AGREEMENT RE CRIME SCENE SERVICES
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AGREEMENT
COME NOW, the CITY OF CLEARWATER, FLORIDA,a municipal corporation,
(hereinafter "CITY") and EVERETT S. RICE, as Sheriff of Pinellas County, Florida,
(hereinafter "SHERIFF"), this 3 ~j...
day of (\) 0 LJe.,~ be.. r-
1992 and agree as follows:
WHEREAS, the CITY desires to contract with the SHERIFF for crime scene
services and evidence and property storage for the CITY OF CLEARWATER Police
Department and;
WHEREAS, the SHERIFF has personnel to perform crime scene services and
facilities for the storage of evidence and property, and;
WHEREAS, both the CI~}(.and the SHERIFF believe that the provision of such
services as hereinafter set forth is in the best interest of the safety and welfare of the
citizens of the CITY and Pine lias County and that such will facilitate the investigation
of criminal activity, the apprehension of persons engaged in criminal activity and the
proper storage and security for evidence and other property;
NOW THEREFORE, in consideration of the mutual covenants and promises set
forth below, the parties hereto agree as follows:
1. The SHERIFF will provide to the CITY, upon request by the CITY, Crime
Scene Technicians to document, process and collect evidence at crime scenes within
the CITY. Said services shall include the photographing or otherwise documenting
said crime scene as such may be appropriate, within the scope and capabilities of the
SHERIFF. Any processing or testing outside SHERIFF'S capabilities shall be at the
expense of the CITY.
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2. The SHERIRF will provide to the CITY, storage, release and disposal for
all evidence and property, except bicycles, which may lawfully come into the
possession of the CITY Police Department or which may be obtained as the result of
crime scene processing. This includes the packaging and transportation of such items
to and from a lab or other testing facility as determined by the CITY Police
Department. The SHERIFF shall be responsible for obtaining routine items of property
or evidence from the CITY OF CLEARWATER Police Department and transporting
same to secure storage facilities maintained by the SHERIFF. However, where such
items of property or evidence are large, voluminous, heavy or otherwise not
compatible with transport by ordinary courier, it shall be the responsibility of the CITY
OF CLEARWATER Police Department to transport such items to the SHERIFF'S
evidence and property storage facility.
3. The SHERIFF shall provide to the CITY PoJice Department copies of all
crime scene reports generated by SHERIFF'S personnel pursuant to this Agreement.
4. The CITY shall pay to the SHERIFF the sum of $120.00 for each crime
scene processed by the SHERIFF and shall guarantee a minimum of 2,000 calls for
service during the first year of this Agreement. For all requests for service in excess
of 2,000 during the first year of the contract the CITY shall pay to the SHERIFF the
sum of $120.00 for each crime scene processed pursuant to this Agreement.
5. The CITY agrees to pay to the SHERIFF on or before January 4, 1993,
the sum of $240,000.00 which reflects the minimum sum due for the services to be
rendered during the first year of this Agreement.
6. Billing for requests for service in excess of 2,000 calls during the first
year of the contract shall be invoiced monthly at the rate of $120.00 per call.
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7. This Agreement shall be for a period of one year commencing January
1, 1993 and concluding December 31, 1993.
8. The parties shall have the option to renew this Agreement for a period
of 2 additional years beyond the original contract period. Should the parties mutually
agree to renew this Agreement for one or more years beyond the original contract
period, the SHERIFF may increase the cost for services no more than 4.25% for each
of the two remaining years in the option period. During subsequent renewal years,
prepayments would be made on a quarterly basis.
9. The parties agree that the term "call for services" as used herein shall be
defined as an incident, event or offense that requires a report or offense number
made, recorded or taken by a member of the CITY OF CLEARWATER Police
Department for documentation purposes and which requires some action by a
SHERIFF Crime Scene Technician. All services rendered under the same case number
shall be deemed one call for service. Such offense numbers shall be used to calculate
calls for service with each offense number which resl:Jlts in a request for services
being deemed a call for services.
10. Either party may cancel this Agreement upon providing notice of such
cancellation in writing thirty (301 days in advance of the date of cancellation. In
consideration for and CITY'S knowledge of SHERIFF hiring and training additional staff
to manage the requirements of this Agreement, should CITY terminate this Agreement
prior to January 1, 1994 no funds will be reimbursed by the SHERIFF to the CITY.
If the SHERIFF terminates the Agreement, the SHERIFF shall retain such sums from
the payment set forth above as reflect actual calls for service at the rate provided
herein and shall refund the remainder to the CITY.
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11. SHERIFF agrees to use best efforts and necessary resources available to
SHERIFF to carry out the terms and conditions of this Agreement. Both parties agree
that they will cooperate and work together to carry out the terms and conditions of
the Agreement. To that end, the parties agree that the following individuals shall be
the contact persons for the CITY and SHERIFF respectively:
FOR THE CITY
FOR THE SHERIFF
Sid Klein, Chief of Police
644 Pierce Street
Bruce W. Earling, Captain
Clearwater, FL 34616
P.O. Drawer 2500
Largo, FL 34649-2500
(813) 587-6490
(813) 462-6330
12. This Agreement constitutes the full and complete understanding of the
parties and may be modified or amended only by a document in writing signed by the
CITY and the SHERIFF.
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DONE AND EXECUTED this ::J
day of I\)Oue.tn her
I 1992.
ATTEST:
CITY OF CLEARWATER:
City Manager
City Attorney
issioner
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~~:.a C'r\- -r ~ 0 01:' 0....
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Witness
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EVERETT S. RICE, Sheriff
(Seal)
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EVERETT S. RICE
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SHERIFF
PINELLAS COUNTY, FLORID,*OY
Pinellas County
Sheriffs Office
\'j toPe~ .~1>rawer 2500
l L \ Lliiio~Vton~a 34649-2500
, ;: j. T,elephfJne (813) 587-6200
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POLICE \j;IIEF
November 5, 1992
Sid Klein, Chief of Police
Clearwater Police Department
644 Pierce Street
Clearwater, FL 34616-5494
Dear Chief Klein:
Attached for your information and file is a completely
executed copy of the contract between the City of Clearwater
and the Pinellas County Sheriff I s Office relating to crime
scene services and facilities for the storage of evidence and
property.
Thank you for your assistance in this matter.
Very truly yours,
(j' iJ. KWa1(
Jean H. Kwall, Esquire
General Counsel
JHK/vmt
Attachment
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CITY o~ CLEARWATER
Interdepartment Correspondence Sheet
TO: Cyndie Goudeau, City Clerk
FROM: Sid Klein, Chief of Police ~ J(
COPIES: Al Galbraith, City Attorney; Management Staff; Sgt. Adamson
SUBJECT: Contract with Pinellas County Sheriff's Office - Crime Scene Services
DATE: November 30, 1992
Find attached for your records, an executed original copy of the contract
between the City of Clearwater and the Pinellas County Sheriff's Office
relating to crime scene services and facilities for the storage of evidence and
property.
SRK/lh
Attachment
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