10/17/2011
WORK SESSION AGENDA
Council Chambers - City Hall
10/17/2011 - 9:00 AM
1. Presentations
1.1Service Awards
Attachments
1.2Police Recruits Swearing In
Attachments
1.3EMS transmittal Response - Jim Millican
Attachments
2. Fire Department
2.1Amend Clearwater Code of Ordinances, Chapter 17, Section 17.06, relating to open fires, by repealing
those subsections in Section 17.06 and pass Ordinance 8279-11 on first reading.
Attachments
3. Library
3.1Approve an agreement to lease the Collier Arnold parking lot and authorize the appropriate officials to
execute same. (consent)
Attachments
3.2Award contracts (blanket purchase orders) to Baker and Taylor, Atlanta, GA - $230,000; Ingram Library
Services, Atlanta, GA - $175,000; and Midwest Tape, Holland, OH - $65,000 for the purchase of library
books and other materials for the contract period October 1, 2011 through September 30, 2012, and
authorize the appropriate officials to execute same. (consent)
Attachments
4. Parks and Recreation
4.1Approve an agreement with CSX Transportation, Inc., (CSXT) to provide engineering services for the
future crossings of the trail located on the south side of Lakeview Road and authorize the appropriate
officials to execute same. (consent)
Attachments
4.2Approve a one-year renewal of Blanket Purchase Order BR 506827 with Grosz Stamper Inc. of Tampa,
FL, in the amount of $200,000 for the purchase of labor, materials and equipment to perform various
concrete projects including sidewalks, slabs, and curbs for a variety of parks and recreation maintenance
and construction projects and authorize the appropriate officials to execute same. (consent)
Attachments
4.3Award a contract (purchase order) to Restocon Corp. of Tampa, Florida, Bid 09-0011-PR-C for the
concrete repair of the exterior columns, walkways and stairs at the Long Center located at 1501 N.
Belcher Road, which includes a 10% contingency; for a net sum of $195,470.00 and approve the transfer
of $32,459.08 from Long Center Infrastructure Repairs CIP 315-93278 to Aging Well Center budget CIP
315-93615 at first quarter and amend the project scope of the Aging Well Center project to include the
entire Long Center for the purpose of the concrete repair of the exterior columns, walkways and stairs;
and authorize the appropriate officials to execute same. (consent)
Attachments
4.4Ratify and confirm the City Managers approval to support Make a Difference Fishing Tournament by
waiving the loss of parking revenue in the amount of $3,350. (consent)
Attachments
4.5Approve a Model Agreement for Commission of Public Artwork to be utilized for commissions of public
artwork under the provisions of Ordinance 7489-05, as amended, and through the procedures of the Public
Art and Design Program, and authorize the City Manager and/or his designee to approve such agreements.
(consent)
Attachments
4.6Approve the proposed sculpture collection for Sculpture360: Season IV Art in the Cleveland Street
District. (consent)
Attachments
4.7Amend Section 22.24(2) of the City of Clearwater Code of Ordinances to change the hours of operation
for various parks; eliminate properties from the list that are no longer used as a park; and change the name
of Chautauqua Park North (Enterprise Road) to Enterprise Dog Park and pass Ordinance 8293-11on first
reading.
Attachments
5. Police
5.1Approve acceptance of a Florida Department of Law Enforcement /Bureau of Justice Assistance
Countywide Justice Assistance Grant (JAG) in the amount of $30,000 to fund the purchase of 112 digital
cameras and carrying cases and authorize the appropriate officials to execute same. (consent)
Attachments
6. Engineering
6.1Award a contract (purchase order) to Adkins Contracting, Inc, of Ruskin, Florida, in the amount of
$538,012.84 for the removal and replacement of under drains and all associated and incidental work
including restoration at locations throughout the City of Clearwater, and authorize the appropriate
officials to execute same. (consent)
Attachments
6.2Award a contract (purchase order) to Andrew Site Work, Inc. of Bonita Springs, Florida for the
construction of the Greenlea East-West Reclaimed Water Interconnect Project in the amount of
$1,476,918.69, which is the lowest responsible bid in accordance with plans and specifications, and
authorize the appropriate officials to execute same. (consent)
Attachments
6.3Approve work orders to Tetra Tech, Inc of Tampa, FL in the amount of $1,584,500 for engineering
services and Legette, Brashears and Graham of Tampa, FL in the amount of $1,154,000 for hydrogeologic
services associated with the City of Clearwater Groundwater Replenishment Project Pilot and Testing
Phase, for total costs of $2,738,500; approve a Cooperative Funding Agreement with the Southwest
Florida Water Management District (SWFWMD), which provides reimbursement of project costs up to
$1,536,250, and authorize the appropriate officials to execute same. (consent)
Attachments
6.4Approve an Interlocal Agreement between the City of Clearwater and Pinellas County, for distribution of
Pennies for Pinellas funds to the City for work completed as part of the Gulf Boulevard Improvement
Program, authorize the appropriate officials to execute same and adopt Resolution 11-21.
Attachments
6.5Approve the conveyance of a Distribution Easement to Progress Energy (PE) granting appropriate
authority to PE for the purpose of providing electrical service to the Compressed Natural Gas (CNG)
filling station and other improvements within the Clearwater Air Park; and authorize the appropriate
officials to execute same. (consent)
Attachments
6.6Approve two Sovereignty Submerged Lands Easements granted by the State of Florida Department of
Environmental Protection to allow for installation of reclaimed water pipes attached to the Douglas
Avenue Bridge and installed by directional drill under a small bridge on Overbrook Avenue and authorize
the appropriate officials to execute same. (consent)
Attachments
6.7Approve the Cooperative Funding Agreement between Southwest Florida Water Management District
(SWFWMD) and the City of Clearwater for the Stormwater Improvements Flood Protection-
Smallwood Circle Project (N395), in the amount of $125,000, and authorize the appropriate officials to
execute same. (consent)
Attachments
6.8Approve a Cooperative Funding Agreement in the amount of $1,250,000 with the Southwest Florida
Water Management District (SWFWMD) to share one-half the design and construction cost of Phase III
of Tropic Hills Drainage Improvements Project and authorize the appropriate officials to execute same.
(consent)
Attachments
6.9Request authority to institute a civil action on behalf of the City against Mission Hills Condominium
Association, Inc. (Mission Hills) for the purpose of seeking a Declaratory Judgment to determine the
Citys easement rights as granted in that certain easement dated April 26, 1971 by the Imperial Homes
Corporation, Inc. (consent)
Attachments
7. Planning
7.1Amend the operating budget of the Planning and Development Department in the amount of $107,500 to
fund a Development Service Center Manager and provide customer service training in response to
recommendations of the Business Task Force. (consent)
Attachments
7.2Approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and initial
Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1310 Parkwood Street
(Lot 12, Block A, Pine Ridge in Section 10, Township 29 South, Range 15 East) and Pass Ordinances
8289-11, 8290-11 and 8291-11 on first reading. (ANX2011-08004)
Attachments
8. Legal
8.1Adopt Ordinance 8281-11 on second reading, amending the future land use element of the Comprehensive
Plan of the city to change the land use designation for certain real property whose post office address is
1020 North Hercules Avenue, from Transportation/Utility (T/U) to Industrial Limited (IL).
Attachments
8.2Adopt Ordinance 8282-11 on second reading, amending the Zoning Atlas of the city by rezoning for
certain real property whose post office address is 1020 North Hercules Avenue, from Institutional (I) to
Industrial, Research and Technology (IRT).
Attachments
8.3Adopt Ordinance 8292-11 on second reading, modifying provisions of Chapter 33, Waterways and
Vessels, Clearwater Code of Ordinances, regulating vessel operation within the Clearwater Harbor Marina
boat slips.
Attachments
9. City Manager Verbal Reports
9.1St. Pete Times Property Acquisition
Attachments
10. Council Discussion Items
10.1Councilmember Salary Increase
Attachments
10.2Dog Friendly Outdoor Cafes - Councilmember Doran
Attachments
10.3Community Advisory Board - Councilmember Doran
Attachments
11. Closing Comments by Mayor
12. Adjourn
13. Presentation(s) for Council Meeting
13.1Dophin Tale Promotions - Mary Delong, Senior Vice President BVK Advertising
Attachments
13.2National Friends of Libraries Week Proclamation - George Beech, President of the Friends of the Library
Attachments
13.3United Way Month Proclamation - Laura Cameron, the Citys United Way Leadership Executive.
Attachments
Meeting Date:
10/17/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Service Awards
SUMMARY:
5 Years of Service
Wayne Lindsey Parks & Recreation
Michael Brown Fire
Jennifer Obermaier Library
Charmatee Rodrigues Public Utilities
Matthew Parker Police
Douglas Wood Fire
Jerome Mourelatos Fire
Michael Garrity Fire
Edna Livingston Solid Waste/General Services
Anthony Constantine Police
Nikole Eaton Police
Scotty Jordan Planning & Development
Andrew Wihr Solid Waste/General Services
Shawn Cobb Public Services
Harry Dodson Police
Justin Littleton Solid Waste/General Services
Elizabeth Watts Public Communications
10 Years of Service
Jamie Thomas Solid Waste/General Services
Andrew Pollock Public Services
Bradford Cheek Engineering
Joyce Hunt Finance
Denis Balog Fire
Susan Jenkins Parks & Recreation
Debbie Shires Public Utilities
John Mehrle Police
15 Years of Service
Patrick Davis Fire
Rory Brodil Parks & Recreation
Rose Lara Public Services
Cameron Hill Fire
20 Years of Service
Edward Stiers Public Services
Thomas Tague Police
Paul Chute Public Utilities
25 Years of Service
Victor Anglero Solid Waste/General Services
Charles Sheldon Solid Waste/General Services
Cover Memo
Item # 1
Review Approval:1) Human Resources
Meeting Date:
10/17/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Police Recruits Swearing In
SUMMARY:
Shannon Kasparek
Kurt Hentschel
Kelly Brinkman
Christopher Kakalow
Lee Curtis
Kristopher Bouviér
Jarrett Busa
Review Approval:1) Clerk
Cover Memo
Item # 2
Meeting Date:
10/17/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
EMS transmittal Response - Jim Millican
SUMMARY:
Review Approval:
Cover Memo
Item # 3
Meeting Date:
10/17/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Amend Clearwater Code of Ordinances, Chapter 17, Section 17.06, relating to open fires, by repealing those subsections in Section
17.06 and pass Ordinance 8279-11 on first reading.
SUMMARY:
The Pinellas County Board of County Commissioners adopted Ordinance 11-33 on August 23, 2011, regulating open
burning for recreational purposes and the enforcement of such. Ordinance 11-33 applies in the unincorporated portions
and incorporated municipalities of Pinellas County subject to the ability of the municipalities to choose not to have the
provision of the ordinance apply.
The Pinellas County Fire Marshals Association and Fire Chiefs Association have unanimously endorsed the adoption
of Ordinance 11-33. The Fire Marshal for the Clearwater Fire District has determined that the enforcement of the
provisions in Ordinance 11-33 as opposed to similar provisions in Section 17.06, Clearwater Code of Ordinances, will
protect the health, safety, and welfare of the public.
Pinellas County Ordinance 11-33 gives fire officials the authority to manage different types of incidents and extinguish
any fires that are not compliant with the code. It also provides the ability to involve law enforcement as needed and
carries penalties for repeat offenders.
Type:Other
Current Year Budget?:None Budget Adjustment:None
Budget Adjustment Comments:
Current Year Cost:Annual Operating Cost:
Not to Exceed:Total Cost:
For Fiscal Year: to
Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
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10/17/2011
Meeting Date:
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve an agreement to lease the Collier Arnold parking lot and authorize the appropriate officials to execute same. (consent)
SUMMARY:
As part of the arrangement with the Clearwater Marine Aquarium, half of the Main Library parking lot will be included
in the lease of the Harborview space. To allow the library to continue normal operations, the city will lease the parking
lot on the corner of Drew and Osceola from Collier Arnold for $1,500 a month. The Marine Aquarium will reimburse
the City for that cost. This is a month-to-month lease, which the city can cancel at any time with 30 days written
notice.
Debt-Lease
Type:
NoNone
Current Year Budget?:Budget Adjustment:
Budget Adjustment Comments:
This is a revenue neutral proposal for the city.
Current Year Cost:Annual Operating Cost:
Not to Exceed:Total Cost:
to
For Fiscal Year:
1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Review Approval:
Cover Memo
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10/17/2011
Meeting Date:
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Award contracts (blanket purchase orders) to Baker and Taylor, Atlanta, GA - $230,000; Ingram Library Services, Atlanta, GA -
$175,000; and Midwest Tape, Holland, OH - $65,000 for the purchase of library books and other materials for the contract period
October 1, 2011 through September 30, 2012, and authorize the appropriate officials to execute same. (consent)
SUMMARY:
Blanket Purchase Orders for Baker and Taylor, Ingram, and Midwest Tape are for the acquisition of books and audio
visual materials. The purchase orders will be used for numerous small dollar purchases. Each order will be shopped
for best price and availability.
Capital expenditure
Type:
YesNone
Current Year Budget?:Budget Adjustment:
Budget Adjustment Comments:
$470,000$470,000
Current Year Cost:Annual Operating Cost:
$470,000
Not to Exceed:Total Cost:
2011 to 2012
For Fiscal Year:
Appropriation CodeAmountAppropriation Comment
0315-93527-564400-571-$470,000
000-0000
No
Bid Required?:Bid Number:
Impractical
Other Bid / Contract:Bid Exceptions:
to Bid
1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Review Approval:
Cover Memo
Item # 6
10/17/2011
Meeting Date:
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve an agreement with CSX Transportation, Inc., (CSXT) to provide engineering services for the future crossings of the trail
located on the south side of Lakeview Road and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The preliminary engineering is underway for the Lake Belleview Trail that will connect Ed Wright Park, and the future Lake Belleview
Trail to the Pinellas Trail along the south side of Lakeview Road.
This project is identified in both the Citys Trails Plan, Shifting Gears, and the Pinellas County Metropolitan Planning Organizations
Trails Plan.
The trail connection on Lakeview Road crosses a CSXT railway line.
In accordance with CSXT requirements, the City is required to enter into an agreement to obtain permitting for the crossing of the
railroad tracks at Lakeview Road.
The agreement will provide preparation or review of engineering and design plans, the preparation of cost estimates pertaining to the
work performed by CSXT, and the review of any site documentation including construction documents. It is a reimbursable contract
with an estimated financial impact of $6,500. It will be funded by CIP 315-93272.
