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CONSULTING SERVICES - EXTEND MYRTLE AVENUE - FROM CLEARWATER LARGO ROAD TO LAKEVIEW ROAD r: POST, BUCKlEY, SCHUH & JERNIGAN, INC. 5300 WEST CYPRESS 5TlUIT, SUITE 300 TAMPA, FLORIDA 33607.1066 (813) 877.7275 I October 25, 1990 Mr. William C. Baker City Engineer City of Clearwater P.O. Box 4748 10 South Missouri Avenue Clearwater, Florida 34616 RE: Extension of Myrtle Avenue Submittal of Proposed Scope and Cost Proposal for PD&::E Study Dear Mr. Baker: Post, Buckley, Schuh & Jernigan, Inc. (PBS&J) is pleased to submit herewith our revised proposed scope and upset limit fee for performing an engineering analysis on the referenced project. After the Alignment Study/Design Report described within this scope is completed, a determination will be made by the City to either pursue State funding by expanding the alignment analysis to fulfill FDOT PD&E requirements, or to proceed with roadway design on a chosen alignment. The proposal includes estimates for all identifiable work tasks for PBS&J and all subconsultants. Where possible, the proposed subconsultants have provided input for these. In other instances, such as the level of involvement of an archaeological - historical subconsultants, the precise scope is indeterminate until research has been conducted. In such cases an estimated maximum limit for these amounts has been included. We have included a proposal from the L. James Parham Company for right-of-way and business damage cost estimates, and a proposal from Westinghouse Environmental Services for hazardous materials Phase I site audi ts and minimal geotechnical investigations. Other sub-consultants include Archaeological Consultants Incorporated for historical and archaeological reports and Bosworth & Associates for aerial photography. PUBut w!jm~s OF-Pl. IUt@ ~ U W ~ @ t$dU, :,' 15 I()Qi) 11 f; I l '. '."'."1, ~ I ) I -....-...-., ;- r", ~ :'."-_...d L....-.r'" " ,~~~~t!,' ./'i...1 t,.u.7Uz-:7iz.e- DWCr:l INFRA UT:l OGS (J RMt?- IJ (J ",""1(' "-1<",. l'f,?~?,1:~ L "i'i-,r" :~J, \~,:';':.-; i __ ;': ; ,;',/ 0. Q I\Vi.' Cl J ~\;. W :";' COPlfSTV: __~______.~.__.__ fJU:: .._,-_.._. 0;2~91 P=c:'o ~) ENGINEERING' PLANNING-ARCHITECTURE , , .,< , , I I l. October 25, 1990 Page 2 Should you have any questions or wish to discuss this proposal further, please contact Dan Kelly, P.E., our proposed project manager; Jack Freeman, P.E., manager of Transportation Design Services; or myself. We look forward to working with the City on this project. Very truly yours, POST, BUCKLEY, SCHUH &: JERNIGAN, INC. k/' ,/;( I Iftt(JJ!) LP I-.~ . ames G. Kennedy, P.E. I' . /Vice President/Division M West Coast Transportati ,J cc: Cecil Henderson John Zumwalt III, P.E. Dan Kelly, P.E. Jack Freeman, P.E. tm:ML85:21 99-994.89 JGK/dr t. I I AGREEMENT BETWEEN CITY AND ENGINEER FOR PROFESSIONAL SERVICES THIS AGREEMENT, made and entered into this .1P)~ day of f1~~990, by and between the City of Clearwater, Florida, hereinafter referred to as the CITY, and Post, Buckley, Schuh & Jernigan, Inc., a Florida corporation, hereinafter referred to as the ENGINEER. WITNESSETH: WHEREAS, the CITY proposes to do certain work towards accomplishment of the project described in Attachment A; and WHEREAS, the CITY desires to engage the ENGINEER to perform certain professional services pertinent to such work in accordance with this Agreement; WHEREAS, the ENGINEER desires to provide such professional services in accordance with this Agreement. NOW, THEREFORE, in consideration of the premises and the mutual benefits which will accrue to the parties hereto in carrying out the terms of this Agreement, it is mutually understood and agreed as follows: I. GENERAL SCOPE OF THIS AGREEMENT The relationship of the ENGINEER to the CITY will be that of a professional consultant, and the ENGINEER will provide the professional and technical services required under this Agreement in accordance with acceptable engineering and planning practices and ethical standards. IL PROFESSIONAL AND TECHNICAL SERVICES It shall be the responsibility of the ENGINEER to work with the CITY and apprise it of solutions to engineering, planning and design problems and the approach or techniques to be used towards accomplishment of the CITY'S objectives as set forth in Attachment A. The scope of services to be provided to accomplish the CITY'S objectives is set forth in Attachment B, subject, however, to the inclusion of addi tional services as provided in Section IV. C. IlL PERIOD OF SERVICE A. The ENGINEER will begin work promptly after receipt of a fully executed copy of this Agreement; such receipt shall constitute written notice to proceed. tm:ML85 :18 - 1 - " I I B. If the ENGINEER'S design services called for under this Agreement are delayed for reasons beyond the ENGINEER'S control, the time of performance shall be adjusted appropriately. If the design services under this Agreement continue for a period of more than one (1) year from the beginning date (as above provided), the fees contained in Attachment C shall be subject to renegotiation; any change in such fees shall apply only to the unfinished services as of the effective date of such change. C. The ENGINEER shall not be bound under this Agreement if a fully executed copy hereof is not received by the ENGINEER on of before December 31, 1990. IV, GENERAL CONSIDERATIONS A, All original sketches, tracings, drawings, computations, details, design calculations and other documents and plans that result from the ENGINEER'S services under this Agreement are and remain the property of the ENGINEER as instruments of service. Where such documents are required to be filed with governmental agencies, the ENGINEER will furnish copies to the CITY upon request. B. The CITY may, at its expense, obtain a set of reproducible copies of any maps and/or drawings prepared for it by the ENGINEER in consideration of which the CITY agrees that no additions, deletions, changes or revisions shall be made to same without the express approval of the ENGINEER. C. Nothwithstanding that specific services are enumerated in Attachment B, the ENGINEER will, upon written request of the CITY, provide any and all other civil engineering, planning, landscape and architectural consulting services normally falling within the scope of services offered by the ENGINEER; provided, however, that such additional services shall result in extra compensation to the ENGINEER, as agreed to by the CITY and the ENGINEER, as provided in Attachment C. It is understood and agreed that if such additional services are requested, the Agreement shall be considered as a continuing contract with respect thereto. D. The CITY hereby acknowledges that estimates of probable construction costs cannot be guaranteed, and such estimates are not to be construed as a promise to design facilities within a cost limitation. E. It is understood and agreed that the ENGINEER'S services under this Agreement do not include participation, whatsoever, in any litigation. Should such services be required, a supplemental agreement may be negotiated between the CITY and the ENGINEER describing the services desired and providing a basis for compensation to the ENGINEER. F. Upon the ENGINEER'S request, the CITY will furnish or cause to be furnished such reports, studies, instruments, documents, and other information as the ENGINEER and CITY mutually deem necessary, and the ENGINEER may rely upon same in performing the services required under this Agreement. tm:ML85:18 -2- ,~ I I G. The CITY and the ENGINEER each binds itself and its successors, legal representatives, and assigns to the other party to this Agreement and to the partners, successors, legal representatives, and assigns of such other party, in respect to all covenants of this Agreement; and neither the CITY nor the ENGINEER will assign or transfer their interest in this Agreement without written consent of the other. H. Insurance 1. Workers Compensation and Employers Liability The Engineer/Consultant shall procure and maintain, for the life of this Contract/ Agreement, Workers Compensation Insurance covering all' employees with limits meeting all applicable state and federal laws. This coverage shall include Employers Liability with limits meeting all applicable state and federal laws. 2. General Liability The Engineer/Consultant shall procure and maintain, for the life of this Contract/Agreement, General Liability Insurance. This coverage shall be on an "Occurrence" basis. Coverage shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. Coverage shall be no more restrictive than the latest edition of the Commercial General Liability policies of the Insurance Services Office (ISO). This policy shall provide coverage for death, bodily injury, personal injury or property damage that could arise directly or indirectly for the performance of this Agreement. The minimum limits of coverage shall be $500,000. Per Occurrence Combined Single Limit for Bodily Injury Liability and Property Damage Liability. The City shall be included and identified as an Additional Insured under the policy/certificate of insurance. 3. Business Automobile Liability The Engineer/Consultant shall procure and maintain, for the life of the Contract/ Agreement, Business Automobile Liability Insurance. The minimum limits of coverage shall be $500,000. Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability. This coverage shall be an "Any Auto" type policy. Coverage shall be no more restrictive than the latest edition of the Business Automobile Policies of the Insurance Services Office (ISO). The City shall be included and identified as an Additional Insured under the policy /certi ficate of insurance. tm:ML85 :18 - 3 - I I , . 4. Professional Liability Insurance The Engineer/Consultant shall procure and maintain for the life of this Contract/Agreement, Professional Liability Insurance. This insurance shall provide coverage against such liability resulting from this contract/project. The minimum limits of coverage shall be $1,000,000. 5. Indemnity In consideration of the sum of One Hundred Dollars ($100.00), the receipt and sufficiency of which is acknowledged, payable as part of the first payment for services, the Engineer/Consultant agrees to defend, save and hold the City, its agents, assigns and employees, harmless from all claims or causes of action, including costs and attorney's fees, and all judgements whatsoever, involving personal injury, bodily injury, death, or property damage, arising out of any negligent act or omission, or the violation of any federal, state or local laws or regulations by the Engineer/Consultant, its subcontractors, agents, assigns, invitees or employees in connection with this Contract/Agreement. 6. Supplemental Provisions The insurances coverages and conditions afforded by the above mentioned policies shall not be suspended, voided, canceled or modified except after thirty (30) days prior written notice by certified mail return receipt requested has been given to both the Public Works Director and the Risk Management Offices of the City. Certificates of Insurance meeting the specified required insurance provisions specified within this Contract/Agreement shall be forwarded to both the Public Works Director and Risk Management Offices of the City and approved prior to the start of any work. After review, the Certificate will be filed with the City Clerk as a part of the official contract file. Receipt and acceptance of the Engineer/Consultant Certificate of Insurance, or other similar document does not constitute acceptance or approval of amounts or types of coverages which may be less than required by this Contract/Agreement. The City may at its option require a copy of the Engineer/Consultants Insurance Policies. 