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2011-2012 AGREEMENT FOR SUBCONTRACTED OUT OF SCHOOL TIME (OST) PROVIDERS � � � � AGREEMENT Between COORDINATED CHILD CARE OF PINELLAS, INC. and SUBCONTRACTED OUT OF SCHOOL TIME (OST) PROVIDERS 2011-2012 I. PURPOSE - Coordinated Child Care of Pinellas, Inc., (CCC) hereinafter referred to as "CCC" and Citv of Clearwater, located at 1501 North Belcher Rd.. Clearwater, Florida 33765 and hereinafter referred to as "Provider" enter into this mutual Agreement, including all Attachments referred to herein, for the period commencing October 1, 2011 and extending through September 30, 2012. II. SERVICES Provider agrees to deliver Out of School Time (OST) services in conformance with those requirements established by CCC and JWB. Provider agrees to deliver services as outlined in the Provider Handbook, the currently approved program methodology on file at CCC; and to comply with General Conditions in Attachment 1; and to comply with the Manner and Scope of Services listed in Attachment 2; and to accomplish objectives stated in Attachment 3 in accordance with recognized child welfare practices, as determined by CCC; and to comply with any Special Conditions listed in Attachment 4; and to comply with the reimbursement schedule listed in Attachment 5; and provide OST services at the sites listed in Attachment 6, utilizing the agency structure as submitted in the Organizational Chart in Attachment 7; and to provide services on all weekdays except those identified on the Holiday Schedule as listed in Attachment 8; and provide services as outlined in the OST Quality Matrix in Attachment 9 and the Program Methodology as in Attachment 10. III. REIMBURSEMENT PROCESSES A. Reimbursement for OST services will be based upon a proposed rate of 13.26 per youth per day. Published rates must be supported by the actual rate charged to the general public; a copy of the Provider's rate schedule must be submitted with this signed Agreement. B. Provider is required to utilize the Electronic Funds Transfer (EFT) system for direct deposit for reimbursement of all funds within the dates and manner prescribed by our Funders. C. Provider agrees to return any disallowed funds pursuant to the terms of this Agreement that were disbursed to the provider by CCC. Such funds are considered funds belonging to the Funder and will be remitted to CCC on behalf of the Funder upon request in accordance with its instructions. D. Any additional fees must not be collected from OST scholarship youth with the exception of the fees outlined in Attachment 1, Section 4 (Fees)of this Agreement. E. Should a Provider increase the rates/fees charged to non-scholarship youth, the parenUguardian must be given a minimum of thirty-days (30) notification during which time the parenUguardian may choose to keep their child in OST programs or make other arrangements. A new or updated published rate must be submitted to CCC at the time of parent notification. Page 1 of 4 1 4 M J � IV. ELIGIBILITY A. Payment will be made only for those services specified in this Agreement as authorized by CCC for families who have been properly certified as eligible and authorized in advance for CCC reimbursement. No payment can be made for those families who have been determined ineligible. The Provider agrees to serve as a conduit for information between the families and CCC when it is deemed in the best interest of the families. B. Provider is responsible for complying with procedures and policies in the Provider Handbook related to eligibility determination, annual redetermination of scholarship, termination of OST scholarship, process for notification and for any changes regarding the above and the varying policies and procedures related to eligibility per CCC requirements. V. INDEMNIFICATION The Provider understands and agrees that the Provider is not an employee of CCC and, as a result, is not covered under CCC's workers' compensation policy, nor is the Provider entitled to any employment-related benefits that may be offered to employees of CCC. As an independent provider, the Provider is responsible for hiring their own employees and all the related legal responsibilities. The Provider is liable for all tax liabilities and obligations related to their entity including but not limited to employment and business related reporting and filing. Each party to this Agreement will indemnify, defend, and hold harmless the other party and its officers, trustees, Funders, agents, employees, related companies and owners from and against any and all demands, claims, damages to persons or property, losses and liabilities, including reasonable attorneys' fees, arising out of or caused by the indemnifying party's negligence or willful misconduct in connection with the provisions of this Agreement. This paragraph will not waive any statutory limitations of liability available to either party, nor will it waive any defenses either party may have with respect to any claim. VI. INSURANCE, PUBLIC LIAIBILITY, BODILY INJURY, AND PROPERTY DAMAGE The Provider will maintain adequate insurances throughout the term of this Agreement and will assure that CCC has a current "Certificate of Insurance with a ten (10) day notice to CCC," throughout this contract year. Without adequate insurances, this Agreement will be canceled. Any additional insurance information and/or requirements for OST will be addressed separately in Attachment 4(Special Conditions) as applicable. Commercial General Liability for premises and operations of the Provider including Personal Injury and Contractual for this Agreement, with CCC and JWB as an additional insured for the operations of the Provider, with limits for Bodily Injury, Property Damage, Personal Injury, Employment Practices Liability, and Sexual Molestation Insurance of not less than: Each Occurrence $1,000,000 Personal Injury $1,000,000 General Aggregate $1,000,000 Products & Completed Operations $1,000,000 Fire Legal Liability $50,000 Employment Practice Liability $250,000 Sexual Molestation $1,000,000 Automobile, Liability Insurance for the Provider's operation, maintenance and use of owned, non- owned, hired, and leased automobiles, with the interest of CCC and JWB included as an insured, with limit of not less than: Page 2 of 4 � '� Bodily Injury & Property $500,000 each accident Damage Liability $500,000 each accident The certificate will state that the insurance company will not cancel the insurance except on 10 day's prior written notice to CCC. VII. TERMINATION A. Termination at Will This Agreement may be terminated by either party upon no less than thirty (30) days notice, without cause; notice will be delivered by certified mail, return receipt requested, or in person with proof of delivery. B. Termination Because of Lack of Funds In the event funds to finance this Agreement become unavailable, CCC may terminate or modify this Agreement upon no less than twenty-four (24) hours notice in writing to the Provider. Said notice will be delivered by certified mail, return receipt requested with proof of delivery, or in person. CCC and/or JWB will be the sole and final authorities as to the availability of funds. C. Termination for Breach Unless the Provider's breach is waived by CCC, CCC may terminate the Agreement. A written notice of termination will be provided upon no less than twenty-four (24) hours and delivered by certified mail, return receipt requested with proof of delivery, or in person. Waiver of breach of any provision of this Agreement will not be deemed to be a waiver of any other breach and will not be construed to be a modification of the terms of the Agreement. The provisions herein do not limit CCC's right to remedies at law or to damages. If this Agreement is terminated for any reason, the obligation of CCC will be limited to payment for services provided in accordance with the Agreement prior to the date of termination. VIII. MODIFICATION Modifications of provisions of this Agreement will only be valid when they have been reduced to writing and duly signed. The parties agree to comply with modifications of this Agreement if Federal, State, CCC and/or JWB revision of any applicable laws or regulations make changes in this Agreement necessary. Emergency problems with availability of funding may result in temporary or ongoing rate reductions after a minimum of twenty-four (24) hour written notice. CCC will be the sole and final authority as to the availability of funds for this Agreement. The rate of payment may, at CCC's discretion, be adjusted retroactively to reflect price level increases or other changes approved by CCC. IX. NOTICE AND CONTACT The representative for CCC for this Agreement is Sharon Carie, Senior Manager, Programs, who can be contacted at Coordinated Child Care, 6500 102nd Avenue North, Pinellas Park, Florida 33782, telephone 727-547-5781, email scarie(c�childcarepinellas.orq. The representative of the Provider responsible for the administration of the program under this Agreement is Name and Title: Kath LaTerza, Recreation Coordinator Address: P.O. Box 4748 Clearwater, F1 33758 Telephone and Fax: 727-462-6276 Email: kathy.laterza@myclearwater.com Page 3 of 4 � '' In the event that either party designates different representatives after execution of this Agreement, notice of the name and address of the new representative will be rendered in writing to the other party and said notification attached to originals of this Agreement. X. TERMS AND CONDITIONS This Agreement constitutes the only Agreement, and supercedes all prior Agreements and understandings both written and oral, among the parties with respect to the subject matter hereof. All Attachments hereto are a material part of this Agreement and are incorporated by reference. This Agreement, including any Attachments hereto, may not be amended or modified, except in writing and signed by all parties to this Agreement. CCC reserves the right to waive requirements of the General Conditions, Manner and Scope of Service, Special Conditions or any and all Attachments to this Agreement where warranted by special circumstances. XI. COMMITMENT OF INTENT It is understood that by signing this Agreement, I acknowledge my awareness of the importance of quality OST and education; and I affirm that I will provide a developmentally appropriate program for all entrusted to my care. IN WITNESS THEREOF, the parties have caused this four page Agreement including accompanying Attachments to be executed by their undersigned officials as duly authorized. Coordinated Child Care of Pinellas, Inc. Provider A Florida Corporation Authorized Authorized Signature: Signature: Print Name: Guv Coolev Print Name: Title: Executive Director Title: Date: d �� Date: Page 4 of 4 f Countersigned: CITY OF CLEARWATER, FLORIDA �,,,a...� l/. � BY: . f�- ��-�.�2� Frank V. Hibbard William B. Horne, II Mayar City Manager ��of lyF� � Approved as to form: Attest: �.