09/14/2011
City Council Agenda
Location: Council Chambers - City Hall
Date: 9/14/2011- 6:00 PM
Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then state your
name and address. Persons speaking before the City Council shall be limited to three (3) minutes unless
otherwise noted under Public Hearings. For other than Citizens to be heard regarding items not on the Agenda, a
spokesperson for a group may speak for three (3) minutes plus an additional minute for each person in the
audience that waives their right to speak, up to a maximum of ten (10) minutes. Prior to the item being
presented, please obtain the needed form to designate a spokesperson from the City Clerk (right-hand side of
dais). Up to thirty minutes of public comment will be allowed for an agenda item. No person shall speak more
than once on the same subject unless granted permission by the City Council. The City of Clearwater strongly
supports and fully complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours
prior to the meeting if you require special accommodations at 727-562-4090. Assisted Listening Devices are
available. Kindly refrain from using beepers, cellular telephones and other distracting devices during the
meeting.
1. Call to Order
2. Invocation
3. Pledge of Allegiance
4. Presentations
4.1Hispanic Heritage Month Proclamation
Attachments
4.2Library Card Sign-up Month Proclamation
Attachments
4.3Public Natural Gas Week Proclamation
Attachments
5. Approval of Minutes
5.1Approve the minutes of the September 1, 2011 City Council Meeting as submitted in written summation
by the City Clerk.
Attachments
6. Citizens to be Heard re Items Not on the Agenda
Public Hearings - Not before 6:00 PM
7. Administrative Public Hearings
- Presentation of issues by City staff
- Statement of case by applicant or representative (5 min.)
- Council questions
- Comments in support or opposition (3 min. per speaker or 10 min
maximum as spokesperson for others that have waived their time)
- Council questions
- Final rebuttal by applicant or representative (5 min.)
- Council disposition
7.1Set a final millage rate of 5.1550 mills for fiscal year 2011/12 against non-exempt real and personal
property with the City of Clearwater and pass Ordinance 8284-11 on first reading.
Attachments
7.2Approve the City of Clearwater Annual Operating Budget for the 2011/12 fiscal year and pass Ordinance
8285-11 on first reading.
Attachments
7.3Adopt the Fiscal Year 2011/12 Annual Capital Improvement Budget and establish a six-year plan for the
Capital Improvement Program (CIP) and pass Ordinance 8286-11 on first reading.
Attachments
7.4Approve the recommended Penny for Pinellas project list, as revised for Fiscal Years 2011/12 through
2019/20.
Attachments
7.5Approve the Annexation, Initial Land Use Plan Designation of Residential Suburban (RS) and Initial
Zoning Atlas Designation of Low Density Residential (LDR) District for 3054 Leanne Court (consisting
of a portion of the East 460 feet of the Northwest ¼ of the Southwest ¼ of Section 33, Township 28
South, Range 16 East, lying North of those lands platted as the Crest, as recorded in Plat Book 95, pages
72 and 73, lying East of those lands platted as Renaissance Oaks, as recorded in Plat Book 133, pages 3
through 7, and less and except those lands conveyed to Pinellas County in order of taking recorded in
O.R. Book 7917, page 1801); and pass Ordinances 8276-11, 8277-11and 8278-11 on first reading.
(ANX2011-07003)
Attachments
7.6Approve a Future Land Use Map Amendment from the Residential Medium (RM) and
Residential/Office/Retail (R/O/R) classifications to the Residential/Office Limited (R/OL) Classification
and a Zoning Atlas Amendment from the Medium Density Residential (MDR) and Commercial (C)
Districts to the Office (O) District; approve a Development Agreement between BayCare Health System,
Inc. (the developer) and the City of Clearwater for property located at 2985 and 2995 Drew Street
(consisting of Northeast ¼ of Northeast ¼ of Section 17, Township 29 South, Range 16 East; less and
except the North 50 feet thereof for right-of way for Drew Street; also less and except the East 33 feet
thereof for right-of-way for Bayview Avenue), authorize the appropriate officials to execute same; pass
Ordinances 8268-11and 8269-11 on first reading and adopt Resolution 11-18. (LUP2011-01002,
REZ2011-01002 and DVA2011-06001)
Attachments
City Manager Reports
8. Other Items on City Manager Reports
8.1Amend the Citys fiscal year 2010/11 Operating and Capital Improvement Budgets at third quarter and
pass Ordinances 8287-11 and 8288-11 on first reading.
Attachments
8.2Authorize a not to exceed amount of $400,000, to pay Gallagher Bassett Services, Inc., for worker's
compensation claims due, payable for the period October 1, 2011 to September 30, 2012, and authorize
the appropriate officials to execute same.
Attachments
8.3Approve payment of insurance premiums up to $600,000, with effective dates beginning October 1, 2011
to September 30, 2012 and authorize the appropriate officials to execute same.
Attachments
8.4Award a contract (Purchase Order) to Sprint/Nextel, Los Angeles, California for cellular/radio and
Blackberry services for the period of November 1, 2011 through October 31, 2012 at a cost not to exceed
$329,500 in accordance with Sec. 2.564(1)(d), Code of Ordinances, under State Contract 1523 and
authorize the appropriate officials to execute same.
Attachments
8.5Award a contract (purchase order) to Extensys, Inc., Palm Harbor, Florida, in the amount of $151,450 to
replace the Utilities Management Systems (UMS), in accordance with Sec 2.564 (1)(d), Code of
Ordinances, under State Contract 250-000-09-1; authorize lease purchase under the City's Master Lease
Purchase Agreement and authorize the appropriate officials to execute same.
Attachments
8.6Award a contract (Purchase Order) to Verizon, Florida, Inc., St. Petersburg, Florida for telephone service
including frame relay service, T1's, credit/collect calls, backup trunks, VADI circuit, and DSL high
bandwidth services during the period of October 1, 2011 to September 30, 2012 at a cost not to exceed
$275,100, in accordance with Sec. 2.564 (1)(e) Code of Ordinances, impractical to bid and authorize the
appropriate officials to execute same.
Attachments
8.7Award a contract (Purchase Order) to Oracle America, Inc., Redwood Shores, California for the period of
October 1, 2011 through September 30, 2012 for database maintenance at a cost not to exceed $211,840
in accordance with Sec. 2.564 (1)(b), Code of Ordinances, sole source and authorize the appropriate
officials to execute same.
Attachments
8.8Approve acceptance of a Department of Justice, Bureau of Justice Assistance (DOJ/BJA) enhancement
grant in the amount of $346,159 for a two-year period to fund the Clearwater Area Task Force on Human
Trafficking and additional 1.75 full-time equivalent positions and authorize the appropriate officials to
execute same.
Attachments
8.9Approve acceptance of Department of Justice, Bureau of Justice Assistance (DOJ/BJA) Edward Byrne
Memorial Justice Assistance Grant application in the amount of $74,412 and additional 1.75 full-time
equivalent positions and authorize the appropriate officials to execute same.
Attachments
8.10Approve a one-year funding agreement, in the amount of $163,443 between Jolley Trolley Transportation
of Clearwater, Inc. and the City of Clearwater for the operation of transportation and trolley service on
Clearwater Beach, Island Estates and Sand Key, for period October 1, 2011 through September 30, 2012,
and authorize the appropriate officials to execute same.
Attachments
8.11Authorize the City Attorney to retain outside Legal Counsel on behalf of Clearwater Gas System for the
period of October 1, 2011 through September 30, 2012 and authorize the appropriate officials to execute
same.
Attachments
8.12Award a Contract (Purchase Order) for $40,131.00 to Richard H. Martin Roofing of Madeira Beach, FL
for the installation of a sprayed polyurethane Foam roof system and acrylic Coating on the Capitol
Theater and Lokey building; authorize the roof purchase under the approved Ruth Eckerd Hall Penny for
Pinellas project; and authorize the appropriate officials to execute same.
Attachments
8.13Appoint members to the Enterprise Zone Development Agency for staggered terms, in the following
categories: local private industry council, City of Clearwater Police Department, local financial or
insurance entities, non-profit community based organization operating within the area (2), resident
residing within the area, local Chamber of Commerce, business operating within area and City of
Clearwater Community Response Team.
Attachments
8.14Approve a settlement agreement settling the case of Tampa Bay ADA, Inc., et al. v The City of
Clearwater, Case 8:05-CV-1786-T-27TGW.
Attachments
8.15Approve the Council Policies.
Attachments
Miscellaneous Reports and Items
9. City Manager Verbal Reports
9.1Downtown Metered Parking County Lots
Attachments
10. Other Council Action
10.1Other Council Action
Attachments
11. Closing Comments by Mayor
12. Adjourn
Meeting Date:
9/14/2011
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Hispanic Heritage Month Proclamation
SUMMARY:
Review Approval:
Cover Memo
Item # 1
Meeting Date:
9/14/2011
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Library Card Sign-up Month Proclamation
SUMMARY:
Review Approval:
Cover Memo
Item # 2
Meeting Date:
9/14/2011
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Public Natural Gas Week Proclamation
SUMMARY:
Review Approval:
Cover Memo
Item # 3
Meeting Date:
9/14/2011
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the minutes of the September 1, 2011 City Council Meeting as submitted in written summation by the City Clerk.
SUMMARY:
Review Approval:
Cover Memo
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Item # 4
Meeting Date:
9/14/2011
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Set a final millage rate of 5.1550 mills for fiscal year 2011/12 against non-exempt real and personal property with the City of
Clearwater and pass Ordinance 8284-11 on first reading.
SUMMARY:
In accordance with Chapter 200 of the Florida Statutes, which defines requirements for the Determination of
Millage and the rules governing Truth in Millage (TRIM) compliance, the City Council must hold two public
hearings to adopt a final millage rate for the new fiscal year. The adoption of this ordinance is to establish the
millage rate and the two related budget ordinances are an integral part of fulfilling these requirements.
The City Council set a tentative millage rate of 5.1550 mills on July 21, 2011, which is the rate that appeared on
the TRIM bill notices mailed to taxpayers in August. The millage rate of 5.1550 mills represents a 4.31%
decrease from the rolled back rate of 5.3874 mills.
Ordinance 8284-11 is presented in order to adopt the millage rate of 5.1550 mills to support the operating and
capital improvements budgets for the 2011/12 fiscal year.
Review Approval:
1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Cover Memo
Item # 5
Attachment number 1
Page 1 of 1
Item # 5
Meeting Date:
9/14/2011
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the City of Clearwater Annual Operating Budget for the 2011/12 fiscal year and pass Ordinance 8285-11 on first reading.
SUMMARY:
In accordance with Chapter 200 of the Florida Statutes and the rules governing Truth in Millage (TRIM) compliance, the City
Council must hold two public hearings to adopt the final budget. The adoption of the ordinance and the related ordinances
adopting the 2011/12 millage rate and the Capital Improvement Budget are an integral part of fulfilling these requirements.
On June 30, 2011, the City Manager provided the City Council with the Preliminary Annual Operating and Capital Improvement
Budget that outlined proposed estimates of revenues and expenditures for the 2011/12 fiscal year. On July 18, 2011, the City
Manager presented the preliminary budget at work session for Council discussion. The preliminary budget was also presented at
the July 21, 2011 council meeting for citizen input.
After the Preliminary budget was released, upon Council action approving the Police Vehicle agenda item at the August 4, 2011
meeting, Special Development Fund expenditures were reduced by $230,750 representing a reduction in the allocation of Penny
for Pinellas Funds to the Police Vehicle project.
A worksheet regarding the changes made to date on the final budget for fiscal year 2011/12 is available.
Review Approval:
1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Cover Memo
Item # 6
Attachment number 1
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Council Changes to the Preliminary Budget
Fiscal Year 2011/12
Final
PreliminaryBudget
FY 11/12AdjustmentsnoteFY 11/12
GENERAL FUND:
City Council261,050 261,050
City Manager's Office1,190,800 1,190,800
City Attorney's Office1,514,610 1,514,610
City Audit190,340 190,340
Economic Development & Housing1,199,880 1,199,880
Engineering7,136,150 7,136,150
Finance2,130,100 2,130,100
Fire 22,041,120 22,041,120
Human Resources1,030,420 1,030,420
Library5,614,650 5,614,650
Marine & Aviation550,530 550,530
Non-Departmental3,079,970 3,079,970
Office of Management & Budget293,740 293,740
Official Records & Legislative Services 1,018,520 1,018,520
Parks & Recreation19,408,310 19,408,310
Planning & Development4,517,140 4,517,140
Police35,109,050 35,109,050
Public Communications885,430 885,430
Public Services1,647,430 1,647,430
Allocation to General Fund Reserves291,830 291,830
TOTAL GENERAL FUND109,111,070 - 109,111,070
SPECIAL REVENUE FUNDS:
10,152,710 9,921,960
Special Development Fund (1)(230,750)
1,411,560 1,411,560
Special Program Fund
-
ENTERPRISE FUNDS: -
67,769,990 67,769,990
Water and Sewer Fund
15,778,720 15,778,720
Stormwater Utility Fund
17,748,050 17,748,050
Solid Waste Fund
33,831,830 33,831,830
Gas Fund
2,820,990 2,820,990
Recycling Fund
165,730 165,730
Airpark Fund
4,666,240 4,666,240
Marine Fund
366,810 366,810
Clearwater Harbor Marine Fund
4,261,720 4,261,720
Parking Fund
61,390 61,390
Harborview Fund
-
INTERNAL SERVICE FUNDS: -
8,652,090 8,652,090
Administrative Services Fund
4,407,330 4,407,330
General Services Fund
12,235,440 12,235,440
Garage Fund
19,116,920 19,116,920
Central Insurance Fund
TOTAL, ALL OPERATING FUNDS 312,558,590 (230,750) 312,327,840
(1)
CAPITAL IMPROVEMENT FUND: 44,540,620 (230,750) 44,309,870
(1)
(1) Represents a reduction of $230,750 in the allocation of PenPinellas Funds to the capital
project for Police Vehicles based upon Council action at the Augmeeting.
Item # 6
Meeting Date:
9/14/2011
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt the Fiscal Year 2011/12 Annual Capital Improvement Budget and establish a six-year plan for the Capital Improvement
Program (CIP) and pass Ordinance 8286-11 on first reading.
SUMMARY:
In accordance with Chapter 200 of the Florida Statutes and the rules governing Truth in Millage (TRIM)
compliance, the City Council must hold two public hearings to adopt a final budget. The adoption of this
ordinance and the related ordinances adopting the 2011/12 millage rate and Operating budget are an integral part
of fulfilling these requirements.
On June 30, 2011, the City Manager provided the City Council with the Preliminary Annual Operating and Capital
Improvement Budget that outlined proposed estimates of revenues and expenditures for the 2011/12 fiscal year.
On July 18, 2011, the City Manager presented the preliminary budget at work session for Council discussion. The
preliminary budget was also presented at the July 21, 2011 council meeting for citizen input.
After the Preliminary budget was released, upon Council action approving the Police Vehicle agenda item at the
August 4, 2011 meeting, Special Development Fund expenditures were reduced by $230,750 representing a
reduction in the allocation of Penny for Pinellas Funds to the Police Vehicle project. A summary of the City
Council changes made to date on the final budget for the fiscal year 2011/12 is available.
Review Approval:
1) City Manager
Cover Memo
Item # 7
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Item # 7
Meeting Date:
9/14/2011
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the recommended Penny for Pinellas project list, as revised for Fiscal Years 2011/12 through 2019/20.
SUMMARY:
On March 6, 1997, the City Council adopted Ordinance 6137-97. The ordinance established the requirement for a
special hearing prior to the adoption of the capital improvement budget to discuss the use of Penny for Pinellas
tax, and at any time in which there is any proposed change to Penny for Pinellas project funding of $500,000 or
more.
The changes that meet this criteria in the proposed capital improvement budget include:
Main Station Fire Station Replacement project has been increased by $1.0 million, from $4,057,520 to $5,057,520 in order to
The
allow for additional funding necessary for the property purchase and construction of the station at the new Court Street location.
The planned timing for the design and construction of three other fire stations has changed as follows:
2)
he Countryside Fire Station will now be designed and constructed in fiscal years 2014 and 2015. The project budget has been
T
reduced by $500,550, from $4,198,460 to $3,697,910.
The Lakeview Fire Station will now be designed and constructed in fiscal years 2016 and 2017. The project budget has been
reduced $107,100, from $4,305,560 to $4,198,460.
The Clearwater Beach Fire Station will now be designed and constructed in fiscal years 2018 and 2019. The project budget has
been increased by $607,650, from $3,697,910 to $4,305,560.
The budget for the Youth Sports Fields Renovation project has been decreased by $1,499,500, from $6,350,000 to $4,850,500
3)
to allow funding of the following specific projects within the scope of this general project:
The Joe DiMaggio Press Box and Storage Building project has been established in the amount of $180,000 for the construction of
a new press box and storage building at the Joe DiMaggio Sports Complex.
The EC Moore 8 and 9 Renovations/Press Box project has been established in the amount of $175,000 for the renovation of the
restroom concession building at EC Moore and the addition of a second story to the building for a press box and meeting room
space.
The Frank Tack Parking Lot project has been established in the amount of $488,000 for the renovation of the existing restroom
facility and improvement to the parking lot at Frank Tack fields.
The Countryside Plex Restroom/Concession Storage project has been established in the amount of $656,500 for the construction of
a new restroom/storage/concession building at the Countryside Sports Complex.
Cover Memo
Item # 8
Review Approval:
1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Attachment number 1
Page 1 of 2
Item # 8
Attachment number 1
Page 2 of 2
Interested parties may appear and be heard at the hearing or filice of approval or objection
with the City Clerk prior to the hearing. Any person who decide appeal any decision made by the
Council, with respect to any matter considered at such hearing, ord of the proceedings and,
for such purpose, may need to ensure that a verbatim record of tade, which record
includes the testimony and evidence upon which the appeal is to
All individuals speaking on public hearing items will be sworn i
Rosemarie Call, CMC City of Clearwater
City Clerk P.O. Box 4748, Clearwater, FL 33758-4748
A COPY OF THIS AD IN LARGE PRINT IS AVAILABLE IN THE OFFICIAL RES &
LEGISLATIVE SERVICES DEPARTMENT. ANY PERSON WITH A DISABILITY
REQUIRING REASONABLE ACCOMMODATION IN ORDER TO PARTICIPATE IN TH
MEETING SHOULD CALL THE OFFICIAL RECORDS & LEGISLATIVE SERVICES
DEPARTMENT WITH THEIR REQUEST AT (727) 562-4090.
Item # 8
Meeting Date:
9/14/2011
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the Annexation, Initial Land Use Plan Designation of Residential Suburban (RS) and Initial Zoning Atlas Designation of Low
Density Residential (LDR) District for 3054 Leanne Court (consisting of a portion of the East 460 feet of the Northwest ¼ of the
Southwest ¼ of Section 33, Township 28 South, Range 16 East, lying North of those lands platted as the Crest, as recorded in Plat Book
95, pages 72 and 73, lying East of those lands platted as Renaissance Oaks, as recorded in Plat Book 133, pages 3 through 7, and less
and except those lands conveyed to Pinellas County in order of taking recorded in O.R. Book 7917, page 1801); and pass Ordinances
8276-11, 8277-11and 8278-11 on first reading. (ANX2011-07003)
SUMMARY:
This voluntary annexation petition involves a 2.001-acre property consisting of one parcel of vacant land. It is located on the west side of
McMullen Booth Road approximately 1,615 feet north of Union Street. The applicant is requesting this annexation in order to receive
sanitary sewer and solid waste service from the City. The property is contiguous to existing City boundaries to the south and west. It is
proposed that the property be assigned a Future Land Use Plan designation of Residential Suburban (RS) and a zoning category of Low
Density Residential (LDR). The applicant intends to subdivide and plat the vacant land into single-family lots in the near future. While
applications for Preliminary Plat and Flexible Standard Development have been filed, they have not been approved.
The Planning and Development Department determined that the proposed annexation is consistent with the provisions of Community
Development Code Section 4-604.E as follows:
The vacant property has access to water service from the City. The closest sanitary sewer line is located in the adjacent Leanne Court
right-of-way. The applicant is aware of the City's sewer impact and assessment fees and the additional costs to extend City sewer service
to this property. Collection of solid waste will be provided by the City of Clearwater. The property is located within Police District III
and service will be administered through the district headquarters located at 2851 N. McMullen Booth Road. Fire and emergency
medical services will be provided to this property by Station 50 located at 2681 Countryside Boulevard. The City has adequate capacity
to serve this property with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexation will not have an adverse
effect on public facilities and their levels of service; and
The proposed annexation is consistent with and promotes the following objectives of the Clearwater Comprehensive Plan:
Objective A.6.4: Due to the built-out character of the City of Clearwater, compact urban development within the urban service area shall
be promoted through application of the Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the Citys tax base through the annexation of a variety of land uses located within the Clearwater
Planning Area.
Objective A.7.2.3: Continue to process voluntary annexations for single-family residential properties upon request.
The proposed RS Future Land Use Plan category is consistent with the current Countywide Plan designation of this property. This
designation primarily permits residential uses at a density of 2.5 units per acre. The proposed zoning district to be assigned to the
property is the Low Density Residential (LDR) District. The proposed use of the subject property is consistent with the uses allowed in
the District and the property currently exceeds the Districts minimum dimensional requirements. Any subdivision, or platting, of the
land will be subject to the Community Development Code. The proposed annexation is therefore consistent with the Countywide Plan,
Citys Comprehensive Plan and Community Development Code; and
The property proposed for annexation is contiguous to existing City boundaries to the south and west; therefore the annexation is
consistent with Florida Statutes Chapter 171.044.
Cover Memo
Item # 9
Review Approval:
1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Attachment number 1
Page 1 of 7
PROJECT
SITE
[
LOCATION MAP
Owner: Flamingo Bay of Pinellas, LLC Case: ANX2011-07003
Property
Site: 3054 Leanne Court 2.001
Size (Acres):
Land Use Zoning
A portion of
PIN:
33-28-16-00000-320-0500
From :
RS R-R
To: RS LDR
Atlas Page: 245A
S:\Planning Department\C D B\Annexations (ANX)\ANX - 2011\ANX2011-07003 - 3054 Leanne Court - Flamingo Bay of Pinellas,
Item # 9
LLC\Maps\ANX2011-07003 Location Map.doc
Attachment number 1
Page 2 of 7
AERIAL PHOTOGRAPH
Owner: Flamingo Bay of Pinellas, LLC Case: ANX2011-07003
Property
Site: 3054 Leanne Court 2.001
Size (Acres):
Land Use Zoning
A portion of
PIN:
33-28-16-00000-320-0500
From :
RS R-R
To: RS LDR
Atlas Page: 245A
S:\Planning Department\C D B\Annexations (ANX)\ANX - 2011\ANX2011-07003 - 3054 Leanne Court - Flamingo Bay of Pinellas,
Item # 9
LLC\Maps\ANX2011-07003 Aerial Photograph.doc
Attachment number 1
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28
2
2269
30
29
33
51
6
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49
2263
52
2258
40
43
41
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MESSE
2257
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54
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5657
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A
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MARSHAL
C(C)
2245
c
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26
2239
2245
28
2236
20
50
1213
32/05
2238
LEANNE CT
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2222
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A
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C(C)
2240
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23
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2225 LS
cypress
hollow ln
2216
8
14161517
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50
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CREST DRIVE
2206
4 2205
3
18973
5
65
4
87
0
0
33/07
2199
33/08
PROPOSED ANNEXATION MAP
Owner: Flamingo Bay of Pinellas, LLC Case: ANX2011-07003
Property
Site: 3054 Leanne Court 2.001
Size (Acres):
Land Use Zoning
A portion of
PIN:
33-28-16-00000-320-0500
From :
RS R-R
To: RS LDR
Atlas Page: 245A
S:\Planning Department\C D B\Annexations (ANX)\ANX - 2011\ANX2011-07003 - 3054 Leanne Court - Flamingo Bay of Pinellas,
Item # 9
LLC\Maps\ANX2011-07003 Proposed Annexation Map.doc
Attachment number 1
Page 4 of 7
2269
2263
2258
2257
2251
2265
2245
2234
2239
2245
2236
2238
2222
RS
2240
2220
2242
2218
2225 LS
2216
2202
2214
2204
02212
2206
2205
0
0
2199
FUTURE LAND USE MAP
Owner: Flamingo Bay of Pinellas, LLC Case: ANX2011-07003
Property
Site: 3054 Leanne Court 2.001
Size (Acres):
Land Use Zoning
A portion of
PIN:
33-28-16-00000-320-0500
From :
RS R-R
To: RS LDR
Atlas Page: 245A
S:\Planning Department\C D B\Annexations (ANX)\ANX - 2011\ANX2011-07003 - 3054 Leanne Court - Flamingo Bay of Pinellas,
Item # 9
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2269
2263
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2257
2251
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2225 LS
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0
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2199
ZONING MAP
Owner: Flamingo Bay of Pinellas, LLC Case: ANX2011-07003
Property
Site: 3054 Leanne Court 2.001
Size (Acres):
Land Use Zoning
A portion of
PIN:
33-28-16-00000-320-0500
From :
RS R-R
To: RS LDR
Atlas Page: 245A
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28
2
2269
30
29
Single Family Residential
33
51
6
50
49
2263
52
2258
40
43
41
42
MESSE
2257
53
54
55
5657
2251
30
2265
A
3.58
MARSHAL
C(C)
2245
c
Single Family Residential
2234
21
26
2239
2245
28
2236
20
50
1213
32/05
LEANNE CT 2238
19
2222
11
A
2.45
C(C)
2240
18
2220
10
23
2242
17
2218
9
2225 LS
cypress
hollow ln
2216
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2202
1
2214
7
312
50
2204
2
02212
6
CREST DRIVE
2206
4 2205
3
18973
5
65
Single Family Residential
4
87
0
0
33/07
2199
33/08
EXISTING SURROUNDING USES MAP
Owner: Flamingo Bay of Pinellas, LLC Case: ANX2011-07003
Property
Site: 3054 Leanne Court 2.001
Size (Acres):
Land Use Zoning
A portion of
PIN:
33-28-16-00000-320-0500
From :
RS R-R
To: RS LDR
Atlas Page: 245A
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View looking east at the subject property, 3054 Leanne CourtNorth of the subject property
South of the subject propertyWest of the subject property
View looking easterly along Leanne CourtView looking westerly along Leanne Court
ANX2011-07003
Flamingo Bay of Pinellas, LLC
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3054 Leanne Court
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Meeting Date:
9/14/2011
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve a Future Land Use Map Amendment from the Residential Medium (RM) and Residential/Office/Retail (R/O/R)
classifications to the Residential/Office Limited (R/OL) Classification and a Zoning Atlas Amendment from the Medium Density
Residential (MDR) and Commercial (C) Districts to the Office (O) District; approve a Development Agreement between BayCare
Health System, Inc. (the developer) and the City of Clearwater for property located at 2985 and 2995 Drew Street (consisting of
Northeast ¼ of Northeast ¼ of Section 17, Township 29 South, Range 16 East; less and except the North 50 feet thereof for right-
of way for Drew Street; also less and except the East 33 feet thereof for right-of-way for Bayview Avenue), authorize the
appropriate officials to execute same; pass Ordinances 8268-11and 8269-11 on first reading and adopt Resolution 11-18.
(LUP2011-01002, REZ2011-01002 and DVA2011-06001)
SUMMARY:
This future land use map amendment, rezoning application and development agreement involves a 39.79-acre parcel, located on
the southwest corner of Drew Street and Bayview Avenue. This property has Future Land Use Mapclassifications of Residential
Medium (RM) and Residential/Office/Retail (R/O/R) and zoning designations of Medium Density Residential (MDR) and
Commercial (C). The applicant is requesting to amend the future land use classification to the Residential/Office Limited (R/OL)
classification and the zoning district to the Office (O) District.
From the 1970s to 2004, the subject property contained a public housing project, Jasmine Courts. The one parcel property is
currently vacant, with internal roads remaining from the previous use as multi-family housing. Corporate offices are the proposed
use (BayCare Health System, Inc.).
The Planning and Development Department has determined that the proposed future land use mapamendment and zoning atlas
amendment isconsistent with the Community Development Code as specified below:
The proposed amendment is consistent with the Comprehensive Plan, the Countywide Plan Rules, and the
Community Development Code
The proposed amendment is compatible with the surrounding property and character of the neighborhood
The available uses in the Office (O) District are compatible with the surrounding area
In accordance with the Countywide Plan Rules, the land use plan amendment is subject to the approval of the Pinellas Planning
Council and the Board of County Commissioners acting as the Countywide Planning Authority. The application is a large-scale
amendment and review and approval by the Florida Department of Economic Opportunity (Division of Community Planning) is
required. The applicant is requesting approval of a Development Agreement in conjunction with the proposed future land use plan
amendment and zoning atlas amendment. Office use of up to 300,000 square feet of non-residential floor area (0.20 Floor Area
Ratio) at a maximum height of 50 feet is proposed. The proposed Development Agreement will be in effect for a period not to
exceed twenty (20) years and requires the Developer to meet the following transportation improvements:
Construction of main access to Drew Street (Drive A) on the Property to contain two exiting lanes to
separate left and right turning vehicles;
Construction of an eastbound right turn lane on Drew Street at Drive A;
Lengthening of the existing westbound left turn lane on Drew Street at Drive A to include 100 feet of
full width storage plus deceleration distance;
Cover Memo
Construction of secondary access to Bayview Avenue (Drive B) to the Property with the driveway to
Item # 10
include two exiting lanes to separate left and right turning vehicles;
Construction of a northbound left turn lane on Bayview Avenue at Drive B to include 175 feet of full
width storage plus deceleration distance;
Construction of northbound left turn lanes at the intersection of Drew Street and Bayview Avenue;
Installation of concrete bus pads and bus shelters along Drew Street and Bayview Avenue to
accommodate PSTA routes and provide pedestrian access; and
Construction of a pedestrian crosswalk across Drew Street to connect to the E.C. Moore Complex and
a recreational trail to facilitate pedestrian access.
The Planning and Development Department has determined that the proposed Development Agreement is consistent with the
Citys Comprehensive Plan. Please refer to the attached staff report for DVA2011-06001 for the complete analysis.
The Community Development Board reviewed these applications at its public hearing on August 16, 2011 and unanimously
recommended approval of the Future Land Use Plan amendment, Zoning Atlas amendment and Development Agreement.
