CHANGE ORDER NO. 0004 - POLICE COMPUTER PROJECT
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PSIINTERrlATIONAL, Inc.
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CHANGE
ORDER
NUMBER:
0004
This Change Order is an amendment to the contract between
The City of Clearwater and PSIINTERNA TIONAL:
PROJECT: Police Computer System and System Integration Services
PURCHASE ORDER NUMBER: 007876
DATE: 8/9/96
Current contract item:
Contract Exhibit B: Contract Cost Summary
Change To:
Replace Hardware List
Change Annual Costs pages
REASON FOR CHANGE
Equipment changes requested by Clearwater Police Department
....
Contract Price chanqes: (neqative numbers in parentheses)
QTY UNIT DESCRIPTION
Changes to field laptops including software and vehicle
UNIT PRICE TOTAL
$297,721.00
mounts
Changes to Server configuration and reduced prices of
-$29,110.00
new units (CREDIT)
Change proposed by: John Williams. PSI
Change order is binding when authorized by the
designated representatives of the City of Clearwater
and authorized representatives of PSI.
SUBTOTAL $268,611.00
SHIPPING & HANDLING
OTHER
Authorization implies acceptance of revised pricing and
schedule impact.
TOTAL $268,611.00
Schedule impact:
Send authorized change orders to:
Mr. Prakash Mehta
PSI INTERNATIONAL, Inc,
10306 Eaton Place, Suite 400 Fairfax, VA 22030
703-352-8700 ; Fax 703-352-8236
None
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Authorized by Police Chief
Aut~~~ ~~~;e; Director
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AU~ized by ity Manager
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CONTRACT RE-PRICING
INCLUDES
NEW LAP-TOPS & MOUNTS
NEW RISK PLATFORMS
ADDITIONAL SERVERS
JULY 31, 1996,
EXHIBIT B July 31, llJ9(,
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HARDWARE COST SUMMARY
Unit Purchase Annual
Item Qty Cost Total Maint.
Processor(s)
CAD Supervisor - IBM RS/6000 40P 1 $ 13,179 $ 13,179 $ 1,449
**DELETE - CAD Supervisor - IBM RS/6000 40P 1 $ (13,179) $ (13,179) $ (1,449)
**ADD - CAD Supervisor - IBM RS/6000 43P 1 $ 15,450 $ 15,450 $ 690
CAD Dispatchers - IBM RS/6000 40P 5 $ 13,179 $ 65,895 $ 7,245
**DELETE - CAD Dispatchers - IBM RS/6000 40P 5 $ (13,179) $ (65,895) $ (7,245)
**ADD - CAD Dispatchers - IBM RS/6000 43P 5 $ 15,450 $ 77,250 $ 3,450
CAD 2nd Supervisor - IBM RS/6000 25F 1 $ 29,900 $ 29,900 $ 1,297
**DELETE - CAD 2nd Supervisor - IBM RS/6000 25F 1 $ (29,900) $ (29,900) $ (1,297)
**ADD - CAD 2nd Supervisor - IBM RS/6000 43P -132mhz 1 $ 29,075 $ 29,075 $ 690
CAD Training - IBM RS/6000 40P 1 $ 13,179 $ 13,179 $ 1,449
**DELETE - CAD Training - IBM RS/6000 40P 1 $ (13,179) $ (13,179) $ (1,449)
**ADD - CAD Training - IBM RS/6000 43P 1 $ 15,450 $ 15,450 $ 690
RMS Server - IBM RS/6000 59H 1 $ 119,600 $ 119,600 $ 10,005
**DELETE - RMS Server - IBM RS/6000 59H 1 $ (119,600) $ (119,600) $ (IO,005)
**ADD - RMS Redundant Servers (SMP) - IBM RS/6000 2 $ 105,638 $ 211,276 $ 17,614
7012-G30
RMS High Availability Redundant Server 1 $ 147,867 $ 147,867 $ 11,992