Capital expenditure
Type:
YesNone
Current Year Budget?:Budget Adjustment:
Budget Adjustment Comments:
$6,500-0-
Current Year Cost:Annual Operating Cost:
$6,500$6,500
Not to Exceed:Total Cost:
2011 to 2012
For Fiscal Year:
Appropriation CodeAmountAppropriation Comment
315-93272 $6,500
1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Review Approval:
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10/17/2011
Meeting Date:
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve a one-year renewal of Blanket Purchase Order BR 506827 with Grosz Stamper Inc. of Tampa, FL, in the amount of $200,000
for the purchase of labor, materials and equipment to perform various concrete projects including sidewalks, slabs, and curbs for a
variety of parks and recreation maintenance and construction projects and authorize the appropriate officials to execute same. (consent)
SUMMARY:
Capital expenditure
Type:
YesNo
Current Year Budget?:Budget Adjustment:
Budget Adjustment Comments:
$200,000$200,000
Current Year Cost:Annual Operating Cost:
$200,000$200,000
Not to Exceed:Total Cost:
2011 to 2012
For Fiscal Year:
Appropriation CodeAmountAppropriation Comment
various codes $200,000
Yes24-10
Bid Required?:Bid Number:
Cover Memo
None
Other Bid / Contract:Bid Exceptions:
Item # 8
1) Financial Services 2) Office of Management and Budget 3) Legal 4) Clerk 5) Assistant City Manager 6) City
Review
Manager 7) Clerk
Approval:
10/17/2011
Meeting Date:
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Award a contract (purchase order) to Restocon Corp. of Tampa, Florida, Bid 09-0011-PR-C for the concrete repair of the exterior
columns, walkways and stairs at the Long Center located at 1501 N. Belcher Road, which includes a 10% contingency; for a net sum of
$195,470.00 and approve the transfer of $32,459.08 from Long Center Infrastructure Repairs CIP 315-93278 to Aging Well Center
budget CIP 315-93615 at first quarter and amend the project scope of the Aging Well Center project to include the entire Long Center
for the purpose of the concrete repair of the exterior columns, walkways and stairs; and authorize the appropriate officials to execute
same. (consent)
SUMMARY:
On August 21, 2003 the City Commission approved a five-year agreement from October 1, 2003 September 30, 2008, with five, five-
year renewable options, between the City of Clearwater and the Pinellas Community Center Inc., for the management and maintenance
of the Long Center.
This work is needed to repair structural damage to the columns, walkways and stairs at the Center. Prior to the City taking over the
management and maintenance of the Long Center, the Pinellas Community Center Inc. made repairs to the columns. Unfortunately
these repairs were not sufficient to take care of a spalling problem with the columns and we are now seeing visible signs of the cracking
and spalling of concrete on and around the columns.
The City hired structural engineers, McCarthy and Associates Inc. to evaluate the condition of the columns and make recommendations
concerning the timing of repairs and specifications to correct the deficiencies. The study revealed that 28 of the columns were in need
of repairs within the next 12 to 18 months and the remaining 34 columns needed attention within the next 2 to 6 years. Additionally
repairs to joints in the stairs, beams and walkways are needed within 12 months.
It is more cost effective to do all of this work at once rather than break it out over several projects and several years.
This contract includes concrete repairs of all damaged exterior columns, plus all miscellaneous items including stair joint repairs, beam
and walkway repairs. Also, a thicker new limestone finish will be installed on all columns.
Staff is recommending that the balance of funds ($163,010.92) in the Aging Well Center budget 315-93615 be used for this project,
since the original scope of the project was not only to construct the Aging Well Center but also to perform major capital maintenance at
the Long Center including air conditioning & roofing. The project fits the scope in that this is a major capital maintenance project.
Also, staff is recommending that $32,459.08 from the Long Center Infrastructure Repairs CIP 315-93278 be transferred to this budget at
first quarter.
Capital expenditure
Type:
YesNone
Current Year Budget?:Budget Adjustment:
Budget Adjustment Comments:
$195,470.00
Current Year Cost:Annual Operating Cost:
$195,470.00$195,470.00
Not to Exceed:Total Cost:
2011 to 2012
For Fiscal Year:
Appropriation CodeAmountAppropriation Comment
Cover Memo
315-93278 $32,459.08Long Center Infrastructure Repairs
Item # 9
315-93615 $163,010.92Aging Well Center
09-0011-
Yes
Bid Required?:Bid Number:
PR-C
None
Other Bid / Contract:Bid Exceptions:
1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Review Approval:
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10/17/2011
Meeting Date:
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Ratify and confirm the City Managers approval to support Make a Difference Fishing Tournament by waiving the loss of parking
revenue in the amount of $3,350. (consent)
SUMMARY:
1) Clerk 2) Assistant City Manager 3) City Manager 4) Clerk
Review Approval:
Cover Memo
Item # 10
Meeting Date:
10/17/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve a Model Agreement for Commission of Public Artwork to be utilized for commissions of public artwork under the provisions
of Ordinance 7489-05, as amended, and through the procedures of the Public Art and Design Program, and authorize the City Manager
and/or his designee to approve such agreements. (consent)
SUMMARY:
Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
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10/17/2011
Meeting Date:
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the proposed sculpture collection for Sculpture360: Season IV Art in the Cleveland Street District. (consent)
SUMMARY:
Capital expenditure
Type:
YesNone
Current Year Budget?:Budget Adjustment:
Budget Adjustment Comments:
$3,000-0-
Current Year Cost:Annual Operating Cost:
$3,000$3,000
Not to Exceed:Total Cost:
2011 to 2012
For Fiscal Year:
Cover Memo
Appropriation CodeAmountAppropriation Comment
Item # 12
325-93608 $3,000
1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
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Meeting Date:
10/17/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Amend Section 22.24(2) of the City of Clearwater Code of Ordinances to change the hours of operation for various parks; eliminate
properties from the list that are no longer used as a park; and change the name of Chautauqua Park North (Enterprise Road) to
Enterprise Dog Park and pass Ordinance 8293-11on first reading.
SUMMARY:
On February 3, 2005, the City Council approved Ordinance 7376-05 amending Section 22.24 by adding the hours of operation for each
City park in the Code of Ordinances; requiring at least one prominently posted sign be installed at each park stating the hours of
operation; and providing an exception to the closing hours which would allow a permit to be issued by the Department or the City
Manager.
The Ordinance provided a tool that City law enforcement officers use to more effectively patrol City parks and enforce the hours of
operation at each park. It reduced the number of persons trespassing on park property after closing hours and reduces some of the
vandalism that occurs during these times.
From time to time, Section 22.24(2) of the Code of Ordinances needs to be reviewed and updated to reflect accurately any changes that
may have occurred since the last amendment. Following is a list of the various changes that are included in this agenda item as well as
changing the description of Open for Scheduled Programming Only to Open for Permitted Use Only.
Name changes: Lake Chautauqua Park North (Enterprise Road) to Enterprise Dog Park.
Properties removed: Countryside Library Playground; US 19 Soccer Practice Fields, Martin Luther King Recreation Center
Hours changed: North Greenwood Rec. & Aquatic Complex from Closed from 9:00 p.m. until 6:00 a.m. to Closed from 10:00 p.m.
until 6:00 a.m.
Belmont Park & Plaza Park from Closed from 10:00 p.m. until 6:00 a.m. to Closed from Sunset until Sunrise
Ross Norton Ballfields, Frank Tack Park, Sid Lickton and Fred Cournoyer Center, Joe DiMaggio Complex - from various set hours to
Open for Permitted Use Only
Sand Key Bayside Park from Open 24 Hours Per Day to Closed from 9:00 p.m. to 6:00 a.m.
Lawn Bowls & Shuffleboard Complex from Open for Permitted Use Only to City Owned Properties - Leased to Others
New categories: Martin Luther King Recreation Park Area - Closed from 10:00 p.m. until 6:00 a.m. Del Oro Park Trail - Closed
from Sunset until Sunrise
Clearwater Beach Family Aquatic and Rec Complex Boat Ramp - Open 24 Hours Per Day
Lawn Bowls & Shuffleboard Complex Park Area Only Closed from Sunset Until Sunrise
Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Cover Memo
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10/17/2011
Meeting Date:
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve acceptance of a Florida Department of Law Enforcement /Bureau of Justice Assistance Countywide Justice Assistance Grant (JAG) in
the amount of $30,000 to fund the purchase of 112 digital cameras and carrying cases and authorize the appropriate officials to execute same.
(consent)
SUMMARY:
On July 6, 2011, the Resource Management Committee approved the submission of a JAG application by the Clearwater
Police Department (CPD) to the Florida Department of Law Enforcement (FDLE)/Bureau of Justice Assistance (BJA) for the
purchase of 112 digital cameras and carrying cases.
On September 12, 2011, CPD received notification that it had been awarded FDLE/BJA funding in the amount of $30,000.
Purchase of the grant-funded cameras/carrying cases will allow CPD to implement a Patrol Camera Program that will involve
the issuance of a digital camera to all patrol officers, patrol corporals, and civilian Traffic Support Team members (Police
Service Technicians).
Implementation of this program will result in efficiencies by allowing the investigating field personnel, with minimal
training, to obtain photographs while at the scene of an active investigation, instead of waiting for a secondary officer to
attend to a single, limited facet of the investigation. CPD anticipates that, as a result, the Department will realize an increase
in the number of scenes at which an officer will elect to obtain photographs.
Specifically, deployment of individual cameras will aid in obtaining photographs where required by law, such as domestic
violence investigations, child abuse investigations, and during incidents which, in the past, may have been deemed too
insignificant to warrant calling in a Team Photographer. As an added benefit to the Department, this will allow our current
Team Photographers to assume the full responsibilities of a patrol officer and focus on higher priority incidents,
neighborhood policing, and problem solving.
Utilization of the Patrol Camera Program will also allow officers to submit photographs directly to the Departments Records
Management System (RMS ACISS) through a secure download process. This will provide CPDs Criminal Investigations
Division and other investigative personnel with virtual real-time access to the photographs obtained by field personnel
directly within the ACISS system, as opposed to a secondary database. It will also eliminate the need to collect and transport
memory cards from the Team Photographers.
Additionally, the Patrol Camera Program will allow for the efficient utilization of Crime Scene Technicians by eliminating
instances in which they are called upon simply to obtain photographs. Deployment of individual digital cameras will provide
greater access to, and utilization of, available facial recognition programs, thereby improving Department efficiency, officer
safety, and public safety.
st
Special Project 181-99251, Patrol Camera Program, will be established at 1 Quarter to account for the grant
expenditures. There is no match required for this grant and no additional FTEs (Full Time Equivalent) associated with this
project.
Cover Memo
Appropriation CodeAmountAppropriation Comment
Item # 14
181-99251 $30,000.00Special Project Code, Patrol Camera Program, will be established at 1st Quarter.
Review Approval:
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10/17/2011
Meeting Date:
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Award a contract (purchase order) to Adkins Contracting, Inc, of Ruskin, Florida, in the amount of $538,012.84 for the removal and
replacement of under drains and all associated and incidental work including restoration at locations throughout the City of Clearwater, and
authorize the appropriate officials to execute same. (consent)
SUMMARY:
Based upon field investigation and evaluation, it is necessary to remove and replace over five thousand (5000) linear feet of existing under
drain systems to control groundwater adjacent to City streets over the next twelve (12) months. These existing systems are deteriorated and
near the end of their life cycle.
This is a Unit Price Contract. The estimated quantities of items of Unit Price Work are not guaranteed and are solely for the purpose of
comparison of Bids and determining an initial Contract Price.
Eleven bids were received on this project, however due to significant errors in their bid tabulation, Sunshine Pipe withdrew their bid.
Accordingly, it is recommended that the contract be awarded to Adkins Contracting, Inc. at $538,012.84. This is the second lowest bid and less
than the engineers estimate.
The Contractor will be directed to high priority and high-risk areas as established by engineering review of existing inspection reports,
maintenance records, and field visits. The contract also allows for emergency repair work to be performed at the unit prices included in the
contract.
The City of Clearwaters Stormwater Maintenance Division is responsible for operating, inspecting, and maintaining the under drain systems.
The Streets and Sidewalks Division is responsible for maintaining the sidewalks, curbs, and gutters. Installation of new under drain will reduce
the frequency of maintenance requests for wet sidewalks and curbs due to groundwater seepage for both divisions.
Sufficient budget is available in Capital Improvement Program project 0315-92273, Streets and Sidewalks to fund the construction in the
amount of $538,012.84.
Capital expenditure
Type:
YesNo
Current Year Budget?:Budget Adjustment:
Budget Adjustment Comments:
See summary
$538,012.84
Current Year Cost:Annual Operating Cost:
$538,012.84$538,012.84
Not to Exceed:Total Cost:
2011 to 2012
For Fiscal Year:
Appropriation CodeAmountAppropriation Comment
0315-92273-563700-541-000-$538,012.84See summary
0000
Yes10-0016-EN
Bid Required?:Bid Number:
Cover Memo
None
Other Bid / Contract:Bid Exceptions:
Item # 15
1) Engineering 2) Financial Services 3) Office of Management and Budget 4) Legal 5) Clerk 6) Assistant City Manager 7) City
Review
Manager 8) Clerk
Approval:
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10/17/2011
Meeting Date:
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Award a contract (purchase order) to Andrew Site Work, Inc. of Bonita Springs, Florida for the construction of the Greenlea East-West
Reclaimed Water Interconnect Project in the amount of $1,476,918.69, which is the lowest responsible bid in accordance with plans and
specifications, and authorize the appropriate officials to execute same. (consent)
SUMMARY:
Construction is for the installation of a reclaimed water (RCW) transmission main along Overbrook Road,
Betty Lane, Sandy Lane, Kings Highway, and Greenlea Drive from Douglas Avenue to Keene Road; along
Keene Road from the CSX railroad right-of-way (ROW) to Union Street; and along Montclair Road from
Keene Road to Hercules Avenue.
Due to low construction costs the City is experiencing in constructing/installing reclaimed water (RCW)
pipelines in the City, amendments to the Southwest Florida Water Management District (SWFWMD)
Cooperative Funding Agreements were approved to expand the areas from the original scope.
On November 4, 2010, City Council approved a Cooperative Funding Agreement between the City and
SWFWMD which includes reimbursement of up to 50% of the cost of construction of this reclaimed water
project up to a maximum of $738,459.34.
The goal of this and all other reclaimed water projects is to reduce the amount of potable water and
groundwater being used for irrigation and other non-potable uses. In addition, expansion of the Reclaimed
Water Distribution System in accordance with Reclaimed Water Master Plan brings the City of Clearwater
closer to achieving zero-discharge of effluent to Tampa Bay and adjacent surface waters.
The project was competitively bid and Andrew Site Work, Inc. was the lowest responsible bidder for a
proposed fee of $1,476,918.69.
Construction, Engineering, and Inspection (CEI) services during the construction period will be completed
by URS, Inc. (EOR), which includes daily on-site construction inspection, engineering assistance with onsite
observations and interpretations, review of shop drawings, attending meetings, and providing record
drawings.
The contract period for construction is 210 consecutive calendar days estimated to start in November 2011
and finish in June 2012.
The Public Utilities Department shall own and maintain the proposed improvements included in this
contract.
