Loading...
01/09/2012PENSION TRUSTEES AGENDA Location: Council Chambers -City Hall Date: 1/9/2012-8:30 AM 1. Call to Order 2. Approval of Minutes 2.1 Approve the minutes of the December 13, 2011 Pension Trustees meeting as submitted in written summation by the City Clerk. Attachments 3. Pension Trustee Items 3.1 Approve the new hires for acceptance into the Pension Plan as listed. Attachments 3.2 Approve the request of employee Manuel Pandelos, Gas Department, and Alan Ruud, Planning and Development Department, for a regular pension as provided by Sections 2.397 and 2.398 of the Employees’ Pension Plan. Attachments 4. Other Business 5. Adjourn Pension Trustees Agenda Council Chambers -City Hall Meeting Date:1/9/2012 SUBJECT /RECOMMENDATION: Approve the minutes of the December 13, 2011 Pension Trustees meeting as submitted in written summation by the City Clerk. SUMMARY: Review Approval: Cover Memo Item # 1 Pension Trustees 2011-12-13 1 TRUSTEES OF THE EMPLOYEES’ PENSION FUND MEETING MINUTES CITY OF CLEARWATER December 13, 2011 Present: Chair/Trustee Frank Hibbard, Trustee George N. Cretekos, Trustee John Doran, Trustee Paul Gibson, and Trustee Bill Jonson. Also Present: William B. Horne II -City Manager, Jill S. Silverboard -Assistant City Manager, Rod Irwin -Assistant City Manager, Pamela K. Akin -City Attorney, Rosemarie Call -City Clerk, and Nicole Sprague – Official Records and Legislative Services Coordinator. To provide continuity for research, items are in agenda order although not necessarily discussed in that order. Unapproved 1. Call to Order – Chair Frank Hibbard The meeting was called to order at 8:52 a.m. at City Hall. 2. Approval of Minutes 2.1 Approve the minutes of the October 31, 2011 Pension Trustees Meeting as submitted in written summation by the City Clerk. Trustee George N. Cretekos moved to approve the minutes of the October 31, 2011 Pension Trustees Meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 3. Pension Trustee Items 3.1 Approve the new hires for acceptance into the Pension Plan as listed. Pension Name, Job. Class, & Dept./Div . Hire Date Gordon McTaggart, Police Communication Oper./Police 3/27/10 9/24/11 * Michael Andrews, Custodial Worker/Library 4/4/11 9/24/11 ** Priscilla Murphy, Accounting Clerk/Marine & Aviation 9/26/11 9/26/11 Thaaer Altalagani, Public Utilities Tech. I/Public Utilities 9/26/11 9/26/11 Raymond Kader, Field Service Rep./Customer Service 9/26/11 9/26/11 Elig. Date Draft Attachment number 1 \nPage 1 Item # 1 Pension Trustees 2011-12-13 2 Elvin Carmona, Solid Waste/Solid Waste/Gen Ser. 9/26/11 9/26/11 Jennifer Shannon, Professional Engineer/Engineering 9/26/11 9/26/11 Carol Anding, WWTP Operator A/Public Utilities 5/31/03 10/10/11*** Annejolina Darsey, Police Aide/Police 2/27/10 10/8/11 **** Shannon Kasparek, Police Officer/Police 10/10/11 10/10/11 Mercedes Bleattler, Librarian II/Library 10/10/11 10/10/11 Kelly Brinkman, Police Officer/Police 10/10/11 10/10/11 Jarrett Busa, Police Officer/Police 10/10/11 10/10/11 Lee Curtis, Police Officer/Police 10/10/11 10/10/11 Kurt Hentschel, Police Officer/Police 10/10/11 10/10/11 Christopher Kakalow, Police Officer/Police 10/10/11 10/10/11 Guy Tellier, Parks Service Technician I/Parks & Rec. 10/24/11 10/24/11 *resigned 8/15/11; rescinded resignation and pension eligible as of 9/24/11; hire date adjusted by days gone **originally hired 4/4/11 as permanent part-time; made full-time and pension eligible as of 9/24/11 ***originally employed 5/31/03; resigned 5/26/11; rescinded resignation, rehired, and pension eligible as of 10/10/11 ****originally hired as part-time on 2/27/10; status changed to full-time and pension eligible as of 10/8/11 Trustee Paul Gibson moved to approve the new hires for acceptance into the Pension Plan as listed. The motion was duly seconded and carried unanimously. 3.2 Approve the request of employee Manuel Pe, Public Utilities Department; Ted Dorman, Gas Department; Anthony Fanelli, Solid Waste/General Services Department; John Oswald, Gas Department, and James Stephens, Public Utilities Department, for a regular pension as provided by Sections 2.397 and 2.398 of the Employees Pension Plan. Manuel Pe, Senior Utilities Chemist, Public Utilities Department , was employed by the City on February 25, 1991, and his pension service credit is effective on that date. His pension will be effective November 1, 2011. Based on an average salary of approximately $59,084 per year over the past five years, the formula for computing regular pensions, and Mr. Pe’s selection of the 100% Joint and Survivor Annuity, this pension will approximate $32,8845 annually. Ted Dorman, Gas Technician II, Gas Department, was employed by the City on June 2, 1986, and his pension service credit is effective on that date. His pension will be effective November 1, 2011. Based on an average salary of approximately Draft Attachment number 1 \nPage 2 Item # 1 Pension Trustees 2011-12-13 3 $44,681 per year over the past five years, the formula for computing regular pensions, and Mr. Dorman’s selection of the Joint and Survivor Annuity, this pension will approximate $31,217 annually. Anthony Fanelli, Welder, General Services/Solid Waste Department, was employed by the City on February 11, 1991, and his pension service credit is effective on that date. His pension will be effective February 1, 2012. Based on an average salary of approximately $45,594 per year over the past five years, the formula for computing regular pensions, and Mr. Fanelli’s selection of the Joint and Survivor Annuity, this pension will approximate $26,296 annually. John Oswald, Gas Technician III, Gas Department, was employed by the City on November 11, 1974, and his pension service credit is effective on December 7, 1987. His pension will be effective January 1, 2012. Based on an average salary of approximately $49,282 per year over the past five years, the formula for computing regular pensions, and Mr. Oswald’s selection of the 100% Joint and Survivor Annuity, this pension will approximate $32,363 annually. James Stephens, Public Services Trainer, Public Utilities Department, was employed by the City on December 22, 1980, and his pension service credit is effective on February 8, 1982. His pension will be effective March 1, 2012. Based on an average salary of approximately $53,004 per year over the past five years, the formula for computing regular pensions, and Mr. Stephens’ selection of the 100% Joint and Survivor Annuity, this pension will approximate $43,037 annually. Section 2.397 provides for normal retirement eligibility when a participant has completed thirty years of credited service, has reached age 55 and completed twenty years of credited service, or has reached age 65 and completed ten years of credited service. Mr. Pe, Mr. Dorman, Mr. Fanelli, and Mr. Oswald qualify under the age 55 and 20 years of service criteria. Mr. Stephens qualifies under the 30 years of service criteria. Trustee Bill Jonson moved to approve the request of employee Manuel Pe, Public Utilities Department; Ted Dorman, Gas Department; Anthony Fanelli, Solid Waste/General Services Department; John Oswald, Gas Department, and James Stephens, Public Utilities Department, for a regular pension as provided by Sections 2.397 and 2.398 of the Employees Pension Plan. The motion was duly seconded and carried unanimously. 