PROVIDE EMERGENCY FINANCIAL ASSISTANCE TO THOSE IN NEED (3)
I
II
AGREEMENT
This Funds Agreement is made and entered into between the City of Clearwater, hereinafter
referred to as the City, and Pinellas Opportunity Council, Inc. (Emergency Assistance Program)
hereinafter referred to as the Agency.
WHEREAS, it has been determined to be highly desirable and socially responsible to provide
emergency financial assistance to those who would not otherwise have a means to fill this need;
and
WHEREAS, the City desires to help those in need by providing funding for the above services;
and
'WHEREAS, the Agency provides such services and operates in the City;
NOW, THERFORE, the parties agree as follcws:
ARTICLE I. TERM
The term of this agreement shall be for a period of 12 months commencing on the 1st day of
October, 1999 and continuing through the 30th day of September, 2000 (the Termination Date)
unless earlier terminated under the terms of this agreement.
ARTICLE II. RESPONSIBILITIES OF THE AGENCY
1. Services to be Provided: The Agency shall provide the above stated service in
accordance with the proposal submitted by the Agency and approved by the City, which
is incorporated herein by reference.
2. Area to be Served: Services rendered through this agreement shall be provided within
the corporate limits of the City as it now exists and as its boundaries may be changed
during he term of this agreement.
3. Scheduled Reports of Agency Activities: The Agency shall furnish the City Human
Relations Department, Grants Coordinator, with an annual report of activities conducted
under the provisions ofthis agreement within sixty days of the end of the Agency's fiscal
year. Each report is to identify the number of clients served, the costs of such service,
and commentary on the viability, effectiveness, and trends affecting the program.
4. Use and Disposition of Funds Received: Funds received by the Agency from the City
shall be used to pay for the above services as further described in the grant proposal
submitted by the Agency to the City. Funds existing and not used for this purpose at the
end of this agreement term shall be deemed excess to the intended purpose and shall be
returned to the City.
~
If.;, (~./O,., y (, :)'
,~/' - ,'{/ (f"-- ." I(
(/J'
5. Creation, Use, and Maintenance of Financial Records:
a) Creation of Records: Agency shall create and maintain financial and accounting
records, books, documents, policies, practices, procedures and any information
necessary to reflect fully the financial activities of the Agency. Such records shall
be available and accessible at all times for inspection, review, or audit by
authorized City representatives.
b) Use of Records: Agency shall produce such reports and analyses that may be
required by the City and other duly authorized agencies to document the proper
and prudent stewardship and use of the monies received through this agreement.
c) Maintenance of Records: All records created hereby are to be retained and
maintained for a period not less than five (5) years from the termination of this
agreement.
6. Non - discrimination: Notwithstanding any other provisions of this agreement during the
term of this agreement, the Agency for itself, agents and representatives, as part of the
consideration for this agreement, does covenant and agree that:
No Exclusion from Use: No person shall be excluded from participation in,
denied the benefits of, or otherwise be subjected to discrimination in the operation
of this program on the grounds of race, color, religion, sex, age, national origin, or
disability.
b) No Exclusion from Hire: In the management, operation, or provision of the
program activities authorized and enabled by this agreement, no person shall be
excluded from participation in or denied the benefits of or otherwise be subject to
discrimination on the grounds of or otherwise be subjected to discrimination on
the grounds of race, color, religion, sex, age, national origin, or disability.
c) Inclusion in Subcontracts: The Agency agrees to include the requirement to
adhere to Title VI and Title VII of the Civil Rights Act of 1964 in all approved
sub - contracts.
d) Breach of Nondiscrimination Covenants: In the event of conclusive evidenced
of a breach of any of the above non - discrimination covenants, the City shall have
the right to terminate this agreement.
