureau) and, if possible, Visit Flarida Visitor Guides. Additional advertising will be placed on the Visit St. Petersburg/Cl�arwater Area website www.visitstpeteclearwater.cam. Other advertising could include print, televisian, and social m�dia advertising. • The Agency will be responsible for updating content an the city's tourism website currently at www.visitcl�arwaterflorida.com. IGC will alsa work in caardination with the selected firm responsible for the re-design of the tourism website and provide input for creative direction and assist the City with developing new website editorial and content. • The Agency will: o Promote the destination according to unique selling points and within defined niche markets; IGC will develop a detailed actian and activity plan aimed at achieving the goals and objectives as set by the City of Clearwater, o Conduct taurism cr�sis communications if needed; IGC will provide the City of Clearwater with an-going crisis management services to assist the team in effectively identifying, assessing, addressing and diffusing anticipated and unexpected crisis situations related to tourism. o Further develop brand awareness for Clearwater among consumer and travel trade media; IGC will develop and di$tribute press releases to the U.S. media on a regular basis. IGC will update and maintain the City of Clearwater press kit, including images, story ideas, fact sheets, recent press releases etc. o Develop and maintain client specific media, consumer and trade databases. IGC proposes the development of a"travel deals" newsletter to be distributed to the media, trade and consumers - a minimum ofi four `special travel deals' per month. o Build destination appeal of Clearwater and extend the reach of the Clearwater brand via an integrated marketing program; IGC will Page 7 of 1 � I[�'ii�:�i[17 Attachment number 1 \nPa investigate a number af cansumer marketing campaigns surraunding specific themes throughout the year to increase brand awareness and visitor numbers in the City of Clearwater. These campaign ideas will be presented to the City for consideration. o Increase online activities and exposure. o Increase social media activities and presence; IGC will target social netwarking platforms such as Facebook, Twitter, travel blags and PR marketplaces like HARO (Help a Reporter Out), an online media resource that provides media leads. IGC will identify digital media activities that will position the City of Clearwater as an innovator in online travel and lifestyle communications. Develop social media pramation concepts with tourism partners (hatels, airlines, Etc) to prom�te special deals and packages. 0 o Take advantage of synergies between all departments of the City of Clearwater by combining public relations, consumer marketing and sales efforts, by using a calendar af events and campaigns planned by the City of Clearwater. Assist event partners such as Clearwater 5uperboat National Championship Festival, Clearwater Jazz Holiday, Foster Grant Ironman World Championship 70.3, Outback Bowl Beach Day, etc with public relations and marketing activities to increase national coverage. o Support in-house marketing and public relations activities. o Act as a first contact for media and as a clearinghouse for information; IGC will provide a news bureau service not only to th� City of Clearwater but also to industry partners, to increase media coverage on every possible aspect of the destination. This service will provide IGC the opportunity to have as many news angles as possible to promote the City of Clearwater. o Monitor and counteract negative perceptions related to taurism crises communication that may exist. o Design and implement media events ta leverage publicity for the City of Clearwater. This may take the form of inedia luncheons and cocktail events. IGC will conduct New York City based media and sales missions during which na more than two designated Clearwater stafF will meet personally with top media and trade representatives in the market. Page 8 of 10 Item # 10 Attachment number 1 \nPa o Develop and manage at least on� themed graup press trip as well as six highly customized tours for individual representatives of top tier media outlets. Press trips, group and individual, are designed to highlight the unique appeal of the City of Clearwater. IGC propases supporting all jaurnalists already visiting the state by issuing press passes which provides access to, or discounts at participating properties, restaurants, etc. Conduct media calls. The personal touch af inedia and sales calls ensures a close relationship with key media, travel agents and tour operators, an essential PR and marketing tool. • The Agency will provide the City manthly reports on activities to include updates on newly released travel trends and statistics as well as trav�l media and social media trends. Th� Agency will report on PerFormance Goals and Measures as part of the Agency's monthly reparting requirements. IGC will track and repart on quanti�able statistics related to key objectives and detail a return on investment on all initiatives. IGC will report on measures such as visitor trends, number of website hits, number of email blasts, results of social media campaigns and contests, amount of and number of destination advertising placed, editorial placement, number of travel writers contacted and hosted, results of event related marketing effarts, and number of staries produced. Page 9 of 10 IE�ii�:�i[17 Attachment number 1 \nPa Exhibit B Payment Schedule In consideratian af the abligatians undertaken by IGC, the City of Clearwater shall pay IGC the sum of US $10,800 (ten thousand eight hundred US Dollars) per month for the 24-month period from Octaber 22, 2010 ta �ctaber 21, 2012, to be invoiced on a manthly basis. IGC shall invoice the City of Clearwater on the first day of every month, to be due by the 15`h of the month. Additional expenses incurred on behalf of the City of Clearwater shall all be at the cost of the City and will not to exc�ed $30,400 per fiscal year. Such costs are only to be incurred by IGC with prior written approval by the City of Clearwater. These costs, which were previously approved by the City af Clearwater, shall be paid along with the monthly payment and the agency shall send the description of the costs incurred with at least 5(five) days of advance of the date of the payment. In addition to the flat-fee retainer, the City will reimburse IGC up to $4,000 per fiscal year for approved reimbursak�le direct expenses (i.e. travel). Page 1 � of 1 p IE�ii�:�i[17 N C 0 .� V .� 7 � � 0 U N C .� R E L N R2 i d U 0 w U N .� R c Q c N � N � C U T - � C 'p tK C 0 O '� � N N � Q (6 N N C T T � N(6 .L-. N� f/1 � � "' t/1 �� C N U� `p ' �(6 9 C a U t`1 y� U' ooa o��n �n�o � a`�i.�a � �°� °� >.� ° a� a`�i � �� a� o E �nr a � Q> a� o o �>°� y� � a� a�i = � E a °� •. � m m a m E.� C �- . 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E ° m � � � � .. � a � U Q � � �i Q� o m a o � a`�i a�� m.4 0� L a� �� 9 (6 N > L � 0 LL LL d.> LL i> ` fl- y�� Y L E a a Q C U (6 (6 � o 0 o-O o 0 oap° �Qlq y ��a>(j � � Q m � m a � � C a m � �n a a � C � � (6 U T � Q (p L � � t/1 'O C O � Q N O fl- i� .`. � � � 0 � M � �� O ch N � � d City Council Agenda Council Chambers - City Hall Meeting Date:3/15/2012 SUBJECT / RECOMMENDATION: Approve settlement of a liability claim for payment of $36,000.00 and authorize the appropriate officials to execute same. (consent) SUMMARY: On June 2, 2010, a Park and Recreation Department tractor was stopped for a traffic signal. When the signal turned green, the City tractor moved forward before the claimant moved forward. The City tractor hit the claimant car and pushed it into the car ahead. The claimant car suffered $7,266.22 in property damages. The claimant suffered injuries and underwent medical treatment. The claimant's medical bills total $28,215.15. The claim can be settled for a payment of $36,000.00 in exchange for a release of all claims against the City and the City's driver. The City's limit of liability as provided by Section 768.28, Florida Statutes is $100,000 per claim or a total of $200,000 for all claims. The City's Risk Management Division and City's Claims Committee recommend this ratification and confirmation. Funding for the payment of this settlement is available in the budget for claims expense in the Central Insurance Fund. Type: Other Current Year Budget?: Yes Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Appropriation Code 590-07000-545900-519-000 Review Approval: 10/ 1/2011 to 9/3 0/2012 Amount $36,000 Budget Adjustment: Annual Operating Cost: Total Cost: Appropriation Comment None $36,000 Cover Memo ��11�:��) City Council Agenda Council Chambers - City Hall Meeting Date:3/15/2012 SUBJECT / RECOMMENDATION: Approve settlement of a liability claim for payment of $75,000.00 and authorize the appropriate officials to execute same. (consent) SUMMARY: On March 24, 2011, a Police Department vehicle entered an intersection on a red traffic signal into the path of the claimant. The claimant car suffered $3,083.29 in property damages. The claimant suffered injuries and underwent medical treatment. The claimant's medical bills total $32,204.53. The claim can be settled for a payment of $75,000.00 in exchange for a release of all claims against the City and the City's driver. The City's limit of liability as provided by Section 768.28, Florida Statutes is $100,000 per claim or a total of $200,000 for all claims. The City's Risk Management Division and City's Claims Committee recommend this ratification and confirmation. Funding for the payment of this settlement is available in the budget for claims expense in the Central Insurance Fund. Type: Other Current Year Budget?: Yes Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Appropriation Code 590-07000-545900-519-000 Review Approval: Oct. 1, 2011 to Sept. 30,2012 Amount $75,000 Budget Adjustment: Annual Operating Cost: Total Cost: Appropriation Comment None $75,000 Cover Memo ��11�:�� City Council Agenda Council Chambers - City Hall Meeting Date:3/15/2012 SUBJECT / RECOMMENDATION: Rescind approval of Contract (Blanket Purchase Order) to Wingfoot Commercial Tire of Clearwater, FL, for an amount not to exceed $380,000, for the purchase of Goodyear tires for city motorized equipment during the period March 1, 2012 through February 28, 2013, in accordance with Sec. 2.56(1)(d), Code of Ordinances - other governmental bid. (consent) SUMMARY: At the March 1, 2012 council meeting, Council approved a contract with Wingfoot Commercial Tire for the purchase of several different sizes of tires for use on all city vehicles. Staff was unaware that the information provided regarding the Florida State contract number and period was incorrect. Staff will bring back the agenda item when the new contract is re-issued. Type: Purchase Current Year Budget?: Yes Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Appropriation Code 566-06611-550700-519-000 Bid Required?: Other Bid / Contract: Review Approval: $360,000 $380,000 3/1/2011 to 2/29/2012 Amount $380,000 No Florida State Contract #863-000-10-1 Budget Adjustment: Annual Operating Cost: Total Cost: Appropriation Comment BPO Bid Number: Bid Exceptions: None $360,000 None Cover Memo ��II�:�K� SUBJECT / RECOMMENDATION: City Council Agenda Council Chambers - City Hall Meeting Date:3/15/2012 Approve a work order to Malcolm Pirnie/Arcadis (EOR) in the amount of $160,530.00 for the design and permitting of generator upgrades to the East Water Reclamation Facility (WRF); electrical upgrades to the Marshall Street WRF Lab Building; and the Marshall Street WRF automatic transfer switch (ATS) 1; and authorize the appropriate officials to execute same. (consent) SUMMARY: Engineering Services were requested from Malcolm Pirnie related to standby generator power at the East Water Reclamation Facility (WRF) and the Marshall Street WRF. There are three major components to this project that are included in the design, permitting and bidding: 1) East WRF Generator Improvements, 2) Marshall Street WRF Laboratory Generator and UPS Improvements, and 3) Marshall Street WRF Automatic Transfer Switch (ATS) 1 Investigation. The East WRF is located on Gulf to Bay Boulevard at the west end of the Courtney Campbell Causeway along the shore of Old Tampa Bay. As a result of the WRF's location, the WRF is susceptible to flooding during heavy storms. The City has decided to replace the two existing (600kW and 800 kW) older fixed generators with either one or two trailer mounted generator(s). The existing standby generator that provides emergency power to the Marshall Street WRF laboratory building is not sized to meet all the power needs of the building. In addition, one of the two existing uninterruptible power supply (UPS) units is currently not functioning and requires repair or replacement. The EOR (Engineer of Record) will recommend a plan for providing and prioritizing standby UPS and generator power for key laboratory equipment, lighting, and HVAC units. The automatic transfer switch (ATS) on the Marshall Street WRF Blower Building generator will not trip automatically upon power failure. There are no issues experienced during a manual transfer. A power quality study will be performed by the ATS manufacturer (Square D) with oversight from the EOR at the Marshall Street WRF to identify the reason for the startup failures associated with the ATS during automatic transfer and to provide recommendations for addressing the issue to allow the ATS switch to work in automatic mode rather than manual mode. The City of Clearwater Public Utilities Department owns, operates and maintains the East and Marshall Street WRFs. Sufficient funding is available in Capital Improvement Program projects 0315-96619, WWTP Generator Replacements in the amount of $94,100; 0327-96645, Laboratory Upgrade in the amount of $36,820; 0327-96654, Facilities Upgrade and Improvements in the amount of $29,610; for a total of $160,530.00. Type: Capital expenditUre Current Year Budget?: Yes Budget Adjustment Comments: See sui11u1ary Current Year Cost: Not to Exceed: For Fiscai Year: Appropriation Code 0315-96619-561300-535-000- 0000 0327-96645-561300-535-000- 0000 0327-96654-561300-535-000- 0000 Review Approvai: $160,530.00 $160,530.00 2012 to 2013 Amount $94,100 $36,820 $29,610 Budget Adjustment: Annuai Operating Cost: Totai Cost: Appropriation Comment See suillulary See suillulary See suillulary No $160,530.00 Cover Memo �[iail�:�iC! Attachment number 1 \nPage 1 � , : � .. , �� .. . , , � W .. . a ,m f � WORK ORDER INITIATION FORM for the Citv OF CLEARWATER Date: October 31, 2011 Project Number: City Project Number: 11-0025-UT 1. PROJECT TITLE: EAST WRF AND MARSHALL ST. WRF LAB and Automatic Transfer Switch No. 1 GENERATOR IMPROVEMENTS 2. SCOPE OF SERVICES: Pirnie/ARCADIS, the Water Division of ARCADIS U.S., Inc. (Pirnie/ARCADIS) has been asked by the City of Clearwater (City) to provide engineering services related to standby generator power at the East Water Reclamation Facility (WRF) and the Marshall Street WRF. There are three major components to this project which will be bid as one Contract: A. East WRF Generator Improvements B. Marshall Street WRF Laboratory Generator and UPS Improvements C. Marshall Street WRF Automatic Transfer Switch (ATS) No. 1 Investigation A. East WRF Generator Improvements The East WRF is located on Gulf to Bay Boulevard at the west end of the Courtney Campbell Causeway along the shore of Old Tampa Bay. As a result of its location, the WRF is susceptible to heavy flooding during hea�y storms. The City has decided to replace two existing (600kW and 800 kW) fixed generators with either one or two trailer mounted generator(s). Therefore, the City has requested that Pirnie/ARCADIS investigate whether one or two generators should be procured. Specific components to be designed wi11 be based on the results of a conceptual phase evaluation. Once a determination is made, Pirnie/ARCADIS shall proceed to the detailed design of the trailer mounted generator system. For the purposes of scope development, Pirnie/ARCADIS shall assume that the primary option will be to procure two trailer mounted generators, each with a day tank fuel supply that will have the ability to connect to the existing stationary bulk fuel system at the plant. Pirnie/ARCADIS wi11 include differential costs in the fee estimate for the procurement of one generator including a new bulk fuel tank system. I[�ii�:�iC! Attachment number 1 \nPage 2 Task A1 - Project Management Services The project management services described under this task shall cover the entire project period which is estimated as twenty-two (22) weeks for budgeting purposes. l.l General Project Management Services: The effort included in General Project Management Services is estimated based upon the tasks of this Scope of Services. Project Management effort includes project staffing, budget, schedule management and invoicing. 12 Quality Assurance/Quality Control: Pirnie/ARCADIS sha11 provide quality assurance and quality control (QA/QC) reviews at key points in the life of the project. For this service, Pirnie/ARCADIS shall utilize the services of senior and/or experienced professional engineers/scientists. Such professionals, who will make up the QA/QC Team, shall be staff not routinely engaged in the proj ect. Task A2 — Preliminary Activities/Services Pirnie/ARCADIS shall complete the following subtasks in order to become familiar with the work required under this Scope of Services: 21 Kickoff Meeting: Prior to Pirnie/ARCADIS beginning the evaluation, Pirnie/ARCADIS shall arrange a meeting with the City to discuss the basis of the engineering services, verify the scope for the project, and any other items that will require information and/or guidance from the City. Pirnie/ARCADIS shall prepare and distribute an agenda as well as minutes of this meeting to all planned/actual attendees. 22 Data Collection/Review: The City will provide to Pirnie/ARCADIS the following information for review within ten working days of the Kickoff Meeting, if available: • Any available existing reports, studies, technical analyses, electrical record drawings of the East WRF in AutoCad format, and all applicable City standards. Pirnie/ARCADIS shall identify, in writing, a11 data required from the City prior to the start of this project. The City will provide the requested data at or prior to Notice to Proceed. 23 Site Visits: The City will arrange for Pirnie/ARCADIS's access throughout the project, to the East WRF property as required to perform the services summarized in this Scope of Work Pirnie/ARCADIS's services under this task shall include data collection and record drawing verification, in addition to communication with WRF Operations Staff. I[�ii�:�iC! Attachment number 1 \nPage 3 Task A3 — East WRF Generator Improvements: 3.1 Generator Assessment and Conceptual Design Assessment — Pirnie/ARCADIS shall perform an assessment in order to recommend whether the new generator system should consist of one or two trailer mounted generators and summarize the conceptual design of the proposed alternative. Pirnie/ARCADIS shall also review regulations applicable to trailer mounted generator systems. Pirnie/ARCADIS shall prepare a technical memorandum (TM No. 1) summarizing Pirnie/ARCADIS's understanding of the existing generator system, the results of the evaluation, and the conceptual design of the recommended alternative. This memorandum shall include: • A summary of the existing system, identifying processes fed by each generator. • Preliminary load and fault calculations of the existing system. • A summary of regulations applicable to this generator system which the City intends to transfer to other City locations during heavy storm events. • Summary of the advantages and disadvantages of both alternatives • A conceptual level cost estimate for both alternatives • A recommendation on whether the City should install a generator consisting of one or two trailer mounted generators. • Conceptual one line and site layouts, with preliminary generator trailer sizes. TM No. 1: Pirnie/ARCADIS shall provide an electronic draft copy of TM No. 1 to the City's Project Manager for distribution to the appropriate City review personnel and wi11 allow a ten (10) working day (two (2) week) review period from date of delivery by Pirnie/ARCADIS. The City will make its comments and concerns known to Pirnie/ARCADIS in writing during this review period. Task A4 — Technical Memoranda Review Meeting: Pirnie/ARCADIS shall coordinate a review meeting for all TMs with the City within five (5) working days (one (1) week) of receipt of response to comments for all TMs (TMs No. 1 to 3) for the three project components. The goal of this meeting is to review all TMs before proceeding to the design phase. Pirnie/ARCADIS shall prepare the meeting agenda and associated meeting minutes and distribute within five (5) working days (one (1) week) after the meeting. The approved minutes will serve as the basis for proceeding with the design phase. The Final TM No. 1 incorporating the City's comments shall be submitted to the City within ten (10) working days (two (2) weeks) of the Technical Memoranda Review Meeting. I[�ii�:�iC! Attachment number 1 \nPage 4 Task A5 — East Generator Improvements Design General Pirnie/ARCADIS sha11 prepare design drawings and specifications for incorporation into the City's standard bidding documents. As all three project components will be bid as one contract, the bid documents for the three components will be combined into one document. Drawings and technical specifications shall, to the extent practical, use the City's standard technical specifications and conform to City standards. Final design drawings, provided by Pirnie/ARCADIS at the end of the design shall be plotted on 22" X 34" bond paper. Technical specifications shall be neatly typed on 8-1/2" X 11" bond paper and shall conform to the Construction Specifications Institute (CSI) format. Specifications shall be typed using Microsoft Word (latest version) and sha11 be submitted to the City, for use in the preparation of bid sets, in both electronic and hard copy format. Pirnie/ARCADIS shall prepare a design submittal for the three project components and attend a review meeting at the 60% and 90% milestone in the design process. Deliverable requirements are listed below for each milestone review. Pirnie/ARCADIS shall provide five (5) copies of all deliverables at each milestone date to the City's Proj ect Manager for distribution. The City shall distribute the deliverable items to the appropriate City review personnel and will allow a ten (10) working days (two (2) weeks) review period from date of delivery of submittal information by Pirnie/ARCADIS. The City shall make its comments and concerns known to Pirnie/ARCADIS in writing after each review period and a review meeting shall be held after each review period to discuss the City's comments. Pirnie/ARCADIS shall keep the minutes of all review meetings and shall prepare and distribute a written summary of the meeting and all decisions rendered within five (5) working days (one (1) week) to all attendees. The approved written summary will serve as the basis for proceeding on to the next design milestone. Pirnie/ARCADIS shall prepare the design submittal packages, as described below: 5.1 60% Design Submittal: Pirnie/ARCADIS shall provide a 60% submittal utilizing the design concepts developed and approved conceptual phase. The 60% submittal (five copies) shall include the following: • Technical Specifications for Divisions 01000 through 16000. • Drawings for Demolition, Civil, Mechanical, Structural and, Instrumentation and Electrical design. • Equipment listing by manufacturer. • Preliminary Outage / Tie-in Plan (Shutdown and Sequence of Construction Plan). • Updated Engineer's Opinion of Probable Construction Cost estimate (� 20%). IE�ii�:�iC! Attachment number 1 \nPage 5 60% Design review meeting: Pirnie/ARCADIS shall coordinate a 60% design review meeting with the City. Pirnie/ARCADIS shall prepare the meeting agenda and associated meeting minutes. Written Response to City 60% Review Comments: Pirnie/ARCADIS shall respond in writing to all review comments made by the City, within five (5) working days (one (1) week) of their receipt, and wi11 incorporate appropriate design adjustments resulting from the review exchange into the project in the next scheduled submittal. 52 90% Design Submittal: Pirnie/ARCADIS sha11 provide a 90% submittal utilizing the design concepts agreed upon as a result of the 60% design review meeting with the City. The 90% submittal (five copies) shall include the following: • Technical Specifications for Divisions 01000 through 16000 including the City's Standard Contract Documents (Sections I-V). • Drawings for Demolition, Civil, Mechanical, Structural and, Instrumentation and Electrical design. • Final outage and tie-in plans (Shutdown and Sequence of Construction Plan) for piping, electrical, instrumentation and control systems. The time limit for outages and/or bypasses will be identified and coordinated with the Plant Operations Staff. • Updated Engineer's Opinion of Probable Construction Cost estimate (� 10%), bound and indexed, with backup data and estimated quantities broken down by discipline trade. • Develop a Milestone Schedule to support the City's priorities for construction of the proposed system. 90% Design review meeting: Pirnie/ARCADIS shall coordinate a 90% design review meeting with the City. Pirnie/ARCADIS shall prepare the meeting agenda and associated meeting minutes. Written Response to City 90% Review Comments: Pirnie/ARCADIS shall respond in writing to all review comments made by the City, within five (5) working days (one (1) week) of their receipt, and wi11 incorporate appropriate design adjustments resulting from the review exchange into the project in the next scheduled submittal. 53 100%/Final Design Submittal: Pirnie/ARCADIS shall prepare a 100% final design submittal based on the 90% documents including comments from the City. These documents shall be used to obtain competitive bids for the construction of this project. The submittal shall include the following: • Final (100%) specifications (hard copy on standard 8-ll2" X 11" size paper, electronic copy on CD). Electronic files shall be prepared in Microsoft Word, latest version. I[�ii�:�iC! Attachment number 1 \nPage 6 • Final (100%) drawings shall be supplied as one (1) set of full size (signed and sealed) paper. An electronic copy of all drawings, in the latest version of AutoCad shall also be supplied. • Updated Engineer's Opinion of Probable Construction Cost estimate. 