3.3 Approve the termination of Wellington Management as an emerging markets money manager for the pension plan; approve the transfer of the terminated manager funds to Eaton Vance, the plans other emerging markets money manager; and approve a new target range of 5% to 8% for emerging market securities.Draft Attachment number 1 \nPage 3 Item # 1 Pension Trustees 2011-12-13 4 Approve the termination of Wellington Management as an emerging markets money manager for the pension plan; approve the transfer of the terminated manager funds to Eaton Vance, the plan’s other emerging markets money manager; and approve a new target range of 5% to 8% for emerging market securities. The Pension Investment Committee is recommending the termination of Wellington Management on the basis of poor performance. The emerging market performance results as of September 30, 2011, are as follows: 9/30/11 9/30/11 YTD 2010 2009 The Pension Investment Policy has a range for total international investments (including emerging markets) of 10% to 25%. Wellington -24.39% 15.99% 74.44% Eaton Vance -21.00 23.00 67.01 MSCI Emerging Mkts -21.66 19.19 79.02 The most recent asset allocation study, approved by the Trustees on December 14, 2009, included a target allocation to emerging markets of 3%. This was based on industry standards and a comprehensive asset allocation study of the correlation and risk/return characteristics of the various plan asset categories. The Pension Investment Committee and Cap Trust, the plan’s performance measurement consultant, concur that a 3% allocation to emerging markets could be increased to take advantage of current market conditions, without adding significant risk to the plan. A target allocation range of 5% to 8% is recommended. If approved, the plan assets will be reallocated during the normal rebalancing process so that the pension plan investment portfolio will have no less that 5%, or more than 8%, exposure to emerging markets. Cap Trust and staff are available to answer any questions the Trustees have. In response to questions, Cash and Investments Manager Steve Moskun said the emerging and regular domestic managers did extremely well in October. The emerging markets are more volatile but the industry believes the emerging markets will out-Draft Attachment number 1 \nPage 4 Item # 1 Pension Trustees 2011-12-13 5 perform other asset classes over the years. Mr. Moskun said Eaton Vance is managing 3.98% of the city’s total portfolio. Staff was directed, in the future, to provide the trustees a more in-depth report regarding the managers. Trustee John Doran moved to Approve the termination of Wellington Management as an emerging markets money manager for the pension plan; approve the transfer of the terminated manager funds to Eaton Vance, the plans other emerging markets money manager; and approve a new target range of 5% to 8% for emerging market securities. The motion was duly seconded and carried unanimously. 3.4 Approve contracts with the law firms of Kessler Topaz Melzer and Cheek, LLP and Saxena White P.A. to provide monitoring of securities in the pension plan investment portfolio in connection with claims for damages against such persons, entities, companies or associations who may be liable for damages suffered by the pension plan, at no cost to the plan and authorize the appropriate officials to execute same. The plan's custodian, Northern Trust, and city staff currently monitor the portfolio for claims for damages and process related claim forms. The pension plan's attorneys, Klausner, Kaufman, Jensen and Levinson, have recommended that the plan hire legal firms that specialize in this area. Cap Trust, the plan's performance measurement consultant, and the City issued a Request for Qualifications (RFQ) for pension monitoring services. Bases on the responses to the RFQ the following three firms were chosen for interviews: Kessler Topaz Melzer and Cheek, LLP Saxena White P.A. Pomerantz Haudek Grossman and Gross LLP The Pension Investment Committee is recommending the plan hire Kessler Topaz Melzer and Cheek, LLP, to be the primary claims processer as well as provide portfolio monitoring services. The Pension Investment Committee also recommends that Saxena White P.A. be hired to provide portfolio monitoring. It is very common for pension plans to have multiple law firms in this role. Both of the firms think very highly of each other and believe two firms working on portfolio monitoring is in the plan's best interests. Both of the legal firms provide this service at no cost to the plan. During the course of monitoring the portfolio, if either of the firms decides a situation warrants legal action they will bring that recommendation to staff. If staff feels a situation warrants legal action, a separate written retainer will be negotiated with the law firm based on the particular facts in the case in question. This will then be Draft Attachment number 1 \nPage 5 Item # 1 Pension Trustees 2011-12-13 6 brought to the Pension Trustees for their approval. The plan will incur no cost without the prior approval of the Trustees. Trustee George N. Cretekos moved to approve contracts with the law firms of Kessler Topaz Melzer and Cheek, LLP and Saxena White P.A. to provide monitoring of securities in the pension plan investment portfolio in connection with claims for damages against such persons, entities, companies or associations who may be liable for damages suffered by the pension plan, at no cost to the plan and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. 