12/01/2011
City Council Agenda
Location: Council Chambers - City Hall
Date: 12/1/2011- 6:00 PM
Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then state your
name and address. Persons speaking before the City Council shall be limited to three (3) minutes unless
otherwise noted under Public Hearings. For other than Citizens to be heard regarding items not on the Agenda, a
spokesperson for a group may speak for three (3) minutes plus an additional minute for each person in the
audience that waives their right to speak, up to a maximum of ten (10) minutes. Prior to the item being
presented, please obtain the needed form to designate a spokesperson from the City Clerk (right-hand side of
dais). Up to thirty minutes of public comment will be allowed for an agenda item. No person shall speak more
than once on the same subject unless granted permission by the City Council. The City of Clearwater strongly
supports and fully complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours
prior to the meeting if you require special accommodations at 727-562-4090. Assisted Listening Devices are
available. Kindly refrain from using beepers, cellular telephones and other distracting devices during the
meeting.
1. Call to Order
2. Invocation
3. Pledge of Allegiance
4. Presentations
4.1Annual Utilities We Care Fund Appeal - Jim Geary, Customer Svc.
Attachments
4.2Clearwater Little League Presentation - Sean Cordner-James, Executive V.P.
Attachments
5. Approval of Minutes
5.1Approve the minutes of the November 15, 2011 City Council Meeting as submitted in written summation
by the City Clerk.
Attachments
6. Citizens to be Heard re Items Not on the Agenda
Public Hearings - Not before 6:00 PM
7. Second Readings - Public Hearing
7.1Adopt Ordinance 8283-11 on second reading, amending the Zoning Atlas of the city by rezoning certain
real property whose post office address is 1911 North Old Coachman Road from Low Medium Density
Residential (LMDR) to Commercial (C).
Attachments
7.2Adopt Ordinance 8296-11 on second reading, submitting to the city electors proposed amendments to the
City Charter amending Section 7.02, General Provisions, to require the Council to appoint a Charter
Review Advisory Committee every six years.
Attachments
7.3Adopt Ordinance 8297-11 on second reading, extending the number of consecutive terms the Mayor and
Councilmembers can serve from two to three.
Attachments
7.4Adopt Ordinance 8298-11 on second reading, amending Section 2.01(c)3. of the City Charter to require
publication of a notice of the availability of the annual city audit.
Attachments
7.5Adopt Ordinance 8300-11 on second reading, vacating that certain dedicated 15-foot wide alley in Block
1 of the Wallace Addition to Clearwater, Florida, as shown on the map or plat thereof, as recorded in Plat
Book 3, Page 6, of the public records of Hillsborough County, Florida, of which Pinellas County was
formerly a part, less the North 30 feet thereof for street purposes. (VAC2011-03)
Attachments
7.6Adopt Ordinance 8301-11 on second reading, vacating all of the Right-of-Way abutting the South lot line
of Lot 12, Block 1,and the North lot line of Lot 12, Block 2, both properties described in the plat Moase
and Harrison located in Hillsborough Plat Book 2, Page 85, of the public records of Pinellas County,
Florida. (VAC2011-04)
Attachments
City Manager Reports
8. Consent Agenda
8.1Approve legal services agreements between Banker, Lopez, Gassler, P.A. and the City of Clearwater, and
Pallo, Marks, Hernandez, Gechijian and DeMay, P.A. and the City of Clearwater for legal services
relating to Workers Compensation claims; authorize payments to said firms in the amount not to exceed
$285,000 for the period of January 1, 2012 through December 21, 2015; and authorize the appropriate
officials to execute same. (consent)
Attachments
8.2Authorize a three-year contract between the City and Montgomery Retirement Plan Advisors for the
provision of advisor/consultant services to the City 457 Deferred Compensation Plans and the City 401a
Money Purchase Pension plan at a cost of $32,000 per year and authorize the appropriate officials to
execute same. (consent)
Attachments
8.3Award a Contract (Purchase Order) for $162,000.00 to Tampa Truck Center of Tampa, FL for one
Freightliner CNG Chassis; remove, install and refurbish the existing Propane Tank in accordance with
Sec. 2.564(1)(d), Code of Ordinances - Other governmental bid; authorize lease purchase of $128,090.00
under the City's Master Lease Purchase Agreement and authorize the appropriate officials to execute
same. (consent)
Attachments
8.4Award a Contract (Purchase Order) for $369,154.00 to Kenworth of Central Florida of Orlando, FL for
two Kenworth T800/T440 CNG Trucks with Palfinger M100L72 Grapple Loader and 28 yd. Trash Body
in accordance with Sec. 2.564(1)(d), Code of Ordinances - Other governmental bid, authorize lease
purchase under the City's Master Lease Purchase Agreement and authorize the appropriate officials to
execute same. (consent)
Attachments
8.5Award a contract (Purchase Order) for $507,342.00 to Container Systems and Equipment Co. Inc. of
Daytona Beach, FL for two Crane Carrier CNG Low Entry Cab Chassis with 25 Cubic Yard Loadmaster
Excel Rear Loader Body, in accordance with Sec. 2.564(1)(d), Code of Ordinances - Other governmental
bid, authorize lease purchase under the City's Master Lease Purchase Agreement and authorize the
appropriate officials to execute same. (consent)
Attachments
8.6Award a contract renewal (blanket purchase order) to Pinellas County Solid Waste in the amount of
$180,000 for the disposal of solid waste at the Pinellas County waste to energy plant/landfill for the
period January 1, 2012 through December 31, 2012, as provided in the Citys Code of Ordinances,
Section 2.564 (1) (d), Services provided by Other Governmental Entities, and authorize the appropriate
officials to execute the same. (consent)
Attachments
8.7Award a Contract (purchase order) to R.E. Purcell Construction of Largo, Florida for the 2011 Street
Resurfacing Project (11-0024-EN) in the amount of $1,386,029.62, which is the lowest responsible bid
received in accordance with the plans and specification and authorize the appropriate officials to execute
same. (consent)
Attachments
8.8Ratify and confirm emergency repair in the amount of $206,551.50, completed by Keystone Excavators,
for the concrete stormwater conveyance channel just south of Sharkey Road. (consent)
Attachments
8.9Reappoint Linda S. Damsky to the Sister Cities Advisory Board with term to expire December 31, 2015.
(consent)
Attachments
8.10Appoint Councilmember Paul Gibson to serve on the Pinellas Planning Council on February 15, 2012.
Attachments
8.11Reschedule January 9, 2012 Work Session to 8:30 a.m.
Attachments
8.12Reschedule June 4, 2012 Work Session to 1:00 p.m.
Attachments
9. Other Items on City Manager Reports
9.1Approve the Fourth Amendment to Sports Facility Use Agreement between the City of Clearwater (City)
and Phillies Florida LLC (Phillies); a Project Agreement between the City and Phillies to make certain
improvements at Carpenter Complex and Bright House Field (Project) in accordance to the Carpenter
Complex Use Agreement and the Bright House Field Use Agreement; approve funding the project for
$2,900,000 from un-appropriated retained earnings; and authorize the appropriate officials to execute
same.
