AMENDMENT TO CONTRACT W/CLEARWATER AND LOGISTIC SYSTEMS
I
I
AMENDMENT TO CONTRACT
FOR COMPUTER SYSTEM AND SYSTEM INTEGRATION SERVICES
THIS AMENDMENT TO CONTRACT FOR COMPUTER SYSTEM AND
SYSTEM INTEGRATION SERVICES ("Amendment") is made and entered into as 0(r1J-~
/1, 1998, by and between CITY OF CLEARWATER, FLORIDA, a municipal corporation ("City"),
and LOGISTIC SYSTEMS, INC" a Montana corporation ("Logisys"), with reference to the
following facts:
A. The City entered into that certain Contract for Computer System and System
Integration Services, dated May 30, 1995 ("Contract"), with PSI International, Inc" a Massachusetts
corporation ("PSI"), to provide, install and integrate a police computer system including operating
system software, application software, computer hardware, wired and wireless networking products,
and services, consistent with that certain City of Clearwater Request for Proposal for Computer
System and System Integration Services, dated August, 1994, and Addenda thereto (collectively, the
"RFP").
B. As contemplated and required by the Contract, the City, PSI and certain other
parties entered into that certain PSI Hardware Maintenance Agreement ("Hardware Maintenance
Agreement"), that certain PSI Software Maintenance Agreement ("Software Maintenance
Agreement"), and that certain PSI Software License ("License Agreement"), each made as of May
30, 1995 (collectively, the "Related Agreements"),
C, Concurrent with this Amendment, the City, Logisys and PSI have entered into
that certain Computer System and System Integration Services Assignment and Settlement
Agreement ("Assignment Agreement"), pursuant to which PSI is assigning to Logisys, PSI's
remaining rights, entitlements, obligations and liabilities under the Contract and the Related
Agreements.
D, As a condition to Logisys entering into the Assignment Agreement, and
agreeing to the terms thereof, Logisys has requested that the City agree to amend certain terms and
conditions of the Contract and the Related Agreements, and the City is willing to amend such terms
at this time,
NOW, THEREFORE, in consideration ofthe premises set forth above, and for other
good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the
parties agree as follows:
1. Recitals: Exhibits: Appendices, The foregoing recitals and all Exhibits and
Appendices attached hereto are true and complete, and are incorporated herein by this reference,
2. Defined Terms, All capitalized terms not otherwise defined herein shall have
the meanings ascribed to them in the Contract and the Related Agreements, as the case may be,
3.
specific respects:
Specific Amendments. The Contract is hereby amended in the following
(a) The last sentence of paragraph 7 is hereby deleted in its entirety and
replaced with the following:
AOI50150(4).WPD
00 - ,:'J :' ('
( .:
C7~'!
)
I
"PSI shall provide all hardware and software warranty
service, and warrants that all software maintenance
charges to the City shall not be increased in excess of
any adjustment in the Consumer Price Index (1982-
84=100), All Urban Consumers, V,S, City Average,
not to exceed five percent (5%) in anyone (1) year,"
b,
Paragraph 9 is hereby deleted in its entirety and replaced with the
following:
"Logisys assumes all risk and responsibility for all
costs relating to, without limitation, delivery, storage,
and installation of any equipment to be provided
under this Contract through installation and delivery
to the City unless such equipment is installed by the
City, in which case Logisys's responsibility will cease
upon the City's receipt of such equipment. However,
if during the course of installation by the City, such
equipment is damaged as a result of the direct actions
of Logisys or its employees, contractors or
representatives, then Logisys shall be responsible for
the damage. All equipment is to be shipped and
delivered FOB to the City, unloaded and unpacked in
a dry secure area, unless other arrangements are made
between the City and Logisys, No equipment shall be
stored in an unlocked, humid or wet location. Logisys
agrees to bear all risks ofloss, injury or destruction of
goods and materials provided by Logisys or its
subcontractors, laborers or materialmen, as a result of
this Contract which occur up until delivery of the
component to the City at the location specified by the
City, and such loss, injury or destruction will not
release Logisys from any obligation hereunder."
c, Paragraph 12.2 of the Contract is hereby deleted in its entirety.