3.5 Approve changes to the City of Clearwater Employees Pension Plan investment policy to add real estate as a separate category under Authorized Investments; to update investment benchmark names; and to make grammatical corrections and other minor changes to make the policy easier to understand. The Pension Plan Investment Policy requires an annual review of the policy by the Pension Investment Committee, with a recommendation to revise or confirm to the Pension Trustees. The most significant change to the policy per the annual review is the addition of Real Estate as a separate asset class under Authorized Investments. Previously real estate was allowed under alternative Investments. The names of two performance benchmarks have been updated. The Lehman Brothers Aggregate Bond Index has been renamed to the Barclay's Capital Aggregate Index. The Morgan Stanley International EAFE Index has been renamed to the MSCI EAFE Index. Additions have been highlighted in yellow and deletions are marked as a strike through. Grammatical changes and changes to make the document easier to understand have also been made. In response to a question, Cash and Investments Manager Steve Moskun said emerging markets is a sub-class of International Equity. The City does not have any managers practicing derivatives or short selling, which would require Trustee approval. It was suggested that staff define the sub-asset classes for International Equity. Trustee John Doran moved to approve Item 3.5 as amended. The motion was duly seconded and carried unanimously. 4. Other Business – None. Draft Attachment number 1 \nPage 6 Item # 1 Pension Trustees 2011-12-13 7 5. Adjourn The meeting was adjourned at 9:11 a.m. Chair Attest Employee's Pension Plan Trustees City Clerk Draft Attachment number 1 \nPage 7 Item # 1 Pension Trustees Agenda Council Chambers -City Hall Meeting Date:1/9/2012 SUBJECT /RECOMMENDATION: Approve the new hires for acceptance into the Pension Plan as listed. SUMMARY: Pension Name, Job. Class, & Dept./Div. Hire Date Elig. Date Sari Shedd, Library Assistant/Library 10/25/10 11/5/11 * Sean Bennett, Tradesworker/Solid Waste-Gen'l Services 11/21/11 11/21/11 Kyle Cresi, Gas Technician I/Gas 11/21/11 11/21/11 Karl Haeussel, Gas Technician I/Gas 11/21/11 11/21/11 Jose Betancourt, Gas Technician I/Gas 11/21/11 11/21/11 Peter Ellmore, Custodial Worker/Marine & Aviation 10/25/08 11/21/11 ** Jeremy Harrison, Gas Technician I/Gas 11/21/11 11/21/11 William Maxwell, Senior Beach Lifeguard/Parks & Rec. 11/19/11 11/19/11 Jamie Greene, Gas Technician I/Gas 11/21/11 11/21/11 *originally hired 10/25/10 as permanent part-time; promoted to full-time and pension eligible as of 11/5/11 **originally hired 10/25/08 as permanent part-time; transferred to full-time and pension eligible as of 11/21/11 Review Approval: Cover Memo Item # 2 Pension Trustees Agenda Council Chambers -City Hall Meeting Date:1/9/2012 SUBJECT /RECOMMENDATION: Approve the request of employee Manuel Pandelos, Gas Department, and Alan Ruud, Planning and Development Department, for a regular pension as provided by Sections 2.397 and 2.398 of the Employees’ Pension Plan. SUMMARY: Manuel Pandelos, Gas Specialist, Gas Department, was employed by the City on February 17, 1981, and his pension service credit is effective on that date. His pension will be effective March 1, 2012. Based on an average salary of approximately $58,039 per year over the past five years, the formula for computing regular pensions, and Mr. Pandelos’ selection of the 100% Joint & Survivor Annuity, this pension will approximate $47,959 annually. Alan Ruud, Code Enforcement Inspector, Planning & Development Department, was employed by the City on August 26, 1996, and his pension service credit is effective on September 23, 1996. His pension will be effective February 1, 2012. Based on an average salary of approximately $46,780 per year over the past five years, the formula for computing regular pensions, and Mr. Ruud’s selection of the 100% Joint & Survivor Annuity, this pension will approximate $19,088 annually. Section 2.397 provides for normal retirement eligibility when a participant has completed thirty years of credited service, has reached age 55 and completed twenty years of credited service, or has reached age 65 and completed ten years of credited service. Mr. Pandelos qualifies under the 30 years of service criteria. Mr. Ruud qualifies under the age 65 and 10 years of service criteria. Review Approval: Cover Memo Item # 3 Attachment number 1 \nPage 1 Item # 3 Attachment number 1 \nPage 2 Item # 3 Attachment number 1 \nPage 3 Item # 3 Attachment number 1 \nPage 4 Item # 3 Attachment number 1 \nPage 5 Item # 3 Attachment number 1 \nPage 6 Item # 3 Attachment number 1 \nPage 7 Item # 3 Attachment number 1 \nPage 8 Item # 3 Attachment number 1 \nPage 9 Item # 3 Attachment number 1 \nPage 10 Item # 3 Meeting Date: 1/9/2012 Pension Trustees Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve the minutes of the December 13, 2011 Pension Trustees meeting as submitted in written summation by the City Clerk. SUMMARY: Review Approval: Cover Memo Item # 1 Attachment number 1 \nPage 1 of 7 TRUSTEES OF THE EMPLOYEES’ PENSION FUND MEETING MINUTES CITY OF CLEARWATER December 13, 2011 Present:Chair/Trustee Frank Hibbard, Trustee George N. Cretekos, Trustee Chair/Trustee Frank Hibbard, Trustee George N. Cretekos, Trustee Chair/Trustee Frank Hibbard, Trustee George N. Cretekos, Trustee John Doran, Trustee Paul Gibson, and Trustee Bill Jonson. John Doran, Trustee Paul Gibson, and Trustee Bill Jonson.John Doran, Trustee Paul Gibson, and Trustee Bill Jonson. Also Present:William B. Horne II -City Manager, Jill S. Silverboard -Assistant City City Manager, Jill S. Silverboard City Manager, Jill S. Silverboard Assistant City Assistant City - Manager, Rod Irwin - Assistant City Manager, Pamela K. Akin - City City City Assistant City Manager, Pamela K. Akin Assistant City Manager, Pamela K. Akin - - Attorney, Rosemarie Call - City Clerk, and Nicole Sprague – Official City Clerk, and Nicole City Clerk, and Nicole Sprague Sprague Official Official – – Records and Legislative Services Coordinator. Records and Legislative Services Coordinator.Records and Legislative Services Coordinator. To provide continuity for research, items are in agenda order although not To provide continuity for research, items are in agenda order although not To provide continuity for research, items are in agenda order although not necessarily discussed in that order. necessarily discussed in that order. Unapproved 1. Call to Order –Chair Frank Hibbard Call to Order Chair Frank HibbardChair Frank Hibbard – The meeting was called to order at 8:52 a.m. at City Hall. 8:52 a.m. at City Hall.8:52 a.m. at City Hall. The meeting was called to order at The meeting was called to order at 2. Approval of Minutes Approval of MinutesApproval of Minutes 2. 2.1 Approve the minutes of the October 31, 2011 Pension Trustees Meeting as 2.1 2.1 prove the minutes of the October 31, 2011 Pension Trustees Meeting as prove the minutes of the October 31, 2011 Pension Trustees Meeting as ApAp submitted in written summation by the City Clerk. submitted in written summation by the City Clerk.submitted in written summation by the City Clerk. Trustee George N. Cretekos moved to approve the minutes of the October 31, 2011 Trustee George N. Cretekos moved to approve the minutes of the October 31, 2011 Trustee George N. Cretekos moved to approve the minutes of the October 31, 2011 Pension Trustees Meeting as submitted in written summation by the City Clerk.The Pension Trustees Meeting as submitted in written summation by the City Clerk.Pension Trustees Meeting as submitted in written summation by the City Clerk. motion was duly seconded and carried unanimously. motion was duly seconded and carried unanimously.motion was duly seconded and carried unanimously. 