Attachments
9.2Approve a commitment of grant funds to Vestcor Fund XL, Ltd. (Vestcor) in the amount of $100,000 in
HOME Investment Partnership Program (with non-federal funds as a match) to build up to 120 affordable
rental housing units for the elderly to be used as the local contribution that is required for applicants to
participate in the State of Floridas Low Income Housing Tax Credit Program (LIHTC); authorize
$100,000 from General Fund Reserves to be set aside as a commitment to allow the second ranked
developer, SP Chestnut Trail LP, to apply to the LIHTC program to build 50 units of affordable rental
housing units for the elderly; and authorize the appropriate officials to execute same.
Attachments
9.3Approve a loan modification to Homeless Emergency Project, Inc. to change the existing terms and
increase the loan amount by $725,000 to a total loan amount of $1,097,340 to build 32 affordable rental
housing units for veterans at 1250 Palmetto Street, Clearwater, and authorize the appropriate officials to
execute same.
Attachments
9.4Provide direction on amendments to the Community Development Code regarding artificial turf
(TA2011-09001).
Attachments
9.5Appoint one member to the Library Board with term to expire February 28, 2015.
Attachments
Miscellaneous Reports and Items
10. City Manager Verbal Reports
10.1City Manager Verbal Reports
Attachments
11. Closing Comments by Mayor
12. Adjourn
12/1/2011
Meeting Date:
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Annual Utilities We Care Fund Appeal - Jim Geary, Customer Svc.
SUMMARY:
Review Approval:
Cover Memo
Item # 1
12/1/2011
Meeting Date:
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Clearwater Little League Presentation - Sean Cordner-James, Executive V.P.
SUMMARY:
Review Approval:
Cover Memo
Item # 2
12/1/2011
Meeting Date:
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the minutes of the November 15, 2011 City Council Meeting as submitted in written summation by the City Clerk.
SUMMARY:
Review Approval:
Cover Memo
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12/1/2011
Meeting Date:
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance 8283-11 on second reading, amending the Zoning Atlas of the city by rezoning certain real property whose post
office address is 1911 North Old Coachman Road from Low Medium Density Residential (LMDR) to Commercial (C).
SUMMARY:
Review Approval:
Cover Memo
Item # 4
Attachment number 1
Page 1 of 1
Item # 4
12/1/2011
Meeting Date:
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance 8296-11 on second reading, submitting to the city electors proposed amendments to the City Charter amending
Section 7.02, General Provisions, to require the Council to appoint a Charter Review Advisory Committee every six years.
SUMMARY:
Review Approval:
Cover Memo
Item # 5
Attachment number 1
Page 1 of 2
Item # 5
Attachment number 1
Page 2 of 2
Item # 5
12/1/2011
Meeting Date:
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance 8297-11 on second reading, extending the number of consecutive terms the Mayor and Councilmembers can
serve from two to three.
SUMMARY:
Review Approval:
Cover Memo
Item # 6
Attachment number 1
Page 1 of 2
Item # 6
Attachment number 1
Page 2 of 2
Item # 6
12/1/2011
Meeting Date:
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance 8298-11 on second reading, amending Section 2.01(c)3. of the City Charter to require publication of a notice of
the availability of the annual city audit.
SUMMARY:
Review Approval:
Cover Memo
Item # 7
Attachment number 1
Page 1 of 2
Item # 7
Attachment number 1
Page 2 of 2
Item # 7
12/1/2011
Meeting Date:
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance 8300-11 on second reading, vacating that certain dedicated 15-foot wide alley in Block 1 of the Wallace Addition
to Clearwater, Florida, as shown on the map or plat thereof, as recorded in Plat Book 3, Page 6, of the public records of
Hillsborough County, Florida, of which Pinellas County was formerly a part, less the North 30 feet thereof for street purposes.
(VAC2011-03)
SUMMARY:
Review Approval:
Cover Memo
Item # 8
Attachment number 1
Page 1 of 2
Item # 8
Attachment number 1
Page 2 of 2
Item # 8
12/1/2011
Meeting Date:
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance 8301-11 on second reading, vacating all of the Right-of-Way abutting the South lot line of Lot 12, Block 1,and
the North lot line of Lot 12, Block 2, both properties described in the plat Moase and Harrison located in Hillsborough Plat Book
2, Page 85, of the public records of Pinellas County, Florida. (VAC2011-04)
SUMMARY:
Review Approval:
Cover Memo
Item # 9
Attachment number 1
Page 1 of 2
Item # 9
Attachment number 1
Page 2 of 2
Item # 9
12/1/2011
Meeting Date:
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve legal services agreements between Banker, Lopez, Gassler, P.A. and the City of Clearwater, and Pallo, Marks, Hernandez,
Gechijian and DeMay, P.A. and the City of Clearwater for legal services relating to Workers Compensation claims; authorize
payments to said firms in the amount not to exceed $285,000 for the period of January 1, 2012 through December 21, 2015; and
authorize the appropriate officials to execute same. (consent)
SUMMARY:
The City of Clearwater self-insures its Workers Compensation exposures and Risk Management administers the claims. Only a small
percentage of claims result in litigation. Risk Management uses two attorneys in response to the Citys Workers Compensation
claims.
Operating Expenditure
Type:
YesNone
Current Year Budget?:Budget Adjustment:
Budget Adjustment Comments:
Current Year Cost:Annual Operating Cost:
$285,000$285,000
Not to Exceed:Total Cost:
1/1/2012 to
For Fiscal Year:
12/31/2015
Appropriation CodeAmountAppropriation Comment
590-07000-545800-519-000. $285,000
Review Approval:
Cover Memo
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12/1/2011
Meeting Date:
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Authorize a three-year contract between the City and Montgomery Retirement Plan Advisors for the provision of advisor/consultant
services to the City 457 Deferred Compensation Plans and the City 401a Money Purchase Pension plan at a cost of $32,000 per year
and authorize the appropriate officials to execute same. (consent)
SUMMARY:
In September 2011, Council authorized the City to enter into negotiations with Montgomery Retirement Plan Advisors to serve as
advisor/consultant to the Citys 457 and 401a defined contribution retirement plans. The City has reached an agreement in principal
with Montgomery for a three-year agreement at a cost of $32,000 per year, payable in quarterly installments. The agreement provides
for Montgomery to assist the City in establishing a Plan Investment Committee and Charter and in drafting an Investment Policy
Statement, as well as providing fiduciary consulting services and resources including monitoring the performance of investment plan
managers, benchmarking fees and cost reduction initiatives, assisting with fund selection, preparing performance reports and
investment recommendations, attending Plan Committee and annual comprehensive Fiduciary Plan Review meetings, and offering
participant education guidance. The cost of the agreement for the balance of Fiscal Year 2011-2012 would be funded from Central
Insurance Fund reserves and future year costs are to be budgeted in the Central Insurance Fund.
