PROVIDE SERVICES TO THOSE IN NEED
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AGREEMENT
This Funds Agreement is made and entered into this ~..5sJ.l-.... day of ~,/9<Jff between
the City of Clearwater, hereinafter referred to as the City, and Pinellas Oppo umty Council,
Inc. (Youth Development Program), hereinafter referred to as the Agency.
WHEREAS, it has been determined to be highly desirable and socially responsible to provide
the Agency's services to those whose need for such services would not otherwise be met; and
WHEREAS, the City desires to help those in need of the foregoing by providing funding for the
aforementioned service; and
WHEREAS, the Agency provides its services and operates in the City;
NOW, THEREFORE, the parties agree as follows:
ARTICLE I. TERM
The term of this agreement shall be for a period of approximately 12 months
commencing October 2, 1996 and continuing through the 30th day of September, 1997,
(the Termination Date), unless earlier terminated under the terms of this agreement.
ARTICLE II. RESPONSIBILITIES OF THE AGENCY
1. Services to be Provided. The Agency shall provide services in accordance with the
proposal submitted by the Agency and approved by the City, which is incorporated
herein by reference.
2. Area to be Served. Services rendered through this agreement shall be provided within
the corporate limits of the City as it now exists and as its boundaries may be changed
during the term of this agreement.
3. Scheduled Reports of Agency Activities. The Agency shall furnish the City Human
Relations Department, Grants Coordinator, with an annual report of activities conducted
under the provisions of this agreement within sixty days of the end of the Agency's fiscal
year. Each report is to identify the number of clients served, the costs of such service,
and commentary on the viability, effectiwness, and trends affecting the program.
4. Use and Disposition of Funds Received. Funds received by the Agency from the City
shall be used to pay for services as delineated by the Agency in the aforementioned
proposal. Funds existing and not used for this purpose at the end of the term of this
agreement shall be deemed excess to the intended purpose and shall be returned to the
City.
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5. Creation, Use and Maintenance of Financial Records.
a. Creation of Records. Agency shall create, maintain and make accessible to
authorized City representatives such financial and accounting records, books,
documents, policies, practices, and procedures necessary to reflect fully the
financial activities of the Agency. Such records shall be available and accessible
at all times for inspection, review, or audit by authorized City personnel.
b. Use of Records. Agency shall produce such reports and analyses that may be
required by the City and other duly authorized agencies to document the proper
and prudent stewardship and use of the monies received through this agreement.
c. Maintenance of Records. All records created hereby are to be retained and
maintained for a period not less than five (5) years from the termination of this
agreement.
6. Non-discrimination. Notwithstanding any other provision of this agreement, during the
term of this agreement, the Agency for itself, agents and representatives, as part of the
consideration for this agreement, does covenant and agree that:
a. No Exclusion from Use. No person shall be excluded from participation in,
denied the benefits of, or otherwise be subjected to discrimination in the operation
of this program on the grounds of race, color, religion, sex, handicap, age, or
national origin.
b. No Exclusion from Hire. In the management, operation, or provision of the
program activities authorized and enabled by this agreement, no person shall be
excluded from participation in or denied the benefits of or otherwise be subject
to discrimination on the grounds of, or otherwise be subjected to discrimination
on the grounds of race, color, religion, sex, handicap,age, or national origin.
c. Inclusion in Subcontracts. The Agency agrees to include the requirement to
adhere to Title VI and Title VII of the Civil Rights Act of 1964 in all approved
sub-contracts.
d. Breach of Nondiscrimination Covenants. In the event of conclusive evidence
of a breach of any of the above non-discrimination covenants, the City shall have
the right to terminate this agreement.
7. Liability and Indemnification. The Agency shall act as an independent contractor and
agrees to assume all risks of providing the program activities and services herein agreed
and all liability therefore, and shall defend, indemnify, and hold harmless the City, its
officers, agents, and employees from and against any and all claims of loss, liability, and
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damages of whatever nature, to persons and property, including, without limiting the
generality of the foregoing, death of any person and loss of the use of any property,
except claims arising from the negligence or willful misconduct of the City or City's
agents or employees. This includes, but is not limited to, matters arising out of or
claimed to have been caused by or in any manner related to the Agency's activities or
those of any approved or unapproved invitee, contractor, subcontractor, or other person
approved, authorized, or permitted by the Agency in or about its premises whether or
not based on negligence.
ARTICLE m. RESPONSIDILITIES OF THE CITY
1. Grant of Funds. The City agrees to provide a total grant of Two Thousand Five
Hundred Dollars ($2,500.00) to fund the program in accordance with this agreement.
2. Payments. The total amount requested will be paid by the City to the Agency within
30 days after execution of this agreement by the City and the Agency but no earlier than
October 1 of the budget year for which the funds are authorized.