5.4 Pirnie/ARCADIS shall prepare, submit and support the required permit applications for this proj ect. The permits and reviews shall include the following: • City of Clearwater Building Services The permit applications for this project shall be prepared and submitted by Pirnie/ARCADIS to the responsible regulatory agency for review at the 90% submittal. Pirnie/ARCADIS shall meet with permitting agencies both during the design phase and after permit submittal as necessary and respond to any questions from the permitting agencies. Each permit shall be submitted to the appropriate agency. A maximum of two (2) series of Requests for Information shall be received and responded to by Pirnie/ARCADIS as needed in regard to each permit unless additional response is required due to Pirnie/ARCADIS error. Pirnie/ARCADIS shall provide copies of all correspondence and/or technical data supplied to the agencies in support of the permits to the City. Pirnie/ARCADIS shall identify all permits and fees required for the project. The City will pay fees for all permits. Pirnie/ARCADIS shall notify the City's PROJECT MANAGER a minimum of fifteen (15) working days (three (3) weeks) in advance of permit submittal of the permit costs to allow the preparation of payment of the application fee. Pirnie/ARCADIS shall also provide a copy of the permitting Agency's fee schedule for each permit required. The City's permitting fee is waived for the City Building Permit application. B. Marshall Street WRF Laboratorv Generator and UPS Improvements The existing standby generator that provides emergency power to the Marshall Street WRF laboratory is not sized to accommodate all equipment that the City would like to keep functional immediately following a power outage to complete critical laboratory tests, over the first few days following a power outage (short term) and beyond this period until power can be restored to perform general functions (long term). In addition, one of the two existing uninterruptible power supply (UPS) units is currently not functioning and the City has stated that one is only able to filter power, rather than provide backup power to the required laboratory equipment. The City has asked Pirnie/ARCADIS to recommend a plan for providing and prioritizing standby UPS and generator power for key laboratory I[�ii�:�iC! Attachment number 1 \nPage 7 equipment, lighting, and HVAC units. After this plan has been approved by the City, Pirnie/ARCADIS shall proceed to the detailed design. Based on discussions with the City about the current condition of the existing generator, Pirnie/ARCADIS assumes that the new system will consist of the existing laboratory generator and new UPS units. Task B1 - Project Management Services The project management services described under this task shall cover the entire project period which is estimated as twenty-two (22) weeks for budgeting purposes. l.l General Project Management Services: The effort included in General Project Management Services is estimated based upon the tasks of this Scope of Services. Project Management effort includes project staffing, budget, schedule management and invoicing. 12 Quality Assurance/Quality Control: Pirnie/ARCADIS sha11 provide quality assurance and quality control (QA/QC) reviews at key points in the life of the project. For this service, Pirnie/ARCADIS shall utilize the services of senior and/or experienced professional engineers/scientists. Such professionals, who will make up the QA/QC Team, shall be staff not routinely engaged in the proj ect. Task B2 — Preliminary Activities/Services Pirnie/ARCADIS shall complete the following subtasks in order to become familiar with the work required under this Scope of Services: 21 Kickoff Meeting: Prior to Pirnie/ARCADIS beginning the evaluations, Pirnie/ARCADIS shall arrange a meeting with the City to discuss the basis of the engineering services, verify the scope for the project, and any other items that will require information and/or guidance from the City. Pirnie/ARCADIS shall prepare and distribute an agenda as well as minutes of this meeting to all planned/actual attendees. 22 Date Collection/Review: The City will provide to Pirnie/ARCADIS the following information for review within ten working days of the Kickoff Meeting, if available: • Any available existing reports, studies, technical analyses, electrical record drawings of the Marshall Street WRF laboratory in AutoCad format, and all applicable City standards. • Markups from City study tracing electrical load connections for the existing generator and UPS system. I[�ii�:�iC! Attachment number 1 \nPage 8 Pirnie/ARCADIS shall identify, in writing, a11 data required from the City prior to the start of this project. The City will provide the requested data at or prior to Notice to Proceed. 23 Site Visits: The City will arrange for Pirnie/ARCADIS's access throughout the project, to the Marshall Street WRF properry as required to perform the services summarized in this Scope of Work Pirnie/ARCADIS's services under this task shall include data collection in addition to communication with WRF Operations Staff. Task B3 — Marshall Street WRF Laboratory Generator and UPS Improvements: 31 Load Analysis: Pirnie/ARCADIS sha11 perform a complete building load analysis of the Laboratory. The load analysis will ascertain the standby power required and compare this to the power actually being provided. The City's Building and Maintenance Department has recently completed a tracing study of the electrical connections in the Laboratory. Pirnie/ARCADIS shall review the drawing mark-ups and update the existing electrical record drawings for the laboratory building power plan and panel schedules to reflect the information gathered. Pirnie/ARCADIS assumes that the City will provide the existing record drawings in electronic AutoCAD format, if available. At the completion of the load analysis, a table denoting equipment and corresponding loads shall be provided to the City. The City will review this information and identify the priority of each of the listed equipment for connecting to the generator and/or the UPS within 5 working days (one (1) week) of receipt of the table. 3.2 Marshall Street WRF Laboratory Generator and UPS Improvements Assessment: Pirnie/ARCADIS shall prepare a technical memorandum (TM No. 2) summarizing Pirnie/ARCADIS' understanding of the existing laboratory generator and UPS system along with recommendations for connecting laboratory equipment to the generator and UPS system. This memorandum shall include: • A summary and schematic of the existing system, identifying equipment connected to each existing UPS unit and the generator. • Summary of Pirnie/ARCADIS's understanding of the City's immediate, short term, and long term plans for laboratory equipment, lighting, and HVAC units to be powered by UPS and/or a generator. • A recommendation on the size and number of UPS units. A proposed partial plan locating the standby power system • A proposed one line diagram of the standby system I[�ii�:�iC! Attachment number 1 \nPage 9 • A conceptual design cost estimate for the Marshall Street WRF Laboratory Generator and UPS Improvements TM No. 2: Pirnie/ARCADIS shall provide an electronic draft copy of TM No. 2 to the City's Project Manager for distribution to the appropriate City review personnel and will allow a ten (10) working day (two (2) week) review period from date of delivery by Pirnie/ARCADIS. The City will make its comments and concerns known to Pirnie/ARCADIS in writing during this review period. Task B4 — Technical Memoranda Review Meeting: Pirnie/ARCADIS shall coordinate a review meeting for all TMs with the City within five (5) working days (one (1) week) of receipt of response to comments for all TMs (TMs No. 1 to 3) for the three project components. The goal of this meeting is to review all the TMs before proceeding to the design phase. Pirnie/ARCADIS shall prepare the meeting agenda and associated meeting minutes and distribute within five (5) working days (one (1) week) after the meeting. The approved minutes will serve as the basis for proceeding with the design phase. The Final TM No. 2 incorporating the City's comments shall be submitted to the City within ten (10) working days (two (2) weeks) of the Technical Memoranda Review Meeting. Task B5 — Marshall Street Laboratory and Generator System Design General Pirnie/ARCADIS sha11 prepare design drawings and specifications for incorporation into the City's standard bidding documents. As all three project components will be bid as one contract, the bid documents for the three components will be combined into one document. Drawings and technical specifications shall, to the extent practical, use the City's standard technical specifications and conform to City standards. Final design drawings, provided by Pirnie/ARCADIS at the end of the design shall be plotted on 22" X 34" bond paper. Technical specifications shall be neatly typed on 8-1/2" X 11" bond paper and shall conform to the Construction Specifications Institute (CSI) format. Specifications shall be typed using Microsoft Word (latest version) and sha11 be submitted to the City, for use in the preparation of bid sets, in both electronic and hard copy format. Pirnie/ARCADIS shall prepare a design submittal for the three project components and attend a review meeting at the 60% and 90% milestone in the design process. Deliverable requirements are listed below for each milestone review. Pirnie/ARCADIS shall provide five (5) copies of all deliverables at each milestone date to the City's Proj ect Manager for distribution. The City shall distribute the deliverable items to the appropriate City review personnel and will allow a ten (10) working day (two (2) weeks) review period from date of delivery of submittal I[�ii�:�iC! Attachment number 1 \nPage 1i information by Pirnie/ARCADIS. The City shall make its comments and concerns known to Pirnie/ARCADIS in writing after each review period and a review meeting shall be held after each review period to discuss the City's comments. Pirnie/ARCADIS shall keep the minutes of all review meetings and shall prepare and distribute a written summary of the meeting and all decisions rendered within five (5) working days (one (1) week) to all attendees. The approved written summary will serve as the basis for proceeding on to the next design milestone. Pirnie/ARCADIS shall prepare the design submittal packages, as described below: 5.1 60% Design Submittal: Pirnie/ARCADIS shall provide a 60% submittal utilizing the design concepts developed and approved conceptual phase. The 60% submittal (five copies) shall include the following: • Design criteria summary. • Technical Specifications for Divisions 01000 through 16000. • Drawings for Instrumentation and Electrical design. • Equipment listing by manufacturer. • Preliminary Outage / Tie-in Plan (Shutdown and Sequence of Construction Plan). • Updated Engineer's Opinion of Probable Construction Cost estimate (� 20%). 60% Design review meeting: Pirnie/ARCADIS shall coordinate a 60% design review meeting with the City. Pirnie/ARCADIS shall prepare the meeting agenda and associated meeting minutes. Written Response to City 60% Review Comments: Pirnie/ARCADIS shall respond in writing to all review comments made by the City, within five (5) days (one (1) week) of their receipt, and will incorporate appropriate design adjustments resulting from the review exchange into the project in the next scheduled submittal. 52 90% Design Submittal: Pirnie/ARCADIS sha11 provide a 90% submittal utilizing the design concepts agreed upon as a result of the 60% design review meeting with the City. The 90% submittal (five copies) shall include the following: • Technical Specifications for Divisions 01000 through 16000 including the City's Standard Contract Documents (Sections I-V). • Drawings for Instrumentation and Electrical design. • Final outage and tie-in plans (Shutdown and Sequence of Construction Plan) for electrical, instrumentation and control systems. The time limit for outages and/or bypasses will be identified and coordinated with the Plant Operations Staff. • Updated Engineer's Opinion of Probable Construction Cost estimate (� 10%), bound and indexed, with backup data and estimated quantities broken down by discipline trade. • Develop a Milestone Schedule to support the City's priorities for construction of the proposed system. I[�ii�:�iC! Attachment number 1 \nPage 1 90% Design review meeting: Pirnie/ARCADIS shall coordinate a 90% design review meeting with the City. Pirnie/ARCADIS shall prepare the meeting agenda and associated meeting minutes. Written Response to City 90% Review Comments: Pirnie/ARCADIS shall respond in writing to all review comments made by the City, within five (5) days (one (1) week) of their receipt, and will incorporate appropriate design adjustments resulting from the review exchange into the project in the next scheduled submittal. 53 100% Final Design Submittal: Pirnie/ARCADIS shall prepare a 100% final design submittal based on the 90% documents including comments from the City. These documents shall be used to obtain competitive bids for the construction of this project. The submittal shall include the following: • Final (100%) specifications (hard copy on standard 8-ll2" X 11" size paper, electronic copy on CD). Electronic files sha11 be prepared in Microsoft Word, latest version. • Final (100%) drawings shall be supplied as one (1) set of full size (signed and sealed) paper. An electronic copy of all drawings, in the latest version of AutoCad shall also be supplied. • Updated Engineer's Opinion of Probable Construction Cost estimate. 5.4 Pirnie/ARCADIS shall prepare, submit and support the required permit applications for this proj ect. The permits and reviews shall include the following: • City of Clearwater Building Services The permit applications for this project shall be prepared and submitted by Pirnie/ARCADIS to the responsible regulatory agency for review at the 90% submittal, where possible, and if applicable. Pirnie/ARCADIS shall meet with permitting agencies both during the design phase and after permit submittal as necessary and respond to any questions from the permitting agencies. Each permit shall be submitted to the appropriate agency. A maximum of two (2) series of Requests for Information shall be received and responded to by Pirnie/ARCADIS as needed in regard to each permit unless additional response is required due to Pirnie/ARCADIS error. Pirnie/ARCADIS shall provide copies of all correspondence and/or technical data supplied to the agencies in support of the permits to the City. Pirnie/ARCADIS shall identify all permits and fees required for the project. The City will pay fees for all permits. Pirnie/ARCADIS shall notify the City's PROJECT MANAGER a minimum of fifteen (15) I[�ii�:�iC! Attachment number 1 \nPage 1; working days (three (3) weeks) in advance of permit submittal of the permit costs to allow the preparation of payment of the application fee. Pirnie/ARCADIS shall also provide a copy of the permitting Agency's fee schedule for each permit required. C. Marshall Street WRF Automatic Transfer Switch (ATS) No. 1 Investi�ation City representatives have noted that upon the automatic transfer to generator power, process equipment connected to ATS No. 1 will trip upon startup. There are no issues experienced during a manual transfer. The City has requested that a power quality study be performed by the ATS manufacturer (Square D) with oversight from Pirnie/ARCADIS at the Marshall Street WRF to identify the reason for the startup failures associated with ATS No. 1 during automatic transfer and to provide recommendations for addressing the issue to allow the ATS switch to work in automatic mode rather than manual mode. In addition, ATS No. 2 is now connected to and assumed to be similar to ATS No. l. Therefore, additional research and controls coordination will be performed to confirm that ATS No. 2 is similar to ATS No. 1 and to ensure that any recommendations made as a result of the power study can also be applied to ATS No. 2 and will not adversely impact the operation of ATS Na 2. The City has also requested that an Operator Interface Terminal (OIT) be installed on ATS No. 1 with controls to be incorporated for both ATS No. 1 and No. 2. The City has requested this system be connected to the plant SCADA for monitoring and possible control. Therefore, this scope of work will include the design and specification of the required equipment as well as any programming requirements of PLC and HMI screen software. . Task C1 - Project Management Services The project management services described under this task shall cover the entire project period which is estimated as twenty-two (22) weeks for budgeting purposes. l.l General Project Management Services: The effort included in General Project Management Services is estimated based upon the tasks of this Scope of Services. Project Management effort includes project staffing, budget, schedule management and invoicing. 12 Quality Assurance/Quality Control: Pirnie/ARCADIS sha11 provide quality assurance and quality control (QA/QC) reviews at key points in the life of the project. For this service, Pirnie/ARCADIS shall utilize the services of senior and/or experienced professional engineers/scientists. Such professionals, who will make up the QA/QC Team, shall be staff not routinely engaged in the proj ect. I[�ii�:�iC! Attachment number 1 \nPage 1; Task C2 — Preliminary Activities/Services Pirnie/ARCADIS shall complete the following subtasks in order to become familiar with the work required under this Scope of Services: 21 Kickoff Meeting: Prior to Pirnie/ARCADIS beginning the evaluations, Pirnie/ARCADIS shall arrange a meeting with the City to discuss the basis of the engineering services, verify the scope for the project, and any other items that will require information and/or guidance from the City. Pirnie/ARCADIS shall prepare and distribute an agenda as well as minutes of this meeting to all planned/actual attendees. 22 Data Collection/Review: The City will provide to Pirnie/ARCADIS the following information for review within ten working days of the Kickoff Meeting, if available: • Any available existing reports, studies, technical analyses, electrical record drawings of the Marshall Street WRF laboratory in AutoCad format, and all applicable City standards. Pirnie/ARCADIS shall identify, in writing, a11 data required from the City prior to the start of this project. The City will provide the requested data at or prior to Notice to Proceed. 23 Site Visits: The City will arrange for Pirnie/ARCADIS's access throughout the project, to the WRFs' property as required to perform the services summarized in this Scope of Work Pirnie/ARCADIS's services under this task shall include data collection and record drawing verification, in addition to communication with WRF Operations Staff. Task C3 — Marshall Street ATS No. 1 Investigation: 3.1 Power Quality Study — Pirnie/ARCADIS sha11 subcontract with Square D and oversee the performance of a one day power quality study at the Marshall Street WRF to identify the reason for process equipment associated with ATS No. 1 being unable to start upon the automatic transfer to standby generator power. This analysis shall consist of the attachment of an electrical power analyzer and the subsequent operation of generator, transfer gear and process equipment starts and re-starts. The City will provide the appropriate operations and maintenance staff to assist in the operation of process and electrical equipment during the one day study. Square D shall prepare a report summarizing the results of the study which will include the analysis of voltage, current, and frequency of the system while process equipment is started under generator power. I[�ii�:�iC! Attachment number 1 \nPage 1� During this period of evaluation, there may be a brief interruption of power service that may require the restart of some plant systems. Every effort possible will be made to minimize these interruptions. 32 Display Screen and Connection to SCADA—Pirnie/ARCADIS shall provide a recommendation for the addition of an OIT on ATS No. 1. This OIT shall ha�e the ability to incorporate display and control along with the controls of ATS No. 2. Pirnie/ARCADIS shall also investigate whether the OIT can be connected to SCADA through the old process air blower panel, new process air blower panel or direct connection to the SCADA system. This will require a site visit with the manufacturer. 33 Marshall Street WRF ATS No. 1 Power Study Investigation Recommendations: Pirnie/ARCADIS shall prepare a technical memorandum (TM No. 3) summarizing Pirnie/ARCADIS's understanding of the problem and providing recommendations to resolve the issue along with a conceptual level cost estimate of the recommendations. TM No. 3: Pirnie/ARCADIS shall provide an electronic draft copy of TM No. 3 to the City's Project Manager for distribution to the appropriate City review personnel, and will allow a ten (10) working day (two (2) weeks) review period from date of delivery by Pirnie/ARCADIS. The City will make its comments and concerns known to Pirnie/ARCADIS in writing during this review period. Task C4 — Technical Memoranda Review Meeting: Pirnie/ARCADIS shall coordinate a review meeting for all TMs with the City within five (5) working days (one (1) week) of receipt of response to comments for all TMs (TMs No. 1 to 3) for the three project components. The goal of this meeting is to review the TMs before proceeding to the design phase. Pirnie/ARCADIS shall prepare the meeting agenda and associated meeting minutes and distribute within five (5) working days (one (1) week) after the meeting. The approved minutes will serve as the basis for proceeding with the design phase. The Final TM No. 3 incorporating the City's comments shall be submitted to the City within ten (10) working days (two (2) weeks) of the Technical Memoranda Review Meeting. Task C5 — Marshall Street ATS No. 1 Display Panel Design General Pirnie/ARCADIS sha11 prepare design drawings and specifications for incorporation into the City's standard bidding documents. As all three project components will be bid as one contract, the bid documents for the three components will be combined. Drawings and technical specifications shall, to the extent practical, use the City's standard technical specifications and conform to City standards. Final design drawings, provided by Pirnie/ARCADIS at the end of the I[�ii�:�iC! Attachment number 1 \nPage 1; design shall be plotted on 22" X 34" bond paper. Technical specifications shall be neatly typed on 8-1/2" X 11" bond paper and shall conform to the Construction Specifications Institute (CSI) format. Specifications shall be typed using Microsoft Word (latest version) and shall be submitted to the City, for use in the preparation of bid sets, in both electronic and hard copy format. Pirnie/ARCADIS shall prepare a design submittal for the three project components and attend a review meeting at the 90% milestone in the design process. Deliverable requirements are listed below for each milestone review. Pirnie/ARCADIS shall provide five (5) copies of all deliverables at each milestone date to the City's Proj ect Manager for distribution. The City shall distribute the deliverable items to the appropriate City review personnel and will allow a ten (10) working day (two (2) weeks) review period from date of delivery of submittal information by Pirnie/ARCADIS. The City shall make its comments and concerns known to Pirnie/ARCADIS in writing after each review period and a review meeting shall be held after each review period to discuss the City's comments. Pirnie/ARCADIS shall keep the minutes of all review meetings and shall prepare and distribute a written summary of the meeting and all decisions rendered within five (5) working days (one (1) week) to all attendees. The approved written summary will serve as the basis for proceeding on to the next design milestone. Pirnie/ARCADIS shall prepare the design submittal packages, as described below: 9.1 90% Design Submittal: Pirnie/ARCADIS shall provide a 90% submittal utilizing the design concepts agreed upon in the conceptual phase The 90% submittal (five copies) shall include the following: • Technical Specifications for Division 13000 including the City's Standard Contract Documents (Sections I-V). • Drawings for Instrumentation and Electrical design. • Final outage and tie-in plans (Shutdown and Sequence of Construction Plan) for piping, electrical, instrumentation and control systems. The time limit for outages and/or bypasses will be identified and coordinated with the Plant Operations Staff. • Updated Engineer's Opinion of Probable Construction Cost estimate (� 10%), bound and indexed, with backup data and estimated quantities broken down by discipline trade. • Develop a Milestone Schedule to support the City's priorities for construction of the proposed system. 90% Design review meeting: Pirnie/ARCADIS shall coordinate a 90% design review meeting with the City. Pirnie/ARCADIS shall prepare the meeting agenda and associated meeting minutes. The costs of this review meeting will be shared equally among the three project components. Written Response to City 90% Review Comments: Pirnie/ARCADIS shall respond in writing to all review comments made by the City, within five I[�ii�:�iC! Attachment number 1 \nPage 1i (5) days (one (1) week of their receipt, and will incorporate appropriate design adjustments resulting from the review exchange into the project in the next scheduled submittal. 92 100% Final Design Submittal: Pirnie/ARCADIS shall prepare a 100% final design submittal based on the 90% documents including comments from the City. These documents shall be used to obtain competitive bids for the construction of this project. The submittal shall include the following: • Final (100%) specifications (one (1) hard copy on standard 8-ll2" X 11" size paper, electronic copy on CD). Electronic files shall be prepared in Microsoft Word, latest version. • Final (100%) drawings shall be supplied as one (1) set of full size (signed and sealed) paper. An electronic copy of all drawings, in the latest version of AutoCad shall also be supplied. • Updated Engineer's Opinion of Probable Construction Cost estimate. 3. PROJECT GOALS: Deliverables: ■ One (1) copy of the Power Quality Study Report prepared by Square-D. ■ One (1) electronic copy of the Draft and Final TM No. l, 2, and 3 ■ One (1) electronic copy meeting minutes from the Technical Memoranda Review Meeting ■ Five (5) copies of the design submittal at the 60% and 90% design milestones. ■ One (1) electronic copy meeting minutes from the Review Meetings at the 60% and 90% design milestones. ■ 100%/Final Design Milestone: o Final (100%) specifications (five (5) hard copies on standard 8-1/2" X 11" size paper, electronic copy on CD). Electronic files shall be prepared in Microsoft Word, latest version, and PDF. o Final (100%) drawings shall be supplied as five (5) sets of fu11 size (signed and sealed) paper. An electronic copy of all drawings, in the latest version of AutoCad and PDF shall also be supplied. Meetings/Site Visits: ■ A total of four (4) site visits wi11 be made during the project; ■ A total of four (4) meetings with City staff will be attended; 4. BUDGET: I[�ii�:�iC! Attachment number 1 \nPage 1 Attachment `B" delineates the total cost per task and/or phase for these engineering services. This price includes all labor and expenses anticipated to be incurred by Pirnie/ARCADIS for the completion of these tasks, on a lump sum basis for a total fee of $160,530.00. This fee includes a cost of $38,730, which is the differential cost to implement the single generator option as well as an Owner's Allowance of $5,000. These amounts can only be utilized upon written authorization from the City. 5. SCHEDULE: At the kickoff ineeting, Pirnie/ARCADIS shall submit a preliminary project schedule in Gantt format (MS Project) for the project demonstrating how the services are to be performed to meet the City's scheduling goals. This schedule will be updated periodically throughout the project as described under Task 1— Project Management Services. Where noted above, Pirnie/ARCADIS shall prepare submittals summarizing the results of the subtask Pirnie/ARCADIS shall provide one (1) electronic copy of all deliverables to the City's Project Manager for distribution. The City shall distribute the deliverable items to the appropriate City review personnel and will allow a ten (10) working day review period from date of delivery of submittal information by Pirnie/ARCADIS. The City shall make its comments and concerns known to Pirnie/ARCADIS in writing after each review period. Pirnie/ARCADIS shall keep the minutes of the review meeting and shall prepare and distribute a written summary of the meeting and all decisions rendered within five (5) working days to all attendees. The approved written summary will serve as the basis for any changes required to the TMs. The project is to be completed 150 calendar days from "Notice-to-Proceed". Major project milestones are as follows: TM No. 1 - Draft TM No. 2 - Draft TM No. 3 - Draft TM No. 1 - Final TM No. 3 - Final TM No. 2 - Final 60% Design Submittal 90% Design Submittal 100%/Final Design Submittal 30 calendar days 35 calendar days 35 calendar days 70 calendar days 70 calendar days 70 calendar days 85 calendar days 120 calendar days 150 calendar days It should be noted that if Pirnie/ARCADIS does not receive review comments within the 10 working day (two (2) week) review period, Pirnie/ARCADIS's evaluation time may be extended accordingly. Pirnie/ARCADIS shall notify City I[�ii�:�iC! Attachment number 1 \nPage 1� in writing of any other delays beyond Pirnie/ARCADIS's control in accordance with the Scope of Services. The City may grant a time extension for reasons so documented at its sole discretion. 