Review Approval:
1) City Manager
Cover Memo
Item # 10
Attachment number 1
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PROJECT
SITE
[
LOCATION MAP
Clearwater Housing Authority LUP/REZ2011-01002
Owner:
Case:
BayCare Health System, Inc. DVA2011-06001
Applicant:
Property
Site: 2995 Drew Street 39.79
Size(Acres):
Land Use Zoning
PIN: 17-29-16-00000-110-0100
From : RM and R/O/R MDR and C
To: R/OL O
Atlas Page: 291B
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DREW ST
LEEWARD ISLE
AERIAL PHOTOGRAPH
Clearwater Housing Authority LUP/REZ2011-01002
Owner:
Case:
BayCare Health System, Inc. DVA2011-06001
Applicant:
Property
Site: 2995 Drew Street 39.79
Size(Acres):
Land Use Zoning
PIN: 17-29-16-00000-110-0100
From : RM and R/O/R MDR and C
To: R/OL O
Atlas Page: 291B
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RM
R/OS
R/OS
DREW ST
R/OL
I
R/OL
RU
I
RU
RLM
I
I
LEEWARD ISLE
RU
I
I
I
I
RM
RFH
RU
I
I
RU
I
RU
I
RU
ROAD
T/U
FUTURE LAND USE MAP
Clearwater Housing Authority LUP/REZ2011-01002
Owner:
Case:
BayCare Health System, Inc. DVA2011-06001
Applicant:
Property
Site: 2995 Drew Street 39.79
Size(Acres):
Land Use Zoning
PIN: 17-29-16-00000-110-0100
From : RM and R/O/R MDR and C
To: R/OL O
Atlas Page: 291B
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MDR
OS/R
DREW ST
O
O
MHP
MDR
I
LMDR
LEEWARD ISLE
O
LMDR
MHPT
MDR
LMDR
ZONING MAP
Clearwater Housing Authority LUP/REZ2011-01002
Owner:
Case:
BayCare Health System, Inc. DVA2011-06001
Applicant:
Property
Site: 2995 Drew Street 39.79
Size(Acres):
Land Use Zoning
PIN: 17-29-16-00000-110-0100
From : RM and R/O/R MDR and C
To: R/OL O
Atlas Page: 291B
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.
2525A C
A
C(C)
322000
A
C(C)
Recreational
Multi-Family
Recreational ball fields
ball fields
Residential
A
C(C)
40
STREET
DREW ST
DREW
366.9
1155.3
33
Church
Mobile
Home Park
2
321000 3
4
A
11/01
AA
39.83
C(C)C(C)
B
1
4
3
7
33
30
22/14
118
CLEVELAND
10
22/13
30
LEEWARD ISLE
10
50
13
22/17
22/11
313(S)
106
458(S)
50
100.5
100
109
5050
109-B
Single
1
Mobile
6
44
3125
112
13/12100
RV Park
250.2
120
115
43
93.5
100
Family
7
2
12111098
76
Home
320000
155
13/121 9
125
130
14/011
93.557
204 Residential
100
Park
13/14
KENTUCKY
13/13
193
206 250.1
16A
SingleFamily
C(C)
50.55064
201
136 200
250
208
210
13/15
201
197
13/16
235
2
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1
Residential 210
13/17
136
201
212
4
205
225 100
214 13.5
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13/18 11
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209
1
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213
216
13/20
225
224227
300
30
100.5
217
A
11.6
C(C)
TENNESSEE
300
13/22
317
EXISTING SURROUNDING USES MAP
Clearwater Housing Authority LUP/REZ2011-01002
Owner:
Case:
BayCare Health System, Inc. DVA2011-06001
Applicant:
Property
Site: 2995 Drew Street 39.79
Size(Acres):
Land Use Zoning
PIN: 17-29-16-00000-110-0100
From : RM and R/O/R MDR and C
To: R/OL O
Atlas Page: 291B
S:\Planning Department\C D B\Land Use Amendments\Land Use Amendments\Drew St 2995 LUP2011-01002 Baycare Properties,
Item # 10
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Attachment number 1
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View looking south at the subject property, 2995 Drew StreetAcross Drew Street, to north of the subject property, Eddie C.
Moore Complex
South of the subject property, on Bayview AvenueWest of the subject property, on Drew Street
East of the subject property, on Drew Street, Calvary Christian East of the subject property, on Drew Street, Calvary Baptist
High SchoolChurch
LUP2011-01002, REZ2011-01002 and DVA2011-06001
Baycare Health System, Inc.
2995 Drew Street
Item # 10
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View looking westerly along Drew Street
View looking easterly along Drew Street
View looking northerly along Bayview AvenueView looking southerly along Bayview Avenue
View looking south at Drive A from Drew StreetView looking west at Drive B from Bayview Avenue
LUP2011-01002, REZ2011-01002 and DVA2011-06001
Baycare Health System, Inc.
2995 Drew Street
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DEVELOPMENT AGREEMENT
THIS DEVELOPMENT AGREEMENT ("Agreement") is dated _________ 2011
("Execution Date"), effective as provided in Section 5 of this Agreement, and en
between BAYCARE HEALTH SYSTEM, INC., a Florida not-for-profit corporation, its
successors and assigns ("Developer"), and the CITY OF CLEARWATER, FLORIDA, a
political subdivision of the State of Florida acting through itsrning
body thereof ("City").
RECITALS:
WHEREAS, Sections 163.3220 - 163.3243, Florida Statutes, which set forth the
Florida Local Government Development Agreement Act ("Act"), authe the City to
enter into binding development agreements with persons having a
interest in real property located within the corporate limits of the City;
WHEREAS, under Section 163.3223 of the Act, the City has adopted Section 4
606 of the City of Clearwater Community Development Code ("Code"), establishing
procedures and requirements to consider and enter into developme
WHEREAS, the Developer has entered into a contract to purchase approximately
39.79 acres of real property located at the southwest corner of Drew Street and Bayview
Avenue as more particularly described on Exhibit A attached hereto and inc
herein ("Property"), which is owned by Clearwater Housing Authority, a non-profit
corporate body and politic pursuant to Chapter 421, Florida StatOwner");
WHEREAS, Owner has joined in and consented to this Agreement;
WHEREAS, the Developer desires to develop the Property with up to 300,000
square feet of office development, generally conforming to the conceptual plan shown on
Exhibit B attached hereto and incorporated herein ("Concept Plan");
WHEREAS, the Developer has requested rezoning of the Property from Medium
Density Residential (MDR) and Commercial (C) to Office (O) and a land use plan
amendment from Residential Medium (RM) and Residential/Office/Retail (R/O/R) to
Residential/Office Limited (R/OL);
WHEREAS, the City has conducted such hearings as are required by
accordance with Chapter 163.3220 Fla. Stat. (2008) and any other applicable law;
WHEREAS, the City has determined that, as of the Effective Date
Agreement, the proposed project is consistent with the City's Cond
Code;
WHEREAS, the City has conducted public hearings as required by Sections 4-206
and 4-606 of the Code;
Item # 10
Attachment number 5
Page 2 of 17
WHEREAS, at a duly called and advertised public meeting on __________, 2011,
the City Council approved this Agreement and authorized and direts execution by
the appropriate officials of the City;
WHEREAS, the City approved the Concept Plan as FLS2011-06011 on
_______________, 2011, conditioned upon the approval and execution of this
Agreement; and
WHEREAS, Developer has approved this Agreement and has duly auth
certain individuals to execute this Agreement on Developer's behalf.
STATEMENT OF AGREEMENT
In consideration of and in reliance upon the premises, the mutua
contained herein, and other good and valuable consideration, the receipt and sufficiency
of which are hereby acknowledged, the parties hereto intending tnd
in accordance with the Act, agree as follows:
. The above recitals are true and correct and are a part of th
SECTION 1. Recitals
Agreement.
This Agreement is entered into in
SECTION 2. Incorporation of the Act.
compliance with and under the authority of the Code and the Act, the terms of which as
of the Execution Date of this Agreement are incorporated herein by this reference
made a part of this Agreement. Words used in this Agreement without definition
defined in the Act shall have the same meaning in this Agreement as in the Act.
. The Property is subject to this
SECTION 3. Property Subject to this Agreement
Agreement.
3.1 The Property currently has land use designations of Residential Medium (RM)
and Residential/Office/Retail (R/O/R) and is zoned Medium Density Residential (MDR)
and Commercial (C).
3.2 Developer has requested a rezoning to Office (O) and a land use plan amendment
to Residential/Office Limited (R/OL).
3.3. The Property is owned by Owner as is evidenced by the deed attached hereto and
incorporated herein as Exhibit C.
3.4 The Property is generally located at the southwest corner of Drew Street and
Bayview Avenue, within the City limits.
SECTION 4. Scope of Project
4.1 The Project shall consist of no more than 300,000 square feet of office
development on the Property as generally depicted on the Concept Plan.
Item # 10
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Attachment number 5
Page 3 of 17
4.2 The Project shall include a maximum of 1,600 parking spaces on the Property,
provided such spaces can be accommodated while maintaining the r
internal landscaping requirements, to be shown on the final site plan approved pursuant to
FLS2011-06011.
4.3 The proposed floor area ratio on the Property shall not exceed .20 and the
building height, as defined in the Code, shall be a maximum of 50 feet.
4.4 The Project shall comply with the Metropolitan Planning OrganizaPO)
countywide approach to the application of concurrency managementon
facilities.
SECTION 5. Effective Date/Duration of this Agreement.
5.1This Agreement shall not be effective until
5.1.1 this Agreement is properly recorded in the public records of
Pinellas County, Florida, and thirty (30) days have elapsed after
having been received by the state land planning agency pursuant to
Florida Statutes Section 163.3239 and Code Section 4-606.G.2;
5.1.2 final approval and effectiveness of a land use designation of
Residential/Office Limited (R/OL) and a zoning of Office (O) on
the Property; and
5.1.3 Developer becomes the fee simple owner of the Property.
5.2 Within fourteen (14) days after the City approves the execution this
Agreement, the City shall record the Agreement with the Clerk of the Circuit
Pinellas County. The Developer shall pay the cost of such recording. The City shall
submit to the state land planning agency a copy of the recorded Agreement within
fourteen (14) days after the Agreement is recorded. In the event that the contingencies
described in Section 5.1.2 and Section 5.1.3 above are not satis
months from the Execution Date hereof, the City and Developer agree to execute and
deliver a termination of this Agreement, in recordable form, which shall be recorded in
the Public Records of Pinellas County, Florida at the expense of
5.3 This Agreement shall continue in effect until terminated, a for
a period not to exceed twenty (20) years.
SECTION 6. Obligations under this Agreement.
6.1 Obligations of the Developer
6.1.1 The obligations under this Agreement shall be binding upon and t
benefits of this Agreement shall inure to the Developer, its successors in interests or
assigns.
Item # 10
3
Attachment number 5
Page 4 of 17
6.1.2 At the time of development of the Property, the Developer will submit
such applications and documentation as are required by law and shall
City's Code applicable at the time of building permit review.
6.1.3 The following restrictions shall apply to development of the Property:
6.1.3.1 The Property and improvements located thereon shall be
developed in substantial conformance with the Concept Plan approved as FLS2011-
06011, including any conditions. Any minor revisions or changes to the Concept Plan
shall be approved by the Planning and Development Director as a minor modification,
pursuant to the Code. Any modifications determined by the Planning and Development
Director as either inconsistent or constituting a substantial deviation from the approved
Concept Plan will require an amendment to this Agreement in accordance with the
procedures of the Act and the Code, as necessary and applicable. Any and all such
approved and adopted amendments shall be recorded in the public
County, Florida.
6.1.3.2 The Developer shall obtain building permits and shall
thereafter timely obtain required certificates of occupancy in ardance with the
approved development order for FLS2011-06011 and Code Section 4-303. Nothing
herein shall restrict Developer from seeking an extension of these time frames pursuant to
applicable provisions of the Code and of the Florida Building Code or from seeking an
amendment to this Agreement.
6.1.3.3 The Developer shall be responsible for the following
transportation obligations (collectively, "Transportation Obligations"):
(i) Construction of main access to Drew Street (Drive A) on the
Property to contain two exiting lanes to separate left and right turning vehicles;
(ii)Construction of an eastbound right turn lane on Drew Street at
Drive A;
(iii)Lengthen the existing westbound left turn lane on Drew Street at
Drive A to include 100 feet of full width storage plus deceleration dis
(iv)Construct secondary access to Bayview Avenue (Drive B) to the
Property with the driveway to include two exiting lanes to separate left and
vehicles;
(v)Construct a northbound left turn lane on Bayview Avenue at
Drive B to include 175 feet of full width storage plus deceleration d
(vi)Construct northbound left turn lanes at the intersection of Drew
Street and Bayview Avenue;
(vii)Install concrete bus pads and bus shelters along Drew Street and
Bayview Avenue to accommodate PSTA routes and provide pedestrian
Item # 10
4
Attachment number 5
Page 5 of 17
(viii)Provide pedestrian crosswalk across Drew Street to connect to the
E.C. Moore Complex and a recreational trail to facilitate pedestrian access.
The improvements described in Sections 6.1.3.3(i) through 6.1.3.
eligible for transportation impact fee credits. The improvementections
6.1.3.3(vi) through 6.1.3.3(viii) above shall be eligible for tr
credits.
6.1.3.4 In the event that the Florida Legislature, Pinellas County
and/or the City enact a Mobility Fee requirement which supplemenedes the
current Pinellas County countywide Traffic Impact Fee Ordinance ("Ordinance"), and the
effective date of fee payment under said requirement occurs prionce of
Certificate of Occupancy, Developer shall pay the assessed amounlity
Fee provision instead of, or in addition to, in accordance with
due under the current Ordinance.
6.2 Obligations of the City.
6.2.1 Concurrent with the approval of this Agreement, the City shall p
process amendments to the land use plan and zoning designations for the Property
forth in Section 5.1.2 of this Agreement.
6.2.2 The City shall promptly process site and construction plan appli
the Property that are consistent with the Comprehensive Plan, thConcept Plan and that
meet the requirements of the Code.
6.2.3 The final effectiveness of the re-designations referenced in Section 6.2.1 is
subject to:
6.2.3.1 The provisions of Chapters 163 and 166, Florida Statutes,
as they may govern such amendments; and
6.2.3.2 The expiration of any appeal periods or, if an appeal is
filed, the conclusion of such appeal.
6.2.4The City will assign to Developer (i) transportation impact fee credits for
the Transportation Obligations set forth in Sections 6.1.3.3(vi), 6.1.3.3(vii) and
6.1.3.3(viii) of this Agreement, in an amount equal to the cost of the right-of-way
improvements constructed as appropriate; and (ii) transportation impact fee credits based
on the previous use of the Property as a 284-unit multi-family development, as to
Transportation Impact Fee ordinances in effect at the time the fd.
6.2.5In the event a Mobility Fee requirement is enacted as described on
6.1.3.4 of this Agreement, the City will assign to Developer any credits against the
Mobility Fee based on the previous use of the Property as a 284-unit multi-family
development and credits for design and construction of eligible transportation
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5
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Page 6 of 17
improvements specified in Section 6.2.4 above, if such credits are available under the
provisions of the Mobility Fee ordinance.
The following public
SECTION 7. Public Facilities to Service Development.
facilities are presently available to the Property from the sources indicatow.
Development of the Property will be governed by the concurrency ordinance provi
applicable at the time of development approval, unless otherwise provided by law. With
respect to transportation and other public infrastructure and services subject to
concurrency requirements, all applicable concurrency provisions for the proposed
development have been met.
7.1 Potable water is available from the City. The Developer shall be responsible for
all necessary main extensions and applicable connection fees.
7.2 Sewer service is currently provided by the City. The Developer shall be
responsible for all necessary main extensions and applicable connection fees
7.3 Reclaimed water is available from the City. The Developer shallsponsible
for all necessary main extensions and applicable connection fees.
7.4 Fire protection from the City.
7.5 Drainage facilities for the Property will be provided by the Developer at the
Developer's sole expense.
7.6 Transportation concurrency requirements have been met.
7.7 All improvements associated with the public facilities identifieubsections
7.1 through 7.5 shall be completed prior to the issuance of any certificate of o
7.8 The Developer is responsible for the payment of any required imp, subject
to the credits described in Section 6.2.4 of this Agreement.
The required local government
SECTION 8. Required Local Government Permits.
development permits for development of the Property include, wit
following:
8.1 Site plan approval(s) and associated utility licenses, access, away
utilization permits;
8.2 Construction plan approval(s);
8.3 Building permit(s); and
8.4 Certificate(s) of occupancy.
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Attachment number 5
Page 7 of 17
. The City finds that development of the Property is
SECTION 9. Consistency
consistent with the terms of this Agreement, is consistent with the City Comprehensive
Plan and the Code.
.
SECTION 10. Termination
10.1If the Developer's obligations set forth in this Agreement are not followed in a
timely manner, as reasonably determined by the City Manager, after notice to the
Developer and an opportunity to be heard, existing permits shall be administrativ
suspended and issuance of new permits suspended until the Developer has fulfilled its
obligations. Failure to timely fulfill its obligations may serve as a basis for termination of
this Agreement by the City, (in addition to the termination provisions of Section 5.2
hereof), at the discretion of the City and after notice to the Developer and an opportunity
for the Developer to be heard.
SECTION 11. Other Terms and Conditions.
11.1 Except in the case of termination, until twenty (20) years after the Effective Date
of this Agreement, the Property shall not be subject to down-zoning, uni
reduction, or intensity reduction, unless the City has held a public hearing and
determined:
11.1.1 That substantial changes have occurred in pertinent conditions e
the time of approval of this Agreement; or
11.1.2 This Agreement is based on substantially inaccurate information
by the Developer; or
11.1.3That the change is essential to the public health, safety, or welfare.
The failure of this Agreement to
SECTION 12. Compliance with Law.
address any particular permit, condition, term or restriction shall not relieve the
Developer from the necessity of complying with the law governing such permitting
requirements, conditions, terms or restrictions.
Notices and communications required or desired to
SECTION 13. Notices.
be given under this Agreement shall be given to the parties by hand delivby
nationally recognized overnight courier service such as Federal Express, orrtified
mail, return receipt requested, addressed as follows (copies as provided belo
required for proper notice to be given):
If to the Developer: BayCare Health System, Inc.
Attention: James Orr
th
8452 118 Avenue North
Largo, FL 33773
Item # 10
7
Attachment number 5
Page 8 of 17
With copy to: E. D. Armstrong III, Esquire
Johnson, Pope, Bokor, Ruppel & Burns, LLP
911 Chestnut Street
Clearwater, FL 33756
If to City: City of Clearwater, City Attorney
ATTN: Pamela Akin, Esquire
112 South Osceola Avenue
Clearwater, FL 33756
Properly addressed, postage prepaid, notices or communications s
delivered and received on the day of hand delivery, the next bus after deposit
rd
with an overnight courier service for next day delivery, or on t) day following
deposit in the United States mail, certified mail, return receipquested. The parties may
change the addresses set forth above (including the addition of a mortgagee to receive
copies of all notices), by notice in accordance with this Sectio
SECTION 14. Assignments.
14.1 By the Developer. The Developermay sell, convey, assign or otherwise dispose
of any or all of its right, title, interest and obligations in and to the Property without the
prior written notice to the City, provided that such party (hereinafter referred to as t
"assignee"), to the extent of the sale, conveyance, assignment oion by the
Developerto the assignee, shall be bound by the terms of this Agreement the same as th
Developerfor such part of the Project as is subject to such sale, conveya
or other disposition. and Developer shall be released from such
assumed by the Assignee.
14.2 Successors and Assigns. The terms herein contained shall bind and inure to the
benefit of the City, and its successors and assigns, and the Devable to
the parties comprising Developer, their successors and assigns, as may otherwise
be specifically provided herein.
. The Developer will not be deemed to
SECTION 15. Minor Non-Compliance
have failed to comply with the terms of this Agreement in the ev
compliance, in the judgment of the City Manager, reasonably exercised, is of
inconsequential nature.
. The parties shall cooperate with and
SECTION 16. Covenant of Cooperation
deal with each other in good faith and assist each other in the
provisions of this Agreement and in achieving the completion of
Property.
Whenever an approval or consent is required under
SECTION 17. Approvals.
or contemplated by this Agreement such approval or consent shall
withheld, delayed or conditioned. All such approvals and consent
granted in writing.
Item # 10
8
Attachment number 5
Page 9 of 17
Upon the completion of performance
SECTION 18. Completion of Agreement.
of this Agreement or its revocation or termination, a statement h
completion, revocation or termination shall be signed by the parties hereto and recorded
in the official records of the City.
This Agreement (including any and all
SECTION 19. Entire Agreement.
Exhibits attached hereto all of which are a part of this Agreememe extent as if
such Exhibits were set forth in full in the body of this Agreeme entire
agreement between the parties hereto pertaining to the subject m.
The titles, captions and section numbers in
SECTION 20. Construction.
this Agreement are inserted for convenient reference only and do not define or limit the
scope or intent and should not be used in the interpretation of any se
provision of this Agreement. Whenever the context requires or peingular shall
include the plural, and plural shall include the singular and an
Agreement to the Developer includes the Developer's successors or assigns. This
Agreement was the production of negotiations between representatives for the City and
the Developer and the language of the Agreement should be given its plain and ordinary
meaning and should not be strictly construed against any party hereto based upon
draftsmanship. If any term or provision of this Agreement is susceptible to more than one
interpretation, one or more of which render it valid and enforceable, and one or more of
which would render it invalid or unenforceable, such term or provision shall be construed
in a manner that would render it valid and enforceable.
If any term or provision of this Agreement
SECTION 21. Partial Invalidity.
or the application thereof to any person or circumstance is declared invalid or
unenforceable, the remainder of this Agreement, including any valid portion of
invalid term or provision and the application of such invalid term or provision to
circumstances other than those as to which it is held invalid or unenforceable, shall no
affected thereby and shall with the remainder of this Agreement continue unmodified a
in full force and effect. Notwithstanding the foregoing, if such responsibilities
party hereto are thereby limited, to the extent that the purpose of this Agreement or the
benefits sought to be received hereunder are frustrated, such party shall have the right to
terminate this Agreement upon fifteen (15) days written notice to t
Subsequently adopted ordinances and codes
SECTION 22. Code Amendments.
of the City which is of general application not governing the dell be
applicable to the Property, and such modifications are specifically anti
Agreement.
This Agreement shall be governed by, and
SECTION 23. Governing Law.
construed in accordance with the laws of the State of Florida without regard to the
conflict of laws principles of such state.
This Agreement may be executed in
SECTION 24. Counterparts.
counterparts, all of which together shall continue one and the s
Item # 10
9
Attachment number 5
Page 10 of 17
This Agreement may be amended by mutual
SECTION 25. Amendment.
written consent of the City and the Developer so long as the amendment meets the
requirements of the Act, applicable City ordinances, and Florida
IN WITNESS WHEREOF, the parties have hereto executed this Agreem as of
the Execution Date.
WITNESSES: BAYCARE HEALTH SYSTEM, INC.,
a Florida not-for-profit corporation
_______________________________ By:_______________________________
Printed Name: ___________________ Stephen Mason
President
_______________________________
Printed Name: ___________________
CITY OF CLEARWATER, FLORIDA
_______________________________ By: ___________________________
Printed Name: ___________________ William B. Horne II, City Manager
_______________________________
Printed Name: ___________________
Attest:
_______________________________
Rosemarie Call, City Clerk
Countersigned:
_______________________________
Frank V. Hibbard, Mayor
Approved as to Form:
_______________________________
Leslie K. Dougall-Sides
Assistant City Attorney
Item # 10
10
Attachment number 5
Page 11 of 17
STATE OF FLORIDA
COUNTY OF PINELLAS
The foregoing instrument was acknowledged before me this__day of
2011, by Stephen Mason, as President of BAYCARE HEALTH SYSTEM, INC., a
Florida not-for-profit corporation, on behalf of the corporation. He is ___ personally
known to me or ____ has produced _____________________as identif
________________________________
Notary Public
Print Name:_______________________
STATE OF FLORIDA
COUNTY OF PINELLAS
The foregoing instrument was acknowledged before me this __day of _______,
2011, by WILLIAM B. HORNE, II, as City Manager of the City of Clearwr, Florida,
who is ___ personally known to me or who ___ produced as identification.
_________________________________
Notary Public
Print Name:________________________
CONSENT OF OWNER
Owner hereby joins in and consents to the terms of this Developm
between BayCare Health System, Inc, as Developer, and the City owater, Florida.
WITNESSES: CLEARWATER HOUSING AUTHORITY
_______________________________ By:_______________________________
Printed Name: ___________________ Jacqueline Rivera, CEO
_______________________________ Address: P. O. Box 960
Printed Name: ___________________ Clearwater, FL 33757-0960
Item # 10
11
Attachment number 5
Page 12 of 17
STATE OF FLORIDA
COUNTY OF PINELLAS
The foregoing instrument was acknowledged before me this __day o
2011, by Jacqueline Rivera, as CEO of the CLEARWATER HOUSING AUTHORITY,
who is ___ personally known to me or who ___ produced as identif
_________________________________
Notary Public
Print Name:________________________
Exhibit A Legal Description
Exhibit B Concept Plan
Exhibit C Deed
52568.120611
#562507 v3 - BayCare/Corporate/Dev Agt
Item # 10
12
Attachment number 5
Page 13 of 17
EXHIBIT A
Legal Description
The Northeast ¼ of the Northeast ¼ of Section 17, Township 29 South, Range
16 East, Pinellas County, Florida; less and except the North 50 feet thereof for
right-of-way for Drew Street; also less and except the East 33 feet thereof for
right-of-way for Bayview Boulevard.
Item # 10
Attachment number 5
Page 14 of 17
Item # 10
Attachment number 5
Page 15 of 17
Item # 10
Attachment number 5
Page 16 of 17
Item # 10
Attachment number 5
Page 17 of 17
Item # 10
Attachment number 6
Page 1 of 1
Item # 10
Attachment number 7
Page 1 of 4
ORDINANCE NO. 8268-11
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE
COMPREHENSIVE PLAN OF THE CITY, TO CHANGE THE
LAND USE DESIGNATION FOR CERTAIN REAL PROPERTY
LOCATED ON THE SOUTHWEST CORNER OF DREW
STREET AND BAYVIEW AVENUE, CONSISTING OF
NORTHEAST ¼ OF NORTHEAST ¼ OF SECTION 17,
TOWNSHIP 29 SOUTH, RANGE 16 EAST; LESS AND EXCEPT
THE NORTH 50 FEET THEREOF FOR RIGHT-OF WAY FOR
DREW STREET; ALSO LESS AND EXCEPT THE EAST 33
FEET THEREOF FOR RIGHT-OF-WAY FOR BAYVIEW
AVENUE, WHOSE POST OFFICE ADDRESS IS 2985 DREW
STREET AND 2995 DREW STREET; FROM RESIDENTIAL
MEDIUM (RM) AND RESIDENTIAL/OFFICE/RETAIL (R/O/R) TO
RESIDENTIAL/OFFICE LIMITED (R/OL); PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the comprehensive
plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate,
and is consistent with the Citys comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described
property as follows:
Property Land Use Category
See Exhibit A
From: Residential Medium (RM) and
Residential/Office/Retail (R/O/R)
To: Residential/Office Limited (R/OL)
(LUP2011-01002)
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent with
the Citys comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, subject to the
approval of the land use designation by the Pinellas County Board of County Commissioners,
and subject to a determination by the State of Florida, as appropriate, of compliance with the
applicable requirements of the Local Government Comprehensive Planning and Land
Development Regulation Act, pursuant to § 163.3189, Florida Statutes. The Community
Development Coordinator is authorized to transmit to the Pinellas County Planning Council an
application to amend the Countywide Plan in order to achieve consistency with the Future Land
Use Plan Element of the Citys Comprehensive Plan as amended by this ordinance.
Item # 10
Ordinance No. 8268-11
Attachment number 7
Page 2 of 4
PASSED ON FIRST READING _____________________
PASSED ON SECOND AND FINAL _____________________
READING AND ADOPTED
___________________________
Frank V. Hibbard
Mayor
Approved as to form: Attest:
____________________________ ___________________________
Leslie K. Dougall-Sides Rosemarie Call
Assistant City Attorney City Clerk
Item # 10
Ordinance No. 8268-11
Attachment number 7
Page 3 of 4
Item # 10
Attachment number 7
Page 4 of 4
RM
R/OS
R/OS
DREW ST
R/OL
I
R/OL
RU
I
RU
RLM
I
I
LEEWARD ISLE
RU
I
I
I
I
RM
RFH
RU
I
I
RU
I
RU
I
RU
ROAD
T/U
FUTURE LAND USE MAP
Clearwater Housing Authority LUP/REZ2011-01002
Owner:
Case:
BayCare Health System, Inc. DVA2011-06001
Applicant:
Property
Site: 2995 Drew Street 39.79
Size(Acres):
Land Use Zoning
PIN: 17-29-16-00000-110-0100
From : RM and R/O/R MDR and C
To: R/OL O
Atlas Page: 291B
Item # 10
Exhibit B
Ordinance No. 8268-11
Attachment number 8
Page 1 of 4
ORDINANCE NO. 8269-11
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE ZONING ATLAS OF THE CITY BY REZONING
CERTAIN REAL PROPERTY LOCATED ON THE SOUTHWEST
CORNER OF DREW STREET AND BAYVIEW AVENUE,
CONSISTING OF NORTHEAST ¼ OF NORTHEAST ¼ OF
SECTION 17, TOWNSHIP 29 SOUTH, RANGE 16 EAST; LESS
AND EXCEPT THE NORTH 50 FEET THEREOF FOR RIGHT-OF-
WAY FOR DREW STREET; ALSO LESS AND EXCEPT THE
EAST 33 FEET THEREOF FOR RIGHT-OF-WAY FOR BAYVIEW
AVENUE, WHOSE POST OFFICE ADDRESS IS 2985 DREW
STREET AND 2995 DREW STREET; FROM MEDIUM DENSITY
RESIDENTIAL (MDR) AND COMMERCIAL (C) TO OFFICE (O);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the zoning atlas of the City as set forth in this ordinance is
found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive
Plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following described property in Clearwater, Florida, is hereby rezoned, and
the zoning atlas of the City is amended as follows:
Property Zoning District
See Exhibit A From: Medium Density
Residential (MDR) and
Commercial (C)
(REZ2011-01002) To: Office (O)
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, subject to the
approval of the land use designation set forth in Ordinance 8268-11 by the Pinellas County Board
of County Commissioners, and subject to a determination by the State of Florida, as appropriate,
of compliance with the applicable requirements of the Local Government Comprehensive
Planning and Land Development Regulation Act, pursuant to §163.3189, Florida Statutes.