A first quarter amendment will increase budget only in Capital Improvement Program project 0315-96739,
Reclaimed Water Distribution of Other Governmental Revenues (337900) for SWFWMD's share of the
project in the amount of $738,459.34.
Cover Memo
Sufficient budget is available in Sewer Revenue in 0315-96739, Reclaimed Water Distribution in the amount
of $738,459.35 to provide total funding in the amount of $1,476,916.69 to fund this contract.
Item # 16
Capital expenditure
Type:
NoYes
Current Year Budget?:Budget Adjustment:
Budget Adjustment Comments:
See summary
$1,476,918.69
Current Year Cost:Annual Operating Cost:
$1,476,918.69$1,476,918.69
Not to Exceed:Total Cost:
2011 to 2012
For Fiscal Year:
Appropriation CodeAmountAppropriation Comment
0315-96739-563800-533-$1,476,918.69See summary
000-0000
Yes10-0038-UT
Bid Required?:Bid Number:
None
Other Bid / Contract:Bid Exceptions:
1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Review Approval:
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10/17/2011
Meeting Date:
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve work orders to Tetra Tech, Inc of Tampa, FL in the amount of $1,584,500 for engineering services and Legette, Brashears and
Graham of Tampa, FL in the amount of $1,154,000 for hydrogeologic services associated with the City of Clearwater Groundwater
Replenishment Project Pilot and Testing Phase, for total costs of $2,738,500; approve a Cooperative Funding Agreement with the
Southwest Florida Water Management District (SWFWMD), which provides reimbursement of project costs up to $1,536,250, and
authorize the appropriate officials to execute same. (consent)
SUMMARY:
This agenda item provides for engineering and hydrogeologic services associated with the Groundwater
Replenishment Project Pilot and Testing Phase. The feasibility study (phase 1) of this project was completed in
March 2011. This phase will test critical portions of the future project to determine whether the full-scale system will
meet all criteria associated with permitting and regulatory standards. This phase 2 work is a two-year effort.
The goal of this project would ultimately be to utilize effluent from the Northeast Water Reclamation Facility to replenish
the groundwater aquifer. The water would be highly treated through a water purification plant with multiple safety
barriers to remove all contaminants before introduction to the groundwater aquifer. The benefits would be two-fold, in
that the City would reduce its discharge of effluent to Tampa Bay and also enhance the groundwater levels in the
Floridan Aquifer.
The scope of work under the Tetra Tech work order will focus on design and permitting of a pilot purification plant
consisting of pretreatment, membrane, advanced oxidation, oxygen removal, and purified water stabilization. A pilot
scale treatment plant will be built and operated for a period of one year. A recharge treatment system will treat the
source water (expected to be potable water), for a six (6) month recharge test. The recharge treatment system is
expected to consist of a packaged membrane contactor for dissolved oxygen removal and some supplemental
chemical feed systems for pH adjustment and chlorine removal. Hydraulic testing by LBG of the test/exploratory
recharge well will confirm the target recharge capacity of the well and capacity of the recharge test water treatment
system. LBG will be responsible for design, permitting and construction oversight of the test injection wells and
monitoring wells.
The schedule is multi-year with anticipated start of October 31, 2011 and completion by February 28, 2014.
Tetra Tech and LBG are both Engineers-of-Record for the City of Clearwater, and these work orders were negotiated
in accordance with the Consultants Competitive Negotiations Act.
The Cooperative Funding Agreement between the City and SWFWMD includes reimbursement of up to 50% of the cost of
design, permitting and construction costs for the pilot water purification plant and test injection wells up to a maximum of
$1,536,250. There is no cost associated with accepting the Cooperative Funding Agreement.
Future phases are dependent upon the success or failure of this test and pilot phase. If determined to be successful and
the City desires to move forward with subsequent phases, the total remaining project budget is $25,507,500 and the City
would continue to seek cooperative funding from SWFWMD.
First quarter amendments will increase budget only in Capital Improvement Program project 0315-96773, Groundwater
Replenishment Project Phase 2 of Other Governmental Revenues (337900) for SWFWMD's share of the project in the
amount of $1,369,250.00 and transfer $768,140.00 Sewer Revenue (388420) from 0315-96665, Sanitary Sewer R and R to
0315-96773, Groundwater Replenishment Facility.
Sufficient budget is available in Water Revenue 0315-96773, Groundwater Replenishment in the amount of $601,110.00 to
fund the remaining balance of these work orders in the amount of $2,738,500.00.
Cover Memo
Item # 17
Capital expenditure
Type:
NoYes
Current Year Budget?:Budget Adjustment:
Budget Adjustment Comments:
See summary
$2,738,500
Current Year Cost:Annual Operating Cost:
$2,738,500 $2,738,500
Not to Exceed:Total Cost:
2011 to 2012
For Fiscal Year:
Appropriation CodeAmountAppropriation Comment
0315-96773-561300-535-$1,584,500See summary
000-0000
0315-96773-561300-535-$1,154,000See summary
000-0000
1) Office of Management and Budget 2) Engineering 3) Office of Management and Budget 4) Legal 5) Clerk 6) Assistant City
Review
Manager 7) City Manager 8) Clerk
Approval:
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TETRA TECH WORK ORDER INITIATION FORM
for the CITY OF CLEARWATER
Date: August 23, 2011 Project Number:___________
City Project Number:_______
Groundwater Replenishment Program FY2011 & 2012
1. PROJECT TITLE:
Bench, Pilot, and Field Testing
2. SCOPE OF SERVICES:
The City of Clearwater (City) is investigating the feasibility of replenishing the aquifer
system in the City with approximately three (3) million gallons per day (mgd) of highly
purified reclaimed water. This effort is targeted to reduce the
reclaimed water to surface waters and more fully utilize this water resource.
Tetra Tech will provide consulting services to the City for the
Replenishment (GWR) Program FY2011 and FY2012 (Bench, Pilot, and Field Testing)
as outlined below. Leggette, Brashears, and Graham, Inc. will pr
services for this project under a separate contract with the City.
Tetra Tech proposes the following scope of services for this project:
1. Meet with Regulatory Agencies
Tetra Tech will prepare for, attend and prepare minutes of meetings with the FDEP and
the SWFWMDs Permitting Departments as necessary to discuss perm
regulatory requirements, schedule of the work and questions and concerns relative to the
Pilot Purification System and Recharge Water Treatment Pilot Sys
2. Pilot Purification System Design and Permitting
Tetra Tech completed a preliminary design of the Pilot Purificat
development of the Groundwater Replenishment Feasibility Study (February 2011). The
pilot system includes the following primary components: membrane filtration (MF),
reverse osmosis (RO), advanced oxidation using ultraviolet (UV) and hydrogen peroxide
(HO), dissolved oxygen removal, and purified water stabilization. The final design and
22
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permitting of the Pilot Purification System will be performed in.
Pilot testing will be conducted to confirm design and operational parameters for the
proposed project. Additionally, it is a requirement of Chapter 62-610 of the Florida
Administrative Code (F.A.C.) that a one (1) year pilot test be conducted. During the one
(1) year of testing, the pretreatment design, membrane configuration, advanced oxidation
process (AOP) configuration, oxygen removal process, and purified water stabilization
process will be tested and confirmed. Additionally, the Citys treatment plant operators
will gain hands-on experience with the operation of the proposed purification system.
The pilot system design will include identification of an area for the public to view the
pilot equipment as well as an illustration of the pilot process.
Tetra Tech will complete the following tasks as part of the design/permitting of the pilot
plant:
a. Develop the design documents for the procurement and installation of pilot testing
equipment.
1. Site plan showing the location of the pilot system and interc
piping with the existing treatment plant.
2. Pilot system plan showing the general location and arrangement of the pilot
system equipment and concrete base slab.
3. Detailed schematic of all the proposed pilot system equipment, valves,
instrumentation and piping.
4. Coordinate with contractor, manufacturers and suppliers of the pilot
equipment to negotiate scopes of supply and incorporate into overall pilot
system design.
5. Prepare civil, electrical and structural drawings to assist contractor with
building permit applications.
b. Develop the Pilot Testing Plan and Protocol for the operation of the pilot
purification system.
c. Prepare and submit a permit application to the FDEP for the construction of the
pilot purification system. The scope of services does not includ
of an engineering report to accompany the permit application and assumes that
any such requirement will be satisfied by the Feasibility Study report.
3. Pilot Purification System Startup
Tetra Tech will provide the following services during construction and start up of the
pilot plant:
a. Provide assistance to the pilot testing equipment manufacturer(s) and installer
during the pilot system installation by responding to questions and requests for
information and reviewing materials and equipment submittals and determining
their acceptability.
b. Observe the testing of the equipment and piping and the initial startup of the pilot
system (5 days on-site).
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c. Provide the Citys operators the Pilot Testing Plan and Protocol for review prior
to training and startup.
d. In coordination with and as assisted by the pilot system equipme
prepare for and provide hands-on training for the Citys operators during start up
of the pilot plant.
4. Pilot Purification System Operation
The Pilot Purification System will operate for one (1) year (app
In an effort to control the costs of operation, City staff will perform the day-to- day
operation of the pilot system during the year of piloting. Tetra Tech will be on-site for 10
days of pilot system operation to ensure that the system is operating properly, instrument
readings are being properly taken and recorded, operational adjustments to the system are
being made, and to conduct training of the Citys staff. After the first 10 days of pilot
plant operation, Tetra Tech staff will be on-site one (1) day per week for the duration of
the one (1) year pilot to observe operation of the system, record instrument readings,
provide additional training of City staff, conduct special testsnt, and
provide tours of the pilot system if requested. Additionally, up to 10 additional days on-
site have been provided to perform non routine operational testing of the systems and
equipment or assist with troubleshooting of operation and maintenance issues.
The Citys operators will be responsible for monitoring and collecting routine daily
operational data such as feed pressures, process flows, hydraulic balancing measures,
chemical additions, and feed, permeate and concentrate field water quality measurements
three times daily.
Prepare and provide to the City, FDEP and SWFWMD a brief monthly report of the pilot
system operation including status of the equipment, periods of equipment downtime and
cause, hours of operation, describe any unusual events, samples collected and analysis
results received, operational modifications, special testing performed (bench, challenge,
mutagenicity, etc.), and visitors to the site.
5. Water Quality Sampling/Monitoring
Reclaimed water and groundwater sampling programs have been outlined in the
Groundwater Replenishment Feasibility Study. Tetra Tech will prepare and provide to the
City a sampling program for this phase of the program which will
the sample, the type of sample to be collected, the number and frequency of samples to be
collected and the parameters to be measured or analyzed for in each sample. The
sampling program for the pilot purification system will be inclu
Plan and Protocol document. The sampling program to obtain addit
groundwater quality information in the vicinity of the recharge area will be provided in a
separate memorandum.
Tetra Tech will assist the City with the implementation of the s
coordinating with the Citys preferred laboratory and setting up the orders for the
sampling equipment. Additionally, Tetra Tech will collect the sa weekly
site visits to the pilot system and have them delivered to the laboratory. The City will be
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responsible for the cost of the analysis of samples required to be performed by an outside
laboratory.
6. City Review Meetings
Tetra Tech will prepare for, attend and prepare the minutes for review meetings with the
City as necessary to coordinate permitting, construction and operation of the pilot
systems, review project deliverables and discuss the status of the project for the duration
of the two year contract.
7. Public Information Program
The public information program for this phase of the project wil
Pilot Purification System, an expanded discussion of the program on the Citys website,
discussions with area utility directors, and presentations to up to 12 organizations in the
City. Tetra Tech will prepare a schematic of the purification system which will be set up
at the pilot system so that the public can view the details of the treatment process to assist
the City in this phase of the public information program. Tetra Tech will also assist the
City with the public information program by conducting tours of the pilot system during
regularly scheduled visits to the site, as requested and as operational requirements of the
pilot system permit.
8. Recharge Test Water Treatment Pilot System Design
A recharge treatment pilot system with a targeted capacity of 300 gallons per minute
(gpm) will treat the source water (expected to be potable water), for the six (6) month
recharge test. The recharge treatment system is expected to consist of a packaged
membrane contactor for dissolved oxygen removal and some supplemental chemical feed
systems for pH adjustment and chlorine removal. Hydraulic testing by LBG of the
test/exploratory recharge well will confirm the target recharge l and
capacity of the recharge test water treatment system.
Tetra Tech will design and coordinate with the equipment manufacturers for the supply
of the required equipment for the recharge treatment system and
and Protocol for the operation of the recharge treatment system.
9. Recharge Test Water Treatment Pilot System Startup
Tetra Tech will provide the following services during installation and start up of the
recharge test treatment system:
a. Provide assistance to the treatment equipment manufacturer(s) and installer
during the treatment system installation by responding to questions and requests
for information and reviewing materials and equipment submittals and
determining their acceptability.
b. Observe the testing of the equipment and piping and the initial startup of the
treatment system.
d. Provide the Citys operators the Recharge Test Plan and Protocol for review prior
to training and startup.
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e. In coordination with and as assisted by the recharge test treatment system
equipment supplier(s), prepare for and provide hands-on training for the Citys
operators during start up of the recharge test treatment system.
10. Conduct Six Month Recharge Test
Tetra Tech will be on-site during the first 5 days of the rechar
operation to ensure that the system is operating properly, instrument readings are being
properly taken and recorded, operational adjustments to the system and made, and to
conduct training of the Citys staff. After the first 5 days of the recharge test treatment
plant operation, Tetra Tech staff will be on-site one (1) day per week for the duration of
the six (6) month recharge test to record instrument readings, train City staff as necessary.
Additionally, up to 5 additional days on-site have been provided
operational testing of the systems and equipment and assist with troubleshooting
operation and maintenance issues.
11. Special Testing of Post Treatment Processes
Tetra Tech has budgeted $35,000 for services that may be recommended to optimize the
operation of the membrane contactors or the chemical feed systems and / or to conduct
comparative testing for metals mobilization. The extent of modifications and testing that
may be required will not be known until the pilot study progress
subcontractor services beyond the budgeted amount are anticipated, Tetra Tech will
prepare a change order for the increased cost for consideration by the City.
12. Prepare Testing Phase Report
Tetra Tech will prepare a final report for the testing phase which summarizes all of the
field, laboratory, and pilot data collected during the testing phase. The report will
document the removal efficiency of the purification system and expected quality of the
recharge water. The report will discuss the impact of the findinsting
phase upon the preliminary design and revise the preliminary des
appropriate. The report will summarize the findings, conclusions and recommendations
for the design of the post treatment processes to optimize the t
metals mobilization. The report will provide any findings, conclusions and
recommendations relative to the feasibility of the project and proceeding forward with
implementation of the full scale system based upon the information obtained during the
field testing program.
3. PROJECT GOALS:
The following goals are identified for this phase of the Groundwater Replenishment
Program:
a. Design, permit and monitor the Pilot Purification Plant.
b. Coordinate additional reclaimed water and groundwater quality sampling and
analyses by the City.
c. Expand the Public Information Program.
d. Design and monitor the Recharge Test Treatment Plant.
