PROVIDE EMERGENCY CASH ASSISTANCE PROGRAM
~
AGREEMENT
This Funds Agreement is made and entered into between the City of Clearwater, hereinafter
referred to as the City, and Pinellas Opportunity Council, Inc. - Emergency Assistance Program,
hereinafter referred to as the Agency.
WHEREAS, it has been determined to be highly desirable and socially responsible to provide an
emergency cash assistance program to those who would not otherwise have a means to fill these
needs; and
WHEREAS, the City desires to help those in need by providing funding for the above services;
and
WHEREAS, the Agency provides such services and operates in the City;
NOW, THERFORE, the parties agree as follows:
ARTICLE I. TERM
The term of this agreement shall be for a period of 12 months commencing on the 1 st day of
October, 2000 and continuing through the 30th day of September, 2001 (the Termination Date)
unless earlier terminated under the terms of this agreement.
ARTICLE II. RESPONSIBILITIES OF THE AGENCY
1. Services to be Provided: The Agency shall provide the above stated service in
accordance with the proposal submitted by the Agency and approved by the City, which
is attached and incorporated herein by reference.
2. Area to be Served: Services rendered through this agreement shall be provided within
the corporate limits of the City as it now exists and as its boundaries may be changed
during he term of this agreement.
3. Scheduled Reports of Agency Activities: The Agency shall furnish the City Human
Relations Department, Grants Coordinator, with an annual report of activities conducted
under the provisions of this agreement by October 31, 2001. Each report is to identify the
number of clients served, the costs of such service, and commentary on the viability,
effectiveness, results of measurable goals and objectives as set out in the agency's
proposal, and trends affecting the program. The agency will also provide a copy of its
most recent independent financial audit.
4. Use and Disposition of Funds Received: Funds received by the Agency from the City
shall be used to pay for the above services as further described in the grant proposal
submitted by the Agency to the City. Funds existing and not used for this purpose at the
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end of this agreement term shall be deemed excess to the intended purpose and shall be
returned to the City.
5. Creation, Use, and Maintenance of Financial Records:
a) Creation of Records: Agency shall create and maintain financial and accounting
records, books, documents, policies, practices, procedures and any information
necessary to reflect fully the financial activities of the Agency. Such records shall
be available and accessible at all times for inspection, review, or audit by
authorized City representatives.
b) Use of Records: Agency shall produce such reports and analyses that may be
required by the City and other duly authorized agencies to document the proper
and prudent stewardship and use of the monies received through this agreement.
c) Maintenance of Records: All records created hereby are to be retained and
maintained for a period not less than five (5) years from the termination of this
agreement.
6. Non-discrimination: Notwithstanding any other provisions of this agreement during the
term of this agreement, the Agency for itself, agents and representatives, as part of the
consideration for this agreement, does covenant and agree that:
a) No Exclusion from Use: No person shall be excluded from participation in,
denied the benefits of, or otherwise be subjected to discrimination in the operation
of this program on the grounds of race, color, religion, sex, age, national origin, or
disability.
b) No Exclusion from Hire: In the management, operation, or provision of the
program activities authorized and enabled by this agreement, no person shall be
excluded from participation in or denied the benefits of or otherwise be subject to
discrimination on the grounds of or otherwise be subjected to discrimination on
the grounds of race, color, religion, sex, age, national origin, or disability.
c) Inclusion in Subcontracts: The Agency agrees to include the requirement to
adhere to Title VI and Title VII of the Civil Rights Act of 1964 in all approved
sub-contracts.
d) Breach of Nondiscrimination Covenants: In the event of conclusive evidenced
of a breach of any of the above non-discrimination covenants, the City shall have
the right to terminate this agreement.
7. Liability and Indemnification: The Agency shall act as an independent contractor and
agrees to assume all risks of providing the program activities and services herein agreed
and all liability therefore, and shall defend, indemnify, and hold harmless the City, its
officers, agents, and employees from and against any and all claims of loss, liability, and
damages of whatever nature, to persons and property, including, without limiting the
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generality of the foregoing, death of any person and loss of the use of any property, except
claims arising from the negligence or willful misconduct of the City or City's agents or
employees. This includes, but is not limited to matters arising out of or claimed to have
been caused by or in any manner related to the Agency's activities or those of any
approved or unapproved invitee, contractor, subcontractor, or other person approved,
authorized, or permitted by the Agency in or about its premises whether or not based on
negligence
ARTICLE III. RESPONSIBILITIES OF THE CITY
1. Grant of Funds: The City agrees to provide a total grant of $5,400.00 to fund the
program in accordance with this agreement and subject to City Commission budget
approval.