d, The third sentence of Paragraph 13 of the Contract is hereby amended
to read as follows: "Application training will be on-site unless otherwise agreed by the parties,"
e, Paragraph 14 of the Contract is hereby deleted in its entirety and
replaced with Appendix "A" attached to this Amendment.
f, Paragraph 20,5 of the Contract is hereby deleted in its entirety,
g. The reference to five (5) years in Paragraph 23,1 of the Contract is
hereby amended to be three (3) years.
h, Paragraph 23,2 of the Contract is hereby deleted in its entirety,
i. The parties acknowledge that Paragraph 23,3 of the Contract has been
completed and fully satisfied, and Logisys shall have no responsibility thereunder,
A0150150(4).WPD
2
I
I
j, The first sentence of the second paragraph of Paragraph 29 is hereby
amended to provide software maintenance charges for accepted modules shall begin upon acceptance
of the software application module, The annual software maintenance costs for the first year for
each module shall be as defined in Appendix "A" to this Amendment.
k. The parties acknowledge that Paragraphs 31 t 32 and 33 of the Contract
have been completed to the satisfaction of the Cityt and Logisys shall have no obligations
thereunder,
1. Paragraph 34,1,2 of the Contract is hereby amended to read as follows:
"Logisys will providet at no cost to the Cityt
application software upgrades necessitated by new
releases of the operating Systems. Upgrades in the
operating Systems and related hardware will be
provided at costs to be agreed upon by the City and
Logisys at the time,"
m. Paragraph 34,1.4 of the Contract is hereby deleted in its entirety and
replaced with the following:
"Logisys will provide 24-hour hotline telephone technical
software supportt including remote dial-in software service
and support, for any installed City software for a minimum of
three (3) years from the date that the installed software is no
longer the most recent software version release available for
installation in the City's system, For examplet if the City is
currently using Version 2,5t Logisys agrees to support
Version 2.5 for a minimum of three (3) years after the release
of Version 2.6, where "Version 2.6" identifies the next
installable fully functional version release (not counting alpha
or beta releases). After the required three (3) year support
periodt Logisys will notify the City in writing a minimum of
six (6) months prior to the date Logisys intends to stop
support of any software version. The City shall not be
required to pay software maintenance payments for any
unsupported software versions,"
n, The City acknowledges that the obligations under Paragraph 35 of the
Contract have been satisfied or are no longer needed under the revised scope of the Contract, and
Logisys shall have no further obligations thereunder.
0,
deleted in its entirety,
Paragraph 37.2.3 of the Contractt regarding "Help History" is hereby
p, With respect to Paragraph 37.3 of the Contractt providing for
client/server routing, the City acknowledges and agrees that certain RMS hardware currently in place
at the City may require an upgrade in order to complete the routing requirements of the RFP. In
additiont as part of the scope of work to be completed by Logisys and the Contract amount set forth
in Appendix "A" attached hereto, Logisys shall provide approximately 100 concurrent ffiM DB2
licenses in order to enable the client/server routing system,
A01S01SO(4).WPD
3
I
I
q, The time period provided in Paragraph 38.4 of the Contract is
increased to fourteen (14) calendar days.
r, Paragraph 39 of the Contract is hereby deleted in its entirety and
replaced with the following:
"Logisys warrants that the Application Software
furnished and installed pursuant to this Agreement
shall perform to their published specifications and
shall be free of program coding errors, Logisys's
obligation under this warranty shall be to remedy any
failure to perform to the published specifications and
to correct program coding errors at no cost to the City
as soon as is reasonably possible after notification by
Customer of such failure to perform, or coding errors
but in no event later than thirty (30) days from written
notice of the failure, "Mission critical errors" are
defined as those software bugs, errors, and
malfunctions that result in the corruption or loss of
data and/or those bugs, errors, or malfunctions that
result in the inability ofthe CAD System or any CAD
workstation within the police communications center
to effectively process calls for police service without
any reasonable and immediate work-around.
Logisys shall supply new hardware only, All
hardware shall be supplied with the manufacturer's
warranty, If a particular component carries a
manufacturer's warranty in excess of one year, the
extended warranty will apply.