Item # 17
Attachment number 3
Page 6 of 10
e. Obtain information and pilot test data to support the final design and permitting of
the full scale system.
Tetra Tech will provide five (5) copies each of the following documents to the City of
review and approval:
a. Pilot System Drawings
b. Pilot Permit Application - Draft and Final
c. Pilot Plant Monthly Operational Reports
d. Recharge Test Treatment Plant Drawings
e. Recharge Test Treatment Plant Monthly Operational Reports
f. Testing Phase Summary Report Draft and Final
4. BUDGET:
The breakdown of the project costs are shown in the table in Attachment B. This price
includes labor and expenses anticipated to be incurred by Tetra
of these tasks. Tetra Tech will bill on a time and materials ba budget cost is
. Permit applications
Six Hundred Ten Thousand Five Hundred Dollars ($610,500.00)
for the Pilot Purification Plant and the Recharge Test Treatment Plant are included in this
scope of work. Permit application fees are not included in this
directly by the City.
5. SCHEDULE:
This scope of services is scheduled to be completed by December 31, 2013, with an
issuance date of notice-to proceed of September 15, 2011. The project deliverables are to be
phased as follows:
Kick Off Meeting September 27, 2011
Draft Pilot Design/FDEP Permit Application November 30, 2011
Final Pilot Design/FDEP Permit Application Submittal March 31, 2
Pilot System Operation August 2012 August 2013
Recharge Test Operation May 2013 Oct. 2013
Draft Testing Phase Summary Report (5 copies) to City November 3
Final Testing Phase Summary Report (5 copies) to City December 3
Key technical personnel scheduled to
6. STAFF ASSIGNMENT (Consultant):
work on this project are as follows:
Emilie Moore, P.E. - Senior Project Manager
Steve Tedesco, P.E. - Senior Advisor
Mark Wilf, Ph.D. - Membrane Expert
James Christopher, P.E. - Senior Process Engineer
Item # 17
Attachment number 3
Page 7 of 10
Jon Bundy, P.E. - Process Engineer
Jarrett Kinslow, P.E. - Process Engineer
7. CORRESPONDENCE/REPORTING PROCEDURES:
ENGINEERs project correspondence shall be directed to Emilie Moore. All City project
correspondence shall be directed to Robert Fahey with copies to others as may be
appropriate.
8. INVOICING/FUNDING PROCEDURES:
Invoices shall be submitted monthly to the City of Clearwater, Engineering, Attn:
Veronica Josef, Senior Staff Assistant, P. O. Box 4748, Clearwater, Florida 33758-4748,
for work performed. Invoices will be prepared monthly.
City Invoicing Code: _0315-96773-561300-533-000-0000 jlc 7/21/11_________
9. OWNER DIRECTED PURCHASE ITEMS
Pilot Purification System
Tetra Tech has obtained a price proposal from Harn RO for $784,000 to furnish and
install the one year pilot system. The City intends to purchase or lease the treatment
equipment directly from the suppliers and from Harn RO. Tetra Tech, as part of the
scope of services outlined above, will assist with vendor coordination and review of
purchase orders. A provisional sum of $784,000 is included in this scope of services for
purchase or lease of equipment. This price is based on preliminary design information
and is not a guaranteed maximum price. The pilot system will be constructed at Harn
ROs facility and delivered to the Citys water reclamation facility and thus this budget
does not include builders risk insurance. After the unit is delivered on-site the City shall
assume responsibility and shall provide appropriate insurance for the replacement or
repair of the unit. The pilot system provisional sum does not i
service connections, and it is assumed that City staff can install these items. This price
includes an amount of $14,700 for the estimated cost of chemicals to operate the system
for one year. This number does not include the cost of labor, materials, equipment or
incidentals that may be required to repair or replace any of the
excess of any warranties that may be supplied by the equipment m
Recharge Test Water Treatment Pilot System Installation
Tetra Tech has included a provisional sum of $190,000 in this scope of services to furnish
and install the pilot water treatment equipment associated with the groundwater recharge
testing. The City intends to procure the treatment equipment directly from the suppliers.
The estimate above is based on preliminary design data and does not represent a
guaranteed price for the purchase or lease and installation of the equipment. Final
equipment configuration and pricing will be based on the results of pilot testing, selection
of a groundwater recharge testing location, and permitting requirements as stipulated by
the FDEP and the SWFWMD. The pilot equipment will be delivered to the project site
Item # 17
Attachment number 3
Page 8 of 10
which will be located on City property and thus this budget does
insurance. After the equipment is delivered on-site the City shall assume responsibility
and shall provide appropriate insurance for the replacement or repair of the unit. The
pilot system provisional sum does not include yard piping or service connections, and it
is assumed that City staff can install these items.
10. ITEM 10 INTENTIONALLY LEFT BLANK
11. SPECIAL CONSIDERATIONS:
None at this time.
PREPARED BY: APPROVED BY:
___________________
Emilie A. Moore, P.E. Michael D. Quillen, PE
Tampa Area Regional Manager City Engineer
Tetra Tech, Inc. City of Clearwater
__9-22-11__________________________________
Date Date
Item # 17
Attachment number 3
Page 9 of 10
{Add the following as an Attachment:}
CITY OF CLEARWATER
ENGINEERING DEPARTMENT
WORK ORDER INITIATION FORM
Attachment A
CITY DELIVERABLES
FORMAT
The design plans shall be compiled utilizing one of the following two methods.
1. City of Clearwater CAD standards.
2.
Pinellas County CAD standards
3.
Datum: Horizontal and Vertical datum shall be referenced to North American
Vertical Datum of 1988 (vertical) and North American Datum of 1983/90
(horizontal). The unit of measurement shall be the United States Foot. Any
deviation from this datum will not be accepted unless reviewed by City of
Clearwater Engineering/Geographic Technology Division.
DELIVERABLES
The design plans shall be produced on vellum or bond material, 24" x 36" at
a scale of 1" = 20 unless approved otherwise. Upon completion t
consultant shall deliver all drawing files in digital format with all project
data in Land Desktop 2000 or later including all associated dependent files.
NOTE: If approved deviation from Clearwater or Pinellas County CAD standards
are used the consultant shall include all necessary information
manipulating the drawings including either PCP, CTB file or pen schedule for
plotting.
The drawing file shall include only authorized fonts, shapes, line types
or otherattributes contained in the standard AutoDesk, Inc. release. All
.
references and references contained within the drawing file shall be included
Please address any questions regarding format to Mr. Tom Mahony, at (727)
562-4762 or email address tom.mahony@clearwater-fl.com
All electronic files must be delivered upon completion of project or with
100% plan submittal to City of Clearwater.
Item # 17
Attachment number 3
Page 10 of 10
ATTACHMENT B
CITY OF CLEARWATER
Groundwater Replenishment Program FY2011 & 2012 Bench, Pilot, and Field Testing
PROJECT BUDGET
Tetra Tech
Task Description Total
1 Meet with Regulatory Agencies $24,000
2 Pilot Purification System Design/Permitting $120,000
3 Pilot Purification System Start Up $50,000
4 Pilot Purification System Operation One Year $95,000
5 Water Quality Sampling/Monitoring $42,000
6 City Review Meetings $20,000
7 Public Information Program $40,000
8 Recharge Test Water Treatment System Design $50,000
9 Recharge Test Water Treatment System Startup $33,000
10 Conduct Six Month Recharge Test $48,000
11 Special Testing of Post Treatment Processes $38,500
12 Prepare Testing Phase Report $50,000
Total Tetra Tech Services $610,500.00
Total Owner Directed Purchase Provisional Sum Items $974,000.00
Subtotal, Labor and Subcontractors
$0
Permit Review Fees
Grand Total
$1,584,500
Item # 17
10/17/2011
Meeting Date:
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve an Interlocal Agreement between the City of Clearwater and Pinellas County, for distribution of Pennies for Pinellas funds to
the City for work completed as part of the Gulf Boulevard Improvement Program, authorize the appropriate officials to execute same
and adopt Resolution 11-21.
SUMMARY:
In February 2002 by Resolution 02-1, the City of Clearwater entered into an agreement with Pinellas County for
planning and design of certain improvements to the Gulf Beach Corridor and specifically Gulf Boulevard. The county
recognized these improvements to be of countywide importance and committed to assist appropriate beach
communities by contribution from the one-percent surtax more commonly known as Pennies for Pinellas.
This has evolved to the current agreement - Pinellas County has agreed to reimburse the City of Clearwater and other
appropriate cities for improvements to Gulf Boulevard completed on or after March 13, 2007. The City has completed
appropriate improvements through the construction of Beach Walk that qualify the City for these reimbursements.
In all, the amount to be reimbursed to the cities is $35 million prorated based upon centerline miles of Gulf Boulevard
within each jurisdiction. Clearwater will receive 19.17% of the total or $6,708,380 to be paid over a period of seven
years commencing in Fiscal Year 2013. The payment schedule included with the agreement indicates that the City will
receive $670,838 per year for Fiscal Years 2013 through 2016 and $1,341,676 per year for Fiscal Years 2017 through
2019.
The proceeds from this can be used to reimburse the funding sources for Beach Walk, which include the General Fund,
Penny for Pinellas, Transportation Impact Fees and Road Millage. The exact distribution of the funds will be
determined at a later date.
1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Review Approval:
Cover Memo
Item # 18
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Item # 18
Meeting Date:
10/17/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the conveyance of a Distribution Easement to Progress Energy (PE) granting appropriate authority to PE for the purpose of
providing electrical service to the Compressed Natural Gas (CNG) filling station and other improvements within the Clearwater Air
Park; and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The design of the CNG filling station at the Clearwater Air Park required the relocation of power lines within the Air
Park. Progress Energy owns the power lines and associated facilities on the city-owned tract for the purpose of
providing service to the CNG station and other facilities within the Air Park.
Progress Energy has requested that the City convey a distribution easement granting PE appropriate
authority to access that certain portion of land described in Exhibit A of the easement to install, operate
and maintain its facilities.
Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Cover Memo
Item # 19
DISTRIBUTION EASEMENT
Attachment number 1
Page 1 of 3
KNOW ALL MEN BY THESE PRESENTS, that the undersigned, their heirs, successors, lessees and
), in consideration of the mutual benefits, covenants and conditcontained, does
hereby grant and convey to FLORIDA POWER CORPORATION doing business as PROGRESS ENERGY
FLORIDA, INC.), Post Office Box 14042, St. Petersburg, Florida 33733, and to
its successors, lessees, licensees, transferees, permittees, appns, an easement to install, operate and
maintain in perpetuity, such facilities as may be necessary or d providing electric energy and service and
communication systems, whether to or on behalf of telecommunicatiders or other customers by GRANTEE or
premises in
Pinellas County, to wit:
hereto and incorporated herein by this
reference.
Tax Parcel Number : 12/29/15/55836/001/0013
The rights herein granted to GRANTEE by GRANTOR specifically include: (a) the right for GRANTEE to
patrol, inspect, alter, improve, repair, rebuild, relocate, and ilities; further GRANTEE hereby agrees to
restore the Easement Area to as near as practicable the conditior to such construction, repairs,
alteration, replacement, relocation or removal as a result of safe and efficient installation, operation or
maintenance of said facilities; (b) the reasonable right for GRANTEE to increase or decrease the voltage and to change
the quantity and type of facilities; (c) the reasonable right fo GRANTEE to clear the Easement Area of trees, limbs,
undergrowth and other physical objects which, in the opinion of GRANTEE, endanger or interfere with the safe and
efficient installation, operation or maintenance of said facilitle right for GRANTEE to trim or
remove any timber adjacent to, but outside the Easement Area whiin the reasonable opinion of GRANTEE,
endangers or interferes with the safe and efficient installation, operation or maintenanfacilities; (e) the
reasonable right for GRANTEE to enter upon land of the GRANTOR adjacent to said Easement Area for the purpose
of exercising the rights herein granted; and (f) all other rightrivileges reasonably necessary or convenient for
GRANTEE
of said easement for the purposes described above. The rights ansement herein granted are non-exclusive as to
entities not engaged in the provision of electric energy and ser GRANTOR reserves the right to grant rights to
others affecting said easement area provided that such rights docreate an unsafe condition or unreasonably conflict
with the rights granted to GRANTEE herein.
GRANTOR hereby covenants and agrees that no buildings, structures or obs (except fences) shall be
located, constructed, excavated or created within the Easement Afences are installed, they shall be placed so
as to allow ready access to facilities and provide a working space of not less than ten (10 feet on the
opening side, six (6) feet on the back for working space and three (3) feet on all other sides of any pad mounted
transformer. If future orderly development of the premises is in physical conflth
facilities, GRANTEE shall, within 60 days after receipt of written request from GRANTOR, relocate said facilities to
another mutually agreed upon Easement Area in premises, provided that prior to the relocation of said
facilities (a) GRANTOR shall pay to GRANTEE the full actual cost of the relocation as incurred by GRANTEE, and
(b) GRANTOR shall execute and deliver to GRANTEE, at no cost, an acceptable and recordable easement to cover
the relocated facilities. Upon the completion of the relocation,shall be considered cancelled as to
the portion vacated by such relocation. This legal description w GRANTOR.
Clearwater AirPark
This document prepared by R. Alexander Glenn
Intersection of Palmetto St.
3300 Exchange Place
And Hercules Ave.
Lake Mary, Florida 32746
GRANTOR covenants not to interfere with facilities within the Easement Area in premises,
and GRANTOR further covenants to indemnify to the extent of Florida Statute and hold GRANTEE harmless from
damages and injuries, whether to persons or property, resulting m the negligent or wrongful act or omission related to
GRANTEEGRANTOR or by agents or employees.
Nothing contained herein, however, shall be construed to waive oy the provisions of Florida Statute 768.28
or the doctrine of sovereign immunity as to any party hereto. In addition, nothing contained herein shall be construed as
Attachment number 1
consent by the GRANTOR to be sued by third parties in any manner arising from this grant of easement, or as a waiver of
Page 2 of 3
sovereign immunity.
GRANTEE agrees to indemnify and hold GRANTOR harmless for, from and against any and all losses, claims or
damages incurred by GRANTOR arising directly from negligence or failure to exercise reasonable care in the
construction, reconstruction, operation or maintenance of GRANTEE's facilities located on the above described easement.
GRANTOR hereby warrants and covenants (a) that GRANTOR is the owner of the fee simple title to the premises in
which the above described Easement Area is located, (b) that GRANTOR has full right and lawful authority to grant and
convey this easement to GRANTEE, and (c) that GRANTEE shall have quiet and peaceful possession, use and enjoyment of
this easement.
All covenants, terms, provisions and conditions herein contained shall inure and extend to and be obligatory upon the
heirs, successors, lessees and assigns of the respective parties hereto.