7. Liability and Indemnification: The Agency shall act as an independent contractor and
agrees to assume all risks of providing the program activities and services herein agreed
and all liability therefore, and shall defend, indemnify, and hold harmless the City, its
officers, agents, and employees from and against any and all claims of loss, liability, and
damages of whatever nature, to persons and property, including, without limiting the
generality of the foregoing, death of any person and loss of the use of any property,
except claims arising from the negligence or willful misconduct of the City or City's
agents or employees. This includes, but is not limited to matters arising out of or claimed
to have been caused by or in any manner related to the Agency's activities or those of any
approved or unapproved invitee, contractor, subcontractor, or other person approved,
authorized, or permitted by the Agency in or about its premises whether or not based on
negligence
ARTICLE III. RESPONSIBILITIES OF THE CITY
1. Grant of Funds: The City agrees to provide a total grant of$2,129.00 to fund the
program in accordance with this agreement and subject to City Commission budget
approval.
2. Payments: The total amount requested will be paid by the City to the Agency within 30
days after execution of this agreement by the City and the Agency but no earlier than
October 1 of the budget year for which the funds are authorized.
ARTICLE IV. DISCLAIMER OF WARRANTIES
This Agreement constitutes the entire Agreement of the parties on the subj ect hereof and may not
be changed, modified, or discharged except by written Amendment duly executed by both
parties. No representations or warranties by either party shall be binding unless expressed herein
or in a duly executed Amendment hereof.
ARTICLE V. TERMINATION
1. For Cause: Failure to adhere to any of the provisions of this agreement as determined by
the City shall constitute cause for termination. This agreement may by terminated with 5
days notice without any further obligation by City.
2. Disposition of Fund Monies: In the event of termination for any reason, monies made
available to the Agency but not expended in accordance with this agreement shall be
returned to the City.
ARTICLE VI. NOTICE
Any notice required or permitted to be given by the provisions ofthis agreement shall be
conclusively deemed to have been received by a party hereto on the date it is hand-delivered to
such party at the address indicated below (or at such other address as such party shall specify to
the other party in writing),. or if sent by registered or certified mail (postage prepaid), on the fifth
(5th) business day after the day on which such notice is mailed and properly addressed.
1.
If to City, addressed to Grants Coordinator, Human Relations Department, P.O Box 4748,
Clearwater, FL 33758
Frances Cato
Pinellas Opportunity Council, Inc.
P,O. Box 11088
Sr. Petersburg. Fl 33733
2.
If to Agericy, addressed to
ARTICLE VII. EFFECTIVE DATE
)()
I
The effective date of this agreement shall be as of the first day of October, 1999.
ARTICLE VIII. CONTINGENCY
This agreement is contingent upon inclusion by the City Commission of funding for the Social
Services Grants Program in the City of Clearwater Fiscal Year 1999 /2000 Operating Budget.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals this
day of Q c , 1999.
Countersigned:
Brian J. Aung 1 ayor- ommission r
Approved as to form:
John Carassas, Assistant City Attorney
Witnesses as to Agency:
hi.. V‘A. k/‘ r ]Q (/:•—•■.—
City of Clearwater, Florida
CITY OF CLEARWATER, FLORIDA
By:
M$hael Roberto, City Manager
Attest:
C
thia E. Goudeau, City Clerk
Attest:
fiAA----cidda/
CITY OF CLEARWATER
SOCIAL SERVICES GRANT
PROJECT APPLICATION FORM
Phone: (727) 562 -4060 for assistance Due: June 7, 1999
A. Application Information
Applicant: Pinellas Opportunity Council, Inc.
(Sponsor /Developer)
Organization Name: Emergency Assistance Program
(If different)
Address: P.O. Box 11088
City; State; Zip
Telephone Number:
Contact Person
Frances Cato
St. Petersburg, FL 33733
(813) 327 -8690, ext. 15
Title:
Telephone Number:
Period for which funds
are being requested:
Signature /'
Date 5 a
NOTE:
Program Director
(813) 327 -8690, ext. 15
October 1, 1999 - September 30, 2000
James McGarvey
Board of Directors Chairperson
The City of Clearwater reserves the right to fun aociicants a: a
level lower than requested.