EXCEPT FOR THE FOREGOING WARRANTIES,
LOGISYS MAKES NO WARRANTIES, EITHER
EXPRESS OR IMPLIED, WITH RESPECT TO THE
SERVICES, APPLICATION SOFTWARE, AND
HARDWARE, INCLUDING, BUT NOT LIMITED
TO, THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE."
s, Paragraph 42 of the Contract is hereby amended by reducing the
liability amount from $5,000,000,00 to $1,600,000.00.
1. The proof of insurance required under Paragraph 43 of the Contract
shall be provided within ten (10) days of the date of the assignment of the Contract to Logisys.
u, Paragraph 45 of the Contract is hereby amended as follows:
"Upon receipt of Logisys's written request, the City,
in its sole discretion, may allow Logisys additional
time to complete work required under this Contract;
provided, however, the liquidated damages provision
A0150150(4).wPD
4
I
I
contained in Paragraph 6 will remain in effect unless
otherwise waived in writing by the City. Logisys
must submit the written request for additional time to
the City within 15 calendar days of the
commencement of any cause for delay."
v. The priority list set forth in Paragraph 62 of the Contract is hereby
deleted in its entirety and replaced with the following:
"1, Amendment to Contract for Computer System
and System Integration Services and
Computer System and System Integration
Services Assignment and Settlement
Agreement;
2, Contract for Computer System and System
Integration Services;
3. PSI's Response Proposal, as related to CAD
and RMS;
4, The City's RFP 210-94;
5. The Software Maintenance Agreement; and
6. The Software License."
In addition, the second sentence of the last paragraph of Paragraph 62 is hereby deleted and replaced
with the following: "All prior or contemporaneous agreements, understandings, representations, and
statements, oral or written, are hereby superceded by this Contract."
4. Acce.ptance Dates: Delays. Logisys acknowledges that the Acceptance
Dates set forth on Exhibit "A" to the Contract have passed and have not all been fully satisfied,
Logisys covenants and agrees that the Acceptance Date for the CAD system shall be March 30,
1999, and the Acceptance Date for the RMS system shall be no later than September 30, 1999, as
set forth in Paragraph 5 below. Also, within thirty (30) days from the date of this Amendment, the
City and Logisys shall mutually agree to interim milestone dates that will be applicable to the
completion of the RMS component and the other components required to be completed by Logisys
pursuant to the Contract, as amended hereby. The parties shall work in good faith to establish a fair
and reasonable schedule taking into account the delay that has already occurred in completion ofthe
project. Notwithstanding Paragraph 6 of the Contract to the contrary, in the event that Logisys
should fail to timely complete either the CAD or RMS system by the applicable Acceptance Dates
set forth herein or any elements thereofby the interim milestone dates according to the timeline to
be agreed to by the parties, then Logisys will be assessed liquidated damages based on the total
contract price for the CAD and/or RMS system, whichever is applicable, calculated at the
percentages and at the times set forth in Paragraph 6 of the Contract. If any interim milestone date
or the Acceptance Date for more than one System is missed, the liquidated damages will be assessed
and paid concurrently as to all Systems so delayed, In no event shall the total liquidated damages
for any particular system exceed the cost of that System. Liquidated damages shall be collected by
the City in the form of contract price reductions and shall be deducted as incurred from any
outstanding balances owed by the City. The value of each of the Systems for the purpose of
calculating liquidated damages shall be $427,442,00 for the RMS, and $394,812,00 for the CAD
A0150150(4).WPD
5
I
I
system, regardless of any partial completion of these Systems or at what point in the timeline that
the delay occurs. The City may, at its sole option, choose additional modules or services in lieu of
cash for payment of the liquidated damages. In accordance with Paragraph 18 of the Contract, the
City shall provide written notice by certified mail to Logisys specifying the missed deadline,
milestone date or Acceptance Date and quantifying the liquidated damages that the City is entitled
to assess on account thereof. In the event that Logisys does not complete the item specified in the
notice within thirty (30) days of the date of Logisys' receipt of such notice, then the liquidated
damages shall be applied retroactively, commencing on the milestone date or Acceptance Date which
was missed and continuing thereafter pursuant to the other terms of Paragraph 6 ofthe Contract, as
amended by this Paragraph 4. In no event shall the terms of this Paragraph 4 affect the City's right
of termination as set forth in Paragraph 6 of the Contract.