�� `�� . � _ �� ,� , �O.�.E,h(_Q��C� �.. � ��` Laura Lipowski Mahony Rosemarie Call �Q�� ti Assistant City Attorney City Clerk ATTACHMENT 1 GENERAL CONDITIONS OF THE AGREEMENT 1. Federal and State Laws and Other Applicable Requlations To comply with the laws and regulations applicable to Civil Rights, Equal Employment Opportunity, Americans with Disabilities Act, and the Pro-Children Act of 1994, Public Law 103-227, and the Drug-Free Workplace Act, Section 440.101, Florida Statutes. 2. Pinellas Countv License Board Re�ulations A. The Provider agrees to comply with licensing requirements as set forth by the Pinellas County License Board (PCLB) at all times. B. The Provider will notify CCC within 24 hours or the next business dav of any changes in the existing license or temporary permit, sanctions, fines levied or action taken due to non-compliances. C. If a written plan of action is required, the Provider agrees to submit a copy of this plan to CCC at the same time it is submitted to the PCLB. Maintaining compliance with licensing regulations is a prerequisite for an Agreement. D. The Provider will comply with requirements regarding PCLB Health and Safety Standards. Non-compliance in this area may result in termination of this Agreement. E. The Provider will assure youth receiving OST scholarships are offered age appropriate programming and supervision that meets basic health and safety rules as determined by the PCLB, CCC and JWB. F. The Provider will avail themselves of technical assistance and support services offered by PCLB, CCC and JWB to resolve health and safety issues resulting in non- compliance(s). 3. Funded A�encv Staff Backqround Checks All staff involved in a program funded by CCC and JWB are required to undergo and pass a national Level 2 background check prior to beginning work. All Level II clearances must remain current. This requirement applies to employees regardless of the funder supporting the position and all volunteers who may interact with youth. The Provider's policy and practice must provide for adequate protection. 4. Reportin� of Incidents, Child Abuse and Special Situations A. Provider agrees to inform CCC in a timely manner, not to exceed twenty-four (24) hours or the next business day, of any circumstances or events, other than the requirements listed in sections B, C and D below, which may reasonably be considered to jeopardize its capability to continue to meet its obligations under the terms of this Agreement. This includes the reporting of any critical incidents, including anything that may reflect negatively or critically upon CCC. Critical incidents also include any occurrences that result in law enforcement intervention and Department of Children & Families (DCF) notification. .' Revisecl8/31/11 B. The Provider shall notify CCC within twenty-four (24) hours of learning of any incident resulting in the injury to a program participant. The Provider must submit a written report within three (3)workdays with full details and disposition of the incident. C. Provider shall notify CCC immediately upon knowledge of any action or incident involving agency staff or volunteers that could potentially jeopardize the terms of this Agreement which includes misconduct, malfeasance during working hours, or any conduct that results in the arrest of a staff member or volunteer after hours. D. Provider must notify CCC within 5 business days of any change in key program staff and major changes in programmatic operations. E. As a mandated reporter, OST providers must immediately report any known or suspected abuse or neglect to the Abuse Hotline (1-800-962-2873) via the Child Abuse Registry. CCC's OST staff are also to be informed of these matters as soon as possible, but must be reported within finrenty-four (24) hours of learning of the suspected incident and after notification to proper authorities. 5. Fees A. CCC/JWB funds will not be used for expenditures also funded by other sources. B. The Provider will only be able to collect additional fees from OST scholarship youth as follows: a. Yearly registration/administrative fees not to exceed fifty dollars ($50) annually. b. Field trips should be included as part of a quality OST program model. However, occasional trips requiring additional fees may be allowed with prior approval from CCC before charging parents. c. Additional meals above that which is provided by the food program. d. Transportation e. Additional fees require prior approval by CCC. C. The Provider agrees to obtain a signed provider/parent fee agreement for all families, private as well as those receiving an OST scholarship. a. The Provider agrees to make a copy of this Agreement available to CCC staff upon request. These forms will be checked by CCC personnel when making site visits. 6. Attendance A. Provider is required to maintain daily participant attendance records in accordance with CCC established attendance policies/guidelines and enter participant attendance into a CCC designated database weekly and before the 5th of the following month. If the 5th of the month is on a Saturday, the due date shall be the 4'h. If the 5th of the month is a Sunday, the due date shall be the 6'h. Provider will retain daily attendance records as supporting documentation/back-up in accordance with record retention policy. B. Provider is responsible for maintaining a sign-in/sign-out sheet on all participants attending their OST program. Provider will maintain these records on site as supporting documents for attendance and will have them available to review upon request. Provider will retain sign-in/sign-out records in accordance with record retention policy in Section 8 (Retention of Records)of the General Conditions. .' Revisecl8/31/11 C. Provider is required to have an attendance policy for their OST program and provide parents/guardians with a written copy of said policy. D. Provider is required to adhere to all approved systems/policies and procedures related to attendance tracking. E. Provider agrees to abide by the Provider Holiday/Closure Schedule. Any changes to said schedule must be approved by CCC with a minimum 10 day notice before closure. OST Providers are authorized up to finrelve (12) holidays (reimbursable) per fiscal year. All providers are responsible for submitting their selected dates that their site(s) will be closed for holidays and any additional planned days and dates (non-reimbursable) between October 1 and September 30 of the current contract year. 7. Audit and Records The Provider agrees to maintain records and documents as follows: A. Record of payments received from CCC and attendance records of all youth who receive scholarships through CCC; and to maintain the sign-in/sign-out sheets with the time of drop-off and the time of pick-up recorded. This must be completed and signed daily by parent/guardian or other authorized persons. Inaccurate, incomplete and/or problematic attendance records may result in delay of payment. B. Agreements, their Attachments and any Amendments thereto. C. Submit to CCC a copy of an annual independent financial audit and management letter, within 120 days after the end of their fiscal year. Providers whose audit results in a disclaimer or indicate inadequate fiscal capability may be subject to cancellation of Agreement. D. To assure that these records will be subject at all reasonable times to inspection, review, or audit by CCC or JWB personnel and other personnel duly authorized by CCC. 8. Retention of Records Provider will retain all records and any other documents pertinent to this Agreement for a period of five (5) years after termination of this Agreement or resolution of any unresolved audit findings. 9. Monitorinp and Reportinq A. Provider agrees to submit progress reports and other information as may be prescribed by CCC/JWB and to cooperate in site visits and other on-site monitoring including, but not limited to, access to sites, staff and participant records, attendance logs and the provision of related information. B. Provider will furnish reports, as requested by CCC, including all reporting required for monthly reimbursement and attendance monitoring as outlined in the Provider Handbook. C. Provider is responsible for entering all program and other required data into a CCC designated database. Program staff will adhere to CCC database business rules and all staff who have any responsibility (supervisory or direct) for data entry will be trained in .' Revised 8/31l11 the CCC designated database within sixty (60) calendar days of hire. The Provider is responsible for maintaining written policies and procedures for providing data to CCC in a timely manner. D. The Provider is responsible for reviewing User Access to ensure that all users are active employees with access to appropriate data systems and modules. The Provider will notify CCC within 48 hours when a staff person's access to the CCC designated database must be inactivated. The Provider is responsible for implementing appropriate procedures into their data policies to protect data and prevent accidental or malicious disclosure of participant information. E. To permit CCC and JWB to conduct unannounced monitoring of the program operated by the Provider and furnish whatever information is necessary to facilitate this monitoring. 10. Confidentialitv of Client Information The Provider will maintain in participant files a completed copy of a CCC/JWB approved form for authorizing client consent to release information. As allowed by law and agency policy, the Provider will add CCC and JWB to consent forms to facilitate data sharing and advise CCC within 48 hours if a participant has withdrawn consent to share data. The Provider will not use or disclose any information concerning a recipient or potential recipient of services under this Agreement for any purpose except upon written consent of the recipient or his responsible parent or guardian or as addressed in other sections of this Agreement or as required by law. 11. Nutrition All OST providers will assure that foods served by the provider are nutritious and appropriate to the youth's age and needs. 12. Subcontracts The Provider will not enter into subcontracts/agreements/assignments for any of the work contemplated under this Agreement without obtaining prior written approval of CCC. All subcontracts will be subject to the same conditions. 13. Electronic Communication CCC's primary method for communicating to providers will be electronically (email). Providers agree that they will develop the capability to receive and send electronic communications (email). 