Other
Type:
NoneNo
Current Year Budget?:Budget Adjustment:
Budget Adjustment Comments:
$32,000$32,000
Current Year Cost:Annual Operating Cost:
$32,000
Not to Exceed:Total Cost:
2012 to 2013
For Fiscal Year:
Appropriation CodeAmountAppropriation Comment
0-590-07000-530300-519-$32,000
0000
Review Approval:
Cover Memo
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12/1/2011
Meeting Date:
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Award a Contract (Purchase Order) for $162,000.00 to Tampa Truck Center of Tampa, FL for one Freightliner CNG Chassis; remove, install and
refurbish the existing Propane Tank in accordance with Sec. 2.564(1)(d), Code of Ordinances - Other governmental bid; authorize lease purchase of
$128,090.00 under the City's Master Lease Purchase Agreement and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The Freightliner Chassis and removal and retrofit of the Propane Tank will be purchased through the Florida Sheriff's
Association and Florida Association of Counties Contract 11-19-0907, Specification 070-700-312 and quote dated November 1,
2011.
The Chassis will replace G2344, 2001 International with 118,000 miles.
The cost of the Chassis and Upgrades is $128,090.00. Krutsinger of Tampa, FL will perform the removal and installation of the
body, upgrade the Propane unit to current standards for $34,000.
The cost to upgrade the chassis to CNG is $29,091. The payback for the upgrade cost based on 2,521 gallons at $1.22 difference
in cost is 9.4 years. This truck will have a life of 12 years.
The Chassis is included in the Garage CIP Replacement Fund and the budget amount is $78,000. The remainder of the Chassis
difference between budget and actual plus CNG Conversion will be paid from savings in the Garage Replacement CIP. The cost
of the removal, upgrade and installation of the Propane Tank will be paid from an operational fund.
Purchase
Type:
YesNone
Current Year Budget?:Budget Adjustment:
Budget Adjustment Comments:
$60,642.00$10,258.80
Current Year Cost:Annual Operating Cost:
$70,900.72
Not to Exceed:Total Cost:
2011 to 2012
For Fiscal Year:
Appropriation CodeAmountAppropriation Comment
0316-94234-564100-519-$128,090.00L/P CIP
0000
0423-02077-530100-532-$34,000.00Operational Fund
0000
No
Bid Required?:Bid Number:
Florida
Sheriff's
None
Other Bid / Contract:Bid Exceptions:
Contract #11-
19-0907
Cover Memo
Review Approval:
Item # 12
12/1/2011
Meeting Date:
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Award a Contract (Purchase Order) for $369,154.00 to Kenworth of Central Florida of Orlando, FL for two Kenworth T800/T440
CNG Trucks with Palfinger M100L72 Grapple Loader and 28 yd. Trash Body in accordance with Sec. 2.564(1)(d), Code of
Ordinances - Other governmental bid, authorize lease purchase under the City's Master Lease Purchase Agreement and authorize the
appropriate officials to execute same. (consent)
SUMMARY:
The Jaws trucks will be purchased through the Florida Sheriff's Association and Florida Association of Counties
Contract 11-19-0907, Specification 50 and the quote dated November 10, 2011.
The trucks will replace G2888 with 89,676 miles and G2891 with 86,378 miles. Both trucks are included in the
Fiscal Year 2011/2012 Garage CIP Replacement Fund. The budget for these trucks is $360,000. The cost of the
CNG upgrade increased since the budget amount was received from various vendors during the budget
cycle. Savings in the CIP can be used to cover the additional cost.
The cost to upgrade the chassis to CNG is $30,546.00. The annual savings based on $1.00 difference between diesel
fuel and CNG is $4,692. The payback is 6.5 years. This truck will have an expected life of 10 to 12 years.
Purchase
Type:
YesNone
Current Year Budget?:Budget Adjustment:
Budget Adjustment Comments:
$76,784.03$67,258.00
Current Year Cost:Annual Operating Cost:
$144,042.03
Not to Exceed:Total Cost:
2010 to 2011
For Fiscal Year:
Appropriation CodeAmountAppropriation Comment
0316-94234-564100-519-$369,154.00L/P CIP
0000
No
Bid Required?:Bid Number:
Florida
Sheriff's
Association None
Other Bid / Contract:Bid Exceptions:
bid #11-19-
0907
Cover Memo
Item # 13
Review Approval:
12/1/2011
Meeting Date:
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Award a contract (Purchase Order) for $507,342.00 to Container Systems and Equipment Co. Inc. of Daytona Beach, FL for two
Crane Carrier CNG Low Entry Cab Chassis with 25 Cubic Yard Loadmaster Excel Rear Loader Body, in accordance with Sec. 2.564
(1)(d), Code of Ordinances - Other governmental bid, authorize lease purchase under the City's Master Lease Purchase Agreement
and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The two rear loaders will be purchased through the Florida Sheriff's Contract 11-19-0907, specification 050 and
quote dated October 26, 2011.
These trucks will replace G2556 with 91,719 miles and G2557 with 88,498 miles. Both trucks are included in the
Fiscal Year 2011/2012 Garage CIP Replacement Fund at a total estimated cost of $240,000 per truck.
The cost of the CNG upgrade is $28,808.00 per truck. The cost of the upgrade will be recovered in fuel savings
based on current difference in price of $1.00 and annual gallons used is 4080 in 7 years. This truck has an expected
life of 10 to 12 years.
The Garage CIP has enough savings to cover the additional cost of the trucks and Solid Waste has operating funds
available to cover the additional debt.
Purchase
Type:
YesNone
Current Year Budget?:Budget Adjustment:
Budget Adjustment Comments:
$105,527.00$27,440.00
Current Year Cost:Annual Operating Cost:
$132,967.00
Not to Exceed:Total Cost:
2010 to 2011
For Fiscal Year:
Appropriation CodeAmountAppropriation Comment
0316-94234-564100-519-$507,342.00L/P CIP
0000
Review Approval:
Cover Memo
Item # 14
12/1/2011
Meeting Date:
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Award a contract renewal (blanket purchase order) to Pinellas County Solid Waste in the amount of $180,000 for the disposal of solid
waste at the Pinellas County waste to energy plant/landfill for the period January 1, 2012 through December 31, 2012, as provided in
the Citys Code of Ordinances, Section 2.564 (1) (d), Services provided by Other Governmental Entities, and authorize the
appropriate officials to execute the same. (consent)
SUMMARY:
Pinellas County operates the only waste to energy plant/landfill in the county. The NPDES permit that
the Stormwater Division operates under requires the disposal of all debris generated from the street sweepers,
vaccon operation and ditch/catch basin cleaning to a landfill disposal site. Pinellas County has kept their rate at
$37.50 per ton for over 13 years.
Sufficient budget is available in the Stormwater Utility Fund operating cost center 0419-02090-543500-539-000-
0000 to fund the current year cost of this contract.
