08/29/2011
WORK SESSION AGENDA
Council Chambers - City Hall
8/29/2011 - 8:30 AM
1. Presentations
1.1Service Awards
Attachments
1.2Graduates from the Supervisory Leadership Training Program
Attachments
1.3Business Task Force Presentation
Attachments
2. Customer Service
2.1Approve an agreement with Intuition Systems, Inc., DBA Bill2Pay, of Clearwater, FL in the amount of
$216,500.00 for lock box services for the City of Clearwater, from October 1, 2011 through September
31, 2016, and authorize the appropriate officials to execute same. (consent)
Attachments
2.2Approve an agreement with Northeast II, Inc., DBA TC Delivers, of Tampa, FL in the amount of
$470,000.00 for utility bill printing and mailing, mail processing services and postage for the City of
Clearwater from November 1, 2011 through October 31, 2012 and authorize the appropriate officials to
execute same. (consent)
Attachments
3. Economic Development and Housing
3.1Authorize an intergovernmental loan, in an amount not to exceed $325,440, from funds provided to the
City from the United States Environmental Protection Agency as part of the Brownfields Cleanup
Revolving Loan Fund Program for cleanup of the CarPro site and adopt Resolution 11-19.
Attachments
3.2Approve an Interlocal Agreement between the City of Clearwater (City) and the Community
Redevelopment Agency of the City of Clearwater, Florida (Agency) that outlines responsibilities for the
environmental cleanup of the CarPro site and authorize the appropriate officials to execute same.
(consent)
Attachments
3.3Approve an Agreement between the City of Clearwater and the Clearwater Regional Chamber of
Commerce (CRCC) to produce and distribute the Official Clearwater, Florida Visitor Guide in Fiscal Year
2011-2012 in return for funding in the amount of $26,000 and authorize the appropriate officials to
execute same. (consent)
Attachments
4. Fire Department
4.1Approve the extension of Fire Protection Services Agreement between Pinellas County Fire Protection
Authority and City of Clearwater for one year until September 30, 2012 and authorize the appropriate
officials to execute same. (consent)
Attachments
5. Information Technology
5.1Award a contract (purchase order) to lease desktop and laptop computers for 3 years from Hewlett-
Packard Financial Services Company, Murray Hill, NJ for an amount not to exceed $1,300,000 in
accordance with Sec. 2.564(1)(d) Code of Ordinances, under State Contract 250-040-08-1; and authorize
the appropriate officials to execute same. (consent)
Attachments
6. Parks and Recreation
6.1Approve a five (5) year agreement with both the Boys and Girls Clubs of the Suncoast, Inc. (BGC) and
the Martin Luther King Jr. Neighborhood Family Center, Inc. (MLKNFC) and the City from October 1,
2011 to September 30, 2016 to provide recreational, educational and social programming for the North
Greenwood Community at the North Greenwood Recreation and Aquatics Complex and North
Greenwood Library and authorize the appropriate officials to execute same. (consent)
Attachments
6.2Approve the Amendment to the Revocable License Agreement between the City of Clearwater, Florida
and Sunsets at Pier 60 Society, Inc. (Sunsets) to establish a more clearly defined License Area and to
strengthen and clarify language in regard to Sunsets being responsible for vendor and performer selection
and authorize the appropriate officials to execute same. (consent)
Attachments
6.3Approve a Third Amendment to the Agreement between the City and The Winning Inning, Inc., for the
use and operation of the Jack Russell Memorial Stadium and Complex for an additional five (5) years
from February 1, 2012 through January 31, 2017 and authorize the appropriate officials to execute same.
(consent)
Attachments
7. Police
7.1Approve an Interlocal Agreement in the amount of $145,796.57 with the Community Redevelopment
Agency (CRA), authorize continuation of two full-time equivalent positions to provide Community Police
Officers for the East Gateway area of the CRA, and authorize the appropriate officials to execute same.
(consent)
Attachments
7.2Approve the renewal of a Software Support Agreement for the TriTech System, in the amount of
$159,189.12, for a 12-month period, beginning October 1, 2011 and ending September 30, 2012.
(consent)
Attachments
8. Solid Waste/General Support Services
8.1Award a contract (Purchase Order) to Angelos Recycled Materials in the amount of $430,000 for the
disposal of solid waste at their site for the period October 1, 2011 through September 30, 2012 as
provided in the Clearwater Code of Ordinances, Section 2.561 and authorize the appropriate officials to
execute the same. (consent)
Attachments
8.2Award a contract (Purchase Order) to Pinellas County Solid Waste for an operating expenditure of
$4,000,000 for the disposal of solid waste at the Pinellas County waste-to-energy plant/landfill, October 1,
2011 through September 30, 2012, as provided in the citys Code of Ordinances, Section 2.564 (1) (d),
Services provided by Other Governmental Entities, and authorize the appropriate officials to execute the
same. (consent)
Attachments
9. Engineering
9.1Approve the conveyance of a Distribution Easement to Progress Energy (PE) granting appropriate
authority to PE for the purpose of providing electrical service to the Ed Wright production well that will
provide raw water for the new brackish reverse osmosis water treatment plant at Water Treatment Plant 2
and authorize the appropriate officials to execute same. (consent)
Attachments
9.2Approve a Legal Services Agreement (annual extension) between the City of Clearwater and Baker and
Hostetler LLP, to serve as legal counsel on Environmental issues in the amount of $50,000 and authorize
the appropriate officials to execute same. (consent)
Attachments
9.3Award a construction contract to Gibbs and Register, Inc. of Winter Garden, Florida for the Gulf to Bay
Boulevard/Highland Avenue Improvements Project (08-0051-EN) in the amount of $340,265.20, which is
the lowest responsible bid received in accordance with the plans and specifications, and authorize the
appropriate officials to execute same. (consent)
Attachments
9.4Approve Supplemental 2 Construction Engineering and Inspection Services (CEI) Work Order to
Engineer of Record, Atkins Inc., in the amount of $41,539.15 for the final phase of inspection of the
Morningside Traffic Calming Project. (consent)
Attachments
9.5Accept a Right of Way and Utility Easement conveyed by Morton Plant Hospital Association, Inc. over,
under and across a portion of the northwest 1/4 of the northeast 1/4 of Section 21, Township 29 South,
Range 15 East, as more particularly described therein, given in consideration of receipt of $10.00 and the
benefits to be derived therefrom. (consent)
Attachments
10. Official Records and Legislative Services
10.1Appoint one member to the Brownfields Advisory Board with term to expire May 31, 2015.
Attachments
10.2Appoint one member to the Clearwater Housing Authority Board with term to expire September 30, 2015.
Attachments
11. Legal
11.1Approve Purchase Order in the amount of $25,000 for outside counsel services of Gina Grimes, Esq. for
representation of the Community Development Board. (consent)
Attachments
11.2Adopt Ordinance 8270-11 on second reading, annexing certain real property whose post office addresses
are 1842 and 1849 Diane Drive; 1727 and 1771 El Trinidad Drive; 1717, 1718, 1736, and 1741 Evans
Drive; 1728, 1736 and 1746 Grove Drive; 1705, 1712, 1716, and 1746 Lucas Drive; 1813 and 1837
Marilyn Drive; 1818 and 1837 Skyland Drive; 2738 Terrace Drive; 1716, 1733, 1741, 1749, and 1754
Thomas Drive; together with all right of way of El Trinidad Drive East, within Diane Heights Replat
Subdivision; all right of way of Morningside Drive, Winwood Drive and El Trinidad Drive East within
Winwood Subdivision; all right of way of Marilyn Drive abutting Lots 2 through 6, Block H; all right of
way of Skyland Drive abutting Lot 3 through the North 16 feet of Lot 8, Block I; all right of way of Diane
Drive abutting Lot 3, Block J through Lot 14, Block I and Lots 9 through 11, Block J; all right of way of
Morningside Drive abutting Lot 11, Block J; intersection of Morningside Drive and Diane Drive in
Carlton Terrace First Addition; all right of way of El Trinidad Drive East abutting Lots 1 through 7, Block
1; and abutting Lots 11 through 18, Block 1; all right of way of Terrace Drive (previously known as El
Trinidad Drive North) abutting Lot 15, Block 2 in Virginia Grove Terrace; all right of way of Evans Drive
abutting Lots 20 through 30, Block 6 in Virginia Grove Terrace Fourth Addition; all right of way of
Grove Drive abutting Lot 27, Block 2; and abutting Lot 6 through Lot 8, Block 4; and abutting Lot 10,
Block 4, and abutting Lots 12 through 15, Block 4; all right of way of Terrace Drive as shown on the
Subdivision Plat in Virginia Grove Terrace First Addition; all right of way of Lucas Drive abutting Lot 1,
Block 6 and abutting Lot 29, Block 5, and abutting Lots 4 through 12, Block 6 in Virginia Grove Terrace
Third Addition; all right of way of Thomas Drive abutting Lots 16 through 18, Lots 20 through 25, and
Lot 27, Block 4; and abutting Lot 5 Block 5; and all right of way of Terrace Drive, abutting Lots 7
through 10, Block 3 in Virginia Grove Terrace Second Addition; into the corporate limits of the city and
redefining the boundary lines of the city to include said addition.
Attachments
11.3Adopt Ordinance 8271-11 on second reading amending the future land use element of the Comprehensive
plan of the city to designate the land use for certain real property whose post office addresses are 1842
and 1849 Diane Drive; 1727 and 1771 El Trinidad Drive; 1717, 1718, 1736, and 1741 Evans Drive; 1728,
1736 and 1746 Grove Drive; 1705, 1712, 1716, and 1746 Lucas Drive; 1813 and 1837 Marilyn Drive;
1818 and 1837 Skyland Drive; 2738 Terrace Drive; 1716, 1733, 1741, 1749, and 1754 Thomas Drive;
together with all right of way of El Trinidad Drive East, within Diane Heights Replat Subdivision; all
right of way of Morningside Drive, Winwood Drive and El Trinidad Drive East within Winwood
Subdivision; all right of way of Marilyn Drive abutting Lots 2 through 6, Block H; all right of way of
Skyland Drive abutting Lot 3 through the North 16 feet of Lot 8, Block I; all right of way of Diane Drive
abutting Lot 3, Block J through Lot 14, Block I and Lots 9 through 11, Block J; all right of way of
Morningside Drive abutting Lot 11, Block J; intersection of Morningside Drive and Diane Drive in
Carlton Terrace First Addition; all right of way of El Trinidad Drive East abutting Lots 1 through 7, Block
1; and abutting Lots 11 through 18, Block 1; all right of way of Terrace Drive (previously known as El
Trinidad Drive North) abutting Lot 15, Block 2 in Virginia Grove Terrace; all right of way of Evans Drive
abutting Lots 20 through 30, Block 6 in Virginia Grove Terrace Fourth Addition; all right of way of
Grove Drive abutting Lot 27, Block 2; and abutting Lot 6 through Lot 8, Block 4; and abutting Lot 10,
Block 4, and abutting Lots 12 through 15, Block 4; all right of way of Terrace Drive as shown on the
Subdivision Plat in Virginia Grove Terrace First Addition; all right of way of Lucas Drive abutting Lot 1,
Block 6 and abutting Lot 29, Block 5, and abutting Lots 4 through 12, Block 6 in Virginia Grove Terrace
Third Addition; all right of way of Thomas Drive abutting Lots 16 through 18, Lots 20 through 25, and
Lot 27, Block 4; and abutting Lot 5 Block 5; and all right of way of Terrace Drive, abutting Lots 7
through 10, Block 3 in Virginia Grove Terrace Second Addition; upon annexation into the City of
Clearwater, as Residential Low (RL) and Drainage Feature Overlay.
