Loading...
PROVIDE SERVICES TO POOR AND ELDERLY CITIZENS .. I I AGREEMENT This Funds Agreement is made and entered into between the City of Clearwater, hereinafter referred to as the City, and Pinellas Opportunity Council, Inc./Emergency Assistance Program hereinafter referred to as the Agency. WHEREAS, it has been determined to be higWy desirable and socially responsible to provide services to poor and elderly citizens who would not otherwise have a means to fill these needs; and WHEREAS, the City desires to help those in need by providing funding for the above services; and WHEREAS, the Agency provides such services and operates in the City; NOW, THERFORE, the parties agree as follows: ARTICLE I. TERM The term of this agreement shall be for a period of 12 months commencing on the 1 st day of October, 1998 and continuing through the 30th day of September, 1999 (the Termination Date) unless earlier terminated under the terms of this agreement. ARTICLE II. RESPONSffiILITIES OF THE AGENCY 1. Services to be Provided: The Agency shall provide the above stated service in accordance with the proposal submitted by the Agency and approved by the City, which is incorporated herein by reference. 2. Area to be Served: Services rendered through this agreement shall be provided within the corporate limits of the City as it now exists and as its boundaries may be changed during he term of this agreement. 3. Scheduled Reports of Agency Activities: The Agency shall furnish the City Human Relations Department, Grants Coordinator, with an annual report of activities conducted under the provisions of this agreement within sixty days of the end of the Agency's fiscal year. Each report is to identify the number of clients served, the costs of such service, and commentary on the viability, effectiveness, and trends affecting the program. 4. Use and Disposition of Funds Received: Funds received by the Agency from the City shall be used to pay for the above services as further described in the grant proposal submitted by the Agency to the City. Funds existing and not used for this purpose at the end of this agreement term shall be deemed excess to the intended purpose and shall be returned to the City. Ie . ,. ,I , ,T.....- Go) '. I I 5. Creation, Use, and Maintenance of Financial Records: a) Creation of Records: Agency shall create and maintain financial and accounting records, books, documents, policies, practices, procedures and any information necessary to reflect fully the financial activities of the Agency. Such records shall be available and accessible at all times for inspection, review, or audit by authorized City representatives. b) Use of Records: Agency shall produce such reports and analyses that may be required by the City and other duly authorized agencies to document the proper and prudent stewardship and use of the monies received through this agreement. c) Maintenance of Records: All records created hereby are to be retained and maintained for a period not less than five (5) years from the termination of this agreement. 6. Non-discrimination: Notwithstanding any other provisions of this agreement during the term of this agreement, the Agency for itself, agents and representatives, as part of the consideration for this agreement, does covenant and agree that: a) No Exclusion from Use: No person shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination in the operation of this program on the grounds of race, color, religion, sex, age, national origin, or disability. b) No Exclusion from Hire: In the management, operation, or provision of the program activities authorized and enabled by this agreement, no person shall be excluded from participation in or denied the benefits of or otherwise be subject to discrimination on the grounds of or otherwise be subjected to discrimination on the grounds of race, color, religion, sex, age, national origin, or disability. c) Inclusion in Subcontracts: The Agency agrees to include the requirement to adhere to Title VI and Title VII of the Civil Rights Act of 1964 in all approved sub-contracts. d) Breach of Nondiscrimination Covenants: In the event of conclusive evidenced of a breach of any of the above non-discrimination covenants, the City shall have the right to terminate this agreement. 7. Liability and Indemnification: The Agency shall act as an independent contractor and agrees to assume all risks of providing the program activities and services herein agreed and all liability therefore, and shall defend, indemnify, and hold harmless the City, its officers, agents, and employees from and against any and all claims of loss, liability, and damages of whatever nature, to persons and property, including, without limiting the generality of the foregoing, death of any person and loss of the use of any property, except claims arising from the negligence or willful misconduct of the City or City's agents or I I employees. This includes, but is not limited to matters arising out of or claimed to have been caused by or in any manner related to the Agency's activities or those of any approved or unapproved invitee, contractor, subcontractor, or other person approved, authorized, or permitted by the Agency in or about its premises whether or not based on negligence ARTICLE m. RESPONSffiILITIES OF THE CITY 1. Grant of Funds: The City agrees to provide a total grant of$ 4,688.00 to fund the program in accordance with this agreement. 