14. Printed Literature The Provider will assure that all notices, informational pamphlets, press releases, advertisements, descriptions of the sponsorship of the program, research reports, and similar public notices prepared and released by the Provider will include the logos or statement: "Supported in part by Coordinated Child Care of Pinellas, Inc. and the Juvenile Welfare Board /Children's Services Council of Pinellas County." . ' Revised 8/31/11 15. A�encv 8� Prostram Data Maintained in 2-1-1 Database Provider agrees to maintain accurate and up-to-date agency and program data in the 2-1-1 Tampa Bay Cares database. The Provider will review and update (as necessary) this data at least once annually. The Provider will list data for newly funded program(s) within thirty (30) calendar days of the date that CCC funds the program. This requirement applies to all programs accepting 2-1-1 referrals. (www.211tampabav.orq) 16. Links to CCC and JWB's Websites Providers with an agency website will include links on their website to CCC's website (www.childcarepinellas.orq), JWB's website (www.iwbpinellas.orq) and JWB's About Pinellas Kids website (www.aboutpinellaskids.orq). 17. Sanctions Failure to comply with the requirements listed within this Agreement may result in sanctions as published in policies developed and approved by CCC and/or JWB. 18. Grievances The Provider has the right to appeal any decision rendered and agrees to abide by the policies and procedures for grievance/dispute resolution as developed and approved by CCC. � ' Revised 8/31/11 ATTACHMENT2 MANNER AND SCOPE OF SERVICES 1. Manner of Service Provision A. To provide quality OST programs in Pinellas County, Florida for children of families who meet the eligibility and enrollment requirements of CCC, JWB, and other Funders and whose parents/guardians have chosen their facility. B. The OST services purchased by this Agreement will be provided at the location(s) shown on page 1 or the approved OST locations for Administrative/Corporate entities. (See Attachment 6 as applicable). C. The Provider agrees that any additional sites or site deletions or changes must be approved at least thirty (30) days in advance by CCC. D. Afl OST Proqrams: To maintain availability of a minimum of(2-3) hours of OST programming five (5) days per week for 261 or 262 (leap year) days. Before and/or after school programs have to meet a minimum of eight (8) hours per day requirement during summer and school out days. Exception may be given to specified programs meeting the needs of specified families. Any such exceptions must be provided in writing by CCC. 2. Provision of Services A. Qualitv Assessment Services: CCC will visit and provide technical support to the OST provider to verify that the program meets the Quality Matrix required for funding by JWB. CCC reserves the right to also confirm that the Provider is in compliance with licensing requirements. B. Assessment for Youth (HKRA): The Provider agrees to administer/implement a JWB approved assessmenUprocess to youth receiving OST scholarships in accordance with policy and requirements and in the manner and time frame as determined by JWB. C. OST Qualitv Matrix: Provider is responsible for comptying with policies, procedures and guidelines as established by CCC/JWB related to the OST Quality Matrix (Attachment 9). Evidence Based Developmentallv Appropriate Curriculum: All providers who receive OST funding are required to use an evidence based developmentally appropriate curriculum (See Attachment 9 — OST Quality Matrix). OST Providers will be monitored to assure that programs are offering evidence based developmentally appropriate curriculum. E. Partnershiqs with Parents/Guardians: The Provider agrees to communicate with the parenUguardian on a routine basis and agrees to work in partnership with the parenUguardian/family in meeting the needs of the youth entrusted to the Provider's care. The Provider agrees to work to strengthen family involvement with the OST program. The Provider understands parents are permitted to visit their child unannounced and at any time the child is participating in the OST program. F. Enrichment Overlav Svstem (EOS): 1. Provider is responsible for complying with policies, procedures and guidelines as established by CCC related to the Enrichment Overlay System. • ' Revised 8/31/11 2. Provider agrees to include a minimum of two (2) Enrichment Overlays, as funding allows, into their OST programming schedule. 3. Provider must comply with all policies and procedures as described in the "Memorandum of Understanding" in the OST Provider Handbook. 3. Traininq and Technical Assistance A. The Provider agrees that the Provider and any employee of the Provider will participate in training as required. CCC will offer technical assistance and training to each OST Provider based on their needs (See Attachment 9— OST Quality Matrix). B. Provider agrees to report verification of staff training hours for each employee on the CCC designated database. Additional information must be retained at the provider site for each employee to verify each training attended, the number of hours of each training, date of training, etc. . , • ' Revised 8/31/11 ATTACHMENT 3 MEASURABLE OBJECTIVE AND MANUAL MEASURABLE OBJECTIVE FY 2011-2012 Service Component: Healthy Kids Objective ID Objective Description Target Level 100% One Hundred percent (100%) of primary youth (ages 9 and over) who are in the program at the beginning of the Pinellas County School District academic year, will be administered the 2010-2011 version of the Healthy Kids Resiliency Assessment (HKRA) within the first twenty-one (21) calendar days of the academic school year, and within the first twenty-one (21) calendar days of each subsequent academic school year, as long as the youth is enrolled in the program. Staff will enter data into the CCC designated database as it is collected. Manual Measurable Objective Objective ID Objective Description Target Level 70% Seventy percent(70%)of primary youth will attend the program a minimum of seventy percent (70%) of the time the child is enrolled in the program. Program staff are required to take attendance when the participant arrives. All attendance must be entered into the CCC designated database. . ' Revised 8/31/11 ATTACHMENT 4 SPECIAL CONDITIONS The following general conditions apply to all OST Out of School Time programs: 1. Coordinated Child Care (CCC) requires, as a condition of the CCC OST Rate Agreement, that all approved OST providers will maintain participant's attendance data weekly in CCC's online data management system. 2. CCC will implement, in accordance with the CCC developed and JWB approved implementation plan, quality criteria to improve the quality of child care as approved by the JWB Board May 12, 2011. • Agency will assure that all Sites caring for JWB funded OST children will meet the following quality standard criteria in accordance with the approved plan and timeline. The OST component will: i. Meet Licensing or licensing standards (if not required to be licensed); ii. Utilize evidence-based curriculum (as approved by JWB research department); iii. Increase Staff Education in accordance with approved plan; iv. Continue to work toward meeting NAA standards for ratios and group size in accordance with approved plan; and v. Continue to offer youth enrichment opportunities. 3. The CCC OST Provider Rate Agreement includes a requirement to maintain a waiting list as follows: • The Provider will enter and maintain applicant data on a waiting list in CCC's online database management system (CTK-ODM). The following special conditions apply to the City of Clearwater: 1. Agreement paragraph VI. (Insurance) is waived. 2. Attachment 1 paragraph 7. (Audit and Records), item C. (financial audit and management letter) is waived. 3. Nothing herein shall be construed as a consent by the City of Clearwater, Florida to be sued by third parties, or as a waiver or modification on the provisions of Section 768.28, Florida Statutes or the Doctrine of Sovereign Immunity. . ' Revised 8/31/11 ATTACHMENT 5 REIMBURSEMENT SCHEDULE All attendance rosters are due by the 5th of the month following the completed month with the exception of the months when the 5th falls on a weekend. If the 5th of the month falls on a Saturday, attendance rosters are due on the 4t''. If the 5"' of the month falls on a Sunday, the attendance rosters are due on the 6th. Reimbursements will be made on or before the 20th of each month or as indicated below. Month Roster Due Payment on or before October 2011 11/04/11 11/18/11 November 2011 12/05/11 12/20/11 December 2011 01/05/12 01/20/11 January 2012 02/06/12 02/20/12 February 2012 03/05/12 03/20/12 March 2012 04/05/12 04/20/12 Apri12012 05/04/12 05/18/12 May 2012 06/05/12 06/20/12 June 2012 07/05/12 07/20/12 July 2012 08/06/12 08/20/12 August2012 09/06/12 09/20/12 September 2012 10/05/12 10/19/12 • ' Revised 8/31/11 ATTACHMENT 6 SITE LOCATIONS OST Program Program Name Program Address City,Zip Site Director Main Phone Charting the Course, Rich Auskalnis and Ross Norton 1426 S. MLK, Jr. Ave. Clearwater, 33756 Freda Dixon 462-6025 Complex *Please make all necessary changes, additions and deletions to the information above. • ' Revised 8/31/11 ATTACHMENT 7 AGENCY ORGANIZATIONAL CHART Please include an organizational chart that is reflective of the agency and structure of OST programs. Revised 8/31/11 City of Clearwater Organizational Chart Ciry Council William Home Ctty Manager � Jill Silverboard Rod Irv✓in Ciry Atlomey Fire Department Assistant City Manger AssistaM Ctiy Manager i City Auditor Public Communicatbns j Equiry Services Officia Rewrds Police Departrnent I Emergency Manager � Budget Solitl Waste Library Kevin Dunbar CustomerService Human Resources Public Services Planning Parks and Rec2ation Ecorwmic Deoebpment Finance Public Utilities Engineerirg Gas System Infortnation Technology Public Services Marine 8 Aviation A�Kader Assistant Director Mike Lockwood CuMural Affeirs I Recreation SuperiMendeM Administratbn Office on Aging SpedalEvents Kathy LaTerse Santly Cleyton Section Coordinator Section Coordina0or Kathy LaTerza Recreation Program Coordinator , ---�--- Ross Norton Complex ' N Greenwood Complex Karen Sowada I Recreation Supervisor II I Recreation Supervisor II -- � . � — � � �__ P --- _.. Rich Auskalnis Freda Dixon � 3 Cam Counselors I'I Jackie Clemons , PPT Rec � Rec Programmer Rec Programmer � Rec Programmer II_ �'I � Leader� • Goordinated YOUTH SERVICES CLOSURE SCHEDULE � �hild Care � of Pinellas,��. FY 2011-2012 DIRECTIONS: Programs are authorized up to finrelve (12) paid holidays per fiscal year. Program Providers are responsible for submitting their selected holidays and other closed dates for the upcoming fiscal year by a date determined by CCC. Please type below the dates that your site will be closed befinreen October 15t and September 30th. Please list them in fiscal year order, type of holiday, or observed day (i.e. Veterans Day, In-Service, etc) and exact date (month, day, year) of closure. Agency Name: Citv of Clearwater Address: PO Box 4748, Clearwater, FL Phone: 224-7569 Contact Person: Kathv LaTerza Selected Date Selected Holiday/Closure Date Holida /Closure 1 Veterans Day Nov 11 7 Presidents Day Feb 20 2 Thanksgiving Day Nov 24 8 Memorial Day May 28 3 Day after Thanksgiving Nov 25 9 Last day of school June 7 4 Christmas Dec 26 10 Day after last day of school June 8 5 New Years Day Jan 3 11 Independence Day July 4 6 MLK Day Jan 16 12 Labor Day Sept 3 Please list any additional days that your site will be closed befinreen October 18t and September 30th. These davs will be non-reimbursable. Additional Closures Date Additional Closures Date NOTE: CCC must be notified in advance of any closures not identified on the Youth Services Holiday/Closure form. Providers are required to submit a request for the additional closure days with an alternative plan to serve youth. • 'Revised 8/31/11 ATTACHMENT 9 OST QUALITY MATRIX (The remainder of this page was left blank intentionally. ) .: OST Quality Matrix QUALfTY CRITERIA ' �EVE� oNE LEVE� TwO LEYEL THREE ! LEVEL FQUR tEVEL F[YE ENTRY PROGRESS ADVANCED ENHANCED NORTH STAR ` INCREASE STAFF Staff Training Agency Orientation Licensing standards-40 MODs complete;New staff' MODs,comp(ete; New staff Levels 1-4 plus:75%0 of 1 EDUCATION clock hours(MODs} to register within 90 days of ta register within 90 days of sta#have completed al[ registrat+on and/or in hire date a�d complete hire date and complete five courses offered by the process;Brain research within 6 months; Brain within 6 months; Brain SEDL Virtual Academy for training far a!I staff;50%of Research traini�g and Research training and Afterschool and have all staff will have CPR/First Specia!