7. Safety and Health Requirements It is the Engineering/Consultants sole duty to provide safe and healthful working conditions to its employees on and about the site of Contract/Agreement Performance. The City assumes no duty for supervision of the Engineer/Consultant. The City may order that the work stop if a condition of immediate danger to City employees, equipment or property damage exists. This provision tm:ML85:18 -4- ,. I I shall not shift responsibility or risk of loss for injuries or damage sustained from the Engineer/Consultant to the City, and the Engineer/Consultant shall remain solely responsible for compliance with all safety requirements and for the safety of all persons and property at the site of Engineer/Consultant performance. The Engineer/Consultant shall comply with the standards and regulations set forth by the Occupational Safety and Health Administration (OSHA), the Florida Department of Labor and Employment Security and all other appropriate federal, state, local regulations or City safety and health standards. V. COMPENSATION The ENGINEER shall be compensated for all services rendered under this Agreement in accordance with the provisions of Attachment C. VI. TERMINATION This Agreement may be terminated by either party by seven (7) days prior written notice, in the event of substantial failure to perform in accordance with the terms hereof by the other party through no fault of the terminating party. If this Agreement is terminated, the ENGINEER shall be paid in accordance with the provisions of Attachment C for all work performed up to the date of termination. VIL SUSPENSION, CANCELLATION OR ABANDONMENT In the event the project described in Atachment A, or the services of the ENGINEER called for under this Agreement, is/are suspended, cancelled or abandoned by the CITY, the ENGINEER shall be given thirty (30) days prior written notice of such action and shall be compensated for the professional services provided and/or related fees for which there is an irreversible obligation up to the date of suspension, cancellation or abandonment. VIII. ADDITIONAL SERVICES At the conclusion of the Alignment Study/Design Report, as described in Attachment B, the CITY may decide to pursue State funding for project construction. This decision would require an additional scope with fees to expand the Alignment Study/Design Report into documents meeting FDOT PD&:E guidelines. tm:ML85:18 - 5 - ~l r , , - I IN WITNESS WHEREOF, the parties hereto have accepted, made and executed this Agreement upon the terms and conditions above stated on the day and year first above written. CITY: CITY OF CLEARWATER, FLORIDA 112 Osceola Avenue South Clearw~~rida 34616 /7// By: - Lfltt~ 71 ~ City Manager POST, BUCKLEY, SCHUH AND JERNIGAN, INC. 5300 West Cypress Street Suite 300 Tampa, Florida 33614 Coun t ENGINEER: By Lj/f/~!,~4;I- Aa-~Z Jl- Date 101er/1 D Attest: ~ ~ Z. J:k~:~~_.~.~~ Wty Clel'k';;'---, -:-- .......... ...-.~ .,/ . . ~ . Date: tm:ML85:18 - 6 - I I ATTACHMENT A PURPOSE AND DBSCRIPTIOII OP PROJECT FOR CONSULTING BIIGINEBRIIIG SBRVICBS MYRTLB AVENUB FROM CLEARWATBR-LARGO ROAD TO LAKBVIEW ROAD CITY OF CLBARWATER I I ATTACBKBIIT A PURPOSB AIID DBSCRIPTION OP PROJBCT FOR COIISULTING BIIGINBBRIIIG SBRVICES MYRTLE AVENUB FROM CLEARWATBR-LARGO ROAD TO LADVIBW ROAD CITY OP CLBARWATBR PURPOSE The purpose of this project is to attempt to obtain Location Design Approval from the CITY for the extension of Myrtle Avenue from its present intersection with Clearwater - Largo Road in Pinellas County to Lakeview Road at its present intersection with Myrtle Avenue in the City of Clearwater. It is anticipated that the CITY will attempt, with the assistance of the ENGINEER, to obtain participation in funding by the Florida Department of Transportation. It is understood that there is no guarantee that this participation in funding will occur, and that additional services will be necessary to provide documents meeting FOOT Project Development and Environmental requirements. Following the alignment selection for this project, the ENGINEER will prepare separate scopes and fee schedules for project design and construction engineering and inspection services. DESCRIPTION The proposed study limits for Myrtle Avenue extend from the Myrtle Avenue - Clearwater Largo Road intersection northward to the Myrtle Avenue - Lakeview Road intersection. The total length of the study corridor is approximately 0.9 miles. The existing typical section for Myrtle Avenue is a residential two lane street in the southern portion of the study area and a commercial undivided four lane street north of Lakeview Road. The existing two lane street does not extend to Lakeview Road; therefore, an analysis with alignment alternatives is required. Intersection configuration and signalization requirements shall be evaluated at Myrtle Avenue and Clearwater-Largo Road, Myrtle Avenue and Lakeview Road, and at Lakeview Road and S. Fort Harrison street. There are no existing bridges within the study area; however, the evaluation of a single railroad crossing is required. The recommended typical section and other features of the project shall be determined by the Alignment study/Design Report to be performed by the ENGINEER as described by this scope. This Scope assumes that three major alternatives will be evaluated: a no-build A-I I I alternative with intersection improvements on Lakeview Road, and a maximum of two new alignments extending Myrtle Avenue southward from Lakeview Road to Clearwater - Largo Road. The CITY will provide contract administration and project management services and technical reviews of all work associated with the development and preparation of the alignment study/design reports for the transportation facility. A-2 1 I ATTACHMENT B SCOPE OF SERVICES FOR CONSULTING ENGINEERING SERVICES MYRTLE AVENUE FROM CLEARWATER-LARGO ROAD TO LAKEVIEW ROAD CITY OF CLEARWATER I I TABLB OP CONTENTS SCOPB OP SBRVICBS MYRTLE AVENUB paae Number I. SBRVICBS TO BB PBRFORMED B-1 A. Notice to Proceed Meeting B-1 B. Engineering/Environmental Data Collection B-2 1. Engineering Data Collection B-2 a. Field Survey B-2 b. Aerial Survey B-2 c. Existing Highway Characteristics B-2 d. Traffic B-3 2. Environmental Data Collection B-4 a. Land Use B-4 b. Cultural Features and Community services B-4 c. Archaeological and Historical Assessment B-5 d. Natural Features B-6 e. utilities B-7 f. Transportation Plans B-7 g. Permit Coordination B-8 h. Relocation Impact B-8 C. project Design Analysis B-9 1. Corridor Analysis B-9 2. Conceptual Design Analysis B-9 a. Establish Design Traffic Volumes B-9 b. Prepare Base Conceptual Plans B-ll c. Develop Design Alternatives B-ll (1) Typical Section B-12 (2) Alignment B-12 (3) Hydraulic Analysis B-13 (4) Conceptual Drainage Design B-13 (5) Soils B-14 (6) Structures B-14 I I paae Number 3. Comparative Analysis of Feasible Design Alternatives B-14 a. Comparative Analysis B-14 b. Consideration and Resolution of Engineering Items B-15 c. Recommendation of Alternatives B-16 d. conceptual Design Plans B-16 e. Identify Construction Segments B-16 D. Preliminary Alignment study/Design Report B-16 1. Draft Alignment study/Design Report B-16 2. Final Alignment study/Design Report B-17 E. Environmental Analysis for Alignment study/ Design Reports B-18 1. Submit Permit Coordination Memo B-18 2. Submit SWFWMD Conceptual Permit Package B-18 Submit Special Purpose Survey Submit Hazardous Materials Evaluation Report Coordination Meetings with Local Officials 3. B-18 4. B-18 F. B-18 II. STUDY REQUIREMENTS AIID PROVISIOIIS POR WORK B-19 A. B. C. D. E. F. Project Schedule Key Personnel Progress Reporting Unscheduled Meetings and Presentations Correspondence Liaison Office B-19 B-19 B-19 B-19 B-19 B-19 III. SUBMITTALS B-20 IV. OPTIONAL SBRVICBS B-20 V. SBRVICBS TO BB PBRFORMED BY THB CITY B-21 VI. BBGINNING AIID LBNGTH 01' SBRVICBS B-22 " I I ATTACBXBIIT B SCOPB OP SBRVICBS POR CONSULTING BNGIIIBBRIIIG SBRVICBS MYRTLE AVBIlUB PROM CLEARWATBR-LARGO ROAD TO LAOVln ROAD CITY OP CLEARWATBR This Exhibit forms an integral part of the Consultant Agreement between the CITY and the ENGINEER. I. SBRVICBS TO BB PBRFORMED The ENGINEER is responsible for preparing an Alignment study/Design Report, and Conceptual Design Plans for the proj ect and shall provide services as set forth in this Exhibit. The ENGINEER shall perform the necessary coordination with state, local agencies, and other citizen groups which would have an influence upon the study and the preparation of the design report as directed by the CITY. The ENGINEER may be called upon to prepare the content of letters from CITY personnel to other agencies, public officials, etc. The ENGINEER shall make the maximum use of existing information available from state, regional, local agencies, private sources and his own files. A. Notice to Proceed Meetina The ENGINEER shall attend an official Notice-to-Proceed Meeting conducted by the CITY. The purpose of this introductory meeting is two-fold: 1. The CITY will render all relevant information in its possession. This may include previous correspondence, previous studies, traffic figures, planning information, existing right-of-way and utility information, record copies of all deeds and plats within the study area, available maps, zoning and land use mapping, and other available information. 2. The CITY will establish any ground rules upon which the study process will be conducted. KA2 B-1 HA2 I I B. Enaineerina/Environmental Data Collection 1. Enaineerina Data Collection Immediately following the Notice to Proceed, the ENGINEER shall begin preliminary assessments of the study corridor. This activity consists of collecting various information, materials, and data necessary to perform adequate evaluation of the alignment location and design of Myrtle Avenue extension. a. Field Survev The ENGINEER shall establish seasonal high water, normal pool, and DER jurisdictional lines. All phases of survey work shall be supervised by a Registered Land Surveyor. The CITY will furnish or cause to be furnished the Last Deed of Record for all properties wi thin or adjacent to the corridor. The CITY will furnish or cause to be furnished legible copies of all subdivision plats which exist throughout the project. b. Aerial Survev The ENGINEER shall obtain aerial photography to be used for the study. The limits of the aerial photography shall extend as necessary at all intersections and be rectified at 1" = 50' scale. c. Existina Hiahwav Characteristics Data to be collected includes pertinent physical features and condition ratings which define the existing highway segment under consideration. Sources include project files, old plans, right-of- way maps, straight line diagrams, computer programs, and drainage maps as available. The following classes of data shall be obtained: (1) Roadwav Roadway characteristics shall include, but are not limited to, those items described below: (a) Typical Sections - Number and width of each cross-section element, type of roadway B-2 I I drainage system including locations, access features. outfall (b) Existing roadway right-of-way Obtain available right-of-way information for proj ect I imi ts from the CITY, FOOT, and ENGINEER offices. (c) other right-of-way - Identify graphically additional right-of-way at intersection locations; drainage easements, etc. (d) Railroad crossing - Check for any Railroad abandonment plans, addition of any tracks, ownership of railroad tracks, national grade crossing number. Determine the following: School bus counts in 24 hour time period, condition of crossing, number of tracks and type, number of trains, speed, length of trains, passenger, freight, type of warning device, time of day, etc. (e) Drainage systems inventory Identify existing drainage systems listing types and discharge points. Also identify existing drainage problems. (f) Intersection Design Channelization, turning lane arrangement. d. Traffic Traffic data are the basis for determining the need. for the proj ect and the number of lanes required through application of highway capacity analysis. (1) The ENGINEER shall select and propose to the CITY seven traffic count control stations for 3-day traffic machine counts (directional volumes at 15-minute increments). After concurrence by the CITY on these count locations, the ENGINEER will conduct the