5. RMS and CAD Functional Specifications. The parties acknowledge
and agree that the functional specifications existing as of the date hereof with respect to the RMS
and CAD systems are somewhat outdated given the extensive period oftime taken to complete such
systems, that the RMS system scope must be decreased in accordance with the City's current needs,
and that certain functional specifications regarding such systems must be clarified in order to provide
for the rapid and satisfactory completion thereof. Further, the parties acknowledge and reaffirm
those certain Clearwater RFP Reviews, one covering RMS and one covering CAD, each dated
October 13, 1998, in which the parties have established preliminary revised functional specifications
for each system. The parties shall use their best efforts, working in good faith, to refine and revise
the functional specifications as set forth in such Clearwater RFP Reviews within thirty (30) days of
the date of this Amendment. In any event, Logisys must continue work with respect to the RMS
system within thirty (30) days of the date of this Amendment, regardless of the status of developing
such refined functional specifications. Based on the finalization of the functional specifications, a
new Acceptance Date shall be developed for completion of the RMS system; provided, however, that
in any event the RMS system must be accepted by September 30, 1999, in accordance with the
acceptance procedure set forth in the RFP.
6. Contract Amount. As of the date of this Amendment, Logisys
acknowledges that the City has paid a substantial portion of the amounts due under the Contract to
PSI on account of work performed by PSI, and has paid the Assignment Amount to Logisys pursuant
to the Assignment Agreement, on account of work performed by Logisys. Logisys further
acknowledges and agrees that the Assignment Amount represents (a) a payment of sixty-five percent
(65%) of the outstanding Logisys-provided CAD system hardware balance in the amount of
$91,151.45, (b) plus a payment of ninety percent (90%) of the cost of an additional CAD CFSD
server purchased by the City from Logisys in the amount of$15, 156.00; (c) plus a payment of sixty-
five percent (65%) of the outstanding balance on one (1) ffiM G-30 computer currently in use as the
interim RMS server and one (1) RS6000 originally specified as the "Intel Server" currently used in
the CAD system in the amount of$73,970.65; (d) plus a twenty-five percent (25%) downpayment
on eight (8) new RS 6000 375 mhz computers to be purchased from Logisys and installed as a CAD
system upgrade in the amount of $18,300.00; (e) plus $17,202.00 representing a Logisys expense
for the performance bond, for a total Assignment Amount of$215, 780.10. Pursuant to the terms of
the Contract, the City will continue to retain ten percent (10%) of all hardware and software costs
until completion of the entire project by Logisys pursuant to the Contract, as amended hereby. The
sixty-five percent (65%) payments made as part of the Assignment Amount on account of the
hardware constitutes the final payment due to be made by the City to Logisys on account of such
hardware, less the 10% retainage being held by the City. In no event shall the amounts owed by the
City to Logisys be increased over and above the remaining balance existing under the Contract of
$576,174.00, after payment of the Assignment Amount and assignment of the message switch
component pursuant to Paragraph 8 hereof. In the event that the City requires any additional
hardware not otherwise contemplated under the Contract, as amended hereby, then the amounts of
A0150150(4).WPD
6
I
I
such items shall be handled as change orders to the Contract amount. The cost of any such hardware
shall be in addition to any other costs contemplated under the Contract, but shall be paid in
increments in accordance with the terms of the Contract, including without limitation a twenty-five
percent (25%) downpayment upon final agreement of the purchase of such hardware, an additional
sixty-five percent (65%) upon completion ofinstallation and successful and complete integration of
such hardware, with the final ten percent (10%) retainage to be held by the City until completion of
the entire System under the Contract, as amended hereby.
7. Message Switch. The City hereby acknowledges and agrees that
Public Safety Technologies, Inc., a Virginia corporation ("PST"), has been responsible to PSI for the
design, development, installation and completion of the message switch function within the System.