PASSED ON FIRST READING _____________________________
PASSED ON SECOND AND FINAL _____________________________
READING AND ADOPTED
___________________________________
Frank V. Hibbard
Mayor
Item # 10
Ordinance No. 8269-11
Attachment number 8
Page 2 of 4
Approved as to form: Attest:
______________________________ ___________________________________
Leslie K. Dougall-Sides Rosemarie Call
Assistant City Attorney City Clerk
Item # 10
Ordinance No. 8269-11
Attachment number 8
Page 3 of 4
Item # 10
Attachment number 8
Page 4 of 4
MDR
OS/R
DREW ST
O
O
MHP
MDR
I
LMDR
LEEWARD ISLE
O
LMDR
MHPT
MDR
LMDR
ZONING MAP
Clearwater Housing Authority LUP/REZ2011-01002
Owner:
Case:
BayCare Health System, Inc. DVA2011-06001
Applicant:
Property
Site: 2995 Drew Street 39.79
Size(Acres):
Land Use Zoning
PIN: 17-29-16-00000-110-0100
From : RM and R/O/R MDR and C
To: R/OL O
Atlas Page: 291B
Item # 10
Exhibit B
Ordinance No. 8269-11
Meeting Date:
9/14/2011
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Amend the Citys fiscal year 2010/11 Operating and Capital Improvement Budgets at third quarter and pass Ordinances 8287-11
and 8288-11 on first reading.
SUMMARY:
Review Approval:
1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Cover Memo
Item # 11
Attachment number 1
Page 1 of 3
Third Quarter Budget Review
Fiscal 2010-11
City Manager's Transmittal
Memorandum
TO:
Mayor and City Council
FROM:
Bill Horne, City Manager
COPIES:
Jill Silverboard, Assistant City Manager
Rod Irwin, Assistant City Manager
Department Directors
SUBJECT:
Third Quarter Budget Review - Amended City Manager's Annual Budget Report
DATE:
September 9, 2011
Attached is the Third Quarter Budget Review in accordance with the City Code of Ordinances.
The report is based on nine months of activity (October, 2010 through June, 2011) in this fiscal year. The
report comments on major variances, as well as documents all proposed amendments.
Significant Fund amendments are outlined below:
General Fund
General Fund revenues and expenditure amendments reflect a net increase of $2,939,464.
The major reason for the overall General Fund expenditure increase includes a budget increase of
$1,974,000 in Police and Fire for the supplemental pension plansnue.
Historically, these revenues and expenditures were reflected in rate fund, but the Government Finance
Officers Association (GFOA) requires that the supplemental plans be reflected in the General Fund. The
balance of the increase is attributed to allocations from General Fund retained earnings which include the
following items previously approved by the Council: $668,000 to fund the Pickles Plus Too settlement;
$50,000 to fund the donation to HEP; and $148,000 to fund the on-time $400 bonus to each CWA
employee. An additional $24,000 allocation from General Fund retained earnings is requir
retirement payouts of two Engineering Department long term employees.
General Fund Reserves
must be maintained as a reserve to guard against future emergencies.
estimated General
With the closing of the year-end 2010 books, and the allocation of reserves noted above,
Fund reserves at midyear are approximately $18.2 million, or 16.3
Fund budget, exceeding our reserve policy by $8.7 million.
Significant amendments to other City Operating Funds are noted as follows.
Item # 11
Attachment number 1
Page 2 of 3
Third Quarter Budget Review
Fiscal 2010-11
City Manager's Transmittal
Water and Sewer Fund
Third quarter expenditure amendments reflect a net increase of $
This includes a transfer representing cash from interest earning
project of $920,943 and increases totaling $56,400 to fund the otime $400 bonus for CWA employees.
Gas Fund
Third quarter expenditure amendments reflect a net decrease of $
reflects various increases and decreases to Gas programs, but is
promotional activity and resale items.
Solid Waste Fund
Third quarter expenditure amendments to the Solid Waste Fund ref
reflects various increases and decreases to Solid Waste programsy
increases in garage charges, operating supplies and funding for
employees.
Recycling Fund
Third quarter expenditure amendments to the Recycling Fund refle
include an increase to Garage Service Charges and an increase to
employees.
Marine Fund
Third quarter expenditure amendments in the Marine fund reflect
time bonus for CWA employees. Amendments also recognize a decr
a transfer to provide the remaining funding for Marina Pump-Out
4, 2011.
Parking Fund
Third Quarter amendments in the Parking Fund reflect a net decre
expenditures primarily due to overestimated enforcement revenue in the
interfund transfer to the General Fund. Budget amendments also
CWA employees.
Stormwater FundAirpark Fund Clearwater Harbor Marina FundGeneral Services Fund
The , , ,
Garage Fund Administrative Services Fund
and each have a small expenditure increase due to the
allocation of fund reserves for the one- time $400 reimbursement
approved by the Council on July 21, 2011.
Capital Improvement Fund
Mid Year amendments to the Capital Improvement Fund reflect a net increase of $6,965,181. This
increase is primarily a result of major project increases which include: the establishment of the St
Petersburg Times Property project in the amount of $2,500,000 wi
Tax; an increase of $1,607,396 to the Facilities Upgrades & Impr
reimbursements from the City of Safety Harbor; an increase of $1
from SWFWMD in the Reclaimed Water Distribution System project;
Downtown Intermodal project in the amount of $575,000 with fundiA
Item # 11
list of all significant capital improvement project budget incred by
Attachment number 1
Page 3 of 3
Third Quarter Budget Review
Fiscal 2010-11
City Manager's Transmittal
Council is summarized on page 22 of this report.
Project activity not previously approved by the Council, includes an increase to the Pier 60 Park Repair
and Improvements project which is funded from savings in the Par
and an increase of $920,943 to the Groundwater Replenishment pro
earnings transferred from the Water & Sewer fund;.
Special Program Fund
The Special Program Fund reflects a net budget increase of $690,
include the recognition of over $357,000 in grant proceeds suppo
administration for the Pinellas County Neighborhood Stabilizatio
significant amendments reflect more than $277,000 for the specia
the last three months, almost $184,000 in fines and court procee
$107,000 in revenues for police outside duty contractual service
originating funds from closed projects.
Item # 11
Attachment number 2
Page 1 of 1
CITY OF CLEARWATER
THIRD QUARTER SUMMARY
2010/11
FY 10/11AmendedThirdThird Third
AdoptedPreviousQuarterQuarterQuarterAmended
DescriptionBudgetQuarterProjectedActualVariance%AdjustmentBudget
General Fund:
Revenues111,470,350 115,006,742 87,398,257 86,343,800 (1,054,457) -1%2,939,464 117,946,206
Expenditures111,470,350 115,006,742 91,893,055 88,183,706 3,709,350 4% 2,939,464 117,946,206
Utility Funds:
Water & Sewer Fund
Revenues63,870,330 64,286,245 45,014,792 45,507,830 493,038 1% 977,343 65,263,589
Expenditures63,870,330 64,129,612 51,105,457 50,227,020 878,437 2% 977,343 65,106,955
Stormwater Fund
Revenues15,348,250 15,354,139 11,462,862 11,618,696 155,834 1% 12,800 15,366,939
Expenditures14,496,950 14,500,350 12,113,387 11,732,574 380,813 3% 12,800 14,513,150
Gas Fund
Revenues40,163,760 39,353,561 29,928,403 30,129,281 200,878 1% 531,610 39,885,171
Expenditures34,886,010 33,461,884 25,903,563 25,344,698 558,865 2% 33,365,294(96,590)
Solid Waste Fund
Revenues19,037,120 19,381,526 14,633,758 14,931,245 297,487 2% 30,800 19,412,326
Expenditures17,963,990 17,476,780 13,411,309 12,942,184 469,125 3% 26,100 17,502,880
Recycling Fund
Revenues2,864,150 3,033,409 2,347,076 2,490,550 143,474 6% 133,400 3,166,809
Expenditures2,864,150 2,881,080 2,228,638 2,197,604 31,034 1% 39,750 2,920,830
Enterprise Funds:
Marine Fund
Revenues4,439,280 4,690,580 3,543,525 3,304,518 (239,007) -7%4,800 4,695,380
Expenditures4,414,770 4,636,070 3,476,446 3,258,847 217,599 6% 4,800 4,640,870
Airpark Fund
Revenues240,250 453,356 251,738 257,986 6,248 2% 24,400
Expenditures188,560 330,117 285,666 267,010 18,657 7%800 330,917
Clearwater Harbor Marina Fund
Revenues412,850 364,250 282,406 285,808 3,402 1% 2,000 366,250
Expenditures410,760 317,160 225,383 216,408 8,975 4% 2,000 319,160
Parking Fund
Revenues4,990,380 5,119,253 3,847,537 3,535,768 (311,769) -8%(111,477) 5,007,776
Expenditures4,463,390 4,582,375 3,466,528 3,262,225 204,303 6% 4,470,898(111,477)
Harborview Center
Revenues59,850 28,850 18,320 50,785 32,465 177% 15,790 44,640
Expenditures59,850 28,850 22,386 18,218 4,168 19% 28,850-
Internal Service Funds:
General Services Fund
Revenues4,811,930 4,815,968 3,608,996 3,567,697 (41,299) -1%14,400 4,830,368
Expenditures4,811,930 4,815,930 3,763,253 3,685,021 78,232 2% 14,400 4,830,330
Administrative Services
Revenues9,331,920 9,372,131 6,885,463 6,779,224 (106,239) -2%14,000 9,386,131
Expenditures9,130,020 9,133,720 7,200,760 6,403,247 797,513 11% 14,000 9,147,720
Garage Fund
Revenues12,145,510 12,252,391 9,112,415 8,995,842 (116,573) -1%14,000 12,266,391
Expenditures12,138,430 12,242,030 9,360,162 9,230,108 130,054 1% 14,000 12,256,030
Central Insurance Fund
Revenues18,503,470 21,026,395 15,955,751 14,543,800 (1,411,951) -9%- 21,026,395
Expenditures17,483,090 17,883,090 13,542,491 14,557,824 (1,015,333) -7%- 17,883,090
Item # 11
Attachment number 3
Page 1 of 2
THIRD QUARTER REVIEW
AMENDED CITY MANAGER'S FISCAL YEAR 2010-11 REPORT
PAGE #
General Fund Operating Budget ................................................................................................................... 3
Utility Funds Operating Budget ................................................................................................................... 10
Other Enterprise Funds Operating Budgets .............................................................................................. 15
Internal Service Funds Operating Budgets ................................................................................................. 19
Capital Improvement Program Budget ....................................................................................................... 22
Special Program Fund Budget .................................................................................................................... 39
Special Development Funds ....................................................................................................................... 46
Administrative Change Orders .................................................................................................................... 49
Ordinances .................................................................................................................................................. 51
Third Quarter budgets were projected in the following manner:
All department expenditure budgets have been established on a month-to-month basis so that projects
identified in the report are not simply time percentages applied to annual budgets but rather department
director's judgment of month-to-month expenditures. This technique was also used for revenue projections.
The actual and projected data contained in this review represents nine months, October 1, 2010 through
June 30, 2011. The adjustments, however, represent all data available at the time of the report, including
action taken by the City Council after June 30, 2011.
Definitions associated with the operating funds information is presented as follows:
Definitions:
Original Budget The budget as adopted by the City Council on September 22, 2010.
Third Quarter Projections Monthly budgets submitted by departments are based on prior year
experience and unique circumstances.
Third Quarter Actual Self-explanatory.
Variance Difference between Third Quarter projected and Third Quarter actual.
Variance % % of variance to Third Quarter projection.
Adjustments Adjustments that have been approved by the City Council, made at the
Third Quarter
review.
Amended Budget Adding the Original Budget and Adjustments.
Amended Budget % Percentage change of amended budget to original budget.
Item # 11
1
Attachment number 3
Page 2 of 2
Capital Improvement Projects
The amended 2010/11 Capital Improvement Projects budget report is submitted for the City Council review.
This review provides the opportunity to analyze the status of all active projects and present formal
amendments to the project budget.
The Capital Improvement and Special Program funds information is presented as follows:
Definitions:
Budget The budget as of October 1, 2010, which includes budgets from prior years,
which have not been completed.
Amendment Amendments which have been approved by the City Council, made at the
Manager's discretion, and/or adjustments proposed as a result of the Third
Quarter review.
Revised Budget Adding columns one and two.
Expenditure Self-explanatory.
Encumbrance Outstanding contract or purchase order commitment.
Available Balance Difference between revised budget and expenditure plus encumbrance.
Status C - project is completed
Amend Ref Reference number for description of amendment.
Item # 11
2
Attachment number 4
Page 1 of 3
City of Clearwater
General Fund Revenues
Third Quarter Amendments
FY 2010/11
Increase/
(Decrease)
Description
BytheendofAugust,basicallyallpropertytaxrevenueshave
beenreceived.Thebudgetisincreasedby$113,110toreflect
actual collections for the year.
Property Taxes 113,110
Atthirdquarter,franchisefeerevenuesexhibita12%negative
variance.ThisisprimarilyrelatedtotheProgressEnergyfee
revenuewhich,forthefirsttenmonthsofthisyear,is
approximately6%lessthanthesameperiodinfiscalyear
2009/10.Areductionof$470,000isrecommendedtobringthe
budgetinlinewithactualandanticipatedreceiptsfortherestif
final months of the year.
Franchise Fees (470,000)
Utilitytaxrevenuesareapproximately3%greaterthan
budgetedatthirdquarter,primarilyduetoabnormalweather
patterns.Anincreaseof$500,000isrecommendedtobringthe
budgetinlinewithactualcollectionsandestimatedcollections
for the final months of the year.
Utility Taxes 500,000
Atthirdquarter,licenseandpermitrevenuesexhibita7%
negativevariance.Thisisprimarilyrelatedtothetimingin
receiptsofBusinessTaxLicenserevenuewhich,forthefirstten
monthsofthisyear,isapproximately18%lessthanthesame
periodinfiscalyear2009/10.AmendmentstoLicenseand
PermitsrevenuenettozerowithadecreasetoOccupational
Licenserevenueby$100,000,andanincreasetoBuilding/Sign
Permit revenue by $100,000.
Licenses & Permits
Intergovernmental
Atthirdquarter,salestaxrevenuesreflectan8%positive
variance,andareapproximately4%greaterthanthesame
periodoffiscalyear2009/10.AnamendmentincreasingSales
Taxrevenueby$315,000isrecommendedtobringthebudgetin
linewithactualandanticipatedreceiptsforthefinalmonthsof
the year.
Sales Tax 315,000
Atthirdquarter,communicationstaxrevenuesreflecta34%
negativevarianceduetoatimingdifferencebetweenactual
receiptsandbudgetedrevenues.Adjustedfortiming,revenues
are12%lessthanexpectedfortheyearand4%lowerthanthe
sameperiodoffiscalyear2009/10.Adecreaseof$800,000is
recommendedtobringthebudgetinlinewithactualcollections
and estimated collections for the final months of the year.
Communications Tax (800,000)
Item # 11
3
Attachment number 4
Page 2 of 3
City of Clearwater
General Fund Revenues
Third Quarter Amendments
FY 2010/11
Increase/
(Decrease)
Description
OtherIntergovernmentalrevenuesreflectanetincreaseof
$1,985,807.65atthirdquarter.Amendmentsinclude:1)
reimbursementsof$444.20supportingtheU.S.Immigrations
andCustomsEnforcementprogram(ICE),$3,957.76supporting
theDrugEnforcementAgency,$1,097.15supportingtheFBI
JointTerrorismTaskForce,and$6,308.54supportingthe
PinellasCountySheriff'sOffice.Thesereimbursementsoffset
expenditureincreasesinthePoliceDepartment;and2)an
increaseof$1,974,000basedupondirectionoftheGovernment
FinanceOfficer'sAssociation(GFOA)whichbelievesthatour
statemoniesforPoliceandFiresupplementalplansshouldnot
bereceivedbytheplans,butinsteadrecordedasarevenueand
asanexpenditureforCityemployercontributionsintheGeneral
Fund budget.
Other Intergovernmental 1,985,808
Atthirdquarter,chargesforservicerevenuesreflecta7%
negativevarianceprimarilytheresultofatimingvarianceinthe
receiptoffacilityfeesandspecialactivitiesfees.Amendments
include:1)anincreaseof$65,000inPier60revenues
representing$35,000inConcessionSales,$5,000inTackle
Sales,and$25,000inConcessionSouvenirs;and2)an
increase of $120,000 in Fire Inspection Fees.
Charges for Service 185,000
Finesandforfeiturerevenuesreflecta25%negativevariance
atthirdquarter.Thisvarianceisprimarilyduetoatiming
differencebetweenthebudgetandrevenuereceiptsforcourt
fines. No amendment is proposed.
Fines & Forfeitures
Atthirdquarter,revenuefrominterestearningsare
approximately37%lessthananticipatedforthirdquarter.A
reductionof$400,000isrecommendedtobringthebudgetin
linewithactualandanticipatedrevenuesforthefinalmonthsof
the year.
Interest Income (400,000)
Atthirdquarter,amendmentstomiscellaneousrevenues
recognizeanetincreaseof$410,467.Amendmentsinclude:1)
anincreaseof$14,706representingdonationsreceivedfor
ParksandRecreationprogramswhichoffsetincreasestoParks
andRecreationexpenditures;2)anincreaseof$761
representingdonationsreceivedfortheFireDepartmentHonor
Guard;and3)anincreaseof$175,000toRentalIncome
representingincreasedrevenuesfromPier60,SouthBeach
PavilionandUmbrellarentals;and4)anincreaseof$220,000to
Other General Revenue.
Miscellaneous 410,467
Item # 11
4
Attachment number 4
Page 3 of 3
City of Clearwater
General Fund Revenues
Third Quarter Amendments
FY 2010/11
Increase/
(Decrease)
Description
Thirdquarterbudgetamendmentsreflectthefollowing:1)the
returnof$233,972.17inGeneralFundrevenuesfromclosed
specialprogramproject181-99804,CityManagerFlexibility
Fund;2)thereturnof$108,585.65inGeneralFundrevenues
fromclosedcapitalproject315-94620,NewCityHall;3)the
returnof$3,333.30inGeneralFundrevenuesfromclosed
capitalproject315-94527,HoneywellPerformanceContract;
and4)areductionof$125,000intransfersfromtheParking
Interfund Charges/
Fundrepresentingthedecreaseinparkingfinerevenuesforthe
year.
Transfers In 220,891
Thirdquarteramendmentsreflectthefollowingallocationsof
General Fund reserves:
Transfer (to) from Surplus
1)Anappropriationof$668,000fromretainedearningstofund
thesettlementpaymenttoPicklesPlusToo.TheCityAttorney's
expenditure budget is increased to offset this allocation.
668,000
2)Anappropriationof$24,000fromretainedearningstofund
tworetirementpayoutsofthelongtermEngineeringDepartment
employees.
24,000
3)Anappropriationof$50,000fromretainedearningstofunda
donationtoHEPasapprovedbytheCouncilonAugust4,2011.
ThePoliceDepartmentexpenditurebudgetisincreasedtooffset
50,000
this allocation.
4)Anappropriationof$148,000fromretainedearningsto
providefundingfortheone-time$400remunerationforeach
GeneralFundCWAemployeeasapprovedbytheCouncilon
July 21, 2011.
148,000
5)Additionalrevenuerecognizedatthirdquartertotaling
$10,812.12,canbetransferredtoGeneralFundretained
earnings,offsettingtheallocationsnotedaboveandresultingin
anettransferof$879,187.88fromGeneralFundretained
earnings.
(10,812)
Net Transfer (to) from
Retained Earnings 879,188
Net General Fund Revenue
Amendment 2,939,464
Item # 11
5
Attachment number 5
Page 1 of 3
City of Clearwater
General Fund Expenditures
Third Quarter Amendments
FY 2010/11
Increase/
(Decrease)
Description
ThirdquarteramendmentstotheCityAttorney'sOfficereflects
anincreaseof$668,000tofundthesettlementpaymentto
PicklesPlusToo.ThiswasapprovedbytheCouncilonJuly21,
2011 with offsetting revenues from General Fund reserves.
City Attorney 668,000
Atthirdquarter,theAuditdepartmentreflectsan$800increase
tocovertheonetime$400reimbursementtoSAMPemployees.
ThisincreaseisoffsetbyadecreaseinNon-Departmental
expenditures.
City Audit 800
Atthirdquarter,engineeringdepartmentexpendituresreflecta
netincreaseof$38,000.Amendmentsinclude$14,000forthe
one-time$400remunerationforeachEngineeringdepartment
CWAemployeeasapprovedbytheCouncilonJuly21,2011;
andanincreaseof$24,000tofundtheretirementpayoutsof
twolongtermemployees.Bothamendmentsareoffsetby
allocations of General Fund reserves.
Engineering 38,000
The$2,800budgetincreasereflectsanamendmentfortheone-
time$400remunerationforeachFinancedepartmentCWA
employee.ThiswasapprovedbytheCouncilonJuly21,2011
with offsetting revenues from General Fund reserves.
Finance 2,800
ThirdquarterexpenditureamendmentsintheFiredepartment
reflectanincreaseof$1,150,000fortheCity'scontributionto
theFireSupplementalplanbaseduponguidanceofthe
GovernmentFinanceOfficer'sAssociation(GFOA)which
believesthatourstatemoniesforPoliceandFireSupplemental
plansshouldnotbereceivedbytheplans,butinsteadbe
recordedasarevenueandanexpenditureforCityemployer
contributionsintheGeneralFund.Thisbudgetexpenditure
increaseisoffsetbyarevenueamendmentrecognizingthe
supplementalrevenue.Asecondamendmentreflectsan
increaseof$2,000fortheone-timeremunerationforeachFire
departmentCWAemployee,whichwasapprovedbytheCouncil
onJuly21,2011withoffsettingrevenuesfromGeneralFund
reserves.
Fire 1,152,000
The$20,800budgetincreasereflectsanamendmentforthe
one-time$400remunerationforeachLibrarydepartmentCWA
employee.ThiswasapprovedbytheCouncilonJuly21,2011
with offsetting revenues from General Fund reserves.
Library 20,800
Item # 11
6
Attachment number 5
Page 2 of 3
City of Clearwater
General Fund Expenditures
Third Quarter Amendments
FY 2010/11
Increase/
(Decrease)
Description
The$58,000budgetincreasereflectsthefollowing
amendmentstothePier60budget:anincreaseof$56,000in
InventoryPurchasesforResalewhichisoffsetbyrevenue
increasesrecognizingbetterthanexpectedcollectionsatPier
60;anda$2,000budgetincreasereflectinganamendmentfor
theone-time$400remunerationforeachPier60programCWA
employee.ThiswasapprovedbytheCouncilonJuly21,2011
with offsetting revenues from General Fund reserves.
Marine & Aviation 58,000
Atthirdquarter,theBudgetdepartmentreflectsa$1,200
increasetocovertheonetime$400reimbursementtoSAMP
Office of Management
employees.ThisincreaseisoffsetbyadecreaseinNon-
Departmental expenditures.
and Budget 1,200
The$1,200budgetincreasereflectsanamendmentfortheone-
time$400remunerationforeachOfficialRecordsand
LegislativeServicesdepartmentCWAemployee.Thiswas
Official Records and
approvedbytheCouncilonJuly21,2011withoffsetting
revenues from General Fund reserves.
Legislative Services 1,200
AmendmentstotheParksandRecreationdepartmentreflecta
netincreaseof$61,256.Amendmentsinclude:1)increasesto
variousoperatingcodestotaling$7,656offsetbyincreasesin
donationrevenues;2)anincreaseof$53,600fortheone-time
remunerationforeachParks&RecreationdepartmentCWA
employee,whichwasapprovedbytheCouncilonJuly21,2011
withoffsettingrevenuesfromGeneralFundreserves;3)azero
neteffectamendmentwithreductionstovariousoperating
codestotaling$225,000withanequaloffsettingincreasein
InterfundTransferstoprovidetheremainingfundingforcapital
project315-93273,RestroomsonClearwaterBeach,as
approvedbytheCouncilonJuly21,2011;and4)azeronet
effectamendmentwithreductionstovariousoperatingcodes
totaling$155,000withanequaloffsettingincreaseinInterfund
Transferstoprovidethepreliminaryfundingfornewcapital
project 315-93624, Pier 60 Park Repairs and Improvements.
Parks & Recreation 61,256
The$13,200budgetincreasereflectsanamendmentforthe
one-time$400remunerationforeachPlanningand
DevelopmentdepartmentCWAemployee.Thiswasapproved
bytheCouncilonJuly21,2011withoffsettingrevenuesfrom
General Fund reserves.
Planning & Development 13,200
Item # 11
7
Attachment number 5
Page 3 of 3
City of Clearwater
General Fund Expenditures
Third Quarter Amendments
FY 2010/11
Increase/
(Decrease)
Description
ThirdquarteramendmentsinthePoliceDepartmentreflecta
netincreaseof$916,207.65.Amendmentsinclude:1)an
increasetoovertimeby$11,807.65whichisoffsetbyrevenue
amendmentsrecognizingthereimbursementsreceivedfor
overtimefromICE(TheDepartmentoftheTreasury),theDEA
(USDepartmentofJustice,DrugEnforcementAgency),FBI
JointTerrorismTaskForce,andthePinellasCountySheriff's
Office;2)a$50,000increaseinAidtoPrivateOrganizationsto
fundthedonationtoHEPasapprovedbytheCouncilonAugust
4,2011withoffsettingrevenuesfromGeneralFundreserves;3)
anincreaseof$824,000fortheCity'scontributiontothePolice
SupplementalplanbaseduponguidanceoftheGovernment
FinanceOfficer'sAssociation(GFOA)whichbelievesthatour
statemoniesforPoliceandFireSupplementalplansshouldnot
bereceivedbytheplans,butinsteadberecordedasarevenue
andanexpenditureforCityemployercontributionsinthe
GeneralFund.Thisbudgetexpenditureincreaseisoffsetbya
revenueamendmentrecognizingthesupplementalrevenue;and
4)anincreaseof$30,400fortheone-timeremunerationfor
eachPolicedepartmentCWAemployee,whichwasapproved
bytheCouncilonJuly21,2011withoffsettingrevenuesfrom
General Fund reserves.
Police 916,208
The$400budgetincreasereflectsanamendmentfortheone-
time$400remunerationforthePublicCommunications
departmentCWAemployee.ThiswasapprovedbytheCouncil
onJuly21,2011withoffsettingrevenuesfromGeneralFund
reserves.
Public Communications 400
The$7,600budgetincreasereflectsanamendmentfortheone-
time$400remunerationforeachPublicServicesdepartment
CWAemployee.ThiswasapprovedbytheCouncilonJuly21,
2011 with offsetting revenues from General Fund reserves.
Public Services 7,600
Non-Departmental
Atthirdquarter,Non-Departmentalexpendituresreflectsa
$2,000decrease.Thisamendmentoffsetstheincreasesinthe
BudgetandAuditdepartmentsnecessarytocovertheonetime
$400 reimbursement to SAMP employees.
(2,000)
Net General Fund
Expenditure Amendment 2,939,464
Item # 11
8
Attachment number 6
Page 1 of 1
GENERAL FUND
THIRD QUARTER REVIEW
For Nine Month Period of October 1, 2010 - June 30, 2011
2010/112010/11
MY AmendedThird Qtr.Third Qtr.BudgetProposed3 Qtr Amended
BudgetProjectionActualVariance%AmendmentBudget
GENERAL FUND
GENERAL FUND REVENUES
Property Taxes37,271,490 36,536,000 37,423,041 887,041 2% 37,384,600113,110
Franchise Fees10,575,000 7,101,667 6,245,015 (856,652) -12%(470,000) 10,105,000
Utility Taxes12,858,380 8,307,303 8,579,259 271,956 3% 13,358,380500,000
Licenses, Permits & Fees3,615,000 1,954,440 1,814,029 (140,411) -7%- 3,615,000
Intergovernmental
Sales Tax5,150,000 3,433,336 3,714,750 281,414 8% 5,465,000315,000
Communications Services Tax6,610,160 4,406,776 2,919,718 (1,487,058) -34%(800,000) 5,810,160
Other Intergovernmental 11,258,111 7,432,638 7,763,549 330,911 4% 13,243,9191,985,808
Charges for Services3,806,050 2,880,815 2,690,095 (190,720) -7%185,000 3,991,050
Fines & Forfeitures688,800 503,975 375,854 (128,121) -25%- 688,800
Interest Income1,240,000 912,100 549,416 (362,684) -40%(400,000) 840,000
Miscellaneous Revenues809,740 528,637 916,581 387,944 73% 1,220,207410,467
Interfund Charges / Transfers In17,285,624 13,400,570 13,352,493 (48,077) 0% 17,506,515220,891
OPERATING REVENUES111,168,355 87,398,257 86,343,800 (1,054,457) -1%2,060,276 113,228,631
Transfer (to) from Surplus3,838,387 - - - ~879,188 4,717,575
TOTAL REVENUES115,006,742 87,398,257 86,343,800 (1,054,457) -1%2,939,464 117,946,206
GENERAL FUND EXPENDITURES
City Council281,650 223,076 205,616 17,460 8% 281,650-
City Manager's Office1,204,940 949,447 910,325 39,122 4% 1,204,940-
City Attorney's Office1,538,740 1,185,978 1,042,809 143,169 12% 2,206,740668,000
City Auditor's Office185,080 148,748 148,037 7110%800 185,880
Economic Development & Housing 1,347,310 1,112,589 1,048,803 63,786 6% 1,347,310-
Engineering7,287,030 5,551,207 5,392,441 158,766 3% 7,325,03038,000
Finance2,184,980 1,746,403 1,566,158 180,245 10% 2,187,7802,800
Fire22,407,090 17,914,562 17,036,751 877,811 5% 23,559,0901,152,000
Human Resources1,052,110 824,081 798,942 25,139 3% 1,052,110-
Library5,773,490 4,669,799 4,460,999 208,800 4% 5,794,29020,800
Marine & Aviation575,540 452,334 448,409 3,925 1% 633,54058,000
Non-Departmental6,551,336 5,859,149 5,793,709 65,440 1% 6,549,336(2,000)
Office of Management & Budget289,500 232,667 230,825 1,842 1% 290,7001,200
Official Records & Legislative Svcs 1,010,150 796,146 770,786 25,360 3% 1,011,3501,200
Parks & Recreation19,068,435 14,991,211 14,338,498 652,713 4% 19,129,69161,256
Planning & Development4,465,260 3,540,116 3,470,115 70,001 2% 4,478,46013,200
Police36,395,481 29,037,887 28,042,947 994,941 3% 37,311,689916,208
Public Communications950,420 749,269 695,549 53,720 7%400 950,820
Public Services2,438,200 1,908,386 1,781,987 126,399 7% 2,445,8007,600
Allocation to GF Reserve- - - - ~- -
TOTAL EXPENDITURES115,006,742 91,893,055 88,183,706 3,709,350 4% 117,946,2062,939,464
Item # 11
9
Attachment number 7
Page 1 of 3
City of Clearwater
Utility Funds
Third Quarter Amendments
FY 2010/11
Increase/
(Decrease)
Description
At third quarter, anticipated revenues of the Water & Sewer Fund
exceed anticipated expenditures by $156,633 for FY 2010/11.