counts and analyze the resulting data to determine daily peak hours and percent daily variations from the peak day. (2) The ENGINEER shall furnish 24-hour traffic machine counts (approach volumes at 15-minute increments) at the following locations as a minimum: HA2 B-3 I I o Clearwater-Largo Road o S. Fort Harrison street o Lakeview Road o Myrtle Avenue Based on an analysis of the 3-day traffic machine counts, the 24-hour traffic machine counts and evaluation of current and future development trends (traffic generators), 4-hour manual vehicle turning movement counts will be done (2-hour a.m. peak and 2-hour p.m. peak) at those intersections indicating need. 2. Environmental Data Collection The ENGINEER shall perform a preliminary environmental assessment of the study corridor. This activity consists of collecting various information and materials relative to the social, economic, and environmental concerns. The ENGINEER shall maintain an inventory of pertinent development occurring through the duration of the study, and using ground level reconnaissance, keep aerial photography updated accordingly. a. Land Use (1) Collect data regarding past and present land usage as well as future land use plans, proposed developments, current zoning trends and observed growth trends. (2) Collect data required to prepare existing and future land use map(s) indicating as a minimum, residential, commercial, industrial, public, and undeveloped area adjacent to the alignment. (3) Update plans throughout the duration of the study to reflect changes in land use. b. Cultural Features and Communitv Services (1) Through contact with local officials, research of tax rolls and field inventory identify the following in the project area. (a) Medical facilities (hospitals, Clinics, emergency rescue facilities, convalescent centers, ambulance facilities for the handicapped, etc.). (b) Fire stations. HA2 B - 4 I I (c) Educational facilities (public and private) - identify bus routes, student walkways and school crossings. Cd) Religious institutions. (e) cemeteries (public and private) . ( f) Public (government) facilities. buildings and civic (g) 4(f) lands (parks, recreational wildlife refuges, historic sites). (h) operational problems. areas, (2) Coordinate with public services organizations. Determine operational practices and solicit comments regarding proposed alternative(s). c. Archaeoloaical and Historical Assessment An archaeological and historical site assessment survey of the selected alignment(s) (including proposed stormwater retention areas) will be conducted for this project. The assessment is intended to comply with section 106 of the National Historic Preservation Act (NHPA) of 1966, as implemented by 36 C.F.R. 800 ("protection of Historic properties"), and Chapter 267 F.S., conducted in conformity with Part 2, Chapter 12 ("Archaeological and Historical Resources") of the Florida Department of Transportation (FOOT) Pro;ect Development and Environmental Guidelines (July 1988 revision), and the minimum field methodology, data analysis and reporting standards embodied in Florida Division of Historical Resources (FDHR) "Historic Preservation Compliance Review Program" (June 15, 1988 draft version). The main objectives of the assessment will be (1) to identify all significant Archaelological sites, National Register sites, and significant/National Register eligible sites located in the project area, (2) establish their horizontal and vertical limits, and (3) collect and document sufficient data from each identified site to permit an assessment of significance/National Register eligibility. Specific objectives will be to prepare a comprehensive report documenting the results of the assessment survey, including evaluations regarding site HA2 B - 5 HA2 I I significance/National Register eligibility. In addition, each identified site will be recorded on the Florida Master site File maintained by FDHR. d. Natural Features (1) Wetlands (a) Identify wetlands lying partially or wholly within project boundaries or which may be affected by the project. (b) Obtain information concerning each wetland including, but not limited to, floral species, faunal species, amount and types of previous disturbance, viability, function, and importance. (c) Classify wetlands utilization u.s. Fish & wildlife Service's Classification of Wetlands and Deep Water Habitats of the United states, 1979. (d) Quantify wetland encroachments and total size of each affected wetland and identify type of encroachment. (2) FloodDlains (a) Identify base (100 year frequency) floodplains using Flood Insurance Rate Maps (FIRM), Flood Hazard Boundaries Maps (FHBM),. quadrangle maps, water management district topographic maps, FOOT drainage maps, etc. (b) Determine natural and beneficial values of specific floodplain areas (recharge, storm water retention, wildlife habitat, etc.) (c) Determine role this facility has in providing emergency services, evacuation etc. (d) Coordinate with CITY maintenance department in identifying any historic maintenance problems involving drainage or flooding. (3 ) Floodwavs Identify floodways using floodway maps or information from Federal Emergency Management Agency (FEMA). B - 6 t I I (4) Drainaae The history and past hydraulic performance should be noted on structures. Obtain any stormwater management or master drainage plans prepared by local authorities. (a) CUlverts: Determine the hydrologic basin characteristics, such as size, topography and land use both future and existing. Inventory of immediate upstream and downstream structures. (b) storm Drain Systems: Inventory the existing storm drain systems, note their type, and size the hydrologic basins they serve and the discharge points. (5) Soils Obtain information to identify soils-related problem areas along the developed alternative(s) using USGS hydrologic maps, county soil survey maps, field reviews, and other information from the Soil Conservation Service and detailed soil surveys as needed to perform the engineering analysis and determine the impacts of the project. e. utilities The ENGINEER shall collect data from available records on existing utilities within the project area (field locating utilities is not included). f. TransDortation Plans Obtain plans for all modes of transportation; surface, transit and non-motorized modes. (1) (2) (3) (4) Urban Area Transportation Study. Local plans; city and county. Transit; rail, bus, other. Non-Motorized Modes, including bikeways and pedestrian walk-ways. Interview local officials and identify the following factors: Existing and projected user types; Generators attracting users; Existing and anticipated hazards; high accident locations. 02 B - 7 I I " g. Permit Coordination This process consists of obtaining permit-related information about wetland sites which may require dredge and fill/water quality permits or storm water discharge permits. This information shall be organized into a permit coordination memo by the ENGINEER for distribution to the various jurisdictional agencies. Permit and permit review agencies to be considered are the US Army Corps of Engineers, Florida Department of Natural Resources, Water Management District, Florida Game and Fresh Water Fish Commission, us Fish & Wildlife Service, Environmental Protection Agency, Department of Environmental Regulation and Southwest Florida Regional Planning Council. (1) Determine the existence and location of possible permit sites. (2) Obtain characteristics of above sites including ordinary or mean high water elevations, vegetational characteristics, and significant faunal components. (3) Take reproducible photographs. (4) Obtain additional permit-related information about these sites, such as connections to other water bodies, types of water-related activities supported, etc. h. Relocation ImDact Obtain information necessary to make preliminary assessments of the feasibility of alternatives. (1) Note neighborhoods, economic, and racial/ethnic groups. (2) Determine number of residential, business and non- profit organization relocations. (3) Determine representative property values in the area (to be used for estimating right-of-way costs). The ENGINEER shall retain the services of a Real Estate Consul tant to develop conceptual Right-of-Way, Business Damage and Relocation Cost Estimates. HA2 B - 8 '. .. I I c. proiect Desian Analvsis 1. Corridor Analvsis The corridor for this study is bound by Fort Harrison/Clearwater Largo Road, Greenwood Avenue, and Lakeview Road. An analysis for alternative corridors is deemed unnecessary. 2. ConceDtual Desian Analvsis The ENGINEER shall establish design traffic and design speed, prepare Conceptual Plans, and develop and analyze design alternatives for the Project. All data gathered thus far shall be used in the development of these alternatives. The objective is to develop viable alternatives based on standard engineering practice which provide appropriate highway Level of Service D (Peak hour) or higher commensurate with the social, economic and environmental impacts involved. If such a design is determined by the ENGINEER to be non-feasible, he shall recommend to the CITY the most feasible design concept which will maximize the capacity of the proposed facility. The design of the proposed improvement shall be established and developed in conceptual form but in sufficient detail to permit definitive analysis. The analysis of the alternatives shall identify the non- viable alternatives and provide documentation for rejection. The more viable alternative(s) shall be further evaluated to a point where conceptual design plans can be developed. a. Establish Desian Traffic Volumes This task consists of developing the traffic projections to be used in establishing the basic design requirements for typical section development. The methodology developed for projecting future traffic volumes for this project should include the use of FSUTMS/UTPS and the accepted MPO Model. The procedure should be based on using the following type data for Pinellas County: Existing validated County travel demand model chains Existing zonal structure The most up-to-date socio-economic data HA2 B - 9 I I The most up-to-date highway information (1) Using the results of the traffic data collection activities, the ENGINEER shall develop daily demand project traffic in schematic form with K, D, and T factors (furnished by the CITY) for the existing year and 2015. The ENGINEER shall present Design Hour Volume (DHV) and Average Daily Traffic (ADT) in schematic form for the project. (2) A Technical Memorandum shall be prepared by the ENGINEER for the purpose of documenting the methodology used in developing demand traffic and design volumes. This technical memorandum, or traffic report, shall be conveyed to the CITY and shall also serve as the instrument for the CITY'S approval of project traffic. It shall also be shown in the preliminary engineering report. (3) The ENGINEER shall not develop design alternatives or perform analysis depending on traffic inputs until the Technical Memorandum is approved by the CITY. (4) Evaluation of design year traffic to include: (a) ENGINEER will use the FHWA'a arterial progression analysis evaluation and optimization software PASSER II-87 to determine lane improvements, optimum signal phasing, and optimum cycle lengths; and to conduct intersection capacity and progress. analyses for both the design year and the opening day traffic. The 1987 version of PASSER II is capable of providing delay and LOS analyses in accordance with the delay criteria specified in the Highway capacity Manual (TRB Special Report 209); however, if necessary ENGINEER will employ TRANSYT-7F to perform the arterial progression analyses. (b) Verification that proposed 4-lane (divided or undivided) roadway typical section is adequate. (c) Detailed traffic signal warrant analysis will not be performed at any currently non- signalized intersections. However, ENGINEER will provide recommendations for signalization HA2 B - 10 : HA2 I I of any intersection deemed to warrant a