ASSISTANCE FROM SHERIFFS DEPARTMENT FOR FINGERPRINTING (5)
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AGREEMENT
COMES NOW, the CITY OF CLEARWATER, FLORIDA, a municipal
corporation (hereinafter "CITY") and EVERETT S. RICE, as Sheriff
of Pinellas County, Florida (hereinafter "SHERIFF") this 5th
day of April , 1994 and agree as follows:
WHEREAS, the CITY desires to contract with the SHERIFF for
assistance in examining latent fingerprints derived from crime
scenes within the CITY and from suspects and victims of crimes
occurring within the municipal limits of the CITY, and;
WHEREAS, the CITY desires to contract with the SHERIFF for
crime scene services and evidence and property storage for the
CITY OF CLEARWATER Police Department, and;
WHEREAS, the SHERIFF has available personnel to perform
such services for the CITY; and
WHEREAS both the CITY and the SHERIFF believe the provision
of such services as hereinafter provided is in the best interest
of the safety and welfare of the citizens of the CITY and of
Pinellas County and that such will facilitate the investigation
of criminal activity and the apprehension of persons engaging in
such activity;
NOW, THEREFORE, in consideration of the mutual covenants
and promises set forth below, the parties hereto agree as fol-
lows:
I. The SHERIFF shall provide to the CITY one full-time
latent print examiner (hereinafter "Examiner"). Addi tionally,
the SHERIFF shall provide to the CITY a second part-time latent
print examiner who shall devote at least twenty-five percent
(25%) of his/her time to the examination of latent fingerprints
for the CITY. Such person(s) shall be appropriately trained and
qualified to examine latent fingerprints and to identify same.
A. Said Examiners shall be members of the Pine11as County
Sheriff's Office and shall be subject to the direction and all
rules and regulations of the SHERIFF.
B. Said Examiners shall be on duty to perform fingerprint
examination eight (8) hours per day, five (5) days per week and
shall as a part of their duties:
1. Examine fingerprints provided by the CITY to elimi-
nate fingerprints of persons who have a legitimate
reason to have their fingerprints in a premises or
on an object.
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2. Evaluate the quality of latent fingerprints provid-
ed by the CITY.
3. Compare the latent fingerprints of suspects provid-
ed by the CITY.
4. Appropriately document those latent fingerprints
provided by the CITY which cannot be positively
identified.
5. Prepare and provide to the CITY reports on all
latent fingerprint identifications performed.
6. Attend depositions, hearings and trials and render
expert testimony in the area of fingerprint identi-
fication.
C. In those instances where the CITY submits a complex or
lengthy latent identification request, the SHERIFF shall provide
additional available personnel to assist the Examiners.
D. The Examiners shall be available to assist SHERIFF'S
personnel in the examination of latent fingerprints in times of
extreme need for such assistance.
E. The CITY shall provide one individual, to be designated
by the CITY, who shall act as a liaison with the Examiners pro-
vided for herein. Said liaison shall:
1. Be a member of the CITY Police Department.
2. Be responsible for the timely and appropriate deliv-
ery of latent fingerprints and certain items of
evidence to the SHERIFF.
3. Be responsible for the proper execution and deliv-
ery to the SHERIFF of correctly executed latent
fingerprint request forms.
4. Be responsible for the return to the CITY of com-
pleted latent fingerprint request forms showing the
results of such examination or comparison.
5. Serve as the SHERIFF'S contact with the CITY in all
day to day matters relating to the examination of
latent fingerprints pursuant to this Agreement.
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II. The CITY shall pay the SHERIFF the sum of FIFTY-EIGHT
THOUSAND ONE HUNDRED THIRTY-NINE DOLLARS and NINETY-EIGHT CENTS
($58,139.98) annually for the latent fingerprint services to be
rendered pursuant to this Agreement.
III. In addition to the Examiners described above:
A. The SHERIFF will provide to the CITY, upon request by
the CITY, Crime Scene Technicians to document, process and col-
lect evidence at crime scenes within the CITY. Said services
shall include the photographing or otherwise documenting said
crime scene as such may be appropriate, within the scope and
capabilities of the SHERIFF. Any processing or testing outside
SHERIFF'S capabilities shall be at the expense of the CITY.