Consequently, concurrent with execution of this Amendment by the parties hereto, Logisys shall
partially assign the Contract by assigning all of its obligations pursuant to Paragraph 37.4 of the
Contract to PST with the consent and approval of the City. Upon the assignment ofthe message
switch component, Logisys shall be relieved from any further obligation under the Contract, as
amended hereby, with respect to the message switch, except for providing services to the City as
necessary, appropriate and contemplated under the Contract to provide for the interface of the
message switch system with the CAD system, including, without limitation, the digital dispatch
component thereof. Logisys acknowledges and agrees that such interface component is included
within the scope of work expected to be completed by Logisys pursuant to the Contract and shall not
constitute an additional item requiring a change order or increase in the balance of the Contract
amount to be paid to Logisys. The assignment document to be entered into by Logisys with PST
shall be prepared by and in form and substance acceptable to the City, at the City's sole cost and
expense.
8. Software Agreements. Pursuant to the Assignment Agreement, PSI
is assigning to Logisys the Software Maintenance Agreement and the Software License. Logisys
and the City hereby acknowledge and agree that the obligations of Logisys under the Software
Maintenance Agreement shall be limited to the maintenance of those hardware and software
components provided by Logisys. Logisys will not be responsible for the maintenance of any
standard personal desktop computers currently being used by the City or any mobile hardware or
software used or purchased by the City, except to the extent of any interfacing required by such
systems with the CAD system, the RMS system and any other System components provided by
Logisys. In addition, the last sentence of Paragraph 6.9 of the Software Maintenance Agreement is
hereby deleted, and the limitation of liability set forth in Paragraph 8 thereof is reduced from
$5,000,000.00 to $1,600,000.00. Pursuant to the terms of the Software Maintenance Agreement,
Logisys and the City shall mutually acknowledge in writing the date or dates on which any software
subject to maintenance responsibilities thereunder is fully delivered, installed, accepted and
operational, and the resulting term of the responsibilities of Logisys pursuant to such agreement.
The annual charge for the maintenance services to be provided by Logisys under the Software
Maintenance Agreement shall be $35,532.00. In addition to the services provided in the Software
Maintenance Agreement, the maintenance program shall include the following benefits at no
additional charge:
c.
Correction of any defect in the manuals, forms or programs;
Updates of user guides as required to insure their continued
usefulness;
Toll-free assistance by telephone or by email regarding the use and
operation of the system, seven days per week, twenty-four (24) hours
per day for CAD and Monday through Friday except holidays, 6 am
to 6 pm (MST) for RMS;
a.
b.
A0150150(4).WPD
7
I
I
d. Upgrades to the Application Software. For the purpose of this
paragraph, the term "upgrades" shall mean any expansions,
modifications, or improvements to the Application Software and
which are not regularly charged for by Logisys to other clients as
options. In the event that additional services are required, these
services will be charged to the City at Logisys' then current standard
time and material costs. Additional hardware required resulting from
software upgrades is the responsibility of the City. These upgrades
will insure that the City's version of the Application Software be
identical to the most current version available to Logisys' new clients.
In connection with the assignment by Logisys to PST of the message switch component, Logisys
shall also partially assign to PST its obligations under the Software Maintenance Agreement and the
Software License, resulting in PST being solely responsible for the maintenance and licensing ofthe
message switch component of the System.
9. Performance and Payment Bonds. Logisys hereby acknowledges and
agrees that, pursuant to the Assignment Agreement, the City has released the existing payment and
performance bonds previously obtained by PSI with respect to the completion of the System
pursuant to the terms of the Contract. As a material condition to the City's agreement to consent to
the assignment by PSI to Logisys ofthe completion ofthe System, Logisys shall obtain and provide
to the City payment and performance bonds each in the amount of$800,000.00, which amount the
parties acknowledge and agree is a reasonable estimate of the amount required to complete the
remaining obligations of Logisys under the Contract, as amended hereby and as anticipated to be
modified by future change orders. Such bonds shall be issued by bonding companies licensed to
conduct business in the State of Florida and otherwise reasonably acceptable to the City, with bonds
in form and substance reasonably acceptable to the City and otherwise in compliance with the
requirements of the RFP. Such bonds shall each be for a term commencing with the full execution
ofthis Amendment and expiring on the date which is one (1) year after acceptance by the City of all
components of the System required to be provided under the Contract, as amended hereby, pursuant
to the procedure set forth in the RFP. Such bonds shall be provided at the sole cost and expense of
Logisys. Logisys will not be obligated to provide for the completion of the message switch system
within the scope of the bond provided by Logisys, such obligation to be satisfied by PST pursuant
to the assignment by Logisys to PST of the Contract with respect to the message switch component.