Operating Expenditure
Type:
YesNone
Current Year Budget?:Budget Adjustment:
Budget Adjustment Comments:
$180,000.00$180,000.00
Current Year Cost:Annual Operating Cost:
$180,000.00$180,000.00
Not to Exceed:Total Cost:
2012 to 2013
For Fiscal Year:
Appropriation CodeAmountAppropriation Comment
0419-02090-543500-539-000-180,000.00Dump Fees
0000
No
Bid Required?:Bid Number:
Other
Other Bid / Contract:Bid Exceptions:
Review Approval:
Cover Memo
Item # 15
12/1/2011
Meeting Date:
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Award a Contract (purchase order) to R.E. Purcell Construction of Largo, Florida for the 2011 Street Resurfacing Project (11-0024-
EN) in the amount of $1,386,029.62, which is the lowest responsible bid received in accordance with the plans and specification and
authorize the appropriate officials to execute same. (consent)
SUMMARY:
The City of Clearwater annual street resurfacing program is designed to prevent the deterioration of roadway
wearing surfaces, provide a protective coating and maintain the integrity of the road substructure throughout the city
street system.
The streets scheduled for resurfacing in this contract are from citizens' requests, Public Services, Engineering and our
consultant; and have all been determined to warrant their inclusion by virtue of an inspection and prioritization
process performed by the Engineering staff.
They include streets on north beach and south beach, plus the roundabout; Cleveland Street from Highland to
Belcher; Landmark Drive from State Road 580 to Curlew Road; and various smaller streets.
The contract period is 120 days.
Sufficient funding and budget are available in Capital Improvement Program project 0315-92273, Streets and
Sidewalks.
Capital expenditure
Type:
YesNo
Current Year Budget?:Budget Adjustment:
Budget Adjustment Comments:
See summary
$1,386,029.62
Current Year Cost:Annual Operating Cost:
$1,386,029.62 $1,386,029.62
Not to Exceed:Total Cost:
2011 to 2012
For Fiscal Year:
Appropriation CodeAmountAppropriation Comment
0315-92273-563700-541-$1,386,029.62 See summary
000-0000
Cover Memo
Yes11-0024-EN
Bid Required?:Bid Number:
None Item # 16
Other Bid / Contract:Bid Exceptions:
Review Approval:
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12/1/2011
Meeting Date:
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Ratify and confirm emergency repair in the amount of $206,551.50, completed by Keystone Excavators, for the concrete stormwater
conveyance channel just south of Sharkey Road. (consent)
SUMMARY:
On October 10, 2011, it was discovered that stormwater runoff had undercut a reinforced concrete channel resulting in collapse of the
channel bottom.
The channel failure and subsequent erosion exposed an 8-inch diameter sanitary sewer line and an 8-inch diameter potable water line.
Additional erosion could have resulted in failure of either of these two pipelines.
As this presented an emergency, Keystone Excavators, who has successfully completed similar work for the City, was contacted and
engineering staff and Keystone devised a plan to repair the channel and protect the utility lines.
This work was completed on November 7, 2011.
Sufficient funding is available in Capital Improvement Program project 0315-96124, Storm Pipe System Improvements.
Capital expenditure
Type:
YesNo
Current Year Budget?:Budget Adjustment:
Budget Adjustment Comments:
See summary
$206,551.50
Current Year Cost:Annual Operating Cost:
$206,551.50 $206,551.50
Not to Exceed:Total Cost:
2011 to 2012
For Fiscal Year:
Appropriation CodeAmountAppropriation Comment
0315-96124-563700-539-000-$206,551.50 See summary
0000
Review Approval:
Cover Memo
Item # 17
Attachment number 3
Page 1 of 1
Item # 17
12/1/2011
Meeting Date:
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Reappoint Linda S. Damsky to the Sister Cities Advisory Board with term to expire December 31, 2015. (consent)
SUMMARY:
APPOINTMENT WORKSHEET
BOARD:
Sister Cities Advisory Board
TERM: 4 years
APPOINTED BY: Sister Cities Advisory Board
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: One member of the City Council
MEMBERS: 6
VICE-CHAIRPERSON: Margo Walbolt
MEETING DATES: Quarterly
PLACE: TBD
APPOINTMENTS NEEDED: 1
SPECIAL QUALIFICATIONS: Representatives of Clearwater Sister Cities, Inc., the local business community, the
School Boards World Language Coordinator or designee, and the Clearwater Arts Foundation shall not be
required to reside within the City of Clearwater.
THE FOLLOWING ADVISORY BOARD MEMBER HAS A TERM WHICH EXPIRES ON THIS BOARD AND NOW
REQUIRES REAPPOINTMENT:
1. Linda S. Damsky 212 Grove Circle North, Dunedin, FL 34698
Original Appointment 01/15/04
(2 absences in the pat year)
nd
(Serving term which expires 12/31/11)
2
Interest in Reappointment: Yes
(World Language Coordinator)
No other applications on file.
Zip codes of current members:
1 - 34683
1 - 34698
3 - 33764
Review Approval:
Cover Memo
Item # 18
Attachment number 1
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Item # 18
12/1/2011
Meeting Date:
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Appoint Councilmember Paul Gibson to serve on the Pinellas Planning Council on February 15, 2012.
SUMMARY:
Review Approval:
Cover Memo
Item # 19
12/1/2011
Meeting Date:
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Reschedule January 9, 2012 Work Session to 8:30 a.m.
SUMMARY:
Review Approval:
Cover Memo
Item # 20
12/1/2011
Meeting Date:
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Reschedule June 4, 2012 Work Session to 1:00 p.m.
SUMMARY:
Review Approval:
Cover Memo
Item # 21
12/1/2011
Meeting Date:
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the Fourth Amendment to Sports Facility Use Agreement between the City of Clearwater (City) and Phillies Florida LLC
(Phillies); a Project Agreement between the City and Phillies to make certain improvements at Carpenter Complex and Bright House
Field (Project) in accordance to the Carpenter Complex Use Agreement and the Bright House Field Use Agreement; approve funding
the project for $2,900,000 from un-appropriated retained earnings; and authorize the appropriate officials to execute same.
SUMMARY:
The four field Carpenter Complex was originally developed in partnership with the Philadelphia Phillies
over 45 years ago to be the main spring training facility for the Phillies. Since that time, Bright House Field
was constructed and other major league improvements were made to the clubhouse and ballfields at
Carpenter.
Staff for both the Phillies and City has identified several existing facilities, or lack thereof, that need to be
replaced or constructed to meet the standards needed for a professional sports franchise.
Major elements of this project will include the following:
Carpenter Complex:
1. Construction of a new 20,710 square foot training building that will include six batting tunnels; 4,831
square foot weight training and cardio room; training room; storage space; office space; locker space;
restroom facilities; laundry/janitor room and staging/video room. (site plan of new building attached)
2. Renovation of the existing 3,420 square foot building north of the clubhouse to house two additional
indoor batting tunnels
3. Construction of a covered walkway connecting the Southeast side of the clubhouse to the new training
building.
4. Relocation of existing amenities (fencing, warning tracks, sidewalks etc.) to gain access to the new
weight training/cardio building.