signal. b. preoare Base Conceotual Plans Plot pertinent information on the controlled aerial photographs (Scale 1" = 50') for subsequent use in evaluations and development of the. Conceptual Design Plans. (1) Existing right-of-way - Plot existing roadway, intersection, bicycle/pedestrian walkway, and drainage easements and right-of-way on project. (2) street names - Label street names and highway numbers in immediate project area. (3) Surface features - Label all pertinent cultural and natural features including land use information. (4) North arrow - Locate north arrow at upper-mid portion of sheet. Show scale and aerial flight date on north arrow. (5) Plot property lines based on graphical location from available public records provided by the CITY. (6) Plot new data as it becomes available to keep base maps up to date. c. Develoo Desian Alternatives This task consists of identifying, developing, and analyzing feasible design alternatives for subsequent evaluation of viability. This shall include adequate consideration of non-motorized modes of transportation. The studies shall determine the horizontal and vertical alignment (based on best available information), typical cross-section, preliminary right-of-way costs, preliminary drainage to the extent of identifying required outfalls, traffic data, geometric concepts of intersection listed under the Traffic Data Collection section of this Exhibit, existing and proposed utility location to the extent they effect the decision process, soils information, extent of improvement to intersecting roads, acreage involved, preliminary structure concepts and locations, locations of retention basins and/or impoundments as may be required, and such other design features as may be pertinent to the analysis of the B - 11 I I , , environmental and engineering impacts. Major elements involved in this task are: (1) Tvoical Section The ENGINEER shall evaluate typical section concepts for the appropriate type of facility. The median width, where applicable, shall be variable ranging from a desirable to minimum allowable width. As part of this study the ENGINEER shall identify probable locations for variances from the desirable width. (2) Alianment Alignment alternatives shall be established in conjunction with typical section refinement to identify design alternatives. Special effort shall be taken to avoid conflicts with areas containing hazardous materials. For some alignment and typical section combinations only a brief evaluation may be all that is necessary to reject them from further consideration. However the actual data, and rationale used, shall be documented by the ENGINEER. It is assumed that up to three alternatives will be considered: a no-build plus two build alternatives. All viable alternatives shall be submitted on prints of the Base Conceptual Plans. The submittal shall be on three sets of prints having the right-of-way lines color coded (existing right-of-way lines in green, proposed lines with separate distinguishable colors) . Schematic layouts of probable grade separation locations shall be shown. These layouts shall be accompanied by appropriate justification data to support the recommendation of these locations. Sufficient information shall be provided on the layouts to indicate the extent of the improvements on the intersecting roadways. Any additional right-of-way needed at intersections shall be approximated and shown. The right of way requirements for each alternative will be presented in an evaluation matrix along with other evaluation criteria. Before preparing these layouts, the ENGINEER and the CITY shall jointly decide which alternatives shall be evaluated for right-of-way, business and relocation costs, and a Hazardous Materials Phase I site Audit. The analyses involved with these alternatives are discussed in detail under the Comparative Analysis of Feasible Design Alternatives section of this Exhibit. MA2 B - 12 , ( I I (3) Hydraulic Analvsis Location hydraulic studies shall be performed in accordance with the FOOT Drainaae Manual. 1987 based on National Flood Insurance Program maps or other available data. The ENGINEER shall identify and evaluate the impact of the highway encroachments on floodplains. Where floodplain mapping is not readily available the ENGINEER shall consult with the CITY to determine how to proceed. (4) Conceptual Drainaae Design (a) Prepare a conceptual drainage design for the chosen typical section and alignment. The required services include the establishment of locations for outfalls and for a conceptual design of stormwater treatment and attenuation which will comply with rules of the Department of Environmental Regulation and the appropriate Florida Water Management District and FOOT Rule 14.86. The ENGINEER shall supply data and reports required to support the conceptual design. The data and reports shall be prepared in accordance with the ~ Drainaae Manual. The information shall include critical duration storm analysis for determining attenuation requirements. If attenuation per Rule 14.86 is not reasonable, then the ENGINEER shall provide the reasons and justifications for not conforming to this rule. The ENGINEER shall also research the requirements/regulations of local governments and incorporate those requirements/regulations into the conceptual drainage design or present" reasons as to why the local government restrictions are not reasonable to be applied to the CITY'S proposed improvements. (b) The ENGINEER shall prepare all of the data and information necessary and obtain written conceptual approval from the CITY for stormwater treatment and surface water management as required by ChaDter 17-25. Reaulation of Stormwater Discharae. Florida Administrative Code: ChaDter 40-D and 40D-40. Rules of the Southwest Florida Water Manaaement District: and FOOT Rule 14.86. The ENGINEER shall notify the CITY in adequate time to schedule a representative to attend all related conferences. MA2 B - 13 ", I I '. (5) Soils The ENGINEER shall provide to the CITY a written geo- technical report based on review of existing information, field reconnaissance and a minimum of field borings, if necessary, to identify soils- related problem areas. Report shall include anticipated soil conditions along roadway and/or at structure sites and recommendations for treatment of problems that will hinder or preclude design and/or construction. This information should be sufficient to determine the feasibility of an alignment. ( 6 ) Structures The ENGINEER shall be required to give recommendations for the bridge concept for a railroad crossing (if alignment is determined to be viable). The concepts recommended shall show: (a) Horizontal Plan View (b) Vertical Elevation View (c) Bridge Typical Section (d) Bridge Overall Length The basis for the recommendations shall be stated and drawings shall be prepared to illustrate special details for review by the CITY. 3. ComDarative Analysis of Feasible Desiqn Alternatives a. ComDarative Analysis After developing the feasible design alternatives, each alternate' s costs shall be determined, associated impacts identified and analyzed, and compared to the other feasible alternates to select the most viable. The types of items to be evaluated include the following: (1) Construction costs - Develop the construction cost estimate. Include cost for engineering supervision. (2) Right-of-way, business damages and relocation costs - estimated right-of-way, business damages and relocation costs shall be prepared to include land, severance, court awards, settlements, and data relative to business damages. MA2 B - 14 ;/ I I (3) Preliminary engineering costs - Estimated cost to prepare construction plans. (4) Bicycle Facilities - Identify additional right-of- way and construction impacts associated with accommodating bicycle facilities. (5) Economic Evaluation necessary. Prepare analysis as (6) Drainage Features Identify major features and the requirements, for permits inherent in each alternative. drainage obtaining (7) Environmental impacts - Analyze impacts, such as hazardous materials (Phase 1 site aUdits), wetlands and floodplain encroachment, 4 (f) involvement. (8) Traffic impacts - Determine levels of service for each alternative. (9) Maintenance of Traffic Identify method of Maintenance of traffic during Construction and evaluate their cost. b. Consideration and Resolution of Enaineering Items These twelve basic engineering items shall be discussed with the CITY and a decision reached regarding the disposition of each item prior to submitting the Draft Alignment study/Design Report. The items are as follows: Alternatives to be considered (Location and Design) Alternatives found feasible (Location and Design) Typical sections for each alternate General horizontal and vertical alignment Preliminary right-Of-way and construction estimates Major drainage, including outfalls Bridge location and type Major intersection design concepts (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) MA2 Major utility adjustment Maintenance of traffic concepts B - 15 , I (11) Right-of-way requirements (12) Bicycle recommendations c. Recommendation of Alternatives Following the performance of the comparative analysis of design alternatives, the ENGINEER and CITY will select the viable alternative(s) to be evaluated. The possibility exists that the No-Build alternate may be recommended at this point. d. ConceDtual Desian Plans After the viable alternatives are selected the ENGINEER shall prepare Conceptual Design Plans of the selected alternative in reproducible form on Base Conceptual Plans. The Conceptual Design will consist of approximate right-of- way boundaries for these alternatives drafted onto the base plan sheets. Prints of the Conceptual Design Plans shall be prepared for use in review and public involvement meetings. e. Identify Construction Seaments The ENGINEER shall determine feasible segments for construction projects within the project corridor in consideration of budget, priority needs, maintenance of traffic, and the pUblic demand for the improvement. D. Preliminary Alianment Study/Desian ReDort 1. Draft preliminarv Alianment Study/Desian ReDort The information amassed thus far shall be submitted in a Draft Preliminary Alignment study/Design Report. This is to be a technical report developed using the scientific method which shows why and how the various alternatives (build and nO-build) were developed. It shall show data and analysis of each alternative and shall clearly identify the basis for the decision reached regarding the alternative. The items to be addressed include a comparison of the various alternatives in terms of traffic service, construction and rights-of-way cost, relocation impacts, conceptual M.O.T. Plan, utilities accommodation, drainage and structures concerns and environmental issues that effect the decision process. It shall also provide preliminary structure concepts, extent of improvements to intersecting roads, schematic sketches of intersections, the necessity for highway lighting and such other design features as may be MA2 B - 16 MA2 I I pertinent to the analysis of the engineering and environmental impacts. The report shall be prepared on 8 1/2 inch by 11 inch paper and written on both sides in order to reduce bulk. The use of charts, sketches, diagrams, tables, etc., is encouraged to reduce the narrative that would otherwise be required. A legible reduced copy of the conceptual plans of the most viable alternative shall also be included on 11 inch by 17 inch paper. The format for the written Design Report is as follows: a. Description, purpose and need for the study. b. Description of existing facilities. c. Methodology of the study, including traffic. d. Formulation of Alternative. e. Analysis of Alternative. f. Recommendation of the Viable Alternative. g. Summary of Recommendation. h. Appendices: (1) Field data (2) Data Analysis (3) Supporting documents (geo-technical, Traffic, etc. ) (4) Conceptual Plans (including structural) 2. Final Alignment Studv/Desian ReDort Allowing sufficient time for all comments to be reviewed, the ENGINEER shall recommend a Location/Design alternative to the CITY. Once approved by the CITY the ENGINEER shall prepare the Final Alignment study/Design Report. This document shall: a. Address the engineering issues raised from a City Commission Meeting and effect disposition of same. b. Revise Draft Preliminary Report to discuss the selected alternative, agency and any public comments. Add in the Draft Report a Commitment and Recommendation Section. B - 17 I I E. Environmental Analysis for Alianment Study/Desian ReDort 1. Submit Permit Coordination Memo In order to obtain meaningful comments from permit and permit review agencies, a Permit Coordination Memo shall be prepared by the ENGINEER early in the process. Upon CITY approval, the ENGINEER shall distribute the memo. The memo shall: a. Evaluate impacts of the Consider such things as in flow, erosion and vegetation, etc. project upon permittable areas. elimination of habitat, changes sedimentation, destruction of b. Develop proposed mitigation measures, such as modifying slopes, bridging, reducing median widths, creation of wetlands and treatment of runoff. Specifically address FACe Chapter 17-25. c. Compile and print permit coordination memo to be provided to permit and permit review agencies for early coordination and jurisdictional determinations. 