Concurrent with Logisys' execution hereof, Logisys shall provide to the City written evidence
reasonably satisfactory to the City of the bonding company's commitment to issue the bonds, and
the bonds shall be issued within seven (7) days ofthe full execution hereof.
10. Cooperation with Logisys' Customers. As partial consideration for
Logisys accepting the obligations and responsibilities provided for in the Assigned Contract as
modified by this Amendment, the City agrees to allow site visits by potential Logisys customers to
assist Logisys in marketing its services and systems. Such site visits shall be limited to normal
business hours of the City and shall be subject to at least 48 hours prior notice to an authorized and
designated representative ofthe City before any site visits shall take place. Such site visits shall be
limited to areas designated by the City, and Logisys shall not show, display, discuss or reveal any
confidential information of the City maintained in connection with the City's law enforcement
functions.
11. Further Assurances. The parties hereby mutually covenant and agree
to use their good faith and best efforts in satisfying their respective obligations under this
Amendment and otherwise providing for completion of the System pursuant to the terms of the
Contract as identified by this Amendment. In that regard, the parties agree to each provide such
A0150150(4).WPD
8
I
I
further additional information, documents, and agreements as may be necessary to fully complete
the System as contemplated by the Contract, as amended hereby, and fully satisfy their respective
obligations under the Contract, as amended hereby.
12. Prime Contractor. Logisys acknowledges and agrees that Logisys will
be considered the prime contractor under the Contract, subject to the terms of this Amendment.
Logisys shall have the right, subject to the preexisting terms of the Contract, to engage such
subcontractors as Logisys deems appropriate and necessary in order to complete the System. The
City acknowledges and agrees that PST shall not be considered a subcontractor of Logisys, upon
partial assignment of the Contract by Logisys to PST, and that the City shall be in direct privity of
contract with PST. Except as provided by PST or any other contractors with whom the City enters
into direct contractual relationships for completion of aspects of the System eliminated from
Logisys' scope of work, payment of all subcontractors shall be the responsibility ofLogisys pursuant
to the terms of the Contract. In recognition of the assignment by PSI to Logisys, and the change in
status of Logisys from a subcontractor of PSI to the prime contractor of the City, Logisys hereby
acknowledges and agrees that any existing subcontract agreement between Logisys and PSI is of no
further force or effect. Logisys hereby releases, remises and acquits the City from any and all
liability, claims, actions, obligations, costs and expenses that may have existed under such
subcontract, including any and all claims for consequential, liquidated, delay or other damages at
law or in equity. Logisys acknowledges and agrees that the only obligations of the City to Logisys
shall be as set forth in the Contract, with respect to Logisys as the prime contractor thereunder, as
amended by the terms of this Agreement. The foregoing release shall survive any termination of the
Contract, as amended by this Amendment, and any subsequent amendments of the Contract.
13. Effect of Amendment. Except as expressly amended and
supplemented by this Amendment, all terms and conditions of the Contract, the Related Agreements,
and the RFP shall remain in full force and effect and shall be applicable to Logisys to the full extent
as if Logisys were PSI under such documents. This Amendment shall be effective upon full
execution by Logisys and the City and the full execution of the Assignment Agreement and
completion of all transactions contemplated thereunder.
A0150150(4).WPD
9
I
I
IN WITNESS WHEREOF, the parties have executed this Amendment as of the date
and year first above-written.
CITY:
THE CITY OF CLEARWATER,
. . .
a mumcI rpora
MIchael J. Roberto, City Manager
By:
. , ~/JA._/J.