3. Pension Trustee Items 3. 3. Pension Trustee ItemsPension Trustee Items 3.1 Approve the new hires for acceptance into the Pension Plan as listed. 3.1 3.1 Approve the new hires for acceptance into the Pension Plan as listed.Approve the new hires for acceptance into the Pension Plan as listed. Pension Name, Job. Class, & Dept./Div . Hire Date Elig.Date Name, Job. Class, & Dept./Div Name, Job. Class, & Dept./Div Gordon McTaggart, Police Communication Oper./Police 3/27/10 9/24/11 * Gordon McTaggart, Police Communication Oper./PoliceGordon McTaggart, Police Communication Oper./Police Michael Andrews, Custodial Worker/Library 4/4/11 9/24/11 ** Michael Andrews, Custodial Worker/Library Priscilla Murphy, Accounting Clerk/Marine & Aviation 9/26/11 9/26/11 Thaaer Altalagani, Public Utilities Tech. I/Public Utilities 9/26/11 9/26/11 Raymond Kader, Field Service Rep./Customer Service 9/26/11 9/26/11 Pension Trustees 2011-12-131 Item # 1 Attachment number 1 \nPage 2 of 7 Elvin Carmona, Solid Waste/Solid Waste/Gen Ser. 9/26/11 9/26/11 Jennifer Shannon, Professional Engineer/Engineering 9/26/11 9/26/11 Carol Anding, WWTP Operator A/PublicUtilities 5/31/03 10/10/11*** Annejolina Darsey, Police Aide/Police 2/27/10 10/8/11 **** Shannon Kasparek, Police Officer/Police 10/10/11 10/10/11 10/10/11 Mercedes Bleattler, Librarian II/Library 10/10/11 10/10/11 10/10/11 Kelly Brinkman, Police Officer/Police 10/10/11 10/10/11 10/10/11 Jarrett Busa, Police Officer/Police 10/10/11 10/10/11 10/10/1110/10/11 10/10/11 Lee Curtis, Police Officer/Police 10/10/11 10/10/11 10/10/1110/10/1110/10/1110/10/11 Kurt Hentschel, Police Officer/Police 10/10/11 10/10/11 10/10/1110/10/11 /10/11/10/11 10 10 Christopher Kakalow, Police Officer/Police 10/10/11 10/10/11 10/10/1110/10/1110/10/1110/10/11 Guy Tellier, Parks Service Technician I/Parks & Rec. 10/24/11 10/24/11 10/24/1110/24/1110/24/11 10/24/11 Guy Tellier, Parks Service Technician I/Parks & Rec. resigned 8/15/11; rescinded resignation and pension eligible as of 9/24/11; hire date * resigned 8/15/11; rescinded resignation and pension eligible as of 9/24/11; hire date resigned 8/15/11; rescinded resignation and pension eligible as of 9/24/11; hire date adjusted by days gone **originally hired 4/4/11 as permanent part-time; made full-time and pension eligible as of **originally hired 4/4/11 as permanent parttime; made fulltime and pension eligible as of time and pension eligible as of -- 9/24/11 ***originally employed 5/31/03; resigned 5/26/11; rescinded resignation, rehired, and ***originally employed 5/31/03; resigned 5/26/11; rescinded resignation, rehired, and ***originally employed 5/31/03; resigned 5/26/11; rescinded resignation, rehired, and pension eligible as of 10/10/11 pension eligible as of 10/10/11 ****originally hired as part-time on 2/27/10; status changed to full-time and pension time on 2/27/10; status changed to fulltime on 2/27/10; status changed to full ****originally hired as parttime and pension time and pension --- eligible as of 10/8/11 eligible as of 10/8/11 Trustee Paul Gibson movedto approve the new hires for acceptance into the Pension Trustee Paul Gibson movedTrustee Paul Gibson movedpprove the new hires for acceptance into the Pension pprove the new hires for acceptance into the Pension to ato a Plan as listed.The motion was duly seconded and carried unanimously. Plan as listed.Plan as listed.The motion was duly seconded and carried unanimously.The motion was duly seconded and carried unanimously. 3.2 Approve the request of employee Manuel Pe, Public Utilities Department; Ted 3.2 3.2 Approve the request of employee Manuel Pe, Public Utilities Department; Ted Approve the request of employee Manuel Pe, Public Utilities Department; Ted Dorman, Gas Department; Anthony Fanelli, Solid Waste/General Services Dorman, Gas Department; Anthony Fanelli, Solid Waste/General Services Dorman, Gas Department; Anthony Fanelli, Solid Waste/General Services Department; John Oswald, Gas Department, and JamesStephens, Public Department; John Oswald, Gas Department, and JamesDepartment; John Oswald, Gas Department, and James Utilities Department, for a regular pension as provided by Sections 2.397 and Utilities Department, for a regular pension as provided by Sections 2.397 and Utilities Department, for a regular pension as provided by Sections 2.397 and 2.398 of the Employees Pension Plan. 2.398 of the Employees Pension Plan.2.398 of the Employees Pension Plan. Manuel Pe, Senior Utilities Chemist, Public Utilities Department, was employed Manuel Pe, Senior Utilities Chemist, Public Utilities DepartmentManuel Pe, Senior Utilities Chemist, Public Utilities Department by the City on February 25, 1991, and his pension service credit is effective on by the City on February 25, 1991, and his pension service credit is effective on by the City on February 25, 1991, and his pension service credit is effective on that date.His pension will be effective November 1, 2011. Based on an average that date.that date.His pension will be effective November 1, 2011. His pension will be effective November 1, 2011. salary of approximately $59,084 per year over the past five years, the formula for salary of approximately $59,084 per year over the past five years, the formula fsalary of approximately $59,084 per year over the past five years, the formula f computing regular pensions, and Mr. Pe’s selection of the 100% Jointand computing regular pensions, and Mr. Pe’s selection of the 100% Jointcomputing regular pensions, and Mr. Pe’s selection of the 100% Joint Survivor Annuity, this pension will approximate $32,8845 annually. Survivor Annuity, this pension will approximate $32,8845 annually. Survivor Annuity, this pension will approximate $32,8845 annually. Ted Dorman, Gas Technician II, Gas Department, was employed by the City on June 2, 1986, and his pension servicecredit is effective on that date.His pension will be effective November 1, 2011. Based on an average salary of approximately Pension Trustees 2011-12-132 Item # 1 Attachment number 1 \nPage 3 of 7 $44,681 per year over the past five years, the formula for computing regular pensions, andMr. Dorman’s selection of the Joint andSurvivor Annuity, this pension will approximate $31,217 annually. Anthony Fanelli, Welder, General Services/Solid Waste Department, was , was employed by the City on February 11, 1991, and his pension service credit is employed by the City on February 11, 1991, and his pension service credit is employed by the City on February 11, 1991, and his pension service credit is effective on that date.His pension will be effective February 1, 2012. Based on His pension will be effective February 1, 2012. His pension will be effective February 1, 2012. Based on Based on an average salary of approximately $45,594 per year over the past five years, the an average salary of approximately $45,594 per year over the past five years, the an average salary of approximately $45,594 per year over the past five years, the formula for computing regular pensions, and Mr. Fanelli’s selection of the Joint formula for computing regular pensions, and Mr. Fanelli’s selection of the Joint formula for computing regular pensions, and Mr. Fanelli’s selection of the Joint andSurvivor Annuity, this pension will approximate $26,296 annually. te $26,296 annually. te $26,296 annually. John Oswald, Gas Technician III, Gas Department, was employed by the City on , was employed by the City on , was employed by the City on John Oswald, Gas Technician III, Gas Department November 11, 1974, and his pension service credit is effective on December 7, November 11, 1974, and his pension service credit is effective on December 7, November 11, 1974, and his pension service credit is effective on December 7, 1987.His pension will be effective January 1, 2012. Based on an average salary His pension will be effective January 1, 2012. Based on an average salaryHis pension will be effective January 1, 2012. Based on an average salary of approximately $49,282 per year over the past five years, the formula for of approximately $49,282 per year over the past five years, the formula for of approximately $49,282 per year over the past five years, the formula for computing regular pensions, and Mr. Oswald’s selection of the 100% Joint and computing regular pensions, and Mr. Oswald’s selection of the 100% Joint computing regular pensions, and Mr. Oswald’s selection of the 100% Joint and Survivor Annuity, this pension will approximate $32,363 annually. Survivor Annuity, this pension will approximate $32,363 annually. Survivor Annuity, this pension will approximate $32,363 annually. James Stephens, Public Services Trainer, Public Utilities Department, was James Stephens, Public Services Trainer, Public Utilities Departmenter, Public Utilities Department , was , was in employed by the City on December 22, 1980, and his pension service credit is employed by the City on December 22, 1980, and his pension service credit is employed by the City on December 22, 1980, and his pension service credit is effective on February 8, 1982.His pension will be effective March 1, 2012. Based effective on February 8, 1982.His pension will be effective March 1, 2012. Based His pension will be effective March 1, 2012. Based on an average salary of approximately $53,004 per year over the past five years, on an average salary of approximately $53,004 per year over the past five years, on an average salary of approximately $53,004 per year over the past five years, the formula for computing regular pensions, and Mr. Stephens’ selection of the the formula for computing regular pensions, and Mr. Stephens’ selection of the the formula for computing regular pensions, and Mr. Stephens’ selection of the 100% Joint andSurvivor Annuity, this pension will approximate $43,037 annually. Survivor Annuity, this pension will approximate $43,037 annually. Survivor Annuity, this pension will approximate $43,037 annually. 100% Joint and Section 2.397 provides for normal retirement eligibility when a participant has Section 2.397 provides for normal retirement eligibility when a participant has Section 2.397 provides for normal retirement eligibility when a participant has completed thirty years of credited service, has reached age 55 and completed completed thirty years of credited service, has reached age 55 and completed completed thirty years of credited service, has reached age 55 and completed twenty years of credited service, or has reached age 65 and completed ten years twenty years of credited service, or has reached age 65 and completed ten years twenty years of credited service, or has reached age 65 and completed ten years of credited service. Mr. Pe, Mr. Dorman, Mr. Fanelli, and Mr. Oswald qualify of credited service.of credited service. Mr. Pe, Mr. Dorman, Mr. Fanelli, and Mr. Oswald qualify Mr. Pe, Mr. Dorman, Mr. Fanelli, and Mr. Oswald qualify under the age 55 and 20 years of service criteria.Mr. Stephens qualifies under under the age 55 and 20 years of service criteria.under the age 55 and 20 years of service criteria. the 30 years of service criteria. the 30 years of service criteria.the 30 years of service criteria. Trustee Bill Jonson moved to approve the request of employee Manuel Pe, Public Trustee Bill Jonson moved to approve the request of employee Manuel Pe, Public Trustee Bill Jonson moved to approve the request of employee Manuel Pe, Public Utilities Department; Ted Dorman, Gas Department; Anthony Fanelli, Solid Utilities Department; Ted Dorman, Gas Department; Anthony Fanelli, SolidUtilities Department; Ted Dorman, Gas Department; Anthony Fanelli, Solid Waste/General Services Department; John Oswald, Gas Department, and James Waste/General Services Department; John Oswald, Gas Department, and James Waste/General Services Department; John Oswald, Gas Department, and James Stephens, Public Utilities Department, for a regular pension as provided by Stephens, Public Utilities Department, for a regular pension as provided by Stephens, Public Utilities Department, for a regular pension as provided by Sections 2.397 and 2.398 of the Employees Pension Plan.The motion was duly Sections 2.397 and 2.398 of the Employees Pension Plan.Sections 2.397 and 2.398 of the Employees Pension Plan. seconded and carried unanimously. seconded and carried unanimoseconded and carried unanimo 3.3 Approve the termination of Wellington Management as an emerging markets Approve the termination of Wellington Management as an emerging markets Approve the termination of Wellington Management as an emerging markets money manager for the pension plan; approve the transfer of the terminated manager for the pension plan; approve the transfer of the terminated manager for the pension plan; approve the transfer of the terminated money money manager funds to Eaton Vance, the plans other emerging markets money manager; and approve a new target range of 5% to 8% for emerging market securities. Pension Trustees 2011-12-133 Item # 1 Attachment number 1 \nPage 4 of 7 Approve the termination of Wellington Management as an emerging