Attachments
11.4Adopt Ordinance 8272-11 on second reading, amending the Zoning Atlas of the city by zoning certain
real property whose post office addresses are 1842 and 1849 Diane Drive; 1727 and 1771 El Trinidad
Drive; 1717, 1718, 1736, and 1741 Evans Drive; 1728, 1736 and 1746 Grove Drive; 1705, 1712, 1716,
and 1746 Lucas Drive; 1813 and 1837 Marilyn Drive; 1818 and 1837 Skyland Drive; 2738 Terrace Drive;
1716, 1733, 1741, 1749, and 1754 Thomas Drive; together with all right of way of El Trinidad Drive East,
within Diane Heights Replat Subdivision; all right of way of Morningside Drive, Winwood Drive and El
Trinidad Drive East within Winwood Subdivision; all right of way of Marilyn Drive abutting Lots 2
through 6, Block H; all right of way of Skyland Drive abutting Lot 3 through the North 16 feet of Lot 8,
Block I; all right of way of Diane Drive abutting Lot 3, Block J through Lot 14, Block I and Lots 9
through 11, Block J; all right of way of Morningside Drive abutting Lot 11, Block J; intersection of
Morningside Drive and Diane Drive in Carlton Terrace First Addition; all right of way of El Trinidad
Drive East abutting Lots 1 through 7, Block 1; and abutting Lots 11 through 18, Block 1; all right of way
of Terrace Drive (previously known as El Trinidad Drive North) abutting Lot 15, Block 2 in Virginia
Grove Terrace; all right of way of Evans Drive abutting Lots 20 through 30, Block 6 in Virginia Grove
Terrace Fourth Addition; all right of way of Grove Drive abutting Lot 27, Block 2; and abutting Lot 6
through Lot 8, Block 4; and abutting Lot 10, Block 4, and abutting Lots 12 through 15, Block 4; all right
of way of Terrace Drive as shown on the Subdivision Plat in Virginia Grove Terrace First Addition; all
right of way of Lucas Drive abutting Lot 1, Block 6 and abutting Lot 29, Block 5, and abutting Lots 4
through 12, Block 6 in Virginia Grove Terrace Third Addition; all right of way of Thomas Drive abutting
Lots 16 through 18, Lots 20 through 25, and Lot 27, Block 4; and abutting Lot 5 Block 5; and all right of
way of Terrace Drive, abutting Lots 7 through 10, Block 3 in Virginia Grove Terrace Second Addition;
upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR).
Attachments
11.5Adopt Ordinance 8273-11 on second reading, amending provisions of the Chapter 30, Traffic and Motor
Vehicles, Clearwater Code of Ordinances, to eliminate a provision allowing the recovery for
administrative costs as part of the Citys parking ticket dismissal program.
Attachments
11.6Adopt Ordinance 8275-11 on second reading, amending Sections 8.08, 15.07(3), 21.06, and 22.39,
Clearwater Code of Ordinances, to eliminate any regulations pertaining to firearms that would be contrary
to Section 790.33, Florida Statutes (2011).
Attachments
11.7Adopt Ordinance 8280-11 on second reading, vacating the 3-foot Utility Easement lying adjacent to and
south of the north property line of the West ½ of Lot 26 and all of Lot 27, Carolina Terrace Annex as
recorded in Plat Book 12, Page 30, of the public records of Pinellas County, Florida.
Attachments
12. City Manager Verbal Reports
12.1Clarification of Lease Terms Clearwater Marine Aquarium Harborview Center
Attachments
13. Council Discussion Items
13.1Golf Cart Free Ride Services on the Beach
Attachments
13.2Clearwater Marina Boat Slip Administrative Policies
Attachments
14. Closing Comments by Mayor
15. Adjourn
16. Presentation(s) for Council Meeting
16.1Sickle Cell Awareness Month Proclamation
Attachments
16.2End of Session Report - Senator Fasano
Attachments
Meeting Date:
8/29/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Service Awards
SUMMARY:
5 Years of Service
Andrew Biscardi Gas
Michael Stephenson Solid Waste/General Services
Benton Rothermel Engineering
Charles Floyd Gas
Kristina Ward-Connole Fire
Monica Juarbe Fire
10 Years of Service
Carlton Greene Solid Waste/General Services
Douglas Swartz Fire
Denis O'Connor Fire
Wade Bishop Fire
Rick Carnley Solid Waste/General Services
15 Years of Service
Von Watson Public Services
Darrell Ford Public Services
Jack DeShazo Solid Waste/General Services
Robin Gomez Internal Audit
David Dalton Police
Michael Duff Solid Waste/General Services
James McBride Police
20 Years of Service
Christopher Hunter Gas
William Taggart Police
25 Years of Service
Susan Marx Gas
Lawrence Wynn Public Utilities
Karen Miles Finance
30 Years of Service
John Schuster Public Utilities
Review Approval:1) Human Resources
Cover Memo
Item # 1
Meeting Date:
8/29/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Graduates from the Supervisory Leadership Training Program
SUMMARY:
Review Approval:
Cover Memo
Item # 2
Meeting Date:
8/29/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Business Task Force Presentation
SUMMARY:
Review Approval:
Cover Memo
Item # 3
8/29/2011
Meeting Date:
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve an agreement with Intuition Systems, Inc., DBA Bill2Pay, of Clearwater, FL in the amount of $216,500.00 for lock box
services for the City of Clearwater, from October 1, 2011 through September 31, 2016, and authorize the appropriate officials to execute
same. (consent)
SUMMARY:
The City issued RFP (Request for Proposal) 26-11 to solicit proposals for processing of mailed utility bill remittances, known as lock
box services. Based upon the selection criteria contained in the RFP, Bill2Pay was selected as the vendor of choice.
Funding in the amount of $43,300 is available in the Fiscal Year 2012 budget in code 0555-09884-530300-519-000-0000. Funding
for future years will be submitted in the annual budget process.
Operating Expenditure
Type:
YesNone
Current Year Budget?:Budget Adjustment:
Budget Adjustment Comments:
$43,300$43,300
Current Year Cost:Annual Operating Cost:
$216,500
Not to Exceed:Total Cost:
2011 to 2012
For Fiscal Year:
Appropriation CodeAmountAppropriation Comment
0555-09884-530300-519-$43,300
000-0000
RFP 26-
Yes
Bid Required?:Bid Number:
11
None
Other Bid / Contract:Bid Exceptions:
1) Financial Services 2) Office of Management and Budget 3) Legal 4) Clerk 5) Assistant City Manager ED 6) City
Review
Manager 7) Clerk
Approval:
Cover Memo
Item # 4
Attachment number 1
Page 1 of 5
.
Intuition Systems, IncRemittance Processing Agreement
st
This Remittance Processing Agreement (the "Agreement) is made this 1 day of October, 2011 by and between
., a Florida Corporation with principal offices in Clearwater, Florida,
Intuition Systems, IncDBA Bill2Pay,
hereinafter referred to as Company, and , a municipal corporation, with principal
The City of Clearwater
offices in Clearwater, Florida hereinafter referred to as Client
In consideration of the mutual covenants contained herein the parties hereby agree as follows:
- Company shall furnish the services and follow
1.SERVICES AND PROCEDURES
procedures set forth in the attached Exhibit A which is incorporated herein by reference and made a
part of this Agreement.
- This agreement shall have an initial sixty (60) month term ending at midnight on
2. TERM
th
September 30, 2016 and will be automatically extended for successive one year terms unless
terminated by Company or Client, pursuant to the provisions heref, or upon at least three (3) months
written notice to the other party prior to the expiration of theal term or any renewal term.
- As consideration for the services herein, Client shall pay to the Company the
3.FEES
following service fees:
A. Deposits of checks to Bank $ N/C per deposit
B. Payment Processing - See Pricing Exhibit C
The fees defined in Section 3 above are fixed for the initial sixty (60) month term of the Agreement
provided the Client does not initiate a change in the form of itustomer payments, operating
procedures, invoices, envelopes or in the regular schedule of such documents. Should Client desire to
make any such change, it shall give the Company at least sixty (60) days advance written notice and
Client shall be responsible for any additional expenses incurred by Company as a result of Client
instituting any such change.
- Company will monthly send Client an invoice detailing volumes, prices and
4. BILLING
charges. Client shall pay invoices in accordance with the Florida Prompt Payment Act. Invoice and
detail will be sent to the following address:
Attention Director of Customer Service
City of Clearwater
P.O. Box 4748
Clearwater, Fl 33758-4748
.
5RESPONSIBILITIES -
Company assumes no liability for loss of input
A.RESPONSIBILITY FOR THE DATA.
payment data, checks or other information before such data is in possession of Company.
Company does not guarantee any payment for goods or services provided by Client. Company
shall not be liable for any consequential or indirect damages in excess of losses for which it
currently carries liability insurance. Company shall name Client as an additional insured
Page 1 of 5
Item # 4
Attachment number 1
Page 2 of 5
under such policies and provide copies of same to Client. Company agrees to keep such
policies in effect in amounts no less than currently maintained during the pendency of this
agreement. Company will reimburse Client for the recovery of overdraft feesed to a
Client customer as a direct result of a payment transaction error by Company. Company will
further reimburse Client for any payments made by Client to Company which may be
subsequently reversed for any reason. The term Company shall include all employees,
directors and officers of Company as well as independent contractors hired by the Company
to perform any part of the services to be furnished under this agreement. Possession of the
data by the Company first occurs when the items to be processed are delivered physically to
Companys processing facility and ends when the information has been delivered to the
Clients depository institution.
Except for fees due hereunder, notice of every claim, regardless of
B. TIME OF CLAIMS -
form, which in any way arises out of this Agreement shall be made by the party obtaining
such knowledge to the other party within six (6) months after the basis for such claim
becomes known to the party desiring to assert it.
- Either party may terminate this agreement upon written notice
C.EARLY TERMINATION
to the other party if the other party breaches any material termdition of the Agreement
(including without limitation, failure to meet service standards) and such breach remains
uncorrected for thirty (30) days following the date of receipt oritten notice to such
breaching party specifying the breach. In the event of non-payment or withholding of any fees
claim by Company to be owing to it, the cure period shall be redced to seven (7) days from
which Company has rendered written notice, and if not cured within such time, the Company
may immediately terminate the Agreement. Company and Client shall also have the right to
terminate this Agreement without cause by providing the other party ninety (90) days advance
notice of the date of termination.
-
6. MISCELLANEOUS
- This agreement shall constitute the entire agreement between
A. ENTIRE AGREEMENT
the parties. This agreement shall not be amended or modified unless done so in writing
and signed by the parties. No other representations have been made by either of the
parties other than what has been set forth herein.