**DELETE - RMS High Availability Redundant Server 1 $ (147,867) $ (147,867) $ (11,992)
**ADD - RMS Server RAID 5 Disk Subsystem 1 $ 22,563 $ 22,563 $ 1,928
Intel/Vice Server - upgrade to Supervisor station 1 $ 8,430 $ 8,430 $ 1,449
**DELETE - Intel/Vice Server - upgrade to Supervisor 1 $ (8,430) $ (8,430) $ (1,449)
**ADD - Intelligence Server (interim RMS server) 1 $ 8,163 $ 8,163 $ 690
Peripherals
IBM 7206-005 4-8 GB Tape Drive 2 $ 2,841 $ 5,682 $ 828
**DELETE - IBM 7206-005 4-8 GB Tape Drive 2 $ (2,841) $ (5,682) $ (828)
**ADD - IBM Internal 7206-005 4-8 GB Tape Drive (in 3 $ 0 $ 0 $ 0
IBM 9348-012 9-Track Tape Drive (Delete/Replace) 1 $ 17,549 $ 17,549 $ 2,277
**DELETE - IBM 9348-012 9-Track Tape Drive 1 $ (17,549) $ (17,549) $ (2,277)
IBM 2959 Protocol Adapter 1 $ 4,600 $ 4,600 $ 552
External SCSI CD ROM; Novell NLM (to load Novell & 1 $ 449 $ 449 $ 58
Windows)
** ADD - Remote Diagnostics Modems - 28,800 baud 2 $ 205 $ 410 $ 39
**ADD - Tape Backup for HQ LAN Server 1 $ 2,160 $ 2,160 $ 276
LANs & WAN Components
Synoptics BLN-2 Redundant Backbone LAN Node Base 1 $ 12,144 $ 12,144 $ 1,581
Unit -16MB
BLN /BCN Redundant System Resource Module 1 $ 1,104 $ 1, 104 $ 144
Dual Ethernet/Dual Sync for BLN -16MB FRE2 ILl 1 $ 10,304 $ 10,304 $ 1,403
Multimode FDDI - 16MB FRE2 ILl 1 $ 13,248 $ 13,248 $ 1,754
BLN Software Suite 1 $ 4,227 $ 4,227 $ 0
Synoptics Concentrator 28115 Switched Ethernet 2 $ 12,475 $ 24,950 $ 3,416
2814SA Managed concentrators - fiber 4 $ 2,460 $ 9,840 $ 992
Additional 2814SA Managed Concentrators - fiber (new 7 $ 2,573 $ 18,011 $ 1,736
network config. - replace 2803/2804s + 1 spare)
2813SA Managed Concentrators (new network 3 $ 2,352 $ 7,056 $ 744
configuration, for 2nd floor)
100Base-FX Fiber Media Adapter for 28115 fiber ports 11 $ 569 $ 6,259 $ 946
(UTP to Fiber Converters for each 2814SA) + 1 spare
Remote Synoptics 23002 ANH 12 Port Hubs + cables (5 6 $ 2,573 $ 15,438 $ 5,868
smaller substations and 1 spare)
2813SA Managed Concentrators (for Beach & Countryside 3 $ 2,352 $ 7,056 $ 744
substations & old HQ = 1 future spare)
20002 AN Router (1 ea Ethernet & Sync) 4 MB DRAM + 2 $ 1,760 $ 3,520 $ 325
cable (Countryside & Beach)
PSI Proprietary HW A VL ~/)6 Page 1
EXHIBIT B July 31,1990
HARDWARE I ctST SUMMARY
Unit Purchase Annual
Item Qty Cost Total Maint.
20003 AN Router (1 ea Ethernet & Sync) 8MB DRAM + 1 $ 2,275 $ 2,275 $ 92(1
cable (existing HQ + future spare for Countryside/Beach)
AN Corporate Suite (4M Flash) Software (for 23002,20002, 8 $ 957 $ 7,656 $ 0
& 20003)
Site Manager PC Software 1 $ 74 $ 74 $ 0
Optivity 5,1 opt. 1 forIBM Netview /6000 1 $ 4,411 $ 4,411 $ 460
ADTRANTSUTl DSU/CSU 2 $ 1,203 $ 2,406 $ 326
DSU III AR 56K DSU / CSU 11 $ 626 $ 6,886 $ 1,265
SAA Synchronous Adaptor-883-00l318-001 1 $ 677 $ 677 $ 58
.. ADD - SAA Software (for PC}IS gateway)MS BACK 1 $ 2,150 $ 2,150 $ 260
"ADD - Digiboard Multiplexor (on MSS server for PC}IS) 1 $ 1,125 $ 1,125 $ 123
APC SU-700 Smart-UPS plus software 9 $ 463 $ 4,167 $ 0
Central LAN Server - Dell P /90/2SP PC 1 $ 7,181 $ 7,181 $ 546
"DELETE Central Server-Dell P /90/2SP PC 1 $ (7,181) $ (7,181) $ (546)