markets money manager for the pension plan; approve the transfer of the terminated approve the transfer of the terminated manager funds to Eaton Vance, the plan’s other emerging markets money manager funds to Eaton Vance, the plan’s other emerging markets money manager funds to Eaton Vance, the plan’s other emerging markets money manager; and approve a new target range of 5% to 8% for emerging market and approve a new target range of 5% to 8% for emerging market and approve a new target range of 5% to 8% for emerging market securities. The Pension Investment Committee is recommending the termination of The Pension Investment Committee is recommending the termination of The Pension Investment Committee is recommending the termination of Wellington Management on the basis of poor performance.The emerging market Wellington Management on the basis of poor performance.Wellington Management on the basis of poor performance.The emerging market The emerging market performance results as of September 30, 2011, are as follows: performance results as of September 30, 2011, are as follows:performance results as of September 30, 2011, are as follows: 9/30/11 9/30/11 9/30/11 YTD 2010 2009 9/30/11 YTD201020102009 Wellington -24.39% 15.99% 74.44% 24.39%15.99%15.99%74.44% - 74.44% Eaton Vance -21.00 23.00 67.01 21.0023.0023.0067.0167.01 - MSCI Emerging Mkts -21.66 19.19 79.02 MSCI Emerging Mkts21.6619.1979.0279.02 - The most recent asset allocation study, approved by the Trustees on December The most recent asset allocation study, approved by the Trustees on December The most recent asset allocation study, approved by the Trustees on December 14, 2009, included a target allocation to emerging markets of 3%. This was based 14, 2009, included a target allocation to emerging markets of 3%. This was based et allocation to emerging markets of 3%. This was based on industry standards and a comprehensive asset allocation study of the on industry standards and a comprehensive asset allocation study of the on industry standards and a comprehensive asset allocation study of the correlation and risk/return characteristics of the various plan asset categories. correlation and risk/return characteristics of the various plan asset categories.correlation and risk/return characteristics of the various plan asset categories. The Pension Investment Policy has a range fortotal international investments The Pension Investment Policy has a range forThe Pension Investment Policy has a range for total international investments total international investments (including emerging markets) of 10% to 25%. (including emerging markets) of 10% to 25%. (including emerging markets) of 10% to 25%. The Pension Investment Committee and Cap Trust, the plan’s performance The Pension Investment Committee and Cap Trust, the plan’s performance The Pension Investment Committee and Cap Trust, the plan’s performance measurement consultant, concur that a 3% allocation to emerging markets could measurement consultant, concur that a 3% allocation to emerging markets could measurement consultant, concur that a 3% allocation to emerging markets could be increased to take advantage of current market conditions, without adding be increased to take advantage of current market conditions, without adding be increased to take advantage of current market conditions, without adding significant risk to the plan.A target allocation range of 5% to 8% is recommended. significant risk to the plan.significant risk to the plan.A target allocation range of 5% to 8% is recommended.A target allocation range of 5% to 8% is recommended. If approved, the plan assets will be reallocated during the normal rebalancing If approved, the plan assets will be reallocated during the normal rebalancing If approved, the plan assets will be reallocated during the normal rebalancing process so that the pension plan investment portfolio will have no less that 5%, or process so that the pension process so that the pension more than 8%, exposure to emerging markets. more than 8%, exposure to emerging markets.more than 8%, exposure to emerging markets. Cap Trust and staff are available to answer any questions the Trustees have. Cap Trust and staff are available to answer any questions the Trustees have.Cap Trust and staff are available to answer any questions the Trustees have. In response to questions, Cash and Investments Manager Steve Moskun said the In response to questions, Cash and Investments Manager Steve Moskun said emerging and regulardomesticmanagers did extremely well in October. The emerging markets are more volatile but the industry believes the emerging markets will out- Pension Trustees 2011-12-134 Item # 1 Attachment number 1 \nPage 5 of 7 perform other asset classes over the years. Mr. Moskun said Eaton Vance is managing 3.98% of the city’s total portfolio. Staff was directed, in the future, to provide the trustees a more in-depth report regarding the managers. Trustee John Doran moved to Approve the termination of Wellington Management as Trustee John Doran moved to Approve the termination of Wellington Management as Trustee John Doran moved to Approve the termination of Wellington Management as an emerging markets money manager for the pension plan; approve the transfer of the an emerging markets money manager for the pension plan; approve the transfer of the an emerging markets money manager for the pension plan; approve the transfer of the terminated manager funds to Eaton Vance, the plans other emerging markets money terminated manager funds to Eaton Vance, the plans other emerging markets money terminated manager funds to Eaton Vance, the plans other emerging markets money manager; and approve a new target range of 5% to 8% for emerging market securities. manager; and approve a new target range of 5% to 8% for emerging market securities.manager; and approve a new target range of 5% to 8% for emerging market securities. The motion was duly seconded and carried unanimously. The motion was duly seconded and carried unanimously. 