All of the representations made by Company
B. NO OTHER REPRESENTATIONS -
with respect to the provisions of the services are as set forth Agreement and Client
acknowledges that it has not relied upon any other prior statemets or negotiations.
- If any provision of this Agreement shall be held to be invalid o
C.SEVERABILITY
unenforceable for any reason, the remaining provisions shall connue to be valid and
enforceable. If a court finds that any provision of this Agreement is invalid or
unenforceable, but that by limiting such provision it would become valid or enforceable,
then such provision shall be deemed to be written, construed, and enforced as so limited.
- The parties agree that they with respect to any dispute arising from or
D.ARBITRATION
relating to this Agreement shall be decided through arbitration under the Rules of the
American Arbitration Association, which shall be held in Pinellas County, Florida.
Page 2 of 5
Item # 4
Attachment number 1
Page 3 of 5
This Agreement shall be governed by the laws of the State of
E. CHOICE OF LAW -
Florida. Any dispute arising from or relating to this Agreement shall be dcided in the
courts located in Pinellas County, Florida.
- The parties agree that they both waive any right to a jury
F. WAIVER OF JURY TRIAL
trial with respect to any dispute arising from or relating to thement.
The primary point of contact during the contract period
G. CONTACT INFORMATION
shall be designated in writing to the other party.
. The Company shall maintain Worker's Compensation
7INSURANCE AND BOND -
Insurance which shall fully comply with the statutory requirements of all applicable state and federal
laws and Employers' Liability Insurance with limits of $500,000 per accident for Bodily Injury and
$500,000 per employee/aggregate and Commercial General Liability Insurance with a minium
combined single limit of liability of $1,000,000 per occurrence er location and $2,000,000 aggregate
for bodily injury and/or death and/or property damage and/or personal injury. This policy shall
include products, completed operations coverage, and Broad Form Contractual Insurance specifically
covering this Agreement.
Company shall be responsible for loss to Client caused directly r indirectly by Company and
Company shall maintain Fidelity Bond coverage for the dishonest acts of its employees in a minimum
amount of $1,000,000.
- Whenever, under this Agreement, one party is required to give noce to the
8.NOTICES
other, such notice shall be deemed given, if mailed by United States mail, registered or certified mail,
return receipt requested, postage prepaid and addressed as shown below. Either party may at any time
change its address for notification purposes by mailing as aforesaid a notice stating the change and
setting forth the new address.
Company
Client
City of Clearwater Intuition Systems, Inc. DBA Bill2Pay
th
Attn Director of Customer Service 4700 140 Ave. N. Suite 106
P.O. Box 4748 Clearwater, Fl 33762
Clearwater, Fl 33758-4748
Neither party shall be liable for damages
9. FORCE MAJEURE - Suspension of Operations.
for delay in Services herein arising out of causes beyond its control and without its fault or negligence,
including, but not limited to, acts of God or of the public enem acts of the government, foreign or
domestic terrorists, fires, floods, epidemics, strikes, labor disturbancer freight embargoes (but not
including delays caused by subcontractors or suppliers), provided that, in the case of Company,
Company shall within four (4) hours from the beginning of such delay, notify Client of the cause of
delay and Company's contingency plant to cure such delay; however, if a delay exceeds a total of five
(5) days, Client may immediately with necessity of further notic terminate this Agreement. Further,
where Company is prevented from providing the Services due to a cause listed in this paragraph,
Page 3 of 5
Item # 4
Attachment number 1
Page 4 of 5
Company shall use its best efforts to resume Services as soon as such cause ends.
, the parties hereto have executed this Agreement as of the day, month and year
In Witness whereof
first above written, by the undersigned officers thereunto dulyhorized.
Intuition Systems, Inc. DBA Bill2Pay
By: ____________________
Printed: Iris Kraft
Title: Director of Payment Services
Date: ___________________
Countersigned: CITY OF CLEARWATER, FLORIDA
___________________________ By: __________________________
Frank V. Hibbard William B. Horne II
Mayor City Manager
Approved as to form: Attest:
___________________________ ________________________________
Camilo A. Soto. Rosemarie Call
Assistant City Attorney City Clerk
Page 4 of 5
Item # 4
Attachment number 1
Page 5 of 5
Exhibit A
Company agrees to provide remittance processing and other enumerated related services for Client in
accordance with the procedures listed below and procedures document in the attached Lockbox
Information Sheet(s).
1. A Post Office caller service box will be opened at the Tampa onal Airport Post Office facility in
Tampa, Florida. The actual post office box will be in the name of and owned by Client and Client will
grant Company exclusive use of the post office box for the term is Agreement is in effect. Mail
addressed to the box will be picked up each Company business day (Monday through Saturday), opened
and the envelope contents reviewed and processed in accordance with the terms of the Agreement.
2. Company will open all mail and prepare the remittance coupons and payment checks for processing.
Company shall not process those items documented in the Lockbox Information Sheet not to be processed.
Unless otherwise agreed upon, all processed checks will be endorsed:
Deposit to the Account of
Client Account Number
Client Name
3. Company is hereby authorized to accept for deposit into Client demand deposit accounts at Clients Bank
all checks, drafts and other items made payable to or endorsed in favor of the Client or a reasonable
variation thereof. Client has designated their demand deposit accounts to be used by Company for lockbox
deposits and adjustments hereunder. The funds associated with the Client will be deposited into the
demand deposit account on the date that such checks and remittance coupons are processed by Company,
or the next business banking day when such items are processed on a Saturday, Sunday or holiday.
4. Company will deliver by courier to Client on the same day the check and remittance mail is opened and
processed such documents together with items not processed for reasons set forth in the Lockbox
Information Sheet or Exhibit B. This delivery will include daily hard copy reports, all processed
remittances, correspondence, and a copy of the deposit slip as defined by the Client.
5. Company will maintain an image record of all items, checks and remittance coupons, which are
processed by Company for a period of one (1) year. Upon request, copies of payment records, or those
maintained digitally or on CD, will be sent to Client within 5 days of the request.
6. If the handwritten amount on a payment differs from the numernt, the amount, which agrees to
the invoice, will be accepted.
7. Client will notify Company at least sixty (60) days in advanc of any change in the form of its customer
payments, invoices, and envelopes or in the regular monthly mailing schedule of such documents.
8. For the purposes of ensuring that the processing of payment data is timely to the Client, the Copany
has established production deadlines for all standard payments received by 6:00 AM EST, Monday
Saturday, except during scheduled holidays. In the event the Company suffers hardware failure or any
other condition beyond their control, the work will be cut off eo ensure a deposit is posted each day.
Intuition Systems, Inc. DBA Bill2Pay City of Clearwater
_________ Initial _________ Initial
Page 5 of 5
Item # 4
Attachment number 2
Page 1 of 1
Item # 4
Attachment number 3
Page 1 of 1
Item # 4
8/29/2011
Meeting Date:
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve an agreement with Northeast II, Inc., DBA TC Delivers, of Tampa, FL in the amount of $470,000.00 for utility bill printing and mailing,
mail processing services and postage for the City of Clearwater from November 1, 2011 through October 31, 2012 and authorize the appropriate
officials to execute same. (consent)
SUMMARY:
In 2009 following an RFP (Request for Proposal) process to print, apply postage and mail utility bills and to pick-up, process and apply postage and
mail general city departmental U.S. mail, the City selected Northeast II, Inc. as the vendor of choice and awarded a contract for the services. The
terms provided for two (2) one-year renewals of the contract at the option of the parties. This is the second of those renewals.
The terms of the contract provide for:
-Printing, processing (including insertions as required), affixing postage and mailing of city utility bills;
-Vendor provides all bill stock and envelopes (mailing and return);
-Pick-up, processing, affixing postage and mailing of city department mail.
Estimated costs are:
Mailing and Printing Services: - $92,000.00;
Postage: Utility Bills - $274,000.00;
Postage: City Departmental Mail - $104,000.00.
Total: $470,000.00.
Funding is available in the Fiscal Year 2012 budget. Mail and Printing Services will be charged to 0555-09872-530300-519-000-0000 and charged
back to the appropriate departmental cost centers. Postage for City of Clearwater Utility Bills will be charged to 0555-09884-542500-519-000-0000.
Postage for City Departmental Mail will be charged to 0555-09872-542500-519-000-0000 and charged back to the appropriate departmental cost
centers.
Operating Expenditure
Type:
YesNone
Current Year Budget?:Budget Adjustment:
Budget Adjustment Comments:
$470,000$470,000
Current Year Cost:Annual Operating Cost:
$470,000
Not to Exceed:Total Cost:
2011 to 2012
For Fiscal Year:
Appropriation CodeAmountAppropriation Comment
0555-09872-530300-519-000-$92,000Mail and Printing Services
0000
0555-09884-542500-519-000-$274,000Postage-Utility Bills
0000
0555-09872-542500-519-000-$104,000Postage-City Departmental Mail
0000
RFP 27-
Yes
Bid Required?:Bid Number:
09
None
Other Bid / Contract:Bid Exceptions:
Cover Memo
1) Financial Services 2) Office of Management and Budget 3) Legal 4) Clerk 5) Assistant City Manager ED 6) City Manager 7) Clerk
Review Approval:
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8/29/2011
Meeting Date:
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Authorize an intergovernmental loan, in an amount not to exceed $325,440, from funds provided to the City from the United States
Environmental Protection Agency as part of the Brownfields Cleanup Revolving Loan Fund Program for cleanup of the CarPro site and
adopt Resolution 11-19.
SUMMARY:
In October 1999, the City Council authorized the City Manager to sign a Loan Fund Agreement and Work Plan for the $500,000 award
received from the United States Environmental Protection Agency (EPA) for the Clearwater Brownfields Cleanup Revolving Loan Fund
(BCRLF). EPA awarded the City supplemental funds in the amount of $700,000 on September 28, 2006 increasing the original $500,000
award to $1,200,000. The action also approved a time extension of the budget and project period date from September 30, 2001 to
December 31, 2011. The current balance of $325,507.75 is available from this award with $325,440 earmarked for this loan for the CarPro
site.
The BCRLF was structured to provide low-interest loans to parties interested in the redevelopment of environmentally impaired properties.
The BCRLF also allows government entities to loan to other government agencies, but requires a City resolution. The rule also states that
the City may discount up to 30% of the principal amount of the loan, provided that the total amount of the principal forgiven shall not
exceed $200,000.
The City determined that the best use of these remaining funds from EPA would be for the cleanup of the CarPro site. The City also
determined that the Community Redevelopment Agency (CRA) is in a better position to convey the site to a developer or other private
entity if it provides for the environmental cleanup of the site.
Resolution 11-19 requests the City Council to allot additional monies in the form of a loan in the amount up to $325,440 to the CRA to
complete the remediation of the CarPro site and to address off-site environmental impacts.
To obtain a Site Rehabilitation Completion (SRCO) from FDEP (Florida Department of Environmental Protection) for the CarPro site, the
City of Clearwater is obligated to address off-site contamination related to the CarPro site.
An interlocal agreement will outline the City and CRA responsibilities in preparing the site for redevelopment. The purpose of the
agreement is to provide the means by which the CRA and City can mutually work together to use their existing and anticipated resources
to meet the expenses incurred for the environmental cleanup of the site.
