04/16/2012 TRUSTEES OF THE EMPLOYEES' PENSION FUND MEETING MINUTES
CITY OF CLEARWATER
April 16, 2012
Present: Chair/Trustee George N. Cretekos, Trustee Paul Gibson, Trustee
Doreen Hock-DiPolito, Trustee Bill Jonson, and Trustee Jay E.
Polglaze.
Also Present: William B. Horne II - City Manager, Jill S. Silverboard - Assistant City
Manager, Rod Irwin - Assistant City Manager, Pamela K. Akin - City
Attorney, Rosemarie Call - City Clerk, and Nicole Sprague - Official
Records and Legislative Services Coordinator.
To provide continuity for research, items are in agenda order although not
necessarily discussed in that order.
1. Call to Order— Chair George N. Cretekos
The meeting was called to order at 1:09 p.m. at City Hall.
2. Approval of Minutes
2.1 Approve the minutes of the March 12, 2012 Pension Trustees meeting as
submitted in written summation by the City Clerk.
Trustee Bill Jonson moved to approve the minutes of the March 12, 2012 Pension
Trustees meeting as submitted in written summation by the City Clerk. The motion was
duly seconded and carried unanimously.
3. Pension Trustee Items
3.1 Approve the new hires for acceptance into the Pension Plan as listed.
Pension
Name, Job. Class. & Dept./Div Hire Date Elig. Date
Jennifer Haynes, Accounting, Technician/Engineering 1/30/12 1/30/12
James McQuoid, Field Service Rep./Cust. Ser. 1/30/12 1/30/12
Connie Meade, Police Communications Operator/Police 1/17/12 1/17/12
Pension Trustees 2012-04-16 1
Patricia Deeran, Customer Service Rep./Customer Service 1/17/12 1/17/12
Kyle Vaughan, Survey Assistant/Engineering 9/3/11 1/16/12*
*originally hired as part-time on 9/3/11; promoted to full-time and pension eligible
as of 1/16/12
Trustee Doreen Hock-DiPolito moved to approve the new hires for acceptance into the
Pension Plan as listed. The motion was duly seconded and carried unanimously.
3.2 Approve the request of employee Michael Kaelin, Marine and Aviation
Department; Richard Albee, Planning and Development Department; James
Rores, Library Department; and James Jerkins, as Department, for a regular
pension as provided by Sections 2.397 and 2.398 of the Employees Pension
Plan.
Michael Kaelin, Tradesworker, Marine and Aviation Department, was employed
by the City on June 5, 1986, and his pension service credit is effective on
November 17, 1987. His pension will be effective March 1, 2012. Based on an
average salary of approximately $47,042 per year over the past five years, the
formula for computing regular pensions, and Mr. Kaelin's selection of the Joint
and Survivor Annuity, this pension will approximate $31 414 annually.
Richard Albee, Land Resources Specialist, Planning and Development
Department, was employed by the City on March 22, 1982, and his pension
service credit is effective on that date. His pension will be effective April 1, 2012.
Based on an average salary of approximately $55,394 per year over the past five
years, the formula for computing regular pensions, and Mr. Albee's selection of
the 100% Joint and Survivor Annuity, this pension will approximate $44,792
annually.
James Rores, Library Assistant, Library Department, was employed by the City on
February 25, 1986, and his pension service credit is effective on that date. His
pension will be effective March 1, 2012. Based on an average salary of
approximately $33,348 per year over the past five years, the formula for
computing regular pensions, and Mr. Rores' selection of the 10-year Certain and
Life Annuity, this pension will approximate $23,181 annually.
James Jerkins, Engineering Technician, Gas Department, was employed by the
City on March 9, 1987, and his pension service credit is effective on that date. His
pension will be effective April 1, 2012. Based on an average salary of
approximately $44,693 per year over the past five years, the formula for
Pension Trustees 2012-04-16 2
computing regular pensions, and Mr. Jerkins' selection of the 100% Joint and
Survivor Annuity, this pension will approximate $29,804 annually.
Section 2.397 provides for normal retirement eligibility when a participant has
completed thirty years of credited service, has reached age 55 and completed
twenty years of credited service, or has reached age 65 and completed ten years
of credited service. Mr. Kaelin, Mr. Rores, and Mr. Jerkins qualify under the age
55 and twenty years of service criteria. Mr. Albee qualifies under the 30 years of
service criteria.