5. Removal of existing open air hitting cages on the north side of the entrance driveway and replace with
new sod and landscaping.
Bright House Field:
1. Construction of one or two batting tunnels under the stadium to be accessed from the home dugout by
installation of a walkway and new door.
The City will fund the project up to a maximum of $2,900,000. Architects and engineering fees are to be
included as part of the project. Funding for the project will come from un-appropriated retained earnings
and will be transferred into the project at first quarter.
The Phillies will manage the project and be responsible for any project cost overrun above the Citys
$2,900,000 contribution.
Cover Memo
Item # 22
In addition as part of the Fourth Amendment, the Phillies will pay the City additional use fees from Spring
Training games occurring from 2012 through 2023 equal to ($.60) times the number of paid admissions to
each Phillies Major League Spring Training home game played at Bright House Field against another
Major League team. Past attendance records indicate that the City will be reimbursed between $72,623
and $77,792 per year.
The project construction commences May 2012 to be ready for spring 2013.
There will be no increase in City operating budgets and staffing levels because the Phillies will handle all
maintenance of these new facilities.
A first quarter budget amendment will establish project 315-93628, Carpenter Complex/Bright House Field
Improvements in the amount of $2.9 million from General Fund un-appropriated retained earnings. With
the approval of this agenda item, General Fund reserves will be approximately $15.1 million, representing
13.8% of the current adopted budget, with reserves of 5.8 million over the current reserve policy.
Capital expenditure
Type:
NoYes
Current Year Budget?:Budget Adjustment:
Budget Adjustment Comments:
New project.
$2,900,000
Current Year Cost:Annual Operating Cost:
$2,900,000$2,900,000
Not to Exceed:Total Cost:
2011 to 2012
For Fiscal Year:
Appropriation CodeAmountAppropriation Comment
unappropriated retained $2,900,000
earnings
Review Approval:
Cover Memo
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Item # 22
12/1/2011
Meeting Date:
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve a commitment of grant funds to Vestcor Fund XL, Ltd. (Vestcor) in the amount of $100,000 in HOME Investment
Partnership Program (with non-federal funds as a match) to build up to 120 affordable rental housing units for the elderly to be used
as the local contribution that is required for applicants to participate in the State of Floridas Low Income Housing Tax Credit
Program (LIHTC); authorize $100,000 from General Fund Reserves to be set aside as a commitment to allow the second ranked
developer, SP Chestnut Trail LP, to apply to the LIHTC program to build 50 units of affordable rental housing units for the elderly;
and authorize the appropriate officials to execute same.
SUMMARY:
On October 27, 2011, the Citys Economic Development and Housing Department released a Request for Proposals (RFP) for
projects needing a local contribution of funds in order to apply for the Fiscal Year 2011 State of Florida Low Income Housing Tax
Credit Program (LIHTC). The City received four proposals on November 16, 2011: Vestcor Fund XL, Ltd., SP Chestnut Trail LP,
Carlisle Group II, Ltd. and Clearwater Prospect Lake Reserve, LLC.
The selection committee, made up of Economic Development and Housing and Planning and Development staff, met and ranked the
applications through its stated ranking process. Applications can be reviewed at the Economic Development and Housing
Department.
The committee ranked the Developers in the following order:
The top recommended project (Vestcor) is called Vista Grand at Woodlawn and consists of up to 120 one and two-bedroom units
located in one building, targeted for elderly residents. Some of the amenities include a library, computer lab, crafts and community
rooms, fitness center, movie theater, swimming pool, hair salon and laundry facility. The estimated total development cost is
$16,727,181. The subject site is located on Woodlawn Avenue just south of Ross Norton Park, west of Martin Luther King Jr.
Avenue and east of Ft. Harrison Avenue in the Lake Belleview neighborhood. The site consists of approximately 8 acres.
The second-ranked project (SP Chestnut Trail) is called Chestnut Trail Apartments and consists of 50 units of one and two-bedroom
apartments targeted to the elderly. The proposed site is located on 0.72 acres at the southwest corner of Chestnut Street and East
Street in the Downtown Core. Some of the amenities include covered parking, community room, computer work stations, and shuffle
board court. The estimated total development cost is $12,334,500.
Staff is recommending a commitment to Vestcor as the top-ranked project using $100,000 grant from HOME/matching funds.
However, given that the LIHTC program has limits on how many units of housing can be funded per County through each tax credit
cycle, it is highly unlikely that more than one project will receive an allocation of tax credits. For this reason, staff is recommending
that the City support two projects to increase the likelihood that a project in Clearwater would be funded.
If Council chooses to support the two-project rationale, staff recommends a commitment of General Fund Reserves to support the SP
Chestnut Trail application. In this scenario, if Vestcor (the top ranked project) does not receive an allocation of tax credits and SP
Chestnut Trail does, the HOME funding that was committed to Vestcor would be transferred to the Chestnut Trail project and the
commitment for General Fund reserves would be released.
Staff does not recommend commitments to the third and fourth-ranked projects. Both of these projects scored lower in comparison to
the top two ranked projects on the advertised ranking criteria. In addition, from a policy perspective, given the proximity of the two
proposed projects to the Cleveland Street District, a mixed-income project (both market rate and affordable units) is preferred in both
Cover Memo
locations to provide a market and support the retail/restaurant recruitment efforts in the downtown core (see Function of Town Lake
Item # 23
Residential District from the Clearwater Downtown Redevelopment Plan). Staff would not recommend any incentives to build
LIHTC-type projects at these locations.
As background, the Housing Credit Program is governed by the U.S. Department of Treasury under Section 252 of the Tax Reform
Act of 1986 and Section 42 of the Internal Revenue Code, as amended. The program was established to provide for-profit and non-
profit organizations with a dollar-for-dollar reduction in federal tax liability in exchange for the acquisition and substantial
rehabilitation, substantial rehabilitation, or new construction of low and very low- income rental housing units (60% of the Area
Median Income and below). In this application cycle, the minimum value of contributions required from a government agency for a
Housing Credit Program application to receive the maximum points is $100,000. It is the citys understanding that in order to meet
this requirement, the local government needs to make a commitment to each project they are supporting.
The application period for the LIHTC Program opened on October 26, 2011 and closes on December 6, 2011. The scores will be
issued on March 28, 2011 with the final board approval set for June 8, 2012.
Any project funded by the City of Clearwater will need to sign a Declaration of Restrictive Covenants that ensures affordability of the
units for a 30-year period.
Appropriation CodeAmountAppropriation Comment
683-00000-128165-000-000 75,000Commitment
684-00000-128165-000-000 25,000
Review Approval:
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Item # 23
12/1/2011
Meeting Date:
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve a loan modification to Homeless Emergency Project, Inc. to change the existing terms and increase the loan amount by
$725,000 to a total loan amount of $1,097,340 to build 32 affordable rental housing units for veterans at 1250 Palmetto Street,
Clearwater, and authorize the appropriate officials to execute same.