The funds appropriated by the City from the BCRLF will have a zero interest rate and be utilized by the CRA for this purpose and shall be
repaid to the BCRLF by the City or the CRA either from: a) amounts repaid to the City or the CRA from the private developer or another
party to whom the CRA ultimately conveys the Site following the environmental cleanup provided for herein; b) TIF funds; c) the General
Fund of the City through budget appropriations in subsequent years so that such BCRLF may be made available by the City for the
environmental cleanup of the other sites; d) other means legally sufficient and approved by EPA. The repayment term is five years from
the completion of the environmental cleanup of the site as indicated by a site rehabilitation completion order (SRCO). It is the intent of the
CRA to use either sale proceeds, TIF, brownfields funds, and/or environmental cleanup tax credit proceeds for the repayment of the loan.
While City general funds are not anticipated to be used, any payment from the City of Clearwater General Fund is subject to the annual
appropriations process. As stated earlier, a portion of the loan may be discounted to reduce total funds due to the BCRLF.
Appropriation CodeAmountAppropriation Comment
Cover Memo
181-99802 325,440Interfund loan to CRA
Item # 6
1) Office of Management and Budget 2) Legal 3) Economic Development and Housing 4) Office of Management and
Review
Budget 5) Legal 6) Clerk 7) Assistant City Manager ED 8) City Manager 9) Clerk
Approval:
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8/29/2011
Meeting Date:
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve an Interlocal Agreement between the City of Clearwater (City) and the Community Redevelopment Agency of the City of
Clearwater, Florida (Agency) that outlines responsibilities for the environmental cleanup of the CarPro site and authorize the
appropriate officials to execute same. (consent)
SUMMARY:
The purpose and intent of this Agreement is to provide a means by which the Agency and the City can mutually work together to use
their existing and anticipated resources available to meet specific expenses incurred for the environmental cleanup of real property
known as the CarPro (Project). It is also the purpose of this Agreement, through assistance and cooperation, to define and delineate the
responsibilities and obligations of the parties in order to accomplish the mutually beneficial Project.
The CarPro site in the East Gateway area of the downtown has long been considered an impediment to the redevelopment of the area.
For this reason, the CRA acquired this property in August 2010. Due to the value added incurred in obtaining this parcel, the CRA
accepted these parcels as is and without warranties, and is responsible for the demolition of all structures, and for any future
environmental due diligence and mitigation.
The City received funds from EPA as part of the Brownfields Cleanup Revolving Loan Fund and determined that the best use of the
remaining funds would be for the cleanup of the CarPro site. The City also determined that the Agency is in a better position to convey
the Site to a developer or other private entity if it provides for the environmental cleanup of the Site. Resolution 11-19 authorizes a
loan up to $325,440 to the CRA for the cleanup of the site.
A main objective of the Agreement is to outline that the City, rather than the CRA, is in a better position to enter directly into contracts
for environmental cleanup of the Project.
The cleanup of the project is currently estimated at $325,440, confirmed by an engineers estimate. While we do not anticipate that
these costs will be exceeded, the Agreement allows the City, through its Brownfields program or other sources, or the agency to cover
the additional cost of remediation and preparing the site for redevelopment.
1) Office of Management and Budget 2) Legal 3) Economic Development and Housing 4) Office of Management and
Review
Budget 5) Legal 6) Clerk 7) Assistant City Manager ED 8) City Manager 9) Clerk
Approval:
Cover Memo
Item # 7
Attachment number 1
Page 1 of 1
LOCATION MAP: 1359 Cleveland Street
1359 Cleveland Street
²
1359 Cleveland Street
Legend
Parcel Boundary
Clearwater, FL 33755-5104
Community Redevelopment Agency
1359 Cleveland Street
Parcel # 152915648900030010
Prepared by:
of the City of Clearwater
Item # 7
Engineering Department
Geographic Technology Division
100 S. Myrtle Ave, Clearwater, FL 33756
Ph: (727)562-4750, Fax: (727)526-4755 Map Gen By:Reviewed By:287B S-T-R:N.T.S.
CDDH Date:08/11/2011 Grid #:15-29-15 Scale:
www.MyClearwater.com
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8/29/2011
Meeting Date:
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve an Agreement between the City of Clearwater and the Clearwater Regional Chamber of Commerce (CRCC) to produce and distribute
the Official Clearwater, Florida Visitor Guide in Fiscal Year 2011-2012 in return for funding in the amount of $26,000 and authorize the
appropriate officials to execute same. (consent)
SUMMARY:
In Fiscal Year 2009-2010, the CRCC entered into a three-year contract with Heron Publications to produce the annual Visitor
Guide that includes Clearwater and Clearwater Beach businesses. In 2010 and 2011, 50,000 copies were printed each year.
The Visitor Guide is produced both in print and electronically. The print version is mailed to consumers, travel trade
organizations and is handed out at the State Welcome Centers and Clearwater and Clearwater Beach Visitor Information
Centers. Visitor Guides are inserted in appropriate group Welcome Packets to include the Outback Bowl, Jazz Holiday, Super
Boat Races, Ironman, reunions, during travel writers familiarization tours and conferences. The electronic version is posted
on visitclearwaterflorida.com. Request forms will be available on the website for consumers to request a Visitor Guide by
mail. Telephone and email requests are accepted as well.
Production of the guide includes selling of advertisement space, writing copy and verification of existing information,
photography, development of graphic components and printing.
The costs for the Visitor Guide includes advertisement sales, copy writing and proofreading, photography, graphic design,
printing, electronic formatting, postage/shipping, fulfillment company charge and envelopes. The personnel involved in
producing the Visitor Guide are Heron Publishings team, the CRCC staff, and City of Clearwater staff. Final editorial and
graphic sign off is the responsibility of the CRCC.
In 2011, the CRCC reports its accomplishments as: 1) increased internet views of the Visitor Guide on website; 2) dramatic
increase in request for copies by mail and at the State of Florida Welcome Centers; 3) increased distribution to group
meetings and conferences being held on Clearwater Beach; and 4) increased distribution through the major properties on
Clearwater Beach.
$26,000 has been budgeted in the Fiscal Year 2011-12 Economic Development and Housing Department operating budget
(contractual services) to fund this agreement. Attached are the CRCCs Scope of Work and Costs Breakdown for Fiscal Year
2011-12. The term of the contract agreement is one year.
Other
Type:
NoneNone
Current Year Budget?:Budget Adjustment:
Budget Adjustment Comments:
Current Year Cost:Annual Operating Cost:
26,000
Not to Exceed:Total Cost:
2011 to 2012
For Fiscal Year:
Appropriation CodeAmountAppropriation Comment
0010-09216-530300-552-000-26,000
Cover Memo
0000
Item # 8
1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager ED 5) City Manager 6) Clerk
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8/29/2011
Meeting Date:
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the extension of Fire Protection Services Agreement between Pinellas County Fire Protection Authority and City of Clearwater
for one year until September 30, 2012 and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The Pinellas County Fire Protection Authority is a special district created for the purpose of providing fire protection
services throughout the unincorporated areas of Pinellas County, pursuant to Chapter 73-600, Laws of Florida.
Pinellas County has contracted with various municipalities and independent special fire districts in the County to
provide fire protection services, which include:
Response of firefighting apparatus, units and personnel to the scene of a fire, life safety related
o
emergency, man-made or natural disaster or public service request;
Command and control of the emergency scene, containment of any fire and mitigation of any hazards,
o
including specialized rescue;
Investigation of any fire to determine the cause and original;
o
Inspection of commercial, industrial and multi-family dwellings for compliance with fire and life safety
o
codes; and
Education of the public in fire prevention, life safety and disaster preparedness, in accordance with
o
Section 413.
In 1999, the Fire Protection Authority signed a 10-year agreement with the contract providers that expired on
September 30, 2009.
In Fiscal Year 2009/10 and Fiscal Year 2010/11, the Fire Protection Authority and the contract providers extended the
contract for one year respectively, now ending September 30, 2011.
In Fiscal Year 2011-2012, the Fire Protection Authority and the contract providers have agreed to extend the contract
for another one year period ending September 30, 2012.
Through this contract, Clearwater Fire and Rescue will provide fire protection services to the residents of the City of
Clearwater and to individuals within the unincorporated area of Pinellas County that is located within the Clearwater
Fire Control District. The City of Clearwater has 6.49 square miles of unincorporated land located within the
Clearwater Fire Control District.
Pinellas County Fire Protection Authority and the City of Clearwater agree that upon approval of this extension, all
terms of the original agreement will remain in force and effect as if the original term of the contract extended to
September 30, 2012.
Cover Memo
Item # 9
Pinellas County Fire Protection Authority will continue to compensate Clearwater Fire and Rescue for the fiscal year
commencing October 1, 2011 under the same terms as the previous contract. Under that contract, 12.09% of the
Clearwater Fire District was determined to be unincorporated Pinellas County for 2011. Therefore, the County
reimbursed the City 12.09% of the net department budget or approximately $2.1 Million for fiscal year 2011. The
reimbursement percentage can fluctuate year to year as property values within the fire district change.
1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Review Approval:
Cover Memo
Item # 9
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8/29/2011
Meeting Date:
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Award a contract (purchase order) to lease desktop and laptop computers for 3 years from Hewlett-Packard Financial Services Company,
Murray Hill, NJ for an amount not to exceed $1,300,000 in accordance with Sec. 2.564(1)(d) Code of Ordinances, under State Contract 250-
040-08-1; and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The City has leased computers for nine years. The benefits of leasing include operational savings for asset acquisition and
maintenance, improved efficiency in user support and asset management, improved security for City systems and network,
and improved performance for system users and employees.
This term of leasing includes all desktop (~1,100) and laptop (~300) computers within the City. The cost of this lease
term is 8% higher than the previous term ('09-'11). The City's computers are upgraded over a 3-year cycle at
approximately 33% per year.
Costs in the initial year (2011/2012) of the contract will be approximately $365,520. The maximum annual costs for this
lease term will be approximately $433,000 in the third year.
This agreement includes a value added enhancement. Self-Maintainer Program which enables City staff to be trained at no
additional costs to function as Hewlett-Packard certified technicians to expedite diagnostic and resolution actions (Hewlett-
Packard tracks and pays (reimburses) for these services for every 15 minutes of work performed).
Quarterly payments will be budgeted in the Information Technology annual operating budget, and costs prorated to all
departments based upon their respective computer counts, through the Administrative Services Fund charge back for
Information Technology services.
Operating Expenditure
Type:
NoNo
Current Year Budget?:Budget Adjustment:
Budget Adjustment Comments:
None$433,000
Current Year Cost:Annual Operating Cost:
$1,300,000$1,300,000
Not to Exceed:Total Cost:
2012 to 2015
For Fiscal Year:
Appropriation CodeAmountAppropriation Comment
0555-09862-544500-519-000-
0000
No
Bid Required?:Bid Number:
Cover Memo
None
Other Bid / Contract:Bid Exceptions:
Item # 10
1) Assistant City Manager 2) City Manager
Review Approval:
8/29/2011
Meeting Date:
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve a five (5) year agreement with both the Boys and Girls Clubs of the Suncoast, Inc. (BGC) and the Martin Luther King Jr.