3.4 Approve contracts with the law firms of Kessler Topaz Melzer and Cheek, LLP Approve contracts with the law firms of Kessler Topaz Melzer and Cheek, LLP Approve contracts with the law firms of Kessler Topaz Melzer and Cheek, LLP and Saxena White P.A. to provide monitoring of securities in the pension plan rovide monitoring of securities in the pension plan rovide monitoring of securities in the pension plan investment portfolio in connection with claims for damages against such investment portfolio in connection with claims for damages against such investment portfolio in connection with claims for damages against such persons, entities, companies or associations who may be liable for damages persons, entities, companies or associations who may be liable for damages persons, entities, companies or associations who may be liable for damages suffered by the pension plan, at no cost to the plan and authorize the appropriate suffered by the pension plan, at no cost to the plan and authorize the appropriate suffered by the pension plan, at no cost to the plan and authorize the appropriate officials to execute same. officials to execute same. The plan's custodian, Northern Trust, and city staff currently monitor the portfolio The plan's custodian, Northern Trust, and city staff currently monitor the portfolio The plan's custodian, Northern Trust, and city staff currently monitor the portfolio for claims for damages and process related claim forms. The pension plan's for claims for damages and process related claim forms. The pension plan's for claims for damages and process related claim forms. The pension plan's attorneys, Klausner, Kaufman, Jensen and Levinson, have recommended that the attorneys, Klausner, Kaufman, Jensen and Levinson, have recommended that the attorneys, Klausner, Kaufman, Jensen and Levinson, have recommended that the plan hire legal firms that specialize in this area. Cap Trust, the plan's performance plan hire legal firms that specialize in this area. Cap Trust, the plan's performance plan hire legal firms that specialize in this area. Cap Trust, the plan's performance measurement consultant, and the City issued a Request for Qualifications (RFQ) measurement consultant, and the City issued a Request for Qualifications (RFQ) measurement consultant, and the City issued a Request for Qualifications (RFQ) for pension monitoring services. Bases on the responses to the RFQ the following for pension monitoring services. Bases on the responses to the RFQ the following for pension monitoring services. Bases on the responses to the RFQ the following three firms were chosen for interviews: three firms were chosen for interviews:three firms were chosen for interviews: Kessler Topaz Melzer and Cheek, LLP Kessler Topaz Melzer and Cheek, LLP Kessler Topaz Melzer and Cheek, LLP Saxena White P.A. Saxena White P.A. Saxena White P.A. Pomerantz Haudek Grossman and Gross LLP Pomerantz Haudek Grossman and Gross LLPPomerantz Haudek Grossman and Gross LLP The Pension Investment Committee is recommending the plan hire Kessler Topaz The Pension Investment Committee is recommending the plan hire Kessler Topaz The Pension Investment Committee is recommending the plan hire Kessler Topaz Melzer and Cheek, LLP, to be the primary claims processer as well as provide Melzer and Cheek, LLP, to be the primary claims processer as well as provide Melzer and Cheek, LLP, to be the primary claims processer as well as provide portfolio monitoring services. The Pension Investment Committee also portfolio monitoring services. The Pension Investment Committee also portfolio monitoring services. The Pension Investment Committee also recommends that Saxena White P.A. be hired to provide portfolio monitoring. It is recommends that Saxena White P.A. be hired to provide portfolio monitoring. It is recommends that Saxena White P.A. be hired to provide portfolio monitoring. It is very common for pension plans to havemultiple law firms in this role. Both of the very common for pension plans to havevery common for pension plans to have firms think very highly of each other and believe two firms working on portfolio firms think very highly of each other and believe two firms working on portfolio firms think very highly of each other and believe two firms working on portfolio monitoring is in the plan's best interests. monitoring is in the plan's best interests.monitoring is in the plan's best interests. Both of the legal firms provide this service at no cost to the plan. During the Both of the legal firms provide this service at no cost to the plan. During the Both of the legal firms provide this service at no cost to the plan. During the course of monitoring the portfolio, if either of the firms decides a situation warrants se of monitoring the portfolio, if either of the firms decides a situation warrants se of monitoring the portfolio, if either of the firms decides a situation warrants courcour legal action they will bring that recommendation to staff. If staff feels a situation legal action they will bring that recommendation to staff. If staff feels a situation legal action they will bring that recommendation to staff. If staff feels a situation warrants legal action, a separate written retainer will be negotiated with the law firm based on the particular facts in the case in question. This will then be Pension Trustees 2011-12-135 Item # 1 Attachment number 1 \nPage 6 of 7 brought to the Pension Trustees for their approval. The plan will incur no cost without the prior approval of the Trustees. Trustee George N. Cretekos moved to approve contracts with the law firms of Kessler Topaz Melzer and Cheek, LLP and Saxena White P.A. to provide monitoring of Topaz Melzer and Cheek, LLP and Saxena White P.A. to provide monitoring of securities in the pension plan investment portfolio in connection with claims for securities in the pension plan investment portfolio in connection with claims for securities in the pension plan investment portfolio in connection with claims for damages against such persons, entities, companies or associations whomay be liable damages against such persons, entities, companies or associations whomay be liable may be liable for damages suffered by the pension plan, at no cost to the plan and authorize the for damages suffered by the pension plan, at no cost to the plan and authorize the for damages suffered by the pension plan, at no cost to the plan and authorize the appropriate officials to execute same.The motion was duly seconded and carried The motion was duly seconded and carried The motion was duly seconded and carried unanimously. 