6. ASSUMPTIONS: • The City will arrange for Pirnie/ARCADIS's access for site visits as necessary throughout the project as required to perform the services included in this Task Order. • One kickoff ineeting, one TM review meeting, one 60% design review meeting, and one 90% design review meeting will be held with City staff for all three project components. � The three project components will be bid under one contract and one bid package. • Pirnie/ARCADIS assumes that the existing generator will be used to power loads at the Marshall Street laboratory. If a larger generator is required to power additional loads, modifications to laboratory building to accommodate a new generator may be required. Scope associated with modifications to the building is not included herein. • Pirnie/ARCADIS assumes that the existing record drawings are available in AutoCad format and drawings will not require re-creation. 7. STAFF ASSIGNMENT (Consultant): Carlton Serrette Ifetayo Venner, P.E Aubrey Haudricourt, P.E. William Cunningham William Howell Amanda Savage Katie Kasperek Matt Calzon Patricia Stewart Judy Ford Vice President/Officer-in-Charge Project Manager Senior Engineer QA/QC Design Design CADD CADD Administrative Fiscal Accounting 8. CORRESPONDENCE/REPORTING PROCEDURES: ENGINEER's project correspondence shall be directed to Ifetayo Venner, P.E. All City project correspondence shall be directed to Robert Maue with copies to others as may be appropriate. 9. INVOICING/FUNDING PROCEDURES: I[�ii�:�iC! Attachment number 1 \nPage 1! Invoices shall be submitted monthly to the City of Clearwater, Engineering, Attn: Veronica Josef, Senior Staff Assistant, P. O. Box 4748, Clearwater, Florida 33758-4748, for work performed. Invoices will be prepared monthly and be billed on a Lump Sum basis, as a percent complete, per Task as delineated on "Attachment B". Contingency services will be billed as incurred only after written authorization provided by the City to proceed with those services. City Invoicing Code: East WRF Generator Improvements $89,100 0315-96619-561300-535-000-0000 MS Lab Generator & UPS Improvements $36,820 0327-96645-561300-535-000-0000 MS Auto Transfer Switch Design $29,610 0327-96654-561300-535-000-0000 Contin_�encv $5,000 0421-01351-530100-535-000-0000 PREPARED BY: Carlton Serrette, P.E. Vice President Malcolm Pirnie, the Water Division of ARCADIS U.S., Inc. Date APPROVED BY: Michael D. Quillen, PE City Engineer City of Clearwater Date I[�ii�:�iC! {Add the following as an Attachment.} w � �� at:�� C)E C�I:a��:� ��'�"�"�: ENGINEERING DEPARTMENT WORK ORDER INITIATION FORM Attachment "A" City DELIVERABLES FORMAT Attachment number 1 \nPage 2i The design plans shall be compiled utilizing the following methods. l. City of Clearwater CAD standards. 2. Datum: Horizontal and Vertical datum shall be referenced to North American Vertical Datum of 1988 (vertical) and North American Datum of 1983/90 (horizontal). The unit of ineasurement shall be the United States Foot. Any deviation from this datum will not be accepted unless reviewed by City of Clearwater Engineering/Geographic Technology Division. DELIVERABLES The design plans shall be produced on bond material, 24" x 36" at a scale of 1" = 20' unless approved otherwise. Upon completion the consultant shall deliver all drawing files in digital format with all project data in Autodesk Civil 3d file format. If not available Land Desktop files are still acceptable, however the City or Clearwater is currently phasing out Land Desktop. NOTE: If approved deviation from Clearwater CAD standards are used the consultant shall include all necessary information to aid in manipulating the drawings including either PCP, CTB file or pen schedule for plotting. The d�awing file shall include only autho�ized fonts, shapes, line types o� othe� att�ibutes contained in the standa�d AutoDesk, Inc. �elease. All block �efe�ences and �efe�ences contained within the d�awing file shall be included. Please address any questions regarding format to Mr. Tom Mahony, at (727) 562-4762 or email address tom.mahon�a,=,invclearwater.com ➢ All electronic files (CAD and Specification files) must be delivered upon completion of project or with 100% plan submittal to City of Clearwater. I[�ii�:�iC! 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(consent) SUMMARY: Improvements to the commercial property at 1280 Cleveland Street were approved by the Community Development Board on March 18, 2008 under Case FLD2007-11035. The project is currently under construction as Case BCP2011-07257. The property owner has agreed to convey a perpetual easement to the City for use of the described area along Cleveland Street as a public right-of-way and as a utility corridor. The subject easement provides for a consistent width of right-of-way along the north side of Cleveland Street between N. Betty Lane and N. Fredrica Avenue. 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Myrtle Ave, pearwater, PL 33756 Ph:(727)562-4750,Fax:(727)526-4755 www. My C I e arw at e r. c o m FRANI�IN ST /� COURT ST � Right of Way and Utilities Easement 1280 Cleveland St. � Attachment number 2 \nPage 1 / w Q > � Q MAPLE ST � w w � Q Q � Q � FOREST W w � Q U � J J w _ � w c7 z 0 RD O � J � S C CRESTVIEW ST � � � GROVE ST � LAURA ST � � � G� T ��O �"9/- PIERCE ST �l �GO w w Q� Q � wDE LEON ST � � J a = SAN JUAN CT � � � C ROGERS ST C N W E i#1 Map Gen By: CRM I Reviewed By: TM I Date: 2/15/2012 I Grid #: 2876 I S-T-R: 15-29S-15E I Scale: N.T.S. Path: V:\GIS\Engineering\Location Maps\1280 Cleveland Easementmxd SECTION . . 15 . . , �E?WN5HIP . . zg . . SOUTH� RAi�GE . . �� . . fAST, . . . . . ��5. . . . . . COl1N�Y, FL4RIDA LEG�AL DESCRiPTION ar�i SKETCH THIS IS NOT A SURVEY LEGAL DESCRiPT��N THE 50UTH 10 FEET OF L.OTS 7, 8, 9 AND � 0, LESS THE WEST 10 FEET THEREOF, OF BLOCK "B" �F nA SUBDIVISION 0� LOTS 16 AND 17 ANa THE EAST 1/� OF LO�S 5 AND 6 OF THE PADGETT ESTA� SUBDI1fl5101�", ACCORDING TQ THE MAP QR PLAT T�IEREOF, AS RECORDED IN PLAT BOOK 6, PAGE 59, OF �HE PUBLlC RECORDS OF PIN�L�AS COUNTY, FLORIpA. CONTAiNIN� 19Q0 SQUARf FEET OR 0.04 ACRES, MOR� OR LESS. PREPA�ED FOR VERIZON FLORIDA LLC c�n�c�nori; i��ar c�n�r m n�e a�sr a� �rr K�o+�oce n�o a�u� �+Ar 1HE EfGAL OESCRIP110H AND SKETCH SH4YM NEAEON SUBSTANnALLY AIEETS 1HE MINI�IU�4 iECHNICAL STANDARDS fOR LANQ SEIRVEYINC OESCRIBE� IN 7HE STAIE OF FLORIDA RUI.E 5J�-17, F.lLC. F11RiHER114RE, THIS {�R1kF�CAIIERd S}IALL NQi Elt1E�JD TO AlVY �i}EER PERSONS OR PARTIES D�IiER 1HAN 1H4SE NAIIEa HEREON 1W� SHhtl N4� BE VAUQ ANO BIHD]NG AGAIlfST 1ktE UHUERSIGNEQ Sl1RVEY0R 4A1HWT 1HE ORIf�NAI RAISfD SEAI. AHD SIqVAIURE IJCEt�SED SURVEYOR AND MAPPER. � � � GEORG� A, HII�P Ill, PRQFESSI4NAL SUAVEYOR & MAPPER No. 6i37 SHEET � OF 3 dQB NUMBER: O10172E DATE SURVEYfD: N/A DRAV�ING FILE; 070172�.DYVG DAlE DRRYIM: 12-14-2011 �nsr �EV�s�av: N a x R��ac�: o�a��2 GEORGE A. SHIMP 11 ar� Assocr�Trs, INCORP01�4TED LANfJ SURV£YORS L4N� PLANNfRS 3�0> �$saTV goo��.� sUrr� o T.S. a,�1,�r �oR �LORroa �n # 15 LB 1834 P80N�' (7',ZT'� 784-5498 F,lX �?'.�7'f T'BG-125B SEC114N . . 15 . . . TOWIVSHIP � \ � �, W ' Z � � 4 � � � � o i � �I . . 29 . . SOUTH, RANGE . . �� , . EAST, . . . . . PI�IELLAS . . . . , . COUNTY, FLORIdA LEGAL DESCR�PT�QN and SKEfCH THIS IS NOT A SURVEY � A SUBDIViSION OF l.OTS 16 AND 11 � � AND THE EAST 1/Z OF �0Y5 5 AND 6 �: : � OF THE PADGETT ESTA� Si1BDIVISlON � � �P.B, 6, PAGE 59) � � 6 � . . .._ 15{}'R 50'R�54'R�50'R . I �j�-- R/YI EASEi�IENT �(O.R, 3379, PC. 107) I�}�,OCK „g„ I ---r— A/4I GRAHT I (4.R. 3379, PG. 109) . I�� x � � �I g � 9 �I 1D I � � inr�nnn 0 60 GRAPHIC SCALE i ��h = ao rest REVISED Pl.,4T OF 9ROOKWOOD lERRACE {P.e. 8, PAGE 34) 14 � � 27.5'R 27.5'R Z7.5'R 27.5'R 6 _ : . � � �: 0 15 : f6 : 17 • 18 0 I � F I I � � I n . . I � I I I � �VF �� I � I : . : : ' I I � f l 190� i -� I 27.5 R I 27.5'R I 27.5'R I 27.5'R (� � I � � � � ��.a0' WIDE DEDIGATtON AR�A CLEVELAND STREET REGHT-OF-WAY iHDiH VARlES CfR11�ICAll01�i: i HEREBY CERiIiY TO 1HE BEST 4F f�Y KH011lEDGE AND 9flJEF iHA1 n�E �ca�. oESC��a� ar�� c�rc� st�o� H�ar� sussra�anbur �E�rs n+e �IINIi�NiAI IECHHICAI, STAN�AR65 FOR LAMD 5URVE'ANG 6ES�iiBED IH 1HE STAIE OF FLORIOA RUIf 5J-t7, F.AC. FilitlHEliI�IQRE, 1FIIS CER11FtCAlIOH SHALL NDT EXTEN� TD ANY 01HER P�R50�4S 4R PARIIES 01RER 1HIW TFIOSE HA1r�D NEAEOH ANU 51iA11. NOT BE VAI�! ANU BIHaNG AGAI�iSi 1FIE UNDERS[CNED �JRVEYOR N1IHOUT IH£ ORIGINAI. RAfSEO SEAL AND S(�IAIURE OF 1HE Fi0RI0A IJCQ�ESfO SIJRVEYOR AND �IAPAER. 6�ORGE A. SHII�P Ili, PROFfSStQNAI SIIRVEY4R & MAPPER Na. 6137 � ' W �' � � � } � # la� V � �� I � 8 � I � I� � F SHEET 2 OF 3 JOB Nl1MBERc 070172E DATE SURVEYED: N� O�AWING FlLE: 070172E.DWG OATE DRA4Mf: 12-14-24t1 LAST R�VISION: SEE S�IEET 1 X REFERENCE: SEE SHE�T 1 G�oRG� �. sx� u ANI) ASSOClAi'ES, I�YCORPOR4TED LAND SURi�£YORS L4ND PIANNERS 3�90> De►S'OTD BOUl�Y.l11D, SUlT�' 1! P,lLd� �OJP, �'IORIIG! �f # 15 LB 1834 P84Nd /727') �'84-549B F.l.I' r�',l�'� �'B6 >,256' SECTION . . 15 , . , iOWPiSHIP . . 29 . . SOUTH, RANGE . . t5 . . EA57, . . . , . PINElLAS , . . . , . �pUN1Y, FLORIDA LECAL DESC�IPT��IV and SKETCH �HIS !S NOT A SURVEY ABBREUTATIONS A = ARC LfHCIH A/C = AIR CU1+IDli[OHER AF = AIUMINU},1 FEMCE F MC ALU�I = ALUM1t1U1� ASP'rl = ASPHALi SFE = BASE FLOOD ELEvAT30N B�.OG = BUILDINC BiK = BLDCK Blll � BENpi IdAR1C �IDY = 80UNDARY BRG = $EARINC 8WF = BARBfD fMRE FF�ICE C = CAICUlATEO CB = GiORD BEARING CB5 = CONCREiE BLOq( SiRUC1URE CHD = CHOR� CL = CEN1ERiINE qF = CHA1k� LINK FfNCE CLQS = C�05URE CDL = COkUMN CDNC = CO�fCRfTE CR = COUNlY ROM C/S = CONCRETE SiA$ COR = CURNER COV = C01+ERED ANEA D � OEE6 DOi = OEPART�IEHT OF TRANSPORTAiION DRHG = 6RNNAGE �/W = URIVEWAY El, dR ELEV = €LEVA�ION EOP = EDGE OF PAVfHENT EOW = EDGE OF WAIER ESl1'7 = EASE�IfNT �C�i = FOUHD CONCREIE �IQ�lU�iEkT fES = FLARED END SfCTIOM FfP = FOUNO �ROH PaPE Flft = fOUiVD IRQN ROD fl = FLOW LiNE FLD = RELD €�o = eou�o FOP = FOUND UPfN P�'f FPC = RQRIDA POY�ER COAP. FPP = FOEIHD PINCHEO PIP£ FRI� = FRAkIE FZI. = Fl.00U ZONE UNE GAR � GARAGE C/f = GLA55 ENCLflSURE HHF = NOG 4HRE FEHC€ HHL = 81pi WATER UNE fNY = IN4ERT tB = LANO SUR4EYIHC BIi51NE55 LFE a LOWEST fL00R E1£V L�ISId y IOWEST HORlZOHTAI SUPPOR�ING ME6f8ER LS � UWD SURVEYOR I� = I�EAS4NtEQ NAS = �IA56dlRY NES = �iIlEREO EMD S�C11dN �IH = �IANHOLE �IHWL = 6dEAN HIGH WAlER L1NE �ISL = MEAN SfA LE4Ei N&8 = NA4L AiVD 80iif.E CAP N&0 = NAfL AHD llfSK N�T = NWl ANU �AB NCVQ = NAl1UNAL GEOQEiIC VfR�1CAL OATUM HD = t�U�18fR 0/A = OVERALL OHW = 04ERHEpD 4NRE(S) OR = OFFiCIAL RECOROS 0/S = OFFS£T P = PLAT p8 = PLAT BflOK PC = POIHT Of CUR4E PCC = PWNT UF CQfdPUUHD CURI� PCP = PER�IANEHT CUNiROL POINf PG = PACf PK = PARKER KALON PL = PROPERTY IINE PQB = POINI OF BEGIN�NNG PQC = POINT OF C6�[�iEblCE�IENT PQL = POINT ON IINf PP = POWER POLE PRC = POINT OF ftE1'€RSE CUftVAIURE PRIJ = P�R�ipNENT REFERENCE �IONUkIENT PROP = PftOPERTY PSLI � PROfE551DNAl SURVfYOR k IdAPPER PT = PbINT OF iAi�GEHCY PVid'T = RAhIElJENT RAD = RAOIUS It = RECORU AEF = REFEitENCE RE5 = AESIDENCE RL = RAOIAI U�lE RLS = REGE51ERE0 LAND Si1R4EY0R RND = ROUHD R�G = RANCE R�lS = RNL ROA� SPII{E R/W = RIGi1T—OF—WAY SCI� = SET COHCAEIE I�OMI1�ENi 5/E = SCREEhlEn ENCL05URE 5EC = SECIIDN SET N&D = SET NAlL AND 015K RLS� 2512 SER = SEi 1/2" NiON ROD RLSj 2512 S1a = SQUARE SRF = SPl1T RAfI FEFlCE SR = STf�TE ROAD STY = Si4RY 5U8 = SUB�IVISOH S/1Y = SI6fWALK TB = 'T' BAR TBI� = lE�!?ORAIiY BENCH MARI( TC = TOP OF CURB TOB = 10P UF BANK TU5 = i0E 6F SLOPE iRANS = tRANSfOR�IER TYrP = TOWHSHIP TYP = 7YP�CAL UC = UHUfR6R0UN0 u� = unurr WD = N'QOD NF = 'li00D FENCE �1F = HROUGHT IRON FENEE �1T = V�1NES5 Y�iF = HIRE FENCE WY = WAIER YALVE �•� RBBREVIATIQIVS MAY ALSO Bf CONCATENATED AS REflUIRED. +�� OTHER G4HI�{ONLY RECQGNIZfD AND/OR ACCEPiED ABBREVIAiIONS ARE ALSO UiILIZEa Bl1T NOT SPEGIFIEQ FIEREON. CER�IFICAlION: I liEREBY CERIIFY TQ ikE BEST OF µY KHOWtEOGE ANQ BfUff iNAT 1F{E LEGAL 4ESCRIP11QiV ANQ SIfE'!�H SHOY�FI HEREON Sll8S7AN11ALLY �IEE15 1FIE I�IHAIlIµ iECHI�CAL STAHQAftUS FOR W+IU SURYEYING Q£SCRIBEd IN 1HE STAIE OF FLOI�fIA RUIf 5J-11, F.A.C. Fi1R1Hf.RIROR£, 1NiS CERI1FlCAllOH S#iALL HDi fR1END TO ArfY O1HER pER541�45 4R PARIIES 41kER iHAN 1H45E MA�iEO HEREQN ANO SHAII NaT BE yAUO AHD 81NOkHG RGIUNST 1EIE UNQER5IG�VEO 5UR4EYOR 1NTHOUT 1HE 4RIGWAL Rp1SEfl SEAL ANO SIGNA]URE 4F i�lE FLORI�A LICfHSfD SURVEYDR AND 1�APPER. Y GEQRGE A. SHI�IP III, PROFE551 NAL S�1RVE`fOR dc �IAPPER i�o. 8137 SHEET 3 � 3 JOB NUMBER: 07Q112E DA� SURYEYED: N A ORA1lVING FlLE: 07017YE.DH►G DATE URAYM: 12-14-201i LA57 REVI510N: SE£ SHEEi i X REFERENCE: 5EE SHEfT 1 GEdRGE A. SH�MP II AND ASSOCl4TES, IIVCORPORAT'ED L4ND SURVEYQRS G4ND PLANNERS 330! �eS4T4 BQULd'Y�FD, SU1T� D P,lLdf B�RBOR, ��ORI�d 31�1� # 15 LB 1834 P8QN6 r?`,�7'J T'9� 5�.9� Fdd' (7'2�'1 �'B� 1,258 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date:3/15/2012 Request for authority to institute a civil action on behalf of the City against BRW Contracting, Inc. to seek recovery of costs and e�penses to repair damages that occurred to several homes while installing sewer pipes. (consent) SUMMARY: On August 3, 2010, B.R.W. was installing sewer pipes in the vicinity of Overlea Street and Stevenson Drive in Clearwater. The installation required that these new pipes be pigged, however, the proper procedures were not followed by B.R.W. and this resulted in water damage to several houses in the vicinity. The City undertook to quickly settle the property owner's claims in order to allow them to expedite the necessary repairs and receive reimbursement for replacement of their possessions. Two of the homes were rendered uninhabitable. The Legal Department requests authority to bring a legal action against B.R.W. Contracting, Inc. to recover monies owed to the City of Clearwater, which totals $158,798.67. The costs relative to this action will include a$400.00 filing fee, and fees for service of process of approximately $70.00. Type: Operating Expenditure Current Year Budget?: Yes Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Appropriation Code 010-09600-548000-514-000- 0000 Bid Required?: Other Bid / Contract: Review Approval: No $470.00 2011 to 2012 Amount 470.00 Budget Adjustment: Annual Operating Cost: Total Cost: Appropriation Comment Filing Fees and Process Service Bid Number: Bid Exceptions: No $470.00 None Cover Memo ��11�:�� City Council Agenda Council Chambers - City Hall Meeting Date:3/15/2012 SUBJECT / RECOMMENDATION: Request for authority to institute a civil action on behalf of the City against Suncoast Development of Pinellas County, Inc., to recover $1,658.99 for damages to City property. (consent) SUMMARY: On October 20, 2009, employees of Suncoast Development of Pinellas County, Inc., while using a backhoe, punctured a City gas line at the intersection of Flamingo and Fairfold Drives, New Port Richey, Florida. Repairs to the gas line totaled $1,658.99. Several letters have been sent to Suncoast Development of Pinellas County, Inc., and we have received no acknowledgment. The costs relative to this action will include a$300.00 filing fee and fees for service of process of approximately $70.00. Type: Operating Expenditure Current Year Budget?: Yes Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Appropriation Code 010-09600-548000-514-000- 0000 Bid Required?: Other Bid / Contract: Review Approval: $370.00 2011 to 2012 Amount $370.00 No Budget Adjustment: Annual Operating Cost: Total Cost: Appropriation Comment Filing Fees and Process Service Bid Number: Bid Exceptions: � $370.00 None Cover Memo i�:�r� City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date:3/15/2012 Amend the City's Fiscal Year 20ll/12 Operating and Capital Improvement Budgets at first quarter and pass Ordinances 8323-12 and 8324-12 on first reading. SUMMARY: The fiscal year 2011/12 Operating and Capital Improvement Budgets were adopted in September 2011 by Ordinances 8285-11 and 8286-1 l. Section 2.521 of the City's Code of Ordinances requires the City Manager to prepare a quarterly report detailing income, expenditure estimates, collections, the explanation of significant variances, as well as the fmancial status of all capital improvement projects. The attached memorandum and the accompanying report provide this information and outline the issues at first quarter that require amendment. Review Approval: Cover Memo ��II�:�Eij Attachment number 1 \nPage 1 First Quarter Budget Review Fisca12011-12 City Manager's Transmittal Memorandum TO: Mayor and City Council FROM: Bill Horne, City Manager COPIES: Jill Silverboard, Assistant City Manager Rod Irwin, Assistant City Manager Department Directors SUBJECT: First Quarter Budget Review - Amended City Manager's Annual Budget Report DATE: March l, 2012 Attached is the First Quarter Budget Review in accordance with the City Code of Ordinances. The report is based on three months of activity (October, 2011 through December, 2011) in this fiscal year. The report comments on major variances, as well as documents all proposed amendments. Significant Fund amendments are outlined below: General Fund General Fund revenues and expenditure amendments refZect a net increase of $4,277, 513. The major reason for the overall General Fund expenditure increase is the appropriation of General Fund retained earnings of $3,877,513 at first quarter which includes the following: $2,900,000 for the Carpenter ComplexBright House Field Improvements; $337,000 to fund the 2.5% merit increase for each General Fund CWA employee; $100,123 for the Economic Development Strategic plan Implementation Matrix; $107,500 to fund the recommendations of the Business Task Force; $200,000 for the Airpark Runway/Taxiway Extension; $200,000 for the Gas Main Extension project; and $200,000 for the Natural Gas Vehicle project; all of which were previously approved by Council. Other expenditure increases include an appropriation of $232,890 of General Fund retained earnings for the City Manager approved 2.5% merit increase for each General Fund SAMP employee. In addition, enhanced revenues are recognized at first quarter which include an increase of gas dividends in the amount of $1,766,077 as well as the return of $593,009.39 in General Fund revenues from the closure of the Beach Recreation Center Boat Ramp Replacement capital project. With the increase in revenues outlined here, the net transfer to retained earnings is approximately $1,918,427 at first quarter. General Fund Reserves — In order to ensure adequate reserves, the City Council's policy reflects that General Fund unappropriated retained earnings of 8.5% of the City's budgeted General Fund expenditures must be maintained as a reserve to guard against future emergencies. With the closing of the year-end 2011 books, and the allocation of reserves noted above, estimated General Fund reserves at first quarter are approximately $22.4 million, or 20.6% of the current year's General Fund budget, exceeding our reserve policy by $13.2 million. I[�ii�:�iE:3 Attachment number 1 \nPage 2 First Quarter Budget Review Fisca12011-12 City Manager's Transmittal Si�nificant amendments to other City Operating Funds are noted as follows. Water & Sewer Fund First quarter budget amendments to the Water and Sewer Fund reflect a net increase of $150,300. Amendments include the following allocations of Water and Sewer Fund reserves: $130,720 to fund the 2.5% merit increase for each CWA employee as previously approved by Council; and $19,580 to fund the 2.5% City Manager approved merit increase for each SAMP employee. Stormwater Fund First quarter budget amendments to the Stormwater Fund reflect a net increase of $41,610. Amendments include the following allocations of Stormwater Fund reserves: $30,880 to fund the 2.5% merit increase for each CWA employee as previously approved by Council; and $10,730 to fund the 2.5% City Manager approved merit increase for each SAMP employee. Gas Fund First quarter budget amendments to the Gas Fund expenditures reflect a net increase of $1,903,907. This increase is primarily the result the following allocations of Gas Fund reserves: $54,840 to fund the 2.5% merit increase for each CWA employee as previously approved by Council; $17,290 to fund the 2.5% City Manager approved merit increase for each SAMP employee; and $1,766,077 for the increased dividend payment to the General Fund as previously approved by Council. Solid Waste Fund Budget amendments to the Solid Waste Fund expenditures reflect a net decrease of $39,330 which is primarily the result of reductions of $191,040 in dump fees due to lower than expected tonnages. Amendments also include the following allocations of Solid Waste Fund reserves: $86,470 to fund the 2.5% merit increase for each CWA employee as previously approved by Council; and $6,790 to fund the 2.5% City Manager approved merit increase for each SAMP employee. Recvclin� Fund Budget amendments to the Recycling Fund expenditures reflect a net increase of $40,630. Amendments include an increase of $40,000 in Garage Services, a decrease of $15,000 in Inventory purchases; as well as the following allocations of Recycling Fund reserves: $14,950 to fund the 2.5% merit increase for each CWA employee as previously approved by Council; and $680 to fund the 2.5% City Manager approved merit increase for each SAMP employee. Marine Fund First quarter budget amendments to the Marine Fund reflect a net increase of $14,190. Amendments include the following allocations of Marine Fund reserves: $10,270 to fund the 2.5% merit increase for each CWA employee as previously approved by Council; and $3,920 to fund the 2.5% City Manager approved merit increase for each SAMP employee. Airpark Fund First quarter expenditure amendments reflect the following allocations of Airpark Fund reserves: a transfer of $175,000 to project 315-94871, Airpark Runway/Taxiway Extension and Rehabilitation, as previously approved by the Council; and $1,220 to fund the 2.5% merit increase for each CWA employee as previously approved by Council. Item # 18 Attachment number 1 \nPage 3 First Quarter Budget Review Fisca12011-12 City Manager's Transmittal Clearwater Harbor Marina Fund First quarter budget amendments to the Clearwater Harbor Marina Fund reflect an allocation of Clearwater Harbor Marina Fund reserves for $2,580 to fund the 2.5% merit increase for each CWA employee as previously approved by Council. Parkin� Fund First quarter budget amendments to the Parking Fund reflect a net increase of $35,493. Amendments include the following allocations of Parking Fund reserves: $18,510 to fund the 2.5% merit increase for each CWA employee as previously approved by Council; $1,040 to fund the 2.5% City Manager approved merit increase for each SAMP employee; and $13,443 to fund the Jolley Trolley agreement as previously approved by Council. Administrative Services Fund First quarter budget amendments to the Administrative Services Fund reflect a net increase of $66,370. Amendments include the following allocations of Administrative Services Fund reserves: $24,960 to fund the 2.5% merit increase for each CWA employee as previously approved by Council; and $41,410 to fund the 2.5% City Manager approved merit increase for each SAMP employee. Gara�e Fund First quarter budget amendments to the Garage Fund reflect a net increase of $35,830. Amendments include the following allocations of Garage Fund reserves: $34,730 to fund the 2.5% merit increase for each CWA employee as previously approved by Council; and $1,100 to fund the 2.5% City Manager approved merit increase for each SAMP employee. General Services Fund First quarter budget amendments to the General Services Fund reflect a net increase of $34,590. Amendments include the following allocations of General Services Fund reserves: $29,750 to fund the 2.5% merit increase for each CWA employee as previously approved by Council; and $4,840 to fund the 2.5% City Manager approved merit increase for each SAMP employee. Central Insurance Fund First quarter budget amendments to the Central Insurance Fund reflect a net increase of $61,466. Amendments include the following allocations of Central Insurance Fund reserves: $7,100 to fund the 2.5% City Manager approved merit increase for each SAMP employee; $22,365.65 to fund final expenditures in project 181-99862, Employee Health Clinic; and $32,000 for the Montgomery Retirement Plan contract as previously approved by Council. Capital Improvement Fund First quarter amendments to the Capital Improvement Fund reflect an increase of $8,509,771. This increase is primarily a result of recognizing grant funds from SWFWMD in the following projects; $1,369,250 in 315-96773, Groundwater Replenishment Facility, $1,250,000 in 315-96179, Tropic Hills Phase III, $738,459 in 315-96739, Reclaimed Water Distribution System, $461,856 in 315-96767, Reverse Osmosis at Reservoir #2, $200,000 in 315-96177, Jeffords Street Outfall, and $125,000 in 315- 96178, Smallwood Circle. Other large increases represent transfers from General Fund reserves of $2,900,000 to project 315-93628, Carpenter Complex/Bright House Field Improvements, $200,000 to project 315-96385, Gas Main Extensions, and $200,000 to project 315-96387, Natural Ga�t�q��lQ�an increase of $1,500,000 from Florida Department of Transportation grant proceeds, a transfer of $200,000 Attachment number 1 \nPage 4 First Quarter Budget Review Fisca12011-12 City Manager's Transmittal from General Fund reserves, and $175,000 from Airpark Fund reserves all to project 315-94871, Airpark Runway/Taxiway Extension & Rehabilitation; and an increase of $485,000 in Environmental Protection Agency grant proceeds to project 315-96654, Facilities Upgrades & Improvements. All major project budget increases listed above have been previously approved by Council and are also summarized on page 25. Project activity not �reviouslv a�roved by the Council, includes: the closure of the completed Beach Recreation Center Boat Ramp Replacement project decreasing National Fish and Wildlife Federal Grant revenue by $218,15936 and returning $593,009.39 to General Fund retained earnings; the closure of the completed Beach Connector Trail project decreasing Florida Department of Transportation grant revenue by $592,220.34; an increase to the Bright House Field Infrastructure Repair/Improvements project of $20,000 General Fund revenue representing savings in the Parks and Beautification program; and an increase of $335,500 of US Department of HUD grants received in FY201 l. This amendment will bring the budget in line with actual cash receipts. Special Pro�ram Fund The Special Program Fund reflects a net budget increase of $2,269,296 at first quarter. Amendments include the recognition of over $1,232,000 in grant proceeds supporting programs for the AmeriCorps program, the CATFHT Enhancement Project, Report Review Team Pilot Program, Investigative Recovery Costs, Federal Early Retiree Reinsurance Program, and the Health Prevention Program. Other significant amendments reflect almost $215,000 for the special events and sponsorships programs in the last three months, over $195,000 in fines and court proceeds to support public safety programs and over $544,000 in revenues for police outside duty contractual services. I[�ii�:�iE:3 Attachment number 2 \nPage 1 CITY OF CLEARWATER FIRST QUARTER SUMMARY 2011 /12 FY 11/12 First First First Adopted Quarter Quarter Quarter Amended Description Budget Projected Actual Variance % Adjustment Budget General Fund: Revenues 109,111,070 37,550,697 39,198,396 1,647,699 4% 4,277,513 113,388,583 Expenditures 109,111,070 31,470,027 30,444,664 1,025,363 3% 4,277,513 113,388,583 Utilitv Funds: Water & Sewer Fund Revenues 67,769,990 15,582,531 15,786,561 204,030 1% 150,300 67,920,290 Expenditures 67,769,990 27,049,460 26,055,613 993,847 4% 150,300 67,920,290 Stormwater Fund Revenues 16,024,180 3,990,254 4,026,786 36,532 1% 41,610 16,065,790 Expenditures 15,778,720 8,198,346 7,981,571 216,775 3% 41,610 15,820,330 Gas Fund Revenues 35,880,010 8,897,626 9,110,293 212,667 2% 2,340,137 38,220,147 Expenditures 33,831,830 9,404,741 9,138,837 265,904 3% 1,903,907 35,735,737 Solid Waste Fund Revenues 19,250,350 4,827,988 4,935,145 107,157 2% 93,260 19,343,610 Expenditures 17,748,050 4,869,194 4,537,295 331,899 7% (39,330) 17,708,720 Recvclinq Fund Revenues 2,868,000 722,250 697,469 (24,781) -3% 58,971 2,926,971 Expenditures 2,820,990 729,838 723,049 6,789 1% 40,630 2,861,620 Entemrise Funds: Marine Fund Revenues 4,693,980 1,047,993 880,775 (167,218) -16% 14,190 4,708,170 Expenditures 4,666,240 1,120,576 960,222 160,354 14% 14,190 4,680,430 Airpark Fund Revenues 239,000 59,901 41,074 (18,827) -31% 176,220 415,220 Expenditures 165,730 49,249 47,130 2,119 4% 176,220 341,950 Clearwater Harbor Marina Fund Revenues 409,200 95,400 120,840 25,440 27% 2,580 411,780 Expenditures 366,810 106,170 92,721 13,449 13% 2,580 369,390 Parkinq Fund Revenues 4,594,400 872,500 938,195 65,695 8% 35,493 4,629,893 Expenditures 4,261,720 1,424,129 1,466,990 (42,861) -3% 35,493 4,297,213 Harborview Center Revenues 61,390 3,400 26,184 22,784 670% - 61,390 Expenditures 61,390 40,846 8,640 32,206 79% - 61,390 Internal Service Funds: General Services Fund Revenues 4,407,330 1,100,598 1,099,851 (747) 0% 34,590 4,441,920 Expenditures 4,407,330 1,146,777 1,060,323 86,454 8% 34,590 4,441,920 Administrative Services Revenues 8,838,250 2,205,563 2,182,240 (23,323) -1% 66,370 8,904,620 Expenditures 8,652,090 2,359,328 2,168,780 190,548 8% 66,370 8,718,460 Garaqe Fund Revenues 12,235,440 3,056,359 3,110,353 53,994 2% 35,830 12,271,270 Expenditures 12,235,440 3,216,612 3,188,557 28,055 1% 35,830 12,271,270 Central Insurance Fund Revenues 19,116,920 4,720,027 4,097,066 (622,961) -13% 61,466 19,178,386 Expenditures 19,116,920 4,791,438 4,577,834 213,604 4% 61,466 19,178,386 ��II�:�Eij FIRST QUARTER REVIEW AMENDED CITY MANAGER'S FISCAL YEAR 2011-12 REPORT Attachment number 3 \nPage 1 PAGE # General Fund Operating Budget ................................................................................................................... 