SUMMARY:
Homeless Emergency Project, Inc. (HEP) has been planning apartment units and a clubhouse to provide
permanent supportive housing to homeless veterans with special needs. An application was submitted to
the City of Clearwater to acquire vacant real property located at 1250 Palmetto Street, Clearwater, Florida
(owned by the Pinellas County Board of Public Instruction). The City gave HEP a loan in the amount
of $372,340 to acquire the property (agreed sales price of the land from the School Board--a February 10,
2010 appraisal list the value of the land at $558,000.)
The subject property is near rectangular in shape with approximately 109 feet of Palmetto Street frontage,
120 feet of Engman Street frontage and 1,095 feet of Holt Avenue frontage. The surveyed dimensions
calculate to a total size of 2.9 acres. Phase one will include the construction of a two-story 16,248 square
foot residential building containing thirty two (32) one-bedroom apartments. It will also include the
construction of a 2,336 square foot Clubhouse/Community Center, and all required parking spaces. Funds
from the City will only be used for the construction of the housing units.
The new apartment units and the Clubhouse/Community Center will be used to provide permanent
supportive housing to homeless veterans with special needs. It will house both male and female veterans
including the sub-populations of disabled veterans, veterans with mental illness, chronically mentally ill
veterans, veterans with PTSD (Post Traumatic Stress Disorder) diagnosis, veterans with substance abuse
problems and veterans with dual diagnosis. These housing units will serve an identified need in the
community (Veteran's Administration Bay Pines in a 2008 study indicated a need for over 500 permanent
housing units). The residents of this facility will be provided with comprehensive case management and
counseling services, needed health, mental health and dental services, as well as job training and job
placement assistance and a full array of services needed to move residents into a condition of self-
sufficiency.
It is estimated that the project will begin construction in January 2012 and be completed by January 2013.
The total budgeted project cost is $3,497,144 with Pinellas County contributing $1,800,000, the City of
Clearwater at $1,097,340 (including the prior loan of $372,340) and HEP contributing $599,804. To
ensure the project cash flows, it is recommended that both Pinellas County and the City forgive an equal
share of the loan ($299,250) at the end of the 30-year affordability period.
The original loan in the amount of $372,340 included a two-year deferment with no payment due and no
interest. It also included a three-year interest only payment and a balloon for full payment due at the end
of the fifth year with the citys option of forgiveness.
Cover Memo
The proposed loan modification by the City to HEP will place all loans under a single mortgage and
Item # 24
restructure the terms of the loan to become a $1,097,340 total loan with a $299,250 loan forgiveness at
the end of the 30-year affordability period. The balance of the loan will be a three-year deferred payment
loan with a three percent (3%) per annum interest rate amortized over 30 years.
Appropriation CodeAmountAppropriation Comment
683-00000-128165-000-000 $543,750
193-00000-128165-000-000 $181,250
Review Approval:
Cover Memo
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12/1/2011
Meeting Date:
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Provide direction on amendments to the Community Development Code regarding artificial turf (TA2011-09001).
SUMMARY:
The citys Community Development Code Section 3-1502, Property Maintenance Requirements for Yards and Landscape Areas,
currently requires that the portion of lots not covered by a building or structure be landscaped with grass or other appropriate
ground cover and that all landscape materials be maintained in a healthy live condition.
At the July 21, 2011 City Council Meeting, Council directed the Planning and Development Department Staff to examine the use
of synthetic grass or artificial turf in place of landscaping consisting of natural plant material and to create standards for the
installation and maintenance of artificial turf. Council also directed staff to meet with the Environmental Advisory Board (EAB)
and the Clearwater Neighborhoods Coalition (CNC) for their feedback.
Staff met with the EAB on September 21, 2011 to discuss completed research on the environmental aspects of artificial turf and an
evaluation of existing codes in Florida and across the United States. Staff met with the EAB a second time on October 12, 2011, at
which time a draft ordinance was reviewed. The EAB recommended adoption of the proposed ordinance as presented at the
meeting with three changes: 1) permitting process and requirements for artificial turf should be similar to those for other
impervious surface; 2) artificial turf should be prohibited on Sand Key, Clearwater Beach, and Island Estates; 3) crumb rubber
infill for artificial turf should only be permitted on playgrounds and athletic fields.
Staff addressed items one and three in the proposed ordinance, but did not incorporate a prohibition of artificial turf on Sand Key,
Clearwater Beach, and Island Estates, because staff believes that the ordinance should apply citywide and no one neighborhood
should be exempt. This information was presented to the CNC at its November 7, 2011 meeting, and the CNC voted to support the
ordinance as presented at the meeting.
The ordinance contains the following key provisions:
Differentiates between natural turf and artificial turf, and provides definitions of each.
Establishes a new subsection for Artificial Turf (Section 3-1203) which includes the following:
-Requires a permit be approved in advance of any installation, to be reviewed by city staff.
Creates minimum standards within Section 3-1203 including:
Green lifelike blades with a minimum pile height and density for all installations other than those used in
recreational facilities, which would have to comply with different but appropriate standards;
Prohibition of rubber infill material except for within recreational installations. Further prohibits the use of rubber
infill at all, even in recreational uses, on Sand Key, Clearwater Beach, and Island Estates;
Prohibition of indoor/outdoor carpeting like that which is generically referred to as astro turf.
Establishes installation and maintenance requirements within Section 3-1203 including:
Artificial turf would be considered impervious by the city. The amount of artificial turf allowed would be limited by
the established Impervious Surface Ratio (ISR) for a zoning district;
Seams must be nailed and glued, and nothing can be directly attached to a seawall;
Artificial turf must be installed to provide proper drainage so no pooling or flooding would occur, and may not be
installed in permanent drainage features such as ponds;
Cover Memo
The citys arborist would have the ability to limit installations in areas where it could affect the health of a tree, and
any installations would be reviewed to prevent damage to tree roots.
Item # 25
Amends the Property Maintenance Requirements Section 3-1502 as follows:
Modifies Section 3-1502.H.3 to allow artificial turf, but maintains requirement that all other shrubs and trees still be
live;
Establishes maintenance requirements to ensure installed artificial turf remains green, free of dirt,
stains, odors, weeds, debris, tears, holes, impressions.
Amends Appendix A Schedule of Fees, Rates and Charges to establish a permit fee for artificial turf.
It is requested that City Council provide direction to staff
regarding Ordinance 8302-12.