2. Submit SWFWMD ConceDtual Permit ADDlication if deemed to be beneficial to the project by CITY and ENGINEER. 3. Submit SDecial Puroose Survey of wetland jurisdictional limits if required by FDER and/or SWFWMD. 4. Submit Hazardous Materials Evaluation ReDort F. Coordination Meetinas with Local Officials These meetings shall be held to apprise local officials (Cities of Largo and Belleair, and Pinellas county) and the FOOT of the project status, specific location and design concepts, and receive their comments. It is specifically required that the document shall show evidence of coordination with the Metropolitan Planning Organization (MPO) including support and concerns of the MPO regarding the project. This coordination is accomplished by presentations to the MPO's Technical Advisory Committee (TAC) (and possibly the citizen's Advisory Committee) and to the MPO. Presentation materials for the TAC Meetings shall include copies of aerial photography depicting the design concept (s). Presentation materials for the MPO Meetings may include both aerial photography and posters. MA2 B - 18 I I II. STUDY REOUIREMENTS AND PROVISIONS POR WORK A. Proiect Schedule Within ten (10) days after the Notice to Proceed meeting the ENGINEER shall submit to the CITY a schedule for the completion of the study. The schedule shall include the establishment of milestone dates for the major work items. The schedule shall be submitted to the CITY for approval prior to the ENGINEER beginning work, and shall be reviewed and adjusted as necessary during the life of the project. B. Kev Personnel The ENGINEER'S work shall be performed and directed by the key personnel identified in the proposal presentations by the ENGINEER. Any changes in the indicated personnel shall be subject to review and approval by the CITY. C. Progress ReDortinq The ENGINEER shall meet with the CITY as needed and provide written progress reports monthly which describe in detail the work performed on each task. Progress reports shall be delivered to the CITY concurrently with the monthly invoice. Judgement on whether work of sufficient quality and quantity has been accomplished will be made by the CITY by comparing the reported percent complete against actual work accomplished. D. Unscheduled Meetinas and Presentations The ENGINEER and his staff shall be available with no more than a five (5) weekday notice to attend meetings or make presentations at the request of the CITY. Such meetings and presentations may be held at any hour between 8:00 a.m. and 12:00 midnight on any day of the week. The ENGINEER may be called upon to provide maps, press releases, advertisements, audiovisual displays and similar material for such meetings. No more than three (3) such meetings are anticipated. E. CorresDondence Copies of all written correspondence between the ENGINEER and any party pertaining specifically to this study shall be provided to the CITY for their records within one (1) week of the receipt or mailing of said correspondence. F. Liaison Office The CITY will designate a Project Manager who shall be the representative of the CITY for the Project. While it is expected the ENGINEER shall seek and receive advice from various MA2 B - 19 I I state, regional, and local agencies, the final direction on all matters of this Project remain with the project Manager. III. SUBMITTALS A. The ENGINEER shall furnish copies of the below listed documents containing sufficient detail regarding corridor location, conceptual design considerations and copies of various plans, exhibits, etc., as follows: Document Ouantity size (inches) Permit Coordination Memo 20 Draft/Alignment study/Design Report 10 Final Alignment study/Design Report 7 Conceptual Design Plans 10 Geotechnical Report 5 Traffic Report - (Technical Memo) 5 Aerial Contact Prints 2 Base Conceptual Plans 5 Preliminary stormwater Management Information Package 5 Cultural Resource Survey 5 8 1/2 x 11 8 1/2 x 11 8 1/2 x 11 22 x 36 8 1/2 x 11 8 1/2 x 11 9 x 9 22 x 36 8 1/2 x 11 8 1/2 x 11 B. Upon arrival of the Environmental and Engineering Documents by the CITY, the ENGINEER shall sign and seal the front cover of a Final Alignment Study/Design Report and submit the sealed document to the CITY. IV. OPTIONAL SERVICES After the recommended al ternati ve has been determined and. subsequent to the public hearing, the CITY may, at its option, negotiate with the ENGINEER for the following optional Services. Upon satisfactory completion of the negotiations, a supplemental agreement may be executed with the ENGINEER. In the event that an agreement cannot be reached between the CITY and the ENGINEER, the CITY reserves the right to acquire professional engineering services in accordance with Section 287.055 Florida statutes and CITY Procedures. These optional services are as follows: A. ENGINEER Services for development, preparation, and completion of the Bridge Development Report. This work will include additional geotechnical work, design criteria, reviewed by CITY and FOOT. The approved BDR will be used to establish the scope of work for final bridge design. MA2 B - 20 , ~ I I B. ENGINEER services for final design including preparation of Right-of-Way Maps and Design Surveys. C. In the event of an unavoidable involvement with those lands defined in Section 4(f) of the Department of Transportation Act of 1966, preparation of the required 4(f) statement and associated documentation. D. Historical, archaeological services deemed to be necessary but which are above and beyond that described in section B.2.c. E. Preparation of a detailed Relocation plan. F. Construction Engineering and Inspection (CE&I) Services. The optional services and the associated compensation shall be activated by a Supplemental Consultant Agreement. V. SERVICES TO BE PERFORMED BY THE CITY The CITY will provide those services and materials as set forth below: A. Project data currently on file. B. Engineering standards and review services. C. Environmental standards and review services. D. All available information in the possession of the CITY pertaining to utility companies whose facilities may be affected by the proposed construction. E. All future information which may come to the CITY during the' term of the ENGINEER'S Agreement and which, in the opinion of the CITY is necessary to the prosecution of the work. F. Obtain all information pertaining to subdivision plans so that the ENGINEER may take advantage of additional areas that can be utilized as part of the existing right-of-way. G. Permit coordination memo review and approval. H. Approval of all contacts with environmental agencies. I. Obtain all last deeds and plats of record within the project corridor and furnish to the ENGINEER. J. CITY to provide traffic data requested from the MPO (request to be described by ENGINEER). MA2 B - 21 I J VI. BEGINNING AND LENGTH 01' SERVICES The services described herein shall commence upon written notice by the city of Clearwater and shall be completed within six months from such notification. MA2 B - 22 tm:ML85:29 I I A'IT ACHMENT C COMPENSATION FOR CONSULTING ENGINEERING SERVICES MYRTLE AVENUE FROM CLEARWATER-LARGO ROAD TO LAKEVmW ROAD CITY OF CLEARWATER ., . I I ATTACHMENT C COMPENSATION FOR CONSULTING ENGINEERING SERVICES MYRTLE AVENUE FROM CLEARWATER-LARGO ROAD TO LAKEVffiW ROAD CITY OF CLEAR WATER I. METHOD OF COMPENSATION A. Time Charges. The CITY agrees to compensate the ENGINEER for the professional services called for under Attachment B to this Agreement by the hours worked and the attached fee schedule. Estimated costs for each of the work items follow in Section IV. It is estimated that the cost for some work items may be less or greater than the estimate as long as the upset limit total including reimbursable costs shown for the entire work effort is not exceeded. B. Addi tional Services - Services authorized by the CIT Yother than those specifically listed in the Scope of Services shall be considered additional services for which the CITY shall compensate the ENGINEER as provided for herein. Additional services shall include revisions to work previously performed that are required, because of a change in the data or criteria furnished to the ENGINEER, or a change in the scope of concept of the project initiated by the CITY, and/or services that are required by changes in the requirements of public agencies, after work under this Agreement has commenced. C. Out-of-Pocket (Reimbursable) Expenses - The CITY shall reimburse the ENGINEER for all out-of-pocket expenses directly chargeable to the services provided at the actual cost incurred. Such charges shall be itemized and included in the monthly invoices and shall be submitted and paid as provided for such invoices. Typical reimbursable expenses include long distance phone charges, meals and travel expenses when traveling on the CITY'S behalf, computer time charges, and identifiable reproduction costs. IL INVOICING PROCEDURE A. The ENGINEER shall submit invoices to the CITY for work accomplished during each calendar month; the amount of each monthly invoice shall be based on time charges/out-of-pocket expenses for the work accomplished during the invoicing period. The ENGINEER is employing professional subcontractors on this project. The CITY shall reimburse the ENGINEER for the cost of these subcontracts. Such invoices shall be submitted by the ENGINEER as soon as possible after the end of the month in which the work was accomplished and shall be due and payable by the CITY within thirty (30) days. tm:ML85:20 C -1 I I '",- B. If the ENGINEER employs legal services to collect overdue amounts, the CITY agrees to pay all costs of collection, including reasonable attorney's fees, whether action be brought or not. III. MISCELLANEOUS A. Fee Renegotiation - The ENGINEER'S fee presented in this proposal is based on a continuity of those development stages presented. Design or construction phasing shall cause the fees presented herein to be subject to renegotiation. If the ENGINEER'S design or construction services continue beyond December 1, 1991, the fees contained in Section IV and V of this Attachment shall be subject to renegotiation; any change in such fees shall apply only to the unfinished service as of the effective date of such change. B. Regulatory Constraints - The CITY understands and agrees that should the CITY direct the ENGINEER to perform a portion of the work prior to receiving the necessary approval from the applicable regulatory agency, and regulatory agency approvals, when granted, require changes to said work, such changes shall be considered as "Additional Services" and the ENGINEER will be compensated for the "Additional Services" in accordance with Paragraph LB. above. C. Rules, Regulations, Ordinances - The CITY understands and agrees that the work outlined in Section 1 of Attachment B, Basic Services, and the fees outlined in Section 1 of Attachment C, Compensation, are based on the ENGINEER'S performing the services in accordance with the existing local, County, State, and Federal rules, regulations and ordinances in effect at the time of execution of this Agreement, and should any changes to such rules, regulations and ordinances be made, the ENGINEER will be compensated for any "Additional Services" necessitated by such changes in accordance with Paragraph I.B. above. IV. For the services described elsewhere herein, the maximum limiting compensation is established at $129,871. This is based on the following: Basic Services: $ 84,713 Survey: Direct Expenses: 3,248 15,840 Subconsul tants: Westinghouse Environmental L. James Parham 4,820 16, 250 Archaeological Consultants Inc. 5,000 $ 129,871 Total Maximum Limiting Compensation The following pages (C-3 through C-9) indicate the basis of these estimates for Basic Services, Survey, and Direct Expense Items. tm:ML85:20 C - 2 , ,# I I IfiRTLI A VENOI KAMROOR ASSIGNMINt SHIrT 10-9-90 POST, BOCILIY, SCHUH & JIRNIGAR, INC ____________________________________________________________________________________________________________----------------------1 --------------------------------------------.