Water & Sewer Fund
ThirdquarterrevenueamendmentsreflectappropriationsofWater
andSewerFundreserveswhichtotal$977,343.49.Appropriations
include$920,943.49transferredtoproject315-96773,Groundwater
Replenishment,representinginterestearningsfromfourthquarter
FY10andthefirstthreequartersofFY11;andasecondappropriation
of$56,400toprovidefundingfortheone-time$400remunerationfor
eachWaterandSewerFundCWAemployeeasapprovedbythe
Council on July 21, 2011.
Revenues:977,343
Thirdquarterexpenditureamendmentsreflectanetincreaseof
$977,343.49,amendmentsinclude:atransferof$920,943.49to
project315-96773,GroundwaterReplenishment,representinginterest
earnings;andanincreaseof$56,400fortheonetime$400
remunerationforeachCWAemployeeasapprovedbytheCouncilon
July21,2011.Bothexpenditureamendmentshaveoffsetting
revenues from Water and Sewer Fund.
Expenditures:977,343
At third quarter, anticipated revenues of the Stormwater Fund exceed
Stormwater Fund
anticipated expenditures by $853,789 for FY 2010/11.
Thirdquarterrevenueamendmentsreflectanappropriationof
$12,800fromStormwaterFundretainedearningstoprovidefunding
fortheone-time$400remunerationforeachStormwaterFundCWA
employee as approved by the Council on July 21, 2011.
Revenues:12,800
Thirdquarterexpenditureamendmentsreflectanincreaseof
$12,800fortheone-time$400remunerationforeachCWAemployee.
ThiswasapprovedbytheCouncilonJuly21,2011withoffsetting
revenues from Stormwater Fund reserves.
Expenditures:12,800
At third quarter, anticipated revenues of the Gas Fund exceed
Gas Fund
anticipated expenditures by $6,519,877 for FY 2010/11.
ThirdquarterrevenueamendmentsintheGasFundreflectanet
increaseof$531,610.Amendmentsinclude:1)increasestovarious
codestotaling$1,636,990duetothecostoffuel;2)anincreaseof
$97,000inCapitalizedLaborandMaterialsrevenueduetoincreased
projectactivity;3)anincreaseof$14,510inOtherRevenue;4)
decreasestovariouscodestotaling$1,209,690duetodecreased
collectioninrecoveryclausesandservicecharges;5)adecreaseof
$30,000inInterestIncome,and6)anappropriationof$22,800from
GasFundretainedearningstoprovidefundingfortheone-time
remunerationforeachGasFundCWAemployeeasapprovedbythe
Council on July 21, 2011.
Revenues:531,610
Item # 11
10
Attachment number 7
Page 2 of 3
City of Clearwater
Utility Funds
Third Quarter Amendments
FY 2010/11
Increase/
(Decrease)
Description
Gas Fund (Continued)
Thirdquarterexpenditureamendmentsreflectanetdecreaseof
$96,590intheGasFund.Amendmentsinclude:1)anetdecreaseof
$94,430intheAdministration&Supplyprogramprimarilyduetoa
reductionintaxesandpromotionalactivityandanincreasein
transferstoreflectthedifferencebetweenthecashpaidandthe
historicalcostofthelandacquiredforthecompressednaturalgas
refuelingstationasapprovedbyCouncilonDecember16,2010;2)a
reductionof$101,600intheSalesandMarketingprogramdue
primarilytoreductionsintaxes,resaleitemsandvariousoperating
codes;3)anincreaseof$90,340inSouthAreaOperationsprimarily
duetoincreasesinresaleitemsandinsurance;and4)anetincrease
of$9,100inNorthAreaOperationsduetosmallamendmentsin
variousoperatingcodes.Increasesfortheone-time$400
remunerationforeachCWAemployeeareincludedineachprogram
totallistedabove,thiswasapprovedbytheCouncilonJuly21,2011
with offsetting revenues from Gas Fund reserves.
Expenditures:(96,590)
At third quarter, anticipated revenues of the Solid Waste Fund exceed
anticipated expenditures by $ 1,909,446 for FY 2010/11.
Solid Waste Fund
ThirdquarterrevenueamendmentsintheSolidWasteFundreflecta
netincreaseof$30,800.Amendmentsinclude:an$80,000reduction
toInterestEarnings;a$70,000increasetoOtherGeneralRevenue;
andanappropriationof$40,800fromSolidWasteFundretained
earningstoprovidefundingfortheone-time$400remunerationfor
eachSolidWastefundCWAemployeeasapprovedbytheCouncil
on July 21, 2011.
Revenues:30,800
Thirdquarterexpenditureamendmentsreflectanetincreaseof
$26,100,amendmentsinclude:1)decreasesinDumpFeesinthe
collectionprogramstotaling$132,200duetothereducedamountof
refusehauled;2)anincreaseof$110,000toGarageServicesinthe
CommercialCollectionsprogramtocoverhigherthanexpectedrepair
chargesandincreasedfuelcosts;3)anincreaseof$3,500toGarage
ServicesintheRoll-OffCollectionprogramtocoverhigherthan
expectedrepaircharges;4)a$4,000increasetoOperatingSupplies,
and5)anincreaseof$40,800fortheone-time$400remunerationfor
eachCWAemployeewhichwasapprovedbytheCouncilonJuly21,
2011 with offsetting revenues from Solid Waste Fund reserves.
Expenditures:26,100
Item # 11
11
Attachment number 7
Page 3 of 3
City of Clearwater
Utility Funds
Third Quarter Amendments
FY 2010/11
Increase/
(Decrease)
Description
At third quarter, anticipated revenues of the Recycling Fund exceed
Recycling Fund
anticipated expenditures by $245,979 for FY 2010/11.
ThirdquarterrevenueamendmentsintheRecyclingFundreflecta
netincreaseof$133,400,amendmentsinclude:1)anincreaseof
$170,000intheSaleofRecyclablesduetoastrongrecyclingresale
market;2)adecreaseof$8,000ofRecyclingFees-Commercial;3)a
decreaseof$37,000inInterestEarnings;and4)anappropriationof
$8,400fromRecyclingFundretainedearningstoprovidefundingfor
theone-time$400remunerationforeachRecyclingFundCWA
employee as approved by the Council on July 21, 2011.
Revenues:133,400
Thirdquarterexpenditureamendmentsreflectanetincreaseof
$39,750.Amendmentsinclude:1)anincreaseof$31,350inGarage
ServicesChargesduetounexpectedvehiclerepairs;and2)an
increaseof$8,400fortheone-time$400remunerationforeachCWA
employeewhichwasapprovedbytheCouncilonJuly21,2011with
offsetting revenues from Recycling Fund reserves.
Expenditures39,750
Item # 11
12
Attachment number 8
Page 1 of 2
UTILITY FUNDS
THIRD QUARTER REVIEW
For the Nine Month Period of October 1, 2010 to June 30, 2011
2010/112010/11
MY AmendedThird Qtr.Third Qtr.BudgetProposed3 Qtr Amended
BudgetProjectionActualVariance%AmendmentBudget
WATER & SEWER FUND
Water & Sewer Fund Revenues
Operating Revenue58,683,810 44,012,853 44,609,197 596,344 1% 58,683,810-
Non-Operating Revenue2,219,950 845,306 640,852 (204,454) -24% 2,219,950-
Contributions -- 94,108 94,108 ~- -
Transfers In156,633 156,633 163,673 7,040 4% 156,633-
Use of Fund Equity3,225,852 - - - ~977,343 4,203,195
Total Revenues64,286,245 45,014,792 45,507,830 493,038 1% 977,343 65,263,589
Water & Sewer Fund Expenditures
Public Utilities Administration1,052,672 857,474 898,676 (41,202) -5% 1,052,672-
Wastewater Collection5,627,850 4,550,039 4,311,953 238,086 5% 5,637,0509,200
Public Utilities Maintenance5,134,620 4,398,301 4,197,643 200,658 5% 5,142,2207,600
WPC / Plant Operations11,935,840 9,192,574 8,339,837 852,737 9% 11,950,64014,800
WPC / Laboratory Operations1,207,830 931,397 905,737 25,660 3% 1,207,830-
WPC / Industrial Pretreatment820,290 637,914 542,881 95,033 15% 822,2902,000
Water Distribution12,663,140 11,179,392 10,987,059 192,333 2% 12,676,34013,200
Water Supply9,448,900 7,124,139 7,968,934 (844,795) -12% 924,543 10,373,443
Reclaimed Water2,125,310 1,649,363 1,490,475 158,888 10% 2,131,3106,000
Non-Departmental14,113,160 10,584,864 10,583,824 1,040 0% 14,113,160-
Total Expenditures64,129,612 51,105,457 50,227,020 878,437 2% 977,343 65,106,955
STORMWATER FUND
Stormwater Utility Revenues
Operating Revenues15,060,460 11,295,351 11,350,222 54,871 0% 15,060,460-
Non-Operating Revenues287,790 165,022 265,985 100,963 61% 287,790-
Transfers In 2,4892,489 2,489 - 0% 2,489-
Use of Fund Equity3,400 - - - ~12,800 16,200
Total Revenues15,354,139 11,462,862 11,618,696 155,834 1% 15,366,93912,800
Stormwater Utility Expenditures
Stormwater Management4,983,240 3,777,659 3,616,153 161,506 4% 4,983,240-
Stormwater Maintenance9,517,110 8,335,728 8,116,421 219,307 3% 9,529,91012,800
Total Expenditures14,500,350 12,113,387 11,732,574 380,813 3% 14,513,15012,800
GAS FUND
Gas Fund Revenues
Operating Revenues36,418,500 29,001,419 29,154,372 152,953 1% 427,300 36,845,800
Non-Operating Revenues773,320 537,540 557,938 20,398 4% 756,180(17,140)
Transfers In 4,9414,941 4,941 - 0% 6,5911,650
Capitalized Labor451,000 384,503 412,030 27,527 7% 548,00097,000
Use of Fund Equity1,705,800 - - - ~22,800 1,728,600
Total Revenues39,353,561 29,928,403 30,129,281 200,878 1% 531,610 39,885,171
Gas Fund Expenditures
Administration & Supply22,844,349 17,027,237 16,758,554 268,683 2% 22,749,919(94,430)
South Area Gas Operations5,842,925 4,988,421 4,964,798 23,623 0% 5,933,26590,340
North Area Gas Operations1,859,220 1,541,067 1,471,939 69,128 4% 1,868,3209,100
Marketing & Sales2,915,390 2,346,838 2,149,407 197,431 8% 2,813,790(101,600)
Total Expenditures33,461,884 25,903,563 25,344,698 558,865 2% 33,365,294(96,590)
Item # 11
13
Attachment number 8
Page 2 of 2
UTILITY FUNDS
THIRD QUARTER REVIEW
For the Nine Month Period of October 1, 2010 to June 30, 2011
2010/112010/11
MY AmendedThird Qtr.Third Qtr.BudgetProposed3 Qtr Amended
BudgetProjectionActualVariance%AmendmentBudget
SOLID WASTE FUND
Solid Waste Revenues
Operating Revenue18,378,500 13,847,506 14,182,178 334,672 2% 18,378,500-
Non-Operating Revenue726,800 584,006 542,022 (41,984) -7% 716,800(10,000)
Transfers In266,326 202,246 207,045 4,799 2% 266,326-
Use of Fund Equity9,900 - - - ~40,800 50,700
Total Revenues19,381,526 14,633,758 14,931,245 297,487 2% 19,412,32630,800
Solid Waste Expenditures
Collection14,342,350 10,965,189 10,609,622 355,567 3% 14,359,25016,900
Transfer1,439,730 1,123,757 1,065,524 58,233 5% 1,444,1304,400
Container Maintenance795,120 626,357 595,899 30,458 5% 798,7203,600
Administration899,580 696,006 671,139 24,867 4% 900,7801,200
Total Expenditures17,476,780 13,411,309 12,942,184 469,125 3% 17,502,88026,100
RECYCLING FUND
Recycling Revenues
Operating Revenue2,891,699 2,243,166 2,411,806 168,640 8% 162,000 3,053,699
Non-Operating Revenue137,000 99,200 74,034 (25,166) -25% 100,000(37,000)
Transfers In 4,7104,710 4,710 - 0% 4,710-
Use of Fund Equity- - - - ~8,400 8,400
Total Revenues3,033,409 2,347,076 2,490,550 143,474 6% 133,400 3,166,809
Recycling Expenditures
Residential1,068,280 820,669 807,805 12,864 2% 1,071,8803,600
Multi-Family468,750 360,202 346,572 13,630 4% 474,7005,950
Commercial1,344,050 1,047,767 1,043,226 4,541 0% 1,374,25030,200
Total Expenditures2,881,080 2,228,638 2,197,604 31,034 1% 2,920,83039,750
Item # 11
14
Attachment number 9
Page 1 of 2
City of Clearwater
Other Enterprise Funds
Third Quarter Amendments
FY 2010/11
Increase/
(Decrease)
Description
Anticipated revenues of the Marine Fund exceed anticipated
Marine Fund expenditures by $54,510 at third quarter fiscal year 2010/11.
Thirdquarterrevenueamendmentsreflectanappropriationof$4,800
fromMarineFundretainedearningstoprovidefundingfortheone-
time$400remunerationforeachMarineFundCWAemployeeas
approved by the Council on July 21, 2011.
Revenues:4,800
Thirdquarterexpenditureamendmentsreflectanincreaseof$4,800
fortheone-time$400remunerationforeachCWAemployee.This
wasapprovedbytheCouncilonJuly21,2011withoffsettingrevenues
fromMarineFundreserves.Asecondamendmenthasazeronet
effectonMarinefundexpenditures,reducingOperatingSuppliesby
$1,875offsetbythesameincreaseinInterfundTransferstoprovide
theremainingfundingforproject315-93416,MarinaPump-OutBoat
as approved by Council on August 4, 2011.
Expenditures:4,800
Anticipated revenues of the Clearwater Harbor Marina Fund exceed
anticipated expenditures by $47,090 at third quarter fiscal year
2010/11.
Clearwater Harbor Marina Fund
Thirdquarterrevenueamendmentsreflectanappropriationof$2,000
fromClearwaterHarborMarinaFundretainedearningstoprovide
fundingfortheone-time$400remunerationforeachClearwater
HarborMarinaFundCWAemployeeasapprovedbytheCouncilon
July 21, 2011.
Revenues:2,000
Thirdquarterexpenditureamendmentsreflectanincreaseof$2,000
fortheone-time$400remunerationforeachCWAemployee.This
wasapprovedbytheCouncilonJuly21,2011withoffsettingrevenues
from Clearwater Harbor Marina Fund reserves.
Expenditures:2,000
Anticipated revenues of the Airpark Fund exceed anticipated
Airpark Fund expenditures by $146,839 at third quarter fiscal year 2010/11.
Atthirdquarter,amendmentstoAirparkrevenuesinclude:1)an
increaseof$23,600toGasFundTransfersInrepresentingthe
differencebetweencashreceivedfromGasforthelandtransferand
theoriginalcostofthelandfortheCNGrefuelingstationasapproved
byCouncilonDecember16,2010,and2)anappropriationof$800
fromAirparkFundretainedearningstoprovidefundingfortheone-
time$400remunerationforeachAirparkFundCWAemployeeas
approved by the Council on July 21, 2011.
Revenues:24,400
Thirdquarterexpenditureamendmentsreflectanincreaseof$800
fortheone-time$400remunerationforeachCWAemployee.This
wasapprovedbytheCouncilonJuly21,2011withoffsettingrevenues
from Airpark Fund reserves.
Expenditures:800
Item # 11
15
Attachment number 9
Page 2 of 2
City of Clearwater
Other Enterprise Funds
Third Quarter Amendments
FY 2010/11
Increase/
(Decrease)
Description
At third quarter, anticipated revenues of the Parking Fund exceed
Parking Fund anticipated expenditures by $536,878 for fiscal year 2010/11.
Thirdquarterrevenueamendmentsreflectanetdecreaseof
$111,477.Amendmentsinclude:1)a$125,000decreaseinParking
Finesduetolowerthanexpectedcollections;2)thereturnof$283in
donationrevenuefromclosedspecialprogramproject181-99707,
BeachGuardDonationswhichwilloffsetexpenditureincreasesinthe
BeachGuardprogram;3)a$2,440increaseindonationrevenue
recognizingactualdonationsreceivedwhichwilloffsetexpenditure
increasesintheBeachGuardprogramand4)anappropriationof
$10,800fromParkingFundretainedearningstoprovidefundingfor
theone-time$400remunerationforeachParkingFundCWA
employee as approved by the Council on July 21, 2011.
Revenues:(111,477)
Thirdquarterexpenditureamendmentsreflectanetdecreaseof
$111,477.Amendmentsinclude:1)A$125,000decreaseininterfund
transferstotheGeneralFundduetotheoverestimateofenforcement
revenuementionedabove;2)anincrease$2,723inOperating
SuppliesoftheBeachGuardprogramwhichisoffsetbyincreased
donationrevenue;and3)anincreaseof$10,800fortheone-time
$400remunerationforeachCWAemployee.Thiswasapprovedby
theCouncilonJuly21,2011withoffsettingrevenuesfromParking
Fund reserves.
Expenditures:(111,477)
Anticipated revenues of the Harborview Fund exceed anticipated
Harborview Fund expenditures by $15,790 at third quarter fiscal year 2010/11.
HarborviewFundrevenuesreflectapositivevarianceatthirdquarter,
duetorentalrevenuefromPicklesPlus.Anamendmentincreasing
rentalrevenueby$24,820willbringthebudgetinlinewithactual
receiptsthroughAugust.Asecondamendmenteliminatestheuseof
HarborviewFundreservesbyareductionof$9,030,representingthe
increase in rental revenue.
Revenues:15,790
No expenditure amendments are proposed at third quarter.
Expenditures:
Item # 11
16
Attachment number 10
Page 1 of 2
ENTERPRISE FUNDS
THIRD QUARTER REVIEW
For The Nine Month Period of October 1, 2010 - June 30, 2011
2010/112010/11
MY AmendedThird Qtr.Third Qtr.BudgetProposed3 Qtr Amended
BudgetProjectionActualVariance%AmendmentBudget
MARINE FUND
MARINE FUND REVENUES
Operating Revenues 4,561,400 3,453,756 (244,928)3,208,828 -7%- 4,561,400
Non-Operating Revenues 127,880 89,769 95,690 5,9217% - 127,880
Transfers In - - - ~- -
Use of Fund Equity -1,300 - - ~ 4,800 6,100
TOTAL REVENUES 4,690,580 3,543,525 (239,007)3,304,518 -7% 4,800 4,695,380
MARINE FUND EXPENDITURES
Marina Operations 4,636,070 3,476,446 3,258,847 217,5996%4,800 4,640,870
TOTAL EXPENDITURES 4,636,070 3,476,446 3,258,847 217,5996%4,800 4,640,870
CLEARWATER HARBOR MARINA FUND
CLEARWATER HARBOR MARINA FUND REVENUES
Operating Revenues 295,060 219,400 219,911 5110% - 295,060
Non-Operating Revenues 68,790 63,006 65,897 2,8915% - 68,790
Transfers In - - - ~- -
Use of Fund Equity -400 - - ~ 2,000 2,400
TOTAL REVENUES 364,250 282,406 285,808 3,4021%2,000 366,250
CLEARWATER HARBOR MARINA FUND EXPENDITURES
Clearwater Harbor Marina Operations 317,160 225,383 216,408 8,9754%2,000 319,160
TOTAL EXPENDITURES 317,160 225,383 216,408 8,9754%2,000 319,160
AIRPARK FUND
AIRPARK FUND REVENUES
Operating Revenues 231,000 173,250 (20,803)152,447 -12%- 231,000
Non-Operating Revenues 9,250 6,939 10,390 3,45150% - 9,250
Transfers In 71,549 71,549 95,149 23,60033%23,600 95,149
Use of Fund Equity -141,557 - - ~ 800 142,357
TOTAL REVENUES 453,356 251,738 257,986 6,2482%24,400 477,756
~
AIRPARK FUND EXPENDITURES~
Airpark Operations 330,117 285,666 267,010 18,6577%800 330,917
TOTAL EXPENDITURES 330,117 285,666 267,010 18,6577%800 330,917
Item # 11
17
Attachment number 10
Page 2 of 2
ENTERPRISE FUNDS
THIRD QUARTER REVIEW
For The Nine Month Period of October 1, 2010 - June 30, 2011
2010/112010/11
MY AmendedThird Qtr.Third Qtr.BudgetProposed3 Qtr Amended
BudgetProjectionActualVariance%AmendmentBudget
PARKING FUND
PARKING FUND REVENUES
Operating Revenues 4,421,380 3,414,302 (116,831)3,297,471 -3%(125,000) 4,296,380
Non-Operating Revenues 569,000 423,347 (194,938)228,409 -46% 2,440 571,440
Transfers In 9,888 9,888 -9,888 0%283 10,171
Use of Fund Equity -118,985 - - ~ 10,800 129,785
TOTAL REVENUES 5,119,253 3,847,537 (311,769)3,535,768 -8%(111,477) 5,007,776
PARKING FUND EXPENDITURES
Engineering / Parking System 3,349,245 2,624,362 2,559,630 64,7322% (119,000) 3,230,245
Engineering / Parking Enforcement 785,500 490,536 357,302 133,23427%2,400 787,900
Parks & Rec / Beach Guards 447,630 351,630 345,293 6,3372%5,123 452,753
TOTAL EXPENDITURES 4,582,375 3,466,528 3,262,225 204,3036% (111,477) 4,470,898
HARBORVIEW FUND
HARBORVIEW CENTER FUND REVENUES
Operating Revenues 13,820 13,820 31,548 17,728128%24,820 38,640
Non-operating Revenues 6,000 4,500 19,237 14,737327% - 6,000
Transfers In - - - ~- -
Use of Fund Equity -9,030 - - ~(9,030) -
TOTAL REVENUES 28,850 18,320 50,785 32,465177%15,790 44,640
HARBORVIEW CENTER FUND EXPENDITURES
Harborview Center Operations 28,850 22,386 18,218 4,16819% - 28,850
TOTAL EXPENDITURES 28,850 22,386 18,218 4,16819% - 28,850
Item # 11
18
Attachment number 11
Page 1 of 1
City of Clearwater
Internal Service Funds
Third Quarter Amendments
FY 2010/11
Increase/
(Decrease)
Description
At third quarter, anticipated revenues of the General Services Fund
exceed anticipated expenditures by $38 for fiscal year 2010/11.
General Services
Thirdquarterrevenueamendmentsreflectanappropriationof$14,400
fromGeneralServicesFundretainedearningstoprovidefundingforthe
one-time$400remunerationforeachGeneralServicesFundCWA
employee as approved by the Council on July 21, 2011.
Revenues:14,400
Thirdquarterexpenditureamendmentsreflectanincreaseof$14,400for
theone-time$400remunerationforeachCWAemployee.Thiswas
approvedbytheCouncilonJuly21,2011withoffsettingrevenuesfrom
General Services Fund reserves.
Expenditures:14,400
At third quarter, anticipated revenues of the Administrative Services Fund
exceed anticipated expenditures by $238,411 for fiscal year 2010/11.
Administrative Services
Thirdquarterrevenueamendmentsreflectanappropriationof$14,000
from Administrative Services Fund retained earnings to provide funding for
theone-time$400remunerationforeachAdministrativeServicesFund
CWA employee as approved by the Council on July 21, 2011.
Revenues:14,000
Thirdquarterexpenditureamendmentsreflectanincreaseof$14,000for
theone-time$400remunerationforeachCWAemployee.Thiswas
approvedbytheCouncilonJuly21,2011withoffsettingrevenuesfrom
Administrative Services Fund reserves.
Expenditures:14,000
At third quarter, anticipated revenues of the Garage Fund exceed
anticipated expenditures by $10,361 for fiscal year 2010/11.
Garage Fund
Thirdquarterrevenueamendmentsreflectanappropriationof$14,000
fromGarageFundretainedearningstoprovidefundingfortheone-time
$400remunerationforeachGarageFundCWAemployeeasapprovedby
the Council on July 21, 2011.
Revenues:14,000
Thirdquarterexpenditureamendmentsreflectanincreaseof$14,000for
theone-time$400remunerationforeachCWAemployee.Thiswas
approvedbytheCouncilonJuly21,2011withoffsettingrevenuesfrom
Garage Fund reserves.
Expenditures:14,000
At third quarter, anticipated revenues of the Central Insurance Fund
exceed anticipated expenditures by $3,143,305 for fiscal year 2010/11.
Central Insurance
No amendments are proposed at third quarter.
Revenues:
No amendments are proposed at third quarter.
Expenditures:
Item # 11
19
Attachment number 12
Page 1 of 2
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
For The Nine Month Period of October 1, 2010 - June 30, 2011
2010/112010/11
MY AmendedThird Qtr.Third Qtr.BudgetProposed3 Qtr Amended
BudgetProjectionActualVariance%AmendmentBudget
GENERAL SERVICES FUND
GENERAL SERVICES FUND REVENUES
Billings to Departments4,771,930 3,578,958 3,543,637 (35,321) -1%- 4,771,930
Non-Operating Revenue40,000 30,000 24,022 (5,978) -20%- 40,000
Transfers In 38 38 -38 0% - 38
Fund Reserves -4,000 - - ~14,400 18,400
TOTAL REVENUES4,815,968 3,608,996 3,567,697 (41,299) -1%14,400 4,830,368
GENERAL SERVICES FUND EXPENDITURES
Administration 373,809471,340 322,761 51,048 14% 472,5401,200
Building & Maintenance4,344,590 3,389,444 3,362,260 27,184 1% 4,357,79013,200
TOTAL EXPENDITURES4,815,930 3,763,253 3,685,021 78,232 2% 4,830,33014,400
ADMINISTRATIVE SERVICES FUND
ADMINISTRATIVE SERVICES REVENUE
Operating Revenue8,931,920 6,698,952 6,625,962 (72,990) -1%- 8,931,920
Non-Operating Revenue200,000 150,000 116,751 (33,249) -22%- 200,000
Transfers In 36,51136,511 36,511 - 0% 36,511-
Fund Reserves -203,700 - - ~14,000 217,700
TOTAL REVENUES9,372,131 6,885,463 6,779,224 (106,239) -2%14,000 9,386,131
ADMINISTRATIVE SERVICES EXPENDITURES
Information Technology / Admin345,970 273,027 259,413 13,614 5%400 346,370
Information Tech / Network Svcs2,287,390 1,810,524 1,525,005 285,519 16% 2,287,390-
Info Tech / Software Applications1,986,330 1,582,281 1,379,170 203,111 13% 1,986,330-
Info Tech / Telecommunications868,720 655,997 503,612 152,385 23% 868,720-
Public Comm / Courier172,790 129,983 85,702 44,281 34%400 173,190
Public Comm / Graphics- - - - ~- -
Clearwater Customer Service3,472,520 2,748,948 2,650,345 98,603 4% 3,485,72013,200
TOTAL EXPENDITURES9,133,720 7,200,760 6,403,247 797,513 11% 9,147,72014,000
GARAGE FUND
GARAGE FUND REVENUES
Billings to Departments11,569,510 8,677,134 8,683,989 6,855 0% 11,569,510-
Non-Operating Revenue576,000 432,000 301,597 (130,403) -30%- 576,000
Transfers In 3,2813,281 10,256 6,975 213% 3,281-
Fund Reserves -103,600 - - ~14,000 117,600
TOTAL REVENUES12,252,391 9,112,415 8,995,842 (116,573) -1%14,000 12,266,391
Garage Fund Expenditures
Fleet Maintenance 11,720,580 8,966,475 8,908,997 57,478 1% 11,734,18013,600
Radio Communications521,450 393,687 321,111 72,576 18%400 521,850
TOTAL EXPENDITURES12,242,030 9,360,162 9,230,108 130,054 1% 12,256,03014,000
Item # 11
20
Attachment number 12
Page 2 of 2
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
For The Nine Month Period of October 1, 2010 - June 30, 2011
2010/112010/11
MY AmendedThird Qtr.Third Qtr.BudgetProposed3 Qtr Amended
BudgetProjectionActualVariance%AmendmentBudget
CENTRAL INSURANCE FUND
CENTRAL INSURANCE FUND REVENUES
Billings to Departments17,173,970 12,880,476 11,693,994 (1,186,482) -9%- 17,173,970
Non-Operating Revenue1,190,000 824,100 613,121 (210,979) -26%- 1,190,000
Transfers In 2,251,1752,262,425 2,236,685 (14,490) -1%- 2,262,425
Fund Reserves -400,000 - - ~- 400,000
TOTAL REVENUES21,026,395 15,955,751 14,543,800 (1,411,951) -9%- 21,026,395
CENTRAL INSURANCE FUND EXPENDITURES
Finance / Risk Management402,260 321,563 326,286 (4,723) -1%- 402,260
Human Resources / Employee Benefits313,610 245,516 190,805 54,711 22% 313,610-
Non-Departmental17,167,220 12,975,412 14,040,733 (1,065,321) -8%- 17,167,220
TOTAL EXPENDITURES17,883,090 13,542,491 14,557,824 (1,015,333) -7%- 17,883,090
Item # 11
21
Attachment number 13
Page 1 of 1
Clearwater, Florida
CAPITAL IMPROVEMENT FUND
Third Quarter Summary
FY 2010/11
The amended 2010/11 Capital Improvement Program budget report is submitted for the City Council's Third Quarter
budget increase
review. The net proposed amendment is a in the amount of $6,965,181. This review provides the
opportunity to examine the status of all active projects and present formal amendments to the project budgets. Fiscally
significant budget increases encompassed within this review are as follows:
The City Council did not previously approve the following Capital Improvement Budget activity:
Pier 60 Park Repairs and Improvements
To establish the project and record a budget increase in the amount of
$155,000 of General Fund revenue received from savings within the Parks and Recreation operating budget. This
project funding will provide for seating, wall repair, site furniture, ground renovations, irrigation repairs and special
event layout improvements on Pier 60.