`Needs: Prepare Special Needs: Prepare received uni�ersity credit. Aid training complete annua!training plan; 50% annual training plan; 75% Prepare annual training of staff will have 12 hours of staff wili have 12 hours plan; 90%of staff will have ' of additional professiona! of additional professiona{ 12 hours of additionaf growth trainings above grouvth trainings above professional growth licensing minimum of 14 licensing minimum ot 10 trainings abaveJicensing ' clock hours or 1 CEU. clock hours: 50%Staff' minirnum of 10 clock hours. have enrolled in the SEDL 90% Staff have completed " ' Virtual Academy for or enrolled in the SEDL Afterschool-Afterschoof Virtual Academy for Math Centers, Using Your Afterschooi-Afterschool Afterschoo! Program to Math Centers, Using Your Build Skills in the Arts, Afterschool Program to Investigating Afterschoo[ Build Skills in the Arts, Science Through Inquiry; fnvestigating Afterschool Teaching Literacy Through Science Through Inquiry, ' Read Alouds in Afterschool Teaching Literacy Through Programs and Uti{izing Read Alouds in Afterschaol Technolagy to Discover Programs and Utilizing and Sofve Real-Wor4d Techno{ogy to Discover = _ Probfems: and Solue Real-World ` Problems. Staff High Schoof Diploma or High Schoal Dip(oma or High Schaol Diplama or High School Diploma or High School diploma or Education Equivalent; Equivalent; equivalent and active equivalent and active equivalent and active (New and/or existing staff (New and/or existing staff participation in required participation in required participation in required hired with a degree-AA, hired with a degres-AA, staff training staff training staf€training BA or CDA,would meet BA or CDA,would meet (New and/or existing staff (New and(or existing staff (New and/or existing staff staff education staff education hired with a degree-AA, hired with a degree-AA, hired with a degree-AA, qualifications) qualificationsj BA or CDA,wouid meet BA or CDA,would meet BA or CDA,would meet staff education staff education staff educatian qualifications} qualifications). qualifications} Staff No prevfous experience' No previous experience 50°/a of staff-one year 75%of staff-one year 90%of staf€will have a Experience required required minimum rninimum minimum of 2 years in a related field CCC OST Rate Agreement Attachment 9 OST Quality Matrix QUALITY CRITERIA LEVEL ONE LE�/EL TWO LEVEL THREE LEVEL FOUR LEVEL FIVE ' ENTRY PROGRESS ADVANCED ENHANCED NORTH STAR INCREASE STAFF Director Agency Orientation MODs completed; Levels 1 &2 plus Director's Levels 1-3 plus Director's All of Level 4 plus EDUCATION Training Register for 40 clock hours registration for Director's credential in process or credential complete; SEDL completion of SEDL with a (COntlnued) (MODs) credential; BES7 and Brain complete; record keeping complete. Prepare annuaf minimum of 1 college aedit BEST training in process or Research training; training completed;special professionai development awarded from SEDL ' complete documented registration needs training; plan. and attendance in record documented registration or keeping training with the in process for SEDL License Board Complete annuaf professional development pian plus all directors will have 20 hours of additional professional growth trainings above licensing minimum of 10 clock hours. Director High Schoo!Diploma or High Schoo!Diploma or High School Diploma or All directors will have 20 Levels 1-4 plus AA degree Education Equivalent; Equivalent; equivalent and active hours ot additional minimum;working toward a (New and/or existing staff (New and/or existing staff participation in all director professional growth 4 year degree in a related hired with a degree-AA, hired with a degree-AA; training requirements trainings above licensing field(Staff hired with a BA or CDA,would meet BA or CDA,would meet (New and/or existing staff minimum of 10 clock hours degree-AA, BA or CDA, staff education staff education hired with a degree-AA, or be enrolled in a degree would meet staff education qualifications} qualifications) BA or CDA,would meet seeking program at a post- qualifications} staff education secondary school in a qualifications). related field.(Staff hired with a degree-AA, BA or CDA,would meet staff education qualifications} : DireCtor Meet license board SMIC Minimum of 1 year in a Minimum of 1 year in a Minimum of 2 years in a Minimum of 3 years in e ' Experience qualifications related field and minimum related feld; HS diploma or related field; HS diploma or related field; HS diploma or HS diploma or equivalent of 21 years of age; equivalent and minimum 21 equivalent and minimum 21 equivalent and minimum 21 and minimum 21 years of degreed staff waive the 1 years of age years of age years of age age year experience r � � � � � � � requirement � CCC OST Rate Agreement Attachment 9 < OST Quality Matrix QUALITY CRITERIA ' LEYEL ONE LEVEL TWO LEYEL THREE LEVEL FOUR' LEYEL FIVE ENTRY PROGRESS ADVANCED ENHANCED NORTH STAR ' BENCH1�EIi�FtK, , ;, : E, ,�e3iel i�b�s��ie: �ide�ce af;�e i�s#sa��sii'��r;�ra't�`rr�('/ 'C�s arid ; ,-; - ;'Fr'atri�n f ns .,, ,, =" : r�y,�yni �ttf". < , , , . , ; " ., ,„�, ,� ,.,,, , , " ;, �.� ;;;'�,;"" ' ,�„ ,�,;,,;,, , , ,,,, , ,, ' f'1� � � ,';, ;', ,� , ;,,��,�;,, ,��;, , ,, �Gs'[,�� 4,',,,,.., EYtt��Cl�2, fE r,.-.; ",;, ".� . ..... ; . . . , s -,.'." . . .-,. , . ;r ., {{NCftEA�E STAFf cr� g�stra��rt€�r, [�C�IIs��ra�r�;ReseaFCh ��s as��spl��rl�; �;�fie��es�s appt��able; d�pfc��s,��st�r`�;�:�s ; �tisck haucs `�s�aF�. Cc�c� . tic�r��zf '; ; ; �ti!i€ter�ce i�e ist�ati��that a ' t�c�b[�to each EE3UC�T�t)N� R�; = ,;;,; ; , <; , , , -;, ;, ,� tr , , RP ` % 1�4�3s�rrs��a►�r�e�ea��; - ; = 5fl°f�i�f s�fF ha�ve en��#leci c�;„ir��t�. ``;, , ; , ,� , , �� _,, ,, . � � � �� -�.(�tec��r�}ari�f e�i��e t��; " �, r�atl��"i�e;�o�rs�s�#f�cf, `; ", � � � � � ��, , ` � �� ; 'r�gist�ation#�r�;di�e�tir`,s , �� ;:; ;�� > .° , , ;';-�� he��E�t�1lir�uaf" � > ,, � �, cce��iifsa((c�i��c�rs a�i ,; f#�cl�' � � � Y� �, �Y�si�4�t��wt�f: � ' ��<�;�; -, � , � . .> � 5�1%0 4t alf staff w't�l�iave C�E�/First Aici t�rainin� certif�ca�e - , : T(MELCAIE August 22;24'�1 ;�a�uarjr�f,2(}12 Ju(y 2f312 4ctob�r�7ecember 2f3'!2 ;1uly 2(�'f 3:teuef ca��Se�n process as n�cessary and ,..,..: ,,,...,: _; , %;;` �e�ie�ued by�CG ��3� °. ,,,:� � �� . �� ' ; � � � �?, . �� , ,:,, , ,. . „ ,, �, �� ;, ,. , ��' � �=�� , � , , , �8�� f�r�►��} �� ,; � � l , � �� , � � �.. � i U �� " � �� .,,�.. �,..,.,�.�, ,...,.,.�:�; �, .,, � ,..,.,,.,, d., �`� � .-.,�,. ,,,,.,.. ,� , � ,,,,,�- o ..,,.;, „ �;, ��.. .� UCENSED Legafly Legally exempt status Legally exempt,status ; �egally exemptstatus ;Legally exempt s#atus Legalfy exempt status Exempt applies ta middle schools applies to middle schoals applies to middle schools applies to middle,schools applies to middle schools only: Middle schools will be only. Middle schoofs will be only. Middle sch,00ls will be on{yl Middle schools will be only: Middle schools wilt be ` held to all PCLB minimum held ta all PCLB minimum held to all PCLB minimurrr held to alf PCLB minimum held to all PCLB minimum standards. standards. standards: standards: standards. ' Licensed See benchmarks See benchmarks See benchmarks See benchmarks See benchmarks �EA[CHMARl� " 'Legal ly� � �� t�c�eurrterrted pro�af t�gal�� Sui�i�a�compfat�d � � E?o�u�►ented�compfi�nce '�� All,��c�sing sfancf�cfs r�et'AtF�ieer�siiig s�andards rrr�;t �� '��exe m pt ��;mpti�r�{i.�;letter frcar� �mprc�u�rr�e�tt Pfar��i�h � � v�i�h P�LB startda�ds, � [n��rp�anc�:1j s�rom�o `��co�plianc��1}s�uorn to �� F�GLB} c�Eaited steps�fa�achieving � j: by aff�ciaui�fror�agen�y�2}'by afE`r�tav�t��qm ager�e�r 2} �� mie�i�nu�n l�c�ns�ng �� rtse�"�ontr�ct"ty�p�;of ';�use c�f��"�6rr�racY't�!Re�f stancfarcts(if ne�cied}. d�cument using PCLB doc�rr�ent ustrt�P�tB � �� verbie�ge ��vertxiage � ' License F3c�cumented proc�f af License prc>cess has begurt Lieensir�g process is MainCains c��rent lECense in E}ocurnentatiart tha�cuErent seeking cvntact with PGLB for ir�ctudir�g:documsnted corn�lete. ' goad:standing. license is i�gnodstandrng ; tectrniea4 assistance and r�gistFation�nci attendance �nrith na healfit�and safety campletion af w�1k thraug� in,record fceepir�g�taintng, n�m-�amp[ianc��ndi�igs = � � � '� �� with PCLB licensing '�� iee,Bui[c�Er�c�artcl��te��af � � �t�tE��he ti�nse�rear_ ;� �� speckalist, . �nspe�ion c��Pleted u�ri�hi� � ��Prtigrar�is a�er��titeki; �. recc�rrtr�encf�;d fi�re fra�r►e i�hrougM�n ap�r�ivet# af�i"c��se: aeeredi�atian agenc�(is; J�fB�4.S.S,E.T.an a�Pcc�Yec�acc�`�etifat�a�i ;ac�ency?} CCC OST Rate Agreement Attachment 9 OST Quality Matrix QUALITY CRITERIA LEVEL ONE LEVEL T1N0 LEVEL THREE LEVEL F�UR' LEYEL FIVE ENTRY PROGRESS ADVANCED ENHANCED NORTH STAR TIMELINE August 22,2011 .lanuary 1,20't2 Ju1y2012 October-E1ecernber 2(312 ' ,�uly 2f113:level can be i� ;, process as��essary and ' rev[e�nred by�CC „ , ,, , ; ,,- -, �as�F�. � '34�1,,;��ts��1 �'C' ��ci��r ��►� �at��sr ��n�a� � ��.�:��44��f F�1�C3C�Cs ;;;; � � �E� ,,.� � �� - , <, , ;; ;,,,, ��1 ,�� f�r�� ; , �i�i� �; �� , . ,,, � .