Neighborhood Family Center, Inc. (MLKNFC) and the City from October 1, 2011 to September 30, 2016 to provide recreational,
educational and social programming for the North Greenwood Community at the North Greenwood Recreation and Aquatics Complex
and North Greenwood Library and authorize the appropriate officials to execute same. (consent)
SUMMARY:
On November 16, 2010, the City Council approved changes to the Penny for Pinellas III project list including funding for the
renovations to the North Greenwood Recreation and Aquatics Center (NGRAC) and North Greenwood Library (NGL) located on the
SW and SE corners of Martin Luther King Jr. Avenue and Palmetto Street.
On June 14, 2011, the City Council awarded a contract to Pillar Construction Group, LLC of Clermont, Florida, for renovations of the
North Greenwood Recreation and Aquatics Center and North Greenwood Library.
When completed, the renovations will allow for BGC and MLKNFC to offer programming at the NGRAC and NGL. BGC will have a
variety of programs but their main programming effort will be with tweens and teens. MLKNFC offers more programming for the
elementary age children as well as adult support programs.
The agreements with each of these organizations are identical in scope and content with the exception of the type of programs and use
of the facility by each group and the License fee for each group.
Partnering with BGC and MLKNFC to provide the majority of active programming for the center will produce an overall net savings to
the City of approximately $180,000; of that $100,000 is in new revenue from license fees and $80,000 is from operational savings to the
general budget.
City staff will be responsible for scheduling the building for partner agencies including the Library; handling all rentals in the building;
operating and programming the aquatics center; maintaining both the Library and Center; handling day to day walk-in patrons who use
the fitness center, gymnasium and pool.
1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Review Approval:
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Meeting Date:
8/29/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the Amendment to the Revocable License Agreement between the City of Clearwater, Florida and Sunsets at Pier 60 Society,
Inc. (Sunsets) to establish a more clearly defined License Area and to strengthen and clarify language in regard to Sunsets being
responsible for vendor and performer selection and authorize the appropriate officials to execute same. (consent)
SUMMARY:
Since March 2, 1995, Sunsets has operated a daily festival to promote tourism and arts on Clearwater Beach in an area known as Pier 60
and Pier 60 Park. The festival, weather permitting, is held daily from 2 hours before sunset to 2 hours after sunset.
The Festival has experienced great success and Sunsets desires to use other areas, including a small portion of Beachwalk and the beach
area adjacent to Pier 60.
This amendment will provide for the establishment of revised boundaries in which Sunsets can operate their festival.
In addition, language has been added to clarify that the City in no way has any responsibility for who is allowed to participate in the
Festival, as that responsibility falls on Sunsets.
Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Cover Memo
Item # 12
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Exhibit A
Legend
CCCL
Existing Lease Area
Proposed Lease Area
²
Sunsets at Pier 60
Prepared by:
Engineering Department
Geographic Technology Division
Item # 12
100 S. Myrtle Ave, Clearwater, FL 33756
Ph: (727)562-4750, Fax: (727)526-4755
Map Gen By:Reviewed By:DGDTM Date:08/16/2011 Grid #:310A20-29s-16e S-T-R:Scale:N.T.S.
www.MyClearwater.com
Map Document: (V:\GIS\Engineering\Location Maps\Arbor Shoreline LOC Map.mxd)
Meeting Date:
8/29/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve a Third Amendment to the Agreement between the City and The Winning Inning, Inc., for the use and operation of the Jack
Russell Memorial Stadium and Complex for an additional five (5) years from February 1, 2012 through January 31, 2017 and authorize
the appropriate officials to execute same. (consent)
SUMMARY:
On December 18, 2003, the City Council approved a two-year agreement between the City and Winning Inning for the operation of a
baseball school at Jack Russell Memorial Stadium and Complex.
The relationship and agreement with Winning Inning has been extremely successful for the citizens of Clearwater as is evidenced by the
fact that the original agreement was extended by six years to January 31, 2012.
Staff is recommending that an additional five-year extension be awarded to Winning Inning.
Under this agreement, The Winning Inning will continue to provide the following services:
·
Conducts camps, clinics, lessons, strength conditioning, rehab training, tournaments, leagues, etc.
·
Athletic field and grounds maintenance.
·
Provide all staff, materials and supplies, and operating expenses associated with the complex including but not limited to electricity,
water, sewer, custodial, sanitation and minor building maintenance, and pay all required taxes necessary to the Agencys operation at
the Complex.
Under this agreement, the City provides the following:
Maintenance for all major capital components of the building, including air conditioners, roof, plumbing, electrical, etc.; subject to
available funding by the City.
No other in-kind services, supplies, labor, equipment, or funding, whether on loan or for consumption, will be granted to the agency.
This agreement may be terminated with 60 days notice by the City for any municipal purpose.
This amendment also cleans up and updates some of the minor language in the original agreement, which was entered into in 2003.
Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Cover Memo
Item # 13
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Item # 13
8/29/2011
Meeting Date:
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve an Interlocal Agreement in the amount of $145,796.57 with the Community Redevelopment Agency (CRA), authorize
continuation of two full-time equivalent positions to provide Community Police Officers for the East Gateway area of the CRA, and
authorize the appropriate officials to execute same. (consent)
SUMMARY:
On August 29, 2011, the CRA approved the attached Interlocal Agreement to provide Tax Increment
Funding (TIF) funding to the City of Clearwater in the amount of $145,796.57 to provide two (2) Community
Police officers to the CRA area of the East Gateway.
The term of this Interlocal Agreement will be October 1, 2011 through September 30, 2012.
The TIF funds paid to the City of Clearwater by the CRA will be done pursuant to Section 163.361(1),
Florida Statutes, and will be used to provide a more visible community policing presence within the East
Gateway neighborhood.
This is the fourth year of the Agreement between the CRA and the City. As a result of the officers deployed
under the 2008/09 Agreement, conditions have substantially improved in the East Gateway area. Both
residents and businesses have enthusiastically embraced the program; however, it is recommended that
the program continue as justified by the ongoing activity in the area that negatively impacts the quality of
life.
Other
Type:
NoneNone
Current Year Budget?:Budget Adjustment:
Budget Adjustment Comments:
Current Year Cost:Annual Operating Cost:
Not to Exceed:Total Cost:
to
For Fiscal Year:
1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Review Approval:
Cover Memo
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8/29/2011
Meeting Date:
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the renewal of a Software Support Agreement for the TriTech System, in the amount of $159,189.12, for a 12-month period,
beginning October 1, 2011 and ending September 30, 2012. (consent)
SUMMARY:
The TriTech System has been operational since October 2007; the final sign-off and payment closing out
the project was disbursed in March 2009.
The Council previously approved a ten-month TriTech Software Support Agreement, which will expire
September 30, 2011.
The TriTech System provides an integrated CADS, mobile, and AVL environment, and downloading of data
to the report management system (ACISS). Prior to the TriTech System, each of these functions required
separate software support and hardware agreements.
Funding for renewal of the 12-month Software Support Agreement, in the amount of $159,189.12 is
budgeted in Fiscal Year 2011/2012 Police Department operating budget 0010-01162-530300-521-000-
0000.
Operating Expenditure
Type:
YesNone
Current Year Budget?:Budget Adjustment:
Budget Adjustment Comments:
$159,189.12
Current Year Cost:Annual Operating Cost:
$159,189.12
Not to Exceed:Total Cost:
2011 to 2012
For Fiscal Year:
Appropriation CodeAmountAppropriation Comment
01162-530300 $159,189.12
No
Bid Required?:Bid Number:
None
Other Bid / Contract:Bid Exceptions:
1) Office of Management and Budget 2) Assistant City Manager 3) City Manager 4) Clerk
Review Approval:
Cover Memo
Item # 15
Attachment number 1
Page 1 of 4
Item # 15
Attachment number 1
Page 2 of 4
Item # 15
Attachment number 1
Page 3 of 4
Item # 15
Attachment number 1
Page 4 of 4
Item # 15
8/29/2011
Meeting Date:
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Award a contract (Purchase Order) to Angelos Recycled Materials in the amount of $430,000 for the disposal of solid waste at their
site for the period October 1, 2011 through September 30, 2012 as provided in the Clearwater Code of Ordinances, Section 2.561 and
authorize the appropriate officials to execute the same. (consent)
SUMMARY:
The Solid Waste Department collects bulk trash and construction and demolition debris from both commercial and residential
customers. This trash and debris (which excludes anything that could putrefy or produce leachate that poses a health or environmental
threat) is transported by city collection vehicles to the contractors state-permitted disposal facility.
During the summer of 2009, the Purchasing Department advertised a request for bids for the disposal services described
above. Angelos Recycled Materials was awarded a contract by purchase order for Fiscal Year 2009/10.
Angelos Recycled Materials has provided the city with a letter stating that they would hold their pricing at the current level for the
twelve-month period of October 1, 2011 through September 30, 2012. This is the second renewal of an annual contract with the same
terms and conditions of the original contract.
The Solid Waste Department recommends approval of this item and requests that the purchase order time period run from October 1,
2011 through October 31, 2012 to allow time for processing the September 2012 invoices.
Operating Expenditure
Type:
YesNone
Current Year Budget?:Budget Adjustment:
Budget Adjustment Comments:
$380,000.00
Est. for FY
Current Year Cost:Annual Operating Cost:
2011
430,000.00
Not to Exceed:Total Cost:
FY 2012 to
For Fiscal Year:
Appropriation CodeAmountAppropriation Comment
0-424-02082-543500-534-$150,500.00Dump Fee Account
000
0-424-02089-543500-534-$279,500.00Dump Fee Account
000
2nd
Renewal
Yes
Bid Required?:Bid Number:
of BID
Cover Memo
25/09
Item # 16
None
Other Bid / Contract:Bid Exceptions:
1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Review Approval:
Attachment number 1
Page 1 of 1
Item # 16
8/29/2011
Meeting Date:
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Award a contract (Purchase Order) to Pinellas County Solid Waste for an operating expenditure of $4,000,000 for the disposal of solid
waste at the Pinellas County waste-to-energy plant/landfill, October 1, 2011 through September 30, 2012, as provided in the citys Code
of Ordinances, Section 2.564 (1) (d), Services provided by Other Governmental Entities, and authorize the appropriate officials to
execute the same. (consent)
SUMMARY:
Pinellas County operates the only waste-to-energy plant and landfill in the county.
The Solid Waste Department recommends approval of this item and requests that the purchase order time period run from October 1,
2011 through October 31, 2012 to allow time for processing the September 2012 invoices.