Groundwater Replenishment Facility
To record a budget increase in the amount of $920,943 of Water
Revenue. This represents excess cash equal to the interest earnings from third quarter fiscal year 2010 and first
increases
All significant budget that have been previously approved by the City Council are listed below:
Project Council
Budget Increase Approval
St. Petersburg Times Property 2,500,000 06/14/11
Facilities Upgrades & Improvements 1,113,174 06/14/11
Reclaimed Water Distribution System 891,207 06/02/11
Reclaimed Water Distribution System 589,309 06/14/11
Downtown Intermodal 575,000 06/14/11
Facilities Upgrades & Improvements 494,222 07/21/11
WWTP New Presses 355,131 06/14/11
Odor Control 253,006 06/14/11
Alligator Creek Watershed Projects 250,000 06/14/11
Police Vehicles 230,751 08/04/11
Restrooms on Clearwater Beach 225,000 07/21/11
22
Item # 11
Attachment number 14
Page 1 of 10
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2010/11
Increase/
AmdmtProject(Decrease)TransferNet Budget
#NumberAmountAmountDescriptionAmendment
Streets and Sidewalks
To record a budget increase in the amount of $20,918.04 of
Property Owners Share revenue for resurfacing and curb and
sidewalk replacement of Excaliber Drive and transferring the
street to the City of Clearwater. This will bring the project
budget in line with the cash received. This was approved by the
City Council on February 17, 2011.
1315-9227320,918 *
To record a budget transfer in the amount of $20,576.46 of
Road Millage revenue from project 315-92343, East Avenue
Trail due to the completion of the project.
315-9227320,57641,495
East Avenue Trail - CLOSE PROJECT
To record a budget decrease in the amount of $9,188.29 of
Florida Department of Transportation Grant revenue due to the
project completion.
2315-92343(9,188) *
To record a budget transfer in the amount of $20,576.46 of
Road Millage revenue to project 315-92273, Streets and
Sidewalks. The East Avenue Trail project is complete and will be
closed.
315-92343(20,576)(29,765)
Downtown Intermodal - NEW PROJECT
To establish the project and record a budget increase in the
amount of $575,000.00 of Infrastructure Sales Tax (Penny for
Pinellas) revenue. The funding will provide for the property
acquisition, closing and site demolition expenses. The property,
immediately adjoining The St. Petersburg Times property would
provide the City the possibility of using the parcels for a
downtown intermodal facility. This was approved by the City
Council on June 14, 2011.
3315-92839575,000 575,000
St. Petersburg Times Property - NEW PROJECT
To establish the project and record a budget increase in the
amount of $2,500,000.00 of Infrastructure Sales Tax (Penny for
Pinellas) revenue. The funding will provide for the property
acquisition, closing and site demolition expenses. This was
4315-928402,500,000 2,500,000
approved by the City Council on June 14, 2011.
Restrooms on Clearwater Beach
To record a budget increase in the amount of $225,000.00 of
General Funds revenue from savings in the Parks and
Recreation operating budget. The funding will provide for the
remodel and expansion of the restroom facility located at the
Pier 60 Concession Building and to renovate portions of the
exterior of the building. This was approved by the City Council
5315-93273225,000 225,000
on July 21, 2011.
Item # 11
23
* indicates budget amendment only
Attachment number 14
Page 2 of 10
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2010/11
Increase/
AmdmtProject(Decrease)TransferNet Budget
#NumberAmountAmountDescriptionAmendment
Marina Pump-out Boat - NEW PROJECT
To establish the project and record a budget increase in the
amount of $83,399.25 comprising of a Department of
Environmental Protection Grant in the amount of $81,524.25
and a transfer in the amount of $1,875.00 of Marina Fund
revenues. The funding will provide for the purchase of a 1,000
gallon capacity pump out vessel to replace the existing 150
gallon capacity vessel. This was approved by the City Council
6315-9341683,399 83,399
on August 4, 2011.
Royalty Theater Acquisition - CLOSE PROJECT
To record a budget decrease in the amount of $44,814.24 of
Infrastructure Sales Tax (Penny for Pinellas) revenue and return
the funds to the Special Development Fund. The acquisition is
7315-93614(44,814) (44,814)
complete and the project will be closed.
Pier 60 Park Repairs and Improvements - NEW PROJECT
To establish the project and record a budget increase in the
amount of $155,000.00 of General Fund revenue from savings
within the Parks and Recreation operating budget. This project
funding will provide for seating, wall repair, site furniture, ground
renovations, irrigation repairs and special event layout
8315-93624155,000 155,000
improvements on Pier 60.
Capital Theater Construction (Ruth Eckerd Hall) - NEW PROJECT
To establish the project and record a budget increase in the
amount of $40,131.00 of Infrastructure Sales Tax (Penny for
Pinellas) revenue. The funding will provide for the installation of
a sprayed polyurethane foam roof system and acrylic coating on
the Capital Theater and Lokey building. This was approved by
the City Council on September 14, 2011.
9315-9362740,131 40,131
Police Vehicles
To record a budget increase in the amount of $230,751.00 of
Infrastructure Sales Tax (Penny for Pinellas) revenue. The
funding will provide for the purchase of nine police cruisers in
the current fiscal year instead of fiscal year 2012. This was
10315-94238230,751 230,751
approved by the City Council on August 4, 2011.
Long Center Major Infrastructure Improvements - CLOSE PROJECT
To record a budget decrease in the amount of $1,044.64 of
Infrastructure Sales Tax (Penny for Pinellas) revenue and return
the funds to the Special Development Fund. The project is
11315-94524(1,045) (1,045)
complete and will be closed.
Honeywell Performance Contract - CLOSE PROJECT
To record a budget decrease in the amount of $3,333.30 of
General Fund revenue and return the funds to the General
12315-94527(3,333) (3,333)
Fund. The project is complete and will be closed.
Item # 11
24
* indicates budget amendment only
Attachment number 14
Page 3 of 10
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2010/11
Increase/
AmdmtProject(Decrease)TransferNet Budget
#NumberAmountAmountDescriptionAmendment
New City Hall - CLOSE PROJECT
To record a budget decrease in the amount of $108,585.65 of
General Fund revenue and return the funds to the General
13315-94620(108,586) (108,586)
Fund. The project has not materialized and will be closed.
Storm Pipe System Improvements
To record a budget transfer in the amount of $1,088,325.00 of
Stormwater Utility revenue from project 315-96168, Storm
System Expansion. The funding will provide for additional
cleaning, video inspection and installation of resin lining at
various locations throughout the City. This was approved by the
City Council on July 21, 2011.
14315-961241,088,3251,088,325
Town Lake
To record a budget transfer in the amount of $23,256.63 of
Stormwater Utility revenue from project 315-96152, Lake
Bellevue Stormwater Improvements, due to the completion of
the project.
15315-9612523,257
To record a budget transfer in the amount of $50,828.72 of
Stormwater Utility revenue from project 315-96166, Spring
Branch Enhancement Project, due to closing of the project.
315-9612550,82974,085
Stevenson Creek Estuary Restoration
To record a budget transfer in the amount of $68,720.72 of
Stormwater Utility revenue from project 315-96152, Lake
Bellevue Stormwater Improvements, due to the completion of
the project.
16315-9612968,721
To record a budget transfer in the amount of $231,279.28 of
Stormwater Utility revenue from project 315-96171, Alligator
Creek Channel F Drain, due to the completion of the project.
315-96129231,279300,000
Lake Bellevue Stormwater Improvements - CLOSE PROJECT
To record a budget decrease in the amount of $101,628.03 of
Department of Environmental Protection Grant revenue due to
the completion of this project under budget.
17315-96152(101,628) *
To record a budget decrease in the amount of $246,953.35 of
SWFWMD Grant revenue due to the completion of this project
under budget.
315-96152(246,953) *
To record a budget transfer in the amount of $23,256.63 of
Stormwater Utility revenue to project 315-96125, Town Lake,
due to the project completion.
315-96152(23,257)
To record a budget transfer in the amount of $68,720.72 of
Stormwater Utility revenue to project 315-96129, Stevenson
Creek Estuary Restoration, due to the project completion.
315-96152(68,721)(440,559)
Item # 11
25
* indicates budget amendment only
Attachment number 14
Page 4 of 10
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2010/11
Increase/
AmdmtProject(Decrease)TransferNet Budget
#NumberAmountAmountDescriptionAmendment
Spring Branch Enhancement Project - CLOSE PROJECT
To record a budget decrease in the amount of $1,000,000.00 of
SWFWMD Grant revenue due to the cancellation of the project
due to cost exceeding the benefits.
18315-96166(1,000,000) *
To record a budget transfer in the amount of $50,828.72 of
Stormwater Utility revenue to project 315-96125, Town Lake,
due to the cancellation of the project due to the cost exceeding
the benefits.
315-96166(50,829)(1,050,829)
Stormwater System Expansion
To record a budget transfer in the amount of $1,088,325.00 of
Stormwater Utility revenue to project 315-96124, Storm Pipe
System Improvements. The funding will provide for additional
cleaning, video inspection and installation of resin lining at
various locations throughout the City. This was approved by the
City Council on July 21, 2011.
19315-96168(1,088,325)(1,088,325)
Alligator Creek Channel F Drain - CLOSE PROJECT
To record a budget decrease in the amount of $300,435.07 of
SWFWMD Grant revenue due to the completion of the project
under budget.
20315-96171(300,435) *
To record a budget transfer in the amount of $231,279.28 of
Stormwater revenue to project 315-96129, Stevenson Creek
Estuary Restoration due to the completion of the project.
315-96171(231,279)(531,714)
Vaccon Sewer Cleaner - CLOSE PROJECT
To record a budget decrease in the amount of $10,313.00 of
21316-96172(10,313) *(10,313)
Lease Purchase revenue due to the completion of the project.
Alligator Creek Watershed Projects
To record a budget increase in the amount of $250,000.00 of
SWFWMD Grant revenue. The funding will create a revised
model and an updated watershed management plan. This was
approved by the City Council on June 14, 2011.
22315-96173250,000 *250,000
WWTP Screw Pump Replacement
To record a budget increase in the amount of $2,428.55 of Other
Governmental revenue representing the actual reimbursement
from the city of Safety Harbor. This will bring the project budget
in line with the cash received.
23315-962022,429 *2,429
Biosolids Treatment
To record a budget transfer in the amount of $18,371.31 in 2009
Water Sewer Bond proceeds to project 376-96615, Odor
Control. This was approved by the City Council on June 14,
2011.
24376-96611(18,371)(18,371)
Item # 11
26
* indicates budget amendment only
Attachment number 14
Page 5 of 10
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2010/11
Increase/
AmdmtProject(Decrease)TransferNet Budget
#NumberAmountAmountDescriptionAmendment
Odor Control
To record a budget increase in the amount of $253,006.22 in
Other Governmental revenue representing reimbursements from
the City of Safety Harbor for the costs incurred for improvements
made at the Northeast Water Reclamation Facility. This was
approved by the City Council on June 14, 2011.
25315-96615253,006 *
To record a budget increase in the amount of $124,272.00 in
Other Governmental revenue representing reimbursements from
the City of Safety Harbor for their share of the construction of the
Pickett Thickener and Scum Removal Improvements Project for
the Northeast Water Reclamation Facility. This was approved by
the City Council on July 21, 2011.
315-96615124,272 *
To record a total budget transfer in the amount of $480,107.76
as follows; $18,371.31 in 2009 Water Sewer Bond proceeds
from project 376-96611, Biosolids Treatment; $28,666.79 from
project 376-96619, WWTP Generator Replacement;
$292,050.27 from project 376-96686, Pump Station
Replacement and $141,019.39 from project 376-96761,
Telemetry For Wells. This will provide some of the funding for
the Public Utilities Performance Based Contract Project, the
Performance Assurance Services Program and Maintenance
Services Program. This was approved by the City Council on
June 14, 2011.
376-96615480,108857,386
WWTP Generator Replacements
To record a budget transfer in the amount of $28,666.79 in 2009
Water Sewer Bond proceeds to project 376-96615, Odor
Control. This was approved by the City Council on June 14,
2011.
26376-96619(28,667)(28,667)
WWTP New Presses
To record a budget increase in the amount of $355,131.46 in
Other Governmental revenue representing reimbursements from
the City of Safety Harbor for the costs incurred for improvements
made at the Northeast Water Reclamation Facility. This was
approved by the City Council on June 14, 2011.
27315-96621355,131 *
To record a total budget transfer in the amount of $1,932,501.58
in 2009 Water Sewer Bond proceeds from the following projects;
project 376-96740, Water Supply Treatment in the amount of
$101,601.94; project 376-96752, Water Service Lines in the
amount of $534,673.08; project 376-96760, Elevated Water
Tanks in the amount of $1,017,164.19; project 376-96761,
Telemetry for Wells in the amount of $124,484.44 and from
project 376-96764, RO Plant Expansion in the amount of
$154,577.93. This will provide some of the funding for the Public
Utilities Performance Based Contract Project, the Performance
Assurance Services Program and Maintenance Services
Program. This was approved by the City Council on June 14,
2011.
376-966211,932,5022,287,633
Item # 11
27
* indicates budget amendment only
Attachment number 14
Page 6 of 10
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2010/11
Increase/
AmdmtProject(Decrease)TransferNet Budget
#NumberAmountAmountDescriptionAmendment
Liquid Disinfection
To record a budget transfer in the amount of $121,415.65 in
Sewer revenue to project 315-96654, Facilities Upgrades &
Improvements. This Liquid Disinfection project for the
hypochlorite and bisulfite solution systems for the chlorination
and de-chlorination operation is complete.
28315-96624(121,416)(121,416)
Facilities Upgrades & Improvements
To record a budget transfer in the amount of $121,415.65 in
Sewer revenue from project 315-96624, Liquid Disinfection. The
Liquid Disinfection project is complete.
29315-96654121,416
To record a budget increase in the amount of $1,113,173.52 in
Other Governmental revenue representing reimbursements from
the City of Safety Harbor for their share in costs incurred for
improvements made at the Northeast Water Reclamation
Facility. This was approved by the City Council on June 14,
315-966541,113,174 *
2011
To record a budget increase in the amount of $494,221.66 in
Other Governmental revenue representing reimbursements from
the City of Safety Harbor for their share in the rehabilitation to
the clarifiers at the Northeast Water Reclamation Facility. This
315-96654494,222 *
was approved by City Council on July 21, 2011
To record a budget transfer in the amount of $1,381,952.56 in
Utility R & R from project 327-96665, Sanitary Sewer R & R.
This will provide some of the funding for the Public Utilities
Performance Based Contract Project, the Performance
Assurance Services Program and Maintenance Services
Program. This was approved by the City Council on June 14,
2011.
327-966541,381,953
To record a budget transfer in the amount of 945,136.08 in
Utility R & R from project 327-96743, Meter Backflow
Replacement/Change Out. The funding is for the rehabilitation to
the clarifiers at the Northeast Water Reclamation Facility. This
was approved by the City Council on July 21, 2011
327-96654945,136
To record a budget transfer in 2009 Water Sewer Bond
proceeds from the following projects; project 376-96666, WWTP
East Bypass & NE Pump in the amount of $15,166.15; project
376-96763, Wellfield Expansion in the amount of $52,807.15
and project 376-96764, Reverse Osmosis Plant Expansion in
the amount of $2,491,202.95. This will provide some of the
funding for the Public Utilities Performance Based Contract
Project, the Performance Assurance Services Program and
Maintenance Services Program. This was approved by the City
Council on June 14, 2011.
376-966542,559,176
Item # 11
28
* indicates budget amendment only
Attachment number 14
Page 7 of 10
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2010/11
Increase/
AmdmtProject(Decrease)TransferNet Budget
#NumberAmountAmountDescriptionAmendment
Facilities Upgrades & Improvements - continued
To record a budget transfer in 2009 Water Sewer Bond
proceeds from project 376-96763, Wellfield Expansion in the
amount of $47,617.54 and from project 376-96764, RO Plant
Expansion in the amount of $50,622.90. The funding is for the
rehabilitation to the clarifiers at the Northeast Water
Reclamation Facility. This was approved by the City Council on
July 21, 2011
29376-9665498,2406,713,316
Sanitary Sewer R & R
To record a budget transfer in the amount of $1,381,952.56 in
Utility R & R to project 327-96654, Facilities Upgrades &
Improvements. This was approved by the City Council on June
14, 2011.
30327-96665(1,381,953)(1,381,953)
WWTP East Bypass & NE Pump
To record a budget transfer in the amount of $15,166.15 in 2009
Water Sewer Bond proceeds to project 376-96654, Facilities
Upgrades & Improvements. This was approved by the City
Council on June 14, 2011.
31376-96666(15,166)(15,166)
Pump Station Replacements
To record a budget transfer in the amount of $292,050.27 in
2009 Water Sewer Bond proceeds to project 376-96615, Odor
Control. This was approved by the City Council on June 14,
2011.
32376-96686(292,050)(292,050)
Reclaimed Water Distribution System
To record a budget decrease in the amount of $169,358.64 in
Other Governmental revenue representing the actual
reimbursements from SWFWMD on the Morningside RCW
project.
33315-96739(169,359) *
To record a budget increase in the amount of $891,206.66 in
Other Governmental revenue representing reimbursements from
SWFWMD for the Clearwater Harbor RCW project. This project
will provide reclaimed water to 450 reclaimed water services
within the Clearwater Harbor neighborhood. This was approved
315-96739891,207 *
by the City Council on June 2, 2011.
To record a budget increase in the amount of $589,309.00 in
Other Governmental revenue representing reimbursements from
SWFWMD for the Skycrest RCW and Chautauqua Lake Estates
RCW projects. This was approved by the City Council on June
14, 2011.
315-96739589,309 *
To record a budget increase in the amount of $136,942.99 in
Other Governmental revenue representing reimbursements from
SWFWMD. This project is for the expansion of the original
Skycrest RCW Project. This was approved by the City Council
on August 18, 2011.
315-96739136,943 *
Item # 11
29
* indicates budget amendment only
Attachment number 14
Page 8 of 10
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2010/11
Increase/
AmdmtProject(Decrease)TransferNet Budget
#NumberAmountAmountDescriptionAmendment
Reclaimed Water Distribution System - continued
To record a budget transfer in the amount of $5,984.86 in 2009
Water Sewer Bond proceeds from project 376-96761, Telemetry
33376-967395,985 1,454,085
for Wells.
Water Supply Treatment
To record a budget transfer in the amount of $101,601.94 in
2009 Water Sewer Bond proceeds to project 376-96621, WWTP
New Presses. This was approved by the City Council on June
14, 2011.
34376-96740(101,602)(101,602)
System R & R Capitalized
To record a budget transfer in the amount of $139,800.00 in
Utility R & R to project 327-96775, Arsenic Treatment WTP #3.
This was approved by the City Council on June 14, 2011.
35327-96741(139,800)(139,800)
Meter Backflow Replacement/Change Out
To record a budget transfer in the amount of 945,136.08 in
Utility R & R to project 327-96654, Facilities Upgrade &
Improvements. This was approved by the City Council on July
21, 2011.
36327-96743(945,136)(945,136)
Water Service Lines
To record a budget transfer in the amount of $534,673.08 in
2009 Water Sewer Bond proceeds to project 376-96621, WWTP
New Presses. This was approved by the City Council on June
14, 2011.
37376-96752(534,673)(534,673)
Elevated Water Tanks
To record a budget transfer in the amount of $1,017,164.19 in
2009 Water Sewer Bond proceeds to project 376-96621, WWTP
New Presses. This was approved by the City Council on June
14, 2011.
38376-96760(1,017,164)(1,017,164)
Telemetry for Wells - CLOSE PROJECT
To record a budget transfer in the amount of $219,620.00 in
Utility R&R to project 327-96775, Arsenic Treatment Water
Treatment Plant #3. This project is complete and will be closed.
39327-96761(219,620)
To record a budget transfer in the amount of $5,984.86 in 2009
Water Sewer Bond proceeds to project 376-96739, Reclaimed
Water Distribution System. This project is complete and will be
closed.
376-96761(5,985)
To record a budget transfer in the amount of $141,019.39 in
2009 Water Sewer Bond proceeds to project 376-96615, Odor
Control. This was approved by the City Council on June 14,
2011. This project is complete and will be closed.
376-96761(141,019)
Item # 11
30
* indicates budget amendment only
Attachment number 14
Page 9 of 10
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2010/11
Increase/
AmdmtProject(Decrease)TransferNet Budget
#NumberAmountAmountDescriptionAmendment
Telemetry for Wells - CLOSE PROJECT - continued
To record a budget transfer in the amount of $124,484.44 in
2009 Water Sewer Bond proceeds to project 376-96621, WWTP
New Presses. This was approved by the City Council on June
14, 2011. This project is complete and will be closed.
39376-96761(124,484)(491,109)
Wellfield Expansion
To record a budget transfer in the amount of $52,807.15 in 2009
Water Sewer Bond proceeds to project 376-96654, Facilities
Upgrades & Improvements. This was approved by the City
Council on June 14, 2011.
40376-96763(52,807)
To record a budget transfer in the amount of $47,617.54 in 2009
Water Sewer Bond proceeds to project 376-96654, Facilities
Upgrades & Improvements. This was approved by the City
Council on July 21, 2011.
376-96763(47,618)(100,425)
Reverse Osmosis Plant Expansion
To record a budget transfer in the amount of $154,577.93 in
2009 Water Sewer Bond proceeds to project 376-96621, WWTP
New Presses. This was approved by the City Council on June
14, 2011.
41376-96764(154,578)
To record a budget transfer in the amount of $2,491,202.95 in
2009 Water Sewer Bond proceeds to project 376-96654,
Facilities Upgrades & Improvements. This was approved by the
City Council on June 14, 2011.
376-96764(2,491,203)
To record a budget transfer in the amount of $50,622.90 in 2009
Water Sewer Bond proceeds to project 376-96654, Facilities
Upgrades & Improvements. This was approved by the City
Council on July 21, 2011.
376-96764(50,623)(2,696,404)
Groundwater Replenishment Facility
To record a budget increase in the amount of $920,943.49 in
Water Revenue. This represents excess cash equal to the
interest earnings from 3rd quarter fiscal year 2010 and 1st - 3rd
quarters fiscal year 2011 in the 2009 Water & Sewer revenue
Bond fund.
42315-96773920,943 920,943
Item # 11
31
* indicates budget amendment only
Attachment number 14
Page 10 of 10
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2010/11
Increase/
AmdmtProject(Decrease)TransferNet Budget
#NumberAmountAmountDescriptionAmendment
Arsenic Treatment Water Treatment Plant #3 - NEW PROJECT
To record a budget transfer in the amount of $219,620.00 in
Utility R & R from project 327-96761, Telemetry for Wells.
43327-96775219,620
To record a budget transfer in the amount of $139,800.00 in
Utility R&R from project 327-96741, System R & R Capitalized.
The funding will provide for engineering and design services for
the construction of new treatment facilities to be located at the
City's existing Water Treatment Plant #3. This was approved by
the City Council on June 14, 2011.