3 Utility Funds Operating Budget ...................................................................................................................11 Other Enterprise Funds Operating Budgets .............................................................................................. 16 Internal Service Funds Operating Budgets .................................................................................................21 Capital Improvement Program Budget ....................................................................................................... 25 SpecialProgram Fund Budget ....................................................................................................................42 SpecialDevelopment Funds ....................................................................................................................... 48 Administrative Change Orders ....................................................................................................................51 Ordinances.................................................................................................................................................. 53 First Quarter budgets were projected in the following manner: All department expenditure budgets have been established on a month-to-month basis so that projects identified in the report are not simply time percentages applied to annual budgets but rather department director's judgment of month-to-month expenditures. This technique was also used for revenue projections. The actual and projected data contained in this review represents three months, October 1, 2011 through December 31, 2011. The adjustments, however, represent all data available at the time of the report, including action taken by the City Council after December 31, 2011. Definitions associated with the operating funds information is presented as follows: Definitions: Original Budget First Quarter Projections First Quarter Actual Variance Variance % Adjustments Amended Budget Amended Budget % The budget as adopted by the City Council on September 29, 2011. Monthly budgets submitted by departments are based on prior year experience and unique circumstances. Self-explanatory. Difference between First Quarter projected and First Quarter actual. % of variance to First Quarter projection. Adjustments that have been approved by the City Council, made at the Manager's discretion, and/or adjustments proposed based on First Quarter review. Adding the Original Budget and Adjustments. Percentage change of amended budget to original budget. IE�ii�:�iE:3 Attachment number 3 \nPage 2 Capital Improvement Projects The amended 2011/12 Capital Improvement Projects budget report is submitted for the City Council review. This review provides the opportunity to analyze the status of all active projects and present formal amendments to the project budget. The Capital Improvement and Special Program funds information is presented as follows: Definitions: Budget Amendment Revised Budget Expenditure Encumbrance Available Balance Status Amend Ref The budget as of October 1, 2011, which includes budgets from prior years, which have not been completed. Amendments which have been approved by the City Council, made at the Manager's discretion, and/or adjustments proposed as a result of the First Quarter review. Adding columns one and two. Self-explanatory. Outstanding contract or purchase order commitment. Difference between revised budget and expenditure plus encumbrance. C - project is completed Reference number for description of amendment. IE�ii�:�iE:3 I ncrease/ (Decrease) Propertv Taxes Franchise Fees Utilitv Tax Licenses & Permits Interqovernmental Sales Tax Communications Tax Other Intergovernmental Attachment number 4 \nPage 1 City of Clearwater General Fund Revenues First Quarter Amendments FY 2011/12 Description At first quarter, property tax revenue exhibits a 6% positive variance. As of the end of January, approximately 84% of budgeted revenues have been collected. At the same time in 2010/11, 83% of the year's total revenues had been collected. No amendment is proposed at this time. At first quarter, franchise fee revenues are 13% less than expected for the year and approximately 14% lower than the same period of fiscal year 2010/11. No amendment is proposed until further months of revenue are available for review. First quarter utility tax revenues reflect a 4% negative variance. This is primarily related to electric utility tax collections which through the end of January are 21% less than expected for the year. No amendment is proposed until further months of revenue are available for review. At first quarter, license and permit revenues exhibit a 37% negative variance. This is primarily related to timing of collection of Business Tax License revenue which, for the first four months of this year, is approximately 40% less than the same period in fiscal year 2010/11. No amendment is proposed until further months of revenue are available for review. At first quarter, sales tax revenue reflects a 52% negative variance primarily related to the timing of revenue collection. Adjusted for timing, revenues are approximately as anticipated for this year and 3% greater than the same period of fiscal year 2010/11. No amendments are proposed. At first quarter, communications tax revenues reflect an 11% positive variance. This is primarily related to a prior year adjustment that was received from DOR. Excluding this adjustment, revenues are approximately 6% less than expected for the year and 1% lower than the same period of fiscal year 2010/11. No amendments are proposed until additional months of activity are available for review. Other Intergovernmental revenues reflect a 17% positive variance at first quarter. This is primarily related to the timing of Fire Tax, EMS Tax, and Library Co-op payments. Adjusted for timing variances, other intergovernmental revenues are approximately as anticipated for the year. 3 IE�ii�:�iE:3 Charqes for Service Fines & Forfeitures Interest Income Miscellaneous Interfund Charqes/ Transfers In Transfer (to) from Surplus I ncrease/ (Decrease) 2,359,086 Attachment number 4 \nPage 2 City of Clearwater General Fund Revenues First Quarter Amendments FY 2011/12 Description Charges for service revenues reflect a 8% negative variance at first quarter, this variance is primarily due to a timing difference with seasonal activity. No amendments are proposed until additional months of activity are available to review. Fines and forfeiture revenues reflect a 272% positive variance at first quarter. This is primarily due to the receipt of code enforcement fines for the Flag Scientology building. The amendment for this receipt will be recognized at mid year. Revenue from interest earnings for the first quarter is approximately 31 % less than anticipated. This will be carefully monitored for possible amendment once further data is available for review. At first quarter, miscellaneous revenues reflect a 91 % positive variance. No amendments are proposed until additional months of activity are available for review. At first quarter, interfund charges/transfer in revenue reflect an 18% positive variance primarily related to the timing of posting of the annual gas dividend payment. Budget amendments include: 1) a transfer from the Gas Fund for $1,766,077 representing an increase in the computed annual gas dividend payment to the General Fund for fiscal year 2011/12, as approved by Council on March 1, 2012, and 2) the return of $593,009.39 in General Fund revenues from capital project 315-93408, Beach Recreation Center Boat Ramp Replacement, due to completion of the project. First quarter amendments reflect a net appropriation of $1,918,427 from General Fund retained earnings. Amendments represent the following allocations: 1) An appropriation of $2,900,000 from retained earnings to project 315-93628, Carpenter Complex/Bright House Field Improvements, for the fourth amendment to the Sports Facility Use Agreement between the City and Phillies Florida LLC. 2,900,000 This was approved by Council on December 1, 2011. 2) An appropriation of $337,000 from retained earnings to various departments to provide funding for the 2.5% merit increase for CWA employees as approved by the Council on 337,000 January 12, 2012. 3) An appropriation of $232,890 from retained earnings to various departments to provide funding for City Manager 232,890 approved 2.5% merit increase for SAMP emp�o�terri # 18 City of Clearwater General Fund Revenues First Quarter Amendments FY 2011/12 I ncrease/ (Decrease) Description Transfer (to) from Surplus (Continued) Net Transfer (to) from Retained Earninqs 1,918,427 Net General Fund Revenue Amendment 4,277,513 Attachment number 4 \nPage 3 4) An appropriation of $100,123 from retained earnings to fund the Economic Development Strategic Plan Implementation Matrix authorizing the addition of one Economic Development Specialist FTE position; as approved by the Council November 100,123 15, 2011. 5) An appropriation of $107,500 from retained earnings to fund the Development Service Center manager and provide customer service training in response to recommendations of the Business Task Force; as approved by Council on October 107,500 20, 2011. 6) An appropriation of $200,000 from retained earnings to project 315-94871, Airpark Runway/Taxiway Extension and 200,000 Rehabilitation; as approved by Council on February 2, 2012. 7) A revenue surplus of $1,959,086.39 is being returned to General Fund retained earnings at first quarter representing the following: the return of capital improvement funding of $593,009.39 from closed project 315-93408, Beach Recreation Center Boat Ramp Replacement; the increased annual gas dividend payment of $1,766,077; net the transfers to capital projects 315-96385, Gas Main Extensions for $200,000; and (1,959,086) 315-96387, Natural Gas Vehicle for $200,000. IE�ii�:�iE:3 City Council Citv Manaqer's Office City Attorney's Office Ci Audit Economic Development and Housinq Enqineerinq Finance Increase/ (Decrease) 780 Attachment number 5 \nPage 1 City of Clearwater General Fund Expenditures First Quarter Amendments FY 2011/12 Description The $780 budget increase reflects an amendment for the City Manager approved 2.5% merit increase for SAMP employees; offsetting revenues are reflected from General Fund reserves. The $10,500 budget increase reflects an amendment for the City Manager approved 2.5% merit increase for SAMP employees; offsetting revenues are reflected from General Fund 10,500 reserves. The $12,450 budget increase reflects an amendment for the City Manager approved 2.5% merit increase for SAMP employees; offsetting revenues are reflected from General Fund 12,450 reserves. 2,270 107,803 58,820 25,430 The $2,270 budget increase reflects an amendment for the City Manager approved 2.5% merit increase for SAMP employees; offsetting revenues are reflected from General Fund reserves. At first quarter, the 43% negative variance in the Economic Development Department is related to a timing variance for the payment of the marketing/tourism contract with Imagine Global Consulting. The $107,803 increase reflects the following amendments: 1) an increase of $100,123 to fund the Economic Development Strategic Plan Implementation Matrix authorizing the addition of one Economic Development Specialist FTE position, as approved by the Council November 15, 2011; and 2) a budget increase of $7,680 reflecting an amendment for the City Manager approved 2.5% merit increase for SAMP employees. Both amendments are offset with revenues from General Fund Reserves. The $58,820 budget increase to the Engineering Department reflects an increase of $35,820 to fund a 2.5% merit increase for CWA employees as approved by the Council on January 12, 2012; and an increase of $23,000 for the City Manager approved 2.5% merit increase for SAMP employees. Both amendments are offset with revenues from General Fund reserves. The $25,430 budget increase to the Finance Department reflects an increase of $5,660 to fund a 2.5% merit increase for CWA employees as approved by the Council on January 12, 2012; and an increase of $19,770 for the City Manager approved 2.5% merit increase for SAMP employees. Both amendments are offset with revenues from General Fund reserves. IE�ii�:�iE:3 Fire Human Resources Library Marine & Aviation Office of Manaqement and Budqet Official Records and Leqislative Services Increase/ (Decrease) 26,600 10,630 66,240 Attachment number 5 \nPage 2 City of Clearwater General Fund Expenditures First Quarter Amendments FY 2011/12 Description The $26,600 budget increase to the Fire Department reflects an increase of $4,500 to fund a 2.5% merit increase for CWA employees as approved by the Council on January 12, 2012; and an increase of $22,100 for the City Manager approved 2.5% merit increase for SAMP employees. Both amendments are offset with revenues from General Fund reserves. The $10,630 budget increase reflects an amendment for the City Manager approved 2.5% merit increase for SAMP employees; offsetting revenues are reflected from General Fund reserves. The $66,240 budget increase to the Library Department reflects an increase of $35,820 to fund a 2.5% merit increase for CWA employees as approved by the Council on January 12, 2012; and an increase of $30,420 for the City Manager approved 2.5% merit increase for SAMP employees. Both amendments are offset with revenues from General Fund reserves. The $4,070 budget increase reflects an amendment to fund a 2.5% merit increase for CWA employees as approved by the Council on January 12, 2012; offsetting revenues are reflected 4,070 from General Fund reserves. The $3,530 budget increase reflects an amendment for the City Manager approved 2.5% merit increase for SAMP employees; 3,530 offsetting revenues are reflected from General Fund reserves. 7,190 The $7,190 budget increase to the Official Records and Legislative Services Department reflects an increase of $2,800 to fund a 2.5% merit increase for CWA employees as approved by the Council on January 12, 2012; and an increase of $4,390 for the City Manager approved 2.5% merit increase for SAMP employees. Both amendments are offset with revenues from General Fund reserves. �[ia'ii�:�iE:3 Parks & Recreation Planninq & Development Police Public Communications Increase/ (Decrease) 160,840 162,240 94,020 s� � Attachment number 5 \nPage 3 City of Clearwater General Fund Expenditures First Quarter Amendments FY 2011/12 Description Amendments to the Parks and Recreation Department reflect a net increase of $160,840; amendments include the following: 1) an increase of $128,900 to fund a 2.5% merit increase for CWA employees as approved by the Council on January 12, 2012 with offsetting revenues from General Fund reserves; 2) an increase of $31,940 for the City Manager approved 2.5% merit increase for SAMP employees with offsetting revenues from General Fund reserves; 3) a zero net effect amendment with a reduction to Carpenter Complex operating supplies for $20,000 with an equal offsetting increase in Interfund Transfers to provide funding for project 315-93205, Brighthouse Field Infrastructure Repair/Improvements; and 4) a zero net effect amendment with a reduction to Project Team operating supplies for $20,525 with an equal offsetting increase in Interfund Transfers to provide funding for project 315-93626, FDOT Median and ROW Enhancement, as approved by Council December 14, 2011. Amendments to the Planning and Development Department reflect a net increase of $162,240; amendments include the following: 1) an increase of $107,500 to fund the Development Service Center manager and provide customer service training in response to recommendations of the Business Task Force as approved by Council on October 20, 2011; 2) an increase of $33,980 to fund a 2.5% merit increase for CWA employees as approved by the Council on January 12, 2012; and 3) an increase of $20,760 for the City Manager approved 2.5% merit increase for SAMP employees. All of these amendments are offset with revenues from General Fund reserves. At first quarter, amendments to the Police Department reflect a net increase of $94,020; amendments include the following: 1) an increase of $70,360 to fund a 2.5% merit increase for CWA employees as approved by the Council on January 12, 2012 with offsetting revenues from General Fund reserves; and 2) an increase of $23,660 for the City Manager approved 2.5% merit increase for SAMP employees with offsetting revenues from General Fund reserves. The $9,010 budget increase to the Public Communications Department reflects an increase of $910 to fund a 2.5% merit increase for CWA employees as approved by the Council on January 12, 2012; and an increase of $8,100 for the City Manager approved 2.5% merit increase for SAMP employees. Both amendments are offset with revenues from General Fund reserves. IE�ii�:�iE:3 Attachment number 5 \nPage 4 City of Clearwater General Fund Expenditures First Quarter Amendments FY 2011/12 Increase/ (Decrease) Description The $15,090 budget increase to the Public Services Department reflects an increase of $14,180 to fund a 2.5% merit increase for CWA employees as approved by the Council on January 12, 2012; and an increase of $910 for the City Manager approved 2.5% merit increase for SAMP employees. Both amendments are offset with revenues from General Fund Public Services 15,090 reserves. Non-Departmental 3,500,000 Net General Fund Expenditure Amendment 4,277,513 The budget amendment reflects City Council approved interfund transfers of $3,500,000 to Capital Improvement projects, as follows: 1) A transfer of $2,900,000 from General Fund unappropriated retained earnings to establish and fund project 315-93628, Carpenter Complex/Bright House Field Improvements; as 2,900,000 approved by the Council on December 1, 2011. 2) A transfer of $200,000 from General Fund unappropriated retained earnings to project 315-94871, Airpark Runway/Taxiway Extension and Rehabilitation; as approved by 200,000 Council on February 2, 2012. 3) A transfer of $200,000 from General Fund proceeds of the increased Gas Dividend to project 315-96385, Gas Main 200,000 Extensions, as approved by the Council on March 1, 2012. 3) A transfer of $200,000 from General Fund proceeds of the increased Gas Dividend to project 315-96387, Natural Gas 200,000 Vehicle, as approved by the Council on March 1, 2012. Item # 18 9 Attachment number 6 \nPage 1 GENERAL FUND FIRST QUARTER REVIEW For Three Month Period of October 1, 2011 - December 31, 2011 2011/12 First First 2011/12 Adopted Quarter Quarter Budget Proposed 1 Qtr Amended Budget Projection Actual Variance % Amendment Budget GENERAL FUND GENERAL FUND REVENUES PropertyTaxes 35,888,190 23,193,200 24,512,739 1,319,539 6°/o - 35,888,190 Franchise Fees 10,560,000 1,808,750 1,573,427 (235,323) -13°/o - 10,560,000 UtilityTaxes 13,290,250 2,440,015 2,331,481 (108,534) -4°/o - 13,290,250 Licenses, Permits & Fees 3,650,000 1,015,701 644,890 (370,811) -37°/a - 3,650,000 Intergovernmental SalesTax 5,350,000 891,666 430,142 (461,524) -52°/o - 5,350,000 CommunicationsServicesTax 6,150,000 1,025,000 1,133,061 108,061 11°/o - 6,150,000 Other Intergovernmental 11,173,120 2,196,000 2,561,349 365,349 17°/o - 11,173,120 Charges for Services 3,717,480 702,642 643,978 (58,664) -8°/o - 3,717,480 Fines & Forfeitures 594,000 138,086 513,626 375,540 272°/a - 594,000 Interest Income 895,000 213,500 147,470 (66,030) -31°/a - 895,000 Miscellaneous Revenues 829,590 125,953 240,265 114,312 91°/o - 829,590 Interfund Charges / Transfers In 17,013,440 3,800,184 4,465,968 665,784 18°/o 2,359,086 19,372,526 OPERATING REVENUES 109,111,070 37,550,697 39,198,396 1,647,699 4% 2,359,086 111,470,156 Transfer (to) from Surplus - - - - � 1,918,427 1,918,427 TOTAL REVENUES 109,111,070 37,550,697 39,198,396 1,647,699 4% 4,277,513 113,388,583 GENERAL FUND EXPENDITURES City Council City Manager's Office City Attorney's Office City Auditor's Office Economic Development & Housing Engineering Finance Fire Human Resources Library Marine & Aviation Non-Departmental Office of Management & Budget Official Records & Legislative Svcs Parks & Recreation Planning & Development Police Public Communications Public Services 261,050 1,190,800 1,514,610 190,340 1,199, 880 7,136,150 2,130,100 22,041,120 1,030,420 5,614,650 550,530 3,079,970 293,740 1,018, 520 19,408, 310 4,517,140 35,109,050 885,430 1,647,430 76, 357 291,462 371,406 51,663 299,178 1,831,159 560,676 6,289,161 268, 590 1,939,140 156,434 1, 580,668 81,453 265, 515 5,787,421 1,192,981 9,765,594 232,389 428,780 73,444 271,408 302,610 51,518 428,269 1,749, 579 525,131 6,412,755 271,265 1,878,126 145,745 1, 535, 563 80, 359 226, 320 5,366,827 1,137, 972 9,392,773 209, 312 385,687 2,913 20,054 68,796 145 (129,091) 81,580 35, 545 (123,594) (2,675) 61,014 10,689 45,105 1,094 39,195 420, 594 55,009 372,821 23,077 43,093 4% 7% 19% 0% -43% 4% 6% -2 % -1 % 3% 7% 3% 1% 15% 7% 5% 4% 10% 10% 780 10,500 12,450 2,270 107,803 58,820 25,430 26,600 10,630 66,240 4,070 3,500,000 3, 530 7,190 160,840 162,240 94,020 9,010 15,090 261,830 1,201, 300 1, 527,060 192,610 1, 307,683 7,194,970 2,155, 530 22,067,720 1,041,050 5,680,890 554,600 6,579,970 297,270 1,025,710 19, 569,150 4,679,380 35,203,070 894,440 1,662, 520 Allocation to GF Reserve 291,830 - - - � - 291,830 TOTAL EXPENDITURES 109,111,070 31,470,027 30,444,664 1,025,363 3% 4,277,513 113,388,583 Item # 18 10 Water & Sewer Fund Revenues Expenditures Stormwater Fund Revenues: Expenditures Increase/ (Decrease) 150,300 150,300 41,610 Attachment number 7 \nPage 1 City of Clearwater Utility Funds First Quarter Amendments FY 2011/12 Description At first quarter, anticipated revenues of the Water & Sewer Fund are equal to anticipated expenditures for fiscal vear 2011/12. First quarter revenue amendments in the Water and Sewer Fund reflect an increase of $150,300 for the following: 1) an appropriation of $130,720 from retained earnings to provide funding for the 2.5% merit increase for CWA employees as approved by the Council on January 12, 2012; and 2) an appropriation of $19,580 from retained earnings to provide funding for the City Manager approved 2.5% merit increase for SAMP employees First quarter expenditure amendments reflect a net increase of $150,300, amendments include an increase of $130,720 to fund a 2.5% merit increase for CWA employees as approved by the Council on January 12, 2012; and an increase of $19,580 for the City Manager approved 2.5% merit increase for SAMP employees; both amendments are offset with revenues from Water and Sewer Fund reserves. An additional amendment transfers funding of one FTE between cost centers which has a zero net effect on Water and Sewer Fund expenditures. At first quarter, anticipated revenues of the Stormwater Fund exceed anticipated expenditures bv $245,460 for FY 2011/12. First quarter revenue amendments in the Stormwater Fund reflect an increase of $41,610 for the following: 1) an appropriation of $30,880 from retained earnings to provide funding for the 2.5% merit increase for CWA employees as approved by the Council on January 12, 2012; and 2) an appropriation of $10,730 from retained earnings to provide funding for the City Manager approved 2.5% merit increase for SAMP employees. First quarter expenditure amendments reflect a net increase of $41,610, amendments include an increase of $30,880 to fund a 2.5% merit increase for CWA employees as approved by the Council on January 12, 2012; and an increase of $10,730 for the City Manager approved 2.5% merit increase for SAMP employees; both 41,610 amendments are offset with revenues from Stormwater Fund reserves. m IE�ii�:�iE:3 Gas Fund Revenues Expenditures Solid Waste Fund Revenues Increase/ (Decrease) 2,340,137 1,903,907 Attachment number 7 \nPage 2 City of Clearwater Utility Funds First Quarter Amendments FY 2011/12 Description At first quarter, anticipated revenues of the Gas Fund exceed anticipated expenditures bv $2,484,410 for fiscal vear 2011/12. First quarter revenue amendments in the Gas Fund reflect the following: 1) an appropriation of $54,840 from retained earnings to provide funding for the 2.5% merit increase for CWA employees as approved by the Council on January 12, 2012; 2) an appropriation of $17,290 from retained earnings to provide funding for the City Manager approved 2.5% merit increase for SAMP employees; 3) an appropriation of $1,766,077 retained earnings for the dividend payment increase to the General Fund as approved by Council on March 1, 2012; and 4) increases in various codes totaling $501,930 due to the cost of LP fuel and recovery of UTA and ECA. First quarter expenditure amendments reflect a net increase of $1,903,907. Amendments include: 1) an increase of $54,840 to fund a 2.5% merit increase for CWA employees as approved by the Council on January 12, 2012, with offsetting revenues from Gas Fund reserves; 2) an increase of $17,290 for the City Manager approved 2.5% merit increase for SAMP employees, with offsetting revenues from Gas Fund reserves; 3) a transfer of $1,766,077 representing the increased dividend payment to the General Fund, as approved by Council on March 1, 2012; and 4) increases totaling $65,700 in various operating codes primarily related to establishing the budget for the natural gas vehicle station. At first quarter, anticipated revenues of the Solid Waste Fund exceed anticipated expenditures bv $ 1,634,890 for fiscal vear 2011/12. First quarter revenue amendments in the Solid Waste Fund reflect an appropriation of $86,470 from retained earnings to provide funding for the 2.5% merit increase for CWA employees as approved by the Council on January 12, 2012; and an appropriation of $6,790 from retained earnings to provide funding for the City Manager approved 93,260 2.5% merit increase for SAMP employees. First quarter expenditure amendments reflect a net decrease of $39,320, amendments include: 1) an increase of $86,470 to fund a 2.5% merit increase for CWA employees as approved by the Council on January 12, 2012, with offsetting revenues from Solid Waste Fund reserves; 2) an increase of $6,790 for the City Manager approved 2.5% merit increase for SAMP employees, with offsetting revenues from Solid Waste Fund reserves; 3) a$191,040 decrease in Dump Fees due to lower than expected tonnages; 4) an increase of $5,250 in Machinery and Equipment for the purchase of time clocks; 5) an increase of $68,000 in Garage Services due to higher than expected costs; and 6) a decrease of $14,800 in Personnel expenses due to a Expenditures: (39,330) vacancy. ,� IE�ii�:�iE:3 Recvclinq Fund Revenues Increase/ (Decrease) 58,971 Expenditures 40,630 Attachment number 7 \nPage 3 City of Clearwater Utility Funds First Quarter Amendments FY 2011/12 Description At first quarter, anticipated revenues of the Recvclinq Fund exceed anticipated expenditures bv $65,351 for fiscal vear 2011/12. First quarter revenue amendments in the Recycling Fund reflect a net increase of $58,971, amendments include: 1) an appropriation of $14,950 from retained earnings to provide funding for the 2.5% merit increase for CWA employees as approved by the Council on January 12, 2012; 2) and an appropriation of $680 from retained earnings to provide funding for the City Manager approved 2.5% merit increase for SAMP employees; 3) the recognition of a grant for $83,341 from Pinellas County supporting the recycling program; 3) a decrease of $30,000 in the Sale of Recyclables due to a drop in the recycling resale market; and 4) a decrease of $10,000 in Interest Earnings due to lower than anticipated earnings. First quarter expenditure amendments reflect a net increase of $40,630, amendments include: 1) an increase of $14,950 to fund a 2.5% merit increase for CWA employees as approved by the Council on January 12, 2012, with offsetting revenues from Recycling Fund reserves; 2) an increase of $680 for the City Manager approved 2.5% merit increase for SAMP employees, with offsetting revenues from Recycling Fund reserves; 3) a$15,000 decrease in Inventory Purchases for Resale due to lower than anticipated commodity prices; and 4) an increase of $40,000 in Garage Services due to higher than expected costs. 