2. Payments: The total amount requested will be paid by the City to the Agency within 30
days after execution of this agreement by the City and the Agency but no earlier than
October 1 of the budget year for which the funds are authorized.
ARTICLE IV. DISCLAIMER OF WARRANTIES
This Agreement constitutes the entire Agreement of the parties on the subject hereof and may not
be changed, modified, or discharged except by written Amendment duly executed by both
parties. No representations or warranties by either party shall be binding unless expressed herein
or in a duly executed Amendment hereof.
ARTICLE V. TERMINATION
1. For Cause: Failure to adhere to any of the provisions ofthis agreement as determined by
the City shall constitute cause for termination. This agreement may by terminated with 5
days notice without any further obligation by City.
2. Disposition of Fund Monies: In the event oftermination for any reason, monies made
available to the Agency but not expended in accordance with this agreement shall be
returned to the City.
ARTICLE VI. NOTICE
Any notice required or permitted to be given by the provisions of this agreement shall be
conclusively deemed to have been received by a party hereto on the date it is hand-delivered to
such party at the address indicated below (or at such other address as such party shall specify to
the other party in writing), or if sent by registered or certified mail (postage prepaid), on the fifth
(5th) business day after the day on which such notice is mailed and properly addressed.
1. Ifto City, addressed to Grants Coordinator, Human Relations Department, P.O Box 4748,
Clearwater, FL 33758
,tfI
2. If to Agency, addressed to Pinellas Opportunity Council, Inc. - PO Box 11088, St.
Petersburg, FL 33733
ARTICLE VII. EFFECTIVE DATE
The effective date of this agreement shall be as of the fust day of October, 2000.
.IN WITNESS WHEREOF, the parties hereto have set their hands and seals this
il~
day of
t~
,2001.
City of Clearwater, Florida
Countersigned:
.
BY~;'.~'B.~._ :zr
William B. Home II, InterimCity Manager
Attest:
Approved as to form:
~. City Attorney
Jl~.
Witnesses as to Agency:
~c~ ~ ,{it
Frances Cato
Attest:
(;'~ s---
~.
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CITY OF CLEARWATER
SOCIAL SERVICES GRANT
PROJECT APPLICATION FORM
Phone: (727) 562-4060 for assistance
Due: January-26, 2001
A. Application Information
Applicant:
(Sponsor/Developer)
PinellR.~ Qpport'lmit'y Council. Inc.
Organization Name:
(If different)
Emer~encv Assistance Pro~ram
Address:
P. O. Box 11088
City; State; Zip
St,i Petershurg. FL 33733
Telephone Number:
(727) 327-8690 ext. 15
Contact Person:
Frances Cato
Title:
Pro~ram Director
Telephone Number:
(727) 327-8690 ext. 15
Period for which funds
are being requested:
October l, 2000 - September 30, 200l
Signatur(j'__
~
James McGarvey
Board of Directors Chairperson
Date
I / 17/ 0 f
NOTE:
The City of Clearwater reserves the right to fund applicants at a
level lower than requested.
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.
B. Activity (Check One)
Adult Crime
Child Abuse
Elderly
Hunger
Juvenile Crime
Physical Illness
Parenting
Adolescents
Substance Abuse
Unsupervised
Children
Youth Development
Other
(Describe Below) X
EMERGENCY ASSISTANCE. Low-income citizens often require financial assistance
in order to prevent utility cut-offs and/or eviction, or to meet other
emer encies. Re uests for such assistance at our office located in the
Martin Luther King, Jr. Center exceed our ability to meet needs.
Funds are usually exhausted by the middle of each month. After that time,
a licants must be turned awa. Funds re uested herein will enable us to
meet the needs of a greater number of citizens, and significantly reduce
the number of people we have to turn away.
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C. AMOUNT OF FUNDING CURRENTLY REQUESTED:
(Not to exceed $10,000)
$7,800
D. SPECIFICALLY FOR WHAT WILL THIS MONEY BE USED.
(Line item budget for this amount)
Client assistance. To help pay for electric, water, fuel oil,
rent and other emergencies experienced by needy, eligible clients.
($30 per family x 260 families = $7,800) 100% of the families
served will be Clearwater residents.
E. BRIEF DESCRIPTION OF PROJECT YOU WISH TO FUND UTILIZING THIS
GRANT.
Our Emer ency Assistance Pro ram uses a limited amount of ublic
funding to levera e or mobilize other resources to address emer enc
needs of low-income people. This innovative approach maximizes the
benefits roduced b the use of ublic monies. Our coordination with
other organizations that provide additional needed resources ensures
that duplication of services does not occur. All payments are made
directly to appropriate vendors, not to individual clients.