Operating Expenditure
Type:
YesNone
Current Year Budget?:Budget Adjustment:
Budget Adjustment Comments:
$3,600,000.00
Est. for
Current Year Cost:Annual Operating Cost:
FY2011
$4,000,000.00
Not to Exceed:Total Cost:
FY 2012 to
For Fiscal Year:
Appropriation CodeAmountAppropriation Comment
0-424-02082-543500-534-$1,720,000.00Dump Fee Account
000
0-424-02083-543500-534-$1,640,000.00Dump Fee Account
000
0-424-02089-543500-534-$640,000.00Dump Fee Account
000
1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Review Approval:
Cover Memo
Item # 17
Meeting Date:
8/29/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the conveyance of a Distribution Easement to Progress Energy (PE) granting appropriate authority to PE for the purpose of
providing electrical service to the Ed Wright production well that will provide raw water for the new brackish reverse osmosis water
treatment plant at Water Treatment Plant 2 and authorize the appropriate officials to execute same. (consent)
SUMMARY:
Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Cover Memo
Item # 18
DISTRIBUTION EASEMENT
Attachment number 1
Page 1 of 3
KNOW ALL MEN BY THESE PRESENTS, that the undersigned, their heirs, successors, lessees and
), in consideration of the mutual benefits, covenants and conditcontained, does
hereby grant and convey to FLORIDA POWER CORPORATION doing business as PROGRESS ENERGY
FLORIDA, INC.), Post Office Box 14042, St. Petersburg, Florida 33733, and to
its successors, lessees, licensees, transferees, permittees, appns, an easement to install, operate and
maintain in perpetuity, such facilities as may be necessary or d providing electric energy and service and
communication systems, whether to or on behalf of telecommunicatiders or other customers by GRANTEE or
premises in
Pinellas County, to wit:
hereto and incorporated herein by this
reference.
Tax Parcel Number : 22/29/15/00000/230/0100
The rights herein granted to GRANTEE by GRANTOR specifically include: (a) the right for GRANTEE to
patrol, inspect, alter, improve, repair, rebuild, relocate, and ilities; further GRANTEE hereby agrees to
restore the Easement Area to as near as practicable the conditior to such construction, repairs,
alteration, replacement, relocation or removal as a result of safe and efficient installation, operation or
maintenance of said facilities; (b) the reasonable right for GRANTEE to increase or decrease the voltage and to change
the quantity and type of facilities; (c) the reasonable right fo GRANTEE to clear the Easement Area of trees, limbs,
undergrowth and other physical objects which, in the opinion of GRANTEE, endanger or interfere with the safe and
efficient installation, operation or maintenance of said facilitle right for GRANTEE to trim or
remove any timber adjacent to, but outside the Easement Area whiin the reasonable opinion of GRANTEE,
endangers or interferes with the safe and efficient installation, operation or maintenanfacilities; (e) the
reasonable right for GRANTEE to enter upon land of the GRANTOR adjacent to said Easement Area for the purpose
of exercising the rights herein granted; and (f) all other rightrivileges reasonably necessary or convenient for
GRANTEE
of said easement for the purposes described above. The rights ansement herein granted are non-exclusive as to
entities not engaged in the provision of electric energy and ser GRANTOR reserves the right to grant rights to
others affecting said easement area provided that such rights docreate an unsafe condition or unreasonably conflict
with the rights granted to GRANTEE herein.
GRANTOR hereby covenants and agrees that no buildings, structures or obs (except fences) shall be
located, constructed, excavated or created within the Easement Afences are installed, they shall be placed so
as to allow ready access to facilities and provide a working space of not less than ten (10 feet on the
opening side, six (6) feet on the back for working space and three (3) feet on all other sides of any pad mounted
transformer. If future orderly development of the premises is in physical conflth
facilities, GRANTEE shall, within 60 days after receipt of written request from GRANTOR, relocate said facilities to
another mutually agreed upon Easement Area in premises, provided that prior to the relocation of said
facilities (a) GRANTOR shall pay to GRANTEE the full actual cost of the relocation as incurred by GRANTEE, and
(b) GRANTOR shall execute and deliver to GRANTEE, at no cost, an acceptable and recordable easement to cover
the relocated facilities. Upon the completion of the relocation,shall be considered cancelled as to
the portion vacated by such relocation. This legal description w GRANTOR.
ED WRIGHT PARK
This document prepared by R. Alexander Glenn
1300 S. MARTIN LUTHER
3300 Exchange Place
KING, CLEARWATER, FL.
Lake Mary, Florida 32746
GRANTOR covenants not to interfere with facilities within the Easement Area in premises,
and GRANTOR further covenants to indemnify to the extent of Florida Statute and hold GRANTEE harmless from
damages and injuries, whether to persons or property, resulting m the negligent or wrongful act or omission related to
GRANTEEGRANTOR or by agents or employees.
Nothing contained herein, however, shall be construed to waive oy the provisions of Florida Statute 768.28
or the doctrine of sovereign immunity as to any party hereto. In addition, nothing contained herein shall be construed as
Attachment number 1
consent by the GRANTOR to be sued by third parties in any manner arising from this grant of easement, or as a waiver of
Page 2 of 3
sovereign immunity.
GRANTEE agrees to indemnify and hold GRANTOR harmless for, from and against any and all losses, claims or
damages incurred by GRANTOR arising directly from negligence or failure to exercise reasonable care in the
construction, reconstruction, operation or maintenance of GRANTEE's facilities located on the above described easement.
GRANTOR hereby warrants and covenants (a) that GRANTOR is the owner of the fee simple title to the premises in
which the above described Easement Area is located, (b) that GRANTOR has full right and lawful authority to grant and
convey this easement to GRANTEE, and (c) that GRANTEE shall have quiet and peaceful possession, use and enjoyment of
this easement.
All covenants, terms, provisions and conditions herein contained shall inure and extend to and be obligatory upon the
heirs, successors, lessees and assigns of the respective parties hereto.
IN WITNESS WHEREOF, the said GRANTOR has caused this easement to be signed in its corporate name by its
proper officers thereunto duly authorized and its official corporate seal to be hereunto affixed and attested this day of
___________________________, 2011.
GRANTOR:
Countersigned: CITY OF CLEARWATER, FLORIDA
_____________________________________ By: _________________________________________
Frank V. Hibbard, Mayor William B. Horne, II, City Manager
Attest:
__________________________________________
Rosemarie Call, City Clerk
Grantor Mailing Address:
City Manager
P. O. Box 4748
Clearwater, Florida 33758-4748
STATE OF FLORIDA :
\ : ss
COUNTY OF PINELLAS:
BEFORE ME, the undersigned, personally appeared Frank V. Hibbard, the Mayore City of
Clearwater, Florida, who executed the foregoing instrument and a the execution thereof to be his free act and
deed for the use and purposes herein set forth, and who is persoally known to me.
WITNESS my hand and official seal this_____ day of _______________________________, 2010.
_____________________________________________ My commission expires:
Notary Public
Print/Type Name ____________________________
STATE OF FLORIDA :
: ss
COUNTY OF PINELLAS:
BEFORE ME, the undersigned, personally appeared William B. Horne, II, the Cityager of the City of
Clearwater, Florida, who executed the foregoing instrument and a the execution thereof to be his free act and
deed for the use and purposes herein set forth, and who is persoally known to me.
Attachment number 1
Page 3 of 3
WITNESS my hand and official seal this _____day of _______________________________, 2010.
______________________________________________________ My commission expires:
Notary Public
Print/type name _______________________________
Approved as to form:
_________________________________________
Laura Mahony, Assistant City Attorney
Attachment number 2
Page 1 of 1
LOCATION MAP
SUBJECT
EASEMENT
Clearwater Service Area
²
Legend
Ed Wright Park Parcel Boundary
Bldg Footprint
Progress Energy
Waterbodies
Easement
Prepared by:
Item # 18
Outside CLWTR City limits
Engineering Department
Geographic Technology Division
100 S. Myrtle Ave, Clearwater, FL 33756
Ph: (727)562-4750, Fax: (727)526-4755
Map Gen By:Reviewed By:BJRCL Date:8/9/2011 Grid #:306A22-29s-15e S-T-R:Scale:N.T.S.
www.MyClearwater.com
Attachment number 3
Page 1 of 1
Item # 18
8/29/2011
Meeting Date:
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve a Legal Services Agreement (annual extension) between the City of Clearwater and Baker and Hostetler LLP, to serve as legal
counsel on Environmental issues in the amount of $50,000 and authorize the appropriate officials to execute same. (consent)
SUMMARY:
Environmental Engineering has engaged Baker and Hostetler LLP to serve as legal counsel for addressing
environmental contamination at Joe DiMaggio Sports Complex, Brighthouse Networks Field, Sherwood Yard Facility
and other sites as necessary. This is for the purpose of satisfying FDEP (Florida Department of Environmental
Protection) regulations and ultimately achieves regulatory closure of these sites.
Sufficient budget is available in Capital Improvement Program (CIP) projects 0315-94803, Environmental Assessment
and Cleanup in the amount of $16,887 and 0315-96158, Sherwood Yard in the amount of $33,113 for total funding in
the amount of $50,000.
Capital expenditure
Type:
YesNo
Current Year Budget?:Budget Adjustment:
Budget Adjustment Comments:
See summary
$50,000.00
Current Year Cost:Annual Operating Cost:
$50,000.00$50,000.00
Not to Exceed:Total Cost:
2010 to 2011
For Fiscal Year:
Appropriation CodeAmountAppropriation Comment
0315-94803-561000-539-$16,887.00See summary
000-0000
0315-96158-561000-539-$33,113.0See summary
000-0000
1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Review Approval:
Cover Memo
Item # 19
Attachment number 1
Page 1 of 3
Item # 19
Attachment number 1
Page 2 of 3
Item # 19
Attachment number 1
Page 3 of 3
Item # 19
8/29/2011
Meeting Date:
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Award a construction contract to Gibbs and Register, Inc. of Winter Garden, Florida for the Gulf to Bay Boulevard/Highland Avenue
Improvements Project (08-0051-EN) in the amount of $340,265.20, which is the lowest responsible bid received in accordance with the
plans and specifications, and authorize the appropriate officials to execute same. (consent)
SUMMARY:
Nine general contractors purchased plans and specifications for the project, all nine met the specific
prequalification requirements for this project and two submitted bids.
The bids ranged from the low bid of $340,265.20 to the high bid of $401,710.43.
Generally, the bids appear to be responsive for this type of project at this time.
Construction will start following award of contract, shop drawing review, and mobilization (September
2011). Construction is anticipated to take up to one hundred and eighty days.
The proposed mast arm signals for the intersection will be installed by a signal contractor under a separate
contract, through Traffic Operations.
Upon completion the landscape, irrigation and site furnishing will be maintained by Parks and Recreation,
and the sidewalks and roadway improvements will be maintained by Public Service.
The conceptual plans were presented and are supported by both the East Gateway Business and
Neighbors Association and the East Gateway Stakeholders Advisory Group.
The Citys Engineering Department developed the Construction Documents for the project.
Sufficient budget is available in Capital Improvement Program project 0315-92270, Gulf to Bay Boulevard
and Highland Improvements to fund the construction contract.