�,, . ,,,� ,, �� >� �� ;: -; ,�;,� , , ; :,�� , , , ; ��, `.: , � �; � , � ,;.,, „ �� ,. �„�„ � ,; � �;� �. �,, . ,. , �.,, , � ,;, ,. CURRICULUM Approved Current OST model is a Implement sequenced; Daily implementation of Daily implementation of Daily implementation of Evidence year round program focused,active and explicit sequenced,focused, active sequenced,focused,active sequenced,focused, active Based providing before and programming to include and explicit programming and explicit programming and explicit programming Curriculum afterschool programs and academic enrichment, implemented in the areas implemented in the areas implemented in the areas full day summer programs personal enrichment, of academic enrichment, of academic enrichment, of academic enrichment, in a healthy and safe homework assistance and personal enrichmenf, personal ennchment, ` personal ennchment, environment Program family involvement activities homework assistance and homework assistance and homework assistance and elements: according to CCC evidence family irnolvement activities famiiy involvement activities family involvement activities being age appropriate based curriculum matrix using the CCC evidence using the CCC evidence using the CCC evidence having educationa{ (see attached} based curriculum matrix, based curriculum matrix, based curriculum matrix, activities SEDL best practices and SEDL best practices and SEDL best practices and being resiliency building Harvard Family Research Harvard Family Research Harvard Family Research having study time Project studies. Project studies. Project studies. BENGI-tMARK OST calendars and/or Prav'rde mc�nthly written Provide rstontht�writte� Pravide mon#k�ly wr�tten Provide monthfy written ' sehedules provided ta GCC'cafendar uyith all required calendar vvith�IC requir€;d ceiendar w�th alf re�uired cale�dar with all Fequired lzy fh�=2(lth af the previc�us elemertts present ta CGG e[ernents;pres�r��to CCC e�ements preser�t to CC� e4emenfs present ta�CC month. , fay the 20th af the previaus by the 24th af the pre�rious by the 2{3th af the previous by the 24th€�f the prevlous manth: rnc�nth. ' mc�rtth. month. Pra�riders wF�{be Pr€�uid�rs u�rill be;' Pra�ri�iers vuil[b� � ' Pro�iders wi[t be � cespctn5i#�te€or rnaintaining respo�tsibl,e fac rnaintainin,� resPansible f�r maintairting re�ponsib[e��r ma�c�#aining ' !�aE#deli�i�rabtes�orr site. � a�d�f+�e�a#�[es on s�: � � a{1�cie�F�r�rab[es�4n�ite. �� l�€ielivera�t�on�site. CCC wiEl pr�-de�errr�ine GGC wFtl pre-cte#e�ine CG�wi}t pre-dete�rrr�ine C�C�uil{pre-cieterrr�ine �'cte�i�rer�bEes�c��e�� d�:i"nietab#es,to"be � deti�ecabfes�a b� ' ��etiue�abies t�r�be � 'submit�ed and ma�vary subrrtitted and may vary'' s�rbmitEed and may vary sub�nitted and rnay�ary from mon##t to month. fr�m month to mcsnth, from rnonth'to month. from month ta month; TIMELtNE August 22,2011 ,January'[,2012 JuCy 2012 Uctvber-�ecember 2412 ! By Juky 2U13,le�rel ean be in prvicess as necessary � _ , ,,, ;;- �; k- „'`r ' :; ;; �� _ ��`��: : �a�f �� ,��r�a�tr�u�, ;�4��r�d;�� 'a��, �� `��a��4��,, : F�1�! {'s; `; ; :; , . �� , ,,: „, ,;�� , ,P � � ��#�� , �, ; > <, , ,,,,:,, „ , , .. _, , „ „ ,, , , � , ° , , ,� : , � � ��" � , , , � �, � ; � ,,,,, � � ,r °, , . � � r � ,,, y , ,,�� , <� ,, � , , � .� . ,...,., �,,�„ „ „ ,. .,y �_,_.�. ��.; _,�, �.�;� , �,. ..,�.ti, . � � „ �,,. „.. . �.,, m,,„ CCC OST Rate Agreement Attachment 9 OST,Quality Matrix QUALITY CRITERIA LEYEL 4NE ' LEYEL TWO LEVEL TNREE LE1lEL FOUR LEYEL FIVE ENTRY PROGRESS ADVANCED ENHANCED ' NORTH STAR RATlO!GROUP Ratio and Licensing Standards= 'f:25 Average ratio of 1:20 with Average ratio of 1:18-with Average ratia of 9:15 with NAEYC Standards=,1:12 SIZE Graup Size ratio with a group size of group size of 25, includes graup size of 18, includes group size of 15, includes ratio with a group size of 24 25, No additional staff out out of ratio staff. any out of ratio staff any out of ratia staff of ratio BENCI-11�t�4RK Grc�up rosfers Gcoc�p rt�st�:rs ' , �i'€�up rosfer�;sit��'r�'rf �r�t�p roste�s;siY�v'tsif Grirc�p tt�ers,site�isit , , �-. : , ; , `,. ean�rrnat�on ; ��f`�rrr�ati�ri> �ir�f��i��i" ' - ,, T[M�L��lE August 22,2U'f 1 ,Janua�i 1,2€}12 J��!24T'[2 C3e�iiher-�3ec�rnber 20'12 �3y J��y 24'[3:��:ueC�an t�e° rn prc�eess as�recessary _. 'a�d reuiewed b�r GC� �� ,,' , , �� r � , , , ,, ,� �� e�� . ��'',,�� -��`�� , ,, � � ;;;, , ,- ,: , - ,,,, � ; ;, , r:; � „ ,,,, �� a��d. �� , ,, „ � � �, �� al�cr < ,, ,, ,;`,,,,,, '`;,,; � ,, , , , ° s �g ��, r� � � ,,,. - ,._9�.,,� .,.�.,,�,. � _: ; ' � � i ., � �; � CCC OST Rate Agreement Attachment 9 OST Quality Matrix QUALITY CRITERIA LEVEL ONE LEVEL TWO LE\!EL THREE LEVEL FOUR' LE\/EL FIVE ENTRY PROGRESS ADVANCED ENHANCED NORTH STAR QUALITX Assessment Florida Afterschool Network Florida Afterschoof Network FAN Plus+ FAN Plus+ FAN Plus+ ASSESSMENT (FAN)standards (FAN)standards FAN standards plus FAN standards plus FAN standards plus Quality Initiatives are implemented by self-study implemented by self-study additional quality elements additional quality elements additional quality elements based on the Florida at all sites presently funded at all sites presently funded related to the quality criteria related to the quality criteria related to the quality criteria Core Competencies for by OST. by OST plus Program in this matrix induding in this matrix including in this matrix including Afterschool Portfolio. critica!views of staff critical views of staff critical views of staff Practitioners developed education and training; education and training, education and training, by a steering committee evidence based curriculum, evidence based curriculum, evidence based curriculum, of state leaders and enrichment and enrichment and enrichment representing opportunities provided by opportunities provided by opportunities provided by govemment agencies, the agency. the agency. the agency. higher education program Not required at this time, Portfolio will consist of all Program portFolio to include Levels 1-3 plus: Levels 1-4: institutions,early care Portfolio however, agencies will program elements;ta all items at Level 2 plus Evidence based curriculum Note deliverables and education provider begin to build a portfolio include schedules, internal deliverables as requested deliverables requested may change associations,training that will consist of all and extemal enrichment by CCC. CCC will pre- evidence of on-going staff and technical programmatic quality opportunities; progress on determine deliverables to professional development assistance elements/components in PIP's,evidence-based be submitted and may vary activities(can include organizations and other this matrix. See curriculum,family from month to month. participation in networking afterschool benchmarks. engagement activities etc. Examples include, but are or advocacy groups, stakeholders. Florida See Program Portfolia not limited to: attending conferences, Afterschool Network Provider Guide. Agency to Detailed monthly schedules etc.} (FAN)quality assessment and present information to CCC Snack menus and/or plans Participation in Lights on upon request Evidence of on-going staff Afterschool improvement guide training Participation in Summer defines the principles Program Handbook for Learning Day and practices that lead students&parents AdulUFamily Literacy to the delivery of quality AdulUFamily Literacy and/or Parent Involvement programming for youth. and/or Parent Involvement Activities(monthly) The standards provide Activities(quarterly} a framework for Curriculum deliverables development of a caring,dynamic, stimulating and safe ; environment. Research based outcomes are Site Visit Minimum of two site visits Site visit will be conducted Site visit will be conducted Site visit will be conducted Site visit will be conducted included for quality Compliance annually(quality and formal with an updated checklist of with an updated checklist of with an updated checklist of with an updated checklist of programs. agency site visit): quality items that directly quality items that directly quality items that directly quality items that directly relate to FAN(and relate to FAN and licensing relate to FAN and licensing relate to FAN and licensing licensing standards for standards: Agencies will standards. Agencies wil[' standards. Agencies will legally exempt sites}, be provided with the be provided with the ` be provided with the °' Agencies wilt be provided checklist in advance. checklist in advance. checklist in advance. with the checklist in : advance. CCC OST Rate Agreement Attachment 9 ` OST Quality Matrix �. QUALITY CRITERIA �.EVE�ONE �EUE�TW4 LE1fEL'THREE LEVEL F4UR LEVEL FIVE ENTRY PROGRESS ADVANCE� ENHANCED NORTH STAR Y QUALITY Nutrition Prograrrr must offer Level One plus: Program must offer Program must offer Program must offer ASSESSMENT nutritioussnacks andlor -Summer days(daily, nutritious snacks and/or nutritious snacks and/or nutritious snacks andlor {Continued} meals that meet USDA provide minimum of 2 meals that meet USDA meals that meet USDA meals that meet USDA guidefines for afterschooi nutritious components from guidelines for afterschoof guidelines for afterschoo{ guidelines for afterschool snacks and summer meal the foflowing: Breakfast, snacks and summer meal snacks and summer meaC snacks and summer meal supplements. Lunch;Snack;depending supplements. supplements. suppiements. -After schoo!(daily snack} on operation} ' After school(daily snack) After schoaf(daify snack} After school(daily snack} Summer days(daily; Summer days{daily, Summer days(daily; ` provide minimum of 2 provide minimum of 2 provide minimum of 2 nutritious companents from nutritious components from nutritious components from '' the following: Breakfast, the fotlowing: Breakfast, the following;,Breakfast, Lunch, Snack;depending Lunch,Snack;depending Lunch,Snack;depending on operation) on operation} on operation) ' BENCNMARK ; ' f�pproved Program Gomp#efian c�f ati origina{ Nev�r full Fl�N Assessrnen� Quatity witl be shQVUn in on-!4uality will be stio�nrn in on- ! lrnprover�ter�t F'lan turnecf"rn P!P elements;reneg�s�ia�ion af a![sites as suggesfed in going sife specific FAN going site spec�c FA�! to C��. �GC to praviele an �if fang-term prbjects f the FA►V stand�rds. Alt ! assessrnent and assessmerit and gaing technicaf assistar�ee elernents ortfy w�th the pragrar�ts w�ill be required ta carrtin�tously�ith p�rrtfoli�s, cont'rnu�usly v,rith Rartfoficrs, �anci guicla�ce�o reach � approvaf'��f C�G`s seniar � hav�a ca�tt�e�t�atxs�q�al�';�, shc�rn�cas�ng�1l eker�tents�f's�iowcasang alf eCerneerts c�f c}uatiLy'b�nchrnarks. ' program manager: F'!P's ir�ipr€r�iei�zeri�p[an�iirhicEi prvgrarn ar�ci 'pi�ogr�rn anef are w�i!rkin�etcs�u�ne�its� inc{%rc4es i#er�s�rr t�iis�a�ri�tfcsc�rrte�a�ion evi��:nee of'cli�cctcne��rt e�rictene�qf . ; �rtactc rrt�;rtu ` �e�e�ie�ivecf�in;a�i�n 'tiin a�d�e-��t��i'�tta�tts;�i�t# FA�1""staritlaf'cls: C�tti �APt%sYaruiar��`:GGC fo'`; ; -� � � , �,� �' . b2ts�s.�nci u�i!{be'site <a"re s�te specif�c, ; pkrc�uit��c�-gc�inc��ech�ic�E pr�uiif�:on-��rinc��eech�i�af ; spe��f`�,C��f�r��vide arr "; ; ass�stance aricl g�ielanc�Y4 �"ssist�nce a�d c��tft3�ne�to : gQ�ng f�c�tn�ca�asst'stanr,�, S�tae�€r�siru ` reaeh c�uatity ber��h�ar�cs sea�t�q�-atity bene�r�rart�s �itd gu`ri�ance ta ieac� � , . q�lafi�y kienchmar�€s: Srrac1c rnenu Sn�et�rr�:�ru ' GGC w�if de�elap Progra� Portfc�lia Frovic4er�uitfe� F'ocEfolios tci b�:site spec�c. ' Snack men� TIMELfNE August 1,2�11 .