327-96775139,800359,420
TOTALS6,965,181 (0) 6,965,181
Item # 11
32
* indicates budget amendment only
Attachment number 15
Page 1 of 6
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2010 to June 30, 2011
Actual Expenditures
BudgetAmendedRevisedProjectOpenAvailableAmend
Description10/1/10Prev QtrAmdmtsBudgetTo DateEncumbranBalanceStatusRef
PUBLIC SAFETY
Police Protection
91149Police Homicide Vehicle150,000150,000150,000145,9974,003
Sub-Total150,000150,000- 150,000 - 145,997 4,003
Fire Protection
91218Fire Engine Replacement920,0001,363,6201,363,6201,363,218402
91221EMS Capital Equipment 1,103,0661,103,0661,103,0661,031,48071,586
91229Replace & Upgrade Airpacks952,000952,000952,000747,6708,654195,676
91236Rescue Vehicle619,869619,869619,869462,967156,9020
91242Fire Training Facility4,583,8204,583,8204,583,8204,577,3866,074360
91252Station 48 Renovation/Expansion651,500651,500651,500590,4694,23356,798
91253Main Station (Fire)3,000,0003,000,0003,000,000309,125714,8011,976,074
91255Exhaust Systems155,480155,480155,480130,11017,3488,022
91256Security Access Systems90,38090,38090,38037,64752,733
91257AED Program90,55090,55090,55058,50932,041
91258Ladder Truck Equipment150,000150,000150,000131,5701,40417,026
91259Radio Replacements300,610300,610300,610199,389101,221
91260Thermal Imaging Cameras20,78020,78020,78015,2005,580
91261Personal Protection Equipment758,090758,090758,090479,673278,417
91264Fire Hose Replacement85,00085,00085,00065,30519,695
91265EMS Support Vehicles10,00010,00010,00010,000
Sub-Total13,491,145 13,934,765 - 13,934,765 10,199,717 909,416 2,825,631
TRANSPORTATION
New Street Construction
92146Druid Road Improvements4,042,7744,042,7744,042,7741,568,27975,1692,399,326
Sub-Total4,042,7744,042,774- 4,042,7741,568,279 75,169 2,399,326
Major Street Maintenance
92259Traffic Calming14,087,94114,087,94114,087,9419,163,998916,1824,007,761
92270Gulf to Bay / Highland Improvement1,500,0001,500,0001,500,00071,7458,2671,419,988
92273Streets and Sidewalks13,240,54012,863,36741,49512,904,8626,994,389455,0505,455,4231
92274Bridge Maintenance & Improvements2,219,0102,219,0102,219,010410,17335,3051,773,532
92275Downtown Streetscape- Phase II2,626,7643,441,0953,441,095680,0212,456,986304,088
Sub-Total33,674,25534,111,41341,495 34,152,90817,320,326 3,871,789 12,960,792
Sidewalks and Bike Trail
92339New Sidewalks550,849550,849550,849468,50082,349
92342Beach Connector Trail1,875,8071,875,8071,875,8071,143,94448,891682,972
92343East Avenue Trail437,541799,214(29,765)769,449769,4490C2
Sub-Total2,864,1973,225,870(29,765) 3,196,1052,381,893 48,891 765,321
Intersections
City-Wide Intersection Improvement1,070,8481,070,8481,070,848505,59441,536523,718
92551
1,250,698
92552Signal Renovation 1,250,6981,250,6981,227,35623,342
92553New Signal Installation 961,789961,789961,789803,950157,839
92558Intersection Improvements-II3,006,9103,006,9103,006,9101,458,95918,1001,529,851
Sub-Total6,290,2456,290,245- 6,290,2453,995,859 59,636 2,234,750
Parking
92630Parking Lot Resurfacing1,461,6031,461,6031,461,603617,969843,634
92632Parking Garage Structure Repair1,618,4321,618,4321,618,432743,129875,303
92636Parking Lot Improvement2,117,3252,117,3252,117,3251,686,3375,302425,686
92649Surf Style Condo-Parking Unit9,400,0009,400,0009,400,000100,0009,300,000
Sub-Total14,597,36014,597,360- 14,597,3603,147,435 5,302 11,444,622
Item # 11
33
Attachment number 15
Page 2 of 6
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2010 to June 30, 2011
Actual Expenditures
BudgetAmendedRevisedProjectOpenAvailableAmend
Description10/1/10Prev QtrAmdmtsBudgetTo DateEncumbranBalanceStatusRef
Miscellaneous Engineering
92822Miscellaneous Engineering576,975576,975576,975387,3976,633182,945
92839Downtown Intermodal8,000,0000575,000575,000575,0003
92840St. Peteersburg Times Property002,500,0002,500,0002,500,0004
Sub-Total8,576,975576,9753,075,0003,651,975387,3976,6333,257,945
Land Acquisition
0
93132Old Coachman Road Park0322,968- 322,968322,968C
Sub-Total- 322,968- 322,968322,968 - 0
Park Development
93203Carpenter Field-Infras Rep/Improve295,000299,380299,380292,7846,596
93204Concrete Sidewalk & Pad Repair612,913642,913642,913611,20931,704
93205Com Sprts Cmp Infr Rep/Improve534,322534,322534,322472,86757560,880
93213Park Amenity Purch & Rplcmnt919,942919,942919,942861,01638,16820,758
93229Tennis Court Resurfacing696,082696,082696,082637,56712,10046,415
93230Playgrd & Fitness Equip Purch-Repl 1,659,9101,659,9101,659,9101,534,8361,794123,280
93247Fitness Equipment Replacement150,000150,000150,000133,60716,393
93251Morningside Rec Ctr Replacement3,135,0003,135,0003,135,000240,61416,3602,878,026
63,372
93262Fencing Replacement Program1,302,5551,302,5551,302,5551,220,78118,402
1,498
93263Public Art Maintenance1,4981,4981,498
0
93264Enterprise Road Dog Park468,949468,470468,470468,470C
93269Light Replacement1,846,9271,810,5951,810,5951,773,0043,70133,890
93271Swimming Pool R&R344,401344,401344,401307,5437,50029,358
93272Bicycle Paths-Bridges2,650,0002,650,0002,650,0001,114,62559,6351,475,740
93273Restrooms on Clearwater Beach588,000588,000225,000813,000279,48531,730501,7855
93277Harborview Infra Rep/Impr635,451635,451635,451384,613250,838
93278Long Center Infra Repairs479,104479,104479,104422,38456,720
93286Parking Lot/Bike Path Rsr/Imprv501,943501,943501,943450,51351,430
93602Sp Events Equip Rep & Rplcmnt115,000115,000115,00078,86036,140
93604Brdwlks & Docks Rep & Rplcmnt265,000235,000235,00064,591170,409
93606Carpenter Complex Clubhouse Ren3,200,0003,200,0003,200,0003,119,23625,12755,637
93607P&R Cust Mgmt & Fac Sch Sys60,00060,00060,00054,7945,2060
93608Misc Minor Public Art222,230232,230232,23028,6253,000200,605
93612McMullen Tennis Complex400,000400,000400,0006,691393,309
93613Clw. Country Club Repair & Renova100,000100,000100,00098,9771,023
93614Royalty Theater Acquisition6,200,0002,650,000(44,814)2,605,1862,605,1860C7
93615Aging Well Center2,229,7202,279,7202,279,7202,083,55632,540163,624
93616Joe DiMaggio Sports Comp Renova3,600,0003,600,0003,600,0003,600,000
93617Morningside Aquatic Ctr & Pk Reno350,911350,158350,158350,1580C
93618Miscellaneous Park & Rec Contract40,00040,00040,00024,98315,017
93619Ross Norton Ballfield Improvements35,00031,85331,85331,8530C
93620Sports Field Lighting01,384,3321,384,332970,532413,8000
93621No. Greenwood Rec Ctr Reno01,093,8401,093,84099,686692,094302,060
93622Joe DiMaggio Rest/Store/Concess0650,000650,00096,314497,67156,015
93623Capitol Theater03,550,0003,550,0003,550,000
93624Pier 60 Park Repairs and Improveme00155,000155,000155,0008
93627Capital Theater Const (Ruth Eckerd)0040,13140,13140,1319
Sub-Total33,639,85836,791,698375,31737,167,01420,919,9611,859,40414,387,649
Item # 11
34
Attachment number 15
Page 3 of 6
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2010 to June 30, 2011
Actual Expenditures
BudgetAmendedRevisedProjectOpenAvailableAmend
Description10/1/10Prev QtrAmdmtsBudgetTo DateEncumbranBalanceStatusRef
Marine Facilities
93403Beach Guard Facility Maint60,00060,00060,00059,9964
93405Downtown Boat Slips12,611,44112,611,44112,611,44111,987,693613623,135
93408Bch Rec Ctr Boat Ramp Rplcmnt1,265,6991,265,6991,265,699454,530811,169
93410Downtown Boat Slips Maintenance15,00015,00015,0002,72212,278
93411Clearwater Beach Life Guard Reno455,700571,985571,985558,1417,1006,744
93412City-wide Seawall Replacement0525,000525,000525,000
93413Utilities/Services Replace423,966423,966423,966402,21221,754
93414Clearwater Pass Maintenance Dredg01,000,0001,000,0001,000,000
93416Marina Pump-out Boat0083,39983,39983,3996
93429Dock Replacement & Repair374,040364,040364,040350,62513,415
93490Fuel System R&R89,79289,79289,79267,69622,096
93495Dock Construction24,85824,85824,85816,4088,450
93496Marine Fac Dredge/Maint576,781586,781586,781576,11010,671
93497Docks & Seawalls786,085786,085786,085552,272233,813
93499Pier 60/Sailing Center Maint181,952181,952181,952169,12512,827
Sub-Total16,865,31418,506,59983,399 18,589,99915,197,531 7,713 3,384,754
Airpark
94817Airpark Maint & Repair100,000100,000100,00082,85017,150
94846FBO Bldg Improvements425,000487,700487,700422,29662,7292,675
94854Multi Plane Hangars0706,788706,7884,978533,858167,952
94858Airpark Security Improvements166,799166,799166,799135,59931,200
94863Airpark Runway Repairs125,000125,000125,000125,0000C
Sub-Total816,7991,586,287- 1,586,287770,723 596,587 218,977
Libraries
93527Books & Other Lib Mat - II5,334,2915,334,2915,334,2914,823,3582,211508,722
Sub-Total5,334,2915,334,291- 5,334,2914,823,358 2,211 508,722
Garage
94233Motorized Equip-Cash II782,931782,931782,931699,97382,958
94234Motorized Equip - LP II24,835,90824,835,90824,835,90821,164,294578,7853,092,829
94238Police Vehicles600,000600,000230,751830,751495,428104,571230,75210
94239Public Utilities Boom Truck57,95357,95357,95357,9530C
Sub-Total26,276,79226,276,792230,751 26,507,54322,417,648 683,356 3,406,539
Building Maintenance
94510Air Cond Replace-City Wide2,331,9362,331,9362,331,9361,941,9581,304388,674
94512Roof Repairs 607,635607,635607,635480,645126,990
94514Roof Replacements 1,570,8561,570,8561,570,8561,057,358513,498
94517Painting of Facilities891,880891,880891,880475,381416,499
94518Fencing of Facilities164,811164,811164,811122,41542,396
94519Flooring for Facilities879,492879,492879,492691,303188,189
94521Elevator Refurbish/Modernization220,000220,000220,0004,425159,95455,621
94524Long Center Major Infrst Imprvmts3,356,0003,356,000(1,045)3,354,9553,354,9550C11
94527Honeywell Performance Contract770,338770,338(3,333)767,005767,0050C12
Sub-Total10,792,94810,792,948(4,378) 10,788,5708,895,444 161,258 1,731,868
General Public City Buildings & Equipment
94620New City Hall108,750108,750(108,586)1641640C13
94624Harborview Demolition950,000950,000950,00052,92111,105885,974
Sub-Total1,058,7501,058,750 (108,586) 950,164 53,086 11,105 885,974
Item # 11
35
Attachment number 15
Page 4 of 6
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2010 to June 30, 2011
Actual Expenditures
BudgetAmendedRevisedProjectOpenAvailableAmend
Description10/1/10Prev QtrAmdmtsBudgetTo DateEncumbranBalanceStatusRef
Miscellaneous
94729City-wide Connect Infra1,806,4781,806,4781,806,4781,385,556114420,808
94736Geographic Information Sys1,052,7261,052,7261,052,726933,708119,018
94761Poll Stor Tank Rem/Repl-Gen Fd453,658453,658453,658244,249209,409
94801Tidemark Upgrade802,623799,043799,043799,0430C
94803Environmental Assmt & Clean-up853,664790,964790,964506,41379,945204,606
94814Network Infra & Server Upgrade1,885,0571,885,0571,885,0571,428,84176,603379,613
94820HR PeopleSoft Upgrade450,000450,000450,00075,420374,580
94824IT Disaster Recovery300,000300,000300,000179,290120,710
94827Telecommunications Upgrade354,000354,000354,000160,957153,24139,802
94828Financial Systems Upgrades601,628601,628601,628164,22436,740400,664
94829CIS Upgrades / Replacement647,376647,376647,376172,646474,730
94830MS Licensing / Upgrades525,000525,000525,000412,252112,748
94833Computer Monitors320,000320,000320,000302,64717,353
94839Roadway & Traffic Asset Mgt440,000440,000440,000172,44887,249180,303
94842MSB Pkg Lot Resurf/Imprvmts400,000400,000400,00012,390387,610
94850Backfile Conversion of Records500,000500,000500,000118,773379,8501,377
94857Accela Permitting & Code Enforce75,00075,00075,00014,79560,205
94861Library Technology164,053202,028202,028202,0280C
Sub-Total11,631,26311,602,957- 11,602,9577,285,680 813,741 3,503,537
UTILITIES
Stormwater Utility
96124Storm Pipe System Improvements8,772,1018,675,2691,088,3259,763,5947,615,917849,4521,298,22514
96125Town Lake7,610,8477,905,41674,0857,979,5017,615,185286,25478,06215
96129Stev Ck Estuary Restor6,037,0556,037,055300,0006,337,0555,344,822992,23316
96137FDEP Compliance1,008,0001,008,0001,008,000767,03233,145207,823
96152Lake Bellevue Stormwater Imp2,351,1632,447,995(440,559)2,007,4362,007,4360C17
96158Transfer Yard Upgrade309,325309,325309,325130,57799,38479,364
96164Allen's Creek Improvement Projects499,250499,250499,250244,799254,451
96166Spring Branch Enhancement Proj1,202,0771,202,077(1,050,829)151,248151,248(0)C18
96168Stormwater System Expansion1,346,2811,346,281(1,088,325)257,956257,95619
96169Stevenson Creek2,424,7452,424,7452,424,74550,30481,2602,293,181
96170Coastal Basin Projects6,419,0375,932,7825,932,7821,388,546232,1064,312,130
96171Alligator Creek Chan F Drain Impr1,826,1871,826,187(531,714)1,294,4731,294,4730C20
96172Vaccon Cleaner300,000300,000(10,313)289,687289,6870C21
96173Alligator Creek Watershed Projects1,266,4901,266,490250,0001,516,490317,538749,107449,84522
96174Tropic Hills Phase I2,315,0412,315,0412,315,0411,785,921132,853396,267
96175T.V. Truck & Camera300,000300,000300,000194,396105,604
Sub-Total43,987,59943,795,913(1,409,329) 42,386,58429,003,485 2,657,956 10,725,142
Item # 11
36
Attachment number 15
Page 5 of 6
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2010 to June 30, 2011
Actual Expenditures
BudgetAmendedRevisedProjectOpenAvailableAmend
Description10/1/10Prev QtrAmdmtsBudgetTo DateEncumbranBalanceStatusRef
Water System
96721System R & R-Maintenance1,765,0251,765,0251,765,0251,592,27554,394118,356
96739Reclaimed Water Dist Sys59,617,32261,493,4421,454,08562,947,52752,606,0076,877,1783,464,34233
96740Water Supply/Treatment5,572,0325,572,032(101,602)5,470,4304,518,4244,710947,29734
96741System R & R-Capitalized9,076,7969,076,796(139,800)8,936,9968,084,8332,568849,59535
96742Line Relocation-Capitalized12,288,52610,960,66710,960,6678,999,818118,1781,842,671
96743Mtr Bkflow Prev Dev/Change5,049,1825,049,182(945,136)4,104,0462,314,0591,789,98636
96744System Expansion2,999,6732,999,6732,999,6731,565,5851,434,088
96752Water Service Lines5,026,7925,026,792(534,673)4,492,1193,588,60916,486887,02337
96757Water Pick Up Trucks147,571147,571147,571134,15913,412
96760Elevated Water Tanks Upgrade3,208,6003,208,600(1,017,164)2,191,4362,191,4360C38
96761Telemetry for Wells675,952675,952(491,109)184,843184,843(0)C39
96763Wellfield Expansion3,307,3103,307,310(100,425)3,206,8853,169,64417,86919,37240
96764RO Plant Exp Res #117,482,48517,482,485(2,696,404)14,786,0813,985,5191,150,5659,649,99741
96766Water Quality Monitoring Devices600,000600,000600,0008,255591,745
96767RO Plant at Res #29,037,34510,760,07010,760,0702,505,2904,011,3824,243,398
96768Rebate Well, Lk, Pnd Irr Abandmt225,000225,000225,00065,408159,592
96771Water Supply Pick-up Truck20,00031,91631,91631,9160
96772Double Line Stop Equipment40,00040,00040,00039,623377
96773Groundwater Replenishment Facility768,140768,140920,9431,689,0831,689,08342
96774Automated Meter Reading3,000,0003,000,0003,000,0003,000,000
96775Arsenic Treatment WTP #300359,420359,420139,800219,62043
Sub-Total139,907,751142,190,652(3,291,864) 138,898,78795,585,704 12,393,130 30,919,953
Sewer System
96202WWTP Screw Pump Replacement1,906,8603,673,5442,4293,675,973859,1711,067,0351,749,76723
96203SCBA Equipment42,54042,54042,54017,60924,931
96611Bio-Solids Treatment10,003,78410,004,992(18,371)9,986,6217,671,9659,4032,305,25324
96615Odor Control1,197,5461,209,474857,3862,066,860730,371759,255577,23425
96619WWTP Generator Replacements5,219,7315,219,731(28,667)5,191,0642,554,452185,2072,451,40526
96621WWTP New Presses2,908,9931,255,2662,287,6333,542,899223,5702,385,587933,74227
96622WWTP Aeration Improve3,897,0003,614,4353,614,4353,614,4350C
96624Liquid Disinfection1,483,3101,483,310(121,416)1,361,8941,297,97463,920028
96630Sanitary Sewer Extension 6,092,8946,092,8946,092,8941,336,645623,8384,132,411
96634Sanitary Util Reloc Accmmdtn4,485,6934,440,6574,440,6573,321,54554,6781,064,434
96645Laboratory Upgrade & R&R1,466,2591,466,2591,466,259806,565659,694
96654Facilities Upgrade & Improvement3,193,3473,193,3476,713,3169,906,6632,053,3803,821,1274,032,15729
96664WPC R & R13,243,51015,568,25515,568,25511,594,0612,637,5021,336,692
96665Sanitary Sewer R&R 28,982,67427,695,408(1,381,953)26,313,45516,705,4581,791,5217,816,47730
96666WWTP East Bypass & NE Pump2,010,4002,164,700(15,166)2,149,534134,1621,732,393282,97931
96670Poll Stor Tank Remov-WPC207,756207,756207,756199,1058,651
96686Pump Station Replacement16,119,02716,119,027(292,050)15,826,97712,766,104501,0972,559,77632
Sub-Total102,461,324103,451,5948,003,141 111,454,73565,868,963 15,650,171 29,935,601
Gas System
96358Environmental Remediation1,989,2942,004,7942,004,7941,055,939422,512526,343
96365Line Relocation-Pinellas Maint1,706,9271,706,9271,706,927436,5831,270,344
96367Gas Meter Change Out-Pinellas1,340,0001,340,0001,340,000279,3571,060,643
96374Line Relocation-Pinellas Capital3,036,9833,036,9833,036,9832,050,075127,313859,595
96376Line Relocation - Pasco Maint680,000680,000680,00027,618652,382
96377Pinellas New Main / Service Lines15,904,93915,954,33915,954,33913,413,609260,4402,280,290
96378Pasco New Mains / Service Lines11,219,46811,219,46811,219,4688,143,1383,076,330
96379Pasco Gas Meter Change Out870,000870,000870,000115,003754,997
96381Line Reloc-Pasco-Capital755,000755,000755,0002,535752,465
96382Gas Inventory - Work Mgmt Sys992,000992,000992,000813,865178,135
96384Gas Building Renovation899,675899,675899,675480,880418,795
96385Gas Main Extensions1,357,8451,357,8451,357,845757,305600,540
96386Expanded Energy Conservation2,275,709825,709825,709315,835509,874
96387Natural Gas Vehicle200,0002,100,0002,100,0001,406,138383,691310,171
Sub-Total43,227,84043,742,739- 43,742,73929,297,879 1,193,957 13,250,904
Item # 11
37
Attachment number 15
Page 6 of 6
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2010 to June 30, 2011
Actual Expenditures
BudgetAmendedRevisedProjectOpenAvailableAmend
Description10/1/10Prev QtrAmdmtsBudgetTo DateEncumbranBalanceStatusRef
Solid Waste
96426Facility R & R 1,761,7451,761,7451,761,7451,343,41995418,231
96438Vehicle Acquisition906,461793,121793,121777,25815,863
96443Res Container Acquisition-II971,741971,741971,741616,71374,193280,835
96444Comm Container Acquisition-II1,950,0201,950,0201,950,0201,206,026202,878541,116
Sub-Total5,589,9675,476,627- 5,476,6273,943,416 277,165 1,256,045
Utility Miscellaneous
96516Citywide Aerial Photo159,533159,533159,533150,2839,250
96523Pub Utilities Adm Bldg R&R342,184342,184342,184210,278131,906
Sub-Total501,717501,717- 501,717360,561 - 141,156
Recycling
96804Recycling Carts/Dumpsters671,925671,925671,925420,899251,026
96805Recyc Expan/Prom/R&R1,241,5251,241,5251,241,525728,213513,312
Sub-Total1,913,4501,913,450- 1,913,4501,149,112 - 764,338
TOTAL ALL PROJECTS527,692,611530,275,3826,965,181 537,240,562344,896,425 41,430,588 150,913,550
Item # 11
38
Attachment number 16
Page 1 of 5
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2010 - June 30, 2011
Increase/
AmdmtProject (Decrease)IntrafundNet Budget
NumberNumberAmountTransfer Amount DescriptionAmendment
Public Safety Programs
School Resource Officers
Torecordabudgetincreaseof$10,111.91inrevenue
fromthePinellasCountySchoolBoardrepresenting
reimbursementsreceivedforovertimeworkedat
19926410,112school functions.
Torecordabudgettransferof$137,029.50inFines,
ForfeituresandPenaltiesfromproject181-99331,
SpecialLawEnforcementTrustFundtofundtheCity
shareofthe2011/12contract,andtorecordabudget
increaseof$147,030representingthereimbursement
fromPinellasCountySchoolBoardforthesame
contractperiod.Theagreementwasapprovedbythe
147,030137,030City Council on August 18, 2011. 294,171
PoliceEducationFund-Torecordabudgettransfer
of$15,000inFines,Forfeitures,andPenalties
revenuefromproject181-99331,SpecialLaw
EnforcementTrustFund.Thiswillprovidefundingfor
299279 15,000 15,000
recruitment efforts.
PoliceEducationFines-Torecordabudget
increaseof$4,758.63inPoliceEducationFine
3993174,759 4,759
revenue to reflect actual revenue received.
InvestigativeCostRecovery-Torecordabudget
increaseof$86,600.05inFines,Forfeitures,and
Penalties to reflect actual revenue received.
49932986,600 86,600
FloridaContrabandForfeitureFund-Torecorda
budgetincreaseof$79,197.85inFines,Forfeitures
and Penalties to reflect actual revenue received.
59933079,198
Asecondamendmentreflectsthetransferof
$222,029.50toproject181-99331,SpecialLaw
EnforcementTrustFund.Thisamendmentwill
ultimatelyprovidefundingfortheprojectsforPolice
Recruitments,SchoolResourceOfficers,andtheSafe
(227,030)Neighborhood Program. (147,832)
Item # 11
39
Attachment number 16
Page 2 of 5
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2010 - June 30, 2011
Increase/
AmdmtProject (Decrease)IntrafundNet Budget
NumberNumberAmountTransfer Amount DescriptionAmendment
SpecialLawEnforcementTrustFund-Torecorda
budgettransferof$227,029.50fromproject181-
99330,FloridaContrabandForfeitureFund.This
amendmentwillprovidefundingforthefollowing
amendmentsforPoliceRecruitments,School
ResourceOfficers,andtheSafeNeighborhood
699331227,030Program.
Torecordabudgettransferof$15,000inFines,
ForfeituresandPenaltiestoproject181-99279,Police
Recruitments.Thiswillprovidefundingforrecruitment
(15,000)efforts.
Torecordabudgettransferof$137,029.50inFines,
Forfeitures and Penalties to project 181-99264, School
ResourceOfficerstofundtheCityshareofthe
2011/12contract.Theagreementwasapprovedby
the City Council on August 18, 2011.
(137,030)
Torecordabudgettransferof$75,000inFines,
ForfeituresandPenaltiestoproject181-99356,Safe
NeighborhoodProgram.Thiswillprovidefundingto
(75,000)meet the requirements set by State Statutes. -
VehicleReplacement-Torecordabudgettransferof
$11,327.00inPoliceServicesRevenuefromproject
181-99908,ExtraDutyProgram.Thisrepresents
revenuecollectedforthelastquartertofundvehicle
79935011,327 11,327
replacements.
SafeNeighborhoodProgram-Torecordabudget
increaseof$7,160.97inFines,Forfeituresand
Penaltiesrepresentingfundstransferredfroma
previouslyclosedproject181-99261,AmeriCorps
2010;andrecordabudgettransferof$75,000in
Fines,ForfeituresandPenaltiesfromproject181-
99331,SpecialLawEnforcementTrustFund.This
willprovidefundingtomeettherequirementssetby
8993567,16175,000State Statutes. 82,161
CrimePreventionProgram-Torecordabudget
increaseof$100indonationrevenuefromtheSand
KeyCivicAssociation.ThiswasdonatedfortheHonor
999364100 100
Guard.
FederalForfeitureSharing-Torecordabudget
increaseof$3,314.22inUSDepartmentofJustice
10993873,314revenue to reflect actual revenue received. 3,314
Public Safety Program
Totals:338,27411,327 349,601
Item # 11
40
Attachment number 16
Page 3 of 5
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2010 - June 30, 2011
Increase/
AmdmtProject (Decrease)IntrafundNet Budget
NumberNumberAmountTransfer Amount DescriptionAmendment
Community Development Projects:
PublicFacilities2010-Torecordabudgettransfer
of$281,157.14ofCDBGfundstoproject181-99640,
HousingRehab2011and$100,000toproject181-
99644, Infill Housing, in order to close this project.
1199630(381,157) (381,157)
HousingRehab2010-Torecordabudgettransferof
$219,745.72ofCDBGfundstoproject181-99640,
Housing Rehab 2011 in order to close this project.
1299632(219,746) (219,746)
ProgramAdministration2010-Torecordabudget
transferof$3,990.31ofCDBGfundstoproject181-
99644,InfillHousing2011inordertoclosethis
1399633(3,990) (3,990)
project.
Relocation/Demolition2010-Torecordabudget
transferof$44,262.84ofCDBGfundstoproject181-
99643,Relocation/Demolition2011.Thiswillallow
this project to close out by year-end.
1499635(44,263) (44,263)
InfillHousing2010-Torecordabudgettransferof
$354,688.82ofCDBGfundstoproject181-99644,
Infill Housing 2011 in order to close this project.
1599636(354,689) (354,689)
HousingRehab2011-Torecordabudgettransferof
$281,157.14ofCDBGfundsfromproject181-99630,
PublicFacilities2010,andatransferof$219,745.72
from project 181-99632, Housing Rehab 2010.
1699640500,903 500,903
Relocation/Demolition2011-Torecordabudget
transferof$44,262.84ofCDBGfundsfromproject
179964344,263 44,263
181-99635, Relocation/Demolition 2010.
InfillHousing2011-Torecordabudgettransferof
$100,000ofCDBGfundsfromproject181-99630,
PublicFacilities2010,$3,990.31fromproject181-
99633,PublicAdministration2010,and$354,688.82
from project 181-99636, Infill Housing 2010.
1899644458,679 458,679
NSP2Administration-TorecordtheNSP2
administrationbudgetof$200,088ingrantrevenue
fromPinellasCountytosupporttheNeighborhood
StabilizationprogramapprovedbytheCityCouncilon
1999646200,088 200,088
June 17, 2010.
Community Development Projects:
Totals:200,0880200,088
Item # 11
41
Attachment number 16
Page 4 of 5
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2010 - June 30, 2011
Increase/
AmdmtProject (Decrease)IntrafundNet Budget
NumberNumberAmountTransfer Amount DescriptionAmendment
Marine Programs:
BeachGuardDonations-Toclosethisprojectand
returntheremainingfundstotheParkingFund.All
futuredonationswillberecognizedintheoperating
2099707(283) (283)
fund.
Marine Programs:
Totals:(283)0(283)
Miscellaneous Programs:
CityManagerFlexibilityFund-Toclosethisproject
andreturntheremainingfundstotheGeneralFund.
Anyfuturefundswillbebudgetedineachannual
operating budget.
2199804(233,972) (233,972)
SpecialEvents-Torecorda$277,788.55Budget
increaserepresenting;$153,473.72inSales,
$72,981.18inSponsorships,$1,900.00in
Memberships/Registrations,$1,296.50inDonations,
$17,376.65inRentals,$30,760.50in
Reimbursements;tomatchbudgetedrevenuewith
2299851277,789actual revenue received. 277,789
TeenClub-Torecorda$373.55budgetdecreasein
donationsandreturnthesefundstotheGeneral
Fund.Allfuturedonationsfortheteenprogramwillbe
captured in the General Fund operating budget.
2399889(374) (374)
FireDepartmentHonorGuard-Torecorda
$760.60budgetdecreaseindonationsandreturn
thesefundstotheGeneralFund.Allfuturedonations
forthehonorguardprogramwillbecapturedinthe
General Fund operating budget.
2499898(761) (761)
PoliceExtraDutyProgram-Torecordabudget
increaseof$107,325inPoliceServicesrevenueto
reflectactualrevenuereceivedandtorecordabudget
transferof$11,327inPoliceServicesrevenueto
project181-99350,VehicleReplacements.This
representsactualcollectionsforthefirstquarterto
fund vehicle replacements.
2599908107,325(11,327) 95,998
LibrarySpecialAccount-Torecordabudget
increaseof$9,451.44indonationsrevenuetomatch
budgeted revenues with actual revenues received.
26999109,451 9,451
Item # 11
42
Attachment number 16
Page 5 of 5
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2010 - June 30, 2011
Increase/
AmdmtProject (Decrease)IntrafundNet Budget
NumberNumberAmountTransfer Amount DescriptionAmendment
P&RGiftGivingProgram-Torecorda$2,589.35
budgetdecreaseindonationsandreturnthesefunds
totheGeneralFund.AllfuturedonationsforParks
andRecreationwillbecapturedintheGeneralFund
operating budget.
2799962(2,589) (2,589)
TreeReplacementProgram-Torecorda$2,928.00
budgetincreaseinfines,forfeitures&penaltiesto
matchbudgetedrevenueswithactualrevenues
28999702,928 2,928
received.
SafetyVillage-Torecorda$7,050.23budget
decreaseindonationsandreturnthesefundstothe
GeneralFund.AllfuturedonationsforParksand
RecreationwillbecapturedintheGeneralFund
operating budget.
2999998(7,050) (7,050)
Miscellaneous Programs
Total:152,747(11,327)141,420
Grand
Total:690,8260690,826
Item # 11
43
Attachment number 17
Page 1 of 2
SPECIAL PROGRAM STATUS SUMMARY
THIRD QUARTER REVIEW: October 1, 2010 to June 30, 2011
Actual Expenditures
BudgetAmendedRevisedProjectOpenAvailableAmend
Description10/01/2010Prev QtrAmdmtBudgetTo DateEncumbrBalanceStatusRef
PLANNING PROGRAMS
99128Countrywide Consistency Grant45,050 45,050 - 45,050 33,910 - 11,140
99144Boos Development Mitigation250,000 250,000 - 250,000 62,730 186,870 400
99856Stimulus - LEED Training Certification18,000 18,000 - 18,000 15,093 - 2,907
99857Stimulus - Electronic Plan Submittal & Rev 244,000244,000 - 244,000 112,000 - 132,000
99858Stimulus - Clearwater Energy Strategies350,000 350,000 - 350,000 203,578 - 146,422
Sub-Total907,050 907,050 - 907,050 427,311 186,870 292,869
PUBLIC SAFETY PROGRAMS
99254Homeless Shelter100,000 100,000 - 100,000 100,000 - -
C
99255AmeriCorp Clearwater 2011- 242,882 - 242,882 98,428 - 144,454
99256Human Trafficking Task Force Contd- 146,150 - 146,150 1,197 10,650 134,303
99257In-car Dig. Cam & M/C Helmets87,366 87,366 - 87,366 87,366 - -
C
99258Pedestrian Safety Enhancement50,000 50,000 - 50,000 32,098 - 17,902
99259Hispanic Outreach Center100,000 61,210 - 61,210 61,210 - 0
C
99261Americorps Clearwater 2010209,123 188,653 - 188,653 188,653 - 0
C
99262Investigative Cost Recovery Officers564,980 535,066 - 535,066 535,066 - 0
C
99264School Resource Officers556,699 569,772 294,171 863,943 515,825 - 348,118 1
99268Human Trafficking Immersion Training99,730 70,568 - 70,568 70,568 - 0
C
99275Bulletproof Vest Partnership '0635,801 11,834 - 11,834 11,834 - 0
C
99277Clearwater Human Trafficking500,000 500,000 - 500,000 458,846 - 41,154
99279Police Recruitments50,155 50,155 15,000 65,155 42,002 - 23,153 2
99281Fed Forfeitures - Treasury143,330 146,456 - 146,456 120,273 - 26,183
99290Traffic Safety Fund1,841 1,841 - 1,841 1,831 - 10
99310K-9 Equipment31,283 31,283 - 31,283 31,271 - 12
99316Police Volunteers115,421 115,421 - 115,421 105,382 10,01722
99317Police Education Fund1,092,396 1,113,696 4,759 1,118,454 1,020,673 - 97,781 3
99325Citizen's Police Academy39,113 39,113 - 39,113 30,356 - 8,757
99329Investigative Recovery Costs1,387,860 1,510,019 86,600 1,596,619 1,369,293 11,386 215,940 4
99330FL Contraband Forfeiture Fnd795,741 993,941 (147,832) 846,110 590,533 - 255,577 5
99331Law Enforcement Trust Fund 2,807,691 2,861,705 - 2,861,705 2,547,057 43,433 271,215 6
99350Vehicle Replacement Fund150,491 167,895 11,327 179,222 - - 179,222 7
99353DUI Education3,000 3,500 - 3,500 3,307 - 193
99356Safe Neighborhood Program357,885 432,885 82,161 515,046 375,022 - 140,024 8
99364Crime Prevention Program23,095 23,095 23,195100 22,537 92 9566
1,402,7681,036,022 3,314 1,406,082 924,861 64,005 417,216 10
99387Federal Forfeiture Sharing
Sub-Total10,339,022 11,457,274 349,600 11,806,874 9,345,488 129,588 2,331,798
COMMUNITY DEVELOPMENT
99421Housing Consulting Service115,000 115,000 - 115,000 49,334 - 65,666
99620Public Facilities 2009201,475 201,475 - 201,475 201,475 - -
C
99627CDBG-R East Gateway Façade Imprmt80,000 80,000 - 80,000 76,388 - 3,612
99628CDBG-R East Gateway Sidewalk Imprmt146,395 146,395 - 146,395 143,305 - 3,090
99629CDBG-R Program Administration25,154 25,154 - 25,154 17,400 - 7,754
99630Public Facilities 2010576,867 576,867 (381,157) 195,710 195,710 - - 11
C
99631Economic Development 201011,596 11,596 - 11,596 11,596 - 0
C
99632Housing Rehab 2010325,921 325,921 (219,746) 106,175 106,175 - 0 12
C
99633Program Administration 2010186,562 186,562 (3,990) 182,571 182,571 - 0 13
C
99634Fair Housing 201029,984 29,984 - 29,984 29,984 - -
C
99635Relocation/Demolition 201083,929 83,929 (44,263) 39,667 35,492 - 4,175 14
99636Infill Housing 2010389,674 389,674 (354,689) 34,986 34,986 - 0 15
C
99637Public Services 2010149,632 149,632 - 149,632 133,691 - 15,941
99638Public Facilities 2011346,306 346,306 - 346,306 - 151,306 195,000
99639Economic Development 201110,000 10,000 - 10,000 2,431 - 7,569
99640Housing Rehab 2011251,542 251,542 500,903 752,445 106,927 - 645,518 16
99641Program Administration 2011200,987 200,987 - 200,987 134,306 - 66,681
99643Relocation/Demolition 2011 44,26344,263 44,26317
99644Infill Housing 201125,000 25,000 458,679 483,679 24,687 - 458,992 18
99645Public Services 2011171,102 171,102 - 171,102 123,578 35,024 12,500
99646NSP2 Administration- - 200,088 200,088 52,939 - 147,149 19
Sub-Total3,327,126 3,327,126 200,088 3,527,214 1,662,974 186,330 1,677,911
Item # 11
44
Attachment number 17
Page 2 of 2
SPECIAL PROGRAM STATUS SUMMARY
THIRD QUARTER REVIEW: October 1, 2010 to June 30, 2011
Actual Expenditures
BudgetAmendedRevisedProjectOpenAvailableAmend
Description10/01/2010Prev QtrAmdmtBudgetTo DateEncumbrBalanceStatusRef
SOCIAL SERVICES
99538Affordable Housing Imp Fees408,437 414,586 - 414,586 153,949 9,070 251,567
99562HUD Special Education30,000 30,000 - 30,000 26,600 - 3,400
Sub-Total438,437 444,586 - 444,586 180,549 9,070 254,967
MARINE
99704Sembler Mitigation Project652,398 666,498 - 666,498 134,480 - 532,018
99707Beach Guard Donations82,763 82,763 (283) 82,480 82,480 - 0 20
C
Sub-Total735,161 749,261 (283) 748,978 216,960 - 532,018
MISCELLANEOUS PROGRAMS
99802Brownfield Revolving Loan1,200,000 1,200,000 - 1,200,000 225,663 - 974,337
99804City Manager's Flexibility Fund1,041,404 1,041,404 (233,972) 807,432 792,270 15,162 0 21
C
99835JWB Programmer N. Greenwood339,780 339,780 - 339,780 306,835 - 32,945
99844United Way 6,080 6,080 - 6,080 4,689 - 1,391
99846Economic Development - QTI76,960 78,585 - 78,585 52,116 - 26,469
99851Special Events 5,083,243 6,091,508 277,789 6,369,297 6,031,726 37,500 300,071 22
99854Brownfield EPA Assessment400,000 399,858 - 399,858 399,858 - -
C
99855EPA Brownfield Recovery Assessment400,000 400,000 - 400,000 243,887 39,239 116,874
99862Employee Health Clinic1,750,000 1,750,000 - 1,750,000 1,361,033 - 388,967
99863Pension Changes200,000 200,000 - 200,000 56,838 - 143,162
99868Federal Early Retiree Reinsurance - 115,507 - 115,507 - - 115,507
99869Health Prevention Program- 35,185 - 35,185 19,092 1,002 15,091
99871State Brownfields Redevelopment Acct161,905 162,921 - 162,921 110,791 - 52,130
99872Coordinated Child Care - Ross Norton100,369 186,657 - 186,657 96,132 - 90,525
99873Coordinated Child Care -No. Greenwood100,369 221,741 - 221,741 114,718 - 107,023
99874Reitrement Incentive Program4,700,000 4,258,993 - 4,258,993 4,258,993 - -
C
99875Public Art Donations27,500 27,500 - 27,500 27,500 - -
C
99889Teen Club 4,2694,258 (374) 3,895 3,895 - 0 23
C
99898Fire Dept Honor Guard16,979 16,979 (761) 16,218 16,218 - 0 24
C
99899GASB 34 Implementation238,000 106,338 - 106,338 106,338 - 0
C
99908Police - Outside Duty5,236,793 5,759,134 95,998 5,855,132 5,991,516 - (136,384) 25
99910Library Special Account647,922 666,408 9,451 675,860 564,384 - 111,476 26
99925Peg Access Support838,261 838,261 - 838,261 741,836 11,128 85,297
99927Emergency Operations5,125,807 5,125,907 - 5,125,907 2,921,486 - 2,204,421
99928Nagano Sister City Program87,437 87,737 - 87,737 68,381 - 19,356
99950IDB Fees 54,13154,131 - 54,131 32,830 - 21,301
99962Parks & Rec Gift Giving Pgm1,368,110 1,362,219 (2,589) 1,359,630 1,359,629 - 0 27
C
99970Tree Replacement Project1,049,287 1,111,298 2,928 1,114,226 643,274 - 470,952 28
99982EMS Incentive/Recognition69,700 69,700 - 69,700 41,088 - 28,612
99983Local Mitigation Strategy50,000 50,000 - 50,000 49,951 - 49
99997Main Library Field Trust115,571 115,571 - 115,571 30,000 - 85,571
99998Safety Village28,766 28,766 (7,050) 21,716 21,716 - - 29
C
Sub-Total30,518,632 31,912,437 141,420 32,053,857 26,694,683 104,031 5,255,143
TOTAL ALL PROJECTS46,265,428 48,797,734 690,826 49,488,560 38,527,965 615,889 10,344,706
Item # 11
45
Attachment number 18
Page 1 of 1
City of Clearwater
SPECIAL DEVELOPMENT FUND
Third Quarter
FY 2010/11
Increase/
(Decrease)
Description
Revenues
BytheendofAugust,basicallyallpropertytax
revenueshavebeenreceived.Thebudgetisincreased
Road Millage2,610by $2,610 to reflect actual collections for the year.