13 IE�ii�:�iE:3 Attachment number 8 \nPage 1 UTILITY FUNDS FIRST QUARTER REVIEW For Three Month Period of October 1, 2011 - December 31, 2011 2011/12 First First 2011/12 Adopted Quarter Quarter Budget Proposed 1 Qtr Amended Budget Projection Actual Variance % Amendment Budget WATER & SEWER FUND Water & Sewer Fund Revenues Operating Revenue 60,823,710 15,205,929 14,911,452 (294,477) -2% - 60,823,710 Non-Operating Revenue 2,181,740 376,602 275,500 (101,102) -27% - 2,181,740 Contributions - - 599,609 599,609 n/a - - Transfers In - - - - n/a - - Use of Fund Equity 4,764,540 - - - n/a 150,300 4,914,840 Total Revenues 67,769,990 15,582,531 15,786,561 204,030 1% 150,300 67,920,290 Water & Sewer Fund Expenditures Public Utilities Administration 872,300 219,711 200,425 19,286 9% 6,250 878,550 WastewaterCollection 9,919,020 5,893,183 5,848,883 44,300 1% (21,343) 9,897,677 Public Utilities Maintenance 4,454,650 2,080,500 1,998,336 82,164 4% 62,623 4,517,273 WPC / Plant Operations 15,474,870 7,297,887 6,764,612 533,275 7% 36,870 15,511,740 WPC / Laboratory Operations 1,242,750 319,267 305,209 14,058 4% 5,470 1,248,220 WPC / Industrial Pretreatment 828,370 216,076 207,904 8,172 4% 5,930 834,300 WaterDistribution 9,793,160 4,689,953 4,620,669 69,284 1% 31,220 9,824,380 Water Supply 8,815,350 2,218,284 2,120,240 98,044 4% 9,100 8,824,450 Reclaimed Water 2,250,370 584,811 540,066 44,745 8% 14,180 2,264,550 Non-Departmental 14,119,150 3,529,788 3,449,268 80,520 2% - 14,119,150 Total Expenditures 67,769,990 27,049,460 26,055,613 993,847 4% 150,300 67,920,290 STORMWATER FUND Stormwater Utility Revenues Operating Revenues 15,691,910 3,922,980 3,936,517 13,537 0% - 15,691,910 Non-Operating Revenues 332,270 67,274 90,269 22,995 34% - 332,270 Transfers In - - - - n/a - - Use of Fund Equity - - - - n/a 41,610 41,610 Total Revenues 16,024,180 3,990,254 4,026,786 36,532 1% 41,610 16,065,790 Stormwater Utility Expenditures Stormwater Management Stormwater Maintenance Total Expenditures GAS FUND 5,076,730 1,285,149 1,175,269 109,880 9% 11,450 5,088,180 10,701,990 6,913,197 6,806,303 106,894 2% 30,160 10,732,150 15,778,720 8,198,346 7,981,571 216,775 3% 41,610 15,820,330 Gas Fund Revenues Operating Revenues 32,976,140 8,598,857 8,838,520 239,663 3% 501,930 33,478,070 Non-Operating Revenues 752,870 186,017 181,754 (4,263) -2% - 752,870 Transfers In - - - - n/a - - Capitalized Labor 451,000 112,752 90,019 (22,733) -20% - 451,000 Use of Fund Equity 1,700,000 - - - n/a 1,838,207 3,538,207 Total Revenues 35,880,010 8,897,626 9,110,293 212,667 2% 2,340,137 38,220,147 Gas Fund Expenditures Administration & Supply 23,425,560 4,693,182 4,095,094 598,088 13% 1,693,828 25,119,388 South Area Gas Operations 5,738,540 2,797,563 2,867,893 (70,330) -3% 113,254 5,851,794 North Area Gas Operations 1,782,640 767,722 722,585 45,137 6% 18,470 1,801,110 Marketing & Sales 2,885,090 1,146,274 1,453,264 (306,990) -27% 78,355 2,963,445 Total Expenditures 33,831,830 9,404,741 9,138,837 265,904 3% 1,903,907 35,735,737 Item # 18 14 Attachment number 8 \nPage 2 UTILITY FUNDS FIRST QUARTER REVIEW For Three Month Period of October 1, 2011 - December 31, 2011 2011/12 First First 2011/12 Adopted Quarter Quarter Budget Proposed 1 Qtr Amended Budget Projection Actual Variance % Amendment Budget SOLID WASTE FUND Solid Waste Revenues Operating Revenue 18,328,100 4,582,026 4,691,796 109,770 2% - 18,328,100 Non-Operating Revenue 693,600 188,800 186,187 (2,613) -1% - 693,600 Transfers In 228,650 57,162 57,162 - 0% - 228,650 Use of Fund Equity - - - - - 93,260 93,260 Total Revenues 19,250,350 4,827,988 4,935,145 107,157 2% 93,260 19,343,610 Solid Waste Expenditures Collection 14,751,530 4,051,354 3,752,611 298,743 7% (77,685) 14,673,845 Transfer 1,348,020 392,689 361,794 30,895 8% 13,005 1,361,025 Container Maintenance 751,680 195,981 199,010 (3,029) -2% 17,900 769,580 Administration 896,820 229,170 223,881 5,289 2% 7,450 904,270 Total Expenditures 17,748,050 4,869,194 4,537,295 331,899 7% (39,330) 17,708,720 RECYCLING FUND Recycling Revenues Operating Revenue Non-Operating Revenue Transfers In Use of Fund Equity Total Revenues 2,733,000 683,250 135,000 39,000 2,868,000 722,250 674,264 23,205 697,469 (8,986) -1 % (15,795) -41 % (24,781 i -3% (30,000) 2,703,000 73,341 208,341 15,630 15,630 58,971 2,926,971 Recycling Expenditures Residential 1,056,200 274,164 273,525 639 0% 8,130 1,064,330 Multi-Family 452,180 116,964 101,901 15,063 13% 1,540 453,720 Commercial 1,312,610 338,710 347,624 (8,914) -3% 30,960 1,343,570 Total Expenditures 2,820,990 729,838 723,049 6,789 1% 40,630 2,861,620 Item # 18 �s Marine Fund Revenues: Expenditures Increase/ (Decrease) 14,190 14,190 Clearwater Harbor Marina Fund Revenues: Expenditures Attachment number 9 \nPage 1 City of Clearwater Other Enterprise Funds First Quarter Amendments FY 2011/12 Description Anticipated revenues of the Marine Fund exceed anticipated expenditures bv $27,740 at first quarter fiscal vear 2011/12. At first quarter, Marine Fund revenues reflect a 16% negative variance due to lower than projected slip rental and gas and oil sales. Revenue activity will be monitored closely for any necessary amendments at mid year. Revenue amendments in the Marine Fund reflect a net increase of $14,190 for the following: 1) an appropriation of $10,270 from retained earnings to provide funding for the 2.5% merit increase for CWA employees as approved by the Council on January 12, 2012; and 2) an appropriation of $3,920 from retained earnings to provide funding for the City Manager approved 2.5% merit increase for SAMP employees. At first quarter, Marine Fund expenditures reflect a positive variance of 14% primarily related to savings in cost of goods sold due to lower than expected sales of gas and oil. First quarter expenditure amendments reflect a net increase of $14,190, amendments include an increase of $10,270 to fund a 2.5% merit increase for CWA employees as approved by the Council on January 12, 2012; and an increase of $3,920 for the City Manager approved 2.5% merit increase for SAMP employees; both amendments are offset with revenues from Marine Fund reserves. Anticipated revenues of the Clearwater Harbor Marina fund exceed anticipated expenditures bv $42,390 at first quarter fiscal vear 2011/12. At first quarter, Clearwater Harbor Marina Fund revenues reflect a 27% positive variance due to better than projected slip rentals. First quarter revenue amendments in the Clearwater Harbor Marina Fund reflect an appropriation of $2,580 from retained earnings to provide funding for the 2.5% merit increase for CWA employees as approved 2,580 by the Council on January 12, 2012. 2,580 First quarter expenditure amendments reflect an increase of $2,580 to fund a 2.5% merit increase for CWA employees as approved by the Council on January 12, 2012, with offsetting revenues from Clearwater Harbor Marina Fund reserves. Item # 18 16 Airpark Fund Revenues: Expenditures Parkinq Fund Revenues: Increase/ (Decrease) 176,220 176,220 35,493 Expenditures: 35,493 Attachment number 9 \nPage 2 City of Clearwater Other Enterprise Funds First Quarter Amendments FY 2011/12 Description Anticipated revenues of the Airpark Fund exceed anticipated expenditures bv $73270 at first quarter fiscal vear 2011/12. At first quarter, Airpark Fund revenues reflect a 31 % negative variance primarily due to the timing of posting of rental revenues. Adjusted for timing, revenues are approximately as anticipated for the quarter. Amendments include an appropriation of $1,220 from retained earnings to provide funding for the 2.5% merit increase for CWA employees as approved by the Council on January 12, 2012; and an appropriation of $175,000 from retained earnings to fund project 315-94871, Airpark Runway/Taxiway Extension and Rehabilitation as approved by Council on February 2, 2012. First quarter expenditure amendments reflect a net increase of $176,220, amendments include: 1) an increase of $1,220 to fund a 2.5% merit increase for CWA employees as approved by the Council on January 12, 2012, with offsetting revenues from Airpark Fund reserves; and 2) a transfer of $175,000 to project 315-94871, Airpark Runway/Taxiway Extension and Rehabilitation, with offsetting revenues from Airpark Fund reserves as approved by Council on February 2, 2012. At first quarter, anticipated revenues of the Parkinq Fund exceed anticipated expenditures bv $332,680 for fiscal vear 2011/12. First quarter revenue amendments in the Parking Fund reflect the following: 1) an appropriation of $18,510 from retained earnings to provide funding for the 2.5% merit increase for CWA employees as approved by the Council on January 12, 2012; 2) an appropriation of $1,040 from retained earnings to provide funding for the City Manager approved 2.5% merit increase for SAMP employees; 3) an appropriation of $13,443 from retained earnings for additional funding for the FY12 Jolley Trolley Agreement as approved by Council on September 14, 2011; and 4) a$2,500 increase in donation revenue representing the contractual donation from the Chandler lease for the beach guards which will be used for training purposes. First quarter expenditure amendments reflect an net increase of $35,493, amendments include: 1) an increase of $18,510 to fund a 2.5% merit increase for CWA employees as approved by the Council on January 12, 2012, with offsetting revenues from Parking Fund reserves; 2) an increase of $1,040 for the City Manager approved 2.5% merit increase for SAMP employees, with offsetting revenues from Parking Fund reserves; 3) an increase of $13,443 in Aid to Private Organizations for the Jolley Trolley Agreement as approved by Council on September 14, 2011, with offsetting revenues from Parking Fund reserves, and 4) a$2,500 increase in Training in the Beach Guard program offset by an increase in donation revenue from the Chandler lease agreement. ,7 IE�ii�:�iE:3 Attachment number 9 \nPage 3 City of Clearwater Other Enterprise Funds First Quarter Amendments FY 2011/12 Increase/ (Decrease) Description Anticipated revenues of the Harborview Fund are equal to anticipated Harborview Fund expenditures at first quarter fiscal vear 2011/12. Harborview Fund revenues reflect a positive variance at first quarter, due to rental revenue from Pickles Plus and the Clearwater Marine Aquarium that wasn't anticipated in fiscal year 2011/12 budget preparation. An amendment will be made at mid year to recognize Revenues: revenues to date. First quarter expenditures reflect a positive variance due to lower than expected real estate taxes. No amendments will be made at this Expenditures: time. Item # 18 �s Attachment number 10 \nPage ENTERPRISE FUNDS FIRST QUARTER REVIEW For Three Month Period of October 1, 2011 - December 31, 2011 2011/12 First First 2011/12 Adopted Quarter Quarter Budget Proposed Amended Budget Projection Actual Variance % Amendment Budget MARINE FUND MARINE FUND REVENUES Operating Revenues 4,548,000 1,011,197 844,748 (166,449) -16°/o - 4,548,000 Non-Operating Revenues 145,980 36,796 36,027 (769) -2°/o - 145,980 Transfers In - - - - n/a - - Use of Fund Equity - - - - n/a 14,190 14,190 TOTAL REVENUES 4,693,980 1,047,993 880,775 (167,218) -16% 14,190 4,708,170 MARINE FUND EXPENDITURES Marina Operations 4,666,240 1,120,576 960,222 160,354 14°/o 14,190 4,680,430 TOTAL EXPENDITURES 4,666,240 1,120,576 960,222 160,354 14% 14,190 4,680,430 CLEARWATER HARBOR MARINA FUND CLEARWATER HARBOR MARINA FUND REVENUES Operating Revenues 324,000 91,298 114,824 23,526 26°/o - 324,000 Non-Operating Revenues 85,200 4,102 6,016 1,914 47°/o - 85,200 Transfers In - - - - n/a - - Use of Fund Equity - - - - n/a 2,580 2,580 TOTAL REVENUES 409,200 95,400 120,840 25,440 27% 2,580 411,780 CLEARWATER HARBOR MARINA FUND EXPENDITURES Clearwater Harbor Marina Operations 366,810 106,170 92,721 13,449 13°/o 2,580 369,390 TOTAL EXPENDITURES 366,810 106,170 92,721 13,449 13% 2,580 369,390 AIRPARK FUND AIRPARK FUND REVENUES Operating Revenues 231,000 57,750 37,351 (20,399) -35°/o - 231,000 Non-Operating Revenues 8,000 2,151 3,723 1,572 73°/o - 8,000 Transfers In - - - - n/a - 0 Use of Fund Equity - - - - n/a 176,220 176,220 TOTAL REVENUES 239,000 59,901 41,074 (18,827) -31% 176,220 415,220 AIRPARK FUND EXPENDITURES Airpark Operations 165,730 49,249 47,130 2,119 4°/o 176,220 341,950 TOTAL EXPENDITURES 165,730 49,249 47,130 2,119 4% 176,220 341,950 Item # 18 19 Attachment number 10 \nPage ; ENTERPRISE FUNDS FIRST QUARTER REVIEW For Three Month Period of October 1, 2011 - December 31, 2011 2011/12 First First 2011/12 Adopted Quarter Quarter Budget Proposed Amended Budget Projection Actual Variance % Amendment Budget PARKING FUND PARKING FUND REVENUES Operating Revenues 4,223,400 767,000 858,429 91,429 12°/o - 4,223,400 Non-Operating Revenues 371,000 105,500 79,766 (25,734) -24°/o 2,500 373,500 Transfers In - - - - - - - Use of Fund Equity - - - - - 32,993 32,993 TOTAL REVENUES 4,594,400 872,500 938,195 65,695 8% 35,493 4,629,893 PARKING FUND EXPENDITURES Engineering / Parking System 3,161,250 1,128,210 1,203,892 (75,682) -7°/o 23,963 3,185,213 Engineering / Parking Enforcement 600,000 128,457 108,854 19,603 15°/o 4,370 604,370 Parks & Rec / Beach Guards 500,470 167,462 154,245 13,217 8°/o 7,160 507,630 TOTAL EXPENDITURES 4,261,720 1,424,129 1,466,990 (42,861) -3% 35,493 4,297,213 HARBORVIEW FUND HARBORVIEW CENTER FUND REVENUES Operating Revenues - - 22,272 22,272 n/a - - Non-operating Revenues 15,000 3,400 3,912 512 15°/o - 15,000 Transfers In - - - - n/a - - Use of Fund Equity 46,390 - - - n/a - 46,390 TOTAL REVENUES 61,390 3,400 26,184 22,784 670% - 61,390 HARBORVIEW CENTER FUND EXPENDITURES Harborview Center Operations 61,390 40,846 8,640 32,206 79°/o - 61,390 TOTAL EXPENDITURES 61,390 40,846 8,640 32,206 79% - 61,390 Item # 18 20 General Services Revenues: Expenditures Administrative Services Revenues: Expenditures Garaqe Fund Revenues: Increase/ (Decrease) Attachment number 11 \nPage City of Clearwater Internal Service Funds First Quarter Amendments FY 2011/12 Description At first quarter, anticipated revenues of the General Services Fund equal anticipated expenditures for fiscal vear 2011/12. First quarter revenue amendments in the General Services Fund reflect an appropriation of $29,750 from retained earnings to provide funding for the 2.5% merit increase for CWA employees as approved by the Council on January 12, 2012; and an appropriation of $4,840 from retained earnings to provide funding for the City Manager approved 2.5% merit 34,590 increase for SAMP employees. First quarter expenditure amendments reflect a net increase of $34,590, amendments include an increase of $29,750 to fund a 2.5% merit increase for CWA employees as approved by the Council on January 12, 2012; and an increase of $4,840 for the City Manager approved 2.5% merit increase for SAMP employees; both amendments are offset with 34,590 revenues from General Services Fund reserves. At first quarter, anticipated revenues of the Administrative Services Fund exceed anticipated expenditures bv $186,160 for fiscal vear 2011/12. First quarter revenue amendments in the Administrative Services Fund reflect an appropriation of $24,960 from retained earnings to provide funding for the 2.5% merit increase for CWA employees as approved by the Council on January 12, 2012; and an appropriation of $41,410 from retained earnings to provide funding for the City Manager approved 2.5% 66,370 merit increase for SAMP employees. First quarter expenditure amendments reflect a net increase of $66,370, amendments include an increase of $24,960 to fund a 2.5% merit increase for CWA employees as approved by the Council on January 12, 2012; and an increase of $41,410 for the City Manager approved 2.5% merit increase for SAMP employees; both amendments are offset with 66,370 revenues from Administrative Services Fund reserves. 35,830 Expenditures: 35,830 At first quarter, anticipated revenues of the Garaqe Fund equal anticipated expenditures for fiscal vear 2011/12. First quarter revenue amendments in the Garage Fund reflect an appropriation of $34,730 from retained earnings to provide funding for the 2.5% merit increase for CWA employees as approved by the Council on January 12, 2012; and an appropriation of $1,100 from retained earnings to provide funding for the City Manager approved 2.5% merit increase for SAMP employees. First quarter expenditure amendments reflect a net increase of $35,830, amendments include an increase of $34,730 to fund a 2.5% merit increase for CWA employees as approved by the Council on January 12, 2012; and an increase of $1,100 for the City Manager approved 2.5% merit increase for SAMP employees; both amendments are offset with revenues from Garage Fund reserves. �, IE�ii�:�iE:3 Central Insurance Revenues: Increase/ (Decrease) 61,466 Expenditures: 61,466 Attachment number 11 \nPage ; City of Clearwater Internal Service Funds First Quarter Amendments FY 2011/12 Description At first quarter, anticipated revenues of the Central Insurance Fund equal anticipated expenditures for fiscal vear 2011/12. First quarter revenue amendments in the Central Insurance Fund reflect an appropriation of $7,100 from retained earnings to provide funding for the City Manager approved 2.5% merit increase for SAMP employees; an appropriation of $22,365.65 to provide the remaining operating cost needed for special program 181-99862, Employee Health Clinic; and an appropriation of $32,000 from retained earnings to provide funding for the Montgomery Retirement Plan contract as approved by Council on December 1, 2011. First quarter expenditure amendments reflect an increase of $7,100 for the City Manager approved 2.5% merit increase for SAMP employees; a transfer of $22,365.65 to special program project 181-99862, Employee Health Clinic to provide the remaining funding needed for the Clinic's first eighteen months of operation; and an increase of $32,000 in contractual services for the Montgomery Retirement Plan contract as approved by Council on December 1, 2011. Both amendments are offset with revenues from Central Insurance Fund reserves. �� IE�ii�:�iE:3 Attachment number 12 \nPage INTERNAL SERVICE FUNDS FIRST QUARTER REVIEW For Three Month Period of October 1, 2011 - December 31, 2011 2011/12 First First 2011/12 Adopted Quarter Quarter Budget Proposed 1 Qtr Amended Budget Projection Actual Variance % Amendment Budget GENERAL SERVICES FUND GENERAL SERVICES FUND REVENUES Billings to Departments 4,350,780 1,087,698 1,092,489 4,791 0% - 4,350,780 Non-Operating Revenue 56,550 12,900 7,362 (5,538) -43% - 56,550 Transfers In - - - - n/a - - Fund Reserves - - - - n/a 34,590 34,590 TOTAL REVENUES 4,407,330 1,100,598 1,099,851 (747) 0% 34,590 4,441,920 GENERAL SERVICES FUND EXPENDITURES Administration 449,570 117,102 125,885 (8,783) -7% 5,000 454,570 Building & Maintenance 3,957,760 1,029,675 934,439 95,236 9% 29,590 3,987,350 TOTAL EXPENDITURES 4,407,330 1,146,777 1,060,323 86,454 8% 34,590 4,441,920 ADMINISTRATIVE SERVICES FUND ADMINISTRATIVE SERVICES REVENUE Operating Revenue 8,658,250 2,164,563 2,141,857 (22,706) -1% - 8,658,250 Non-Operating Revenue 180,000 41,000 40,383 (617) -2% - 180,000 Transfers In - - - - n/a - - Fund Reserves - - - - n/a 66,370 66,370 TOTAL REVENUES 8,838,250 2,205,563 2,182,240 (23,323) -1% 66,370 8,904,620 ADMINISTRATIVE SERVICES EXPENDITURES Information Technology / Admin 347,300 92,334 88,074 4,260 5% 3,250 350,550 Information Tech / Network Svcs 1,879,200 487,710 470,685 17,025 3% 9,980 1,889,180 Info Tech / Software Applications 2,004,420 582,724 532,643 50,081 9% 16,260 2,020,680 Info Tech / Telecommunications 847,910 213,728 194,565 19,163 9% 2,020 849,930 Public Comm / Courier 157,990 39,138 25,073 14,065 36% 540 158,530 Clearwater Customer Service 3,415,270 943,694 857,741 85,953 9% 34,320 3,449,590 TOTAL EXPENDITURES 8,652,090 2,359,328 2,168,780 190,548 8% 66,370 8,718,460 GARAGEFUND GARAGEFUND REVENUES Billings to Departments Non-Operating Revenue Transfers In Fund Reserves TOTAL REVENUES 11,740,440 2,935,110 495,000 121,249 12,235,440 3,056,359 2,951,629 16,519 1 % 158,724 37,475 31% - - n/a - - n/a 3,110,353 53,994 2% - 11,740,440 - 495,000 35,830 35,830 35,830 12,271,270 Garage Fund Expenditures Fleet Maintenance 11,767,300 3,098,549 3,114,975 (16,426) -1% 35,010 11,802,310 Radio Communications 468,140 118,063 73,583 44,480 38% 820 468,960 TOTAL EXPENDITURES 12,235,440 3,216,612 3,188,557 28,055 1% 35,830 12,271,270 Item # 18 23 Attachment number 12 \nPage ; INTERNAL SERVICE FUNDS FIRST QUARTER REVIEW For Three Month Period of October 1, 2011 - December 31, 2011 2011/12 First First 2011/12 Adopted Quarter Quarter Budget Proposed 1 Qtr Amended Budget Projection Actual Variance % Amendment Budget CENTRALINSURANCEFUND CENTRALINSURANCEFUND REVENUES Billings to Departments 17,432,090 4,358,028 3,906,989 (451,039) -10% - 17,432,090 Non-Operating Revenue 1,040,000 261,800 177,824 (83,976) -32% - 1,040,000 Transfers In 136,950 100,199 12,253 (87,946) -88% - 136,950 Fund Reserves 507,880 - - - n/a 61,466 569,346 TOTAL REVENUES 19,116,920 4,720,027 4,097,066 (622,961) -13% 61,466 19,178,386 CENTRAL INSURANCE FUND EXPENDITURES Finance / Risk Management 397,500 107,496 94,534 12,962 12% 4,450 401,950 Human Resources / Employee Benefits 311,550 81,972 58,835 23,137 28% 2,650 314,200 Human Resources / Employee Health Clin 1,511,930 377,982 287,867 90,115 24% - 1,511,930 Non-Departmental 16,895,940 4,223,988 4,136,598 87,390 2% 54,366 16,950,306 TOTAL EXPENDITURES 19,116,920 4,791,438 4,577,834 213,604 4% 61,466 19,178,386 Item # 18 24 Attachment number 13 \nPage Clearwater, Florida CAPITAL IMPROVEMENT FUND First Quarter Summary FY 2011/12 The amended 2011/12 Capital Improvement Program budget report is submitted for the City Council's First Quarter review. The net proposed amendment is a budget increase in the amount of $8,509,77L This review provides the opportunity to examine the status of all active projects and present formal amendments to the project budgets. Fiscally significant budget increases encompassed within this review are as follows: The City Council did not previously approve the following Capital Improvement Budget activity: ➢ Beach Recreation Center Boat Ramp Replacement — To record a budget decrease in the amount of $811,168.75 comprising of $218,159.36 of National Fish and Wildlife Federal grant revenue and retuming $593,009.39 of General Fund revenue to the General Fund retained eamings. The project was completed under budget and will be closed. ➢ Cleveland Streetscape Phase II — To record a budget increase in the amount of $335,500 of U.S. Department of HUD grants received in FY 201 L This will bring actual cash receipts in line with budgeted revenues. ➢ Beach Connector Trail — To record a budget decrease in the amount of $592,220.34 of FDOT grant revenue. The Beach Connector Trail project was completed under budget and will be closed. ➢ Brighthouse Field Infrastructure Repair / Improvements — To record a budget increase in the amount of $20,000.00 of General Fund revenue from savings within the Parks and Beautification department. All significant budget increases that have been previously approved by the City Council are listed below: Carpenter Complex/Bright House Field Improvements Airpark Runway / Taxiway Extension & Rehabilitation Groundwater Replenishment Facility Tropic Hills Phase III Reclaimed Water Distribution System Facilities Upgrades & Improvements Reverse Osmosis at Reservoir #2 Jeffords Street Outfall Gas Main Extensions Natural Gas Vehicle Smallwood Circle Project Budget Increase 2,900,000 1,875,000 1,369,250 1,250,000 738,459 485,000 461,856 200,000 200,000 200,000 125,000 Council Approval 12/O1/11 02/02/ 12 10/20/11 10/20/11 10/20/11 10/06/ 11 12/14/11 10/06/ 11 03/Ol/12 03/Ol/12 10/20/11 25 Item # 18 Attachment number 14 \nPage CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2011/12 I ncrease/ Amdmt Project (Decrease) Transfer Net Budget # Number Amount Amount Description Amendment � 315-92146 315-92275 335,500 � Druid Road Improvements To record a budget transfer in the amount of $104,795.49 of Infrastructure Sales Tax (Penny for Pinellas) from project 315- 92342, Beach Connector Trail. This returns funds that were previously transferred to the Beach Connector Trail project in May 2009. The Beach Connector Trail project is complete and 104,795 will be closed. Cleveland Streetscape Phase II To record a budget increase in the amount of $335,500.00 of U.S. Department of HUD grants received in fiscal year 2011. This will bring actual cash receipts in line with budgeted revenues. To record a budget transfer in the amount of $20,657.00 of Utility R&R revenue from project 327-96742, Line Relocation - Capitalized. This was approved by City Council on December 327-92275 20,657 14, 2011. 104,795 To record a budget transfer in the amount of $53,875.00 of 2009 Water & Sewer Bond proceeds from project 376-96634, Sanitary Utility Relocation Accommodations. This was approved by City 376-92275 53,875 Council on December 14, 2011. 410,032 3 315-92339 4 315-92342 315-92342 (592,220) � 5 C^.' 