-------------------------------------------------------------------------------------, IKPLOYlI CLASSIFICATION I I 1----------------------------------------------------------------------------------. : SR SR ACTIVITY : PROJ PROJ PRO PRO : CADD/ : TlCH/ I : DIR I KGR I II/III I I I PRO : DSNR : DRAFT :CLIRICAL: TOTAL :----------------------------------------------:---------:--------:--------:--------:--------:--------:--------l--------:---------: I , , 1 1 , 1 I 1 I 1 I I I I I I I I I t j ~A. NOTICI TO PROCEED : 4 : 4 : 0 : 4 : 0 : 0 : 0 : 2 : 14 : :----------------------------------------------:---------:--------:--------:--------:--------:--------:--------:--------:---------: 1 I , 1 1 I 1 1 1 1 I 1 I I I I I I I I I I : B. KHGIHIIRING/IRVIRONMINTAL DATA COLLICTION: 1 : 30 : 48 : 98 : 80 : 16 : 78 : 31 : 388 : 1______----------------------------------------,------___,________,________1________,________1________,________1________1_________, I I I I I I I I I f , 'I , 1 , I , I I I I I I I I : 1. KNGIHlIRING DATA COLLECTION :,:::::: I _________________________________________ _________1________,________1________1________,________,________1________1_________ I , , I I I I I I 1 1 , I' 1 I I I I I 1 , a. FIILD SURVEYS (mLAND JORISD.) 0 : 2 : 16 : 8 : 0 : 0 : 8 2 : 36 _________________________________________ _________1________1________1________,________1________1________ ________,_________ I I I I I It' b. AlRIAL PHOTOGRAPHY ::::::: (ADMINISTRATIVI HOORS ONLY) : 0 : 2 : 0 : 0 : 0 : 0 : 0 2 : 4 I -----------------------------------______1_________1_-______1________1________,________1________,________ ________1_________, I I I I I I I I , 1 1 1 I 1 I I f I I , I I I I c. EXISTING HIGHWAY CHARACTIRISTICS: 0 : 1 : 8 : 0 : 8 : 0 : 8 : 4 : 29 : -----------~-----------------------------:---------:--------:--------:--------:--------:--------:--------:--------:---------: I 1 1 1 , 1 , 1 , 1 t f I I I I I I I 1 d. TRAfFIC : 0 : 5 : 0 : 34 : 12 : 0 : 10 : 0 : 61 : -----------------------------------------:---------:--------:--------:--------:--------:--------:--------:--------:---------: , , , , , I I 1 , I I I fit f I I I I 2. ENVIRONMIRTAL DATA COLLECTIOI : : : : : : : : : : -----------------------------------------:---------:--------:--------:--------:--------:--------:--------:--------:---------: I 1 , , , , , , 1 1 I I I I I , , t I I a. LAND USE : 0 : 1 : 0 : 0 : 8 : 0 : 8 : 4 : 21 I -----------------------------------------:---------:--------:--------:--------:--------:--------:--------:--------:--------- , 1 , 1 , I I I 1 I I I I I I I I I b. CULTURAL lliTURlS AID COIDl SVCS: 0 : 1 : 0 : 0 : 8 : 0 : 8 : 4 : 21 -----------------------------------------'---------:--------:--------:--------:--------:--------:--------:--------:--------- I , I , 1 1 1 I f I I I I t I I c. ARCHAEOLOGY/HISTORICAL COORD. 0 : 2 : 0 : 8 : 0 : 0 : 0 : 2 : 12 I ----------------------------------------- ---------:--------:--------:--------:--------:--------:--------:--------:---------: 1 , 1 1 I , I 1 I I I I I I I I I I d. NATURAL FEATURES 0 : 1 : 8 : 8 : 16 : 16 : 16 : 4 : 69 : ----------------------------------------- ---------:--------:--------:--------:--------:--------:--------:--------:---------: C - 3 I I ,- HYRTLE AVENUK MANHOUR ASSIGNMENT SHERT to-9-90 POST. BUCKLEY. SCHUH & JERNIGAN. INC ____________________________________________________________________________________________________________----------------______1 ----------------------------------------------------------------------------------------------------------------------------------, EHPLOYEE CLASSIFICATION :----------------------------------------------------------------------------------~ ACTIVITY PROJ DIR PROJ HGR SR PRO II / III SR PRO I : CADD! : TECH/ PRO DSNR: DRAFT :CLERICAL: TOTAL ,______________________________________________1_________,________1________,________1________1________1________,________,_________, , t , , , 1 I 1 ( 1 I P,. UTILITIES o : o : o : o : 4 : o : R I - , 4 : t6 ~ j j I I I , t I I j -----------------------------------------,---------1--------I--------I--------,--------I--------I--------r--------,---------, f. TRANSPORTATION PLANS o : to : o : 40 : 8 : o : o : 4 : 62 : _________________________________________,_________1________,________1________1________1________,________,________1_________1 , I 1 I I I t I I 1 ~. PERMIT COORDINATION 0 : 2 : 16 : 0 : 16 : 0 : 8 : 4 : 46 : I I I I t I I I I I -----------------------------------------,---------,--------,--------,--------.--------,--------,--------,--------,---------, I , n. RELOCATION IHPACT 1 : t : o : o : o : o : 4 : 2 : 8 : I I f I I I I I I i -----------------------------------------l---------,--------.--------,--------,--------,--------,--------,--------,---------, i. HAZARDOUS MATERIALS COORD. o : 2 : o : o : o : o : o : t : .1 I I I I I I I I I , I -----------------------------------------.---------l--------,--------,--------,--------,--------l--------r--------1---------, : e _ PRO.fECT DESIGN ANALYSIS ,., I 40 : 36 : 174 : 248 : 68 : 192 : 28 : 788 ~ 1______________________________________________1_________1________1________1________,________1________1________,________1_________1 ( ! I I I I I , I r L CORRIDOR ANALYSIS 0 : 0 : 0 : 0 : 0 : 0 : 1) : 0 : 1} : I I I I I I I I I j -----------------------------------------,---------,--------r--------,-------- --------,--------1--------,--------1---------, t CONCEPTUAL DESIGN ANALYSIS ----------------------------------------- --------- -------- --------:-------- --------:-------- --------~--------:---------~ I I a. DESIGN TRAFFIC VOLUMIS & TICH MIMO : o : to : o : t06 t52 : o 40 ~ t6 : 324 : I I I I -----------------------------------------,---------,--------I--------t--------, , I , I --------~-------- I , I --------1--------,---------1 b. PREPARI BASK CONCEPTUAL MAPS 0 : 2 : 0 : 8 : 0 : 16 _________________________________________:_________:________1________:________:________:________ I , 80 : o : l06 : I I I --------,--------1---------1 c. DEVELOP DESIGN ALTERNATIVES t : 8 16 : 24: 80 : 28 : 40 : 4 : 201 : -----------------------------------------:---------~------~- I I I I I 1 ( --------(--------1--------.--------,--------.--------,---------1 3. COHPARATIVE ANALYSIS OF DESIGN ALTERNATIVES I I I I I I I I I -----------------------------------------,---------,-------- --------1--------,--------,--------\--------1--------.---------, I , 1i. COMPARATIVE ANALYSIS Q : 8 4 : 24 : 8 : 8 : 0 : 2 : 54 : _________________________________________:_________:________:________:________:________:________:________:________~---------l C - 4 I I MYRTLI AViHlJI MANHOUR ASSIGNMINT SHErr lO-9-90 POST. BUCILEY. SCHUH & JERNIGAN. INC ____________________________________________________________________________________________________________----------------______1 EMPLOYEE CLASSIFICATION ~CTIVITY PROJ DIR PROJ : HGR SR PRO III III SR PRO I PRO : CADDI : TICHI : DSNR : DRAFT :CLERICAL: TOTAL I I :----------------------------------------------:---------:--------:--------:--------:--------:--------:--------:--------:---------: I , b. CONSIDERATION AND RESOLUTION OF ENGINEERING ITEMS o : 4 : 8 : o : o : o : o : 4 : l6 : I I I I I I I I I I -----------------------------------------,---------,-------- --------,--------,--------,--------1--------,--------.---------, I I' , " e. SELECTION OF ALTERNATIVES l : 4 0 : 0 : 0 : 0 : 0 : 2 : 7 : -----------------------------------------:--------- -------- -------- --------:-------- --------:-------- --------:---------: , I d. CONCEPTUAL DESIGN PLANS 0 : 4 8 : 8 : 8 : l6 : 32 : 0 : 76 : -----------------------------------------:---------:-------- --------:--------:--------:--------:--------:--------:---------~ 1 I 'I I I t I e. IDENTIFY CONSTRUCTION SEGMINTS 0 : 0 : 0 : 4 : 0 : 0 : 0 : 0 : 4 : -----------------------------------------~---------:--------:--------:--------:--------:--------:--------:--------~---------~ I , , I :D. PRELIMINARY ALIGNMENT STUDY/DESIGN REPORT : 2 : l8 : 32 : 54 : o 4 : 28 : 28 : 166 : ~----------------------------------------------:---------:--------:--------:--------:-------- , I t. DRAFT PRELIHINARY ALIGNMENT STUDYI DESIGN REPORT 1 I I I --------,--------,--------,---------1 I I . , L : 8 : 16 : 38 : o 4 : l6 : L6 : 99 : _________________________________________:_________:________:________:________:________ ________:________:________:_________1 I I I , , , 2. ENVIRONHENTAL ELEMENTS 0 : 2 : 8 : 8 : 0 : 0 : 4 : 4 : 26 ~ I I 1 I I r 1 I I I -----------------------------------------.---------,--------,--------,--------,--------,--------1--------,-------- ---------, 3. FINAL ALIGNHENT STUDY/DESIGN REPORT 1 : 8 : 8 : 8 : 0 : 0 : 8 : 8 H : -----------------------------------------:---------:--------:--------:--------:--------:--------'--------:-------- --------- , I , I :K. KNVIRONMENTAL ANALYSIS FOR STUDY/REPORT: 0 : 5 : 36 : 16 : 32 : 0 1______________________________________________,_________1________1________1________1________1________ I t I , I I . I , 20 : 21 130 : l. SUBMIT PERMIT COORDINATION KIIIO 0 : 2 : l6 : 16 : 0 : 0 -----------------------------------------:---------:--------:--------:--------:--------:-------- l6 : 8 58 : I 2. SUBMIT SWFWMD CONCEPTUAL PERMIT 0 : 0 : 16 : 0 : 16 : 0 : 4 : 8 : 44 : -----------------------------------------:---------:--------'--------:--------:--------:--------:--------:--------:---------~ I I t 1 I I I I I I I i I I I . 