"ADD Central LAN Server Dell 5133/GMT 1 $7,181 $ 7,181 $ 546
"ADD NT Servers(File, Mail, & Remotes) 10 $5,300 $ 53,000 $ 5,830
"ADD 2 Unix Servers 2 $4,500 $ 9,000 $ 966
Workstations & Printers
Phase I
Call taker workstations Dell 133Mhz PC's - 20" monitors 8 $ 9,589 $ 76,712 $ 7,432
Watch Commander worksta, 133Mhz Dell 1 $ 9,589 $ 9,589 $ 929
Police Front Desk worksta. - 133MHz Dell 1 $ 9,589 $ 9,589 $ 929
Differential Response worksta. - 133MHz Dell 1 $ 9,589 $ 9,589 $ 929
Workstations Dell 575/XL PCs & Windows95 & Office Pro 48 $ 3,123 $ 149,904 $ 16,284
Initial Workstations - Dell 575/XL PCs with MS Windows 2 $ 3,123 $ 6,246 $ 679
95 and Office Pro 95 (1st 2 PCs)
Remote Station workstations - Dell 575/XM PCs with MS 14 $ 2,959 $ 41,426 $ 4,750
Windows 95 and Office Pro (Model Change)
Intel Pro/l0 NIC cards (delivered 8/95) 60 $ 146 $ 8,760 $ 2,622
3COM NIC cards (not installed) 4 $ 94 $ 376 $ 115
Remote Station workstation 3COM PCMCIA Interfaces 14 $ 208 $ 2,912 $ 1,134
"DELETE - Remote Station workstation 3COM PCMCIA 14 $ (208) $ (2,912) $ (1,134)
Interfaces
CAD Logging Printer - LEX-C-25435 + cables (price $ 598 $ 598 $ 184
correction)
"DELETE - CAD Logging Printer - LEX-C-25435 + cables 1 $ (598) $ (598) $ (184)
"ADD - CAD Logging Printer - Panasonic KX-P3124 300 1 $ 364 $ 364 $ 72
cps, 24-pin wide carriage dot matrix printer
HP 4 Plus Laserjet Printer, Duplex, with jet direct card 1 $ 2,738 $ 2,738 $ 288
(CAD reports)
"DELETE - HP 4 Plus Laserjet Printer, Duplex, with jet 1 $ (2,738) $ (2,738) $ (288)
direct card
"ADD - Hewlett Packard 4V Laserjet Printer 8MB 16ppm $ 2,415 $ 2,415 $ 395
(CAD reports)
RMS Data Products 9034-1MD 300 cps, 24-pin wide 9 $ 645 $ 5,805 $ 3,510
carriage dot matrix printers
"DELETE - 9 RM S Data Products 9034-1MD 300 cps, 24- 9 $ (645) $ (5,805) $ (3,510)
pin wide carriage dot matrix printers
"ADD - Panasonic KX-P3124 300 cps, 24-pin wide carriage 9 $ 364 $ 3,276 $ 356
dot matrix printers (substations)
Hewlett Packard C3100A Color Laserjet Printer with Jet $ 6,788 $ 6,788 $ 644
Direct card (computer room)
Hewlett Packard 4 Plus Laserjet Printers with Jet Direct 4 $ 2,997 $ 11,988 $ 1,152
card and envelope feeder (main OA printers per floor)
PSI Proprietary HW A VL ~ c:~ Page 2
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PSI Proprietary
HW A VL
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EXHIBIT B July 31. 1996
HARDWARE C ST SUMMARY
Unit Purchase Annual
Item Qty Cost Total Maint.
AVL HARDWARE AND SOFTWARE
Optional A VL Quote
Hardware
Trimble GPS 400 Vehicle Location Receivers 110 $ 397 $ 43.670
GPS Antenna 110 $ 102 $ 11 ,200
GPS Cable 110 $ 25 $ 2,750
Software
A VL Interface (LogiSYS) 1 $ 8,625 $ 8,625
GPS SK Software 1 $ 29 $ 29
GPS Manual 3 $ 46 $ 138
TOTAL A VL HARDWARE
AND SOFTWARE $ 9,224 $ 66,432
TOTAL ALL HARDWARE
WITH A VL $ 2,390,825 212,356
PSI Proprietary
HW A VL
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COST SUMMARY (Continued)
SOFTWARE
Purchase Total One Annual
Item or License Mods Time Cost Maint.