IN WITNESS WHEREOF, the said GRANTOR has caused this easement to be signed in its corporate name by its
proper officers thereunto duly authorized and its official corporate seal to be hereunto affixed and attested this day of
___________________________, 2011.
GRANTOR:
Countersigned: CITY OF CLEARWATER, FLORIDA
_____________________________________ By: _________________________________________
Frank V. Hibbard, Mayor William B. Horne, II, City Manager
Attest:
__________________________________________
Rosemarie Call, City Clerk
Grantor Mailing Address:
City Manager
P. O. Box 4748
Clearwater, Florida 33758-4748
STATE OF FLORIDA :
\ : ss
COUNTY OF PINELLAS:
BEFORE ME, the undersigned, personally appeared Frank V. Hibbard, the Mayore City of
Clearwater, Florida, who executed the foregoing instrument and a the execution thereof to be his free act and
deed for the use and purposes herein set forth, and who is persoally known to me.
WITNESS my hand and official seal this_____ day of _______________________________, 2010.
_____________________________________________ My commission expires:
Notary Public
Print/Type Name ____________________________
STATE OF FLORIDA :
: ss
COUNTY OF PINELLAS:
BEFORE ME, the undersigned, personally appeared William B. Horne, II, the Cityager of the City of
Clearwater, Florida, who executed the foregoing instrument and a the execution thereof to be his free act and
deed for the use and purposes herein set forth, and who is persoally known to me.
Attachment number 1
Page 3 of 3
WITNESS my hand and official seal this _____day of _______________________________, 2010.
______________________________________________________ My commission expires:
Notary Public
Print/type name _______________________________
Approved as to form:
_________________________________________
Laura Mahony, Assistant City Attorney
WEST RIGHT OF WAY
Attachment number 3
Page 1 of 1
Location Map
ST
AVE
PROGRESS ENERGY
EASEMENT
LOCATION
PALMETTO
Ca
Lante
DR
ST
²
Progress Energy
Easement Location
at Clearwater Executive Air Park
Prepared by:
Engineering Department
Geographic Technology Division
Item # 19
100 S. Myrtle Ave, Clearwater, FL 33756
Ph: (727)562-4750, Fax: (727)526-4755
Map Gen By:Reviewed By:271A S-T-R:N.T.S.
CRMTM Date:09/26/2011 Grid #:12-29s-15e Scale:
www.MyClearwater.com
Map Document: (V:\GIS\Engineering\Location Maps\Clw Exec Airpark PE Easement LOC Map.mxd)
10/17/2011
Meeting Date:
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve two Sovereignty Submerged Lands Easements granted by the State of Florida Department of Environmental Protection to
allow for installation of reclaimed water pipes attached to the Douglas Avenue Bridge and installed by directional drill under a small
bridge on Overbrook Avenue and authorize the appropriate officials to execute same. (consent)
SUMMARY:
Other
Type:
NoneNone
Current Year Budget?:Budget Adjustment:
Budget Adjustment Comments:
$0$0
Current Year Cost:Annual Operating Cost:
$0
Not to Exceed:Total Cost:
to
For Fiscal Year:
Appropriation CodeAmountAppropriation Comment
N/A
1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Review Approval:
Cover Memo
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10/17/2011
Meeting Date:
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the Cooperative Funding Agreement between Southwest Florida Water Management District (SWFWMD) and the City of
Clearwater for the Stormwater Improvements Flood Protection- Smallwood Circle Project (N395), in the amount of $125,000, and
authorize the appropriate officials to execute same. (consent)
SUMMARY:
The proposed project consists of removal and replacement of approximately 3,000 linear feet of pipe including 1,000 linear feet of
undersized pipe between Highland Avenue to the west, Drew Street (SR 590) to the south, Hobart Avenue to the east and Walnut Street
to the north. The replacement of the entire system will provide an opportunity to implement Best Management Practices within this
drainage area.
The City of Clearwater Stormwater Engineering Department proposed the project to the Southwest Florida Water Management District
(SWFWMD) for funding consideration under the SWFWMD'S cooperative funding program. SWFWMD considers the project
worthwhile and desires to assist the City in funding the Project.
This Agreement is for design and construction. Council action at this time is necessary to secure Fiscal Year 2012 SWFWMD funds for
design costs in the amount of $125,000. Separate agreements will be presented to Council for possible awarding of construction grant in
future budgets for an additional $750,000 for awards totaling $875,000.
It is anticipated that the design and permitting costs will be $250,000. SWFWMD will reimburse the City up to 50% of the design and
permitting costs not to exceed $125,000.
First quarter amendments will establish Capital Improvement Program project 315-96178, Smallwood Circle with $125,000 of
SWFWMD (337900) grant funding and a transfer of $125,000 City matching revenue from 0315-96169, Stevenson Creek.
Other
Type:
NoYes
Current Year Budget?:Budget Adjustment:
Budget Adjustment Comments:
See summary
Current Year Cost:Annual Operating Cost:
Not to Exceed:Total Cost:
2011 to 2012
For Fiscal Year:
1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Review Approval:
Cover Memo
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Smallwood Circle Drainage Improvements
ROSEMERE RD
N JACARANDA CIR
OAKWOOD ST
CRESTVIEW ST
²
Legend
Smallwood Circle
Drainage Improvement Area
Drainage Improvements
Storm Pipe
Prepared by:Parcel Boundary
Item # 21
Engineering Department
Geographic Technology Division
100 S. Myrtle Ave, Clearwater, FL 33756
Map Gen By:Reviewed By:CDMM Date:11/24/2010 Grid #:279A11-29-15 S-T-R:Scale:N.T.S.
Ph: (727)562-4750, Fax: (727)526-4755
www.MyClearwater.com
10/17/2011
Meeting Date:
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve a Cooperative Funding Agreement in the amount of $1,250,000 with the Southwest Florida Water Management District
(SWFWMD) to share one-half the design and construction cost of Phase III of Tropic Hills Drainage Improvements Project and
authorize the appropriate officials to execute same. (consent)
SUMMARY:
The Tropic Hills neighborhood experienced severe flooding in June 1997 and February 2006. The existing outfall is
undersized and during heavy rainfall, stormwater backs up in the neighborhood flooding streets and houses. Tropic
Hills Drainage Improvements Project consists of the following three phases:
Phase I is complete and included widening the existing channel, stabilizing the eroding north bank gabions, and
replacing a failing seawall along the south side of the channel from US Highway 19 to Tampa Bay.
Phase II is underway and consists of FDOT (Florida Department of Transportation) at the City's expense replacing
the two undersized 36-inch diameter pipes under U.S. 19 with a 4-foot by 10-foot box culvert during the
reconstruction from SR 60 to Harn Boulevard.
Phase III consists of replacing approximately 1500-feet of undersized pipe from US 19 west to the open ditch
adjacent to Tropic Hills.
Council action at this time is necessary to secure the Districts funds for the design and construction cost. A separate
agreement will be presented to Council to awarding a construction contract.
This agreement requires the City to match the Districts amount with City dollars to provide a total design
and construction budget of $2,500,000.
First quarter amendments will establish Capital Improvement Program project 0315-96179, Tropic Hills Phase III with
SWFWMD grant funding in the amount of $1,250,000 and a transfer of $1,250,000 from 0315-96170, Coastal Basins
Projects to 0315-96179, Tropic Hills Phase III for total project funding in the amount of $2,500,000.
Other
Type:
NoNo
Current Year Budget?:Budget Adjustment:
Budget Adjustment Comments:
See summary
Current Year Cost:Annual Operating Cost:
Cover Memo
Not to Exceed:Total Cost:
Item # 22
2011 to 2012
For Fiscal Year:
No
Bid Required?:Bid Number:
None
Other Bid / Contract:Bid Exceptions:
1) Office of Management and Budget 2) Legal 3) Clerk 4) Office of Management and Budget 5) Legal 6) Clerk 7) Assistant
Review
City Manager 8) City Manager 9) Clerk
Approval:
Cover Memo
Item # 22
Attachment number 1
Page 1 of 1
TEAKWOOD
Cambridge Cir.
ST
CHAUCER
SHELLEY
TROPIC HILLS
DRAINAGE BASIN
250 ACRES ±
DRUID
SEVILLE
BLVD
RD
TROPIC HILLS
Pearce
Dr
Phase III
DR
GLENMOOR
GLENMOOR
RD
ST. CHARLES
Pl
DR
DR
DR
DR
²
Via Cipriani
De
Scale:
1"=1000'
DR
HAVANA
Item # 22
Attachment 1: Tropic Hills Project Location Map 9/10/2011
Attachment number 2
Page 1 of 15
AGREEMENT NO. _______________
COOPERATIVE FUNDING AGREEMENT
BETWEEN THE
SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT
AND
CITY OF CLEARWATER
FOR
TROPIC HILLS PHASE III DRAINAGE IMPROVEMENTS (W280)
THIS COOPERATIVE FUNDING AGREEMENT is made and entered into by and between
the SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT, a public corporation of the
State of Florida, whose address is 2379 Broad Street, Brooksville, Florida 34604-6899,
hereinafter referred to as the "DISTRICT," and CITY OF CLEARWATER, a municipal
corporation of the State of Florida, whose address is 100 South Myrtle Avenue, Suite 220,
Clearwater, Florida 33756, hereinafter referred to as the "CITY."
WITNESSETH:
WHEREAS, the CITY proposed a project to the DISTRICT for funding consideration under
the DISTRICT'S cooperative funding program; and
WHEREAS, the project consists of design, construction and construction management to
implement Best Management Practices (BMPs) for Phase III of the Tropic Hills drainage and
water quality improvements, hereinafter referred to as the "PROJECT"; and
WHEREAS, the DISTRICT considers the PROJECT worthwhile and desires to assist the
CITY in funding the PROJECT.
NOW THEREFORE, the DISTRICT and the CITY, in consideration of the mutual terms,
covenants and conditions set forth herein, agree as follows:
1. PROJECT MANAGER AND NOTICES. Each party hereby designates the employee set
forth below as its respective Project Manager. Project Managers will assist with
PROJECT coordination and will be each party's prime contact person. Notices and
reports will be sent to the attention of each party's Project Manager by U.S. mail,
postage paid, by nationally recognized overnight courier, or personally to the parties'
addresses as set forth below.
Project Manager for the DISTRICT: Project Manager for the CITY:
Nancy T. Norton, P.E. Phuong Vo
Southwest Florida Water Management District City of Clearwater
7601 U.S. Highway 301 North Municipal Services Building
Tampa, Florida 33637 100 South Myrtle Avenue, Suite 220
Clearwater, Florida 33756
Any changes to the above representatives or addresses must be provided to the other
party in writing.
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1.1 The DISTRICT'S Project Manager is hereby authorized to approve requests to
extend a PROJECT task deadline set forth in this Agreement. Such approval
must be in writing, explain the reason for the extension and be signed by the
Project Manager and his or her Department Director, or Deputy Executive
Director if the Department Director is the Project Manager. The DISTRICT'S
Project Manager is not authorized to approve any time extension which will result
in an increased cost to the DISTRICT or which will exceed the expiration date set
forth in Paragraph 7, Contract Period.
1.2 The DISTRICT'S Project Manager is authorized to adjust a line item amount of
the Project Budget contained in the Project Plan set forth in Exhibit "B" or, if
applicable, the refined budget as set forth in Subparagraph 3.2 below. The
authorization must be in writing, explain the reason for the adjustment, and be
signed by the Project Manager, his or her Department Director and Deputy
Executive Director. The DISTRICT'S Project Manager is not authorized to make
changes to the Scope of Work and is not authorized to approve any increase in
the amounts set forth in the funding section of this Agreement.
2. SCOPE OF WORK. Upon receipt of written notice to proceed from the DISTRICT, the
CITY will perform the services necessary to complete the PROJECT in accordance with
the Special Project Terms and Conditions set forth in Exhibit "A" and the CITY'S Project
Plan set forth in Exhibit "B." Any changes to this Scope of Work and associated costs,
except as provided herein, must be mutually agreed to in a formal written amendment
approved by the DISTRICT and the CITY prior to being performed by the CITY, subject
to the provisions of Paragraph 3, Funding. The CITY will be solely responsible for
managing the PROJECT, including the hiring and supervising of any consultants or
contractors it engages in order to complete the PROJECT.
The parties agree that time is of the essence in the performance of each obligation
under this Agreement.
3. FUNDING. The parties anticipate that the total cost of the PROJECT will be Two Million
Five Hundred Thousand Dollars ($2,500,000). The DISTRICT agrees to fund
PROJECT costs up to One Million Two Hundred Fifty Thousand Dollars ($1,250,000)
and will have no obligation to pay any costs beyond this maximum amount. The CITY
agrees to provide all remaining funds necessary for the satisfactory completion of the
PROJECT. The CITY will be the lead party to this Agreement and pay PROJECT costs
prior to requesting reimbursement from the DISTRICT.
3.1 Any federal, state, local or grant monies received by the CITY for this PROJECT
will be applied to equally reduce each party's share of PROJECT costs. The
CITY will provide the DISTRICT with written documentation detailing its allocation
of any such funds appropriated for this PROJECT. In the event the DISTRICT
provides funding for the PROJECT in excess of the DISTRICT'S share after all
federal, state, local and grant monies have been applied as set forth herein, CITY
will promptly refund such overpaid amounts to the DISTRICT.
3.2 The DISTRICT will reimburse the CITY for the DISTRICT'S share of the
PROJECT costs in accordance with the Project Budget contained in the Project
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Plan set forth in Exhibit "B." The CITY may contract with consultant(s),
contractor(s) or both in accordance with the Special Project Terms and
Conditions set forth in Exhibit "A." Upon written DISTRICT approval, the budget
amounts for the work set forth in such contract(s) will refine the amounts set forth
in the Project Budget and be incorporated herein by reference. The DISTRICT
will reimburse the CITY for 50 percent of all allowable costs in each DISTRICT
approved invoice received from the CITY, but at no point in time will the
DISTRICT'S expenditure amount under this Agreement exceed expenditures
made by the CITY. Payment will be made to the CITY within forty-five (45) days
of receipt of an invoice with adequate supporting documentation to satisfy
auditing purposes. Invoices will be submitted to the DISTRICT every two (2)
months electronically at invoices@WaterMatters.org, or at the following address:
Accounts Payable Section
Southwest Florida Water Management District
Post Office Box 1166
Brooksville, Florida 34605-1166
In addition to sending an original invoice to the DISTRICTS Accounts Payable
Section as required above, copies of invoices may also be submitted to the
DISTRICTS Project Manager in order to expedite the review process. Failure of
the CITY to submit invoices to the DISTRICT in the manner provided herein will
relieve the DISTRICT of its obligation to pay within the aforementioned
timeframe.
3.3 Any travel expenses which may be authorized under this Agreement will be paid
in accordance with Section 112.061, F.S., as may be amended from time to time.
3.4 The DISTRICT will not reimburse the CITY for any purpose not specifically
identified in Paragraph 2, Scope of Work.
3.5 Surcharges added to third party invoices are not considered an allowable cost
under this Agreement.