ARTICLE IV. DISCLAIMER OF WARRANTIES
This Agreement constitutes the entire Agreement of the parties on the subject hereof and
may not be changed, modified or <;lischarged except by written Amendment duly executed
by both parties. No representations or warranties by either party shall be binding unless
expressed herein or in a duly executed Amendment hereof.
ARTICLE V. TERMINATION
1. For Cause. Failure to adhere to any of the provisions of this agreement in material
respect shall constitute cause for termination. This agreement may be terminated with 30
day notice.
2. Disposition of Fund Monies. In the event of termination for any reason, monies made
available to the Agency but not expended in accordance with this agreement shall be
returned to the City.
ARTICLE VI. NOTICE
Any notice required or permitted to be given by the provisions of this agreement shall
be conclusively deemed to have been received by a party hereto on the date it is hand-
delivered to such party at the address indicated below (or at such other address as such
party shall specify to the other party in writing), or if sent by registered or certified mail
(postage prepaid), on the fifth (5th) business day after the day on which such notice is
mailed and properly addressed.
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1. If to Agency, addressed to:
2. If to City, addressed to:
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(Type or print Agency address here.)
Grants Coordinator
Human Relations Department
P.O. Box 4748
Clearwater, FL 34618-4748
ARTICLE Vil. EFFECTIVE DATE
The effective date of this agreement shall be as of the second day of October, 1996.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals this
;(.)_tk-day of \'\i,~ , 1996.
Approved as to form and legal sufficiency:
CITY OF CLEARWATER, FLORIDA
By: ~~
City ~a~
Attest:
hia E. -Goudeau, City Clerk
BY:~ /J AAJ~
President ~f
Attest:
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CITY 01' CLEARWATER
SOCIAL SERVICBS GRAlft'
PROJECT APPLICATIOH PORK
Phone: (813) 462-6884 for assistance
Due: April 26, 1996
5:00 p.m.
A. ApplicatioD IDformatioD
Applicant:
(Sponsor/Developer)
Pinellas Opportunity Council, Inc.
Organization Name:
(If different)
Youth Development Program
Address:
P.O. Box 11088
City; state; Zip
St. Petersburg, FL 33733
Telephone Number:
(813) 327-8690, ext. 12
Contact Person:
Eleanor Brooks
Title:
Program Specialist
Telephone Number:
Period for which funds
are being requested:
(813) 327-8690, ext. 12
June 9, 1997 - July 18, 1997
signature~ h. L~
.q /2a /'1 b
Denise G. Unley
Board of Directors Chairperson
Date
HOTE:
The City of Clearwater reserves the right to fund applicants at a
level lower than requested.
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E.
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C.
AMOUNT OF FUND:ING CtJRREN'rLY REQUESTED:
(Not to exceed $10,000)
$2,500.
D.
SPEC:IF:ICALLY FOR WHAT WILL THIS KONEY BE USED.
(Line item budget for this amount)
These funds would be used to pay the salaries of 2 low-income college
students for a period of 6 weeks, 30 hrs./wk. at $6.50/hr. ($2,340),
plus fringes ($160)=$2,500.
BR:IEF DESCR:IPT:ION OF PROJECT YOU WZSB TO FUND UT:IL:IZING THIS
GRANT.
(See attached.)
BRIEF DESCR:IPTION OF YOUR OVERALL ORGAN:IZATION.
Pinellas Opportunity Council, Inc. is a private non-profit community
action agency, and is locally controlled and operated. Serving
Pinellas County since 1968, our main purpose is to provide a range
of services to assist the poor and elderly. Currently, we operate or
sponsor programs such as Skills Training. Job Development/Placement,
Household Financial Counseling, Family Development, Emergency Assistance,
Information & Referral, Head Start (through a delegate agency), Chore
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Services, Retired Senior Volunteer Program, HIV Respite Care, Homeless
Assistance, and Emergency Food & Shelter.
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G.
. NUHBER OF CLIENTS SERVED BY THIS PROGRAM.
Approximately 250 clients.
H.
PERCENTAGE OF THESE CLIERTS WHO ARB CITIZENS OF CLEARWATER.
100%
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CURRENT OVERALL ORGUIZATION BUDGET (PLEASE ATTACH).
$1,489,581
(excluding Head Start)
J.
IF THIS IS START UP OR HATCHING HONBY, SPECIFY THE DETAILS ie:
WHICH AGENCY OR ORGANIZATION WILL PROVIDE THE HATCH, THE
REQUIREKENTS AND THE AMOUNT OF THE HATCH.
Our Youth DeveloDment Pro~ram is sUDDorted by a federal Community
Services Block Grant of $579,972. The ~rant carries a 20% (115.995)
local match requirement. The $2,500 requested herein would Drovide
us with a portion of our match requirement.