�anuary 1,201� Ju{y 2(312 f}ctaber-[7�cember 2�12 "By JuCy,2€�13:levei can be in pracess as nacessary �� , ` , ��€��; �� ►� �� _. f� ,; , , , �, ��`,, ,� �� . ,. ,>,,. , ,. .., �. _ �; , , � ,;: :,, �4$ ,< �.f , � ,, ,;- , , ,: � ��' �r�� t� , , ,, �� ` �� a�+��. � : _ %� ,�; � ; , �� , � .r �, ,:,, , ; _�w,,, �. � N, , , ;< �, . _, ��,.,, „ .., ,,., , .,�< � � r �, , � 1 ; , �� ,. �_ . _ ,,,. � ,�� , ,.� ��- _,:.,:, , _,,. . ,,, : CCC OST Rate Agreement Attachment 9 OST Quality Matrix QUALITY CRITERI/4 LEVEL ONE LEVEL TWO LEVEL THREE LEVEL FOUR: ' LEVEL FlVE ' ENTRY PROGRESS ADVANCED ENHANCED NORTH STAR ENRICHMENT Enrichment Each agency can choose Each agency can choose Each agency can choose Enrichment overlay Enrichment overlay- Overlay up to 3 enrichment up to 7 additionaf up to 15 enrichment opportunities dependent opportunities dependent Opportunities opportunities per approved enrichment overlay programs per approved upon availability. upon availability. Offered by ' program site depending on programs per approved program site dependent CCC availabifity: program site dependent on upon availability. availability. Enrichment` Evidence of agency Evidence of agency Evidence of agency ` Evidence of club Evidence of internally led Overlay generated enrichment generated enrichment generated enrichment based/sequential learning "train the trainer"type Opportunities opportunities within opportunities within club opportunities within club culminating events as enrichment opportunities Offered by program schedule. based/sequential learning based/sequential learning intemally led enrichment. (i.e. afterschool universe, Agency program schedules. program schedules. Use of agency funded SPARK or other curriculum opportunities is highly that intemal trainers can , e�couraged. deliver to their own youth} BENCHMARK ' �I�IIEL[NE ' �4ugust�2,2011 January 1,2012 Juiy 20'k2�� Oetot�er-Qe��nbee�2Q't2 By.luty 2Q't3:�lsv�l can be � in prQCess as necessary and�evievued by CC� ;. ; . „;; , ,.. < �! a�� - �t_��c�,� �'t��t �� ?��` �� r�� r��t�� - ; <;; ��,� �� , , > ,: , , �� . , ; , � , , ; : ` ��,�� , �, �, ,,� , , � � � �� ; � ,. � , „ ,�. ' CCC OS7 Rate Agreement Attachment 9 �`� � Revised 8/31/11 FY 2011-2012 OST PROGRAM METHODOLOGY The program methodology is submitted when a program is initially funded and then updated annually. The methodology is a key document because it explains the program. It should be research-based with proven success. CCC staff review the methodology and either approve it as submitted or may requesUnegotiate changes until both parties arrive at a mutually agreed-upon document. The CCC designated database collects the data that corresponds to the scholarship slots and objectives. Formal site visits are conducted annually to monitor the consistency befinreen the program, the approved methodology, data collection, and all required quality elements. Please provide a comprehensive narrative for each item and all questions below. AGENCY NAME: Citv of Clearwater PROGRAM NAME: Chartinp the Course for Youth 1. CAPABILITY STATEMENT Provide a brief description of the A enc ; its philosophy, mission, purpose, and goals, background, history, accomplishments, impact and any specific qualifications to operate the program. City of Clearwater The Mission of the City of Clearwater is to provide cost effective municipal services and infrastructure necessary for a high quality of life for all our citizens." City of Clearwater vision Sparkling Clearwater is a uniquely beautiful, economically vibrant community that re-invests in itself and is a wonderful place to live, learn,work and play. Government officials The City of Clearwater has a Council/Manager form of government, and the City Manager serves as the Chief Executive and Administrative Officer of the City. The Clearwater City Council is comprised of the Mayor and four Council members, who are elected to serve four-year terms. The Council is responsible for setting policies and making decisions on local government issues including tax rates, annexations, re-zonings, and large contract awards. The Council strives to maintain Clearwater's reputation as an innovative leader in the delivery of municipal services while developing programs, practices, policies and procedures that work within a conservative budget. The Council strives to achieve a high level of citizen satisfaction. Parks and Recreation Mission To provide parks and recreation programs, services, facilities and beautification to benefit the residents and visitors of the City of Clearwater. Do you have any state or national affiliations? Do you have a current and operating strategic plan? Our Department is a member of the National Recreation and Parks Association. Yes, the City of Clearwater has a strategic vision: http://www.myclearwater.com/gov/city_manager/publications/stratvision.pdf 2. PROGRAM DESCRIPTION In ten to fifteen lines, provide a description of your program services. a. Provide a mission statement defining the program's purpose and the population it is designed to serve(if different from Agency mission). b. What changes does the program propose to make in the participanYs knowledge,attitude, behavior,and/or development? c. Why do you believe the services offered will create the desired change? ` Revised 8/31/11 Program Mission Statement To provide obesity prevention focused out of school programs to teens and pre-teens in Clearwater. The City of Clearwater Parks and Recreation Department offers out of school programs for economically disadvantaged youth in North Pinellas County at Ross Norton Recreation Complex, 1426 S.MLK Jr.Ave.The program will provide obesity prevention focused activities as well as meet JWB's Strategic Plan of encouraging school success. Well-trained staff are dedicated to the development of 9-12 year olds. The program is designed to incorporate exercise and nutrition based activities in an after school and summer camp setting, to encourage healthy lifestyle choices, improve social skills, increase athletic abilities, and develop leadership skills of the participants. The Center for Disease Control has found that,"physical activity reduces risks of cardiovascular disease and diabetes beyond that produced byweight reduction alone."Activity also helps to"maintain weight, reduce high blood pressure, and reduce symptoms of depression and anxiety." 3. SERVICE AVAILABILITY AND ACCESS TO SERVICE Describe all program sites and accessibility to the program's intended population. This includes: a. What are the addresses, phone numbers and current contact positions of all the sites? b. What is the capacity of your sites—Summer/School year? c. Are there any days during the calendar year when program services are not available? d. What are the days of the week and the hours of operation? e. Are the sites accessible to public transportation? f. Does your program provide transportation? g. Describe how your program provides a healthy snack? h. Does your program comply with the Americans with Disabilities Act(ADA)? Note: CCC provides funding to OST programs on a twelve month basis(year round). Programs therefore, must be year round. Ross Norton Recreation Complex, 1426 S. Martin Luther King Jr.Ave, Clearwater, FL 33756, phone 462-6025.The Contact positions are Recreation Programmers, Rich Auskalnis and Freda Dixon. Programs are scheduled after school between 2:00 p.m. and 6:00 p.m. Monday through Friday with special activities and field trips scheduled in the summer and other school's out days. Activities are planned for times that the community youth are out of school. Programs are not available on holidays and most weekends. The facilities are close to local school bus stops and are near public bus routes. Ross Norton is also within walking distance from large subsidized housing complex. The program provides transportation to planned field trips and pick up from selected schools. With program funds, we purchase healthy snacks for participants that meet USDA guidelines. In addition, during summer camp we provide lunch and a snack on site through the school lunch program.As a public building,the facility does comply with the American Disabilities Act. All parts of the building are accessible to those with disabilities including a ramp into the facility swimming pools. Licenses and permits are not required for activity specificprograms such as obesity prevention. The swimming pools and kitchen are permitted by the Pinellas County Department of Health. 4. FEES/WAITING LIST Please list other sources of funding that may include other scholarship/grant sources, employer benefits and parent paid fees. a. Do you charge a fee? If so, please attach a copy of your fee schedule and explain the criteria used to determine which families are subject to fees. b. Is there a waiting list? If so, how many youth are waiting at this time? A$30 administrative fee is charged to all summer camp participants. We do not have a waiting list at this time. 5. PROGRAM COMPONENTS AND ACTIVITIES Please provide a detailed description of the program components offered by your agency using the following questions as a guide. If any components are site specific, indicate that in the description. a. What are the program's core components? Please describe; if there is a separate summer program, include it as a component. Note: Program services should be available year-round. b. What enrichment activities (not including CCC funded Enrichments)are offered? c. Do all individuals served participate in all the above described components? �� Revised 8/31/11 � d. What is your staff-to-participant ratio by component? Year-round activities will include programs such as: health/fitness/nutrition education,team sports, individual sports, swimming, homework assistance,and field trips. The program's activities are planned to encompass varied interests of the targeted age group. Time will be planned each school day to complete homework and/or other academic activities.Program participants will play an active role in determining which activities are offered.Skateboard lessons, swimming lessons, personal fitness training, archery, table tennis, golf, and personal finance are all examples of enrichment components that we have scheduled for this program.We have one leader per 20 kids plus enrichment instructors when applicable. 