Trustee Jay E. Polglaze moved to approve the request of employee Michael Kaelin,
Marine and Aviation Department; Richard Albee, Planning and Development
Department; James Rores, Library Department; and James Jerkins, Gas Department,
for a regular pension as provided by Sections 2.397 and 2.398 of the Employees
Pension Plan. The motion was duly seconded and carried unanimously.
3.3 Approve the request of employee Dennis Allen, Solid Waste/General Services
Department, to vest his pension as provided by Section 2.397 of the Employees
Pension Plan.
Dennis Allen, Licensed Electrician, Solid Waste/General Services Department,
was employed by the City on March 14, 1988, and began participating in the
Pension Plan on that date. Mr. Allen terminated from City employment on October
4, 2011.
The Employees' Pension Plan provides that should an employee cease to be an
employee of the City of Clearwater or change status from full-time to part-time
after completing ten or more years of creditable service (pension participation),
such employee shall acquire a vested interest in the retirement benefits. Vested
pension payments commence on the first of the month following the month in
which the employee normally would have been eligible for retirement.
Section 2.397 provides for normal retirement eligibility when a participant has
reached age 55 and completed twenty years of credited service, has completed
30 years of credited service, or has reached age 65 and completed ten years of
credited service. Mr. Allen would have completed at least 20 years of service and
reached age 55 on October 21, 2012. His pension will be effective November 1,
2012.
Trustee Paul Gibson moved to approve the request of employee Dennis Allen, Solid
Waste/General Services Department, to vest his pension as provided by Section 2.397
of the Employees Pension Plan the motion was duly seconded and carried
unanimously.
Pension Trustees 2012-04-16 3
3.4 Annual review of the Employees' Pension Plan investment performance for the
year ending December 31, 2011.
This is the annual presentation on the investment performance of the Employees'
Pension Plan for calendar and plan year ending December 31, 2011. For the last
calendar year, the plan had a return of-0.36% versus a custom benchmark of
1.81%. This is a deficit return of-2.17% under the benchmark and a deficit return
of-1.40% under the median public pension plan, placing the plan in the 79th
percentile of public pension plans per the Wilshire Public Plan Sponsor Universe.
For the last three calendar years, the plan has a return of 15.20% versus a
benchmark of 13.49%. This is an excess return of 1.71% over the benchmark and
placed the plan in the top 3rd percentile of pension plan performance for public
plans for this three-year period.
The only change in money managers was the recent termination of Wellington
Management, an international equity manager. All of the current managers in the
plan are performing as expected given their stated investment strategies and
investment styles, despite recent performance below benchmarks.
The current asset allocation study implementation is almost completed. The plan
sent some funding to one of the two new timber managers in the last year and will
continue to fund them over the next couple of years, as is typical for long term
investments with this type of manager. The Pension Investment Committee was
considering the addition of a hedge fund manager for the purpose of protecting
the plan in down markets. However, hedge funds have not performed as expected
during recent down markets, causing the committee to instead search for a large
cap value manager that will add downside protection to the plan. That search is
currently underway.
Cash and Investment Manager Steve Moskun provided a PowerPoint presentation.
In response to questions, Mr. Moskun said staff customizes the benchmark to the asset
allocations, which staff reviews twice a month. If there is a major misalignment, staff will
recommend to change the asset allocation. Mr. Moskun said the portfolio is rebalanced
twice a year due to cost and time involved. Typically, staff tries to coincide the
investment performance report with the actuary report. CapTrust Consultants
representative John Griffin said the 7.5% actuarial assumption is a long-term outlook on
the return on assets. There is movement in the public sector to lower return
assumptions but 7.5% is still within range.
Pension Trustees 2012-04-16 4
4. Other Business — None.
5. Adjourn
The meeting was adjourned at 1:39 p.m.
— G(P.o rIe n Crt. . 05
Chair
Attest Employees' Pension Plan Trustees
,LLiti ea Q. etie
City Clerk e_ F�y,C��
---- taxi
rIrek �I
s�
Iflt'1���r.." `o
i
Pension Trustees 2012-04-16 5