10/17/2011 TRUSTEES OF THE EMPLOYEES' PENSION FUND MEETING MINUTES
CITY OF CLEARWATER
October 17, 2011
Present: Chair/Trustee Frank Hibbard (Arrived 9:02 a.m.), Trustee George N.
Cretekos, Trustee John Doran, Trustee Paul Gibson, and Trustee Bill
Jonson.
Also Present: William B. Horne 11 - City Manager, Jill S. Silverboard - Assistant City
Manager, Rod Irwin - Assistant City Manager, Pamela K. Akin - City
Attorney, Rosemarie Call - City Clerk, and Nicole Sprague — Official
Records and Legislative Services Coordinator.
To provide continuity for research, items are agenda order although not
necessarily discussed in that order.
1. Call to Order— Trustee George N. Cretekos
The meeting was called to order at 9:00 a.m. at City Hall.
2. Approval of Minutes
2.1 Approve the minutes of the August 29, 2011 Pension Trustees meeting as
submitted in written summation by the City Clerk.
Trustee Bill Jonson moved to approve the minutes of the August 29, 2011 Pension
Trustees meeting as submitted in written summation by the City Clerk. The motion was
duly seconded and carried unanimously.
3. Pension Trustee Items
3.1 Approve the new hire for acceptance into the Pension Plan as listed.
Pension Trustees 2011-10-17 1
Pension
Name, Job. Class, & Dept./Div . Hire Date Elig. Date
Brian Munoz, Police Officer/Police 2/2/05 8/1/11 *
*originally employed in 11/1/04; resigned 4/29/11 and withdrew pension contributions,
withdrew resignation and returned to work 8/1/11; pension eligible as of this date
Trustee John Doran moved to approve the new hire for acceptance into the Pension
Plan as listed. The motion was duly seconded and carried unanimously.
3.2 Approve the request of employee John Scacca, Police Department, for a regular
pension as provided by Sections 2.397 and 2.398 of the Employees Pension
Plan.
John Scacca, Police Sergeant, Police Department, was employed by the City on
August 20, 1979, and his pension service credit is effective on that date. His
pension will be effective October 1, 2011. Based on an average salary of
approximately $90,860 per year over the past five years, the formula for
computing regular pensions, and Mr. Scacca's selection of the 66 2/3% Joint &
Survivor Annuity, this pension will approximate $81,964 annually.
Section 2.397 provides for normal retirement eligibility when a participant has
completed twenty years of credited service or has reached age 55 and completed
ten years of credited service in a type of employment described as "hazardous
duty" and further defines service as a Police Sergeant as meeting the hazardous
duty criteria. Mr. Scacca qualifies under the hazardous duty criteria.
Trustee Paul Gibson moved to approve the request of employee John Scacca, Police
Department, for a regular pension as provided by Sections 2.397 and 2.398 of the
Employees Pension Plan. The motion was duly seconded and carried unanimously.
3.3 Approve the termination of Wellington Management Company as an emerging
markets money manager and redistribution of the funds to rebalance the
portfolio.
Currently the pension plan has an 8% exposure to the emerging market asset
class. Cap Trust, the pension plans financial advisor, has recommended that the
allocation to emerging markets be reduced to 5%. The pension plan currently has
two managers in this asset class. After a review of the two managers, Cap Trust
and the Pension Investment Committee are recommending the termination of
Wellington Management Company.
Pension Trustees 2011-10-17 2
The following is a summary of the respective performance of the two current
emerging markets money managers:
6m 2011 2010 2009 3 year
Eaton Vance 0.09% 23.33% 67.01% 4.84%
Wellington -3.61% 15.99% 74.44% 2.47%
Benchmark 1.03% 19.19% 79.02% 4.53%
Since inception, Eaton Vance returned 2.25% versus a benchmark of 1.49%.
Since inception, Wellington has returned 3.11% versus a benchmark of
3.92%.Currently the financial markets are experiencing high volatility. At the
termination of Wellington, staff will use the funds from Wellington to rebalance the
portfolio between the various asset categories.
In response to questions, Cash and Investments Manager Steve Moskun said Cap
Trust expects, in the future, there will be a higher rate of return and less risk in the non-
emerging international markets.
It was requested that Item 3.3 be tabled until information is received from Cap Trust
regarding future expectations of emerging and non-emerging markets.
Trustee George N. Cretekos moved to Table Item 3.3 to the next meeting. The motion
was duly seconded and carried unanimously.
4. Other Business — None.
5. Adjourn
The meeting was adjourned at 9:06 a.m.
Chair
Attest Employee's Pension Plan Trustees
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City Clerk f
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Pension Trustees 2011-1 it , --EEL 3
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