F. BRIEF DESCRIPTION OF YOUR OVERALL ORGANIZATION.
Pinellas Opportunity Council is a private non-profit Communitv Action
A enc , and is locall controlled
County since 1968, our main purpose is to provide a range of services to
assist the poor and elderly. Currently. we operate or sponsor programs
such as Skills Training, Youth Emplovment. Househould Financial Counseling,
Family Development, Emergency Assistance, Head Start (through a delegate agency)
Chore Services, Retired& Senior Volunteer Program, and Emergency Food &
Shelter.
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G. NUMBER OF CLIENTS SERVED BY THIS PROGRAM.
Approximatelv 1.640 families (nearly 4.264 people)
H. PERCENTAGE OF THESE CLIENTS WHO ARE CITIZENS OF CLEARWATER.
Approximately 16% (260 families)
I. CURRENT OVERALL ORGANl:ZATION BUDGET (PLEASE ATTACH) .
$1,608,778 (excluding Head Start)
i.e.:
J. IF THIS IS START UP OR MATCHING MONEY, SPECIFY THE DETAILS
WHICH AGENCY OR ORGANl:ZATION WILL PROVIDE THE MATCH, THE
REQUIREMENTs AND THE AMOUNT OF THE MATCH.
Our Emergencv Assistance Program is supported by a federal
Community Services Block Grant of $684,067. The grant carries a
20%
local match re uirement. The $7,800 re uested
herein would provide us with a portion of our match requirement.
K. IS YOUR AGENCY A REGISTERED 501 (C) (3) NON-PROFIT AGENCY OR IN
THE PROCESS OF BECOMING ONE.
Yes.
L. DOES YOUR FACILITY HAVE OR IS IT IN THE PROCESS OF ACQUIRING
THE APPROPRIATE LICENSURE FOR THE DELIVERY OF THE SERVICES
DESCRIBED IN THIS APPLICATION.
Yes.
We use a cit
the Marti
Jr. Center.
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M. HAS YOUR ORGANIZATION RECEIVED OR IS IT EXPECTING TO RECEIVE
FUNDING (WHETHER CASH OR IN-KIND CONTRIBUTIONS) FROM THE CITY
OF CLEARWATER DURING THE FISCAL YEAR FROM OCTOBER 1, 2000
THROUGH SEPTEMBER 30, 2001?
YES -L
IF YES, PLEASE EXPLAIN:
NO
Social Services fund in
ort Famil
program.
Free office space at MLK. Jr. Center to house Community Services and
Retired Senior Volunteer programs.
25 347 of CDBG fundin
ro ram.
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PINELLAS OPPORTUNITY COUNCIL, INC.
EMERGENCY ASSISTANCE PROGRAM
MEASURABLE OBJECTIVE
To help 260 low-income families in Clearwater, Florida pay
for electric, water, fuel oil, rent or other emergencies by
September 30, 2001
"
PINELLAS OPPORTUNITY COUNCIL, INC.
TOTAL AGENCY BUDGET
10/01/00-09/30/01
I. REVENUES
FEDERAL REVENUE
CASH MATCH REVENUE
PROJECT INCOME REVENUE
FEE FOR SERVICES REVENUE
IN-KIND REVENUE
TOTAL REVENUE
II. CASH EXPENSES
PERSONNEL
SALARIES & WAGES
FRINGE BENEFITS
TOTAL PERSONNEL
NON-PERSONNEL
PROFESSION FEES/AUDIT
SUPPLlESJPROGRAM
SUPPLIEs/OFFICE
TELEPHONE
POSTAGE
SPACE RENTAUMNTNCElREPAIRS
UTILmES
EQUIPMENT REPAIRlMAINTEANCE
PRINTING
CONFERENCElTRAINING
VEHICLE EXPENSES
INSURANCE I BONDING
CONTRACT SERVICES
CLIENT ASSISTANCE
VOLUNTEER MEAL REIMB
VOLUNTEER TRAVEL REIMB
$1,036,132
$84,816
$13,452
$345,716
$128.662
$815,208
$193.401
$13,205
$14,901
$10,970
$27,725
$6,747
$62,369
$16,454
$4,573
$10,200
$3,597
$12,115
$41,972
$53,406
$116,626
$2,550
$21 ,547
$1,608,na
$1,008,609
PG 1
PINELLAS OPPORTUNITY COUNCIL, INC.