Attest: . . . ~
~~ lCyilt a '.. Goudeau, City Clerk By:
O!/V . t'
Approved as to fOffll- and legal
sufficie c :
igna e of Witness /
MJk,' JlfUJ Id
Typed/Printed Name of Witness #1
\\O_(}~A....~
SIgnature of WItness #2
\\f,~Y ~\Q
Typed/Printed Name of Witness #2
LOGISYS:
LOGISTIC SYSTEMS, INC.,
a Montana corporation
By: /JJJf/J1IJdP,~ I ~c ~a:i.... ~ /f[{)/A ~. 1J4uVrHJ
Name: HIe~guyen
Its: President/CEO
STATE OF FLQR.IDA
COUNTY OF f11VE.~1.. ~:5
The foregoing instrument was acknowledged before me this 17 day of ~ ,
1998, by Rita Garvey, as Mayor of the City of Clearwater, a municipal corporation, on behalf of the
corporation. She' is personally known to me or has produced
(type of identification) as identification.
~~.~
Signature of Person Taking Acknowledgment
(NOTARY SEAL)
Name of Acknowledger Typed, Printed or Stamped
Notary Public, State of ~ DJ1!NK
.:/' '( PtJ CA,mlI..YN L.
c ~ ~ C0W.,';$S;:;N tl CC 463040
z . (") , -'''';:'''' .,~ 'l
Notarial Serial N . '" BQNDEDTHRU
of fW' ATLANTIC BONDING CO.. INC.
A0150150(4).WPD
10
I
I
STATE OF FL~A
COUNTY OF et.-Iv/f6
The foregoing instrument was acknowledged before me this ~ day of ~ ,
1998, by Michael J. Roberto, as City Manager of the City of Clearwater, a municipal corporation,
on behalf of the corporation. He is ersonall wn to me or has produced
(type 0 I entI Ication) as identification.
~~~
Signature of Person . g Acknowledgment
(NOTARY SEAL)
Notarial Serial Number
STATE OF f11 ()/1 fA.-n d-
COUNTY OF M:,J...rtl """,IA..
C/lol IDG Iv'. fV~ .....)~'l. 4<.J Secrtrl--//rr~P4....rel'"
The foregoing instrument was acknowledged before me thisW day of De Co e.......6 e,.. ,
1998, by'. , . of Logistic Systems, Inc., a Montana corporation, on
behalf of the corporation. IS personally known to me or has produced
(type of identification) as identification.
Si~:rt~~WledfP1ent
L 0 ,. J J. J~...,..J e/1
Name of Acknowledger Typed, Printed or Stamped
Notary Public, State of fVI 0 n fp-n a..
.(NOTARY SEAL)
IV/I}
Notarial Serial Number
A0150150(4).WPD
11
I
Clearwater Project
Logisys Amendment - Appendix A
SCOPE OF WORK AND COST SUMMARY
Proposal
CAD:
Hardware Original Total
Less PSI-provided HW
Delete IBM Protocol Adapter
Logisys-Provided Hardware Total
Less 25% down payment
CAD Hardware Upgrade (RS6000 375 mhz)
CFSD Server
Software
Less 25% down payment
Install Version 2.10
Install Version 2.11
Mobile Interface
Interface to Mobile Vendor's Message Switch
Queries to State/NCIC
Silent Dispatch
Status Updates
Emergency Signaling
Freeform Text Message between CAD and MDCs
Canned Messages
CFS Recall from MDC
Unit Summary Request
CFS Summary for Subset of Calls
Officer-lnitiatedfTraffic Stop
Add Comment to CFS
Unit Clear Self from Call
Logistic Systems, Inc.
I
$261,727.00
-$116,984.00
-$4,600.00
$140,143.00
-$35,035.75
$85,210.00
$16,840.00
$137,685.00
-$34,421.25
12/8198 9:58 AM
$207,157.25
$103,263.75
LogiSYS Cost Proposal PAGE: 1
Clearwater Project
I
I
12/8/98 9:58 AM
NOTE: The MDC Interface will be a subset of
the above line Items, pending functional review
and functional specification document describing
the exact Interface to be Installed. How functions
appear on the MDC or whether they appear depends
on the MDC and message switch functionality.
CAD TOTAL
$310,421.00
CAD SOFTWARE PAYMENTS
Payment for CAD software shall be made according to the following deliverable milestones;
payment is contingent upon acceptance of the applicable software version to include the functionality
as defined in the functional specification document.