B. The SHERIFF will provide to the CITY, storage, release
and disposal for all evidence and property, except bicycles,
which may lawfully come into the possession of the CITY Police
Department or which may be obtained as the result of crime scene
processing. This includes the packaging and transportation of
such items to and from a lab or other testing facility as deter-
mined by the CITY Police Department. The SHERIFF shall be re-
sponsible for obtaining routine items of property or evidence
from the CITY OF CLEARWATER Police Department and transporting
same to secure storage facilities maintained by the SHERIFF.
However, where such items of property or evidence are large,
voluminous, heavy or otherwise not compatible with transport by
ordinary courier, it shall be the responsibility of the CITY OF
CLEARWATER Police Department to transport such items to the
SHERIFF'S evidence and property storage facility.
C. The SHERIFF shall provide to the CITY Police Department
copies of all crime scene reports generated by SHERIFF's person-
nel pursuant to this Agreement.
D. The CITY shall pay to the SHERIFF the sum of $122.83
for each crime scene processed by the SHERIFF and shall guaran-
tee a minimum of 2,000 calls for service during the first year
of this Agreement. For all requests for service in excess of
2,000 during the first year of the contract, the CITY shall pay
to the SHERIFF the sum of $122.83 for each crime scene processed
pursuant to this Agreement. However, in no case shall the SHER-
IFF be paid less than TWO HUNDRED FORTY-FIVE THOUSAND SIX HUN-
DRED SIXTY-SIX DOLLARS AND FOURTEEN CENTS ($245,666.14) for
crime scene technician and evidence storage services as provided
in this Agreement.
E. Billing for requests for service in excess of 2,000
calls during the first year of the contract shall be invoiced
monthly at the rate of $122.83 per call.
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F. The parties have the option to renew this Agreement for
a period of 2 additional years beyond the original contract
period. Should the parties mutually agree to renew this Agree-
ment for one or more years beyond the original contract period,
the SHERIFF may increase the cost for services no more than
4.25% for each of the two remaining years in the option period.
G. The parties agree that the term "call for services" as
used herein shall be defined as an incident, event or offense
that requires a report or offense number made, recorded or taken
by a member of the CITY OF CLEARWATER Police Department for
documentation purposes and which requires some action by a SHER-
IFF'S Crime Scene Technician. All services rendered under the
same case number shall be deemed one call for service. Such
offense numbers shall be used to calculate calls for service
with each offense number which results in a request for services
being deemed a call for services.
IV. The CITY agrees to pay to the SHERIFF on or before
March 15, 1994, the sum of THREE HUNDRED THREE THOUSAND EIGHT
HUNDRED SIX DOLLARS AND ELEVEN CENTS ($303,806.11) which re-
flects the minimum sum due for all services to be rendered dur-
ing the term of this Agreement.
V. Ei ther party may cancel this Agreement upon providing
notice of such cancellation in writing thirty (30) days in ad-
vance of the date of cancellation. In consideration for and
CITY'S knowledge of SHERIFF hiring and training additional staff
to manage the requirements of this Agreement, should CITY termi-
nate this Agreement prior to January 1, 1995 no funds will be
reimbursed by the SHERIFF to the CITY. If the SHERIFF termi-
nates the Agreement, the SHERIFF shall retain such sums from the
payment set forth above as reflect actual calls for service at
the rate provided herein and shall refund the remainder to the
CITY.
VI. This Agreement shall be for a period of one year com-
mencing January 1, 1994 and concluding December 31, 1994.
VII. SHERIFF agrees to use best efforts and necessary re-
sources available to SHERIFF to carry out the terms and condi-
tions of this Agreement. Both parties agree that they will
cooperate and work together to carry out the terms and condi-
tions of the Agreement. To that end, the parties agree that the
following individuals shall be the contact persons for the CITY
and SHERIFF respectively:
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FOR THE CITY
FOR THE SHERIFF
Sid Klein, Chief of Police
644 Pierce Street
Clearwater, FL 34616
(813) 462-6330
John F. Wolf, Major
P. O. Drawer 2500
Largo, FL 34649-2500
(813) 587-6386
VIII. This Agreement constitutes the full and complete under-
standing of the parties and may be modified or amended only by a
document in writing signed by the CITY and the SHERIFF.
5th day of
Apr il
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DONE AND EXECUTED this
ATTEST:
CITY OF CLEARWATER, FLORIDA
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Eliz eth M Deptula
Interim City Manager
Approved as to form and
correctness:
Countersigned:
Rita Garvey
Mayor-Commissione
PINELLAS COUNTY SHERIFF'S OFFICE
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EVERETT S. RICE, Sheriff
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