2. Payments: The total amount requested will be paid by the City to the Agency within 30 days after execution of this agreement by the City and the Agency but no earlier than October 1 of the budget year for which the funds are authorized. ARTICLE IV. DISCLAIMER OF WARRANTIES This Agreement constitutes the entire Agreement of the parties on the subject hereof and may not be changed, modified, or discharged except by written Amendment duly executed by both parties. No representations or warranties by either party shall be binding unless expressed herein or in a duly executed Amendment hereof. ARTICLE V. TERMINATION 1. For Cause: Failure to adhere to any of the provisions of this agreement in material respect shall constitute cause for termination. This agreement may by terminated with 30 days notice. 2. Disposition of Fund Monies: In the event oftermination for any reason, monies made available to the Agency but not expended in accordance with this agreement shall be returned to the City. ARTICLE VI. NOTICE Any notice required or permitted to be given by the provisions of this agreement shall be conclusively deemed to have been received by a party hereto on the date it is hand-delivered to such party at the address indicated below (or at such other address as such party shall specify to the other party in writing), or if sent by registered or certified mail (postage prepaid), on the fifth (5th) business day after the day on which such notice is mailed and properly addressed. 1. If to City, addressed to Grants Coordinator, Human Relations Department, P. 0 Box 4748, Clearwater, FL 33758 2. If to Agency, addressed to Frances Cato, Program Director, Pinellas Opportunity Council, Inc./Emergency Assistance Program, PO Box 11088, St. Petersburg, FL 33733. I I ARTICLE VIT. EFFECTIVE DATE The effective date of this agreement shall be as of the first day of October, 1998. .IN WITNESS WHEREOF, the parties hereto have set their hands and seals this ~ 7 day of 0 cish~ , 1998. City of Clearwater, Florida Countersigned: By l - Michael Roberto, City Manager Attest: Approved as to form and legal sufficiency: ~ John Carassas, Assistant City Attorney --::::. hia E. Gotitlecu, Ci~ (]~rk ./'- /--. Witnesses as to Agency: p~ By: re Ident Z::J-~ {yF~~~~ Attest: ~o,(k (~ ~41A- I I CITY OF CLEARWATER SOCIAL SERVICES GRANT PROJECT APPLICATION FORM Phone: (813) 562-4060 for assistance Due: May 4, 1998 A. Application Informetion Applicant: . (Sponsor/Developer) .Pinellas Opportunity Council, Inc. Organization Name: (If different) Emergency Assistance Program Address: P.O. Box 11088 City; State; Zip Telephone Number: St. Petersburg, FL 33733 Contact Person: (813) 327-8690, ext. 15 Frances Catn Title: Telephone Number: Program Director Period for which funds are being requested: (813) 327-8690, ext. 15 October 1, 1998 - September 30, 1999 Signaturer~_ James McGarvey Board of Directors Chairperson Date April 28, 1998 NOTE: The City of Clearwater reserves the right to fund applicants at a level lower than requested. 2 I I C. AMOUNT OF FUNDING CURRENTLY REQUESTED: (Not to exceed $10,000) $5,000 D. SPECIFICALLY FOR WHAT WILL THIS MONEY BE USED. (Line item budget for this amount) Client assistance. To help pay for electric, water, fuel oil, rent and other emergenices experienced by needy eligible clients. ($25 per family x 200 familes = $5,000) 100% of the families served will be Clearwater residents. E. BRIEF DESCRIPTION OF PROJECT YOU WISH TO FUND UTILIZING THIS GRANT. Our Emergency Assistance Program uses a limited amount of public fundin to leverage or mobilize other resources to address emergency needs of low-income people. This innovative approach maximizes the benefits produced by the use of public monies. Our coordination with other or anizations that provide additional needed resources ensures that du lication of services does not occur. All payments are made directly to appropriate vendors, not to individual clients. F. BRIEF DESCRIPTION OF YOUR OVERALL ORGANIZATION. Pinellas 0 ortunity Council is a private non-profit Community Action Agency, and is locally controlled and operated. Serving Pinellas since 1968 our main urpose is to provide a range of services to assist the poor and elderly. Currently, we operate or sponsor ro rams such as Skills Training, Youth Employment, Household Financial Counseling, Family Development, Emergency Assistance, Head Start (through a delegate agency), Chore services, Retired Senior Volunteer Program, "IV Respite Care, and Emergency Food & Shelter. 4 I - I I M. HAS YOUR ORGANIZATION RECEIVED OR IS IT EXPECTING TO RECEIVE FUNDING (WHETHER CASH OR IN-KIND CONTRIBUTIONS) FROM THE CITY OF CLEARWATER DURING THE FISCAL YEAR FROM OCTOBER 1, 1997 THROUGH SEPTEMBER 30, 199B? YES x NO IF YES, PLEASE EXPLAIN: $2,500 to support current Skills Training program. $5,000 to support current Emergency Assistance program. Free office s ace at MLK, Jr. Center to house Community Services and Retired Senior Volunteer programs. CDBG) to support current Chore Services program. 6 I I PINELLAS OPPORTUNITY COUNCIL, INC. TOTAL AGENCY BUDGET 1998 NON-PERSONNEL CONTINUED EMPLOYEE RECRUITMENT COMPUTER SOFTWARE/SUPPLIES EQUIPMENT EQUIPMENT LEASE/RENTAL VOLUNTEER RECOGNITION MA COMPUTERS TRAVEL SUBSCRIPTIONS ORGANIZATION DUES OTHER COSTS $250 $6,505 $30,990 $4,621 $3,571 $4,720 $25,062 $1,275 $2,920 $100 TOTAL NON-PERSONNEL TOTAL CASH EXPENSES III. IN-KIND EXPENSES SALARIES SPACE RENTAL CONSULTANTS DONATED GOODS EQUIPMENT VOLUNTEER MEALS RECOGNITION $50,672 $33,491 $8,000 $18,359 $576 $17,252 $2,811 TOT AlIN-KIND EXPENSES GRAND TOTAL EXPENDITURES PG2 $521,124 $1,539,957 $131,161 $1,671,118