3. SUBMIT SPECIAL PURPOSE SURVEY (COORD. I: o : 2 4 : o : 16 : o : o : 4 : 26 : -----------------------------------------:---------:-------- --------:--------:--------:--------:--------l--------:---------: , I 4. SUBMIT HAZARDOUS HATERIALS REPORT o : o : o : o : o : o : 1 : r, I ~ , ________1________1________,________,________1________1_________, , t I , . I , C - 5 1- I HYRTLE A VENUE HANHOUR ASSIGNKENT SHEET 10-9-90 POST, BUCILEY, SCHUH & JERNIGAN, INC ____________________________________________________________________________________________________________----------------------1 ----------------------------------------------------------------------------------------------------------------------------------, I I I I : :----------------------------------------------------------------------------------~ : : SR SR : : ACTIVITY I PROJ : PROJ : PRO : PRO : CADDI : nCHI : : : DIR : KGR : 11/111: I PRO: DSNR : DRAFT : CLERICAL: TOTAL : :______________________________________________ _________:________:________:________ ________:________1________:________:_________: : r. COORDINATION KKKTINGS WITH LOCAL ::: : :: OFFICIALS 24 : 24 : 16 : 16 0 : 0 B : 12 : 100 '______---------------------------------------- ---______'______--,--______'______-- --______'______-- --______1______--,--------- I I I '. I I I I I , 1 I 1 I 1 I I I I I I I : SUBTOTAL KANHOURS BY CLASSIFICATION 33: 121: 168: 362: 360: 88 326: 128: 1 1 I 1 1 'I I I I I I I I EKPLOYEI CLASSIFICATION 1586 ---------------------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------------------- I I BILLING RATE I $125 I $90 1 $75 I $58, $48 1 $48: $33 I $30 I TOTAL I -----------------------------------------:---------:--------:--------:--------:--------:--------:--------:--------:---------: 1 I 1 1 1 1 , 1 I I I I I I I I f I I I SUBTOTAL BASIC SERVICES : $4,125 :$10,890 :$12,600 :$20,996 :$17;280 : $4,224 :$10,758 : $3,840 : $84,713 : 1 1 I I I I 1 1 I I I I I I I I I I I I I __________________________________________________________________________________________________________________________________1 ----------------------------------------------------------------------------------------------------------------------------------1 : TECH/: rIILD: 2-KAN : 3-KAN : SURVEY , PLS :SURVIYOR: CADD : DRArT: SUPER: CRII : CRIV : TOTAL I -----------------------------------------:---------:--------:--------:--------:--------:--------:--------:--------: I I I 1 1 1 1 I 1 I I I I I I I I I SPECIAL PURPOSE SURVEY : 4 : 16 : 0 : 0 : 3 : 0 : 24 : 47 : I 1 1 I I I 1 1 I I I I I I' I ------------------------------------------------------------------------------------------------------------------------- ------------------------------------------------------------------------------------------------------------------------- 1 I BILLING RATE I $85 I $52 I $48 I $33 I $44 I $60, $81 1 TOTAL: -----------------------------------------:---------:--------:--------:--------:--------:--------:--------:--------: I I I 1 I 1 1 I 1 I I I I I I I I I SUBTOTAL SURVEY SERVICIS : $340: $832: $0 : '0: $132: $0 : $1,944 : $3,248 : I I I 1 1 I I I , I ------------------------------------------------------------------------------------------------------------------------- ------------------------------------------------------------------------------------------------------------------------- C - 6 . -, I I Local Mate: I1TI15IOI or KIRTLE AVIIOI Date: October 9. 1990 ISTlMATI or DllleT IIIHBURSABLlS (Out-of Pocket Expenses) (1) or (2) AERIAL PHOTOGRAPHY (Includes flight costs and contact prints) $5.185.00 TRAfFIC COOllTS $1,500.00 MATERIAL (Mylar) 15 sht x $6.00 : $90.00 $90.00 REPRODOCTION (Sepias, Blueline, Xerol) : : Sepia : Blueline : Xerox : 1 "" 1----------------------------------------1-----------,---------------,--------------1 : Geotechnical Report :: : 100 : ,----------------------------------------,-----______1_______________1______________' I I I I :Traffic Report (Technical Helorandul): : : 200 ,----------------------------------______1______-----,_______________1______________ f I I I :Publlc Hearing Transcript : : : 1______----------------------------______1______-----,_______________,______________ I I I I :Base Conceptual Plans : 10 : 100 : , I" 1----------------------------------------1-----------1---------------1--------------, : Conceptual Design Plans : 15 : 150 : : :----------------------------------------:-----------:---------------:--------------: : Prelllinary Corridor Base Haps : : : : :----------------------------------------:-----------:---------------:--------------: : Special Purpose SurfeY :: 75 : : :----------------------------------------:-----------:---------------:--------------: : CuI tural Resources Survey : : : : 1______----------------------------______1______-----,_______________1______________1 I I I I I : Draft Environlental Analysis Report: : : : , '" I ,----------------------------------------,-----------.---------------,--------------. : Final EnviroDlental Analysis Report: : : : ,----------------------------------______1______-----'_______________,______________1 1 I I I I : Perli t Coordination Melo : : : 500 : 1______----------------------------______1___________1_______________1______________1 I I I I I : Public Involvelent Coordinatioll Report : : : : ,----------------------------------------,-----______'---------______1______--------, I I t I I :Project Hiscellalleoua :: 100 : 800 : :----------------------------------------:-----------:---------------:--------------: :Draft AligDlent 5tudy!Deaip Report: : : 2,000 1 ,----------------------------------______1___________1_______________1______________ , I 1 1 :Final AligueDt StudY!Desip Report: : : 2,000 ,----------------------------------______1______-----,_______________,______________ I I I I 1 , 1 , 1 I :----------------------------------------:-----------:---------------:-------------- : Location Hydraulic Report : : : ,----------------------------------______1______-----,_______________1______________ I I I I : TOTAL SHIltS : 25 : 425 : 1 I" ,----------------------------------------,-----------,---------------,-------------- 500 :SVrvHD Conceptual Perlit Applicatioll 6,100 Costs: Sepia : 25 sheets t $7.90 I sheet : $197.50 Blue line: 425 sheets t SO.51 I sheet: $216.75 Xerox : 6,100 sheets t $0.10 I sheet: S610.00 SOB-TOTAL : $1,024.25 C - 7 I I .. T " Local Male: EXTENSION OF MYRTLE AVENUE Date: October 9. 1990 ESTIMATE OF DIRECT REIHBURSABLES (Out-of Pocket Expensesl (2\ OF (21 TRAVEL (To/frol Talpal: Locd: (Per Diell trips x people x days/trip x Der diel = $0 ;)0 tGol1 trips x Ii les x $0.24 per lile = $0.00 lPOV - To Project I 30 trips x 40 fliles x $0.24 per Bile = S288.00 ! Rental I trips x davs/trip x dailv rate + siles x = $0.00 to fHWA. FDER (Tallahassee): ! Per Diel) trips x people x day/trip x per diel = so.on ICol1 trips x people x per/trip= SO.OO ( Rentall trips x day/trip x dailv rate + liles x = SO.OO { Lodging I trips x people x day/trip x per diel = SO.06 To/frol PBS&J Tallahassee office: I Per Diell 4 trips x 1 person x 1 day/trip x S21.00 per diel = S84.00 iCol1 4 trips x 1 person x S300.00 per/tri~ = S1. 200.00 I Rentall 2 trips x 1 day/trip x S32.50 daily rate + liles x = $65.00 ( Lodging I 2 trips x 2 people x $75.00 per/night = $300.00 To/frol Hiali: (Per Diell ICol1 ( Rentall trips x trips x trips x person x person x day/trip x day/trip x per/trip= daily rate + per diel = SO. 00 SO.OO liles x = SO.OO TRAVEL = $1.937.00 ---------------------------------------------------------------------------------------------------------------- = jQ ,lIll SO.OO POSTAGI o pieces t 10.25 o pieces @ SO.30 = TOTAL = SO.OO PUBLIC ADVERTISEHENTS o Announceaents @ S1.517.04 per advertiselent = o L@gal Ads {Pub Hearing I @ 30 lines @ = so SO TOTAL = SO.OO S3.44 = COHPUTER AIDED DESIGN/DRAFTING Mainframe - 4.000 cpu sec CADD - 60 hours @ Hicrocolp - 120 hours @ SO.15 /cpu sec = S600.00 S35.00 per hour = S2.100.00 (INCLUDES SURVEYI S15.00 per hour = SI.800.00 TOTAL = $4.500.00 MISCELLANEOUS SHIPPING TOTAL = $400.00 --------------------------------------------------------------------------------------------------------------------------- OTHER Court Reporter /4 hrs I Itg + o leetings @ S195.00 per Itg = SO.OO 1 hr travel / Itgl Transcript (Original Onlvl o pages @ S2.90 per page = $0.00 Public Hall Rental o leetings @ S300.00 per stg = $0.00 Presentation Boards 20 versions @ S45.00 each = $900.00 Hail Sorting Service o pieces @ SO.05 each = SO.OO Tax Appraiser Haps 4 sheets @ S3.00 per sheet = $12.00 Newspaper Subscription 40 weeks @ S4.00 per week = S160.00 Fil. Purchase & Processing 8 rolls t $16.50 = $132.00 TOTAL = $1.204.00 --------------------------------------------------------------------------------------------------------------------------- SUBTOTAL EXPENSES {Pages 1 and 21 tt5.840.25 C - 8 .i , I I V. FEE SCHEDULE Job Classification Rate ($/Hour) Principal/Project Director $ 125.00 Project Manager 90.00 Professional Land Surveyor 85.00 3-Man Survey Crew 81.00 Sr. Professional II + 75.00 2-Man Survey Crew 60.00 5 r. Professional I 58.00 Surveyor .52.00 . .,. Professional 48.00 CADD Operator/Designer 48.00 Field Supervisor 44.00 Technician/Drafter 33.00 Clerical 30.00 tm:ML8.5:20 C - 9 t. ~ .. I THE UAf"\ES PARHAf"\ C~PANY Real Estate Coumelors f.J Appral5ers September 28, 1990 Jack c. Freeman, P.E. Manager, Transportation Division Services POST, BUCKLEY, SCHUH & JERNIGAN, INC. 5300 West Cypress Street, Suite 300 Tampa, FL 33607-1066 RE: Proposal for Right-of-Way Cost Estimates Myrtle Avenue Extension Project Dear Mr. Freeman: Thank you for the opportunity to be included as a part of the proposed team for the above referenced project. Our proposal for the alignment cost studies is that of a right-of-way subconsultant and is to be a part of the master proposal. We have prepared cost estimates for rights-of-way for the past 16 years; both in the PD&E phase and in the acquisition phase. I received my early training in appraisal by preparing preliminary cost estimates in the Florida Panhandle in the early 1970's, Since then we have established ourselves as a real estate counseling and appraisal firm specializing in appraisal assignments involved in some manner or another of litigation. Most assignments are for rights-of-way, but we also prepare analyses and present testimony for anything ranging from construction deficiencies, bankruptcies, lease renegotiations and even fraud and malpractice. That exposure to litigation causes us to approach each assignment in order to be able defend our work under the scrutiny of cross examination; be it from an attorney, a public official or governmental commission, Few items rankle a public official more than what is perceived to be excessive right-of-way costs. Oftentimes, we have seen costs that were not really exorbitant but we simply perceived as such because the preliminary estimates were so erroneous. We attempt to prepare cost estimates for rightsaof-way that are reliable and can withstand the test of implementation. I have learned that the City of Sarasota has specified that right-of-way costs be reliable, and are requiring that appraisers experienced in rights-of-way be utilized in the corridor and alignment selection studies; rather than others who have been used in times past for such tasks. Right-of-way is not a sideline with us, it's our business. I have reviewed the Myrtle Avenue corridor and we have assembled a team to provide the necessary services, Thus far, we have received an aerial map with the corridor and several preliminary alignments thereon. It is based on that corridor and 3 alternative alignments that we base our manpower requirements as well as cost estimates, 245 Centrol AvenJe - Janrus landing 5t.PeteOOurg.Aoncb JJ701 (81.3) 821-6957 I I ~ THE L. JAMES PARHAM COMPANY Jack c. Freeman September 21, 1990 Page 2 A breakdown of the proposal into the following components is attached: . Services to be Performed . Manpower Identification . Manpower Requirements and Cost Estimate . Presentation images of a proposed project Please note that the total fee for the Myrtle Avenue project is estimated to be $16,250 which includes one update; an update for which we do not expect the need. However, we have experienced postponements of road projects on numerous occasions and it is simply a safeguard. Frankly, we do not expect the fee for right-of-way cost estimates to exceed $10,000 but have budgeted additional hours as a buffer. Further, the hourly rates are less than that which we typically charge for right-of-way projects, Principals (appraisal and accountants) are typically at $125 per hour and senior appraisers are typically at $75 per hour. We have used $100 and $60 per hour respectively for purposes of this proposal to the City of Clearwater. I have taken the liberty to include some photo images that were created under our direction for use in a right-of-way matter on US19 at Countryside Boulevard. The "before" photo is actually what exists today. The "after" image is that which is planned for construction. You can use your imagination as to the effectiveness of such tools in allaying the fears of the unknown. These can be generated as slides for use in public meetings or in hardcopy exhibit board size. Color separations can also be prepared for distribution to the print media. We understand the effectiveness of creative presentations and have the capability to provide such images through a subconsultant. We have not included the costs therefor in our proposal but if you deem it worthy then an additional budget item of $5,000 should be sufficient. You may contact Charles Canerday of EIKON in St. Petersburg at 823-4560. I hope this provide the information that you need. Thank you again for the opportunity. Our business - which we enjoy - is providing real estate market information to decision makers. rham Company L. James Parham, MAl, SREA President real ~e market Irbrnaban fa- deCl5lOn rnaker~ ~ If I I THE L.JAME5 PARHAM COMPANY PROPOSAL fOR RIGHT-Of-WAY COST ESTIMATES MYRTLE AVENUE EXTENSION PROJECT OBJECTIVES: General: Provide documents to make decision on type, design and location of multi-lane improvements and major intersection/interchanges. Specific: Prepare report(s) documenting requirements for preliminary design as it pertains to right-of-way requirements and the costs thereof. SERVICES TO BE PERfORMED - By Right-of.Way SubConsultant General: 1. Prepare for and participate in kickoff meeting with Consultant. 