Capital expenditure
Type:
YesNo
Current Year Budget?:Budget Adjustment:
Budget Adjustment Comments:
See summary
$340,265.20
Current Year Cost:Annual Operating Cost:
$340,265.20$340,265.20
Not to Exceed:Total Cost:
2010 to 2011
For Fiscal Year:
Cover Memo
Item # 20
Appropriation CodeAmountAppropriation Comment
0315-92270-563700-541-$340,265.20See summary
000-0000
Yes08-0051-EN
Bid Required?:Bid Number:
None
Other Bid / Contract:Bid Exceptions:
1) Engineering 2) Financial Services 3) Office of Management and Budget 4) Legal 5) Clerk 6) Assistant City
Review
Manager 7) City Manager 8) Clerk
Approval:
Cover Memo
Item # 20
Attachment number 1
Page 1 of 18
Item # 20
Attachment number 1
Page 2 of 18
Item # 20
Attachment number 1
Page 3 of 18
Item # 20
Attachment number 1
Page 4 of 18
Item # 20
Attachment number 1
Page 5 of 18
Item # 20
Attachment number 1
Page 6 of 18
Item # 20
Attachment number 1
Page 7 of 18
Item # 20
Attachment number 1
Page 8 of 18
Item # 20
Attachment number 1
Page 9 of 18
Item # 20
Attachment number 1
Page 10 of 18
Item # 20
Attachment number 1
Page 11 of 18
Item # 20
Attachment number 1
Page 12 of 18
Item # 20
Attachment number 1
Page 13 of 18
Item # 20
Attachment number 1
Page 14 of 18
Item # 20
Attachment number 1
Page 15 of 18
Item # 20
Attachment number 1
Page 16 of 18
Item # 20
Attachment number 1
Page 17 of 18
Item # 20
Attachment number 1
Page 18 of 18
Item # 20
8/29/2011
Meeting Date:
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve Supplemental 2 Construction Engineering and Inspection Services (CEI) Work Order to Engineer of Record, Atkins Inc., in
the amount of $41,539.15 for the final phase of inspection of the Morningside Traffic Calming Project. (consent)
SUMMARY:
Supplemental 2 CEI work order covers the time frame from May 21, 2011 to close of the project on August 31, 2011.
Provides for inspection of final paving at Summerlin Drive and Harn Boulevard, striping and final electrical work on
the uplighting at the various roundabouts and closeout of the construction contract by the CEI.
Sufficient budget is available in Capital Improvement Program project 0315-92259, Traffic Calming to fund the
supplemental work order.
Capital expenditure
Type:
YesNo
Current Year Budget?:Budget Adjustment:
Budget Adjustment Comments:
See summary
$41,539.15
Current Year Cost:Annual Operating Cost:
$41,539.15$41,539.15
Not to Exceed:Total Cost:
2010 to 2011
For Fiscal Year:
Appropriation CodeAmountAppropriation Comment
0315-92259-561200-541-$41,539.15See summary
000-0000
1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Review Approval:
Cover Memo
Item # 21
Attachment number 1
Page 1 of 3
Item # 21
Attachment number 1
Page 2 of 3
Item # 21
Attachment number 1
Page 3 of 3
Item # 21
Attachment number 2
Page 1 of 3
Item # 21
Attachment number 2
Page 2 of 3
Item # 21
Attachment number 2
Page 3 of 3
Item # 21
8/29/2011
Meeting Date:
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Accept a Right of Way and Utility Easement conveyed by Morton Plant Hospital Association, Inc. over, under and across a portion of
the northwest 1/4 of the northeast 1/4 of Section 21, Township 29 South, Range 15 East, as more particularly described therein, given in
consideration of receipt of $10.00 and the benefits to be derived therefrom. (consent)
SUMMARY:
The main entrance to the Morton Plant Hospital is at the signalized intersection of South Fort Harrison Avenue and
Pinellas Street. The City proposes to relocate the existing signal cabinet at the intersection to reduce incidents of
damage to the cabinet and signal malfunctions resulting from contact from large trucks turning from southbound Fort
Harrison onto westbound Pinellas.
The subject easement grants the City sufficient authority to relocate the signal box and its appurtenances more
westerly of the intersection to better protect its functions from damaging turning movements. The work will be timely
scheduled and will be performed and maintained by the Citys Traffic Operations Division.
1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Review Approval:
Cover Memo
Item # 22
Attachment number 1
Page 1 of 5
Item # 22
Attachment number 1
Page 2 of 5
Item # 22
Attachment number 1
Page 3 of 5
Item # 22
Attachment number 1
Page 4 of 5
Item # 22
Attachment number 1
Page 5 of 5
Item # 22
Attachment number 2
Page 1 of 1
LOCATION MAP: Right-of-Way Easement
135(S)
143
1100
1
1102
1101
11109
67
68
2
39
50
413(S)
3
1105
240(S)
1114
1
14
1312
10
9
4
67
8
4
1116
1118 A&B
5
125
50
100
128.5
235.2
66.8
1211A
3
2
1
2
1211B
7
4
5
436
1
6
3
1
118
89.9
1204
1201
3
118
93.3
8 139(S)
1215
67
4
59
8
9
1213
14
5
1211
5
Morton Plant St
1219
118
5959
116.6
112(S)
6
1222
15
7
118
17
1220
8
58068
8
A
19
C(C)
4
5
21
1234
9
1
2
3
3
128.5
601
173(S)
59
1240
5
678
12
11
14
22
21
1233
59
187
^
259.6
ST
PINELLAS
1241
111.1
111.5
551(S)
108.6
93.6
16
94(S)
1
1243
11
10
15
2
18
17
20
21
22
4
3
2
1245
3
9
13
12
119
10
7
6
14
4
124
8
17
5
5 127.5
Right-of Way
7
1261
6
280.1
150
5.2
34(S)
Easement
1
1
2
1261
150
2
3
92610
3
A
C(C)
1305
1285
B
3
63(S)
6
595(S)
37218
211
25
93.8
77.769
64.4
70.4110.2
²
Legend
Name: Right-of-Way Easement
Parcel Boundary
at NW Corner of S. Ft. Harrison
Outside CLWTR City limits
Ave. and Pinellas St.
Prepared by:
Clearwater Service Area
Item # 22
Engineering Department
Geographic Technology Division
100 S. Myrtle Ave, Clearwater, FL 33756
Map Gen By:Reviewed By:CRMTM Date:08/10/2011 Grid #:305B21-29S-15E S-T-R:Scale:N.T.S.
Ph: (727)562-4750, Fax: (727)526-4755
www.MyClearwater.com
Attachment number 3
Page 1 of 1
North R/W Line
Legal Description
A Right-of-Way Easement
Begin at the intersection of the north right-of-way line of Pineouth Fort Harrison
Avenue for a point of beginning; thencealong the north right-of-way line of Pinellas Street a distance
feet ; thence
Item # 22
Meeting Date:8/29/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Appoint one member to the Brownfields Advisory Board with term to expire May 31, 2015.
SUMMARY:
APPOINTMENT WORKSHEET
BOARD: Brownfields Advisory Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: **
MEMBERS: 9
CHAIRPERSON: Wallace Smith
MEETING DATE: As Called
PLACE: Determined when called
APPTS. NEEDED: 1
STAFF LIAISON: Diane Hufford
SPECIAL QUALIFICATIONS Three members will be Clearwater residents who live within or adjacent to the Brownfields Area;
:
Three members will be owners or representatives of businesses operating in the Brownfields area and need not be residents of
Clearwater; Three members will be representatives of federal or state agencies or local governments involved with the
Brownfields remediation process within Pinellas County and need not be Clearwater residents
THE FOLLOWING ADVISORY BOARD MEMBER HAS A TERM WHICH EXPIRES AND NOW REQUIRES REAPPOINTMENT:
1. Phyllis Franklin 1861 Venetian Pt. Dr., 33755 Realtor
Office: 423 Cleveland, 33755
st
Original Appointment: 9/6/07 (1 term expires 9/30/11)
Interested in Reappointment: Yes
(Business Owner or Representative)
(No other applications on file)
Zip codes of current members:
4 at 33755
1 at 33761
1 at 33764
1 at 33765
1 at 33773
1 at 33782
Current Categories:
3 Agency or Government Rep.
3 Business Owner or Rep.
3 Resident
Cover Memo
Item # 23
Review Approval:1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Attachment number 1
Page 1 of 2
Item # 23
Attachment number 1
Page 2 of 2
Item # 23
Meeting Date:
8/29/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Appoint one member to the Clearwater Housing Authority Board with term to expire September 30, 2015.
SUMMARY:
APPOINTMENT WORKSHEET
BOARD: Clearwater Housing Authority
TERM: 4 years
APPOINTED BY:Mayor, Approved by City Council
FINANCIAL DISCLOSURE: Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: One member must
be a Public Housing Resident (effective 10/1/84)
MEMBERS: 5
CHAIRPERSON: Robert Aude
th
MEETING DATES: 4 Friday, 9:00 a.m. (Every other month)
PLACE: The
Vincent Building, 908 Cleveland Street, Clearwater, FL 33755
APPTS. NEEDED: 1
THE FOLLOWING ADVISORY BOARD MEMBER HAS A TERM WHICH EXPIRES AND NOW REQUIRES
REAPPOINTMENT FOR A NEW TERM.
1. Terry G. Byrd 2636 Brewton Ct., 33761 Original Appointment 9/21/95
Interest in Reappointment: Yes (4th Term expires 9/30/11)
CHA letter of recommendation for reappointment attached
(1) absence in the past year
Zip codes current members on board:
1 at 33756
1 at 33759
2 at 33761
1 at 33767
Review Approval:1) Clerk
Cover Memo
Item # 24
Attachment number 1
Page 1 of 5
Item # 24
Attachment number 1
Page 2 of 5
Item # 24
Attachment number 1
Page 4 of 5
Item # 24
Attachment number 1
Page 5 of 5
Item # 24
8/29/2011
Meeting Date:
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve Purchase Order in the amount of $25,000 for outside counsel services of Gina Grimes, Esq. for representation of the
Community Development Board. (consent)
SUMMARY:
Gina Grimes, Esq. of Hill, Ward and Henderson has been the outside counsel for the Community Development Board
(CDB) since 2005, when it was determined that outside counsel was needed because of conflicts of interest.
In 2008, the city and Ms. Grimes entered into an open-ended contract, providing for a rate of $150.00 per hour for
attorney services and $105.00 per hour for travel, along with reimbursement for reasonable compensable expenses.
Ms. Grimes' invoices have averaged approximately $10,000 - $12,000 per year for legal services, including
representation on several CDB appeals.
$25,000 will fund Ms. Grimes' services to the CDB for approximately 2 years. Funds are available in the City
Attorney's Professional Services Budget.