315-92822 315-93205 20,000 New Sidewalks To record a budget transfer in the amount of $65,571.00 of Development Impact Fees from project 315-92822, Miscellaneous Engineering. This was approved by the City 65,571 Council on November 3, 2011. 65,571 Beach Connector Trail - CLOSE PROJECT To record a budget transfer in the amount of $104,795.49 of Infrastructure Sales Tax (Penny for Pinellas) to project 315- 92146, Druid Road Improvement. The Beach Connector Trail (104,795) project was completed under budget and will be closed. To record a budget decrease in the amount of $592,220.34 of FDOT grant revenue. The Beach Connector Trail project was completed under budget and will be closed. (697,016) Miscellaneous Engineering To record a budget transfer in the amount of $65,571.00 of Development Impact Fees to project 315-92339, New Sidewalks. This was approved by the City Council on November (65,571) 3, 2011. (65,571) Brighthouse Field Infrastructure Repair / Improvements To record a budget increase in the amount of $20,000.00 of General Fund revenue from savings within the Parks and Beautification department. The field renovations to maintain the field to major league standards exceeded the anticipated budgeted costs for fiscal year 2012. 20,000 �[iaii�:�iE:3 26 * indicates budget amendment only Attachment number 14 \nPage ; CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2011/12 I ncrease/ Amdmt Project (Decrease) Transfer Net Budget # Number Amount Amount Description Amendment 0 10 315-93229 315-93230 315-93262 315-93271 11 315-93278 12 315-93405 (4,232) � (25,000) (25,000) (8,672) 83,672 Tennis Court Resurfacing To record a budget transfer in the amount of $25,000.00 of General Fund revenue to project 315-93271, Swimming Pool R & R. The funding will provide for the pool resurfacing and tile repairs at the North Greenwood and Clearwater Beach Aquatic Centers. This was approved by City Council on January 12, 2012. Playground & Fitness Purchase / Replacement To record a budget transfer in the amount of $25,000.00 of General Fund revenue to project 315-93271, Swimming Pool R & R. The funding will provide for the pool resurfacing and tile repairs at the North Greenwood and Clearwater Beach Aquatic Centers. This was approved by City Council on January 12, 2012. Fencing Replacement Program To record a budget transfer in the amount of $8,672.00 of General Fund revenue to project 315-93271, Swimming Pool R & R. The funding will provide for the pool resurfacing and tile repairs at the North Greenwood and Clearwater Beach Aquatic Centers. This was approved by City Council on January 12, 2012. Swimming Pool R & R To record a budget transfer in the amount of $83,672.00 of General Fund revenue from the following four CIP projects: Project 315-93229, Tennis Court Resurfacing, in the amount of $25,000.00; Project 315-93230, Playground & Fitness Purchase / Replacement, in the amount of $25,000.00; Project 315- 93604, Boardwalk & Docks Repair / Replacement, in the amount of 25,000.00; Project 315-93262, Fencing Replacement Program, in the amount of $8,672.00. The funding will provide for the pool resurfacing and tile repairs at the North Greenwood and Clearwater Beach Aquatic Centers. This was approved by City Council on January 12, 2012. (25,000) (25,000) (8,672) 83,672 Long Center Infrastructure Repairs To record a budget transfer in the amount of $32,459.08 of General Fund revenue to project 315-93615, Aging Well Center. The funding will provide for the concrete repair of the exterior columns, walkways and stairs at the Aging Well Center. This (32,459) was approved by City Council on October 20, 2011. (32,459) Downtown Boat Slips To record a budget decrease in the amount of $4,232.25 of Florida Department of Environmental Regulation grant revenue. This will bring budgeted revenues in line with actual cash receipts. (4,232) �[iaii�:�iE:3 27 * indicates budget amendment only Attachment number 14 \nPage ; CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2011/12 I ncrease/ Amdmt Project (Decrease) Transfer Net Budget # Number Amount Amount Description Amendment 13 14 315-93408 315-93408 315-93604 Beach Recreation Center Boat Ramp Replacement - CLOSE PROJECT To record a budget decrease in the amount of $218,159.36 of National Fish and Wildlife Federal grant revenue. The project (218,159) � was completed under budget and will be closed. To record a budget transfer in the amount of $593,009.39 of General Fund revenue and return the funds to the General Fund retained earnings due to the completion of this project. The (593,009) project was completed under budget and will be closed. (811,169) (25,000) 15 315-93615 32,459 315-93615 (613) � 16 17 315-93626 20,525 315-93628 2,900,000 Boardwalk and Docks Repair & Repiacement To record a budget transfer in the amount of $25,000.00 of General Fund revenue to project 315-93271, Swimming Pool R & R. The funding will provide for the pool resurfacing and tile repairs at the North Greenwood and Clearwater Beach Aquatic Centers. This was approved by City Council on January 12, 2012. Aging Well Center To record a budget transfer in the amount of $32,459.08 of General Fund revenue from project 315-93278, Long Center Infrastructure Repairs. The funding will provide for the concrete repair of the exterior columns, walkways and stairs at the Aging Well Center. This was approved by City Council on October 20, 2011. To record a budget decrease in the amount of $613.37 of Elder Affairs Senior Center Fixed Capital Outlay grant proceeds. This will bring budgeted revenues in line with actual cash receipts. (25,000) 31,846 FDOT Median and ROW Enhancement To record a budget increase in the amount of $20,525.00 of General Fund revenue from the Parks & Beautification, Projects Team cost center. The funding will provide for the installation of an irrigation system on medians on State Road 60. This was approved by City Council on December 14, 2011. 20,525 Carpenter Complex/Bright House Field Improvements - NEW PROJECT To establish the project budget and record a budget increase in the amount of $2,900,000.00 from General Fund un- appropriated retained earnings. The funding will provide for the construction of a training building and renovation of the clubhouse and other amenities to meet the standards for a professional sports franchise. This was approved by City Council on December 1, 2011. 2,900,000 �[iaii�:�iE:3 2$ * indicates budget amendment only Attachment number 14 \nPage � CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2011/12 I ncrease/ Amdmt Project (Decrease) Transfer Net Budget # Number Amount Amount Description Amendment 18 315-94871 1,500,000 � 315-94871 200,000 315-94871 175,000 19 20 21 315-96124 Airpark Runway / Taxiway Extension & Rehabilitation - NEW PROJECT The funding with for the following amendments will provide for the increase of the runway from 3,500 feet to 4,300 feet; repair the taxiway; resurface the paved area; appropriate lighting and markings as well as the installation of a Precision Approach Path Indicator. The amendments were approved by the City Council on February 2, 2012. To establish the project budget and record a budget increase in the amount of $1,500,000.00 of Florida Department of Transportation grant proceeds. To record a budget increase in the amount of $200,000.00 of General Fund retained earnings. To record a budget increase in the amount of $175,000.00 of Airpark Fund retained earnings. 1,875,000 Storm Pipe System Improvements To record a budget increase in the amount of $4,056.00 of Property Owners Share. This will bring budgeted revenues in 4,056 � line with actual cash receipts. To record a budget transfer in the amount of $32,062.94 of Stormwater Utility revenue from project 315-96158, Transfer yard Upgrade. The transfer yard project is complete and will be 315-96124 32,063 closed. 315-96124 315-96158 To record a budget transfer in the amount of $90,912.06 of Stormwater Utility revenue from project 315-96174, Tropic Hills 90,912 Phase I. The Tropic Hill project is complete and will be closed. 127,031 Transfer Yard Upgrade - CLOSE PROJECT To record a budget transfer in the amount of $87,376.85 of Stormwater Utility revenue to project 315-96180, Stormwater Maintenance Street Sweeping Facility. The Transfer Yard Upgrade project is complete and will be closed. This was (87,377) approved by the City Council on November 15, 2011. To record a budget transfer in the amount of $26,510.94 of Stormwater Utility revenue to project 315-96180, Stormwater Maintenance Street Sweeping Facility. The Transfer Yard 315-96158 (26,511) Upgrade project is complete and will be closed. To record a budget transfer in the amount of $32,062.94 of Stormwater Utility revenue to project 315-96124, Storm Pipe System Improvements. The Transfer Yard Upgrade project is 315-96158 (32,063) complete and will be closed. (145,951) 315-96169 Stevenson Creek To record a budget transfer in the amount of $125,000.00 of Stormwater Utility revenue to project 315-96178, Smallwood Circle. This was approved by the City Council on October 20, (125,000) 2011. �[iaii�:�iE:3 29 * indicates budget amendment only Attachment number 14 \nPage ; CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2011/12 I ncrease/ Amdmt Project (Decrease) Transfer Net Budget # Number Amount Amount Description Amendment 22 315-96169 315-96170 Stevenson Creek - continued To record a budget transfer in the amount of $262,623.15 of Stormwater Utility revenue to project 315-96180, Stormwater Maintenance Street Sweeping Facility. This was approved by (262,623) City Council on November 15, 2011. (387,623) Coastal Basins Projects To record a budget transfer in the amount of $200,000.00 of Stormwater Utility revenue to project 315-96177, Jeffords Street Outfall. This was approved by the City Council on October 6, (200,000) 2011. To record a budget transfer in the amount of $1,250,000.00 of Stormwater Utility revenue to project 315-96179, Tropic Hills Phase III. This was approved by the City Council on October 20, 315-96170 (1,250,000) 2011. (1,450,000) 23 315-96174 14,808 � 315-96174 (303,932) � 24 25 Tropic Hills Phase I- CLOSE PROJECT To record a budget increase in the amount of $14,808.00 of Property Owner Share revenue for receipt of revenue from Golden Shoreline. This will bring budgeted revenues in line with actual cash receipts. To record a budget decrease in the amount of $303,931.84 of SWFWMD grant revenue, due to project completion under budget. This project will be closed. To record a budget transfer in the amount of $90,912.06 of Stormwater Utility revenue to project 315-96124, Storm Pipe System Improvements, due to the project completion under 315-96174 (90,912) budget. This project will be closed. (380,036) 315-96177 200,000 � Jeffords Street Outfall - NEW PROJECT To establish the project budget and record a budget increase in the amount of $200,000.00 of SWFWMD grant revenue. The funding will provide for 50% of the cost for the design and construction for a stormwater conveyance and outlet system. This was approved by the City Council on October 6, 2011. To record a budget transfer in the amount of $200,000.00 of Stormwater Utility revenue from project 315-96170, Coastal Basins Projects. This was approved by the City Council on 315-96177 200,000 October 6, 2011. 400,000 315-96178 125,000 � Smallwood Circle - NEW PROJECT To establish the project budget and record a budget increase in the amount of $125,000.00 of SWFWMD grant revenue. The project consists of removal and replacement of approximately 3,000 linear feet of pipe including 1,000 linear feet of undersized pipe. This was approved by the City Council on October 20, 2011. �[iaii�:�iE:3 3� * indicates budget amendment only Attachment number 14 \nPage i CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2011/12 I ncrease/ Amdmt Project (Decrease) Transfer Net Budget # Number Amount Amount Description Amendment 26 315-96178 315-96179 1,250,000 � Smallwood Circie - continued To record a budget transfer in the amount of $125,000.00 of Stormwater Utility revenue from project 315-96169, Stevenson Creek. This was approved by the City Council on October 20, 125,000 2011. 250,000 Tropic Hills Phase III - NEW PROJECT To establish the project budget and record a budget increase in the amount of $1,250,000.00 of SWFWMD grant revenue. The project consists of replacing approximately 1,500 feet of undersized pipe from U.S. 19 west to the open ditch adjacent to Tropic Hills. This was approved by the City Council on October 20, 2011. To record a budget transfer in the amount of $1,250,000.00 of Stormwater Utility revenue from project 315-96170, Coastal Basins Projects. This was approved by the City Council on 315-96179 1,250,000 October 20, 2011. 2,500,000 27 315-96180 Stormwater Maintenance Street Sweeping Facility - NEW PROJECT To establish the project budget and record a budget transfer in the amount of $87,376.85 of Stormwater Utility revenue from project 315-96158, Transfer Yard Upgrade. This facility will be for the collection and processing of soil, vegetative debris, asphalt, and similar materials normally associated with and actually from construction and routine maintenance of roads and stormwater facilities. This was approved by the City Council on 87,377 November 15, 2011. To record a budget transfer in the amount of $262,623.15 of Stormwater Utility revenue from project 315-96169, Stevenson Creek. This was approved by the City Council on November 15, 315-96180 262,623 2011. 315-96180 28 315-96377 29 315-96378 To record a budget transfer in the amount of $26,510.94 of Stormwater Utility revenue from project 315-96158, Transfer 26,511 Yard Upgrade, which is complete and will be closed. 376,511 Pinellas New Mains- Service Lines To record a budget increase in the amount of $31,311.76 of Property Owners Share revenue. This will bring budgeted 31,312 � revenues in line with actual cash receipts. 31,312 Pasco New Mains- Service Lines To record a budget increase in the amount of $3,527.00 of Property Owners Share revenue. This will bring budgeted 3,527 � revenues in line with actual cash receipts. 3,527 �[iaii�:�iE:3 31 * indicates budget amendment only Attachment number 14 \nPage CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2011/12 I ncrease/ Amdmt Project (Decrease) Transfer Net Budget # Number Amount Amount Description Amendment 30 315-96385 200,000 31 315-96387 200,000 32 33 34 Gas Main Extensions To record a budget increase in the amount of $200,000.00 of General Fund revenue. The funding will provide for an increase in the investment in the Clearwater Neighborhoods Expansion Program, which provides for gas mains and services. The amendment was approved by the City Council on March 1, 2012. 200,000 Natural Gas Vehicle To record a budget increase in the amount of $200,000.00 of General Fund revenue. This funding will provide for an acceleration in the recovery of the Natural Gas Vehicle Filling Station capital costs. The amendment was approved by the City Council on March 1, 2012. 200,000 Facility R & R To record a budget transfer in the amount of $15,862.71 of Solid Waste revenue from project 315-96438, Vehicle Acquisition, 315-96426 15,863 which is complete and will be closed. 15,863 Vehicle Acquisition - CLOSE PROJECT To record a budget transfer in the amount of $15,862.71 of Solid Waste revenue to project 315-96426, Facility R& R. The 315-96438 (15,863) Vehicle Acquisition project is complete and will be closed. (15,863) 315-96611 2,978 � Bio-Solids Treatment To record a budget increase in the amount of $2,978.06 of Other Governmental revenue representing reimbursements from the City of Safety Harbor. This will bring budgeted revenues in line with actual cash receipts. To record a budget transfer in the amount of $328,045.06 of Sewer revenue to project 315-96666, VWVTP East Bypass and NE Pump. This was approved by the City Council on January 315-96611 (328,045) 12, 2012. To record a budget transfer in the amount of $2,978.06 of 2009 Water & Sewer Bond proceeds to project 376-96666, WWTP East Bypass and NE Pump. This was approved by the City 376-96611 (2,978) Council on January 12, 2012. (328,045) 35 376-96621 36 376-96634 WWTP New Belt Presses To record a budget transfer in the amount of $28,914.53 of 2009 Water & Sewer Bond proceeds to project 376-96666, WWTP East Bypass NE Pump. This was approved by City Council on (28,915) January 12, 2012. (28,915) Sanitary Utility Relocation Accommodations To record a budget transfer in the amount of $53,875.00 of 2009 Water & Sewer Bond proceeds to project 376-92275, Cleveland Streetscape Phase II. This was approved by City Council on (53,875) December 14, 2011. �[iaii�:�iE:3 32 * indicates budget amendment only Attachment number 14 \nPage � CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2011/12 I ncrease/ Amdmt Project (Decrease) Transfer Net Budget # Number Amount Amount Description Amendment Sanitary Utility Relocation Accommodations - continued To record a budget transfer in the amount of $58,564.41 of 2009 Water & Sewer Bond proceeds to project 376-96666, WWTP East Bypass and NE Pump. This was approved by City Council 376-96634 (58,564) on January 12, 2012. To record a budget transfer in the amount of $29,266.00 of 2009 Water & Sewer Bond proceeds from project 376-96654, Facilities Upgrade & Improvements. This was approved by City Council on February 16, 2012. The funding will provide for the costs associated with the water and sewer utilities relocated due 376-96634 29,266 to the FDOT's roadway improvement project. (83,173) Facilities Upgrades and Improvements To record a budget increase in the amount of $485,000.00 of U.S. Environmental Protection Agency grant revenue representing a grant for the Northeast Water Reclamation Facility Clarifier project. The grant provides partial funding for the Northeast Water Reclamation Facility Clarifiers Project 1 through 4. The amendment was approved by City Council on 37 315-96654 485,000 � October 6, 2011. To record a budget transfer in the amount of $29,266.00 of 2009 Water & Sewer Bond proceeds to project 376-96634, Sanitary Utility Relocation. This was approved by City Council on 376-96654 (29,266) February 16, 2012. To record a budget transfer in the amount of $889,345.00 of 2009 Water & Sewer Bond proceeds to project 376-96742, Line Relocation - Capitalized. This was approved by City Council on 376-96654 (889,345) February 16, 2012. To record a budget transfer in the amount of $197,110.00 of 2009 Water & Sewer Bond proceeds from project 376-96767, Reverse Osmosis Plant at Reservoir #2. This will allow for the 376-96654 197,110 oldest bond proceeds to be utilized first. (236,501) Water Pollution Control R& R To record a budget transfer in the amount of $428,000.00 of 2009 Water & Sewer Bond proceeds from project 376-96665, Sanitary Sewer R& R. This will allow for the oldest bond 38 376-96664 428,000 proceeds to be utilized first. 428,000 Sanitary Sewer R & R To record a budget transfer in the amount of $768,140.00 of Sewer revenue to project 315-96773, Groundwater Replenishment Facility. This was approved by City Council on 39 315-96665 (768,140) October 20. 2011. To record a budget transfer in the amount of $428,000.00 of 2009 Water & Sewer Bond proceeds to project 376-96664, WPC R& R. This will allow for the oldest bond proceeds to be 376-96665 (428,000) utilized first. (1,196,140) �[iaii�:�iE:3 33 * indicates budget amendment only Attachment number 14 \nPage ! CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2011/12 I ncrease/ Amdmt Project (Decrease) Transfer Net Budget # Number Amount Amount Description Amendment 40 315-96666 376-96666 376-96666 376-96666 376-96666 376-96666 41 315-96721 (1,922) � 42 315-96739 738,459 � 43 327-96742 WWTP East Bypass and NE Pump The following amendments provide for additional work necessary to meet project requirements for the East Plant Anoxic Tank Rehabilitation project, unforeseen field conditions related to the tank repair and safety concerns of induced voltage remediation at the facility. The amendments were approved by City Council on January 12, 2012. To record a budget transfer in the amount of $328,045.06 of 328,045 Sewer revenue from project 315-96611, Bio-Solids Treatment. To record a budget transfer in the amount of $2,978.06 of 2009 Water & Sewer Bond proceeds from project 376-96611, Bio- 2,978 Solids Treatment. To record a budget transfer in the amount of $28,914.53 of 2009 Water & Sewer Bond proceeds from project 376-96621, WWTP 28,915 New Belt Presses. To record a budget transfer in the amount of $58,564.41 of 2009 Water & Sewer Bond proceeds from project 376-96634, Sanitary 58,564 Utility Relocation. To record a budget transfer in the amount of $2,819.29 of 2009 Water & Sewer Bond proceeds from project 376-96742, Line 2,819 Relocation - Capitalized. To record a budget transfer in the amount of $15,666.33 of 2009 Water & Sewer Bond proceeds from project 376-96763, 15,666 Welifield Expansion. 436,988 System R & R - Maintenance To record a budget decrease in the amount of $1,921.50 of Other Governmental revenue representing reimbursements from Southwest Florida Water Management District for the Groundwater Replenishment Facility Phase I. This will bring budgeted revenues in line with actual receipts. (1,922) Reclaimed Water Distribution System To record a budget increase in the amount of $738,459.34 of Other Governmental revenue representing reimbursements from Southwest Florida Water Management District on the Greenlea East-West Reclaimed Water Interconnect project. The expansion of this system brings the City of Clearwater closer to achieving zero-discharge of effluent to Tampa Bay and adjacent surface waters. This was approved by City Council on October 20, 2011. 738,459 Line Relocation - Capitalized To record a budget transfer in the amount of $20,657.00 of Utility R&R revenue to project 327-92275, Cleveland Streetscape Phase II. This was approved by City Council on (20,657) December 14, 2011. �[iaii�:�iE:3 34 * indicates budget amendment only Attachment number 14 \nPage CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2011/12 I ncrease/ Amdmt Project (Decrease) Transfer Net Budget # Number Amount Amount Description Amendment 376-96742 376-96742 44 316-96757 45 376-96763 Line Relocation - Capitalized - continued To record a budget transfer in the amount of $2,819.29 of 2009 Water & Sewer Bond proceeds to project 376-96666, WWTP East Bypass and NE Pump. This was approved by City Council (2,819) on January 12, 2012. To record a budget transfer in the amount of $889,345.00 of 2009 Water & Sewer Bond proceeds from project 376-96654, Facilities Upgrade & Improvements. This was approved by City Council on February 16, 2012. The funding will provide for the costs associated with the water and sewer utilities relocated due 889,345 to the FDOT's roadway improvement project. 865,869 Water Pick Up Truck - CLOSE PROJECT To record a budget decrease in the amount of $13,412.00 of Lease Purchase proceeds. This project is complete and will be (13,412) � closed. (13,412) 46 315-96767 461,856 � Wellfield Expansion To record a budget transfer in the amount of $15,666.33 of 2009 Water & Sewer Bond proceeds to project 376-96666, WWTP East Bypass and NE Pump. This was approved by City Council (15,666) on January 12, 2012. (15,666) Reverse Osmosis at Reservoir #2 To record a budget increase in the amount of $461,855.50 of Other Governmental revenue representing reimbursements from Southwest Florida Water Management District. This funding will provide up to 50% of the cost of construction, engineering and inspection of the concentrate injection deep well. This was approved by City Council on December 14, 2011. To record a budget transfer in the amount of $197,110.00 of 2009 Water & Sewer Bond proceeds to project 376-96654, Facilities Upgrade & Improvements. This will allow for the oldest 376-96767 (197,110) Bond proceeds to be utilized first. 264,746 47 315-96773 1,369,250 � 315-96773 TOTALS 8,509,771 Groundwater Replenishment Facility To record a budget increase in the amount of $1,369,250.00 of Other Governmental revenue representing reimbursements from Southwest Florida Water Management District on the Groundwater Replenishment project. The reimbursement is for up to 50% of the cost of design, permitting and construction costs for the pilot water purification plant and test injection wells. This was approved by City Council on October 20, 2011. To record a budget transfer in the amount of $768,140.00 of Sewer revenue from project 315-96665, Sanitary Sewer R& R. 768,140 This was approved by City Council on October 20, 2011. 