3.6 The DISTRICT will have no obligation and will not reimburse the CITY for any
costs under this Agreement until construction of the PROJECT has commenced.
3.7 Each CITY invoice must include the following certification, and the CITY hereby
delegates authority by virtue of this Agreement to its Project Manager to affirm
said certification:
"I hereby certify that the costs requested for reimbursement and the CITY'S
matching funds, as represented in this invoice, are directly related to the
performance under the TROPIC HILLS PHASE III DRAINAGE
IMPROVEMENTS agreement between the Southwest Florida Water
Management District and CITY OF CLEARWATER (Agreement No.
____________), are allowable, allocable, properly documented, and are in
accordance with the approved project budget. The CITY has been allocated a
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total of $__ in federal, state, local or grant monies for this PROJECT. $__ has
been allocated to this invoice, reducing the DISTRICT'S and CITY'S share to
$__."
3.8 The DISTRICT'S and the CITY'S performance and payment pursuant to this
Agreement are contingent upon the DISTRICT'S Governing Board appropriating
funds in its approved budget for the PROJECT in each Fiscal Year of this
Agreement. The CITYS performance and payment pursuant to this Agreement
are contingent upon the CITY Council appropriating funds in its approved budget
for the PROJECT in each Fiscal Year of this Agreement.
4. COMPLETION DATES. The CITY will commence the PROJECT by November 30,
2011, will complete the PROJECT by September 30, 2014 and will otherwise meet the
milestones established in this Agreement, as may be extended by the DISTRICT in
accordance with Paragraph 1 of this Agreement. In the event of hurricanes, tornados,
floods, acts of God, acts of war, or other such catastrophes, or other man-made
emergencies such as labor strikes or riots, which are beyond the control of the CITY, the
CITY'S obligations to meet the time frames provided in this Agreement will be
suspended for the period of time the condition continues to exist. During such
suspension, this Agreement will remain in effect. The suspension of the CITYS
obligations provided for in this provision will be the CITY'S sole remedy for the delays
set forth herein.
5. FAILURE TO COMPLETE PROJECT. The CITY will repay the DISTRICT all funds the
DISTRICT paid to the CITY under this Agreement, if: a) the CITY fails to complete the
PROJECT in accordance with Paragraph 4 of this Agreement; b) the DISTRICT
determines, in its sole discretion and judgment, that the CITY has failed to maintain
scheduled progress of the PROJECT thereby endangering the timely performance of
this Agreement; or c) the CITY fails to appropriate sufficient funds to complete the
PROJECT. The CITY will be obligated to pay attorneys fees and costs incurred by the
DISTRICT, including appeals, as a result of CITYS failure to repay the DISTRICT in
accordance with this Paragraph.
6. OPERATION AND MAINTENANCE. After construction is completed, the CITY will
operate and maintain the PROJECT for a minimum of twenty (20) years, in such a
manner that the resource benefits as described in the Project Plan are achieved. In the
event the PROJECT is not operated and maintained in accordance with these
requirements, the CITY will pay to the DISTRICT an early termination fee. The fee will
be five percent (5%) of total DISTRICT monies contributed to the PROJECT for each
year or a fraction thereof for early termination of the PROJECT. The CITY will be
obligated to pay attorneys fees and costs incurred by the DISTRICT, including appeals,
as a result of CITYS failure to repay the DISTRICT in accordance with this Paragraph.
The rights and remedies in this provision are in addition to any other rights and
remedies provided by law or this Agreement.
7. CONTRACT PERIOD. This Agreement will be effective upon execution by the parties
and will remain in effect through December 31, 2014, or upon satisfactory completion of
the PROJECT and subsequent reimbursement to the CITY, whichever occurs first,
unless amended in writing by the parties. The CITY will not be eligible for
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reimbursement for any work that is commenced, or costs that are incurred, prior to the
effective date of this Agreement.
8. PROJECT RECORDS AND DOCUMENTS. Each party, upon request, will permit the
other party to examine or audit all PROJECT related records and documents during or
following completion of the PROJECT. Payments made to CITY under this Agreement
will be reduced for amounts found to be not allowable under this Agreement by an audit.
The CITY will refund to the DISTRICT all such disallowed payments. If an audit is
undertaken by either party, all required records will be maintained until the audit has
been completed and all questions arising from it are resolved. Each party will maintain
all such records and documents for at least three (3) years following completion of the
PROJECT. Each party will allow public access to PROJECT documents and materials
made or received by either party in accordance with the Public Records Act, Chapter
119, F.S. Should either party assert any exemption to the requirements of Chapter 119,
F.S., the burden of establishing such exemption, by way of injunctive or other relief as
provided by law, will be upon the asserting party.
9. REPORTS. The CITY will provide the DISTRICT with copies of any and all reports,
models, studies, maps or other documents resulting from the PROJECT. Additionally,
two (2) sets, electronic and hardcopy, of any final reports must be submitted to the
DISTRICT as Record and Library copies.
10. LIABILITY. Each party hereto agrees to defend, indemnify and hold the other harmless,
to the extent allowed under Section 768.28, F.S., from all claims, loss, damage and
expense, including attorneys fees and costs and attorneys fees and costs on appeal,
arising from the negligent acts or omissions of the indemnifying party's officers,
employees, contractors and agents related to its performance under this Agreement.
The indemnified party will have the right to approve counsel selected by the
indemnifying party. This provision does not constitute a waiver of either party's
sovereign immunity or extend either partys liability beyond the limits established in
Section 768.28, F.S. Additionally, this provision will not be construed to impose
contractual liability on either party for underlying tort claims as described above beyond
the limits specified in Section 768.28, F.S.
11. DEFAULT. Either party may terminate this Agreement upon the other party's failure to
comply with any term or condition of this Agreement, including the failure to meet
specific milestones established in this Agreement, as long as the terminating party is not
in default of any term or condition of this Agreement at the time of termination. In
addition to the above, the DISTRICT may terminate this Agreement if, in its sole
discretion and judgment, it determines that the CITY has failed to maintain scheduled
progress of the PROJECT thereby endangering the timely performance of the
PROJECT. To effect termination, the terminating party will provide the defaulting party
with a written "Notice of Termination" stating its intent to terminate and describing all
terms and conditions with which the defaulting party has failed to comply. If the
defaulting party has not remedied its default within thirty (30) days after receiving the
Notice of Termination, this Agreement will automatically terminate. If a default cannot
reasonably be cured in thirty (30) days, then the thirty (30) days may be extended at the
non-defaulting partys discretion, if the defaulting party is pursuing a cure of the default
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with reasonable diligence. The rights and remedies in this provision are in addition to
any other rights and remedies provided by law or this Agreement.
12. RELEASE OF INFORMATION. The parties agree not to initiate any oral or written
media interviews or issue press releases on or about the PROJECT without providing
advance notices or copies to the other party. This provision will not be construed as
preventing the parties from complying with the public records disclosure laws set forth in
Chapter 119, F.S.
13. DISTRICT RECOGNITION. The CITY will recognize DISTRICT funding in any reports,
models, studies, maps or other documents resulting from this Agreement, and the form
of said recognition will be subject to DISTRICT approval. If construction is involved, the
CITY will provide signage at the PROJECT site that recognizes funding for this
PROJECT provided by the DISTRICT. All signage must meet with DISTRICT written
approval as to form, content and location, and must be in accordance with local sign
ordinances.
14. PERMITS AND REAL PROPERTY RIGHTS. The CITY must obtain all permits, local
government approvals and all real property rights necessary to complete the PROJECT
prior to commencing any construction involved in the PROJECT. The DISTRICT will
have no obligation to reimburse the CITY for any costs under this Agreement until the
CITY has obtained such permits and property rights necessary to undertake the
PROJECT.
15. LAW COMPLIANCE. Each party will comply with all applicable federal, state and local
laws, rules, regulations and guidelines, including those of the DISTRICT, related to
performance under this Agreement. If the PROJECT involves design services, the
CITY'S professional designers and the DISTRICT'S regulation and projects staff will
meet regularly during the PROJECT design to discuss ways of ensuring that the final
design for the proposed PROJECT technically complies with all applicable DISTRICT
rules and regulations, however, the DISTRICT undertakes no duty to ensure compliance
with such rules and regulations.
16. DIVERSITY IN CONTRACTING AND SUBCONTRACTING. The DISTRICT is
committed to supplier diversity in the performance of all contracts associated with
DISTRICT cooperative funding projects. The DISTRICT requires the CITY to make
good faith efforts to encourage the participation of minority owned and woman owned
and small business enterprises, both as prime contractors and subcontractors, in the
performance of this Agreement, in accordance with applicable laws.
16.1 If requested, the DISTRICT will assist the CITY by sharing information to help the
cooperator in ensuring that minority owned and woman owned and small
businesses are afforded an opportunity to participate in the performance of this
Agreement.
16.2 The CITY agrees to provide the DISTRICT with a report indicating all contractors
and subcontractors who performed work in association with the PROJECT, the
amount spent with each contractor or subcontractor, and to the extent such
information is known, whether each contractor or subcontractor was a minority
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owned or woman owned or small business enterprise. If no minority owned or
woman owned or small business enterprises were used in the performance of this
Agreement, then the report shall so indicate. The Minority/Women Owned and
Small Business Utilization Report form is attached as Exhibit "C." The report is
required upon final completion of the PROJECT prior to final payment, or within
thirty (30) days of the execution of any amendment that increases PROJECT
funding, for information up to the date of the amendment and prior to the
disbursement of any additional funds by the DISTRICT.
17. ASSIGNMENT. Except as otherwise provided in this Agreement, no party may assign
any ofits rights or delegate any of its obligations under this Agreement, including any
operation or maintenance duties related to the PROJECT, without the prior written
consent of the other party. Any attempted assignment in violation of this provision is
void.
18. SUBCONTRACTORS. Nothing in this Agreement will be construed to create, or be
implied to create, any relationship between the DISTRICT and any subcontractor of the
CITY.
19. THIRD PARTY BENEFICIARIES. Nothing in this Agreement will be construed to benefit
any person or entity not a party to this Agreement.
20. LOBBYING PROHIBITION. Pursuant to Section 216.347, F.S., the CITY is hereby
prohibited from using funds provided by this Agreement for the purpose of lobbying the
Legislature, the judicial branch or a state agency.
21. PUBLIC ENTITY CRIMES. Pursuant to Subsections 287.133(2) and (3), F.S., a person
or affiliate who has been placed on the convicted vendor list following a conviction for a
public entity crime may not submit a bid, proposal, or reply on a contract to provide any
goods or services to a public entity; may not submit a bid, proposal, or reply on a
contract with a public entity for the construction or repair of a public building or public
work; may not submit bids, proposals, or replies on leases of real property to a public
entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity; and may not transact business with
any public entity in excess of the threshold amount provided in Section 287.017, F.S.,
for Category Two, for a period of 36 months following the date of being placed on the
convicted vendor list. The CITY agrees to include this provision in all subcontracts
issued as a result of this Agreement.
22. DISCRIMINATION. Pursuant to Subsection 287.134(2)(a), F.S., an entity or affiliate
who has been placed on the discriminatory vendor list may not submit a bid, proposal,
or reply on a contract to provide any goods or services to a public entity; may not submit
a bid, proposal, or reply on a contract with a public entity for the construction or repair of
a public building or public work; may not submit bids, proposals, or replies on leases of
real property to a public entity; may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity; and may
not transact business with any public entity. The CITY agrees to include this provision
in all subcontracts issued as a result of this Agreement.
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23. GOVERNING LAW. All aspects of this Agreement are governed by Florida law and
venue will be in Hernando County, Florida.
24. SURVIVAL. The provisions of this Agreement that require performance after the
expiration or termination of this Agreement will remain in force notwithstanding the
expiration or termination of this Agreement including Subparagraph 3.1 and Paragraphs
5, 6, and 10.
25. ENTIRE AGREEMENT. This Agreement and the attached exhibits listed below
constitute the entire agreement between the parties and, unless otherwise provided
herein, may be amended only in writing, signed by all parties to this Agreement.
26. DOCUMENTS. The following documents are attached and made a part of this
Agreement. In the event of a conflict of contract terminology, priority will first be given to
the language in the body of this Agreement, then to Exhibit "A," then to Exhibit "B," and
then to Exhibit "C."
Exhibit "A" Special Project Terms and Conditions
Exhibit "B" CITY'S Project Plan
Exhibit "C" Minority/Women Owned and Small Business Utilization Report Form
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IN WITNESS WHEREOF, the parties hereto, or their lawful representatives, have executed
this Agreement on the day and year set forth next to their signatures below.
SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT
By:______________________________________________
____________________________________ Date
FULL NAME OF CITY OF CLEARWATER
By:______________________________________________
Frank V. Hibbard, Mayor Date
By:______________________________________________
William B. Horne II, City Manager Date
Attest:
By:____________________________________
Rosemarie Call, City Clerk
Approved as to form:
By:____________________________________
Leslie K. Dougall Sides, Assistant Attorney
COOPERATIVE FUNDING AGREEMENT
BETWEEN THE
SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT
AND
CITY OF CLEARWATER
FOR
TROPIC HILLS PHASE III DRAINAGE IMPROVEMENTS (W280)
DISTRICT APPROVAL INITIALS DATE
LEGAL _________ _________
RISK MGMT _________ _________
CONTRACTS _________ _________
DEPT DIRECTOR _________ _________
DEPUTY EXEC DIR _________ _________
GOVERNING BOARD _________ _________
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AGREEMENT NO._______________
EXHIBIT "A"
SPECIAL PROJECT TERMS AND CONDITIONS
1. CONTRACTING WITH CONSULTANT AND CONTRACTOR. The CITY may engage
the services of a consultant(s), hereinafter referred to as the "CONSULTANT," and a
contractor(s), hereinafter referred to as the "CONTRACTOR," to perform the services in
accordance with the CITY'S Project Plan previously submitted to the DISTRICT and
attached as Exhibit "B." The CITY will be responsible for administering the contracts
with the CONSULTANT and CONTRACTOR.
2. APPROVAL OF CONSTRUCTION BID DOCUMENTS. The CITY must obtain the
DISTRICT'S written approval of all construction bid documents prior to being advertised
or otherwise solicited. The DISTRICT will not unreasonably withhold its approval. The
DISTRICT'S approval of the construction bid documents does not constitute a
representation or warranty that the DISTRICT has verified the architectural, engineering,
mechanical, electrical, or other components of the construction documents, or that such
documents are in compliance with DISTRICT rules and regulations or any other
applicable rules, regulations, or laws. The DISTRICT'S approval will not constitute a
waiver of the CITY'S obligation to assure that the design professional performs
according to the standards of his or her profession. The CITY will require the design
professional to warrant that the construction documents are adequate for bidding and
construction of the PROJECT.
REVIEW OF REPORTS & TECHNICAL DOCUMENTS. The CITY must obtain the
DISTRICTS written comments on PROJECT reports and technical documents as set
forth in Exhibit B, Project Plan, prior to being finalized, distributed or otherwise
solicited. The DISTRICT will be provided fourteen (14) business days to review and
provide comments on documents before they are finalized, distributed, or otherwise
solicited.
