FIRST AMENDMENT FOR CLEARWATER GLEN OAKS/PALMETTO RECLAIMED WATER DISTRIBUTION PROJECT - N095AGREEMENT NO. 09000000090
FIRST AMENDMENT
TO AGREEMENT BETWEEN THE
SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT
AND
CITY OF CLEARWATER
FOR
CLEARWATER GLEN OAKS/PALMETTO RECLAIMED
WATER DISTRIBUTION PROJECT (N095)
This FIRST AMENDMENT entered into and effective this 28th day of February 2011 by and
between the SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT, a public
corporation of the State of Florida, whose address is 2379 Broad Street, Brooksville, Florida
34604-6899, for itself and on behalf of the Pinellas-Anclote River Basin Board, hereinafter
collectively referred to as the "DISTRICT," and the CITY OF CLEARWATER, a municipal
corporation of the State of Florida, whose address is 112 South Osceola Avenue, Post Office
Box 4748, Clearwater, Florida 33758, hereinafter referred to as the "CITY."
WITNESSETH:
WHEREAS, the DISTRICT and the CITY entered into an Agreement effective October 30,
2008 (Original Agreement) for the design, permitting and construction of reclaimed water
transmission and distribution infrastructure in the Glen Oaks and Palmetto areas of
Clearwater; and
WHEREAS, the parties hereto wish to amend the Original Agreement to modify the scope of
work in order to supply additional customers at no additional PROJECT costs.
NOW THEREFORE, in consideration of the mutual terms, covenants and conditions
contained herein, the Parties hereby mutually agree to amend the Original Agreement,
effective October 30, 2008, as follows:
1. Subparagraph 3.8 is hereby amended to the extent that the DISTRICT has approved
$2,140,000 for the PROJECT through Fiscal Year 2011.
2. Exhibit "B," Project Plan, is hereby replaced in its entirety with Exhibit "B" (Revised
2/28/2011) attached hereto.
3. The terms, covenants and conditions set forth in the Original Agreement that have not
been specifically amended herein, will continue in existence, are hereby ratified,
approved and confirmed, and will remain binding upon the Parties hereto.
The remainder of this page left blank intentionally.
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IN WITNESS WHEREOF, the parties hereto have executed this FIRST AMENDMENT on the
day and year set forth next to their signatures below.
SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT
By: kj'
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David L. Moore, Executive Director
CITY OF CLEARWATER
By:
J.L
By: Z4z-?-4'
William B. Horne II, City Manager
Approved as to form:
By:
Leslie K. Dougall- i e
Assistant City Attorn
Date
Attest:
OF TyF?/
By:..k? ?. 04-it_
Gym#+&E-Gotrdeau, City Clerk
Rosemarie Call
FIRST AMENDMENT
TO AGREEMENT BETWEEN THE
SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT
AND
CITY OF CLEARWATER
FOR
CLEARWATER GLEN OAKS/PALMETTO RECLAIMED
WATER DISTRIBUTION PROJECT (N095)
DISTRICT APPROVAL
LEGAL
RISK MGMT
CONTRACTS
DEPT DIRECTOR
DEPUTY EXEC DIR
GOVERNING BOARD
6-
Date
INITIALS DA
11
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Frank V. Hibbard, Mayor Date
AGREEMENT NO. 09000000090
EXHIBIT "B"
PROJECT PLAN
(Revised 2/28/2011)
COOPERATOR: City of Clearwater, Florida
PROJECT: City of Clearwater Glen Oaks/Palmetto Reclaimed Water Transmission,
and Distribution Project (N095)
NARRATIVE: This alternative water supply project consists of the design, permitting and
construction of reclaimed water transmission mains and distribution piping
to serve the Glen Oaks and Palmetto areas of the CITY.
PROJECT INFORMATION
1. TYPE OF PROJECT:
The PROJECT consists of the design, permitting and construction of reclaimed water
transmission mains and distribution piping to serve the expanding reclaimed water
system in the Glen Oaks and Palmetto areas of the CITY.
2. PROJECT OBJECTIVE:
The goal of this PROJECT is to replace existing potable water and potable quality
groundwater used for irrigation with reclaimed water. This endeavor represents a
timely opportunity to leverage CITY and DISTRICT funds for a project that will offset
high potable water use in areas that do not have access to reclaimed water.