2,137,390 8,509,771 Item # 18 35 * indicates budget amendment only CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2011 - DECEMBER 31, 2011 Actual Expenditures Attachment number 15 \nPage Budget Revised Project Open Available Amend Description 10/1/11 Amdmts Budget To Date Encumbran Balance Status Ref PUBLIC SAFETY Police Protection 91149 Police Homicide Vehicle 150,000 150,000 144,508 - 5,492 Sub-Total 150,000 - 150,000 144,508 - 5,492 91218 91221 91229 91236 91242 91252 91253 91255 91256 91257 91258 91259 91260 91261 91263 91264 91265 Fire Protection Fire Engine Replacement 1,852,420 1,852,420 1,363,218 481,310 7,892 EMS Capital Equipment 1,144,586 1,144,586 1,031,480 113,106 Replace & Upgrade Airpacks 1,127,000 1,127,000 747,670 8,654 370,676 Rescue Vehicle 779,869 779,869 619,869 156,902 3,098 Fire Training Facility 4,583,820 4,583,820 4,577,386 6,074 360 Station 48 Renovation/Expansion 651,500 651,500 604,911 46,589 Main Station (Fire) 8,057,520 8,057,520 620,787 403,139 7,033,594 Exhaust Systems 155,480 155,480 147,458 8,022 Security Access Systems 90,380 90,380 37,647 52,733 AED Program 90,550 90,550 70,113 20,437 Ladder Truck Equipment 150,000 150,000 132,974 17,027 Radio Replacements 364,640 364,640 199,389 165,251 Thermal Imaging Cameras 42,390 42,390 15,200 27,190 Personal Protection Equipment 928,140 928,140 569,862 358,278 Extrication Tools 56,000 56,000 - 56,000 Fire Hose Replacement 121,050 121,050 65,305 55,745 EMS Support Vehicles 10,000 10,000 - - 10,000 Sub-Total 20,205,345 - 20,205,345 10,803,269 1,056,077 8,345,998 TRANSPORTATION New Street Construction 92146 Druid Road Improvements 4,042,774 104,795 4,147,569 1,598,806 73,489 2,475,274 Sub-Total 4,042,774 104,795 4,147,569 1,598,806 73,489 2,475,274 Major Street Maintenance 92259 Traffic Calming 14,567,941 14,567,941 9,879,533 413,326 4,275,081 92270 GulftoBay/Highlandlmprovement 1,500,000 1,500,000 105,506 605,199 789,295 92273 Streets and Sidewalks 14,655,222 14,655,222 7,515,797 2,687,287 4,452,137 92274 Bridge Maintenance & Improvements 3,315,040 3,315,040 518,739 2,796,301 92275 Downtown Streetscape- Phase II 3,441,095 410,032 3,851,127 2,031,654 1,251,472 568,001 Sub-Total 37,479,298 410,032 37,889,330 20,051,230 4,957,285 12,880,815 Sidewalks and Bike Trail 92339 New Sidewalks 550,849 65,571 616,420 468,500 147,920 92342 Beach ConnectorTrail 1,875,807 (697,016) 1,178,792 1,178,792 0 C Sub-Total 2,426,656 (631,445) 1,795,211 1,647,291 - 147,920 Intersections 92551 City-Wide Intersection Improvement 1,110,848 1,110,848 510,751 36,379 563,718 92552 Signal Renovation 1,310,698 1,310,698 1,250,949 59,750 92553 New Signal Installation 1,011,789 1,011,789 803,950 207,839 92558 Intersection Improvements-II 3,291,910 3,291,910 1,469,000 18,100 1,804,810 Sub-Total 6,725,245 - 6,725,245 4,034,650 54,478 2,636,117 Parking 92630 Parking Lot Resurfacing 1,461,603 92632 Parking Garage Structure Repair 1,693,432 92636 Parking Lot Improvement 2,267,325 92649 Surf Style Condo-Parking Unit 9,400,000 92650 Sand Wall Replacement on Clw Bch 220,000 Sub-Total 15,042,360 1,461,603 617,969 1,693,432 781,769 2,267, 325 1,744,817 9,400,000 100,000 220,000 - - 15,042,360 3,244,555 36 843,633 29,892 881,771 522,509 9,300,000 220,000 29,892 11,767,913 Item # 18 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2011 - DECEMBER 31, 2011 Actual Expenditures Attachment number 15 \nPage ; Budget Revised Project Open Available Amend Description 10/1/11 Amdmts Budget To Date Encumbran Balance Status Ref Miscellaneous Engineering 92822 Miscellaneous Engineering 611,975 (65,571) 546,404 406,354 140,050 92839 Downtown Intermodal 575,000 575,000 475,688 99,312 92840 St. Petersburg Times Property 2,500,000 - 2,500,000 1,953,319 546,681 Sub-Total 3,686,975 (65,571) 3,621,404 2,835,361 - 786,043 93203 93204 93205 93213 93229 93230 93247 93251 93262 93263 93269 93271 93272 93273 93277 93278 93286 93602 93604 93606 93607 93608 93612 93613 93615 93616 93618 93621 93622 93623 93624 93625 93626 93627 93628 Park Development Carpenter Field-Infras Rep/Improve 329,380 329,380 299,764 8,199 21,417 Concrete Sidewalk & Pad Repair 692,913 692,913 613,505 79,408 Com Sprts Cmp Infr Rep/Improve 644,322 20,000 664,322 632,915 5,000 26,407 Park Amenity Purch & Rplcmnt 969,942 969,942 905,711 64,231 Tennis Court Resurfacing 738,082 (25,000) 713,082 656,124 32,255 24,703 Playgrd & Fitness Equip Purch-Repl 1,759,910 (25,000) 1,734,910 1,547,658 10,920 176,332 Fitness Equipment Replacement 175,000 175,000 133,607 41,393 Morningside Rec Ctr Replacement 3,135,000 3,135,000 240,614 2,894,386 Fencing Replacement Program 1,392,555 (8,672) 1,383,883 1,288,097 3,595 92,191 Public Art Maintenance 1,498 1,498 1,498 Light Replacement 1,876,595 1,876,595 1,795,910 80,685 Swimming Pool R&R 422,901 83,672 506,573 320,922 10,768 174,883 Bicycle Paths-Bridges 2,650,000 2,650,000 1,122,020 52,240 1,475,740 Restrooms on Clearwater Beach 813,000 813,000 456,009 288,015 68,976 Harborview Infra Rep/Impr 635,451 635,451 468,765 35,673 131,013 Long Center Infra Repairs 539,104 (32,459) 506,645 423,095 83,550 Parking LoUBike Path Rsr/Imprv 546,943 546,943 450,513 96,430 Sp Events Equip Rep & Rplcmnt 140,000 140,000 83,003 56,997 Brdwlks & Docks Rep & Rplcmnt 295,000 (25,000) 270,000 179,183 12,880 77,937 Carpenter Complex Clubhouse Ren 3,200,000 3,200,000 3,141,736 32,627 25,637 P&R Cust Mgmt & Fac Sch Sys 60,000 60,000 54,794 5,206 0 Misc Minor Public Art 232,230 232,230 92,858 3,000 136,372 McMullen Tennis Complex 400,000 400,000 6,691 393,309 Clw. Country Club Repair & Renova 100,000 100,000 98,977 1,023 Aging Well Center 2,279,720 31,846 2,311,566 2,088,726 222,840 - Joe DiMaggio Sports Comp Renova 3,600,000 3,600,000 3,600,000 Miscellaneous Park & Rec Contract 80,000 80,000 30,680 29,950 19,370 No. Greenwood Rec Ctr Reno 1,093,840 1,093,840 738,443 146,846 208,551 Joe DiMaggio ResUStore/Concess 650,000 650,000 553,009 74,730 22,261 Capitol Theater 3,550,000 3,550,000 3,550,000 Pier 60 Park Repairs and Improvemen 510,000 - 510,000 510,000 Enterprise Dog Park - Phase II 400,000 - 400,000 400,000 FDOT Median & ROW Enhancement 100,000 20,525 120,525 752 119,773 Capital Theater Const (Ruth Eckerd) 40,131 40,131 40,131 0 Carpenter/Bright House Fld Imp - 2,900,000 2,900,000 - 223,536 2,676,464 Sub-Total 34,053,517 2,939,912 36,993,428 18,464,213 1,198,279 17,330,937 37 C ��II�:�Eij 10 11 14 15 16 17 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2011 - DECEMBER 31, 2011 93403 93405 93408 93410 93411 93412 93413 93414 93415 93416 93429 93490 93495 93496 93497 93499 Attachment number 15 \nPage ; Actual Expenditures Budget Revised Project Open Available Amend Description 10/1/11 Amdmts Budget To Date Encumbran Balance Status Ref Marine Facilities Beach Guard Facility Maint 110,000 110,000 104,020 5,864 116 Downtown Boat Slips 12,611,441 (4,232) 12,607,209 12,035,966 32,251 538,991 Bch Rec Ctr Boat Ramp Rplcmnt 1,265,699 (811,169) 454,530 454,530 - C Downtown Boat Slips Maintenance 30,000 30,000 2,722 27,278 Clearwater Beach Life Guard Reno 571,985 571,985 564,807 1,000 6,178 City-wide Seawall Replacement 770,000 770,000 1,710 15,504 752,786 Utilities/Services Replace 433,966 433,966 403,103 30,864 Clearwater Pass Maintenance Dredgin 1,000,000 1,000,000 1,000,000 Waterway Maintenance 10,000 10,000 10,000 Marina Pump-out Boat 83,399 83,399 74,813 8,587 Dock Replacement & Repair 389,040 389,040 350,864 38,176 Fuel System R&R 109,792 109,792 69,299 40,493 Dock Construction 24,858 24,858 16,408 8,451 Marine Fac Dredge/Maint 621,781 621,781 610,450 5,135 6,196 Docks & Seawalls 886,085 886,085 552,272 333,813 Pier 60/Sailing Center Maint 201,952 201,952 173,183 28,768 Sub-Total 19,119,998 (815,401) 18,304,597 15,414,147 59,754 2,830,696 Airpark 94817 Airpark Maint & Repair 110,000 110,000 89,621 20,379 94846 FBO Bldg Improvements 487,700 487,700 460,260 27,128 312 94854 Multi Plane Hangars 706,788 706,788 502,900 68,043 135,845 94858 Airpark Security Improvements 166,799 166,799 135,599 31,200 94863 Airpark Runway Repairs 125,000 125,000 125,000 - 94871 Airpark Run/Taxi Exten & Rehab - 1,875,000 1,875,000 1,875,000 Sub-Total 1,596,287 1,875,000 3,471,287 1,313,380 95,171 2,062,736 Libraries 93527 Books & Other Lib Mat - II 5,969,601 5,969,601 5,120,927 575 848,099 93528 Countryside Library Renovation 300,000 300,000 - - 300,000 Sub-Total 6,269,601 - 6,269,601 5,120,927 575 1,148,099 Garage 94233 Motorized Equip-Cash II 914,931 914,931 800,544 114,387 94234 Motorized Equip - LP II 28,025,407 28,025,407 21,865,208 1,891,810 4,268,389 94238 Police Vehicles 900,001 900,001 830,425 325 69,251 Sub-Total 29,840,340 - 29,840,340 23,496,178 1,892,135 4,452,027 Building Maintenance 94510 Air Cond Replace-City Wide 2,410,646 2,410,646 1,948,219 154,304 308,124 94512 RoofRepairs 612,635 612,635 480,645 131,990 94514 Roof Replacements 1,690,856 1,690,856 1,058,026 22,598 610,232 94517 Painting of Facilities 940,810 940,810 491,673 449,137 94518 Fencing of Facilities 164,811 164,811 122,415 42,396 94519 Flooring for Facilities 903,952 903,952 693,303 210,649 94521 Elevator Refurbish/Modernization 220,000 220,000 92,594 76,210 51,196 Sub-Total 6,943,710 - 6,943,710 4,886,874 253,112 1,803,724 General Public City Buildings & Equipment 94624 Harborview Demolition 950,000 950,000 60,747 5,568 883,686 Sub-Total 950,000 - 950,000 60,747 5,568 883,686 ��II�:�Eij 38 12 13 18 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2011 - DECEMBER 31, 2011 94729 94736 94761 94803 94814 94820 94824 94827 94828 94829 94830 94833 94839 94842 94850 94857 Attachment number 15 \nPage � Actual Expenditures Budget Revised Project Open Available Amend Description 10/1/11 Amdmts Budget To Date Encumbran Balance Status Ref Miscellaneous City-wide Connect Infra 1,806,478 1,806,478 1,385,556 420,922 Geographic Information Sys 1,052,726 1,052,726 939,903 112,823 Poll Stor Tank Rem/Repl-Gen Fd 473,658 473,658 244,249 229,408 Environmental Assmt & Clean-up 840,964 840,964 592,225 63,739 185,000 Network Infra & Server Upgrade 2,235,057 2,235,057 1,597,163 5,370 632,523 HR PeopleSoft Upgrade 450,000 450,000 75,420 374,580 IT Disaster Recovery 325,000 325,000 254,290 70,710 Telecommunications Upgrade 379,000 379,000 220,360 93,838 64,802 Financial Systems Upgrades 651,628 651,628 165,808 34,065 451,755 CIS Upgrades / Replacement 697,376 697,376 279,005 418,370 MS Licensing / Upgrades 525,000 525,000 412,252 112,748 Computer Monitors 320,000 320,000 302,647 17,353 Roadway & Traffic Asset Mgt 440,000 440,000 262,826 5,359 171,814 MSB Pkg Lot Resurf/Imprvmts 400,000 400,000 12,390 387,610 Backfile Conversion of Records 500,000 500,000 121,593 377,029 1,377 Accela Permitting & Code Enforce 100,000 100,000 14,795 85,205 Sub-Total 11,196,887 - 11,196,887 6,880,483 579,402 3,737,002 UTILITIES Stormwater Utility 96124 Storm Pipe System Improvements 11,113,694 127,031 11,240,725 8,017,862 1,721,511 1,501,352 96125 Town Lake 7,979,501 7,979,501 7,708,501 192,961 78,039 96129 Stev Ck Estuary Restor 6,337,055 6,337,055 5,344,822 992,233 96137 FDEP Compliance 1,008,000 1,008,000 780,445 19,962 207,593 96158 TransferYard Upgrade 309,325 (145,951) 163,374 163,374 (0) 96164 Allen's Creek Improvement Projects 499,250 499,250 272,184 6,392 220,673 96168 Stormwater System Expansion 757,956 757,956 757,956 96169 Stevenson Creek 3,374,745 (387,623) 2,987,122 103,259 99,154 2,784,708 96170 Coastal Basin Projects 8,382,782 (1,450,000) 6,932,782 1,519,042 194,560 5,219,180 96173 Alligator Creek Watershed Projects 1,666,490 1,666,490 518,667 572,827 574,995 96174 Tropic Hills Phase I 2,315,041 (380,036) 1,935,005 1,935,005 - 96175 T.V. Truck & Camera 300,000 300,000 194,396 105,604 96176 Allen's Creek Watershed Mgt Plan 200,000 200,000 200,000 96177 Jeffords Street Outfall - 400,000 400,000 722 107,032 292,246 96178 Smallwood Circle 250,000 250,000 - - 250,000 96179 Tropic Hills Phase III - 2,500,000 2,500,000 8,508 63,626 2,427,866 96180 Stormwater Maint St Sweeping Fac - 376,511 376,511 9,055 80,834 286,622 Sub-Total 44,243,839 1,289,932 45,533,772 26,575,842 3,058,860 15,899,069 39 19 C 20 21 22 C 23 24 25 26 27 ��II�:�Eij CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2011 - DECEMBER 31, 2011 96721 96739 96740 96741 96742 96743 96744 96752 96757 96763 96764 96766 96767 96768 96773 96774 96775 96202 96203 96204 96611 96615 96619 96621 96630 96634 96645 96654 96664 96665 96666 96670 96686 96358 96365 96367 96374 96376 96377 96378 96379 96381 96382 96384 96385 96386 96387 Attachment number 15 \nPage ; Actual Expenditures Budget Revised Project Open Available Amend Description 10/1/11 Amdmts Budget To Date Encumbran Balance Status Ref Water System System R& R- Maintenance 2,215,025 (1,922) 2,213,103 1,708,674 1,000 503,430 Reclaimed Water Dist Sys 63,147,527 738,459 63,885,987 54,617,574 6,932,719 2,335,694 Water Supply/Treatment 5,520,430 5,520,430 4,526,405 4,710 989,315 System R& R-Capitalized 9,136,996 9,136,996 8,140,256 996,740 Line Relocation-Capitalized 11,360,667 865,869 12,226,536 9,042,846 66,632 3,117,057 Mtr Bkflow Prev Dev/Change 4,204,046 4,204,046 2,403,041 1,801,005 System Expansion 3,249,673 3,249,673 1,618,541 1,631,132 Water Service Lines 4,592,119 4,592,119 3,603,516 2,037 986,566 Water Pick Up Trucks 147,571 (13,412) 134,159 134,159 - C Wellfield Expansion 3,206,885 (15,666) 3,191,219 3,187,523 3,696 RO Plant Exp Res #1 14,786,081 14,786,081 4,458,337 611,527 9,716,217 Water Quality Monitoring Devices 600,000 600,000 8,255 591,745 RO Plant at Res #2 12,760,070 264,746 13,024,815 3,473,342 3,991,332 5,560,141 Rebate Well, Lk, Pnd Irr Abandmt 250,000 250,000 69,488 180,512 Groundwater Replenishment Facility 2,457,223 2,137,390 4,594,613 83 1,764,500 2,830,030 Automated Meter Reading 3,500,000 3,500,000 3,500,000 Arsenic Treatment WTP #3 544,420 544,420 19,562 127,600 397,259 Sub-Total 141,678,733 3,975,464 145,654,197 97,011,602 13,502,057 35,140,538 Sewer System WWTP Screw Pump Replacement 3,875,973 3,875,973 1,623,127 323,070 1,929,776 SCBA Equipment 42,540 42,540 27,162 15,378 WWTP UV Disinfections System 500,000 500,000 500,000 Bio-SolidsTreatment 9,986,620 (328,045) 9,658,575 7,677,353 4,026 1,977,196 Odor Control 2,066,860 2,066,860 923,274 1,013,930 129,656 WWTP Generator Replacements 5,191,064 5,191,064 2,630,980 2,560,084 WWTP New Presses 3,542,899 (28,915) 3,513,985 644,648 2,736,530 132,806 Sanitary Sewer Extension 8,797,894 8,797,894 1,669,730 291,399 6,836,765 Sanitary Util Reloc Accmmdtn 4,565,657 (83,173) 4,482,483 3,355,131 22,201 1,105,152 Laboratory Upgrade & R&R 1,566,259 1,566,259 806,565 759,694 Facilities Upgrade & Improvement 12,406,663 (236,501) 12,170,162 3,467,580 6,400,614 2,301,968 WPC R& R 17,568,255 428,000 17,996,255 12,352,385 2,322,252 3,321,618 Sanitary Sewer R&R 29,313,455 (1,196,140) 28,117,315 17,227,632 1,389,427 9,500,256 WWTP East Bypass & NE Pump 2,149,534 436,988 2,586,522 994,837 881,784 709,900 Poll Stor Tank Remov-WPC 207,756 207,756 199,105 8,650 Pump Station Replacement 17,076,977 - 17,076,977 13,137,248 271,952 3,667,777 Sub-Total 118,858,406 (1,007,786) 117,850,619 66,736,757 15,657,186 35,456,677 Gas System Environmental Remediation 2,104,794 2,104,794 1,140,506 354,903 609,384 Line Relocation-Pinellas Maint 1,756,927 1,756,927 439,660 1,317,267 Gas Meter Change Out-Pinellas 1,390,000 1,390,000 326,148 1,063,852 Line Relocation-Pinellas Capital 3,136,983 3,136,983 2,091,633 100,050 945,301 Line Relocation - Pasco Maint 730,000 730,000 39,282 690,718 Pinellas New Main / Service Lines 17,454,339 31,312 17,485,651 14,512,478 44,579 2,928,593 Pasco New Mains / Service Lines 11,469,468 3,527 11,472,995 8,219,828 495 3,252,672 Pasco Gas Meter Change Out 920,000 920,000 124,204 795,796 Line Reloc-Pasco-Capital 755,000 755,000 2,535 752,465 Gas Inventory - Work Mgmt Sys 992,000 992,000 813,865 178,135 Gas Building Renovation 1,049,675 1,049,675 480,880 568,795 Gas Main Extensions 1,357,845 200,000 1,557,845 784,310 773,535 Expanded Energy Conservation 1,025,709 1,025,709 479,704 546,005 Natural Gas Vehicle 2,300,000 200,000 2,500,000 2,116,688 48,643 334,670 Sub-Total 46,442,740 434,839 46,877,578 31,571,719 548,670 14,757,189 40 ��II�:�Eij 41 42 43 44 45 46 47 34 35 36 37 38 39 40 28 29 30 31 Attachment number 15 \nPage i CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2011 - DECEMBER 31, 2011 Actual Expenditures Budget Revised Project Open Available Amend Description 10/1/11 Amdmts Budget To Date Encumbran Balance Status Ref Solid Waste 96426 Facility R& R 1,816,745 15,863 1,832,608 1,359,875 472,733 32 96438 Vehicle Acquisition 793,121 (15,863) 777,258 777,258 - C 33 96443 ResContainerAcquisition-II 1,081,741 1,081,741 707,289 2,679 371,772 96444 Comm ContainerAcquisition-II 2,200,020 2,200,020 1,417,260 34,788 747,972 Sub-Total 5,891,627 - 5,891,627 4,261,682 37,467 1,592,477 Utility Miscellaneous 96516 Citywide Aerial Photo 96523 Pub Utilities Adm Bldg R&R Recycling 96804 Recycling Carts/Dumpsters 96805 Recyc Expan/Prom/R&R 159,533 159,533 150,939 8,594 352,184 352,184 210,278 141,906 Sub-Total 511,717 - 511,717 361,217 - 150,499 671,925 671,925 440,549 231,376 1,241,525 1,241,525 708,557 71,210 461,758 Sub-Total 1,913,450 - 1,913,450 1,149,106 71,210 693,134 TOTAL ALL PROJECTS 559,269,501 8,509,771 567,779,272 347,664,543 43,130,666 176,984,063 ��II�:�Eij 41 Attachment number 16 \nPage Special Program Fund First Quarter Budget Amendments October 1, 2011 - December 31, 2011 I ncrease/ Amdmt Project (Decrease) Intrafund Number Number Amount Transfer Public Safety Programs � E 3 99250 99251 99252 4 99253 5 99277 6 99281 7 99317 Amount Description AmeriCorps 2012 - NEW PROJECT To establish the project and record a budget increase of $175,459 of federal grant revenue to renew the AmeriCorps 175,459 program for calendar year 2012. 30,000 346,159 74,412 Net Budget Amendment A cash match of $80,022 is transferred from the Special Law Enforcement Trust Fund project 181-99331. This project was 80,022 approved by the City Council on November 15, 2011 255,481 Patrol Camera Program - NEW PROJECT To establish the project and record a budget increase of $30,000 of state grant revenue (FDLE). This grant funds the purchase of digital cameras and cases for the Patrol Camera Program. This project was approved by the City Council on October 20, 2011. 30,000 CATFHT Enhancement Project 2011 - NEW PROJECT To establish the project and record a budget increase of $346,159 in grant revenue from the Department of Justice, Bureau of Justice Assistance. This grant funds the continuation for Clearwater's Human Trafficking Task Force, which includes the addition of 1.75 FTE's. This was approved by the City Council on September 14, 2011. Report Review Team Pilot Program - NEW PROJECT To establish the project and record a budget increase of $74,412 in grant revenue from the Department of Justice, Bureau of Justice Assistance. This grant funds a new pilot program, Report Review Team, which includes the addition of 1.75 FTE's. This was approved by the City Council on September 14, 2011. Clearwater Human Trafficking - CLOSE PROJECT To record a budget decrease of $4,586.73 in US Dept of Justice grant revenue. The project is complete and can be (4,587) closed. Federal Forfeitures - Treasury To record a budget increase of $1,405.33 in interest revenue, 1,405 which represents proceeds from fiscal year 2011. 27,486 Police Education Fund To record a budget increase of $27,486.47 in Police Education fine revenue to bring the budget in line with actual revenue received. 346,159 74,412 (4,587) 1,405 27,486 Item # 18 42 Amdmt Project Number Number 8 99329 9 99330 10 99331 Attachment number 16 \nPage ; Special Program Fund First Quarter Budget Amendments October 1, 2011 - December 31, 2011 I ncrease/ (Decrease) Intrafund Amount Transfer 34,158 175,638 (80,022) (80,022) 80,022 11 99350 12 99364 1,000 Amount Description Investigative Recovery Costs To record a budget increase of $34,157.83 representing $12,691.53 in revenue from the U.S. Department of Justice from monies received in 2011 and 2012; $11,732.39 in other Governmental revenue; $4,501.48 in reimbursement revenue; a decrease of $639.52 in donations; and an increase of $5,871.95 in fines, forfeitures and penalties. This will bring the budget in line with actual revenue received. Florida Contraband Forfeiture Fund To record a budget increase of $175,637.72 representing $158,552.30 in Fines, Forfeitures and Penalties revenue and $17,085.42 in interest earnings. This will bring the budget in line with actual revenue received. To record a budget transfer of $80,022.00 in Fines, Forfeitures and Penalties revenue to project 181-99331, Special Law Enforcement Trust Fund. Special Law Enforcement Trust Fund To record a budget transfer of $80,022 in Fines, Forfeitures & Penalties to project 181-92250, AmeriCorps 2012. This provides a cash match for the project that was approved by the City Council on November 15, 2011 To record a budget transfer of $80,022.00 in Fines, Forfeitures and Penalties revenue from project 181-99330, Florida Contraband Forfeiture Fund. Net Budget Amendment 34,158 95,616 Vehicle Replacement To record a budget transfer of $16,635 in Police Services revenue from project 181-99908, Extra Duty Program. This represents revenue collected for the previous two quarters (July 2011 through December 2011) for vehicle usage on extra duty 16,635 jobs. 16,635 13 99387 51,446 Public Safety Program Tota Is: 912,576 16,635 Crime Prevention Program To record a budget increase of $1,000 in donations from Target. This represents revenue received for the purchase of crime prevention materials distributed by the community liaisons. 1,000 Federal Forfeiture Sharing To record a budget increase of $51,445.51 representing $42,185.17 in revenue from the U.S. Department of Justice and $9,260.34 in interest earnings. This will bring the budget in line with actual revenue received. 51,446 929,211 Item # 18 43 Attachment number 16 \nPage ; Special Program Fund First Quarter Budget Amendments October 1, 2011 - December 31, 2011 I ncrease/ Amdmt Project (Decrease) Intrafund Number Number Amount Transfer Community Development Projects: 14 99538 5,118 Community Development Projects: Totals: 5,118 - Marine Programs: 15 99704 10,123 Marine Programs: Totals: 10,123 Miscellaneous Programs: 16 99851 214,975 17 99862 22,366 18 99868 535,993 19 99869 20,098 Amount Description Affordable Housing Impact Fees To record a budget increase of $5,117.51 in interest revenue, which represents proceeds from fiscal year 2011. Sembler Mitigation Project To record a budget increase of $10,123.27 in interest revenue, which represents proceeds from fiscal year 2011. Special Events To record a budget increase of $214,975.30 representing $19,277.49 in rental income; $75,022.36 in sponsorship revenue; $2,700.00 in memberships and registrations; $82,745.79 in sales; $139 in donations; and $35,090.66 in reimbursement revenue. This will bring the budget in line with actual revenue received. Employee Health Clinic - CLOSE PROJECT To record a budget increase of $22,365.65 in Central Insurance Fund revenue to close this project. This project was set up for the original construction of the employee health clinic and for the first eighteen months of operation. Starting in fiscal 2011/12, all operating costs are budget in the Central Insurance Fund. This project will now be closed. Federal Early Retiree Reinsurance Program To record a budget increase of $535,993.49 in federal grant revenue from the Health and Human Services Department to recognize grant proceeds to bring the budget in line with actual revenue received. These proceeds will be used to support our employee medical insurance costs. Health Prevention Program To record a budget increase of $20,098.15 in grant revenue from Pinellas County to recognize grant proceeds for fiscal year 2011/12 to continue the health program. Net Budget Amendment � 5,118 10,123 10,123 214, 975 22,366 535,993 20,098 Item # 18 44 Special Program Fund First Quarter Budget Amendments October 1, 2011 - December 31, 2011 I ncrease/ Amdmt Project (Decrease) Intrafund Number Number Amount Transfer Amount Description 20 99871 695 21 99908 544,207 Attachment number 16 \nPage � State Brownsfield Development To record a budget increase of $695.43 in interest revenue, which represents proceeds from fiscal year 2011. Extra Duty Program To record a budget increase of $544,207 in Police Service revenue to reflect actual receipts for extra duty jobs. To record a budget transfer of $16,635 in Police Services revenue to project 181-99350, Vehicle Replacement. This represents revenue collected when police vehicles were (16,635) requested, which will be used for police vehicle replacements. Tree Replacement Project To record a budget increase of $3,144.00 in fine, forfeiture and penalty revenue to bring the budget in line with actual revenue 22 99970 3,144 received. Miscellaneous Programs Total: 1,341,479 (16,635) Grand Total: 2,269,296 - Net Budget Amendment 695 527,572 3,144 1,324,844 2,269,296 Item # 18 45 Attachment number 17 \nPage SPECIAL PROGRAM STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2011 - DECEMBER 31, 2011 Actual Expenditures Budget Revised Project Open Available Amend Description 10/01/2011 Amdmt Budget To Date Encumbr Balance Status Ref PLANNING PROGRAMS 99144 Boos Development Mitigation 250,000 - 250,000 231,952 11,553 6,495 99856 Stimulus - LEED Training Certificatior 18,000 - 18,000 15,793 - 2,207 99857 Stimulus - Electronic Plan Submittal 8 244,000 - 244,000 112,000 - 132,000 99858 Stimulus - Clearwater Energy Strateg' 350,000 - 350,000 218,815 - 131,185 Sub-Total 862,000 - 862,000 578,560 11,553 271,887 PUBLIC SAFETY PROGRAMS 99250 Americorps 2012 255,481 255,481 - - 255,481 99251 Patrol Camera Program 30,000 30,000 - 29,988 12 99252 CATFHT Enhancement Program 346,159 346,159 18,014 - 328,145 99253 Report Review Team Pilot Program 74,412 74,412 9,202 - 65,210 99255 AmeriCorp Clearwater 2011 242,882 - 242,882 228,013 - 14,869 99256 Human Trafficking Task Force Contd 146,150 - 146,150 33,305 - 112,845 99258 Pedestrian Safety Enhancement 50,000 - 50,000 44,293 - 5,707 99261 Americorps Clearwater 2010 188,653 - 188,653 188,653 - - 99264 School Resource Officers 863,943 - 863,943 658,689 - 205,254 99277 Clearwater Human Trafficking 500,000 (4,587) 495,413 495,413 - 0 99279 Police Recruitments 65,155 - 65,155 42,002 - 23,153 99281 Fed Forfeitures - Treasury 146,456 1,405 147,862 120,013 - 27,849 99316 Police Volunteers 115,421 - 115,421 105,493 - 9,928 99317 Police Education Fund 1,118,454 27,486 1,145,941 1,035,491 961 109,489 99325 Citizen's Police Academy 39,113 - 39,113 30,356 - 8,757 99329 Investigative Recovery Costs 1,596,619 34,158 1,630,777 1,429,452 1,375 199,950 99330 FL Contraband Forfeiture Fnd 846,110 95,616 941,725 599,665 - 342,060 99331 Law Enforcement Trust Fund 2,861,705 - 2,861,705 2,583,859 47,973 229,873 99350 Vehicle Replacement Fund 179,221 16,635 195,856 - - 195,856 99356 Safe Neighborhood Program 515,046 - 515,046 399,113 - 115,933 99364 Crime Prevention Program 23,195 1,000 24,195 23,537 - 658 99387 Federal Forfeiture Sharing 1,406,082 51,446 1,457,527 970,127 21,250 466,150 Sub-Total 10,904,205 929,211 11,833,416 9,014,690 101,547 2,717,179 COMMUNITY DEVELOPMENT 99421 Housing Consulting Service 115,000 - 115,000 49,334 - 65,666 99601 Housing Rehab 2012 362,062 - 362,062 18,843 - 343,219 99602 Program Administration 2012 167,648 - 167,648 39,295 - 128,353 99605 Infill Housing 2012 25,000 - 25,000 - - 25,000 99606 Public Services 2012 141,351 - 141,351 8,575 132,776 - 99627 CDBG-R East Gateway Faqade Imprr 80,000 - 80,000 80,000 - - 99628 CDBG-R East Gateway Sidewalk Imp 146,395 - 146,395 146,395 - - 99629 CDBG-R Program Administration 25,154 - 25,154 19,914 - 5,240 99637 Public Services 2010 149,632 - 149,632 133,691 - 15,941 99638 Public Facilities 2011 346,306 - 346,306 99,767 51,539 195,000 99639 Economic Development 2011 10,000 - 10,000 9,998 - 2 99640 Housing Rehab 2011 752,445 - 752,445 134,722 - 617,723 99641 Program Administration 2011 200,987 - 200,987 157,032 - 43,955 99643 Relocation/Demolition 2011 44,263 - 44,263 - - 44,263 99644 Infill Housing 2011 483,679 - 483,679 25,000 - 458,679 99645 Public Services 2011 171,102 - 171,102 158,091 4,241 8,770 99646 NSP2 Administration 200,088 - 200,088 91,503 - 108,585 99698 Public Facilities 2012 132,180 - 132,180 - 105,000 27,180 99699 Economic Development 2012 10,000 - 10,000 3,012 - 6,988 Sub-Total 3,563,292 - 3,563,292 1,175,172 293,556 2,094,564 8 9 10 11 12 13 SOCIAL SERVICES 99538 Affordable Housing Imp Fees 414,586 5,118 419,704 163,019 - 256,685 14 99562 HUD Special Education 30,000 - 30,000 26,600 - 3,400 Sub-Total 444,586 5,118 449,704 189,619 - 260,085 Item # 18 46 Attachment number 17 \nPage ; SPECIAL PROGRAM STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2011 - DECEMBER 31, 2011 Actual Expenditures Budget Revised Project Open Available Amend Description 10/01/2011 Amdmt Budget To Date Encumbr Balance Status Ref MARINE 99704 SemblerMitigationProject 666,498 10,123 676,621 134,480 - 542,141 Sub-Total 666,498 10,123 676,621 134,480 - 542,141 99802 99804 99835 99844 99846 99851 99855 99862 99863 99868 99869 99871 99872 99873 99908 99910 99925 99927 99928 99950 99970 99982 99997 MISCELLANEOUS PROGRAMS Brownfield Revolving Loan 1,200,000 - 1,200,000 225,733 - 974,267 City Manager's Flexibility Fund 807,432 - 807,432 803,465 3,968 0 JWB Programmer N. Greenwood 339,780 - 339,780 306,835 - 32,945 United Way 6,080 - 6,080 4,805 - 1,275 Economic Development - QTI 78,585 - 78,585 52,116 - 26,469 Special Events 6,439,297 214,975 6,654,272 6,370,891 25,000 258,381 EPA Brownfield Recovery Assessmer 400,000 - 400,000 338,418 46,105 15,477 Employee Health Clinic 1,750,000 22,366 1,772,366 1,772,366 - - Pension Changes 200,000 - 200,000 122,155 - 77,845 Federal Early Retiree Reinsurance 115,507 535,993 651,500 - - 651,500 Health Prevention Program 35,185 20,098 55,283 48,007 - 7,276 State Brownfields Redevelopment Ac 162,921 695 163,617 119,746 - 43,871 Coordinated Child Care - Ross Nortor 186,657 - 186,657 141,559 - 45,098 Coordinated Child Care -No. Greenwc 221,741 - 221,741 143,275 - 78,466 Police - Outside Duty 5,855,132 527,572 6,382,704 6,335,537 - 47,167 Library Special Account 675,860 - 675,860 580,502 93 95,265 Peg Access Support 838,261 - 838,261 746,014 - 92,247 Emergency Operations 5,125,907 - 5,125,907 2,966,111 13,076 2,146,720 Nagano Sister City Program 90,737 - 90,737 68,532 - 22,205 IDB Fees 54,131 - 54,131 32,830 - 21,301 Tree Replacement Project 1,114,226 3,144 1,117,370 646,119 - 471,251 EMS Incentive/Recognition 69,700 - 69,700 41,088 - 28,612 Main Library Field Trust 115,571 - 115,571 59,355 - 56,216 Sub-Total 25,882,710 1,324,844 27,207,554 21,925,458 88,242 5,193,854 TOTAL ALL PROJECTS 42,323,290 2,269,296 44,592,586 33,017,980 494,898 11,079,709 Item # 18 47 15 16 17 18 19 20 21 22 Revenues Expenditures Attachment number 18 \nPage City of Clearwater SPECIAL DEVELOPMENT FUND First Quarter FY 2011/12 Increase/ (Decrease) Description No amendments are proposed for Special Development Fund revenues at first quarter. $ _ Net Revenue Amendments No amendments are proposed for Special Development Fund expenditures at first quarter. $ - Net Expenditure Amendments 48 IE�ii�:�iE:3 Attachment number 19 \nPage SPECIAL REVENUE FUNDS First Quarter: October 1, 2011 - December 31, 2011 Original First Quarter Budget Amended Budget 2011/12 2011/12 Amendments SPECIAL DEVELOPMENT FUND Revenues: Ad Valorem Taxes Infrastructure Tax Interest Earnings Open Space Fees Recreation Facility Impact Fees Recreation Land Impact Fees Transportation Impact Local Option Gas Tax Expenditures: Transfer to Capital Improvement Fund Road Millage Infrastructure Tax Transportation Impact fees Local Option Gas Tax 49 1,802,780 1,802,780 8,137,000 8,137,000 35,000 35,000 20,000 20,000 25,000 25,000 25,000 25,000 125,000 125,000 1,400,000 1,400,000 11,569,780 11,569,780 - 1, 795, 360 1, 795, 360 6,440,570 6,440,570 290,000 290,000 1,396,030 1,396,030 9,921,960 9,921,960 - ��II�:�Eij SPECIAL REVENUE FUNDS First Quarter: October 1, 2011 - December 31, 2011 Revenues: CDBG/Home Funds Interest Earnings Grant Funds Other Governmental Revenue Police Fines and Court Proceeds Donations Sales Rentals Sponsorships Memberships/Registrations Contractual Services Transfers from General Fund Sister City Program Special Events Transfers from Central Insurance Fund Expenditures: CDBG/Home Funds Planning Public Safety Community Development Social Services Marine Sister City Program Special Event Funding Other Miscellaneous Programs Original Budget 2011 /12 SPECIAL PROGRAM FUND Attachment number 19 \nPage ; First Quarter Amended Budget 2011/12 Amendments 1, 338, 560 1, 338, 560 250,000 293,687 43,687 - 1,232,412 1,232,412 - 11,732 11,732 - 739,262 739,262 - 499 499 - 82,746 82,746 - 19,277 19,277 - 75,022 75,022 - 2,700 2,700 - 39,592 39,592 3,000 3,000 70,000 70,000 - 22,366 22,366 1,661,560 3,930,856 2,269,296 1, 338, 560 1, 338, 560 - 929,211 929,211 - 5,118 5,118 - 10,123 10,123 3,000 3,000 70,000 70,000 - 1,324,844 1,324,844 1,411,560 3,680,856 2,269,296 Item # 18 so Attachment number 20 \nPage City of Clearwater, Florida ADMINISTRATIVE CHANGE ORDERS First Quarter Review FY 2011 / 12 In accordance with City of Clearwater Code Section 2.564(2), the City Manager may approve and execute change orders without City Council approval within certain limitations. The following change orders have been administratively approved since the last report to the Council based on the code specified criteria: l. Increases do not exceed 10% over Council approved amount on a cumulative basis. 