2
I
1
B. Activity (Check One)
Adult Crime
Child Abuse
Elderly
Hunger
Juvenile Crime
Physical Illness
Parenting
Adolescents
Substance Abuse
Unsupervised
Children
~outh Development
Other
(Describe Below) X
EMERGENCY ASSISTANCE. Low-income citizens often require financial
assistance in order to prevent utility cut-offs and/or eviction, or to
meet other emergencies. Requests for such assistance at our office located
in the Martin Luther King, Jr. Center exceed our ability to meet needs.
Funds are usually exhausted by the middle of each month. After that time,
applicants must be turned away. Funds requested herein will enable us
to meet the needs of a greater number of citizens, and significantly
reduce the number of people we have to turn away.
3
1
I
C. AMOUNT OF FUNDING CURRENTLY REQUESTED:
(Not to exceed $10,000)
7,050
D. SPECIFICALLY FOR WHAT WILL THIS MONEY BE USED.
(Line item budget for this amount)
Client assistance. To help pay for electric, water, fuel oil,
rent and other emergencies experienced by needy, eligible clients.
($30 per family x 235 families = $7,050) 100% of the families
served will be Clearwater residents.
E. BRIEF DESCRIPTION OF PROJECT YOU WISH TO FUND UTILIZING THIS
GRANT .
Our Emergency Assistance Program uses a limited amount of public
funding to leverage or mobilize other resources to address emergency
needs of low-income people. This innovative approach maximizes the
benefits produced by the use of public monies. Our coordination with
other organizations that provide additional needed resources ensures
that duplication of services does not occur. All payments are made
directly to appropriate vendors, not to individual clients.
F. BRIEF DESCRIPTION OF YOUR OVERALL ORGANIZATION.
Pinellas Opportunity Council is a private non-profit Community Action
Agency, and is locally controlled and operated. Serving Pinellas
County since 1968, our main purpose is to provide a range of services
to assist the poor and elderly. Currently, we operate or sponsor
programs such as Skills Training, Youth Employment, Household
Financial Counseling, Family Development, Emergency Assistance,
Head Start (through a delegate agency), Chore Services, Retired &
Senior Volunteer Program, and Emergency Food & Shelter.
4
I
I
...
u.
G.
NUMBER OF CLIENTS SERVED BY THIS PROGRAM.
Approximately 1,500 families (nearly 3,750 people)
H. PERCENTAGE OF THESE CLIENTS WHO ARE CITIZENS OF CLEARWATER.
Approximately 16% (235 families)
I. CURRENT OVERALL ORGANIZATION BUDGET (PLEASE ATTACH) .
$1,737,317 (excluding Head Start)
J. IF THIS IS START UP OR MATCHING MONEY, SPECIFY THE DETAILS
~. e. :
WHICH AGENCY OR ORGANIZATION WILL PROVIDE THE MATCH, THE
REQUIREMENTS AND THE AMOUNT OF THE MATCH.
Our Emergency Assistance Program is supported by a federal
Community Services Block Grant of $734,022. The grant carries a
207.($146,805)10cal match requirement. The $7,050 requested
herein would provide us with a portion of our match requirement.
K. IS YOUR AGENCY A REGISTERED SOl(C) (3) NON~PROFIT AGENCY OR IN
THE PROCESS OF BECOMING ONE.
Yes.
L. DOES YOUR FACILITY HAVE OR IS IT IN THE PROCESS OF ACQUIRING
THE APPROPRIATE LICENSURE FOR THE DELIVERY OF THE SERVICES
DESCRIBED IN THIS APPLICATION.
Yes. (We use a city facility, the Martin Luther King, Jr. Center.)