2. Encourage public involvement; if not actively as a part of Consultant's efforts, then at least passively through the attitudes of the employees assigned to complete tasks. Conduct orientation meetings with employees and key staff members to assure commitment to intent of public acceptance of project. Participate in periodic meetings with Consultant and conduct same with staff to ensure continuance of attitude. 3. Become familiar with and utilize land use data collected by Consultant regarding past and present land usage as well as future land use plans, proposed developments, zoning trends and observed growth trends. Utilize future land use maps prepared by Consultant that will indicate residential, commercial, industrial, public, and undeveloped areas adjacent to alignment. 4. Become familiar with existing rights-of-way within areas of corridors/alignments. 5. Assist Consultant with establishment of property lines on alternative alignment maps. 6. Assist Consultant with identification of potential hazardous waste sites through field observations and aid in use of professional judgement of those conditions. 7. Provide feedback to Consultant throughout study for refinement of right-of-way alignments to diminish impact on parcel remainders. Corridor Analyses - General Value Ranses by Land Use Type: N/A real dote market: ri::lrrnol:JOn for decl5lOn rroker~ I I " " THE L. JAMES PARHAM COMPANY Alignment Analyses - Parcel by Parcel Cost Estimates: 1. Comparative Analysis - Rights-of-Way: Provide parcel by parcel estimates of costs of rights-of-way considering land, severance, court awards and settlements. A. Review alignment routes via aerials B. Identify each parcel on alternative alignment maps prepared from county property appraiser/plat C. Gather and compile tax record data on a parcel by parcel basis D. Conduct field (curb) inspections of each parcel within the respective alignments and prepare field notes E. Gather and compile property value data - assuming time lapse from date of research for corridor analysis and greater detail required for parcel by parcel analysis F. Analyze each parcel within each alignment 1) Prepare brief description of existing parcels including land use type, location, size of tract and improvements thereon 2) Identify placement of parcel on land use trend line, since acquisitions would occur at some point in future 3) Prepare brief description of takings including estimate of area and improvements therein 4) Prepare estimates of reasonable compensation G. Prepare and assemble summary report 2. Comparative Analysis - Business Damages: Provide parcel by parcel estimates of business damages. A. Identify likely candidates for business damages while conducting field inspections for right-of-way costs; conduct follow-up field work accordingly B. Analyze each business damage candidate within alignment 1) Prepare brief description of type of existing business operations 2) Prepare brief description of impact of takings on business operations 3) Prepare estimate of reasonable business damages based upon observations and experience C. Prepare summary report real e5tate market Irbmobon for deCl5lOli maker5 i~'C.., , ..' I I THE L.JAME5 PARHAM COMPANY 3. Comparative Analysis - Relocation Costs: Provide parcel by parcel estimates of costs of relocation. A. Identify likely candidates for relocation during field inspections of general corridors B. Analyze each relocation candidate 1) Prepare brief description of type of relocatee 2) Identify anticipated needs 3) Prepare estimate of reasonable relocation costs based upon observations and experience C. Prepare summary report Public Meetings: Participate in public meetings and hearings to define the rights-of-way required for the alternative alignments and to prepare and present graphics to aid the public and officials in grasping the impacts on remainder properties, neighborhoods and communities of the various alternative alignments. Said graphics to be prepared by Consultant. MANPOWER IDENTIFICATION Man Loading Requirements: The required disciplines for the above referenced project include: appraisers for real estate estimates, accountants for business damage estimates, and a relocation agent. The role of L James Parham will be dual: Right-of-Way Project Manager and also one of two Senior Appraisers. Man Loading Capabilities: The L. James Parham Company of St. Petersburg will handle the estimates of the rights-of- way. We currently employ 6 appraisers plus research and other support personnel. If estimates of business damages are required we will utilize the services of Richard G. Ulrich who is a principal in the firm of McKelvey, Ulrich, Mathis & Gassner CPA's. He has extensive experience in the subtleties of the effect of right-of-way acquisitions on businesses, He has testified on numerous occasions and has developed a team of support within his firm for this specialty. Others within the firm that have experience and David Salverson, CPA If relocations (residential or businesses) are required, we have the resources of Frank A. Ucman as a specialist on relocations. Mr. Ucman "wrote the book" on relocation with the United States Department of the Interior - National Park Service before his retirement. Upon implementation of the Uniform Relocation Assistance and Land Acquisition Policies Act of 1970, Mr. Ucman initiated a massive relocation effort that resulted in his promotion as Chief, Branch of the Administration of Relocation in Washington, D.C.. Further, through our contacts with other former employees of the Florida Department of Transportation, we have back-up personnel capabilities, real e5lote market Irbmal:on for decl5lOn rrcker5 I I THE L. JAt\ES PARHAt\ COt\PANY .;, " ; ,,', Man loadln, Availability: The current and anticipated workload of each member of the right-of-way subconsultant team is such that the above referenced project would be phased into our existing workloads in order to provide a 30 to 45 day turnaround. The identities of each member of the various disciplines follows: RIGHT-OF-WAY MANAGER /SENIOR APPRAISER: SENIOR APPRAISER: Back-ups: L. James Parham, MAI,SREA SENIOR ACCOUNTANT: Susan C. Hughlett Sharon A. Hoogendyk and Susan C. Hughlett Richard G. Ulrich, CPA SENIOR RELOCATION AGENT: Frank A. Ucman RESEARCHER: Darlyn A. Stockfisch real e5tate market: 1rbTrd:1Ct'\ for decl5lOn rTlClker5 ". 1# " .....0 ~ 'i I I THE L. JAt\ES PARHAt\ COt\PANY MANPOWER REQUIREMENTS AND COST ESTIMATE ~ General and Public Meetinss. if any: RIGHT-Of-WAY MANAGER: 12 hours through course of project @ $100 hour $ 1,200 Comparative Analysis - Rishts-of-Way: RIGHT-Of-WAY MANAGER /SENIOR APPRAISER: SENIOR APPRAISER: 12 hours @ 5100 hour $ 1,200 40 hours @ 560 hour 5 2,400 RESEARCHER: 40 hours @ 545 hour 5 1,800 5 200 CLERICAl: 8 hours @ 525 hour Comparative Analysis - Business Damaies: RIGHT-Of-WAY MANAGER: 4 hours @ 5100 hour 5 400 SENIOR ACCOUNTANT: 24 hours @ 5100 hour 4 hours @ 525 hour 5 2,400 CLERICAl: 5 100 Comparative Analysis - Relocation Costs: RIGHT-Of-WAY MANAGER: 4 hours @ 5100 hour 5 400 SENIOR RELOCATION AGENT: 24 hours @ 575 hour 4 hours @ $25 hour $ 1,800 $ 100 CLERICAl: Prepare Summary Report: RIGHT-Of-WAY MANAGER: 4 hours @ 5100 hour 5 400 CLERICAl: 4 hours @ 525 hour 5 100 512,500 5 500 $13,000 Out-of-Pocket Expenses: Total Hourly fees: TOTAL Updates. One: $ 3,250 GRAND TOTAL $16,250 real ~ market: . b n am fOr dec~ rraken " .,... " I '8 Westinghouse Environmental and Geotechnical Services. Inc. 111 Kelsey Lane. SUite B Tampa. Florida 33619 (813) 623-2438 Fax (813) 620-0363 October 5, 1990 Mr. Dan Kelly Post, Buckley, Schuh, & Jernigan, Inc. 5300 West Cypress Street, Suite 300 Tampa, Florida 33607 Subject: Proposal for a Phase I Environmental Site Evaluation and Preliminary Roadway Soil Survey MYRTlE AVENUE EXTENSION Pinellas County, Florida Westinghouse Proposal No. T-90-297 Dear Dan: Attached is an original typed copy of our scope of services and cost estimate that we faxed to you this past Monday for inclusion in your proposal to Pinellas County. This proposal is based on discussions we had in your office on Friday, September 28, 1990, our review of the data supplied to us, and our experience with similar work, projects and sites. We reviewed several project files that included Phase I Environmental Site Evaluations for roadway and pipeline routes and discovered two items different than what we discussed in the meeting at your office. The first is that a chain-of-ownership for the parcels along the route is not typically performed. Only the list of current property owners, which the appraiser is going to generate, is reviewed. The second item is the area over which the evaluation is performed. We had discussed evaluating the route as well as an area one mile beyond. However, FOOT allows evaluation of only the route alignment. Therefore, we have not included costs to perform the 50 year chain-of-ownership for the parcels A Westinghouse Electric Corporation subsidiary. -. I I .. .. t ~, . ,7, Westinghouse Proposal No. T -90-297 October 5. 1990 Page 2 along the alignment nor the time associated for performing the area reconnaissance for a one mile radius. If you have any questions concerning this letter or attached scope of services and cost estimate, please call. However, if all is satisfactory, please issue us a purchase order for performing this work. Sincerely, WESTINGHOUSE ENVIRONMENTAL AND GEOTECHNICAL SERVICES, INC. ~~qv Roger Johnson, P.E. Senior Engineer :jms Attachment Distribution: Post, Buckley, Schuh, & Jernigan, Inc. - 2 copies e ..., .4 '..- , "\ 1 . ;> I I SCOPE OF SERVICES AND COST ESllMA TE MYRTLE AVENUE EXTENSION Pinellas County. Rorida Westinghouse Proposal No. T -90-297 I. Phase I Environmental Site Evaluation A. Records Review 1 . Staff Geologist - 12 hours @ $55.00 jhour 2. Senior Engineer - 6 hours @ $75.oojhour $ 660.00 $ 450.00 B. Site Reconnaissance 1. Staff Geologist - 12 hours @ $55.00jhour $ 660.00 C. Engineering Services for project coordination and report preparation 1. Staff Geologist - 12 hours @ $55.00jhour $ 660.00 2. Senior Engineer - 6 hours @ $75.00 jhour $ 450.00 3. SecretarialjWord Processing - 6 hours @ $24.00jhour $ 144.00 4. Drafting - 6 hours @ $21.00jhour $ 126.00 SUBTOTAL $ 3,150,00 II. Preliminary Roadway Soil Survey A. Records Review 1. Staff Engineer - 4 hours @ $55.00jhour $ 220.00 B. Site Reconnaissance 1. Staff Engineer - 6 hours @ $55.00jhour $ 330.00 C. Field Exploration - Muck probes and auger borings in swampy area west of Lake Belleview 1. 2-man soil survey crew - 12 manhours @ $35.00jhour $ 420.00 D. Engineering Services for project coordination and report preparation 1. Staff Engineer - 4 hours @ $55.00jhour $ 220.00 2. Senior Engineer - 4 hours @ $75.00jhour $ 300.00 3. Secretarial/Word Processing - 4 hours @ $24.00jhour $ 96.00 4. Drafting - 4 hours @ $21.00jhour $ ~ SUBTOTAL $ 1,670.00 TOTAL COST ESllMATE $ 4.820.00 CI