The CITY'S overall reclaimed water objective is to develop a system that will offset
potable quality water by providing reclaimed water for irrigation and other approved non-
potable uses. The PROJECT described below will assist the CITY in attaining the goal of
building a citywide reclaimed water system.
3. PROJECT DESCRIPTION:
A. A general project location map is included on Page 7 and the Glen Oaks/Palmetto
area map is attached as Figure 1 on Page 6.
B. The PROJECT includes:
• Approximately 13,000 linear feet of 8" and 3,200 linear feet of 12"
diameter reclaimed water transmission main.
• Approximately 79,000 linear feet of 4" and 3,400 linear feet of 6"
diameter reclaimed distribution main.
C. There are approximately 1080 single-family residential (RES) customers in the
PROJECT'S distribution service area. Approximately 760 residential customers
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are anticipated to initially connect to the system. It is estimated that residential
customers will use 0.44 million gallons per day (mgd) of reclaimed water (average
use of 580 gpd per customer) to offset 0.23 mgd of potable quality water. The
main distribution portion of the PROJECT is located south of Russell Street and
west of Jupiter Avenue and is bounded to the south by Jeffords Road.
D. Six large recreational/commercial/aesthetic (RAC) customers are anticipated to use
approximately 0.11 mgd to offset an estimated 0.08 mgd of deep well and drinking
water used for irrigation. Customers will include Glen Oaks Park with (70,000 gpd)
attributed to deep well irrigation, approximately 1,430 gpd to landscaped median in
front of Glen Oaks Park, approximately 7,000 gpd to St. Cecelia Catholic School
soccer fields and Clearwater Intermediate School grounds, 1,900 gpd to Betty-
Drew Apartments for lawn meter irrigation, and 2,600 gpd to Crest Lake Park/Dog
Park.
E. The total PROJECT reclaimed water supply is estimated at 0.55 mgd (0.44 mgd
RES plus 0.11 mgd RAC), and total PROJECT offsets are estimated at 0.31 mgd
(0.23 mgd RES plus 0.08 mgd RAC). At build-out the CITY anticipates serving
approximately 900 customers; however the offsets above only include the initial
766 customers (includes 760 RES and 6 RAC).
4. DEMONSTRATION OF NEED:
A. This PROJECT will optimize water management in the CITY by reducing the water
withdrawn from well fields and from irrigation wells, and reduce the disposal of
effluent water to Tampa Bay and Clearwater Harbor.
B. This PROJECT will help meet Pinellas-Anclote River Basin Board Priorities by
reducing groundwater withdrawal, reducing pollutant loading to Tampa Bay and
Clearwater Harbor, and to help recharge aquifers in accordance with the Needs and
Sources report.
C. This PROJECT is supported by goals found in previous years Basin Board's plans,
State Water Policy, the Florida Water Plan, Reports of the Tampa Bay National
Estuary Program, District Needs and Sources Study, the Water Use Cautionary
Management Plan, and area Comprehensive Planning Documents to maximize the
reuse of highly treated wastewater.
D. This PROJECT is consistent with the update of the City of Clearwater Reclaimed
Water Expansion Plan.
E. Funding for the PROJECT is included in the City of Clearwater's Capital Improvement
Plan.
5. MEASURABLE BENEFITS:
This PROJECT will support the delivery of 0.55 mgd of reclaimed water to the project
area. The expansion of reclaimed water service to these areas will offset an estimated
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0.31 mgd of current potable water and potable quality groundwater used for non-potable
uses, as well as enable future expansion of the CITY'S system.
6. DELIVERABLES:
A. Bi-Monthly Design/Construction Status Reports
B. Preliminary PROJECT design
C. 20-year customer commitment agreements
D. Copy of CITY ordinance/code requiring dual distribution lines in new developments
E. Copy of CITY ordinance/code which provides for the efficient use of reclaimed
water
F. Construction bid-packages
G. Construction contract for DISTRICT approval
H. Construction completeness letter from the Public Utilities Director
1. Minimum customer connection confirmation
J. Reclaimed water GIS information
K. Annual Reclaimed Water Utilization & Offset Reports
7. PROJECT COST:
The total cost of this PROJECT is estimated to be $5,780,000 and the DISTRICT'S
share is expected to be 50 percent, or $2,890,000. The Pinellas-Anclote River Basin
Board funded $578,000 in FY2009, $812,000 in FY2010, $750,000 in FY2011 and the
remaining $750,000 will be requested in future fiscal years (FY2012). The cost
amortized at 8 percent over 30 years is $4.49 per thousand gallons offset.