5
I
I
M. HAS YOUR ORGANIZATION RECEIVED OR IS IT EXPECTING TO RECEIVE
FUNDING (WHETHER CASH OR IN-KIND CONTRIBUTIONS) FROM THE CITY
OF CLEARWATER DURING THE FISCAL YEAR FROM OCTOBER 1, 1999
THROUGH SEPTEMBER 30, 2000?
YES ~
NO
IF YES, PLEASE EXPLAIN:
Applving for $2,500 of Social Services funding to support Skills Training
pr02ram.
Free office space at~MLK, Jr. Center to hou~~CommunitY.,Services and
Retired Senior Volunteer programs.
Applving for $36.933 of CDBG funding to support Chore Services program.
r
Q
I
PINELLAS OPPORTUNITY COUNCIL, INC.
TOTAL AGENCY BUDGET
1999
I. REVENUES
FEDERAL REVENUE
CASH MATCH REVENUE
PROJECT INCOME REVENUE
FEE FOR SERVICES REVENUE
IN-KIND REVENUE
TOTAL REVENUE
II. CASH EXPENSES
PERSONNEL
SALARIES & WAGES
FRINGE BENEFITS
TOTAL PERSONNEL
NON-PERSONNEL
PROFESSION FEES/AUDIT
SUPPLIES/PROGRAM
SUPPLIES/OFFICE
TELEPHONE
POSTAGE
SPACE RENTALlMNTNCElREPAIRS
UTILITIES
EQUIPMENT REPAIRlMAINTEANCE
PRINTING
CONFERENCE/TRAINING
VEHICLE EXPENSES
INSURANCE / BONDING
CONTRACT SERVICES
CLIENT ASSISTANCE
VOLUNTEER MEAL REIMB
VOLUNTEER TRAVEL REIMB
$1,185,110
$66,027
$12,616
$341,681
$131.883
$823,371
$192.566
$14,865
$29,207
$10,670
$27,375
$6,903
$63,543
$14,716
$5,466
$8,998
$2,454
$15,910
$44,742
$79,506
$146,635
$1,968
$21,617
I
$1.737,317
$1 ,015,937
PG 1
I
PINELLAS OPPORTUNITY COUNCIL, INC.
TOTAL AGENCY BUDGET
1999
NON-PERSONNEL CONTINUED
EMPLOYEE RECRUITMENT
COMPUTER SOFTWARE/SUPPLIES
EQUIPMENT
EQUIPMENT LEASElRENTAL
VOLUNTEER.,RECOGNmON
MA COMPUTERS
TRAVEL
SUBSCRIPTIONS
ORGANIZATION DUES
TOTAL NON-PERSONNEL
TOTAL CASH EXPENSES
III. IN-KIND EXPENSES
SALARIES
SPACE RENTAL
CONSULTANTS
DONATED GOODS
EQUIPMENT
VOLUNTEER MEALS
RECOGNITION
TOTAL IN-KIND EXPENSES
GRAND TOTAL EXPENDITURES
I
330
$7,201
$45,145
$1,248
$3,871
$4,590
$28,207
$1 ,535
$2,795
$52,388
$33,491
$8,000
$17,182
$576
$17,252
$2,994
$589,497
$1,60~,434
$131,883
$1,737,317
PG2
. .
I
I
PINELLAS OPPORTUNITY
COUNCIL, INC.
SKILLS TRAINING
PROGRAM
21- B
I
I
CITY OF CLEARWATER
SOCIAL SERVICES GRANT
PROJECT APPLICATION FORM
Phone:
(727) 562-4060 for assistance
Due: June 7, 1999
A. Application Information
Applicant:
(Sponsor/Developer)
Pinellas Opportunity Council. Inc.