Application Software
CAD 82,600 82,600 9,912
RMS 126,000 13,500 139,500 12,600
CASE Management Incl. in RMS
Intelligence Incl. in RMS
Crime Analysis Incl. in RMS
Property Incl. in RMS
Traffic Management Incl. in RMS
VCR Incl. in RMS 23,500 23,500
Personnel Inc!. in RMS 23,500 23,500
Management Reporting Incl. in RMS
Pawn Incl. in RMS 19,000 19,000
Internal Affairs Incl. in RMS 13 ,500 13,500
Message Switch 58,100 58,100 11,620
Mapping Inc!. in CAD
** ADD - Reverse ALl Option for CAD Option
CAD, with Caller-ID Interface 35,650 35,650 4,340
MCT(l)
General (PST) 28,000 28,000 5,600
MDT Emulation (PST & PSI) 26,250 6,000 32,250 5,250
MIARS 93,150 19,500 112,650 11,644
Record extraction to current system 20,800 20,800 20,800
Interfaces(2)
E9-1-1 (Logisys) 6,325 6,325
NCIC/FCIC (Logisys) 10,235 10 ,235
Pinellas County PCJIS (Logisys) 11,213 11,213
Pinellas County ACISS (Logisys) 8,625 8,625
CAD/FAX (Logisys) 2,875 2,875
Annual Interface Software Maint. 8,680
PSI Proprietary
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I I July31.1996
Purchase Total One Annual
Item or License Mods Time Cost Maint.
Other
Terminal Emulation & lisences 39,155 39,155
Windows NT 712 712
FAX Server software 1,150 1,150 230
Novell Netware 4.1 5-User License (7: 5,603 5,603 0
**DELETE -Novell Netware 4.1 5- -5,603 -5,603 0
User Licenses (7)
**ADD - Novell Netware 4.1 5-User 3,226 3,226 0
Licenses (5)
**ADD Novell Netware 4.11O-User 2,937 2,937
Licenses (2)
Novell Netware 4.1 Upgrade 6,431 6,431 0
**DELETE Novell Netware -6,431 -6,431
Annual Other Software maintenance
10 ,000
TOTAL APPLICA nON
SOFTWARE $ 500,553 $ 174,950 $ 675,503 $ 79,876
PSI Proprietary
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July 31, 1996
COST SUMMARY (Continued)
OTHER CHARGES
Item
Equipment Installation
Network Engineering Plan
Software Installation
Cabling Installation
Networking Installation
Software Source Code (Escrow Account)
Delivery and Handling
Training - Hardware/OS
Training - Application Systems
Project Management
File Conversion
Geofile Conversion (Logisys)
Travel Expenses
Performance Bond
Initial Supplies
On-Site CAD Operations Support?
Other (Specify):
MCT Integration Testing
Contract
Price
$ 35,765
$ 25,000
$ 7,000
$ 45,540
$ 13,000
$
$ 8,108
$ 5,000
$ 54,900
$ 214,456
$ 32,660
$ 21,839
$ 41,515
$ 15,000
$ 5,000
$
12,500
TOTALOTHERCHARGES $
537,283
PSI Proprietary
Other Chrg
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Page 1
Item
Total Hardware
Maintenance
Total Appl. Software
Maintenance
Total Other Charges
Maintenance
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COST SUMMARY (Continued)
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SUMMARY OF PURCHASES/ANNUAL COSTS
Total Annual
3,537,179
$66,432
$3,603,611
$3,603,611
$3,335,000
$268,611
$90.00/hr.
$75.00/hr.
$75.00/hr.
$87.00/hr.
plus $35
travel fee
Purchases Annl Cst
Maintenance
$212,356
$
79,876
Purchase
$2,324,393
$
675,503
$
o
$
537,283
Grand Total $
(Maintenance)
$
292,232
Optional A VL Charges
Maintenance
TOT AL with A VL
Revised Contract Price
Original Contract Price
Increase
Options:
CAD Development
RMS Development
Program Management
Uncovered services calls
PSI Proprietary
$0
$292,232
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July 31. 1996
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Clearwater City Commission
I Agenda Cover Memorandum I
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SUBJBCT. POLICR DEPARTMBNT COMPUTERS
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RBCOkKENDATIOH/MOTIOH.
Amend the city's contract with PSI International, Inc., of Fairfax, Virginia
for the purchase ot 66 additional Fujitsu laptop personal computers and related
components; and award a contract to Dell computer corporation tor 30 Dell
desktop personal computers and related components, at a total cost of $372,837
plus annual maintenance of $31,848 to begin one year following acceptance;
pricing for the laptop computers and maintenance contract established in
previous bid #210-94, awarded by the COJDJDission to PSI International, Inc. on
May 18, 1995; pricing for the Dell desktop computers established under Florida
State Contract #250-040-96-1, said purchase being in accordance with Code Sec.