2. Change does not change the scope of a project. 3. Price increases do not require additional appropriation to the project. 4. Contract price decreases may be approved without limitation. 5. The time for completion may not be extended by more than sixty (60) days, in any one change or cumulatively far the same project. %%%%% 09/12/11 Administrative Change Order #2 and Final — Chautauqua/Coachman Ridge RCW (07-0053-UT). This change order is far the purpose adjusting the contract amount to quantities used in the project and to increase and add items due to unanticipated field conditions. This change order results in a net decrease to the contract. Gregory Electric Co., Inc. (75,074.12) 09/20/11 Administrative Change Order #1 — Compressed Natural Gas Filling Station Project (10-0043-GA). This change order is needed to decrease unused items and add items needed to complete the project resulting in a net increase to the project. Wise Gas, Inc. 67,433.76 10/06/11 Administrative Change Order # 1 and Final — Skycrest RCW Project — Coniract 2: Trans & Dist (07-0013-UT). This change order is needed to decrease unused items and add items due to unanticipated field conditions; and add fifty-nine (59) calendar days to the contract. This change order results in a net decrease to the proj ect. A & L Underground, Inc. (1,132,282.54) 10/20/11 Administrative Change Order #2 and Final — Overlea Sir�eet & Stevenson Drive Gravity Sewer (03-0037-UT). This change order is needed to decrease unused items and add items due to unforeseen conditions; resulting in a net decrease to the project. BRW Contracting, Inc. (48,495.78) 12/23/11 Administrative Change Order #3 — Cleveland Sir�eet Sir�eetscape Project — Phase 2(08-0055-EN). This change order is needed to provide a time extension of sixty (60) days due to delays associated with the street light pole installation by Progress Energy and extra work associated with the project. MTM Contractors, Inc. 0.00 02/13/12 Administrative Change Order #1 — 2011 Sidewalk Conir�act (11-0012-EN). This change order is needed to add and adjust quantities due to unforeseen field conditions resulting in a net increase to the project. Central Florida Contractors, Inc. 56,832.00 sl Item # 18 Attachment number 20 \nPage ; City of Clearwater, Florida ADMINISTRATIVE CHANGE ORDERS First Quarter Review FY 2011 / 12 02/15/12 Administrative Change Order #1 and Final — 2011 Curb Replacement Conir�act (11-0037-EN). This change order is needed to add items and adjust quantities due to unforeseen field conditions and to close out the project, resulting in a net decrease to the project. Castco Construction, Inc. (800.50) 52 Item # 18 Attachment number 21 \nPage ORDINANCE NO. 8323-12 AN ORDiNANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE OPERATING BUDGET FOR THE FISCAL YEAR ENDiNG SEPTEMBER 30, 2012 TO REFLECT INCREASES AND DECREASES IN REVENUES AND EXPENDiTURES FOR THE GENERAL FUND, SPECIAL PROGRAM FUND, WATER AND SEWER FUND, STORMWATER FUND, SOLID WASTE FUND, RECYCLING FUND, GAS FUND, MARINE FUND, AIRPARK FUND, CLEARWATER HARBOR MARINA FUND, PARKING FUND, ADMINISTRATIVE SERVICES FUND, GENERAL SERVICES FUND, GARAGE FUND, AND CENTRAL INSURANCE FUND, AS PROVIDED HEREIN; PROVIDiNG AN EFFECTIVE DATE. WHEREAS, the budget for the fiscal year ending September 30, 2012, for operating purposes, including debt service, was adopted by Ordinance No. 8285-11; and WHEREAS, at the First Quarter Review it was found that an increase of $9,657,826 is necessary for revenues and an increase of $9,070,665 is necessary for expenditures; and WHEREAS, a summary of the amended revenues and expenditures is attached hereto and marked Exhibit A; and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Section 1 of Ordinance No. 8285-11 is amended to read: Pursuant to the Amended City Manager's Annual Report and Estimate for the fiscal year beginning October 1, 2011 and ending September 30, 2012 a copy of which is on file with the City Clerk, the City Council hereby adopts an amended budget for the operation of the City, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READiNG PASSED ON SECOND AND FINAL READiNG AND ADOPTED Approved as to form: George N. Cretekos, Mayor Attest: Pamela K. Akin, City Attorney Rosemarie Call, City Clerk IE�ii�:�iE:3 53 Ordinance No. 8323-12 Attachment number 22 \nPage General Fund: Property Taxes Franchise Fees Utility Taxes Licenses, Permits & Fees Sales Tax Communications Services Tax Intergovernmental Revenues Charges for Current Services Fines & Forfeitures Interest Income Miscellaneous Interfund Charges / Transfers In Transfer from Surplus EXHIBIT A 2011-12 BUDGET REVENUE Original Budget 2011/12 35,888,190 10,560,000 13,290,250 3,650,000 5,350,000 6,150,000 11,173,120 3,717,480 594,000 895,000 829,590 17,013,440 First Quarter Amended Budget 2011/12 35,888,190 10,560,000 13,290,250 3,650,000 5,350,000 6,150,000 11,173,120 3,717,480 594,000 895,000 829,590 19,372,526 1,918,427 Amendments 2,359,086 1,918,427 Total, General Fund 109,111,070 113,388,583 4,277,513 Special Revenue Funds: Special Development Fund Special Program Fund Utility & Other Enterprise Funds: Water & Sewer Fund Stormwater Utility Fund Solid Waste Fund Gas Fund Recycling Fund Airpark Fund Marine Fund Clearwater Harbor Marina Parking Fund Harborview Center Fund Internal Service Funds: Administrative Services Fund General Services Fund Garage Fund Central Insurance Fund 11,569,780 1,661,560 67,769,990 16,024,180 19,250,350 35,880,010 2,868,000 239,000 4,693,980 409,200 4,594,400 61, 390 8,838,250 4,407,330 12,235,440 19,116,920 11,569,780 3,930,856 67,920,290 16,065,790 19,343,610 38,220,147 2,926,971 415,220 4, 708,170 411, 780 4,629,893 61, 390 8,904,620 4,441,920 12,271,270 19,178,386 2,269,296 150,300 41,610 93,260 2,340,137 58,971 176,220 14,190 2,580 35,493 66,370 34,590 35,830 61,466 Total, All Funds 318,730,850 328,388,676 9,657,826 Ordir��1#f�3�3�12 54 Attachment number 22 \nPage ; EXHIBIT A (Continued) 2011-12 BUDGET EXPENDITURES General Fund: City Council City Manager's Office City Attorney's Office City Auditor's Office Economic Development & Housing Svc Engineering Finance Fire Human Resources Library Marine & Aviation Non-Departmental Office of Management & Budget Official Records & Legislative Svcs Parks & Recreation Planning & Development Pol ice Public Communications Public Services Allocation to Reserves Original Budget 2011/12 261,050 1,190,800 1,514,610 190, 340 1,199,880 7,136,150 2,130,100 22,041,120 1,030,420 5,614,650 550,530 3,079,970 293,740 1,018,520 19,408,310 4,517,140 35,109,050 885,430 1,647,430 291,830 First Quarter Amended Budget 2011/12 261,830 1,201,300 1,527,060 192,610 1,307,683 7,194,970 2,155,530 22,067,720 1,041,050 5,680,890 554,600 6,579,970 297,270 1,025,710 19, 569,150 4,679,380 35,203,070 894,440 1,662,520 291,830 Amendments 780 10,500 12,450 2,270 107,803 58,820 25,430 26,600 10,630 66,240 4,070 3,500,000 3,530 7,190 160,840 162,240 94,020 9,010 15,090 Total, General Fund 109,111,070 113,388,583 4,277,513 Special Revenue Funds: Special Development Fund Special Program Fund Utility & Other Enterprise Funds: Water & Sewer Fund Stormwater Utility Fund Solid Waste Fund Gas Fund Recycling Fund Airpark Fund Marine Fund Clearwater Harbor Marina Parking Fund Harborview Center Fund Internal Service Funds: Administrative Services Fund General Services Fund Garage Fund Central Insurance Fund 9,921,960 1,411,560 67,769,990 15,778,720 17,748,050 33,831,830 2,820,990 165,730 4,666,240 366, 810 4,261,720 61, 390 8,652,090 4,407,330 12,235,440 19,116,920 9,921,960 3,680,856 67,920,290 15,820,330 17,708,720 35,735,737 2,861,620 341,950 4,680,430 369,390 4,297,213 61, 390 8,718,460 4,441,920 12,271,270 19,178,386 2,269,296 150,300 41,610 (39,330) 1,903,907 40,630 176,220 14,190 2,580 35,493 66,370 34,590 35,830 61,466 Total, All Funds 312,327,840 321,398,505 9,070,665 Ordir��1#f�3�3�12 55 Attachment number 23 \nPage ORDINANCE NO. 8324-12 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE CAPITAL IMPROVEMENT BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2012, TO REFLECT A NET INCREASE OF $8,509,771 PROVIDING AN EFFECTIVE DATE. WHEREAS, the Capital Improvement Budget for the fiscal year ending September 30, 2012 was adopted by Ordinance No. 8286-11; and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA; Section 1. Section 1 of Ordinance No. 8286-11 is amended to read: Pursuant to the First Quarter Amended Capital Improvement Program Report and Estimated Budget for the fiscal year beginning October 1, 2011 and ending September 30, 2012, a copy of which is on file with the City Clerk, the City Council hereby adopts a First Quarter Amended budget for the capital improvement fund for the City of Clearwater, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos, Mayor Approved as to form: Attest: Pamela K. Akin, City Attorney Rosemarie Call, City Clerk I[�ii�:�iE:3 56 Ordinance No. 8324-12 EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2011/12 Fire Protection New Street Construction Major Street Maintenance Sidewalk and Bike Trail Intersections Parking Miscellaneous Engineering Park Development Marine Facilities Airpark Facilities Libraries Garage Maintenance of Buildings Miscellaneous Stormwater Utility Gas System Solid Waste Utilities Miscellaneous Sewer System Water System Original Budget 2011/12 6,270,580 3,326,390 435,000 445,000 35,000 1,660,500 530,000 10,000 935,310 3,390,750 343,100 595,000 5,600,100 2,700,000 415,000 10,000 12,380,000 5,228,140 First Qtr Amended Budget 2011/12 6,270,580 104,795 3,736,422 (631,445) 435,000 445,000 (30,571) 4,600,412 (285,401) 1,885,000 935,310 3,390,750 343,100 595,000 6,890,032 3,134,839 415,000 10,000 11,372,214 9,203,604 Amendments 104,795 410,032 (631,445) (65,571) 2,939,912 (815,401) 1,875,000 1,289,932 434,839 (1,007,786) 3,975,464 TOTAL 44,309,870 52,819,641 8,509,771 Attachment number 24 \nPage �[i�ii�:�iE:3 57 Ordinance # 8324-12 EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2011/12 GENERALSOURCES: General Operating Revenue General Revenue/County Co-op Road Millage Penny for Pinellas Transportation Impact Fee Local Option Gas Tax Special Program Fund Grants - Other Agencies Other Governmental Property Owner's Share Donations SELF SUPPORTING FUNDS: Marine Revenue Clearwater Harbor Marina Revenue Airpark Revenue Parking Revenue Utility System: Water Impact Fees Sewer Impact Fees Utility R&R Water Revenue Sewer Revenue Stormwater Utility Revenue Gas Revenue Solid Waste Revenue Grants - Other Agencies INTERNAL SERVICE FUNDS: Garage Revenue Administrative Services Revenue BORROWING - GENERAL SOURCES: Lease Purchase - General Fund Original Budget 2011/12 1,826,340 635,310 1,795,360 6,440,570 290,000 1,396,030 25,000 500,000 200,000 100,000 15,000 10,000 495,000 233,600 1,690,080 2,849,460 2,696,270 8,566,860 5,600,100 2,730,000 415,000 142,000 125,000 361,520 5s First Qtr Amended Budget 2011/12 4,773,856 635,310 1,795,360 6,440,570 290,000 1,396,030 25,000 24,507 2,570,621 53,703 200,000 100,000 15,000 185,000 495,000 233,600 1,690,080 2,849,460 2,696,270 8,566,860 5,600,100 2,730,000 415,000 3,251,836 142,000 125,000 361,520 Amendments 2,947,516 (475,493) 2,570,621 53,703 175,000 3,251,836 Attachment number 24 \nPage ; �[i�ii�:�iE:3 Ordinance # 8324-12 EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2011/12 BORROWING - SELF SUPPORTING FUNDS: Lease Purchase - Water Bond Issue - Water & Sewer BORROWING - INTERNAL SERVICE FUNDS: Lease Purchase - Garage Lease Purchase -Administrative Services Original Budget 2011/12 1,581,870 3,189,500 400,000 First Qtr Amended Budget 2011/12 (13,412) 1,581,870 3,189,500 400,000 Amendments (13,412) TOTAL ALL FUNDING SOURCES: 44,309,870 52,819,641 8,509,771 59 Attachment number 24 \nPage ; �[i�ii�:�iE:3 Ordinance # 8324-12 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Meeting Date:3/15/2012 Approve the purchase of properiy and equipment breakdown insurance from April 1, 2012 through April 1, 2013, at the level of insurance provided for in this agenda item, at an amount not to exceed $1,950,000, and authorize the appropriate officials to execute same. SUMMARY: The Risk Management Division of the Finance Department requested Arthur J. Gallagher and Ca (Florida) to obtain quotes for the property insurance program e�piring April 1, 2012. Per those quotes, Risk Management is recommending that the City maintain a$50 million limit with a$50 million and $30 million Flood sub-limit (depending on properiy location). The self-insured retention would remain at $100,000 per occurrence, with a 5% or $500,000 SIR (whichever is greater) for named storms. In addition, Risk Management is recommending a stand-alone policy through Zurich to insure the bridges in the amount of $47 million, at an annual premium of approximately $53,870. This program would incorporate a self-insured retention of $100,000 per occurrence, with a$500,000 SIR for named storms, and provide the City with an additional $47 million of aggregate windstorm/flood/terrorism capacity for the City's program. This policy also provides a three (3) year rate guarantee. By utilizing this stand-alone program, a 60% reduction from the prior year's rate for the bridges was achieved. The total properiy insurance premium is estimated at $1,860,610, which represents an 8% increase over last year's premium of $1,723,019. Additionally, Risk Management recommends that the City renew its Equipment Breakdown policy with Travelers at a premium of $10,136. This reflects a 10.2% decrease from last year's $11,286, along with coverage enhancements. Overall, the insurance coverage as recommended is enhanced with an additional $47 million in capacity per the stand-alone policy for the bridges. Risk Management believes that should the coverage as recommended be placed, the City's property risks are covered at levels and rates which, when taken together as a whole, represent a reasonable insurance program for the City. Type: Purchase Current Year Budget?: Yes Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Appropriation Code 590-07000-545100-519-000 Review Approval: $1,950,000. to Amount $1,950,000. Budget Adjustment: Annual Operating Cost: Total Cost: Appropriation Comment None Cover Memo �i�i�%�E:� City Council Agenda Council Chambers - City Hall Meeting Date:3/15/2012 SUBJECT / RECOMMENDATION: Appoint one member to the Airpark Advisory Board to �11 the remainder of an unexpired term until March 31, 2013. SUMMARY: APPOINTMENT WORKSHEET BOARD: Airpark Advisory Board TERM: 4 Years APPOINTED BY: City Council FINANCIAL DISCLOSURE: Not required RESIDENCY REQUIREMENT: City of Clearwater SPECIAL QUALIFICATIONS: None MEMBERS: 5 CHAIRPERSON: Dennis G. Roper MEETING DATES: Quarterly (1st Wed.) - Feb., May, Aug., Nov. PLACE: Chambers — 3 p.m. APPOINTMENTS NEEDED: 1 THE FOLLOWING ADVISORY BOARD MEMBER PASSED AWAY IN JANUARY, 2012. HIS SEAT NOW REQUIRES REPLACEMENT BY A NEW APPOINTEE: 1. Walter Crosby — 408 Cincinnati Prkwy., 33765 — Retired Original Appointment: 3/5/09 (was serving lst term to expire 3/31/13) THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE VACANCY: 1. Nino Accetta — 2724 Via Murano (626), 33764 — Business owner/Banking 2. William Bruce Brock — 211 Windward Passage, 33767 — Airline Capt. Check Pilot 3. Elaine Granata — 601 N. Hercules Ave., #1602, 33765 — Medical Technologist 4. Thomas Hackney — 211 S. Comet Ave., 33765 — Safety/Maintenance Manager 5. Lauren Hallahan — 1537 Picardy Cir., 33755 — Consultant 6. Richard Porraro — 1047 Sunnydale Dr., 33755 — Small Business Owner Zip codes of current members on board: 2 at 33759 1 at 33761 1 at 33765 Cover Memo Review Approval: Item # 20 Attachment number 1 \nPage 1 � ,::� ±� i � ` CITY CiF CLEAR'�`V'�T�R -�F�P�.�CATiC3h! ��9#� A�}'V��,� SC�Ai�I�� N�rn�_ Ni�+� �,�cetta �icarne Ac�dress; �ffi�e A.dclress: ; 27�4 �t�a M�aranc� ��6 Cl�ar tNat�r Ft� 2��5 N�rs� R[� C�e�n�r��er �L � _ ��p ��3'�f�4�' �i �37f� ` Te�e�nc�a�►��6}-�3-��73 Tele�hone.' (f�i)-��97� CeI� Pht�ne: �6�t'a�-�3-4973 ' E-rnail Ad�ress: �t�e�'�(}38 m�ilM+�t��'► He�w° Ic�ng a z�esident af �learwater? ��ct�'S t�c�up��c�n: ��i s� C'�wn�:r �3�n�Cin Emplc��r: CJTIG��}tiP Fzeld of �d�x��fiican: �ther't�1�"c�rlc Experi��ce: �er�ar��u�i�� n ir��e�in ' i�wne�t �usines�e� If retired, fc��r oc�up�atic�n: �rm�a� ca rrim�an� �eve me�t �is�ric� �t�air Uniie� i11�� Ca�m �% � fs�r Ci#i��rou 'U�rlunfe�r for St, �ece�i� intramur�I s rt� ram '1��lunt�er far Li ht �f G�ri�fi �h�r� eventsl � C�th�rr �it�rest�. �c�li; Autocrc�ss ��irr ��;ir r�c�n s � �rts �� ard ,�rui�� arr��t �nc� �ast}; $�ard Pre€eren�e: Air�k Adviscrr,� Pc��rd ' '�ic� Ch�irrr��ar� �f �rnm�ni C}�v�e(c� rn�r�t �?istrict CDt� Aclditic�nat �crmments° Signed: Nina c �+�#e: �7-t78-11 : _, �ee atk�ch�d ��st f€�r ��ar�s that r�c�ui�re �inancia! di�cl�asure �t time c��f ap�intmen�, Plea� ret�m' t�iis ��piicatir�n ar��f bc�arcf t�r�esti�r�na�r�: �c� t�t� �f�ici�! fi�ec€�rds ��ec�isiafive Services t3epar�ment, P: t�. Bc�x 47`48, C��rwater, �L 3�7�8-�74�3, or drQp c�ff yc�ur app��ca#�n at City Nati, 2rrd F�r, 'i 12 S� £'3scec�la Avenue: ��#�. �c�r ba!�rcts r�iri Clea€�w��e� res€denc ��is a lica#ion rnu�# t�e ar..��rt� aniect kr a c� ; Qf c�ne t�f t}�� c�!lv+rvi ; �► 'Curr�ni �mter rec�i�tr�tic�� wiihin c�ty limNts «� '�al�d �urr�nt Fiari�f� Dri�er�' �.i��n�� is�ued t� an address wath#n cit�r lirnits �► I7�clarat�c�n c�f C�amic��e fi��d v�itt� t�� r ��rk ��firrr�in� r�sid�ncy with�r� ci iimits �� . �c�� c��rc��i�E �i��. � � �� v�� 3� m # 20 ��'��" �.�w'1;"� ��`: Attachment number 1 \nPage 2 l i E3+�►ARL? �2�.}��Ttf�rh�l+�Att�E 1. 'V�1#�at i� yc�u� und��standing �af th� C�c��rd's t��ti�s and r�s�ponsi�ilities?' Th+e bc�ard ser�� in ar� a�visv �� aci r� rnc�nitarir� #�� cr +er�tic�n anc2 r�ainte�anc� c�f C�e�rt+�at�r Exec�ativ� j � � �� A`srz��r�c. � �� , � � � �� 2. Nav� yo�a ev�r e�t�s�rved a bc�arci m�et�ng �ith�r'i�, per�c�n �r on �-�tier�r, t�►� �ity's T� stati+�r�? ' � �dc� I h�ve nc�t bt�t �rv�v�6d iik� tc�. ( � 3. '' V'��t b�ckc�rcaunci a�rrd/c�r qualifii�at�r�r�s d+� yc�u �t�v� that yr�u feel wc�u�d quali#y'you tc� serv� on thi� �c�acd? � � I h�v� � c�e ��e �r� A�rona�tica! �n ��r�erin with �r� AB�P'' l.ic�n��. i hav� a{so t�l�en c�ver �� hc�urs af �I in ie�sc�r�s �r� v�rio�rs sin I� en ine an�i "'lcaw v�ri� aircraft. l ha�+� o��r 1� ears of '' ; b�s�ne�s� ex �r�cnc� in Cc�r c�rat� �meriea i�clu�ir� m��a �ment. As w�►f a� c�ver �tt� ears of bein � � ar� entr��r��eur. �4; V1fhy. dc� y�u v�rant tc� serve c�n- this E3c�ard'?` I would lik� to vc�lur�teer m ti�ne and ex erience'tc� rn�ke a c�sitiv� di�f�renc� if c�ssit�l� in rr� co�mm�ni wh�re I am raisin m f�mi! . And I Icrcak f�rward t4 rne��in c�ther like minded n�:i hb€�rs wi�c� �r�u� similar interests: ' �am�: �lino Accefik� ; Bt��rt� �l��rte;� Air�axk Acivisc�ry Baarc� ; Item # 20 ' I _ Attachment number 2 \nPage 1 CITY C?F CLEARWATER - AF'PLICATI(�N Ft�R A[7V{SQRY BC?AF�DS Narne. W�n Br�ce B��k Nome Addres�. 4ffice Address: 211 �tin' wa P�.ssac�e C'1 c�arwafi€��^ �'L Zip 33767 Tele�hone: 7�'�-449-0£i09 Celi �ht�ne: ��-�,he�-�113 Mow innc� a resid�nt of Ciearwater? C7ccupatic,n:,�„�1,n� ca t��n Fieid c�f �duc�#ian; Zip T�lephr�ne: E-mail AddresS: �-ry�;�;�at-asn�aba�. �r,�cam 2-19?9 l' �lus 1 3 r�rs { sirzce 1 999 ) E�plc�yer: I�elta Air Lines G►ther Work Experience: 8,� .D'�.c�.Er��.. Cc�.rnell rzp; � Lt C+�1 USAF Re�,earv� {Retir�d) A+�1�A �ni�t-har-n T1 7� il�'11 S 111:13 v if re#ired, farmer accupation: �t�fTltTtlifll�}J /�CtIV1�lE'S: FSrT �ri mPTLt.c"�� Ai rrraft A��,��i`i,�rj, Uther Enieresi�: Bc�ard S�rvice {current and pastj: Baard Preference: _A��'�t�� .�'��Y Bc��rc� , -�:�� ° ��. � . � � � : t..��`w„�..�� ' � ,_. Additional Comments: � . �~ � �� , , ��., � . .�„� � ,. � �� :«�,'',� ; -� �� ,��' � � � ts�►�`�� . � � r�.�,,.�a�'�� .:� � �.t� Signed:,� � � -- � 1��te; 6 F"ebruary 2t31 2�� ` c�'�� , �� 5ee �ttached list fc�r bc�ards that require financial disclr�sure at time of appointment. Please'return this applicati�n and �aaard que�fiannair� tQ ihe Uffici�I Recc�rds &�egislative Services Department, P. O. Box 4748, Clearwater, FL 3375�-4748, or drop off y�ur applicatic�n at City Hall, 2nd Floar, � 12 5, Oscee�4� Avenue. Note: For baards repuirint� Cl�arwa�er r�sidency this applic�tion mu�t b� accompanied c�ne of th� fol�c�winq; � Current vot�r r�gistration within �iiy (imits � Valid current F��rida arivers' Licens� issu�d fio �n address withir� city limi#s • Declar�tion of Dc�micile fileci with the city cler� af�irmin� residency within c'rty lirrtits Item #' 20 _____ Attachment number 2 \nPage 2 gl�'��ci, Qv�'�,`�°��c1�ii'+r�"li�� 1. What is your understanding csf th�� baarcf's duti�� and responsibiliki�5? Assis� w�th moni�etring th€� c>perat�on anc3 maintenance a� Clea�w�ter Exe�u�ive Ai��r�'. 2. Nave yc�u' �ver obs�rv�d a bcsard rn�etin� �ither in p�rsc�r� �r crr� C-View, the City's TV,st�tion7 3. What backgraund andfc�r quali�catiarts dci y�u ha�re that yau f�el wc�uld qu�lify y�u #c� s�rve on:` ; tt�is E�t�ard'? ' My e�tire 42 �rear career ha.s be�n an civil.ian and military aviatic�r�. My service fc�r many years �.s ara Airlin� Captai:n �.nd F'AA desigr�at�d Airline �heck `Filat enab2es me �.o un�erstar�d a�d e?nhance' safe flying crpe�a�ic�r�s, 4. Uilhy c�a you war�� ta �erve c�n thi� Bc��rd2' As'a� aircra�t owner and h�ng�r lessee, I��.nt to maximize the util:i�y csf the air�»ark �o th� cifi.i;zens Q� Clearwate� through sa�e ogeratic�ns and cc�s� effe�tzve marsage�nent. �1dm�: wrn '�ru�e Brock Airpark Advi�ory Bc�ard N�me:__� Itern # 20 CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS (must be Clearwater resident) Name: ��jzir—' �/��e9 r h� Home Address: .�° ��/ �1 �".sZ/c'�� /'�✓-e %�%Z. ��LCI.�.°��'J� zip ��5� Telephone: %�7 ��'�� %'�� Cell Phone: �� -- __ How long a resident of Clearwater? Occupation: Field of Education: /�� , '' � Office Address: Telephone: E-ma� Add f �� Employer: Other Work Experience: If retired, former occupation:�/��✓�C c.z �-- f-e. �/✓�Q 9�l Community Activities: Other Interests: Board Service (current and past): Attachment number 3 \nPage 1 Zip ' ,a. � � � Board Preference: � � �� y �� w:� : � �� .�r� Additional Comments: ��'� ;� ' ?�� Signature: � ..- �� :�.:; � � S �:f y _ .. �- �� _ ��.. ,, K�,, ,��.:3 � �, � ,._ � r_= � BOARD QUESTIONNAIRE Attachment number 3 \nPage 2 1. What is your understanding of the board's duties and responsibilities? � 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? �.%/l•t...1/ -c�J'_..�' �l��C...l_ i��[-.�/'i � a__ �� , , / /,�' A.t��i-_ 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? . I �� ' ,/ � � � = �, y � � i�r✓i�� 4. Why do you want to serve on this Board? r�� Name: %�,�-%'�/LJ� /�LG�� Board Name: ��L� l/f ' , / `� Item # 20 � CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS (�nust be Clearwater resident) Name: Home Addres � � �`� �l-�C�l�� 2� (� �1.,t� � � L L zip ?�3 7S� Telephone: ��-� — �� 7 - �.� � � Cel1 Phone: f7�-�� " (-P�,� - �%GC� � How long a resident of Clearwater? -� C..F Occupation: ( �fl�-.�- -�(.J'l-%�-//l;� Field f Education: � �p �_"j'�.;i' � If retired, former occupation: Community Activities: Other Interests: Board Service (current and past): Attachment number 5 \nPage 1 Office Address: <�� Zlp Telephone: E-mail Address:r�� tiE�(_,,�� -�Q�l �' �e.�'� ve-'c ` �-p t/t�� Employer: Other Work Experience: " .___�, ��.. �-_ L i /�--�L� i �C. �Ge-c� _ � _ - Board Preference: �� rA�ar � �°�a�°-�=;� � �,� ., ��, �' �� a Additional Comments ��'^ � ' =` � � y'��y ��:�� s"-�r�;:. �-; � -a� �,s-r: :°l �,. +. ��,.�r s a..a� z � C.-� '�� D te: � � �12_ Signature ��_a Ca��_ See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Item # 20 Attachment number 5 \nPage 2 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? ) / � , � , 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? 0 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? ; � :Il/ '_' �� 1�iC �.r �--r ✓ 1�� '��n rYl. e�? "v� 1��"'"� � �� d-�-�' 4. Why do you want to serve on this Board? Name: � Board Name: � ��Z �� .-p - ��L�� `�Z�?� - Item # 20 �� Name CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS Home Address: _ ' Zi 3 '�J' Telephone: �`3 - q � 5' q`t0'1 Cell Phone:�'�e How long a resident of Clearwater? + Occupation:��,t�S��,Q$S �j,��(' Attachment number (� \nNage 1 •` - '•� - /.� r1 � I ' ♦ �( _ � �1 . . ��1. �� • i � - -. . - � � � / �••- � �_ ��• . Employer: Field of Education: Other Work Experience � -�`��('Amm1lniCc,�io�l �c ��e S� rw �ror�, USF If retired, former occupation:� Community Activities: Other Interests: Board Service (current and past): �'� �e :�_ •' --- � 1[� �[ . �� . 1.� . �� ` 1.: � ' • ,.� � Additional Comments: FEB 19 2012 See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Note: For boards requirinq Clearwater residency this application must be accompanied by a copy of one of the followinq: • Current voter registration within city limits • Valid current Florida Drivers' License issued to an address within city limits • Declaration of Domicile filed with the city clerk affirming residency within city limits Item # 20 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? �A.. ._ �_ � �. _� �� 1. "'� .. A_► ;� .� i :r:. , �ii. :. . .�i �w � !Q� . Attachment number (� \T�F�age 1 0 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? �flC /tv� l ' _�; n. _ 1 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? 4. Why do you want to serve on this Board? �um i c�P �s� ArQ i n 1r�ln i�,r�, �nhc�al i� i �i��e��t� C��ee� � Con • , • N a m e :�5�%�tS.�-� (�('Q (' (� Board Name: � � � v�e a . _ 0 Item # 20 0 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Status re concern raised during 3/1 meeting (Mr. Morgan complaint/investigation) SUMMARY: Review Approval: Meeting Date:3/15/2012 Cover Memo ��11�:��)