3. DISTRICT PARTICIPATION IN SELECTING CONSULTANT AND REVIEW OF CITYS
SELECTION OF CONTRACTOR. As applicable, upon notifying the CITY'S Project
Manager, the DISTRICT will have the option of participating as an evaluator in the
CITY'S process for selecting the CONSULTANT. The CITY will provide the DISTRICT
with a tabulation of CONTRACTOR bids and a recommendation to award. The CITY
must obtain the DISTRICT'S approval of the selected CONTRACTOR prior to
proceeding with construction of the PROJECT and the DISTRICT will not unreasonably
withhold its approval.
4. APPROVAL OF CONTRACTS. The CITY must obtain the DISTRICT'S prior written
approval of any contracts entered into with its CONSULTANTS and CONTRACTORS.
The DISTRICT will not unreasonably withhold its approval.
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AGREEMENT NO. _______________
EXHIBIT "B"
CITYS PROJECT PLAN
1. GENERAL DESCRIPTION
A. Project Objective
The Tropic Hills Drainage Improvements Phase III is the last phase of a three-phase
project to implement Best Management Practices (BMPs) identified in the DISTRICT'S
Watershed Management Program for Coastal Watershed #2. The drainage basin
covers approximately 250 acres and discharges to an undersized pipe and open
channel depicted in Attachment 1. The Tropic Hills watershed experienced flooding in
June 1997 and February 2006.
The PROJECT is located along the west side of U.S. 19 and spans between two
properties, 19320 and 19400 U.S. 19. The purpose of the PROJECT is to improve
stormwater runoff quality and the stormwater conveyance system.
B. Project Description:
The CITY proposes to remove approximately 1500 LF of existing 43 inch by 68 inch box
culvert and 54 inch corrugate metal pipe and replace it with 4 foot by10 foot reinforced
concrete box culvert. As part of this PROJECT, the CITY also proposes to install a
separator structure to treat runoff from adjacent commercial development to the west
removing solids, floaters, and oils from the existing runoff.
C. Project Coordination:
The CITY shall keep the DISTRICT advised at all times during the course of the
PROJECT. The CITY shall provide the DISTRICTS Project Manager with advance
notice of all PROJECT related meetings and will copy the DISTRICTS Project Manager
on all pertinent PROJECT related correspondence. The CITY shall hold status
meetings as deemed appropriate by the DISTRICT and CITY Project Managers.
2. PROJECT TASKS
A. Design Phase:
The CONSULTANT shall provide survey information, prepare detailed construction
plans, an engineers estimated cost of construction, and construction documents
including technical specifications for the PROJECT. The CONSULTANT shall model
the current and proposed conditions for the stormwater improvement PROJECT to
ensure that PROJECT design shall be in compliance with DISTRICT rules and
regulations. The CONSULTANT shall perform the necessary geotechnical investigation
and field survey for the improvement delineation, existing structure location and data,
and spot elevations for topographic verification. The CITY shall provide copies of all
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interim work products (e.g., design reports, construction plan submittals, specifications,
etc.) to the DISTRICT Project Manager for review and comment. Work shall not resume
on the final design until the DISTRICTS review comments have been satisfactorily
addressed and the DISTRICTS Project Manager has provided written approval to
proceed with the next phase of design for the specific PROJECT task under review.
The DISTRICTS review comments and/or approvals shall be made in a timely and
reasonable manner so as not to compromise the ability of the CITY to meet the
deadlines imposed in this Agreement. Upon completion and acceptance of the final
design by the CITY and the DISTRICT, the CITY shall furnish the DISTRICT with a
complete set of the original reproducible drawings of the construction plans for the
PROJECT improvements.
B. Permitting:
The CITY shall obtain all permits and all real property and/or all real property rights
necessary to construct this stormwater improvement PROJECT.
C. Bid Documents:
The CITY shall obtain the DISTRICTS written approval of all construction bid
documents prior to construction advertisement. DISTRICT review comments and
approval of the construction bid documents shall be made in a timely and reasonable
manner so as not to compromise the ability of the CITY to meet the deadlines imposed
in this Agreement.
D. Contractor Selection:
The CITY shall engage the services of a contractor through a competitive bid process, in
accordance with CITY policy, to construct the PROJECT based on the approved final
design and permits. A tabulation of all bids received shall be furnished to the
DISTRICTS Project Manager for review within five working days from the bid opening
date.
E. Contract Administration:
The CITY shall be responsible for all contract administration and shall perform all
necessary construction management services to ensure the PROJECT is constructed in
accordance with the approved final design and in conformance with all environmental
permits issued for the PROJECT. These services shall include, but are not limited to:
construction advertisement, receipt and evaluation of bids, contract award,
establishment of construction survey control, on-site construction inspection and
supervision, preparation of as-built drawings, and the submittal of all required permit
certifications upon the completion of construction. DISTRICT staff may participate with
CITY staff in site inspections during the construction phase.
F. Operation and Maintenance:
The CITY shall be responsible for the perpetual operation and maintenance of the
completed PROJECT facilities to maintain the PROJECT'S aesthetics, ensure the
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proper hydraulic operation of the PROJECT, and to conform to all the conditions
specified in the environmental permits issued for the PROJECT.
G. Post-Construction Monitoring:
The CITY shall be responsible for all post-construction monitoring requirements that
may be identified in the general and specific conditions of any permits issued for the
PROJECT, as may be appropriate.
3. PERFORMANCE SCHEDULE:
TASK DATES
Notice to Proceed to Consultant November 30, 2011
Complete Design and Permitting December 31, 2012
Commence Construction April 30, 2013
Complete Construction September 30, 2014
Additional milestones contained in the performance schedules of the Consultant and
Contractor contracts will be incorporated herein by reference.
4. DELIVERABLES
The CITY will provide two (2) sets, electronic and hardcopy, of any final reports to the
DISTRICT as Record and Library copies.
i. Interim Work Products (e.g., Design Reports, Construction Plan Submittals,
Specifications, etc.)
ii. Final Design Report, Plans, Technical Specifications and Permits
iii. Construction Bid Documents
iv. Bid Tabulations
v. As-Built Drawings
5. PROJECT BUDGET:
TASK DESCRIPTION DISTRICT CITY TOTAL
Design/Permitting/Construction Documents $100,000 $100,000 $200,000
Construction and Construction Management $1,150,000 $1,150,000 $2,300,000
TOTAL $1,250,000 $1,250,000 $2,500,000
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ATTACHMENT 1
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AMERICAN WOMAN
NATIVE AMERICAN
ASIAN/HAWAIIAN AMERICAN
HISPANIC AMERICAN
AFRICAN AMERICAN
AMERICAN WOMAN
NATIVE AMERICAN
ASIAN/HAWAIIAN AMERICAN
HISPANIC AMERICAN
AFRICAN AMERICAN
SMALL BUSINESS
Section 288.703(1) F.S.
NON-MINORITY
10/17/2011
Meeting Date:
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Request authority to institute a civil action on behalf of the City against Mission Hills Condominium Association, Inc. (Mission Hills)
for the purpose of seeking a Declaratory Judgment to determine the Citys easement rights as granted in that certain easement dated
April 26, 1971 by the Imperial Homes Corporation, Inc. (consent)
SUMMARY:
On April 26, 1971, Imperial Homes Corporation granted an easement to the City of Clearwater for the
purpose of installing, repairing, operating and maintaining water lines over and across certain property
legally described within the easement document (Easement). The Easement includes a 40-foot square
easement for an existing well site.
The City has operated the well since acquiring the Easement both as a production well and then as a
monitoring well. City staff plans to use the well site once again for production in support of the Reverse
Osmosis Water Plant 2.
In July 2011, City staff mobilized and began testing to determine whether to make improvements to the
existing well or to replace it by drilling a new well within the 40-foot square area to meet the Citys
production needs. On July 21, 2011, attorneys for Mission Hills sent correspondence to the City objecting to
the Citys planned activities. Mission Hills attorney cited that it is Mission Hills firm opinion that the
Easement does not serve to authorize additional drilling in or around the existing well site.
The City Attorneys office has reviewed the Easement and is of the opinion that staffs planned activities
within the Easement area are consistent with rights the City possesses by virtue of the Easement.
The Engineering Department requests that authority be granted to the City Attorneys Office to seek a
Declaratory Judgment by initiating legal action against Mission Hills Condominium Association, Inc. This
process is intended to identify the rights granted to the City under the Easement.
The costs relative to this action will include a filing fee of $400 and a service process of approximately
$100.
Cover Memo
Sufficient Water Sewer bond proceeds are available in 0376-96767, Reverse Osmosis Plant at Res 2 in the
Item # 23
amount of $500.00 to pay for these expenses.
Other
Type:
YesNo
Current Year Budget?:Budget Adjustment:
Budget Adjustment Comments:
See summary section
$500.00
Current Year Cost:Annual Operating Cost:
$500.00$500.00
Not to Exceed:Total Cost:
2011 to 2012
For Fiscal Year:
Appropriation CodeAmountAppropriation Comment
0376-96767-565400-533-500.00See summary section
000-0000
1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Review Approval:
Cover Memo
Item # 23
Attachment number 1
Page 1 of 1
Location Map
SR-590
Flint
Dr
N
MISSION HILLS
EASEMENT
LOCATION
^
Abbey
Ct
GLEN
OAK
VISTA
DR
Terrace View Ln
SA
²
Mission Hills Condominium
Easement Location
Prepared by:
Engineering Department
Geographic Technology Division
Item # 23
100 S. Myrtle Ave, Clearwater, FL 33756
Reviewed By:273B S-T-R:N.T.S.
Ph: (727)562-4750, Fax: (727)526-4755 Map Gen By:CRMTM Date:09/13/2011 Grid #:8-29-16 Scale:
www.MyClearwater.com
Map Document: (V:\GIS\Engineering\Location Maps\Mission Hills LOC Map.mxd)
Attachment number 2
Page 1 of 2
Attachment number 2
Page 2 of 2
Attachment number 4
Page 1 of 2
Item # 23
Attachment number 4
Page 2 of 2
Item # 23
10/17/2011
Meeting Date:
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Amend the operating budget of the Planning and Development Department in the amount of $107,500 to fund a Development Service
Center Manager and provide customer service training in response to recommendations of the Business Task Force. (consent)
SUMMARY:
The Clearwater Business Task Force submitted its final report to City Council on August 29, 2011. Several recommendations
supported hiring additional staff to focus on customer service activities and to create a more customer-centric environment. At the
September 28, 2011 Special City Council Meeting, the Planning and Development Department provided several recommendations in
response. As discussed at that meeting, to fully implement the desired changes of the Task Force, a modern development service center
is needed. Since that is a long-term solution, the Planning and Development Department believes two recommendations can be
implemented to start moving the City in the desired direction.
One recommendation is to create the position of a Development Service Center Manager to oversee the customer service functions of
the department. Some of the key duties of that manager would be to manage and coordinate customer service functions with the
Construction Services and Planning Divisions as well as with other departments involved in the development review and permitting
processes (Engineering, Fire, Utilities, Traffic, Solid Waste, Parks and Recreation). Specifically, the proposed manager would have
authority over all involved to ensure customer service needs are met and to manage the process when out-of-sequence reviews are
needed or a shift in priority is warranted. Additionally the Manager would serve as a development liaison on major/complicated projects
and those requiring time sensitive reviews and chair the Building Plans Review Committee (BPRC). Another major objective would be
to identify ways to improve certain operations such as decreasing plan review turnaround times and streamlining work processes. This
position would be created by moving an existing vacant FTE (Full Time Equivalent) management position from another department to
the Planning and Development Department. Funding in the amount of $92,500 is requested to implement this
recommendation. Attached please find a proposed organizational chart of the Department incorporating the new position as well as a list
of responsibilities for the position.
The other recommendation is to provide customer service training for the Planning and Development Department as well as for staff
from other departments that are involved in the development review and construction permitting process (Engineering, Fire, Utilities,
Traffic Operations, Solid Waste, Parks and Recreation). The Department believes such training can take the interaction between city
staff and our customers to the next level and help the City provide an even higher quality of customer service. The Planning and
Development Department is requesting Council to allocate an amount not to exceed $15,000 to fund such training.
First quarter budget amendments will reflect the allocation of $107,500 of General Fund reserves to the Planning and Development
Operating budget to fund these costs. Estimated General Fund reserves are approximately $18.4 million, or 16.8% of the current years
General Fund budget, exceeding our reserve policy by $9.1 million. Funding for this position and necessary training will be included in
the City Managers recommended budget in future budgets.
1) Office of Management and Budget 2) Clerk 3) Assistant City Manager 4) City Manager 5) Clerk
Review Approval:
Cover Memo
Item # 24
Attachment number 1
Page 1 of 1
Planning & Development Department
Organizational Chart
Director of Planning & Development
Michael L. Delk, AICP
Nancy Scott
Assistant Planning &
Development Director
Gina L. Clayton
Administrative Analyst
Sherry Watkins
Code Compliance
Development Review
Construction Services-
Long Range Planning
Development Service
Manager
Manager
Manager/
Manager
Center Manager
Terry Teunis
Kevin Garriott
Planner III
Planner III
Code Inforcement
Assistant Building
Development Review
Inspector
Cate Lee
Scott Kurleman
Specialist
Lauren Matzke, AICP
Kevin Nurnberger
Rick DeBord
Vacant
Carl Korczak
Nilda Espinosa
Michael Lopez
Peggy Franco
Lindsey Newell
Corey ONeil
Jean Peeke
Julie Phillips
James Wagner
Planner II
Al Ruud
Shelby Schaar
Ellen Crandall
Senior Plans
Building Construction
Matt Jackson
Examiner
Inspector
Development Review
Tom Carrick, Lead Worker
Sign Inspector
Technician II
Robbie Ackerman
Land Resource
Mike Coccia
MaryJo Weaver
Anne Downes Blackburn
Specialist
Dana Root
Richard DeCastro
Plans Examiner
James Stanley
Scott Jordan
Richard Albee
Kevin Tucker
Jack Fahey
Vicki Morahan
Scott Sullivan
License Inspector
Ralph Rowe
Jane Sloan
John Witkowski
Kyle Wilson
Dee Shawen
Janet McMahan
Housing Inspector
Customer Service
Gabe Parra
Representative
Sam Swinton
Lynne Pulizotto
John Warner
Item # 24
Attachment number 2
Page 1 of 2
Item # 24
Attachment number 2
Page 2 of 2
Item # 24
Meeting Date:
10/17/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and initial Zoning Atlas designation of Low
Medium Density Residential (LMDR) District for 1310 Parkwood Street (Lot 12, Block A, Pine Ridge in Section 10, Township 29
South, Range 15 East) and Pass Ordinances 8289-11, 8290-11 and 8291-11 on first reading. (ANX2011-08004)
SUMMARY:
This voluntary annexation petition involves a 0.176-acre property consisting of one parcel of land occupied by a
single-family dwelling. It is located on the north side of Parkwood Street approximately 137 feet east of Betty Lane.