Operating Expenditure
Type:
YesNone
Current Year Budget?:Budget Adjustment:
Budget Adjustment Comments:
$25,000
Current Year Cost:Annual Operating Cost:
$25,000
Not to Exceed:Total Cost:
10012010 to 09302011
For Fiscal Year:
Appropriation CodeAmountAppropriation Comment
010-09600-530100-514-$25,000
000-0000
No
Bid Required?:Bid Number:
Sole
Other Bid / Contract:Bid Exceptions:
Source
1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) City Manager 6) Clerk
Review Approval:
Cover Memo
Item # 25
Meeting Date:
8/29/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance 8270-11 on second reading, annexing certain real property whose post office addresses are 1842 and 1849 Diane
Drive; 1727 and 1771 El Trinidad Drive; 1717, 1718, 1736, and 1741 Evans Drive; 1728, 1736 and 1746 Grove Drive; 1705, 1712,
1716, and 1746 Lucas Drive; 1813 and 1837 Marilyn Drive; 1818 and 1837 Skyland Drive; 2738 Terrace Drive; 1716, 1733, 1741,
1749, and 1754 Thomas Drive; together with all right of way of El Trinidad Drive East, within Diane Heights Replat Subdivision; all
right of way of Morningside Drive, Winwood Drive and El Trinidad Drive East within Winwood Subdivision; all right of way of
Marilyn Drive abutting Lots 2 through 6, Block H; all right of way of Skyland Drive abutting Lot 3 through the North 16 feet of Lot 8,
Block I; all right of way of Diane Drive abutting Lot 3, Block J through Lot 14, Block I and Lots 9 through 11, Block J; all right of way
of Morningside Drive abutting Lot 11, Block J; intersection of Morningside Drive and Diane Drive in Carlton Terrace First Addition;
all right of way of El Trinidad Drive East abutting Lots 1 through 7, Block 1; and abutting Lots 11 through 18, Block 1; all right of way
of Terrace Drive (previously known as El Trinidad Drive North) abutting Lot 15, Block 2 in Virginia Grove Terrace; all right of way of
Evans Drive abutting Lots 20 through 30, Block 6 in Virginia Grove Terrace Fourth Addition; all right of way of Grove Drive abutting
Lot 27, Block 2; and abutting Lot 6 through Lot 8, Block 4; and abutting Lot 10, Block 4, and abutting Lots 12 through 15, Block 4; all
right of way of Terrace Drive as shown on the Subdivision Plat in Virginia Grove Terrace First Addition; all right of way of Lucas
Drive abutting Lot 1, Block 6 and abutting Lot 29, Block 5, and abutting Lots 4 through 12, Block 6 in Virginia Grove Terrace Third
Addition; all right of way of Thomas Drive abutting Lots 16 through 18, Lots 20 through 25, and Lot 27, Block 4; and abutting Lot 5
Block 5; and all right of way of Terrace Drive, abutting Lots 7 through 10, Block 3 in Virginia Grove Terrace Second Addition; into the
corporate limits of the city and redefining the boundary lines of the city to include said addition.
SUMMARY:
Review Approval:
Cover Memo
Item # 26
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1849
1842
1837
1837
1818
1813
1754
1771
1749
1746
1746
1741
1741
1736
1736
1733
1728
1727
1718
17161716
1717
1712
1705
PROPOSED ANNEXATION MAP
Owner MULTIPLE OWNERS Case: ATA2011-01001
Property Size (Acres):
DIANE AREA PHASE C: Multiple lots south of Sunset Point 25 PARCELS @ 4.94 acres
Site:
Road, east of US 19 and north of SR 590 (see next page) + 10.838 acres ROW
Rights-of-way (Acres):
Land Use Zoning
Parcelssee last
PIN:
page
From:
RL, P (County) R-3 (County)
To: RL, Drainage Feature LMDR (City)
Overlay (City)
Atlas Page: 264A
Item # 26
Meeting Date:
8/29/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance 8271-11 on second reading amending the future land use element of the Comprehensive plan of the city to designate
the land use for certain real property whose post office addresses are 1842 and 1849 Diane Drive; 1727 and 1771 El Trinidad Drive;
1717, 1718, 1736, and 1741 Evans Drive; 1728, 1736 and 1746 Grove Drive; 1705, 1712, 1716, and 1746 Lucas Drive; 1813 and 1837
Marilyn Drive; 1818 and 1837 Skyland Drive; 2738 Terrace Drive; 1716, 1733, 1741, 1749, and 1754 Thomas Drive; together with all
right of way of El Trinidad Drive East, within Diane Heights Replat Subdivision; all right of way of Morningside Drive, Winwood
Drive and El Trinidad Drive East within Winwood Subdivision; all right of way of Marilyn Drive abutting Lots 2 through 6, Block H;
all right of way of Skyland Drive abutting Lot 3 through the North 16 feet of Lot 8, Block I; all right of way of Diane Drive abutting Lot
3, Block J through Lot 14, Block I and Lots 9 through 11, Block J; all right of way of Morningside Drive abutting Lot 11, Block J;
intersection of Morningside Drive and Diane Drive in Carlton Terrace First Addition; all right of way of El Trinidad Drive East abutting
Lots 1 through 7, Block 1; and abutting Lots 11 through 18, Block 1; all right of way of Terrace Drive (previously known as El Trinidad
Drive North) abutting Lot 15, Block 2 in Virginia Grove Terrace; all right of way of Evans Drive abutting Lots 20 through 30, Block 6
in Virginia Grove Terrace Fourth Addition; all right of way of Grove Drive abutting Lot 27, Block 2; and abutting Lot 6 through Lot 8,
Block 4; and abutting Lot 10, Block 4, and abutting Lots 12 through 15, Block 4; all right of way of Terrace Drive as shown on the
Subdivision Plat in Virginia Grove Terrace First Addition; all right of way of Lucas Drive abutting Lot 1, Block 6 and abutting Lot 29,
Block 5, and abutting Lots 4 through 12, Block 6 in Virginia Grove Terrace Third Addition; all right of way of Thomas Drive abutting
Lots 16 through 18, Lots 20 through 25, and Lot 27, Block 4; and abutting Lot 5 Block 5; and all right of way of Terrace Drive, abutting
Lots 7 through 10, Block 3 in Virginia Grove Terrace Second Addition; upon annexation into the City of Clearwater, as Residential
Low (RL) and Drainage Feature Overlay.
SUMMARY:
Review Approval:
Cover Memo
Item # 27
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1849
1842
1837
1837
1818
1813
DFO (City)
1754
1771
1749
1746
1746
(County Only)
1741
1741
1736
1736
1733
1728
DFO (City)
1727
1718
17161716
1717
1712
1705
FUTURE LAND USE MAP
Owner MULTIPLE OWNERS Case: ATA2011-01001
Property Size (Acres):
DIANE AREA PHASE C: Multiple lots south of Sunset Point 25 PARCELS @ 4.94 acres
Site:
Road, east of US 19 and north of SR 590 (see next page) + 10.838 acres ROW
Rights-of-way (Acres):
Land Use Zoning
Parcelssee last
PIN:
page
From:
RL, P (County) R-3 (County)
To: RL, Drainage Feature LMDR (City)
Overlay (City)
Atlas Page: 264A
Item # 27
Meeting Date:
8/29/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance 8272-11 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office
addresses are 1842 and 1849 Diane Drive; 1727 and 1771 El Trinidad Drive; 1717, 1718, 1736, and 1741 Evans Drive; 1728, 1736 and
1746 Grove Drive; 1705, 1712, 1716, and 1746 Lucas Drive; 1813 and 1837 Marilyn Drive; 1818 and 1837 Skyland Drive; 2738
Terrace Drive; 1716, 1733, 1741, 1749, and 1754 Thomas Drive; together with all right of way of El Trinidad Drive East, within Diane
Heights Replat Subdivision; all right of way of Morningside Drive, Winwood Drive and El Trinidad Drive East within Winwood
Subdivision; all right of way of Marilyn Drive abutting Lots 2 through 6, Block H; all right of way of Skyland Drive abutting Lot 3
through the North 16 feet of Lot 8, Block I; all right of way of Diane Drive abutting Lot 3, Block J through Lot 14, Block I and Lots 9
through 11, Block J; all right of way of Morningside Drive abutting Lot 11, Block J; intersection of Morningside Drive and Diane Drive
in Carlton Terrace First Addition; all right of way of El Trinidad Drive East abutting Lots 1 through 7, Block 1; and abutting Lots 11
through 18, Block 1; all right of way of Terrace Drive (previously known as El Trinidad Drive North) abutting Lot 15, Block 2 in
Virginia Grove Terrace; all right of way of Evans Drive abutting Lots 20 through 30, Block 6 in Virginia Grove Terrace Fourth
Addition; all right of way of Grove Drive abutting Lot 27, Block 2; and abutting Lot 6 through Lot 8, Block 4; and abutting Lot 10,
Block 4, and abutting Lots 12 through 15, Block 4; all right of way of Terrace Drive as shown on the Subdivision Plat in Virginia Grove
Terrace First Addition; all right of way of Lucas Drive abutting Lot 1, Block 6 and abutting Lot 29, Block 5, and abutting Lots 4
through 12, Block 6 in Virginia Grove Terrace Third Addition; all right of way of Thomas Drive abutting Lots 16 through 18, Lots 20
through 25, and Lot 27, Block 4; and abutting Lot 5 Block 5; and all right of way of Terrace Drive, abutting Lots 7 through 10, Block 3
in Virginia Grove Terrace Second Addition; upon annexation into the City of Clearwater, as Low Medium Density Residential
(LMDR).
SUMMARY:
Review Approval:
Cover Memo
Item # 28
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1849
1842
1837
1837
1818
1813
1754
1771
1749
1746
1746
1741
1741
1736
1736
1733
1728
1727
1718
17161716
1717
1712
1705
ZONING MAP
Owner MULTIPLE OWNERS Case: ATA2011-01001
Property Size (Acres):
DIANE AREA PHASE C: Multiple lots south of Sunset Point 25 PARCELS @ 4.94 acres
Site:
Road, east of US 19 and north of SR 590 (see next page) + 10.838 acres ROW
Rights-of-way (Acres):
Land Use Zoning
Parcelssee last
PIN:
page
From:
RL, P (County) R-3 (County)
To: RL, Drainage Feature LMDR (City)
Overlay (City)
Atlas Page: 264A
Item # 28
Meeting Date:
8/29/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance 8273-11 on second reading, amending provisions of the Chapter 30, Traffic and Motor Vehicles, Clearwater Code of
Ordinances, to eliminate a provision allowing the recovery for administrative costs as part of the Citys parking ticket dismissal
program.
SUMMARY:
Review Approval:
Cover Memo
Item # 29
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Item # 29
Meeting Date:
8/29/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance 8275-11 on second reading, amending Sections 8.08, 15.07(3), 21.06, and 22.39, Clearwater Code of Ordinances, to
eliminate any regulations pertaining to firearms that would be contrary to Section 790.33, Florida Statutes (2011).
SUMMARY:
Review Approval:
Cover Memo
Item # 30
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Item # 30
Meeting Date:
8/29/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance 8280-11 on second reading, vacating the 3-foot Utility Easement lying adjacent to and south of the north property line
of the West ½ of Lot 26 and all of Lot 27, Carolina Terrace Annex as recorded in Plat Book 12, Page 30, of the public records of
Pinellas County, Florida.
SUMMARY:
Review Approval:
Cover Memo
Item # 31
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Item # 31
Meeting Date:
8/29/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Clarification of Lease Terms Clearwater Marine Aquarium Harborview Center
SUMMARY:
Review Approval:
Cover Memo
Item # 32
Meeting Date:
8/29/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Golf Cart Free Ride Services on the Beach
SUMMARY:
Review Approval:
Cover Memo
Item # 33
Meeting Date:
8/29/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Clearwater Marina Boat Slip Administrative Policies
SUMMARY:
Cover Memo
Review Approval:1) Assistant City Manager ED 2) City Manager
Item # 34
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Applicant Date Marine & Aviation Director
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Meeting Date:
8/29/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Sickle Cell Awareness Month Proclamation
SUMMARY:
Review Approval:
Cover Memo
Item # 35
Meeting Date:
8/29/2011
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
End of Session Report - Senator Fasano
SUMMARY:
Review Approval:
Cover Memo
Item # 36