Review Approval:
Cover Memo
Item # 25
Attachment number 1
Page 1 of 7
ORDINANCE NO. 8302-12
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA MAKING
AMENDMENTS TO THE COMMUNITY DEVELOPMENT CODE
ARTICLE 3, DEVELOPMENT STANDARDS, SECTIONS 3-1201, 3-1202,
3-1203, AND 3-1205 TO ESTABLISH MINIMUM STANDARDS FOR
ARTIFICIAL TURF USED IN LANDSCAPED AREAS AND
RENUMBERING SECTIONS ACCORDINGLY; BY AMENDING
ARTICLE 3, DEVELOPMENT STANDARDS, SECTION 3-1502.H., TO
PROVIDE MAINTENANCE REQUIREMENTS FOR ARTIFICIAL TURF;
AMENDING ARTICLE 8, DEFINITIONS AND RULES OF
CONSTRUCTION, SECTION 8-102, DEFINITIONS, BY PROVIDING A
DEFINITION FOR ARTIFICIAL TURF, BY REVISING THE DEFINITION
FOR IMPERVIOUS TO INCLUDE ARTIFICIAL TURF, BY REVISING
THE DEFINITION FOR LANDSCAPING, AND BY PROVIDING A
DEFINITION FOR NATURAL TURF; AMENDING APPENDIX A,
SECTION VIII, LAND DEVELOPMENT, TO ADD A PERMIT FEE FOR
ARTIFICIAL TURF; CERTIFYING CONSISTENCY WITH THE CITYS
COMPREHENSIVE PLAN AND PROPER ADVERTISEMENT;
PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City of Clearwater adopted a new Community Development Code on
January 21, 1999 which was effective on March 8, 1999, and
WHEREAS, the City of Clearwater desires for the Community Develoment Code to
function effectively and equitably throughout the City, and
WHEREAS, due to concerns for excess water consumption, the use oficial turf has
become more commonplace,
WHEREAS, the City of Clearwater desires to ensure that artificial turf meets minimum
material, installation and maintenance standards,
WHEREAS, the City of Clearwater has determined where the Community Development
Code needs clarification and revision, now therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER,
FLORIDA:
Section 1. Article 3, Development Standards, Division 12, Landscaping/Tree
Protection, of the Community Development code is hereby amended as follows:
DIVISION 12. LANDSCAPING/TREE PROTECTION/ARTIFICIAL TURF
Section 3-1201. Purpose.
It is the purpose of this division to establish minimum landscaping/tree protection standards in
order to promote the preservation of existing tree canopies, to promote the expansion of that
canopy and to promote the enhancement of the quality of existing and future development in the
city. This section also establishes parameters for the use of arficial turf in landscaped areas.
Item # 25
Ordinance No. 8302-12
Attachment number 1
Page 2 of 7
Section 3-1202. - General landscaping standards.
* * * * * * * * * *
B. Plant material specifications. Except as provided in subsection (6) below, plant materials
which are utilized to satisfy the landscaping required by this development code shall
comply with the following minimum standards:
1. Minimum plant material standards:
PLANTSIZE (at installation)QUALITYOTHER REQUIREMENTS
Shade 10' height Florida a. Use of live oak (City tree) is
Tree2.5" caliperGrade #1encouraged, however species diversity
is preferred over monoculture.
b. Must be planted a minimum of five
feet from any impervious area.
c. At least ten percent of the total
number of trees shall be of a species
which exhibits conspicuous flowering.
Accent 8' height Florida 2 accent trees = 1 shade tree; unless
Tree2" caliperGrade #1overhead lines are unavoidable; no
more than 25% of required trees may be
accent trees.
Palm 10' clear trunkFlorida Can be used to satisfy 75% of tree
TreeGrade #1requirements on Beach, Sand Key &
Island Estates, 25% elsewhere in the
City. Staggered clusters of 3 palm trees
= 1 shade tree, except for specimen
palm trees such as: phoenix canariensis
(canary island date palm), phoenix
dactylifera (edible date palm) and
phoenix reclinata (senegal date palm),
which count as shade trees on a 1:1
ratio.
ShrubsA.) 1824" in height when used Florida
in a perimeter buffer - planted Grade #1
every 36", (measured from the
center of the shrub) providing a
100% continuous hedge which will
be 36", high and 80% opaque 12
months from the time a certificate
of occupancy is received
(excluding drives and visibility
triangles where applicable)
B.) 1424" in height when used
for interior - planted every 30"
36", respectively (measured from
Item # 25
Ordinance No. 8302-12
Attachment number 1
Page 3 of 7
the center of the shrub)
with a 3 gallon minimum
Ground 1 gallon minimum - planted a Florida Encouraged in lieu of natural turf to
Covermaximum of 24" O.C.Grade #1reduce irrigation needs.
Natural N/ADrought Natural tTurf areas should be
Turftolerant consolidated and limited to areas of
varietiespedestrian traffic, recreation and erosion
control.
* * * * * * * * * *
Section 3-1203. Artificial Turf.
A. The use of artificial turf is permitted subject to obtaining a Level One approval in
accordance with the provisions of Article 4, Division 3, and meeting and maintaining
compliance with the provisions of this subsection. Where a provision contained in Article
2 allows or requires landscaping or landscape material, artificial turf may be substituted
for such landscaping or landscape material provided that it meets all requirements of
Articles 3 and 4.
B. Minimum material standards. All artificial turf shall comply with the following minimum
standards:
1. Artificial turf shall consist of green lifelike individual blades of grass that emulate
natural turf in look and color and shall have a minimum pile height of 1.5 inches
and shall have a minimum tufted weight of 56 ounces per square yard.
2. Where artificial turf is utilized for institutional recreational uses (e.g., playgrounds,
athletic fields), the artificial turf product installed shall be designed for the
intended use and meet the appropriate standards.
3. The use of rubber infill material shall be prohibited except where artificial turf is
utilized for institutional recreational uses (e.g., playgrounds, athletic fields)
located only on the mainland (non-barrier-island) areas of the city.
4. All artificial turf shall have a minimum eight year manufacturers warranty that
protects against color fading and a decrease in pile height.
5. Artificial turf shall be lead free.
6. All materials submitted for approval must be accompanied by t documentation
which declares that the artificial turf yarn and backing materials are disposable
under normal conditions, at any US landfill station (Total Content Leach Protocol
(TCLP) test).
7. The use of indoor or outdoor plastic or nylon carpeting as a replacement of
synthetic turf or natural turf shall be prohibited.
C. Installation and maintenance.
1. Artificial turf shall be treated as impervious. The quantity of artificial turf to be
incorporated into the landscaping of a project shall be limited by the impervious
surface ratio (ISR) for the subject property within the applicable zoning district.
Item # 25
Ordinance No. 8302-12
Attachment number 1
Page 4 of 7
2. All seams shall be nailed and glued, not sewn, and edges shall be trimmed to fit
against all regular and irregular edges to resemble a natural look.
3. If artificial turf is planned to be installed immediately adjacent to a seawall, the
artificial turf shall be pinned or staked behind the seawall. No artificial turf or
installation mechanism shall be attached directly to or placed on a seawall or
seawall cap.
4. Proper drainage shall be provided for all artificial turf installations to prevent
excess runoff or pooling of water.
5. Artificial turf shall be visually level with the grain pointing in a single direction.
6. An appropriate solid barrier device (e.g., concrete mow stripbender board) is
required to separate artificial turf from soil and live vegetation.
7. If artificial turf is to be installed in the city right-of-way, a separate right-of-way
permit must be obtained prior to commencing work. If maintenanceis required on
the city right-of-way, or utility easement, it shall be the responsibility of the
property owner to remove, replace and repair, at the owners expnse, any
artificial turf that has been placed in the right-of-way or utility easement.