TOTAL AGENCY BUDGET
10101100-09130101
NON-PERSONNEL CONTINUED
EMPLOYEE RECRUITMENT
COMPUTER SOFTWARE/SUPPLIES
EQUIPMENT
VOLUNTEER RECOGNITION
MA COMPUTERS
TRAVEL
SUBSCRIPTIONS
ORGANIZATION DUES
TOTAL NON-PERSONNEL
TOTAL CASH EXPENSES
'II. IN-KIND EXPENSES
SALARIES
SPACE RENTAL
CONSULTANTS
DONATED GOODS
EQUIPMENT
VOLUNTEER MEALS
RECOGNmON
TOTAL IN-KIND EXPENSES
GRAND TOTAL EXPENDITURES
$420
$4,617
$15,006
$5,150
$3,640
$19,181
$1,570
$2,966
$43,189
$33,263
$5,000
$27,214
$576
$16,505
$2,915
PG2
$471,507
$1,480,116
$128,662
$1 ,60S, ns
to
To: (fimder): Clearwater Social Services
For time period of: ~O/1/00 - 9/30/01
Applicant Infol71Ultion (print or tJ(peJ:
Legal Name of Organization: Pinellas ODDortunitv Cound]. rnC'_
Complete Address: 3443 First Avenue North
St. Petersbur~. FL 33713
Phone ( }pn, ':l17-RI\QOvI nFax ( )(717) 32] -96] 2
E-Mail
Federal Tax Identific:ation Number: 59-1227051
Contact Person: Carol vn Kin2
l1de:Director of Finance
Organization Type: _Public _Private JL. Non-profit _ Other
Service Area: L County _ City of
Other
Agency CUlTendy funded by ( check aD that apply):
~ St. Petersburg _ Florida Dept. of Children & Families
.L Clearwater _ Florida Dept. of Justice
- Largo _ PineDas County Foundation
.L PineDas County _ AUegany Franciscan Foundation
~ Area Agency on Aging _ Eckerd Family Foundation
_Juvenile WelfareBd. L Other: Florida Dent. nf Cnmml1nHy AH~ir..
- United Way U.S. Dept. of HHS
Cerdfications: (1) If required to register for solicitation of fads, is the Agency earrently
registered with the State? ~ Yes_No TheCoaty?....L Yes_No
(2) If incorporated, has the Agency Annual Report been med with the Florida
Secretary of State? -!. Yes_No
Name and Title of Agency Representative submitting this fading request:
Frances M. Cato Emergency Assistance Program
Eleanor Brooks Familv DeveloDment Pro~ram
Director
Signature of Agency Director (senior st8frmember) or Board Chair:
~~~~..... '~A,. Date: l!'f/,t
DirE!ct:nr
Received in fander's office by:
Date:
VFAl
L
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BOARD OF DffiECTORS -# reouired in Bv Laws = 30 .
NAMFIOFFICER.
James McGarvey, Pres.
Leon Russell
Charles Lowe'
Myra McNary
Clarence Scott, Sect.
E. J. Robinson
John Tucker
Yvette Pendleton
Mary Butler
Jura Philpot, Treas.
Michael Carroll
George Guthrie
Ernestine Thornton
Margaret Flaherty
Shrimatee Ojah-Maharaj
Mary Rankin
Earnest Crumbley
Lillie Williams-Banks
Rick Wagar
John Brunton
~anie Smith
Valerie Hendriex
Carol Cornell
Barbara Pacheco
Idora Brantley
Ken Smith
Phyllis Cunningham
. Lorraine Dingee
Vacant
Vacant
UFA2
OCCUPATION
Social Worker
Human Rights Officer
Self-employed
Judge
Manager
Construdion Spec.
Attorney
Self-employed
Quality Assurance
Supervisor
Planner
Telephone Company
Retired
BOOkkeeper
Planner
Retired
Counselor
Licensing Spec.
Supervisor
Retired
Retired
Asst. V-P
Supervisor
CEO
Retired
Counselor
Retired
Retired
AREA OF EXPERTISE
Social work/pIng.
EEO/personnel
Landscaping
L-egal
Community Affairs
Contrading/EEO
Legal
Food Service
Quality Assurance
Voc. Rehab.
Social Services
Facility Maintenance
Education/Consumer
Financial
Planning
Consumer
Education
Day Care
EducatiOn/Employment
Management .
Consumer
Banking
Consumer Affairs
Exec.lMgt.
Consumer
Employment
Consumer
Consumer
RACFlGENDER
WIM
BIM
WIM
B/F
BIM
BIM
WIM
B/F
B/F
B/F
WIM
WIM
W/F
W/F
Indian/F
W/F
BIM
B/F
WIM
WIM
B/F
W/F
W/F
W/F
B/F
WIM
W/F
W/F