ToincreaseRecreationLandImpactFeestobringthe
budget in line with actual receipts for the year.
Recreation Land Impact Fees41,300
TodecreaseRecreationFacilityImpactFeestobring
Recreation Facility Impact Fees(22,300)the budget in line with actual receipts for the year.
Atthirdquarter,TransportationImpactFeesare
increasedby$180,000torecognizeincreasedrevenues
includingtheCity'sshareofreceiptsfromtheMorton
Transportation Impact Fees180,000Plant Axelrod Pavilion.
Toincreaseinterestearningstoreflectbetterthan
Interest Earnings708,000projected earnings for the year.
Net Revenue Amendments
$ 909,610
Expenditures
Thirdquarterexpenditureamendmentsreflectanet
transferof$3,300,023.12totheCapitalImprovement
Fund.Amendmentsincludethefollowing:1)atransfer
of$575,000ofInfrastructureSalesTaxrevenuesto
project315-92839,DowntownIntermodalFacilityas
approvedbyCouncilonJune14,2011;2)atransferof
$2,500,000ofInfrastructureSalesTaxrevenuesto
project315-92840,St.PetersburgTimesPropertyas
approvedbyCouncilonJune14,2011;3)atransferof
$230,751ofInfrastructureSalesTaxrevenuetoproject
315-94238,PoliceVehiclesasapprovedbyCouncilon
August4,2011;4)atransferof$40,131of
InfrastructureSalesTaxrevenuestoproject315-93627,
CapitolTheaterConstruction(RuthEckerdHall)as
approvedbyCouncilonSeptember14,2011;5)the
returnof$1,044.64ofInfrastructureSalesTaxrevenue
fromclosedproject315-94524,LongCenterMajor
InfrastructureImprovements;and6)thereturnof
$44,814.24ofInfrastructureSalesTaxrevenuesfrom
closed project 315-93614, Royalty Theater Acquisition.
Transfer to Capital Improvement Fund3,300,023
Net Expenditure Amendments
$ 3,300,023
Item # 11
46
Attachment number 19
Page 1 of 2
SPECIAL REVENUE FUNDS
Third Quarter: October 1, 2010 - June 30, 2011
OriginalFirst QuarterMid YearThird Quarter
BudgetAmended BudgetAmended BudgetAmended Budget
2010/112010/112010/112010/11Amendments
SPECIAL DEVELOPMENT FUND
Revenues:
Ad Valorem Taxes1,864,560 1,864,560 1,864,560 1,867,170 2,610
Infrastructure Tax8,025,340 8,025,340 7,500,340 7,500,340
Interest Earnings25,000 25,000 25,000 733,000 708,000
Open Space Fees20,000 20,000 20,000 20,000
Recreation Facility Impact Fees25,000 25,000 25,000 2,700 (22,300)
Recreation Land Impact Fees25,000 25,000 25,000 66,300 41,300
Transportation Impact100,000 100,000 495,000 675,000 180,000
Local Option Gas Tax1,400,000 1,400,000 1,400,000 1,400,000
Allocation of Designated Reserves4,242,530 4,483,594 4,483,594 4,483,594
Allocation of Undesignated Reserves- - - -
Transfer-In from Capital Improvement Plan- - - -
15,968,49415,727,430 15,838,494 16,748,104 909,610
Expenditures:
Transfer to Capital Improvement Fund
Road Millage 2,092,4302,092,430 2,092,430 2,092,430
Infrastructure Tax 6,118,84011,850,000 6,118,840 9,418,863 3,300,023
Recreation Facility Land Fees 168,599 168,599 168,599
Open Space Impact Fees 72,465 72,465 72,465
Transportation Impact fees 290,000290,000 290,000 290,000
Local Option Gas Tax 1,389,1901,389,100 1,389,190 1,389,190
Developer Contributions - Public Art -- - -
Undesignated Special Development- - - -
Debt Service on Penny for Pinellas Bonds- - - -
10,131,52415,621,530 10,131,524 13,431,547 3,300,023
Item # 11
47
Attachment number 19
Page 2 of 2
SPECIAL REVENUE FUNDS
Third Quarter: October 1, 2010 - June 30, 2011
OriginalFirst QuarterMid YearThird Quarter
BudgetAmended BudgetAmended BudgetAmended Budget
2010/112010/112010/112010/11Amendments
SPECIAL PROGRAM FUND
Revenues:
CDBG Program Income1,569,990 1,569,990 1,569,990 1,569,990
Interest Earnings250,000 274,143 274,392 274,392
Grant Funds 474,899- 660,788 1,018,018 357,230
Other Governmental Revenue- 6,172 6,172 6,172
Police Fines and Court Proceeds- 675,108 1,019,733 1,311,018 291,285
Donations 15,743- 44,700 44,491 (209)
Sales 245,271- 650,773 804,246 153,474
Rentals 16,955- 22,034 39,411 17,377
Sponsorships 63,187- 74,587 147,569 72,981
Memberships/Registrations- 2,572 4,272 6,172 1,900
Contractual Services- 426,964 597,523 628,283 30,761
Transfers from General Fund- - (348,961) (582,934) (233,972)
Sister City Program3,000 3,000 3,000 3,000
City Manager's Flexibility Fund75,000 75,000 75,000 75,000
Special Events70,000 70,000 70,000 70,000
Homeless Shelter Program100,000 100,000 100,000 100,000
Transfers from Water & Sewer Fund- - (156,633) (156,633)
Transfers from Gas Fund- - (151) (151)
Transfers from Solid Waste Fund- - (10,006) (10,006)
Transfers from Recycling- - (4,710) (4,710)
Transfers from Stormwater Fund- - (2,489) (2,489)
Transfers from Parking- - (9,888) (9,888)
Transfers from General Service Fund- - (38) (38)
Transfers from Garage Fund- - (3,281) (3,281)
Transfers from Administrative Services Fund -- (36,511) (36,511)
4,019,0042,067,990 4,600,295 5,291,121 690,826
Expenditures:
CDBG/Home Funds1,569,990 1,569,990 1,569,990 1,569,990
Planning -- - -
Public Safety 864,740- 1,111,117 1,449,390 338,274
Community Development- - - 200,088 200,088
Social Services 6,150- 6,150 6,150
Marine 14,100- 14,100 13,817 (283)
Sister City Program3,000 3,000 3,000 3,000
City Manager's Flexibility Fund75,000 75,000 75,000 75,000
Special Event Funding70,000 70,000 70,000 70,000
Homeless Shelter Program100,000 100,000 100,000 100,000
Other Miscellaneous Programs- 1,066,024 1,400,938 1,553,686 152,747
3,769,0041,817,990 4,350,295 5,041,121 690,826
Item # 11
48
Attachment number 20
Page 1 of 2
City of Clearwater, Florida
ADMINISTRATIVE CHANGE ORDERS
Third Quarter Review
FY 2010 / 11
In accordance with City of Clearwater Code Section 2.564(2), the City Manager may approve and execute change orders
without City Council approval within certain limitations.
The following change orders have been administratively approved since the last report to the Council based on the code
specified criteria:
1. Increases do not exceed 10% over Council approved amount on a cumulative basis.
2. Change does not change the scope of a project.
3. Price increases do not require additional appropriation to the project.
4. Contract price decreases may be approved without limitation.
5. The time for completion may not be extended by more than sixty (60) days, in any one change or
cumulatively for the same project.
*****
07/05/11 Administrative Change Order #1 and Final 614 S Missouri Avenue Storm Pipe
Replacement Project (09-0048-EN). This change order is for the purpose
adjusting item quantities to what was actually used on the project resulting in a net
decrease to the project, and approve a time extension of twenty-two (22) days.
Clark Hunt Construction, Inc. (10,000.06)
07/08/11 Administrative Change Order #3 and Final WTP 1&3 Wellfield Expansion
Project Phase I Well Installation (07-0037-UT). This change order is for the
purpose adjusting item quantities to what was actually used on the project
resulting in a net decrease to the project.
Southeast Drilling Services, Inc. (282,022.03)
07/12/11 Administrative Change Order #1 Cleveland Street Streetscape Project- Phase II
(08-0055-EN). This change order is needed to remove and replace landscape
items and add new items to accommodate actual site conditions and to adjust
quantities actually used in the field resulting in a net increase to the project.
MTM Contractors, Inc. 30,588.49
07/22/11 Administrative Change Order #1 and Final Marshall Street & East APCF
Chlorine Gas and Sulfur Dioxide Gas Conversion Project (07-0021-UT). This
change order is for the purpose adjusting item quantities to what was actually used
on the project resulting in a net decrease to the project, and approve a time
extension of fifty-five (55) days.
TLC Diversified, Inc. (488,300.00)
07/22/11 Administrative Change Order #1 and Final Marshall Street APCF Generator
Upgrade Phase 2 (07-0032-UT). This change order is for the purpose adjusting
item quantities to what was actually used on the project; decrease owner direct
purchases which result in a net decrease to the project; and approve a time
extension of thirty-four (34) days.
Brandes Design-Build, Inc. (289,981.06)
49
Item # 11
Attachment number 20
Page 2 of 2
City of Clearwater, Florida
ADMINISTRATIVE CHANGE ORDERS
Third Quarter Review
FY 2010 / 11
08/12/11 Administrative Change Order #1 and Final Tropic Hills Stormwater Outfall (09-
0018-EN). This change order is for the purpose adjusting item quantities to what
was actually used on the project which result in a net increase to the project; and
approve a time extension of fifty (50) days.
Sunshine Pipe Corporation 16,431.80
50
Item # 11
Attachment number 21
Page 1 of 1
ORDINANCE NO. 8287-11
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE OPERATING BUDGET FOR THE FISCAL
YEAR ENDING SEPTEMBER 30, 2011 TO REFLECT
INCREASES AND DECREASES IN REVENUES AND
EXPENDITURES FOR THE GENERAL FUND, SPECIAL
DEVELOPMENT FUND, SPECIAL PROGRAM FUND, WATER
AND SEWER FUND, STORMWATER FUND, SOLID WASTE
FUND, RECYCLING FUND, GAS FUND, MARINE FUND,
AIRPARK FUND, CLEARWATER HARBOR MARINA FUND,
PARKING FUND, ADMINISTRATIVE SERVICES FUND,
GENERAL SERVICES FUND, AND GARAGE FUND, AS
PROVIDED HEREIN; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the budget for the fiscal year ending September 30, 2011, for operating
purposes, including debt service, was adopted by Ordinance No. 8216-10; and
WHEREAS, at the Third Quarter Review it was found that an increase of $6,203,766
is necessary for revenues and an increase of $7,828,239 is necessary for expenditures; and
WHEREAS, a summary of the amended revenues and expenditures is attached
hereto and marked Exhibit A; and
2.519
WHEREAS, Section of the Clearwater Code authorizes the City Council to
provide for the expenditure of money for proper purposes not contained in the budget as
originally adopted due to unforeseen circumstances or emergencies arising during the fiscal
year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Section 1 of Ordinance No. 8216-10 is amended to read:
Pursuant to the Amended City Manager's Annual Report and Estimate for the
fiscal year beginning October 1, 2010 and ending September 30, 2011 a copy
of which is on file with the City Clerk, the City Council hereby adopts an
amended budget for the operation of the City, a copy of which is attached
hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _________________________
PASSED ON SECOND AND FINAL _________________________
READING AND ADOPTED
_______________________________
Frank Hibbard, Mayor
Approved as to form: Attest:
_______________________________ ________________________________
Pamela K. Akin, City Attorney Rosemarie Call, City Clerk
Item # 11
51
Ordinance No. 8287-11
Attachment number 22
Page 1 of 2
EXHIBIT A
2010-11 BUDGET REVENUE
FirstThird
QuarterMid YearQuarter
OriginalAmendedAmendedAmended
BudgetBudgetBudgetBudgetBudget
2010/112010/112010/112010/11Amendment
General Fund:
Property Taxes37,271,490 37,271,490 37,271,490 37,384,600 113,110
Franchise Fees10,575,000 10,575,000 10,575,000 10,105,000 (470,000)
Utility Taxes12,858,380 12,858,380 12,858,380 13,358,380 500,000
Licenses, Permits & Fees3,615,000 3,615,000 3,615,000 3,615,000
Sales Tax5,150,000 5,150,000 5,150,000 5,465,000 315,000
Communications Services Tax6,610,160 6,610,160 6,610,160 5,810,160 (800,000)
Intergovernmental Revenues11,242,160 11,246,885 11,258,111 13,243,919 1,985,808
Charges for Current Services3,814,050 3,814,050 3,806,050 3,991,050 185,000
Fines & Forfeitures688,800 688,800 688,800 688,800
Interest Income1,240,000 1,240,000 1,240,000 840,000 (400,000)
Miscellaneous809,000 809,740 809,740 1,220,207 410,467
Interfund Charges / Transfers In16,926,050 16,926,050 17,285,624 17,506,515 220,891
Transfer from Surplus670,260 3,106,561 3,838,387 4,717,575 879,188
Total, General Fund111,470,350 113,912,116 115,006,742 117,946,206 2,939,464
Special Revenue Funds:
Special Development Fund15,727,430 15,968,494 15,838,494 16,748,104 909,610
Special Program Fund2,067,990 4,019,004 4,600,295 5,291,121 690,826
Local Housing Asst Trust Fund- - - -
Utility & Other Enterprise Funds:
Water & Sewer Fund63,870,330 64,129,612 64,286,245 65,263,589 977,343
Stormwater Utility Fund15,348,250 15,351,650 15,354,139 15,366,939 12,800
Solid Waste Fund19,037,120 19,047,020 19,381,526 19,412,326 30,800
Gas Fund40,163,760 40,169,560 39,353,561 39,885,171 531,610
Recycling Fund2,864,150 2,980,569 3,033,409 3,166,809 133,400
Airpark Fund240,250 341,807 453,356 477,756 24,400
Marine Fund 4,439,280 4,440,580 4,690,580 4,695,380 4,800
Clearwater Harbor Marina412,850 413,250 364,250 366,250 2,000
Parking Fund4,990,380 5,109,365 5,119,253 5,007,776 (111,477)
Harborview Center Fund59,850 28,850 28,850 44,640 15,790
Internal Service Funds:
Administrative Services Fund9,331,920 9,335,620 9,372,131 9,386,131 14,000
General Services Fund 4,811,930 4,815,930 4,815,968 4,830,368 14,400
Garage Fund12,145,510 12,249,110 12,252,391 12,266,391 14,000
Central Insurance Fund18,503,470 19,403,470 21,026,395 21,026,395
Total, All Funds325,484,820 331,716,007 334,977,586 341,181,352 6,203,766
Ordinance #8287-11
Item # 11
52
Attachment number 22
Page 2 of 2
EXHIBIT A (Continued)
2010-11 BUDGET EXPENDITURES
FirstThird
QuarterMid YearQuarter
OriginalAmendedAmendedAmended
BudgetBudgetBudgetBudgetBudget
2010/112010/112010/112010/11Amendment
General Fund:
City Council280,450 280,450 281,650 281,650
City Manager's Office1,204,940 1,204,940 1,204,940 1,204,940
City Attorney's Office1,538,740 1,538,740 1,538,740 2,206,740 668,000
City Auditor's Office185,080 185,080 185,080 185,880 800
Economic Development & Housing Svc 1,347,3101,347,210 1,347,310 1,347,310
Engineering7,283,430 7,287,030 7,287,030 7,325,030 38,000
Finance2,180,180 2,180,780 2,184,980 2,187,780 2,800
Fire 22,407,09022,406,590 22,407,090 23,559,090 1,152,000
Human Resources1,052,110 1,052,110 1,052,110 1,052,110
Library5,718,790 5,723,990 5,773,490 5,794,290 20,800
Marine & Aviation540,540 541,040 575,540 633,540 58,000
Non-Departmental3,254,400 3,254,400 6,551,336 6,549,336 (2,000)
Office of Management & Budget289,500 289,500 289,500 290,700 1,200
Official Records & Legislative Svcs962,750 963,150 1,010,150 1,011,350 1,200
Parks & Recreation19,006,070 19,121,435 19,068,435 19,129,691 61,256
Planning & Development4,461,860 4,465,260 4,465,260 4,478,460 13,200
Police36,371,290 36,384,255 36,395,481 37,311,689 916,208
Public Communications950,320 950,420 950,420 950,820 400
Public Services2,436,100 2,438,200 2,438,200 2,445,800 7,600
Allocation to Reserves- 2,296,936 - -
Total, General Fund111,470,350 113,912,116 115,006,742 117,946,206 2,939,464
Special Revenue Funds:
Special Development Fund15,621,530 10,131,524 10,131,524 13,431,547 3,300,023
Special Program Fund1,817,990 3,769,004 4,350,295 5,041,121 690,826
Local Housing Asst Trust Fund- - - -
Utility & Other Enterprise Funds:
Water & Sewer Fund63,870,330 64,129,612 64,129,612 65,106,955 977,343
Stormwater Utility Fund14,496,950 14,500,350 14,500,350 14,513,150 12,800
Solid Waste Fund17,963,990 17,761,530 17,476,780 17,502,880 26,100
Gas Fund34,886,010 34,891,810 33,461,884 33,365,294 (96,590)
Recycling Fund2,864,150 2,866,050 2,881,080 2,920,830 39,750
Airpark Fund188,560 290,117 330,117 330,917 800
Marine Fund 4,414,770 4,416,070 4,636,070 4,640,870 4,800
Clearwater Harbor Marina410,760 411,160 317,160 319,160 2,000
Parking Fund4,463,390 4,582,375 4,582,375 4,470,898 (111,477)
Harborview Center Fund59,850 28,850 28,850 28,850
Internal Service Funds:
Administrative Services Fund9,130,020 9,133,720 9,133,720 9,147,720 14,000
General Services Fund4,811,930 4,815,930 4,815,930 4,830,330 14,400
Garage Fund12,138,430 12,242,030 12,242,030 12,256,030 14,000
Central Insurance Fund17,483,090 17,883,090 17,883,090 17,883,090
Total, All Funds316,092,100 315,765,338 315,907,609 323,735,848 7,828,239
Ordinance #8287-11
Item # 11
53
Attachment number 23
Page 1 of 1
ORDINANCE NO. 8288-11
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE CAPITAL IMPROVEMENT
BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER
30, 2011, TO REFLECT A NET INCREASE OF $6,965,181
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Capital Improvement Budget for the fiscal year ending
September 30, 2011 was adopted by Ordinance No. 8217-10; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council
to provide for the expenditure of money for proper purposes not contained in the budget
as originally adopted due to unforeseen circumstances or emergencies arising during the
fiscal year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA;
Section 1. Section 1 of Ordinance No. 8217-10 is amended to read:
Pursuant to the Third Quarter Amended Capital Improvement Program
Report and Estimated Budget for the fiscal year beginning October 1,
2010 and ending September 30, 2011, a copy of which is on file with the
City Clerk, the City Council hereby adopts a Third Quarter Amended
budget for the capital improvement fund for the City of Clearwater, a copy
of which is attached hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _____________________
PASSED ON SECOND AND FINAL _____________________
READING AND ADOPTED
___________________________
Frank Hibbard
Mayor
Approved as to form: Attest:
______________________________ ____________________________
Pamela K. Akin Rosemarie Call
City Attorney City Clerk
Item # 11
54
Ordinance No. 8288-11
Attachment number 24
Page 1 of 2
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2010/11
First QtrMid YearThird Qtr
OriginalAmendedAmendedAmended
BudgetBudgetBudgetBudget
2010/112010/112010/112010/11Amendments
Fire Protection 1,020,7901,464,4101,464,4101,464,410
Major Street Maintenance 3,316,6205,376,7043,753,7793,795,27441,495
Intersections 435,000435,000435,000435,000
Sidewalks & Bike Trails 0361,673361,673331,908 (29,765)
Parking 300,000300,000300,000300,000
Miscellaneous Engineering 8,035,00035,00035,0003,110,0003,075,000
Land Acquisition 0330,000322,968322,968
Park Development 4,605,5007,697,3407,757,3408,132,657375,317
Marine Facilities 220,000861,2851,861,2851,944,68483,399
Airpark Facilities 10,000516,788779,488779,488
Libraries 635,310635,310635,310635,310
Garage 2,951,6002,951,6002,951,6003,182,351230,751
Maintenance of Buildings 204,500204,500204,500200,122 (4,378)
General Public City Buildings & Equipment 000(108,586)(108,586)
Miscellaneous 840,000840,000811,695811,695
Stormwater Utility 4,629,4504,437,7644,437,7643,028,435 (1,409,329)
Gas System 2,700,0003,207,4453,214,8993,214,899
Solid Waste 415,000415,000301,659301,659
Utilities Miscellaneous 24,00024,00024,00024,000
Sewer System 6,207,0006,178,9817,197,26915,200,4108,003,141
Water System 16,199,84019,489,11318,482,74115,190,877 (3,291,864)
TOTAL52,749,61055,761,91355,332,38062,297,5616,965,181
GENERAL SOURCES:
General Operating Revenue 1,630,0403,066,9764,056,3644,324,445268,081
General Revenue/County Co-op 635,310635,310635,310635,310
Road Millage 2,092,4302,092,4302,092,4302,092,430
Penny for Pinellas 11,850,0006,118,8406,118,8409,418,8633,300,023
Transportation Impact Fee 290,000290,000290,000290,000
Local Option Gas Tax 1,389,1901,389,1901,389,1901,389,190
Recreation Land Impact Fee 0168,599168,599168,599
Open Space Impact Fee 072,46572,46572,465
Special Program Fund 25,00025,00025,00025,000
Grants - Other Agencies 200,000200,000200,000190,812 (9,188)
Other Governmental 03,706,8983,716,8987,507,2313,790,333
Property Owner's Share 041,94549,39970,31720,918
Community Redevelopment Agency 02,299,9272,299,9272,299,927
Insurance Proceeds 049,39949,39949,399
Donations 0050,00050,000
Item # 11
Ordinance # 8288-11
55
Attachment number 24
Page 2 of 2
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2010/11
First QtrMid YearThird Qtr
OriginalAmendedAmendedAmended
BudgetBudgetBudgetBudget
2010/112010/112010/112010/11Amendments
SELF SUPPORTING FUNDS:
Marine Revenue 80,00080,00080,00081,8751,875
Clearwater Harbor Marina Revenue 15,00015,00015,00015,000
Airpark Revenue 10,000111,357151,357151,357
Parking Revenue 310,000426,285426,285426,285
Utility System:
Water Impact Fees 250,000250,000250,000250,000
Sewer Impact Fees 500,000500,000500,000500,000
Utility R&R 2,677,6002,677,6002,677,6002,677,600
Water Revenue 6,020,0706,020,0706,020,0706,941,013920,943
Sewer Revenue 2,666,6002,666,6002,666,6002,666,600
Stormwater Utility Revenue 4,331,4504,331,4504,331,4504,331,450
Gas Revenue 2,700,0002,700,0002,700,0002,700,000
Solid Waste Revenue 415,000415,000415,000415,000
Grants - Other Agencies 0855,4311,015,431(302,061)(1,317,492)
INTERNAL SERVICE FUNDS:
Garage Revenue 40,00040,00040,00040,000
Administrative Services Revenue 350,000350,000350,000350,000
Central Insurance Fund 0(500,000)(2,122,925)(2,122,925)
BORROWING - GENERAL SOURCES:
Lease Purchase - General Fund 645,7501,039,9711,077,9461,077,946
BORROWING - SELF SUPPORTING FUNDS:
Lease Purchase - Water 94,77094,770106,686106,686
Lease Purchase - Stormwater 300,000300,000300,000289,687 (10,313)
Lease Purchase - Solid Waste 00(113,341)(113,341)
Bond Issue - Water & Sewer 10,219,80010,219,80010,219,80010,219,800
BORROWING - INTERNAL SERVICE FUNDS:
Lease Purchase - Garage 2,611,6002,611,6002,611,6002,611,600
Lease Purchase - Administrative Services 400,000400,000400,000400,000
TOTAL ALL FUNDING SOURCES:52,749,61055,761,91355,332,38062,297,5616,965,181
Item # 11
Ordinance # 8288-11
56
Meeting Date:
9/14/2011
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Authorize a not to exceed amount of $400,000, to pay Gallagher Bassett Services, Inc., for worker's compensation claims due,
payable for the period October 1, 2011 to September 30, 2012, and authorize the appropriate officials to execute same.
SUMMARY:
The $400,000 amount represents an estimate of claims expenses for the next fiscal year that will become due and
payable as a result of workers' compensation claims occurring between 1984 and 1991.
The City of Clearwater is self-administered for the majority of its workers' compensation claims, but a handful of
claims (20 as of 7/31/11) are still administered by the City's former third party administrator, Gallagher Bassett
Services, Inc. The City's Risk Management Division pays a fee of approximately $4,000 per year for continued third
party services on these claims.
Type:
Operating Expenditure
Current Year Budget?:Budget Adjustment:
YesNone
Budget Adjustment Comments:
Current Year Cost:Annual Operating Cost:
$400,000
Not to Exceed:Total Cost:
$400,000$400,000
For Fiscal Year:
10/1/2011 to 9/30/2012
Appropriation CodeAmountAppropriation Comment
0590-07000-545800-519-$400,000
000-0000
Review Approval:
1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Cover Memo
Item # 12
Meeting Date:
9/14/2011
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve payment of insurance premiums up to $600,000, with effective dates beginning October 1, 2011 to September 30, 2012 and
authorize the appropriate officials to execute same.
SUMMARY:
The Risk Management Division of the Finance Department purchases certain insurance coverages for the City. This insurance is
purchased through the efforts of two brokers: Wells Fargo and Arthur J. Gallagher and Company.
Risk Management is recommending approval of the following coverages and any other coverages that may become desirable
throughout the year at a cost not to exceed $600,000.
2010/2011 2011/2012
Expiring Estimated
PolicyTerm Premium Premium
Crime & Dishonesty10/1/11 - 10/1/12$ 17,400 $ 17,416
Excess Liability10/1/11 - 10/1/12 368,650 369,745
EMS Coverage10/1/11 - 10/1/12 83,760 83,589
Flood (specific properties)Annual terms vary 47,590 48,000
Storage Tank Liability5/20/12 - 5/20/13 11,669 12,000
Fire Boat/Police Boat5/20/12 - 5/20/13 8,049 8,500
Marina Operator Legal Liability10/1/11 - 10/1/12 17,085 17,355
Compressed Natural Gas Station10/1/11 - 10/1/12 N/A 20,260
Contingency 45,797 23,135
TOTAL $ 600,000 $ 600,000
Type:
Operating Expenditure
Current Year Budget?:Budget Adjustment:
YesNone
Budget Adjustment Comments:
Current Year Cost:Annual Operating Cost:
$600,000
Not to Exceed:Total Cost:
$600,000$600,000
For Fiscal Year:
10/1/2011 to 9/30/2012
Cover Memo
Appropriation CodeAmountAppropriation Comment
0590-07000-545100-519-$600,000
Item # 13
000-0000
Review Approval:
1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Meeting Date:
9/14/2011
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Award a contract (Purchase Order) to Sprint/Nextel, Los Angeles, California for cellular/radio and Blackberry services for the period
of November 1, 2011 through October 31, 2012 at a cost not to exceed $329,500 in accordance with Sec. 2.564(1)(d), Code of
Ordinances, under State Contract 1523 and authorize the appropriate officials to execute same.