6. QUALITY SERVICE DOCUMENTATION Quality service documentation includes file systems and data collection essential to tracking quality initiatives. Participant Files Participant files contain demographic,service,and other relevant information for all participants. Describe all documentation and forms that will be in vour proqram's particiQant files. Minimally,files should include the following information (identify the names of your agency's forms in place of the following categories of information): a. Application or Face Sheet: includes all participants' identifying information. b. Permission or authorization to participate form. If applicable, a self-release form. c. Release of information form. d. Required OST eligibility documentation (proof of residency, age& household income). e. Any measurement tools utilized during program participation(grades,pre/post tests,surveys and any other documentation related to the achievement of the participanYs measurable objectives.) A program registration application is used as the face sheet. We have a parent permission signature line on the application. We also have a parent permission form for field trips.Any pre and post-tests or surveys required by CCC will be in each file. Copies of the following documents are required in participant files: ?9e: Birth Certificate, Immunization Record, School Record, Passport Residencv: Utility Bill, Lease Agreement, Pay Stub, School Record Income: Pay Stub, School Free/Reduced Lunch card, Current Tax Form, Attestation Quality Portfolio: The Program Portfolio is a new quality documentation requirement. Each program site will be required to keep a program portfolio. This portfolio will consist of all program elements to include activity schedules, internal and external enrichment opportunities, evidence-based curriculum, family engagement activities, group activities/field trips (with rosters), service-learning activities, etc. All program components should be documented in this Portfolio which becomes a chronological view of each program that is to be kept on site and available upon request. a. Describe the anticipated contents of your agency's site specific Quality Portfolios. Our program portfolio will include program documents, schedules and rosters as required. Plans of academic and personal enrichment; attendance rosters and sign in/out sheets; Quality Matrix benchmarks; staff training and meetings; snack plans; and marketing documents are all examples of specific documents that will be included in the portfolio. Data Collection Describe the process used to ensure attendance entered into the CCC designated database is accurate. Files on each primary participant are kept on site. Record the CDG case number in the case file. Files should include pertinent information such as the teen's application, parent permission forms for field trips, pre and post-tests, and proofs of eligibility.We take attendance every day using sign in and sign out sheets.Once data is input into the system, we check it against hard copies. 7. QUALITY MATRIX REQUIREMENTS , ` . ° Revised 8/31/11 � OST programs are required to promote and enhance quality elements throughout the year. Referring to the OST Quality Matrix as a guide, indicate the current level of your agency's programs and describe how each quality priority will be addressed and/or accomplished in the coming fiscal year. Specifically,describe how the agency will address the following funding priorities and adhere to the timeline for each. a. Increasing Staff Education b. Becoming a licensed program under the Pinellas County License Board c. Evidence-Based Curriculum d. Ratio and Group Size e. Quality Assessment f. Enrichment As part of the funding requirements,we have begun discussions with the Pinellas County License Board to become a licensed School Age Center. Our staff will complete the training necessary for this to take place. We will follow the evidenced based curriculum matrix provided in the Youth Services Department Provider Handbook. Specifically, programs and activities will include academic enrichment,personal enrichment, homework,and youth council.We will have an average ratio of no more than 20 kids per staff member. The FAN quality assessment tool will be updated during each quarterly staff meeting. 8. ORGANIZATIONAL STRUCTURE AND ORGANIZATIONAL CHARTS Were any changes made in your organizational structure since your last methodology submitted to CCC? If any new positions were established, please list them here. Our organization did not add any new positions since the last methodology,but we have moved all of our programming to one center and are no longer providing programs at the other. Please attach: a. The FY 2011-2012 Table of Organization of the Agency. b. The FY 2011-2012 Table of Organization of the Program. 10. JOB DESCRIPTIONS AND BACKGROUND SCREENING a. Please attach job descriptions of all positions assianed to this proQram (regardless of funding). b. Are volunteers utilized in OST programs? If so, describe your written policy and files. c. Are all employees Level II screened prior to employment?Yes_x No All volunteers, regular service or occasional, must be registered in the City volunteer program and have completed an application, Affidavit of Good Moral Character(if working directly with children)and a local background check form and Level II background check before working with the program. Volunteers will be processed, approved and authorized by the department volunteer coordinator. 11. CERTIFICATION THAT SERVICES ARE CONSISTENT WITH ACTUAL PROGRAM PRACTICE (Program name)certifies that this methodology is consistent with the quality initiatives of the OST Quality Matrix and that services described herein are consistent with actual program practice. Kathv LaTerza Print Name of Authorized Representative of the Agency September 30. 2011 Signature of Authorized Representative of the Agency Date . i. • Revised 8/31/11 �Class Title: RECREATION PROGRAMMER CLASS DEFINITION, IN TERMS OF: 1. Duties that are Characteristic as to Type and Level: Recreation work of more than ordinary difficulty and responsibility in the development of a major recreation program in a specialized area/field or in the development of recreation programs and supervision of a municipal recreation or community facility. Employees within this classification have responsibility for the management of specific recreation programs and/or facilities. Work requires considerable independent initiative and is performed under the supervision of a recreation supervisor or manager. Employee may supervise subordinate workers: Recreation Leaders, Custodians, Seasonal Staff, Contract Instructors, Community Service Workers and Volunteers. Employees in this classification can be full or part-time, working a varied schedule in either case. 2. Typical Tasks or Assignments: Plans, promotes, and supervises varied recreation, social and educational activities at an assigned recreation facility and/or plans, organizes, schedules, coordinates and presents specialized recreation and education programs. Supervises, trains and directs personnel in the operation of a faciliry and/or in the administration of recreation programs and services. Instructs, participates and leads various segments of a recreation program. Stimulates interest and participation in recreation programs and services through contacts and liaison with interested groups and individuals. Maintains and administers all forms, reports and records necessary for the accountability and evaluation of programs and services. Collects and accounts for special fees. Adheres to guidelines and enforces policies and procedures. Utilizes computers to generate correspondence, reports and fliers. Assists in budget preparation and monitoring. Requisitions supplies and materials. Arranges for and/or performs necessary maintenance. Performs related tasks as assigned. 3. Minimum Qualification Requirement: a. As to knowledge, skills, abilities, and other attributes: Knowledge of the principles, practices, and the philosophy of modern recreation with emphasis in the area of assignment. Knowledge of first aid and safety. Knowledge of property management and maintenance. Knowledge of the methods and procedures of handling and maintaining records of cash received. Ability to provide leadership in coordinating and promoting recreation and social activities. Ability to establish and maintain effective working relationships with employees, participants, public and private groups, and with the general public, and to deal with customer relations problems effectively, courteously, and tactFully. Ability to generate clear and comprehensive reports. Ability to utilize computers. Ability to develop community participation and interest in recreation activities through an active public relations program, including public speaking. Possession of an appropriate State of Florida driver license based upon area of assignment. NOTE: Special minimum qualification certification requirements, experience and/or skills may be set for specific positions. b. As to schooling, training, and experience: High School graduation, High School Equivalency Diploma, or G.E.D. Certificate. One(1)year of full -time experience in organized recreation work. Some college courses in Recreation, Leisure Services, Education or a related field preferred. Certification recognized by the National Recreation and Park Association is desirable. Any equivalent combination of education, training, and experience. . r ��Revised 8/31/11 , , Rev. 4/04 CITY OF CLEARWATER 4762 Class Title: RECREATION LEADER I CLASS DEFINITION, IN TERMS OF: 1. Duties that are Characteristic as to Type and Level: Recreation staff work in monitoring a recreation facility or other municipal recreation activities or in coordinating and leading various segments of municipal recreation programs and services. Employees within this classification serve chiefly as leaders at assigned municipal recreation facilities or with an assigned recreation program and work in accordance with established guidelines, policies, procedures and instructions. They provide leadership in recreational and educational activities and programs under the direction of a recreation manager,supervisor or programmer. Work assignments could vary daily with seasons and other needs. Employees in this classification may indirectly supervise seasonal recreation workers, volunteers, community service and youth workers. Specific positions can be full or part-time,working a varied schedule in either case. An employee hired in this classification serves from a minimum of six(6) months up to a maximum of twenty-four(24)months in the Parks and Recreation DepartmenYs Recreation Leader apprentice program,and upon demonstrating satisfactory work performance becomes eligible to be promoted to the Recreation Leader II level. 