8. In no case shall artificial turf be installed within permanent drainage features
(e.g., ponds, swales).
9. Precautions for installation around existing trees shall be monitored and may be
restricted to ensure tree roots are not damaged with the installation of the base
material and that the overall health of the tree will not be compromised.
Section 3-12043. Scenic Corridors.
* * * * * * * * * *
Section 3-12054. - Installation and maintenance.
A. All required landscaping shall be installed in accordance with an approved landscape
plan, including all specified conditions to a particular development approval, and
inspected prior to the issuance of a certificate of occupancy orcertificate of completion.
In the event there are any changes to the approved landscape plan, such changes must
be reviewed and approved and noted on the plan prior to notification for the final
inspection for a certificate of occupancy.
B. All landscaped areas must be covered with shrubs, ground coveatural turf, three
inches of organic mulch, artificial turf (where permissible), or other suitable material
which permits percolation. Where mulch is used, it must be protected from washing out
of the planting bed. Inorganic mulch, such as gravel or rock, should only be used where
washouts occur. Plastic sheets shall not be installed under mulcs. Artificial turf shall
be installed according to the standards in Section 3-1203.
* * * * * * * * * *
Item # 25
Ordinance No. 8302-12
Attachment number 1
Page 5 of 7
Section 2. Article 3, Development Standards, Division 15, Property Maintence
Standards, of the Community Development code is hereby amended as follows:
Section 3-1502. - Property maintenance requirements.
* * * * * * * * * *
H. Yards, and landscape areas, and artificial turf areas.
1. All required landscaping materials shall be maintained in accordance with the
provisions of Article 3, Division 12.
2. Any portion of a lot not covered by a building or structure or otherwise devoted to
parking, a service drive or a walkway shall be landscaped with gss or other
appropriate ground cover and shall be maintained in a neat and orderly manner.
3. All Llandscape materials, including natural turf, shrubs, and trees, excluding
artificial turf, whether required or optional, shall be maintained in a healthy live
condition so as to present a neat and attractive appearance and so as to
discourage the accumulation of trash or debris and/or infestation by pests.
4. Artificial turf shall be maintained by the property owner in a green fadeless
condition and shall be maintained free of dirt, sand, stains, odors, weeds, debris,
tears, holes, and impressions. Artificial turf must be replaced it falls into
disrepair with fading or holes or loose areas. Repaired artificial turf areas shall
be performed with like for like materials from the same manufactr and done in
a manner that results in a repair that blends in with the existing artificial turf. In
the event that a like material cannot be obtained, then the most similar material
which still meets installation standards may be used; however evidence that
supports the unavailability of a like material from the same manufacturer must be
provided.
54. No yard, landscape area or, growth of landscape material, or artificial turf area
shall encroach upon the public right-of-way so as to hinder safe and convenient
vehicular or pedestrian movement in the public right-of-way.
65. No yard shall be used for dumping or accumulation of any garbage, rubbish,
dead animals, trash, waste vegetable or animal matter of any kind or construction
debris.
* * * * * * * * * *
Section 3. Article 8, Definitions and Rules of Construction, Section 8-102,
Definitions, of the Community Development code is hereby amended as follows:
Section 8-102. Definitions.
* * * * * * * * * *
Artificial turf means an artificial product manufactured from synthetic materiahat effectively
simulate the appearance of live/natural turf, grass, sod, or lawn.
* * * * * * * * * *
Item # 25
Ordinance No. 8302-12
Attachment number 1
Page 6 of 7
Impervious means surface which has been compacted or covered with a layer oterial so
that it is highly resistant to infiltration by water, including surfaces such as artificial turf,
compacted sand, limerock, shell or clay, as well as most conventionally surfaced streets, roofs,
sidewalks, parking lots and other similar structures.
* * * * * * * * * *
Landscaping means grasses, natural turf, ground covers, vines, shrubs, trees and inanimate
durable material such as organic mulches and artificial turf.
* * * * * * * * * *
Natural turf means a piece of grass-covered soil held together by the roots o the live grass.
* * * * * * * * * *
Section 4. Appendix A, VIII Land Development, (1) Level One, Community
Development Code, is hereby amended to add subsection (m), to read as follows:
(m) Artificial turf permit .. 75.00.
Section 5. Amendments to the Community Development Code of the City of
Clearwater (as originally adopted by Ordinance No. 6348-99 and subsequently amended) are
hereby adopted to read as set forth in this Ordinance.
Section 6. The City of Clearwater does hereby certify that the amendments
contained herein, as well as the provisions of this Ordinance, are consistent with and in
conformance with the Citys Comprehensive Plan.
Section 7. Should any part or provision of this Ordinance be declared by a court of
competent jurisdiction to be invalid, the same shall not affect the validity of the Ordinance as a
whole, or any part thereof other than the part declared to be invalid.
Section 8. Notice of the proposed enactment of this Ordinance has been properly
advertised in a newspaper of general circulation in accordance with applicable law.
Section 9. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING ____________________________
PASSED ON SECOND AND FINAL ____________________________
READING AND ADOPTED
____________________________
Frank V. Hibbard
Mayor
Item # 25
Ordinance No. 8302-12
Attachment number 1
Page 7 of 7
Approved as to form: Attest:
____________________________ ____________________________
Leslie K. Dougall-Sides Rosemarie Call
Assistant City Attorney City Clerk
Item # 25
Ordinance No. 8302-12
12/1/2011
Meeting Date:
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Appoint one member to the Library Board with term to expire February 28, 2015.
SUMMARY:
APPOINTMENT WORKSHEET
BOARD:
Library Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
STAFF LIAISON: Library Director
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 7
CHAIRPERSON: Jan Regulski
MEETING DATES: Quarterly
PLACE: Main Library
APPTS. NEEDED: 1
THE FOLLOWING ADVISORY BOARD MEMBER HAS A TERM WHICH EXPIRES ON THIS BOARD AND NOW
REQUIRES REPLACEMENT BY A NEW APPOINTEE:
1. Jan Regulski 1045 Chinaberry Rd., 33764 Original Appointment 4/03/03
nd
(Serving term which expires 12/31/11)
2
THE FOLLOWING NAME(S) ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE
VACANCY:
1. Barbara Blakely 31 Island Way #104, 33767 BS/Ed Masters/Early Childhood Ed
2. Paul F. Brown 904 Druid Rd., 33756 Supervisor/Agency for Healthcare Adm.
3. Elizabeth W. Folk 1979 Beckett Lake Dr., 33763 Business Analyst
4. Paul S. Zimmermann 1474 Excaliber Dr., 33764 - Minister
Zip codes of current members on board:
2 at 33756
1 at 33761
2 at 33764
2 at 33767
Review Approval:
Cover Memo
Item # 26
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Item # 26
12/1/2011
Meeting Date:
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
City Manager Verbal Reports
SUMMARY:
Review Approval:
Cover Memo
Item # 27