3.5 Approve changes to the City of Clearwater Employees Pension Plan investment Approve changes to the City of Clearwater Employees Pension Plan investment Approve changes to the City of Clearwater Employees Pension Plan investment policy to add real estate as a separate category under Authorized Investments; policy to add real estate as a separate category under Authorized Invepolicy to add real estate as a separate category under Authorized Inve stments; stments; to update investment benchmark names; and to make grammatical corrections to update investment benchmark names; and to make grammatical corrections to update investment benchmark names; and to make grammatical corrections and other minor changes to make the policy easier to understand. and other minor changes to make the policy easier to understand.and other minor changes to make the policy easier to understand. The Pension Plan Investment Policy requires an annual review of the policy by The Pension Plan Investment Policy requires an annual review of the policy by The Pension Plan Investment Policy requires an annual review of the policy by the Pension Investment Committee, with a recommendation to revise or confirm to the Pension Investment Committee, with a recommendation to revise or confirm to the Pension Investment Committee, with a recommendation to revise or confirm to the Pension Trustees. the Pension Trustees. The most significant change to the policy per the annual review is the addition of The most significant change to the policy per the annual review is the addition of The most significant change to the policy per the annual review is the addition of Real Estate as a separate asset class under Authorized Investments. Previously Real Estate as a separate asset class under Authorized Investments. Previously Real Estate as a separate asset class under Authorized Investments. Previously real estate was allowed under alternative Investments. The names of two real estate was allowed under alternative Investments. The names of two real estate was allowed under alternative Investments. The names of two performance benchmarks have been updated. The Lehman Brothers Aggregate performance benchmarks have been updated. The Lehman Brothers Aggregate performance benchmarks have been updated. The Lehman Brothers Aggregate Bond Index has been renamed to the Barclay's Capital Aggregate Index. The Bond Index has been renamed to the Barclay's Capital Aggregate Index. The Bond Index has been renamed to the Barclay's Capital Aggregate Index. The Morgan Stanley International EAFE Index has been renamed to the MSCI EAFE Morgan Stanley International EAFE Index has been renamed to the MSCI EAFE Morgan Stanley International EAFE Index has been renamed to the MSCI EAFE Index. Index.Index. Additions have been highlighted in yellow and deletions are marked as a strike Additions have been highlighted in yellow and deletions are marked as a strike Additions have been highlighted in yellow and deletions are marked as a strike through. Grammatical changes and changes to make the document easier to through. Grammatical changes and changes to make the document easier to through. Grammatical changes and changes to make the document easier to understand have also been made. understand have also been made.understand have also been made. In response to a question, Cash and Investments Manager Steve Moskun said In response to a question, Cash and Investments Manager Steve Moskun said In response to a question, Cash and Investments Manager Steve Moskun said emerging markets is a sub-class of InternationalEquity.The City does not have any emerging markets is a subemerging markets is a subclass of class of International -- managers practicing derivatives or short selling, which would require Trustee approval. managers practicing derivatives or short smanagers practicing derivatives or short s It was suggested that staff define the sub-asset classes for International Equity. It was It was suggested suggested that staff define the subthat staff define the sub Trustee John Doran moved to approve Item 3.5 as amended. The motion was duly Trustee John Doran moved to approve Item 3.5 as amended. The motion was duly Trustee John Doran moved to approve Item 3.5 as amended. The motion was duly seconded and carried unanimously. seconded and carried unanimously.seconded and carried unanimously. 4. Other Business–None. Pension Trustees 2011-12-136 Item # 1 Attachment number 1 \nPage 7 of 7 5. Adjourn The meeting was adjourned at 9:11a.m. Chair Attest Employee's Pension Plan Trustees Plan TrusteesPlan Trustees Employee's Pension City Clerk Pension Trustees 2011-12-137 Item # 1 Meeting Date: 1/9/2012 Pension Trustees Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve the new hires for acceptance into the Pension Plan as listed. SUMMARY: Pension Name, Job. Class, & Dept./Div. Hire Date Elig. Date Sari Shedd, Library Assistant/Library 10/25/10 11/5/11 * Sean Bennett, Tradesworker/Solid Waste-Gen'l Services 11/21/11 11/21/11 Kyle Cresi, Gas Technician I/Gas 11/21/11 11/21/11 Karl Haeussel, Gas Technician I/Gas 11/21/11 11/21/11 Jose Betancourt, Gas Technician I/Gas 11/21/11 11/21/11 Peter Ellmore, Custodial Worker/Marine & Aviation 10/25/08 11/21/11 ** Jeremy Harrison, Gas Technician I/Gas 11/21/11 11/21/11 William Maxwell, Senior Beach Lifeguard/Parks & Rec. 11/19/11 11/19/11 Jamie Greene, Gas Technician I/Gas 11/21/11 11/21/11 *originally hired 10/25/10 as permanent part-time; promoted to full-time and pension eligible as of 11/5/11 **originally hired 10/25/08 as permanent part-time; transferred to full-time and pension eligible as of 11/21/11 Review Approval: Cover Memo Item # 2 Meeting Date: 1/9/2012 Pension Trustees Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve the request of employee Manuel Pandelos, Gas Department, and Alan Ruud, Planning and Development Department, for a regular pension as provided by Sections 2.397 and 2.398 of the Employees Pension Plan. SUMMARY: Manuel Pandelos, Gas Specialist, Gas Department , was employed by the City on February 17, 1981, and his pension service credit is effective on that date. His pension will be effective March 1, 2012. Based on an average salary of approximately $58,039 per year over the past five years, the formula for computing regular pensions, and Mr. Pandelos selection of the 100% Joint & Survivor Annuity, this pension will approximate $47,959 annually. Alan Ruud, Code Enforcement Inspector, Planning & Development Department , was employed by the City on August 26, 1996, and his pension service credit is effective on September 23, 1996. His pension will be effective February 1, 2012. Based on an average salary of approximately $46,780 per year over the past five years, the formula for computing regular pensions, and Mr. Ruuds selection of the 100% Joint & Survivor Annuity, this pension will approximate $19,088 annually. Section 2.397 provides for normal retirement eligibility when a participant has completed thirty years of credited service, has reached age 55 and completed twenty years of credited service, or has reached age 65 and completed ten years of credited service. Mr. Pandelos qualifies under the 30 years of service criteria. Mr. Ruud qualifies under the age 65 and 10 years of service criteria. Review Approval: Cover Memo Item # 3 Attachment number 1 \nPage 1 of 10 Attachment number 1 \nPage 2 of 10 Attachment number 1 \nPage 3 of 10 Attachment number 1 \nPage 4 of 10 Attachment number 1 \nPage 5 of 10 Attachment number 1 \nPage 6 of 10 Attachment number 1 \nPage 7 of 10 Attachment number 1 \nPage 8 of 10 Attachment number 1 \nPage 9 of 10 Attachment number 1 \nPage 10 of 10