2.564(1) Cd), purchases from government contracts, funding to be provided from
the Special Law Enforcement Trust Fund,
. and that the appropriate offlclall be authorll~ to execute lame.
BACKGROUND:
. In April, 1995 the police Department, in conjunction with Information
Management, presented the city and police Department's computerization
strategic plan to the city Commission, which included a plan for providing
police officers and city computer users with new hardware.
. On May 18, 1995, the Commission awarded a contract to PSI International,
Inc. for police computer systems and system integration services at a cost
of $3,335,000. These systems include computer-aided-dispatch, records
management, field reporting, mobile data, automated parking tickets, wide
area networking, and the offIce automation network in the new police
headquarters building. Several of these components have already been
delivered; others are under development and/or await the completion of the
new police headquarters building.
. Each Clearwater police officer has been issued a laptop computer for the
completion of field reports as a part of their issued equipment since
1989. The 1995 computer project plan included replacement of those 7-year
s 3n.837.00
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old computers, but 'nlY funded one laptop compuJer per patrol vehicle (137
computers), rather than one computer per patrol officer (approximately 200
computers). The plan was for that computer to be shared by any and all
officers assigned to that vehicle.
· Police department staff continued to assess the original "one-computer-
per-car" plan. Concerns were raised that use of the computers for up to
24 hours a day and the lack of anyone person to be accountable for the
computer would generate significant maintenance problems. The plan also
did not provide for computer access by field officers who may not have a
car for a shift, such as community policing officers. Further, it limited
the ability of the officers to create and use databases of information
specifically related to their assigned neighborhood, or to retrieve
reports or other information for court or at other times that the officer
was not in a vehicle.
. In the past year since the award of the PSI contract, the Police
Department has acquired funding in the Special Law Enforcement Trust fund
to allow the purchase of 66 additional notebook computers (Fujitsu
stylistic 500) and related components which will allow the department to
continue to issue a computer to each officer.
· Although the RFP was issued in 1994, the contract was awarded to PSI in
May, 1995 and the first 137 Fujitsu computers were selected and purchased
through PSI in December, 1995 at lower cost than the original bid. Each
computer "unit" includes the mobile docking hardware, mobile keyboard, and
software to integrate it into the mobile data system.
· Also, under the 1995 computer project plan, the police department had
planned on retaining 21 older, 486 processor-based office PC's in the new
network. Since that time, advanced operating systems have been released
such as windows 95 and Windows NT and it is no lon~er prudent to use those
486-based computers for full-time office use; Pentlum-based processors are
strongly recommended in the current environment. We are proposing that we
replace 19 of those 486-based computers with City-standard Dell Pentium
133 mhz personal computers with the Microsoft Office software and network
interface cards at a cost of $2,503.70 each. The 486-based computers will
be retained for other, less critical applications within the network.
· Also, the police department has included space in the new police
headquarters building for a computer training lab for police department
employees as well as other city employees. This purchase also includes 11
personal computers (Dell pentiums with Microsoft Office) for that training
lab. Approximately 350 police department employees use computers as a
part of their regular job duties. (The new Municipal Services Buildinq
will have a 6-position computer training lab.)
· Annual maintenance on each computer will be $328 for the Fujitsu laptop
computers and $340 for the Dell desktop computers, for an annual total of
$31,848 which will be payable one (1) year following acceptance of the
computers, estimated to be August, 1997.
· Purchase cost breakdown is as follows:
66 Fujitsu laptop computer units from PSI International
30 Dell desktop personal computers from Dell Corp.
Total Expenditure
$297,726
$ 75,111
$372,837
Funding for this purchase is currently available in the Special Law
Enforcement Trust Fund. Funding for the annual maintenance costs will be
included in the police department's future years~ operating budgets.
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CITY OF CLEARWATER
Interdepartment Correspondence Sheet
TO: Cyndie Goudeau, City Clerk
FROM: Dewey Williams, Deputy Chier - ~
COPIES: Capt. Meissner, Lt. Patterson, Jim Albright, File
SUBJECT: Change Order - Police Computer Project
DATE: August 28, 1996
Attached is an original signed Change Order to our contract with PSI International, Inc. as
approved by the City Commission on June 6, 1996. Please file this Change Order with the PSI
International contract retained by your office.
DMW/nc
RECEIVED
AUG 3 0 1996
Attachment
CITY CLERK DEPT.