2. Typical Tasks or Assignments: Monitors a recreation facility and activities during assigned hours. Plans and conducts activities, organizes and supervises programs, games, maintains order and discipline, and serves as coach or official. Issues equipment to participants and is responsible for care and return. Provides customer service and information. Checks on injuries and accidents and provides first aid. Performs routine custodial and maintenance work about the area in maintaining clean and safe facilities and in care and maintenance of equipment. Creatively plans and promotes special activities as approved or assigned. Involvement in various phases of a variety of municipal recreation activities including:environmental education, social, athletic,arts, special events and other recreational programs and services. Prepares reports and maintains simple records. May receive cash from customers for program registration or admission and is responsible for reporting and deposit of such funds. Serves as a program and services information provider. Utilizes computers to generate correspondence, reports and fliers. Serves as Person In Charge in the absence of the worksite higher authority. Performs related tasks as assigned. 3. Minimum Qualification Requirements: a. As to knowledge, skills, abilities and other attributes: Knowledge of recreational activities and rules and procedures of a variety of games, sports and educational activities. Knowledge of first aid and safety. Knowledge of customer service skills. Knowledge of recreational, educational, park and sports equipment. Ability to work with, instruct and supervise participants,especially children and teenagers,and to maintain order and discipline. Ability to participate actively in recreational activities, games and sports. Ability to gain the confidence of participants and to stimulate their interest to generate participation in organized activities. Ability to supervise seasonal workers, community service workers, volunteers and youth. Possession of an appropriate State of Florida driver license based upon area of assignment. NOTE: Special minimum qualification certification requirements, experience and/or skills may be set for specific positions. b. As to schooling, training, and experience: High School Graduation, High School Equivalency Diploma, or G.E.D. Certificate. Experience in recreation, sports, arts, social and/or related activities preferred. Ability to successfully complete the City's Recreation Leader Job Proficiency program within two(2)years of the date of hire. Any equivalent combination of education, training, and experience , • << . +��Revised 8/31/11 . 'Class Title: RECREATION PROGRAM COORDINATOR CLASS DEFINITION, IN TERMS OF: 1. Duties that are Characteristic as to Type and Level: Technical, supervisory, and administrative work of a difficult and responsible nature in the development, organization and management of a major section within the citywide recreation program. Work of employees in this class is performed under the general direction of the Recreation Superintendent with a wide latitude for independent judgment in developing and managing recreation programs, activities and facilities for the community. 2. Typical Tasks or Assignments: Plans, develops, organizes and manages seasonal and yearly leisure-time programs and activities for various interests including sports, aquatics, youth programs, creative arts, camps, special events, instructional classes, social activities, fitness/wellness, leagues, competitions, general recreation and others. Manages recreation facilities including recreation centers, swimming pools, nature parks, tennis complexes, special facilities and others offering park and/or recreation services. Recruits, schedules, supervises, instructs, trains and advances the knowledge and skills of recreation employees in procedures and policies, delivery of services, as well as equipment use and maintenance. Evaluates subordinates in performance of duties; gives advice, provides resources and facilitates work teams towards objectives satisfaction. Recommends intervention programs or disciplinary action if subordinates fail to comply with rules of conduct, policy or procedure. Schedules facilities, equipment and staff for activities. Recruits, trains and supervises contract instructors, professionals, officials and volunteers for scheduled activities. Stimulates community interest in programs and services through contacts with news media, special interest groups and agencies. Inspects facilities and equipment and recommends repairs, improvements, renovations and additions. Monitors expenditures, revenue generation and prepares budgets. Requisitions and controls use of equipment and materials. Develops objectives, action plans and long range plans. Prepares computer generated correspondence and reports. Monitors and analyzes work measurement system report and other generated reports. Manages special projects and service contracts. Works a varied schedule including evenings, weekends and holidays. Performs related duties as assigned. 3. Minimum Qualification Requirements: a. As to knowledge, skills, abilities and other attributes: Considerable knowledge of the principles and practices of recreation. Considerable knowledge of a variety of recreation programs, activities, events and services. Knowledge of procedures for handling cash and maintaining records thereof. Knowledge of and ability to use computers. Knowledge and possession of effective communication skills. Ability to develop community participation and interest in leisure-time activities through an active public relations and marketing program. Ability to plan, organize, manage and direct a broad scope or recreation programs and services. Ability to direct subordinates and to facilitate work teams toward objective accomplishment. Ability to maintain effective working relationships with participants, special interest groups, elected officials and other employees. Ability to prepare clear and accurate memorandums, correspondence and reports. Possession of an appropriate State of Florida driver license based upon area of assignment. b. As to schooling, training and experience: Graduation from an accredited four(4) year college or university with a Bachelor's degree in Recreation, Leisure Services, Education or related field. Three years (3)of full-time paid experience in organized recreation work at a significant supervisory level, (supervision and evaluation of at least 4 employees). Professional certification recognized by the National Recreation and Park Association is preferable. Any equivalent combination of education, training and experience. ' ,.1 T� i � Revised 8/31/11 � , . � Class Title: RECREATION SUPERVISOR II CLASS DEFINITION, IN TERMS OF: 1. Duties that are Characteristic as to Type and Level: Recreation work of more than ordinary difficulty and responsibility in supervising a large multi-use recreation complex and in assisting with the overall municipal recreation program. Employees in this classification work under general direction with wide latitude for independent judgment in the supervision of a recreation complex and staff, as well as developing and implementing comprehensive recreation programs and services within departmental policy. Work is reviewed through conferences, reports, observation, and success of programs/services. 2. Typical Tasks or Assignments: Supervises, and ensures proper maintenance, operation and programming of a major multi-use recreation complex. Oversees a large facility providing multiple amenities including a combination of aquatic activity centers, skateparks, recreation and fitness centers, gymnasiums, arts centers, playgrounds, and picnic areas. Develops and administers a varied curriculum encompassing a broad range of recreation program areas and revenue producing programs, activities, and services including aquatics, athletics, day camps, arts, special events, and general recreation activities. Supervises and coordinates a large and varied group of employees and work teams toward accomplishment of objectives by providing information and resources, coordinating interaction, developing strategies and providing coaching. Interviews, selects, trains, evaluates, and supervises full-time, part-time and seasonal staff members, officials and volunteers, and other assigned workers. Facilitates the use of and selects contract instructors, service providers, and alternative laborers, and negotiates contracts as needed. Receives cash from the public for program registration or admissions and is responsible for proper accounting and banking procedures. Maintains and administers all forms, reports, and records necessary for the accountability and evaluation of assigned programs and services. Stimulates interest and promotion of programs and services through contact with interested groups, the general public, media and sponsors. Prepares and distributes media information, publications and literature. Coordinates programs and activities with other departments, groups, private and/or public entities. Prepares and monitors computer generated information and reports. Requisitions, inventories and controls use of equipment and supplies. Prepares and submits budget information and monitors operating budget revenue and expenses. Works a varied schedule including evenings, weekends and holidays. May oversee special projects. Assists with all activities related to the municipal recreation delivery system. Performs related tasks as assigned. 3. Minimum Qualification Requirements: a. As to knowledge, skills, abilities, and other attributes: Considerable knowledge of the operation of large, complex, multi-use recreation facilities including recreation centers, aquatic activity centers,fitness centers and other activities. Considerable knowledge of the principles, practices and philosophy of recreation. Knowledge of general business and human resources principles and practices. Ability to plan, develop, organize, coordinate and instruct a variety of recreational activities. Ability to supervise a multiple use recreation complex and associated subordinates, officials, volunteers and other assigned workers. Ability to develop community participation and interest in recreation activities through an active public relations/marketing program. Ability to prepare and present clear and accurate correspondence and reports, and to maintain accurate records. Ability to utilize a personal computer and related software including word processing, spreadsheets, and electronic mail. Ability to establish and maintain effective working relationships with coworkers and other City employees, program participants, community and neighborhood groups, special interest groups, and the general public. Possession of valid first aid and CPR certifications. Possession of an appropriate State of Florida driver's license based upon area of assignment. b. As to schooling, training, and experience: Graduation from an accredited four-year college or university with a Bachelor's degree in Recreation, Leisure Services, Education, or a related field, and three(3)years of full-time paid experience in organized recreation work to include one(1) year of supervisory experience. Appropriate certifications as required based on area of assignment. Any equivalent combination of education, training and experience.