Organization Name:
(If different)
Skills Training Program
Address:
P. O. Box 11088
City; State; Zip
St. Petersburg. FL 33733
Telephone Number:
(727) 327-8690 ext. 12
CQ~':=".:~ ~~!.'"8('J;--::
Eleanor Brooks
Title:
Program Director
Telephone Number:
(727) 327-8690 ext. 12
Pericd for which funds
are being requested:
October 1. 1999 - September 30. 2000
Signaturej
-~
James McGarvey
Board of Directors Chairperson
Date
:>,/ J-o/
(/ I
NOTE:
The City of Clearwater reserves the right to fund applicants at a
level lower than requested.
I
I
B. Activity (Check One)
Adult Crime
Child Abuse
Elderly
Hunger
Juvenile Crime
Physical Illness
Parenting
Adolescents
Substance Abuse
Unsupervised
Children
~outh Development
Other
(Describe Below)
Skills Training
Graduates of our Skills Training Program (Survival Skills for Women) often
require financial assistance in order to enroll in educational institutions
to get a GED or other vocational training. This can include application fees,
tuition, transportation (bus tokens), stipends for child care, school supplies
and help with household expenses. These are some of the obstacles these women
face that have prevented them from developing skills and completing their
high school education. These women are making a concerted effort to become
employed and to give up welfare. Funds requested will enable us to be an
added support system to these single parents to assist them in attaining
self-suffiCiency.
I
I
C. AMOUNT OF FUNDING CURRENTLY REQUESTED:
(Not to exceed $10,000)
$2.500
D. SPECIFICALLY FOR WHAT WILL THIS MONEY BE USED.
(Line item budget for this amount)
Client assistance (Survival Skills for Women Graduates.) To help
pay for school supplies. training and school application fees, bus
tokens. stipends for child care and tuition. ($250 per participant x
10 participants - $2.500) 100% of these participants will be
Clearwater residents.
E. BRIEF DESCRIPTION OF PROJECT YOU WISH TO FUND tITILIZING THIS
GRANT .
(See attached.)
F. BRIEF DESCRIPTION OF YOUR OVERALL ORGANIZATION.
Pinellas Oppo~tunity Council. Inc. is a private non profit community
action agency. and is locally controlled and operated. Serving
Pinellas County since 1968. our main purpose is to provide a range of
services to assist the poor and elderl~. Currently. we operate or
sponsor programs such as Skills Training. Youth Employment. Householrl
Financial Counseling, Family Development, Emergency Assistance, Head
Start (through a delegate agency), Chore Services, Retired Senior
Volunteer Program and Emergency Food & Shelter.
I
I
E. BRIEF DESCRIPTION OF PROJECT YOU WISH TO FUND UTILIZING THIS GRANT.
The Skills Training Program (Survival Skills for Women) provides training,
support, encouragement and empowerment to move low-income women who are
heads of households from powerlessness and low self-esteem toward personal
well-being and financial independence. This program helps participants
assess their strengths and build on them, while giving support and instruction
on how to improve skills and overcome barriers. Graduates of this program are
able to overcome barriers that have kept them from taking charge of their
lives and moving toward independence. It is a series of workshops that teach
day-to-day life s~ills. The workshops include such topics as: assertiveness,
personal health, nutrition, money management, child management, self-advocacy,
legal rights, coping with crisis, community resources and re-entry to training
and/or employment. Groups of 8 to 10 women take part in role playing, skill
practice and activities that make up the sessions.
I
I
G.
G.
NUMBER OF CLIENTS SERVED BY THIS PROGRAM.
30
H. PERCENTAGE OF THESE CLIENTS WHO ARE CITIZENS OF CLEARWATER.
30%
I. CURRENT OVERALL ORGANIZATION BUDGET (PLEASE ATTACH) .
$1.737.317 (excluding Head Start)
J. IF THIS IS START UP OR MATCHING MONEY, SPECIFY THE DETAILS
l . e. :
WHICH AGENCY OR ORGANIZATION WILL PROVIDE THE MATCH, THE
REQUIREMENTS AND THE AMOUNT OF THE MATCH.