Acceptance of software version 2.10
Acceptance of software version 2.11
Acceptance of Mobile Digital Dispatch Interface
Final Project Acceptance Payment (10% of total)
Total CAD Software Cost
$ 55,937.75
$ 15,000.00
$ 22,000.00
$ 10,326.00
$ 103,263.75
ACCEPTANCE DATE FOR VERSION 2.10 CAD WITH
RS6000 HARDWARE UPGRADE AND MOBILE INTERFACE: MARCH 30,1999
ACCEPTANCE DATE FOR VERSION 2.11 CAD: MAY 30, 1999
Logistic Systems. Inc.
LogiSYS Cost Proposal PAGE: 2
Clearwater Project
I
RMS:
Hardware
Less 25% down payment
Software
Less 25% downpayment
I
12/8/98 9:58 AM
$245,442.00
-$61,360.50
$184,081.50
$219,000.00
-$54,750.00
$164,250.00
DataTrak Law Enforcement Records Management System
Base RMS
Calls for Service
Case ManagementIWorkflow Management
To Do List Messaging and Notifications
Supervisor Assign and Re-Assign Duties and Cases
Case Reports
Supplemental Case Reports
Address Validation
Statistics and Reports
Ad Hoc Report Writer
Management Reporting (5 reports standard)
Utilities
Field Maintenance
User Security
Case Property
Master Name
Field Interview
Citations (includes two citations)
Accident Management
State Accident Report
UCR Reports
Master Location
CAD Map Geofile Radius Search
Property Room Management (Master Property)
Permit
Pawn Ticket
False Alarm
GISMO Crime Analysis
Logistic Systems, Inc.
LogiSYS Cost Proposal PAGE: 3
Clearwater Project
I
I
12/8/98 9:58 AM
Thematic Pin Mapping
Points, Lines and Polygons (e.g. incidents by streets, beats, etc.)
RMS TOTAL
RMS SOFTWARE PAYMENTS
$348,331.50
Payment for RMS software shall be made according to the following deliverable milestones;
payment is contingent upon acceptance of the applicable software version to include the functionality
as defined in the functional specification document.
Acceptance of Base RMS
Acceptance of Master Location Module
Acceptance of Property and Evidence Module
Acceptance of Permit Module
Acceptance of Pawn Ticket Module
Acceptance of False Alarm Module
Final Project Acceptance Payment (10% of total)
Total RMS Software Cost
$ 87,825.00
$ 25,000.00
$ 5,000.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
$ 16,425.00
$ 164,250.00
ACCEPTANCE DATE FOR BASE RMS, PERMIT AND FALSE ALARM: SEPTEMBER 30,1999
ACCEPTANCE DATE FOR REMAINING RMS MODULES: DECEMBER 31,1999
Additional Charges:
Equipment/Software Installation
Install RMS Server and 15 Clients
Training
Application Training for 10 Trainers (20 hours each)
Client Installation Training
RMS System Administration Training
Project Management
Functional Specifications Document (FSD)
Statement of Work (SOW)
Database Definitions
Maintenance Procedures
Data Gathering/Analysis
Monthly Progress Reports and Meetings
Supervision and Administration
Logistic Systems, Inc.
$9,500.00
$12,500.00
$35,000.00
LogiSYS Cost Proposal PAGE: 4
Clearwater Project
I
~
DDSI Document Imaging Interface
Link Document to Case
Project Management for Document Imaging System
TOTAL Additional Charges
TOTAL
Travel (not to exceed)
Performance Bond Cost (LogiSYS)
GRAND TOTAL
Annual Software Maintenance
CAD
RMS
Interfaces
Reverse All
TOTAL ANNUAL SOFTWARE MAINTENANCE
Logistic Systems, Inc.
I
$15,000.00
$12,000.00
$9,912.00
$12,600.00
$8,680.00
$4,340.00
1218/98 9:58 AM
$84,000.00
$742,752.50
$32,000.00
$17,202.00
$
791,954.50
$35,532.00
LogiSYS Cost Proposal PAGE: 5