SUMMARY:
This is a renewal of service for the City's cell phones, radio's, and Blackberry's ($169,500), and also incorporates all of the wireless
cards for the Police Department's patrol vehicles ($110,000), various other Departments ($50,000).
This Purchase Order represents an increase of $21,400 (6.9%) from the previous year.
Type:
Operating Expenditure
Current Year Budget?:Budget Adjustment:
NoneNone
Budget Adjustment Comments:
Current Year Cost:Annual Operating Cost:
Not to Exceed:Total Cost:
$329,500
For Fiscal Year:
11/1/2011 to 10/31/2012
Appropriation CodeAmountAppropriation Comment
0555-09865-542100-519-$169,500
000-0000
0010-01145-542100-521-$110,000
000-0000
0555-09862-530300-519-$50,000
000-0000
Review
1) Office of Management and Budget 2) Purchasing 3) Office of Management and Budget 4) Legal 5) Clerk 6) Assistant City
Approval:
Manager 7) City Manager 8) Clerk
Cover Memo
Item # 14
Meeting Date:
9/14/2011
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Award a contract (purchase order) to Extensys, Inc., Palm Harbor, Florida, in the amount of $151,450 to replace the Utilities
Management Systems (UMS), in accordance with Sec 2.564 (1)(d), Code of Ordinances, under State Contract 250-000-09-1;
authorize lease purchase under the City's Master Lease Purchase Agreement and authorize the appropriate officials to execute same.
SUMMARY:
The Utilities Management System was originally implemented in 1999. The existing HP-UX Server was put in place
in 2003 and now approaching 9 years old. The existing hardware system can no longer remain current with
application software upgrades and enhancements due to incompatibilities as a direct result of hardware age.
Replacement cost has been quoted by Extensys, Inc. at $151,450 (Quote EXTQ3883-02 dated July 14, 2011). This
cost includes all requisite hardware as well as all vendor support.
Type:
Capital expenditure
Current Year Budget?:Budget Adjustment:
YesNone
Budget Adjustment Comments:
Current Year Cost:Annual Operating Cost:
$151,450
Not to Exceed:Total Cost:
$151,450
For Fiscal Year:
FY2010 to FY2011
Appropriation CodeAmountAppropriation Comment
316-94814 $87,638Existing CIP
315-94829 $63,812Existing CIP
Review
1) Office of Management and Budget 2) Legal 3) Purchasing 4) Legal 5) Clerk 6) Assistant City Manager 7) City
Approval:
Manager 8) Clerk
Cover Memo
Item # 15
Meeting Date:
9/14/2011
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Award a contract (Purchase Order) to Verizon, Florida, Inc., St. Petersburg, Florida for telephone service including frame relay
service, T1's, credit/collect calls, backup trunks, VADI circuit, and DSL high bandwidth services during the period of October 1, 2011
to September 30, 2012 at a cost not to exceed $275,100, in accordance with Sec. 2.564 (1)(e) Code of Ordinances, impractical to bid
and authorize the appropriate officials to execute same.
SUMMARY:
The total Verizon Purchase Order is $275,100, broken down as follows: Frame relay, Point to Point, T1's, and radio circuits for the
network, $219,100; backup trunks for the PBX network in case the T1's fail, $11,000; DSL/High bandwidth service for Parks and
Recreation, Fire, Engineering, and VADI circuits, $45,000.
This Purchase Order represents a reduction of $37,700 (12%) from last year.
Type:
Operating Expenditure
Current Year Budget?:Budget Adjustment:
NoneNone
Budget Adjustment Comments:
Current Year Cost:Annual Operating Cost:
Not to Exceed:Total Cost:
$275,100
For Fiscal Year:
10/1/2011 to 09/30/2012
Appropriation CodeAmountAppropriation Comment
0555-09865-542100-519-$230,100
000-0000
0555-09862-530300-516-$45,000
000-0000
Review
1) Office of Management and Budget 2) Legal 3) Purchasing 4) Legal 5) Clerk 6) Assistant City Manager 7) City
Approval:
Manager 8) Clerk
Cover Memo
Item # 16
Meeting Date:
9/14/2011
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Award a contract (Purchase Order) to Oracle America, Inc., Redwood Shores, California for the period of October 1, 2011 through
September 30, 2012 for database maintenance at a cost not to exceed $211,840 in accordance with Sec. 2.564 (1)(b), Code of
Ordinances, sole source and authorize the appropriate officials to execute same.
SUMMARY:
This is an annual contract for Peoplesoft (payroll system) at $109,200, Oracle (database licensing) at $24,840, Oracle WAM
maintenance (asset management system) at $71,000, and Oracle Mobile Device at $6,800.
This Purchase Order represents a $17,520 (9%) increase from a year ago.
Type:
Operating Expenditure
Current Year Budget?:Budget Adjustment:
NoneNone
Budget Adjustment Comments:
Current Year Cost:Annual Operating Cost:
Not to Exceed:Total Cost:
$211,840
For Fiscal Year:
10/1/2011 to 09/30/2012
Appropriation CodeAmountAppropriation Comment
0555-09864-546200-519-$211,840
000-0000
Review Approval:
1) City Manager 2) Clerk
Cover Memo
Item # 17
Meeting Date:
9/14/2011
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve acceptance of a Department of Justice, Bureau of Justice Assistance (DOJ/BJA) enhancement grant in the amount of
$346,159 for a two-year period to fund the Clearwater Area Task Force on Human Trafficking and additional 1.75 full-time
equivalent positions and authorize the appropriate officials to execute same.
SUMMARY:
On March 2, 2011, the Resource Management Committee approved the submission of the Police Departments grant
application for the Enhanced Collaborative Model to Combat Human Trafficking Fiscal Year 2011 Competitive
Grant.
On August 24, 2011, the Clearwater Police Department (CPD) received notification that it had been awarded
DOJ/BJA funds in the amount of $346,159 for an enhancement of its very successful Clearwater Area Task Force on
Human Trafficking (CATFHT).
This marks the fourth time that DOJ/BJA has awarded grant funding for Clearwaters Human Trafficking task force,
which has been in operation since 2006. Clearwaters task force has been a successful one, resulting in 25 confirmed
Human Trafficking (HT) victims; 104 arrests; and 37 convictions. Clearwaters task force has been designated by the
Department of Justice as a national training site for other task forces and as a model program.
Due to the success of the task force, the workload has increased tremendously, requiring the addition of a second HT
Investigator who will focus on labor trafficking cases, allowing the existing grant-funded HT Investigator to work
exclusively on sex trafficking. A part-time Social Services Specialist/HT Coordinator position will also be added to
the task force operations to assist with administrative duties.
The Social Services Specialist/HT Coordinator will be hired following standard civilian hiring procedures. The HT
Investigator will be assigned from within the Department and the grant-funded position will be back-filled by a new
recruit. One new police officer position will be created and funded by the grant; there are no retention requirements
for either of these grant-funded positions.
The new enhancement grant will be used to fund the salary and benefits for the additional full-time HT Investigator
and part-time Social Services Specialist/HT Coordinator; overtime for HT investigators and analysts; travel
expenses; vehicle for HT investigator; supplies such as computers; GPS navigator; weapons; air cards; work station;
file cabinet; digital camera; expenses for cell phone service, copying and printing, task force website,
fuel/maintenance for vehicle; and payments for confidential informants.
Special Project 181-99252 has been established to account for the grant expenditures.
There is a 25% in-kind match required for this grant; CPD is providing the in-kind match with the $115,386 in salary
for the lieutenant/supervisor of the Narcotics/Intelligence Unit and the sergeant/supervisor of the Intelligence Unit.
Cover Memo
Type:
Other
Item # 18
Current Year Budget?:Budget Adjustment:
YesNone
Budget Adjustment Comments:
Current Year Cost:Annual Operating Cost:
$ 346,159.00
$
Not to Exceed:Total Cost:
346,159.00
For Fiscal Year:
2011 to 2012
Appropriation CodeAmountAppropriation Comment
181-99252 346,159.00
Review Approval:
1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Cover Memo
Item # 18
Attachment number 1
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Item # 18
Meeting Date:
9/14/2011
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve acceptance of Department of Justice, Bureau of Justice Assistance (DOJ/BJA) Edward Byrne Memorial Justice Assistance
Grant application in the amount of $74,412 and additional 1.75 full-time equivalent positions and authorize the appropriate officials
to execute same.
SUMMARY:
On July 21, 2011, the Clearwater Police Department (CPD) was granted approval by the City Council to submit a grant application in
the amount of $74,412 to the U.S. Department of Justice under the federal Justice Assistance Grant (JAG) program to create a Report
Review Team Pilot Program.
The Police Department now seeks approval to accept the grant and to add the additional full-time equivalent positions.
The JAG grant will fund the salary and benefits of 1.75 full-time equivalent report reviewer positions. This is based on a total of 70
hours per week to be shared among three employees for a total of 3,640 hours annually.
Based on the Pay Plan and using an hourly wage of $18.99, salary costs are estimated at $69,124, with benefit costs for social security
at $5,290. The total cost of the program is equal to the grant award of $74,412.
There will be no direct adverse impact to the Police Department annual operating budget nor is there a required match. Should the
RRT Pilot Program be successful, it is proposed that subsequent years be funded through the same grant or the Investigative Cost
Recovery project.
Special Project No. 181-99253 has been established to account for the grant expenditures.
Type:
Other
Current Year Budget?:Budget Adjustment:
YesNone
Budget Adjustment Comments:
Current Year Cost:Annual Operating Cost:
$74,412.00
Not to Exceed:Total Cost:
$74,412.00
For Fiscal Year:
2011 to 2012
Appropriation CodeAmountAppropriation Comment
181-99253 74,412.00
Review Approval:
1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Cover Memo
Item # 19
Attachment number 1
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Item # 19
Meeting Date:
9/14/2011
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve a one-year funding agreement, in the amount of $163,443 between Jolley Trolley Transportation of Clearwater, Inc. and the
City of Clearwater for the operation of transportation and trolley service on Clearwater Beach, Island Estates and Sand Key, for
period October 1, 2011 through September 30, 2012, and authorize the appropriate officials to execute same.
SUMMARY:
The Jolley Trolley Transportation of Clearwater, Inc. (Jolley Trolley) has been operating trolley service throughout the Clearwater
Beach, Island Estates, and Sand Key areas since 1982. The non-profits mission is to reduce congestion and improve mobility in this
area for both tourists and residents. The Jolley Trolley now transports 190,000 passengers per year, reducing approximately 105,000
vehicles on Clearwater Beach. In addition, the Jolley Trolley has become a tourist venue that differentiates Clearwater Beach from
other beaches in the area.
The Jolley Trolley has achieved many accomplishments over the past few years:
Increased ridership, advertising and charter revenues
Improved fare box recovery from 18% to 23%
Increased advertising and local business support to 19%
Total self-funding has risen to 42%
Implemented the widely utilized Phillies Shuttles during Spring Break
Began a refurbishment and replacement program for trolleys
Developed a website, www.clearwaterjolleytrolley.com
Trained drivers to be Ambassadors of Tourism
Implemented a new schedule with 99% on-time frequencies
Developed a route map and schedule
Installed electronics on board that allow for PSTA (Pinellas Suncoast Transit Authority) partnering (Interchangeable passes)
Maintained an impeccable safety record
Implemented the extremely popular Coastal Route that includes Clearwater, Dunedin, Palm Harbor and Tarpon Springs (not
funded as part of this agreement)
As part of this agreement, the Jolley Trolley will prepare a quarterly report that tracks high- level financials, ridership numbers,
accident frequency, and on-time adherence to schedule. The City will use these items as a measure of performance.
Cover Memo
Item # 20
$150,000 has been budgeted in the Parking Funds Fiscal Year 2011-12 operating budget to fund this agreement. However, the Jolley
Trolley is requesting an increase in funds to cover increases in fuel costs and other expenses (including audit) for a new agreement
total of $163,443. If approved, a first quarter budget amendment in the amount of $13,443 will be made and the additional funding
will be transferred from the Parking Fund - Retained Earnings. The Jolley Trolley will be asking PSTA to match the citys
contribution of this route.
The term of the agreement is for one year. The Economic Development and Housing Department administers the agreement. The
attached Jolley Trolleys Business Plan covers the proposed revenues and expenditures for the fiscal year.
Appropriation CodeAmountAppropriation Comment
435-01333-582000-545-000-0000 $163,443
Review Approval:
1) Office of Management and Budget 2) Assistant City Manager 3) City Manager
Cover Memo
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Island Way
Island Way
Bruce Ave
Bay Esplanade
Mandalay Ave
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Meeting Date:
9/14/2011
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Authorize the City Attorney to retain outside Legal Counsel on behalf of Clearwater Gas System for the period of October 1, 2011
through September 30, 2012 and authorize the appropriate officials to execute same.
SUMMARY:
Clearwater Gas System (CGS) utilizes four (4) separate law firms for representation on various natural gas-related issues on the local,
state and federal levels. Their contracts are renegotiated and approved annually for the upcoming fiscal year. Below is a summary of
their scope of responsibilities:
Miller Balis & O Neil, P.C.
: Represents the City on any federal issue that may impact our CGS operations. Typical items
would be related to Florida Gas Transmission and FERC pipeline issues. ($25,000)
Gerald A. Figurski, P.A.
: Represents the City on any CGS operational issues that occur in Pasco County. Also assists CGS
in municipal franchise negotiations in both Pinellas and Pasco County. ($25,000)
Baker & Hostetler, LLP
: Represents the City on all CGS environmental-related issues typically regarding the former
manufactured gas plant site located at 400 North Myrtle Avenue. This firm primarily corresponds on our behalf with the
Department of Environmental Protection. ($50,000)
William J. Peebles, P.A.
: Represents the City on various State-related CGS operational issues, generally pertaining to the
Florida Public Service Commission and the Florida Department of Agriculture rules and regulations. ($25,000)
Type:
Operating Expenditure
Current Year Budget?:Budget Adjustment:
YesNone
Budget Adjustment Comments:
Current Year Cost:Annual Operating Cost:
125,000125,000
Not to Exceed:Total Cost:
125,000
For Fiscal Year:
10/1/2011 to 9/30/2012
Appropriation CodeAmountAppropriation Comment
315-96358-530100-532-000-50,000Baker Hostetler agreement
0000
423-02078-530100-532-000-25,000Miller Balis O' Neil agreement
0000
423-02078-530100-532-000-25,000Gerald Figurski agreement
0000
423-02078-530100-532-000-25,000William Peebles agreement
0000
Review Approval:
1) Office of Management and Budget 2) Assistant City Manager 3) City Manager
Cover Memo
Item # 21
Attachment number 1
Page 1 of 3
LEGAL SERVICES AGREEMENT
THIS AGREEMENT is made on the ____ day of _____________, 2011, by and between
the CITY OF CLEARWATER, P.O. Box 4748, Clearwater, Florida 33758-4748 (the "City") and the
th
law firm of MILLER, BALIS & ONEIL, P.C., Twelfth Floor, 1015 15 Street, N.W., Washington, D.C.
20005 ("Counsel").
W I T N E S S E T H:
WHEREAS, the City wishes to retain Counsel to serve as Counsel o the Clearwater Gas
System. NOW, THEREFORE, in consideration of the promises and mutual covenants herein
contained, the parties do hereby agree as follows:
SECTION 1. AUTHORIZATION TO PROCEED AS COUNSEL. Counsel is hereby
authorized to provide services as described in this Agreement anr the professional fees
described in this Agreement.
SECTION 2. SCOPE OF SERVICES. Counsel hereby agrees to provids professional
services for the Clearwater Gas System of the City of Clearwater
SECTION 3. TERM. The term of this Agreement shall be for one year, beginning October
1, 2011 and expiring September 30, 2012.
SECTION 4. PROFESSIONAL FEES FOR SERVICES. The City and Counsgree to
legal fees in accordance with the attached schedule. These fees will continue for the term of this
Agreement unless Counsel gives the City sixty (60) days written ce of an increase in fees, in
which case such increased fees will be substituted for the above-designated fees unless the City
terminates as provided for herein. Professional fees for servill not exceed $25,000.00 for
the term of this Agreement.
SECTION 5. COMPENSABLE EXPENSES. Reimbursement of expenses shall be made
by the City to the firm for reasonable out-of-pocket expenses asetermined by the City Attorney
without markup, including but not limited to long distance calls and facsimiles, copying or
reproducing documents, postage, court costs, parking costs and travel incurred by Counsel in
performance of the duties hereunder. Travel and per diem costs as well as auto travel expenses
shall not exceed that which is available to City of Clearwater employees.
SECTION 6. INDEMNIFICATION AND INSURANCE. Counsel agrees to protect, defend,
indemnify and hold the City and its officers, employees and agents free and harmless from and
against any and all losses, penalties, damages, settlements, costs, charges, professional fees or
other expenses or liabilities of every kind and character arisinut of or due to any negligent act or
omission of Counsel, its employees, agents and subcontractors in connection with or arising directly
out of this Agreement and/or the performance hereof. Without limiting its liability under this
Agreement, Counsel shall procure and maintain during the life of this Agreement professional
liability insurance in an amount in excess of $1,000,000. This provision shall survive the termination
of this Agreement.
Item # 21
Attachment number 1
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SECTION 7. CONFLICT OF INTEREST. It is understood by the City and Counsel that
Counsel is not aware of any clients of the firm that currently present any conflict between the
interests of the City and other clients of Counsel. If any potential conflict of interest arises during
the time Counsel is representing the City, Counsel will promptly inform the City. The City is under
no obligation to agree to permit the conflict representation.
SECTION 8. CONSTRUCTION AND AMENDMENTS. This Agreement shall be governed
by and construed in accordance with the laws of the State of Florida. This Agreement may be
amended only by a writing duly entered into by the City and Counsel.
SECTION 9. CANCELLATION OF AGREEMENT. The City may cancel or terminate this
Agreement upon ten days advance written notice to Counsel. In the event of cancellation, Counsel
shall immediately cease work hereunder and shall be reimbursed feligible and documented
reimbursable expenses incurred prior to the date of cancellation Further, it is understood and
agreed between the City and Counsel that William T. Miller will be the lead attorney assigned by the
firm to provide the services contained herein. The City in its absolute discretion may immediately
terminate this Agreement upon written notice to the firm if the services of this attorney are
unavailable to the City. Counsel reserves its right to terminate its representation of the City, subject
to the limitations set forth in the Rules of Professional Conduct of the District of Columbia Bar.
IN WITNESS WHEREOF, the City and Counsel have executed this Agreement as of the
date first written above.
CITY OF CLEARWATER, FLORIDA
______________________________
William B. Horne II
City Manager
Approved as to form: Attest:
______________________________ _______________________________
Pamela K. Akin Rosemarie Call
City Attorney City Clerk
MILLER, BALIS & ONEIL, P.C.
______________________________
William T. Miller
President
2
Item # 21
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MBO Billing Rates for
Attachment 1
2011
Timekeepers:
Principals Hourly Fee
William T. Miller365
365
Robert A. ONeil
365
John P. Gregg
365
John Michael Adragna
365
James Choukas-Bradley
365
James H. Byrd
365
Randolph L. Elliott
365
Joshua L. Menter
365
Sean T. Beeny
Craig W. Silverstein 365
Phyllis G. Kimmel 365
Counsel
Stanley W. Balis 355
Mary A. Hekman350
350
Milton J. Grossman
350
Denise C. Goulet
340
Barry Cohen
350
Linda K. Browning
350
Roger B. Wagner
Associates
Jeffrey K. Janicke290
Bethany Pribila 280
Kevin J. Conoscenti 265
Justin R. Cockrell 225
125
Law Clerk
Legal Assistants
Joanna Hurt 110
Admin. Assistants
Tricia Fountain 110
Jenna L. McGrath 110
Deborah A. McCraw 110
Roberta Rothschild 110
Making filings at FERC, Courts, or other agencies $25.00 Per Filing
Obtaining documents from FERC, Courts, other agencies $25.00 Per Request
Copying and printing $0.15/page
Long distance rate (includes facsimile) $0.19/minute
Online Research (rate is determined based on monthly pro rata share of annual contract monthly price)
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2
Meeting Date:
9/14/2011
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Award a Contract (Purchase Order) for $40,131.00 to Richard H. Martin Roofing of Madeira Beach, FL for the installation of a
sprayed polyurethane Foam roof system and acrylic Coating on the Capitol Theater and Lokey building; authorize the roof purchase
under the approved Ruth Eckerd Hall Penny for Pinellas project; and authorize the appropriate officials to execute same.
SUMMARY:
The current roof over the Capitol Theater has developed several leaks that allowed water to enter the building in the
seating area. Several leaks over the Lokey building have been repaired as well. Attempts to patch the Theater roof
have been successful but the patches will not last long.
The renovation project scheduled for the building will not involve any changes to the roof design, therefore, this
foam roof and coating will not be a part of that project. A 10-year material and workmanship warranty is included.
The work must commence within 3 weeks of issuance of purchase order and be completed within 3 weeks of the
commence date. Failure to complete the work in the specified time-period will result in a $500 per day penalty until
complete.
Funding for the contract will be provided with the allocation of $40,131 of Penny for Pinellas Funds set aside for the
Ruth Eckerd Hall project on the Penny for Pinellas approved project list. A third quarter budget amendment will
establish the project 315-93627, Capitol Theater Construction (Ruth Eckerd Hall).
Type:
Purchase
Current Year Budget?:Budget Adjustment:
YesNone
Budget Adjustment Comments:
Current Year Cost:Annual Operating Cost:
$40,131.00
Not to Exceed:Total Cost:
$40,131.00
For Fiscal Year:
to
Appropriation CodeAmountAppropriation Comment
315-93627 $40,131.00Capitol Theater Construction CIP
Bid Required?:Bid Number:
No
Other Bid / Contract:Bid Exceptions:
QuotationNone
Cover Memo
Review
1) Financial Services 2) Office of Management and Budget 3) Legal 4) Clerk 5) Assistant City Manager 6) City
Approval:
Manager 7) Clerk
Item # 22
Meeting Date:
9/14/2011
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Appoint members to the Enterprise Zone Development Agency for staggered terms, in the following categories: local private
industry council, City of Clearwater Police Department, local financial or insurance entities, non-profit community based
organization operating within the area (2), resident residing within the area, local Chamber of Commerce, business operating
within area and City of Clearwater Community Response Team.
SUMMARY:
APPOINTMENT WORKSHEET
BOARD: Enterprise Zone Development Agency
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
STAFF LIAISON: Diane Hufford
MEMBERS: not fewer than 8 or more than 13
CHAIRPERSON:
MEETING DATES: as called
APPTS. NEEDED: 9
Categories to be represented:
1) Local Chamber of Commerce; 2) Local financial or insurance entities; 3) Business operating in the Area; 4) Resident
residing within the Area; 5) Non-profit community based organization operating within the Area; 6) Local Private
Industry Council; 7) City of Clearwater Community Response Team; and 8) City of Clearwater Police Department
THE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRED OR WILL BE EXPIRING AND
NOW REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW APPOINTEE:
Note: This board hasnt had a need to meet since 2006 and has been inactive.
th
1. Kristin Dailey 11954 84 Way N., Largo, FL 33773 Original Appointment 12/04/03 to finish unexpired term
th
Office: Worknet Pinellas, 13805 58 Street N., #2140, 33760
st
Interested in Reappointment: Yes (was on 1 term to expire 7/31/09)
Local private industry council
2. Major Mark Teunis - 645 Pierce Street, 33756 Original Appointment 7/17/08 to finish unexpired term
Interested in Reappointment: No (was to finish unexpired term to expire 7/31/09)
City of Clearwater Police Department
3. Scott Chinchar 1633 Coachmakers Lane, 33765 Original Appointment 10/5/06
st
Interested in Reappointment: No (was on 1 term to expire 7/31/10)
Local financial or insurance entities
4. Ralph Emmanuelli 2231 Cypress Ct., Dunedin, FL 34698 Original Appointment 3/6/03
Office: B.R. Brothers/Apex Lending, 300 S. Duncan Ave., 33755
nd
Interested in Reappointment: No (was on 2 term to expire 7/31/10)
Non-profit community based organization operating within the area
Cover Memo
5. Bob Fernandez 301 Hillcrest Dr. N., 33755 Original Appointment 1/9/03
nd
Interested in Reappointment: No (was on 2 term to expire 9/30/11)
Item # 23
Resident residing within the area
6. Kevin Gartland 405 Arlington Ave. W., Oldsmar, FL 34677 Original Appointment 9/6/07
Office: Local Chamber of Commerce, 401 Cleveland St., 33755
Interested in Reappointment: No (was on 1st term to expire 9/30/11)
Local Chamber of Commerce
7. Isay Gulley 1246 Eldridge St., 33755 Original Appointment 4/18/02 to finish unexpired term
Office: Clearwater NHS, Inc., 608 North Garden Ave., 33755
nd
Interested in Reappointment: Yes (was on 2 term to expire 9/30/11)
Non-profit community based organization operating within the area
8. Diana Shields 342 Jean St., Palm Harbor, FL 34683 Original Appointment 10/04/07
Office: Software Shelf International, Inc., 601 Cleveland St., 33755
st
Interested in Reappointment: No (was on 1 term to expire 10/31/11)
Business operating within area
9. Rick DeBord 831 Padua Lane, 33756 Original Appointment 10/05/06 to finish unexpired term
st
Interested in Reappointment: Yes (was on 1 term to expire 7/31/12)
City of Clearwater Community Response Team
THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE VACANCIES
FOR THE STAGGERED TERMS PROVIDED:
th
1. Kristin Dailey 11954 84 Way N., Largo, FL 33773
th
Office: Worknet Pinellas, 13805 58 Street N., #2140, 33760
Local private industry council
2 year term to expire 9/30/13
2. Major Michael Sahr 645 Pierce St., 33756
City of Clearwater Police Dept.
1 year term to expire 9/30/12
3. Mick Constantinou 7704 W. Hanna Ave., Tampa, FL 33615
Office: Connelly, Carlisle, Fields & Nichols, 600 Cleveland St., Suite 600, 33755
Local financial or insurance entities
3 year term to expire 9/30/14
4. Lara Shane 301 Crosswinds Dr., Palm Harbor, FL 34683
Office: Ruth Eckerd Hall Foundation, Inc., 1111 N. McMullen Booth Rd., 33759
Non-profit community based organization operating within the area
4 year term to expire 9/30/15
5. Rick DeBord 831 Padua Lane, 33756
Resident residing within the area
4 year term to expire 9/30/15
6. Kathleen Peters 7032 South Shore Dr. S., S. Pasadena, FL 33707
Office: Clearwater Chamber of Commerce, 401 Cleveland St., 33755
Local Chamber of Commerce
4 year term to expire 9/30/15
7. Isay Gulley 1246 Eldridge St., 33755
Office: Clearwater NHS, Inc., 608 North Garden Ave., 33755
Non-profit community based organization operating within the area
3 year term to expire 9/30/14
8. Stu Sjouwerman 600 Pineland Ave., Belleair, FL 33756
Office: KnowBe4, LLC, 601 Cleveland St., Suite 930, 33755
Business operating within area
4 year term to expire 9/30/15
9. Shelby Schaar 929 S. Keystone Ave., 33756
Cover Memo
City of Clearwater Community Response Team
2 year term to expire 9/30/13
Item # 23
Zip Codes of past appointed members on board: (Board has not met since 2006)
5 at 33755
2 at 33756
1 at 33760
1 at 33765
Review Approval:
1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Cover Memo
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Meeting Date:
9/14/2011
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve a settlement agreement settling the case of Tampa Bay ADA, Inc., et al. v The City of Clearwater, Case 8:05-CV-1786-T-
27TGW.
SUMMARY:
This matter was mediated on July 28, 2011. Both parties participated in the mediation, either in person or by
counsel. A settlement agreement was reached, subject to approval by the City Council, that includes the following
terms:
Defendant will pay the plaintiffs the total sum of $42,000.00, in full settlement of all claims plaintiffs have for
1.
fees and costs arising in this case.
Defendant will pay the mediation fee.
2.
Plaintiffs will execute a release of all claims, including claims for all costs and fees, and dismiss all claims
3.
with prejudice.
The Parties understand and agree that this settlement agreement is subject to final approval and acceptance by
4.
the Clearwater City Council and the Plaintiffs are not bound by the settlement unless it is fully approved by
that entity.
Defendants counsel will seek approval of this agreement at the earliest opportunity following its execution by
5.
all parties.
Upon approval, payment will be made within 30 days.
6.
Type:
Operating Expenditure
Current Year Budget?:Budget Adjustment:
YesNo
Budget Adjustment Comments:
Current Year Cost:Annual Operating Cost:
$42,000.00N/A
Not to Exceed:Total Cost:
N/A$42,000.00
For Fiscal Year:
10/01/10 to 09/30/11
Appropriation CodeAmountAppropriation Comment
590-07000-545900-519-$42,000.00
0000
Bid Required?:Bid Number:
No
Cover Memo
Other Bid / Contract:Bid Exceptions:
None
Item # 24
Review Approval:
1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Meeting Date:
9/14/2011
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the Council Policies.
SUMMARY:
Current Council policy indicates that working capital reserves must be maintained at a minimum level of three (3)
months of operating and maintenance expenses.
In May 2011, the Council reviewed a rate study for solid waste and recycling utilities. The rate study assumptions
included a recommended minimum reserve for solid waste and recycling of six (6) months operation and maintenance
expenses for each utility. The related Council policy is being amended to reflect that minimum reserves are to be the
greater of the current rate study assumption, or three (3) months operation and maintenance expenses.
Staff recommends amending Policy 5O, Review of Rate Schedules, to clarify the specific funds the policy applies to,
and to ensure that minimum reserves are maintained at the necessary level.
Review Approval:
Cover Memo
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BOARDS
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BUDGET and FINANCE
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CITY COUNCIL
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CITY EMPLOYEES
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GENERAL ADMINISTRATION
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LAND DEVELOPMENT
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LEGAL
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LEISURE
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Meeting Date:
9/14/2011
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Downtown Metered Parking County Lots
SUMMARY:
Review Approval:
Cover Memo
Item # 26
Attachment number 1
Page 1 of 1
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Meeting Date:
9/14/2011
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Other Council Action
SUMMARY:
Review Approval:
Cover Memo
Item # 27