IS YOUR AGENCY A REGISTERED 501 (C) (3) NON-PROFIT AGENCY OR IN
THE PROCESS OF BECOMING ONE.
Yes.
DOES YOUR FACILITY BAVE OR IS IT IN THE PROCESS OF ACQUIRING
THE APPROPRIATE LICENSURE FOR THE DELIVERY OF THE SERVICES
DESCRIBED IN THIS APPLICATION.
Yes. (We use a citv facility. the Martin Luther Kin2 Jr. Center.)
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I P1NELLAS OPPORTUNITY COUNCIL. INC. PG1
TOTAL AGENCY BUDGET
I 1996
I. REVENUES
FEDERAL ~UE $1,314,289
I CASH MATCH REVENUE $53,532
PROJECT INCOME REVENUE $3,000
I IN-KlND REVENUE $118.760
TOTAL REVENUES $1,489,581
I II. CASH EXPENSES
PERSONNEL
I SALARIES & WAGES $795,658
FRINGE BENEFITS $194.890
TOTAL PC RSONNEL $990,548
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NON-PERSONNEL
I PROFESSIONAL FEESlAUDIT $11,093
SUPPUESlPROGRAM $7,735
I SUPPUESIOFF1CE $9,100
TELEPHONE $21,449
POSTAGE $6,191
I SPACE RENTAL $49,765
UTllmES $13,126
I EQUIPMENT REPAIR,MAINTENANCE $4,421
PRINTING $8,186
CONFERENCESlTRAINING $2,292
I VEHICLE EXPENSES $11,322
INSURANCEIBONDING $28,370
I JANITORIAL SERVICE $3,440
CONTRACT SERVICES $500
RETlREMENT PLN CNTRCT FEES $2,250
I LAWN MAINTENANCE $1,080
CUENT ASSlSfANCE $138,667
I VOlUNTEER MEAl R8MS $1,968
VOLUNTEER TRAVel RaMS $18,479
I JANITORIAL SUPPLIES $600
ADVERTIS1NG $339
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PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND
CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE
~~~,~~~T A~~~~D, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE
Acordia of Central Fla
P.O. Box 31888
COMPANIES AFFORDING COVERAGE
Tampa, Fl 33831.3888
COMPANY
A Philadelphia Ins Compan
COMPANY
INSURED
Plnellas Opportunity Council
3443 1st Ave., North
St. Petersburg FL. 33733
B
Rlscorp Insurance Company
COMPANY
C
COMPANY
D
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THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO TYPE OF INSURANCE POLICY NUMBER POLICY EFF. POLICY EXP.
LTR [)ATE (MM/DD/YY) DATE (MM/DD/YY)
GENERAL LIABILITY GENERAL AGGREGATE
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A X pOMM. GENERAL LIABILITY
I::::::;::::::: ICLAIMS MADEI::8:JOCCUR
OWNER'S & CONTRACT'S PROT
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SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO
MAIL ~ DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE
LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR
L1ABILlT~OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.
AUTH~ED RE~R;.SENTATIVE
ku/~~A~.
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PHPG104412
8/24/98
8/24/97
AUTOMOBILE LIABILITY
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ANY AUTO
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ALL OWNED AUTOS
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SCHEDULED AUTOS
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HIRED AUTOS
r-- NON.OWNED AUTOS
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GARAGE LIABILITY
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ANY AUTO
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EXCESS LIABILITY
IluMBRELLA FORM
rloTHER THAN UMBRELLA FORM
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
THE PROPRIETOR/ R:NCL
PARTNERS/EXECUTIVE
OFFICERS ARE: EXCL
OTHER
03484
10/13/95
10/13/98
DESCRIPTION OF OPERATIONS/LOCATIONSIVEHICLES/SPECIAL ITEMS
WORKERS COMPENSATION.FLORIDA OPERATIONS ONLY
::CERTiFicATEHolOER::::::: uu uu
:.:::::.:.:...:.::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::CANCEtt:A-TION.::}:::-:.. ........
CITY OF CLEARWATER
P.O. BOX 4748
CLEARWATER FL 34818-4748
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LIMITS
PROD-COM PlOP AGG.
PERS. & ADV. INJURY
EACH OCCURRENCE
FIRE DAMAGE(One Fire)
MED EXP(Any one person)
COMBINED SINGLE
LIMIT
BODILY INJURY
(Per person)
BODILY INJURY
(Per accident)
PROPERTY DAMAGE
AUTO ONLY.EA ACCIDEN
OTHER THAN AUTO ONLY:
EACH ACCIDENT
AGGREGATE
EACH OCCURRENCE
AGGREGATE
X-TSTATUTORY LIMITS
EACH ACCIDENT
DISEASE-POLICY LIMIT
DISEASE. EACH EMPL.
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2000000
1000000
1000000
1000000
125000
5000
100000
500000
100000