Our Skills Training Program is supported bv a federal ~ommunity
Services Block Grant of $734.022. The grant carries a 207. ($146,805)
local match requirement. The $2,500 requested herein would provide
us with a portion of our match requirement.
K. IS YOUR AGENCY A REGISTERED 501 (C) (3) NON-PROFIT AGENCY OR IN
THE PROCESS OF BECOMING ONE.
Yes.
L. DOES YOUR FACILITY HAVE OR IS IT IN THE PROCESS OF ACQUIRING
THE APPROPRIATE LICENSURE FOR THE DELIVERY OF THE SERVICES
DESCRIBED IN THIS APPLICATION.
We use a cit
the Martin Luther Kin
Jr. Center.
I
I
M. HAS YOUR ORGANIZATION RECEIVED OR IS IT EXPECTING TO RECEIVE
FUNDING (WHETHER CASH OR IN-KIND CONTRIBUTIONS) FROM THE CITY
OF CLEARWATER DURING THE FISCAL YEAR FROM OCTOBER 1, 1999
THROUGH SEPTEMBER 30, 2000?
YES
x
NO
IF YES, PLEASE EXPLAIN:
Applving for $7,050 of Social Services funding to support Emergency
Assistance Program.
Free office space at MLK, Jr. Center to hou~~Community Services apd
Retired Senior Volunteer programs.
Applying for $36,933 of CDBG funding to support Chore Services program.
6
I
PINELLAS OPPORTUNITY COUNCIL, INC.
TOTAL AGENCY BUDGET
1999
I. REVENUES
FEDERAL REVENUE
CASH MATCH REVENUE
PROJECT INCOME REVENUE
FEE FOR SERVICES REVENUE
IN-KIND REVENUE
TOTAL REVENUE
II. CASH EXPENSES
PERSONNEL
SALARIES & WAGES
FRINGE BENEFITS
TOTAL PERSONNEL
NON-PERSONNEL
PROFESSION FEES/AUDIT
SUPPLIES/PROGRAM
SUPPLIEs/OFFICE
TELEPHONE
POSTAGE
SPACE RENTAUMNTNCElREPAIRS
UTILmES
EQUIPMENT REPAIRlMAINTEANCE
PRINllNG
CONFERENCEfTRAINING
VEHICLE EXPENSES
INSURANCE / BONDING
CONTRACT SERVICES
CLIENT ASSISTANCE
VOLUNTEER MEAL REIMB
VOLUNTEER TRAVEL REIMB
$1,185,110
$66,027
$12,616
$341,681
$131,883
$823,371
$192,566
$14,865
$29,207
$10,670
$27,375
$6,903
$63,543
$14,716
$5,466
$8,998
$2,454
$15,910
$44,742
$79,506
$146,635
$1,968
$21,617
,
$1,737,317
$1,015,937
PG 1
t
PINELLAS OPPORTUNITY COUNCIL. INC.
TOTAL AGENCY BUDGET
1999
NON-PERSONNEL CONTINUED
EMPLOYEE RECRUITMENT
COMPUTER SOFTWARE/SUPPLIES
EQUIPMENT
EQUIPMENT LEASElRENTAL
VOLUNTEER -RECOGNmON
MA COMPUTERS
TRAVEL
SUBSCRIPTIONS
ORGANIZATION DUES
TOTAL NON-PERSONNEL
TOTAL CASH EXPENSES
III. IN-KIND EXPENSES
SALARIES
SPACE RENTAL
CONSULTANTS
DONATED GOODS
EQUIPMENT
VOLUNTEER MEALS
RECOGNITION
TOTAL IN-KIND EXPENSES
GRAND TOTAL EXPENDITURES
I
330
$7,201
$45,145
$1,248
$3,871
$4,590
$28,207
$1,535
$2,795
$52,388
$33,491
$8,000
$17,182
$576
$17,252
$2,994
$589,497
$1,605,434
$131,883
$1,737,317
PG2