The total PROJECT cost is estimated to be $ 5,780,000 categorized as follows:
Total Project State Grant CITY DISTRICT
Design and Permitting $ 867,000 $0 $ 433,500 $ 433,500
Distribution $4,913,000 $0 $2,456,500 $2,456,500
Totals $5,780,000 $0 $2,890,000 $2,890,000
The CITY will fund its share of PROJECT costs from the Water and Sewer Enterprise
funds including revenues from the sale of reclaimed water. The funds for the PROJECT
are included in the adopted Capital Improvement Plan.
8. COMPLETION SCHEDULE:
DISTRICT Notice to Proceed ......................................................... October 30, 2008
Initial Design Commence .................................................... October 30, 2008
Full Design and Permitting Commence ................................................. May 30, 2009
Construction Commence ............................................................. December 31, 2010
Construction 50 Percent Complete ............................................. December 31, 2011
Complete Construction ................................................................ December 31, 2012
Agreement Termination ............................................................... December 31, 2013
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9. IMPLEMENTATION:
The CITY'S Public Utilities staff will be responsible for implementing this PROJECT. The
CITY will utilize an engineering consultant to design the systems and will construct the
PROJECT using approved general contractors through normal public bid procurement.
10. KEY PERSONNEL:
The CITY'S contact with DISTRICT staff and Project Manager will be:
Primary Contact
Jerry Wells,
Reclaimed Water Manager
City of Clearwater
P.O. Box 4748
Clearwater, FL 34618-4748
(727) 562-4960
Secondary Contact
Tracy Mercer
Public Utilities Director
City of Clearwater
P.O. Box 4748
Clearwater, FL 34618-4748
(727) 562-4960
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Attachment 1
1. Policy to guarantee customer participation and a minimum of a 50% connection rate
within one year of completion of project.
The CITY will guarantee a 50% connection rate within one year of completion of the project.
The policy for enforcing connection will be per a CITY ordinance/code (#32.376), which
states "no person shall use potable water for irrigation through a new or existing lawn meter
on property where reclaimed distribution facilities are available". A mandatory connection
fee of not more than $800 per connection is in place, resulting in nearly 85% participation.
Potable irrigation will not be allowed. In the event a person does not comply, potable
service will be disconnected after a series of letters and meetings with the customer.
2. Education promoting the efficient use of reclaimed water.
The CITY provides education on reclaimed water and conservation on the CITY TV
channel, and web site, with a link to the DISTRICT'S web site. Education is also provided
with brochures and educational materials provided at the CITY'S customer service
department, libraries and Public Utilities department. The CITY provides each reclaimed
user with a reclaimed water policy manual that they must read and sign for before service is
provided. Information is provided at the initial inspection, at homeowner meetings, in billing
stuffers and through the CITY'S monthly utility insert message.
3. Ordinance/code re uirin efficient use of reclaimed water.
The CITY will require the efficient utilization of reclaimed water. To conserve the reclaimed
water resource, daytime restrictions on watering with reclaimed water will be included in an
ordinance/code (Article X: ORD. SEC. 32.351 thru 32.383), which states "To conserve the
resource, the CITY will institute daytime restrictions on irrigation whereby no irrigation is
allowed by use of reclaimed water between 8:01 a.m. and 5:59 p.m. on each day of the
week, with no more than three (3) days per week per property allowed." The CITY will
install individual meters on all connections and will monitor/report usage and discourage
overuse through a variety of methods (including metering and water conserving rates for
customers, planned service interruptions, time of day and day of week irrigation restrictions)
to guarantee the project achieves at least a 50% offset efficiency.
4. Ordinance/code requiring dual distribution lines in new develo ments within
reclaimed water service areas.
The CITY developed and Submitted to the State of Florida modifications to its
Comprehensive Plan which states "the CITY requires as a condition of development
approval, the use of reclaimed water (potable and reclaimed water) for future service, if
reclaimed water lines are not yet available to the proposed development.
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FIGURE 1
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