The applicant is requesting this annexation in order to receive solid waste service from the City. The Planning and
Development Department is requesting that the 0.092-acres of abutting right-of-way of Parkwood Street not currently
within the City limits also be annexed. The property is contiguous to existing City boundaries to the north, south, east,
and west. It is proposed that the property be assigned a Future Land Use Map designation of Residential Low (RL) and
a Zoning Atlas designation of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed annexation is consistent with the provisions
of Clearwater Community Development Code Section 4-604.E as follows:
The property currently receives water and sewer service from the City of Clearwater. Collection of solid waste will
be provided by the City. The property is located within Police District II and service will be administered through
the district headquarters located at 645 Pierce Street. Fire and emergency medical services will be provided to this
property by Station 51 located at 1720 Overbrook Avenue. The City has adequate capacity to serve this property
with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexation will not have an adverse
effect on public facilities and their levels of service; and
The proposed annexation is consistent with and promotes the following objective of the Clearwater Comprehensive
Plan:
Objective A.6.4 Due to the built-out character of the City of Clearwater, compact urban development
within the urban service area shall be promoted through application of the Clearwater Community
Development Code.
Objective A.7.2 Diversify and expand the Citys tax base through the annexation of a variety of land
uses located within the Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for single-family residential properties upon
request.
Cover Memo
Item # 25
The proposed Residential Low (RL) Future Land Use Map category is consistent with the current Countywide Plan
designation of this property. This designation primarily permits residential uses at a density of 5 units per acre.
The proposed zoning district to be assigned to the property is the Low Medium Density Residential (LMDR)
District. The use of the subject property is consistent with the uses allowed in the district and the property exceeds
the districts minimum dimensional requirements. The proposed annexation is therefore consistent with the
Countywide Plan and the Citys Comprehensive Plan and Community Development Code; and
The property proposed for annexation is contiguous to existing City boundaries to the north, south, east and west;
therefore, the annexation is consistent with Florida Statutes Chapter 171.044.
Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Cover Memo
Item # 25
Attachment number 1
Page 1 of 7
PROJECT
SITE
PARKWOOD ST
^
LOCATION MAP
Essie Moody and Tracey Jones, a/k/a ANX2011-08004
Owners: Case:
Tracey Pollock
Property Size (Acres):
0.176 acres +
Site: 1310 Parkwood St.
(Acres):0.092 acres ROW
Rights-of-way
Land Use Zoning
PIN: 10-29-15-71694-001-0120
From : RL R3
To: RL LMDR
Atlas Page: 269B
S:\Planning Department\C D B\Annexations (ANX)\ANX - 2011\ANX2011-08004-1310 Parkwood Street - Moody and
Item # 25
Jones\Maps\ANX2011-08004-Location Map.doc
Attachment number 1
Page 2 of 7
AERIAL PHOTOGRAPH
Essie Moody and Tracey Jones, a/k/a ANX2011-08004
Owners: Case:
Tracey Pollock
Property Size (Acres):
0.176 acres +
Site: 1310 Parkwood St.
(Acres):0.092 acres ROW
Rights-of-way
Land Use Zoning
PIN: 10-29-15-71694-001-0120
From : RL R3
To: RL LMDR
Atlas Page: 269B
S:\Planning Department\C D B\Annexations (ANX)\ANX - 2011\ANX2011-08004-1310 Parkwood Street - Moody and
Item # 25
Jones\Maps\ANX2011-08004-Aerial Photograph.doc
Attachment number 1
Page 3 of 7
14 A
1731
C(C)
1729
1724
12
1709
181716
1705
2
24
43/041
24
43/042
18
15
1311
1710
1707
4
1
8
3
1
1703
1314
1322
13181326
1625
1530
1240
1620
1239
1619
1235
1232
1616
1615
1612
1608
1613
B
1601
1604
13171321
1313
71694
6906
1501
C
PROPOSED ANNEXATION MAP
Essie Moody and Tracey Jones, a/k/a ANX2011-08004
Owners: Case:
Tracey Pollock
Property Size (Acres):
0.176 acres +
Site: 1310 Parkwood St.
(Acres):0.092 acres ROW
Rights-of-way
Land Use Zoning
PIN: 10-29-15-71694-001-0120
From : RL R3
To: RL LMDR
Atlas Page: 269B
S:\Planning Department\C D B\Annexations (ANX)\ANX - 2011\ANX2011-08004-1310 Parkwood Street - Moody and
Item # 25
Jones\Maps\ANX2011-08004-Proposed Annexation Map.doc
Attachment number 1
Page 4 of 7
CGRU
RU
RU
CG
RU
RU
CG
RL
RU
RU
RU
RL
RL
RL
RL
RL
RL
RL
RL
RU
RU
RU
RU
RL
RL
RU
RU
RL
RL
CG
WATER
P
T/UCGCGRURL
FUTURE LAND USE MAP
Essie Moody and Tracey Jones, a/k/a ANX2011-08004
Owners: Case:
Tracey Pollock
Property Size (Acres):
0.176 acres +
Site: 1310 Parkwood St.
(Acres):0.092 acres ROW
Rights-of-way
Land Use Zoning
PIN: 10-29-15-71694-001-0120
From : RL R3
To: RL LMDR
Atlas Page: 269B
S:\Planning Department\C D B\Annexations (ANX)\ANX - 2011\ANX2011-08004-1310 Parkwood Street - Moody and
Item # 25
Jones\Maps\ANX2011-08004-Future Land Use Map.doc
Attachment number 1
Page 5 of 7
LMDR
LMDR
C
LMDR
LMDR
ZONING MAP
Essie Moody and Tracey Jones, a/k/a ANX2011-08004
Owners: Case:
Tracey Pollock
Property Size (Acres):
0.176 acres +
Site: 1310 Parkwood St.
(Acres):0.092 acres ROW
Rights-of-way
Land Use Zoning
PIN: 10-29-15-71694-001-0120
From : RL R3
To: RL LMDR
Atlas Page: 269B
S:\Planning Department\C D B\Annexations (ANX)\ANX - 2011\ANX2011-08004-1310 Parkwood Street - Moody and
Item # 25
Jones\Maps\ANX2011-08004 Zoning Map.doc
Attachment number 1
Page 6 of 7
14 A
1731
C(C)
1729
1724
12
1709
181716
Single Family Residential
1705
2
24
43/041
24
43/042
18
15
1311
1710
1707
4
1
8
3
1
1703
Fire Station
1314
1322
13181326
1625
1530
Single Family Residential
1240
1620
1239
1619
1235
1232
1616
1615
1612
1608
1613
B
1601
1604
Single Family Residential
13171321
1313
71694
6906
1501
C
EXISTING SURROUNDING USES MAP
Essie Moody and Tracey Jones, a/k/a ANX2011-08004
Owners: Case:
Tracey Pollock
Property Size (Acres):
0.176 acres +
Site: 1310 Parkwood St.
(Acres):0.092 acres ROW
Rights-of-way
Land Use Zoning
PIN: 10-29-15-71694-001-0120
From : RL R3
To: RL LMDR
Atlas Page: 269B
S:\Planning Department\C D B\Annexations (ANX)\ANX - 2011\ANX2011-08004-1310 Parkwood Street - Moody and
Item # 25
Jones\Maps\ANX2011-08004-Existing Surrounding Uses Map.doc
Attachment number 1
Page 7 of 7
View looking north at the subject property, 1310 ParkwoodStreetrty
View looking east along ParkwoodStreetView looking west along Pa
West of the subject propertySouth of the subject property
ANX2011-08004
Moody, Essie and Jones/Pollock, Tracey
Item # 25
1310 ParkwoodStreet
Attachment number 2
Page 1 of 3
ORDINANCE NO. 8289-11
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTY
LOCATED ON THE NORTH SIDE OF PARKWOOD STREET
AND APPROXIMATELY 137 FEET EAST OF BETTY LANE,
CONSISTING OF LOT 12, BLOCK A, PINE RIDGE, WHOSE
POST OFFICE ADDRESS IS 1310 PARKWOOD STREET,
TOGETHER WITH THE ABUTTING RIGHT OF WAY OF
PARKWOOD STREET, INTO THE CORPORATE LIMITS OF
THE CITY, AND REDEFINING THE BOUNDARY LINES OF
THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the owner of the real property described herein and depicted on the
map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
Lot 12, Block A, Pine Ridge according to the Plat thereof, recorded in Plat Book 28, Page
98, Public Records of Pinellas County, Florida, together with the abutting right-of-way of
Parkwood Street.
(ANX2011-08004)
The map or maps attached as Exhibit(s) A are hereby incorporated by reference.
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Planning Director are directed to
include and show the property described herein upon the official maps and records of the
City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida,
within 7 days after adoption, and shall file a certified copy with the Florida Department of
State within 30 days after adoption.
Item # 25
Ordinance No. 8289-11
Attachment number 2
Page 2 of 3
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
________________________________
Frank V. Hibbard
Mayor
Approved as to form: Attest:
___________________________ _______________________________
Leslie K. Dougall-Sides Rosemarie Call
Assistant City Attorney City Clerk
Item # 25
Ordinance No. 8289-11
Attachment number 2
Page 3 of 3
Item # 25
Attachment number 3
Page 1 of 3
ORDINANCE NO. 8290-11
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE PLAN
ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY,
TO DESIGNATE THE LAND USE FOR CERTAIN REAL
PROPERTY LOCATED ON THE NORTH SIDE OF
PARKWOOD STREET AND APPROXIMATELY 137 FEET
EAST OF BETTY LANE, CONSISTING OF LOT 12, BLOCK
A, PINE RIDGE, TOGETHER WITH THE ABUTTING RIGHT
OF WAY OF PARKWOOD STREET, WHOSE POST
OFFICE ADDRESS IS 1310 PARKWOOD STREET, UPON
ANNEXATION INTO THE CITY OF CLEARWATER, AS
RESIDENTIAL LOW (RL); PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the amendment to the future land use plan element of the
comprehensive plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's comprehensive plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City
of Clearwater is amended by designating the land use category for the hereinafter
described property, upon annexation into the City of Clearwater, as follows:
Property Land Use Category
Lot 12, Block A, Pine Ridge Residential Low (RL)
according to the Plat thereof, recorded
in Plat Book 28, Page 98, Public Records
of Pinellas County, Florida, together with
the abutting right-of-way of Parkwood Street
(ANX2011-08004)
The map or maps attached as Exhibit A is hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent
with the Citys comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8289-11.
PASSED ON FIRST READING _____________________
Item # 25
Ordinance No. 8290-11
Attachment number 3
Page 2 of 3
PASSED ON SECOND AND FINAL _____________________
READING AND ADOPTED
__________________________
Frank V. Hibbard
Mayor
Approved as to form: Attest:
__________________________ __________________________
Leslie K. Dougall-Sides Rosemarie Call
Assistant City Attorney City Clerk
Item # 25
Ordinance No. 8290-11
Attachment number 3
Page 3 of 3
Item # 25
Attachment number 4
Page 1 of 3
ORDINANCE NO. 8291-11
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED ON
THE NORTH SIDE PARKWOOD STREET AND
APPROXIMATELY 137 FEET EAST OF BETTY LANE,
CONSISTING OF LOT 12, BLOCK A, PINE RIDGE,
TOGETHER WITH THE ABUTTING RIGHT OF WAY OF
PARKWOOD STREET, WHOSE POST OFFICE ADDRESS
IS 1310 PARKWOOD STREET, UPON ANNEXATION INTO
THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY
RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
Property Zoning District
Lot 12, Block A, Pine Ridge Low Medium Density Residential (LMDR)
according to the Plat thereof, recorded
in Plat Book 28, Page 98, Public Records
of Pinellas County, Florida, together with
the abutting right-of-way of Parkwood Street
(ANX2011-08004)
The map attached as Exhibit A is hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8289-11.
PASSED ON FIRST READING ___________________________
PASSED ON SECOND AND FINAL ___________________________
Item # 25
Ordinance No. 8291-11
Attachment number 4
Page 2 of 3
READING AND ADOPTED
_______________________________
Frank V. Hibbard
Mayor
Approved as to form: Attest:
__________________________ ______________________________
Leslie K. Dougall-Sides Rosemarie Call
Assistant City Attorney City Clerk
Item # 25
Ordinance No. 8291-11
Attachment number 4
Page 3 of 3
Item # 25
Meeting Date:
10/17/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance 8281-11 on second reading, amending the future land use element of the Comprehensive Plan of the city to change the
land use designation for certain real property whose post office address is 1020 North Hercules Avenue, from Transportation/Utility
(T/U) to Industrial Limited (IL).
SUMMARY:
Review Approval:
Cover Memo
Item # 26
Attachment number 1
Page 1 of 2
Item # 26
Attachment number 1
Page 2 of 2
Item # 26
Attachment number 2
Page 1 of 1
Item # 26
Meeting Date:
10/17/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance 8282-11 on second reading, amending the Zoning Atlas of the city by rezoning for certain real property whose post
office address is 1020 North Hercules Avenue, from Institutional (I) to Industrial, Research and Technology (IRT).
SUMMARY:
Review Approval:
Cover Memo
Item # 27
Attachment number 1
Page 1 of 1
Item # 27
Attachment number 2
Page 1 of 1
Item # 27
Meeting Date:
10/17/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance 8292-11 on second reading, modifying provisions of Chapter 33, Waterways and Vessels, Clearwater Code of
Ordinances, regulating vessel operation within the Clearwater Harbor Marina boat slips.
SUMMARY:
Review Approval:
Cover Memo
Item # 28
Attachment number 1
Page 1 of 1
Item # 28
Meeting Date:
10/17/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
St. Pete Times Property Acquisition
SUMMARY:
Review Approval:
Cover Memo
Item # 29
Meeting Date:
10/17/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Councilmember Salary Increase
SUMMARY:
Review Approval:
Cover Memo
Item # 30
Meeting Date:
10/17/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Dog Friendly Outdoor Cafes - Councilmember Doran
SUMMARY:
Review Approval:
Cover Memo
Item # 31
Meeting Date:
10/17/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Community Advisory Board - Councilmember Doran
SUMMARY:
Review Approval:
Cover Memo
Item # 32
Meeting Date:
10/17/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Dophin Tale Promotions - Mary Delong, Senior Vice President BVK Advertising
SUMMARY:
Review Approval:
Cover Memo
Item # 33
Meeting Date:
10/17/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
National Friends of Libraries Week Proclamation - George Beech, President of the Friends of the Library
SUMMARY:
Review Approval:
Cover Memo
Item # 34
Meeting Date:
10/17/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
United Way Month Proclamation - Laura Cameron, the Citys United Way Leadership Executive.
SUMMARY:
Review Approval:
Cover Memo
Item # 35